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Tender Documents Page 1 of 18 PUNJAB VOCATIONAL TRAINING COUNCIL TENDER DOCUMENTS For Overnight & Overland Courier Services Price Rs. 500/- 134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore. Ph: 042-35209200 Fax: 042-35213459, Web: www.pvtc.gop.pk ____________________ Signature & Stamp of bidder Page 2 of 18 PUNJAB VOCATIONAL TRAINING COUNCIL Government of the Punjab TERMS & CONDITIONS 1. General: 1.1 Any offer not received as per terms & conditions of the tender enquiry is liable to be ignored and also no offer shall be considered if: a. received without bid money b. it is received after the time and date fixed for its receipt c. not signed & stamped by authorized person on each page of tender documents d. the offer is ambiguous e. the offer is received by fax or e-mail f. the offer is from a black listed firm g. offer received with shorter validity than required h. offer not conforming to specifications indicated in the tender enquiry i. Offered rate is received other than original tender documents j. Not meeting mandatory requirements as mentioned at Clause:12 of the tender documents k. Any conditional offer 1.2 Offered rates (in Pak Rupees) will remain valid for a period of 90 days after bid opening. No escalation in rate will be given during contract period. 1.3 No change in prices will be made in case of Pak rupees depreciation against US$ or any other currency. 1.4 The cover envelop should indicate particulars of tender, and date of opening. The envelop must be properly sealed. 1.5 The bid money / security shall be forfeited if: a. The acceptance of purchase order is not received within ten days of issuance of order b. The offer is withdrawn, amended or revised. c. Equipment / service not supplied 1.6 The bidder should indicate their National Income Tax No. / Sales Tax No. and circle of Income Tax Department. 134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore. Ph: 042-35209200 Fax: 042-35213459, Web: www.pvtc.gop.pk ____________________ Signature & Stamp of bidder Page 3 of 18 1.7 Offered rates will be on the basis of collection of delivery material(envelops, boxes etc.) from PVTC Head office,134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore and shall include all taxes, import duties, levies etc. 1.8 All tenders can be cancelled by the Chairman PVTC or any officer in this behalf before acceptance of the bid (s) as per PPRA Rules 2014, Clause: 35 2. Delivery Period: Delivery time period for overnight services will be within 24 hours and for overland services within 72 hours. 3. Extension In Delivery period: In special circumstances, request for extension of delivery period due to genuine reasons may be considered by approving authority Chairman, PVTC or any officer in this behalf on the written request of the firm before the target date of delivery. 4. Contract Period The contract will be for a period of 03 years w.e.f. from the signing of the date of the agreement / contract. 5. Cancellation / Penalty of Delay: 5.1 If the acceptance of the order(s) issued during the validity period of the tender is not acceptable by the bidder, the bid money will be forfeited and the stores / services can be purchased at his risk and cost. 5.2 In case the offer is withdrawn, amended or revised during the validity period of the tender, the bid money shall be forfeited. 5.3 In case bidder fails to execute the contract / order(s) in accordance with the terms & conditions laid down in the contract, the services will be purchased at his risk and cost. 5.4 In case of delayed supply and services, the purchaser may cancel the supply order or impose appropriate penalty. The penalty will be @ 2% per week against the particular supply order for which supply Required. 134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore. Ph: 042-35209200 Fax: 042-35213459, Web: www.pvtc.gop.pk ____________________ Signature & Stamp of bidder Page 4 of 18 6. Payment to the Contractors: Payment will be made through crossed cheque to the supplier against invoice within 30 days after the satisfaction of concerned user on monthly basis. 7. Bid Money: 7.1 Fix bid money of Rs. 20,000/- for the estimated price will have to be deposited along with tender documents. It should be in the form of Pay Order / Demand Draft in favor of Punjab Vocational Training Council, Lahore 7.2 Bid money of unsuccessful bidders will be refunded at the approval of the contract / tender by competent authority whereas the bid money of successful bidder shall be refunded on the successful completion of contract period. 8. Deduction of Taxes: Any taxes (if applicable) will be deducted while making payment as per Government instructions/ notifications. 9. Payment of Sales & other Taxes, Duties, Levies: Purchase shall be made from the firms registered with income tax and sales tax authorities. Sales and other such taxes, import duty, surcharge, excise, levies etc., will be liability of the supplier. 10. Termination of Contract: Chairman PVTC may terminate contract for convenience assigning reasons to the contractor in writing with compensation of items /services delivered to the purchaser if applicable. 11. Dispute Resolution: In case of any dispute before or after the execution of contract, matter will be resolved as per PPRA Rules 2014’ Clause 67 & 68 The dispute arising after the contract shall be resolved in the following manner/mechanics 11.1 The arbitrator will be Mr. Farrukh Bashir, Manager STTI, PVTC, Lahore 11.2 The contractor shall provide his grievances in writing within 15 days after the dispute 134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore. Ph: 042-35209200 Fax: 042-35213459, Web: www.pvtc.gop.pk ____________________ Signature & Stamp of bidder Page 5 of 18 11.3 The arbitrator shall decide the matter after hearing both parties within 30 days after receiving the written complaints from the contractors. 11.4 The decision of the arbitrator shall be final and binding for both the parties. 12. Mandatory Evaluation Requirements/Services: 12.1 The company/firm should be in existence for the last 05 years. 12.2 The company/firm should be on the panel of Public Sector Organizations and Multi-National Companies. (Attach copy of work orders/agreements). 12.3 The company/firm should have countrywide network of branches located at major cities of Pakistan. The connectivity to the destinations through agents/franchises, if any, may be clearly indicated with details (Attach the list of network). 12.4 The company/firm should be able to handle Air Courier, Air Cargo and Surface Cargo. 12.5 The company/firm should have online 24X7 tracking system. 12.6 The Courier Company should be able to provide services in the entire Pakistan including remote villages / areas. 12.7 In case of address closed, wrong address or non-delivery of shipment, due to any other reason, supplier will make 03 attempts for its delivery within a week time and will return the shipment to Punjab Vocational Training Council, 134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore. 12.8 Registration with Security & Exchange Commission of Pakistan 12.9 Registration with Pakistan Private Courier Services Regulatory Authority (PPCSRA). Note: Above mentioned mandatory requirements/services documents must be attached with tender documents, failing which will leads towards disqualification of the bid. 134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore. Ph: 042-35209200 Fax: 042-35213459, Web: www.pvtc.gop.pk ____________________ Signature & Stamp of bidder Page 6 of 18 13. Offered Rates: a. Overnight Courier Service Rates With All Taxes Total Rates Weight Per (PKR) With All Letter/Parcel Taxes Overnight (PKR) Same Different Local Zone Zone Up to 250 Grams 251 Grams to 500 Grams 501 Grams to 01 kilogram Additional Rates On Above 01 kilogram (Per Kilogram Rates) Total Rates Inclusive Of All Taxes In PKR (X) b. Overland Courier Services Within Punjab Rates With All Taxes Weight (PKR) Minimum Up to 10 Kilograms Additional Rates On Above 10 kilograms (Per Kilogram Rates) Total Rates Inclusive Of All Taxes In PKR (Y) c. Total Cumulative Rates Total Total Overland Total Cumulative Overnight Courier Services Offered Rates With All Courier Within Punjab Taxes Service Rates Rates (Z=X+Y) (X) (Y) Note: Contract will be given at the lowest cumulative (Z=X+Y) rates according to the mentioned above table to lowest successful eligible bidder. All Govt. Taxes, Fuel Adjustment Cost (FAC) & Fuel Adjustment Factor (FAF), NSA / OSA if any or any other cost factors must be included in the quoted rates, no revision in rates will be applicable during the contract period. 134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore. Ph: 042-35209200 Fax: 042-35213459, Web: www.pvtc.gop.pk ____________________ Signature & Stamp of bidder Page 7 of 18 16. Date of Submission / Opening: Receipt of tenders : January 09, 2018 till 10:30 AM Opening of tenders : January 09, 2018 at 11:00 AM in PVTC Head Office, 134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore 17. VTIs List Of PVTC Sr. District Tehsil Vocational Training Institutes No. 1 Bhowana Bhowana 2 Chiniot Chiniot Chiniot 3 Lalian Lalian 4 D Ground Faisalabad 5 Dijkot 6 Rotary VTI 209 RB 7 Sitara Colony, Faisalabad Faisalabad 8 Dhobi Ghat 9 Pensra 10 Chak 76 11 Faisalabad 12 Ganga Pur Faisalabad 13 Jaranwala 14 Jaranwala Khurrianwala 15 Chak 116 GB 16 Satiana 17 Jhumra Chak Jhumra 18 VTI Chak 469 G.B (Sumundri) Sumundri 19 VTI Chak 474 G.B (Sumundri) 20 Mamukanjan Tandlianwala 21 Tandlianwala 22 18- Hazzari Rodu Sultan 23 Jhang Ahmad Pur Sial Ahmad Pur Sial 24 Garh Maharaja 134-A, Industrial Estate, Kot Lakhpat, Madar-e-Millat Road, Green Town, Lahore.
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