Minutes of the Parish Council meeting Monday 17th August 2020, 7.30pm – remote meeting via Zoom Present: Parish Councillors Janice Hughes (Chairman), Keith Alderman, Guy Chessell Adam Knight, Jenny Roberts, Clerk Susan Turner; Guest County Cllr David Simpson.

20.86 WELCOME & APOLOGIES Apologies Douglas Wheeler, Ward Cllr Anne Crampton Thanks to Guy Chessell for hosting the meeting. 20.87 PUBLIC SESSION – no members of the public present. 20.88 MINUTES OF PREVIOUS MEETING of 20th July, agreed and to be signed. 20.89 DECLARATIONS OF INTEREST in items on the Agenda. None. 20.90 MEETING ATTENDANCE – dispensation re six-month rule AGREED The Parish Council agreed dispensation to Parish Councillors for allowed absence untill further notice – where due to circumstances caused by Covid-19 and any other reasonable / unavoidable situation. 20.91 i Hound green furniture TO RECORD Thanks to Simon Varney for volunteering and brilliant job wood treating the timber structures on Hound Green All the Oak furniture – plus bin housing and ditch crossing rails – brushed down and treated with Lifetime Wood Treatment. All Oak furniture treated – several coats – with Danish oil (as recommended by the furniture supplier (via Hart) Rob Beckinsale). ii Vicarage Lane ditches Estimate from Premier Grounds and Garden Maintenance ‘The machine hire is £140+ vat for the day. I can put the waste onto the tipper and drive over the green to the ‘green pile’. I will need two people so max 16 hours.’ Machine hire £140+ VAT; Labour (max) £352 + VAT = total estimate £492+VAT AGREED PGGM estimate (note £500 in the budget for ditching). AGREED To put spoil in the compost pile. AGREED Timing – to follow the main Green cut (late Sept / early October). PGGM to judge by the weather, as will need to get on the Green to tip the waste and to clear the section of ditch by the B3349. iii FP 13 by Glencoe Contacted Hants legal services – with enquiry and for estimate re acting on Parish Council’s behalf re land transfer. iv Phone box AGREED To request Mark Thompson to install the concrete base. v Glebe wood Noted that work required can be done with volunteer help. Very small trees. Two-man job – end October / beginning November. vi Hound Green Close Reported that Thames Water lorries to the treatment plant having difficulty turning due to cars parked on the corner of Hound Green Close and Hudson’s Meadow. Noted no apparent issues with bin collections. If residents don’t want to risk cars being damaged they will park further from the corner. Fire service would move the cars. NOTED 1. Hart have previously advised they cannot enforce ‘no parking’. 2. Hound Green is registered Village Green, difficult to allocate for parking provision. AGREED For Thames Water to advise residents when they will be working.

For signature ...... MPC 17 August 2020 page 2 vii Sewage treatment plant Thames Water report that – despite apparent evidence to the contrary – they do not discharge into the Brook from the sewage treatment plant. The waste is removed in tankers. (Other thank a permit to discharge in storm conditions.) Thames Water have cameras in all the routes to the Brook. 20.92 HIGHWAYS AND RIGHTS OF WAY i Footpath cutting NOTED 1. FP 23 west of Plough Lane. Footpaths warden reported passable. 2. FP 21 Whitewater to Aldermoor farm. Thanks to Adam Knight for cutting 24 July. ii Footpath 13 by Glencoe – Requested estimate from Hants Legal Services to act for Parish Council re land transfer. iii Footpath 12 from Vicarage Lane - South towards West End farm. Adam Knight reported that path ploughed close to the wood before West End Farm boundary. (Land grows wheat and potatoes.) iv Footpaths Crossing B3349 Footpaths Warden Frazer Hamilton highlighted danger of public rights of way where they meet / cross busy roads – in this case B3349 though to . Jonathan Glen, County Cllr for Rotherwick has forwarded the question to HCC officers. v Coldpiece Farm FP8 () 1 HCC Countryside Services contacted land agent re the unofficial FP diversion. 2 Heckfield resident requested gate to road on FP 8 (opposite Hortus Loci) saying style dangerous when coming straight out onto B3349, particularly if have dog. Countryside Services say restricted funding, unable to provide a gate but if landowner will supply, can get working party to install. 3 Heckfield Parish Councillor has met with land agent regarding permissive paths. 4 Heckfield PC has no objection to the FP diversion providing access and reasonable ‘A to B’ route remains. vi SID data reports received from Frazer Hamilton 1 ‘I recovered the SIDs from Hortus and Lea this morning. The reports are attached APPENDIX I, some key facts: 2 ‘The traffic in one direction west-bound Hazeley Lea is around 110 vehicles per day the average speed is less than 30mph. 3 The traffic volume on the B3349 is significantly lower this month than a year ago, by about 46%. 4 I intend to redeploy at Bottle Lane and Hound Green vii Plough Lane – Notes 1 The SID recorder showed traffic speeds generally below 30mph. 2 Road recently surface dressed, loose chippings forcing drivers to slow. 3 ‘30’ repainted on road but red surface not replaced. 4 Signpost by track north of road used to be 30mph repeater sign. Post remains, ‘30’ missing. Ian Janes reported when he surveyed the site for the SID licence. 5 Plough Lane by the tracks used to be much narrower. 6 Cllr Simpson suggested white lines either side for visual narrowing. Suggest to mark site on map and contact Highways (Dan Beasant). 20.93 PLANNING i Parish Planning applications 20/01738/FUL (Validated 06 Aug) Fox Glade, Hazeley Bottom RG27 8LU. Erection of a five bedroom detached dwelling with associated hard and soft landscaping following demolition of the existing three-bedroom detached bungalow. This application for rebuild similar to approved application to extend - 19/01165/HOU. Parish Council response: No Objection.

For signature ...... MPC 17 August 2020 page 3 20/01770/HOU (Validated 29 July) The Lanterns, Reading Road, Mattingley. Erection of a two storey rear extension and insertion of one velux window into the existing side roof slope. Re-submitted following bat survey. As landowners of the access road, the Parish Council also received and acknowledged a notice from the planning agent Architectural Services. No Objection. 20/01711/HOU and 20/01712/LBC (Validated 23 Jul) Hazeley Cottage, Hazeley Bottom RG27 8LU. Internal alterations to the dwelling, conversion of garage to habitable accommodation, replacement orangery, replacement of link building roof, erection of a garage with ancillary accommodation at first floor and extension of the existing driveway. Councillors noted change mostly to rear of property, not visible from road, changes not disproportionate. Parish Council response: No objection. ii Bunkers Hill Solar 20/01807/EIA (Validated: Mon 03 Aug) Bunkers Hill Farm, Reading Road Rotherwick. Request for screening opinion for a proposed Solar Farm and Batteries together with all associated equipment and infrastructure. AGREED Given proximity of the Whitewater makes sense to request a full Environmental Impact Assessment. NOTED 1 Cllr Simpson noted that and receive funding from solar farm in Winchfield. 2 For Bunkers Hill the Whitewater Valley Preservation Society should benefit. iii See APPENDIX II for current applications relating to the Parish. 20.94 FINANCE i Payments since last meeting July 2020 regular payments 10. 28/07/2020 PGGM Maintenance Contract £274.00 11. 28/07/2020 Donation Hart Foodbank (ref SIDs) £50.00 12. 28/07/2020 Clerk Salary £342.00 ii Payments for approval ref Hound Green furniture ST for Natural Gardener – Lifetime Wood Treatment 5gls £61.93 ST for Screwfix – HarrisTrade paint brushes x 2 £4.80 ST for Screwfix – 1 x roll hazard tape £3.49 ST for Screwfix – Danish Oil x 1 litre (x7) £118.83 ST for Wood Finishes Direct – Danish Oil x 5 litre (x2) £107.98 = £297.03 iii Accounts to date APPENDIX III. 20.95 FURTHER REPORTS / UPDATES i ‘Great British September clean’ ‘Spring clean’ originally postponed to Sept due to Covid but no further updates received. ii Hazeley Heath – Working party smaller than usual due to social distancing. Where areas of trees cut down made wigwags of branches to stop deer eating new shoots. iii Police / Neighbourhood Watch Chairman’s ‘Police liaison’ role, based at Aldershot police station - starting October. iv Shoulder of Mutton Listed by Hart as an ACV on 8th June. No report to date from Hart of challenge by owners who had eight weeks to appeal. Noted that not listed thought the Shoulder of Mutton Cottages are. Cllr Simpson asked if it could be listed. v Hazeley Farm Cllr Simpson noted that the HCC lease on the farm expires next year. 20.96 NEXT MEETINGS scheduled for Mondays 7.30pm: 21st September, 19th October, 16th November. NALC guidance continues to be for remote meetings.

Meeting closed at 8.30pm with thanks to all present.

For signature ...... Date ...... MPC 17 August 2020 page 4

APPENDIX I – SID DATA SUMMARY JULY TO AUG 2020

TRAFFIC ANALYSIS REPORT FOR PROJECT: HAZELEY LEA 9TH JULY AUGUST 8TH 2019 Location/Name: Incoming Report Generated: 08/08/2020 02:13:12 PM Speed Intervals = 5 MPH Time Intervals = Instant Traffic Report From 09/07/2020 02:00:00 PM through 08/08/2020 06:59:59 AM

85th Percentile Speed = 29.0 MPH 85th Percentile Vehicles = 2,693 counts Max Speed = 65.0 MPH on 15/07/2020 17:50:00 Total Vehicles = 3,168 counts AADT 106.6

VOLUMES - WEEKLY VEHICLE COUNTS Time 5 Day 7 Day Average Daily 104 103 AM peak 10:00 to 11:00 8 9 PM peak 04:00 to 05:00 12 11

SPEED Speed limit: 30 MPH 85th Percentile Speed: 29.0 MPH 50th Percentile Speed: 20.7 MPH 10 MPH Pace Interval: 20.0 MPH to 30.0 MPH Average Speed: 20.0 MPH

TRAFFIC ANALYSIS REPORT FOR PROJECT: HORTUS 9TH JULY 8TH AUGUST Project Notes/Address: Location/Name: Incoming Report Generated: 08/08/2020 02:34:24 PM Speed Intervals = 5 MPH Time Intervals = Instant Traffic Report From 28/06/2020 08:00:00 AM through 05/08/2020 08:59:59 AM

85th Percentile Speed = 45.6 MPH 85th Percentile Vehicles = 77,934 counts Max Speed = 80.0 MPH on 29/06/2020 21:25:00 Total Vehicles = 91,687 counts AADT 2410.2

VOLUMES - WEEKLY VEHICLE COUNTS Time 5 Day 7 Day Average Daily 2,608 2,436 AM peak 07:00 to 08:00 210 192 PM peak 04:00 to 05:00 275 239

Speed Speed limit: 40 MPH 85th Percentile Speed: 45.6 MPH 50th Percentile Speed: 39.8 MPH 10 MPH Pace Interval: 40.0 MPH to 50.0 MPH Average Speed: 39.8 MPH MPC 17 August 2020 page 5

APPENDIX II – PLANNING UPDATE AUGUST 2020 Bunkers Hill Solar EIA application 20/01807/EIA (Validated 3 Aug) Bunkers Hill Farm, Reading Road Rotherwick. Request for screening opinion for a proposed Solar Farm and Batteries together with all associated equipment and infrastructure. Parish Council response: Request EIA regarding potential pollution of Whitewater. ‘Mattingley Parish Council strongly requests an EIA regarding this Solar application due in particular to the proximity of the Whitewater, a valuable and environmentally sensitive chalk stream. ‘The Parish Council notes that: ‘Electrolyte used in certain batteries can be toxic with potential for leakage. Transformers require cooling, it is typical for these to contain oil for this purpose. The potential for fire risk must be considered. As such the potential for leaked electrolyte fluid, oil from transformers, or pollutants from fire or fire extinguishants to contaminate the Whitewater must be fully considered and investigated, together with appropriate measures to prevent.’ Parish Planning & Tree Applications 20/01738/FUL (Validated 06 Aug) Fox Glade, Hazeley Bottom RG27 8LU. Erection of a five bedroom detached dwelling with associated hard and soft landscaping following demolition of the existing three-bedroom detached bungalow. NO OBJECTION 20/01770/HOU (Validated 29th July) The Lanterns, Reading Road, Mattingley. Erection of a two storey rear extension and insertion of one velux window into the existing side roof slope. NO OBJECTION 20/01720/PREAPP (Validated 24 Jul) Thistledown, Hazeley Heath RG27 8NA. New garage (alternative reduced scheme from previous submission 19/00255/HOU) 20/01711/HOU and 20/01712/LBC (23 Jul) Hazeley Cottage, Hazeley Bottom RG27 8LU. Internal alterations to the dwelling, conversion of garage to habitable accommodation, replacement orangery, replacement of link building roof, erection of a garage with ancillary accommodation at first floor and extension of the existing driveway. NO OBJECTION 20/01573/HOU and 20/01574/LBC (Pending, Validated 08 Jul) White Willows, Mattingley Green RG27 8LA. Erection of a single storey rear extension, minor alterations to the layout and insertion of an en-suite within one of the first floor bedrooms. Alterations to fenestration. NO OBJECTION 20/01584/CA (Approved 24th July, Validated 29 Jun) Bannisters Farmhouse, Mattingley Green RG27 8LA. T2 - Cherry - Lift to 4.5m above ground level 20/01519/CA (Approved 30th July, Validated 29 Jun) Mattingley Green Cottage RG27 8LA. T1 - Yew. Cut back by a max of 1m to boundary 20/00843/HOU (Pending, Validated 15th June) White Ladies Hazeley Bottom. Erection of a two storey side extension following partial demolition of existing dwelling and alterations to fenestration 20/00922/FUL (Pending, Validated 27 April) Moorcocks Bottle Lane Mattingley RG27 8LJ. Erection of hay barn / tractor shed. Note no objection from tree officer but also note reference to Woodland TPO 82/00147/HDC for trees to east of site. Parish Council Response – no objection. Rotherwick Preapp – Bunkers Hill Solar 20/00752/PREAPP (Pending, Validated 30 Mar 2020) Bunkers Hill Farm, Reading Road, Rotherwick. Solar array and battery storage facility. MPC 17 August 2020 page 6

APPENDIX III – ACCOUNTS TO DATE

MATTINGLEY PARISH COUNCIL - EXPENDURE 2020/21 - 17th August 2020

Finance Community/ Info Maintn Maintn Date Supplier Description Salary Admin Expenses Donations publication Contract General VAT TOTALS 29/04/20 1 SO PGGM Maint Contract April 2020 £228.33 £45.67 £274.00 29/04/20 2 SO Hart Foodbank Ref SIDs £50.00 £50.00 30/04/20 3 SO Susan Turner Salary April 2020 £342.00 £342.00 18/05/20 4 BACs HALC HALC /NALC 2020/21 £276.07 £276.07 29/05/20 5 SO PGGM Maint Contract May 2020 £228.33 £45.67 £274.00 29/05/20 6 SO Hart Foodbank Ref SIDs - May 2020 £50.00 £50.00 29/05/20 7 SO Susan Turner Salary May 2020 £342.00 £342.00 30/05/20 8 BACs Came & Co PC Insurance 2020/21 £790.80 £790.80 30/05/20 9 BACs CPRE Membership 2020/21 £36.00 £36.00 28/06/20 10 SO PGGM Maint Contract May 2020 £228.33 £45.67 £274.00 28/06/20 11 SO Hart Foodbank Ref SIDs June 2020 £50.00 £50.00 28/06/20 12 BACs Susan Turner Salary June 2020 £177.40 28/06/20 13 BACs HMRC Tax-Apri-May-Jun-2020 £164.60 £342.00 28/07/20 10 SO PGGM Maint Contract July 2020 £228.33 £45.67 £274.00 28/07/20 11 SO Hart Foodbank Ref SIDs-July 2020 £50.00 £50.00 28/07/20 12 SO Susan Turner Salary July 2019 £342.00 £342.00

ST:NaturalGardener LifetimeWoodTreatment5gls £61.93 £61.93 ST: Screwfix HarrisTrade paint brushes x 2 £4.00 £0.80 £4.80 ST: Screwfix 1 x roll hazard tape £2.90 £0.59 £3.49 ST: Screwfix Danish Oil x 1 litre (x7) £99.11 £19.72 £118.83 ST:WoodFinishesDirect Danish Oil x 5 litre (x2) £89.98 £18.00 £107.98 !

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