Santa Cruz Metropolitan Transit District
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REVISED AGENDA SANTA CRUZ METRO BOARD OF DIRECTORS REGULAR MEETING OF DECEMBER 16, 2011 9:00 AM Mission Statement: “To provide a public transportation service that enhances personal mobility and creates a sustainable transportation option in Santa Cruz County through a cost‐effective, reliable, accessible, safe, clean and courteous transit service.” THE BOARD MEETING AGENDA PACKET CAN BE FOUND ONLINE AT WWW.SCMTD.COM AND IS AVAILABLE FOR INSPECTION AT SANTA CRUZ METRO’S ADMINISTRATIVE OFFICES LOCATED AT 110 VERNON STREET, SANTA CRUZ, CA Chair Ellen Pirie, County of Santa Cruz Vice-Chair Lynn Robinson, City of Santa Cruz Director Margarita Alejo, City of Watsonville Director Hilary Bryant, City of Santa Cruz Director Dean Bustichi, City of Scotts Valley Director Daniel Dodge, City of Watsonville Director Ron Graves, City of Capitola Director Donald Hagen, County of Santa Cruz Director Michelle Hinkle, County of Santa Cruz Director John Leopold, County of Santa Cruz Director Mark Stone, County of Santa Cruz Ex-Officio Director Donna Blitzer, UC Santa Cruz Leslie R. White, General Manager / Secretary of the Board Margaret Gallagher, District Counsel SANTA CRUZ CITY COUNCIL CHAMBERS 809 CENTER STREET SANTA CRUZ, CALIFORNIA INTERPRETATION SERVICES / SERVICIOS DE TRADUCCIÓN Spanish language translation is available on an as needed basis. Please make advance arrangements with Tony Tapiz, Administrative Services Coordinator at 831-426-6080. Traducción al español está disponible de forma según sea necesario. Por favor, hacer arreglos por adelantado con Tony Tapiz, Coordinador de Servicios Administrativos al numero 831-426-6080. AMERICANS WITH DISABILITIES ACT The City Council Chambers are located in an accessible facility. Any person who requires an accommodation or an auxiliary aid or service to participate in the meeting, or to access the agenda and the agenda packet, should contact Tony Tapiz, Administrative Services Coordinator, at 831-426-6080 as soon as possible in advance of the Board of Directors meeting. Hearing impaired individuals should call 711 for assistance in contacting Santa Cruz METRO regarding special requirements to participate in the Board meeting. For information regarding this agenda or interpretation services, please call Santa Cruz METRO at 831-426-6080. REVISED AGENDA SANTA CRUZ METRO BOARD OF DIRECTORS REGULAR MEETING OF DECEMBER 16, 2011 PAGE 2 OF 5 CITY COUNCIL CHAMBERS 809 CENTER STREET SANTA CRUZ, CA 9:00 A.M. NOTE: THE BOARD CHAIR MAY TAKE ITEMS OUT OF ORDER SECTION I: OPEN SESSION 1.0 ROLL CALL 2.0 ORAL ANNOUNCEMENT: AMY WEISS WILL BE AVAILABLE FOR SPANISH LANGUAGE INTERPRETATION DURING "ORAL COMMUNICATIONS" AND FOR ANY OTHER AGENDA ITEM FOR WHICH THESE SERVICES ARE NEEDED. TODAY’S MEETING IS BEING BROADCAST BY COMMUNITY TELEVISION OF SANTA CRUZ. 3.0 ORAL AND WRITTEN COMMUNICATIONS This time is set aside for Directors and members of the general public to address any item not on the Agenda which is within the subject matter jurisdiction of the Board. No action or discussion shall be taken on any item presented except that any Director may respond to statements made or questions asked, or may ask questions for clarification. All matters of an administrative nature will be referred to staff. All matters relating to Santa Cruz METRO will be noted in the minutes and may be scheduled for discussion at a future meeting or referred to staff for clarification and report. Any Director may place matters brought up under Oral and Written Communications on a future agenda. In accordance with District Resolution 69-2-1, speakers appearing at a Board meeting shall be limited to three minutes in his or her presentation. Any person addressing the Board may submit written statements, petitions or other documents to complement his or her presentation. When addressing the Board, the individual may, but is not required to, provide his/her name and address in an audible tone for the record. 4.0 LABOR ORGANIZATION COMMUNICATIONS 5.0 ADDITIONAL DOCUMENTATION TO SUPPORT EXISTING AGENDA ITEMS CONSENT AGENDA All items appearing on the Consent Agenda are recommended actions which are considered to be routine and will be acted upon as one consensus motion. All items removed will be considered after the consensus motion. The Board Chair will allow public input prior to the approval of the Consent Agenda. 6-1. CONSIDERATION OF TORT CLAIMS: REJECT THE CLAIM OF WILLIE THOMAS, CLAIM #11-0026; REJECT THE CLAIM OF CHAD ELLIS, CLAIM #11-0029; REJECT THE CLAIM OF RONALD GORDAN, CLAIM #11-0030 Submitted By: Margaret Gallagher, District Counsel 6-2. ACCEPT AND FILE PRELIMINARILY APPROVED CLAIMS FOR THE MONTH OF AUGUST 2011 Submitted by: Angela Aitken, Acting Asst. General Manager & Finance Manager 6-3. ACCEPT AND FILE PRELIMINARILY APPROVED CLAIMS FOR THE MONTH OF SEPTEMBER 2011 Submitted by: Angela Aitken, Acting Asst. General Manager & Finance Manager REVISED AGENDA SANTA CRUZ METRO BOARD OF DIRECTORS REGULAR MEETING OF DECEMBER 16, 2011 PAGE 3 OF 5 6-4. MONTHLY BUDGET STATUS REPORTS FOR AUGUST 2011 AND APPROVAL OF BUDGET TRANSFERS Presented by: Angela Aitken, Acting Asst. General Manager & Finance Manager 6-5. MONTHLY BUDGET STATUS REPORTS FOR SEPTEMBER 2011 AND APPROVAL OF BUDGET TRANSFERS Presented by: Angela Aitken, Acting Asst. General Manager & Finance Manager 6-6. APPROVE MINUTES OF PREVIOUS BOARD MEETINGS Presented by: Tony Tapiz, Administrative Services Coordinator 6-7. ACCEPT AND FILE ACCESSIBLE SERVICES REPORT FOR MONTH OF OCTOBER 2011 Submitted by: John A. Daugherty, Accessible Services Coordinator 6-8. ACCEPT AND FILE PARACRUZ OPERATIONS STATUS REPORT FOR THE MONTH OF OCTOBER 2011 Submitted by: April Warnock, Paratransit Superintendent 6-9. ACCEPT AND FILE RIDERSHIP AND PERFORMANCE REPORT FOR OCTOBER 2011 Submitted by: Angela Aitken, Acting Asst. General Manager & Finance Manager 6-10. ACCEPT AND FILE STATUS REPORT OF ACTIVE GRANTS AND SUBMITTED GRANT PROPOSALS FOR DECEMBER 2011 Submitted by: Tom Hiltner, Grants/Legislative Anaylst 6-11. ACCEPT AND FILE STATUS REPORT OF FEDERAL AND STATE LEGISLATION AND CURRENT LEGISLATIVE ISSUES Submitted by: Tove Beatty, Grants/Legislative Analyst 6-12. CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO SIGN A MEMORANDUM OF UNDERSTANDING BETWEEN SANTA CRUZ METROPOLITAN TRANSIT DISTRICT AND THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION TO PARTICIPATE IN THE PLANNING AND IMPLEMENTATION OF THE ON- BOARD TRANSIT RIDERSHIP STUDY FUNDED BY CALTRANS Submitted by: Tove Beatty, Grants/Legislative Analyst 6-13. ITEM DELETED 6-14. CONSIDERATION OF ADOPTING A RESOLUTION AUTHORIZING THE GENERAL MANAGER TO REQUEST A LETTER OF NO PREJUDICE (LONP) FROM CALTRANS, SUBMIT AN ALLOCATION REQUEST FOR THE BALANCE OF PTMISEA FUNDS, AND SIGN NECESSARY AGREEMENTS IN ORDER TO BEGIN CONSTRUCTION OF THE METROBASE OPERATIONS FACILITY Submitted by: Tom Hiltner, Grants/Legislative Anaylst REVISED AGENDA SANTA CRUZ METRO BOARD OF DIRECTORS REGULAR MEETING OF DECEMBER 16, 2011 PAGE 4 OF 5 6-15. CONSIDERATION OF DECLARING TWO (2) CHEVROLET VENTURES AS EXCESS FOR PURPOSES OF DISPOSAL OR AUCTION Submitted by: Angela Aitken, Acting Asst. General Manager & Finance Manager 6-16. CONSIDERATION OF OWNED AND LEASED PROPERTY INVENTORIES TO DETERMINE IF THERE IS ANY PROPERTY IN EXCESS OF SANTA CRUZ METROPOLITAN TRANSIT DISTRICT'S FORESEEABLE NEEDS Submitted by: Margaret Gallagher, District Counsel 6-17. ACCEPT AND FILE VOTING RESULTS FROM APPOINTEES TO THE SANTA CRUZ COUNTY REGIONAL TRANSPORTATION COMMISSION FOR PREVIOUS MEETINGS Submitted by: Tony Tapiz, Administrative Services Coordinator 6-18. ACCEPT AND FILE THE AGENDA AND MINUTES FROM THE METRO ADVISORY COMMITTEE MEETINGS Submitted by: Tony Tapiz, Administrative Services Coordinator REGULAR AGENDA 7.0 CONSIDERATION OF APPOINTMENTS THE METRO ADVISORY COMMITTEE (MAC) Presented by: Leslie R. White, General Manager 8.0 CONSIDERATION OF AMENDING ARTICLE V, SECTION 5.1 OF THE METRO ADVISORY COMMITTEE (MAC) BYLAWS TO MODIFY THE FREQUENCY OF MAC MEETINGS TO NOT LESS THAN ONCE PER CALENDAR QUARTER Presented by: Leslie R. White, General Manager 9.0 CONSIDERATION OF AUTHORIZING THE GENERAL MANAGER TO EXECUTE A LETTER OF AGREEMENT WITH THE ASSOCIATION OF MONTEREY BAY AREA GOVERNMENTS (AMBAG) THAT RESTRICTS CALVANS, A VANPOOL OPERATOR BASED IN KINGS COUNTY, FROM COMPETING FOR FUNDS THAT METRO IS ELIGIBLE TO RECEIVE Presented by: Leslie R. White, General Manager 10.0 CONSIDERATION OF ADOPTING A RESOLUTION AMENDING THE SANTA CRUZ METROPOLITAN TRANSIT DISTRICT RECORDS RETENTION SCHEDULE Presented by: Margaret Gallagher, District Counsel Department 11.0 CONSIDERATION OF CANCELLATION OF SELECTION OF CHART INC. AND SUBSTITUTE IN ITS PLACE PRENTEX ALLOY FABRICATORS AS THE CONTRACTOR FOR THE PURCHASE OF A 15,000 GALLON VERTICAL LNG FUEL STORAGE TANK IN AN AMOUNT NOT TO EXCEED $657,975 Presented by: Margaret Gallagher, District Counsel Department 12.0 ORAL ANNOUNCEMENT: THE NEXT REGULARLY SCHEDULED BOARD MEETING WILL BE HELD FRIDAY, JANUARY 13, 2012 AT 8:30 A.M. AT THE ADMINISTRATIVE OFFICES OF SANTA CRUZ METRO, 110 VERNON STREET, SANTA CRUZ Presented by: Ellen Pirie, Chair REVISED AGENDA SANTA CRUZ METRO BOARD OF DIRECTORS REGULAR MEETING OF DECEMBER 16, 2011 PAGE 5 OF 5 13.0 REVIEW OF ITEMS TO BE DISCUSSED IN CLOSED SESSION: District Counsel 14.0 ORAL AND WRITTEN COMMUNICATIONS REGARDING CLOSED SESSION SECTION II: CLOSED SESSION 1. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION (Pursuant to Government Code Section 54956.9) a. Name of Case: Manny Garbez v. Santa Cruz Metropolitan