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Gail (India) Limited GAIL (INDIA) LIMITED BIDDING DOCUMENT NO.: GAIL/JP18/FL294/8000014877/18-19 BIDDING DOCUMENT FOR SUPPLY AND INSTALLATION OF 1.5 TON & 2.0 TON SPLIT AIR CONDITIONER ON BUY BACK BASIS FOR IPS ABU ROAD & GAIL VIHAR ABU ROAD. TENDERING UNDER “DOMESTIC COMPETITIVE BIDDING” Prepared and Issued by GAIL (INDIA) LIMITED GAIL - BHAWAN, SECTOR-6, VIDHYADHAR NAGAR, JAIPUR-302039 (RAJASTHAN) TEL. NOS.: 0141 2230347/617/698 Fax: 0141 2230374 Corporate Identification Number: L40200DL1984GOI018976 GAIL/JP18/FL294/8000014877/18-19 ------------------------------------------------------------------------------------------------------------------------------------------ SECTION-I INVITATION FOR BID (IFB) 2 GAIL/JP18/FL294/8000014877/18-19 ------------------------------------------------------------------------------------------------------------------------------------------ SECTION-I "INVITATION FOR BID (IFB)” Ref No: GAIL/JP18/FL 294/8000014877/2018-19 Date: 20.04.2019 To, [PROSPECTIVE BIDDERS] SUB: TENDER DOCUMENT FOR SUPPLY AND INSTALLATION OF 1.5 TON & 2.0 TON SPLIT AIR CONDITIONER ON BUY BACK BASIS FOR IPS ABU ROAD & GAIL VIHAR ABU ROAD. Dear Sir/Madam, 1.0 GAIL (India) Limited, the largest state-owned natural gas processing and distribution company having Registered Office at ‘GAIL Bhawan’, 16, Bhikaiji Cama Place, R.K. Puram, New Delhi, India (CIN L40200DL1984GOI018976) and the youngest Maharatna, invites bids from bidders for the subject supply/job, in complete accordance with the following details and enclosed Tender Documents. 2.0 The brief details of the tender are as under: SUPPLY AND INSTALLATION OF 1.5 TON & 2.0 TON SPLIT AIR CONDITIONER ON BUY (A) SCOPE OF SUPPLY/ PROCUREMENT BACK BASIS FOR IPS ABU ROAD & GAIL VIHAR ABU ROAD. (B) TENDER NO. & DATE GAIL/JP18/FL 294/8000014877/18-19 DTD. 20.04.2019 SINGLE BID SYSTEM (C) TYPE OF BIDDING SYSTEM X TWO BID SYSTEM ✓ E-TENDER ✓ MANUAL (D) TYPE OF TENDER X E-TENDER NO:8000014877 04 MONTHS FROM THE DATE OF (E) CONTRACTUAL DELIVERY DATE NOTIFICATION OF AWARD (REF. SCC) 3 GAIL/JP18/FL294/8000014877/18-19 ------------------------------------------------------------------------------------------------------------------------------------------ APPLICABLE ✓ NOT APPLICABLE BID SECURITY / EARNEST MONEY X (F) DEPOSIT (EMD) Amount: INR : 14,177/- (RUPEES FORTEEN THOUSAND ONE HUNDRED SEVENTY SEVEN ONLY) (Refer clause no.9 of ITB & BDS for details) Date : 17.05.2019 Time : 14:00 Hrs (G) BID DUE DATE AND TIME Venue :GAIL(INDIA) LTD., GAIL BHAWAN, SECTOR-6, VIDHYADHAR NAGAR, JAIPUR (RAJ.) - 302039 Date : 17.05.2019 Time : Time : 15:00 Hrs Venue :GAIL(INDIA) LTD., DATE, & TIME OF UN-PRICED BID (H) OPENING GAIL BHAWAN, SECTOR-6, VIDHYADHAR NAGAR, JAIPUR (RAJ.) - 302039 Name : Anil Kumar Designation:Sr. Officer (C&P) Phone No. & Extn :0141-2230347/617/698 (Extn. 387) (I) CONTACT DETAILS Direct No.: 0141-5141025 FAX No. :0141-2230374 e-mail : [email protected] From 22.04.2019 (09.15 Hrs, IST) to 17.05.2019 (14.00.Hrs, IST) on following websites: (i) GAIL’s Tender Website – www.gailtenders.in AVAILABILITY OF TENDER (ii) Govt. CPP Portal - (J) DOCUMENT ON WEBSITE(S) https://eprocure.gov.in (iii) GAIL’s e-Procurement Portal (e- Portal)- https://etender.gail.co.in [in case of e-Tendering] (iv) Government E-Market (Gem) Portal PMC, if any: DATE, TIME & VENUE OF PRE- Date : 29 : 15:00 Hrs K .04.2019 BID MEETING Venue :GAIL(INDIA) LTD., 4 GAIL/JP18/FL294/8000014877/18-19 ------------------------------------------------------------------------------------------------------------------------------------------ GAIL BHAWAN, SECTOR-6, VIDHYADHAR NAGAR, JAIPUR (RAJ.) - 302039 In case the days specified above happens to be a holiday in GAIL, the next working day shall be implied. 3.0 Bids must be submitted strictly in accordance with Clause No. 5 of ITB depending upon Type of Tender as mentioned at Clause no. 2.0 (D) of IFB. The IFB is an integral and inseparable part of the Tender Document. 4.0 In case of e-tendering, the following documents in addition to uploading in the bid on GAIL’s e-Portal shall also be submitted in Original (in physical form) within 7 (seven) days from the Bid Due Date provided the scanned copies of the same have been uploaded in e-Portal by the bidder along with e-bid within the Due Date & Time of Bid Submission, to the address mentioned in Bid Data Sheet (BDS):- i) EMD/Bid Security (if applicable) ii) Power of Attorney 5.0 In case of Manual Bids, bids complete in all respect should reach at the address/Tender Box specified in BDS on or before the Due Date & Time of Bid Submission. Bids received after the due date and time is liable to be rejected. 6.0 Bidder(s) are advised to submit their bid strictly as per terms and conditions of the Tender Documents and not to stipulate any deviations/exceptions. 7.0 Any bidder, who meets the Bid Evaluation Criteria (BEC) and wishes to quote against this Tender Document, may download the complete Tender Document alongwith its amendment(s) if any from websites as mentioned at 2.0 (J) of IFB and submit their Bid complete in all respect as per terms & conditions of Tender Document on or before the Due Date & Time of Bid Submission. 8.0 In case of E-Tender, bid must be submitted only on https://etender.gail.co.in. Bid(s) received from bidders to whom tender/information regarding this Tender Document has been issued as well as offers received from the bidder(s) by downloading Tender Document from above mentioned website(s) shall be taken into consideration for evaluation & award provided that the Bidder is found responsive subject to provisions contained in Clause No. 1 of ITB. The Tender Document calls for offers on single point “Sole Bidder” responsibility basis and in total compliance of Scope of Supply /Specification(s) as specified in Tender Document. 9.0 Clarification(s)/Corrigendum(s) if any shall also be available on above referred websites. Any revision, clarification, addendum, corrigendum, time extension, etc. to the this 5 GAIL/JP18/FL294/8000014877/18-19 ------------------------------------------------------------------------------------------------------------------------------------------ Tender Document will be hosted on the above mentioned website(s) only. Bidders are requested to visit the website regularly to keep themselves updated. 10.0 SAP generated Request for Quotation (RFQ), if any shall also form an integral part of the Tender Document. 11.0 GAIL reserves the right to reject any or all the bids received at its discretion without assigning any reason whatsoever. This is not an Order. For & on behalf of GAIL (India) Limited (Authorized Signatory) Name : ANIL KUMAR Designation : SR. OFFICER (C&P) E-mail ID : [email protected] Contact No. : 0141-2230347, 2230617 6 GAIL/JP18/FL294/8000014877/18-19 ------------------------------------------------------------------------------------------------------------------------------------------ DO NOT OPEN - THIS IS A QUOTATION Bid Document No. : GAIL/JP18/FL294/8000014877/18-19 Description : “SUPPLY AND INSTALLATION OF 1.5 TON & 2.0 TON SPLIT AIR CONDITIONER ON BUY BACK BASIS FOR IPS ABU ROAD & TOWNSHIP ABU ROAD Due Date& Time : 17.05.2019(14.:00PM) From: To: …………………………………… GAIL (INDIA) LIMITED GAIL - BHAWAN,SECTOR-6, …………………………………… VIDHYADHAR NAGAR, JAIPUR-302039 (RAJASTHAN) TEL. NOS.: 0141 2230347/617/698 (To be pasted on the envelope containing Bid (in case of Manual Tendering)/ Physical documents (in case of e-Tendering) ) ======================================= 7 GAIL/JP18/FL294/8000014877/18-19 ------------------------------------------------------------------------------------------------------------------------------------------ SECTION-II BID EVALUATION CRITERIA & EVALUATION METHODOLOGY 8 GAIL/JP18/FL294/8000014877/18-19 ------------------------------------------------------------------------------------------------------------------------------------------ SECTION-II BID EVALUATION CRITERIA & EVALUATION METHODOLOGY TECHNICAL CRITERIA 1. Bidder should be a reputed Manufacturer / Authorized Distributor / Authorized Dealer of Air conditioner. 1.a In case the bidder is a Manufacturer then the bidder must submit valid documentary evidence for being a manufacturer (ie., ISO Certificate/Excise registration certificate/certificate issue by statutory authority/NSIC certificate or equivalent certificate) testifying that the product being offered is in the manufacturing portfolio of entity. 1.b In case the bidder is Authorized Distributor/Dealer of Air conditioner then the bidder must submit valid documentary evidence for being a Authorized Dealer/Distributor (i.e authorized distributorship / dealership certificate / quality certificate such as ISO) in order to establish bidder's credentials as Distributor / Authorized Dealer of Air conditioners. 2.The bidder must have executed at least one single work order having minimum value of Rs 3.54 lakhs for Supply and installation of Air Conditioner (Window/Split), in preceding 07 years. The period of seven years shall be reckoned from the date of un-priced bid opening. 2.a The bidder/Vendor is required to submit documentary evidence i.e., copy of purchase order including schedule of rates along with proof of its execution/supply i.e., copy of Excise Invoice/Sales Invoice along with payment proof/delivery certificate/Delivery Challan/performance certificate, mentioning Purchase Order reference No. and date in support of meeting the above (2.0) 3.The bidder shall submit necessary and relevant documentary evidence duly attested by Notary Public
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