Chapter 8 Managing Your Files Using File Explorer Learning Objectives

• LO8.1: Organize Files and Folders • LO8.2: Manage Files and Folders • LO8.3: Work with Compressed Files

CMPTR Chapter 8: Managing Your Files 2 LO8.1: Organizing Files and Folders

• Topics Covered: – The Windows 10 – Developing an Organizational Strategy – Navigating to Files

CMPTR Chapter 8: Managing Your Files 3 File Explorer in Windows 10

Quick Access

• This is the navigation pane • Quick Access is the top left side • Quick Access is a bookmarks bar for file explorer • Shows recently accessed folders • Shows folders pinned to quick access for easy retrieval • To “Pin” a folder: right click or long-press any folder and select “pin to Quick Access • To remove pin, click the pin to the

CMPTR right or right click and remove from QA 4 • One Drive has dedicated folder under QA The Windows 10 File System

• To ensure system stability and to find files quickly, Windows 10 organizes the folders and files in a hierarchy, or file system. • At the top of the hierarchy is the root directory, where Windows 10 stores folder and files that it needs when you turn on the computer. • Some folder contain other folders, called subfolders.

CMPTR Chapter 8: Managing Your Files 5 The Windows File System

This is the File Hierarchy for Calhoun Unit 40 Computers

Double click each icon to C is Hard Drive on each student’s view a list computer and the root directory of files J, M, Z are held on D is Auxiliary Storage Network Drives each device

CMPTR Chapter 8: Managing Your Files 6 Developing an Organizational Strategy

• It is important to develop a strategy for organizing folders and files.

CMPTR Chapter 8: Managing Your Files 7 Organizing Files and Folders

• Computer drives are distinguished with letters • The drives have a leveled organization (253) – C is the hard drive on a computer and the root directory – M is the shared district drive for classes (network) – J is the student network drive (network) • Cloud – Files stored on the with , Google or Apple – OneDrive or Live.com is the cloud for Microsoft Your Turn

• Activity page 254-263 Navigating to Files

• The file shows the location of a file on a computer and leads you through the file and folder organization to the file.

• This file path includes: – Drive name – Top-level folder – Subfolder – Full file name, including file extension

– Each part of the path is separated by a right facing arrow 10 LO8.2: Managing Folders and Files

• Topics Covered: – Creating a Folder or Subfolder – Moving or Copying Files and Folders – Naming and Renaming Files – Deleting Files and Folders

CMPTR Chapter 8: Managing Your Files 11 Creating a Folder or Subfolder

• The first step is to determine which files seem to belong together. • Next, develop an appropriate file structure. • When you are working on your own computer, you usually create folders within the folder and other standard folders, such as My Music and My Pictures.

CMPTR Chapter 8: Managing Your Files 12 Creating a Folder or Subfolder

CMPTR Chapter 8: Managing Your Files 13 Moving or Copying Files and Folders

• Moving a file removes it from its source or current location and places it in a destination or new location • Copying places the file in a new location, but does not remove it from its source or current location.

CMPTR Chapter 8: Managing Your Files 14 Moving or Copying Files and Folders • Another way to move or copy files and folders is to use the clipboard, a temporary storage area in Windows on which objects are stored when you copy or move them.

CMPTR Chapter 8: Managing Your Files 15 Naming and Renaming Files

• cannot contain the \ / ? : * “ <> | symbols • Three parts of a : – Main part – Dot – File extension

CMPTR Chapter 8: Managing Your Files 16 Deleting Files and Folders

• You should periodically delete unneeded files and folders so that your folders and drives don’t get cluttered. • When you delete a file or folder from the hard drive, the file or folder and all of its contents are moved to the Recycle Bin. • After you empty the Recycle Bin, you can no longer recover the files it contained.

CMPTR Chapter 8: Managing Your Files 17 LO8.3: Working with Compressed Files

• Topics Covered: – Creating a Compressed Folder – Extracting a Compressed Folder

CMPTR Chapter 8: Managing Your Files 18 Creating a Compressed Folder

• You can create a compressed folder using the Send to Compressed (zipped) folder command on the menu of one or more selected files or folders. • You can open a file directly from a compressed folder, although you cannot modify the file. • To edit and save a compressed file, you must extract it first.

CMPTR Chapter 8: Managing Your Files 19 Creating a Compressed Folder

CMPTR Chapter 8: Managing Your Files 20 Extracting a Compressed Folder

• You can open a compressed folder by double-clicking it. • When you extract a file, you create an uncompressed copy of the file. – The original file remains in the compressed folder.

CMPTR Chapter 8: Managing Your Files 21 Your Turn

• Quiz Yourself page 265 • Delete all files from 8th grade • Make new folder for Science, English and CCS • Copy any existing files into CCS • Look at M drive CCS folder