Desktop User’s Guide Document Number 007-1342-150 Contributors Written by Karin Borda, Debbie Myers, and Liz Eastwood Production by Linda Rae Sande Technical Reviewers: Gordon Durand, Sandeep Jain, Wesley Smith, Rebecca Underwood, Mary Vetter, and Betsy Zeller © Copyright 1996-1998, Silicon Graphics, Inc.— All Rights Reserved The contents of this document may not be copied or duplicated in any form, in whole or in part, without the prior written permission of Silicon Graphics, Inc. Restricted Rights Legend Use, duplication, or disclosure of the technical data contained in this document by the Government is subject to restrictions as set forth in subdivision (c) (1) (ii) of the Rights in Technical Data and Computer Software clause at DFARS 52.227-7013 and/or in similar or successor clauses in the FAR, or in the DOD or NASA FAR Supplement. Unpublished rights reserved under the Copyright Laws of the United States. Contractor/manufacturer is Silicon Graphics, Inc., 2011 N. Shoreline Blvd., Mountain View, CA 94043-1389. Silicon Graphics, the Silicon Graphics logo, IRIX, and Indy are registered trademarks and Cosmo, ImageVision, Impressario, InPerson, IRIS InSight, IRIS Showcase, and O2 are trademarks of Silicon Graphics, Inc. PostScript is a registered trademark of Adobe Systems, Inc. Macintosh and AppleShare are registered trademarks of Apple Computer, Inc. X Window System is a trademark of the Massachusetts Institute of Technology. Netscape Navigator is a registered trademark of Netscape Communications Corporation. NetWare is a registered trademark of Novell, Inc. NFS is a trademark of Sun Microsystems, Inc. UNIX is a registered trademark in the United States and other countries, licensed exclusively through X/Open Company, Ltd. Desktop User’s Guide Document Number 007-1342-150 Contents List of Figures xxv List of Tables xxvii 1. Getting Started 1 Logging In and Out 2 Logging In 2 Logging Out 3 Identifying What’s on the Screen When You First Log In 3 The Desktop Background 3 The Toolchest Menu 4 Icon Catalog 4 Console Window 4 Using the Mouse 5 Manipulating Windows 5 The Title Bar 6 The Window Menu Button 7 The Minimize Button 7 The Maximize Button 7 The Border 7 The Scroll Bars 8 The Drop Pocket 8 The Path Finder Field 8 The Path Bar 9 The Recycle Button 9 Finding Software and Applications 9 Adjusting Volume 10 Using Online Documentation 10 iii Contents Getting Application Help 11 Turning Off Your Workstation 11 Document Conventions 11 Please Register Your System 12 Where to Go From Here 12 2. Login Basics: Understanding Accounts 15 Overview of Login Accounts 15 Why Create a Login Account? 16 Using Existing Login Accounts 16 3. Using Applications 19 Installing Applications 19 Accessing Available Applications 19 Starting Applications 20 Starting Applications by Double-Clicking 20 Starting Applications From the Selected Menu 20 Starting Applications by Dragging and Dropping Icons 20 Starting Applications With Command Line Options 21 Accessing Applications On Remote Systems 22 Using the Access Desktop Panel to Access Applications on Another System 22 Using the rlogin Command to Access Applications on Another System 23 Removing Applications 24 Creating a Collection of Application Icons 24 Copying and Pasting Between Applications 25 iv Contents 4. Managing Your Work: Working With Files and Directories 27 Giving Yourself Easy Access to Icons 28 Using a Shelf for Convenient Icon Access 28 Placing Reference Icons on the Desktop Background 29 Placing Reference Icons in the Icon Catalog 30 Adding Icons to an Icon Catalog Page 30 Adding Your Own Pages in the Icon Catalog 30 Renaming an Icon Catalog Page 31 Removing a Page From the Icon Catalog 31 Navigating Pages in the Icon Catalog 31 Managing Icons 32 Sorting Icons 32 Resizing Icons 32 Viewing File Information (Viewing “as List”) 33 Displaying Icons in Columns 33 Displaying “Thumbnails” of Image Files in an Icon View 34 Viewing Hidden (“Dot”) Files 34 Displaying a Quick View of the Contents of a File 34 Searching for Icons by Name or Content 35 Moving and Copying Files and Directories 35 A Quick Summary of How to Move Files or Directories 35 Detailed Instructions on Moving Files or Directories 36 Copying Files or Directories 37 Copying Files to and From a Tape 37 Copying Files to and From a Floppy Disk 38 Copying Files Onto a Floppy Disk 38 Copying Files From a Floppy Disk 39 Making a Referenced Copy of an Icon 40 Removing Files and Reference Icons 41 v Contents Creating and Opening Directories 42 Basic Instructions for Opening a Directory 42 Summary of Different Methods for Opening Directories 43 Opening a Directory Using the Path Finder 44 Typing a New Name Into the Path Finder 44 Placing an Icon Into the Drop Pocket 44 Using the Path Bar in the Path Finder 45 Using the Recycle Button 45 Creating a Directory 45 Renaming Files and Directories 46 Opening and Saving Files 47 Opening Files by Double-Clicking Icons 47 Opening Files Using the “Open” Command 47 Opening Files by Dragging and Dropping 47 Opening Files by Typing in the Background 48 Saving Files 48 Creating Files Using Select and Paste 48 Naming Icons: A Few Guidelines 49 5. Printing 51 Summary of the Printing Environment and Tools 51 About the Printer Manager 52 About Desktop Printer Icons 52 About Print Status 53 About Print Panel 53 About File Format Filters 54 About Impressario 55 Placing Available Printers on Your Desktop 56 Printing Files 57 Printing by Dragging Icons Onto Printers or Print Panel 58 Printing From Icon Views or the Desktop 58 Printing From an Application 59 vi Contents Customizing Print Jobs With Print Panel 59 Overview of Print Panel 59 About the Print Panel Menus 60 Selecting Files to Print From the Print Panel 60 Selecting a Printer in Print Panel 61 Using Print Panel to Specify the Number of Copies to Print 61 Using Print Panel to Set the Banner Page Title Options 61 Using Print Panel to Set Job Completion Options 62 Setting Job Handling Options 62 Setting Printer-Specific Options 62 Changing Printer Settings for All File Types 63 Changing Printer Settings for PostScript Files 64 Changing Printer Settings for Image Files 64 Changing Printer Settings for ASCII Text Files 66 Saving Printing Options 67 Using Print Status to Monitor Print Jobs and Printers 68 Overview of Print Status 68 About the Menus 69 Viewing the Queue of Print Jobs 69 Cancelling a Print Job 70 Forwarding a Print Job 70 Disabling or Enabling a Printer’s Queue 71 Checking the Status of a Printer 71 Testing a Printer 72 Designating a Default Printer 72 Troubleshooting Printing 73 6. Finding Things 75 Finding Files, Directories, and Images 75 Recommended General Approach for Finding Files and Directories 75 Useful Techniques for Finding Files and Images 75 A Quick Way to Find a File in an Icon View Window 76 When You Can’t Remember the Exact Name of an Image 76 When You Can’t Remember the Name of a File 76 vii Contents Finding Applications 77 Browsing for Applications 77 Finding Out What Application to Use 77 Finding Icons for Applications 77 Finding Files, Applications, or Directories Using File QuickFind 78 Using File QuickFind 78 Troubleshooting File QuickFind 79 Finding Files, Applications, or Directories Using the Search Tool 79 Using the Search Tool: An Overview 80 Using the Search Tool: Basic Instructions 80 Finding Large Files 82 Finding Types of Icons 83 Finding Files on Another System 83 Finding Directories 85 Creating and Saving a Custom Search 85 7. Using Multiple Desks 87 What is a “Desk”? 88 Creating a Desk 88 Switching Between Desks 89 Moving Windows Between Desks 89 Copying Windows Between Desks 90 Listing All the Windows in Your Desks 91 Renaming a Desk 92 Deleting a Desk 93 Placing a Window in All Desks 93 Removing a Window From the Global Desk 94 Manipulating Windows on a Desk 94 Minimizing All Windows in a Desk 95 Minimizing a Selected Window 95 viii Contents Customizing the Desks Overview 96 Changing the Order of Desks 96 Displaying the Names of Windows in a Desk 96 Hints for Resizing the Window 96 Viewing Desks as Snapshots or Buttons 97 Resizing Snapshots or Buttons 98 8. Managing Windows 99 Organizing Windows Into Desks 99 Opening Fewer Windows 100 Resizing Windows 100 Minimizing Windows 101 Moving Windows 102 Raising and Lowering Windows 103 Changing the Window Focus Behavior 103 Closing Windows 104 9. Sharing and Protecting Files, Media Devices, and Printers 105 Understanding and Changing Permissions 105 Changing Permissions 106 Owner, Group, and Others: A Definition 106 Permissions Settings: A Definition 106 Viewing Permissions Information 107 Sharing Resources With Other Systems 107 Sharing Directories With Other Systems 107 Sharing Media Devices and Printers With Other Systems 108 10. Accessing Other Systems and Resources on Your Network 109 Accessing Another System’s Media Devices or Printers 109 Using Host QuickFind to Find Remote Host Icons 110 Using the Access Desktop Tool 110 Accessing Files, Directories or Toolchests as Another User 110 ix Contents Accessing Files and Directories On Other Systems 111 Accessing Remote Files Using Automount 111 Accessing Remote Files and Directories With the Access Desktop Tool 112 Accessing Files Using FTP in an Icon View Window 113 Accessing Files on the Web Using an Icon View Window 114 Accessing Files Using the FTP Command in a Shell 114 Using ftp to Log Into Another System 114 Copying a File to Another System Using the ftp Command 115 Accessing Remote Files Using the rcp Command 116 Anatomy of the rcp Command 116 Copying Files From Another System Using the rcp Command 116 Copying Files to Another System Using the rcp Command 117 Copying a Directory Using the rcp Command 117 Logging In to Another System 117 Logging In to Another System Using the rlogin Command 118 Using rsh to Perform Commands on Another System 118 Using telnet to Log In to Another System 119 11.