MINUTES of 72Nd NATIONAL CONFERENCE 25Th & 26Th July 2020

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MINUTES of 72Nd NATIONAL CONFERENCE 25Th & 26Th July 2020 MINUTES OF 72nd NATIONAL CONFERENCE 25th & 26th July 2020 Virtual meeting via Deerstalkers House, Wellington “CELEBRATING THE PAST – LOOKING TO THE FUTURE” 1 National Executive, Scrutineers, Honorary Solicitor and others attend the 72nd ‘Virtual Conference’. Left to Right: Tim Watson, Ian Owen, Geoff Feasey, Chaz Forsyth, Dan Friedman, Trevor Chappell, Dave Hudson, Rob Howey, Mark Dunajtschik, Alby Frampton, Wally Potts and Peter Barrett. Branch Delegates and Observers joined via Zoom using the new technology installed at Deerstalkers House. 2 Location: Hosted by National Executive at Deerstalkers House, 3 Collina Terrace, Thorndon, Wellington and via Zoom. No Friday evening function or Saturday night dinner were held in 2020 due to Covid-19 social distancing rules. National Officers: Patron Mark Dunajtschik 2018 National Executive National President Trevor Chappell 2018 National Vice President Geoff Feasey 2019 Treasurer Rob Howey 2017 North Island Members Dave Hudson 2017 Tim Watson 2018 South Island Members Snow Hewetson 2011 Ian Owen 2017 Co-opted Member Kaylyn Pinney 2019 National Secretary Chaz Forsyth 2013 Honorary Auditor B. Signal 2008 Honorary Solicitor P. Barrett 2010 3 The following are Minutes of the 72nd Conference. SATURDAY, 25th JULY 8.30am Conference Started Welcome and Background A welcome to attendees was made by T O Chappell, National President and Chair. Delegates joined by Zoom (online meeting platform). Due to Covid-19 and social distancing rules it was decided to delay the hosting of Conference by Waikato branch. In lieu a ‘virtual AGM’ was hosted by the National Executive using the recently completed national head office facility. Zoom was operated and facilitated by National Treasurer, R Howey. The theme of Conference is ‘Celebrating the Past – Looking to the Future’. Explanation of Conference Procedure by C Forsyth. In attendance: Roll call of delegates and others present by C Forsyth, National Secretary: Branches Auckland Bay of Plenty Central King country Direct Gore & districts Hastings Hutt Valley Malvern Marlborough Nelson North Canterbury North Otago Otago Porirua Rakaia South Auckland South Canterbury South Waikato Southern Lakes Queenstown Southland Taupo Te Awamutu Thames Valley Upper Clutha Wairarapa Wellington 4 Past National Presidents A McIver S Veail T McCarthy A Frampton Others Present T Beams Laurie Cain M Rogers (Hastings) G Williams (SIAC) S Gibson (Editor) Apologies received from: Bob Badland (NLM) B O’Leary (NLM) R Wells (Nelson Branch) Ashburton Branch Blue Mountains Branch Northland Branch South Otago Branch Southland Branch Westland Branch Scrutineers Mark Dunajtschik and Alby Frampton were elected as scrutineers on the voices. Business and President’s Report Reports President’s address by T O Chappell. The President read his report as detailed in the Conference Handbook. Moved by T O Chappell Seconded by D Hudson, CARRIED Guest Speaker Guest presentation by Ric Cullinane, CEO, New Zealand Walking Access Commission. This covered the role of the Commission and its ongoing work to enhance walking access. Ric was presented a bottle of wine by T O Chappell as a token of thanks. Approval of Previous Minutes 2019 Conference minutes were tabled and moved the National Secretary and approved as a true and accurate record. CARRIED Presentations and Reports Presentations and reports were made to Conference by J. Peffers regarding HUNTS and S. Gibson regarding Hunting & Wildlife Magazine. Copies of the reports were included in the Conference Handbook. Treasurer’s Reports, Annual Report, Budget and Capitation The National Treasurer, R Howey, delivered his financial report to Conference. The National Treasurer presented the following Annual Accounts: 5 Audited 2019 Annual Report/Financial Reports Audited 2020 Annual Report/Financial Reports It was noted the auditor’s letters were not included and these were subsequently shared to Delegates and Branches by email. The National Treasurer presented the annual financial statements and answering numerous questions, including some relating to the COVID-19 wage subsidy. Carolyn Heffernan (Te Awamutu Branch) spoke to the accounts noting that she was “taking comfort from the knowledge that statements as provided are reasonable.” Moved by the National Treasurer: “That the annual accounts for the year 2018/2019 be accepted”. Seconded by D Hudson and CARRIED. The National Treasurer then moved: “That the annual accounts for the year 2019/2020 be accepted”. Seconded by Tim Watson and CARRIED. The National Treasurer then presented the Association’s Budget for the 2021 financial year ended 28 February 2021. Refer to Schedule ‘Budget’. The National Treasurer moved: “That the budget, as tabled on page 102 of the annual report be presented and tabled” Seconded by D Hudson However, questions were raised and detailed answers were given by the National Treasurer, when it was observed that a budget is a forecasting document and by its nature tended to be an inexact one. Certain Delegates expressed concerns that the budget was too optimistic given the current financial position of the Association and COVID-19 uncertainty. After further discussion, the motion was re-put and CARRIED on the voices. After the presentation of the budget, the National Treasurer presented proposed Capitation for period 1 March 2021 to 28 February 2022. After concerns were expressed in connection with the budget, including the reduction of Senior by $5.00 (which had some opposition in 6 preference from maintaining $100), it was moved by the National Treasurer that: “Capitation for the 2021/2022 year be set as amended as shown in the table (below)”” MEMBERSHIP TYPE AMOUNT CHANGE Senior $95.00 -$(5.00) Junior $25.00 - Student $40.00 - Superannuant $50.00 - Associate $35.00 - Family $5.00 - Affiliate $0.00 - Seconded by A Frampton and CARRIED. The Business Plan was tabled as read by the National President. Moved as accepted by T Chappell, seconded by National Treasurer, R Howey. CARRIED. Notices of Notices of motion/remits were tabled. Refer to Schedule ‘Notices of Motion/Remits Motion and Remits’. Prior to the business of N.O.M.s and Remits, the Hon. Solicitor spoke, explaining the roles and functioning of proxy votes. He cited Rule 10.18 which specifically mentioned Remits and Notices of Motion. He referred to Rule 10.21 which has a form prescribed which is non-specific. He was asked if it needs reader and user-friendliness – a legacy of the past. The Hon. Solicitor thought it had changed in its application. He noted that custom and practice allowed voting on Notices of Motion, etc, and on candidates. He also stated that the specific overrode general rules. More discussion and questions followed. Delegates were asked if proxy votes could be used for voting during elections. CARRIED on the voices The results of voting on notices of motion and remits are detailed in the Schedule. Competition Competition and AHT results. Refer to Schedule ‘Competition Results’. Results Note that results were sent via email to all NZDA members. Competition winners were be sent certificates and prizes directly from National Office. 7 SUNDAY, 26th JULY 8.30am Conference Recommences Election of Election of Officers was held and the National Secretary announced the Officers 2020/21 National Executive was declared as: National National Immediat 2x North 2x South National Presiden Vice e Past Island Island Treasurer t Presiden President Executive Executive t members members C. A. McIver Trevor C. I. Owen C. Chappell Sheridan Benbow Heffernan M. Rogers W. Smith Election of Patron: Mark Dunajtshik was reaffirmed on the voices. Appointment of Honorary Solicitor: Proposed by the National Treasurer, Mr Peter Barrett. Reappointed on the voices Appointment of Honorary Auditor: Proposed by the National Treasurer, Mr Danson of Nelson-Marlborough Audit Ltd Reappointed on the voices General business The following have been raised for discussion as General Business: GENERAL BUSINESS 2020/01 Upper Clutha Branch Can the public liability insurance cover offered by AIG to financial members be extended to include individual branches and thus reduce their potential liability for branch activities such as working bees, hunting trips, HUNTS and rifle ranges? Response: The National Treasurer advised that this policy provides cover to all members except Associate members. GENERAL BUSINESS with reference to N.O.Ms. 2020/06 and 2020/07 raised by past National President McIver This was simply a point of information, indicating that the AHT judges had disagreed with the changes sought by these two notices of motion. GENERAL BUSINESS 2020/03 Taupo Branch T Chappell stepped down as Chair and National Vice President, G. Feasey assumed the role of Chair to discussion his item of business stating: “I have received a submission for general business. It alleges disrespect or discredit between a member of the National Executive and an individual or branch. My decision is that this submission is not relevant business of conference. Therefore it is disallowed. I have invited the two concerned to meet and discuss these allegations between them.” 8 G Feasey, National Vice President, acting Chair Next Announcement of next Conference: Queenstown by Southern Lakes, Conference 2021; Hamilton by Waikato, 2022. CEO Address New NZDA Chief Executive Officer, Gwyn Thurlow made an address: “When I look to the future of NZDA, I only see a positive future. I also understand and respect our past.” “Thanks to the outgoing National Executive for allowing me to address Conference. Welcome to the new officers. I look forward to working with you. I hope it will be constructive and we work as a team. Thanks to the previous National Executive for placing their faith in me as CEO. It would not be an easy decision to give the job to someone who is half the age of many people in officer roles within the Association. A bit about me, and my background. I’ve been a lifelong hunter. I got my firearms licence when at University in Otago. I joined the Deerstalkers there and met Chaz Forsyth who took me hunting.
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