Regular Council Meeting Agenda DATE: Wednesday, April 29, 2020 TIME: 4:00 PM PLACE: Council Chambers

PLYMPTON-WYOMING ONTARIO CANADA

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1. CALL TO ORDER

1.1. For members of the public who want to listen to or view this meeting please register at:

https://attendee.gotowebinar.com/register/4402237156316935951

After registering, you will receive a confirmation email containing information about joining the webinar.

2. DECLARATION OF PECUNIARY INTEREST

3. DELEGATIONS

3.1. No items at this time.

4. ADOPTION OF COUNCIL MEETING MINUTES

6 - 23 4.1. That the minutes be adopted by Council and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act:

-Special Council Meeting - April 1st 2020 -Regular Council Meeting - April 8th 2020

Page 1 of 137 -Closed Council Meeting - April 8th 2020 Special Council Meeting - 01 Apr 2020 - Minutes - Pdf Regular Council Meeting - 08 Apr 2020 - Minutes - Pdf

5. BUSINESS ARISING FROM PREVIOUS MEETINGS

5.1. No items at this time.

6. ACCOUNTS

24 - 38 6.1. That the Council Remuneration Claims for March 2020 be approved for payment. Council Remuneration - March 2020

7. STAFF REPORTS

39 - 77 7.1. Various Drinking Water Reports That the report prepared by Adam Sobanski, Director of Public Works, dated April 17, 2020 regarding the below noted Drinking Water Reports be received, and be filed appropriately.

• 2019 Annual Report - Plympton-Wyoming Water Distribution System • 2019 Summary Report - Plympton-Wyoming Water Distribution System • 2019 DWQMS Audit Report - Plympton-Wyoming Water Distribution System • 2019 Annual Report - Lambton Area Water Supply System • 2019 Summary Report - Lambton Area Water Supply System Staff Report - SR-20-062 - Pdf

78 - 81 7.2. Corrected Bid Information for 2020 Sidewalk Replacement Tender That the report prepared by Adam Sobanski, Director of Public Works, dated April 20, 2020, regarding the corrected bid information for the 2020 Sidewalk Replacement Tender be received, and that the corrected bid from J. Franze Concrete Ltd. for an additional $20,328.00 excluding HST be accepted. Staff Report - SR-20-066 - Pdf

82 - 86 7.3. 2020 Culvert Replacement Tender Results That the report prepared by Elizabeth Cummings, Drainage and Engineering Coordinator, dated April 17, 2020 regarding the tender

Page 2 of 137 results for the 2020 Culvert Replacement Contract be received; and that the bid from Schouten Excavating Inc. in the amount of $61,220.00 without HST be accepted. Staff Report - SR-20-063 - Pdf

87 - 91 7.4. Request for Drain Improvement - Paul Drain That the report by Elizabeth Cummings, Drainage and Engineering Coordinator, dated April 20, 2020, regarding a request for Drain Improvement for the Paul Drain be received; and that council appoint Ray Dobbin Engineering under Section 78 of the Act to produce a report on the Paul Drain based on the improvement request received on March 12, 2020. Staff Report - SR-20-065 - Pdf

92 - 99 7.5. Tender for the Braaksma Drain That the report by Elizabeth Cummings, Drainage and Engineering Coordinator, dated April 17, 2020, regarding tender proposal for the Braaksma Drain be received and that the tender be awarded to Clarke Construction in the amount of $1,654,885.00 including HST and that By- law 30 of 2020 be approved. Staff Report - SR-20-050 - Pdf

100 - 102 7.6. Purchase of Two (2) Custom Pumpers for the PWFD Camlachie and Wyoming Stations

That the report by Steve Clemens, Director, Fire & Emergency Services / Fire Chief dated April 23rd 2020 be received and that the Mayor and Members of Council approve a purchase agreement for Two (2) Rosenbauer Custom Pumpers from ResQtech Systems Inc. at a cost of $1,603,500.00 plus applicable fees and taxes. Staff Report - SR-20-067 - Pdf

8. COUNCILLORS' REPORTS

8.1. No items at this time.

9. COMMITTEE MEETING MINUTES & REPORTS

9.1. No items at this time.

10. BY-LAWS

10.1. No items at this time.

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11. CORRESPONDENCE - ACTION REQUIRED

11.1. No items at this time.

12. CORRESPONDENCE - RECOMMENDED READING & ROUTINE APPROVAL / INFORMATION ITEMS

103 - 136 12.1. That the Correspondence (items a - m) relating to “Recommended Reading” and “Routine Approval and Information Items” not otherwise addressed by resolution, be noted as received by the Plympton- Wyoming Council, and filed accordingly. a) AMO Watchfile - April 9 2020 b) AMO Watchfile - April 16 2020 c) AMO Watchfile - April 23 2020 d) AMO - COVID Update - Recovery e) AMO - COVID Update - Staff Reassignment Flexibility f) AMO - COVID Update - Action Plan for Long-Term Care g) AMO - Partners with Digital Mental Health Therapy Service Provider h) AMO - Member Update for April 20 2020 i) Lambton County Library Offers Free Access to Ancestry Online j) St. Clair Region Conservation Authority - Conservation Update - April 2020 k) Town of Midland - Letter to the PM re Financial Aid Plan l) Municipal World - Masks and public safety m) Ministry of Agriculture - Line Fences Act

13. NEW BUSINESS

14. CLOSED MEETING SESSION

14.1. No items at this time.

15. CONFIRMATORY BY-LAW

137 15.1. That By-law 41 of 2020, being a by-law to confirm all resolutions of the Council Meetings held April 27th and 29th 2020 be taken as read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly. By-law 41 of 2020 - Confirming By-law

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16. ADJOURNMENT

16.1. That the Regular Council Meeting be adjourned until the next Regular Meeting, to be held on May 13th 2020 commencing at 4 p.m.

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PLYMPTON-WYOMING ONTARIO CANADA

Special Council Meeting Minutes DATE: Wednesday, April 1, 2020 TIME: 4:00 PM PLACE: Council Chambers

Council Members Present: Bob Woolvett, Councillor Gary Atkinson, Councillor Lonny Napper, Mayor Muriel Wright, Deputy Mayor Netty McEwen, Councillor Ron Schenk, Councillor Tim Wilkins, Councillor Council Members Absent: Staff Members Present: Erin Kwarciak, Clerk Adam Sobanski, Director of Public Works Carolyn Tripp, CAO Norma Roddick-Preece, Treasurer Sarah Baldwin, Planner Steve Clemens, Fire Chief / Director, Fire & Emergency Services Staff Members Absent:

CALL TO ORDER At 4:00 p.m. Mayor Napper called the meeting to order.

Mayor Napper requested a moment of silent reflection in memory of Joe Veniot a devoted Town of Plympton-Wyoming Public Works employee who recently passed.

DECLARATION OF PECUNIARY INTEREST Mayor Napper requested Council members to make the appropriate declaration if necessary throughout the business of the meeting.

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BY-LAWS Electronic Attendance at Council Meetings During a Period of a Declared Emergency

Council asked clarifying questions of staff. Staff confirmed the proposed amendment applies to Council and its Committees and that its intent is to allow for electronic attendance during a declared emergency.

MOTION1 Moved by Councillor Bob Woolvett Seconded by Deputy Mayor Muriel Wright

That the report by Erin Kwarciak, Clerk dated March 24th 2020 regarding electronic attendance at Council meetings during a period of a declared emergency be received and that By-law 27 of 2020 be approved and the Mayor and Clerk sign said By-law accordingly.

Ayes: Councillor Bob Woolvett, Deputy Mayor Muriel Wright, Mayor Lonny Napper, Councillor Netty McEwen, Councillor Ron Schenk, and Councillor Tim Wilkins Carried 6-0 on a recorded vote

STAFF REPORTS Initiative to Provide Financial Relief in the COVID-19 Emergency

Norma Roddick-Preece provided highlights of her report. Council asked clarifying questions and staff advised that (the next) water bills would be estimated to protect public works staff, that all pre-authorized payments are still being withdrawn unless an individual has requested otherwise. It was further clarified, that if a resident requested that their pre-authorized payments be stopped, that their payments would be larger in the fall when the Town settles the account.

Councillor Atkinson joined the meeting at 4:10 p.m.

Staff clarified that depending on the length of the pandemic Council would have to consider any further relief past what is being proposed today.

Some members of Council felt this type of relief may be be premature and that Council could be acting too quickly when this pandemic could be quite long. Others felt that (there are) those who are out of work or are facing financial difficulties at this time through no fault of their own and this is a good way to support them.

Staff clarified that as noted in the report, there are some financial implications to providing this relief as penalties and interest are a source of income. It was noted all revenue that is not received due to the pandemic will be recorded and there may be financial relief in the future provided to municipalities that had affected revenues during this time.

Special Council Meeting April 1, 2020 Page 2 of 5

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MOTION2 Moved by Councillor Gary Atkinson Seconded by Councillor Netty McEwen

That the report by Norma Roddick-Preece, Treasurer, dated March 25, 2020 regarding the Initiative to Provide Financial Relief in the COVID-19 Emergency be received and that Council approve the waiving of penalty and interest/late fees on current bills for the months of April and May, 2020.

Ayes: Councillor Bob Woolvett, Councillor Gary Atkinson, Mayor Lonny Napper, Deputy Mayor Muriel Wright, Councillor Netty McEwen, Councillor Ron Schenk, and Councillor Tim Wilkins Carried 7-0 on a recorded vote

COVID-19 PANDEMIC UPDATE Mrs. Tripp provided an update on the Town's Emergency Operations Group meetings, and attendance at the County of Lambton meetings which include representatives from Lambton Public Health. She advised that the group is meeting regularly and is following all directions from both the Federal and Provincial Governments as they are released.

New information is becoming available daily regarding By-law Enforcement staff enforcing orders directed by the Province including restrictions on social gatherings, closed outdoor recreational amenities and closed businesses/essential businesses. The County of Lambton By-law Enforcement staff, that currently enforces By-laws for the Town will be providing this service for our area. The focus will be on public education first however (and) if needed, there are set fines that can be used.

It was advised the Municipal Office remains open with reduced staff and is closed to the Public. Public works and office employees are working from home / office or works yard on a rotating schedule to ensure that healthystaff are available at all times.

Public works advised they are able to maintain their current minimum maintenance standards at this time and that they have posted notices at all parks to advise the amenities in the parks are closed. As per the Provincial Orders, residents are able to walk through parks, maintaining the 2 meter distance rule however the equipment, soccer fields, ball diamonds etc... and any other amenities are off limits.

The Fire Department is operating as expected and taking all additional precautions as required when responding to emergencies.

Members of the public can find further information on the Town's COVID-19 Information Page which they can subscribe to and receive updates by e-mail. It was also suggested that people can sign up on the public notice section of the website for updates.

Staff advised that now that Council has approved the amendment to Town's Procedural By- Special Council Meeting April 1, 2020 Page 3 of 5

Page 8 of 137 law, Council meetings will be held electronically, however Planning applications such as minor variances, consents, official plan amendments are all suspended for the duration of the pandemic.

Councillor Wilkins thanked Chief Clemens for his work at the emergency Operations Centre (Council Chambers) and Mrs. Tripp thanked all staff (both at) home and at the office for all the work that is being done during these unprecedented times.

Members of Council discussed items such as initiatives for front line health care workers,(and with regards to) for accommodations, equipment donations, and temporary care facilities. Staff advised that those items had not been brought forward to our Emergency Operations calls at this time. Further information may be found online through Lambton Public Health or similar organizations.

Mayor Napper encouraged residents to continue to stay home, obey the rules, practice social distancing and stay safe.

CONFIRMATORY BY-LAW

MOTION3 Moved by Councillor Ron Schenk Seconded by Deputy Mayor Muriel Wright

That By-law 28 of 2020, being a by-law to confirm all resolutions of the Council Meeting held April 1st 2020 be taken as read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly.

ADJOURNMENT Mayor Napper thanked those that attended the meeting.

Mrs. Tripp polled Council on changing the time of the next Regular Council Meeting on April 8th 2020 from 8:30 a.m. to 4 p.m. All were in favour of the change.

MOTION4 Moved by Councillor Ron Schenk Seconded by Councillor Tim Wilkins

That the Special Council Meeting be adjourned. 5:02 pm

Special Council Meeting April 1, 2020 Page 4 of 5

Page 9 of 137 Ayes: Councillor Bob Woolvett, Councillor Gary Atkinson, Mayor Lonny Napper, Deputy Mayor Muriel Wright, Councillor Netty McEwen, Councillor Ron Schenk, and Councillor Tim Wilkins Carried 7-0 on a recorded vote

Mayor

Clerk

Special Council Meeting April 1, 2020 Page 5 of 5

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PLYMPTON-WYOMING ONTARIO CANADA

Regular Council Meeting Minutes DATE: Wednesday, April 8, 2020 TIME: 4:00 PM PLACE: Council Chambers

Council Members Present: Lonny Napper, Mayor Muriel Wright, Deputy Mayor Gary Atkinson, Councillor Netty McEwen, Councillor Ron Schenk, Councillor Tim Wilkins, Councillor Bob Woolvett, Councillor Council Members Absent: Staff Members Present: Carolyn Tripp, CAO Erin Kwarciak, Clerk Lynda Thornton, Executive Assistant - Public Works / Drainage Clerk - Staff Adam Sobanski, Director of Public Works Norma Roddick-Preece, Treasurer Sarah Baldwin, Planner Steve Clemens, Fire Chief / Director, Fire & Emergency Services Staff Members Absent:

CALL TO ORDER At 4 p.m. Mayor Napper called the meeting to order.

DECLARATION OF PECUNIARY INTEREST Mayor Napper requested Council members to make the appropriate declaration if necessary throughout the business of the meeting.

DELEGATIONS No items at this time.

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ADOPTION OF COUNCIL MEETING MINUTES Councillor Atkinson inquired about the location of the proposed murals as noted in the March 11th meeting minutes. Mrs. Tripp advised that the project has been delayed due to the pandemic however locations are still being sourced. Some potential locations are the side of the Odd Fellows Lodge, the Municipal Office, the building at Lamrecton Family Park, and Camlachie Library and Museum just to name few. Final locations will be provided to Council when they are confirmed with all parties.

MOTION-1 Moved by Councillor Tim Wilkins Seconded by Deputy Mayor Muriel Wright

That the minutes be adopted by Council and that those confidential minutes of the closed sessions of Council remain confidential and restricted from public disclosure in accordance with the exemptions provided in the Municipal Freedom of Information and Protection of Privacy Act: -Regular Council Meeting Minutes - March 11th 2020 -Closed Council Meeting Minutes - March 11th 2020

Ayes: Deputy Mayor Muriel Wright, Councillor Tim Wilkins, Mayor Lonny Napper, Councillor Gary Atkinson, Councillor Netty McEwen, Councillor Ron Schenk, and Councillor Bob Woolvett Carried 7-0 on a recorded vote

BUSINESS ARISING FROM PREVIOUS MEETINGS No items at this time.

ACCOUNTS

MOTION-2 Moved by Councillor Gary Atkinson Seconded by Councillor Ron Schenk

That the Council Remuneration Claims for February 2020 be approved for payment.

STAFF REPORTS Mr. Sobanski provided highlights of his report. He advised the successful bidder has done work for us in the past and that he would be working with contractor to ensure the Provincial Regular Council Meeting April 8, 2020 Page 2 of 13

Page 12 of 137 Orders are followed and that only priority work is carried out such as in areas with trip hazards.

MOTION-3 Moved by Councillor Gary Atkinson Seconded by Councillor Ron Schenk

That the report prepared by Adam Sobanski, Director of Public Works, dated March 6, 2020, regarding the tender for sidewalk replacement be received, and that the tender from J. Franze Concrete Ltd. for $42,232.00 excluding HST be accepted.

Ayes: Councillor Gary Atkinson, Councillor Ron Schenk, Mayor Lonny Napper, Deputy Mayor Muriel Wright, Councillor Netty McEwen, Councillor Tim Wilkins, and Councillor Bob Woolvett Carried 7-0 on a recorded vote Mr. Sobanski provided highlights of his report and answered clarifying questions. Councillor Atkinson was concerned with the varying prices submitted in the tender. He advised that looking at the proposals from each bidder is not comparing apples to apples as they specified different concentration of products, he feels what the successful bidder is proposing provides good value.

MOTION-4 Moved by Councillor Netty McEwen Seconded by Deputy Mayor Muriel Wright

That the report by Adam Sobanski, Director of Public Works, dated March 12, 2020, regarding the 2020 Dust Control Services be received and that the bid from Den-Mar Brines Limited at $41,457.50 excluding HST be accepted.

Ayes: Mayor Lonny Napper, Deputy Mayor Muriel Wright, Councillor Gary Atkinson, Councillor Netty McEwen, Councillor Ron Schenk, Councillor Tim Wilkins, and Councillor Bob Woolvett Carried 7-0 on a recorded vote Mr. Sobanski answered questions on Mrs. Cummings behalf. Councillor McEwen noted concerns with the price difference and wasn't familiar with the successful bidder, she requested that Council be kept abreast of the quality of their work. Mr. Sobanski advised all tenders were thoroughly reviewed, that the contractor has not confirmed a start date at this time, and that they will keep Council apprised. Councillor Wilkins noted he is familiar with this contractor.

MOTION-5 Moved by Councillor Bob Woolvett Seconded by Councillor Ron Schenk

That the report by Elizabeth Cummings, Drainage and Engineering Coordinator, dated

Regular Council Meeting April 8, 2020 Page 3 of 13

Page 13 of 137 March 30, 2020, regarding tender proposal for the Paul Park Drain be received and that the tender be awarded to McNally Excavating Ltd. in the amount of $92,867.12 including HST that By-law 29 of 2020 be approved and the Mayor and Clerk be authorized to sign said By- law accordingly.

Ayes: Councillor Ron Schenk, Councillor Bob Woolvett, Mayor Lonny Napper, Deputy Mayor Muriel Wright, Councillor Gary Atkinson, Councillor Netty McEwen, and Councillor Tim Wilkins Carried 7-0 on a recorded vote Mr. Sobanski provided highlights of his report and advised together with all the studies as noted in his report and growth projections this is an estimate of the Town's needs and the capacity the Town would like to reserve for the future with LAWSS.

Mr. Sobanski answered questions and advised at this time there are no plans for additional servicing in under serviced areas as those are typically done through community improvement projects that need to be reviewed on an individual basis, the 25% if agreed to by Council would provide us with the opportunity to ensure sufficient capacity for our projected growth, and the LAWSS Board of Directors are supportive of reviewing the master plan on a regular basis to adapt to changes.

Mr. Sobanski confirmed development charges can only be used for our own water system not a 3rd party system such as LAWSS.

Mayor Napper clarified that that this figure is to be used as a planning tool to reserve capacity in the system for the future. Councillor Schenk added that this information is being used for long term planning.

MOTION-6 Moved by Councillor Ron Schenk Seconded by Councillor Gary Atkinson

That the report prepared by Adam Sobanski, Director of Public Works, dated March 30, 2020 regarding the Lambton Area Water Supply System Master Plan Update be received and that Council endorse a projected 25% percent water demand increase for the 2031 year.

Ayes: Councillor Gary Atkinson, Councillor Ron Schenk, Mayor Lonny Napper, Deputy Mayor Muriel Wright, Councillor Netty McEwen, Councillor Tim Wilkins, and Councillor Bob Woolvett Carried 7-0 on a recorded vote Council members asked clarifying questions. Mr. Sobanski advised that as noted in his report this item was not budgeted for as we were not aware of the need at budget time. Now that there has been a leak and damage this needs to be completed as a priority. It was advised there are other items that were budgeted for this facility that are awaiting other approvals that cannot be carried out this year so the money will now be re-allocated to the roof replacement.

Regular Council Meeting April 8, 2020 Page 4 of 13

Page 14 of 137 Mr. Sobanski advised that he had reviewed all the proposals and their specified roof materials and warranties and feels the proposal from Horizon Roofing is the best application at this time. He further clarified that this type of work would be permitted under the current Provincial Orders as it is required maintenance.

MOTION-7 Moved by Councillor Tim Wilkins Seconded by Councillor Netty McEwen

That the report prepared by Adam Sobanski, Director of Public Works, dated March 30, 2020 regarding the replacement of the Plympton Wastewater Treatment Plant roof be received, that the proposal from Horizon Roofing Ltd. for $56,500.00 plus HST be accepted and that By-law 31 of 2020 be approved and the Mayor and Clerk be authorized to sign said By-law accordingly.

Ayes: Councillor Netty McEwen, Councillor Tim Wilkins, Mayor Lonny Napper, Deputy Mayor Muriel Wright, Councillor Gary Atkinson, Councillor Ron Schenk, and Councillor Bob Woolvett Carried 7-0 on a recorded vote Mrs. Baldwin presented highlights of her report and clarified that due to the proximity to the creek the Conservation Authority is not requiring the storm water management pond to manage the quantity of water, and are instead requiring an oil and grit separator to deal with the quality of the water. This will also slow the water as it processes it and removes the sand and soil etc... Staff advised other controls are being proposed to slow the water as well.

Staff confirmed further studies will be required to be completed to consider development south of the creek and that block 105 near the corner of Fleming Road and Queen Street is intended for easements for the required pumping station.

MOTION-8 Moved by Deputy Mayor Muriel Wright Seconded by Councillor Ron Schenk

That the report by Sarah Baldwin, Planner, dated April 1st 2020 regarding Longo Holdings Inc.: Revised Plan of Subdivision be received and that Council endorse the revisions and advise the County of Lambton, as the approval authority.

Ayes: Deputy Mayor Muriel Wright, Councillor Ron Schenk, Mayor Lonny Napper, Councillor Gary Atkinson, Councillor Netty McEwen, Councillor Tim Wilkins, and Councillor Bob Woolvett Carried 7-0 on a recorded vote Mrs. Baldwin clarified that the outstanding conditions have been met by the developer and they are now ready to start construction of model homes. Unfortunately with the Provincial Orders due to the pandemic the permits will not be issued at this time. However, the developer can commence the application and agreement process to be prepared when the orders are lifted. Councillor McEwen asked for confirmation that the securities for these Regular Council Meeting April 8, 2020 Page 5 of 13

Page 15 of 137 conditional permits are separate from the securities that have been received in relation to the subdivision agreement. Mrs. Baldwin confirmed that was correct.

Staff clarified that they are proposing these homes towards the south end of the development on Main Street.

MOTION-9 Moved by Councillor Bob Woolvett Seconded by Councillor Netty McEwen

That the report by Sarah Baldwin, Planner, dated April 1st 2020 regarding the Conditional Building Permit Agreement for 2407028 Ontario Inc. (Radcliffe) be received that By-law 32 of 2020 be approved and the Mayor and Clerk be authorized to sign said By-law accordingly.

Ayes: Councillor Netty McEwen, Councillor Bob Woolvett, Mayor Lonny Napper, Deputy Mayor Muriel Wright, Councillor Gary Atkinson, Councillor Ron Schenk, and Councillor Tim Wilkins Carried 7-0 on a recorded vote Staff confirmed the appropriate securities will be required for the conditional permits. These permits will also not be able to be issued due to Provincial Orders due to the pandemic however they can continue through the process for approvals.

It was noted the proposed model homes will be on the west side of Phase 1 close to Thomas Street. Council briefly discussed the club house that was required to be completed in phase 1. Staff clarified it need to be completed 'in' phase 1 not 'before' phase 1, and confirmed that the developer had been discussing the permits for the clubhouse with building services prior to the pandemic.

MOTION-10 Moved by Councillor Bob Woolvett Seconded by Councillor Netty McEwen

That the report by Sarah Baldwin, Planner, dated April 1st 2020 regarding the Conditional Building Permit Agreement for Allan Developments Inc. be received, that By-law 33 of 2020 be approved and the Mayor and Clerk be authorized to sign said By-law accordingly.

MOTION-11 Moved by Deputy Mayor Muriel Wright

Regular Council Meeting April 8, 2020 Page 6 of 13

Page 16 of 137 Seconded by Councillor Netty McEwen

That the report by Sarah Baldwin, Planner, dated April 1st, 2020 regarding 2407028 Ontario Inc. (Radcliffe): Removal of Holding Symbol be received and that By-law 34 of 2020 be approved and taken as having been read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly.

Ayes: Deputy Mayor Muriel Wright, Councillor Netty McEwen, Mayor Lonny Napper, Councillor Gary Atkinson, Councillor Ron Schenk, Councillor Tim Wilkins, and Councillor Bob Woolvett Carried 7-0 on a recorded vote Councillor Atkinson inquired if there were grant opportunities for this study. Staff advised there are no grants available, that the study will be a fund-able portion of the development charges so it does pay for itself and monies were allocated for the study in the Town's 2020 budget.

Staff confirmed the proposal includes consultation with developers. Mayor Napper requested that staff be sure to contact and include the developers that we do business with, post on our website and spread the word as best we can to ensure effective communication. Staff confirmed after the study is completed in draft form there is also public consultation through an advertised public meeting.

MOTION-12 Moved by Deputy Mayor Muriel Wright Seconded by Councillor Gary Atkinson

That the report by Sarah Baldwin, Planner, dated April 1st, 2020 regarding Development Charges and Community Benefits Charges: Request for Proposals for Study be received, that the proposal from B.M. Ross and Associates Limited for $33,900.00 including HST be accepted, that By-law 35 of 2020 be approved and the Mayor and Clerk be authorized to sign said By-law accordingly.

Ayes: Deputy Mayor Muriel Wright, Councillor Gary Atkinson, Mayor Lonny Napper, Councillor Netty McEwen, Councillor Ron Schenk, Councillor Tim Wilkins, and Councillor Bob Woolvett Carried 7-0 on a recorded vote Councillor McEwen noted that she has received concerns regarding the construction affecting the farm fields behind this development. Staff advised they would contact the developer and remind them to respect and stay off of neighbouring properties.

MOTION-13 Moved by Councillor Ron Schenk Seconded by Councillor Gary Atkinson

That the report by Sarah Baldwin, Planner dated April 2nd 2020 regarding an extension of Draft Approval Pro funds Mortgages Inc., County File No. 38C-16003 be received and that Regular Council Meeting April 8, 2020 Page 7 of 13

Page 17 of 137 staff be directed to inform the County of Lambton that the Town of Plympton-Wyoming has no concerns with the extension of the Draft Approval.

MOTION-14 Moved by Deputy Mayor Muriel Wright Seconded by Councillor Ron Schenk

That the report by Rebecca Vandenberk, Executive Assistant – Corporate Services dated April 2nd 2020 regarding the 2020 Spring Newsletters be received and that Council approves distribution of the newsletters with the Interim Tax Billing.

Ayes: Deputy Mayor Muriel Wright, Councillor Ron Schenk, Mayor Lonny Napper, Councillor Gary Atkinson, Councillor Netty McEwen, Councillor Tim Wilkins, and Councillor Bob Woolvett Carried 7-0 on a recorded vote Council considered the report by Chief Clemens regarding open burn permits and clarified that they will be cancelling existing permits and not issuing permits go forward and that yes backyard fires as permitted in the current By-law and noted in the report are still permitted at this time. Agricultural burning that is a part of normal farming practices will be considered on a case by case basis.

Chief Clemens advised that the number one goal is to protect firefighters and not have them attending calls in close quarters in a fire truck, using personal protective equipment and fire gear unnecessarily.

Chief Clemens confirmed this would be for the duration of the pandemic.

MOTION-15 Moved by Councillor Gary Atkinson Seconded by Councillor Ron Schenk

That the report by Steve Clemens, Director, Fire & Emergency Services / Fire Chief acting as the Community Emergency Management Coordinator (CEMC) dated April 6th 2020 be received and that the Mayor and Members of Council approve the Emergency Control Group recommendation to cancel all current permits and suspend issuing Open Burn Permits as per By-law 2012-96 for the duration of the current declared municipal pandemic emergency.

Ayes: Councillor Gary Atkinson, Councillor Ron Schenk, Deputy Mayor Muriel Wright, Councillor Netty McEwen, Councillor Tim Wilkins, and Councillor

Regular Council Meeting April 8, 2020 Page 8 of 13

Page 18 of 137 Bob Woolvett Nays: Mayor Lonny Napper Carried 6-1 on a recorded vote

COUNCILLORS' REPORTS No items at this time.

COMMITTEE MEETING MINUTES & REPORTS No items at this time.

BY-LAWS Council considered the proposed By-law. Staff advised this is the regular interim tax by-law that reflects councils previous decision to provide relief to residents as passed at the April 1st 2020 Special Council Meeting.

MOTION-16 Moved by Deputy Mayor Muriel Wright Seconded by Councillor Bob Woolvett

That By-law 36 of 2020, being a By-law to provide for an interim tax rate to provide for the payment of taxes and to provide for penalty and interest of 1.25 percent per month on taxes in default be taken as having been read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly.

Ayes: Deputy Mayor Muriel Wright, Councillor Bob Woolvett, Mayor Lonny Napper, Councillor Gary Atkinson, Councillor Netty McEwen, Councillor Ron Schenk, and Councillor Tim Wilkins Carried 7-0 on a recorded vote

CORRESPONDENCE - ACTION REQUIRED No items at this time.

CORRESPONDENCE - RECOMMENDED READING & ROUTINE APPROVAL / INFORMATION ITEMS Councillor Woolvett requested to discuss item L. He noted he would like Council to consider responding to the Ministry requesting that rural areas like Plympton-Wyoming be considered in their future expansion plans. A motion was considered separately.

MOTION-17 Moved by Councillor Netty McEwen Seconded by Councillor Gary Atkinson

That the Correspondence (items a - p with the exception of L)relating to “Recommended

Regular Council Meeting April 8, 2020 Page 9 of 13

Page 19 of 137 Reading” and “Routine Approval and Information Items” not otherwise addressed by resolution, be noted as received by the Plympton-Wyoming Council, and filed accordingly.

Ayes: Councillor Gary Atkinson, Councillor Netty McEwen, Mayor Lonny Napper, Deputy Mayor Muriel Wright, Councillor Ron Schenk, Councillor Tim Wilkins, and Councillor Bob Woolvett Carried 7-0 on a recorded vote Council discussed the suggested response to the Minister and the following motion was considered.

MOTION-18 Moved by Councillor Bob Woolvett Seconded by Councillor Ron Schenk

That staff be directed to respond to correspondence item 'L' advising that Plympton- Wyoming would like to be considered in their future natural gas project planning in order to better serve our rural residents.

NEW BUSINESS Councillor Wilkins inquired about Sawmill Creek and the access to the clubhouse. Staff advised this is a confidential matter that staff has been working diligently on and that it would need to be discussed in closed session in the future. He also noted people have contacted him about future lots in the Sawmill Creek development and they are looking to speak to someone in the Planning department. Staff will have the Planner contact the parties.

Councillor Wilkins also noted the concerns with increased traffic at a property on London Line as discussed previously at the last Council Meeting in March. Staff advised that they had researched that a site plan was in effect and complaints should be directed to the Ministry of Natural Resources.

Councillor Atkinson expressed his gratitude to the way our residents have responded throughout the pandemic. He suggested that some signage be placed throughout the municipality to continue to encourage residents and thank first responders and essential workers. Staff will look into the proposal to get signage and get back to Council.

Mayor Napper and Deputy Mayor Wright concurred and noted the generosity of residents including sewing bees for masks and caps, support for essential workers, and residents sharing their talents online has been wonderful.

Councillor Woolvett inquired about the summer student grant program noting the Federal

Regular Council Meeting April 8, 2020 Page 10 of 13

Page 20 of 137 Government had announced they would be covering more of the wages for summer students than usual. Staff advised that they are continuing to plan as they will be hiring for all jobs at the pool (managers and lifeguards) and parks positions at this time. The office summer student position has been put on hold as the office is skeleton staff at this time. However depending on the length of the pandemic we may look to bring someone on if we are back to staffing the office regularly.

Councillor McEwen noted and staff and Council agreed that they would like to plant a tree or memorial garden with a bench in memory of Joe Veniot. This would likely take place in the fall.

Mayor Napper noted he was working on a short video clip that he will be sending out on facebook thanking residents, encouraging continued distancing measures and wishing everyone a safe and happy Easter.

Mrs. Tripp advised the office will be closed this Friday and next Monday. The office will re- open to staff on Tuesday, April 14th at 8:30 a.m. with staff available on the phone or via e- mail however the office will remain closed.

Mrs. Tripp advised that last fall the late Joe Veniot had organized with staff special tulips were ordered and to be planted to commemorate the dutch liberation. Due to staffing constraints the original vision of the project will not come to its full fruition but something will take place with the bulbs in Wyoming this week.

Mrs. Tripp advised the Emergency Operations Group continues to meet every other day and continutes to participate in the Lambton County meetings as well.

Mayor Napper thanked those that attended the meeting, thanked residents for their continued efforts, and asked everyone to stay home this long weekend.

Council took a break at 5:50 p.m. and reconvened at 6:03 p.m.

CLOSED MEETING SESSION

MOTION-19 Moved by Councillor Gary Atkinson Seconded by Deputy Mayor Muriel Wright

(6:03 p.m.) That Council move into an In-Camera Meeting of Council pursuant to Section 239 of the Municipal Act, 2001, as amended, for the following reasons:

Item A – Litigation Matters Section 239(2)(e) – Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board.

Item B– Personal Matters Regular Council Meeting April 8, 2020 Page 11 of 13

Page 21 of 137 Section 239(2)(b) – Personal matters about an identifiable individual, including municipal or local board employees.

MOTION-20 Moved by Deputy Mayor Muriel Wright Seconded by Councillor Ron Schenk

(7:51 p.m.)That the closed session be adjourned.

MOTION-21 Moved by Councillor Bob Woolvett Seconded by Councillor Netty McEwen

The staff proceed as directed in closed session.

CONFIRMATORY BY-LAW

MOTION-22 Moved by Councillor Tim Wilkins Seconded by Councillor Gary Atkinson

That By-law 37 of 2020 being a by-law to confirm all resolutions of the Council Meetingheld April 8th 2020 be taken as read three times and finally passed and the Mayor and Clerk be authorized to sign the said by-law accordingly.

Regular Council Meeting April 8, 2020 Page 12 of 13

Page 22 of 137 ADJOURNMENT

MOTION-23 Moved by Councillor Netty McEwen Seconded by Councillor Ron Schenk

That the Regular Council Meeting be adjourned until the next Regular Meeting, to be held on April 29th 2020 commencing at 4 p.m.

Mayor

Clerk

Regular Council Meeting April 8, 2020 Page 13 of 13

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STAFF REPORT

Report To: Mayor & Members of Council Approved by: Carolyn Tripp, CAO CC: Randy Clendenning, Jacobs Project Manager & Water and Sewer Committee From: Adam Sobanski Department: Water & Sewer Date: April 17, 2020 Re: Various Drinking Water Reports

RECOMMENDATION: That the report prepared by Adam Sobanski, Director of Public Works, dated April 17, 2020 regarding the below noted Drinking Water Reports be received, and be filed appropriately.

BACKGROUND INFORMATION: This Annual Report is prepared for members of the Town of Plympton-Wyoming Council as owners of the drinking water system in accordance with O. Reg.170/03 and informs Council accordingly that the Plympton-Wyoming Drinking Water Distribution System:

a. Is owned by the Corporation of the Town of Plympton-Wyoming and is located within the Municipality of the Town of Plympton-Wyoming.

b. Obtains all of its water from the Lambton Area Water Supply System (LAWSS).

c. Is a connected large municipal residential drinking water system as described in Subsection 5(1) of O. Reg. 170/03 and does not include any waterworks for the collection, production, treatment, storage or supply of water other than distribution works whose sole purpose is water demand management.

DISCUSSION: Throughout 2019, monitoring was implemented and samples were taken pursuant to legislative requirements (O. Reg. 170/03) and monitored regularly by Jacobs for the Plympton-Wyoming water systems. Copies of the 2019 Annual and Summary Report for LAWSS and the 2019 Annual and Summary Report for the Plympton-Wyoming water systems are attached and will be posted on the

Page 39 of 137 Town’s website as well as on the ‘Water/Sewer” bulletin board located in the customer service area of the office. The intent of the reports is to ensure Council, MOECP and the Public are aware of the drinking water systems continued compliance with Provincial Regulations. Additionally, I have also attached the Drinking Water Quality Management Standards Audit Report for 2019. Annual DWQMS audits are required to ensure compliance with Provincial regulations, permits and licenses in regards to the operation of a municipal drinking water system.

Generally the reports did not identify any major concerns or risk to the drinking water system. The audit report did identify a few opportunities for improvement and minor non-compliances which are in the process of being addressed.

ATTACHMENTS: 2019 Annual Report - Plympton-Wyoming Water Distribution System 2019 Summary Report - Lambton Area Water Supply System 2019 DWQMS Audit Report - Plympton-Wyoming Water Distribution System 2019 Annual Report - Lambton Area Water Supply System 2019 Summary Report - Plympton-Wyoming Water Distribution System

Page 2 of 39

Page 40 of 137

Drinking-Water Systems Regulation O. Reg. 170/03

ANNUAL REPORT

Drinking-Water System Number: 260006594 Drinking-Water System Name: Plympton-Wyoming Distribution system Drinking-Water System Owner: The Corporation of the Town of Plympton-Wyoming Drinking-Water System Category: Large Municipal Residential Period being reported: Jan 1st 2019 – Dec 31st 2019

Complete if your Category is Large Municipal Complete for all other Categories. Residential or Small Municipal Residential

Does your Drinking-Water System serve Number of Designated Facilities served: more than 10,000 people? Yes [ ] No [ x ] n/a Is your annual report available to the public Did you provide a copy of your annual at no charge on a web site on the Internet? report to all Designated Facilities you Yes [ x ] No [ ] serve? Yes [ ] No [ ] Location where Summary Report required under O. Reg. 170/03 Schedule 22 will be Number of Interested Authorities you available for inspection. report to: n/a

Did you provide a copy of your annual The Town of Plympton-Wyoming report to all Interested Authorities you Municipal Office report to for each Designated Facility? 546 Niagara St. Yes [ ] No [ ] Box 250 Wyoming Ontario N0N 1T0

Note: For the following tables below, additional rows or columns may be added or an appendix may be attached to the report

List all Drinking-Water Systems (if any), which receive all of their drinking water from your system: Drinking Water System Name Drinking Water System Number None

Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ ] No [ na ]

Drinking Water Systems Regulations Page 1 of 5 (PIBS 4435e01) December 2011 Page 3 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

Indicate how you notified system users that your annual report is available, and is free of charge. [x] Public access/notice via the web [x] Public access/notice via Government Office [ ] Public access/notice via a newspaper [x] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ ] Public access/notice via other method

Describe your Drinking-Water System

The Plympton-Wyoming Water Distribution System is supplied by the Lambton Area Water Supply System (LAWSS) and serves and estimated population of 7200.

The Town’s distribution system does not include any re-chlorination of its own and is informally divided into two (2) subsystems.

The Wyoming area water distribution system is comprised of a steel standpipe with a storage capacity of 1586 m3, approximately 17 km of distribution piping ranging from 100 mm to 200 mm in size.

The Plympton area water distribution system consist of 77.14 km of distribution system pipe ranging in size from 50 mm to 200 mm.

Components of the distribution system comprise of: hydrants, blow-offs at dead ends, water main isolation valves & residential water services.

There are 2 bulk water filling stations, one (1) in Camlachie on Egremont Rd.& one (1) on London Line & Mandaumin Rd.

Plympton-Wyoming WD system is on a “reduced lead” sampling schedule and is required to collect and analyze for lead in 2021

HAA’s are collected at various locations throughout the distribution system

List all water treatment chemicals used over this reporting period

None

Were any significant expenses incurred to? [ ] Install required equipment [ ] Repair required equipment [ x ] Replace required equipment

Drinking Water Systems Regulations Page 2 of 5 (PIBS 4435e01) December 2011 Page 4 of 39

Page 42 of 137

Drinking-Water Systems Regulation O. Reg. 170/03

Please provide a brief description and a breakdown of monetary expenses incurred - Water meter & BFP repairs and maintenance - $40,000 - Eaton-Court reconstruction - $220,000 - Ontario Street reconstruction - $275,000 - New water meter project - $600, 000 - System repairs & improvements - $100,000

Provide details on the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre Incident Parameter Result Unit of Corrective Action Corrective Date Measure Action Date Sept 9/19 Total Coliform 22 Cfu/100 mL Flush &resample Sept 11/19

Microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period. Number Range of E.Coli Range of Total Number Range of HPC of Or Fecal Coliform of HPC Results Samples Results Results Samples (min #)-(max #) (min #)-(max #) (min #)-(max #)

Raw Treated Distribution 210 0 - 0 0 - 0 52 < 10 - 380

Operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report. Number of Range of Results Unit of Measure NOTE: For Grab (min #)-(max #) continuous Samples monitors use 8760 Turbidity as the number of Chlorine 364 0.62 – 1.82 mg/l samples. Fluoride (If the DWS provides fluoridation)

Summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. Date of legal instrument Parameter Date Sampled Result Unit of Measure issued July 1st/2017 HAA Jan 7/19 14.1 ug/L HAA Apr 1/19 15.2 ug/L HAA Jul 15/19 25.2 ug/L HAA Oct 7/19 21.1 ug/L

Drinking Water Systems Regulations Page 3 of 5 (PIBS 4435e01) December 2011 Page 5 of 39

Page 43 of 137

Drinking-Water Systems Regulation O. Reg. 170/03

Summary of Inorganic parameters tested during this reporting period or the most recent sample results Parameter Sample Date Result Value Unit of Measure Exceedance Antimony Arsenic Barium Boron Cadmium Chromium *Lead Mercury Selenium Sodium Uranium Fluoride Nitrite Nitrate *only for drinking water systems testing under Schedule 15.2; this includes large municipal non- residential systems, small municipal non-residential systems, non-municipal seasonal residential systems, large non-municipal non-residential systems, and small non-municipal non-residential systems

Summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems) Number of Range of Lead Results Unit of Number of Location Type Samples (min#) – (max #) Measure Exceedances Plumbing Distribution 0 ug/L

Summary of Organic parameters sampled during this reporting period or the most recent sample results Parameter Sample Result Unit of Exceedance Date Value Measure Alachlor Aldicarb Aldrin + Dieldrin Atrazine + N-dealkylated metobolites Azinphos-methyl Bendiocarb Benzene Benzo(a)pyrene Bromoxynil Carbaryl

Drinking Water Systems Regulations Page 4 of 5 (PIBS 4435e01) December 2011 Page 6 of 39

Page 44 of 137

Drinking-Water Systems Regulation O. Reg. 170/03 Carbofuran Carbon Tetrachloride Chlordane (Total) Chlorpyrifos Cyanazine Diazinon Dicamba 1,2-Dichlorobenzene 1,4-Dichlorobenzene Dichlorodiphenyltrichloroethane (DDT) + metabolites 1,2-Dichloroethane 1,1-Dichloroethylene (vinylidene chloride) Dichloromethane 2-4 Dichlorophenol 2,4-Dichlorophenoxy acetic acid (2,4-D) Diclofop-methyl Dimethoate Dinoseb Diquat Diuron Glyphosate Heptachlor + Heptachlor Epoxide Lindane (Total) Malathion Methoxychlor Metolachlor Metribuzin Monochlorobenzene Paraquat Parathion Pentachlorophenol Phorate Picloram Polychlorinated Biphenyls(PCB) Prometryne Simazine THM 2019 156 ug/L na. (NOTE: show latest annual average) Bromodichloromethane 2019 6.4 - 10 ug/L na. Bromoform ( 2019 < 0.34 ug/L na. Chloroform 2019 16 - 37 ug/L na. Dibromochloromethane 2019 2.7 – 3.5 ug/L na. Temephos

Drinking Water Systems Regulations Page 5 of 5 (PIBS 4435e01) December 2011 Page 7 of 39

Page 45 of 137

Drinking-Water Systems Regulation O. Reg. 170/03 Terbufos Tetrachloroethylene 2,3,4,6-Tetrachlorophenol Triallate Trichloroethylene 2,4,6-Trichlorophenol 2,4,5-Trichlorophenoxy acetic acid (2,4,5-T) Trifluralin Vinyl Chloride

List any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Measure Date of Sample THM 51 ug/l Oct 7/18

Drinking Water Systems Regulations Page 6 of 5 (PIBS 4435e01) December 2011 Page 8 of 39

Page 46 of 137

Annual Summary Report

Lambton Area Water Supply System

2019

Prepared for the Lambton Area Water Supply System Board

By the Ontario Clean Water Agency

Page 9 of 39

Page 47 of 137 Lambton Area Water Supply System Annual Summary Report 2019

TABLE OF CONTENTS

Section Page CONTENTS Number Number "Compliance with the Safe Drinking Water Act and Regulation 170/03, the system’s approval, drinking water works permit, municipal drinking water licence and any 1 2 orders applicable to the system "

Statement of Compliance

"Non-Compliance with the Safe Drinking Water Act and Regulation 170/03, the system’s approval, drinking water works permit, municipal drinking water licence and any 2 orders applicable to the system" 2

Details of the non-compliance issues as well as how and when any non-compliance issues were corrected

“Assessment of the capability of the system to meet existing and planned uses of the system” 3 3

Summary and discussion of quantity of water supplied

APPENDIX Appendix Annual volume record of the Lambton Area Water Supply System A January 1, 2019 – December 31, 2019 4-5

- 1 -

Page 10 of 39

Page 48 of 137 Lambton Area Water Supply System Annual Summary Report 2019

SECTION 1

Statement of Compliance

This report is a summary of water quality information for the Lambton Area Water Supply System and published in accordance with Schedule 22 of Ontario’s Safe Drinking Water Act, Ontario Regulation 170/03 for the reporting period of January 1, 2019 to December 31, 2019. The Lambton Area Water Supply System is categorized as a Large Municipal Residential Drinking Water System.

This report was prepared by the Ontario Clean Water Agency on behalf of the Lambton Area Water Supply System Board.

The Lambton Area Water Supply System was operated and maintained in such a manner that the water supplied to the consumers serviced by the system satisfied all the requirements in the Safe Drinking Water Act, the Certificate of Approval and the Municipal Drinking Water Licence. There were no adverse water quality events/non- compliance issues reported.

SECTION 2

Details of the non-compliance issues as well as how and when any non- compliance issues were corrected

Incident Parameter Result Unit of Corrective Action Notice of

Date Measure Resolution

Zero noted

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Page 11 of 39

Page 49 of 137 Lambton Area Water Supply System Annual Summary Report 2019

SECTION 3

Summary and discussion of quantity of water supplied

In accordance with Schedule 22-2 (3) “the report must also include the following information for the purpose of enabling the owner of the system to assess the capability of the system to meet existing and planned uses of the system.”

1. A summary of the quantities and flow rates of the water supplied during the period covered by the report, including monthly average and maximum daily flows and daily instantaneous peak flow rate.

2. A comparison of the summary referred to in paragraph 1 to the rated capacity and flow rates approved in the system’s approval must be discussed.

The rated capacity specified in the Municipal Drinking Water Licence (Licence Number: 020-101) for the Lambton Area Water Supply System is 181,844 m³/day. The maximum treated daily flow for the reporting period was 97,988 m³/day on June 27, 2019. The rated capacity from the Municipal Drinking Water Licence was not exceeded.

The Permit to Take Water (Number 3657-7DJL86) states the maximum amount of water taken is 182,000,000 L/Day. The maximum amount of raw water taken in 2019 was 100,783,000 L on June 27, 2019. The Permit to Take Water limit was not exceeded.

Attached in Appendix A, are the average daily volume (m³), the maximum daily volume (m³) and the peak daily flow rate (L/sec) for treated water and raw. Also noted is the % of Design Volume for each.

The quantity of water supplied during the reporting period did not exceed the rated capacity of this facility.

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Page 50 of 137 Lambton Area Water Supply System Annual Summary Report 2019

Appendix A

Lambton Area Water Supply System Annual Volume Record for 2019

Design Rated Capacity (Treated Flows): 181,844 m³/day

Average % of Maximum Peak Daily Volume % of % of Design Daily Daily Month of Treated Design Design Rate of Volume Rate Water Volume Volume 2104 (m³) (L/sec) (m³) L/sec January 44841 24.7 51137 28.1 789 37.5 February 46364 25.5 53292 29.3 793 37.7 March 46748 25.7 51967 28.6 916 43.5 April 44048 24.2 49343 27.1 795 37.8 May 48461 26.6 52401 28.8 968 46.0 June 61126 33.6 97988 53.9 1363 64.8 July 76220 41.9 96442 53.0 1340 63.7 August 67155 36.9 77634 42.7 1081 51.4 September 56044 30.8 64029 35.2 1029 48.9 October 47286 26.0 60875 33.5 863 41.0 November 45425 25.0 50600 27.8 861 40.9 December 45201 24.9 51407 28.3 830 39.4

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Page 13 of 39

Page 51 of 137 Lambton Area Water Supply System Annual Summary Report 2019

Permit to Take Water Max Flow (Raw Water): 182,000 m³/day

Average % of Maximum Peak Daily % of % of Permit Daily Daily Month Volume of Permit Permit Rate of Volume Rate Raw Water Volume Volume 2106 (m³) (L/sec) (m³) L/sec January 45509 25.0 52987 29.1 613 29.1 February 48756 26.8 56479 31.0 654 31.1 March 48622 26.7 56245 30.9 651 30.9 April 45139 24.8 51694 28.4 598 28.4 May 49349 27.1 56670 31.1 655 31.1 June 62009 34.1 100783 55.4 1166 55.4 July 76681 42.1 98594 54.2 1141 54.2 August 66885 36.7 80666 44.3 934 44.3 September 55970 30.8 61463 33.8 927 44.0 October 47563 26.1 59068 32.5 684 32.5 November 46161 25.3 55288 30.3 640 30.4 December 46399 25.5 52646 28.9 609 28.9

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Page 52 of 137

Audit Report

Re Accreditation Audit for

The Town of Plympton - Wyoming Public Works Department

1648709-03

Audited Address: P.O. Box 250, 546 Niagara Street, Wyoming, Ontario, CAN, N0N 1T0

Start Date: Dec 13, 2019 End Date: Dec 13, 2019

Type of audit: Initial Verification Audit

Issue Date: Revision Level: Final

Page 53 of 137 Audit Report

BACKGROUND INFORMATION SAI Global conducted an audit of The Town of Plympton - Wyoming Public Works Department beginning on Dec 13, 2019 and ending on Dec 13, 2019 to DRINKING WATER QUALITY MANAGEMENT STANDARD VERSION 2 - 2017. The purpose of this audit report is to summarise the degree of compliance with relevant criteria, as defined on the cover page of this report, based on the evidence obtained during the audit of your organization. This audit report considers your organization’s policies, objectives, and continual improvement processes. Comments may include how suitable the objectives selected by your organization appear to be in regard to maintaining customer satisfaction levels and providing other benefits with respect to policy and other external and internal needs. We may also comment regarding the measurable progress you have made in reaching these targets for improvement. SAI Global audits are carried out within the requirements of SAI Global procedures that also reflect the requirements and guidance provided in the international standards relating to audit practice such as ISO/IEC 17021-1, ISO 19011 and other normative criteria. SAI Global Auditors are assigned to audits according to industry, standard or technical competencies appropriate to the organization being audited. Details of such experience and competency are maintained in our records. In addition to the information contained in this audit report, SAI Global maintains files for each client. These files contain details of organization size and personnel as well as evidence collected during preliminary and subsequent audit activities (Documentation Review and Scope) relevant to the application for initial and continuing certification of your organization. Please take care to advise us of any change that may affect the application/certification or may assist us to keep your contact information up to date, as required by SAI Global Terms and Conditions. This report has been prepared by SAI Global Limited (SAI Global) in respect of a Client's application for assessment by SAI Global. The purpose of the report is to comment upon evidence of the Client's compliance with the standards or other criteria specified. The content of this report applies only to matters, which were evident to SAI Global at the time of the audit, based on sampling of evidence provided and within the audit scope. SAI Global does not warrant or otherwise comment upon the suitability of the contents of the report or the certificate for any particular purpose or use. SAI Global accepts no liability whatsoever for consequences to, or actions taken by, third parties as a result of or in reliance upon information contained in this report or certificate. Please note that this report is subject to independent review and approval. Should changes to the outcomes of this report be necessary as a result of the review, a revised report will be issued and will supersede this report.

Standard: DRINKING WATER QUALITY MANAGEMENT STANDARD VERSION 2 - 2017 Scope of Certification: Distribution system Drinking Water System Owner: The Town of Plympton - Wyoming Operating Authority: Plympton - Wyoming Public Works Department Owner: The Town of Plympton - Wyoming Population Services: 7576

Total audit duration: Person(s): 1 Day(s): 0.63 Audit Team Member(s): Team Leader James Pang

Other Participants:

Page 54 of 137 Audit Report

Definitions and action required with respect to audit findings Major Non-conformance: Based on objective evidence, the absence of, or a significant failure to implement and/or maintain conformance to requirements of the applicable standard. Such issues may raise significant doubt as to the capability of the management system to achieve its intended outputs (i.e. the absence of or failure to implement a complete Management System clause of the standard); or A situation which would on the basis of available objective evidence, raise significant doubt as to the capability of the Management System to achieve the stated policy and objectives of the customer. NOTE: The “applicable Standard” is the Standard which SAI Global are issuing certification against, and may be a Product Standard, a management system Standard, a food safety Standard or another set of documented criteria. Action required: This category of findings requires SAI Global to issue a formal NCR; to receive and approve client’s proposed correction and corrective action plans; and formally verify the effective implementation of planned activities. Correction and corrective action plan should be submitted to SAI Global prior to commencement of follow-up activities as required. Follow-up action by SAI Global must ‘close out’ the NCR or reduce it to a lesser category within 90 days for initial certification and within 60 days for surveillance or re- certification audits, from the last day of the audit. If significant risk issues (e.g. safety, environmental, food safety, product legality/quality, etc.) are detected during an audit these shall be reported immediately to the Client and more immediate or instant correction shall be requested. If this is not agreed and cannot be resolved to the satisfaction of SAI Global, immediate suspension shall be recommended. In the case of initial certification, failure to close out NCR within the time limits means that the Certification Audit may be repeated. If significant risk issues (e.g. safety, environmental, food safety, product legality/quality, etc.) are detected during an audit these shall be reported immediately to the Client and more immediate or instant correction shall be requested. If this is not agreed and cannot be resolved to the satisfaction of SAI Global, immediate suspension shall be recommended. In the case of an already certified client, failure to close out NCR within the time limits means that suspension proceedings may be instituted by SAI Global. Follow-up activities incur additional charges.

Minor Non-conformance: Represents either a management system weakness or minor issue that could lead to a major nonconformance if not addressed. Each minor NC should be considered for potential improvement and to further investigate any system weaknesses for possible inclusion in the corrective action program Action required: This category of findings requires SAI Global to issue a formal NCR; to receive and approve client’s proposed correction and corrective action plans; and formally verify the effective implementation of planned activities at the next scheduled audit.

Opportunity for Improvement: A documented statement, which may identify areas for improvement however shall not make specific recommendation(s). Action required: Client may develop and implement solutions in order to add value to operations and management systems. SAI Global is not required to follow-up on this category of audit finding.

Page 55 of 137 Audit Report

Audit Type and Purpose (select System, Onsite or Surveillance and delete others)

Systems Audit: A desktop audit of the operational plans for the subject system to assess whether the documented QMS meets the PLAN requirements of the DWQMS V2.

On-site Verification Audit: An onsite audit to assess whether a QMS has been implemented for the subject system that meets the “DO” requirements of the DWQMS V2.

Surveillance Audit: A systems desktop audit in accordance with the systems audit procedure as it applies to Full Scope accreditation. The audit also included consideration of the results of the most recent audit undertaken in accordance with this Accreditation Protocol and any of the following that have occurred subsequent to that audit including but limited to; (a) the results of any audits undertaken in accordance with element 19 of the DWQMS V2; (b) historical responses taken to address corrective action requests made by an Accreditation Body; (c) the results of any management reviews undertaken in accordance with element 20 of the DWQMS V2; and, (d) any changes to the documentation and implementation of the QMS.

Audit Objectives The objective of the audit was to determine whether the drinking water Quality Management System (QMS) of the subject system conforms to the requirements of the Ontario Ministry of the Environment & Climate Change (MOECC) Drinking Water Quality Management Standard (DWQMS V2). The audit was also intended to gather the information necessary for SAI Global to assess whether accreditation can continue or be offered or to the operating authority.

Page 56 of 137 Audit Report

Audit Scope The facilities and processes associated with the operating authority’s QMS were objectively evaluated to obtain audit evidence and to determine a) whether the quality management activities and related results conform with DWQMS V2 requirements, and b) if they have been effectively implemented and/or maintained.

Audit Criteria:  The Drinking Water Quality Management Standard Version 2  Current QMS manuals, procedures and records implemented by the Operating Authority  SAI Global Accreditation Program Handbook

Confidentiality and Documentation Requirements The SAI Global stores their records and reports to ensure their preservation and confidentiality. Unless required by law, the SAI Global will not disclose audit records to a third party without prior written consent of the applicant. The only exception will be that the SAI Global will provide audit and corrective action reports to the Ontario Ministry of the Environment. For more information, please refer to the SAI Global Accreditation Program Handbook. As part of the SAI Global Terms, it is necessary for you to notify SAI Global of any changes to your Quality Management System that you believe are significant enough to risk non-conformity with DWQMS V2: For more information, please refer to the SAI Global Accreditation Program Handbook.

Review of any changes Changes to the Operating Authority since last audit include:

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EXECUTIVE OVERVIEW

The results of this onsite verification audit (Stage 2) indicate that the management system does not fully meet the requirements of the standard based on the area(s) of non-conformance identified during the audit and as documented in the attached Non-conformance Report(s). As discussed during the closing meeting a recommendation for certification to the standard and to the scope of certification identified in this report is on hold pending the receipt, review and acceptance of the corrective action taken. For re-certification, failure to address the nonconformances within the 60 day timeframe may lead to suspension.

Recommendation

The results of this audit indicate that the management system does not fully meet the requirements of the standard based on the area(s) of non-conformance identified during the audit and as documented in the attached Non-conformance Report(s) for Element 5. A recommendation for (re-)certification to the standard and to the scope of certification identified in this report is on hold pending the receipt, review and acceptance of the corrective action taken.

Opportunities for Improvement: The following opportunities for improvement have been identified.  Element 5  Element 9  Element 10  Element 13  Element 17  Element 18  Element 21 It is suggested that the opportunities for improvement be considered by management to further enhance the Operating Authority’s Quality Management System and performance.

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Management System Documentation

The management systems operational plan(s) was reviewed and found to be in conformance with the requirements of the standard.

Management Review

Records of the most recent management review meetings were verified and found to meet the requirements of the standard. All inputs were reflected in the records, and appear suitably managed as reflected by resulting actions and decisions.

Internal Audits

Internal audits are being conducted at planned intervals to ensure conformance to planned arrangements, the requirements of the standard and the established management system.

Corrective, Preventive Action & Continual Improvement Processes

The Operating Authority is implementing an effective process for the continual improvement of the management system through the use of the quality policy, quality objectives, audit results, data analysis, the appropriate management of corrective and preventive actions and management review.

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Summary of Findings

1. Quality Management System Conforms 2. Quality Management System Policy Conforms 3. Commitment and Endorsement Conforms 4. Quality Management System Representative Conforms Mn NCR & 5. Document and Records Control OFI 6. Drinking-Water System Conforms 7. Risk Assessment Conforms 8. Risk Assessment Outcomes Conforms 9. Organizational Structure, Roles, Responsibilities and Authorities OFI 10. Competencies OFI 11. Personnel Coverage Conforms 12. Communications Conforms 13. Essential Supplies and Services OFI 14. Review and Provision of Infrastructure Conforms 15. Infrastructure Maintenance, Rehabilitation & Renewal Conforms 16. Sampling, Testing and Monitoring Conforms 17. Measurement & Recording Equipment Calibration and Maintenance OFI 18. Emergency Management OFI 19. Internal Audits Conforms 20. Management Review Conforms 21. Continual Improvement OFI Major non-conformity. The auditor has determined one of the following: (a) a required element of the DWQMS has not been incorporated into a QMS; Major NCR # (b) a systemic problem with a QMS is evidenced by two or more minor non-conformities; or (c) a minor non-conformity identified with a corrective action request has not been remedied. Minor non-conformity. In the opinion of the auditor, part of a required element of the DWQMS has not Minor NCR # been incorporated satisfactorily into a QMS. OFI Opportunity for improvement. Conforms to requirement, but there is an opportunity for improvement. Conforms Conforms to requirement. NANC Not applicable/Not Covered during this audit. **** Additional comment added by auditor in the body of the report.

Page 60 of 137 Audit Report

PART D. Audit Observations, Findings and Comments

DWQMS Reference: 1 Quality Management System Client Reference: Operational Plan Details: Conformance All 21 elements were addressed in the Operational Plan (OP).

DWQMS Reference: 2 Quality Management System Policy Client Reference: Annex F Details: Conformance Interviewed two operators (Derek Daly and Rae Piggott) to understand the QMS policy

DWQMS Reference: 3 Commitment and Endorsement Client Reference: Section 3 Details: Conformance Signed by the Owner’s rep (Mayor and Clerk) and the Operating Authority’s rep (Director of PW and ORO)

DWQMS Reference: 4 Quality Management System Representative Client Reference: Section 4 Details: Conformance The Town of Plympton-Wyoming has contracted JACOBS to fulfill the duties associated with the role of QMS Representative. The JACOBS Project Manager has assigned a JACOBS Operator the role of QMS Representative or in her/his absence, the JACOBS Project Manager shall perform the duties of QMS Rep.

DWQMS Reference: 5 Document and Record Control Client Reference: Section 5 and Procedure A Details: Mn NCR The whole set of flushing records for Wyoming for Q2 of 2019 was not retrievable during the audit. OFI Although flushing records of the same place for Q1, Q3, and Q4 were found, it was with much effort. It was observed that records of dead end flushing for Wyoming for the whole year of 2018 were still maintained in a clipboard at the Plympton wastewater plant, whereas it should be retained in safe place. Therefore, the management should seriously consider improving how records of implementation of the DWS be maintained to ensure full conformance with requirements of element 5 PLAN (b).

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DWQMS Reference: 6 Drinking Water System Client Reference: Section 6 Details: Conformance The system description was verified to be generally conforming, by way of a site tour of only visible facilities such as hydrants and valve chambers.

DWQMS Reference 7 Risk Assessment Client Reference: Section 7 & 8, and Procedure B of the OP Details: Conformance A risk assessment outcome table dated June 14, 2019 was reviewed to be adequate.

DWQMS Reference: 8 Risk Assessment Outcomes Client Reference: Section 7 & 8, and Procedure B of the OP Details: Conformance Reviewed outcome of review its review on June 14, 2019 by seven staff members, with a minor revision made.

DWQMS Reference: 9 Organizational Structure, Roles, Responsibility and Authorities Client Reference: Section 9, Annex C and D of the OP. Details: OFI No visible action was taken for the OFI raised during the System Audit. Therefore, this OFI is repeated herein. Clearly identify the Operating Authority in Annex C, and where Jacobs are involved. It’s not clear with respect to where the Water & Sewer Committee sits.

DWQMS Reference: 10 Competencies Client Reference: Section 10 Details: OFI No visible action was taken for the OFI raised during the System Audit. Therefore, this OFI is repeated herein. Consider confining this section to only those whose duties directly affect drinking water quality; Are the director of PW and QMS rep relevant?

DWQMS Reference: 11 Personnel Coverage Client Reference: Section 11 and Procedure D of the OP. Details: Conformance A test of the after hour operator was performed through a call to Derek Daly.

DWQMS Reference: 12 Communications

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Client Reference: Section 12 of the OP. Details: Conformance Evidence of communications with the Owner, staff, suppliers and consumers were reviewed to be adequate.

DWQMS Reference: 13 Essential Supplies and Services Client Reference: Section 13 and Annex E Details: OFI Consider listing the essential supplies (products) and services followed by the companies who supply them. Also, to consider to focus on the bare essentials that are required to ensure non-stop distribution of water to consumers, example common sizes of watermains and curb stops.

DWQMS Reference: 14 Review and Provision of Infrastructure Client Reference: Section 14 Details: Conformance Reviewed evidence of joint infrastructure review by the Director of Public Works, ORO and QMS Rep on July 19, 2019, to be adequate.

DWQMS Reference: 15 Infrastructure Maintenance, Rehabilitation and Renewal Client Reference: Section 15 Details: Conformance Reviewed the long term capital budget plan for 2018-2027 dated August 24, 2019 to include infrastructure related to water distribution.

DWQMS Reference: 16 Sampling, Testing and Monitoring Client Reference: Section 16, SOP #1 and 16 Details: Conformance Reviewed records for the four samples taken throughout the DWS on a weekly basis; Jan to Oct 2019. A detailed verification of the first week of July 2019 was carried out; chlorine, e-coli, coliform, HPC were all tested as per the Plan. Test results dated July 2, 2019 by SGS were reviewed to be acceptable. SGS was verified to be accredited with expiry date of May 2020.

DWQMS Reference: 17 Measurement and Recording Equipment Calibration and Maintenance Client Reference: Section 17 Details: OFI Both colorimeters; one at the Plympton wastewater plant and the spare were noted to be verified internally by the operators. However, it is advisable to carry out an annual calibration by an independent party as generally practiced by water operating authorities in Ontario.

DWQMS Reference: 18 Emergency Management

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Client Reference: Section 18, Annex E and Procedure D Details: OFI A test of emergency situations was noted to be carried out on June 14, 2019. However, the management is to consider for future exercise to include hands on / physical work such as going to the locations of the emergency valves as well as to operate them.

DWQMS Reference: 19 Internal Audits Client Reference: Section 19 and Procedure E Details: Conformance Record of internal audit performed from May 17 to 19, 2019 was reviewed to be adequate.

DWQMS Reference: 20 Management Review Client Reference: Section 20 Details: Conformance Reviewed record of management review carried out on Sept 5, 2019 to be adequate.

DWQMS Reference: 21 Continual Improvement Client Reference: Section 21 Details: OFI Consider referencing all three tables already generated in the implementation; BMP spreadsheet, Corrective Action spreadsheet and the OFI spreadsheet, for completeness.

Details regarding the personnel interviewed and objective evidence reviewed are maintained on file at SAI Global.

This report was prepared by: JKHPang James Pang SAI Global Management Systems Auditor

The audit report is distributed as follows: • SAI Global • Operating Authority • Owner • MOECC

Notes Copies of this report distributed outside the organization must include all pages.

Page 64 of 137

Drinking-Water Systems Regulation O. Reg. 170/03

Drinking-Water System 210000906 Number: Drinking-Water System Name: Lambton Area Water Supply System Drinking-Water System Owner: Lambton Area Water Supply System Joint Board of Management Drinking-Water System Large Municipal Residential System Category: Period being reported: January 1, 2019 to December 31, 2019

Drinking Water Systems Regulations Page 1 of 10 (PIBS 4435e01) December 2011 Page 27 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

Complete if your Category is Large Complete for all other Categories. Municipal Residential or Small Municipal Residential Number of Designated Facilities Does your Drinking-Water System served: serve more than 10,000 people? N/A Yes [ X ] No [ ] Did you provide a copy of your annual Is your annual report available to the report to all Designated Facilities you public at no charge on a web site on the serve? Internet? Yes [ ] No [ X ] Yes [ X ] No [ ] Number of Interested Authorities you report to: N/A The report is available at: www.lawss.org Did you provide a copy of your annual report to all Interested Authorities you report to for each Designated Facility? Yes [ ] No [ X]

Drinking Water Systems Regulations Page 2 of 10 (PIBS 4435e01) December 2011 Page 28 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

Locations where Summary Report required under O. Reg. 170/03 Schedule 22 will be available for inspection.

Lambton Area Water Supply System 1215 Fort St. Sarnia, ON N7V 1M1 519-344-7429

Sarnia City Hall 255 N Christina St. Sarnia, ON N7T 7N2 519-332-0330

Village of Point Edward Municipal Office 135 Kendall St. Pt. Edward, ON N7M 4G6 519-337-3021

St. Clair Civic Centre 1155 Emily St. Mooretown, ON N0N 1M0 519-867-2021

Town Of Plympton-Wyoming Municipal Office 546 Niagara St. Wyoming, ON N0N 1T0 519-845-3939

Township of Warwick Municipal Office 6332 Nauvoo Rd. Watford, ON N0M 2S0 519-849-3926

Lambton Shores Municipal Office 7883 Amtelecom Parkway Forest, ON N0N 1J0 519-786-2335

Township of Brooke-Alvinston Municipal Office 3234 River St. P.O. Box 28 Alvinston, ON N0N 1A0 519-898-2173

Drinking Water Systems Regulations Page 3 of 10 (PIBS 4435e01) December 2011 Page 29 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

This list shows all the Drinking-Water Systems, which receive all of their drinking water from the Lambton Area Water Supply System:

Drinking Water System Name Drinking Water System Number Sarnia Distribution System 260003136 Village of Point Edward Distribution System 210000924 St. Clair Distribution System 260006464 Plympton-Wyoming Distribution System 260006594 Township of Warwick Distribution System 260001799 Alvinston Distribution System 260040170 Municipality of Lambton Shores (West 260006581 Lambton Shores Water Distribution System)

Did you provide a copy of your annual report to all Drinking-Water System owners that are connected to you and to whom you provide all of its drinking water? Yes [ X ] No [ ]

Indicate how you notified system users that your annual report is available, and is free of charge. [ X ] Public access/notice via the web [ X ] Public access/notice via Government Office [ ] Public access/notice via a newspaper [ ] Public access/notice via Public Request [ ] Public access/notice via a Public Library [ ] Public access/notice via other method ______

Drinking Water Systems Regulations Page 4 of 10 (PIBS 4435e01) December 2011 Page 30 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

Description of the Lambton Area Water Supply System

The Lambton Area Water Supply System (LAWSS) is a direct filtration facility with a maximum rated capacity of 181,844 m³/day. The Water Treatment Plant (WTP) uses chemically assisted filtration with disinfection. The facility consists of an intake system, a low lift pumping system, a treatment system and distribution pumping system that supplies water to seven different drinking water systems. Water is drawn into the plant (a zebra mussel chemical control system is available when needed) via a 1675 mm intake pipe, located approximately 100 m into the St. Clair River at a depth of 15 m. The water passes through travelling screens prior to entering the surge wells and pre-disinfection is utilized. Water flows to the low lift pump wet wells where a total of 4 vertical turbine pumps are located and used as needed. The water is then pumped to a common discharge header where a coagulant is added and then flash mixed. Powdered activated carbon (PAC) is also applied at this location when needed to control taste and odor problems. The water is then flocculated with polymer being added when needed. Polymer can be added to any and all of the following as required: to the flocculation trains, filter inlet channels and each filter. Water from the flocculators is then sent to be filtered by dual media filters (10 filters in total). The filter effluents combine into two clearwells via gravity where sodium hypochlorite is added. To increase the chlorine contact time, the treated water is diverted to two baffled reservoirs (in series with total capacity of 67460 m³). The water is fluoridated upon exiting the reservoirs. Six vertical turbine pumps are available for supplying water to the distribution system. The water treatment process and distribution components are controlled by a dedicated supervisory control and data acquisition (SCADA) computer system and are monitored by a certified operator 24 hours a day. Emergency generators powered by diesel are available at the WTP to keep the plant in operation should a power failure occur. The utility serves a large part of Lambton County and has about 250 km of water main of various size and materials. The LAWSS distribution system has three standpipes and one elevated tower. The East Lambton Booster Station has a water storage capacity of 9,000 m³ and the West Lambton Pumping Station has 90,000 m³ of water storage capacity. The booster stations are controlled and monitored from the WTP via the SCADA system. Backwash from the dual media filters is treated using a high rate clarification process (ACTIFLO). The clarified water is dechlorinated and then discharged to the St. Clair River and the settled material is sent to the Sarnia Water Pollution Control Plant for final treatment and disposal. This system is referred to as the Residual Management System.

Emergency Water Line connections exist between the LAWSS system and the following drinking water systems to provide water to either system in case of emergencies:

Chatham-Kent: A connection exists at Whitebread Line and Highway #40 Petrolia: A connection exists at Confederation Line and Ploughing Match Rd.

Drinking Water Systems Regulations Page 5 of 10 (PIBS 4435e01) December 2011 Page 31 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

Lambton Shores: A connection exists at Lakeshore Rd. and the Northwest corner of Ravenswood Rd.

The following is a list of all water treatment chemicals used over this reporting period

Sodium Hypochlorite: Pre and post disinfection Hydrofluosilicic Acid: Fluoridation Clar+Ion A7: Coagulation Powdered Activated Carbon: Taste and Odor (when required) Polymer 8103+: Filter/Coagulant aid (when required) Polymer Zetag 4120: Residual Management System coagulant Sodium Bisulfite: Residual Management System dechlorination system

Note: All water treatment chemicals are NSF/ANSI approved and certified.

There were significant expenses incurred to the following. [X] Install required equipment [X] Repair required equipment [X] Replace required equipment The following is a brief description and a breakdown of monetary expenses incurred.

WTP HVAC Admin Replacement Project $249164 WTP Polymer System Replacement $1967 WTP New Generators Replacement (including air louvres) $1327644 SCADA Radio Replacement Work (Installation) $340198 WTP HMI Computer Replacement $9128 WTP Crack Injection Leak Sealing $38669 WTP Flocculation Mixer Inspection $35942 WTP EQ Tank Cleanout $20712 WTP Eye Wash Station Upgrade $11032 West Lambton Third Party Electrical Inspection $8940 West Lambton Generator Louvre Actuator $7584 East Lambton Third Party Electrical Inspection $4150 Vibration Monitoring Program $1791 Repair of 16” Valve at Camlachie Rd and London Line $4299 Flow Chamber Abandonment $8277 Waterline Markers Rural $3347 Air Relief Valve $1110 Repair Clamps and Appurtenances $7466

Drinking Water Systems Regulations Page 6 of 10 (PIBS 4435e01) December 2011 Page 32 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

The following are the notices submitted in accordance with subsection 18(1) of the Safe Drinking-Water Act or section 16-4 of Schedule 16 of O.Reg.170/03 and reported to Spills Action Centre

Incident Parameter Result Unit of Corrective Action Corrective Date Measure Action Date Zero noted

The below table shows microbiological testing done under the Schedule 10, 11 or 12 of Regulation 170/03, during this reporting period.

Number Range of Range of Range of Range of of E.Coli Or Total Background HPC Samples Fecal Coliform Results Results Results Results (min #)- (min #)- (min #) - (min #)- (max #) (max #) (max #) (max #) Units: Units: Units: Units: cfu /100 mL cfu /100 mL cfu /100 mL cfu /100 mL Raw 52 0-10 0-100 0-8600 N/A Treated 52 0-0 0-0 0-0 <10-<10

The table below shows operational testing done under Schedule 7, 8 or 9 of Regulation 170/03 during the period covered by this Annual Report.

Number Range of Unit of of Grab Results Measure Samples (min #)-(max #) Turbidity 8760 0.00-5.0 NTU Chlorine 8760 1.35-1.90 mg/L Fluoride 8760 0.00-2.0 mg/L

Notes: Turbidity is measured on each filter effluent line at a frequency greater than is required under O. Reg 170/03 Schedule 6-5. Fluoride max residual of 2.0 mg/L was caused by testing of critical control alarm points.

Drinking Water Systems Regulations Page 7 of 10 (PIBS 4435e01) December 2011 Page 33 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

The table below is a summary of additional testing and sampling carried out in accordance with the requirement of an approval, order or other legal instrument. The three parameters on this list are a requirement for the Residual Management System.

Date of legal Parameter Result Unit of instrument Range Measure issued October 14, 2015 Total Suspended Solids 4-72 mg/L October 14, 2015 Aluminum 0.012- mg/L 0.347 October 14, 2015 Total Chlorine Residual 0-0.04 mg/L

The table below is a summary of Inorganic parameters tested during this reporting period or the most recent sample results

Parameter Sample Date Result Unit of Exceedance Value Measure Antimony May 8, 2019 0.68 ppb No Arsenic May 8, 2019 <0.2 ppb No Barium May 8, 2019 14.3 ppb No Boron May 8, 2019 15 ppb No Cadmium May 8, 2019 0.004 ppb No Chromium May 8, 2019 0.15 ppb No Mercury May 8, 2019 <0.01 ppb No Selenium May 8, 2019 0.16 ppb No Sodium April 27, 2015 5.9 mg/L No Uranium May 8, 2019 0.146 ppb No Nitrite Nov 4, 2019 <0.003 mg/L No Nitrate Nov 4, 2019 0.282 mg/L No

The table below is a summary of lead testing under Schedule 15.1 during this reporting period (applicable to the following drinking water systems; large municipal residential systems, small municipal residential systems, and non-municipal year-round residential systems)

Number Range of Lead Unit of Number of Location Type of Results Measure Exceedances Samples (min#) – (max #) Plumbing - - - - Distribution - - - - Note: Lead results are available from each Municipality from their annual results.

Drinking Water Systems Regulations Page 8 of 10 (PIBS 4435e01) December 2011 Page 34 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

The below table is a summary of Organic parameters sampled during this reporting period or the most recent sample results

Parameter Sample Date Result Unit of Exceedance Value Measure Alachlor May 8, 2019 <0.02 ppb No Atrazine + N-dealkylated May 8, 2019 0.03 ppb No metabolites Azinphos-methyl May 8, 2019 <0.05 ppb No Benzene May 8, 2019 <0.32 ppb No Benzo(a)pyrene May 8, 2019 <0.004 ppb No Bromoxynil May 8, 2019 <0.33 ppb No Carbaryl May 8, 2019 <0.05 ppb No Carbofuran May 8, 2019 <0.01 ppb No Carbon Tetrachloride May 8, 2019 <0.17 ppb No Chlorpyrifos May 8, 2019 <0.02 ppb No Atrazine May 8, 2019 0.01 ppb No Desethyl atrazine May 8, 2019 0.01 ppb No Diazinon May 8, 2019 <0.02 ppb No Dicamba May 8, 2019 <0.2 ppb No 1,2-Dichlorobenzene May 8, 2019 <0.41 ppb No 1,4-Dichlorobenzene May 8, 2019 <0.36 ppb No 1,2-Dichloroethane May 8, 2019 <0.35 ppb No 1,1-Dichloroethylene May 8, 2019 <0.33 ppb No (vinylidene chloride) Dichloromethane May 8, 2019 <0.35 ppb No 2-4 Dichlorophenol May 8, 2019 <0.15 ppb No 2,4-Dichlorophenoxy May 8, 2019 <0.19 ppb No acetic acid (2,4-D) Diclofop-methyl May 8, 2019 <0.4 ppb No Dimethoate May 8, 2019 <0.06 ppb No Diquat May 8, 2019 <1.0 ppb No Diuron May 8, 2019 <0.03 ppb No Glyphosate May 8, 2019 <1.0 ppb No Malathion May 8, 2019 <0.02 ppb No MCPA May 8, 2019 <.00012 ppm No Metolachlor May 8, 2019 <0.01 ppb No Metribuzin May 8, 2019 <0.02 ppb No Monochlorobenzene May 8, 2019 <0.3 ppb No Paraquat May 8, 2019 <1.0 ppb No Pentachlorophenol May 8, 2019 <0.15 ppb No Phorate May 8, 2019 <0.01 ppb No Picloram May 8, 2019 <1.0 ppb No

Drinking Water Systems Regulations Page 9 of 10 (PIBS 4435e01) December 2011 Page 35 of 39

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Drinking-Water Systems Regulation O. Reg. 170/03

Polychlorinated May 8, 2019 <0.04 ppb No Biphenyls(PCB) Prometryne May 8, 2019 <0.03 ppb No Simazine May 8, 2019 <0.01 ppb No HAA 21.37 ppb No (NOTE: show latest annual average) THM 40.33 ppb No (NOTE: show latest annual average) Terbufos May 8, 2019 <0.01 ppb No Tetrachloroethylene May 8, 2019 <0.35 ppb No 2,3,4,6-Tetrachlorophenol May 8, 2019 <0.2 ppb No Triallate May 8, 2019 <0.01 ppb No Trichloroethylene May 8, 2019 <0.44 ppb No 2,4,6-Trichlorophenol May 8, 2019 <0.25 ppb No Trifluralin May 8, 2019 <0.02 ppb No Vinyl Chloride May 8, 2019 <0.17 ppb No

Below is a list of any Inorganic or Organic parameter(s) that exceeded half the standard prescribed in Schedule 2 of Ontario Drinking Water Quality Standards. Parameter Result Value Unit of Date of Sample Measure N/A

Drinking Water Systems Regulations Page 10 of 10 (PIBS 4435e01) December 2011 Page 36 of 39

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Plympton-Wyoming

Water Distribution System

Annual Summary Report

2019

Prepared for the Municipality of Plympton-Wyoming

Page 37 of 39

Page 75 of 137 Overview: The purpose of this report is to meet the requirements of the Safe Drinking Water Act and Ontario Regulation 170/03 Schedule 22 Schedule 22-2 (1) requires that a summary report be prepared each year no later than March 31st. The report shall be given to the municipal council in the case of a drinking water system owned by a municipality Schedule 22-2 (1) (a) This report summarizes the water quality information for the Plympton-Wyoming Water Distribution System; Water Works # 260006594 for the period of January 1, 2019 to December 31, 2019. The Plympton-Wyoming WDS is categorized as a Large Municipal Residential Drinking Water System. The Plympton-Wyoming WDS serves approximately 7,200 residents. The system receives its water from the Lambton Area Water Supply System (LAWSS) via six metered connections throughout the system. Secondary disinfection is supplied entirely by LAWSS. They use a dedicated SCADA system to control and monitor the supply of water to the Plympton-Wyoming subsystem. There is no re-chlorination taking place after entering the Plympton-Wyoming WD system. The Plympton-Wyoming subsystem also includes a 1,591-cubic meter steel standpipe located on Front Street in Wyoming. There are also two (2) bulk water stations which allow residents to purchase potable water; one at East Lambton Booster station and the other is in the community of Camlachie. The WD system consists of hydrants, water main isolation valves, curb stops, dead-end blow offs. The Plympton-Wyoming WDS has qualified for the “Reduced Lead” sampling schedule. With only 3 samples required to be collected at the last quarter for the winter period of Dec 2017 to April 2018, and then no samples are required until 2021

As per O, Reg 170/03, Schedule 13-6.1 (1) – Starting in July 2017 Plympton-Wyoming samples for HAA’s (Haloacetic Acids) each quarter at various locations throughout the WD system.

The annual MOECC inspection (Number: 1-L5DHK) for the Plympton-Wyoming system was conducted on May 29, 2019. No Provincial Officer’s Orders were issued.

The overall inspection rating was 100 % for the Plympton-Wyoming DWS

Compliance: The Plympton-Wyoming WD System is operated and maintained in such a manner that the water supplied to the consumers serviced by the system satisfied all the requirements in the Safe Drinking Water Act, the Regulations, the Drinking Water Works Permit Number: 035- 201, Issue Number: 5 and the Municipal Drinking Water License Number: 035-101, Issue Number: 5 There was one (1) adverse water quality sample occurring in 2019 • Sept 9/2019 an adverse result of 22 cfu/100 mL for Total Coliform

Page 38 of 39

Page 76 of 137  MOH, SAC, MECP, ORO, Director of Public Works were notified  Upstream hydrant and sample station were flushed, and a re-sample was collected. Chlorine residuals were analyzed at same time as sample collection  Returning results were negative

Complaints:

• 5558 Confederation Line – taste/odour complaint – this is a LAWSS line – Operators were notified to respond

Summary of water supplied by LAWSS: In accordance with Schedule 22-2 (3) “the report must also include the following information for the purpose of enabling the owner of the system to assess the capability of the system to meet existing and planned uses of the system.” 1. A summary of the quantities and flow rates of water supplied during the period covered by this report, including monthly average and maximum daily flows. LAWSS supplies a “Total Flow” summary to Plympton-Wyoming for the flow data chart.

FLOW DATA Month 2019 2018 2017 2016 2015 Monthly Monthly Monthly Monthly Monthly Volume m3 Volume m3 Volume m3 Volume m3 Volume m3 January 60,624 63,990 64,819 67,067 64,890 February 55,794 52,511 59,130 72,375 62,618 March 61,245 56,621 59,639 83,260 71,173 April 63,800 60,990 55,856 85,387 71,549 May 73,513 83,851 76,574 90,260 94,058 June 86,825 102,062 91,406 94,962 106,054 July 126,745 116,025 93,017 103,566 114,624 August 108,289 89,396 98,076 114,219 102,959 September 79,740 74,865 74,762 77,508 109,110 October 69,076 66,964 68,835 69,599 87,416 November 65,525 58,463 57,215 60,737 79,222 December 62,935 61,040 61,891 64,234 74,704 TOTAL 914,109 886,779 861,219 983,175 1,038,378

The Total volume supplied by LAWSS for 2019 is 914,109 m3, a 3.1% increase from 2018 Maximum monthly flow was 126,745 m3 for the month of July Minimum monthly flow was 55,794 m3 for the month of February Average monthly flow is 76,175 m3

Previous Total Volume Comparison: The Total volume supplied for 2018 is 886,779 m3, which is an increase of 3% from 2017 The Total volume supplied for 2017 is 861,219 m3, which is a decrease of 12.4 % from 2016 The Total volume suppled in 2016 was 983,175 m3, which is a decrease of 16.8% from 2015

Page 39 of 39

Page 77 of 137

STAFF REPORT

Report To: Mayor & Members of Council Approved by: Carolyn Tripp, CAO CC: Norma Roddick-Preece From: Adam Sobanski Department: Public Works Date: April 20, 2020 Re: Corrected Bid Information for 2020 Sidewalk Replacement Tender

RECOMMENDATION: That the report prepared by Adam Sobanski, Director of Public Works, dated April 20, 2020, regarding the corrected bid information for the 2020 Sidewalk Replacement Tender be received, and that the corrected bid from J. Franze Concrete Ltd. for an additional $20,328.00 excluding HST be accepted.

BACKGROUND INFORMATION: The Public Works Department released a tender to remove and replace sidewalks in the urban Wyoming area as part of a sidewalk replacement program. Six (6) vendors submitted bids. The lowest bid was provided by J, Franze Concrete Ltd. for $42,232.00 excluding HST. Complete results are as follows:

Company Bid excluding HST J. Franze Concrete Ltd. $42,232.00 Cope Construction & Contracting Inc. $68,007.75 DPA Contracting Ltd. $73,589.50 Riverside Concrete Forming Ltd. $74,175.00 Southwest Fence & Decks Ltd. $82,516.00 Dufferin Construction Company $97,620.00

A staff report reviewing the bids was presented to Council at the April 8, 2020 meeting and the following motion was carried:

“That the report prepared by Adam Sobanski, Director of Public Works, dated March 6, 2020, regarding the tender for sidewalk replacement be received, and that the tender from J. Franze Concrete Ltd. for $42,232.00 excluding HST be accepted.”

After the motion was provided to J. Franze Concrete Ltd., staff was informed that there had been a significant calculation error in the bid. J. Franze Concrete Ltd. therefor would be unable to honor the

Page 78 of 137 Total Tender Value noted in the motion. J. Franze Concrete Ltd. however is willing to honor the unit prices value submitted in their bid.

Staff reviewed the bid and confirmed the present mathematical errors in the original bid. Typically, bids are reviewed prior to acceptance to ensure mathematical accuracy before being presented to Council. Unfortunately, with the complications associated with the onset of the COVID-19 pandemic and other contributory factors the error was not identified.

When considering the corrected bid amount from J. Franze Concrete Ltd., the bid results are as follows:

Company Bid excluding HST J. Franze Concrete Ltd. $62,560.00 Cope Construction & Contracting Inc. $68,007.75 DPA Contracting Ltd. $73,589.50 Riverside Concrete Forming Ltd. $74,175.00 Southwest Fence & Decks Ltd. $82,516.00 Dufferin Construction Company $97,620.00

DISCUSSION: Typically, the noted errors would have been identified and corrected prior to being presented to Council. Simple mathematical errors do not usually result in a bid being disqualified. The errors do not appear to be malicious in any intent. J. Franze Concrete Ltd. has carried out the Town’s sidewalk replacement program two of the last three years with little concerns being brought forth from staff in regards to their work. Therefore, staff is of the opinion that the bid is still valid and recommends awarding the project to J. Franze Concrete Ltd. for the full amount based on the unit prices. By correcting the errors, the total project cost increases by $20,328.00. Even with the corrections, J. Franze Concrete Ltd. still provides the best overall value.

Alternatively, if Council wishes the bid from J. Franze Concrete Ltd. could potentially be disqualified due to the noted errors and the contractor’s inability to perform the work for the submitted Total Tender Value. For minor mathematical errors where the unit price is accurate it would be uncommon to disqualify the bid as the unit price generally supersedes the calculated total values.

FINANCIAL IMPACT: A total of $90,000.00 was approved by Council in the 2020 budget for the replacement of sidewalks. The corrected bid amount is still within the anticipated expenses for the replacement of sidewalks in 2020. When considering the estimated and tendered cost of the noted improvements and repairs, total expenditures are still anticipated to be within allocated amounts for 2020.

ATTACHMENTS: J. Franze Concreted Limited Corrected Bid Information

STRATEGIC PLAN:

A. Assets & Infrastructure 1) Oversee and maintain assets – Medium-Term

Page 2 of 4

Page 79 of 137 b. Address asset deterioration

Page 3 of 4

Page 80 of 137 Page 4 of 4

Page 81 of 137

STAFF REPORT

Report To: Mayor & Members of Council Approved by: Carolyn Tripp, CAO CC: Adam Sobanski From: Elizabeth Cummings Department: Public Works Date: April 17, 2020 Re: 2020 Culvert Replacement Tender Results

RECOMMENDATION: That the report prepared by Elizabeth Cummings, Drainage and Engineering Coordinator, dated April 17, 2020 regarding the tender results for the 2020 Culvert Replacement Contract be received; and that the bid from Schouten Excavating Inc. in the amount of $61,220.00 without HST be accepted.

BACKGROUND INFORMATION: The Non-OSIM Culverts were inventoried, inspected and assessed by the Public Works Department during 2019. Based on these assessments a list of culverts requiring replacement was compiled. A tender for the 2020 Culvert Replacement Contract was released on the Town’s website in March 2020. The tender closed on April 16, 2020.

DISCUSSION: The tender results are as follows:

Bidder Name Total Bid without HST Schouten Excavating Inc. $61,220.00 Bruce Poland and Sons Trucking $67,890.00 J&L Henderson Limited $74,373.00 Murray Mills Excavating $102,804.00 All Seasons Excavating $132,742.48

The lowest overall bid was submitted by Schouten Excavating Inc. at $61,220.00 excluding HST. Staff have reviewed the tender results and recommend awarding the contract to Schouten Excavating Inc.

FINANCIAL IMPACT: When considering net HST, the total cost of the project is estimated to be $62,297.47. During the 2020 budget deliberations, $90,000.00 was approved by Council in the Roads Department Capital

Page 82 of 137 Budget for Roadside Drainage Improvements. The total value of the bid for the 2020 Culvert Replacements is within the budgeted amounts at this time.

ATTACHMENTS: 2020 Culvert Replacement Agreement By-Law 39 of 2020

STRATEGIC PLAN:

A. Assets & Infrastructure 1) Oversee and maintain assets – Medium-Term b. Address asset deterioration

Page 2 of 5

Page 83 of 137 THE TOWN OF PLYMPTON-WYOMING

TENDER: 2020 CULVERT REPLACEMENT CONTRACT

FORM OF AGREEMENT

THIS AGREEMENT made in triplicate this .391“ day of Q 9; x] , 3 gag;

P v BETWEEN: \'\ - ~ - '\ n ~ \\ . of

F \ \

County of E=£‘§ .3 and Province of Ontario

(hereinafter called “The Contractor”)

THE PARTY OF THE FIRST PARTY and THE TOWN OF PLYMPTON-WYOMING

hereinafter called the “Municipality”

THE PARTY OF THE SECOND PART

WITNESSETH, that the Contractor, for and in consideration of the payment or payments speci?ed in the Tender for this work, hereby agrees to furnish all necessary machinery, tools, equipment, supplies, labour, and other means of construction; and, to the satisfaction of the Engineer, to do all the work as described hereafter, furnish all materials except as herein otherwise speci?ed, and to complete such work in strict accordance with the Plans, Speci?cations, and Tender therefore, which are identi?ed and acknowledged in the Schedule of Provisions, Drawings, Speci?cations and Conditions attached to the Tender and all of which are to be read herewith and form part of this present Agreement as fully and completely to all intents and purposes as though all the stipulations thereof have been embodied herein.

DESCRIPTIONOF WORK

Supply all labour, equipment, and materials as necessary to install and restore culverts in various areas within the Municipality.

The Contractor further agrees that they willdeliver the whole of the works completed in accordance with this Agreement and that the project willstart no later than gm,32 lag; and be completed no later than October 1 2020.

Page 3 of 5

Page 84 of 137 The Contractor agrees that any monies due to the Municipality as a result of non-completion of the works within the time stipulated may be deducted from any monies due the Contractor on any account whatsoever. lN CONSIDERATION WHEREOF, the Municipality agrees to pay the Contractor for all work done in the sum of:

\;.mg am §§)L§;?-Cemki. ($LaE\.EAX«LnQ) Subject to such additions and deductions as may be properly made under the tenns hereof

This Agreement shall be to the bene?t of me and be binding upon the heirs, executors, administrators and assigns of the parties hereto.

IN WITNESS WHEREOF, the Contractor and the Municipality have hereto signed their names and set their seals on the day ?rst above written.

CONTRACTOR

Name of Contractor

Address

l/We have authority to bind the corporation:

Position Held Signature of Contractor or Seal of Corporation

Witness THE TOWN OF PLYMPTON-WYOMlNG

Mayor

Clerk Municipal Seal

THIS DAY OF 2020.

Page 4 of 5

Page 85 of 137 CORPORATION OF THE TOWN OF PLYMPTON-WYOMING

BY-LAW Number 39 of 2020

Being a by-law to Authorize the Execution of an Agreement between Schouten Excavating Inc. and the Town of Plympton-Wyoming.

WHEREAS pursuant to Section 9 of the Municipal Act, 2001 S.O. 2001, c.25 as amended, a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; and

AND WHEREAS it is deemed expedient to execute an agreement between Schouten Excavating Inc. and the Corporation of the Town of Plympton-Wyoming regarding the 2020 Culvert Replacement Contract in the Town of Plympton- Wyoming;

NOW THEREFORE the Council of the Corporation of the Town of Plympton-Wyoming enacts as follows:

1. THAT the Mayor and Clerk are hereby authorized to execute the agreement between Schouten Excavating Inc. and the Corporation of the Town of Plympton-Wyoming as per the attached Schedule A.

2. THAT the Clerk is hereby authorized to make whatever minor changes to the Agreement as may be necessary and reasonable in the circumstances.

3. THAT all other by-laws or parts of by-laws inconsistent with this by-law are hereby repealed.

4. THAT this by-law shall come into force and take effect on and from the date it is finally passed by Council.

READ a first, and taken as read a second and third time and finally passed this 29th day of April, 2020.

Mayor – Lonny Napper

Clerk – Erin Kwarciak

Page 5 of 5

Page 86 of 137

STAFF REPORT

Report To: Mayor & Members of Council Approved by: Carolyn Tripp, CAO CC: Adam Sobanski, Director of Public Works From: Elizabeth Cummings Department: Public Works Date: April 20, 2020 Re: Request for Drain Improvement - Paul Drain

RECOMMENDATION: That the report by Elizabeth Cummings, Drainage and Engineering Coordinator, dated April 20, 2020, regarding a request for Drain Improvement for the Paul Drain be received; and that council appoint Ray Dobbin Engineering under Section 78 of the Act to produce a report on the Paul Drain based on the improvement request received on March 12, 2020.

BACKGROUND INFORMATION: The Town of Plympton-Wyoming has received a request for drain improvement, as follows:

DRAIN NAME REQUEST APPLICANT Paul Drain Section 78 Improvement Karl Fecht, Lot 1, Con 6

The owner of Lot 1, Con 6 has requested that the Paul Drain on their property be maintained. The drain is overgrown and has sediment accumulation which is impacting their farming operations. The governing report and bylaw for the Paul Drain is from 1942. The report is outdated and the Assesment Schedule requires updating. The scope of the work required exceeds ordinary maintenance and the municipality is unable to properly assess costs due to the outdated schedule of assessment.

Requests for Engineer Reports under Section 78 of The Drainage Act may be submitted by the landowners on a drain, however, the appointment of an engineer is initiated by council. Council’s duty under the Act is to maintain and repair drainage works and ultimately council makes the decision on whether to proceed with reports under Section 78 of the Act. If council feels that a request is in the best interest of the drainage community (the persons affected by the Paul Drain) it may proceed to appoint an engineer. If council does not agree that the request is in the best interest of the drainage community it has the right to refuse. As always, their decision is appealable by the landowner.

The Conservation Authority has waived their right for an Environmental Assessment on this project.

Page 87 of 137 It is recommended that council accept the Section 78 Drain Improvement Request and appoint Ray Dobbin Engineering under Section 78 of the Drainage Act to produce a report on the matter.

FINANCIAL IMPACT: The cost of the drainage work will be apportioned to the drain in the manner outlined in the Drainage Report, as per the requirements of the Drainage Act.

ATTACHMENTS: Paul Drain Location Map (1) 2020 03 13 Notice of Drain Improvement - Paul Drain

STRATEGIC PLAN:

A. Assets & Infrastructure 1) Oversee and maintain assets – Medium-Term b. Address asset deterioration 3) Prepare for Impacts of Climate Change & Severe Weather – Medium-Term b. Ensure infrastructure viability and resiliency C. Population, Growth & Change 1) Ensure responsible growth – Medium-Term b. Protect agricultural land

Page 2 of 5

Page 88 of 137 Page 3 of 5

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STAFF REPORT

Report To: Mayor & Members of Council Approved by: Carolyn Tripp, CAO From: Elizabeth Cummings Department: Public Works Date: April 20, 2020 Re: Tender for the Braaksma Drain

RECOMMENDATION: That the report by Elizabeth Cummings, Drainage and Engineering Coordinator, dated March 31, 2020, regarding tender proposal for the Braaksma Drain be received and that the tender be awarded to Clarke Construction in the amount of $1,654,885.00 including HST and that By-law 30 of 2020 be approved.

BACKGROUND INFORMATION: Project Location Map:

Page 92 of 137 The Braaksma Drain Meeting to Consider was held on October 30, 2019 and the Provisional By-law was given two readings. The Court of Revision was held on November 27, 2019. The By-law was given third reading on January 9, 2020.

DISCUSSION: The appointed Drainage Engineer, Mr. John Spriet of Spriet Associates, prepared and advertised a tender regarding the proposed drainage works with the closing date of 12:00 p.m. on Wednesday, March 25, 2020. Four bids were received as summarized below:

Clarke Construction $ 1,654,885.00 Van Bree Drainage & Bulldozing $ 1,717,867.91 Schouten Excavating $ 1,894,864.80 Murray Mills Excavating $ 2,071,742.79

Mr. John Spriet reviewed the tenders and it is the recommendation of Spriet Associates. to accept the lowest bid, in the amount of $1,654,885.00 including HST, as submitted by Clarke Construction.

The engineer’s estimate for construction of this project was $ 1,136,700.00, thus the lowest tender came in at 129% of the estimate. The Engineer has also reviewed the contract with the contractor and found additional cost saving measures which will reduce the overall project costs significantly.

FINANCIAL IMPACT: The cost of the project will be apportioned to the drain in the manner outlined in the Drainage Report, as per the requirements of the Drainage Act. The estimated total project cost is $ 1,654,885.00 (including HST).

ATTACHMENTS: By-law 30 of 2020 Braaksma Drain Tender Braaksma Drain Contract Agreement - Schedule A 216284 Braaksma Drain Letter of Recommendation

STRATEGIC PLAN:

A. Assets & Infrastructure 1) Oversee and maintain assets – Medium-Term b. Address asset deterioration 2) Ensure infrastructure can support growth – Long-Term d. Ensure all transportation infrastructure is improved and maintained 3) Prepare for Impacts of Climate Change & Severe Weather – Medium-Term b. Ensure infrastructure viability and resiliency C. Population, Growth & Change 1) Ensure responsible growth – Medium-Term b. Protect agricultural land

Page 2 of 8

Page 93 of 137 CORPORATION OF THE TOWN OF PLYMPTON-WYOMING

BY-LAW Number 30 of 2020

Being a by-law to Authorize the Execution of an Agreement between Clarke Construction and the Town of Plympton-Wyoming.

WHEREAS it is deemed expedient to execute an agreement between Clarke Construction and the Corporation of the Town of Plympton-Wyoming regarding the Braaksma Drain;

NOW THEREFORE the Council of the Corporation of the Town of Plympton- Wyoming enacts as follows:

1. THAT the Mayor and Clerk are hereby authorized to execute the agreement between Clarke Construction and the Corporation of the Town of Plympton-Wyoming as per the attached Schedule A.

2. THAT the Clerk is hereby authorized to make whatever minor changes to the Agreement as may be necessary and reasonable in the circumstances.

3. THAT all other by-laws or parts of by-laws inconsistent with this by-law are hereby repealed.

4. THAT this By-law shall come into force and take effect on and from the date it is finally passed by Council.

READ a first, and taken as read a second and third time and finally passed this 29th day of April, 2020.

Mayor – Lonny Napper

Clerk – Erin Kwarciak

Page 3 of 8

Page 94 of 137

FORM OF AGREEMENT A - 1

THIS AGREEMENT made in triplicate this …………….. day of ……………………, 2020

BETWEEN:

THE CORPORATION OF THE TOWN OF PLYMPTON-WYOMING

(hereinafter called "the Owner")

OF THE FIRST PART

and CLARKE CONSTRUCTION INC.

(hereinafter called "the Contractor")

OF THE SECOND PART

WITNESSETH

That the owner and the contractor in consideration of the fulfilment of their respective promises and obligations herein set forth covenant and agree with each other as follows:

ARTICLE 1

(a) A general description of the work is: construction of the Braaksma Drain from the outlet at Lake Huron to the top end, including restoration of roads, lands, structures, and connection to existing sewers, etc. in the Town of Plympton-Wyoming.

(b) The Contractor shall, for the prices set out in the Form of Tender and except as otherwise specifically provided, provide at no additional cost to the Owner all and every kind of labour, machinery, plant, structures, roads, ways, materials, appliances, articles and things necessary for the due execution and completion of all the work set out in this Contract and shall forthwith according to the instructions of the Contract Administrator, commence the works and diligently execute the respective portions thereof, and deliver the works complete in every particular to the Owner within the time specified in the Contract.

ARTICLE 2

In the event that the Tender provides for and contains a Contingency Allowance, it is understood and agreed that such Contingency Allowance is merely for the convenience of accounting by the Owner, and the Contractor is not entitled to payment thereof except for extra or additional work carried out by him as directed by the Contract Administrator and in accordance with the Contract and only to the extent of such extra or additional work.

Page 4 of 8

Page 95 of 137

FORM OF AGREEMENT A - 2

ARTICLE 3

In case of any inconsistency or conflict between the provisions of this Agreement and the Plans or Specifications or General Conditions or Tender or any other document or writing, the provisions of such documents shall take precedence and govern in the following order, namely:

(1) This Agreement, (2) Addenda, if any, (3) Special Provisions if any, (4) Contract Drawings, (5) General Conditions, (6) Information for Tenderers, (7) Contract specifications, (i) General Provisions (ii) Roadway Construction (iii) Storm Sewers and Appurtenances (iv) Sanitary Sewers and Appurtenances (v) Watermains (8) Ontario Provincial Standard Specifications for Roads and Municipal Services volumes 1-4 inclusive (9) Form of Tender

ARTICLE 4

The Contractor shall not without the consent in writing of the Owner and without restricting in any way the provisions of the Section of the General Conditions headed "Sub-Contracts", make any assignment of any part or the whole of any monies due or to be come due under the provisions of this Contract.

ARTICLE 5

The Owner covenants with the Contractor that the Contractor having in all respects complied with the provisions of this Contract will be paid for and in respect of the works the sum of:

one million six hundred fifty-four thousand eight hundred eighty-five dollars zero cents /100 Dollars ($1,654,885.00) subject to Article 2 hereof and subject to such additions and deductions as may properly be made under the terms hereof, subject to the provision that the Owner may make payments on account monthly or otherwise as may be provided in the General Conditions attached hereto.

ARTICLE 6

Where any notice, direction or other communication is required to be or may be given or made by one of the parties hereto to the other or to the Contract Administrator, it shall be deemed sufficiently given or made if mailed or delivered in writing to such party or to the Contract Administrator at the following addresses:

THE OWNER: The Corporation of the Town of Plympton-Wyoming Box 250, 546 Niagara Street Wyoming, Ontario N0N 1T0

Page 5 of 8

Page 96 of 137

FORM OF AGREEMENT A - 3

ARTICLE 6 (cont'd)

THE CONTRACTOR: Clarke Construction Inc. 342 Chatham Street S. Blenheim, Ontario N0P 1A0

THE CONTRACT Spriet Associates London Limited ADMINISTRATOR: Consulting Engineers 155 York Street London, Ontario N6A 1A8

ARTICLE 7

A copy of each of the Contract Specifications, General Conditions, Supplementary General Conditions if any, Tender, Addenda 1 to 3 inclusive and Information for Tenderers is hereto annexed and together with the Drawings relating thereto and listed in the Specifications are made part of this Contract as fully to all intents and purposes as though recited in full herein.

ARTICLE 8

No implied contract of any kind whatsoever by or on behalf of the Owner shall arise or be implied by or inferred from anything in this Contract contained, nor from any position or situation of the parties at any time, it being clearly understood that the express covenants and agreements herein contained made by the Owner shall be the only covenants and agreements upon which any rights against the Owner may be founded.

ARTICLE 9

Time shall be deemed of the essence of this Contract.

ARTICLE 10

The Contractor declares that in tendering for the works and in entering into this Contract he has either investigated for himself the character of the work and all local conditions that might affect his tender or his acceptance or performance of the work, or that not having so investigated, he acknowledges that his responsibility under the Contract is in no way reduced or limited thereby and, in either case, he is willing to assume and does hereby assume all risk of conditions arising, developing, or being revealed in the course of the work which might or could make the work, or any items thereof, more expensive in character, or more onerous to fulfil, than was contemplated or known when the tender was made or the contract signed. The contractor also declares that he did not and does not rely upon information furnished by any methods whatsoever by the Owner or its officers, employees or agents, being aware that any information from such sources was and is approximate and speculative only, and was not in any manner warranted or guaranteed by the Owner.

Page 6 of 8

Page 97 of 137

FORM OF AGREEMENT A - 4

ARTICLE 11

The Contract shall apply to and be binding on the parties hereto and their successors, administrators, executors and assigns and each of them.

IN WITNESS WHEREOF the parties have hereunto set their hands and seals the day and year first above written or caused their corporate seals to be affixed, attested by the signature of their proper officers, as the case may be

...... Witness as to signature of Contractor * Contractor: Clarke Construction Inc.

Address...... Signing Officer ......

Occupation ...... (Seal)

*Not necessary if corporate seal is affixed

...... Town of Plympton-Wyoming

...... Signing officer

(Seal)

Page 7 of 8

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STAFF REPORT

Report To: Mayor & Members of Council Approved by: Carolyn Tripp, CAO CC: Norma Roddick-Preece From: Steve Clemens Department: Fire & Emergency Services Date: April 23, 2020 Re: Purchase of Two (2) Custom Pumpers for the PWFD Camlachie and Wyoming Stations

RECOMMENDATION: That the report by Steve Clemens, Director, Fire & Emergency Services / Fire Chief dated April 23rd 2020 be received and that the Mayor and Members of Council approve a purchase agreement for Two (2) Rosenbauer Custom Pumpers from ResQtech Systems Inc. at a cost of $1,603,500.00 plus applicable fees and taxes.

BACKGROUND INFORMATION: On January 30th, 2020 a Request for Proposal (RFP) for Two (2) Custom Pumpers closed. The proposals were received and on February 12th, 2020 Council approved the recommendation to move forward with a purchase of Two (2) Rosenbauer Custom Pumpers from ResQtech Systems Inc. at a cost not to exceed $1,350,000.00 including applicable fees and taxes. A purchase agreement had not been fully negotiated prior to the onset of COVID-19 and the dramatic change in the US dollar exchange rate. Due to the increased cost due to the US dollar exchange rate a purchase agreement for the fire department's pumper requirements/needs within the Council approved amount is not possible without major changes to the specifications like the consideration of commercial chassis versus the current custom chassis. ResQtech Systems Inc. with the support of Rosenbauer has proposed a very reasonable price based on the original January 30th RFP fire department specifications.

DISCUSSION: Due to the US dollar exchange rate I believe the value for the product received in the latest proposal from ResQtech Sytems Inc (dated April 20, 2020) is the best value for the Plympton-Wyoming Fire Department and the Town of Plympton-Wyoming. Most of the items that we being negotiated to be removed from the Custom Pumpers to bring the price within the Council approved budget were items that would be added to the Custom Pumpers in the future. The RFP specifications were developed in conjunction with the Officers and truck specifications committees from both stations.

Page 100 of 137 FINANCIAL IMPACT: The current proposal and recommendation is approximately $280,760.00 greater than the previously Council approved budget and approved purchase amount authorized. It is recommended that the additional approximately $280,760.00 be funded by the 2021 Fire Department Grant - Capital. In 2020 there was a $242,000 Grant for Capital approved. Cost savings for the pre-payment of items (i.e. chassis) will be explored to save the Town and Fire Department as much as possible.

POLICY IMPLICATIONS: The current Fire Underwriters Survey rating, the current Lambton County Mutual Aid Agreement and Ontario Fire Service Best Practices are that the Plympton-Wyoming Fire Department maintain a Class A pumper in each of the Camlachie and Wyoming Fire Stations that is less than 20 years old.

ALTERNATIVES: The alternative include: 1. conduct a new Request for Proposal for the Custom Pumpers 2. consider Commercial Chassis versus Custom Chassis for the new Pumpers

ATTACHMENTS: ResQtech Plympton-Wyoming Proposal Letter April 20-2020

STRATEGIC PLAN:

A. Assets & Infrastructure b. Address asset deterioration B. Financial Management d. Practice fiscal responsibility C. Population, Growth & Change 3) Anticipate and meet expected service levels – Short-Term

Page 2 of 3

Page 101 of 137 -TE SVST

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Page 3 of 3

Page 102 of 137

April 9, 2020 In This Issue - COVID-19 resources. - AMO Communications and Virtual Attendance at Council Meetings webinars. - Main Street Revitalization Initiative final reporting extensions. - AMO 2020 Conference. - Cancellation deadline extended for exhibitors to July 6 in response to COVID-19. - AMO’s popular social media webinar series available through Municipal Education. - Municipal Group Buying Program webinar: Procurement. - Upcoming ONE Investment webinars: April 15 and 16.

AMO COVID-19 Resources AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

Over the last few weeks, AMO has been hosting webinars to support members in communications during COVID-19 and guidance for council meetings with electronic attendance. These are now available here.

AMO Matters If Main Street Revitalization Initiative funded projects are complete, please submit the final report by May 15, 2020. Due to COVID-19 challenges, AMO may be able to provide extensions for final reporting if requested. Contact Adam Garcia with questions.

Eye on Events In person or online, AMO 2020 will connect municipal leaders to the information they need most. Planning is well underway for August 16-19 in Ottawa, but we are also planning for a contingency approach that would transform AMO 2020 into a virtual conference if need be. Contact Poonam Ruparelia with questions. Visit the AMO website for updates, details and registration information.

Recognizing how quickly things are changing in the environment of COVID-19, and in appreciation of our valued exhibitors, AMO is extending the exhibitor cancellation deadline. Exhibitor information can be found here.

Over the past few weeks, AMO and Redbrick Communications have been supporting members on communications through COVID19. Additional resources are now available for a nominal fee through AMO’s Municipal Education Portal. Register now.

LAS Webinar April 22 @ 10am - Group Buying can help municipalities save time and money on the things they buy every day, but spending resident tax dollars must be done with care and diligence. Join us to learn how the procurement process works in our Municipal Group Buying Program, and how we help ensure compliance with legislation and trade agreements. Register here.

ONE Investment ONE is holding 2 important webinars to discuss in detail how COVID-19 has impacted the ONE Legal List Portfolios:

 April 15: Canadian Bonds and Money Markets: Hosted by MFS Investment

Page 103 of 137 Management. Register here.  April 16: Canadian Equity Markets: Hosted by MFS Guardian Capital. Register here.

About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!

AMO Contacts AMO Watch File Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario ONE Investment Media Inquiries Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions

*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.

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April 16, 2020 In This Issue - COVID-19 resources. - Join our weekly COVID-19 Communicators Virtual Meeting. - Communications and virtual attendance at council meetings webinars - Invitation to member municipalities: Join AMO-Led OPP Detachment Board webinar. - Main Street Revitalization Initiative final reporting extensions. - Electronic meetings quorum guidance. - Digital meeting management for small municipalities. - AMO 2020 Conference. - Cancellation deadline extended for exhibitors to July 6 in response to COVID-19. - AMO’s popular social media webinar series available through Municipal Education. - Review your Employee Group Benefits Plan. - Municipal Group Buying Program webinar: Procurement. - Municipal Group Buying Program COVID-19 updates. - COVID-19 and municipal cybersecurity.

Our next COVID-19 Communicators Virtual Meeting takes place at 10.30am on April 21. An expert panel takes your questions and discusses perspectives from municipal governments, large and small. To join the mailing list and receive weekly invites, send an email to [email protected].

Over the last few weeks, AMO has been hosting webinars to support members in communications during COVID-19 and guidance for council meetings with electronic attendance. These are now available here.

AMO Matters AMO is finalising a discussion paper on the establishment of new OPP Detachment Boards. Members are invited to register to have a sneak peek at the paper through a webinar presentation on April 24, starting at 11:00 am with Matthew Wilson, AMO Senior Advisor.

If Main Street Revitalization Initiative funded projects are complete, please submit the final report by May 15, 2020. Due to COVID-19 challenges, AMO may be able to provide extensions for final reporting if requested. Contact Adam Garcia with questions.

Provincial Matters Just in case you missed it on March 19, the amendment to the Municipal Act which allows council members participating electronically to count toward quorum comes with some guidance.

Eye on Events eSCRIBE, AMO’s partner of cloud-based meeting management solutions for public sector boards and councils, has unveiled eSCRIBE Lite. Register for a webinar on April 29 at noon and learn how this solution can help municipalities with under 20,000 people cross the digital divide.

In person or online, AMO 2020 will connect municipal leaders to the information they

Page 105 of 137 need most. Planning is well underway for August 16-19 in Ottawa, but we are also planning for a contingency approach that would transform AMO 2020 into a virtual conference if need be. Contact Poonam Ruparelia with questions. Visit the AMO website for updates, details and registration information.

LAS When is the best time to review your employee group benefits plan? Read our latest blog to learn more.

Webinar April 22 @ 10am - group buying saves time and money, though there are a number of rules that need to be followed. Grab a coffee and join us to learn all about the procurement for our popular Municipal Group Buying Program. Register here.

The Municipal Group Buying Program is still available to meet your needs and keep your municipalities running smoothly during this pandemic. Check out our new COVID-19 Update Page for messages from LAS and some of our key suppliers.

Municipal Wire* Cyber criminals are taking advantage of both human and system weaknesses during the COVID-19 crisis. Municipal councils and staff need to be vigilant when protecting their IT systems by enhancing cybersecurity measures. Here are a few tips to help.

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April 23, 2020 In This Issue - COVID-19 resources. - Communications and virtual attendance at council meetings webinars. - Invitation to member municipalities: Join AMO-Led OPP Detachment Board webinar. - AMO’s latest on broadband & cellular connectivity. - Diabetes Canada requests municipal assistance to clear garbage from around bins. - WSIB announces $1.9 billion in financial relief for employers. - PJ Marshall Award - deadline extended. - Updated Waste Diversion information on AMO website. - Government extending Covid-19 services to low-income seniors & disabled persons. - Guidance on planning timelines posted. - Consultation extended on proposal under the Consumer Protection Act. - Digital meeting management for small municipalities. - AMO 2020: Annual General Meeting and Conference. - Cancellation deadline extended for exhibitors to July 6 in response to COVID-19. - AMO’s popular social media webinar series available through Municipal Education. - COVID19 can even affect personal insurance. - Energy Training despite social distancing: Is this possible? - Municipal Group Buying program: COVID-19 Updates. - Municipal Group Buying program vendor webinar: Gasboy/Gilbarco. - Municipal Group Buying program webinar – Procurement. - ONE Investment: Two important webinars. - Limerick resolution concerning the devasting loss of lives in Nova Scotia.

Over the last few weeks, AMO has been hosting webinars to support members in communications during COVID-19 and guidance for council meetings with electronic attendance. These are now available here.

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Check out AMO’s webpage for the latest news on broadband and cellular connectivity. Any questions on the material can be directed to Amber Crawford.

Diabetes Canada has written an open letter to Canada’s mayors and municipalities requesting your help to clear garbage and soiled textiles from their donation bin sites. For more information click here.

WSIB is offering a financial relief package to help alleviate burden from COVID-19. Both Schedule 1 and Schedule 2 employers will benefit from this automatically. For additional information, click here.

The deadline to submit an application for the PJ Marshall Award has been extended to Friday, May 29, 2020. Please review updated requirements.

With the COVID-19 emergency, waste management operations have been a priority to ensure continued vital collections for the health and well-being of Ontarians. However, the move of all waste diversion programs towards full producer responsibility continue. AMO applauds the government’s commitment as these programs will create Ontario jobs and help our economic recovery. The government has committed to deliver a draft Blue Box regulation in summer 2020. At the same time, we have a new Batteries Regulation and development of programs for Electronics and Household Hazardous Waste. Given this, AMO staff have revamped their website to provide the latest updates. For more information, contact Dave Gordon (Senior Advisor) or Amber Crawford (Policy Advisor).

Provincial Matters Working with the OCSA, the government launched a new Ontario Community Support Program to expand existing Meals on Wheels services to reach low-income seniors, and people with disabilities and chronic medical conditions. The program will also develop the capacity of community organizations to help deliver medication and other essentials. Local 211 services will provide information and referral. For more information on government initiatives to serve vulnerable residents, see the Ontario Newsroom.

A new section to the Planning Act (Sec. 70.11) was enacted to help municipal government manage/suspend the planning process while focusing on COVID-19. The Guidance on how to implement the new Sec. 70.11 of the Planning Act and O.Reg. 149/20 has now been posted on the ERO.

The Ministry of Government and Consumer Services has extended the consultation period on the proposal to implement administrative penalties (APs) under the Consumer Protection Act, 2002 (CPA) by four weeks, to May 25, 2020.

Eye on Events eSCRIBE, AMO’s partner of cloud-based meeting management solutions for public

Page 108 of 137 sector boards and councils, has unveiled eSCRIBE Lite. Register for a webinar on April 29 at noon and learn how this solution can help municipalities with under 20,000 people cross the digital divide.

In person or online, AMO 2020 will connect municipal leaders to the information they need most. Planning is well underway for August 16-19 in Ottawa, but we are also planning for a contingency approach that would transform AMO 2020 into a virtual conference if need be. An update will be provided to AMO members soon. Contact Poonam Ruparelia with questions. Visit the AMO website for updates, details and registration information.

LAS LAS’s Home and Auto Insurance Program partner, Cowan Group, keeps you updated with the latest information on personal insurance news and resources related to COVID19.

Just because we’re social distancing doesn’t mean we can’t learn! In partnership with Stephen Dixon (TdS Dixon), LAS still offers the same great energy workshops you’ve come to expect, now ONLINE! These can even include virtual energy hunts! Up to 75% incentive available through the IESO. Contact Christian Tham to discover the possibilities!

We are working with our Group Buying partner, Grainger, to ensure PPE is available to all municipalities. Be sure to check out our new COVID-19 Update Page for this and other important information from our Group Buying vendors. Contact us for more information.

Webinar April 29 @ 11am –Gasboy/Gilbarco, one of many Municipal Group Buying Program vendors, is hosting a webinar on Fuel Reconciliation and Fuel Audits using Gasboy/Ekos. Interested? Contact us for registration information.

Webinar April 30 @ 10am – Our Procurement webinar has been rescheduled to next week: Group buying saves time and money, though there are a number of rules that need to be followed. Grab a coffee and join us to learn all about the procurement for our popular Municipal Group Buying Program. Register here.

ONE Investment Two important webinars hosted by ONE, in conjunction with our external investment

Page 109 of 137 managers, discuss in detail how COVID-19 has impacted the ONE Legal List Portfolios. To watch, click ONE Investment website or ONE YouTube channel.

Municipal Wire The Township of Limerick resolution encourages all organizations within the mandate of Ontario municipalities to lower their respective flags to half mast in honour of those who have been lost and to support the residents of Colchester County.

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April 10, 2020

AMO COVID-19 Update: Recovery

Spring in Ontario, and this time in particular, is emblematic of rejuvenation, hope, and the promise of brighter days ahead. Since the onset of the COVID-19 emergency, AMO has recognized the fundamentally important and indispensable role of municipal government in the recovery that will follow. This quote from AMO President Jamie McGarvey has been front and center on the AMO COVID-19 webpage since it was established on the first day of the emergency: “There is no place better prepared than Ontario to respond to the COVID-19 emergency, manage through it effectively, and to rebuild prosperity through a period of recovery. Municipalities will support the province, our communities, and enterprises large and small, every step of the way”. One way we will do this is through the AMO-MOU process which serves to augment the policy capacity of the province by providing sector expertise and information, and local intelligence, to support fully informed provincial decision making. AMO applauds the Government’s announcement on April 9th, that it has created a Cabinet committee to develop a plan for post-pandemic growth and prosperity. Through the AMO-MOU process, and through our many contacts and networks, we will ensure that the experience of the people, social and private enterprises that comprise our communities – and the energy, aspirations and know-how of the communities that comprise Ontario’s economy – are brought to bear on the work of the committee. This emergency has shown all of us what is possible when all orders of government, and all parties, collaborate to get the job done. AMO salutes this approach and is confident that it will inform the work of the recovery in rebuilding and stimulating the economic activity in our communities that will be the foundation of growth and prosperity in Ontario and Canada. Thank you to our members for the incredible work you are doing to respond to the emergency and to begin the recovery. To municipal councils for your leadership in tough times, and to the extraordinary municipal public servants, from administration to the frontlines of the emergency and recovery, thank you! AMO will support its members in every aspect of this emergency and the recovery that follows. We are keeping our COVID-19 webpage current and focusing on what’s most relevant. AMO’s dedicated COVID-19 email account will manage your questions, take your ideas, and facilitate your feedback. AMO’s policy and member services teams look forward to hearing from you at [email protected].

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April 17, 2020 AMO COVID Update – Staff Reassignment Flexibility Provided The Ontario government has announced support to municipalities through an order O. Reg. 157/20 under the Emergency Management and Civil Protection Act (EMCPA) to provide municipal government with the flexibility for redeployment and other measures where there is local need during the outbreak including child care, social assistance, and by-law enforcement. A similar order (O. Reg. 154/20) has been issued for District Social Service Administration Boards (DSSABs). This order is temporary during the time of the declared provincial emergency and should be considered as an additional tool to assist municipal employers specifically in responding to the COVID-19 emergency. Municipalities or DSSABs will need to determine where there is a local need for staffing to deliver particular services. All other provincial orders, provincial legislation such as the Occupational Health and Safety Act and existing rights under the Employment Standards Act, as well as any guidance and safety standards prescribed by the Ontario government for COVID-19 are to be followed. Employers are responsible for ensuring that any staff reassigned to the new duties have the required training and skills. The orders specify conditions under which the authority can be exercised. This includes requiring a municipality to provide at least 24 hours of advance notice to affected bargaining units before implementing a redeployment plan. To exercise this authority, if it hasn’t already, a municipality will need to declare an emergency under Section 4 of the EMCPA concurrent with this order. The authority provided for in this order includes the ability for municipalities to redeploy certain of their staff within the same employer or to employ volunteers to perform bargaining unit work, cancel leaves and change assignment of work, for those priority services listed in the order. While it provides new, temporary authority, it is not a substitute for constructive and respectful discussions with bargaining agents and potentially affected staff. As is also noted clearly in the order, this authority is for “reasonably necessary” measures which means use of the authority must be proportionate to the situation at hand. Ultimately, the way in which this temporary authority is used will influence an employer’s future relationship with employees and bargaining agents. This order O. Reg. 157/20 does not apply to paramedic services. Rather, the Province has provided municipal and DSSAB paramedics services the ability to hire and assign college students who have not yet completed exams or graduated, to provide services where needed that are appropriate to their competence level and scope of practice. It also does not apply to water and wastewater services, public health, or municipal long-term care services which are covered in other orders under the Act. It does not apply to fire services. The Honourable Steve Clark, Minister of Municipal Affairs and Housing, has sent a letter to all Heads of Council regarding this order and can be viewed here.

Electricity Disconnection Ban Expanded

On March 19, 2020, the Ontario Energy Board (OEB) extended the ban on electricity disconnections for non-payment for residential customers to July 31, 2020. Now low- volume and small business customers (those who pay time-of-use or tiered electricity prices) will also be protected by the ban during this period. OEB made this change to ensure the risk of loss of electricity service, on account of arrears, would not be an added source of uncertainty at this time. A number of local electricity distributors have taken additional steps to support their

Page 112 of 137 customers by waiving certain charges and making special payment arrangements during this difficult time. Contact or visit your electricity distributor’s website for more information about programs it may have put in place. Visit oeb.ca for the latest updates from the Ontario Energy Board on measures it is taking in response to the COVID-19 pandemic. AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

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April 15, 2020 AMO COVID-19 Update: Action Plan for Long-Term Care Homes Released and Planning Update Today, the Province released a Long-Term Care Action Plan and subsequent regulations under the Emergency Management and Civil Protection Act (EMCPA), in an attempt to help stop the spread of COVID-19 and protect the health and safety of Ontarians residing in long-term care homes. In particular, the announced changes to long-term care homes under the new emergency orders are intended to reduce the unintentional spread of COVID-19 which officials believe may be caused by the movement of staff among different care environments. Ontario’s COVID-19 Action Plan for Long-Term Care Today, the Province released the COVID-19 Action Plan: Long-Term Care. The Plan adds critical new measures to prevent further outbreaks and deaths from COVID-19 in long-term care homes, including:

 Aggressive testing, screening, and surveillance for staff and residents (both symptomatic and asymptomatic).  Managing outbreaks and spread of the disease including providing public health and infection control expertise and additional training and support to current staff.  Growing the long-term care workforce which includes redeploying staff from hospitals and home and community care.

Regarding redeployment, yesterday the Province passed Ontario Regulation 146/20, under subsection 7.0.2 (4) of the EMCPA. It means that as of midnight, Wednesday, April 22, an employee who performs work at a long-term care home cannot work at another health service provider or a retirement home. Workers must inform each of their employers that they subject to this order by 5pm on Friday, April 17th. Note that this order is notwithstanding any collective agreements the employee is under. Long-term care providers must ensure that any employee of their home is not performing work elsewhere, and that the order be posted. Regulation 147/20 under subsection 7.0.2 (4) of the Act titled, Work Deployment Measures in Long-Term Care Homes, enables this redeployment to happen. Update on Bill 189 – New Planning Act Timelines Yesterday Bill 189 added a new section to the Planning Act, Sec. 70.11, which allows for temporarily suspending specified timelines for development applications during COVID 19 while the Emergency Management and Civil Protection Act is in effect. This relief applies retroactively to the date that the emergency was declared and took effect as of the date of Royal Assent, yesterday. O.Reg. 149/20 implements this new section of the Planning Act. This impacts all types of notices, appeals and interim control by laws. The details of the regulation are complex. An explanatory note from MMAH is expected to be posted on the ERO in the next few days. This legislation allows those municipalities who want to proceed with planning applications to do so while allowing those that are not in a position to proceed to redirect efforts to dealing with the COVID emergency without fearing appeals for missing deadlines. The timelines would return to normal once the emergency ends. AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

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April 1, 2020

AMO Partners with Digital Mental Health Therapy Service Provider

April 1, 2020 – Toronto: The Association of Municipalities of Ontario (AMO) is pleased to partner with BEACON, a service that delivers cognitive behavioural therapy (CBT) digitally, with one-on-one guidance of a registered therapist.

This partnership will help municipal governments offer employees and their families immediate access to quality mental health care through a convenient online platform.

While particularly relevant during the current COVID-19 crisis, the service is important at all times for improving access to mental health care. The platform by-passes the wait times and other barriers to receiving mental health support when needed. AMO has negotiated cost-effective pricing on behalf of municipal employers so they can put the service in place quickly and efficiently.

“We’ve partnered with BEACON to help our members provide proven, evidence-based therapy to their staff and their families quickly,” said AMO President Jamie McGarvey. “Supporting employee mental health is always an important responsibility, but certainly now more than ever – when so many municipal employees continue to provide front line services.”

BEACON is a digital CBT provider that has demonstrated successful mental health improvement with thousands of individuals across Canada. The service provides CBT through a user’s phone, tablet, or computer – from wherever and whenever she or he is most comfortable.

BEACON therapy is guided by a registered mental health professional to help build crucial lifelong resiliency skills. It helps people experiencing symptoms related to depression, anxiety, insomnia and posttraumatic stress.

“The heightened stresses related to COVID-19 have undoubtedly created risks to the mental health of all,” said Sam Duboc, MindBeacon Group CEO. “We’re pleased to provide Ontario’s municipal employees and families with high quality mental health care that’s easy to access, so they can function at their best through this time and beyond.”

The program also aligns with the province’s Roadmap to Wellness: A Plan to Build Ontario's Mental Health and Addictions System which highlights implementing innovative solutions to expand the delivery of mental health and addiction services across Ontario.

About AMO AMO is a non-profit organization representing almost all of Ontario’s 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario and Canada’s political system.

About BEACON BEACON is developed and operated by the MindBeacon Group. MindBeacon is committed to revolutionizing the access and delivery of evidence-based mental and behavioural health services. Since launching in 2017, BEACON has helped thousands of Canadians struggling with mental health concerns become empowered to live to their fullest potential.

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April 20, 2020

Member Update for April 20, 2020 Planning Notice Timeline Changes Anticipated A regulatory change for municipal Planning Act decisions made between February 26 and April 14 took place last week. While the regulation (O.Reg 149/20) is complex, it clearly requires that decision notices will have to be re-posted and a new 20-day appeal period will need to run once the Emergency has ended. Municipalities may choose to post now or they can wait until up to 15 days after the emergency is declared over. Planning staff should watch for an ERO posting on this issue shortly. Province Expands List of Essential Workers That Can Access Free Emergency Child Care The government expanded the list of essential workers able to access free emergency child care. In addition to frontline health works and first responders, others are now eligible including homeless service workers and energy power grid workers. More information on the full list is found in the Ontario Newsroom and the amendment to Ontario Regulation 51/20 under the Emergency Management and Protection Act. New Regulation Temporarily Eliminates Reduced Load Periods on Roads in Southern Ontario The Ontario Government filed regulations on April 16, 2020 to eliminate reduced load periods in some parts of southern Ontario. The regulation is intended to remove obstacles to the delivery of supplies of certain products and commodities related to the COVID-19 emergency and is temporary, expiring June 30, 2020. Products such as: food, fuel, medical and sanitation supplies, as well as farm and paper products are included in the list. The regulations only apply in specified municipalities or parts of municipalities named in section 3 of the regulations. Municipal governments should consult the regulations to see if they are affected. Reduced Load Periods on municipal roads are permitted through section 122 of the Highway Traffic Act and are intended to protect road infrastructure during periods such as the spring melt. AMO understands that the regulations were developed following analysis that suggested roads in the affected areas were low risk for damages in spring. Other parts of the province are not affected. A letter from the Minister of Transportation to affected municipal governments is anticipated shortly. AMO to Release OPP Detachment Board Discussion Paper AMO is finalising a discussion paper on the establishment of new OPP Detachment Boards. Members are invited to register to have a sneak peek at the paper through a webinar presentation on Friday April 24, starting at 11:00 am with Matthew Wilson, AMO Senior Advisor. AMO COVID-19 Webinars Series: Municipal Labour Relations during COVID-19 AMO is convening a panel discussion on labour relations on Wednesday April 22 starting at 2:00pm. Members are invited to click here to join the discussion on the 22nd. Panelists include representatives from Hicks Morley, the Ontario Municipal Human Resources Association, and AMO. AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].

Page 117 of 137 Cultural Services Division Telephone: 519-845-0801 789 Broadway Street, Box 3000 Toll-free: 1-866-324-6912 Wyoming, ON N0N 1T0 Fax: 519-845-3872

NEWS RELEASE For Immediate Release Lambton County Library Offers Free Access to Ancestry Online Tuesday, April 14, 2020

Wyoming, ON - Lambton County Library cardholders now have free access to Ancestry Library Edition until May 31, 2020.

Ancestry Library Edition provides access to billions of historical documents and is a popular resource for people interested in researching their family histories. This online resource is typically only available on-site at library locations and Lambton County Archives. With these cultural sites now closed in response to the COVID-19 pandemic, Ancestry Library Edition has been made available to library card holders online and accessible from any location.

"The Library's great selection of electronic resources, including eBooks and movies, will be enhanced with this additional online resource, particularly for those who are curious about their family history," said Greer Macdonell, Community Library Supervisor, Lambton County Library.

In addition to Ancestry Library Edition, researchers wishing to learn more about their family history can access the Lambton County Museums online catalogue. The catalogue is a searchable database with information on thousands of photographs, records and objects held in the collections of Lambton County Archives, Oil Museum of Canada and Lambton Heritage Museum, many of them with fascinating connections to local families.

"This is a great time to start your family research with the resources available through Ancestry Library Edition and the online museum catalogue, in anticipation of continuing your project with the support of the Archives staff when we resume normal operations" said Nicole Aszalos, Archivist with Lambton County Archives.

To access Ancestry Online Library edition, visit www.lclibrary.ca, and log-on to your library account using the "My Account" button. Library card holders who do not have an active PIN code can call 519-845-3324 ext. 5266 or email librarytechhelp@county- lambton.on.ca for help. To access the Lambton County Museums online catalogue, visit www.lambtonmuseums.ca and follow the link to the Research Catalogue.

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www.lambtononline.ca

Page 118 of 137 Please contact:

Greer Macdonell Community Library Supervisor, Lambton County Library County of Lambton 519-845-3324 ext. 5243 [email protected]

Nicole Aszalos Archivist/Supervisor, Lambton County Archives County of Lambton 519-845-3324 ext. 5239 [email protected]

Page 119 of 137 PC - Sharon Nethercott Conservation Update

April 2020 St. Clair Region Conservation Authority COVID-19 Response The COVID-19 pandemic has drastically altered how we go about our day-today lives. The St. Clair Region Conservation Authority (SCRCA) is committed to supporting our communities and delivering essential services during this challenging time while abiding by recommendations put forth by local, provincial and federal health authorities.

Our offices are currently closed to the public and staff are working remotely from home. We ask that members of the public communicate with Authority staff by telephone or email. Planning and regulation services are on-going, however, some delay in response time should be anticipated.

We want to ensure our communities and member municipalities that flood forecasting and warning operations will not be compromised during this time as evidenced during the March 27th flood event that included the distribution of five flood bulletins and the closure of the McKeough Dam.

Currently, trails at SCRCA Conservation Areas remain open to the public, however, trail maintenance may be limited. Washroom facilities, playgrounds, picnic facilities and other recreational facilities (e.g., volleyball courts, mini putt) are closed, and gates will be locked. The SCRCA is prepared to close conservation areas if deemed necessary for the health and safety of our communities.

The 2020 camping season has been delayed. The opening of the season will be determined based on the guidance of health officials.

We sincerely apologize for the inconvenience this may cause and appreciate your understanding and cooperation. For more information, please visit www.scrca.on.ca/COVID-19.

Family Nature Fun Activities Looking for some outdoor fun to do with your kids, while also adhering to ‘social distancing’ practices? Our conservation educators are working on fun activities that you and your family can do during this time that will keep you connected to nature. Keep an eye out for our posts on Facebook and Twitter, or visit www.scrca.on.ca/familynaturefun, over the coming weeks!

Create a “MUDsterpiece” by mixing soil and water! Follow us on Facebook and Twitter Check out our website at scrca.on.ca

“working together for a healthy environment”

Page 120 of 137 SCRCA Holds Annual General Meeting The SCRCA held it’s 2020 Annual General Meeting on February 27, 2020, in Forest. Authority Chair Joe Faas reflected on the challenges the organization faced in 2019. Record floods impacted not only the St. Clair Region but many communities throughout Ontario. At the same time, provincial transfer payments that supported flood management and floodplain regulation programs were cut by 50% and the mandate of Conservation Authorities became a topic of debate.

Regardless, the SCRCA celebrated many accomplishments in 2019 including: • Securing $8 million to support shoreline protection projects along Lake Huron and the St. Clair River; 2020 Chair, Joe Faas (left) • Planting of over 68,000 trees; and Larry Gordon, 2020 • The initiation of the Detailed Engineering and Design Vice-Chair (right) Plan phase for management of the remaining areas of contaminated sediment in the St. Clair River; • The release of almost 800 turtle hatchlings into the Sydenham River, and; • The participation of over 12,000 students in the SCRCA’s Conservation Education programs.

Three Conservation Awards were presented to deserving community members who have significantly contributed to the environmental health of the St. Clair Region.

Al and Lisa Nogueira are private landowners who were recognized for the stewardship work they have implemented on their property located along the north branch of the Sydenham River. Since 2007, 6,000 trees have been planted on their property. In addition, Al and Lisa have incorporated Phragmites control practices to eradicate current infestations on their land and prevent the re-establishment of this invasive grass.

Samuel Somerville and Austen Wong were recognized for their volunteer work during the summer of 2019. Samuel and Austen donated their time this past summer to assist the Biology department with their fish and turtle monitoring programs. In addition, both men helped complete data entry and organized outreach events.

Joe Faas, representing the Regional Municipality of Chatham-Kent was re-elected Chair of the SCRCA while Larry Gordon, who represents the Village of Point Edward was re-elected Vice-Chair.

Samuel Somerville receives his Conservation Award from Vice-Chair Larry Gordon.

scrca.on.ca

Page 121 of 137 Soil Health Day The second Soil Heath Day conference was held at the Brooke-Alvinston-Inwood Community Centre on February 12th. Funded through the Canadian Nature Fund administered by the Department of Fisheries and Oceans Canada, the event focused on the current action plans for phosphorus load reductions in the Lake Erie watershed. Other topics included the conservation and protection of the biological diversity of the Sydenham River watershed.

Nearly 100 farmers, agricultural industry, municipal, government and conservation representatives were in attendance for the one-day event. Local, national and international speakers presented their research related to phosphorus modelling, phosphorus reducing best management practices (BMPs), soil health and carbon sequestration.

Steve Groff, Cover Crop Coach and Founder of the Pennsylvania based organization, Cover Crop Coaching and Cover Crop Innovators, joined via video conference to present his research related to cover crops, planting green and the importance of improving soil health.

Bryan Page, Research Biologist at Ducks Unlimited Canada (DUC) shared the results of DUC’s one-year study investigating the role of newly restored wetlands on phosphorus retention.

SCRCA staff also organized two workshops earlier in the year. The Wetland and Phosphorus Workshop was held at the SCRCA administration office on January 14th and the Nutrient Management Workshop was held on January 22nd at the Brooke-Alvinston-Inwood Community Centre. The two workshops attracted 33 and 25 participants, respectively.

scrca.on.ca

Page 122 of 137 Supporting Conservation Education Each March, our educators offer a Spring Water Awareness Program (SWAP) that teaches children about the hazards of spring floodwaters and the importance of avoiding these dangerous situations. For the second year, our 2020 programming was made available free-of-charge to local schools thanks to a generous donation by Plains Midstream Canada (from left to right: Ian Forster, Community Relations Advisor for Plains Midstream Canada; Sharon Nethercott, SCRCA Conservation Education Coordinator; Brian McDougall, SCRCA General Manager).

The Lambton Upland Game Bird club has once again provided a generous donation to support SCRCA conservation education programs. The funds will go towards trail upgrades at the Lorne C. Henderson Conservation Area to keep students, teachers and staff safe while exploring the natural world. The SCRCA is very appreciative of their continued support.

Operation of the W. Darcy McKeough Floodway – March 29, 2020 On March 29th, the W. Darcy McKeough Floodway was put into operation for the third time since late October 2019. Sustained strong wind gusts and high rainfall caused water levels in Wallaceburg to overflow the streambank and move into the surrounding floodplain. In response the McKeough floodgates were closed. The gates remained closed until the following morning.

Next Conservation Authority Board Meeting Thursday, April 16, 2020 10:00 am (Subject to change due to the COVID-19 pandemic)

St. Clair Region Conservation Authority 205 Mill Pond Crescent Strathroy, ON N7G 3P9 p. 519-245-3710, f. 519-245-3348 [email protected] scrca.on.ca

PC - Sharon Nethercott

Page 123 of 137 575 Dominion Avenue Midland, ON L4R 1R2 The Corporation of the Town of Midland Phone: 705-526-4275 Fax: 705-526-9971 www.midland.ca

March 23, 2020

By Fax to: 613.941.6900 & Twitter @CanadianPM, @JustinTrudeau

The Right Honourable Justin Trudeau Prime Minister of Canada Langevin Block, Ottawa, Ontario, K1A 0A2

Dear Prime Minister:

Re: Direct Payment of Federal Funds to Municipalities to Waive Property Taxes for the Year 2020 - Financial help to alleviate the suffering from COVID-19 Pandemic

It is trite to repeat the human and financial toll of the COVID-19 Pandemic. Similarly, the commitment of the federal, provincial and municipal governments toward alleviating the suffering of Canadians does not require repeating.

We, at the Town of Midland, in the Province of Ontario, are proposing what we believe to be a simple but effective solution to facilitate the delivery of our common and shared commitment to the financial and psychological well-being of all Canadians.

Proposal:

1. Residential Properties (primary residence only)

a. Waive 100% of the 2020 property taxes for all residential properties currently assessed at or below $ 500,000.00 by each governing provincial property assessment body; and b. Waive 50% of the 2020 property taxes for all residential properties currently assessed below $ 1,000,000.00; and c. Waive 25% of the 2020 property taxes for all residential properties currently assessed above $1,000,000,00.

2. Industrial, Commercial and Farm Properties

a. Waive 100% of the 2020 property taxes for all; industrial, commercial and farm properties currently assessed at under $ 10,000,000.00; and b. Waive 50% of the property taxes for the year 2020 for all industrial, commercial and farm properties currently assessed between $10,000,000.00 and $ 50,000,000.00; and c. Waive 25% of the property taxes for the year 2020 for all industrial, commercial and farm properties assessed above $50,000,000.00.

Page 124 of 137 Direct Payment of Federal Funds to Municipalities to Waive Property Taxes March 23, 2020

3. Federal Transfer Payment to Canadian Municipalities

a. In lieu of the annual municipal property taxes, the Federal Government transfers funds to municipalities across Canada, as a one-time grant.

Advantages of the Proposal:

1. Quick and timely relief; 2. Direct relief to all Canadian homeowners and the business community; 3. Directly protects Canadians who although may be solvent, are unable to easily meet the financial pressures beyond their personal capacity due to COVID-19; 4. No additional resources required to assess individual need and delivery of the relief; 5. Negligible overhead costs for the disbursement of the relief. In fact, it may cut-down on some of the work for municipal staff; and 6. The financial stimulus received from the federal government will come into circulation immediately and will stay in the community.

There are a multitude of other direct and indirect financial and non-financial benefits that will result from the implementation of this proposal. The biggest non-financial impact is that Canadians will see an immediate financial relief respecting the pressures to make their property tax payments and be better positioned to address other essential needs. In turn, removing this added stress will provide some relief to the already strained financial and health systems.

As you are aware, Canadians are entering this time of crisis with a very high amount of house-hold debt and a great deal of financial fragility. Taking this simple step should alleviate some of those pressures. At the same time, it will keep your municipal governments, and school boards primed for continued productivity and forward momentum to address the fallout from COVID-19.

Thanking you in anticipation of a favourable response.

Sincerely, The Corporation of the Town of Midland

Stewart Strathearn, Amanpreet Singh Sidhu, Mayor Chief Administrative Officer [email protected] [email protected] c: Town of Midland Council Association of Municipalities of Ontario Province of Ontario

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Masks and public safety: Local governments can lead in protecting public health by Rob Shirkey in Health

Right this second, there is an asymptomatic carrier of the coronavirus in your community that’s slowly walking up and down every single aisle of your local grocery store. The aisles are narrow; it’s impossible for them to keep six feet from everyone else. It doesn’t matter, they feel fine anyway. They stop to pick up a can of tomato soup and hold it a half foot from their face while inspecting the label. Five breaths go by. Too much sodium. They put it back. Maybe the vegetable soup is better? They get a call and start talking on their cell phone for the remaining eight aisles before hopping on a bus. A quick transfer to another bus, a short walk to their building, an elevator ride up six floors, and they’re finally home.

How many people will this single carrier infect? And how many will those go on to infect? Now, imagine the exact same scenario, except this time the person was wearing a mask – not an N95 or surgical mask, just a simple, do-it-yourself fabric mask that covered their nose and mouth. How many infections would this low-cost intervention prevent? And if we all took this measure, how much more could we flatten the curve and relieve pressure on our healthcare system? How many lives might we save?

We’ve shut down our economies. Told people not to leave their homes. Unemployment is skyrocketing and investments are plummeting. We’ve essentially hit the nuclear option and yet, somehow, we wring our hands over the use of a tiny, square piece of fabric. National and subnational governments all over the world have strongly recommended and, in numerous instances, required their citizens to wear do-it-yourself cloth masks, yet some officials remain reluctant to encourage this simple, effective public health measure. In the absence of stronger federal or provincial leadership on masks, municipal governments can play an important role in leading the way. Your community – and your country – desperately needs this leadership. Transformative Incrementalism: A journey to sustainability Masks Work

Dozens of studies show that putting almost any barrier in front of your mouth and nose is helpful in reducing transmission of viruses. For example, an experiment reported in The New England Journal of Medicine, shows that simply speaking generates droplets and aerosols that have been implicated in virus transmission. Putting a washcloth over a speaker’s mouth virtually eliminates these from entering the surrounding environment.

Page 126 of 137 It’s called “source control” and it’s the whole point behind the widespread use of DIY masks.

Here’s a helpful excerpt from The Atlantic on reconceptualizing our typical notions around mask use:

“There’s still a good case for masks, though, even if they can’t stop viruses from getting in: They can stop viruses from getting out. ‘I’ve been slightly dismissive of masks, but I was looking at them in the wrong way,’ Harvard’s Bill Hanage told me. ‘You’re not wearing them to stop yourself getting infected, but to stop someone else getting infected’.” This might be especially important for SARS-CoV-2, which can spread without immediately causing symptoms. If people are infectious before they fall sick, then everyone should wear face masks “when going out in public, in one additional societal effort to slow the spread of the virus down,” says Thomas Inglesby of the John Hopkins Center for Health Security.”

It has also been reported in the The New England Journal of Medicine that the virus “can float in aerosol droplets … for up to three hours and remain infectious.” Several other studies also suggest the virus can spread well beyond two metres via aerosols. This makes the case for source control even stronger.

Widespread use of masks is particularly important since a high percentage of carriers are asymptomatic. Dr. Anthony Fauci, director of the National Institute of Allergy and Infectious Diseases, suggests that between 25 and 50 percent of carriers are asymptomatic. In Iceland, testing broadly for the virus has shown this figure to be around 50 percent. Last week, the Navy tested several thousand crew members on an aircraft carrier and found that 60 percent of the over 600 sailors who tested positive were asymptomatic. Importantly, it’s not just that a large portion of carriers will be asymptomatic; according to a study published last week in the journal Nature Medicine, “viral shedding of patients with laboratory-confirmed COVID-19 peaked on or before symptom onset.” In other words, it may be people who feel healthy that are actually the most contagious.

Even masks that are imperfect can help to reduce the viral dose. From The New York Times:

“The importance of viral dose is being overlooked in discussions of the coronavirus. As with any other poison, viruses are usually more dangerous in larger amounts. Small initial exposures tend to lead to mild or asymptomatic infections, while larger doses can be lethal.”

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And which jurisdictions are best flattening the curve? Asian countries where mask wearing is the norm. While correlation does not equal causation, it’s a significant difference worth considering. George Gao, the director-general of China’s Center for Disease Control (CDC), observes: “The big mistake in the U.S. and Europe, in my opinion, is that people aren’t wearing masks. This virus is transmitted by droplets and close contact. Droplets play a very important role – you’ve got to wear a mask, because when you speak, there are always droplets coming out of your mouth. Many people have asymptomatic or presymptomatic infections. If they are wearing face masks, it can prevent droplets that carry the virus from escaping and infecting others.”

The Czech Republic and Slovakia now have mandatory mask-wearing. Their message, “My mask protects you, your mask protects me,” really captures the nature and spirit of the intervention. In fact, the entire country has come together in a massive DIY mask- making effort. Their curve is starting to show evidence of its effectiveness. In Israel, citizens were just ordered to wear masks in public. In Austria, face masks are now compulsory in supermarkets. Singapore, Indonesia, Poland, Philippines, Ukraine, Cuba, Chile, Ecuador, Morocco, Ethiopia, and many other countries have all made masks compulsory in public places where social distancing is difficult. Jurisdictions within Germany, France, Italy, Mexico, and Argentina have similarly required the use of masks in public.

Earlier this month, the CDC issued an advisory in light of asymptomatic transmission that “recommends wearing cloth face coverings in public settings where other social distancing measures are difficult to maintain.” Following this advice, New York, Maryland, Pennsylvania, New Jersey, Connecticut, and Washington DC ordered that members of the public wear masks where social distancing is difficult, such as in grocery stores, pharmacies, and on public transit. Cities like San Francisco, Los Angeles, Miami, Chickasha, and Northampton have all ordered the same. In Laredo, Texas, those who don’t wear masks can be fined up to $1,000. Councillor George Altgelt said, “I’d rather bury them in debt than bury them in a coffin.”

These lists are incomplete. A quick internet search shows that many more jurisdictions are coming on board every day.

Examples of Canadian Leadership on Masks

Closer to home, Toronto’s Michael Garron Hospital has challenged East Toronto sewists to make 1,000 masks every week. The response has been overwhelming. In Baie-D’Urfé, a suburb of Montreal, the community is coming together in a massive

Page 128 of 137 mask-making effort. Volunteer Ralph Allison told Global News, “The medical professionals see the people who have the illness … If we can stop the virus, they won’t see us in the hospital.” Maria Tutino, the mayor of Baie-D’Urfé, is calling on leaders in governments across Canada to follow their example. She hopes to see citizens across the country wear masks “in order to protect us all.”

Transport Canada also just announced that they are “requiring all air passengers to have a removable, non-medical mask or face covering to cover their mouth and nose during travel … [as it] can help reduce the inadvertent spread of COVID-19 through respiratory droplets spread by asymptomatic people.” Masks must be shown during the boarding process otherwise the passenger could be denied entry. While less publicized, Transport Canada also came out with stronger recommendations around mask-wearing while traveling by bus. They recommended that bus operators notify passengers that “they should wear non-medical masks or face coverings for the entire duration of their travel … [to] reduce the spread of infectious respiratory droplets … [and] avoid putting the safety of others at risk.” They add that bus operators should “consider denying boarding to passengers who refuse to wear face coverings without a valid justification.” This guidance is particularly relevant for municipalities with public transportation systems. Stronger communications around wearing masks in enclosed spaces or making it a requirement would bring local governments in line with these federal recommendations.

Some local health authorities have also strengthened their messaging on masks. For example, Kingston, Frontenac, and Lennox and Addington Public Health is “recommending that people wear face masks covering their mouth and nose while grocery shopping or any other situation where maintaining an appropriate social distance is challenging.” In a press conference, Dr. Kieran Moore, the medical officer of health, said “you really should be wearing a mask in confined public spaces if we want to stop or contain a second wave of the virus.” Addressing Objections to Masks

The objections to wearing masks are typically weak and seldom based in any research. Here’s a sampling:

But we need to reserve masks for healthcare workers!

No one who is making the case for widespread use of masks is saying that N95s or surgical masks should be used by the public. These are in scarce supply and need to be reserved for those in healthcare and other frontline workers. It’s a strawman argument. In fact, by wearing DIY masks to help reduce community spread and

Page 129 of 137 resulting hospitalizations, we’re conserving N95 masks and other PPE resources used by hospital staff. The argument for DIY masks for the public is actually an argument for more PPE resources for healthcare workers, not less. Messaging from public health officials should be clear on this point. Worried about a run on masks? Try thinking a little better of your citizens. Yes, we’ve all witnessed some poor behaviour during this pandemic but I’ve seen way more examples of altruistic behaviour.

But people don’t know how to use them!

Teach them. Offer guidance. Make videos. Most people don’t know how to wash their hands properly so is our official advice to stop washing your hands? No, that would be absurd. Instead, we issue guidance on how to do it properly. Let’s stop underestimating our citizens. If you learned how to tie your shoelaces, you can probably learn how to put on a mask correctly. It’s difficult to find any research in support of the claim that people can’t learn how to use masks.

But having a mask on will make you touch your face!

Studies vary but it’s safe to say we touch our face a couple dozen times every hour – that’s without a mask. Having a giant thing covering your face can bring an awareness to it that actually helps keep reflexive face-touching at bay. Regrettably, Public Health Ontario lists a study of face-touching behaviour that does not involve the use of masks under the heading “Risks Associated with Wearing Masks.” In fact, there doesn’t appear to be any research that “novice mask-users touch their face more, or that such behavior increases the risk of infection.” From my own experience, I find I touch my face frequently when I’m not wearing a mask at home but have never once touched my face while wearing a mask in public. The act of wearing a mask only heightens my sense of awareness.

But people will have a false sense of security!

It has been reported by public health experts in the prestigious medical journal The Lancet, “there are concerns that mask wearing could engender a false sense of security in relation to other methods of infection control such as social distancing and handwashing. We are unaware of any empirical evidence that wearing masks would mean other approaches to infection control would be overlooked.” The false sense of security narrative appears to come from WHO guidance but they do not cite any research in support of the claim.

Page 130 of 137 This narrative is one that’s been uncritically repeated by politicians and health officials around the world. If this truly is one of the main reasons that we aren’t actively encouraging the use of masks then it would appear that we are depriving ourselves of an important public health measure based on an empty talking point. Again, for what it’s worth, my experience wearing a mask at my local grocery store only increases my level of vigilance around social distancing, not touching things unnecessarily, etc. My mask didn’t detract from other measures; rather, it served as a multiplier and enhanced them.

Moreover, at what number of public health measures do we draw the line? Perhaps we shouldn’t be washing our hands because then people won’t abide by social distancing guidance? Masks add to a bundle of measures that, in their entirety, can help reduce community spread. Issuing an advisory to wear masks should be accompanied by messaging on continuing to abide by other health measures.

But what if the virus got on my mask – I may get it if I touch my mask when I remove it!

This is the strangest objection of them all. What we should be saying is, “Congratulations! That stuff on the outside of your mask was destined for your respiratory tract. This objection is actually an argument for masks. Again, proper communication on mask donning and removal would help here. Can your municipality require the use of masks?

Here’s an example from legislation in Ontario. Under to subsection 4(1) of the Emergency Management and Civil Protection Act:

“The head of council of a municipality may declare that an emergency exists in the municipality or in any part thereof and may take such action and make such orders as he or she considers necessary and are not contrary to law to implement the emergency plan of the municipality and to protect property and the health, safety and welfare of the inhabitants of the emergency area.”

Would issuing an order to your community to wear DIY masks be “contrary to law”? As far as I am aware, there is no legislation that would come into conflict with or prohibit such an order. It may infringe on a right in our Charter of Rights and Freedoms but, given a state of emergency and a global pandemic, it’s likely that such a health intervention would be justified under section 1 of the Charter.

Does such an order need to first be contemplated in the pre-existing emergency plan that’s required under section 3 of the Act? The words “… to implement the emergency plan … ” suggests that may be the case. If so, your next step would be determined by

Page 131 of 137 the contents of your community’s emergency plan. Even if your emergency plan doesn’t specifically contemplate the use of masks, many plans contain clauses that allow for some flexibility given the difficulty of anticipating all the emergencies a community might face. One would have to examine the entirety of a plan to determine if that’s the case.

If such an order does fall outside of what’s contemplated by the existing plan, it can likely be amended by a regular vote of Council. Given that section 3 of the Emergency Management and Civil Protection Act requires an Emergency Plan to be adopted by by- law, it follows that a similar process should apply in making amendments. It’s also worth noting that subsection 3(6) of the Act requires that the plan be subjected to annual review and revised if necessary, suggesting that amendments are a matter of course. Fortunately, most jurisdictions are now allowing councils to meet electronically. It looks like a quick Zoom meeting would suffice.

While I am a lawyer, please note that none of the forgoing is legal advice. It’s simply a quick scan of the legislation and a talking through of what steps might be involved. Please speak to your in-house counsel or seek independent legal advice. So what should my municipality do?

The big question if you’re in municipal government is how long do you wait for our various public health officials to change their guidance? And at what cost to your community?

While I have a great deal of respect and admiration for our public health officials, now is not the time to worry about stepping on toes and other political or social niceties. Now is the time to think of your duty to those in your community who you were elected to protect. For me, I think of the grocery workers in my city who recently tested positive for COVID-19. I think of the over two dozen staff at my local hospital who also tested positive for COVID-19. I think of our bus drivers. I think of the Facebook post I read that was written by a cashier at a dollar store who says she is “utterly terrified” that no one is wearing masks. She writes: “I’m 63 and have issues in health, but there seems to be [no one who] cares.” I think of all these people and their families and I pray.

When I went grocery shopping last week, at most, five percent of the people there were wearing masks. This isn’t right.

One of the key recommendations from the report produced by Ontario’s SARS Commission was “a call to improve infection control by making sure ‘a precautionary principle’ is the reigning culture” in the public health system. As reported in the Globe and Mail in 2007, “Initially, no one knew anything about the origins of SARS, how the

Page 132 of 137 virus could be transmitted, the course of the disease or its death rate. But instead of working from the worst-case scenario that SARS might be spread through airborne transmission and scaling back containment measures as more was learned, the report found that officials waited for ‘scientific certainty.’” The report concludes that “we should be driven by the precautionary principle that reasonable steps to reduce risk should not await scientific certainty.”

How much more evidence do we need before we decide to embrace such a reasonable measure? Every day we delay implementing the widespread use of DIY masks is a day that might soon be measured in lives lost. Action Plan for Your Municipality

First, if you haven’t already, declare a public health emergency. Cities like Vancouver, Toronto, Calgary, Guelph, and many more have already taken this step.

Second, issue a call to your community to start making masks and to recommend that citizens wear them in public spaces where social distancing may be difficult. Many homemade masks are also now available online.

Third, if your existing emergency plan doesn’t contemplate an order around mask wearing, convene a virtual meeting of council to pass a by-law that makes that amendment and then issue an order requiring the same.

Finally, during the same meeting, pass a resolution calling on federal and provincial health authorities to offer stronger messaging on masks and for governments to mandate their use.

And what if, six months from now, a court rules that it’s beyond the jurisdiction of municipalities to order their citizens to wear masks in public? Perhaps losing a constitutional battle is worth winning an epidemiological war.

Wearing masks is not the norm in Canada, but you can help change that. Setting some pro-mask norms can trickle up and nudge our federal and provincial public health officials in the right direction. Indeed, the use of masks will become even more important when we eventually relax measures to enable us to return to work. Beyond the underlying public health rationale for masks as a source control measure, their widespread use can become a potent symbol. It signals that things aren’t normal. It’s a visible acknowledgment that we’re living through a global pandemic. It’s a social device that will only enhance existing efforts and communicate our solidarity during this difficult period.

Page 133 of 137 Bottom line: People in my community are getting sick. People in your community are getting sick. The numbers are growing every day. If you happen to find yourself in municipal government during this historic global pandemic, please don’t wait for someone else to take charge. Your community needs your leadership. Canada needs your leadership. MW

✯ Municipal World Insider and Executive Members: You might also be interested in George Cuff’s article: Change begins with you (Part 1). Note that you can now access the complete collection of past articles (and more) from your membership dashboard.

Rob Shirkey is a lawyer, an award-winning environmental advocate, and author of a forthcoming book on climate change.

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This communication is in both English and French. The French-language message can be found immediately after the English-language message.

La présente communication est en anglais et en français. Le message en français se trouve immédiatement après la version anglaise.

Dear Stakeholder:

I am writing to let you know effective today, the administration of the Line Fences Act (Act) has transitioned from the Ministry of Municipal Affairs and Housing (MMAH) to the Ontario Ministry of Agriculture, Food and Rural Affairs (OMAFRA).

As OMAFRA is tasked with specifically supporting agriculture and rural affairs in Ontario, it makes sense for the administration of this Act to be the responsibility of the Minister of Agriculture, Food and Rural Affairs.

OMAFRA also administers other Acts that support the sector and works with farmers and municipalities on a variety of files and has a proven track record in helping farmers and rural residents to find and build solutions to a variety of challenges they face.

We have worked closely with MMAH to ensure a seamless transition of the administration of the Act to OMAFRA. We will ensure the Act continues to be administered in an effective and efficient way. If you have any questions, please call the Agriculture Information Contact Centre: at 1-877- 424-1300 or by email at: [email protected].

We look forward to continuing to work with your organization on this and other matters.

Sincerely,

Carolyn Director, Economic Development Ministry of Agriculture, Food and Rural Affairs

Madame, Monsieur,

Je désire vous informer qu’à compter d’aujourd’hui, l’administration de la Loi sur les clôtures de bornage (la Loi) est passée du ministère des Affaires municipales et du Logement (MAML) au ministère de l’Agriculture, de l’Alimentation et des Affaires rurales de l’Ontario (MAAARO).

Comme le MAAARO est chargé de soutenir spécifiquement l’agriculture et les affaires rurales en Ontario, il paraît sensé que l’administration de cette loi relève du ministre de l’Agriculture, de l’Alimentation et des Affaires rurales.

Page 135 of 137 Le MAAARO administre également d’autres lois qui soutiennent le secteur et travaille avec les agriculteurs et les municipalités sur de multiples dossiers. Il a fait ses preuves en aidant les agriculteurs et les résidents des régions rurales à trouver et à élaborer des solutions à de nombreux défis auxquels ils doivent faire face.

Nous avons travaillé en étroite collaboration avec le MAML pour assurer une transition sans heurts de l’administration de la Loi au MAAARO. Nous veillerons à ce que l’administration de la Loi se poursuive de manière efficace et efficiente. Si vous avez des questions, veuillez communiquer avec le Centre d’information agricole par téléphone au 1 877 424-1300 ou par courriel à [email protected].

Nous espérons de continuer à travailler avec votre organisation sur ce sujet et sur d’autres questions.

Sincères salutations,

Carolyn Hamilton Directrice, Direction des programmes pour les collectivités rurales Division du développement économique Ministère de l’Agriculture, de l’Alimentation et des Affaires rurales

Page 136 of 137 CORPORATION OF THE TOWN OF PLYMPTON-WYOMING

BY-LAW 41 of 2020

Being a by-law to confirm the proceedings of the Council of the Corporation of the Town of Plympton-Wyoming

WHEREAS pursuant to Section 5(1) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, the powers of a municipality shall be executed by its Council; and

WHEREAS pursuant to Section 5(3) of the Municipal Act, 2001, S.O. 2001, c.25 as amended, a municipal power, including a municipality’s capacity, rights, powers and privileges under Section 9 of the Municipal Act, 2001, S.O. 2001, c.25 as amended, shall be exercised by By-law unless the municipality is specifically authorized to do otherwise; and

WHEREAS it is deemed expedient that a By-law be passed to authorize the execution of agreements and other documents and that the Proceedings of the Council of the Corporation of the Town of Plympton-Wyoming at its meeting be confirmed and adopted by By-law;

NOW THEREFORE the Council of the Corporation of the Town of Plympton- Wyoming enacts as follows:

1. THAT all actions of Council in respect of all recommendations in reports and minutes of committees, all motions and resolutions and all actions passed and taken by the Council, documents and transactions entered into during the April 27th & 29th meetings of Council are hereby adopted and confirmed, as if the same were expressly contained in this By-law;

2. THAT the Mayor and proper officials of the Corporation of the Town of Plympton-Wyoming are hereby authorized and directed to do all things necessary to give effect to the actions of the Council during the said meeting referred to in Section 1 of this By-law;

3. THAT the Mayor and Clerk are hereby authorized and directed to execute all documents necessary to the actions taken by this Council as described in Section 1 of this By-law and to affix the Corporate Seal of the Corporation of the Town of Plympton-Wyoming to all documents referred to in said Section 1.

By-Law read a first, second and third time and finally passed this 29th day of April, 2020.

Mayor – Lonny Napper

Clerk – Erin Kwarciak

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