American Embassy Chanakyapuri, New Delhi-110021 Phone No. 91-11-24L98328 Fax No

Solicitation No. 191N6519Q0133 for supply of Passenger Van Page 1 of 5

American Embassy Chanakyapuri, New Delhi-110021 Phone No. 91-11-24l98328 Fax No. 91-11-24l98278

Solicitation No. 191N6519Q0133 Dated: September 10, 2019

Name & address of Offeror Issued by: GSO/Contracting

You are invited to quote your lowest prices for the listed services on this sheet and submit at [email protected], no later than 1500 hours on September 16, 2019. The Contracting Officer shall provide additional information and/or clarifications concerning this solicitation.

Services - Description

1. Supply of Passenger VAN (petrol) in accordance with below mentioned specifications and attached FAR & DOSAR Clauses:

S. No. Item Description Qty. Unit Price Amount 1 Supply three (3) new, right hand drive, EURO-IV or 3 higher, Passenger Van in accordance with specifications mentioned below.

NOTE: For proper evaluation of the offer, the offeror must attach the technical catalogue / brochure of the proposed vehicle.

COMPLIANCE WITH SPECIFICATIONS The offerors shall submit with their offer, for the proposed vehicles model, a detailed matrix indicating that the specifications of the offered vehicle are in compliance with the required minimum specifications set forth.

Offers missing the supporting documents / evidences as per the solicitation requirement shall not be considered for technical evaluation.

(A) Total

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(B) Insurance & Freight (Delivery up to Indian Customs, ICD Tuglakabad, New Delhi. Custom clearance and transportation from ICD Tuglakabad to Embassy premises in Embassy’s scope) (applicable only for vendors quoting on custom duty exemption basis on high sea sale or direct order placed on the offshore vendor)

(D) Grand Total VEHICLE SPECIFICATIONS Meet or exceed Passenger Van If for State, has Post obtained waiver from A/LM/MV for [ X ] Yes, [ ] No offshore purchase? Right or Left Hand Drive? [ X ] Right Hand, [ ] Left Hand Desired Make and Model? Passenger Van (similar to Hiace) 7+1 seating capacity Sedan or Station Wagon? [ ] Sedan, []Station Wagon Type Engine? [ X ] Gas, [ ] Diesel Engine size? [ ] 6 Cylinder, [ X ] 4 Cylinder Engine size? State displacement or KWH/PS? 2800 approximate Type of Transmission? [ X ] Automatic, [ ] 4 or 5 gear Anti-Lock Braking System (ABS) [ X ] Yes, [ ] No Preferred Exterior Color White Preferred Interior Color White Vinyl or Cloth Seats? [ X ] Vinyl, [ ] Cloth Entertainment? Please State what perferred. CD Player Air Conditioning? [ X ] Yes, [ ] No Tinted Glass? [] Yes, [ ] No Remote Locking? [ X ] Yes, [ ] No Sunroof? [ ] Yes, [ X ] No Trim Level? [ X ] Basic, [ ] Mid Heated Mirrors [ ] Yes, [ ] No Heated Seats? [ ] Yes, [ X ] No Side Airbags [X] Yes, [ ] No Front Airbags [X] Yes, [ ] No Spare Tire [X] Full Size, [ ] Temp. Trailer Hitch [ ] Yes, [X] No Power steering [X] Yes, [ ] No Front camera with display [X] Yes, [ ] No Rear camera with display; rear cross traffic monitor alert Sensor [X] Yes, [ ] No

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Rear climate control [X] Yes, [ ] No Rear wiper [] Yes, [ ] No Delivery Point NEW DELHI

2. In order to enable the U.S. Government to claim GST refunds, the offeror shall indicate GST separately. If GST is indicated separately, the contractor shall furnish tax invoices in accordance with New Delhi GST regulations. GST registered vendors must print the Embassy’s UID 0717USA00138UNS on their invoice otherwise their invoice shall be rejected by the Embassy.

 IMPORTANT INSTRUCTIONS: PLEASE READ CAREFULLY

3. Other Specific Requirements

The Contractor shall comply with any specific vehicle import requirements mandated by the destination country. Further, the Contractor shall provide all the necessary documentation required by the destination country for import of the proposed vehicles model.

4. Warranty

The Contractor agrees that the vehicles furnished under this contract shall be covered by the most favorable manufacturer's commercial warranty the Contractor gives to any customer for such vehicles and that the rights and remedies provided herein are in addition to and do not limit any rights afforded to the Government by any other clause of this contract.

The Contractor shall provide a copy in English of the applicable manufacturer's commercial warranty, with each vehicle covered by such a warranty, at no additional cost to the Government.

a) Warranty terms: ____months, or ______Km, whichever comes first (to be inserted by the offeror).

b) Period of availability of repair parts: _____years (to be inserted by the offeror).

5. Delivery time: 120 days from the date of award of purchase order.

6. Offer Submission:

The solicitation closes at 1500 hrs (Indian Time) on Thursday, September 16, 2019, which means all offers must be received by/before this deadline. The offer should be submitted electronically at – [email protected] with subject line “RFQ Number 191N6519Q0133 – Supply “three (3) Passenger van”.

7. Mandatory documents required along with offer for technical evaluation: a) Past 3 years list of clients along with their contact details where you have supplied similar type of vehicles. b) List of manpower and equipments to cater to these type of supplies/services.

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c) Technical catalogue / brochure of the proposed vehicle. d) Compliance With Specifications The offerors shall submit with their offer, for the proposed vehicles model, a detailed matrix indicating that the specifications of the offered vehicle are in compliance with the required minimum specifications set forth

8. Other Requirement: a) Offer Validity: The offer should be valid for minimum 90 days. b) GST: If GST is applicable than in order to enable the Government to claim GST refunds, the offeror shall indicate GST separately. The supplier shall furnish tax invoice in accordance with GST regulations.

9. Evaluation Factors: a) Award will be made to the “Lowest Price Technically Acceptable” offer. The U. S. Govt. reserves the right to reject any offer which is very low or high. b) Record of Satisfactory Past performance. c) Technical evaluation of documents as per para 7.

10. Terms and Conditions: a) If your proposal/ offer are accepted, American Embassy will issue a U S Government Purchase Order. b) Payment terms: American Embassy does not make advance payment. Payment shall be made through EFT within 30 days of receipt of material and proper invoice at American Embassy, New Delhi.

11. DUNS, NCAGE and SAM Registration The Government requires an offeror to have a current DUNS Number, NCAGE Code, and register in the System for Award Management (SAM) (www.sam.gov) prior to award of the contract with the US Government. It is the responsibility of the offeror to comply and register. If you currently do not have a DUNS, NCAGE, or SAM registration, information is provided below to assist you.

For registering with SAM you would need NCAGE number and DUNS number. Please get these numbers and then apply for SAM registration.

For DUNS number follow the link - http://fedgov.dnb.com/webform

For NCAGE number follow the link - https://eportal.nspa.nato.int/ac135public/scage/cagelist.aspx

To register an entity in SAM, follow these steps: Step 1: Access the SAM online registration at www.sam.gov Step 2: Create a User Account. Step 3: Click on "Register New Entity" from the left side navigation pane. You must have a Data Universal Numbering System (DUNS**) number in order to begin the registration process.

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Step 4: Complete and submit the online registration. If you already have the necessary information on hand, the online registration takes approximately 30 minutes to complete, depending upon the size and complexity of your entity.

If you have the SAM registration then offerors must provide a Dun and Bradstreet (DUNS) number and NCAGE code when submitting proposals.

The Embassy reserves the right to reject any or all offers and to delete any portion/or items of the solicitation. Your offer should be valid for at least 90 days from the submission date. Once the Purchase Order is awarded, the prices shall hold good till the supply is completed.

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