______
Student Life & Leadership
Student Organizations Handbook Revised August 2009
SDSU Student Affairs Bridges to Success ______
Table of Contents
Chapter 1: Introduction Message from the Vice President for Student Affairs 1-1
Message from the Director of Student Life & Leadership 1-1
Introduction 1-2
Principles of Community 1-3 Diversity 1-3 Membership 1-3 Membership Development 1-3 Free Speech and Campus Community 1-3
Categories of Student Organizations 1-4
Chapter 2: Student Organization Recognition Process Process for Obtaining Official Recognition 2-1 Changes or Updates to your Student Organization Application 2-1 Withholding/Withdrawing Official Recognition 2-1 Responsibilities of Recognized Student Organizations 2-2 Organization Rights and Responsibilities 2-2 Membership 2-2 General Members 2-3 Finances and Debts 2-3 Benefits of Official Recognition 2-3 Office Space 2-3 Specialized Organizations 2-3 Imperial Valley Campus (IVC) 2-3 Sports Clubs 2-4 Social Fraternities and Sororities 2-4 Honor Societies 2-4
Chapter 3: Student Organization Advisors Who Can Be an Advisor 3-1 Roles and Responsibilities of Advisors 3-1 Resources for Advisors 3-1 Selecting Your Advisor 3-1 Working with Your Advisor 3-2 Responsibilities of the Organization to Advisors 3-2
Chapter 4: Event Planning Student Organization Activities and Events 4-1 Business Meetings 4-1 Student Organization Events Requiring Approval 4-1 On-Campus Event Approval Process 4-2 Appearances, Appeals and Waivers 4-2 Facilities Use and Reservations 4-3
Statement on Use of University Facilities 4-3 SDSU Campus Facilities 4-3 Facilities Reservations 4-3 University Facilities 4-4 Associated Student Facilities 4-5 Aztec Center and Scripps Cottage Student Union Facilities 4-5 Aztec Shops Facilities 4-6 Outdoor Spaces and Events 4-6 Free Speech/Campus Expression Area 4-6 Informational Tabling, Displays, Fairs, and Sales 4-7 Furniture and Audio-Visual Equipment Use 4-7 Campus Facilities 4-7 Associated Students’ Facilities 4-8 Special Event Policies and Procedures 4-9 Event Parameters 4-9 Special Events 4-13 Things to Remember 4-16
Food and Beverages 4-18 Food Service, Sale and Safety 4-18 Weekly Meeting Food Guidelines 4-18 Food Event Approval Process 4-19 Fire and Electrical Safety 4-20 Catering 4-21 Concessions 4-21 Policy Enforcement 4-21 Food and Beverages at Off-Campus Events 4-21 Food Handling Guidelines 4-21 Alcoholic Beverages and Illegal Drugs 4-23 Types of Beverages 4-23 Policy for On-Campus Events with Alcoholic Beverages 4-23 Alcoholic Beverages at Events Off-Campus 4-24
Publicity 4-28 Informational Tabling 4-28 Associated Students Aztec Center Walkway Tabling Policy 4-28 Associated Students Publicity Opportunities 4-29 Aztec Center Electronic Sign Board 4-29 Aztec Center Walkway Banners 4-29 Aztec Center Walkway Signs 4-30 Aztec Center Public Posting Board 4-30 Other Publicity Opportunities and Information 4-30 Handbills and Flyers 4-30 Bulletin Boards 4-30 Large Signs and Banners 4-31 The Daily Aztec Newspaper 4-31 Poster Making at the Cross-Cultural Center 4-31 Residence Halls 4-31 Posting on Other Campuses 4-31 Staked Signs 4-31 Illegal Publicity 4-32 Removal of Publicity of Other Organizations 4-32
Chapter 5: Insurance and Financial Information Insurance 5-1 SDSU Insurance Certification 5-1 AS Liability Insurance 5-1 Liability Insurance for Higher Risk Student Organization Events 5-1 Insurance Requirements for SDSU Campus Facilities Rental 5-1
Funding Sources 5-1 Associated Students Finance Board 5-1 CASE 5-2
Obtaining a Tax ID Number 5-2
Completing a W-9 Form 5-2
Donations and Scholarships 5-3
Chapter 6: Organizational Travel Associated Students Travel Approval 6-1 Associated Students Travel Funding 6-1 Sports Clubs Travel 6-1 Air Travel 6-1 Other Organizational Travel 6-1
Chapter 7: Additional Campus Policies Animals 7-1 Assassin Games 7-1 Auctioning Policy 7-1 Charitable Donations 7-2 Compressed Gas Cylinders 7-2 Contracts and Financial Management 7-2 Discrimination and Sexual Harassment 7-2 Fire and Life Safety 7-2 Fireworks 7-3 Harassment and Abusive Behavior 7-3 Hazing and Initiation 7-3 Promoters 7-6 Smoking 7-6 University Symbols and Letterhead 7-6 Weapons 7-6
Chapter 8: Policies for Social Fraternities and Sororities Definition of Social Fraternities and Sororities 8-1 Greek Governing/Coordinating Councils 8-1 Membership Requirements, Rosters, and Auxiliary Organizations 8-1 National Charters 8-2 Chapter Advisors 8-2 Standards of Excellence 8-2 Chapter-Related Facilities 8-3 Definition of a Chapter House 8-3
Zoning Requirements 8-3 Fire Inspections 8-3 Maintenance of Chapter Facilities 8-3 Noise and Neighbor Relations 8-4 Liability Insurance 8-4 Social Event Management Policies 8-4 Yard Shows 8-5 Other Policies Applicable to Fraternities and Sororities 8-5
Chapter 9: Volunteer Opportunities Associated Students 9-1 Campus-Wide Events and Programs 9-1 Student Awards and Recognition (including Quest for the Best ) 9-1
Chapter 10: Student Code of Conduct and Disciplinary Procedures Organizational Discipline 10-1 Accountability of Organization Officers 10-2 Individual Discipline 10-3
Chapter 11: List of Key Resources 11-1
Student Life & Leadership reserves the right to modify the requirements herein with or without notice.
Chapter 1: Introduction Message from the Message from the Director of Student Life & Vice President for Leadership
Student Affairs Dear Student Leader,
Dear Student Leader, A college education includes more than what goes on in the classroom. Our department exists to Welcome to San Diego State University. You support you in making the most of your campus life at have chosen to become an active student leader at one SDSU. Involvement in student organizations helps of the finest universities in the country. The guiding shape valuable personal, civic, social and leadership philosophy of Student Affairs is that learning is encounters that will compliment your learning continuous: in the classroom, outside of the classroom, experience at SDSU. and in the community. Co-curricular activities are Student Life & Leadership is a key resource on integral to your personal development, leadership campus to know and visiting us is your first step in involvement, and education here at SDSU. To become succeeding as an organization. Our department a successful university student leader, we will assist includes Student Organizations and Activities, you in establishing meaningful connections with the Fraternity and Sorority Life and Leadership. We also campus community by: enjoy a close collaboration with Associated Students. The Student Organization Handbook contains • Encouraging mentorship relationships with summaries of the policies, procedures, privileges and faculty, staff, peer-to-peer, and community responsibilities of recognized student organizations. It members should be read carefully and retained for your reference, as it defines the conditions under which • Creating leadership and involvement your association must operate. You and your opportunities organization will be held accountable for adhering to all of the policies. • Promoting positive wellness and health We appreciate the contributions made by choices student organizations to SDSU and the greater San Diego community and strongly encourage that your • Supporting personal engagement within a group be active in such activities as Welcome Week, diverse university and surrounding Homecoming, Aztec Nights and Explore SDSU. community If you have questions about policies or procedures outlined in this handbook, or are looking for • Assisting with career exploration and involvement opportunities, please contact Student Life development & Leadership at (619) 594-5221.
The Division of Student Affairs is prepared to help Sincerely, you maximize your student experiences by ensuring that you have complete access to university resources and learning opportunities that will promote your Randy Timm personal and professional aspirations. Make every Director, Student Life & Leadership experience count while at SDSU. Student Services West, Room 1661
Sincerely,
Dr. James R. Kitchen Vice President for Student Affairs
1-1 Introduction Life & Leadership believes involvement Student Life & Leadership is excited outside of the classroom is an important about your interest in student organizations. aspect of your education at San Diego State We recognize that student organizations University. Any student can take the provide a valuable service to the San Diego initiative to create a new student State University community by providing organization. There is an organization to leadership development, spirit, activism, meet your needs, whether you arrive at San public service, and social and cultural Diego State University with outstanding interaction. As a student at San Diego State leadership ability or emerging potential. University, you have the unique opportunity to participate in a wide variety of activities. Student Life & Leadership expects that all student organizations exemplify Involvement in student organizations respect and inclusion in all organization is a great way to get connected to the events and activities. As you represent your campus, build leadership skills, meet people organization through its events and activities, and have fun! There are many benefits to please remember that you are also being involved on campus, such as: representing San Diego State University. Please review and pay close attention to the • Easing the transition from one school to guidelines and policies in this handbook. Feel another. free to consult Student Life & Leadership for • Helps you meet people and make friends clarification, guidance, and advice at any with those who have similar interests. time. We encourage and welcome feedback • Involved students are more likely to on this handbook and all programs and graduate. services offered by our office. Stop by and • Involved students feel more connected to visit! the university, the campus, the people, and are more familiar with the resources the university provides. • Involved students report higher levels of satisfaction with their college experience. • Being involved encourages and advances your development on all levels: intellectual, cultural, spiritual and social. • You will gain knowledge, skills and experience in leadership, communication, problem-solving, group development and management, budgeting and finance, presentation and public speaking, and much more! • You will become knowledgeable about what is happening on campus. • Build your resume with extra-curricular and leadership development activities.
Student organizations exist to build upon and enrich the classroom experience. Every student is invited to participate in activities and find a place to belong. Student
1-2 Principles of Community forbidden. Please see the sections on San Diego State University (SDSU) “Hazing” and “Disciplinary Procedures” for comprises a diverse community. Campus life additional details. and daily interactions are enriched by our acceptance of the diversity within the Freedom of Expression and the university community. Underlying SDSU’s Campus Community educational goals are basic values that SDSU Senate Policy File declares, include intellectual honesty; mutual respect; “Freedom of expression is a tenet of higher freedom from discrimination; and the education; is integral to the mission of the abhorrence of intimidation, harassment, University and to its students, staff, and disruption or violence aimed at limiting these faculty; is a central and inviolate freedom to freedoms, or interfering with a student, learn and teach; necessary for an educated populace; is a requisite to a free society; is faculty, or staff member’s performance. incompatible with the suppression of opinions; Diversity is incompatible with prior restraint; encompasses forms of expression other than The Vice President for Student speech; and defends the expression we abhor as Affairs and Student Life & Leadership affirm well as the expression we support. ” We our positive commitment toward diversity support and encourage the role of the and basic values at SDSU through their university as a forum for debate and mission statements, bylaws, policies and discovery. A central task of this community programs. We are committed to inspiring a is to expand the knowledge of both the self student-centered multicultural community as and others and to utilize the diversity within a means of establishing a truly equitable our community to achieve those educational educational community and an opportunity to goals. learn. We recognize the right to freedom of Membership expression and challenge you to express yourself in a manner that promotes and We encourage every student maintains the ideals of respect, equality, organization to make a conscious effort to diversity, and freedom from harassment. undertake recruitment efforts to ensure Programs and activities should contribute to diversity within the group’s membership and creating a campus community that is free of to take steps to reach populations currently conduct that interferes with any person’s underrepresented. Recruitment materials and academic efforts or creates a hostile, activities should be designed to promote and intimidating, exploitive, or demeaning embrace diversity. environment. A student or student organization that participates in harassment is Membership Development subject to university discipline. Joining a student organization should be a positive experience; therefore membership development should focus upon the positive aspects of both the organization and the individual. Groups should carefully examine their screening criteria to ensure that it is inclusive of all students on campus. Abusive behavior toward, or hazing of, a member of the campus community is
1-3 Categories of Student Social Fraternities and Sororities Greek letter social organizations, including Organizations both general and culturally-based Types of student organizations include: organizations, create smaller communities within the larger University environment Academic/Major Related for the purposes of facilitating growth in Foster the appreciation of a particular the areas of scholarship, personal and academic field or discipline. leadership development, campus
Example: Academic Honor Societies, Co-ed involvement and community service. Department Affiliated Fraternities and Co-ed Service Fraternities University-Wide Honor Societies To recognize academic accomplishments Cultural and/or leadership contributions, and/or co- Foster cultural diversity and support for their curricular achievement among SDSU members and the campus community. students or to promote programs encouraging academic success. Leadership Engages students in leadership education, Sports Clubs Administered by Associated develops leadership competencies, and Students empowers students to identify, understand, The SDSU Sport Club program consists of and utilize their leadership capabilities. competitive collegiate club teams. The emphasis in Sport Club activities is Political leadership. These groups form around organized political parties, or to advance political or social understanding.
Recreation These groups focus on recreational activities that include: activities, games, sports, hobbies, and much more.
Religious-Based Serve as a support for students of a particular religious faith or denomination.
Residence Hall Provide governance of residence halls, programming, development, and unity within campus residence halls.
Service & Support These organizations’ mission is to provide service to the campus, community, and national organizations.
1-4 Chapter 2: Student until Student Life & Leadership approves the application. Organization Recognition 5. Organizations approved for official Process recognition will be notified via email. 6. Organizations not approved for official
recognition by Student Life & Leadership New and continuing student can appeal to the Associate Vice organizations seeking official recognition President for Student Affairs, Campus need to be officially recognized on an annual Life Recommendations from the basis. Upon recognition, the organization Associate Vice President will be becomes an official member of the university reviewed by the Vice President for community and enjoys all benefits. Student Affairs, who has the final
decision. Process for Obtaining Official 7. Social fraternities and sororities are Recognition required to submit an Information Form 1. Complete the online recognition by the end of the fourth week of each application on the Student Life & semester. Leadership Web site (www.sll.sdsu.edu ). 8. Residential organizations are required to To complete the application you will submit proof of having passed a fire need: inspection by the end of the fourth week • A list of officers and members of the fall semester. and their Red IDs. Your 9. Social fraternities and sororities are organization needs a minimum required to submit a current certificate of of five officers in order to be liability insurance and the policy recognized. endorsement, naming the University as an • Contact information, additional insured with primary coverage. classification and Red ID for an advisor who is a current Changes or Updates to your Student SDSU faculty or staff member Organization Application • Organization’s constitution If an organization wishes to change and/or bylaws updated every their name, advisor, or has minor updates to year. The constitution and/or their constitution and/or bylaws, simply make bylaws must be uploaded an appointment with Student Life & electronically when Leadership to note the change. If there is a completing the online major change to the organization’s mission recognition application. statement or purpose, a new recognition application may need to be submitted, and 2. At least one organization officer must the organization will need to go through the complete the mandatory student proper approval process. organization orientation available on the Student Life & Leadership Web site Withholding/Withdrawing of Official (www.sll.sdsu.edu) Recognition 3. Organization advisor must complete a Official recognition of any fraternity, mandatory advisor orientation every other sorority, living group, honor society, year available on the Student Life & religious, political, professional/academic Leadership Web site (www.sll.sdsu.edu) related, or other student organization that 4. Student organizations are not recognized
2-1 discriminates on the basis of sex, religion, within two weeks after the changes are national origin, ethnicity, color, age, gender, adopted. Every organization must keep gender identity or expression, marital status, a current copy of its constitution and/or citizenship, sexual orientation, or disability bylaws on file with Student Life & shall be withdrawn. The prohibition on Leadership. membership policies that discriminate on the • Each organization will operate in basis of gender does not apply to athletic accordance with federal and state laws, groups/clubs, social fraternities or sororities, local ordinances, university and CSU or to other university living groups. All new regulations, policies of the Associated and continuing student organizations must Students (AS), and the constitution include this non-discrimination provision in and/or bylaws of the organization itself, their bylaws. including those of any national affiliate. Official recognition of a student organization may be withdrawn for hazing as Membership defined in Section 245.6 of the California Membership Lists Penal Code. Individuals students may be Membership lists are used only for disciplined for hazing under Section 41301 verification of requirements and reporting (b) (8) of the California Code of Regulations. statistical information. They will be kept in Student Life & Leadership.
Responsibilities of Recognized Presiding Officers Student Organizations Officers are expected to act on behalf of the organization. Officers are the only Organization Rights and Responsibilities people allowed to make room reservations • All organizations may apply for official and alter information about the organization. recognition at any time. If your All officers of officially recognized organization applies near the end of the organizations must be regularly-enrolled spring semester, you will have to students of the University. complete a renewal application for the Undergraduate students must earn 6 following fall semester. Recognition is units per semester while holding office and good from the date of your approval are allowed to earn a maximum of 150 through September 30 of the next Fall semester units or 125 percent of the units semester. required for a specific baccalaureate degree • Please review the complete list of objective, whichever is greater. existing campus organizations in order Graduate and credential students must to avoid duplicate organizations and to earn 3 units per semester while holding office strengthen existing organizations that and are allowed to earn a maximum of 50 may have similar missions and goals. semester units or 167 percent of the units • All organizations affiliated with required for the graduate or credential national, state, and/or local groups must objective, whichever is greater. Students keep on file in Student Life & holding more than this number will no longer Leadership, the constitution or other be eligible for office. governing document(s) of its affiliated The president and the treasurer must group. maintain cumulative SDSU and total grade • Each organization will report all point averages of at least 2.0. changes to its constitution, bylaws, or officers to Student Life & Leadership
2-2 The chief executive university facilities and equipment, officer/president/coordinator/chairperson and applying for and receiving Aztec Center the treasurer must be in good standing and office or desk space subject to space must not be on probation of any kind, availability. including academic or disciplinary probation. 5. Applying for and receiving AS funding If the chief executive of programs, subject to eligibility officer/president/coordinator/chairperson or requirements. the treasurer is placed on probation, they can 6. Scheduling and publicizing activities not continue to be an officer of the officially and events as approved by Student Life recognized student organization. & Leadership. An officer of each organization is 7. Maintaining an organizational mailbox. required to complete an annual on-line 8. Participating in Student Life & orientation session by Student Life & Leadership and university events. Leadership, which provides an overview of 9. Engaging in fund-raising activities current policies, procedures, organizations, approved by Student Life & resources, and programs. Leadership. 10. Belonging to and receiving funds from General Members the AS college Council, as appropriate. Up to a maximum of 20 percent of the 11. Receiving tax-exempt charitable members of a student organization may be donations through provisions individuals who are not CSU students (e.g., administered by the SDSU Campanile community members, students at other Foundation. colleges). Only students enrolled at SDSU 12. Certifying campus recognition for may vote on issues that come before the national or statewide affiliated student organization or hold officer positions. organizations.
Finances and Debts Office Space All officially recognized A limited number of student organizations are responsible for debts to the organization office spaces are available in the AS and/or the university, such as telephone Aztec Center. An application process is bills, duplication services, and clean-up after coordinated by the Aztec Center Meeting sponsoring an event. Student organizations Services Office and approved by the AS are responsible for all expenses incurred on Facilities Board each spring semester. behalf of the organization. Currently recognized student organizations are eligible to apply. An email notification is Benefits of Official Recognition sent to the president of each currently 1. Use of SDSU’s name, logo and recognized student organization to announce symbols in conformity with campus the office space application period. policies. Information can also be found on the AS web site when the application period starts. http://advancement.sdsu.edu/marcomm/logo/ind ex.htm 2. Gratis publicity via The Daily Aztec Specialized Organizations and AS communications when available. Imperial Valley Campus (IVC) 3. Posting of signs in reserved areas. Student organizations operating 4. Meeting on campus, reserving AS and primarily at SDSU's Imperial Valley Campus
2-3 should obtain applications from the Office of encouragement, guidance, coordination, and the Assistant Dean for Student Affairs at administrative support. One of the goals of the IVC. Such organizations must comply with Sport Clubs program is to provide a high level the policies and procedures of that campus, of intercollegiate/extramural competition for as as well as those contained herein, where many students as are interested. Sport Clubs applicable. These requests will be considered survive and thrive only by obtaining active in the normal manner by Student Life & student involvement and participation from Leadership, except that such groups shall be club leaders. exempt from the renewal deadline. The key to a successful sport club is that it is student-initiated and student- Sport Clubs controlled; the emphasis is placed on Sport Clubs are administered within participation. Each club sponsors a team the AS Campus Recreation program. A sport offering opportunities to participate and club is a student organization designed to serve further develop skills in a specific sport. individual interests in different sports and Team leaders actively recruit new and recreational activities. These interests are experienced student athletes. competitive, recreational and social in nature. Clubs compete with other clubs, organizations, Social Fraternities and Sororities colleges, and universities and should not be Social fraternities and sororities (refer confused with a varsity sport administered by to definition on page 8-1), their the SDSU Athletic Department. governing/coordinating councils and Sport Clubs differ from varsity affiliated organizations shall be governed by athletics in that they are responsible for their the provisions of this handbook, including the own expenses. Generally, coaches are not Policies for Social Fraternities and Sororities paid, nor are scholarships offered. In some contained herein. instances where compensation for coaches is necessary, arrangements MUST be made Honor Societies through the personnel department of the Academic Honor Societies, Co-ed AS. The clubs are managed through AS Department Affiliated Fraternities and Co-ed Campus Recreation program and report Service Fraternities will continue to receive directly to the Graduate Assistant of Sport campus recognition through and be governed Clubs and the Intramural & Sport Clubs by the provisions of this handbook. Coordinator. AS, an auxiliary corporation of University-wide honor societies must receive the University, employs the sport club staff. concurrent approvals of the Academic AS does not fund the organizational costs of Provost and Student Life & Leadership. individual clubs. Financial commitments are met primarily through student-sponsored fundraising events. The emphasis in sport club activities is leadership. The program tries to provide a setting in which leadership skills may be developed. Club members are responsible for writing and implementing their constitution, recruiting members, establishing dues, planning and publicizing upcoming activities. The Sport Clubs staff is hired to provide
2-4 Chapter 3: Student university regulations and to avoid any liability. Organization Advisors 9. Has annual meeting with the officers and members of the organization to clearly Who can be an Advisor? define the advisor’s role. All student organizations must have 10. May terminate their commitment at any an on-campus faculty or staff advisor in order time or designate an alternate during to obtain official recognition. Advisors must extended advisor absences by written be part time or full time employees of SDSU; notice to Student Life & Leadership. employee eligibility and confirmation of Whenever possible and appropriate, the advisor status is verified when organizations retiring advisor should give assistance to apply for official recognition. the student organization in locating a suitable replacement. Auxiliary staff and student assistants are not 11. New advisors must complete a mandatory eligible to serve as advisors. advisor online orientation. 12. Will be required to attend controversial or Roles and Responsibilities of risky programs, activities, or meetings Advisors sponsored by the student organization they advise.
The advisor: 1. Serves as an advisor and guide. Resources for Advisors 2. Is aware of the policies and procedures Student Life & Leadership (619-594- for student organizations contained in this 5221) is responsible for officially recognized handbook and knows university policy student organizations and should be utilized affecting such groups; also ensures that as a resource for advisors. the student leaders of the organization are informed of these policies. Selecting an Advisor 3. Is aware of their student organization Student organizations may choose activities and programs and provides their own advisors from any department or signature authority where appropriate on college across the campus community who is event approval and other pertinent forms. in line with and supports the purpose of the 4. Encourages leadership development of organization. The usual assignment is for organization’s members and are informed one year, from September to September. of various leadership opportunities across Continuity of sponsorship from year to year campus. is desirable. In these cases, the organization 5. Assists with organizational continuity and generally requests the assignments to be officer transition. renewed. The relationship between advisor 6. Alerts student leaders of possible and organization is to be determined by the organizational problems and encourages two parties themselves. them to explore a variety of strategies to solve such problems. Tips for students: 7. Serves, where possible, as a liaison with • Sit down and talk as an organization faculty, staff, and the outside community. about your expectations of an advisor. 8. Encourages student leaders to critically • Before making a selection, consider examine the organization's structure and finding someone who will have the activities to ensure compliance with time to devote to your organization,
3-1 and finding someone who will take remain positive by introducing the role willingly and seriously. him/her to the group and by providing • If possible, choose someone who the advisor time to address the shares some of the same interests of organization. your organization and someone with • It is the responsibility of the whom you are in contact. organization to communicate its • If your organization is departmental, needs to the advisor. Advisors should try to find someone in that department be willing to get involved with the to be your advisor. organization, but don't make him/her • When approaching your potential guess what you need. advisor for the first time, make certain • Allow the advisor to say "No" when they have a clear understanding of needed. your organization's purpose as well as • Maintain contact with your advisor. what will be required of them in their Establish and maintain lines of role, duties and time commitment as communication with your advisor. advisor. Consider meeting with your advisor • Allow the person a reasonable length prior to scheduled meetings to discuss of time to consider the decision. agenda items or how to effectively • Once a faculty/staff member has conduct the meeting. agreed to be your advisor, he/she • Make sure that you give your advisor must complete an online Advisor copies of all important documents so Orientation in order for your they can be kept on file. organization to begin the Student • Use your advisor as an observer if Organization recognition process. things in your organization seem to be stuck.
Working with your Advisor Tips for students: Responsibilities of the Organization • At the beginning of their tenure, the to Advisors organization's executive officers 1. To inform the advisor with matters should meet with the advisor to concerning the overall program of the determine their roles and expectations organization. for each other. It is helpful for the 2. To provide the advisor with the schedule advisor to work with the executive of meetings and events. officers to develop realistic goals for 3. To send the advisor a copy of all official the upcoming academic year. minutes. • Learn from your advisor. The most 4. To obtain the advisor’s approval and important reason for having an signature on Event Approval Forms (and advisor is to enhance the learning other pertinent forms) for all events and opportunities associated with student activities. involvement. Any consultation with 5. To develop, with the advisor, specific your advisor can be useful whether it expectations in terms of notification of is in regards to organization matters and involvement in organizational or otherwise. activities. • Include your advisor in the group. Relations with your advisor can
3-2 Advisor Indemnification As volunteers, faculty/staff advisors are indemnified by The California State University provided they adhere to University policies and procedures.
3-3 Chapter 4: Event Planning 2. It is a closed session that was previously added to the agenda or added to the agenda with a 2/3 vote of the members One of the privileges associated with and officers of the organization at the official recognition is the ability to utilize on- start of each meeting. campus facilities for organizational events. Regular business meetings are While the university retains the ultimate right offered free of charge in the Aztec Center to approve or disapprove any event, the through the Student Organization Weekly responsibility for advising the University on Meeting Reservation process. campus activities policy is done by Student Registration takes place toward the end of Life & Leadership. each semester for the following semester. It is the intent of the University to Space is limited and requests are honored promote a wide variety of activities and to on a first-come, first-served basis. Please aid student organizations where possible in inquire at Aztec Center Meeting Services the sponsorship of successful events. Student for more information. Life & Leadership may offer suggestions as Business meetings are always subject to the time and place for the event, means of to the event approval process on a per- promotion, security and safety stipulations, as meeting basis if any portion of the well as assist organizations in obtaining meeting’s activities requires further clearances for events. No on-campus event or approval. Student organizations who University-funded event may be held without misuse their business meetings for other prior University approval; therefore, purposes or events without obtaining purchases and publicity may not be made proper approvals may be subject to before the granting of event approval. disciplinary action.
Student Organization Activities and Student Organization Events Requiring Events Approval With the exception of regular All student organization events held business meetings, all SDSU student on-campus or funded by the University organization on-campus activities and events requires submitting an Event Approval Form must adhere to the established event approval and review and approval by Student Life & process. Leadership before the event may occur. All There may be many steps and such events that are not regular business approval processes involved in the successful meetings require following the event execution of your event, and the event approval process. Some of the parameters, approval process is in place to ensure that all which flag an event for further reviews to be of those steps are being followed correctly by included in the approval process, are: each student organization. • Events open to the public (campus or community) Business Meetings • Fundraising (charge or donation) All SDSU student organizations’ • Controversial speakers or performers general membership meetings held on • Outdoor amplified sound campus must be open to the public unless: • Large outdoor displays 1. It is exempted by the organization’s state • Dispensing of any food or beverage or national policies or charters; • Dispensing of alcoholic beverages • Sales of any type
4-1 • Ticketed or admission-based events make a tentative space reservation for the • Commercial representation facility you would like to use. • Use of copyrighted materials for public • Download an Event Approval Form from distribution or use www.sll.sdsu.edu/studentorgs or pick one • Recruitment efforts by off-campus up in Student Life & Leadership. organizations • Completely fill out and review the Event • Transportation Approval form and turn in face to face • Physical activity with a Student Life & Leadership Event • Organization fairs Advisor. • • Events involving themes, costuming or EVENT APPROVAL FORMS WILL activities that might portray inappropriate NOT BE ACCEPTED LESS TWO stereotypes of racial, cultural, religious, WEEKS FROM THE PROPOSED gender, disability, sexual orientation, EVENT DATE. gender identity or other protected classes. • Event Approval Forms will not be accepted without all required approvals Reviews shall involve the event sponsor and proof of supporting documentation. and a Student Life & Leadership • All requests for events are tentative until representative to examine event logistics approved by Student Life & Leadership. including staging and properties, food • The student organization officer who handling, safety, parking, and activities that turned in the event approval form, and the might be perceived as demeaning or organization advisor, will receive an degrading. Student Life & Leadership may email with the status of the event. invite representatives from the campus • After approval of your event, it is a good community to advise it on the above areas. idea to check in and reconfirm with all of During such types of events, a representative the parties involved in making your event from Student Life & Leadership and the a success. student organization’s on-campus faculty/staff advisor may be required to Appearances, Appeals and Waivers, facilitate and monitor the activities. Representatives from a student On-Campus Event Approval organization may be requested to appear before Student Life & Leadership or called Process upon to provide clarification about event approval requests. Failure to appear or to There are several important steps to respond may result in the event request not observe when planning your event. To make being recommended for approval. sure that your event is well organized and Requests for waivers of University ready for review by Student Life & policies may be made in person and/or in Leadership, remember to follow these steps. writing directly to the Director of Student Keep in mind that many of these processes Life & Leadership. Appeals of decisions require the requestor to be a listed officer of made by the Director of Student Life & your organization . Leadership should be directed to the • Make an appointment with an advisor in Associate Vice President for Student Affairs, Student Life & Leadership. Campus Life. Recommendations from the • If event is on campus: Contact the Associate Vice President will be reviewed by appropriate facility representative to the Vice President for Student Affairs, who
4-2 has the final decision. Buildings and Grounds . To reference the Policy in its entirety, please visit: Facilities Use and Reservations http://bfa.sdsu.edu/policies/pdf/BuildGround Regulations.pdf Statement on Use of University Facilities A wide variety of campus buildings Campus Facilities Reservations and other facilities are available for non- Each facility is entitled to use its own instructional use by students, faculty, staff, set of additional regulations for use and to and campus guests, provided this use does implement its own policies and procedures not interfere with instructional and research for reservations beyond those specified by programs of San Diego State University, and the Regulations for Use of SDSU Buildings all such activity is consistent with the SDSU and Grounds . For specific information about Building and Grounds Policy. The University reservation policies, please contact the reserves the right to establish standards of department or area directly responsible for time, place, and manner for all campus the space you wish to use. activities and events occurring on campus For all SDSU facilities, the property or in the name of the University organization reserving the space or facility regardless of location, and to set further must be the primary organizer of the event requirements on the activity itself, including and must have members present at the event. but not limited to size and duration, sound No organization may reserve space on behalf level, concessions, security, ticketing, of another organization, sell, sublease, or Environmental Health and Safety (EHS) transfer services to another individual or standards, publicity, insurance, facility rental organization. All promotions for the event requirements, and damage repair. The must be handled by, paid for by, and specify campus Auxiliaries -- Associated Students, the sponsoring organization; and promotions Aztec Shops, Campanile Foundation and must not specify or imply sponsorship by SDSU Research Foundation -- also own or organizations other than those on the Event lease facilities on behalf of the university. Approval Form. Off-campus promoters may not be used without the prior approval of the SDSU Campus Facilities facility, the University, the AS Facilities The SDSU campus has many Board, and Aztec Shops. Organizations facilities for use by student organizations for violating this policy may be subject to events and meetings. Academic, athletic, and applicable rate charges and/or suspension of residential facilities and outdoor spaces are facility reservation privileges. maintained, reserved, and managed by To ensure that your organization University departments. Aztec Center, remains in good standing with the University Scripps Cottage, Open Air Theatre, Viejas and other campus entities, please make sure Arena, Mission Bay Aquatic Center, Aztec that you inform yourself of the cancellation Recreation Center, and Children’s Center are policies for each of the facilities you wish to managed, reserved, and maintained by reserve, as they may differ. It is the Associated Students . Dining halls, responsibility of the student organization to commercial outlets, all campus eating cancel reservations for use of facilities in establishments and the SDSU Bookstore are advance in accordance with the reservation operated by Aztec Shops. Each facility is policies set forth by each facility. Failure to governed by the facility use policies set forth comply may result in fines and/or suspension by the Regulations for Use of SDSU
4-3 of future reservations and other student arranged separately. See pages 4-7 to 4-8 of organization privileges. this Handbook or contact Student Life & Note: Official student groups are Leadership at (619)594-5221 to obtain a list considered “off-campus” to the facilities in of local vendors from which you can rent the summer, weekends, and during breaks audio-visual equipment. between regular academic semesters. Rental agreements for evening and Student groups that schedule meetings on weekend events in the following venues are weekends or during periods when classes are also coordinated through Business and not in session will be assessed a utility and Financial Affairs, Business Services at 619- clean up fee. If admission is charged at any 594-5752. Rental agreements for weekday student event, the group will also be charged reservations are coordinated directly through a facility rental fee. each facility:
University Facilities Don Powell Theatre Classrooms The 500-seat main stage is University classrooms are available occasionally available when not in use by the for use, subject to availability. Classrooms Drama Department. A staff supervision must be reserved at least two weeks in charge will be imposed. For weekday rental advance and are not available until the end of reservations, contact Peter Nordyke at (619) the “add/drop” period at the beginning of 594-6345. The Box Office number is (619) each semester. No rooms are available during 594-6884. final examination periods and Commencement weekend. Food and drink Smith Recital Hall are not permitted in classroom facilities at The 300-seat Recital Hall is reserved, any time and the sponsoring group must subject to availability. For weekday rental clean and restore the room to its original reservations, contact (619) 594-1696. condition. Noise from an event may not disrupt adjacent campus activities. Little Theatre (LT-161) Ranging in seating size from 12 to The 170-seat (including the balcony) 500, university classrooms are available for venue features theatre seating and a raised student, faculty, or staff meetings and stage and is ideal for film screenings. Use of activities without a charge provided no audio-visual equipment should be contracted admission or registration fee is charged. with Instructional Technology Services, Reservation by off-campus individuals and subject to the applicable fees. Theatre users organizations or for charge events shall be may not have access to the projection booth subject to room rental, utilities, and custodial or backstage area and may not remove the charges and proof of liability coverage. equipment box on stage. For weekday rental Rental agreements for evening and reservations, contact (619) 594-5815 weekend classroom reservations are coordinated through Business and Financial Sports Facilities Affairs, Business Services at 619-594-5752. Student organization use of on- Rental agreements for weekday classroom campus sports facilities can be arranged reservations are coordinated by Student Life through Business and Financial Affairs, & Leadership at 619-594-5221. Business Services at (619) 594-8339. Rooms are available on an "as-is" Additional requirements, supervisory fees, basis. Use of audio-visual equipment must be and provision of liability insurance may be
4-4 necessary to ensure the safe use of the The Aztec Center and Scripps Cottage facilities by all participants. Facility facilities have a partnership with Aztec Shops availability may be limited by use for and will observe and enforce exclusivity for instructional activities, intercollegiate sport all food service and sales taking place in the practice and competition, and intramural facilities in conjunction with student programs. organization events. Aztec Center Meeting Services also Associated Student Facilities reserves the use of the following outdoor spaces where amplified sound is permitted by Aztec Center and Scripps Cottage prior approval: • Aztec Center is SDSU's student union Aztec Center Patio Stage and home to USE Credit Union, STA Travel, • Free Speech/Campus Expression Area SDSU Card Office, Aztec Center Ticket • Scripps Cottage Patio Office, Starbucks, and the Bowling & Games Aztec Center Meeting Services also Center. The Aztec Center Food Court coordinates informational tabling for the features Steak Escape, Sbarro's, Greek Aztec Center Walkway for student Odyssey Café, Louie's Pub, and the organizations in conjunction with the Aztec Convenience Store at Aztec Center. Enjoy Center and Student Life & Leadership some fresh air and live entertainment, with policies. your meal on the Aztec Center Patio, just Please call or visit Aztec Center steps outside the Food Court. Meeting Services for complete information Aztec Center is also home to the AS on facility policies and reserving space, or Business Office, AS Council Chambers, the visit their web site. AS Government Affairs Office, the Cross- http://as.sdsu.edu/aztec/meeting Cultural Center, the University Information AS Meeting Services: (619) 594-5278
Center, the campus Lost and Found, and Viejas Arena Aztec Center Meeting Services. Many The 12,400 seat, state-of-the-art student organizations house their offices in Viejas Arena is managed by Associated this central hub of activity as well. Students (AS). Viejas Arena is home to The Aztec Center Meeting Services Aztec Men’s and Women's Basketball teams, Office can assist you with reserving space in family shows, concerts, commencements and the Aztec Center and Scripps Cottage for any other university and community events. All size event from a large conference of several event booking is handled through the Viejas hundred people to small intimate reception Arena administrative office. Rental rates, for twenty. Our professional event planning staffing, production, parking and ticketing staff is committed to assist all customers in costs, as well as other event related expenses hosting great events that people will not only are charged at rates current at the time of enjoy but also remember. booking. http://www.cox-arena.com Aztec Center and Scripps Cottage Information Line: (619) 594-7315 offer several meeting rooms and special events spaces to meet your programming Open Air Theatre needs. Certain privileges are offered to With a capacity of over 4,900, the recognized SDSU student organizations such Open Air Theatre, a natural outdoor as reservations priority and free and amphitheatre, managed by Associated discounted room rental and audio-visual Students has been host to today's most equipment. popular entertainers as well as community
4-5 and campus events. All event booking is • Aztec Center Patio and Stage handled through the Viejas Arena • Scripps Cottage Patio Administrative office. Rental rates, staffing, production, parking and ticketing costs, as Student Life & Leadership reserves and well as other event related expenses are manages the following outdoor spaces charged at rates current at the time of through the “Open Space Approval Process”: booking. Certain restrictions regarding • Open Air Theatre Walkway (South amplified sound may be imposed and Centennial Hall, La Tienda, West War approval must be obtained prior to booking. Memorial, East War Memorial, West http://www.viejasarena.com OAT Gates, and East OAT Gates) Information Line: (619) 594-7315 • Campanile Walkway
Mission Bay Aquatic Center Time, Place and Manner regulations The Mission Bay Aquatic Center have been developed for broad categories of offers for-credit and non-credit recreational activities, including those listed below, and programs in water skiing, wakeboarding, should be accessed through the SDSU surfing, kayaking, sailing, Olympic rowing, Buildings and Grounds Policy at: wind surfing and many other activities and http://bfa.sdsu.edu/policies/pdf/BuildGround also has facilities available for group Regulations.pdf activities. To reserve an event in an Aztec http://www.mbac.nu Information Line: (888) 488-1000 Center outdoor space, contact Aztec Center Meeting Services, at 619-594-5278 or Aztec Shops Facilities http://as.sdsu.edu/aztec/meeting/index.html. The following facilities may be reserved To reserve an event in a non-Aztec for meetings, meals, and special events on a Center outdoor space, contact Student Life & fee basis: Leadership at 619-594-5221 and fill out the necessary paperwork. Please remember to • East Commons, (619) 594-7641 plan at least two weeks in advance of your • Cuicacalli Dining Hall, (619) 594- event to allow sufficient time for processing 4932 or (619) 594-1633 • outdoor space requests. Faculty-Staff Club, (619) 594-5178 Free Speech/Campus Expression Area Outdoor Spaces and Events The focal point of campus discussions To foster a variety of cultural and and presentations on contemporary issues, organizational activities on campus, to the Free Speech/Campus Expression Area is encourage the success of those endeavors, located on the north steps of Aztec Center and to avoid disruption to the academic and and east section of the Central Green. Any administrative operation of the campus, the student, staff, faculty member, or campus University has designated certain campus organization may reserve the expression area outdoor areas for specific types of events. for amplified or un-amplified sound programs from noon to 1:00 p.m. weekdays. Aztec Center Meeting Services reserves Student Life & Leadership must first and manages the following outdoor spaces: review, and the Office of the Vice President • Aztec Center Walkway for Business and Financial Affairs must • Free Speech Steps/Campus Expression approve all amplified sound events in the Area Free Speech/Campus Expression Area in
4-6 advance of the event. Reservations for the area and equipment or amplification can also Informational Tabling, Displays, Fairs, be made at Aztec Center Meeting Services. and Sales Amplification shall be limited to recognized Reservations for outdoor campus groups and entities. (Regulations for Use of informational tables and other displays; food, SDSU Buildings and Grounds , , Section 8.0) beverage, or other sales; and fairs or
Free speech/expression activity is celebrations fall under the responsibility of permitted on campus subject to time, place, Student Life & Leadership. Student and manner requirements. Within the context organizations are responsible for informing of this policy, free speech/expression activity themselves of and adhering to all use policies includes, but is not limited to, pure or for the spaces they reserve. symbolic speech, assembly, meetings, demonstrations, picketing, petitioning, Furniture and Audio-Visual chalking, mime, survey research, and Equipment Use religious or political activity. The use of Each facility and department is tables, chairs, canopies, or other structures in entitled to have its own rules and regulations connection with on-campus free in place regarding the use and rental of its speech/expression activity requires prior furniture and audio-visual equipment and campus approval. other property. In many instances, the use of 1. Time. No time restrictions during normal furniture and audio-visual equipment is either building hours, Monday through Friday, free or at a greatly discounted rate to 7:00 a.m. to 10:00 p.m. (holidays recognized SDSU student organizations. For accepted). Individuals and organizations certain equipment, special staffing fees may planning free speech/expression activities apply for set-up, operation, and monitoring. are encouraged to notify Student Life & Some departments may place restrictions on Leadership of any planned activity at the use of their equipment outside of their least 48 hours in advance. facilities. For a complete listing of the rules 2. Place. To ensure the personal safety of and regulations regarding the use of such students, faculty, staff and campus guests, equipment, contact the facility or department and to maintain an atmosphere conducive directly. to the educational mission of the university, the residence halls and their Campus Facilities adjacent grounds, parking lots and related structures and their pedestrian and Classrooms vehicular access points are off-limits to There is no equipment checkout/rental all activities other than those specifically available from the campus Instructional intended for those facilities. Chalking is Technology Services (ITS) Office for student limited to the Open Air Theatre organizations to use in reserved classrooms. Walkway. There are pull-down screens and overhead 3. Manner. All applicable federal, state, and projectors available for use in every local laws, and university policies and classroom. You can provide your own regulations must be obeyed. equipment to use in classrooms, or below are some local vendors who rent equipment. Contact them directly for prices and availability:
4-7 AV Concepts – (800) 473-6828 – local rental company through the Meeting www.avconcepts.com Services Office for a fee. All furniture and other equipment is the responsibility of the CSG Visual Communications – (800) 800- customer while in use during reservations. 3688, ext. 105 – www.csg1.com – Contact: The loss, theft, damage, and/or destruction of Debbie Wine or Mona Khoury any equipment or property while in the custody of the customer may be recuperated Raphaels Party Rentals – (858) 689-7368 – by Associated Students from the customer. www.raphaels.com – Contact: Maxwell Visit the Meeting Services web site at Brookler (ext. 113) or Joan Greshem (ext. http://www.as.sdsu.edu/aztec/meeting to see 134) a listing of current audio-visual equipment and pricing as well as facility use policies. Voice and Video – (800) 638-8878; www.voiceandvideo.com Viejas Arena and Open Air Theatre Viejas Arena and the Open Air Associated Students’ Facilities Theatre offer professional-quality venues for Aztec Center and Scripps Cottage Student special event production. Coordination of Union Facilities furniture, audio-visual equipment, and all For the Aztec Center and Scripps staffing is arranged on a per-event basis. Cottage, all furniture and other program These venues are managed by AS and their equipment is provided free of charge to capable staff will meet with you to coordinate recognized student organizations with your special event needs. confirmed facility reservations coordinated Visit the Viejas Arena web site for through Aztec Center Meeting Services. A venue and contact information for both full complement of tables, chairs, staging, facilities at http://www.viejasarena.com . and some decorative items may be requested for events according to availability. Other AS Facilities The Aztec Center and Scripps Cottage The Aztec Recreation Center, the Student Union Facilities offer the majority of Mission Bay Aquatic Center, and the their own audio-visual equipment inventory Children’s Center offer limited equipment in free of charge to student organizations. The their facilities for customer use in inventory includes meeting and conference conjunction with regularly scheduled presentation equipment such as overhead activities. For more information, contact projectors, LCD projectors, TV/VCRs, small these departments directly. portable sound systems, and computer network access. Technician staff with associated labor charges may be requested by Special Event Policies and the customer and may be required at the discretion of the Meeting Services Office for Procedures complex events. In order to provide the best service to Event Parameters all of its customers, Aztec Center Meeting Planning an event on the SDSU Services does not rent or lend its equipment campus may be a process that takes many out for use outside of its facilities. Requests steps and various approvals. To ensure that for items not in the Aztec Center and Scripps your event is a success there are factors to Cottage inventory may be secured from a consider when you are in the planning process. There are campus policies, facility
4-8 use policies, local, federal, and state laws, check, or credit at the venue in exchange for and common sense and good judgment taken admission; violation of this policy will result into account when events are planned, in disciplinary action. approved, and carried out on the SDSU For more information on the Aztec campus. Center Ticket Office, visit: Listed below are some of the various http://as.sdsu.edu/aztec/acto.html . event parameters that may require following additional policies and/or require further Food Service and Sales approvals. This may not be a complete list Aztec Shops has exclusive rights to covering every possible event or activity, so all food and beverage service and sales on the make sure to check with your Advisor, SDSU campus. The SDSU Department of Student Life & Leadership and/or your Environmental Health and Safety has official facility reservations contact if you have any oversight for the safe provision of food and questions about whether you need to make beverage on the SDSU campus. All use of further arrangements or get additional food and beverage by student organizations-- approvals. It is the responsibility of the whether provided free of charge or in student organization to provide accurate conjunction with sales—is subject to the information regarding the parameters of the rules, regulations, and approval of both Aztec planned event both on the Event Approval Shops and EHS. Food and beverage of any Form and to the facility reservations contacts sort may not be provided to the public or in well in advance of the event; failure to conjunction with official events without the provide complete information about event written approval of both Aztec Shops and parameters may result in event cancellation. EHS. Violations of this policy may result in fines and/or disciplinary action. See the Ticketing/Admission/Paid Registration section on “Food and Beverages” for more The practice of charging an admission details about proper food handling and price to an event whether by ticket or by dispensing and for information about Aztec registration is under the strict control of the Shops. University. All student organization events involving admission fees for entrance are Commercial Sales and Representation subject to review of the facility, and approval Aztec Shops controls all commercial by Student Life & Leadership. Facility rental sales and representation on the SDSU fees will apply and the University and/or the campus. Sales of items and services must be facility may collect a percentage of ticket approved in advance in writing by Aztec sales when admission is charged. Under no Shops. Commercial representation, circumstances is it permitted for student promotions, and affiliation or co-sponsorship organizations to collect fees in exchange for in advertising must be approved by Aztec admission without previous permission from Shops in advance of your event. Commercial and arrangements made with the University representation or partnerships that may and/or AS Aztec Center Ticket Office. When portray San Diego State University to the admission-based events occur in the AS public in any way is given strict oversight by facilities, the Aztec Center Ticket Office the Office of Marketing and Communications must be used and all associated fees for labor in the division of University Advancement. and supplies will be assessed to the event Permission is required for activities that organizer. Under no circumstances will imply sponsorship or endorsement by San groups be permitted to collect funds by cash, Diego State University to the general public.
4-9 Only licensed and bonded security agencies Promotion with contractual agreements with the All promotions must be handled by, University and its auxiliaries may provide paid for by, and specify the sponsoring security officers and services for University organization. Promotions must not specify or functions. imply sponsorship by organizations contrary to those indicated on the reservation form. Outdoor Amplified Sound Organizations violating this policy may be The following is the official subject to applicable rate charges and/or University policy, taken from Regulations for suspension of facility reservation privileges. Use of SDSU Buildings and Grounds, Section All events must be equally promoted in terms 8.0, for the use of amplified sound in exterior of expenditure, on and off-campus (i.e., one areas of the SDSU campus. Failure to follow half of the promotion expenses must be on the policy may result in disciplinary action campus). Off-campus promoters may not be including suspension of student organization used to promote events for other privileges. organizations. Organization members must be present at the event to assist in event Outdoor Amplified Sound Policy for management and coordination. Advertising San Diego State University on San Diego commercial radio stations is The use of outdoor amplified sound on the considered off-campus promotion. campus of San Diego State University is restricted according to the following Security, Special Event, and Public Safety guidelines: Bands, bullhorns, DJ systems, Staffing amplifiers, boomboxes, musical instruments, CD At the discretion of each facility and players, and microphones are permitted on the Aztec Center Patio Stage from noon to 1:00 p.m., Monday reviews by Student Life & Leadership, Aztec through Friday. Boomboxes, musical instruments, CD Shops, Associated Students, and/or the event players and microphones are permitted on the Aztec promoter, security, special event, and/or Center Steps from noon to 1:00 p.m., Monday through Department of Public Safety staffing may be Friday. Microphones are permitted on the Scripps determined and required for the safe Cottage patio and Campanile Walkway flagpole area execution of your event. All related fees for from noon to 1:00 p.m., Monday through Friday. required security and Public Safety officers are the responsibility of the event organizer. Requests for use of amplified sound in any Events that may require staffing at cost to the campus outdoor space are to be submitted Organizer include, but are not limited to: • with a reservation request for use of campus Admission-based events; outdoor space through Student Life & • Publicly advertised events; Leadership. • Events where the capacity of the facility may be reached; Requests for exception to the permitted times, • Events where alcohol is being served; locations and/or type of sound amplification may be • Dances; submitted for consideration with a reservation request • for use of outdoor space through Student Life Concerts; &Leadership and will considered on a case by case • Events with controversial or popular basis. The type of sound requested and the proximity speakers, performers, or topics; of the location to classrooms, outdoor instructional • Events or Organizations with a history of area, and residential halls will be taken into consideration before any exception is granted. police or incident reports, violence, or Approval by the Vice President for Business and other policy violations. Financial Affairs is required.
4-10 a. Open Air Theatre : The use of amplified must be disclosed in the Event Approval sound at the Open Air Theatre is subject Form and copies of supporting documents to approval by the Vice President for may be required by Student Life & Business and Financial Affairs. For more Leadership and the facility. information regarding the use of amplified sound pertaining to the Open Copyrighted Materials for Public Air Theatre, please contact the Viejas Performance Arena/OAT Director at (619) 594-0234. Copyrighted materials including, but b. Aztec Central Green and Central Green not limited to, films, videos, and music are Walkway : The use of amplified sound in subject by law to restrictions on Public the Aztec Central Green and the Central Performance. It is the ultimate responsibility Green Walkway is specifically prohibited of the event sponsor to adhere to copyright during scheduled class times due to its law and secure Public Performance licenses close proximity to the classrooms and for the use of copyrighted materials. faculty offices located in the Adams It is unlawful for student Humanities building. organizations to show films to its members. c. Amplified sound is intended to be heard Student organizations must obtain a public in the immediate area only and may not, performance license. It is relatively easy and at any time, exceed reasonable levels: 90 usually requires no more than a phone call. decibels when measured at 50 feet from Fees are determined by such factors as the the source utilizing an "A" scale; the number of times a particular movie will be sound level inside the nearest office or shown, how large the audience will be, etc. classroom shall not exceed 65 decibels While fees vary, they are generally Associated Students and/or campus inexpensive for smaller performances. The officials reserve the right to enforce major firms that handle these licenses reasonable outdoor sound amplification include: levels as described herein, including, but • Criterion Picture USA, Inc. 1-800- not limited to, immediate revocation of 890-9494; www.criterionpicusa.com the outdoor amplified sound permit, if • Swank Motion Pictures, Inc. 1-800- necessary. 876-5577; www.swank.com d. Only one (1) event with amplified sound • Motion Picture Licensing Corp. 1- will be allowed at any one time. 800-338-3870; www.mplc.com e. No outdoor amplified sound events are permitted during the final examination A student organization officer must show period. a public performance license or proof of permission from the copyright owner to show Publicity/Contracts/Purchases the work publicly on-campus. Publicity, contractual agreements Ownership, rental or borrowing a with performers or service providers, and film/video from a library does not constitute purchases are not to be entered into or public performance rights. finalized until the event has been reviewed by The Motion Picture Association of Student Life & Leadership. Rules, America (MPAA) and its member companies regulations, and policies must be followed are dedicated to stopping film and video with regard to publicity, contracts, and the piracy in all its forms, including unauthorized use of University and Associated Students public performances. The motion picture funds. All plans for publicity and contracts companies will go to court to ensure their
4-11 copyrights are not violated. Lawsuits have regarding the public performance of been filed against cruise ships and bus copyrighted materials. companies for unauthorized on-board exhibitions. If you are uncertain about your Special Events responsibilities under the copyright law, Campus Demonstrations contact the MPAA, firms that handle public Campus demonstrations, including performance licenses, or the studios directly. picketing, are permitted on campus subject to university guidelines for time, place, and Per the United States Copyright Revision manner. Guidelines for demonstrations Act of 1976 , the following guidelines apply: include the following: 1. Demonstrations may not interfere with • All non-private exhibitors of scheduled meetings, classes or registered copyrighted videos or educational programs, or vehicle or DVD's must obtain a Public pedestrian traffic. Performance license. 2. No sound amplification equipment may • The copyright laws apply whether or be used unless approvals have been not an admission is charged. obtained. • Local video stores are in the business 3. Staked signs are not permitted at any time of renting video-cassettes and DVDs inside campus facilities. For outdoor for home use only and they cannot demonstrations, participants must comply provide legal protection or advice. with Section 53.30 of the City of San • Personal ownership of the videotape Diego Municipal Code, which states: or DVD and the right to show it No person shall carry or possess publicly are two separate issues. while participating in any • The copyright holder retains demonstration, rally, picket line or exclusive public performance rights public assembly any metal stake, to that program. club, or pipe, or any length of • The purchase of a videocassette or lumber, wood, or lath, unless that DVD from any source such as a local wooden object is 1/4 inch or less video store or retail outlet does not in thickness, and 2 inches or less convey or carry with it the right to in width. If not generally exhibit that cassette or DVD in public rectangular in shape, such wooden or semi-public locations. object shall not exceed 1/2 inch in its thickest dimension. “Willful” infringement for 6. Participants must remain orderly, comply commercial or financial gain is a federal with federal, state, and university laws crime punishable as a misdemeanor, carrying and regulations, and must not interfere a maximum sentence of up to one year in jail with the University Police in the and/or a $100,000 fine. Even inadvertent performance of their duties. infringers are subject to substantial civil damages, ranging from $500 to $20,000 for Dances/Concerts/Other Large Events and each illegal showing. Activities/Controversial Programs and Speakers Contact the AS Cultural Arts and These types of events are subject to Special Events (CASE) Manager at (619) approval by each facility in accordance with 594-6453 for additional information its use policies and by Student Life &
4-12 Leadership. Each of these areas is entitled to Fundraising events must adhere to the make recommendations and requirements following: regarding the parameters of the event being 1. Requests should be submitted at least two proposed . weeks in advance on an Event Approval Restrictions on admission and Form. publicity may be limited to allow access to 2. The net proceeds must be used for the SDSU students only, and all costs associated stated purposes of the organization, for with those restrictions for staffing and purposes related to the educational supervision will be assessed to the mission of the university, or for donation sponsoring organization. Public Safety in to a charitable organization. conjunction with the facility will have 3. Organizations using the campus to raise ultimate responsibility for determining funds must keep adequate records appropriate minimum security levels. showing how the money was raised, the Supervision by the student uses for the funds and the amount. organization Advisor, representatives from 4. Records must be kept current and be Student Life & Leadership, Public Safety, available for inspection. Student Life & and/or other representatives may be required Leadership may request an audit and may to attend for the event to be approved. Any require the submission of an “Accounting fees involved for supervision will be assessed of Funds” form within two weeks after to the sponsoring organization. Members of the conclusion of the event. Failure to file the sponsoring organization must be present the form may lead to the withdrawal of to assist with the event management and fundraising privileges. execution. Appropriate staffing by the 5. Under no circumstances may any student organization will be determined by payment or profit be accrued by any Student Life & Leadership and by the individual member(s) of the organization. facility. 6. Student organizations are required to use When making determinations about AS Ticket Office for the sale of the appropriate management practices for admission to any event in Associated student organization special events, the Students’ facilities. Use of the Ticket facility and Student Life & Leadership will Office is strongly encouraged for other take into account the following: event and campus events. organization history; the nature of the event; 7. If any fundraising occurs off-campus, the the controversial content of the event; activity and the organization are subject publicity; safety; legality; and adherence to to the solicitation, registration, the academic mission of the University. fundraising, and activity policies of the city or county in which the activity Fundraising Events occurs. Fundraising is defined as receiving monies in exchange for merchandise, Organization Sales entertainment, or chance to win a prize. Members of officially recognized Fundraising may be permitted if the project is organizations may sell the organization’s consistent with the purpose of the items on campus to raise funds for their organization and University policy. Student treasury or for a designated charity, with the Life & Leadership must review and following conditions: recommend approval of any direct solicitation at open events on campus.
4-13 1. Items must be purchased or donated. Officially recognized student Consignment of items from a vendor is organizations may apply to Student Life & prohibited. Leadership for permission to conduct a 2. Approved sales may occur only in an maximum of one opportunity drawing per approved campus facility, AS facility or academic year. An Event Approval Form approved open space. must be submitted and a representative of the 3. A limit of three days per fundraising sponsoring organization must meet with event is allowed for each organization. Student Life & Leadership at least two weeks 4. Such items are generally limited to art or prior to the beginning of the activity. Under craft items and may not be items for sale no circumstances should tickets or publicity in the campus bookstore or conflict with be printed before approval has been exclusive contractual agreements signed recommended by Student Life & Leadership. by the university. Contact Aztec Shops An “opportunity drawing” or “free drawing” for information about exclusive contract is a drawing for a service or goods with no agreements. exchange of value. No price may be included 5. The sale of T-shirts and other clothing and no money or goods shall be required in items is permissible only if the items are exchange for a ticket. Recipients may elect to made by or for the organization and give a suggested donation to the ticket relate directly to the purpose and intent provider but the donation must be totally of the organization. voluntary and not a condition for the receipt 6. General merchandise resale is not of a ticket. Opportunity drawing tickets must permitted. Organizations may not sell contain the following information: tickets or conduct credit card or service 1. Name of the sponsoring organization contract sign-ups on behalf of other 2. Amount of the suggested donation and entities. the word “donation” 7. Organization sales are limited to 3. Major prizes offered recognized student organizations. 4. Date and place of actual drawing Pledge/new member classes and 5. Where the proceeds are going if other auxiliary groups may not conduct than to the sponsoring organization’s independent fundraisers. Such treasury fundraising must be sponsored and 6. Space for contributor’s name, address, conducted by the parent organization and telephone number and email address. will be counted as part of the three-day 7. “Opportunity Drawing” on the top of limitation. the ticket. Do not use the term “raffle.” 8. Individuals wishing to sell commercial goods and services must contact Aztec Tickets should be numbered and the Shops and obtain written approval. recipient should receive a ticket stub with the 9. Use of the University name or logo in same number as the entry ticket. Prizes may sales items must be approved in writing be goods or services; prizes of cash or in advance by Aztec Shops. Requests to alcoholic beverages are not permitted. Prizes sell trademarked material must include may be donated to or purchased by the written authorization. For further organization. Alcoholic beverages cannot be information, contact Aztec Shops. awarded as prizes. The name of the merchant or brand name of any prize may be Opportunity Drawings mentioned in drawing publicity. Recipients of tickets cannot be required to purchase any
4-14 article or service to be eligible to enter the free with no connection to any voluntary drawing. A date, time, and place for the donations. Prizes must be awarded through a actual drawing must be selected prior to drawing of tickets given to game winners. ticket distribution. Recipients must be given Total prizes may not exceed $5,000 and no the information if requested. The drawing single prize may exceed $2,500 in fair market must be open to the public and held on value. Cash may not be awarded. campus. All prizes must be awarded even if All advertising must indicate that no donations are insufficient to cover costs. The purchase or donation is required to actual drawing must be conducted by participate and that the event is open to the someone who is neutral (a non-organization public. All volunteers must wear member who is not a friend or a relative of identification chest-high throughout the any organization member) and must have at event. Organizations must scrupulously abide least two organization members present. by these and the city’s regulations. Failure to Failure to comply with the “opportunity comply will result in event termination and drawing” procedures, particularly in ticket possible administrative sanctions and form and donation solicitation, may result in criminal prosecution. activity termination and possible criminal and Gambling of any kind is prohibited on civil prosecution. the SDSU campus. Sale of California and other lottery tickets is not permitted. Free Casino and Gaming Events Campus organizations may request, Things to Remember through Student Life & Leadership, to • Organizations are reminded that no event sponsor a free casino night. An organization may occur without the approval of representative must meet with a Student Life Student Life & Leadership. If the event & Leadership advisor at least two months is other than a regular meeting, an prior to the event to review the legal and appointment must first be made with an procedural restrictions on such events. An Event Advisor in Student Life & individual organization may sponsor only one Leadership. “free casino night” per academic year. • Organizations are responsible for being The sponsoring organization must familiar with the policies and procedures comply with all provisions of Chapter III, of the Student Organization Handbook Article 3, and Division 41 of the San Diego and the Regulations for Use of SDSU Municipal Code permitting casino parties. A Buildings and Grounds. Failure to “be casino party license must be secured from the aware of the policy” shall not be San Diego Police Licensing Department. sufficient grounds for granting waivers to License applicants must provide proof of the policies and procedures. non-profit, charitable, tax exempt status, time • As all requests for events are tentative and place of the event, equipment company until approved by Student Life & information, and names, addresses, phones, Leadership organizations must not enter and physical descriptions of all volunteers at into contracts or publicize events prior to least 30 days prior to the event. the event being approved. The event must be open to the public. • No person under the age of 18 is permitted. In case of conflicts in large events on There can be no entrance fee or advance campus requested for the same date, registration. Scrip or chips must be used; no priority will be given to the organization money can be used. Scrip must be distributed filing the request at the earliest date.
4-15 • Campus events are not scheduled during final examination periods. Special consideration may be requested from Student Life & Leadership for an event which is academic in nature or does not interfere with the heavy academic demands of these time periods. No student organization events shall occur in classrooms during finals week. • All organizations are responsible for all voluntarily incurred debts related to their events. • Students are not permitted to sign or agree to contracts on behalf of San Diego State University. The University will not be liable for any contract signed by the officers of student organizations or any other student or group of students. • Student organizations that enter into written or verbal contacts fraudulently or otherwise misrepresent their organization (for example, providing a false organization identity when making a reservation at an off-campus facility) will be subject to disciplinary action. • Each organization will operate itself and conduct all events in accordance with federal and state laws, local ordinances, official CSU and University policies, policies of Student Life & Leadership and the constitution and/or bylaws of the organization itself. • Student Life & Leadership makes every attempt to approve events and student organizations with the “SDSU Principles of Community” as the guiding document and set of values important to student life on our campus.
4-16 Food and Beverages • 4.0 Deli • Jack in the Box • Pat & Oscar’s Food Service, Sale and Safety On- • Off –campus pizza restaurants: Campus Woodstocks, Papa John’s, Particular care must be taken at all Domino’s, Pizza Hut, Little Caesar’s, stages of food handling, including transport, • Chipotle Mexican Grill storage, preparation and service by officially • La Torta recognized student organizations and • Pita Pit departments wishing to serve, sell or promote • McDonalds food. People may potentially suffer from • Taco Bell food poisoning or food-borne illness from • Chilis contaminated food. Associated Students, Aztec Shops and the University assume no Grocery Store Food responsibility for the quality of food served, Non-perishable food or beverages sold or promoted on campus by officially purchased from grocery stores (e.g., recognized student organizations and Ralph’s, Costco, Trader Joe’s) may be departments, or for the health of individual served without prior approval of preparers or servers. Student Life & Leadership, Environmental Health and Safety, and Weekly Meeting Food Guidelines for Aztec Shops. These items include, but Student Organizations are not limited to, the following: Recognized student Organizations • with an average of fewer than 50 members Canned or bottled soda (Dispensing from a liter bottle is prohibited) and guests at their weekly meeting may serve • Chips food at those meetings held on campus • Pretzels provided the following criteria are met: • Trail mix • Boxed juice 1. Food served at a weekly meeting must • Bottled water come from an established restaurant or • Granola bars • grocery store. Crackers • Candy
Restaurant “To - Go” Food Perishable food from grocery stores Food purchased “to go” from the may also be served. It should be following restaurants on or near the served within one hour of purchase to campus can be served without prior ensure safety and quality. approval of Student Life & Examples of such perishable food Leadership, Environmental Health include, but are not limited to: and Safety, and Aztec Shops.
Restaurant “to go” food should be • Deli Trays or Deli Sandwiches served within one hour of purchase to • Deli Salads ensure safety and quality. • Pre-prepared trays of cut fruit or vegetables • All campus restaurants operated by • Ready-to-serve pizza Aztec Shops or outside chains including Starbucks, Panda Express Service or sale of homemade food at and Rubio’s weekly meetings is prohibited . Homemade • D.Z. Akins
4-17 food includes, but is not limited to, home- Form with the required signatory approvals prep marinade, home-cut fruit and vegetables to Student Life & Leadership at least two and home-baked goods. Serving home- weeks prior to the event. cooked food without specific approval by Environmental Health & Safety (619-594- For Campus Facilities and Approved Open 2857) staff is a violation of campus policy Space and potentially dangerous to organization For events planned in outdoor areas, members. an Open Space Reservation Form in addition to the Event Approval Form must be obtained 2. Student organizations are responsible for from and submitted to Student Life & cleaning up all facilities used according Leadership at least two weeks prior to the to the following standards: event for approval. Food service, sale or promotion may occur on the Open Air • Pickup and proper disposal of Theater Walkway or Campanile Walkway. garbage • Remove all leftover food/beverage Aztec Shops Requirements items • Leave room(s) in the same condition Exclusive rights to all catering on they were found campus have been granted to Aztec Shops • Immediately notify facility manager Food Services. Aztec Shops controls all of any spills and/or stains on carpets commercial sales and representation on the and floors SDSU campus.
Groups who fail to conduct the minimum EHS Requirements (any facility or open standard cleaning requirements may be space) billed for cleaning expenses or forfeit the Service, sale or promotion of all food ability to serve food at future meetings. and beverages requires approval from EHS. An application form (TFF Application Form) 3. Student organizations with more than 50 must be submitted to EHS for review and members and guests at their weekly approval . EHS will issue a permit to serve or meetings should come to Student Life & sell food and/or beverages once the TFF Leadership and meet with an Event Application Form is approved. Post the EHS Advisor who can guide you through the permit during your event. Food service or process of setting up a specific meeting sale is prohibited on campus without a valid plan for your group with the appropriate and current permit from EHS. campus offices. Student organizations are allowed to serve or sell food and beverages up to 4 Recognized student organizations that violate events per year, up to 3 consecutive days per any part of these guidelines will be held event (weekly meetings, high school accountable and could be subject to conferences and non-perishable appropriate disciplinary sanctions. food/beverages (prepackaged) do not count toward limit). Food Event Approval Process Submit the TFF Application Form For AS Facilities and additional information if applicable at Officially recognized student least two weeks prior to the event for organizations and departments wishing to approval and issuance of a permit. serve, sell or promote food at an AS facility must obtain and submit an Event Approval
4-18 Food preparation and handling a metal can before disposal into a requirements are specified in the California trashcan or dumpster. Health and Safety Code, Article 13: 2. Each table or booth where an open flame Temporary Food Facilities, commencing with is located shall have a class “ABC” fire Section 114310. extinguisher within 10 feet of the flames at all times. The location of the 1. All food that is served, sold or promoted extinguisher shall be clearly marked and must be from an approved source. No identifiable to everyone in the area. At food prepared and stored in a private their own expense, each student home may be offered for sale or given organization or department is required to away . Food may be prepared or cooked supply the fire extinguisher for their on campus immediately prior to the event. event. 3. All open flames shall be constantly 2. Officially recognized student attended by a person knowledgeable in organizations and departments that serve how to use a fire extinguisher. An or sell food from an off-campus food attendant from your organization shall establishment must obtain the following: supervise the open flame until it has been • current health permit extinguished. • current health inspection report 4. Barbequing is approved at La Tienda in • current food service manager the Open Air Theater Walkway. certificate 5. Commercial barbecues or open flame cooking equipment shall not be located Complete EHS Requirements and the closer than 10 feet from any combustible TFF Application Form are available at materials. Cooking equipment shall be http://bfa.sdsu.edu/ehs/foodsale.htm separated from customer contact areas. 6. Any material used as a structural cover Fire and Electrical Safety (tent or canopy) shall be composed of All campus event participants at San flame-resistant material or shall be treated Diego State University are required to adhere with a flame retardant in an approved to Cal-OSHA and Uniform Fire Code manner. regulations. All participants in campus 7. If cooking is performed in tents, the tents events shall comply with any request by an shall be separated from other tents or EHS representative to inspect their tables or canopies by a minimum of 20 feet. booths to ensure compliance with 8. Outdoor cooking that produces sparks or regulations. grease vapors shall not be performed within 20 feet from tents or canopies. 1. The following cooking methods are 9. Electrical cords shall be maintained in acceptable on campus: liquid propane gas good condition and are not to be laid in appliances; electric appliances; propane an area that is wet or could become wet. barbecues or charcoal barbecues using Electrical cords are not to be located in self-starting charcoal. Use of liquid the main paths of travel and are to be starter fuel is prohibited. Each officially taped to the ground, covered, or elevated recognized student organization or to a height of at least seven feet so they department shall dispose of their used are not tripping hazards. charcoal in an appropriate manner. Charcoal must be cooled and contained in
4-19 10. Extension cords shall be UL approved, heavy-duty, and 3-pronged grounded Concessions type. Exclusive rights for concessions at 11. Extension cords shall be plugged directly special events on campus are exercised by the into an approved receptacle for the booth. Aztec Shops. Groups planning events with 12. Extension cords shall be grounded when food concession sales should contact Aztec servicing grounded portable appliances. Shops Concessions (619) 594-7621 for 13. Cords and circuits shall not be overloaded arrangements or to discuss possibilities for a with excessive appliances. Unless an waiver of concession rights. approved multiplying extension cord is used, extension cords shall serve only one Policy Enforcement portable appliance. The above provisions must be 14. Smoking is prohibited within 25 feet of adhered to for consumer safety and sponsor propane gas containers, tables or booths, protection. Food events will be monitored, and barbeque grills at all times. and food may be confiscated or the cooking 15. Parked vehicles, booths, tables or operation shut down by the EHS equipment shall not impede access to fire representative. If the above provisions are vehicle lanes, fire hydrants, pedestrians, violated, the event may be terminated by AS or driveways. A minimum of 20 feet or Student Life & Leadership. Future food clearance is required for fire lanes and a events may not be recommended for approval minimum 3 feet radius is required around by Student Life & Leadership. fire hydrants. Food and Beverages at Off-Campus Catering Events Exclusive rights to all catering on the The University does not issue food campus have been granted to Aztec Shops permits or conduct food service inspections Food Services. Call the Catering Office, for off-campus events; however; student (619) 594-7641, for more information. Only organizations are encouraged to follow the under extraordinary circumstances will the Food Handling Guidelines listed below use of an off-campus caterer or restaurant be (adapted from materials produced by the permitted. An off-campus source may be federal Food and Drug Administration). used only when Aztec Shops cannot meet the needs of a specific event, and they must Food Handling Guidelines provide proof of $1,000,000 in product Practicing proper food handling liability insurance, possess appropriate techniques will protect your members and catering and food handling licenses, guests from food-borne illness and food demonstrate the ability to prepare, transport, contamination. Here are some tips to keep in store, and serve food on campus safely and mind when preparing, storing and cooking without campus kitchen facilities, and be food. subject to oversight from EHS, Student Life & Leadership, and AS (if appropriate). The Wash Hands, Utensils, and Food Preparation AS will assess supervision and clean-up fees Surfaces when an off-campus caterer is employed in its facilities. Late fees will also be assessed • Food safety begins with hand-washing if the petition to use an off-campus food even in outdoor settings. And it can be as source is not completed by the deadline.
4-20 simple as using a water jug, some soap, o Ground pork and ground beef-- and paper towels. 160°F. • Consider using moist disposable o Ground poultry--165°F. towelettes for cleaning your hands. o Poultry breasts--170°F. • Keep all utensils and platters clean when o Whole poultry (take measurement preparing food. in the thigh)--180°F. o Fin fish--145°F or until the flesh Preparing Fruits and Vegetables is opaque and separates easily with a fork. • Rinse fresh fruits and vegetables, o Shrimp, lobster, and crab--the including those with skins and rinds that meat should be pearly and are not eaten, under running tap water opaque. before packing them. Packaged fruits and o Clams, oysters, and mussels--until vegetables labeled “ready-to-eat,” the shells open. “washed,” or “triple washed” need not be • Grilled food can be kept hot until served washed. by moving it to the side of the grill rack, • Rub firm-skin fruits and vegetables under just away from the coals where it can running tap water or scrub with a clean overcook. vegetable brush while rinsing with • Liquid starting fuel is prohibited. running tap water. • Have a fire extinguisher available.
Safe Grilling Tips Serving Food Safely
• Marinate foods in the refrigerator, not on • Food should be handled with gloves and the counter or outdoors. If some of the food service utensils or materials. marinade is to be used as a sauce on the • Keep cold foods cold (below 45°) and hot cooked food, reserve a portion separately foods hot (above 140°). before adding the raw meat, poultry, or • Do not use a plate that previously held seafood. Don’t reuse marinade. raw meat, poultry, or seafood for • Don’t use the same platter and utensils anything else unless the plate has first that previously held raw meat or seafood been washed in hot, soapy water. to serve cooked meats and seafood. • Hot food should be kept hot, at or above • If you partially cook food in the 140 °F. Wrap well and place in an microwave, oven, or stove to reduce insulated container. • grilling time, do so immediately before Foods like chicken salad and desserts in the food goes on the hot grill. individual serving dishes can also be • When it’s time to cook the food, cook it placed directly on ice, or in a shallow thoroughly. Use a food thermometer to be container set in a deep pan filled with ice. sure the food has reached an adequate Drain off water as ice melts and replace internal temperature before serving. ice frequently. • Don’t let perishable food sit out longer than 2 hours. o Beef, veal, and lamb steaks and • roasts--145°F for medium rare, Food should not sit out for more than 1 160°F for medium, and 170°F for hour in temperatures above 90°F. • well done. Keep food covered when not serving.
4-21 • Ice used in beverages should be protected Aztec Shops has the right of first refusal and from contamination. Do not use ice used must be hired and present for the serving of for refrigeration. alcoholic beverages. Use of such beverages is • No smoking should be permitted around governed by the University Alcoholic food. Beverages Policy, copies of which are • Individuals who are sick or have cuts or available in Aztec Center Meeting Services. burns must not serve or handle food and beverages. Types of Beverages • Keep pets away from areas where food is Beer and/or wine may not be served served or stored. at events open to the public. Attendance at events with alcohol must be limited to the Transporting Food organization’s members and their invited guests. Events at which alcohol will be • Keep cold food cold. Place cold food in a served must have a preponderance of cooler with ice or frozen gel packs. Cold individuals over 21 years of age in food should be held at or below 40°F. attendance. • Consider packing beverages in one cooler and perishable foods in another. Policy for On-Campus Events with • Meat, poultry, and seafood may be Alcoholic Beverages packed while it is still frozen so that it Subject to this policy, consumption stays colder longer. Be sure to keep raw and possession of alcoholic beverages is meat, poultry, and seafood securely limited to beer and/or wine. Distilled liquor is wrapped so their juices don't contaminate not permitted at any time. cooked foods or foods eaten raw such as In sponsoring a function where beer fruits and vegetables. and/or wine are served, the organization and • After washing fruits and vegetables dry its officers accept the following them with a clean cloth towel or paper responsibilities and conditions: towel before packing them. 1. To observe all applicable state laws • Keep the cooler in the air-conditioned and university policies. passenger compartment of your car, 2. To pay for any/all damages incurred rather than in a hot trunk. Limit the times during the activity. the cooler is opened. 3. To clean and restore the facility to its original condition. Alcoholic Beverages and Illegal 4. To maintain decorum appropriate to Drugs the university setting. 5. To limit participation in an authorized
event to members of the sponsoring Alcoholic Beverages On-Campus organization and its invited guests. The possession, dispensing, and 6. Serving of beer or wine must be consumption of alcoholic beverages on clearly incidental and supplementary campus is only permitted within designated to the main purpose of the function. facilities (Louie’s in Aztec Center and the 7. To refrain from advertising to the Faculty-Staff Club) or at the special events public the availability of alcoholic specified below. Alcohol at an event on beverages or otherwise using campus requires an Alcohol Approval alcoholic beverages as an event Request Form with the designated University Vice President’s approval and signature.
4-22 inducement. Events promoted to the 18. Requests must be submitted to public may not have alcohol served. Student Life & Leadership via an 8. To only finance beer or wine from a Event Approval Form. Please club treasury, excluding use of AS complete a “Request for the use of funds. Unless a sponsor is licensed, Alcoholic Beverages” form. beer and wine may NOT be sold at student- sponsored events, nor may a Alcoholic Beverages at Events specified amount or donation be Off-Campus collected. The following policies apply to all off- 9. To also provide non-alcoholic campus events sponsored, organized, beverages, to be served in the same planned, coordinated, financed, or promoted manner as alcoholic beverages. by the organization, any activity held at an 10. To assure that no minor or intoxicated organization-related facility, or any activity person is served alcoholic beverages. that an observer would reasonably associate It is the responsibility of the with the organization. For example, a social organization to ensure that only those event where most of those invited are of legal drinking age consume members of the same organization would alcoholic beverages. normally be considered to be an 11. Aztec Shops personnel must be organization-related event. present to verify the proof of age of those being served. Self-service is 1. Organizations are expected to be prohibited. familiar with and comply with State 12. A server must be at least 21 years old. of California laws regulating the sale 13. Food must be served at all events at and consumption of alcoholic which alcohol is available. beverages. 14. Alcoholic beverages may not be 2. Unless held at a licensed removed from the room within which establishment with professional the serving of alcoholic beverages has bartenders, hard liquor (alcoholic been approved. The organization must beverages other than beer or wine) provide one or more individuals to be shall not be consumed at organization positioned by the exits for events. enforcement of this condition. 3. Open parties, meaning those with 15. Alcoholic beverages may be served unrestricted access by non-members only in areas where food is normally without specific invitation, where served. alcoholic beverages are present are 16. The amount of alcoholic beverages forbidden. For events (except events present must be appropriate for the for alumni and family members) nature of the event, the estimated where the number of guests is attendance, and the amount of food anticipated to exceed the number of and non-alcoholic beverages present. members, a guest list must be 17. For events on campus any alcohol submitted to Student Life & must be handled through Aztec Shops Leadership in advance of the event, Catering. Self-service is not along with the name of the member permitted. Alcohol may not be sold who invited each guest. Members are for fundraising or offered as a prize in responsible for the behavior a “free drawing.”
4-23 (including underage drinking) of over the age of 21 who wish to guests they invite. consume alcoholic beverages. The 4. In promoting events, alcoholic security personnel are responsible for beverages may not be referred to in patrolling the event to ensure that publicity, including signs, fliers, only those persons with the mailings, email lists, Web sites, and designated wristband or hand-stamp media announcements. Illustrations are consuming alcoholic beverages. must not make reference to alcoholic 8. An organization sponsoring an event beverages (i.e., no pictures of kegs, has an obligation to provide for the cocktail glasses, beer mugs, etc.). safety of any members or guests who 5. At all events where alcoholic exhibit intoxication. This might beverages are consumed, except those require taking the person home or held at licensed establishments where allowing the person to spend the night beverages are sold, provisions shall and ensuring that someone is present be provided for the free and to monitor their condition until they conspicuous distribution of non- are sober. If the person is alcoholic beverages and food in unconscious, is breathing irregularly, adequate supply. An “adequate has a weak pulse, or has discolored supply” of beverages is a quantity skin, immediate medical attention sufficient to provide at least one must be sought. beverage serving per hour for all 9. Unless the event is held within a half- members and guests who are under mile of the SDSU campus, whenever the age of twenty-one. An “adequate alcohol is being consumed at an event supply” of food is a minimum of one and busses or public transportation serving for all members and guests in are not being provided, the attendance (for example, one large organization shall provide designated pizza for each ten guests). sober drivers to transport all members 6. No organization shall permit any and guests. The designated sober person who is under the age of 21 or drivers shall not consume any alcohol who is obviously intoxicated to whatsoever at the event or within six consume alcoholic beverages at hours prior to driving. If busses are organization functions. Use of provided, no intoxicated person shall wristbands and/or private security be permitted to board the bus nor may guards hired to check age alcohol be consumed or brought on identification may be required. At the bus. joint functions each organization is 10. No organization shall at any time responsible for keeping those under compel individuals to consume the age of 21 from consuming alcoholic beverages. alcoholic beverages. 11. No money whatsoever, including 7. At events where the number of guests “donations,” entertainment fees, exceeds the number of members, admission charges, etc., may be private, licensed security guards, or collected at any function where employees of licensed establishment, alcoholic beverages are provided, shall be responsible for checking the unless held at an establishment with a identification and providing license from the California wristbands or hand-stamps to persons Department of Alcoholic Beverage
4-24 Control. (Note: Department policy attending the function for their own prohibits the issuance of one-day personal consumption or through a beer/wine and liquor licenses for cash bar operated by a licensed college student social functions not establishment where the function is held at a licensed establishment. This held. Drink tickets, regardless of how means that, unless held at a licensed they are financed, cannot be given establishment, student organizations away at chapter events held at hotels, cannot hire caterers or third-party etc. – even if the tickets can be vendors to provide alcoholic redeemed for either alcoholic or non- beverages.) alcoholic beverages. Members must 12. Organized competitions involving the purchase their own drinks or drink consumption of alcoholic beverages tickets directly from the licensed are prohibited at all organization establishment. functions. 15. Unless a waiver is granted by Student 13. Neither “grain alcohol” nor any such Life & Leadership, the purchase distilled liquor that exceeds 100 and/or use of any bulk quantity of proof, or above 50% pure grade alcoholic beverages or providing a alcohol per volume (e.g., “Everclear,” common source of alcohol (e.g., kegs, etc.), shall be present in any form or miniature kegs, alcoholic punch, mixture during an organization event. coolers filled with canned beer, open 14. Unless a waiver is granted by Student bars, etc.) is expressly prohibited. (A Life & Leadership, an organization keg shell present on organization may not purchase or reimburse a premises shall be considered evidence person for the purchase of alcoholic of a violation of this policy.) beverages through the use of any Organizations that attend a jointly- organization funds or credits nor may sponsored event where a common the purchase of same be undertaken source of alcohol is present shall have or coordinated by any member on ten minutes to either have the source behalf of the organization. No removed or have all members leave organization members may provide the function; otherwise, all alcoholic beverages directly or participating organizations become indirectly to members or guests by jointly responsible for the presence of selling tickets or cups, by collecting the common source of alcohol. admission fees or donations, by 16. At “BYOB” functions, individuals 21 special assessments (e.g., a formal years of age or older may bring not dance assessment that includes drink more than a six-pack of 12 ounce tickets), by taking a collection beers (two individuals arriving (“passing the hat”), by dues rebates, together may bring a twelve-pack) or by maintaining a “social fund” or a four-pack of 12 ounce wine account, or by using any means of coolers). collecting monies from persons 17. Unless a waiver is granted by Student attending organization functions. All Life & Leadership, no alcoholic alcoholic beverages consumed at beverages shall be present at any organization functions held off- organization recruitment function, campus must be brought by the regardless of location. A recruitment individual members and guests function is defined as any activity
4-25 where the primary purpose is consume hard alcohol in the common membership recruitment. areas of organization-related 18. Student organizations may not facilities. sponsor or co-sponsor events out of 22. Social fraternity and sorority the United States where alcoholic activities held during the first five beverages are consumed. weeks of the fall semester and the 19. No alcoholic beverages shall be first three weeks of the spring present at any pledge/associate/new semester must be alcohol-free, with member program or activity of social the exception of private post- fraternities and sororities, including, recruitment events held at facilities but not limited to, initiation or pre- licensed to sell alcohol (such as a initiation activities, pledge or hotel). associate member retreats, pledge/new member exchanges, new member interviews, and big brother/sister revealing. This includes bringing alcoholic beverages as gifts. 20. The possession, sale and/or use of any illegal drug or controlled substance at an organization-related event or at a organization-related facility is prohibited. If organization officers become aware of such activity, it is their responsibility to immediately terminate the activity and initiate disciplinary action against the responsible members. If the organization officers fail to take such action, the organization assumes responsibility for the activity. 21. Whenever a social event is taking place at organization-related facilities (such a Fraternity Row and fraternity and sorority chapter houses), all alcohol consumption is prohibited in bedrooms and apartments. In organization-related facilities, bottles of hard alcohol are only permitted in the rooms of residents who are over the age of 21. No hard alcohol may be consumed during an event held at organization-related facilities. During times when a social event is not in progress, only active members and alumni over the age of 21 (i.e., no minors or guests) shall be allowed to
4-26 Publicity processed through Aztec Center Meeting Services. (619) 594-5278.
Informational Tabling Reservations Student Organizations may conduct An Event Approval Form must be information tabling for publicizing their submitted to Student Life & Leadership no group and its activities in both the Aztec later than 10 business days prior to the date Center and the University Open Space. of the event. Tabling is limited to two days Tabling is permitted by prior reservation only per week. Requests for All-Semester Tabling and is subject to approval by Student Life & are accepted. All requests are reviewed and Leadership. All AS and University policies given final approval by Student Life & for publicity, food sales and service, Leadership. commercial representation and sales, and other applicable regulations must be followed Approvals and approvals must be obtained before Commercial Sales or Representation - requests for tabling will be approved. Aztec Shops is the authorizing department for commercial sales, promotion, and Associated Students Aztec Center representation for the SDSU campus. Walkway Tabling Policy Signatures must be obtained from Aztec Shops at (619) 594-5702. Purpose To provide SDSU student Food and Beverage organizations and Associated Students with • Commercial food and beverage products an outlet to disseminate information, to must be approved through the Event promote awareness, to recruit for Approval Process with approval by Aztec involvement, and to raise funds in our Shops. Student Union facility. • All food and beverage dispensing
Users requires an approval from EHS through Tabling in the Aztec Center is limited the Event Approval Process. All Campus to recognized SDSU student organizations, food handling policies and procedures Associated Students departments, SDSU must be strictly observed. Career Services, and Aztec Center Lessees. Aztec Center does not permit tabling by off- Final Approval campus entities. Student Life & Leadership grants final approval after appropriate steps have Logistics been followed by organization advisors. All Tabling is permitted on the Aztec required signatures must be obtained and Center Walkway in specified tabling tabling resources must be available. locations during academic semesters only, Monday-Friday, 8am-5pm. Tabling is not Facility Guidelines • permitted during Finals Weeks or break Items not permitted-- tents, canopies, periods. One table and two chairs per appliances with exposed heating approved request can be checked out free of elements, barbecues, portable stereos and charge by the Information Center in other amplified sound sources. exchange for a valid Identification Card for • Posting—No posting on columns, ground, use in Aztec Center only . Requests are or walls. No hanging of signs from columns.
4-27 • Messages cannot require changing more Exceptions than 2 times a week. Requests for exception to the policy • Special logos or graphics will not be must be made in writing to Student Life & accepted. However, Meeting Services Leadership no later than 10 Business days in staff will include standard graphics advance and will be reviewed, as appropriate. available on the system if requested. (Greek letters are not considered special Associated Students Publicity graphics and will be accommodated). Opportunities • Messages to be considered for display must be submitted on an “Electronic Aztec Center Electronic Sign Board Message Board Request Form” to the Requests for use of the Aztec Center University Information Center or the Electronic Message Board may be made at Meeting Services Office. the Aztec Center Meeting Services Office • Request forms must be submitted by 4:00 under the following guidelines and adhering p.m. at least 3 working days before the to the Official Policy for the Aztec Center message is to be displayed. Electronic Message Board : • Should available space become a Eligibility problem, messages will be accepted in AS programs, services and accordance with Aztec Center’s hierarchy government activities; University events and of eligible users, on a first-come, first- information pertinent to a majority of the served basis. students and others on campus; University • Content of messages may be altered departmental programs, activities and slightly to adjust to message board information; student organization special format. events or activities held in AS facilities or SDSU facilities; sub-lessees of Aztec Center; Aztec Center Walkway Banners and other SDSU auxiliaries and SDSU faculty and staff are eligible to request use of Banner Policy the Aztec Center Electronic Message Board. Requests must be submitted at least ten (10) business days in advance to Aztec Center Meeting Services and be approved by the AS Requirements Facilities Board. Off-campus customers are • Messages pertinent to only selected not permitted to submit banner requests. The individuals or organization members or of AS Facilities Board reserves the right to refuse a personal nature will not be displayed. banners. • Messages making references to drugs, Student organization banners may be alcohol, or tobacco will not be displayed. hung for no longer than one (1) week. • Messages that refer to regular or weekly Associated Students, Aztec Center Lessees, meetings will not be displayed. and University Departments may hang banners for no longer than (2) two weeks. • No commercial advertisements will be The Aztec Center Meeting Services allowed. General announcements for cannot guarantee specific display locations, as lessees will be permitted. (e.g., they will be placed on a space-available-basis. operation hours, special events, etc.) The sponsoring organization will be • Messages will be displayed for no longer than a 3-week period of time.
4-28 responsible for the $40.00 labor charge to hang • Every effort will be made to create the sign and remove approved banners. and display it as requested.
Guidelines Aztec Center Public Posting Board • Banners must be no smaller than 2’ x 6’ Posting of flyers, posters, and other and no larger than 3’ x 10’, made of information is permitted on the Bulletin sturdy canvas or vinyl and have Board adjacent to the Food Court in the grommets (wind vents are Aztec Center Walkway. Posting is open to recommended). the public, and this location is the only approved location in Aztec Center for flyers • Banners that are political in nature will and posters. ALL materials are removed not be allowed during the week of AS each Friday afternoon and disposed of; Elections. posters and other materials will not be returned to the party placing the information. • Banners must be delivered to Aztec Center Aztec Center reserves the right to remove Meeting Services one (1) week before the multiple postings -- leaving at least one -- to banner is to be hung. allow space for others to advertise. Posters should not be larger than 3’x3’ and may be • Banners must be picked up from the removed if they conflict with other postings. Meeting Services Office within one (1) Aztec Center neither monitors nor assumes week of the date it is removed. After one any responsibility for content of postings. (1) week, Meeting Services accepts no responsibility for either the condition of the Other Publicity Opportunities and banner or its location. Information
Aztec Center Walkway Signs Handbills and Flyers 18” x 22” Signs in Holders are Handbills and flyers may be available on a first-come, first-served basis in distributed in person in open areas of the the Aztec Center Walkway for advertising campus provided that pedestrian and Student Organization Activities. The sign vehicular traffic and building access are not requests can be made at the University obstructed. Handbills and flyers may not be Information Booth or at Aztec Center distributed in residence halls. Handbills and Meeting Services. Requests should be made flyers must clearly indicate the sponsoring with a 4-day advance period and are subject organization. to availability. The following are the guidelines for Walkway Sign Requests: Bulletin Boards Flyers and posters smaller than 14" by • Meeting Services cannot guarantee that all 28" may be placed on any general-purpose sign requests will be granted. bulletin board on campus without prior • Requests will only be granted for the approval. Posted material must be on actual advertisement of events in Aztec Center. bulletin boards, not on chalkboards or board • Priority of signs displayed will be for rims. Only one copy of a flier should be events occurring in Aztec Center on the placed on a single board. No posting is day of event. (Multiple days cannot permitted inside Love Library. Bulletin always be accommodated) boards are routinely cleared throughout the • Artwork will not be accepted for signs. academic year.
4-29 Education Office for specific details and Large Signs and Banners approval. Only individually addressed mail The posting of signs or banners larger may be placed in student mailboxes. No than 18" x 22" (but not to exceed 36" x 72”) materials may be placed under student room is permitted only in one area on campus. doors. Door-to-door solicitation is Such signs may be placed on the retaining prohibited. wall around the dining area just east of the Administration Building and extending to the Posting on Other Campuses southwest corner of the front of the building. If publicity is planned for other Posting in these areas shall be limited to college campuses, approval should be officially recognized organizations, AS, and obtained before posting. Inquiries should be student election candidates. No commercial addressed to the Director of Student Life & posting is permitted. Banners must contain Leadership of the respective college or the name of the sponsoring organizations and university. Many campuses, particularly posting date and must be taped with painters community colleges, require all posted tape, not glued, to the walls only. Sponsoring materials to be stamped or signed by a groups may not remove or post over other campus official prior to posting. organization’s banners and are limited to only one banner per organization per area at a Staked Signs single time unless prior approval is obtained Staked signs (i.e., signs attached to from Student Life & Leadership. Banners stakes or poles) are not permitted at any time must be removed within 24 hours after the inside campus facilities. For outdoor advertised event or within 7 days of posting. demonstrations, participants must comply with Section 53.30 of the City of San Diego The Daily Aztec Newspaper Municipal Code, which states: “No person The Daily Aztec provides a number of shall carry or possess while participating in ways to publicize student organizations and any demonstration, rally, picket line or public special events. The Daily Aztec cannot assembly any metal stake, club or pipe, or guarantee space; however, information is any length of lumber, wood, or lath, unless always welcome. For stories, please submit a that wooden object is ¼ inch or less in press release containing the “who, what, thickness, and 2 inches or less in width. If not where, when” and contact information via e- generally rectangular in shape, such wooden mail ([email protected]), fax (619) object shall not exceed 1/2 inch in its thickest 594-7277 or drop-off at least one to two dimension.” weeks in advance. In addition to stories, both classified and display advertising is available Illegal Publicity at special student rates. To place a classified Painting, chalking, tacking, taping, ad, call (619) 594-4199 or come by the office gluing or stapling messages on walks, in the basement of the Business footbridges, benches, trash cans, trees, Daily Administration building. To place a display Aztec stands, windows, walls, columns, ad, call (619) 594-6977. buildings, fences, or other permanent structures (except where noted above) are not permitted. (Chalking is permitted on the Residence Halls Open Air Theatre Walkway.) Messages may The posting of flyers in the campus not be written or posted on classroom residence halls is subject to special chalkboards, or instructor and departmental regulations. Inquire at the Residential
4-30 bulletin boards without permission from the instructor or department. No leafleting is allowed in residence halls
Removal of Publicity of Other Organizations Student organizations shall not remove flyers, signs, or banners of other organizations, unless all of the events advertised thereon have been concluded. Violation of this policy will result in suspension of posting privileges. Violations of the Regulations for Use of SDSU Buildings and Grounds and/or the above regulations on publicity will result in the immediate removal of the material and may further result in the discontinuance of the publicity, event cancellation, charges for clean-up and, building repair, disciplinary sanctions against individuals or officers of officially recognized student organizations, and possible suspension of campus recognition.
4-31 Chapter 5: Insurance and Liability Insurance for Higher Risk Student Organizations Events Financial Information
SDSU Insurance Certification If Student Life & Leadership determines that an event held on-campus or SDSU is insured for General Liability funded by the University is higher risk, the under the California State University (CSU) organization may be required to have all Risk Pool. Faculty, staff and students who participants complete a waiver form and/or undertake academically-related activities that provide liability insurance naming the require proof of insurance from SDSU will University as an additional insured. This can need to allow sufficient time to obtain a be special event insurance acquired for the Certificate of Insurance from the Risk Pool event, the organization’s own general Administrator. liability insurance policy, or a general Examples include use of off-campus liability insurance policy of the event facility, space for university-sponsored events and sponsor or host. Events for which such participation of faculty, staff or students at insurance is required may include, but is not off-campus locations. SDSU does not limited to, events open to the public or provide insurance coverage for student exceeding one guest per member where organization activities. Information alcohol is consumed, athletic events, water required for the issuance of certification related activities, and events involving includes the name and address of the physical activities such as rock climbing or a certificate holder, limits requested, dates of ropes course, etc. coverage, name and address of additional insureds, and description of activities Insurance Requirements for SDSU requiring additional insured status. For Campus Facilities Rental information about insurance for university Student groups will be responsible for activities, requests for certificates, and providing a certificate of insurance naming submission of claims, contact the Business State of California, its officers, agents and Affairs Office (AD-320). employees as additional insured unless arrangements have been made through AS. AS Liability Insurance A general liability policy provides AS with combined public liability and property Funding Sources damage coverage for most activities of AS. This policy does not provide coverage for Associated Students Finance Board non-funded activities of student The Finance Board acts on all organizations. Organizations are responsible requests for Associated Students’ funding, for purchasing insurance for events where including those made by the AS boards and additional risk may be involved or where the college councils. In addition, the Finance above coverage does not apply. Board directly allocates money for student organizations under the jurisdiction of each of the 7 college councils, funding for AS programs and boards, as well as funding for student organizations’ activities for purposes of recruiting and retaining students who are underrepresented in the SDSU population because of educational and social
5-1 disadvantage. For further details, contact the a few. To request co-sponsorship, simply fill AS Vice President of Finance. out the required paperwork and present your Requests for funding must be request to the CASE board during one of submitted on an Approval of Funds Form , their meetings. found at: http://as.sdsu.edu/admin/forms/pdf/ACCOU NTING/app_funds_form.pdf. The Obtaining a Tax ID Number Accounting Office will prepare the summary that will be presented to the Finance Board What is a Tax ID Number and why who reviews the requests. A copy of the do we need one? summary will be available for you at the A Tax ID Number or EIN (Employer- Business Office. The Advisor assigned to the ID number), is like a social security number student organization must sign the Approval for your organization. Student Organizations of Funds form. All requests must include are often in situations that require a Federal documentation showing the allocation being Tax ID Number (opening an organizational approved by the group. Documentation bank account, conducting fundraisers off- includes minutes from the college council, or campus, working concessions at an athletic if you are an independent organization, your event). Its purpose is so the IRS will not organization's minutes. make you personally responsible for taxes on A representative of the organization, revenue that you have earned. No student or the College Council, who has knowledge organization is permitted to use the tax of the item, must be at the meeting to present identification number of the University, the the organization's request to the Board and to Associated Students, or any University answer the Board's questions. If the auxiliary. representative fails to show up for the meeting the organization's request is tabled How do we get a Tax ID Number? until the next action meeting. If the You may contact the IRS and request a Form representative fails to show up at the SS-4 (Application for Employer following meeting, the request will be Identification Number) or visit their website dropped from the agenda. The money is not in order to request an EIN. This form can be available until the allocation is officially accessed at the following location: approved by the AS Executive Committee. If approved, funds are available to spend on the http://www.irs.gov/pub/irs-pdf/fss4.pdf Monday after the official approval by the AS Executive Committee. The local San Diego IRS office can be contacted at the following number: CASE (619) 615-9555 http://as.sdsu.edu/ent/case/sponsor.html One co-sponsorship opportunity is PLAN AHEAD!!! Processing may take 2-4 with the Cultural Arts and Special Events weeks Board or “CASE.” CASE handles Associated Student’s entire event programming budget, which includes money Completing a W-9 Form to co-sponsor student events such as In order to work with selected speakers, films and artistic and cultural fundraisers (for example: Elite, Qualcomm, programming for a general audience, to name PETCO, and Sea World), a student organization must complete a W-9 form from
5-2 the IRS. In order to do this, the group must have or obtain a Tax ID Number. The W-9 form can be accessed at the following location: http://www.irs.gov/pub/irs-pdf/fw9.pdf
The local San Diego IRS office can be contacted at the following number: (619) 615-9555
Donations & Sponsorships All gifts to San Diego State University are accepted and administered by the Campanile Foundation (TCF), an official 501(c)3 auxiliary organization of San Diego State University.
For further information, contact Student Life & Leadership in Student Services West, 1661 or 619-594-5221.
5-3 Chapter 6: Organizational Executive Order 590 and the SDSU Policy on the Selection of Air Carriers, copies of which Travel are available in Business Affairs (AD-320). These policies define the types of air carriers Associated Students Travel that may be used and the levels of insurance Approval that must be maintained by them. In addition, The CSU Chancellor’s Office all students participating in CSU-affiliated requires AS to recognize authorized travel by programs, which require air travel, shall be student organizations for those trips that are informed in writing that participation in such budgeted in the organization’s AS budget. programs is voluntary and that air travel Student travel not funded from AS funds IS involves risks to personal safety, which could NOT AUTHORIZED BY THE result in damage to property, injury, or death. UNIVERSITY OR AS and therefore, WILL Students participating in such travel shall be NOT be reimbursed or considered official informed in writing that the CSU assumes no university or AS travel. liability for damage, injury, or death and that For information on AS travel allocation students undertake such travel at their own approval and required forms, please see risk. All students participating in CSU- http://www.as.sdsu.edu/govt/council/asdollar affiliated programs which require air travel s/page6.html . shall be required to acknowledge by signing a statement that they have been informed of the Associated Students Travel Funding risks of air travel required by such programs, and release and hold harmless the State of The AS has established specific California, the California State University, limitations on the number of conference San Diego State University, and AS. When attendees and per diem costs for travel. See selecting an air carrier for organization travel, http://www.as.sdsu.edu/admin/forms/travel_f consider, in addition to ticket price, advance orms/fund_req.pdf for more details. purchase requirements, ticket change and
cancellation penalties, convenience and Sport Club Travel congestion of the hub airport, baggage Sport Club teams are recognized by interchange privileges, comfort and services the AS Campus Recreation Board and follow of the aircraft, and availability of alternate guidelines established for these programs. flights if a flight is missed or cancelled. Prior Failure to do so may result in trip to airport departure, be sure to reconfirm cancellation, loss of AS facility and ticketing arrangements and departure time. equipment usage, and loss of official campus Groups should also check local weather recognition. See conditions that may hamper destination http://arc.sdsu.edu/sportclubs/sportsclubhand airports. book.pdf for more information or contact the AS Sport Club staff at the Aztec Recreation Center. Other Organizational Travel Except for official University Air Travel business and Associated Students authorized and funded travel, personal travel by students Student air travel sponsored by, or pursuant is done at their own risk. to a program of the California State When travel involves groups of 25 or University, any campus of the CSU, any more students, the organization is strongly student body organization on, or with any encouraged to hire private transportation such combination thereof, is governed by the CSU
6-1 as busses or shuttles, especially for events where alcoholic beverages are consumed. Use of personal automobiles for transportation exposes the owner and driver to considerable liability. For the protection of all involved, all drivers shall have a valid driver license, shall have automobile liability insurance as required by California law, and shall observe all traffic laws, particularly with regard to speed limits. The vehicle shall be properly maintained in safe mechanical condition and the driver and all passengers shall use seat belts. The driver shall abstain from the consumption of alcohol, drugs or medicine that would impair vehicle operation, and shall not be inattentive (e.g. use of cellular telephones). All drivers shall be alert and well rested and take breaks from driving during longer trips. Drivers shall not drive more than ten hours per day. If alcohol is being consumed at an event and busses or public transportation are not being provided, the organization must provide designated sober drivers who shall not consume any alcohol whatsoever at the event or within six hours prior to driving. Designated sober drivers are not required for events within walking distance (a half-mile) of the campus; however the organization has the responsibility to provide safe transportation home for any member or guest who becomes intoxicated. Groups contemplating rental of vehicles for travel should pay particular attention to the vehicle condition at the rental time, driver eligibility stipulations, and insurance limitations. Important: Drivers of 10-, 12- or 15- passenger vans must have a Class B driver license with a passenger endorsement.
6-2 Chapter 7: Additional signed by all participants (includes participants in the auction and the Campus Policies winning bidders). 2. An advisor must be present at the The following are some of the event. pertinent campus policies that may relate to 3. All participants must do so willingly your event or organization. For other campus and without coercion. policies, please search the SDSU website or 4. The event shall not be organized or if you have additional questions or need more promoted in any way so as to intend information, please contact Student Life & or suggest the services being offered Leadership for auction extend beyond the offer of accompaniment for a meal and/or Animals entertainment. Animals on campus must be secured 5. Date/service auctions should not have by a leash, no more than six (6) feet in length appearance of and the “trappings” of or housed in a container which adequately slave auctions. confines the animal. The owner must be in 6. Lewd conduct, remarks and gestures the immediate vicinity of the animal at all should not be allowed during the times. Except for seeing-see dogs, animals event. are not allowed in any campus building or 7. If any guidelines are not followed at facility. Refer to Section 26.0 in the any time, the advisor may shut down Regulations for Use of SDSU Buildings and immediately. Grounds. 8. Participants shall not be required to Animals shall not be used in pranks or attend a date with or provide services otherwise for amusement or ceremony in to the highest bidder if s/he is connection with any student organization uncomfortable doing so. If the event function or activity. participant does not attend the date or provide services, the bidder shall Assassin Games receive all money s/he paid during the Games involving simulated weapons, auction. such as “secret agent,” “tag,” and “assassin,” 9. The sponsoring organization is are exceedingly dangerous and have resulted encouraged to provide a gift in the deaths of students nationwide. Student certificate(s) for the event participant organizations may not organize or engage in and bidder to use on the “date” such contests regardless of location. (restaurant, movie theater, etc.). 10. The “date” or service should only occur in public (not inside a private Auctioning Policy residence), during the hours of 8:00 In accordance with the principles of the a.m. and 10:00 p.m. SDSU Principles of Community, fund-raising 11. The “date” should end at the events by student organizations involving the conclusion of the meal, event or auctioning of a male or female for a date or entertainment. to perform services must comply with the 12. No alcohol shall be consumed during following guidelines: auction, the “date,” or the service provided, regardless of the age of the 1. If held on campus property, a general participants. waiver of liability form must be
7-1 13. Double-dating with another participating couple is strongly Contracts and Financial encouraged. Management
Organizations may not enter into Charitable Donations contracts using the name of the Associated The Internal Revenue Service has Students or the University, who are not tightened the reporting requirements responsible for financial loss. Contracts and surrounding the receipt of charitable purchases for on or off campus events should donations. Charitable donations, whether in not be completed prior to securing both the the form of cash or donated goods and event approval by Student Life & Leadership service, must be promptly receipted with and the confirmation of organization or AS notation of any fair market value. Since funding. Student organizations are student organizations are not tax exempt, responsible for voluntarily incurred debts to donations must be made instead to a current the University, Associated Students, Aztec 501(c) (3) or similar tax-exempt Shops, and the SDSU Research Foundation organization. For student groups, this will and are expected to maintain good credit either be The Campanile Foundation or, for ratings in the community and employ some, their national or state parent affiliation. principles of sound business practice in To coordinate appeals to donors, student financial dealings with members. organizations are strongly encouraged to coordinate their efforts with the Dean's Office of the college closest to the intent of Discrimination and Sexual their group or to the Campanile Foundation. Harassment SDSU is committed to maintaining a Compressed Gas Cylinders campus environment free from sexual (Examples: helium tanks for balloons and harassment and from discrimination on the carbon dioxide tanks for carbonated basis of race, color, religion, gender, gender beverages) identity or expression, age, ethnicity, disability, marital status, sexual orientation, 1. All gas cylinders in service, storage, or citizenship and national origin. Accordingly, during transport while empty or full, shall students who believe that they have been be securely held in substantial racks or subjected to such discrimination or sexual secured to other rigid structures in a harassment or that they have been denied manner to prevent them from creating a accommodation to which they are entitled for hazard by tipping, falling or rolling. qualified disabilities are encouraged to bring 2. Compressed gas cylinders shall be stored the matter to the attention of the University. with regulators closed when not in use and labeled at all times. Without regulators Fire and Life Safety connected, valve protection caps shall be All on-campus event participants at securely attached. San Diego State University are required to 3. During movement, cylinder caps shall be adhere to Cal-OSHA and Uniform Fire Code in place. regulations. A diagram of the event may be 4. Gas cylinders shall be protected from required for review and approval for campus sunlight or other heat sources events that include, but are not limited to, 5. Incompatible oxygen and fuel gases in portable, prefabricated or site built structures. storage shall be separated by at least 20 All participants in campus events shall feet.
7-2 comply with any request by an EHS cord is used, extension cords shall serve representative to inspect their tables or only one portable piece of equipment. booths to ensure compliance with regulations. Refer to the Fire and Electrical For more information on Fire and Life Safety requirements within the Food and Safety, contact EHS at (619) 594-6778. Beverages section for any heating or cooking operations. Fireworks Fire and Life Safety requirements include, Fireworks are prohibited unless a but are not limited to, the following: permit has been obtained from the Office of the State Fire Marshal. Requests to use 1. A minimum of 20 feet clearance is fireworks shall be directed to EHS at (619) required for fire lanes. 594-6778. All requests shall be made at least 2. A minimum 3 feet radius is required 21 days prior to the date of the event. around fire hydrants. 3. Exit locations are required for events Harassment and Abusive Behavior that are fenced and/or locations within 1. Officially recognized organizations may tents or canopies. not engage in any organizational 4. Each table or booth where an open flame activities involving sexually abusive is located shall have a class “ABC” fire behavior (whether verbal or physical) or extinguisher within 10 feet of the flames behavior that is lewd, indecent, or at all times. obscene. 5. Any material used as a structural cover 2. Officially recognized organizations may (tent or canopy) shall be composed of not engage in any organizational flame-resistant material or shall be activities involving physical or verbal treated with a flame retardant in an behavior that make persons the subject of approved manner. harassment, intimidation, or hostility 6. An open flame shall not be located because of their race, religion, color, closer than 10 feet from any combustible ethnicity, citizenship, gender, gender materials. identity or expression, disability, sexual 7. Electrical cords are not to be located in orientation, or national origin. the main paths of travel and are to be 3. Officially recognized organizations shall taped to the ground, covered, or elevated not engage in any physical abuse of the to a height of at least seven feet so they person or property of any member of the are not tripping hazards. campus community nor may organization 8. Extension cords shall be UL approved, members threaten such physical abuse. heavy-duty, and 3-pronged grounded
type. 9. Extension cords shall be plugged Hazing and Initiation directly into an approved receptacle for Joining an officially recognized the booth. organization should be a positive experience. 10. Extension cords shall be grounded when New member activities and initiation rituals servicing grounded portable equipment. should focus upon the positive aspects of 11. Cords and circuits shall not be both the organization and the individual. overloaded with excessive equipment. Abusive behavior toward, or hazing of, a Unless an approved multi-plug extension member of the campus community is forbidden.
7-3 Hazing includes any method of 1. Any form or physically demanding indoctrination, initiation or pre-initiation into activity (calisthenics, runs, etc.) not a student organization, or any pastime or part of an organized voluntary amusement engaged in with respect to such athletic contest or not specifically an organization, which regardless of location, directed toward constructive work. intent, membership status or consent of the 2. Paddling, shoving, or otherwise participants, causes or is reasonably likely to striking individuals. cause bodily danger, physical harm, mental 3. Compelling individuals to consume or physical discomfort, embarrassment, or smoke alcohol, tobacco, or drugs harassment, fright, humiliation, intimidation, or engage in drinking games. degradation, or ridicule, extreme mental 4. Compelling individuals to eat or stress, or otherwise compromises the dignity drink foreign or unusual substances of any student or member of the campus or compelling the consumption of community. Hazing also includes any activity undue amounts or odd preparations that compels an individual to participate in of food or liquids. any activity which is unlawful, perverse, 5. Having substances thrown at, publicly indecent, contrary to the rules, poured on, or otherwise applied to policies, and regulations of the University, or the bodies of individuals or writing any activity which is known by the embarrassing or degrading items on compelling person to be contrary to the the bodies or clothing or individual’s genuine moral or religious possessions of individuals. beliefs, or any activity that will unreasonably 6. Morally degrading or humiliating or unusually impair an individual’s academic games or any other activities that efforts. Hazing does not include customary makes an individual the object of athletic events or similar contests or ridicule, amusement or intimidation. competitions. Participation in a hazing 7. Transporting individuals against practice will result in both individual and their will, abandoning individuals at organizational disciplinary action, including distant locations, conducting any possible expulsion. “kidnap,” road trip,” or “ditch” that Commission of hazing is also a might in any way endanger or misdemeanor, punishable by up to one year compromise the health, safety, or in jail and up to a $5,000 fine. Hazing cases comfort of any individual. that involve serious bodily injury or death 8. Restraining individuals or may be charged as felonies. Disciplinary intentionally exposing them to action will also be instituted against officers extreme temperatures, exposure to who permit hazing to occur within their own the elements or uncomfortable organization and students who allow conditions, or confinement to a themselves to be hazed may also be subject small space. to disciplinary action. Any proven hazing 9. Causing an individual to be incident involving serious bodily injury will indecently exposed, involved in result in revocation of University recognition, sexual simulations, or other and where applicable, a recommendation to violations of accepted social national organization for revocation of the customs in regard to sex and organization’s charter. relations between the sexes. Examples of prohibited hazing activities include, but are not limited to :
7-4 10. Activities that require a person to 21. Compelling an individual to become remain in a fixed position for a long branded, tattooed, pierced or period of time. shaved. 11. “Line-ups” involving intense or 22. Intentionally deceiving new demeaning intimidation or members prior to initiation to make interrogation, such as shouting them believe they will not be obscenities or insults. initiated or will be hurt or struck. 12. Verbal abuse or assigning 23. Excluding an individual from social derogatory names for members to contact for prolonged periods of use when addressing one another. time. 13. Assigning activities such as pranks 24. Intentionally creating a mess for or scavenger/treasure hunts that others to clean up. compel a person to deface or steal 25. Compelling individuals to engage in property, engage in humiliating animal cruelty or mistreatment. public acts, stunts of buffoonery, or 26. Blindfolding individuals in a harass other individuals or manner that may cause intimidation organizations. or place the person in danger. 14. Tests of courage, bravery, or 27. Depriving new members access to stamina. or use of cellular telephones, 15. Physical or mental shocks, wallets, keys, and other personal regardless of degree or nature. possessions during initiation week. 16. Ceremonial burials or satanic rites. 17. Compelling individuals to wear or Any activity as described above upon carry unusual, embarrassing, which the initiation or admission into or degrading, uncomfortable or affiliation with the organization is directly or physically burdensome articles or indirectly conditioned, or implied to be apparel. conditioned, or which occurs during a pre- 18. Depriving individuals of the initiation or initiation activity, shall be opportunity for sufficient sleep (six presumed to be “compelled” activity, the hours continuous sleep per day willingness of an individual to participate in minimum), comfortable sleeping such an activity notwithstanding. arrangements, decent edible meals, A group of students acting together or access to means of maintaining may be considered a “student organization” bodily cleanliness. for the purposes of this policy, whether or not 19. Activities that interfere with an they are officially recognized. Neither the individual’s academic efforts by express or implied consent of a victim of causing exhaustion, loss of sleep, or hazing, nor the lack of active participation loss of reasonable study time or by while hazing is going on is a defense. Apathy preventing an individual from or acquiescence in the presence of hazing is attending class. New member not a neutral act, and is also a violation of activities shall normally conclude this policy. by midnight on school nights. It is the specific responsibility of the 20. Personal servitude or requirements organization president to ensure that this that financially take advantage of a policy is communicated to and adhered to by new member. all members and new members.
7-5 Organizations are responsible for Weapons controlling the behavior of their alumni The possession and/or use of members during initiation or pre-initiation firearms, ammunition, fireworks, explosives, activities. highly flammable materials, weapons, Questions concerning this policy projectile devices, guns, knives, pellet/air soft should be directed to Student Life & or BB guns, replica weapons, or any other Leadership or the Center for Student Rights weapon or material or instrument which and Responsibilities. poses or may imply a risk of danger is prohibited at all student organization Promoters functions and within the confines and Student organizations wishing to premises of fraternity or sorority chapter contract with promoters should contact houses or chapter-related facilities (excluding Student Life & Leadership BEFORE entering properly stored kitchen knives and janitorial into an agreement. Student organizations may supplies). not engage in any on-campus activities on behalf of commercial entities that involve any form of sale or contractual agreement (including credit card sign-ups).
Smoking Smoking is prohibited in all California State University buildings or leased spaces (CSU Executive Order 599) or within 20 feet of any building, including Associated Students operated facilities.
University Symbols and Letterhead Officially recognized student organizations have the opportunity to use the university’s name, logo and symbols in conformity with campus policies. The words “San Diego State University,” “San Diego State," and "SDSU" may be used as part of the organization's name; however “SDSU” cannot start the name of an organization, for example, please use “Basket Weavers at SDSU” not “SDSU Basket Weavers.”
Use of the university’s logo or other logo marks requires prior approval from the SDSU Marketing & Communications Department, (619) 594-5204. University Athletic logos are not available for use by student organizations.
7-6 Chapter 8: Policies for 4. National Pan-Hellenic Council (NPHC) –Governing/coordinating Social Fraternities and council for the historically Sororities African-American fraternities and sororities that are affiliated nationally with the NPHC. Definition of Social Fraternities and Sororities Membership Requirements, Rosters Social fraternities and sororities and Auxiliary Organizations (women’s fraternities) are student No social fraternity or sorority may organizations whose primary purpose is the pledge (associate) or initiate any individual personal development of their members, as who is not matriculated and regularly distinguished from honorary, professional, enrolled for credit in at least three units at departmental and service fraternities. Some San Diego State University or any student social fraternities and sororities are culturally who is not in good standing (i.e., not on and/or special interest based. Social academic or disciplinary probation). A fraternities and sororities may select student who is taking only Extended Studies members according to subjective criteria or Open University classes is not considered consistent with the University’s to be a regularly enrolled SDSU student. nondiscrimination policies. Social fraternities Prospective members must complete the and sororities are entitled to single-gender Greek PREP (Pre-Recruitment Educational membership, provided they qualify under the Program) prior to joining a fraternity or provision of Section 86.14 of the regulations sorority. promulgated under Title IX of the U.S. All active initiates must be regularly Education Act of 1972. enrolled in three or more units at San Diego State University. A chapter may, however, Greek Governing/Coordinating grant local affiliation privileges to qualified Council individuals. To qualify for local affiliation, All social fraternities and sororities an individual must be an initiated member of must affiliate with a Greek governing/ the fraternity/sorority and be attending San coordinating council recognized by Fraternity Diego State University or another college or and Sorority Life. Current councils are: university in the San Diego area. Students who have been suspended or expelled from 1. Interfraternity Council (IFC ) – San Diego State University for disciplinary Governing/coordinating council reasons are not eligible. Local affiliates may for general national fraternities participate in chapter functions, but they shall 2. Panhellenic Association – not be eligible to hold office. The Greek Governing/coordinating council governing/coordinating councils may restrict for sororities that are members of the participation of local affiliates in official the National Panhellenic council functions. Local affiliates shall not Conference participate in the SDSU intramural sports 3. United Sorority and Fraternity program. Council (USFC) – As provided by federal law, a social Governing/coordinating council fraternity or sorority may elect to restrict its for culturally-based fraternities membership to one gender or may offer and sororities membership to either gender. A fraternity or
8-1 sorority that restricts membership to a single Chapter Advisors gender may not, however, sponsor an Each social fraternity and sorority auxiliary organization or activity for shall have a primary chapter advisor or members of the opposite gender which advisory board. The chapter advisor may be connotes membership of any kind in their their required faculty/staff advisor (refer to organization (e.g., “little sisters,” Student Organization Advisors section) or an “sweethearts,” etc.) other than full appointed alumni/graduate advisor. membership as ascribed by their local and/or The chapter advisor or advisory (inter)national constitution and bylaws. board, or faculty/staff advisor shall: Fraternity/sorority activities which shall be 1. Meet regularly with chapter considered evidence that a group of students officers. who are members of the opposite gender are 2. Be familiar with University operating as an auxiliary organization policies governing social include, but are not limited to, membership fraternities and sororities and recruitment/rush, group meetings, collection ensure that the chapter complies of dues, group officers, inclusion on chapter with such policies. composites, etc. Mentorship programs which 3. Regularly review chapter do not include any type of membership finances. privileges are not included in this prohibition. 4. Review the chapter’s new Chapters shall update their official member development program rosters maintained by Fraternity and Sorority and ensure that no chapter Life by the end of the fourth week of each activities involve hazing in any semester and changes as they occur. The form. roster shall include the names of any local 5. Assist University officials in affiliates. dealing with problems or other situations involving the chapter. National Charters 6. Attend periodic chapter advisor Prior to chartering, each chapter with meetings. a national/ international affiliation must submit a copy of the national/international Standards of Excellence organization’s governing documents or make Chapters shall submit a Standards of them available for inspection by Fraternity Excellence annual evaluation by June 15 of and Sorority Life staff upon request and shall each year and must attain the required score promptly submit any changes to the specified in the program guidelines in order national/international organization’s to maintain official recognition. The membership requirements as they occur. guidelines are available on the SDSU Each chartered organization must Fraternity and Sorority Life Web site remain in good standing with the (www.greeklife.sdsu.edu). The guidelines national/international fraternity/sorority. If a specify minimum standards that newly- chapter’s official recognition is revoked, the formed chapters must meet prior to being University will request that the granted provisional recognition and national/international organization withdraw minimum standards that provisional chapters the charter from the local chapter. must comply with during their first semester or first sixteen weeks.
8-2 Chapter-Related Facilities Fire Inspections Definition of Chapter House Each chapter that operates a chapter Some social fraternities and sororities operate house shall pass an annual fire inspection a chapter house. A facility is considered to be conducted by the City of San Diego Fire a chapter house if it meets at least two of the Department. Each chapter house must be criteria below: equipped with fire/smoke detectors in all 1. Organizational functions, living areas. meetings, events, and/or offices are located at the chapter house. Maintenance of Chapter Facilities 2. The house is owned or leased by Social fraternities and sororities that the organization. operate a chapter house are required to 3. Advertisements indicate that the maintain safe and sanitary physical house is the main gathering conditions in the chapter house in accordance location for the organization. with University, state, and local regulations, 4. There are letters or signage and provide a comfortable home for the indicating that the organization members of the chapter and maintain it in functions in or at the house. keeping with general standards of good housekeeping and exterior upkeep Any event or activity held on chapter characteristic of the campus and residential property or chapter-related facilities shall neighborhood environment. be deemed to be chapter-related for the This includes: purposes of the policies contained in this handbook. For Fraternity Row, chapter- 1. Front yard kept clean and related facilities include the chapter maintained (grass cut, bushes house, the courtyard, hallways and other trimmed, free of litter of debris). common areas, and all apartments leased to members of the fraternity. 2. Visible backyard neatly maintained. Zoning Requirements Chapters that operate a chapter house 3. Trash cans and dumpster area kept are expected to adhere to local zoning clean - enclosed or contained, out ordinances and, where required, must obtain of the way of general traffic, lids a Conditional Use Permit from the City of kept down. San Diego and must adhere to the requirements therein. The City restricts the 4. Sidewalk and parking area clear location of new fraternity and sorority and clean of debris. chapter houses to designated areas. The fraternity-designated area includes the 5. No visible furniture or debris on western portions of Hardy Avenue and Lindo the roof or around the exterior of Paseo Avenue. The sorority designated area the house. includes College Place, College Avenue approximately one block south of 6. Structure of house properly Montezuma Road, and the 5700 – 6100 maintained - no pealing paint, no blocks of Montezuma Road. broken windows, neat overall
8-3 exterior appearance, free of graffiti. Chapters may not have busses load or unload on residential streets or block driveways or 7. General street vicinity of parking spaces. Buses may load and unload fraternity house kept neat - curb only on College Place, Montezuma Place, the area clean of cups, cans, boxes, Viejas Arena turnaround, East Campus clutter, etc. Drive, or Campanile Drive north of Lindo Paseo Drive. 8. No towels, laundry or other objects hanging out of windows. Liability Insurance All social fraternity and sorority Exterior banners and signs shall be in chapters are required to submit a certificate good taste appropriate for a residential of liability insurance in the amount of at least neighborhood (e.g., no sexual innuendos) and $1 million which states the amounts of shall not include any advertisement of coverage and names the University as an alcoholic beverages or liquor stores. additional insured, using the following Furniture and gatherings of language in the certificate: “The State of individuals on chapter house roofs is California, The California State University prohibited. Board of Trustees, and all its other departments, boards, commissions and its Noise and Neighbor Relations officers, employees, and agents are hereby All chapters are expected to cooperate declared to be additional insured under the with the University administration and the terms of this policy. This insurance policy Greek governing councils in building and will not be canceled without thirty (30) days maintaining constructive community notice to the Coordinator of Fraternity and relationships with neighbors in the Sorority Life, San Diego State University.” surrounding residential area. All chapters are Additionally, the certificate of insurance required to adhere to City of San Diego noise must be accompanied with an endorsement ordinances and the stipulations of noise that states the additional insurance shall be permits issued pursuant to noise variances primary. If the endorsement lacks this issued by the City to their respective Greek specific statement, it is inadequate. The governing councils. The City ordinances additional insured coverage must cover all specify sound level limits that vary according chapter activities and must include personal to zoning and time day and stipulate that injury insurance. amplified sound shall not be audible 50 feet away between 10:00 p.m. and 8:00 a.m. Social Event Management Policies Social fraternities and sororities with Each Greek governing/coordinating a chapter house are expected to have their council is required to develop, for approval functions at their respective chapter house by Fraternity and Sorority Life, event rather than a private residence in the management policies that are to include community. Those social fraternities and attendance/invitation limitations and sororities without a chapter house may hold procedures, security requirements, health, fire private functions at a residence in the and safety requirements, and procedures to community, provided they comply with all prevent underage drinking. City ordinances and show respect for Fraternities and sororities shall clean neighbors. up the affected area by 10:00 a.m. the
8-4 morning following a party, except the Faith Organizations without official campus Presbyterian Church which must be cleaned recognition must receive permission up by 8:00 a.m. Adequate cleanup includes from Fraternity and Sorority Life to picking up all plastic or paper cups, beverage perform in a Yard Show. This also cans and bottles, and other debris from the applies to persons from other gutters, parking lots, sidewalks, and up to ten chapters. feet back of the curb where possible. Broken glass must be swept up. 3. No profanity is to be used at any time Chapters shall not use plants, palm by the performing group and/or other fronds, tree branches, etc. for use as party members and visitors from other decorations . chapters. This also applies to times Tarped fencing used for parties and before and after the performance; other events cannot be put up more than 24 hours prior to a function and must be taken 4. No obscene gestures are to be made at down within 24 hours after a function. any time nor are any gestures to be Exterior party decorations must be properly made that suggest anything other than disposed of within 24 hours after a function. decency;
Yard Shows 5. No objects are to be propelled from or The following is a listing of policies and onto the performing area by procedures governing Yard Shows (public performers or members from their step shows on campus) and Probate Shows hands, other parts of the body, and/or (neophyte or new member presentations). dressing areas; These regulations govern all organizations and guests of sponsoring organizations that 6. Props used in performances must be participate in Yard Shows and Probate Shows approved by Fraternity and Sorority at the university. It is the responsibility of the Life. sponsoring group to inform guest performers and audience members of these policies. 7. Performances may not include the Guests include visitors or performers who are singling out of individuals or not registered students at San Diego State chapters, the imitating of other University. organization’s traditional step routines, the use of other organization’s colors or Greek letters 1. Requests for all Yard Shows and in a means that can be interpreted as Probate held must be approved by blatant disrespect as determined by Student Life & Leadership via the the respective Greek governing/ event approval process. The coordinating council. guidelines governing open space reservations and amplified sound Advisors are required to screen all Yard must be followed. Show and Probate Show performances to ensure that the aforementioned policies and 2. All Yard Show or Probate Show procedures are followed. Advisors are also performers must submit a registration requested to screen inappropriate verbal or form with Fraternity and Sorority Life nonverbal slurs, degrading and/or derogatory in advance of the performance. remarks made concerning other persons,
8-5 institutions, and/or organizations during Yard private event (a form is given to you with Shows. your noise permit for the Church Secretary to sign). If the church is planning an activity, Other Policies Applicable to they need to post someone at the lot to keep Fraternities and Sororities guests from parking in the lot during the church activity. All trash and debris must be “Raids” - “Raiding” of fraternity and removed from the lot by 8:00 a.m. the sorority houses is prohibited. This includes: following morning. entering through other than an unlocked ground floor door; bringing alcoholic Alcohol at Greek Philanthropies and beverages into a sorority house or substance- “Walkarounds” - Alcoholic beverages free fraternity house; unauthorized removal cannot be present at any Greek philanthropy of any items; going unescorted into a chapter event, unless the event is at a licensed house between midnight and 7:00 a.m.; establishment and has been approved by causing any type of fright, injury, Fraternity and Sorority Life. Alcohol is not harassment, or property damage; tampering permitted at “walkarounds” (an activity with fire protection equipment; and refusing where groups of fraternity or sorority to leave when told to do so by a chapter members travel to chapter meetings to make official. announcements or presentations). Banners - No fraternity or sorority shall Fireworks and Projectiles - Possession or steal, attempt to steal, or otherwise tamper discharge of fireworks is strictly prohibited. with the banners or flags of other Throwing bottles or solid objects that could organizations. result in injury is prohibited. Water balloons Property Defacement - Fraternities and shall never be thrown across or into roadways sororities shall not paint their symbols or or in a manner that could cause injury or Greek letters upon, or otherwise deface property damage. public streets or alleys, parking lots, road Group Violence - The University maintains signs, or other public or private property. a zero-tolerance policy regarding “group Property Damage - If a fraternity or sorority violence.” Group violence is defined as an causes property damage, they shall, at the incident involving three or more members of discretion of the property owner, either repair a chapter who, in a chapter-related incident, the damage within a reasonable time initiate a fight; taunt others to fight, physical (normally five days) or provide financial retaliate, or use clearly excessive force. restitution, including a fair charge for labor, When a fight erupts or appears imminent, the to the owner. best course of action is to have your members Church Parking Lot - The Faith immediately move inside or leave the scene Presbyterian Church parking lot (across from and call the police. To the degree possible, McDonald’s) may never be used without fraternity members should leave it to the permission. If permission is granted, cars security guards and police to handle fight must be removed from the lot by 8:00 a.m. situations. Although it may sometimes be the following morning. Busses and necessary for fraternity members to intervene recreational vehicles are not permitted in the in violent situations to restrain and/or escort parking lot. Alcoholic beverages are not someone from the premises, use of clearly permitted in the parking lot. The fraternities excessive force may lead to individual and/or in the Greek Circle and Campanile Drive group disciplinary action and possibly areas need to notify the church whenever they are planning anything other than a
8-6 expensive litigation, especially if anyone is seriously hurt in the process.
8-7 Chapter 9: Volunteer please contact AS.
Opportunities Campus-Wide Events and Programs A variety of campus-wide events are A number of SDSU organizations open to recognized student organizations. offer opportunities for members to participate During the first week of fall, you can in community service and volunteer projects. showcase your organization during the We encourage student groups to student organization fair of Welcome Week. develop ongoing service relationships that Organizations applying or renewing campus facilitate quality service partnerships between recognition early are also eligible to students and community organizations. participate in the week of events celebrating The SDSU Children’s Center Homecoming in mid-fall, including the provides quality childcare for SDSU selection of organizational nominees for students, faculty and staff with children Homecoming King and Queen and Cultural between 12 months and 6 years of age. The Arts & Special Events (CASE) activities. In Center is always willing to work with student early spring, organizations have the organizations and groups to create public opportunity to be highlighted in the student service opportunities. Collaborative projects organization fair of Explore SDSU, an open in the past have included in classroom, house for prospective students and their hands-on activities, computer support, large families. In late spring, AS hosts GreenFest group activities and more. with live entertainment, food fair and The Cross-Cultural Center (CCC) competitions. Volunteer Program provides participants with the opportunity to help the CCC further Student Awards and Recognition its mission statement, participate in cross- Student organizations and their cultural programs and trainings, develop leaders are eligible for university recognition networking, programming, and programs. Included in these are the “Quest administrative skills, and learn about how to for the Best” Vice Presidential Student get involved on campus. Service Awards, which recognize individual
excellence in academics, campus Associated Students involvement, and community service. The daily operations of AS are guided by student-directed run boards and Quest for the Best committees. These legislative bodies The "Quest for the Best” awards seek determine the content and direction of AS to recognize outstanding student leaders who programs and services that are provided for have typified and promoted the mission of the students and staff at SDSU. The the university. This Vice Presidential responsibilities of the board and committee Student Service award is given each April to members include but are not limited to: the “best of the best” at SDSU – those establishing budgets, improving diversity, students who excel academically and through planning fun events, recognizing faculty, community and campus involvement. students and staff for their achievements, and developing plans for the future of AS Applicants are evaluated in four areas: programs and services. Joining a board or committee is a great way to get started in AS 1. Academic excellence , including grade student government. For a complete list, point average (a minimum overall G.P.A.
9-1 of 3.0 is required), individual research, participation in professional and academic societies, involvement in departmental activities, etc.; 2. Student involvement and commitment , including student organizations, student government and college councils, The Daily Aztec, housing, fraternity/sorority life, athletics, honor societies, etc.; 3. Community service outside the SDSU campus , including volunteer work with medical, social service, theatrical, artistic, cultural, political entities, etc.; 4. Leadership qualities and development , including the degree of involvement and initiative within activities, the furtherance of intercultural understanding, and evidence of the development of positive, ethical decision-making.
Nominations are open to regularly enrolled SDSU students who have completed at least one year at SDSU and at least 75 units of college work.
In addition, there’s the annual AS Aztec Achievement Awards which recognize excellence in student leadership and involvement, as well as outstanding student organizations, programs and advisors. Further details are available in Student Life & Leadership and the AS Government Affairs Office.
There are a number of existing opportunities campus-wide for SDSU students to learn, practice, and develop leadership skills. Check with Student Life & Leadership about how to get more involved.
9-2 Chapter 10: Student Code Facilitator) will conduct an Informal Judicial Conference with the organization president or of Conduct and Disciplinary chair, the designated student organization Procedures governing council or Student Life & Leadership advisory board representative, and the investigating Student Life & Organizational Discipline Leadership Coordinator (if other than the Student organizations are responsible Facilitator). The student organization advisor for adherence to the policies contained in the or another officer of the organization may Student Organizations Handbook , other accompany the organization president or University policies applicable to student chair to the conference. At the discretion of organizations, and organization-related the Facilitator, other persons with violations of the Student Code of Conduct information about the alleged violation may (outlined in Section 41301 of the California also be invited to participate in the informal Code of Regulations, published in the SDSU conference. If the matter involves a conflict General Catalog). In addition, individual between two or more parties, the Facilitator members and officers who may have may invite representatives from the entities committed violations of the Student Code of involved to attempt to resolve the conflict Conduct may be referred to the Center for through mediation. Student Rights and Responsibilities for The purpose of the informal individual disciplinary action (see Individual conference is to gather facts, educate the Discipline section below). organization about applicable policies, assess Sanctions for organizational the possibility of immediate solutions, violations may include, but are not limited to: determine whether there has been a violation reprimands, restitution, apologies, probation, of campus policies or whether further suspension in abeyance, participation in investigation is necessary, and discuss educational workshops, educational potential sanctions if a violation has presentations to other organizations or occurred. If the Facilitator determines that a groups, community service, monetary fines, violation did occur, a Settlement Agreement constructive requirements appropriate for the may be offered to the organization, subject to offense, suspension of specific privileges approval by the Director of Student Life & (e.g., restriction of posting or tabling Leadership. If the organization does not privileges on campus, not being allowed to accept the Agreement or if the organization have alcoholic beverages at organization fails to comply with the terms of the activities for a specified period of time, etc.), Agreement, the case will be referred to the and suspension or revocation of official Student Organization Conduct Board for a recognition formal hearing. If the Facilitator determines Reports of alleged violations by that a full evidentiary hearing is necessary to student organizations are referred to Student determine if a violation has occurred or if Life & Leadership. The Student Life & suspension of official recognition appears to Leadership Coordinator assigned to advise be an appropriate sanction, the case may be the organization will conduct a preliminary referred to the Student Organization Conduct investigation. If it appears that a violation Board for a formal hearing without offering may have occurred, the Student Life & the organization a Settlement Agreement. Leadership Coordinator responsible for Settlement Agreements are subject to review facilitating the student organization judicial process (hereinafter referred to as the
10-1 by the Director of Student Life & Leadership Organization Review Panel. For example, an prior to being offered to the organization. administrative review and sanctions approved The Student Organization Conduct by Student Life & Leadership or the Vice Board is comprised of a student chair, three President for Student Affairs may be additional student members, and a staff appropriate when the University is member from the Center for Student Rights developing joint sanctions with an and Responsibilities. The Facilitator serves as organization’s national organization or when a non-voting member of the Board. The the University is working cooperatively with student Board members are selected through other educational institutions regarding an application and interview process, with the incidents involving students from more than interview panel to include student one college or university. A student representation from Student Life & organization may also file a written request to Leadership Advisory Board. Formal waive its right to a hearing before the Student hearings shall be conducted according to the Organization Conduct Board and instead be Student Organization Conduct Board subject to an administrative review and Procedures Manual, available from Student sanctions by Student Life & Leadership or Life & Leadership. The Student Organization the Vice President for Student Affairs, as Conduct Board issues a report to the Director appropriate. of Student Life & Leadership, including findings and recommended sanctions for Accountability of Organization violations. After reviewing the report, the Officers Director of Student Life & Leadership shall Although all members are personally render a decision or refer the case back to the responsible for their own behavior, a specific Board for further consideration. Decisions organization officer may be held personally involving suspension of official recognition accountable for the misconduct of are made by the Vice President for Student organization members during organized Affairs in consultation with the Associate organization activities. Circumstances which Vice President for Student Affairs, Campus might warrant this personal accountability Life. Normally, an organization will be include but are not limited to: notified of the decision within ten business 1. Inappropriate and/or unacceptable days of the formal hearing. The organization activities which are sanctioned by the has the right, within five working days after organization by means of discussion notification, to appeal to the Associate Vice and/or planning at a organization President for Student Affairs, Campus Life. meeting, officers’ meeting, or Appeal rulings from the Associate Vice committee meeting. President are final. 2. An officer’s participation in such an For serious cases, including but not activity. limited to, hazing incidents, incidents 3. An officer’s failure to act involving injuries, drug activity, etc., the appropriately upon witnessing such Vice President for Student Affairs may an activity. impose an Interim Suspension on a student 4. An officer’s failure to act organization pending the outcome of an appropriately in preventing such an investigation. When special circumstances activity when he/she had prior warrant it, the Vice President for Student knowledge. Affairs may elect an alternate adjudication of 5. An officer’s failure to act a case, including referral to a Student appropriately in taking corrective
10-2 action after learning of such an threats, intimidation, harassment, or activity. sexual misconduct. 6. An officer’s negligence in his/her 8. Hazing, or conspiracy to haze (refer responsibility to educate the group of to Hazing section). established laws, regulations, policies, 9. Violation of campus policies directives, and procedures. regarding alcoholic beverages and 7. An officer’s failure to cooperate fully illegal drugs (refer to Alcoholic with law enforcement personnel or Beverages and Illegal Drugs section). with University officials, including 10. Theft of property or services from the failure to identify organization University community, or members known by the officer to be misappropriation of University involved in an incident. resources. 11. Unauthorized destruction or damage Individual Discipline to University property or other The Student Code of Conduct is property in the University outlined in Section 41301 of the California community. Code of Regulations, reprinted in the SDSU 12. Possession or misuse of firearms or General Catalog. Among the prohibited guns, replicas, ammunition, actions are the following: explosives, fireworks, knives, other 1. Misrepresentation of oneself or of an weapons, or dangerous chemicals organization to be an agent of the (without the prior authorization of the university or one of its auxiliaries. campus president) on campus or at a 2. Furnishing false information to a University related activity. university official or campus office. 13. Violation of any published University 3. Unauthorized entry into, presence in, policy, rule, regulation or presidential or misuse of university property. order. 4. Participating in an activity that 14. Failure to comply with directions of, substantially and materially disrupts or interference with, any University the normal operations of the official or any public safety officer University, or infringes on the rights while acting in the performance of of members of the University his/her duties. community. 15. Any act chargeable as a violation of a 5. Willful, material and substantial federal, state, or local law that poses a obstruction of the free flow of substantial threat to the safety or well- pedestrian or other traffic, on or being of members of the University leading to campus property or an off- community, to property within the campus University related activity. University community or poses a 6. Disorderly, lewd, indecent, or significant threat of disruption or obscene behavior at a University interference with University related activity, or directed toward a operations. member of the University community. 16. Interference with the student or 7. Conduct that threatens or endangers student organization disciplinary the health or safety of any person process, including (a) falsification, within or related to the University distortion, or misrepresentation of community, including physical abuse, information related to a student or student organization discipline matter,
10-3 (b) disruption or interference with the orderly progress of a discipline proceeding, (c) attempting to discourage another from cooperating with an investigation, (d) attempting to influence the impartiality of any participant in a discipline matter, (e) verbal or physical harassment or intimidation of any participant in a student discipline matter, and (f) failure to comply with the sanction(s) imposed under a student discipline proceeding.
Students who are alleged to have violated these policies are referred to the Center for Student Rights and Responsibilities for judicial review according to procedures established by The California State University (Chancellor’s Executive Order 970).
10-4 Chapter 11: Key Resources contact information, officers, constitutions, bylaws, and copies of policies and materials
related to student groups. Most importantly, it Many offices work together to ensure offers advice and guidance to student groups, that student organizations have the resources their officers, and advisors. Student Life & they need to be successful. Leadership is happy to answer questions, offer In addition to this Student constructive suggestions and resources, and Organizations Handbook , the SDSU advise on event planning and the recognition Buildings and Grounds Policy is another process. valuable tool that will help your organization meets its goals. Associated Students (AS) Vice President for Student Affairs www.as.sdsu.edu www.sa.sdsu.edu AS provides programs, services, and The Vice President for Student activities for the student body. The AS Affairs is the chief student affairs officer who Council is the legislative body of student oversees the Division of Student Affairs. government and is comprised of five Offices within the division are partners in the executive officers, elected representatives of SDSU learning community, where education the seven Colleges as well as representatives is enhanced both inside and outside of the appointed from fifteen student cultural, classroom, providing quality support services social, and academic organizations. The AS and programs that advance student learning provides funding and other support for and development. student organizations. In addition, they Your organization, in collaboration provide room rental services and meeting with student affairs, plays a critical role in rooms. student success and contributes greatly to the quality of campus life for students. Aztec Shops The Vice President for Student www.aztecshops.com Affairs, on behalf of the university President, Aztec Shops, Ltd., founded in 1932, is a not- reviews all final decisions related to student for-profit corporation that functions primarily organizations and activities. as an auxiliary of San Diego State University. The corporation provides a diverse portfolio Student Life & Leadership of commercial services including operation http://sll.sdsu.edu/ of the bookstore and dining services on Student Life & Leadership is responsible for campus. Exclusive rights to all catering on recognized student organizations. The office the campus have been granted to Aztec Shops is responsible for official recognition of Food Services. Officially recognized student student organizations; approving campus organizations must go through Aztec Shops events by recognized student organizations; for on-campus catering. Aztec Shops suspension of rights or removal of official controls all commercial sales and recognition for policy violations; changes to representation on the SDSU campus. event and activity policy; and initiatives that support activities for officially recognized organizations. Student Life & Leadership maintains official records and other information for on campus organizations including organizational
11-1 Environmental Health and Safety (EHS) http://bfa.sdsu.edu/ehs/
Environmental Health and Safety develops and maintains programs aimed at protecting the safety and well-being of the campus community. EHS ensures compliance with local, state and federal statutes and regulations pertaining to health, safety and environmental protection. EHS plays the official role in overseeing the safe provision of food and beverage on the SDSU campus. All use of food and beverage by student organizations-- whether provided free of charge or in conjunction with sales—is subject to the rules, regulations, and approval of both Aztec Shops and EHS.
Regulations for Use of SDSU Buildings and Grounds http://bfa.sdsu.edu/policies/pdf/BuildGround Regulations.pdf This campus policy represents a compilation of important regulations and procedures pertaining to campus life. It is intended to inform students, faculty, staff, and campus guests of their rights and responsibilities regarding the use of institutional buildings and grounds, and to provide general guidance for enforcing those regulations and procedures deemed essential to the educational and research missions of the university. Together, the Regulations for Use of Buildings and Grounds and this Student Organizations Handbook are useful tools to help your organization successfully meet its goals.
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Phone Office Location Website (619 area code ) Associated Students Accounting AS Business Office, Aztec Center 168 www.as.sdsu.edu/admin 594-6487 Associated Students AS Government Affairs Office, Aztec Center 104 www.as.sdsu.edu 594-6555 Audio-Visual AS Meeting Services, Aztec Center 269 www.as.sdsu.edu/aztec/meeting 594-5278 Aztec Recreation Center (ARC) Aztec Recreation Center arc.sdsu.edu/index.php 594-PLAY Aztec Center Meeting Services AS Meeting Services, Aztec Center 269 www.as.sdsu.edu/aztec/meeting 594-5278 Business Manager AS Business Office, Aztec Center 168 www.as.sdsu.edu/admin 594-6487 Check Requests (Associated Students) AS Business Office, Aztec Center 168 www.as.sdsu.edu/admin 594-6487 Viejas Arena at Aztec Bowl Viejas Arena www.viegasarena.com/ 594-0234 Cultural Arts & Special Events Board (CASE) AS Business Office, Aztec Center 168 http://as.sdsu.edu/ent/case 594-4214 Finance Board AS Government Affairs Office, Aztec Center 104 as.sdsu.edu/govt/council/asdollars/page7.html 594-6555 Information Booth Aztec Center 269 www.as.sdsu.edu/aztec 594-6551 Intramural Sports Aztec Recreation Center arc.sdsu.edu/intramurals 594-7267 Lost and Found Aztec Center University Information Center www.as.sdsu.edu/aztec 594-6551
Mailboxes (Student Organizations) Aztec Center, Lower Level, Lobby 158 www.as.sdsu.edu/aztec Recreational Sports Clubs Aztec Recreation Center arc.sdsu.edu/sportclubs 594-7842 Room Reservations (AS Facilities) Aztec Center AS Meeting Services, Aztec Center 269 www.as.sdsu.edu/aztec/meeting 594-5278 Aztec Bowling & Games Aztec Center, Lower Level 148 arc.sdsu.edu/bowling 594-6561 Scripps Cottage AS Meeting Services, Aztec Center 269 www.as.sdsu.edu/aztec/meeting 594-5278 Table Check-Out Aztec Center University Information Center www.as.sdsu.edu/aztec 594-6551 Ticket Office Aztec Center 274 www.as.sdsu.edu/ 594-6947
Aztec Shops www.aztecshops.com 594-7585 Catering East Commons, Lower Level www.aztecshops.com/catering.aspx 594-7641 Dining Services East Commons, Lower Level www.aztecshops.com/dining.aspx 594-7640
Business Services BS 200 http://bus.sdsu.edu/ 594-5752 Career Services SSE-1200 http://career.sdsu.edu/ 594-6851 Fraternity and Sorority Life SSW-1661 www.greeklife.sdsu.edu 594-4745 Leadership SSW-1661 http://www.sa.sdsu.edu/leadership/links.html 594-2832 Center for Student Rights and Responsibilities SSW-1604 www.sa.sdsu.edu/srr/ 594-3069 Phone
11-3 Office Location Website (619 area code)
Commercial Solicitation www.aztecshops.com/about.aspx 594-7502 Counseling & Psychological Services Calpulli Center, Room 4401 www.sa.sdsu.edu/cps/ 594-5220 Cross Cultural Center AC-202 www.sa.sdsu.edu/ccc/ 594-7057 Daily Aztec BAM-2 www.thedailyaztec.com/ 594-4199 Student Disability Services Calpulli Center, Room 3100 www.sa.sdsu.edu/dss 594-6473 Environmental Health and Safety CSL-106 bfa.sdsu.edu/ehs 594-6778 Health Services Health Services shs.sdsu.edu/ 594-4325 Office of Housing Administration/Residential Housing Administration & Residential Education Education Office www.sa.sdsu.edu/housing 594-5742 Instructional Technology Services AH-1144 www-rohan.sdsu.edu/dept/its 594-5910 Key Issue Public Safety Building (Near Peterson Gym) www.dps.sdsu.edu/keyissue.htm 594-1992 Marketing and Communications Office Manchester Hall, 4 th Floor advancement.sdsu.edu/marcomm 594-5204 Mission Bay Aquatic Center Santa Clara Point www.missionbayaquaticcenter.com (858) 488-1000 Ombudsman SSE-1105 www.sa.sdsu.edu/ombuds 594-6578 Open Air Theatre Open Air Theatre as.sdsu.edu/ent/oat.html 594-6947 Parking Information Public Safety Building (Near Peterson Gym) www.dps.sdsu.edu/parkinginfo.htm 594-6671 Physical Plant PP-107 bfa.sdsu.edu/plant/index.htm 594-6000 Room Reservations (Other than AS facilities) Classrooms/Smart Classrooms SSW-1661 http://sll.sdsu.edu/ 594-5221 Open Space Reservations SSW-1661 http://sll.sdsu.edu/ 594-5221 Recital Halls/Theatres SSW-1661 http://sll.sdsu.edu/ 594-5221 SDSU Research Foundation Gateway Center www.foundation.sdsu.edu/ 594-1900 Student Life & Leadership SSW-1661 http://sll.sdsu.edu/ 594-5221 Student Organization Event Approvals SSW-1661 http://sll.sdsu.edu/ 594-5221 University Police Public Safety Building (Near Peterson Gym) www.dps.sdsu.edu 594-1991 Emergencies Public Safety Building (Near Peterson Gym) www.dps.sdsu.edu 911 Escorts Public Safety Building (Near Peterson Gym) www.dps.sdsu.edu/escort.htm 594-6659 or 511
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