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Notice of the Regular Meeting of the Board Of NOTICE OF THE REGULAR MEETING OF THE BOARD OF TRUSTEES OF THE LOS ANGELES COUNTY WEST VECTOR & VECTOR-BORNE DISEASE CONTROL DISTRICT March 12, 2020 6750 Centinela Ave. Culver City, CA 90230 7:30 p.m. Los Angeles County West Vector & Vector-Borne Disease Control District 6750 Centinela Avenue, Culver City, California 90230 (310) 915-7370 ext. 223 Email: [email protected] BOARD OF TRUSTEES President ROBERT SAVISKAS JAY GARACOCHEA Executive Director Culver City Vice President CHAD BLOUIN West Hollywood BILL AILOR Palos Verdes Estates BARBARA BARSOCCHINI Malibu JAMES R. BOZAJIAN NOTICE OF THE NEXT REGULAR MEETING Calabasas S.W. DiSALVO OF THE BOARD OF TRUSTEES Beverly Hills JIM FASOLA OF THE LOS ANGELES COUNTY WEST Hermosa Beach VECTOR & VECTOR-BORNE CONTROL JOHN FRAZEE Manhattan Beach DISTRICT JIM GAZELEY Lomita MARY DRUMMER Redondo Beach March 12, 2020 6750 Centinela Ave. NANCY GREENSTEIN Santa Monica Culver City, CA 90230 7:30 p.m. MIKE GRIFFITHS Torrance CHERYL MATTHEWS Inglewood JAMES OSBORNE Lawndale ELIZABETH SALA Rancho Palos Verdes OLIVIA VALENTINE Hawthorne STEVE ZUCKERMAN Rolling Hills Estates LOS ANGELES COUNTY WEST VECTOR & VECTOR-BORNE DISEASE CONTROL DISTRICT REGULAR MEETING OF THE BOARD OF TRUSTEES (310) 915-7370 ext. 223 AGENDA 6750 Centinela Ave. Culver City, CA 90230 7:30 p.m. NOTICE TO THE PUBLIC Residents who live or own property within the District who wish to comment on any of the listed agenda items are requested to fill out the “Request to Comment on Listed Agenda Items” form. This form may be obtained from the Executive Director and should be returned to him prior to the beginning of the regular meeting. Agenda items designated by members of the public for comment will be noted and the individual listed will be allowed to address the Board at the time specified for comments on the agenda. You must be a resident or property owner within the boundaries of the District to address the Board. Comments can only be made on items listed on the agenda for action by the Board. Pursuant the Brown Act, Government Code Section 54950 et seq., the Board may not take action or discuss any item that is not listed on the agenda. The Board Chairperson has set a limit of three minutes each for those who wish to address the Board. Those who wish to speak to items being considered in Closed Session will be given the opportunity to do so prior to the Board going into closed session. i. Roll Call ii. Correspondence The District received confirmation that Steve Zuckerman has replaced Velveth Schmitz as the Vector Control Trustee for the City of Rolling Hills Estates to expire on December 31, 2020 iii. Public Comments 1 1. To receive and file the 2018-2019 Independent Auditor's Annual Financial Statement for the Los Angeles County West Vector Control District. Staff Report: Robert Saviskas, Executive Director Scheduled Consultant: Henry Eng, Certified Public Accountant Recommended Action: Receive & File Comments: Annually, all special districts are required by state law to have an independent auditor perform an audit and file a financial statement with the State of California for the previous fiscal year. Henry Eng, CPA from Tahim and Associates, will be present at the meeting for the 2018-2019 independent audit and financial report. Action: Receive and file 2. Closed Session California Government Code Section 54957(b)(1) Public Employee Appointment Title: Executive Director Staff Report: Robert Saviskas, Executive Director Recommended Action: Approve 3. Minutes of the January 9, 2020 Board of Trustees Meeting Staff Report: None Scheduled Recommended Action: Approve 2 4. Executive Director's Report Staff Report: Robert Saviskas, Executive Director Recommended Action: Advisory and/or Action (as needed) 4A) WNV Update Advisory 4B) Public Education Program Advisory 4C) Field Operations Program Advisory 4D) Vector Ecology Program Advisory 5. Financial Report for January-February 2020 A) Bills and Salaries Staff Report: None Scheduled Recommended Action: Approve 6. Velveth Schmitz was elected to the position of Secretary for 2020 in January. However, she has been replaced by the City of Rolling Hills Estates. A new Secretary for 2020 needs to be elected. Secretary: The office of Secretary shall be filled pursuant to the discretion of the Board without consideration to seniority. The Board has the authority and reserves the right to remove or replace any Board Officer at any time if they feel it would be in the best interest of the District to do so by a majority vote. Secretary Nomination: The President of the Board shall nominate a Trustee for the position of Secretary, call for a second and a confirmation vote by the full Board. Staff Report: Robert Saviskas, Executive Director Recommended Action: As determined by the Board 7. Board of Trustees Comments Staff Report: None Scheduled Recommended Action: As determined by the Board 8. Motion to adjourn Staff Report: None Scheduled Recommended Action: Approve 3 1. To receive and file the 2018-2019 Independent Auditor's Annual Financial Statement for the Los Angeles County West Vector Control District. Staff Report: Robert Saviskas, Executive Director Scheduled Consultant: Henry Eng, Certified Public Accountant Recommended Action: Receive & File Comments: Annually, all special districts are required by state law to have an independent auditor perform an audit and file a financial statement with the State of California for the previous fiscal year. Henry Eng, CPA from Tahim and Associates, will be present at the meeting for the 2018-2019 independent audit and financial report. Action: Receive and file Condensed Statement of Activities and Changes in Fund Balances 2019 2018 Change Total Revenues $7,694,690 $7,539,426 155,264 Total Expenses $6,899,032 $6,394,745 504,287 Change in Net Assets $795,658 $1,144,681 <349,023> Fund Balance – Beginning of Yr. $16,383,659 $16,883,556 <299,897> (Prior Period Adustment) <$1,444,578> 1,444,578 Fund Balance – End of Year $17,179,317 $16,683,556 795,658 The statement of activities shows how the District’s net changed during the fiscal year. In the case of the District, net position increased by $795,658. General Fund Budgetary Highlights A detail analysis of actual expenditures compared to the budgeted amounts can be seen on page 11. Capital Asset Administration Balance 2018 Additions Balance 2019 Land $7,610,537 $1,382,612 $8,993,149 Depreciable Capital Assets $8,576,985 $238,662 $8,815,647 Accumulated Depreciation <$4,034,498> <$193,514> <4,228,012> Net Capital Assets $12,153,024 $1,427,760 $13,580,784 At the end of the fiscal year 2019, the District’s investment in capital assets amounted to $13,580,784 (net of the accumulated depreciation). This investment in capital assets includes building and improvements, vehicles, equipment, machinery and furniture and fixtures. Conditions Affecting Current Financial Position The District has been able to create and project a substantial cash flow reserve to defray expenses between the beginning of a fiscal year and the time of distribution of the tax receipts in the fiscal year (dry period) to yield sufficient revenue. To that end, as of June 30, 2019, the District has $6,059,953 cash available. 7 2. Closed Session California Government Code Section 54957(b)(1) Public Employee Appointment Title: Executive Director Staff Report: Robert Saviskas, Executive Director Recommended Action: Approve 2. Closed Session California Government Code Section 54957(b)(1) Public Employee Appointment Title: Executive Director Staff Report: Robert Saviskas, Executive Director Recommended Action: Approve From Robert Saviskas: I had planned to retire three (3) years ago when the new construction at 6720 Centinela Ave. was scheduled to be completed. However, I stayed on for another three (3) years to complete the project and get the District’s final certificate of occupancy in late 2019. I am 72 years old and I have spent the last 50 years of my working life in public health service (30 years as the Executive Director of the District, 15 years with the LA County Health Department, and another 5 years with Abbott laboratories), but it is time now for me to plan my retirement and the transition of leadership to another. Action: By policy, the Board established a Personnel Sub-Committee to pick a successor for the present Executive Director. The Trustee Personnel Sub-Committee job is to review, meet and interview all qualified District employee applicants and then make a final recommendation to the Board at the March 2020 meeting for a full Board vote. The successor to Robert Saviskas as the Executive Director will take effect on the date of the present Executive Director’s retirement. It is anticipated that it will take 8-12 months for the present Executive Director to train and acclimate the new successor before turning over the responsibilities and title. It is the District’s policy to promote from within. As per policy, the Personnel Sub-Committee consists of the present Board President plus the last five (5) Presidents. Following this policy, the members of the Personnel Sub-Committee are Jay Garacochea (2020), Olivia Valentine (2019), James Osborne (2018), Elizabeth Sala (2017), John Frazee (2016), & Jim Gazaley (2015). 3. Minutes of the January 9, 2020 Board of Trustees Meeting Staff Report: None Scheduled Recommended Action: Approve Minutes of the Board of Trustees' Meeting January 9, 2020 Los Angeles County West Vector & Vector-Borne Disease Control District Trustees Present: Jim Gazeley Chad Blouin Elizabeth Sala Mike Griffiths Jim Fasola Mary Drummer Jay Garacochea James Osborne Nancy Greenstein Olivia Valentine John Frazee Cheryl Matthews Trustees Absent: Bill DiSalvo Velveth Schmitz Bill Ailor James Bozajian Barbara Barsocchini Staff/Advisors Present: Robert Saviskas, Executive Director Teri Roa, Assistant Director Greg Kovacevich, General Legal Counsel 1 1.
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