February 17, 2021
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SAGINAW CHARTER TOWNSHIP PLANNING COMMISSION VIRTUAL MEETING WEDNESDAY, FEBRUARY 17, 2021 Members Present Members Absent Others Present B. Gombar C. Nolan S. King, Dir. of Comm. Dev. S. McGraw A. Dier, Associate Planner M. Peterson T. Bressette, Recording Sec. G. Fahndrich B. Nelson J. Howell Ben Gombar called the meeting to order at 7:00 p.m. Approval of Minutes: Motion by Mr. Howell, supported by Ms. McGraw, to approve the minutes of January 20, 2021. VOTE: 6 YEAS 0 NAYS 1 ABSENT MOTION CARRIED (Nolan) New Business: A. S-20-04—D&M Site, Inc. of Carrollton, MI on behalf of Eggers Leasing, LLC of Saginaw, MI is requesting site plan approval to modify the existing site for the operation of Best Recovery Services, a vehicle towing/repossession and vehicle and equipment storage. 2840 Bay Road (23-12-4-14-2008-001). Mr. King shared a power point presentation. This parcel is 6.347 acres. Current zoning of this property is M-1 (Science and Industry).This property was developed in the late 1930’s. The former “Sargeant Sands” property. This parcel has an oil well on the southern edge and the rear portion is unpaved. The applicant is intending to pave the full surface parking area and add streetscape enhancements. The applicant is proposing to redevelop this property for use as a vehicle recovery contractor and vehicle storage yard. As staff understands the subject is involved in towing vehicles and storing them on the property. The applicant also proposes to use the property for outdoor shipping container storage. Whereas the proposed use is permitted within the M-1, Science and Industry zoning district, staff recommends conditional approval of site plan S-20-04, pending submittal of a revised site plan meeting the following conditions: 1. Approval of the final site plan by the Community Development Department, Fire Department, Building Department and Department of Public Services prior to issuing a building permit. 2. A storm water management plan, as well as a storm water operations and maintenance plan, is required to be approved by the Township Engineer prior to final site plan approval. 3. A general floor plan of the subject buildings, as well as a written summary of the proposed use of the site, must be included with the site plan. 4. If the applicant wishes to utilize area encompassed within Phase 2 prior to final approval and completion of the required improvements, staff recommends that a performance bond be required for such use that would address any parking-related installation costs, such as paved surfaces, drainage and landscaping. The applicant otherwise must provide a guarantee that unimproved portions of the property will not be used for parking, storage, circulation, or other purposes. Design changes will need to be shown on a site plan to address circulation concerns across the proposed Phase 1/Phase 2 line. 5. A minimum side yard setback of ten feet is required on each side. The total setback for both sides shall be 20 feet or ten percent of the lot width, whichever is greater. The property appears to be approximately 396 feet in width, requiring 39 feet of total side yard to be indicated on the plan. Additionally, accurate property dimensions should be shown on the plan, as the ones currently shown are outdated. 6. At minimum, the first phase of the project must include further paving improvements to provide a circulation drive to allow access to the rear of both buildings. 7. The new internal service drive area servicing 2820 Bay Road shown on the plans as gravel must be an asphalt, concrete, or surface deemed appropriate by the Planning Commission, consistent with the remainder of the site’s parking and circulation drives. 8. The private access easement servicing the oil well, if recorded and effective, must be more clearly reflected on the plan. 9. The applicant must demonstrate that storm water flows would be sufficiently controlled from spilling over on to neighboring parcels if curbing is not installed on the rear portion of the site. 10. The design professional should provide a landscaping plan with accurate tree and shrub counts, as well as plantings labeled uniformly to match the site drawing locations, as indicated in the staff report. The proposed berm located along the east and southeast portions of the property shall be indicated on the site plan as seeded with grass and cannot remain a dirt or gravel berm. 11. The applicant must agree to limits on the height of stored of materials within this enclosure, consistent with prior storage yard approvals and Section 2105. 12. If more that the ten shipping containers being shown on the site plan to be stored, this needs to be indicated on the site plan either as a designated storage area, or an FEBRUARY 17, 2021 2 area that may serve as storage for containers and vehicles depending on demand. Any storage area should be properly screened as required by the Planning Commission. 13. A photometric plan is required if the applicant wishes to add any exterior lighting fixtures. Those fixtures are bound by the limits established in Section 409 of the zoning ordinance. 14. The applicant must receive Soil Erosion and Sedimentation Control Permit approval by the Saginaw County Public Works Commissioner prior to issuance of a final site plan. Mr. Gombar asked if the Planning Commission had any questions for staff. Ms. McGraw questioned what kind of screening the applicant was proposing. Trees and fencing are included in the screening. Mr. Fahndrich questioned what is inside the storage containers. Staff does not know. Mr. Gombar asked if there have been any issues with the easement for the oil well. As far as Steve knows the trucks continue to use the 2816 Bay Road access easement. The owner of the oil well doesn’t have the legal right to access the remainder of Egger’s property outside the access easement. Having no more questions at this time, Mr. Gombar asked if the applicant was present. Mr. John Morey, D&M Site, spoke on behalf of Eggers Leasing, LLC. The front portion of the property is serviced with water, sewer, and sanitary leads from Bay Road. It drains into the storm sewer on Bay Road. The rear portion of the property drains into a 12 inch sewer that was put in late 40’s-50’s which is behind all the buildings on Bay Road and leads into a combination sewer. The 12 inch sewer has reached its capacity. Due to the sewer capacity #2 and #9 of the staff conditions are a stumbling block for this developer. Over the summer D&M Site met with Russ at Spicer Engineering and AKT Peerless to discuss possible solutions to this issue. No material can leave this property, so there will be a berm made at the back of the property. There will be landscaping and fencing/screening all the way around the property. They are keeping the north driveway that lines up to the entrance to the yard. Mr. Gombar asked for public comments in favor or in opposition to the proposed site plan. There being no comments, Mr. Gombar closed the public hearing portion of the proposed site plan. Discussion followed among the Planning Commission members. Mr. King noted the “outdoor storage” use for the property shall not include use as a junk yard. FEBRUARY 17, 2021 3 Motion by Mr. Nelson, supported by Mr. Howell, to recommend approval of the proposed site plan (S-20-04) Best Recovery Services with 14 conditions listed in the staff report. VOTE: 6 YEAS 0 NAYS 1 ABSENT MOTION CARRIED (Nolan) Receive and File All Correspondence: A. S-20-20—Administrative site plan approval has been granted to The Point for a fitness studio for cross fit totaling 7,147 square feet and a new hair salon totaling 2,542 square feet located at 6235 Gratiot Road (23-12-4-30-4015-000)-the old Saginaw ISD. B. S-21-01—Administrative site plan approval has been granted to Coty’s Landing for a patio expansion located at 777 Midland Road. (23-12-4-30-1008-001). Coty’s is doubling the size of their patio. It is located on the southwest side of the building. It is approximately 800 square feet of patio space. Coty’s has sufficient parking based on the last approved site plan. Other New Business: None Old Business: None Adjournment: Motion by Mr. Fahndrich, supported by Ms. McGraw, to adjourn the meeting at 7:40 p.m. VOTE: 6 YEAS 0 NAYS 1 ABSENT MOTION CARRIED (Nolan) Next planning commission meeting is Wednesday, March 3rd at 7pm. 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