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CPY Document Committee Meeting of AugustAUQust 13.13, 2012 City Council Citizen Development and Enrichment Committee City Council Chambers Torrance, California Members of the Committee: SUBJECT: Community Services - Breakdown Breakdown of of the the Madrona Madrona Marsh Marsh Nature Center and Madrona Marsh Preserve Budgets BACKGROUND At thethe May 8,8, 20122012 Budget Hearing, staffstaff werewere requestedrequested to bring bring back a A break-out break-out of the the Madrona Madrona Marsh Marsh Nature Nature Center Center and and Preserve Preserve budgets budgets in order order to to explore explore budget efficiencies. At the May May 15, 15, 2012 2012 Budget Budget Hearing, Hearing, staff staff provided provided Aa complete complete break-out break-out of the Madrona Marsh Nature Nature Center Center and and Preserve Preserve budgets, budgets, two two distinctly distinctly different different budgets. In In recap, recap, this this request was an an effort effort to betterbetter understandunderstand howhow these budgets are being being subsidized. subsidized. Staff has has provided provided the the following following information information that that shows the breakdown forfor these budgets. The The approved approved annual annual budget budget for the the Madrona Marsh and Nature Nature Center Center is is as follows: Program Direct Costs Indirect Costs Deot. OverheadOverhead Citv Ovèrhead Overhead Total Nature Center $ 280,304 $178,822 $ 17,631 17.631 $ 30,487 $ 507,243 Preserve $ 142,233 $ 90,738 90.738$ 8,946 8.946 $ 15,470 15,470 $ 257,387 Direct Costs For clarification purposes, the full-time labor cost for the Nature Nature Center Center Manager Manager is is loaded within thethe Direct Direct Costs category category for the the Madrona Madrona Marsh Marsh Nature Nature Center Center Budget; and the the full-time full-time labor cost for the Lead Lead Maintenance Maintenance Worker Worker is is loaded loaded within the Direct Direct Costs category for the Madrona Madrona Marsh Preserve Budget.Budget. These These full-time labor budgets were placed within the Direct Direct Costs Costs category category as as these these budgets are very specific and unique, unique, and are are only only responsible responsible for these these specific specific facilities, and if IF all all labor labor were were eliminated, eliminated, these these budgets budgets would would also also be BE eliminated. eliminated. This is also true for the Farmer's Farmer's Market Market Budget. Budget. 1 Madrona Marsh Nature Center: o 1 Full-time Manager/Naturalist (incl. sal/benefits) $115,900 o 9 part time staff (does not include benefits) o 9 part time staff (does not include benefits) $111,313 o 1 1RecreationRecreation Specialist Specialist II II (1,664(1,664 hourshours / / .8.8 FTE)FTE) o 1 1Intern Intern (999 (999 hours hours / / .5 FTE)FTE) o 7 7SeniorSenior Recreation Recreation Leaders Leaders (4,443(4,443 hourshours / / 2.1 FTE)FTE) o Materials and Supplies: $ 16,959 16,959 o LiveLive animal animal upkeepupkeep andand maintenancemaintenance o Program Program supplies supplies and and services services o WaterWater testing testing supplies supplies o Lab Lab equipment equipment maintenance maintenance and and supplies supplies o Audio-visual Audio-visual equipmentequipment replacement andand maintenancemaintenance o TaxidermyTaxidermy supplies supplies andand maintenancemaintenance o Cleaning Cleaning supplies supplies o Staff Staff uniforms o Professional/Contract Services: Services: $ 36,132$ 36,132 o JanitorialJanitorial ServicesServices o Security/Fire Security/Fire Alarm monitoring o Security/Fire Security/Fire AlarmAlarm maintenancemaintenance o Copier/PrintingCopier/Printing Services o Utilities Utilities o Program Program Instructors Instructors o NativeNative Plant Plant GardenGarden maintenance maintenance and and supplies supplies o Equipment Equipment repair repair and and service service o Non-routine Non-routine air air conditioner conditioner service service o Non-routineNon-routine building building maintenance maintenance - -electric, electric, plumbing, plumbing, painting, painting, pest control etc. SUB TOTAL $280,304 Madrona Marsh Preserve: o 1 Full time Lead Maintenance WorkerWorker (incl. sal/benf) sal/bent) $ 85,300 85,300 o Materials/Supplies:Materials/Supplies: $ 18,128$ 18,128 o Hand Hand tools tools o Watering Watering equipment: equipment: hoses, hoses, sprinklers, sprinklers, buckets, buckets, quick quick couplers couplers etc. etc. o Power Power equipment equipment replacement replacement o Heavy Heavy equipment: equipment: mowers, mowers, discers, discers, landscape landscape rakes rakes etc. etc. o NurseryNursery materials: materials: table table construction, construction, soil, soil, fertilizer, fertilizer, containers, containers, seed seed processing and storage, tools and storage 2 o IrrigationIrrigation repair repair and and installation installation o Fence Fence maintenance, maintenance, materials materials and and repair repair o Professional/Contract Services: $ 38,80538,805 o RentalRental equipment o Pumping Pumping services services o EquipmentEquipment repair repair andand maintenancemaintenance o Tool Tool repair repair andand maintenancemaintenance o Green-wasteGreen-waste hauling and. hauling and. dumping fees o Non-routine Non-routine irrigation irrigation repair repair and and replacement replacement o Non-routine Non-routine tree-trimming tree-trimming o VacuumVacuum breaker breaker maintenance maintenance and and repair repair services services o Electrical Electrical maintenancemaintenance and and repair repair o Bio-filerBio-filter MaintenanceMaintenance andand upkeepupkeep o Sump Sump pumps pumps maintenance maintenance and and repair repair SUB TOTAL $142,233 Indirect Costs The Indirect Indirect CostsCosts forfor thesethese budgetsbudgets werewere developeddeveloped fromfrom a formula formula and subsequent dollardollar valuevalue that was was distributed distributed throughout throughout each program in the the Recreation Division based onon eacheach program's budgetbudget size.size. The The total total indirect indirect cost cost is is comprised of the the entire entire division's division's overhead overhead costs, costs, including including full-time full-time management, management, supervisory and clerical clerical staff, staff, employee employee training, training, professional professional memberships, memberships, and and City Interdepartmental Charges including phone, internet and data service, computer replacement, liability/insurance funds,funds, andand generalgeneral buildingbuilding maintenance.maintenance. Staff Staff took the Total Total Divisional Divisional OverheadOverhead costs,costs, which which are $2,328,126, $2,328,126, and and divided divided them them between each of the different program areas, based based on their respective respective share share of total total Direct Costs. ANALYSIS In an effort effort to to review, review, and and see see if if there there were were any any budget budget efficiencies efficiencies that that could could take take place at the Nature Nature Center Center and Preserve, Preserve, staff staff reviewed reviewed all of the the direct direct costs costs within within the Nature Nature Center Center budget budget and Preserve budget individually.individually. Staff Staff found found that that Nature Nature Center Budget consists of 41 41% % full-timefull-time labor; and 59 % % Materials, Materials, Suppliès Supplies and and Contract Services. The Madrona Madrona Marsh Preserve Preserve budget consists of 60% 60% full-time full-time labor; andand 40% Materials, SuppliesSupplies andand Contract Services. In summary, staff have identified that $201,500 ofof the total total $422,537 $422,537 for both both the the Madrona Marsh Nature Center and Madrona Madrona Marsh Marsh Preserve, Preserve, or approximately 47% of the the total total direct direct costs costs are are attributable attributable to the the full-time full-time labor labor of of the the Nature Nature Center Center Manager andand Lead Maintenance Worker.Worker. The The remaining remaining amount amount of $221,037 $221,037 or 53% of the Direct Direct Costs Costs are'associated areassociated with with part-time part-time Staff, Staff, Materials Materials and and Supplies, Supplies, and Contract Contract Services. Services. '. 3 In review ofof thethe labor operational efficiencies ofof thethe Nature CenterCenter and Preserve, Preserve, staff identified thatthat there are two full time staff staff members members and a total total of 9 9 part-time part-time staff members who are responsible responsible for for the full full operationoperation andand maintenance of these two facilities. The The labor labor budget budget for for the the part-time part-time staff staff members members totals totals $111,313. $111,313. Staff has provided an Organizational Organizational Chart and Operational Operational Chart with duties for all all staff members at these facilities (Attachment A). In addition, volunteerismvolunteerism byby thethe Friends of Madrona Madrona Marsh Marsh and and local local volunteers volunteers equated toto 7,685 volunteers totalingtotaling 20,06720,067 hours.hours. In In order order to provide provide a value value for these volunteered hours, hours, staff used used the Bureau Bureau of of Labor Labor Statistics Statistics for California California rate rate of $21.79 per hour, hour, which totalstotals $167,914.$167,914. These These volunteers volunteers assisted assisted
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