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SOUTH LONDON WASTE PARTNERSHIP Representing The SOUTH LONDON WASTE PARTNERSHIP Representing the London Borough of Croydon: Councillor Jason Perry, Cabinet Member for Planning, Transport & Sustainability Councillor Phil Thomas, Cabinet Member for Environment and Highways (Chair) Representing the Royal Borough of Kingston Councillor Sharon Hartley, Lead Member for Sustainability and Sport Councillor Derek Osbourne, Leader of the Council Representing the London Borough of Merton Councillor Andrew Judge, Cabinet Member for Environmental Sustainability and Regeneration Councillor Mark Betteridge, Deputy Leader and Cabinet Member for Performance and Implementation Representing the London Borough of Sutton Councillor John Drage, Executive Member for Finance & Efficiency Councillor Colin Hall, Executive Member for Environment & Climate Change (Vice- Chair) A Meeting of the SOUTH LONDON WASTE PARTNERSHIP which you are hereby summoned to attend, will be held on WEDNESDAY 13 JUNE 2012 at 5.30pm in ROOM F9, Croydon Town Hall, Katharine Street, Croydon CRO 2NX JULIE BELVIR MARGOT ROHAN Council Solicitor and Monitoring Officer Senior Members’ Services Manager Director of Democratic and Legal Services [email protected] Taberner House 020 8726 6000 Ext 62564 Park Lane www.croydon.gov.uk/agenda Croydon CR9 3JS 6 June 2012 Members of the public are welcome to attend this meeting. If you require any assistance, please contact Margot Rohan as detailed above. 2 AGENDA – PART A 1. Election of Chair and Vice-Chair 2. Part A Minutes of South London Waste Partnership held on 25 January 2012 (attached) 3. Apologies for Absence 4. Declarations of Interest Members of the Committee are reminded that it is a requirement to declare interests which are Personal, or Personal and prejudicial where appropriate. This should be done by completing the Declaration of Interest form which will be available at the meeting. The Chairman will then invite Members to make their declaration orally at the commencement of the Agenda item to which it relates. Completed declaration forms will be placed in the Register of Members’ Interests. 5. Urgent Business (If Any) To receive notice of any business not on the Agenda which should, in the opinion of the Chairman, by reason of special circumstances, be considered as a matter of urgency. 6. Exempt Items To confirm the allocation of business between Part A and Part B of the Agenda. In each case the Lead Officer is to explain separately to the committee why these items are recommended as Part B (exempt) items B2 Procurement Update Report B3 Risk Update Report 7. Future Dates in 2012 To be decided at the meeting. 8. Phase A Contracts Performance Report The report of Rachel Lewis, Service Manager - Waste, Royal Borough of Kingston is attached 3 9. Budget monitoring Report (including out turn position for 2011/12) The report of Frank Smith, Director, South London Waste Partnership, is attached 10. Communication Update The report of John Haynes, Communications Lead, South London Waste Partnership, is attached Camera Resolution To resolve, if necessary, that the Press and Public be excluded from the reminder of the meeting on the grounds that it is likely, in view of the nature of the business to be transacted or proceedings to be conducted, that there will be disclosure of confidential or exempt information falling within those paragraphs indicated in Part 1 of Schedule 12A of the Local Government Act 1972, as amended. AGENDA – PART B B1 Part B Minutes of South London Waste Partnership held on 25 January 2012 (attached) B2 Preferred Bidder Report (In Camera – report exempt under Paragraph 3) The report of Frank Smith, Director, South London Waste Partnership, is attached B3 Risk Update Report (In Camera – report exempt under Paragraph 3) The report of Frank Smith, Director, South London Waste Partnership is attached 1 Croydon Council For General Release REPORT TO: South London Waste Partnership Joint Waste Committee 13 th June 2012 AGENDA ITEM NO: 8 SUBJECT: Phase A Contracts Performance Monitoring LEAD OFFICER: Rachel Lewis (Kingston) Service Manager, Waste CABINET MEMBER: Councillor Phil Thomas WARDS: All CORPORATE PRIORITY/POLICY CONTEXT: Improvements to waste reduction and recycling support the Council’s corporate priority of improving the environment. Increasing recycling rates, diverting waste from landfill and improving the Council’s assets will also address value for money which is a key priority. FINANCIAL IMPACT: Not applicable FORWARD PLAN KEY DECISION REFERENCE NO.: Not applicable 1. RECOMMENDATIONS 1.1 The Joint Waste Committee is asked to note the contents of this report, and to comment on any aspects of the performance of the Partnership’s Phase A contracts. 2. EXECUTIVE SUMMARY 2.1 This report advises the Joint Waste Committee of the performance of the three Phase A contracts applicable to the South London Waste Partnership (“the Partnership”), which have been operational since September 2008. 3. DETAIL CONTRACT 1 – LANDFILL AND TRANSPORTATION (VIRIDOR WASTE MANAGEMENT LTD.) 3.1 The contract is operating effectively with municipal solid waste delivered to Viridor’s Beddington Farmlands Landfill facility by all Partnership boroughs. 2 3.2 Viridor continued to operate over the recent Bank Holidays to receive waste and recyclables delivered to their facilities. There were no operational issues reported. 3.3 There are no performance or complaint issues relating to this contract. CONTRACT 2 – MANAGEMENT OF HOUSEHOLD REUSE & RECYCLING CENTRES (ENVIRONMENTAL WASTE CONTROLS) 3.4 EWC continue to perform well in respect of the diversion of household waste from landfill for reuse and recycling. 3.5 Table 1 shows the recycling actual diversion rates for each of the six HRRCs during the most recent two years of the contract (September 2009 to October 2011) and year to date 2011/12. This table also includes the relevant contract targets for each facility and actual performance of each facility prior to the commencement of the contract with EWC. These rates exclude inert material delivered to the facilities. Table 1 2nd Year 3rd Year 4th Year Pre- Yrs 2-4 actual actual YTD Facility contract Targets Sept 09 - Sept 10 - Oct 11 – actual Aug 10 Aug 11 Apr 12 CROYDON Factory Lane 41% 50 - 55% 73.71% 72.03% 72.11% Fishers Farm 52% 65 - 70% 73.87% 71.89% 74.01% Purley Oaks 58% 72 - 77% 82.38% 81.05% 80.05% KINGSTON Villiers Road 45% 55 - 60% 74.62% 75.00% 75.30% MERTON Garth Road 32% 50 - 55% 71.38% 71.74% 73.71% SUTTON Kimpton Park Way 34% 50 - 55% 75.74% 72.49% 75.67% Partnership average 49.57% 62 - 67% 75.39% 74.01% 74.98% 3.6 EWC continued to operate all of the Partnership’s Household Reuse & Recycling Centres over the recent Bank Holidays to receive waste and recyclables delivered to their facilities. There were no operational issues reported. 3.7 All complaints received by SLWP officers regarding the six HRRCs are brought to the attention of EWC management, who have, on each occasion, investigated the complaints and responded. 3.8 EWC continue to perform above their contractual performance targets. 3.9 EWC continue to sample waste in HRRC landfill bins to ascertain whether recyclable material is being incorrectly disposed of. The most recent samplings have shown about 5% recyclables in the bins which is considered a good performance standard. CONTRACT 3 – MATERIALS RECYCLING SERVICES, COMPOSTING AND ADDITIONAL TREATMENT SERVICES (VIRIDOR WASTE MANAGEMENT LTD) 3 Composting 3.10 Following the modification work carried out by Viridor on the existing processing equipment at Beddington the majority of green waste from the Partnership is being dealt with there. 3.11 A small amount of the Partnership’s green waste is still being delivered to an approved composting facility at Foxhall in Suffolk. There is no additional cost to the Partnership as a result of this service change. 3.12 Food waste continues to be delivered to the Vertal facility located in Willow Lane Industrial Estate, Merton. Croydon, Merton and Sutton are delivering direct to the facility whereas Kingston is bulking the food waste at Villiers Road with Viridor managing the ongoing transportation to Vertal for processing. 3.13 Since notification from the Environment Agency regarding odour issues at the Vertal facility there has been no further action. Contingency plans are still in place should any enforcement action occur. Materials Recycling Services 3.14 All co-mingled and single stream dry recyclable materials collected by Kingston, Merton and Sutton continue to be transported by Viridor to their materials recycling facility (MRF) at Crayford in Kent for processing. 3.15 This service is performing well, with the MRF recycling 97.93% of all recyclable material received. Energy from Waste (EFW) 3.16 Suitable household waste from the Partnership continues to be delivered to the Lakeside energy from waste (EFW) facility. 3.17 During 2011/12 a total of 33,250 tonnes of waste was delivered to the Lakeside facility. 3.18 10,000 tonnes of this waste was delivered under the current contractual obligation. 3.19 The remaining tonnage was delivered under a separate agreement between Viridor, Suffolk County Council and SLWP. This arrangement allows the Partnership to deliver an additional 40,000 tonnes of waste per annum to the Lakeside facility on behalf of Suffolk County Council. 3.20 There are no complaints or invoicing issues relating to this contract. CONTRACT MANAGEMENT 3.21 The reviewed contract management structure previously described to Committee has continued to develop. 3.22 This structure provides additional capacity for the Partnership to focus on commercial management as well as operational management. 4 3.23 A process of identifying commercial opportunities with both contractors has begun; contract management meetings have been amended to allow this work to progress in partnership. 3.24 To further enhance performance management, the Management Group has agreed that expanded reporting will be provided on a monthly basis to Management Group.
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