TJX Automated Compliance Tool
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TJX Automated Compliance Tool ♦ User Guide ♦ Frequently Asked Questions ♦ Glossary of Terms - Apparel and Accessories - Home ♦ Contact Us TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 1 of 59 User Guide _________________________________________________________________________________________________ Menu of Contents Introduction to the TJX Automated Compliance Tool (ACT)...........................3 Overview.......................................................................................................3 When to Use ACT.........................................................................................3 Who Must Use ACT ......................................................................................3 Hardware / Software Requirements..............................................................3 How to Become a Registered ACT User ...........................................................4 Log in to www.tjxlogistics.com ......................................................................4 Complete the ACT Training Course..............................................................4 Request Access to the ACT Website............................................................4 How to Access the ACT Website.......................................................................5 Login to www.tjxlogistics.com .......................................................................5 Click the ‘ACT – Automated Compliance Tool’ link.......................................5 How to Use ACT..................................................................................................6 ACT Home Screen & Navigation Menu....................................................................6 Managing Manufacturer Facilities ............................................................................7 Search and View Purchase Order(s) or Style(s) .................................................... 16 Choose a Style to Complete................................................................................... 25 Complete a Style.................................................................................................... 26 Edit or Change the Security Filing Details for a Style (as necessary) .................... 32 Copy the Security Filing Details for a Style (as necessary).................................... 34 TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 2 of 59 Introduction to the TJX Automated Compliance Tool (ACT) Overview The TJX Automated Compliance Tool (ACT) has been developed to support the TJX Companies, Inc. U.S. Divisions in meeting U.S. Customs and Border Protection (CBP) regulatory and importing requirements, including the Importer Security Filing ( also referred to as ISF or “10 + 2”) requirement. ACT is currently designed to capture or assign the following information for all items, or vendor styles, TJX imports: U.S. Harmonized Tariff Schedule (HTS) classification number. In order to obtain the HTS number, users must answer a series of questions regarding the description and composition of each item. Manufacturer Name and Address Country of Origin In the future, ACT will be enhanced with functionality to support additional import compliance requirements applicable to both TJX U.S. and worldwide divisions. When to Use ACT Purchase orders are available for viewing and completing in ACT after they have been entered into TJX’s Purchase Order System. If the allocation (2 digit DC prefix) for the purchase order has been received by the vendor or agent, then this means the order has been entered to TJX’s system. TJX requires each item, or vendor style, that is ordered to be completed in ACT before the merchandise is booked with the TJX freight forwarder. Who Must Use ACT The Automated Compliance Tool must be used only by vendor and agent staff members that have detailed knowledge of the ordered merchandise (such as composition, construction, use, value, manufacturer, country of origin, etc.). Hardware / Software The Automated Compliance Tool is an internet application. Requirements • PC processor speed and Web connection speed can affect the performance of the application. • The application currently only supports Internet Explorer Version 6 and higher. • Users must set their Web Browser options as follows: - Enable JavaScript - Allow Pop-ups • Before logging in to ACT, users should delete their temporary internet files to ensure all application enhancements are recognized by your browser. To do this follow, the below steps: 1. From the Internet Explorer screen tab titled ‘Tools’, select Internet Options. 2. From the Internet Options screen, select ‘Delete Files’. 3. From the Delete Files window, check the box for ‘Delete all offline Contents’ 4. Select the ‘OK’ button on the ‘Delete Files’ window. 5. Select the ‘OK’ button on the ‘Internet Options’ window. 6. Close the Internet Explorer browser and then re-launch to login. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 3 of 59 How to Become a Registered ACT User Step 1: Log in to www.tjxlogistics.com First time tjxlogistics.com users: ¾ Enter User ID “tjxuser” and Password “tjxuser” Note: Fields are case-sensitive. ¾ Click the ‘Login Now’ button ¾ This will bring you to the profile screen. Enter the required profile information, creating your own User ID and Password. Existing tjxlogistics.com users: ¾ Enter your existing User ID and Password Note: Fields are case-sensitive. The system will prompt you to renew your password every 90 days. ¾ Click the ‘Login Now’ button ¾ This will bring you to the TJXLogistics.com home page. Step 2: Complete the ACT training course ¾ On the TJXLogistics.com home page, click the ‘Automated Compliance Tool Training’ link. ¾ Complete all topics / sections of the course Note: TJX requires users to complete the web training course prior to issuing access to ACT. TJX will receive an automated notification email after each user completes the entire course. Step 3: Request access to ACT ¾ On the TJXLogistics.com home page, click the ‘Update Profile’ link ¾ On the Update Profile page, select the ‘ACT – Automated Compliance Tool’ box listed in the Applications section at the bottom ¾ Click the ‘Save’ button Note: Within 1 day, you will receive an e-mailed confirmation of your request. After you have submitted your request for access and have completed the ACT training course, you will receive an e-mail notifying you that you have been registered as an ACT user. If the above e-mails are not received, if you have forgotten your User ID or password, or if you have any questions about registering for ACT access, contact [email protected] for assistance. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 4 of 59 How to Access the ACT Website Step 1: Login to www.tjxlogistics.com using your User ID and Password Note: Fields are case-sensitive. The system will prompt you to renew your password every 90 days. Step 2: Click the ‘ACT – Automated Compliance Tool’ link Only registered ACT users will have a link for the ACT website displayed on their TJXLogistics.com main page. To register for ACT, see page 3 of this user guide ‘How to Become a Registered ACT user’. ¾ You will be taken to the ACT Home (or Search) screen shown below: TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 5 of 59 How to Use ACT ACT Home Screen & Navigation Menu Manufacturer Facilities List Customized Search Customized Search Add New Manufacturer Facility Incomplete Styles Incomplete POs Customized Search Contact TJX Styles Country Mismatch There is also a Navigaion Menu at the top of each screen that allows quick access to various areas of ACT: Links back to the ACT Home Screen These are options for managing maufacturer facilty information. For detailed instructions please see ‘Managing Manufacturer Facilities’ Note: Manufacturer Facilities : Customized Search is only available to TJX Agents These are options for searching,viewing, or managing styles, based on their ACT classification or completion status. For detailed instructions please see ‘About the Styles Menu’ These are options for searching, viewing, or managing for and maintaing purchase orders in ACT. For detailed instructions please see ‘About the POs Menu ’ TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 6 of 59 How to Use ACT Managing Manufacturer Facilities In the menu, there are three options: ¾ Manufacturer Facilities List – Used to view a listing of all vendor manufacturer facilities that have been entered into ACT. ¾ Add New Manufacturer Facility – Used to add facilities to ACT. ¾ Customized Search – For TJX Agents only, allows agents to search and view facilities using custom search criteria. TJX Automated Compliance Tool -- User Guide, Help, & Glossary July 2009 Page 7 of 59 How to Use ACT Managing Manufacturer Facilities: Adding a New Facility 1 2 3 4 5 6 7 8 9 1) In the menu, click the option. This will bring you to the New Manufacturer Facility screen where new facilities can be added. 2) For TJX Agents only, select the vendor for the facility being added. If the vendor is not listed or is listed incorrectly, email [email protected]. 3) Enter the facility’s name. The facility’s complete name, as it will appear on commercial documents, must be entered. 4) Select the country where the facility is located. If the country is not listed an, email [email protected]. 5) Enter the facility’s address