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Olentangy Local School District Financial Statements November 2016

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Olentangy Local School District Financial Statements November 2016 EX. A.1 ~ January 26, 2017 Page 1 of 52 OLENTANGY LOCAL SCHOOL DISTRICT FINANCIAL STATEMENTS NOVEMBER 2016 Emily Hatfield Treasurer/CFO EX. A.1 ~ January 26, 2017 Page 2 of 52 OLENTANGY LOCAL SCHOOL DISTRICT FINANCIAL STATEMENTS NOVEMBER 2016 Comparative Statement of Receipts and Expenditures Financial Commentary Investments Bank Reconciliation Fund Balances Financial report by Fund/SCC Financial Detail (FINDET) by Object Code for General Fund General Fund Expenditures Summary Appropriation Account Summary Check Register Detail EX. A.1 ~ January 26, 2017 Page 3 of 52 OLENTANGY LOCAL SCHOOL DISTRICT COMPARATIVE STATEMENT OF RECEIPTS AND EXPENDITURES GENERAL FUND (001) FISCAL YEAR 2016‐2017 Current Budgeted Month Ending Fiscal Year to Date Expected Act vs. Fiscal Year % of 11/30/2016 7/1/16 ‐ 6/30/17 11/30/2016 Expected Difference 7/1/16 ‐ 6/30/17 Budget Beginning Balance $ 91,487,091 $ 62,266,210 $ 62,266,210 RECEIPTS: * Real Estate Taxes $ ‐ $ 64,753,617 $ 64,753,617 100% $ ‐ $ 141,732,050 45.69% Personal Property Taxes $ ‐ $ 3,781,917 $ 3,781,917 100% $ ‐ $ 7,981,196 47.39% Unrestricted Grants‐In‐Aid $ 934,710 $ 5,317,097 $ 5,292,387.00 100% $ 24,710 $ 12,232,126 43.47% Restricted Grants‐In‐Aid $ 6,417 $ 25,863 $ 25,492 101% $ 371 $ 203,397 12.72% Property Tax Allocation $ 8,966 $ 8,390,024 $ 8,381,350 100% $ 8,674 $ 16,872,488 49.73% All Other Operating Revenue $ 797,987 $ 10,620,879 $ 10,474,658 101%$ 146,221 $ 22,714,977 46.76% All Other Financing Sources $ 260 $ 81 $ 81 100% $ ‐ $ 25,000 0.32% Total Receipts $ 1,748,340 $ 92,889,478 $ 92,709,502 100%$ 179,976 $ 201,761,234 46.04% EXPENDITURES: * Personal Services $ 11,261,534 $ 49,668,000 $ 49,668,699 100% $ (699) $ 120,197,417 41.32% Retirement/Benefits $ 3,759,974 $ 19,069,344 $ 19,091,955 100%$ (22,611) $ 47,100,302 40.49% Purchased Services $ 1,121,834 $ 4,549,365 $ 4,689,552 97% $ (140,187) $ 14,305,575 31.80% Supplies, Materials, Textbooks $ 339,099 $ 2,013,584 $ 2,235,130 90% $ (221,546) $ 5,696,964 35.34% Capital Outlay $ 3,750 $ 192,960 $ 199,661 97% $ (6,701) $ 306,150 63.03% Other Expenditures $ 699,594 $ 3,612,789 $ 3,607,337 100% $ 5,452 $ 9,909,110 36.46% Total Expenditures $ 17,185,785 $ 79,106,042 $ 79,492,334 100%$ (386,292) $ 197,515,518 40.05% Revenue Over (Under) Expenditures $ (15,437,445) $ 13,783,436 Ending Balance $ 76,049,646 $ 76,049,646 Outstanding Encumbrances $ 10,304,267 Unencumbered Ending Balance $ 65,745,379 *Budgeted amounts are based on the Oct 2016 forecast. EX. A.1 ~ January 26, 2017 Page 4 of 52 OLENTANGY LOCAL SCHOOL DISTRICT COMPARATIVE STATEMENT OF RECEIPTS AND EXPENDITURES GENERAL FUND (001) FISCAL YEAR 2016‐2017 REVENUE: Real Estate Taxes: Any growth in real estate revenue is generated by new construction and increased collections percentage. First half final real estate tax settlement from Delaware County will be received in February. Personal Property Taxes: Revenue in this line will primarily be made up of Personal Property Utility Tax collections, which is a tax on the tangible personal property used in the operations of a public utility company, such as telephone and electric lines. Unrestricted Grants (State Foundation): The state legislature passed HB64 which included a new state funding formula that took effect in FY15. While this formula recognizes that Olentangy should receive significant additional funding due to our enrollment growth, the formula unfortunately imposes a growth cap of 7.5% equating to an approximate $1.7MM increase over two years. The District appreciates any additional funding, but the 7.5% cap will not even allow the growth in state funding to keep up with our current enrollment growth, nor the unfunded growth we've experienced the past decade. Casino Tax Revenue will be received in January and August. Revenue in this line includes state funding outside of the formula for preschool special education. Restricted Grants (State Foundation): Revenue in this line is Career Technical funding received from the state and reimbursement for Excess Cost and Catastrophic Aid. Property Tax Allocation: This line includes Homestead and Rollback reimbursement received from the state. Second half Homestead and Rollback was received in October. A change in valuation causes a change in the reimbursement as the reimbursement is based on property valuation and collections. All Other Operating Revenue: This line includes TIF payments, payments in lieu of, income tax sharing, interest income and other revenue. Collection of these funds are dependent on RE collections, timing of CRA payment agreements and income tax sharing agreements. TIF revenue is driven by commercial property values, most significantly in the Polaris TIF area. EXPENDITURES: Personal Services: The District is continually working to maximize learning for every student, while maintaining fiscal responsibility. This is evidenced by our cost per pupil continuing to rank near the lowest in central Ohio. Administration continues to look for efficiencies in Personal Services while still delivering the same level of service to our students and the community. Retirement/Benefits: Insurance expenditures are dependent upon employee enrollment in the insurance plan, utilization of the high deductible option, and the districts' claims experience. The district realized a minimal 4% premium rate increase for the majority of calendar year 2016. Insurance premium renewal rates take effect in December of each fiscal year. Purchased Services: About half of Purchased Services are related to ESC purchased services and utility services which include telephone, gas, electric and water/sewer. This line also accounts for several deductions of state funding by ODE, the most significant of which is for community school students. Materials/Supplies: The majority of expenses in this line are for teaching aides, textbooks, office supplies, maintenance supplies for the buildings, and fuel for the transportation department. These expenditures are primarily driven by building and department purchase orders, the timing of which vary based upon need. Capital Outlay: The majority of these expenditures are for care and upkeep of buildings, as well as some equipment and technology purchases. Other Expenditures: The county auditor and treasurer fees the District is required to pay for the collection of taxes and ESCCO services for preschool special education needs comprise the majority of the expenditures in this category. EX. A.1 ~ January 26, 2017 Page 5 of 52 OLENTANGY LOCAL SCHOOL DISTRICT INVESTMENTS NOVEMBER 2016 Maturity Settlement Cost Basis Market Date Description Type Yield Date Amount Value Interest Date Delaware County Bank IBA/REPO 0.15% $ 18,465,756.39 $ 18,465,756.39 Monthly STAR OHIO (Act. #15464) 0.72% 33,757,527.03 33,757,527.03 Monthly PNC Bank 0.10% 597,761.53 597,761.53 Monthly First Merit 0.10% 4,156,011.14 4,156,011.14 Monthly Huntington 0.02% 23,731.86 23,731.86 Monthly FC Bank 0.41% 6,003,946.36 6,003,946.36 Monthly RedTree Investments 1.33% 123,931,834.14 123,907,804.13 Monthly STAR OHIO PLUS 0.40% 823,944.21 823,944.21 Monthly 11/3/2016 CDARS CD 0.38% 8/4/2016 0.00 0.00 November 2016 11/3/2016 CDARS CD 0.38% 8/4/2016 0.00 0.00 November 2016 11/10/2016 CDARS CD 0.38% 8/11/2016 0.00 0.00 November 2016 11/10/2016 CDARS CD 0.60% 11/13/2014 0.00 0.00 November 2016 Total Investments $ 187,760,512.66 $ 187,736,482.65 EX. A.1 ~ January 26, 2017 Page 6 of 52 OLENTANGY LOCAL SCHOOL DISTRICT BANK RECONCILIATION NOVEMBER 2016 Per bank statements: Delaware County Bank$ 18,465,756.39 Star Ohio 33,757,527.03 Star Ohio Plus 823,944.21 PNC Bank 597,761.53 First Merit 4,156,011.14 Huntington 23,731.86 FC Bank 6,003,946.36 CDARS 0.00 RedTree Notes 123,931,834.14 Outstanding Checks (2,560,452.04) Outstanding deposits ‐ Adjusted bank balance$ 185,200,060.62 Balance per OLSD books$ 185,166,688.39 Deposits made; receipt not booked 33,372.23 Adjusted book balance$ 185,200,060.62 0.00 EX. A.1 ~ January 26, 2017 Page 7 of 52 OLENTANGY LOCAL SCHOOL DISTRICT FUND BALANCES NOVEMBER 2016 FUND BEGINNING BALANCE FYTD RECEIPTS FYTD EXPENDITURES FUND BALANCE 001 62,266,210.46 92,889,476.52 79,106,043.41 76,049,643.57 002 21,952,400.20 38,070,895.08 45,086,232.03 14,937,063.25 003 8,854,618.26 ‐ 3,181,024.80 5,673,593.46 004 76,122,673.12 ‐ 6,165,465.06 69,957,208.06 006 1,592,890.26 3,429,332.24 3,416,722.21 1,605,500.29 007 118,691.18 25,251.15 21,821.03 122,121.30 008 20,235.12 34.92 ‐ 20,270.04 009 657,045.16 1,082,548.79 659,249.80 1,080,344.15 011 201,980.73 2,728.00 ‐ 204,708.73 018 452,134.29 286,456.13 196,010.80 542,579.62 019 9,323.46 38,314.61 22,317.54 25,320.53 022 3,890.70 55,445.00 23,435.00 35,900.70 024 10,571,097.74 12,924,009.26 11,538,559.90 11,956,547.10 027 1,107,591.97 199.92 153,007.43 954,784.46 200 703,030.91 385,041.15 264,506.81 823,565.25 300 919,137.61 494,199.94 344,610.02 1,068,727.53 401 136,161.35 188,624.85 132,612.26 192,173.94 451 ‐ 20,700.00 ‐ 20,700.00 516 (124,613.89) 1,526,937.19 1,771,017.69 (368,694.39) 551 (6,787.72) 36,879.20 36,053.08 (5,961.60) 572 (96,578.24) 406,966.52 37,125.73 273,262.55 587 ‐ 21,505.97 23,895.53 (2,389.56) 590 (31,521.92) 73,653.60 42,412.27 (280.59) Total 185,429,610.75 151,959,200.04 152,222,122.40 185,166,688.39 EX.
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