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Report of The' Civil Service Review Committee 1979-80

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Report of The' Civil Service Review Committee 1979-80 a Report of the' Civil Service Review Committee 1979-80 r T 3SI "6^ Chairman: S. N. Waruhiu Presented to His Excellency the President September, 1980 -AW #A Tim CIvrL SERVICE REviEw COMMITTEE KENYATTA CONFERENCE CENTRE 4TH FLOOR P.O. Box 30746 NAiRoBi to 4i 10 It, I ^,A^ptember,_1980.ro His Excellency the President, Hon. Daniel T. arap Moi, C.G.H., M.P., State House, Nairobi. Your Excellency, You appointed us on 2nd October, 1979, to review the Kenya Civil Service and to look into other matters that are particularly specified in our terms of reference. We have now completed our work and have the honour to submit our 11, Report which contains our ananimous views and recommendations. We take this opportunity to thank you for the trust and responsibility that you have placed on us and to express to Your Excellency our loyalty and highest esteem. Your Excellency's Most Obedient Servants, S. N. WARUHIU, ChairmarL Y*' PROF. DOUGLAS ODHIAMBO, Member. DR. J. K. NDETL Member. W. J. SYIVIES, Member. J. K. ARAP RUM Member. ROBERT GACHECHEH, Member. SOLOMON KARANJA, Member. -4 P. M. MUNENE, it' Secretary. IL ACKNOWLEDGEMEN" We take this opportunity to thank all the many people who assisted us in coflecting material and considering the matters covered by our terms of reference. We owe a very great debt of gratitude to the Vice-President and Minister for Finance, Hon. Mwai Kibaki, E.G.H., M.P., the former Attorney- General, Hon. C. Njonjo, E.G.H., M.P. and to the Minister for Foreign Affairs, Hon. R. J. Ouko, M.P. Their vast knowledge and wisdom provided a tremendous inspiration to us. We also wish to single out for special mention the unfailing support and encouragement which we have received from Mr. J. G. Kiereini. E.B.S., the Head of the Civil Service and Secretary to the Cabinet, Mr. N. Ngang'a, E.B.S., who until recently was the Permanent Secretary to the Treasury, Mr. A. K. Kandie, the Permanent Secretary /Director of Personnel Manage- ment and Mr. H. Mule the former Permanent Secretary at the Ministry of Economic Planning. Their support has been very helpful particularly when we have raised specific points for clarification, elucidation and advice. They have not attempted to influence our conclusions or to hasten or prolong our deliberations in any way. We have been able to function as a wholly independent body yet not without the systematic encouragement, goodwill and the backing of their leadership throughout the period of our labours. The guidance and opinions of the many witnesses, official and private, who have committed their views in writing or have given oral evidence to us has been of immense help to us. We have reproduced their names as Appendices I and 2 but we wish to record our appreciation of their efforts and we would like them to know that their collective advice has contributed greatly to whatever merits our conclusions may possess. The euthusiasm and thoroughness of response has been one of the most significant aspects of our inquiry. We must pay special tribute to the Director of the Central Bureau of Statistics and the Manager in charge of the Government Computer Centre for analysing and tabulating for us and making available to us all the figures and tables that have been of immense help to us. Finally we wish to record our sincere appreciation for the efficient service and assistance provided to us by our Secretariat. Our Secretary, Mr. P. M. Munene, has been throughout our task invariably indefatigable, firm, patient and resourceful. We are grateful to him and to those officers of the Secretariat who gave us skilled advice and to the secretarial staff who worked tirelessly typing and re-typing our drafts. Finally our thanks go to Mrs. M. J. Makowenga, Mrs. J. Mango and Mrs. S. Omwenga, who undertook the onerous duty of typing the final text of our Report. 6- (V) I ft I\ 2 F [t l, rl ' Grznrrs Noncn No. 3026 OFFICE OF THE PRESIDENT IIIE CIVL SERVICE R-EVMW COM}IITTEE HAVING regard to the need to ensure that the Kenya Civil Service as a pubtc institution continues to serve this nation efficiently, His Exccllency the President, Hon. D. T. arap Moi, C.G.H., M.P., on 2nd October, 1979, appointed a committec to review the Civil Service and to report to him within six months. The following persons are the members of the committee: Chairtnst: S. N. Waruhiu. Members: Prof. Douglas Odhiambo. Dr. I. K. Ndeti. W. J. Symes. J. K. arap Ruto. Robcrt Gachcchch. - Solomon Karania. Sccretcy: P. M. Muncnc. Thc committcc has boen given the following tcrms of rcfcrenoe: (l) To Gxamine Government Sessional Paper No. 5 of. 1974 with a view to assessing tbe extent to which the recommendations of thc Public Scrvice Structure and Remuneration C-om,mission l97o7l Ndegrva Commission Report) have been implernented, and to reco,mrrrend further n€ocssary action in relation thereto. (2) To study the existing structure of salaries and other fringe bencfits in the public sector and seek to harmonize them where appropriate. bearing in mird thc need to attract and retain qualifted pcrsonnel wi'thin thc Public Scrvice. (3) To study the present structure and philosophy of the Civil Service and reoommend roforms which may bc necessary for the greator efrcienry and productivity. (vii) ,*,. #" (4) To examine the present depioyment and utilization of professional and technical personnel in the Pu'blic Service and recommend how best such personnel could be utilized in the promotion of Kenya's economic and social development (5) To study the existing superannuation arrangements and provide for a scheme which could facilitate mobility of personnel within the Public Service and which could accommodate the private s@tor employees who may wish to join it. Dated this 3rd day of October, 1979. J. G. KIEREIM, Permount Secretaryl Head of the Civil Semicc. (viii) TABLE OF CONTENTS Para. Page Chapter I -_INrnooucrroN 1-11 1 Background 1-6 I Terms of Reference 7 3 Scope of Inquiry 8-9 3 Procedure lr11 4 Chapter II Norcwe CourvrssroN Rnponr rN -TnrRnrnospscr t2-19 6 Chapter III B,c.crcRouND 20-81 9 -EcoNourcIntroduction 20-2r 9 + 22 9 23-39 9 40-58 18 i 59:7t 25 72 30 73-81 31 Chapter IV Srere oF THE CIv[ SsRvrcB 82-92 36 -TsB Chapter V -Tsr CrHrr.BNce oF TrrE 1980s . 93-1 10 4t Chapter VI Ror,e or rrrB Crvu. SsRvrcs ltr-142 47 -FurunBIntroduction 111-113 47 National Aims tt4-123 47 The Need to Improve Expenditure Patterns t2+134 5l The Provision of Basic Needs . 135-lzm 54 Institution Building t4t-142 56 Chapter VII oF PrnNlusD Drwrop- -M.eNnceMENTMENT r43-182 57 Forward Planning 146-149 58 Implementation . 150-155 59 Decentralized Participatory Planning . 156-182 60 Chapter VIII Pnc,cncrs 183-219 69 -MaNlcBrreNrIntroduction 183-184 69 Management Practices 185-189 70 -" The Personnel Management Function. 190-2tt 7l The Role of the Directorate of Personnel Managunent .. 2t2-219 77 ft) Trsln oF CoNTENTs-(Contd.) Para. Page" Chapter IX AND Uru,IzertoN or Pno- -Dtpr-ovl,reNTFEssroNAL LNo TEcrrNtclr PmsoNNBr 22U245 8l Introduction 22U223 8l Supply and Demand 22+243 82 Deployment and Utilization 24+245 93 Chapter X Smvlce CoutvttssroN 246-255 95 -Punuc Chapter XI oF rru Punr,tc Ssnvlcs 256-273 99 -PHrosopHYIntroduction 256-258 99 Philosophy 259-261 100 Ethics 262-263 100 Private Interests . 264-273 102 Chapter XII Juolcnnv 274-291 106 -TIIE Tb,c,curNc SBnvtcE 292-310 tt2 Chapter XIII -Tm Chapter XIV Govnnr.nmNr 3lt-325 t28. -Locnr ChapterXV 326-33s 133 -OIvrsuDsMAN Chapter XVI Spnvtcn Sar,enrrs .. 336-360 t3T -CrcIntroduction 336-339 t37 Proposals for Salary Increases .. 340-349 138" The Grading Structure . 350-357 142 Other Fublic Services 3s8-360 r45 Proposed Salary Scales .. t4T Chapter XVII FoR TrrE JuorcHnv 361-367 157 -SaLARrEs Chapter XVIII TERr,Is oE SBnvrcB FoR THE -Sar,enrns,c,NDUNrwnsrv or Nenou 368-377 164 Chapter XIX Smvrcn: Orrmn Tnnus AND -Crvu,CoNnrrroNs or SrnvIcB 378479 167 Housing 378-396 167' 397411 175 4t2-422 178 Allowances 423459 l8l Medical Privileges 46M69 Ir89 N""rU.i of woitirg orvt 47H.71 It9t Retirernent 472475 1t92 Pensions 476477 193 Workspaid Staff 478479 193. k) t Tesle on CoNreNrs-(Contd.) Para. Page Chapter XX Boanos, Conron^e,TloNs, -SrlturoRvApusonv eNo CoNsuLTATrvE Booms 480-514 r94 Background 482494 t94 Salaries and other Terms and Condi- tions of Service 495-st3 200 Fringe Benefits 5t4 207 Chapter XXI sr5-527 208 -SuprnaNuuArroN Chapter XXII . 528-532 214 -IUPLEMENTATToN ,, SUMMARY Page Surrluenv on' RrcouurNDATIoNS 216 -Y hi) D APPENDICES Page Appendix l-Lrsr or PnnsoNs eNo OnclNIzATroNs IureRvmwno 234 Appendix 2-Lrsr on PsRsoNs eNp Onc,c.NIzATIoNs FRoM wHoM MgMoRANDA wERE RrcHvsD 243 , ! (xii) 5 CIIAPTER I_INTRODUCTION Background 1. We were appoin'ted to review the Kenya Civil Service by His Exccllcncy the President, Hon. D. T. arap Moi, C.G.H., M.P., on 2nd October, 1979. In a statement announcing our appointment, His Excellenoy the President rocalled that Kenya's Fourth National Development Plan L979-83 had as its theme the alleviation of poverty. In order for this goal to be attained, His Excellency the President shessed the neod to strengthen the nation's eoonomic and social institutions and thus sustain the high rate of economic growth that the country had enjoyed since independence. 2. In his Madaraka Day address to the nation on lst June, 1979, His Excellency the Presi'dpnt underlined the faith the Government had in thc Public Service the largest section of which is the Civil Service, particularly for the orderly manner in which it had responded to sweeping changes in our social fabric and spearheaded the execution of economic and social pro grammes.
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