AGENDA

General Meeting

24 March 2021

General Meeting Agenda 24 March 2021

NOTICE OF GENERAL MEETING

To: Cr Rachel Chambers (Mayor) Cr Robert Radel (Deputy Mayor/Division 6) Cr Melinda Jones (Division 1) Cr Leslie Hotz (Division 2) Cr Susan Payne (Division 3) Cr Dael Giddins (Division 4) Cr Michael Dingle (Division 5)

Please be advised that the General Meeting of the North Burnett Regional Council will be held at the Monto Boardroom on Wednesday, 24 March 2021 commencing at 9.00am. An agenda is attached for your information.

Rachel Cooper Chief Executive Officer

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Order Of Business

1 Welcome/Housekeeping ...... 5 2 Apologies/Leave of Absence ...... 5 3 Deputations/Petitions ...... 5 4 Declarations of Interest ...... 5 5 Confirmation of Minutes ...... 6 5.1 Minutes of the General Meeting held on 24 February 2021 ...... 6 6 Office of the Chief Executive Officer ...... 13 Nil 7 Corporate and Community ...... 14 7.1 Finance Report to 28 February 2021 ...... 14 7.2 Town Entry Signs ...... 19 7.3 Major Events Grants 2021 ...... 35 7.4 Rates Approval for Commencement of Recovery Action ...... 41 8 Works...... 44 8.1 Application For Permananent Road Closure - Portion Of Un-named Road Casement Of Coonambula Eidsvold Road - O'Bil Bil ...... 44 8.2 Un-named Road Reserve Biggenden ...... 61 8.3 Biggenden WTP Replacement and Raw Water Storage Application for Funding BBR Funding Round 5 ...... 64 9 Councillor Reports ...... 67 Nil 10 Confidential Reports ...... 68 11 Closure of Meeting ...... 69

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General Meeting Agenda 24 March 2021

1 WELCOME/HOUSEKEEPING

2 APOLOGIES/LEAVE OF ABSENCE

3 DEPUTATIONS/PETITIONS

Council will make time available at each General Meeting for public questions/ representations. This is an opportunity for members of the public to make a representation on a matter in which they have an interest on an item which is before the Council for decision e.g. development applications. Members of the public are encouraged to contact the Mayor, if they are wanting to address Council. Public Question and Statements Time will commence at 9:30am. Peter Sharp will be attending the meeting at 9.30am to present to Council on the condition of Cannindah Road, Monto.

4 DECLARATIONS OF INTEREST

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5 CONFIRMATION OF MINUTES

5.1 MINUTES OF THE GENERAL MEETING HELD ON 24 FEBRUARY 2021 Doc Id: 1035876 Author: Deborah Woolfenden, Executive Assistant to the CEO and Mayor Authoriser: Rachel Cooper, Chief Executive Officer Attachments: 1. General Meeting 2021-02-24 - Unconfirmed Minutes.pdf [1035874]

RECOMMENDATION That the Minutes of the General Meeting held on 24 February 2021 be confirmed.

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6 OFFICE OF THE CHIEF EXECUTIVE OFFICER

Nil

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7 CORPORATE AND COMMUNITY

7.1 FINANCE REPORT TO 28 FEBRUARY 2021 Doc Id: 1033125 Author: Michelle A. Burns, Senior Accountant Authoriser: Susie Glasson, General Manager Corporate and Community Attachments: 1. Finance Report - February 2021 [1035630]

EXECUTIVE SUMMARY This report provides a summary of Council’s financial performance against budget for the financial year to 28 February 2021. CORPORATE PLAN OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A Provider OUR PRIORITY AREAS: 5. Our efficient and effective council

RECOMMENDATION That in accordance with s204 Local Government Regulation 2012 (Qld), Council notes the Finance Report for the period ended 28 February 2021. REPORT The monthly financial report includes a Statement of Financial Performance, Statement of Financial Position and Rates Debtor Analysis. Exception reporting is noted within the reports comparing actual performance against budget. Key highlights as at the end of February 2021 include: • Rates, Levies and Charges recorded in January 2021 totalling $10.66m, and year to date are aligned with the budget year-to-date. • Capital grants – several significant grants have been received after the budget for 2020/21 was prepared. This means that the income received will be higher than the overall budget for these grant items. • Materials and Services – year to date operating materials and services expenditure is higher than expected at this time of year. This variance has been investigated and discussed at Council’s workshop on 3rd March 2021. The variance to date has been associated with a change of methodology in the reporting of plant costs as compared to the forecasting in the budget, and this has improved the accuracy in reflecting the costs in maintaining and constructing road assets. • Depreciation is currently above budget and a detailed analysis was prepared and brought to the Council workshop on 3 March 2021. There is a timing variance of $470,000 in the phasing of the depreciation budget for 2020/21.

CONSULTATION Report prepared with input from internal budget holders.

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RISK IMPLICATIONS Reputation / Political Low risk if expenditure deviates slightly from budget or project delivery schedule. Occupational Health & Safety (WHS) Financial Impact Low risk as expenditure in line with budget. The report highlights the need for continuing to closely monitor expenditure, and incorporate efficiencies into operations.

KEY MESSAGE Council is presenting this monthly financial report to provide information on the financial performance against budget and to comply with legislative requirements.

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7.2 TOWN ENTRY SIGNS Doc Id: 1033463 Author: Jason Erbacher, Community Engagement Manager Authoriser: Susie Glasson, General Manager Corporate and Community Attachments: 1. 150121 Town Entrance Signs Community Engagement Report.docx [1026555]

EXECUTIVE SUMMARY As part of the Federal Governments Drought Communities Programme, Council endorsed a project to unite the region with consistent town entry signage. This report seeks endorsement of the final design for these signs in Biggenden, Eidsvold, and Monto. CORPORATE PLAN OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A Provider OUR PRIORITY AREAS: 3. Our united region

RECOMMENDATION That Council endorse the town entry sign designs for Biggenden, Eidsvold, Gayndah and Monto as presented. REPORT This project, funded by the Drought Communities Programme, is intended to unite the region with consistent town entrances. These signs will represent the identify of our local communities to residents and travellers alike. Throughout the engagement process with community, feedback included: • Biggenden - is more than just the bluff and wanted to retain the original 'Gateway to the Burnett' statement. • Gayndah - that the cattle industry is just as important as citrus. The 'Oldest Town in ' statement is a key point of difference, as it talks of the history of Gayndah. • Monto – is comprised of many industries and is more than silos and the legend. • Eidsvold - that stock people are a major part of history and industry today. The sign needed to represent 3 generations of community living in the town and that the Eidsvold community is made up of both indigenous and non-indigenous people. The design of these signs is consistent with the Town Entry Signs. It incorporates a rendered wall structure that will capture the attention of passing motorists. Similar signs have also been constructed in Mt Perry.

The proposed designs of the signs are below.

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Image 1 – Biggenden Town Entry Sign

Image 2 – Eidsvold Town Entry Sign

Image 3 – Gayndah Town Entry Sign

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Image 4 – Monto Town Entry Sign

CONSULTATION Councillors and staff have had extensive engagement with the community regarding the designs of the signs. The engagement report is attached. The engagement feedback was presented to Councillors at a workshop on 20 January in Biggenden. Amendments were then made to the designs which further discussed with the community on 12 February, prior to final comment from Councillors. Amendments were only made to the Monto town entry sign following this period of engagement.

RISK IMPLICATIONS Reputation / Political LOW – A robust engagement process was undertaken. Councillors and staff have made every effort to ensure that the community was involved in this process and any proposed changes to the designs. The risk of doing nothing and not endorsing these designs is that community will feel disempowered by the process and that the walls for the signs will sit empty until a decision is made. Occupational Health & Safety (WHS) LOW – Signs are being manufactured by a professional sign writer and installed to current standards. Financial Impact LOW – Signs are funded by the Federal Governments Drought Communities Programme and have been able to meet amended budget parameters. Legal & Regulatory Not applicable. Environmental Not applicable. Property & Infrastructure LOW – Signs are made for longevity with a composite aluminium sign being installed on constructed brickwork. Human Resources LOW – Low resourcing to finalise project.

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Information Communications Technology Not applicable. Service Delivery LOW – Improved service delivery around town entry signs with a long useful life. Climate Not applicable.

KEY MESSAGE This project is to showcase our united region while also recognising the individual identities of the towns that make up the North Burnett.

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Community Engagement Report

Town Entrance Signs Biggenden, Gayndah and Monto

January 2021

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Contents 1. Introduction ...... 3 2. Background ...... 3 3. The Project ...... 3 4. Aim of Engagement ...... 3 5. How we Engaged ...... 3 6. Participants & Findings ...... 4 7. Next Steps ...... 11

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1. Introduction This report outlines the processes and findings of the Community Engagement undertaken for the design of the Town Entrance Signs for Biggenden, Gayndah and Monto.

This work has been untaken by Council’s Community Engagement and Media teams, in conjunction with Truth Designs.

Preliminary designs were put together with information from Councillors, Corporate Plan Engagement and Staff input as a starting point for community discussion.

2. Background In line with Council’s vision to make the North Burnett the region of choice for people to live, work and play, funding received from the Drought Communities Program was allocated toward the design and installation of Town Entrance Signs.

Town Entrance Signs have already been installed in Mundubbera and Mt Perry. The new Town Entrance Signs installed will be consistent in size and style with existing signage.

Eidsvold has already begun community consultation on their Town Entrance Signs, with designs being redrafted by Fulton Trotter Architects after receiving community feedback.

3. The Project The project scope includes graphic design that once community engagement has been completed, and endorsed by Council, will be installed at the entrances of Biggenden, Gayndah and Monto in predetermined locations.

4. Aim of Engagement The Town Entrance of each town is used by residents and visitors to the towns, making it a very topical statement for and of the community. This engagement was designed to take three different ideas to the community to provide examples on what may best represented their community on their Town Entrance Signs. It was important to start the conversation and receive feedback on what is important to the community, what they like and what they don’t like.

5. How we Engaged Engagement occurred throughout December through the following channels:

- Flyers in Customer Service and Library Centres.

- Website Survey: open from 10 December and closed on 8 January.

- Advertised on social media, eNews, and North Burnett News to inform the communities of this engagement and provide multiple opportunities to have their say.

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6. Participants & Findings

BIGGENDEN

Participants:

Gender of Responders Male 30 Female 126 Did Not Specify 23 Total 179

Population Estimated (2019) – Division 6 1,658 Equivalent % involved in 10.79% engagement Findings from Community Engagement

Number of Options Responses

1 65

2 37

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3 77

Total 179

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Key feedback, objections, amendments or actions to consider:

• Votes were strong for Mt Walsh themed options.

• Some responses stated that Mt Walsh was the best symbol of Biggenden.

• The Rose option may have been better received if it was styled after a natural, red rose/s.

• Some respondents believe that the sign should incorporate beef cattle with the mountains.

• There is some support for the original Biggenden slogan “Gateway to the Burnett”.

• Acknowledgement of Traditional Owners could be considered.

Feedback Summary Number of Times Summary of Specific Feedback Raised Feedback Raised Rose Rose - would have preferred different colour to Brown (Red preferred colour). 7 Biggenden is not a rose town anymore. Climate not ideally suited, very few locals have them and Festival could not be revived. 3 Rose - Didn't like the graphic. 2 Rose - Colour of rose perfectly reflects the Rose in the main street. 1 Roses best reflect Biggenden. 1 A collection of colourful roses would be better. 1 Mt Walsh Mt Walsh best reflects Biggenden 4 The Mountain graphic needs to be more obviously Mt Walsh 3 Like the sunset sky on Option 3 3 Add the rose to Option 1. 1 Add the sunset sky from Option 3 onto Option 1 1 Doesn't like the sunset sky on Option 3. 1 Cattle The Sign should incorporate something to do with beef cattle as well. Potentially cattle in foreground and Mt Walsh in background. 2 Sign should have mountains, cattle, orchard and the . 1 Sign should incorporate the Bluff, Rose and Beef beast head. 1 Mingo Crossing Promote Mingo Crossing on the Sign. 1 Indigenous Would like to see Indigenous themes and Traditional Owners acknowledged on the Sign. 2 Option 1: Don't like that style of footsteps on Mt Walsh - they look Indigenous themed and not inclusive. 1 General Feedback Too plain, needs more colour 2 Don't like any options 2 Would like to see Option 2 painted. 1 None of the Biggenden options are easily identifiable. 1 Slogan Wording "Gateway to the Burnett" 4 Item 7.2- Attachment 1 Page 28 General Meeting Agenda 24 March 2021

Don't like any of the suggested options 2 Wording from all signs doesn't depict Biggenden. "Where your experience begins" - Council is subconsciously supporting a private business (Experience Altitude) - both the slogan and images do this. 2 "Welcome to Biggenden" on the sign only. 1 Wording from sign 3 on Sign 1 image. 1 Is there a need to include a town slogan? 1

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GAYNDAH

Participants:

Gender of Responders Male 22 Female 114 Did Not Specify 21 Total 157

Population Estimated (2019) – Division 4 2,013 Equivalent % involved in 7.79% engagement

Findings from Community Engagement:

Number of Options Responses

1 41

2 71

3 45

Total 157

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Key feedback, objections, amendments or actions to consider:

• Feedback that Gayndah is more than just citrus and has other important industries (particularly beef cattle) that should be acknowledged and represented also.

• Option 2 had the most straight out votes.

• An inclusive addition to Option 2 could be beef cattle/crops on the other side of the River instead of orchards both sides.

• The Slogan “Oldest Town in Queensland” is highly regarded by locals and of interest to visitors.

• Acknowledgement of Traditional Owners could be considered.

Feedback Summary Number of Times Summary of Specific Feedback Raised Feedback Raised Citrus Gayndah is not just citrus 4 Oranges need to be larger, remove a couple of leaves 1 River and Mountains Option 2 with Oldest Town in QLD Slogan 5 Perhaps orchard on one side of the river and cattle/crops on the other - more inclusive of Gayndah's range of primary producers 4 Like the river and mountains - but the sun doesn't set in the North 1 Option 2 is too much like Council's logo 1 Option 3 - Historical Elements This is everything Gayndah is known about - citrus, horse racing, the oldest town in QLD 1 The elements are too hard to make out 1 Cattle Gayndah is more cattle than citrus 4 Indigenous Signs need to mention traditional owners (Wuli Wuli, Wakka Wakka Country) 2 General Feedback Don't like any options. 6 More colour 6 Prefer photos to graphics 2 Need to ensure it is big enough for motorists to read 1 Like rustic and old sign 1 Want to ensure that old historical sign is not demolished. 1 We are a small country town and don't need a big flashy sign 1 Slogan Feedback "Oldest Town in QLD" 3 "Where the Burnett River flows" 1 "Welcome to (Town)" instead 1 "Home of the Burnett" - a claim that can't be made by Gayndah alone. This slogan is not inclusive of other towns along the Burnett River. 1 "Heart of the Burnett". Gayndah is the heart/centre of the Burnett region. 1 "where the Burnett River Flows and Golden Citrus Grows" 1

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“Gayndah 4625” 1 Oldest town in QLD can be disputed by other locations - consider something else. 1 MONTO

Partipants:

Gender of Responders Male 29 Female 127 Did Not Specify 38 Total 194

Population Estimated (2019) – Division 1 1,701 Equivalent % involved in 11.40% engagement Findings from Community Engagement:

Number of Options Responses

1 104

2 15

3 75

Total 194

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Key feedback, objections, amendments or actions to consider:

• Option 1 with the silos was the highest straight out voted option.

• Potential additions to Option 1 is to include the three moons to the graphic.

• Feedback received indicated that the sign should include more agricultural themes – either as additions to existing designs or new design.

• Depicting Cania Gorge and Dam was suggested as an option that both tourists and locals would understand

• Acknowledgement of Traditional Owners could be considered.

• Slogan “Three Moon Country” is the preferred option.

• Some feedback discussed that Monto is “more than Three Moon and the silos” and excludes many members of the community.

Feedback Summary Number of Times Summary of Specific Feedback Raised Feedback Raised Silos Like the silo design but more could be added around the top. Like add moons around the top to incorporate together 5 Have Option 1 image with Option 3 wording 3 More detail on the silos 2 No need for the silos they are obvious enough 2 Add a sunset sky to Option 1 1 Three Moon Creek and Moon For Option 2, add the Moon Designs from Option 3. 1 One moon with a reflection in the water would be better. 1 Water is not obvious enough to visitors 1 3 moon creek has no tourist "experience" 1 Cow Don't like cow’s breed / colour 2 Cow - would like to see more vibrant colours and more complete design. Eg A colourful cow, with 3 moons rising above its back, with a landscape matching Cania Gorge behind 1 Should be a beef cow with a bit of wheat 1 Like the cow 1 Cow needs to be more natural 1 Pine trees in background of the cow, farm land in foreground, add in pig and Burnett river 1 Add pigs to Option 3 - they are a major employer for the town 1 Cows suit Monto's farming community - add a field or paddock to the design though. 1 Moons Like the 3 Moon design of Option 3 3 Don't like the waning moon - Three full moons would be better 1 Indigenous Including traditional owners on signage (eg Wakka Wakka, Wuli Wuli Country). 2 Item 7.2- Attachment 1 Page 33 General Meeting Agenda 24 March 2021

Other Agricultural Industries Beef cattle and crops are main industry - not all about the three moon and silos 5 Would like to see reference to other farming industries - beef/cropping/hay/pork. 2 Cania Gorge Sign should have themes from Cania Dam and Gorge - important to Monto area and well known to tourists and locals. 3 Cania waterways with the silhouette of a person knelt beside the water with a billy can, with the 3 moon above. 1 Town Hall Graphic should be the Town Hall silhouette the art deco is beautiful 1 Other Feedback Add the Shield of Monto to the entry signs. Old motto for Monto Shire "In abundance prepare for scarcity" 1 All designs are too plain 1 Monto is more than just 3 moons. There are plenty of other stories - Bunyip Hole, Tellebank mountain, Kate Hall from Monal, Pedinogyra Kalowar Snail. 1 Monto's styles don't tie in with the other towns. 1 Prefer photo on sign 1 Slogan "Three Moon Country" - sounds interesting to visitors to know the story of the 3 moons. 4 "Three Moon Country" or "The Legend, The Magic" is more reflective of history and how locals remember. 1 "The Shire of Diversity/ Place of Diversity / People of Diversity" 1 "Legendairy Monto" 1 Don't like "3 Moon Country" - feel it excludes those that live in Monto or other areas apart from the 3 Moon Parish area and along the Creek. 1

7. Next Steps This feedback collected on the preliminary designs will be presented to Councillors on 20 January 2021 for their review. Following this discussion, updated designs will be completed for final endorsement.

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7.3 MAJOR EVENTS GRANTS 2021 Doc Id: 1033698 Author: Jason Erbacher, Community Engagement Manager Authoriser: Susie Glasson, General Manager Corporate and Community Attachments: Nil

EXECUTIVE SUMMARY The purpose of this report is to present to Council requests for cash funding and in-kind support for major events within the . As per the current Policy 121 – Major Events, it is required that major event applications be submitted each year for Council’s consideration. This report outlines the applications received and seeks Council endorsement of the recommendations. CORPORATE PLAN OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A Funder OUR PRIORITY AREAS: 4. Our vibrant and naturally beautiful region

RECOMMENDATION In accordance with Policy 121 Major Events Grants, Council endorses the following funding applications: 1. Mt Perry Races 2021– Funding of $5,000 and in-kind support of up to $5,000 (within capacity of Council in the lead up to and at the time of the event). 2. Mundubbera Bluesberry Festival – Funding of $5,000 and in-kind support of up to $5,000 (within capacity of Council in the lead up to and at the time of the event). Council declines the following funding applications: 1. Sports Day 100th Centenary 2. St Therese’s Christmas Fair REPORT Major Events and Festivals are an important part of the liveability and enjoyment for residents, as well as providing economic benefits from visitors to the local economy. These regional events are run by a variety of passionate local people with a strong focus on the betterment of their communities. Policy 121 is reflective of Councils intention to provide support for major events in the North Burnett. Council annually receives major events grants for consideration. These applications include events that will occur in the next financial year. Applications for major events grants have been received by the groups in the below table.

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Table 1: Major Event Application Event Brief Event Event Brief

Dallarnil Sports Dallarnil Sports Day 100th Centenary Dallarnil Sports Day is a community Day 100th event run by the Dallarnil Sports Club Inc. Centenary Local and members from other communities are invited to participate in the events, thus providing a day filled with both participation and entertainment. Doc ID: 1032797 Such events include Children's horse and pony club events, horse sports (including showjumping, hack, barrel, flag, bending races), wood chopping, athletic foot races, farmers challenge, cooking competition, arts and craft competition and rodeo with evening entertainment. Mt Perry Races Mt Perry Races is an iconic regional event held annually. It draws an ever- 2021 increasing number of patrons to the region. 2020 crowd was limited to 2000 due to Covid 19 regulations but 2021 will see a race crowd of up to 3000.

Free camping is offered to attract campers and travellers to the region to Doc ID: 1032796 experience true country racing. Mt Perry Races has become a major tourist 'must do' event and continues to grow each year Mundubbera The inaugural Mundubbera Bluesberry Festival will be a 2 day, 3 part event Bluesberry that will bring people to our community to stay and play, delivering an Festival economic stimulus to businesses, community groups and individuals. Mundubbera is home to Smartberries, the largest covered blueberry farm in Doc ID: 1032913 the southern hemisphere. Whilst Mundubbera produces an abundance of produce, the blueberries are the point of difference between this event and neighbouring towns. The Bluesberry Festival will have a strong blueberry theme running through each of the 3 events. All food offerings, artistic items, merchandise and activities will all feature blueberries. We love our blueberries and want to celebrate with other blueberry lovers! All other North Burnett produce will be promoted as well. *Please note after closing of applications the committee have decided to hold a small launch event this year to ensure that the full festival in Spring 2022 has sufficient time and seed funding in its establishment to ensure long term success of this new festival. St Therese’s St Therese’s Christmas Fair has been a community tradition since the Christmas Fair 1950’s. The annual event provides an opportunity for the community to come Doc ID: 1032925 together to celebrate the beginning of the festive season. The Fair is held on the St Therese’s School oval. The event caters to all ages and involves children's rides, Santa's visit with lollies, ham wheels, raffles, food stalls, music and entertainment, book stalls, plant stalls, locally made crafts and a bar. The Fair aims to have approximately 40 stalls on the night, trying to cater for everyone’s possible interests, which will make it a bigger event than ever before.

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Objectives of Policy 121 summarises the intention of the North Burnett Regional Council Major Events Grant Programme to support specific, regionally significant events and festivals that provide tourism and economic benefit to the region. Significant events add to the North Burnett’s economic sustainability, promote the area as a tourist destination that attracts broader visitation involving economic benefit. Priority is placed on events that focus on self-sufficiency and sustainability and have cross benefit opportunities for other community groups. For events to be considered a Major Event, it must meet the following criteria:

Table 2: Major Events Grant Policy Requirements and Criteria Event Policy Requirements and Criteria Meets Criteria

Dallarnil Sports Event must be held in the North Burnett Yes. Day region. The event must generate significant No significant tourism immediate and long-term tourism, economic benefit. and or social benefit to the region. The event must attract a significant number No, event has a local focus. of regional, state, national and/or international visitors, participants and spectators. The event must demonstrate sound No. Event is budgeted to sustainability planning that indicates self- make a $9,145 loss. sufficient outcomes over a projected period. The event design must demonstrate sound No. Event is budgeted to project management processes. make a loss and profit is not a priority of organisation. The event must demonstrate strong Yes. additional cash or in-kind support from other partnerships. Mt Perry Races Event must be held in the North Burnett Yes. 2021 region. The event must generate significant Yes. Major event in Mt immediate and long-term tourism, economic Perry and generates and or social benefit to the region. positive tourism, economic and social benefit to region. The event must attract a significant number Yes. 2020 attracted 3000 of regional, state, national and/or people. international visitors, participants and spectators. The event must demonstrate sound Yes. Many years of holding sustainability planning that indicates self- this event. sufficient outcomes over a projected period. The event design must demonstrate sound Yes. project management processes. The event must demonstrate strong Yes. additional cash or in-kind support from other partnerships.

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Mundubbera Event must be held in the North Burnett Yes. Bluesberry region. Festival The event must generate significant Yes. immediate and long-term tourism, economic and or social benefit to the region. The event must attract a significant number Yes. of regional, state, national and/or

international visitors, participants and spectators. The event must demonstrate sound First year of Festival. sustainability planning that indicates self- Shows sound planning and sufficient outcomes over a projected period. intention to be self- sufficient. The event design must demonstrate sound Yes. project management processes. The event must demonstrate strong Yes. Sponsorship additional cash or in-kind support from other mentioned but not included partnerships. in Budget. St Therese’s Event must be held in the North Burnett Yes. Christmas Fair region. The event must generate significant No significant tourism immediate and long-term tourism, economic benefit. and or social benefit to the region. The event must attract a significant number No. Local event only. of regional, state, national and/or international visitors, participants and spectators. The event must demonstrate sound Yes. However only sustainability planning that indicates self- projected to make a small sufficient outcomes over a projected period. profit. The event design must demonstrate sound Yes. project management processes. The event must demonstrate strong Yes. additional cash or in-kind support from other partnerships.

Based on the budget available and assessment against the funding objectives and criteria, the below recommendations are made: Table 3: Applications recommended to receive funding Application ID Applicant Event Name Budget Amount Amount Name Requested Recommended 2021MEG00001 Dallarnil Dallarnil Total $5,000 cash $0 cash Sports Club Sports Day Income: $5,000 in- Inc $9,725 kind Total Expenditure $18,870

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Projected profit/loss:$- (9,145.00)

2021MEG0002 Mt Perry Mt Perry Total $5,000 cash $5,000 cash Race Club Races Income: $5,000 in- Up to $5,000 in- Inc $98,000 kind kind – Total depending on Expenditure Council $58,100 availability Projected profit/loss: $39,900 2021MEG0003 Mundubbera Mundubbera Total $5,000 cash $5,000 cash Enterprise Bluesberry Income: $5,000 in- Up to $5,000 in- Association Festival $208,400 kind kind – Total depending on Expenditure Council $103,500 availability Projected profit/loss: $104,900

2021MEG0004 St Therese’s St Therese’s Total $5,000 cash $0 School Christmas Income: $5,000 in- Monto Fair 2021 $29,446 kind Parents & Total Friends Expenditure Association $25,635 Projected profit/loss: $3,808

CONSULTATION Engagement has been undertaken with different applicants by relevant Council departments. Council have invited applications from other emerging and established events throughout the region. A Facebook campaign promoting the Major Events Grant was held on the North Burnett Regional Council page, reaching 3,720 people. Due to COVID-19, previously funded recipients (2020 round) were not able to hold their events in 2020 and many have rescheduled their events to 2021 and 2022. Their funding has been held over for these new event dates. A Council officer has kept in contact with these groups for updated details as decisions are made by the committees. These included: • Friends of RM Inc – Eidsvold Bush Spirit Festival • Eidsvold Cattle Drive Inc – Eidsvold Cattle Drive • Gayndah Orange Festival Inc – Gayndah Orange Festival • Monto Magic Tourism Action Group – Festival of the Three Moons

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RISK IMPLICATIONS Reputation / Political LOW – Recommendations are based on the information provided by the applicants which is assessed against the program criteria. There may be some perceived political risk offering more funding to one group over another however this risk has been minimalised with the recommendations put forward to Council. The risk of doing nothing is not that these events will not be able to go ahead, but that Council has promoted a funding opportunity that has been withdrawn following a large amount of work for the organisations to put their applications in. Historically Mt Perry and Mundubbera have had no Council funded major event in the past couple of years. Endorsing events in these districts will ensure equal distribution of funding across the region. Occupational Health & Safety (WHS) LOW – As a requirement, all applications have public liability insurance. For the applicants that have requested in-kind assistance, Council will assess safety requirements when reviewing final requests from the committee. Financial Impact LOW – Recommendations put to Council for consideration do not exceed budget. Legal & Regulatory LOW – Community groups are running these major events, with all groups having successfully run other events, similar or the same festival over many years. All events have public liability insurance in place. A funding agreement will be utilised to formalise funding between Council and the organising committee. Environmental Not applicable. Property & Infrastructure LOW – Mundubbera Bluesberry Festival will be held on Bicentennial Park and Archer Park with appropriate procedures in place consistent with other events held at those facilities. LOW – Tables, chairs and other small items are regularly hired to community members and organisations and are fit for purpose and safe for hire. Human Resources LOW – The applicants are community organisations that take the lead in running these events. Council has taken a funding approach to these events and will assess human resources capacity and ability to deliver in-kind assistance when finalising in-kind in the lead up to events. Information Communications Technology Not applicable. Service Delivery LOW – Service delivery will not be impacted by in-kind requests if Council liaise with organising committee in lead up to events and only commit realistic and effective offers of in-kind assistance that are of value to the event organising committee. Climate Not applicable.

KEY MESSAGE Major events and festivals are an important part of the liveability of the North Burnett and treating visitors to our regional hospitality. Run by remarkable, passionate locals, these events have a strong focus on promoting our amazing region.

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7.4 RATES APPROVAL FOR COMMENCEMENT OF RECOVERY ACTION Doc Id: 1034830 Author: Camille Summers, Rates Stream Leader Authoriser: Susie Glasson, General Manager Corporate and Community Attachments: Nil

EXECUTIVE SUMMARY This report seeks approval to proceed with the external debt recovery process. This process covers assessments that are arrears and have not entered into an acceptable payment arrangement. This process in in accordance with Council’s Rate Recovery Policy

CORPORATE PLAN OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A Provider OUR PRIORITY AREAS: 5. Our efficient and effective council

RECOMMENDATION That Council commence an external debt collection for the rate assessments as presented in this report. REPORT Recovery of outstanding rates and charges is an important aspect of Council’s financial management function. The list of 93 assessments, with a total value of $387,143.89, in this report are now at the stage of being referred to external debt collection if an acceptable arrangement is not entered into. The Ratepayers have been issued reminder notices and rates staff have attempted to contact these ratepayers. External Debt Collection will commence with a letter of demand being sent to the ratepayer from the agency. The letter of demand advises that the recovery agency acts on behalf of Council and if outstanding rates are not paid or an acceptable arrangement is not entered into within 14 days of the date of the letter Council will commence legal action. In addition, the ratepayer is advised that if legal action is commenced and costs are incurred, the costs are recoverable from the ratepayer. Row Labels Count of Assessment ID Sum of Total Balance Owing Biggenden 14 43297.5 Eidsvold 4 33238.25 Gayndah 27 107040.07 Monto 25 123307.78 Mundubbera 9 41846.09 Perry 14 38414.2 Grand Total 93 387143.89

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1001300000000 3035800000000 4010150000000 4117990000000 6028100000000 1009400000000 3037390000000 4011311320000 4139600000000 6047300000000 1009500000000 3043910000000 4012100000000 4142800000000 6050410000000 1022550000000 3043940200000 4024900000000 4170500000000 6056440000000 1022900000000 3045300000000 4030700000000 4178500000000 6087800000000 1042593000000 3049500000000 4035200000000 4185000000000 6093550000000 1049300000000 3050228000000 4036000000000 5005000000000 6094955000000 1053100000000 3050247000000 4038000000000 5010900000000 1054910000000 3050250000000 4041895000000 5012500000000 1062200000000 3057220000000 4044600000000 5017200000000 1094690000000 3057420000000 4047100000000 5020850000000 1096200000000 3066311000000 4050000000000 5021830000000 1097810000000 3066510000000 4052900000000 5022100000000 1097820000000 3068100000000 4053100000000 5023700000000 2008200000000 3068701000000 4053500000000 5030200000000 2008600000000 3069700000000 4056100000000 5038700000000 2020600000000 3072045000000 4059300000000 5039120000000 2030500000000 3075410000000 4062300000000 5048570000000 2035002000000 3093820000000 4065300000000 5052090000000 2059000500000 3112000000000 4092150000000 5056200000000 3012100000000 3112750000000 4092610000000 5056460000000 3027300000000 3118410000000 4093814000000 6001000000000 3028410000000 3122200000000 4096500000000 6002000000000 3031400000000 3149200000000 4097211000000 6012600000000 3034200000000 4008400000000 4110110000000 6016200000000

CONSULTATION As per the rate recovery policy ratepayers have received two outstanding letters following the August 2020 levy and rates officers have attempted to make telephone contact.

RISK IMPLICATIONS Reputation / Political N/A Occupational Health & Safety (WHS) N/A Financial Impact Medium risk – The recovery of overdue rates and charges should be managed in a proactive and timely manner to avoid the value of the outstanding rates on any one individual property exceeding the recoverable value on sale of the property Legal & Regulatory Low risk – debt recovery procedures are in accordance with the statutory requirements. Environmental N/A Property & Infrastructure N/A Human Resources

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N/A Information Communications Technology N/A Service Delivery N/A Climate N/A

KEY MESSAGE Council is working to reduce outstanding rates in accordance with existing policies and legislation.

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8 WORKS

8.1 APPLICATION FOR PERMANANENT ROAD CLOSURE - PORTION OF UN-NAMED ROAD CASEMENT OF COONAMBULA EIDSVOLD ROAD - O'BIL BIL Doc Id: 1021877 Author: Letetia Berthelsen, Assets Officer Authoriser: Carl Bacon, Civil Works Manager Attachments: 1. MUN - Coonambula Eidsvold Rd - Map - 101020.pdf [] 2. 190913 - NBRC Letter Of Support.pdf [] 3. 240913 - Landholder Objection Letter.pdf [] 4. 250913 - Landholder Objection Letter.pdf [] 5. 071013 - Landholder Objection Letter.pdf [] 6. 220114 - NBRC Letter Of Support Temporary Closure.pdf [] 7. 310114 - NBRC Objection Letter.pdf [] 8. 240314 - DNRME - PBL Application Declined.pdf [] 9. 291113 - NBRC Letter Of Support.pdf [] 10. 291013 - DNRME - NBRC - Advising Lholder Objections.pdf [1033750]

EXECUTIVE SUMMARY An application has been received from an adjoining landholder requesting a permanent road closure of an unformed and unmaintained portion of road casement of Coonambula Eidsvold Road, O’Bil Bil, Eidsvold. As part of the process the applicant is required to seek the support of the road manager which in this case is Council. This application has previously been submitted to Council in 2013 and the application had been declined by DNRME. CORPORATE PLAN OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A facilitator OUR PRIORITY AREAS: 5. Our efficient and effective council

RECOMMENDATION Council does not support this application as the road is still required for road purposes and that the permanent road closure will impact the available access to other parcels of land adjoining the road reserve. REPORT Council has received an application for a permanent road closure on the parcel of land L33YL143. The applicants are requesting Council’s consideration of allowing the applicant to purchase the land (road reserve) adjoining their parcel of land 33YL43. However, the first step in doing so is to close the road. This application has been received by an adjoining landholder in accordance with the relevant section of the Land Act. As the road manager Council is requested to review this application and determine any impacts of the application. The applicant has outlined the following reason as to why they wish to purchase the land: • Road construction and maintenance will be of no concern to council as it will be private property and access restricted.

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• The road is direct access to the property and is used solely for this purpose. • The road links our property to 3RP104669 for ease of access to and from. • The maintenance of this road and weed control of Mother of Millions would no longer need to be completed by council, by ourselves as the landholder. It is noted that this application for permanent road closure is the first step in the process of obtaining the road reserve for purchase. In response to the points listed above, it should also be noted that Council currently does not currently maintain this parcel of land as it is an unformed road. Additionally, it is not listed on Council’s Asset Register. In determining the response to this application Council officers have undertaken consultation internally across departments and directly with DNRME. Factors considered in preparing the recommendation: 1. Does Council have any future plans for this portion of the road reserve? No. Council does not have any future plans for this portion of the road reserve.

Planning and Development have advised that 4RP104669 and 3RP194229 would not be permitted to subdivide as they are currently at the minimum lot size as per NBRC Planning Scheme for that type of zoning – Intensive Agriculture Precinct. If an application for subdivision was to be received in the future the applicant would have to complete and Impact Assessable Application. An Impact Assessment involves a broader assessment of the potential effects of the proposal and the application is assessed against the entire planning scheme and policies, the application requires public notification and any submitters have a right of appeal.

2. Will this permanent road closure cause any impact to the access of for any other parcels of land? Yes. There are 3 adjoining parcels of land. None of these parcels are owned by the applicant and this change would impact the access to these parcels. Two of these parcels have access from Coonambula Eidsvold Road but also access their parcel from this road reserve.

3. Have any adjoining landholders, other than the applicant, provided any comment not supporting the application. No. Current application.

Yes. 2013 previous application. DNRME have provided the following correspondence: • 19/09/2013 NBRC letter of support • 24/09/2013 Landholder objection letter • 25/09/2013 Landholder objection letter • 07/10/2013 Landholder objection letter • 29/10/2013 DNRME to NBRC advising of landholder’s objections • 29/11/2013 NBRC letter of support • 22/01/2014 NBRC letter of support temporary road closure or temporary permit to occupy • 31/01/2014 NBRC objection letter • 24/03/2014 DNRME to Payne Butler Lang application declined letter Since 2013 the application process has changed. Under the previous process, applications would be submitted directly to DNRME. The department would then seek support and or objection from the Road Manager (in this case, Council). If the Road Manager is in support of the application the

Item 8.1 Page 45 General Meeting Agenda 24 March 2021

Department would write to all adjoining landholders advising them of the application. The landholders have the right to reply in support and or objecting the application. In this case all three landholder had objected to this application. Due to the nature of this application the department officers had meet with Council staff on 29/01/2014 to discuss the landholder’s objections. The actions from that meeting was for a Council officer to discuss the landholder’s objections with Councillors and the CEO. The previous CEO then decided to not support the application. DNRME then advise applicant the outcome of their application. It is also noted that the applicant has not complied with all sections of the application including the Department advice: Part A: “strongly encourages the applicant to have a pre-lodgement meeting with a DNRME officer who will provide additional information in relation to native title, expected timeframes, anticipated costs and to ensure the application will achieve your desired outcome”.

CONSULTATION Consultation has been undertaken with the applicant, DNRME, Civil Works and Development Services.

RISK IMPLICATIONS Reputation / Political Low – Not all adjoining landholders to this road reserve are in support of this application. Occupational Health & Safety (WHS) Nil Financial Impact Low – No financial impact Legal & Regulatory Nil Environmental Nil Property & Infrastructure Nil Human Resources Nil Information Communications Technology Nil Service Delivery Nil. There will be no change to level of service that is currently being delivered. Climate Nil

KEY MESSAGE That there has been no material change in adjoining landowners since the 2013 application. The current application will have access impact to those adjoining parcels of land has not complied with all sections of the application process. Part A – pre-lodgement meeting with DNRME.

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8.2 UN-NAMED ROAD RESERVE BIGGENDEN Doc Id: 1034507 Author: Haille Pailthorpe, Administration Officer - Assets Authoriser: Carl Bacon, Civil Works Manager Attachments: 1. Biggenden Unnamed Rd Reserve Mount Hastings Creek Map .docx [1031442]

EXECUTIVE SUMMARY Council is being asked to consider the naming of the unnamed Road Reserve intersecting off the in Biggenden. The unnamed road is adjacent to Lords Road. This report seeks to provide Council with further information regarding this request. CORPORATE PLAN 5.2 Asset Management 5.2.2 Ensure that the assets maintained and constructed are appropriate to the current and future needs of the region. OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A Provider OUR PRIORITY AREAS: 5. Our efficient and effective council

RECOMMENDATION Council resolves to name the unnamed Road Mount Hastings Creek Road and add this portion to the road register for maintenance and emergency service purposes. REPORT Currently there is an Unnamed Road Reserve that intersects of the Isis Highway in Biggenden adjacent to Lords Road. Council has received a request for this unnamed road to be named and maintained. Doing so will allow for a rural address number to be allocated and easier access to the property located on this unnamed road. The unnamed Road Reserve has a casement name of “Mount Hastings Creek”. It is proposed that a road name is assigned to the unnamed road casement to allow for a rural address numbers to be generated. Currently this would be approximately 4km. When added to the Asset Register, this road would be classified as category 5B and be inspected annually. Given this category, it is anticipated that heavy formation grade would occur on this road once every five years at an approx. cost of $10,000. The annual depreciation cost of this road is approx. $92,000.

CONSULTATION Consultation has taken place within Councils Asset Management, Corporate Services as well as Civil Works Teams and the Customer.

RISK IMPLICATIONS Reputation / Political Minor. May cause some complaints if the road isn’t named.

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Occupational Health & Safety (WHS) Insignificant. No significant injuries. No significant impact on personnel. Financial Impact Minor. As outlined in the report. Legal & Regulatory Insignificant. Isolated breaches/ Minor incidents Environmental N/A Property & Infrastructure Insignificant. Negligible damage to or loss of assets Human Resources N/A Information Communications Technology N/A Service Delivery N/A Climate N/A

KEY MESSAGE If the naming of the unnamed Road Reserve was to be named this would enable a rural addressing number to be assigned to the property situated on the road, easily located by emergency services and accessed by property owners. Once a decision has been made all parties involved will be contacted and advised of the adopted action.

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Customers Property RD

Lords Rd DS RD Isis Highway

DS RD

While every care is taken to ensure the accuracy of this data, the North Burnett Regional Council makes no representations or warranties about its accuracy, reliability, completeness or suitability for any particular Unnamed Road reserve - 18/02/2021 purpose and disclaims all responsibilities and all liabilities (including without limitation, liability in negligence) for all expenses, losses, Biggenden damages (including indirect or consequential damage) and costs which = Unnamed Rd Reserve you may incur as a result of the data being inaccurate of incomplete in 1:25000 anyway and for any reason.

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8.3 BIGGENDEN WTP REPLACEMENT AND RAW WATER STORAGE APPLICATION FOR FUNDING BBR FUNDING ROUND 5 Doc Id: 1034711 Author: Jason Erbacher, Community Engagement Manager Authoriser: Rachel Cooper, Chief Executive Officer Attachments: Nil

EXECUTIVE SUMMARY Safe and reliable urban water is a core service for every community, and a service that has been urgently reviewed in the township of Biggenden. Considerable work has been done over many years to address water supply and water treatment issues in the town. This work has cumulated to the need to replace the current water treatment plant install a raw water storage tank to secure adequate supply of water. On 12 January 2021 the Federal Government’s Building Better Regionals Fund Round 5 opened, closing on 12 March 2021. This report seeks endorsement of the project selected by Council for application to this fund and the proposed financial contribution to form part of the 2021/22 capital budget. CORPORATE PLAN OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A Provider OUR PRIORITY AREAS: 2. Our happy, healthy and safe region

RECOMMENDATION Council approve the allocation of $1.25 million from Council reserves in the 2021/22 capital budget to contribute to the upgrade of the Biggenden Water Treatment Plant. REPORT The Federal Governments Building Better Regions Fund (BBRF) round 5 provided an opportunity to seek funding of up to $20 million on a 1:1 basis and closed 12 March 2021. There are provisions for applications without a co-funding component if special conditions can be demonstrated. In the funding application NBRC’s circumstances around viability, borrowing restrictions and drought impacts have been provided as reasons for an application where only $1.25 million dollars out of the $7-million-dollar project is provided by Council, out of its cash reserves. A total of $5.75 million dollars out of the total project costs has been sought from the funding body due to no financial assistance being available from the State Government. Council has received several complaints about the quality of the potable water supply at Biggenden. The water, like that of many rural towns sourcing groundwater to treat for potable water supplies, contains elevated levels of salts and minerals. Without treatment it is not drinkable. It also contains levels of microbial contamination that place the raw water in a high risk group. The current treatment plant is able to provide safe drinking water. However, treatment of the raw water is not able to address the issues of water hardness, nor eliminate dirty water issues. All operations are conducted under North Burnett Regional Council’s Drinking Water Quality Management Plan in compliance with the Australian Drinking Water Guidelines as mandated by the Queensland Drinking Water (Safety and Reliability) Act 2008. Creek and underground aquifers are proving unreliable as an urban water source. This is due to the extent of the current drought conditions and lack of rainfall.

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The current Biggenden Water Treatment Plant (WTP) is of a “drop-in” design and is in very poor condition. It has reached the end of its useful life and has been taken offline on numerous occasions to make local repairs. There is growing concern that it may fail, which would require extended downtime to repair and require treated water to be trucked in from Gayndah. In designing the processes for a replacement treatment plant, consideration was given to various consultants’ reports and staff feedback. The basic design of the original plant is sound. Additional processes have been added to upgrade the reliability and performance of the plant. A conventional treatment train has been proposed, compared to more technical solutions such as reverse osmosis and ion exchange and ionisation. This is due to lower energy costs, less technical operation for our staff, lower maintenance costs and the non-viability of removing saline waste streams from these processes to meet environmental requirements.

CONSULTATION Internal engagement has included: • Discussions with operational staff to determine issues with the existing plant and requirements for any replacement and upgrade • Liaison with the Strategic Projects Manager in preparation of the funding application • Liaison with the Financial Services Manager and Acting Asset Management Manager around internal funding costs and financial sustainability of new asset. External engagement has included: • Engaging technical consultants to determine issues and how they should be addressed. • Engaging Marsden Jacob Associates to complete a Cost Benefit Analysis for the project. • Director of Regional Development at Regional Development Australia Wide Bay Burnett • Burnett Inland Economic Development Organisation • Dr. Peter Mosse was engaged to examine the processes of the plant and determine their effectiveness and proposed improvements. • McMurtrie Consulting Engineers were engaged to write a condition report on the plant. This was collaborated by Hunter H2O, a water industry specific consulting firm that was also used to develop the general design philosophy and technical specifications of the proposed replacement pant and additional raw water reservoir. • Council has also been liaising with the State Water Supply Regulator in a mathematical modelling assessment of the reliability of the Degilbo Creek and underground aquifer source. • Local Businesses, School, Health Service and Chamber of Commerce Consumer engagement has been ongoing for several years in relation to the availability and quality of the potable water supply for Biggenden. Water supply reliability was the second highest customer concern in recent region-wide engagement undertaken by Council in October 2020.

RISK IMPLICATIONS Reputation / Political Failure to provide potable drinking water to Biggenden would result in serious reputational damage to Council. The risk of doing nothing is that the plant could fail at any time, requiring extensive and costly repair along with the cost of trucking treated water from Gayndah to Biggenden in the interim. Occupational Health & Safety (WHS) The main structure of the water treatment plant is at end of life and at risk of failure. This poses a significant WHS risk to staff.

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Financial Impact Replacement and upgrade of the plant will not create a significant increase in operational costs, and it will dramatically reduce the ongoing maintenance and repair costs for the plant. The renewal of the asset will result in increased depreciation costs compared to the current asset. If the plant fails, cost of supplying water to Biggenden will increase considerably during the repair or replacement period. Legal & Regulatory The upgrade will help Council meet regulatory requirements as a registered Water Supply Service under the Drinking Water (Safety and Reliability) Act 2008. Currently there is an unacceptably high risk of failure to comply with Council’s Drinking Water Quality Management Plan. Environmental Processes have been included in the upgrade to ensure no increased environmental impact by the new plant. Property & Infrastructure The plant is a piece of critical infrastructure that is at the point of failure and already past its end of useful life. Failure to replace it will result in service delivery issues that will require expensive cartage of water at much reduced levels of service. Human Resources Not applicable Information Communications Technology Not applicable Service Delivery Continuity of service is now in jeopardy due to the poor condition of the plant. Climate The upgraded components of the project will assist in managing the risks of changing local climatic conditions and weather variations.

KEY MESSAGE Council is committed to using all avenues to find funding to enable replacement of the Biggenden Water Treatment Plant and ensure continuity of service to water customers in Biggenden. It is seeking the support of State and Federal levels of government in this endeavour. This includes liaising with higher levels of government and lobbing to leverage these as funding sources to the greatest extent possible. As a condition of funding, joint publicity opportunities will have to be developed and executed by Council staff.

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9 COUNCILLOR REPORTS

Nil

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10 CONFIDENTIAL REPORTS

RECOMMENDATION That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 275(1) of the Local Government Regulation 2012: 10.1 Update - Recovery of Outstanding Rates This matter is considered to be confidential under Section 254J(3)(a)-(i) - e of the Local Government Regulation, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with legal advise obtained by the local government or legal proceedings involving the local government including, for example, legal proceedings that may be taken br or against local government.

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11 CLOSURE OF MEETING

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