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Edmonton Rugby Union Annual General Meeting Agenda

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Edmonton Rugby Union Annual General Meeting Agenda Edmonton Rugby Union Annual General Meeting Agenda Sunday November 16, 2017 Ellerslie Rugby Park, 2:00 p.m. Administration 1. Call to order 2. Attendance – confirm quorum was met 3. Agenda a. Amendments/additions b. Motion to adopt the agenda 4. Previous Meeting a. Review of minutes from November 24, 2018 b. Motion to adopt 2018 AGM Meeting Minutes Board Reports and Questions from the Membership 1. President 2. Treasurer 3. Secretary 4. VP Administration 5. VP Ellerslie 6. VP Senior Rugby 7. VP Junior Rugby 8. Director of Discipline 9. ERURS 10. Members at Large Motion to confirm the reports as presented Resolutions and New Business No resolution/new business unless added under amendments/additions to the agenda Election of Officers / Selection of Auditors Members at Large (3 positions, 1 year term each, open for election) VP Junior Rugby (2 year term, open for election) VP Senior Rugby (2 year term, open for election) Secretary (2 year term, open for election) Treasurer (2 year term, open for election) Selection of Auditors Motion to Adjourn Title: Edmonton Rugby Union Annual General Meeting Date / Time: November 24, 2018 – 12:00 p.m. Location: Ellerslie Rugby Park – 11004 Ellerslie Road, Edmonton, AB Recorder: Jasmine Jarvis President Devin Vandenberg VP Ellerslie Judy Seddon Member at Large Jeff Berg VP Rugby Treasurer Juliette Bradley Jo Reinbold Member at Large Simon Healy Board of (Senior) Directors: Secretary Jasmine Jarvis ERURS Mick Graham Member at Large John Frame Director of VP Admin Anna‐Liza Aguilar Ron Allen VP Rugby (Juniors) vacant Discipline ITEM DISCUSSION GENERAL Attendees: Edmonton Rugby Football Club (Pirates): Angela Lieu, Kate Childs Leprechaun Tigers RFC: Bill Winterton, Carlos Valle, Alanna Fittes, Lauren Stavert, Kristy Sargent Strathcona Druids RFC: Shawn Thomas, Brent Gallagher, Liam Mills, Miranda Monty, Stacey Gallagher, Pete Houlihan Edmonton Clansmen RFC: Darren Cunningham, Peter Weran, Leo MacDonald, Steve Saunders, Dave Logan, Davie Graham Nor’Westers Athletic Association: Eve Fletcher, Stan Dilworth, Rick Oldring, Kelly Pawlik, Anthony Kovacic, Brittany Demers, Attendees Graham Thompson Edmonton Rockers Athletic Club: Moira Rankin L.A. Crude RFC: Trevor Macaulay, Candace McGowan St. Albert RFC: Terry MacPherson, Matt Jarvis, Marcia Davis Cold Lake Penguins RFC: Erin Bowman, Sean Verheyde Parkland Rugby Club: Graeme Dawes, Julian Gauthier Drayton Valley Riggers Rugby Club: Todd , Chris Cooke • Meeting call to order at 12:07 p.m. • Motion to accept the agenda by Dave Logan (Clan), seconded by Bill Winterton (LTs) Administration • 51% of quorum has been met – total votes: 32.5 • Motion to accept 2017 AGM Minutes • Motioned by Graeme Dawes (Sharks), seconded by Trevor Macauley (Leduc) BOARD OF DIRECTORS ERU Meeting Summary Page 1 of 4 November 24, 2018 ● See attached report ● Stan Dilworth (NWAA) asked about the technical committee discussed at the 2017 ERU AGM and the outcome of committee. Devin advised that the ERU has been working with Rugby Alberta on an AC/E2 Structure which will be presented later under new business. Stan inquired if that committee was responsible for the age grade changes from U18 to U17 and U19 ‐ Devin explained that was a Rugby Canada decision. ● Trevor Macauley (Leduc) asked who approved the $20.00 increase to dues from Rugby Canada? Devin advised that Rugby Canada President went to Rugby Alberta and held meetings with all the provincial unions. Other options were reviewed, however in the end, the $20.00 per player option was agreed on by all provincial unions. ● Steve Saunders (Clan) asked when RC has to set dues by? Judy advised April 30, however no expected increase ‐ the $20.00 increase from last year will stay. Steve suggested increasing communication on what the $20.00 does ‐ now that RC gets more funding for making RWC, what does grassroots get? Judy suggested that clubs ask the RA President this question at the AGM on December 2, 2018, and he will go to RC to find out answer. Devin also suggested that concerns be brought forward to him, and he can bring to RA meetings. ● See attached report Treasurer ● Anna‐Liza Aguilar (ERU) asked when the next casino is ‐ expect December 2019. ● Steve Saunders (Clan) motioned that the membership accept the 2018 financials ‐ seconded by Simon Healy (ERU). All in favor. Secretary ● No report to give VP Administration ● See attached report ● See attached report ● Will add registration statistics to www.edmontonrugby.com after the meeting ● Anna‐Liza Aguilar (ERU) asked if the ERU will be keeping with SportLomo next season ‐ Judy confirmed yes. Matt Jarvis (SARFC) VP Ellerslie asked if the system has the ability to offer payment plans ‐ Judy said no for RC and RA dues but will ask about club dues. There is a meeting in December ‐ any questions about the registration system to be submitted to Judy by December 15. ● Stan Dilworth (NWAA) asked if there was an increase or decrease in senior registration ‐ Judy confirmed a decrease in senior and increase in junior VP Rugby (Juniors) ● See attached report VP Rugby (Seniors) ● See attached report ● Devin advised approximately a 23% decrease in senior registrations Director of ● See attached report Discipline ERU Meeting Summary Page 2 of 4 November 24, 2018 ERURS ● See attached report Member at Large ● No report to give (Jeff) Member at Large ● Interim VP Rugby (Junior) (John) ● See attached report Member at Large ● No report to give (Simon) Administration Motion to confirm reports as presented by Leo Macdonald (Clan), seconded by Bill Winterton (LTs) AC Championship Proposal ‐ Graeme Moffatt ● See attached proposal ● AC and E2 would be together 80% of the time ● Ron Allen (ERU) asked about the status of the Wolfpack and what RA envisions as a provincial team moving forward? Graeme advised that this is an opportunity to re‐establish Alberta’s representative rugby identity. ● Graham Thompson (NWAA) advised that the import eligibility portion of the proposal has a typo ‐ should be two years, not three ● Ron Allen (ERU) asked what problem this proposal was trying to solve? Graeme advised increasing the quality of the competitions, optimizing player experience, having meaningful competition and avoiding blowouts. ● Ron advised he would worry about an ERU team travelling to Calgary and a bench player only getting 20 minutes playing time. Graeme advised that they are decreasing the number of bench spots from eight to five, however will allow for twelve substitutions to avoid that. ● Ron asked who plays first ‐ AC or E2? Graeme advised it depends on what the membership prefers. New Business ● Dave Logan (Clan) asked what the thought process behind shortening E3 to August is? Graeme explained that the social rugby aspect is being lost as when playoffs start, it’s difficult to field teams. This will allow everyone to be available for E3 playoffs versus pulling players into other divisions come playoff time. ● Darren Cunningham (Clan) asked if we can share the information from the ERU/CRU to see the percentage of players playing in both E2 and E3? He stated it makes more sense for E2 and E3 to play on the same day as most players seem to play in both. He asked what the identity of a E2 versus E3 player? Graeme advised this goes back to the proposal which would optimated player experience and allow teams to retain numbers. ● Lauren Stavert (LTs) asked how the schedule would be managed due to the mid‐season split? Graeme advised the schedule will be completed and teams slot into spots. Graeme confirmed the women’s structure will be discussed over the next couple months. ● Matt Jarvis (SARFC) asked if filming games is mandatory, will it be subsidized? Graeme advised not in the position to subsidize but can look to live stream games from ERP and CRP. ● Stan Dilworth (NWAA) asked if CRU is experiencing the same decline in numbers? Graeme confirmed yes ‐ it’s happening ERU Meeting Summary Page 3 of 4 November 24, 2018 worldwide. Need 5‐6 years to build a successful U21/23 league and increase recruiting to address this issue. ● Devin to contact clubs to get a representative to vote on this proposal, then discuss further at the provincial union level. Members at Large – One Year Term ● Jeff Berg (standing for re‐election) – returns by acclamation ● Simon Healy (standing for re‐election) ‐ returns by acclamation ● Marcia Davis ‐ nominated by SARFC (accepts nomination) ● Marcia Davis is elected by acclamation Director of Discipline – Two Year Term ● Terry MacPherson ‐ nominated by SARFC ● Terry MacPherson is elected by acclamation VP Rugby (Junior) – Two Year Term ● Rick Oldring ‐ nominated by NWAA ● Rick Oldring is elected by acclamation Nominations and Voting VP Ellerslie – Two Year Term ● Judy Seddon (standing for re‐election) – returns by acclamation VP Administration ‐ Two Year Term ● Ron Allen ‐ nominated by Clan ● Ron Allen is elected by acclamation President ‐ Two Year Term ● Devin Vandenberg (standing for re‐election) ‐ returns by acclamation Auditors ● Miranda Monty ● Julian Gauthier CONCLUSION Adjournment Meeting adjourned at 1:35 p.m. ERU Meeting Summary Page 4 of 4 November 24, 2018 Edmonton Rugby Union FY2019 President’s Year End Report It has been an honour to serve as the Edmonton Rugby Union President this past year. The 2019 season was the first year of my second term as President. I would like to thank the ERU clubs, their respective boards, the referees and all volunteers for their support and hard work this past season. I as well want to thank those of you who have helped us by participating on our various subcommittees. I particularly want to thank the ERU board who have done a wonderful job this past season and for all the help you have provided me. To a person you have been an absolute pleasure to work with.
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