Student Handbook 2017-2018 AVTEC – Alaska’S Institute of Technology

Student Handbook 2017-2018 AVTEC – Alaska’s Institute of Technology

Revised August 2017

AVTEC Student Handbook

Map of AVTEC facilities

Seward Department of Applied Technologies Hwy.  Diesel/Heavy Equipment  Pipe Welding Seward Visitor Seward Schools Center  Combination Welding

Energy and Building Technology Dept.  Industrial Electricity Alameda Rd.  Power Plant  Related Studies  Plumbing and Heating Port Ave.  Refrigeration  Construction Technology

First Lake Facility  Administration

 Admissions

Ave.

rd 3  Business Office  Counselors  Financial Aid  Alaska Maritime Training Center Van Buren  Business & Office Technology D St.

Information Technology Facility C St.  IT Staff offices  Information Technology B St. Alaska Culinary Academy & Cafeteria A St.  Professional Cooking & Baking

Monroe Student Service Center

Dorms Madison Family Housing

Jefferson

Ave.

Ave. Ave.

Ave.

Ballaine Ave.

nd rd th t

2 3 4 5

1 Adams

Washington

AVTEC Student Handbook

Instant Information

Applied Technologies 1916 Leirer Rd (Welding) 1906 Alameda Rd Phone: 224-6153 Building Hours: 8:00 a.m. to 4:30 p.m., Monday – Friday

Training Programs / Instructors  Bobby Dunno, Department Head/Instructor Diesel Technology, phone: 224-6124  Troy Hager, Instructor Heavy Equipment Tech, phone: 224-6123  Robert Frasher, Instructor Structural Welding, phone: 224-6129  Roger Hohl, Instructor Pipe Welding, phone: 224-6127  Linda Carpenter, Department Support AP Info , phone: 224-6153

Counseling Department First Lake Building: Patti Price, Department Head, phone: 224-6170

Student Services Center : Lara Loomis, Counselor, phone: 224-6171

Marathon Dormitory: Jamie Hall, WIOA Youth Grant, phone: 224-6174

Culinary Academy and Cafeteria 518 Third Avenue Phone: 907-224-6111 Building Hours: 7:00 a.m. – 6:00 p.m. daily

Training Programs / Instructors  Elizabeth Johnston, Department Head/Instructor, Prof. Cooking & Baking, phone 224-6108  Allen Faigin, Instructor Prof. Cooking & Baking, phone 224-6107

Services Meal service for students and staff Audie Kennedy, Department Supervisor, phone: 224-6110 or 224-4414

AVTEC Student Handbook

Cafeteria Meals Schedule 518 Third Avenue

Monday – Friday Weekends & Holidays  Breakfast 7:00 a.m. – 8:00 a.m.  Lunch 11:30 a.m. – 12:30 p.m.  Brunch 9:30 a.m. – 10:30 a.m.  Dinner 5:30 p.m. – 6:30 p.m.  Dinner 4:00 p.m. – 5:00 p.m.

Dormitories / Family Housing Marathon Dormitory 516 Third Avenue Fourth Avenue Dormitory 505 Fourth Avenue

Family housing (4-plex) 303 Madison Street Family housing (6-plex) 438 Fourth Avenue Family housing (9-plex) 440 Fourth Avenue

Dave Paperman, Department Head Dormitory housing / Family housing phone: 907-224-6100 or (Cell) 362-1645

EMERGENCY CALL 911 OR ISSUES IN HOUSING DORM OFFICE AT 224-6100 or (cell) 362-1645

Dormitory Hours: Visiting Hours: 9:00 a.m. to 10:00 p.m. daily Quiet Time Hours: 10:00 p.m. to 9:00 a.m. daily Outside Doors Locked: (except the main entrance) 11:00 p.m. to 6:00 a.m. Check in/Checkout: 8:00 a.m. to 10:00 p.m. daily

Energy & Building Technology Department 1916 Leirer Road (Bulk Fuels and Power Plant, Industrial Electricity), 808 Port Avenue (Plumbing & Heating and Refrigeration), 709 Second Avenue (Construction) Phone: 907-224-6125 Building Hours: 8:00 a.m. to 4:30 p.m., Monday – Friday

Training Programs  Dan Logan, Department Head / Instructor Industrial Electricity, phone: 224-6125  Benjamin Smith, Instructor Industrial Elec / Wind phone: 224-6177  Jerry Blitz, Instructor Bulk Fuel/Power Plant, phone: 224-6125  Douglas Hoftiezer, Instructor Construction Technology, phone: 224-6178  Tim Shearer, Instructor Plumbing & Heating, Phone: 224-6176  Eric Clock, Instructor Refrigeration, Phone: 224-6132

AVTEC Student Handbook

First Lake Building (Administration Building) 809 Second Avenue Phone: 907-224-3322 Building Hours: 8:00 a.m. to 5:00 p.m., Monday – Friday

Services ADMINISTRATION:  Cathy LeCompte, Director phone: 224-6150  Daniel Rapasky, Deputy Director phone: 224-6151

ADMISSIONS:  Anita Schoening phone: 224-6160  Kale Tippet phone: 224-6161

BUSINESS OFFICE:  Jacobie Gable, Tours / Front Desk phone: 224-3322 or 1-800-478-5389

FINANCIAL AID / STUDENT RECORDS:  Kim Kain, Financial Aid Director phone: 224-6157  Val Boulden, Student Accounts phone: 224-6158  Melissa Hughes, Student Records phone: 224-6166

JOB PLACEMENT / RESUME / INTERVIEW SUPPORT:  Rachel James, Job Placement Specialist phone: 224-6172

Training Programs Alaska Maritime Training Center, phone: 907-224-6196 Maritime Safety Fire Training Center, Phone: 224-5658 3504 Jellison Avenue

 Terry Federer, Department Head / Instructor Maritime, phone: 224-6195  Steve Fink, Instructor Maritime, phone: 224-6197  Teri Laird, Support Staff Admissions, phone: 224-6196  Dale Butts, Instructor Maritime, phone: 224-6192  Robert Chadwell, Instructor Maritime, phone: 224-6189  Richard Jacoby, Instructor Maritime, phone: 224-6199  Jim Jurgeleit, Instructor Maritime, phone: 224-6188  Niklas Ranta, Instructor Maritime, phone: 224-6198  Dan Oliver, Instructor Maritime, phone: 224-6188  Robert Thomas, Instructor Maritime, phone: 224-6194  Deb Burdick-Hinton, Instructor Maritime, phone: 224-6140

AVTEC Student Handbook

Business & Office Technology  Ken Werner, Department Head / Instructor B&OT phone: 224-6186  Kenny Laird, Instructor IT, phone 224-6186  Wendy Stallings, Instructor B&OT, phone 224-6185

Learning Resources Department Student Service Center in Library classroom Phone: 907-224-6114

Services Adult Basic Education, English as a Second Language, GED Preparation and Testing, Foundations Courses, Online Learning, and Related Studies / Related Technical Instruction

 Lisa Rininger, Department Head / Instructor phone: 224-6114  Naomi Wade, Instructor / Tutor phone: 224-6116  Dominika Szpotanska, Instructional Aide phone: 224-6126  Trish Hart, Instructor / Moodle Support phone: 224-6141

Library Services Jack Werner Memorial Library (Student Service Center, Room 219) Phone: 907-224-6114 Hours of operation posted at library entrance

Recreation & Student Life Student Service Center – first floor

 Jamie Fredrickson, Student Activities Coordinator phone: 224-6101

Student Service Center 519 Fourth Avenue Phone: 907-224-6100 Building Hours: 6:00 a.m. to 11:00 p.m. daily

Services Ceramics Room Cardio / Weight room Sauna (hours of operation vary) Racquetball Basketball / Gymnasium / Rock Climbing

Recreational program schedules are posted on student information screen at SSC, on bulletin boards and on the SSC page of AVTEC Facebook page. Equipment check-out counter: 2:00 p.m. to 10:00 p.m. Phone: 224-6101

AVTEC Student Handbook

Technology & Media Services 809 Second Avenue

 Charles Taylor, IT Lead phone: 224-6180 or 422-7397  Adam Bauer, IT Support phone: 224-6182 or 422-7397  Kathy Vitaris, IT Support phone: 224-6181 or 422-7397

AVTEC Student Handbook

Table of Contents Map of AVTEC facilities ...... 1 Instant Information ...... 2 Message from the Director ...... 11 AVTEC Mission & Guiding Principles ...... 12 Mission: ...... 12 Guiding Principles: ...... 12 Training Calendar 2017-2018 ...... 13 Chapter 1 ~ General Information ...... 16 Banking ...... 16 Dress and Hygiene ...... 16 Mail ...... 16 Parking & Personal Vehicle Information...... 16 Long term parking ...... 17 Students in State Vehicles ...... 17 Pet Policy ...... 17 Refund Policy ...... 17 Repayments – Title IV Federal Policy ...... 18 Returned Check Policy ...... 19 Student ID ...... 19 Vending Machine Refunds...... 19 Chapter 2 ~ Instructional Policies ...... 20 Training ...... 20 Evaluation of Progress ...... 20 Graduation Certificate Eligibility ...... 20 Ratings for the Levels of Achievement ...... 20 Transfers ...... 21 Attendance Policy ...... 21 Withdrawal from training ...... 21 Chapter 3 ~ Support Services for Student Success ...... 21 Cafeteria Meal Schedule ...... 21 Computer Labs and Internet Access ...... 22 Counseling Services ...... 22 Disability Services ...... 22

AVTEC Student Handbook

Access for Students with Disabilities ...... 23 Accommodations ...... 23 Service Animals ...... 23 Financial Aid ...... 23 Ineligibility for Financial Aid ...... 23 Federal Title IV Funding Recipients and LOA’s ...... 23 WIOA (Workforce Innovation and Opportunity Act) Youth Grant ...... 24 Foundations Class ...... 24 GED ...... 24 Job Placement Services ...... 24 Learning Resources Support ...... 25 Library ...... 25 Student Employment...... 25 Study Areas ...... 25 Testing Opportunities ...... 25 Unemployment Benefits ...... 26 Chapter 4 ~ Student Life ...... 26 Athletic Teams ...... 26 Bicycles ...... 26 Interest Groups ...... 26 Newsletter ...... 26 Public Activities ...... 26 Recreation ...... 26 Residential Life ...... 27 Dormitory ...... 27 Family Housing Assignments ...... 28 Moving in & Moving Out ...... 28 Dormitory Attendants ...... 28 Dormitory Closures ...... 28 Dormitory Rules ...... 29 Guests ...... 29 Housing Inspections ...... 29 Room or Apartment Displays ...... 29 Housing Violations ...... 30

AVTEC Student Handbook

Evictions and Appeals ...... 30 Security Deposit ...... 30 Maintenance Request ...... 30 Safety & Health ...... 30 Health Services in Seward ...... 30 Accident Reporting Procedures ...... 31 Accident Insurance ...... 31 First Aid Kits/Supplies ...... 31 Illness ...... 31 Weather Emergencies and School Closure ...... 32 Security ...... 32 Active Shooter ...... 32 Campus Law Enforcement ...... 32 Transportation ...... 32 Volunteer Opportunities ...... 32 Chapter 5 ~ Policies & Regulations ...... 33 Student Code of Conduct ...... 33 Student Rights and Responsibilities ...... 33 Student Discipline...... 33 Human Rights Policy ...... 34 Grievance Procedures ...... 35 Disclosure of Campus Security Policy ...... 35 Policy Required Definitions ...... 36 Drug/Alcohol Policy ...... 37 Violations of Drug/Alcohol Policy ...... 38 Dismissal from Training...... 38 Support Services ...... 39 Tobacco Policy ...... 39 Internet Use Policy ...... 39 Definitions ...... 39 IT Rights and Remedies ...... 40 Network Access ...... 40 Enforcement of the Acceptable Use Policy ...... 40 Unacceptable Use Policy ...... 41

AVTEC Student Handbook

Leave of Absence ...... 42 Student Records ...... 43 Permanent File ...... 43 Privacy Rights / Right to Entry ...... 43 Plain View Rule ...... 43 Types of Absences (Defined) ...... 43 Warnings ...... 44 Probation ...... 44 Weapons Policy ...... 47 AVTEC-Alaska’s Institute of Technology ...... 49

AVTEC Student Handbook

Message from the Director

Welcome to AVTEC – Alaska’s Institute of Technology! We are so happy you chose to attend AVTEC! We offer more than just a classroom experience. Here at AVTEC we offer you the opportunity to get hands-on experience in the career field you have chosen by spending the bulk of your days in the lab. As a member of the AVTEC community, I would encourage you to take advantage of every opportunity both in and outside your training day to learn and prepare yourself for the future. CATHY LECOMPTE Director While your most important responsibility at AVTEC is to work hard and excel AVTEC – Alaska’s at your chosen field of study, the scenic Seward area offers outdoor activities Institute of Technology and the dormitory game rooms and lounge areas offer a place for you to get

to know your fellow students and relax after a long day in training. AVTEC has skilled and caring instructors, well versed in the needs of the industry for which you are getting the training to enter. You will also discover a dedicated and capable staff whose services enhance your learning process. This Student Handbook is your resource guide to ensure that you are aware of the services available to you at AVTEC and to make you aware of the policies and procedures in place to help you succeed as a student here. Please read them thoroughly; an understanding of all that is available to you will allow you to completely enjoy your time at AVTEC, which will be one of the most challenging, exciting and rewarding times of your life. I look forward to seeing you on campus. All the best,

Cathy LeCompte Director

AVTEC Student Handbook

AVTEC Mission & Guiding Principles

Mission: AVTEC prepares students with career and technical skills required for success in the Alaskan workplace.

Guiding Principles: AVTEC guiding principles are as follows:

 Trustworthiness: Modeling and promoting appropriate workplace conduct and ethical behavior.  Respect: Treating students as individuals and honoring their diversity.  Responsibility: Maintaining accountability by providing proper training and assessment of occupational preparedness.  Fairness: Applying rules consistently and equitably to students and staff.  Caring: Providing quality student services that contribute to student success and achievement  Citizenship: Encouraging leadership while preparing students for their role in the workplace

AVTEC, as an employer and service provider, complies with Alaska Human Rights Law and federal civil rights laws. Individuals with disabilities who require reasonable accommodations are welcome to contact AVTEC at [email protected]; or (907)224-3322, or for individuals with hearing impairments via Alaska Relay at 711 or (800)770-8973. AVTEC is a division of the Alaska Department of Labor and Workforce Development.

AVTEC Student Handbook

Training Calendar 2017-2018

AUGUST 08.21.17 Student Orientation Student Services Center Auditorium

08.21.17 Fall 2017 Classes begin*:  Business & Office Technology Last day of class See campus map for (BOT) 05.16.18 various classroom and lab  Combination Welding (CW) Last day of class locations. 05.11.18  Diesel/Heavy Equipment (DH Last day of class 06.22.18  Industrial Electricity (IE) Last day of class 06.20.18  Information Technology (IT) Last day of class 06.29.18  Plumbing & Heating (PH) Last day of class 12.22.17  Professional Cooking & Baking Last day of class (PCB) 06.07.18 08.28.17  Pipe Welding (PW – Advanced) Last day of class 12.08.17 SEPTEMBER 09.04.17 Labor Day Holiday No classes

OCTOBER 10.18.17 Alaska Day Check with instructor for class schedule

NOVEMBER 11.11.17 Veteran’s Day (observed 11.10.17) Check with instructor for class schedule

11.23.17 Thanksgiving Holiday Break No classes

11.24.17 Thanksgiving Holiday Break No classes

DECEMBER Fall 2017 End Dates: 12.08.17  Pipe Welding (PW- Advanced) Last day of class – check with instructor for graduation day

12.22.17  Plumbing & Heating (PH) Last day of class – check with instructor for graduation day

12.22.17 LAST DAY OF SERVICES 12.23.17 HOLIDAY BREAK BEGINS No classes

AVTEC Student Handbook

JANUARY 01.07.18 HOLIDAY BREAK ENDS No classes 01.08.18 Spring 2018 Classes begin*:  Business & Office Technology Last day of class (BOT)  Construction Technology (CT) Last day of class 05.25.18  Master Mate NMT 200 Ton Last day of class (MM) 12.21.18  Refrigeration (RF) Last day of class 12.21.18 See campus map for 01.15.18  Qualified Member of the Engine Last day of class various classroom and lab Dept (QMED) 04.06.17 locations. 01.29.18  Combination Welding (CW) Last day of class 12.14.18  Pipe Welding (PW – Advanced) Last day of class 05.11.18  Diesel/Heavy Equipment (DH) Last day of class 01.25.19 FEBRUARY 02.01.18 Registration for 2018 – 2019 OPEN See course catalog at the AVTEC web site

MARCH 03.09.18  Master Mate NMT 200 Ton Last day of class for spring 2018 – see instructor (MM) for graduation day

03.12.18 SPRING BREAK No classes 03.13.18 SPRING BREAK No classes APRIL 04.06.18  Qualified Member of the Engine Last day of class for spring 2018 – see instructor Department (QMED) for graduation day

MAY 05.11.18  Combination Welding (CW) Last day of classes for fall 2017 – see instructor for graduation day

05.11.18  Pipe Welding (PW – Advanced) Last day of classes for spring 2018 – see instructor for graduation day

05.16.18  Business & Office Technology Last day of classes for fall 2017 – see instructor (BOT) for graduation day

05.25.18  Construction Technology (CT) Last day of classes – see instructor for graduation day

05.25.18  Refrigeration (RF) Last day of classes – see instructor for graduation day

AVTEC Student Handbook

05.28.18 MEMORIAL DAY HOLIDAY No classes JUNE*** 06.07.18 Professional Cooking & Baking Last day of classes – see instructor for graduation (PCB) day

06.20.18 Industrial Electricity (IE) Last day of classes – see instructor for graduation day

06.22.18 Diesel/Heavy Equipment (DH) Last day of classes – see instructor for graduation day

06.29.18 Information Technology (IT) Last day of classes – see instructor for graduation day

06.30.18 Summer Break**

*Unless otherwise noted the courses are single start either half year or full year

** Summer break varies by class; check with your instructor for the exact date; school breaks & holidays are subject to change.

*** Graduation dates are set by the instructors and department heads. They usually occur on the last day of scheduled training. Check with the instructor to be sure when the graduation is scheduled.

AVTEC Student Handbook

Chapter 1 ~ General Information Banking AVTEC is unable to cash checks. The banks in Seward are:

First National Bank of Alaska 303 Fourth Avenue - Phone 907-224-4200 Wells Fargo Alaska 908 Third Avenue - Phone 907-224-5283 Change-making machines are located in the Student Service Center and the First Lake Facility student lounge. Dress and Hygiene All students are expected to dress in clothes appropriate for the workplace. Programs have their own dress code that students will learn on the first day of class. Clothing worn in public view must be free from obscene, profane, or offensive language, gestures, pictures, or symbols. Students using the cafeteria and living on campus are required to leave work boots and coveralls in their training area or their room, to prevent the destruction of floors and furniture. Mail Seward does not have a home delivery mail service, all mail is picked up at the Seward Post Office. Dormitory residents will need to go to the Seward Post Office to secure a pay a post office box rental fee and a refundable key deposit. Students can share a box if desired. Go to the Seward Post Office located at Fifth & Madison, one block from the Student Service Center to make arrangements. Post Office business hours are Mon-Fri 9:00am-4:30pm and Saturday 10:00am - 2:00pm. If you live in the AVTEC family apartments or off-campus on your own you may receive a free post office box if you live within the Seward city limits. AVTEC apartment residents must obtain a letter from the Residence Life office with your AVTEC apartment address prior to going to the Post Office to get a box. Off-campus students can take a copy of the rental agreement or a utility bill with their address to the Post Office to qualify for a free mail box. Students will still be required to pay the refundable key deposit. Personal student mail received at the AVTEC Business Office will be returned to sender. If students will only require an occasional or one-time mail delivery, they can have mail sent to them via General Delivery, Seward, AK 99664. Parking & Personal Vehicle Information AVTEC has limited parking for staff, students and guests and there is no reserved parking. Students and their guests may park in any designated AVTEC parking areas. Students living in the dorms or family housing are required to register their vehicles with the dormitory attendant and obtain a NO COST parking permit that is to be placed where it is visible on the windshield. Only one parking permit can be issued per student. Do not park in areas marked for people with disabilities. Only authorized vehicles with a disabled person’s license or other clearly visible designation acceptable may park in these spaces. This

AVTEC Student Handbook applies to all parking situations including short stops for loading and unloading, waiting for passengers, or after hours parking. Avoid parking in spaces designated as AVTEC Vehicle Only, bus and loading zone parking spaces. These are located in Student Service Center alleyway, and spaces adjacent to the back of the First Lake Facility. Student and guest parking is not allowed in the driveway between the cafeteria- dormitory complex and the Student Service Center. Parking violations may result in parking privilege being revoked and graduation certificate withheld. Vehicles without parking permits, non-drivable/operational vehicles, abandoned vehicles, and inappropriately parked vehicles will be towed away at the vehicle owner's expense. Upon graduation, withdrawal, or dismissal from AVTEC, students must remove their vehicles from AVTEC parking lots. Graduation certificates will not be issued to students with an outstanding balance. Student vehicles parked on AVTEC property must be drivable including training area parking lots. Vehicles parked on AVTEC property are parked there at the owner’s risk. AVTEC is not responsible for damage to students’ personal vehicles. AVTEC assumes no liability for damage to personal vehicles by other individuals, or due to conditions caused by snow, ice, or snow removal equipment. Long term parking Students must receive permission from the Residence Life Department head to leave vehicles parked on campus during the Christmas break. Please see the dormitory attendant to start the permission process. Students may not leave their vehicle on campus during summer break. Students in State Vehicles If you operate a State vehicle or other State road equipment as part of your training, you must have the proper driver's license and abide by State laws. Everyone who rides in a state vehicle must use the seat belts if the vehicle is equipped with them. State insurance will not cover claims resulting from accidents in which an available seat belt was not used. Pet Policy Animals are not allowed in any AVTEC training facilities, dormitory rooms, or apartments. Service animals may be allowed through approved ADA processes. See disability services for details on service animals. Refund Policy AVTEC is required to have a fair and equitable refund policy. Using the appropriate refund policy related to the student’s financing and program length, a refund is calculated when a student withdraws, drops out, is terminated, or otherwise fails to complete the student’s contracted training program on or after the first day of training. The school’s policy is deemed fair and equitable if the policy provides for a refund of the larger of the calculations required for the type of financing the student is receiving. Refunds are not calculated on application, technology, and student service fees, housing, meals or non-refundable tools, books, or materials provided by AVTEC. Refund calculations are based on the last date of recorded attendance. Refunds will be processed no later than thirty (30) days from the student’s official withdrawal date. If the student does not

AVTEC Student Handbook officially withdraw, refunds will be made no later than 30 days from the date the school terminates the student or determines the student has withdrawn. The following is the priority of the distribution of refunds, as mandated by Federal and State regulations: 1) Unsubsidized Federal Stafford Loans 2) Subsidized Federal Stafford Loans 3) Federal Pell Grants, 4) Alaska Supplemental Education Loan, 5) Other federal, state, private, or institutional sources of aid, 6) The student and/or student’s family. Refunds will be made as follows: o 100% Refund. Prior to the fourth day of training. o 90% Refund. From the fourth day up to 10% of the allotted program training for that period. o 80% Refund. For the period of time after 10% but no more than 20% of the allotted program training. o 55% Refund. For the period of time after 20% but not more than 25% of the allotted program training. o 30% Refund. For the period of time after 25% but not more than 50% of the allotted program training. o After 50% of the allotted program training for that period no further refunds will be allowed. o Room and board/rent will be charged consistent with the agreement signed for housing. Any funds paid in excess of the current charges will be refunded. o Refunds to eligible veterans will be made on a prorated basis. Repayments – Title IV Federal Policy Students receiving any Federal Title IV aid, such as Federal Pell Grants, Federal Direct Loans, and Federal PLUS loans are subject to the regulations of that program as written by the Federal Government under the Higher Education Act of 1965 (as amended). Students who withdraw from class, are terminated by the institution, or otherwise do not complete their contracted class prior to completing more than 60% of the payment period will have their eligibility for aid recalculated based on the percent of the term that has elapsed and that the student has completed. For example, when a student withdraws and has only completed 30% of their first term of training, it will be determined they have only “earned” 30% of the Federal Title IV aid that has been disbursed or could have been disbursed for that term. The other 70% of the funds must be returned by the student/school, as those funds are considered “unearned” funds. When the amount of aid that is considered “unearned” and must be returned by AVTEC and is more than the amount that the student has on their account at AVTEC, the student is responsible to repay AVTEC. The student will not be able to attend AVTEC again until that debt is repaid. The funds returned will be returned to the appropriate Title IV programs in this order: Unsubsidized Federal Direct Loans, Subsidized Federal Direct Loans, Federal Direct PLUS Loans and Federal Pell Grants.

AVTEC Student Handbook

Once the school returns the portion of aid they are required to return and there is still an amount considered “unearned” and due, the student is responsible for repaying that debt to the US Department of Education. This information will be referred to the US Department of Education by AVTEC. Failure to repay these funds may result in the inability to receive Federal Title IV aid, tax refund garnishment, and other consequences. When it is determined that a withdrawing student has more aid earned than has actually been disbursed as of the withdrawal date, AVTEC may apply “post-withdrawal disbursements” to any current year charge owed AVTEC without the specific permission of the student, providing the student would have been otherwise eligible for the aid as of the withdrawal date. Should any of the “post-withdrawal disbursement” aid remain after paying amounts owed to AVTEC, withdrawing students (or their respective PLUS borrower) will be offered, in writing, post-withdrawal disbursements of the funds within 30 days of the withdrawal/termination date. The withdrawing student must accept the balance of the “post-withdrawal disbursement” within 14 days, and AVTEC must provide the funds to the withdrawn student within 90 days of the withdrawal date. If the student (or parent for PLUS loans) does not respond within the 14-day window, AVTEC is not required to make the disbursement, but may do so at its discretion. The fees, procedures and policies listed above supersede those previously published and are subject to change. Returned Check Policy AVTEC accepts payment by personal check and reserves the right to withdraw that privilege at any time to anyone. The person receiving the benefit from the returned check is responsible for repayment if the check is returned to AVTEC unpaid. A returned check charge, plus the amount of the check, will be charged to the party responsible for the check. The fee will be assessed for any checks returned to AVTEC regardless of the reason.

Student ID Every long-term student is issued a picture ID valid for the length of their training program when they enroll. If an ID is lost, it must be reissued. Students will be charged a replacement fee for each ID issued after the first ID. Exception: If a student moves on or off campus during training and needs a new ID issued to reflect the change in status, there will be no fee for the replacement ID.

Vending Machine Refunds Vending machine refunds can be requested by contacting the dorm attendant, recreation staff member, or a staff member in the Business Office.

AVTEC Student Handbook

Chapter 2 ~ Instructional Policies Training AVTEC training programs are designed to teach students specific skills they can use immediately on the job. Training is conducted generally from 8:30 AM – 3:30 PM, similar to a workday schedule. The training is competency-based and leads to an AVTEC certificate and/or a third party industry credential. In this type of training, students demonstrate what they’ve learned by performing tasks as if on the job. Students perform both classroom activities and "hands on" work. Receiving a certificate of graduation means you have performed the training activities and met the standards required for entry into, or advancement within, a specific occupation. The occupational skill competencies that are included in the training program are listed on a Training Summary. The instructor will rate each student’s performance on all training objectives. The purpose of it is to provide each student with documentation of the skills and work habits they demonstrated during training. The student’s training summary can be provided to prospective employers, to demonstrate a realistic picture of the technical skills and work habits the student demonstrated during training. The Training Summary becomes a part of the student’s permanent record. Evaluation of Progress In order to stay in good standing and earn a certificate, students must maintain an average score at or higher than the minimum established by their training program. Student performance in technical skills, soft (employability) skills, and attendance is formally evaluated by their instructors monthly. During this monthly progress evaluation, the instructor will determine if the student is achieving the course objectives at a rate that will allow for successful completion of the training program by the graduation date. This will result in a “yes” or “no” response to the “Student Progressing” criteria. A “No” response results in academic probation and the student’s ineligibility for Federal Financial Aid, Alaska Supplemental Education Loan, or any other financial aid disbursed based on the student’s progress. Graduation Certificate Eligibility The typical requirement is a rating of Level 3 or 4 in 85% of the unit competencies required for the certificate level.

Ratings for the Levels of Achievement Level 4 Skilled Performed task independently; requires minimal supervision. Level 3 Moderately Skilled Performed independently in learning situation; may require initial supervision. Level 2 Limited Skill Performed job during training; additional training is required. Level 1 Demonstration Only No practice provided; further training required. Level 0 No Exposure

AVTEC Student Handbook

Transfers Students may transfer from one AVTEC training program to another within the first two weeks of the training start date by contacting their counselor who will assist in the process.

A Training Program Transfer Request form can be obtained from the student’s instructor or counselor and must be filled out completely, signed, and given to the Student Records Office prior to the transfer taking effect. Approval from the department heads of both training programs, the student’s counselor, AVTEC’s Director, and, when applicable, a designee for the student’s funding source is required. In addition, the student must meet with AVTEC’s Financial Aid Officer to go over the changes in costs that will occur as a result of the transfer, and notify the Admissions Office.

Attendance Policy Attendance is a job training competency that is measured every day. Like going to work, students are expected to be in class every day, ready to work. Students are required to have a minimum of 90% attendance of available class time per training period. The duration of training programs has been established to allow students to obtain at least the minimum certificate level at completion. When illness or urgent events require an absence, students must provide the same courtesy to their training program as they would an employer. Students must contact or coordinate absences with the training area staff PRIOR to the start of class time. Contact information will be provided during the instructor orientation with the class. Failure to notify an employer that a person won’t be at work, or frequent lateness are grounds for an employer to release a person from employment. In keeping with AVTEC’s goal of providing work ready graduates, unexcused time and tardiness are strongly discouraged and subject to discipline measures up to and including dismissal. Students with three consecutive days of unexcused absences will be considered to have left training. Students will be dismissed from the training program on the morning of the fourth day. Withdrawal from training To withdraw from school, a student must submit a written, signed and dated statement of withdrawal, or contact an authorized AVTEC staff member indicating the reason and effective date of the withdrawal. Withdrawals will be acknowledged in writing. Chapter 3 ~ Support Services for Student Success Cafeteria Meal Schedule Monday – Friday Weekends & Holidays 7:00 a.m. – 8:00 a.m. Breakfast 9:30 a.m. – 10:30 a.m. Brunch 11:30 a.m. – 12:30 a.m. Lunch 4:00 p.m. – 5:00 p.m. Dinner 5:30 p.m. – 6:30 p.m. Dinner

Meals are included in the cost of room and board for students who live in the dormitory. Meal tickets are electronically loaded onto the student I.D. and the student must swipe it in the cafeteria tracking tool to obtain a meal.

AVTEC Student Handbook

Students who do not live in the dormitory may purchase meals at the Business Office in the First Lake Building on Monday – Friday from 8:00am-5:00pm. The meal tickets will be electronically loaded onto the student I.D. and must be swiped in the cafeteria tracking tool to obtain a meal.

Students may have their dependents accompany them for meals. Each family member over the age of six will need to have a meal purchased. Children age six and under, who are dependents of students, eat for free. Students may bring guests to the cafeteria. Each guest will need to purchase a meal ticket.

No I.D. card, no meal and meals purchases are non-refundable. Lost or stolen student I.D. cards may be replaced for a fee of $20 at the business office. Computer Labs and Internet Access AVTEC provides limited wireless internet access for guests and students. Wireless Access Points are available in all training areas as well as the student housing dormitories and business offices. Access to the Internet and up-to-date word processing, database, and spread sheet software is available to all students. Students can stay in touch with family and friends, do homework, initiate a search for employment, and learn basic computer skills in the library’s multimedia computer lab. Assistance is available to learn basic computer skills, how to access the Internet, and set up e-mail accounts. Marathon Hall has a small computer lab on the third floor, and some training programs have small computer labs set up within their buildings. AVTEC uses an opt-in system that does not require users to enter a password. In order to gain access to AVTEC’s wireless service students should go to the AVTEC website at avtec.edu. Under Student Services click on Guest Wireless Registration, and it will take you to the registration page. Enter the information requested and submit. All students must sign that they will agree to AVTEC’s Internet Use Policy prior to being connected to the internet. The complete policy is located in the Policy section of this handbook. Due to the amount of usage at certain times of the day, the internet may be very slow. If a student wants additional bandwidth, GCI is happy to provide it for a fee. Counseling Services AVTEC’s counselors assist students in adjusting to their training programs, overcoming barriers that may prevent the student from meeting their goals of graduation, employment, or personal growth. Homesickness, conflict resolution, substance abuse, relationship issues, and financial matters are just a few of the things students may want to talk to their counselor about. Additional Counseling Services may be obtained from SeaView Community Services or North Star Clinic. Disability Services AVTEC recognizes a disability as a physical and/or mental impairment that substantially limits one or more major life activity. AVTEC complies with Title I of the Americans with Disabilities Act (ADA), Section 504, and Title IX. As an employer and service provider, as well as a Division of the DLWD for the State of Alaska, AVTEC understands that it is in a position to teach by example and offer leadership in sensitivity to workplace diversity.

AVTEC Student Handbook

Access for Students with Disabilities Individuals with disabilities who require special accommodations, auxiliary aides or services, or alternative communication formats (TTY) call 1-800-467-0430 or 907-224-3322.

Accommodations The student has the responsibility to self-identify that they have a disability and need an accommodation prior to the beginning of the training program. Along with the request for an accommodation, the student must provide appropriate documentation that is current and relevant in order to establish the existence of the disability and need for accommodation. Each student’s request for accommodations will be handled on a case by case basis. The student will need to meet with an AVTEC Counselor or ADA Officer to discuss the impairment as well as to determine the appropriate accommodation. This needs to be done prior to their arrival at AVTEC, so arrangements for the accommodation can be in place upon their arrival.

Service Animals A service animal means any dog that is individually trained to do work or perform tasks for the benefit of an individual with a disability. ADA has specific conditions that require the handler to be responsible for the care and supervision of the service animal. Unacceptable behavior by the animal or failure of the handler to control or properly care for the animal is grounds for the animal to be removed from the premises. Emotional support animals, comfort animals, and therapy dogs are not service animals under Title II and Title III of the ADA, and are not allowed in AVTEC facilities. Accommodations for service animals must be pre-approved.

Financial Aid Ineligibility for Financial Aid A student loses eligibility for Federal Title IV funds, such as Federal Pell Grants and Direct Loans, only if the drug related offense for which the student was convicted occurred during a period of enrollment for which the student was receiving Title IV aid. The student may regain eligibility if he/she successfully completes a drug rehabilitation program that meets the requirements of the U.S. Department of Education. Federal Title IV Funding Recipients and LOA’s Federal Title IV funding recipients (Federal Pell Grants and Stafford Loans) may take a LOA not to exceed a total of 180 days in a 12-month period. The 12-month period begins on the first day of the student’s first LOA. If a Title IV recipient takes a LOA in excess of the allowed 180 days, the LOA is considered “unapproved” and the student will be considered withdrawn from school for Title IV purposes. A refund/repayment calculation will be performed based on the student’s last date of physical attendance, with the possibility of Title IV funds needing to be returned. The student may be eligible to receive those funds again when returning from the LOA and “re- enrolls”. Students re-enrolling for a time period equal to the time spent on LOA will not be charged any additional tuition. Federal regulations do not dictate reasons for which a single LOA may be granted. However, a subsequent LOA should only be granted for unforeseen circumstances such as being called into military reserve duty or consistent with the Federal Family Medical Leave Act of 1993 (FMLA). The student may make a request for multiple leaves of absence when the leave is for the same reason, such as for periodic medical treatments. If the LOA is longer than 60 calendar

AVTEC Student Handbook days, any Alaska Supplemental Education Loan (ASEL) warrants that have been issued to the school and have not been disbursed may have to be returned, and the student may have to reapply based on the revised dates of attendance. ASEL funds cannot be disbursed to students while on LOA. Documentation of all contacts with the student during a LOA will be included in the student’s permanent file. Students who do not return to training at the end of a LOA will be considered withdrawn. Tuition refund(s) due will be calculated based on the student’s last date of physical attendance. The withdrawal date will be either the return date, as agreed upon in the Leave of Absence and Approval form, or the date AVTEC was notified the student would not be returning, whichever is earlier. If the student was awarded a Federal Pell Grant, and funds were released directly to the student, was awarded a Federal Pell Grant, and funds were released directly to the student, a portion of those funds, by have to be repaid by the student. WIOA (Workforce Innovation and Opportunity Act) Youth Grant AVTEC has a WIOA Youth Grant that may be able to assist some students under the age of 25 with financial and other assistance. The grant is administered through the Counseling Department. Please check with the WIOA Youth Grant Coordinator to learn more about it. Foundations Class The Foundations Class at AVTEC is taught after the training day for the first month of training. It is designed for students who want to brush up, or learn new study skills that will assist them in doing their best academically at AVTEC. GED AVTEC’s ABE Center, operated by the Learning Resources Department (LRD), provides basic education instruction for AVTEC students, their families, and members of the community. Instruction is available for GED Preparation, English as a Second Language, Basic Math, Reading, and Writing. These programs are offered from 9:00 a.m.–1 p.m. Monday through Thursday. For more information call the Learning Resources Department at 907-224-6114. Job Placement Services Job Search Skills & Resume Course Students enrolled in long-term training programs (six weeks or longer) will receive instruction on how to create a resume, enhance their job search skills, and complete job applications. Students will develop or update their resume as part of this class.

Job Interview Training Training in job interview skills is conducted for all students in long-term training programs (six weeks or longer). Both new and experienced workers benefit from videotaped practice, which concludes with a simulated interview.

Communications Training Employers require workers to be dependable and get along well with coworkers and customers. In response to this need, AVTEC’s counseling staff presents Soft Skills and Communications Training as part of the curriculum in several training programs. Learning activities include building self- esteem, assertiveness training, techniques for dealing with difficult people, and problem solving skills.

AVTEC Student Handbook

Work Related Issues Students enrolled in long-term training (six weeks or longer) receive instruction on the Drug-Free Workplace Law. Topics include the risks to safety and personal health resulting from substance abuse and workplace drug and alcohol testing.

Learning Resources Support The Learning Resources Department (LRD), located in the library, provides all AVTEC students the opportunity to improve their mathematics, English, and reading skills as they are applied in the world of work. LRD instructors teach fundamental academic skills and the necessary on-the-job mathematics. Students should talk to their instructor or AVTEC’s Learning Resources Staff for tutoring needs. The LRD staff will provide individualized instruction to the student, or the student may be assigned a peer tutor who will work with them individually. Instructors also support students with their training by offering study skills instruction through a Foundations Class. Library AVTEC’s library, the Jack Werner Memorial Library, is open afternoons and evenings seven days a week. The library provides students access to a wide range of technical information and resource material. The library’s collection is devoted to training related materials to support students in their vocational areas. Students can find recreational reading with novels, magazines, and can even keep current with news from home from the statewide collection of newspapers. The library is open to students, the public, and to dependents and guests of students. Library hours are posted on the library door. The City of Seward also has a public library open for the use of everyone. Student Employment A few part-time positions at AVTEC are available to students. The jobs are in the library, snack bar, computer labs, and recreation center. Job announcements are posted as openings occur. You may inquire about possible openings from AVTEC’s Human Resource Office, the Residence Life Department Head, or the Learning Resources Department Head. Study Areas The library, as mentioned above, is often used for students to study. Students who wish to study with a partner may use the lounge outside the library, the Mount Alice room adjacent to the library in the Student Services Building, three study rooms, one on each floor of Marathon Hall, or their dormitory room if they live on campus. The Seward Community Library, located at Fifth Avenue and Adams Street, is also available for study purposes. A number of training areas are open for after - (training) hours study. Instructors will inform students if the program provides this service. Testing Opportunities AVTEC’s Learning Resources Department staff is available to proctor the Work Keys test (the ACT National Career Readiness Certification) which is a requirement for some employers. The LRD staff

AVTEC Student Handbook is also available to offer on-site TABE test proctoring for prospective students interested in attending AVTEC. Unemployment Benefits Unemployment Insurance benefits for the Seward area are coordinated from an Anchorage office. Call 1-888-252-2557 to establish a claim or 1-888-222-9989 to claim weeks of unemployment. Chapter 4 ~ Student Life Athletic Teams AVTEC sponsors various sports teams such as basketball and volleyball teams each year that play in seasonal leagues and special tournaments organized through the Seward Parks and Recreation Department. Participating students will be responsible for player fees. AVTEC may also sponsor coed athletic teams to play in local leagues. Students are encouraged to join local teams of personal preference.

Bicycles AVTEC recommends for safety and security that students who live on campus, and have a bicycle, register it with the dormitory office, identifying it by the serial number. Students may use any of the bicycle racks available at AVTEC’s buildings. Bicycles may not be left in a position that they blocks doorways, hallways, other passageways, or sprinkler systems in accordance with fire codes. Bicycle locks are the SMART way to go! Interest Groups AVTEC offers a variety of student run and organized interest groups. Offerings change year to year based on student interest. Wellness, rocketry, crafts, knitting, photography, and a variety of other hobbies have had organized clubs at AVTEC in the past. AVTEC has also had and encourages student sponsored AA meetings. Newsletter The AVTEC student newsletter is emailed each week. It contains articles of interest for and about students and the community. It lists the cafeteria menus for the week, and events occurring around Seward. Public Activities Some athletic activities at AVTEC are scheduled for the general public. Students and their dependents may participate free of charge in any age appropriate activity that is open to the public at the SSC. Student dependents may accompany them at the SSC during AVTEC use time. They may use the athletic facilities and watch movies or attend other programs in the auditorium. Children under 16, must be directly supervised by a parent at all times at the student service center. Occasionally, the auditorium or lounge is reserved for a special function during the day or evening and will be closed to students and their guests. Recreation AVTEC employs a fulltime recreation specialist. A variety of leisure-time activities are available at the Student Service Center, which has a gymnasium, racquetball court, climbing wall, auditorium,

AVTEC Student Handbook fitness center, sauna, crafts room, library, study areas, and snack bar. There are organized basketball, volleyball, and roller skating events. Swimming is available free to AVTEC students at the local high school pool once a week. AVTEC students participate in local community sports leagues including basketball and volleyball. Students are welcome to join the AVTEC sponsored team in the league of their choice. In the game room students can play billiards, ping-pong, foosball, video games or watch cable television. Tournaments may be organized upon request. A variety of board games and sports equipment, or guitars is available for students to check out. Movies are shown on the big screen in the auditorium. Dormitory residents may checkout TV/VCR or DVD players, and any student may select from hundreds of movies available in the library for short-term use. Social events such as campfires, potlucks, and cultural activities are scheduled throughout the year. For those who like to get outdoors, there are skis, snowboards, snowshoes, camping gear, fishing poles and bicycles to check out. Recreation staff can tell you where to find good fishing spots, hiking trails, and camping areas. Most days after classes end, the AVTEC craft room is open. Supplies for a variety of crafts are available for students to use, including ceramics, beading, painting, knitting/crocheting, and traditional arts and crafts. The Alaska SeaLife Center offers free admission to AVTEC students with a valid AVTEC ID. From time to time, free admission passes for students’ families are available at the Student Service Center. Check with the Residence Life staff. Residential Life Dormitory Students elect to live in AVTEC dormitories upon enrollment into their training program. A room is reserved for the entire length of the training program. Dormitory fees include meals, laundry facilities, and transportation to and from most training areas. By completing a Dormitory Residence Application and contract and subsequently moving into a dorm room, the student is committed to paying the cost of room and board for at least a full school term. Students may move out of the dorms at the end of each term (Christmas and summer) without penalty. If a student vacates from the dormitory at any time during the contract period, either by choice, eviction, withdrawal, or dismissal, the student forfeits their room and board payment for the balance of the term. The student must provide written notification to the Residence Life Coordinator before they leave on break that they do not intend to move back into the dormitory after the break. Students who graduate early will be charged up to the date they move out of the dorms. Any payments in excess of those charges will be refunded. Students who have already started training and want to move into the dormitory should contact the Residence Life Department Head. Dismissal of the dormitory contract during a term may be allowed for extenuating circumstances such as a marriage or for compelling medical reasons. Written requests for termination of the dormitory contract must be made to the Residence Life Department Head and/or Deputy Director.

AVTEC Student Handbook

AVTEC reserves the right to make room assignments and to change assignments in order to maximize the number of individuals who have access to housing. Family Housing Assignments AVTEC has one-bedroom, two-bedroom, and four-bedroom apartments in three separate buildings across the street from AVTEC’s dormitories, cafeteria, student service center and library. To be eligible for an apartment the student must remain enrolled full-time in a training program at AVTEC. AVTEC provides first priority to apartments for students with children on a space-available basis. If available, AVTEC will provide apartments to couples without children. Applicants for family housing are available from the Admissions Office. Applicants who are accepted into Family Housing will sign a contract, which governs the use of the apartment and their relationship with AVTEC.

 If a student is unable get an AVTEC apartment, they are encouraged to stay on the waiting list since vacancies may occur. A list of rental units in the community is available upon request from the Admissions Office or Residence Life Department Head. Moving in & Moving Out Students who have been assigned a dorm room may move into the dormitory up to two days prior to the first date of training. Any time beyond two days must be arranged with the Residence Life Department Head and the Admissions office. A student may move into or out of the dorms between 8:00 a.m. and 10:00 p.m. any day of the week. Every effort will be made to accommodate roommate requests on the basis of space availability and in consideration of the health and safety of all dormitory residents. When there is no request made, roommates are assigned to students using the following criteria: gender, training program, age, hometown or region, and the date the dorm application is received. Students must move out of the dormitory no more than two days after graduation, withdrawal, or dismissal. Any time beyond two days must be arranged with the Residence Life Coordinator. To move out of the dorm the student must vacate and clean their dorm room, and turn in their room key and on demand ID card at the Dorm Office. Dormitory Attendants AVTEC employs dormitory staff 24-hours a day, 7 days a week while training is in session. The dorm office phone number is 224-6100. Messages may be left for students at that number, and will be posted on the message board outside the dorm office. If the dorm attendant is not in the office, and it is important to get in touch with them right away, students may call their cell phone at 362-1645. Dormitory staff have primary responsibility for maintaining the health and safety of resident students. AVTEC’s dormitories and student service center are also monitored by closed-circuit television. The outside doors to the dorm are locked from 11:00pm – 6:00am except for the main entrance which is always left unlocked. Dormitory Closures The dormitories are closed during the Christmas and summer breaks. All dorm residents must find other living arrangements during these breaks. Rooms may be entered during breaks for maintenance or emergency purposes by residence life or maintenance staff.

AVTEC Student Handbook

During Christmas break students may leave their belongings in their room at their own risk. All belongings must be removed from rooms during the summer break. Storage can be arranged during the summer for returning students by coordinating with the Residence Life Department Head. Dormitory Rules When a student moves into the dormitory, she/he will be provided with a list of the dormitory rules and services, so that she/he are immediately acquainted with essential information. The student should ask a dorm attendant if she/he has questions about rules or responsibilities. The most important rules are:

 Maintain quiet hours and respect the rights of others to a peaceful environment.  No possession or consumption of drugs (including marijuana) or alcoholic beverages on campus.  Do not bring firearms or other weapons on to AVTEC property.  Residents are not permitted to cook in their rooms. Toasters, microwaves, hotplates, and other heat-generating devices are not allowed in the dormitories. Shared use microwaves are provided in common areas in each dormitory building.  Smoking is permitted in designated areas only. Candles, incense, and other burning items are not permitted anywhere in the dormitories.

Guests Dormitory residents may bring guests to the dorm. Children under 18 years of age must be accompanied by one of their parents. No guests are allowed to stay in the dormitory overnight. Visiting hours are 8:00am-10:00pm. Guests of am AVTEC apartment resident may stay in the apartment overnight for up to three (3) days, or if the student resident won’t be there, guests must have prior approval from the Campus Life Department Head. Guests must adhere to all AVTEC policies while on campus. Their behavior is the responsibility of the student resident. Housing Inspections AVTEC staff will perform periodic room and apartment health and safety inspections. Occupants will be notified approximately 24 hours in advance. Residents will be informed in writing of any unsafe and/or unhealthy conditions that must be corrected. Additionally, any facility or equipment damage caused by residents will be identified. Upon notification of unsafe or unhealthy conditions, residents will have 24 hours to correct the condition. If the condition is not corrected within 24 hours, AVTEC staff may be assigned to correct deficiencies. If staff must correct deficiencies, residents will be charged a minimum of $50 per occurrence, to be deducted from their security deposit. Residents will be billed for cost to repair damage to the facilities, equipment, or appliances deemed to be beyond normal wear and tear. Repeated or flagrant abuse of AVTEC property could lead to eviction from campus housing and dismissal from the training program. Room or Apartment Displays Students are free to display posters and other wall hangings in your room. However, any visual materials of nudity or anything that may be considered harassing or intimidating are considered inappropriate and cannot be displayed outside the room, or in general view of the public. This includes materials that can be viewed through open doors or windows when window coverings are

AVTEC Student Handbook open. Students should check with a dormitory attendant if they have any questions about what is appropriate. Housing Violations Housing violations will be considered any serious violation of AVTEC policies that occur on or around AVTEC’s student life campus and aren’t related to academics, or attendance, but may overlap regarding behavioral issues. A partial list would include substance abuse, intentional damage, guest or quiet hour violations, or anger/violence issues. Violations of housing policies will be treated seriously and will result in sanctions up to and including eviction from student housing and/or dismissal from AVTEC training. Evictions and Appeals If a student is evicted from the dormitory as part of a disciplinary action, the student will forfeit room payment for the balance of the current term, but may continue to eat in the cafeteria for the current term as long as those rights have not been terminated as part of the disciplinary action. If a student is evicted from family housing as part of a disciplinary action, the student will forfeit rent payment for the remainder of the current month, plus the following month. Students evicted from on-campus housing will be provided with sufficient time to move their belongings. Students evicted from Dormitories will be given two (2) days from the notice of eviction before they are required to move off campus. Students evicted from Family Student Housing will be given seven (7) days from the notice of eviction before they are required to move off campus. A student may appeal an eviction or disciplinary action with cause within two business days of the action. Appeals must be in writing and on the Disciplinary Action Appeal Form. The student must contact their counselor obtain the form and to arrange for the appeal to be presented to AVTEC’s Deputy Director. Security Deposit Refunds will be mailed to the person who made the payment within 30 days of the date of graduation, dismissal, or withdrawal. Any additional cleaning or repairs needed (beyond reasonable wear and tear) will incur charges that will be deducted from the security deposit.

Maintenance Request Residents of the dormitory or family housing must contact the dorm attendant to report broken or inoperative items in their quarters or common areas such as laundry or TV rooms. The dorm attendant will forward a maintenance request to the Maintenance Foreman for completion of work. Residents will be held financially responsible for damage to their rooms or AVTEC property beyond reasonable wear and tear. Safety & Health Health Services in Seward . Seward Community Health Center 417 First Ave., Seward. Phone: 907-224-2273 . Providence Seward Medical Center (Emergencies) 417 First Ave., Seward. Phone: 907-224-5205 . North Star Clinic (IHS)201 Third Ave., Room 201, Seward. Phone: 907-224-3490

AVTEC Student Handbook

. Glacier Family Medicine Clinic 11724 Seward Highway, Suite D, Seward. Phone: 907-224- 8733 Accident Reporting Procedures In all cases of injury on campus, the incident/injury must be reported to appropriate supervisor and appropriate forms complete as listed below. When involved in an accident, a student should first seek immediate medical attention. If no injury has occurred, report the accident to the nearest supervising staff member, who will assist students with filing an Accident Report and insurance claim form. At the time of filing the Accident Report, the student should also sign the Insurance Claim Form and the Affidavit. The insurance provided through AVTEC is for accidents only and does not cover accidents in which the student was found under the influence of alcohol or other drugs, other than those medically prescribed. In the case of medication that may be prescribed due to an accident, please be aware such prescriptions cannot be charged to AVTEC. Students that pay for any medications prescribed due to a covered accident must submit the itemized receipt of payment along with the insurance claim form and the claim will be filed on their behalf. Accident Insurance AVTEC carries accident insurance for students who may need treatment for injuries arising from accidents that occur during training or in AVTEC sponsored activities. This policy is supplemental to any other insurance the student has and does not cover illnesses. Students in long-term training programs (six weeks or longer) are covered by an accident insurance policy, with a maximum liability of $2,500 for accidents that occur on campus or in off- campus AVTEC-sanctioned activities and training.

The student will receive a statement of benefit directly from the insurance company identifying any action necessary to process the claim. It is important that students respond promptly to any requests. Please be aware not all claims are automatically covered, this is a decision rendered by the insurance carrier. In the event a claim is denied, the student is responsible to pay the provider. First Aid Kits/Supplies Each building has first aid kits/supplies and AED. First aid supplies are intended to treat minor injuries that do not require the assistance of competent medical authorities or specialized training. First aid kits/supplies do not include over-the-counter or prescription pain relievers. Department heads/instructors/housing staff are responsible to ensure supplies are on hand of sufficient type and quantity appropriate for the number of persons and activities, and that students under their control are aware of the location of first aid supplies. Inform the appropriate department head, instructor or housing staff when you access a first aid kit or when there are not adequate supplies in the kit you are accessing. Illness Students who become ill must take appropriate action and care to treat their illness, prevent the spread of any contagious disease. If the student will be missing training they should notify their instructor.

AVTEC Student Handbook

Students living in the dormitory who become ill should notify the dormitory attendant to the nature of their illness. In these situations, dormitory staff will bring food to the student and check on them throughout the day to assist with their needs. Weather Emergencies and School Closure In the event of a weather related emergency the AVTEC’s Student Services Center (SSC) is a designated community shelter. Should there be such a natural disaster, students should go to the SSC where there will be emergency services and supplies, and officials will instruct them further. Security CALL 911 for an EMERGENCY or the Seward Police Department at 224-3338 for a non- emergency day or night. Active Shooter In the event of an active shooter situation, students will be immediately notified by every means available, i.e. SMS text messaging, phone, word of mouth, city notification system. The Seward Police and Alaska State Troopers will respond. Students in the dorm or family housing should lock their doors and remain inside, away from doors and windows. Students in training areas should immediately follow the directions of the instructor. Students will be notified when the threat is gone. Campus Law Enforcement AVTEC has no security force, and relies on the Seward Police Department to investigate any crime on or off campus. Students are encouraged to contact the Seward Police Department (224-3338) if they have any information about a crime that has been committed. AVTEC encourages anyone with information about a crime to report it in a timely manner. Prompt reporting of crimes that occur in or around AVTEC facilities will assure timely warning notices on-campus. Any AVTEC staff member can help a victim access the 911 or non-emergency police system to make a report. Transportation AVTEC provides bus transportation between the dorms and most training facilities before and after training and for lunch Monday through Friday. Schedules will be posted in the dormitory, cafeteria and training areas. Transportation for on-campus students to swimming at Seward High School on Monday evenings, and to the grocery store every weekday evening and at noon on Saturdays and Sundays is provided. Dependents of AVTEC students can ride in State vehicles if they follow State law regarding child restraints. All children of AVTEC students enrolled at Seward’s public schools may ride school district school buses. If staff is available, transportation to doctor’s appointments may also be provided. Volunteer Opportunities Volunteer activities provide students with the opportunity to gain experience that enhances their job skills and that can be documented on resumes. Occasionally AVTEC students volunteer to help coach school sports teams and the Native Youth Olympics, translation for patients at the local hospital and care center, help with the Community Health Fair, or to share their talents. The Alaska SeaLife Center can always utilize volunteers in a

AVTEC Student Handbook variety of positions. Students should contact the Residence Life Department Head if they would like to share their time and participate in a community activity that is of interest to them. Chapter 5 ~ Policies & Regulations Student Code of Conduct Student Rights and Responsibilities Individuals enrolled at AVTEC are guaranteed all rights afforded under the constitutions of the United States of America and the State of Alaska. Likewise, students are subject to the laws of the Nation, the State, and Community of Seward. Students’ rights include but are not limited to:

. A clean, organized, and safe campus environment . Access to training and living facilities within reasonable guidelines . Written copies of the evaluation criteria that measure training performance . Access to staff who provide training, assistance, guidance, and administration . Access to written policies, rules, and regulations . The opportunity to study without interruption or interference . Consistent enforcement of rules that govern AVTEC’s operations and student conduct . Respect and security of personal property . Host guests within the established guidelines . The right to fair, equitable and impartial academic and behavioral treatment . Self-expression . Recreational, social, and personal enhancement opportunities established within the campus community

Student responsibilities include, but are not limited to:

. Maintain satisfactory progress in your training program . Follow the policies, rules, and regulations of training and campus life . Respect the rights of others . Meet expected payment schedules for tuition, room and board, and other fees . Monitor and accept consequences for behavior of self and guests . Allow health and safety inspections of your dorm room, while you are present . Report unsafe or disturbing situations to appropriate staff . Comply with reasonable requests made by staff or Department of Labor and Workforce Development officials including giving your evaluation of services . Participate in any judicial proceeding related to correction of behavior or situations that violate rules and regulations or that compromise the common good

Student Discipline AVTEC does not have an independent student judicial system. Students alleged to have violated the terms of the Student Handbook will be informed of the alleged violation in writing in a timely fashion (typically within 48 hours of the incident, although for some incidents this notification may take additional time). The violation notice will include a sanction based on prior incidents, school policy, and administrative prerogative. It will also detail an appeals process which a student may initiate.

AVTEC Student Handbook

If a student would like to appeal an administrative decision that was based on a violation of the student handbook, a hearing will be scheduled with the Deputy Director (or his/her designee) to consider the facts of the alleged violation. Both the accused and the accuser will be notified of the date, time, and location of the hearing and provided the opportunity to have others present, including an advisor from the Counseling staff or AVTEC administration. Within a reasonable time period, the Deputy Director will make a decision available in writing to all parties involved (accused and accuser), including a statement regarding whether the alleged violation did in fact take place. This decision will also include steps which any involved party can use to appeal this decision to the AVTEC Director in writing. Upon receiving a request for appeal, the AVTEC Director will notify all involved parties of a date when additional information can be brought forward to support their case. Within a reasonable time period, the AVTEC Director will release to all parties his/her decision, including a statement as to whether the appealed decision and its associated sanction is upheld. The student discipline process should be timely, and involved parties should respond to any notifications or sanctions they would like to appeal within three working days of their receipt. Complaints and appeals should be submitted in writing to either the AVTEC Counselor or the AVTEC Administrative Office. Appeal and hearing requests must be made in writing and submitted in a timely manner to the student’s AVTEC Counselor or the AVTEC Administrative office. Throughout the discipline process, all accusers and accused students will get simultaneous notification in writing of the appeal procedures and decisions as well as a timely process of adjudication. Sanctions that may be implemented on students who have been found responsible for violating parts of the student handbook are at the discretion of the AVTEC Administration. Sanctions should be commiserate with the seriousness of the violation and real and potential harm caused by the violation as well as similar to other sanctions in the past. Sanctions include warnings, student probation, eviction from student housing (temporary and permanent), dismissal from training, restorative justice, or referral to non-campus assessments or treatment as appropriate. Compliance with the general and specific provisions of the Clery and Violence Against Women Acts does not constitute a violation of the FERPA. Human Rights Policy AVTEC is committed by policy and action to provide an environment free from discrimination. Students may participate in educational programs and institutional services and activities including but not limited to: admissions, vocational and technical education, job placement, financial aid, health and wellness programs, housing, and recreation activities without regard to race, color, national origin, religion, age, sex, sexual orientation, physical or mental disability, marital status, changes in marital status, pregnancy, parenthood, or genetic make-up. AVTEC students can participate in all school services and activities in an environment of mutual respect without fear of discrimination, harm, or offense to include freedom from profane and vulgar language. It is AVTEC’s intent that equal opportunity applies to and will be an integral part of every aspect of student advancement and treatment by faculty and staff. AVTEC will avail itself of the special talents of every individual. Student and staff cooperation and individual vigilance in correcting any

AVTEC Student Handbook discriminatory practices and insuring that such practices do not occur is essential to the success of AVTEC’s efforts. Grievance Procedures Students have the right to file a formal complaint alleging discrimination or harassment. A formal written statement should be filed within fifteen working days from the date of the event giving rise to the grievance or from the date the student could reasonably be aware of such an occurrence. Grievance complaints are maintained in a secured filed cabinet in the AVTEC administration office suite. AVTEC suggests students who want to make a complaint take the following steps: 1. Submit a written statement to your instructor, counselor or department head. 2. Submit a written statement to AVTEC’s Equal Rights Compliance Officer. 3. Submit a written statement to AVTEC’s director. Students have the right to forego the steps below and go directly to the top.

If the student is not satisfied after taking the steps listed above, or so chooses, the student may contact any or all of the following agencies:

. Alaska Department of Labor & Workforce Development . Alaska State Commission for Human Rights . U.S. Department of Education, Office of Civil Rights . U.S. Equal Employment Opportunity Commission . Council on Occupational Education 7840 Roswell Road, Building 300, Suite 325 Atlanta, GA 30350 (770) 396-3898 or (800) 917-2081

Addresses and phone numbers for the agencies listed above are available from AVTEC’s Equal Rights Compliance Officer, Patti Price, phone 907-224-6170. Disclosure of Campus Security Policy AVTEC faculty, staff and administration seek to create a campus where students can learn, study, and live free from unnecessary risks and crime. As an accredited post-secondary institution, AVTEC is subject to policies and procedures from a variety of federal laws, including but not limited to the Higher Education Act and the Clery Disclosure of Campus Security Policy and Crime Statistics Acts. AVTEC prepares an annual report to comply with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. The full text of this report is located on the AVTEC website at www.avtec.edu . The report is prepared in cooperation with the Seward Police Department who is responsible for law enforcement on the AVTEC campuses and the surrounding area. In 2015, changes were made to the Violence Against Women Act (VAWA) that will require the inclusion and dissemination of information about sexual offenses that occur on campus as well as details about what constitutes a sexual offense and resources available for the accuser and accused in these incidents.

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Policy Required Definitions  Awareness Programs: programs, campaigns, or initiatives that increase audience knowledge of the issues of sexual assault, domestic violence, dating violence and stalking and share information and resources to prevent interpersonal violence, promote safety, and reduce perpetration. These efforts can include campus communitywide mobilizations as well as targeted audience specific programming (including both students and employees). Awareness month campaigns, “Speak Outs,” rallies or marches, informational poster campaigns or resource websites, and educational programming that focuses on sharing resources and information about these issues are examples of awareness programs.  Bystander Intervention: safe and positive options that may be carried out by an individual or individuals to prevent harm or intervene in situations of potential harm when there is a risk of domestic violence, dating violence, sexual assault, or stalking against a person other than the individual. Effective bystander intervention training prepares participants to recognize situations of potential harm, overcome barriers to intervening, identify safe and effective intervention options, and take action.  Consent: “Affirmative consent is a knowing, voluntary, and mutual decision among all participants to engage in sexual activity. Consent can be given by words or actions, as long as those words or actions create clear permission regarding willingness to engage in the sexual activity. Silence or lack of resistance, in and of itself, does not demonstrate consent. The definition of consent does not vary based upon a participant's sex, sexual orientation, gender identity, or gender expression.”  Domestic Violence: Under Alaska State law, it is illegal for a person associated with you to hurt you physically in any way, to force you to have sex when you don’t want to, to threaten to hurt or kill you or your children, or to destroy your property. Domestic violence occurs when you are physically, sexually, or emotionally abused by another person who is associated with you as: • A spouse or former spouse; • A person you have dated, or are presently dating; • A person with whom you have had sex; • A person who lives, or has previously lived with you, in the same household; • A parent, stepparent, grandparent, child or grandchild, aunt, uncle, cousin, second cousin or children of any of these persons. Under Alaska law, dating violence is considered to be domestic violence when it involves individuals who are in current or former dating relationships, regardless of their housing situation.  Ongoing Prevention and Awareness Campaigns: campaigns that are sustained over time focusing on increasing awareness or understanding of topics relevant to SA, DV and stalking prevention. These programs will occur at different levels throughout the institution (ie. faculty, athletics, incoming students) and will utilize a range of strategies. Ongoing awareness and prevention campaigns may include information about what constitutes sexual assault, dating violence/intimate partner abuse, and stalking, changing social norms, promoting recognition of perpetrator tactics, enhancing understanding of consent, and advancing prosocial behaviors of individuals and communities. Effective ongoing awareness and prevention campaigns will include developmentally appropriate content for the specific audience and their knowledge and awareness level and provide positive and concrete ways for individuals to get involved.  Primary Prevention Programs: programming, initiatives and strategies intended to stop domestic violence, dating violence, sexual assault, or stalking before it occurs to prevent initial perpetration or victimization through the promotion of positive and healthy behaviors and

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beliefs. Efforts to change behavior and social norms, and promote healthy relationships, healthy sexuality and egalitarian gender roles, or efforts to understand risk factors and protective factors for bystander inaction and change social norms around bystander inaction are all examples of primary prevention.  Stalking: Under Alaska law, it is illegal for another person to intentionally act in such a way that recklessly places you or someone else in fear of death or physical injury to either yourself or a member of your family. Examples of stalking vary, but stem from “nonconsensual contact” which means that any contact that is initiated or continued without that person’s consent, after someone has expressed a desire to cease contact, or is outside of the realms of desired contact. Some examples include: • following or appearing within the sight of that person; • approaching or confronting that person in a public place or on private property; • appearing at the workplace or residence of that person; • entering onto or remaining on property owned, leased, or occupied by that person; • contacting that person by telephone; • sending mail or electronic communications to that person; or • placing an object on, or delivering an object to, property owned, leased, or occupied by that person.  Sexual Assault: sexual penetration or sexual contact of another person without consent is sexual assault and can occur under a variety of circumstances, including: o Engaging in sexual penetration with someone without their permission and/or who has told you no; o Engaging in or attempting sexual penetration or contact with someone without their permission and they are seriously physically injured as a result; o Engaging or attempting to engage in sexual activity or contact with someone known to be mentally incapable; o Engaging or attempting to engage in sexual activity with someone who is incapacitated, too drunk or high to remember what happened, too drunk or high to walk, talk, or clearly communicate and to give consent; or o Engaging in or attempting to engage in sexual activity or contact with someone who is unaware what is happening to them.

Drug/Alcohol Policy AVTEC complies with the Drug-Free Schools and Campuses Act which requires that all institutions of higher education, as a condition of receiving federal financial assistance, develop, distribute in writing, and enforce a set of policies for preventing the unlawful possession, use, or distribution of drugs and alcohol on its premises. All AVTEC campuses are designated as ‘Drug-Free’. The possession, use, manufacture, distribution, or sale of any drugs and alcohol is strictly prohibited. This policy includes intoxication related to alcohol or drugs. For purposes of clarification, the term drugs means all drugs or mind altering substances, including prescription medical drugs being used without a prescription or abused. Individuals deemed “under the influence” by AVTEC personnel are not allowed to participate in training or in any AVTEC sponsored activities. Individuals in violation of this policy are subject to disciplinary action up to and including eviction from student housing and dismissal from training.

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Intoxication is determined by behavior, and is confirmed by staff observation. Students may request a PBT (portable breath test) if they believe they have not violated the policy, and want to provide documentation that he/she is not intoxicated. Students suspected of using drugs may be required, as a condition of continued attendance, to submit to a drug and alcohol screening. Violations of Drug/Alcohol Policy Individuals who violate AVTEC’s drug/alcohol policy are subject to sanctions up to or including eviction from student housing, dismissal from training and/or police intervention. AVTEC reserves the right to test students while on campus if suspected of being under the influence of alcohol or drugs. AVTEC will notify law enforcement at any time when staff have evidence that an illegal activity is occurring. This may include, but is not limited to, the following situations:

1) A student is determined by AVTEC personnel of using, possessing, selling, distributing, or manufacturing drugs; 2) Any time staff are made aware of and confirm that an individual under the age of 21 possesses or has recently used drugs and/or alcohol; or 3) Any time that staff are made aware of and confirm a student has provided alcohol and/or drugs to an individual under the age of 21. These students are subject to criminal prosecution as well as AVTEC sanctions. AVTEC sanctions for violations of this policy are as follows and shall be consistently enforced in order to promote fair and equitable treatment of all individuals determined to have violated this policy. First Offense: 1. The student may not attend training the next day unless they can demonstrate that they are under a .02 limit. This can be done by a breathalyzer in the dorm office if requested by the student. 2. The student must meet with an AVTEC counselor within two days. 3. The student must complete an online substance use/abuse screening or class determined by AVTEC Counseling staff within five days, and provide documentation of completion to the counselor. Note: Any cost involved with obtaining the screening or class will be at the student’s expense. Second Offense: EVICTION from AVTEC Housing for the remainder of the training program. Third Offense: Dismissal from Training AVTEC reserves the right to test students while on campus if suspected of being under the influence of alcohol or illegal substances. The suspicion is based on the direct observations of a staff member when the student exhibits physical signs of being under the influence and/or demonstrates a pattern of erratic or unsafe behavior. In such a case, the student may be requested to submit to a breathalyzer or saliva-based drug test. A positive test result or refusal to submit to the appropriate

AVTEC Student Handbook test will result in disciplinary action which may include probation, eviction from campus housing, or dismissal from training. Support Services It is imperative that persons with alcohol or drug problems obtain professional counseling before coming to AVTEC. There are limited resources available within the Seward community. For those students who are actively working to overcome a substance abuse problem, Alcoholics Anonymous (AA) and Narcotics Anonymous (NA) group meetings are available. Individual and group substance abuse counselors are also available to provide counseling, support, or assistance connecting with community resources. For more information about resources available, please talk to your counselor or residence life staff. AVTEC practices a progressive approach regarding sanctions. However, AVTEC reserves the right to bypass the progression and immediately evict or dismiss students who violate AVTEC’s substance abuse policy depending upon the circumstances and the impact of those circumstances. Tobacco Policy The use of all tobacco products is prohibited in ALL AVTEC Buildings. Tobacco is allowed on campus only in areas designated for smoking. All of these areas are outside of AVTEC Facilities and at least 15 feet away from entrances and exits. Students using chewing tobacco need to have a container into which the tobacco juice is spit. The container must have a lid. Students using tobacco in prohibited areas will be subject to discipline up to and including dismissal. The use of E-cigarettes is prohibited in all AVTEC facilities, and may only be used in smoking designated areas. Internet Use Policy This is a school-wide policy intended to provide guidelines for the proper use of all AVTEC computing and network resources, effective protection of individual users, equitable access, and proper management of these resources. This policy is a guide for students and official guests at AVTEC in the appropriate uses of electronic and computer resources. This policy may be supplemented by other AVTEC policies. It is the user’s responsibility to be aware of all relevant policy documents. Definitions Authorized Use: Any scholarly activity, AVTEC business activity, or personal activity by an authorized user that does not violate any federal or state law or AVTEC policy. Authorized Users: Currently enrolled students, authorized guests, or other individuals as approved by the AVTEC Administration or their designee. Computing resources: Refers to and includes any and all forms of computer-related equipment, tools and intellectual property. This includes computer systems, personal computers and computer networks and all forms of software, firmware, operating software and application software, owned by AVTEC or under the schools possession, custody or control. E-mail: Electronic mail

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Personally Owned Computer (POC): Any desktop or laptop, or hand held computing device such as tablets, smart phones, gaming devices, or other electronic devices that may connect to AVTEC computing resources owned by an employee or student that is used on campus or in campus housing. AVTEC Owned Computer (AOC): Any AVTEC-owned desktop computer, laptop computer, or hand held computer that is assigned to or used by an Authorized User. AVTEC recognizes that principles of academic freedom, shared governance, freedom of speech, and privacy of information hold important implications for computer-mediated communication in the educational environment. Personal use of campus computers in offices, computer labs, library, and other areas is allowed within reasonable limits. Authorized users shall be made aware that they are using AVTEC equipment and/or resources and such use is a reflection on the institution. Authorized users shall be aware that that they are subject to all AVTEC policies while personally owned computers are connected to AVTEC’s network. IT Rights and Remedies Overview AVTEC’s Information Technology (IT) Department IT Services provides technical support for and monitoring of AVTEC’s Campus Network and Campus Housing Network which includes any on- campus housing such as in the dormitories or family housing. IT Services is responsible for ensuring that students abide by the AVTEC’s Acceptable Use of Computing Resources Policy. The Policy shall be enforced in concert with all other AVTEC policies, as well as local, state, and federal laws pertaining to the use of the network and computer resources. This policy applies to both the AVTEC wired and wireless networks. It is the user’s responsibility to be aware of all relevant policy documents. Network Access 1. Campus network resources are as advanced as possible and every effort is made by IT Services to provide dependable service. Using load balancing, each student is assigned an appropriate level of bandwidth for authorized use. IT Services cannot control failure of equipment and/or network and/or remote location problems beyond the boundary of AVTEC’s campus.

2. Individuals should always have a contingency plan for critical activities, assignments and/or communications. Enforcement of the Acceptable Use Policy 1. The purpose of this policy is to assure the availability and quality of service of the Campus Network and Internet access. In most cases, violations will be brought to the user’s attention through a phone call or email message. If the problem is rectified quickly, no further action will be necessary. In some extreme cases, it may be necessary to block network connectivity to the user’s computer immediately. IT Services reserves the right to block network access to/from the user’s machine without warning. Repeat violations may result in permanent loss of network connectivity privileges. 2. In an effort to keep the Campus Network functioning properly, it is constantly monitored for abuse. Network data content is not monitored, reviewed or stored. If connections to and from the user’s computer look unusual, the user will receive an email or phone call from a staff member about the activity. The staff member will attempt to ensure that the computer is configured correctly and/or not infected with a virus. In some cases, the user may be

AVTEC Student Handbook

asked to modify their activity. In emergency cases the computer may be disconnected from the network without warning. 3. Failure to abide by AVTEC’s Acceptable Use of Computing Resources Policy and the AVTEC General Acceptable Use Policy may result in actions including but not limited to: a. Immediate disconnection from the Campus Network without warning. b. Disciplinary action as outlined in AVTEC Housing and Student Affairs Policies. c. Legal action under state and federal law. Responsibilities 1. The user is responsible for registering the computer or electronic device at http://www.AVTEC.edu/webform/guest-wireless-internet-access or at the Marathon Hall dormitory office. 2. If registration information changes, the user must contact AVTEC’s IT Services with the updated information. 3. The user is responsible for all network traffic generated by their network attached device. The user will be held accountable for violations of the applicable policies regardless of whether the user 1) generated the traffic, 2) is aware of the traffic or 3) is aware of the policy violation. 4. The user is responsible for seeking clarification from IT Services about any situations that they feel may violate policy. 5. The user is responsible for installing, maintaining and utilizing a virus prevention application. 6. The user is responsible for protecting the wireless network's security software so it is not transferred from one machine to another. The user is also responsible for the safekeeping of their authentication, user identification, and password. Unacceptable Use Policy The performance of normal AVTEC business, education, and other vital functions is dependent upon the appropriate use of network resources. Any disruption of the network can penalize hundreds of users on campus or statewide. Under no circumstances is an AVTEC student or authorized guest to engage in any activity illegal under local, state, or federal law or to violate the Alaska Administrative Code. To minimize network disruption, the conditions listed below are strictly prohibited:

1. Any action that would impair the function of the network, including intentional or unintentional actions that affect the overall performance of the network. 2. Any intentional or unintentional action that would deny or impair network service to another system or user. 3. Operation of any server on the network. 4. Peer to peer programs that share music, video or other files. 5. Hosting a WEB site on a machine connected to the campus network. 6. Providing access to the AVTEC network to non-authorized users. 7. Using a computer, computer account or system (including scanning systems for security loopholes, user accounts, passwords) without authorization. 8. Using the campus network to gain unauthorized access to any computer. 9. Connecting to another Internet Service Provider (dial-up, DSL, cable modem) while connected to the campus network. 10. Performing an act that will interfere with, damage or otherwise degrade the normal operation of other systems and/or network resources, including but not limited to, running, installing or distributing programs known as computer viruses, Trojan horses and worms.

AVTEC Student Handbook

11. Attempting to monitor or tamper with another individual's electronic communications, including scans, “sniffers” and probes of the campus network. 12. Attempting to circumvent data protection schemes or security mechanisms. 13. Misrepresenting one’s identity to avoid accountability including, but not limited to, falsifying one’s E-mail address or impersonating others in any communication form. 14. Using another individual's computer account identity. 15. Violating terms of applicable software licensing agreements or copyright protection laws, including making available materials such as music, videos, text or software without appropriate permission. 16. Taking any action that invades the privacy of individuals or entities that are creators, authors, users, or subjects of information resources. 17. Violating any state or federal law or regulation. 18. Using the network for commercial purposes, for personal financial gain, or the exchange of services for money or any other thing of value. Advertising of the availability for sale of miscellaneous used personal property belonging to the resident is not commercial within the meaning of this paragraph. 19. Using an unauthorized IP address or statically assigned address without approval. 20. Using electronic mail, services, or facilities to harass others, including, but not limited to, sending unsolicited mass mailings over the network (chain mail, solicitations, etc.), sending email and/or attachments to an individual who has requested that such email and/or attachments not be sent, using harassing comments or activities during Internet Chat applications. 21. Connecting a personal wireless switch, router, or access point to the campus network. Extending the campus network services by modifying the wiring beyond the area of their intended use of one computer per data jack. This applies to all network hardware, computer lab equipment and in-room data jacks Leave of Absence If a student’s excused absence is or is expected to be greater than three (3) days, a leave of absence should be considered. A Leave of Absence (LOA) is a period of time, formally agreed upon by the school and the student, in which the student has a break in training due to extenuating circumstances. A LOA is an interruption in training; it is not a period of excused absences. Training time missed during a LOA does not count against the student’s attendance record. The department head of the student’s training program may grant an LOA up to 60 calendar days. AVTEC administration must approve any LOA longer than 60 and up to 180 calendar days. Depending on the student’s progress and amount of training missed, an extended enrollment may be granted by the department head for the student to complete certificate requirements. Students extending their training time equal to the amount of time spent on LOA will not be charged any additional tuition. If training time is needed beyond the contracted length, the student will be charged a prorated tuition for that time. Extensions in training may result in a recalculation of the student’s training midpoint, the point at which the student may qualify for second disbursements of financial aid. A Leave of Absence Request and Approval form must be completed and signed by both the student and the department head (and an administrator if required). The original form will be maintained in the student’s permanent file. If the student is unavailable to sign the form at the beginning of the leave, he/she must sign it the day he/she returns from the LOA.

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Students have two options with regard to their tuition when going on LOA. One of the following options must be chosen when completing the form:

 I choose to graduate on my original graduation date and will be charged tuition as if I was in attendance.  I choose to extend my graduation date beyond my normal graduation date by the amount of training time I am on LOA. I will not be charged tuition for the time I am on LOA. Students who fail to return to AVTEC at the end of a LOA will be considered withdrawn effective on the date of their scheduled return to AVTEC. Student Records Permanent File AVTEC’s Student Records Office maintains a permanent file of each student. AVTEC protects the privacy of students and keeps records confidential in compliance with Family Educational Rights and Privacy Act. These records are kept in locked fireproof file cabinets except when accessed by authorized personnel: admissions, financial aid, instructors, counselors, and administrators. Students have a right to know what is in their permanent file, and may request to view it, or want a copy of it. A fee may be charged for making copies.

Privacy Rights / Right to Entry Students have the right to the privacy of their room or apartment. AVTEC staff needs the permission of the student to enter a room or an apartment except:

. With prior notification to the resident, to prepare room space for a new resident, or to pack the belongings of a former resident. . With prior public notice, to conduct regular health and safety inspections. . With prior public notice to affected residents, to perform maintenance work necessary for the continued operation of the entire facility. . To make repairs after a resident has given notice of needed maintenance. . To locate a missing student when the whereabouts cannot be determined from instructors or friends, and when his/her roommate is unavailable. . To handle any emergency which threatens the health and safety of the resident or other residents. . To investigate illegal activity when staff has probable cause. Plain View Rule A room is a private area but it becomes public when the door is open or the window covering is open. Any inappropriate materials or illegal substances or behavior that violates rules witnessed through an open door or uncovered window are considered "plain view" evidence and are legal as a basis for taking action. Vehicles parked on campus are subject to the "plain view" rule. Types of Absences (Defined) Excused Absence - A student calls or otherwise notifies their instructor prior to the class start time. A single absence/illness of three (3) or more days may require a doctor's excuse or other verification, at the discretion of the instructor or department head. A student sent home during class due to illness or injury is excused.

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Unexcused Absence - A student absent from class without prior notification is considered an unexcused absence, no call - no show. Students dismissed from class for cause as determined by the classroom instructor is an unexcused absence. Any training time missed because of a documented incident is unexcused. A student’s absence due to being arrested or in jail is unexcused.

Tardy - Students who are late for training are disruptive to the flow of the training, the instructor, and the class in general. Being on time and ready to work is an essential component of employability. If a student arrives to training after the appointed start time, they will be marked as tardy. Time accrues in 15 minute increments when students are tardy from training.

Warnings Instructors will provide a written warning, using appropriate forms, to document to students whose attendance, behavior, or training progress is such that without improvement will be placed on probation. Warnings are issued so the student has the opportunity, within a certain timeframe, to make positive changes to prevent probation. The warning will list the requirements that the student needs to accomplish to avoid probation and will be issued when:

 A student has accrued three (3) hours of unexcused absences, or misses 6% of available training time; or has two (2) tardies within an eight (8) week period, OR  A student has a “no” on a monthly progress evaluation indicating they are achieving less than the minimum required for successful completion of their program, OR  A student has not heeded a verbal warning from the Instructor or staff and fails to exhibit proper safety practices; or when a student exhibits an inappropriate attitude and/or behavior, at the instructor’s or staff person’s discretion.

Probation When a student fails to meet the requirements listed on the warning document they will be placed on probation. Probation results in the loss of good standing; thus, students who are on probation are prevented from receiving Federal Financial Aid, an AVTEC certificate, or maintain employment as a student worker at AVTEC.

Probations are issued by the Department Head for a period of thirty (30) days when any one of the following events occur.

Academic Probation

 A “No” response on a monthly progress report that the student is not progressing toward a certificate level.  Failure to make satisfactory academic progress on the minimum number of training objectives or the minimum cumulative score toward training objectives. (calculated after first thirty (30) days of training)

Attendance Probation  A student has accumulated more than eight (8) unexcused hours within an eight week period.  A student has three (3) tardies within an eight (8) week period. The probation will begin after the third (3rd) tardy.

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 A student accumulates, excused and unexcused absences combined, more than 10% of the available training time in a program/class.

Behavioral Probation (Warnings may or may not be issued prior to Behavioral Probation depending on circumstances as determined by authorized AVTEC staff.)

 A student’s behavior becomes a disruption to the training of other students.  A student is insubordinate to the instructor or other AVTEC staff member.  A student is caught cheating.

Terms and Conditions of probations are: Academic Probation - Terms and Conditions: 1. The student must meet with a counselor within two (2) days of the probation being initiated. 2. The instructor will provide the student with a mandatory plan for academic improvement. 3. The student must spend a minimum of four (4) documented hours per week in tutoring. The details will be part of the plan. 4. Complete all make-up time and assignments required by the instructor. Attendance Probation -Terms and Conditions: 1. The student must meet with a counselor within two (2) days of the probation being initiated. 2. Three (3) unexcused hours or two (2) tardies while on attendance probation will result in dismissal. 3. At the end of the probationary period, the total absences must be less than 10% of training time. 4. An absence will be excused for emergencies or medical reasons only. A note from a medical provider or authorized AVTEC employee is required for absences of two (2) days or longer for medical reasons. 5. Complete all make-up time and assignments required by the instructor. Behavioral Probation - Terms and Conditions: 1. The student must meet with a counselor and set up an appointment to meet with AVTEC’s Deputy Director (or designee) within two (2) days of the probation being initiated. 2. The Instructor/Department Head/ Deputy Director will provide the student with a mandatory plan for behavioral improvement.

If at the end of the 30-day academic or attendance probation, the student has not met the standard to be removed from probation, but he or she is making reasonable progress toward meeting the standard, the probation may be extended, at the instructor’s discretion, by an additional 30 days. For Behavioral Probations there are no 30 day extensions, the student must comply with the terms of the behavioral probation in the time allotted, or they will be dismissed.

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If, after sixty (60) days on probation, the student still fails to meet the academic, or attendance, standard (for which they were placed on probation) to be returned to good standing, the student will be dismissed from training.

Repeat Probation of the Same Nature If a student is caused to be placed on a second probation for the same cause that they were on previously, they will be subject to similar terms and conditions as the first probation, with the exception that there will be no extension. After a thirty (30) day second probation, failure to meet AVTEC’s standards to be returned to good standing will result in dismissal. There will be no third probation for the same issue.

Duel or Repeat Probations of a Different Nature On occasion, a student may be on different types of probation at the same time; or a student may be on one probation, then later may be place on a probation of a different type. The terms of each may overlap, run concurrently, or consecutively, depending on circumstances and the intent of the issuing staff. These terms will be spelled out in the probation documentation of the latter probation given. Students are expected to be in class and working toward completion of training every class day. A student may make-up clock hours and training assignments outside of the normal training day at the discretion of the instructor.

Failure to abide by the terms and conditions of probation makes the student subject to dismissal from training.

Appeals Just like in the work environment, students are provided due process in the administration of discipline. Therefore, a student may appeal a disciplinary action within two (2) business days of the action, provided the student has new or previously unknown information to present.

Appeals must be in writing on the approved form that is available from their counselor, and should be submitted as soon as possible to avoid missing training. The student must contact their counselor to arrange for the appeal to be presented to AVTEC’s Deputy Director.

. AVTEC’s Deputy Director (or designee) hears the appeal and consults with the student’s counselor, instructor, and/or department head as part of the process. . The hearing will determine whether there were mitigating circumstances deserving of leniency in the discipline applied. . During the appeal period, the student may request to stay on campus until the appeal meeting is held and a decision is made, provided the incident of cause and the student behavior did not and does not harm, intimidate, or disturb other students, staff, or the reputation of the Institute, as determined by AVTEC Administration.

. Written documentation of the results of the appeal will become part of the student’s permanent file and will include any written document(s) which the student and/or counselor submits as part of the appeal.

AVTEC Student Handbook

AVTEC Administration reserves the right to override AVTEC’s disciplinary process and summarily dismiss a student due violence, intimidation, safety, threats, or any other serious cause resulting in concern for health and safety. Weapons Policy AVTEC forbids student possession of weapons of any kind on AVTEC owned or leased property. AVTEC property includes, for example, dormitories, family housing, training areas, cafeteria, Business Office, and recreational facilities. This policy extends to all AVTEC sponsored activities whether on or off campus. Weapons are considered any device that is made with the intent to inflict or could reasonably be used to inflict injury to another person. Exceptions are: PCB students’ knife sets, a student may possess or carry a personal pocket knife with a manually opened blade not to exceed 3 inches in length, or a multi-tool device such as Leatherman or Swiss Army knife.

AVTEC Student Handbook

AVTEC-Alaska’s Institute of Technology P.O. Box 889 ● 809 2nd Avenue ● Seward, Alaska 99664-0889 (907) 224-3322 ● (800) 478-5389 ● FAX (907) 224-4400

www.avtec.edu

AVTEC is a division of the Alaska Department of Labor and Workforce Development.