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General Meeting Agenda 24 March 2021

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General Meeting Agenda 24 March 2021 AGENDA General Meeting 24 March 2021 General Meeting Agenda 24 March 2021 NOTICE OF GENERAL MEETING To: Cr Rachel Chambers (Mayor) Cr Robert Radel (Deputy Mayor/Division 6) Cr Melinda Jones (Division 1) Cr Leslie Hotz (Division 2) Cr Susan Payne (Division 3) Cr Dael Giddins (Division 4) Cr Michael Dingle (Division 5) Please be advised that the General Meeting of the North Burnett Regional Council will be held at the Monto Boardroom on Wednesday, 24 March 2021 commencing at 9.00am. An agenda is attached for your information. Rachel Cooper Chief Executive Officer Page 2 General Meeting Agenda 24 March 2021 Order Of Business 1 Welcome/Housekeeping ...................................................................................................... 5 2 Apologies/Leave of Absence .............................................................................................. 5 3 Deputations/Petitions .......................................................................................................... 5 4 Declarations of Interest ....................................................................................................... 5 5 Confirmation of Minutes ...................................................................................................... 6 5.1 Minutes of the General Meeting held on 24 February 2021 ...................................... 6 6 Office of the Chief Executive Officer ................................................................................ 13 Nil 7 Corporate and Community ................................................................................................ 14 7.1 Finance Report to 28 February 2021 ...................................................................... 14 7.2 Town Entry Signs ................................................................................................... 19 7.3 Major Events Grants 2021 ...................................................................................... 35 7.4 Rates Approval for Commencement of Recovery Action ........................................ 41 8 Works.................................................................................................................................. 44 8.1 Application For Permananent Road Closure - Portion Of Un-named Road Casement Of Coonambula Eidsvold Road - O'Bil Bil .............................................. 44 8.2 Un-named Road Reserve Biggenden ..................................................................... 61 8.3 Biggenden WTP Replacement and Raw Water Storage Application for Funding BBR Funding Round 5 .............................................................................. 64 9 Councillor Reports ............................................................................................................. 67 Nil 10 Confidential Reports .......................................................................................................... 68 11 Closure of Meeting ............................................................................................................. 69 Page 3 General Meeting Agenda 24 March 2021 1 WELCOME/HOUSEKEEPING 2 APOLOGIES/LEAVE OF ABSENCE 3 DEPUTATIONS/PETITIONS Council will make time available at each General Meeting for public questions/ representations. This is an opportunity for members of the public to make a representation on a matter in which they have an interest on an item which is before the Council for decision e.g. development applications. Members of the public are encouraged to contact the Mayor, if they are wanting to address Council. Public Question and Statements Time will commence at 9:30am. Peter Sharp will be attending the meeting at 9.30am to present to Council on the condition of Cannindah Road, Monto. 4 DECLARATIONS OF INTEREST Page 5 General Meeting Agenda 24 March 2021 5 CONFIRMATION OF MINUTES 5.1 MINUTES OF THE GENERAL MEETING HELD ON 24 FEBRUARY 2021 Doc Id: 1035876 Author: Deborah Woolfenden, Executive Assistant to the CEO and Mayor Authoriser: Rachel Cooper, Chief Executive Officer Attachments: 1. General Meeting 2021-02-24 - Unconfirmed Minutes.pdf [1035874] RECOMMENDATION That the Minutes of the General Meeting held on 24 February 2021 be confirmed. Item 5.1 Page 6 General Meeting Agenda 24 March 2021 Item 5.1- Attachment 1 Page 7 General Meeting Agenda 24 March 2021 Item 5.1- Attachment 1 Page 8 General Meeting Agenda 24 March 2021 Item 5.1- Attachment 1 Page 9 General Meeting Agenda 24 March 2021 Item 5.1- Attachment 1 Page 10 General Meeting Agenda 24 March 2021 Item 5.1- Attachment 1 Page 11 General Meeting Agenda 24 March 2021 Item 5.1- Attachment 1 Page 12 General Meeting Agenda 24 March 2021 6 OFFICE OF THE CHIEF EXECUTIVE OFFICER Nil Page 13 General Meeting Agenda 24 March 2021 7 CORPORATE AND COMMUNITY 7.1 FINANCE REPORT TO 28 FEBRUARY 2021 Doc Id: 1033125 Author: Michelle A. Burns, Senior Accountant Authoriser: Susie Glasson, General Manager Corporate and Community Attachments: 1. Finance Report - February 2021 [1035630] EXECUTIVE SUMMARY This report provides a summary of Council’s financial performance against budget for the financial year to 28 February 2021. CORPORATE PLAN OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A Provider OUR PRIORITY AREAS: 5. Our efficient and effective council RECOMMENDATION That in accordance with s204 Local Government Regulation 2012 (Qld), Council notes the Finance Report for the period ended 28 February 2021. REPORT The monthly financial report includes a Statement of Financial Performance, Statement of Financial Position and Rates Debtor Analysis. Exception reporting is noted within the reports comparing actual performance against budget. Key highlights as at the end of February 2021 include: • Rates, Levies and Charges recorded in January 2021 totalling $10.66m, and year to date are aligned with the budget year-to-date. • Capital grants – several significant grants have been received after the budget for 2020/21 was prepared. This means that the income received will be higher than the overall budget for these grant items. • Materials and Services – year to date operating materials and services expenditure is higher than expected at this time of year. This variance has been investigated and discussed at Council’s workshop on 3rd March 2021. The variance to date has been associated with a change of methodology in the reporting of plant costs as compared to the forecasting in the budget, and this has improved the accuracy in reflecting the costs in maintaining and constructing road assets. • Depreciation is currently above budget and a detailed analysis was prepared and brought to the Council workshop on 3 March 2021. There is a timing variance of $470,000 in the phasing of the depreciation budget for 2020/21. CONSULTATION Report prepared with input from internal budget holders. Item 7.1 Page 14 General Meeting Agenda 24 March 2021 RISK IMPLICATIONS Reputation / Political Low risk if expenditure deviates slightly from budget or project delivery schedule. Occupational Health & Safety (WHS) Financial Impact Low risk as expenditure in line with budget. The report highlights the need for continuing to closely monitor expenditure, and incorporate efficiencies into operations. KEY MESSAGE Council is presenting this monthly financial report to provide information on the financial performance against budget and to comply with legislative requirements. Item 7.1 Page 15 General Meeting Agenda 24 March 2021 Item 7.1- Attachment 1 Page 16 General Meeting Agenda 24 March 2021 Item 7.1- Attachment 1 Page 17 General Meeting Agenda 24 March 2021 Item 7.1- Attachment 1 Page 18 General Meeting Agenda 24 March 2021 7.2 TOWN ENTRY SIGNS Doc Id: 1033463 Author: Jason Erbacher, Community Engagement Manager Authoriser: Susie Glasson, General Manager Corporate and Community Attachments: 1. 150121 Town Entrance Signs Community Engagement Report.docx [1026555] EXECUTIVE SUMMARY As part of the Federal Governments Drought Communities Programme, Council endorsed a project to unite the region with consistent town entry signage. This report seeks endorsement of the final design for these signs in Biggenden, Eidsvold, Gayndah and Monto. CORPORATE PLAN OUR VISION: By 2030, the North Burnett will be a region of choice for people to live, work and play: OUR ROLE: A Provider OUR PRIORITY AREAS: 3. Our united region RECOMMENDATION That Council endorse the town entry sign designs for Biggenden, Eidsvold, Gayndah and Monto as presented. REPORT This project, funded by the Drought Communities Programme, is intended to unite the region with consistent town entrances. These signs will represent the identify of our local communities to residents and travellers alike. Throughout the engagement process with community, feedback included: • Biggenden - is more than just the bluff and wanted to retain the original 'Gateway to the Burnett' statement. • Gayndah - that the cattle industry is just as important as citrus. The 'Oldest Town in Queensland' statement is a key point of difference, as it talks of the history of Gayndah. • Monto – is comprised of many industries and is more than silos and the three moon legend. • Eidsvold - that stock people are a major part of history and industry today. The sign needed to represent 3 generations of community living in the town and that the Eidsvold community is made up of both indigenous and non-indigenous people. The design of these signs is consistent with the Mundubbera Town Entry Signs.
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