About Purchasing at the City of Dubuque City Hall Purchasing Practices The City of Dubuque procures many Purchases shall be made using sound purchasing judgment and services through a purchasing system without favor or prejudice, to ensure that public is spent that, for the most part, is decentralized. efficiently and effectively. Potential vendors shall be given an In other words, City departments have opportunity to provide quotations, bids or proposals and shall be staff members who provide the purchasing treated fairly in the process. For a listing of City bid and proposal services for their department. These opportunities please visit www.cityofdubuque.org/bids. authorized individuals are responsible for ensuring that the centralized procurement Gratuities or Gifts policies which the City has developed and In order to maintain integrity and to continue to foster ethical continues to expand are followed. and equal opportunities among the business community, City employees and City departments are prohibited from accepting The Purchasing Coordinator’s responsibilities gratuities, in any form, from any vendor or potential vendor either include facilitating a number of city-wide directly or indirectly. The City of bids, developing and participating in Dubuque also respectfully requests intergovernmental purchasing projects and that vendors do not send gifts such oversight of the City’s procurement policies. as calendars, candy, flowers, etc., for holidays or other special occasions.

Local Purchasing The City of Dubuque recognizes that the success of our City is directly linked to the success of our local businesses. For this reason the City of Dubuque allows locally-owned businesses located within the City of Dubuque corporate limits a ten (10) percent preference on purchases up to $500, and a five (5) percent preference on purchases of $500 or more. Purchases which are made through the formal bid process (i.e., construction projects) must be awarded to the lowest responsive, responsible bidder per Code of Iowa requirements. Viewing Bids/RFPs on the City of Dubuque Website

Doing Business

1) Visit www.cityofdubuque.org/bids Sales Visits Sales representatives are a valuable source of with the 2) Browse open bids, sort by category, or view past bids. information in obtaining bids, specifications, product enhancements, and resolving issues. The Receive Bid Notifications Via City of Dubuque values your visits. However, it City of Dubuque is recommended that as a professional courtesy, E-mail and/or Text Message sales representatives call first for an appointment in order to productively utilize your time and ours. PURCHASING GUIDE The City of Dubuque requires that suppliers have on file with the Finance Department their vendor information and tax status. The City requires all vendors complete a W-9 Form Request for Taxpayer Indentification and Certification. Vendors claiming tax exemption must also complete an Iowa Sales Tax Exemption Certificate.

Representatives may contact the Purchasing Coordinator’s office to introduce the City to your 1) Visit www.cityofdubuque.org/notifyme products or services. 2) Enter your email address and scroll down to find the bid City of Dubuque Finance Department categories that you. We encourage subscribing to Contact Us: 50 W. 13th Street Tony Breitbach, Purchasing Coordinator Finance along with other departments. Dubuque, IA 52001 Phone: 563-589-4131 Phone: 563-589-4131 3) For questions, please contact the Purchasing Coordinator Email: [email protected] Email: [email protected] at 563-589-4131 or [email protected] www.cityofdubuque.org www.cityofdubuque.org