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Advertisement for Bids ADVERTISEMENT FOR BIDS City of Cle Elum 119 West First Street Cle Elum, WA 98922 The City of Cle Elum invites separate sealed BIDS for the 1500 GPM / 750 GALLON UL RATED PUMPER APPARATUS AND EQUIPMENT. The equipment includes the following: UL rated Pumper Apparatus, with 750 gallon tank capacity, 1500 GPM midship pump, multiple compartments, multiple discharge points, lighting and instrumentation as identified in the specifications. Bids will be received by the City Clerk at City Hall, 119 West First Street, Cle Elum, Washington 98922, until 9:00 a.m., October 25, 2019, and then shortly thereafter will be publicly opened and read aloud at the City Council Chambers located at 119 West First Street. Electronic copies of the bid specifications and information may be obtained at no cost at the following website: https://www.cityofcleelum.com. Physical copies may be examined at City Hall, 119 West First Street, Cle Elum, Washington 98922. Each bid or proposal must be accompanied by bond or a certified check, payable to the order of the Treasurer of the City of Cle Elum for the sum of not less than 5% of said bid or proposal and none will be considered unless accompanied by such deposit, to be forfeited to the City of Cle Elum in the event the successful bidder shall fail or refuse to enter into a Contract with the City for the making and construction of the aforesaid improvement. All bids or proposals must be in writing on the form bound in the Specifications, sealed and filed with the Clerk on or before the day and hour above mentioned. The City of Cle Elum is an Equal Opportunity and Affirmative Action Employer. The Supplier must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, or national origin. The City of Cle Elum reserves the right to reject any and all bids and to waive technicalities or irregularities, and after careful consideration of all bids and factors involved, make the award to best serve the interests of the City of Cle Elum. Kathi Swanson City Clerk Publish: October 3, 2019 October 10, 2019 October 17, 2019 CITY OF CLE ELUM / CLE ELUM FIRE DEPARTMENT CLASS A PUMPER TRUCK BID SPECIFICATIONS & INFORMATION FOR A NEW, STOCK OR DEMONSTRATOR 1500 GPM / 750 GALLON UL RATED PUMPER APPARATUS AND EQUIPMENT FOR THE CITY OF CLE ELUM, WASHINGTON CLE ELUM FIRE DEPARTMENT 119 WEST FIRST STREET CLE ELUM, WA 98922 (509) 674-2262 PHONE (509) 674-4097 FAX SEALED BID PROPOSALS MUST BE RECEIVED BY 9:00 AM OCTOBER 25, 2019 CLE ELUM CITY HALL NORMAL BUSINESS HOURS 9:00 AM TO 4:30 PM MON. – THUR. 7:00 AM TO 3:30 PM FRIDAY Page 1 CITY OF CLE ELUM / CLE ELUM FIRE DEPARTMENT CLASS A PUMPER TRUCK BID SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS GENERAL INSTRUCTIONS The City of Cle Elum. WA, hereinafter referred to as “Purchaser”, shall receive sealed proposals up to 9:00am PDT on 10/25/2019 for supplying a new 1500 GPM UL Rated Pumper Apparatus and equipment, as outlined in the following specifications. No bid proposal shall be considered except those submitted on the bid proposal form supplied by the Purchaser. Complies with bid as written? Yes ( ) No ( ) The Purchaser reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of the Purchaser. The Purchaser is not bound to accept the lowest price submitted. The Bidder whose bid most closely meets the Purchaser’s specifications and demonstrates the qualities desired by the Purchaser shall be chosen as the successful provider. Complies with bid as written? Yes ( ) No ( ) PROJECT OVERVIEW It is the intent of these specifications to secure competitive bids to provide for the construction and delivery the apparatus described in detail within the following specifications. These bid specifications detail the requirements for general design criteria of the unit desired, the chassis, body, and electrical systems and equipment to be supplied. These bid specifications are not designed to be proprietary or restrictive; however, they are intended to demonstrate the high quality and value desired by the Purchaser. Complies with bid as written? Yes ( ) No ( ) In evaluating the proposals, these major items shall be considered: commitment to delivery, length and terms of warranties, manufacturers’ locations and regional track records for performance, location of post-delivery service and parts, compliance with bid specifications, completeness of the bid, price and information supplied, etc. Complies with bid as written? Yes ( ) No ( ) The National Fire Protection Association “Standard for Automotive Fire Apparatus, “Latest Edition”, is hereby adopted and made a part of these specifications, the same as if it were written out in full detail, with the exception of the section dealing with "Equipment Recommended for Various Types of Apparatus". Bidders shall provide the equipment requested herein and the buyer shall supply the rest before the apparatus is put into service. It is the intent of the purchaser to purchase an apparatus that meets 100% of the minimum standards defined and outlined in NFPA 1901-2016 Edition. There are to be no exceptions to this requirement. Complies with bid as written? Yes ( ) No ( ) The units proposed shall closely meet the specific requirements and intent of the requirements as specified herein. All items of the specifications shall conform to the character of the proposed equipment, and the purpose for which it is intended. Complies with bid as written? Yes ( ) No ( ) COOPERATIVE PURCHASING Purchaser allows cooperative purchasing between public agencies (political subdivisions) per within the State of Washington. Additionally, other States which allow reciprocal agreements such as Oregon State per will be allowed to purchase apparatus off this proposal in accordance with the terms and conditions submitted herein. Public agencies which have filed an Intergovernmental Cooperative Agreement with the Purchaser and which are actively Page 2 CITY OF CLE ELUM / CLE ELUM FIRE DEPARTMENT CLASS A PUMPER TRUCK participating may purchase from Purchaser’s contracts, provided that the Contractor has agreed to such participation. Each Contractor shall indicate on the proposal submittal form if their organization shall honor other public agency orders in accordance with contract terms and conditions in addition to orders from the Purchaser. The Purchaser does not accept any responsibility for purchase orders issued by other public agencies. Complies with bid as written? Yes ( ) No ( ) REFERENCES List up to three municipal Fire Departments for whom your company has most recently manufactured and delivered units of the type described in these specifications within the States of WA & OR within the past two years. Units shall be those which are currently in normal fire service use having no defects causing the apparatus to give unsatisfactory service attributable to workmanship, materials, or construction techniques. SEE FORM BELOW Municipality__________________ Contact__________________Phone ________________ Municipality__________________ Contact__________________Phone ________________ Municipality__________________ Contact__________________Phone ________________ BID SECURITY Each bid or proposal must be accompanied by bond or a certified check, payable to the order of the Treasurer of the City of Cle Elum for the sum of not less than 5% of said bid or proposal and none will be considered unless accompanied by such deposit, to be forfeited to the City of Cle Elum in the event the successful bidder shall fail or refuse to enter into a Contract with the City for the making and construction of the aforesaid improvement. Complies with bid as written? Yes ( ) No ( ) BIDDING REQUIREMENTS Any manufacturer submitting a proposal or bid, to these specifications; shall meet the following conditions. Exceptions to these conditions shall not be allowed under any circumstances. Complies with bid as written? Yes ( ) No ( ) The manufacturer of the apparatus herein specified shall be wholly owned (100%) and managed by a Company, Corporation, and/or Parent Company that is wholly based, and permanently resides in the United States of America. Complies with bid as written? Yes ( ) No ( ) The Company, Corporation, and/or Parent Company, and all assets belonging to such; shall be wholly owned and managed (100%) by the entities specified above. Complies with bid as written? Yes ( ) No ( ) Any proposal, bid, or response to these specifications by any foreign based, owned, or managed (in part or in whole) Company, Corporation, and/or Parent Company; may be cause for rejection. Complies with bid as written? Yes ( ) No ( ) Page 3 CITY OF CLE ELUM / CLE ELUM FIRE DEPARTMENT CLASS A PUMPER TRUCK Each Bidder shall provide satisfactory evidence of their ability to construct the unit and supply service, parts, and technical assistance for the equipment bid. Bidder shall state the location of the factory at which the complete apparatus shall be constructed. Bidder shall also state the location where Dealer provided post-delivery service is available. Complies with bid as written? Yes ( ) No ( ) The Purchaser seeks bids from qualified Bidders offering either OEM or Dealer operated and controlled complete service facilities within a reasonable distance from the Purchaser. After delivery support and service is of extreme importance to the Purchaser. Bidder shall include the location, information, photos and capabilities of their local service center and personnel available. Complies with bid as written? Yes ( ) No ( ) Bidder’s local facilities should include mobile service capability for “on site” apparatus service. Complies with bid as written? Yes ( ) No ( ) Bids shall only be considered from companies that have an established reputation in the field of fire apparatus construction and have been in business for a minimum of twenty-five years. Complies with bid as written? Yes ( ) No ( ) DEMONSTRATOR OR STOCK UNITS Manufacturers are encouraged to submit proposals and information on stock, demonstrator or pre-engineered apparatus, provided the design requirements meet or exceed the minimums spelled out by the purchaser.
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