Sacramento Area Council of Governments
Transportation Committee April 6, 2017 at 10:00 a.m. SACOG Rivers Rooms, 1415 L Street, Suite 300, Sacramento, CA
The Transportation Committee may take up any agenda item at any time, regardless of the order listed. Public comment will be taken on the item at the time that it is taken up by the committee. We ask that members of the public complete a request to speak form, submit it to the clerk of the committee, and keep their remarks brief. If several persons wish to address the committee on a single item, the chair may impose a time limit on individual remarks at the beginning of the discussion. Action may be taken on any item on this agenda.
Roll Call: Directors Cabaldon, Clerici, Holmes, Peters, Saylor, Spokely, Steinberg, Veerkamp, Vice Chair Joiner, Vice Chair Slowey, Chair Sander, and Ex-Officio Member Zhang.
Public Communications: Any person wishing to address the committee on any item not on the agenda may do so at this time. After ten minutes of testimony, any additional testimony will be heard following the action items.
Action: 1. Minutes of the March 2, 2017, Meeting (Mr. Carpenter) 2. Distribution of Proposition 1B Transit System Safety, Security, and Disaster Response Account Bond Funds (Ms. Doherty) 3. Approve Recommended Programming Awards for Federal Transit Administration Section 5310 Grants (Ms. VaughanBechtold) 4. Request to Change the Scope for a City of Sacramento Downtown Sacramento Transportation Study (Grid 3.0) (Mr. Cáceres) 5. SB 375 Greenhouse Gas Reduction Target Setting (Mr. Griesenbeck) 6. Memorandum of Understanding for Connect Card Operations (Mr. Carpenter) 7. Request for Qualifications for the Smart Region Sacramento: ITS Architecture and Future Technology Implementation Plan Assistance (Ms. Abraham) 8. Draft Regional Bike Share Equipment and Operations Contract (Mr. Sam Shelton)
Information: 9. May is Bike Month 2016 Recap and 2017 Campaign Update (Ms. Bradbury) 10. Federal Policy Update (Mr. Corless/Mr. Carpenter/Mr. Johnson) 11. Upcoming Cap-and-Trade Funding Round (Ms. DeVere-Oki)
Other Matters
Adjournment
Next committee meeting: April 27, 2017
This agenda and attachments are available on SACOG’s website at www.sacog.org. SACOG is accessible to the disabled. As required by Section 202 of the Americans with Disabilities Act of 1990 and the Federal Rules and Regulations adopted in implementation thereof, a person who requires a modification or accommodation, auxiliary aids or services in order to participate in a public meeting, including receiving this agenda and attachments in an alternative format, should contact SACOG by phone at 916-321-9000, e-mail ([email protected]) or in person as soon as possible and preferably at least 72 hours prior to the meeting. Parking is available at 15th and K Streets.
Item #17-4-1 Transportation Committee Action March 30, 2017
Minutes of the March 2, 2017 Meeting
Issue: The Transportation Committee met on March 2, 2017.
Recommendation: Approve the minutes of the meeting as submitted.
Discussion: The minutes of the March 2, 2017, meeting are attached for approval by the Transportation Committee.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
KET:SS:ds Attachment
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Sharon Sprowls, Senior Program Specialist, (916) 340-6235
SACRAMENTO AREA COUNCIL OF GOVERNMENTS TRANSPORTATION COMMITTEE
DRAFT ACTION MINUTES The SACOG Transportation Committee met on March 2, 2017 in the Rivers Rooms on the Third Floor of the Meridian Plaza Building, located at 1415 L Street, Sacramento, CA, at 10:00 a.m.
CALL TO ORDER: Chair Sander called the meeting to order at 10:00 a.m.
ROLL CALL: Present: Directors Clerici, Holmes, Ledesma (Cabaldon), Peters, Spokely, Steinberg, Veerkamp, Vice Chair Joiner, Vice Chair Slowey, Chair Sander, and Ex-Officio Member Zhang. Absent: Director Saylor
1. Minutes of the March 2, 2017, Meeting
Upon motion by Director Holmes, seconded by Director Clerici, the Transportation Committee unanimously approved the minutes as submitted.
2. Transportation Demand Management Innovation Fund
Upon motion by Director Holmes, seconded by Director Veerkamp, the Transportation Committee unanimously recommended that the SACOG Board approve the Transportation Demand Management Innovations Grant Program for release.
3. Regional Transit Asset Management Plan Development
Upon motion by Director Joiner, seconded by Director Spokely, the Transportation Committee unanimously recommended that the SACOG Board authorize SACOG to release a Request for Qualifications (RFQ) for consulting assistance for developing the group Transit Asset Management plan.
4. Allocation of Regional Low Carbon Transit Operations Funds
Upon motion by Director Veerkamp, seconded by Director Clerici, the Transportation Committee unanimously recommended that the SACOG Board approve the 2016-17 Low Carbon Transit Operations Program (LCTOP) regional funding program, and authorize the Chief Executive Officer to execute all required documents for LCTOP funding.
5. Draft Regional Bike Share Equipment and Operations Contract
Upon motion by Director Ledesma, seconded by Director Clerici, the Transportation Transportation Committee Minutes March 2, 2017 Page 2
Committee unanimously recommended that the SACOG Board authorize the Interim Chief Executive Officer to award a contract to Social Bicycles (SoBi) for 1) Regional Bike Share System Equipment not to exceed $3,194,522.75 for one-time startup costs, and 2) Regional Bike Share System Operations support not to exceed $675,000.
6. Intelligent Transportation Systems Master Plan & Future Mobility Planning
The Transportation Committee received and reviewed this report, presented by Ms. Binu Abraham, SACOG Staff.
7. SB 375 Greenhouse Gas Reduction Target Setting
The Transportation Committee received and reviewed this report, presented by Mr. Bruce Griesenbeck, SACOG Staff.
8. Transportation Project-Level Performance Evaluation
The Transportation Committee received and reviewed this report, presented by Mr. Garett Ballard-Rosa, SACOG Staff.
9. Federal Funding Risks for Transit & Passenger Rail
The Transportation Committee received and reviewed this report, presented by Mr. Matt Carpenter, Director of Transportation Services.
10. Update on Statewide Coordination for the California Freight Investment Program
The Transportation Committee received and reviewed this report, presented by Mr. Clint Holtzen, SACOG Staff.
11. State Climate Adaptation Policy Briefing
Due to time constrains, it was recommended that the item be presented at the Board Meeting on March 16.
12. Programming Federal Transit Administration FFY 2016/2017 Partial Apportionments for Section 5307 and 5339
The committee received and reviewed this report.
Transportation Committee Minutes March 2, 2017 Page 3
Other Matters:
In context of SB and AB 1, Director Clerici requested that recognition for self-help cities like Placerville needs to be addressed.
The meeting was adjourned at 11:45 a.m.
Item #17-4-2 Transportation Committee Action
March 30, 2017
Distribution of Proposition 1B Transit System Safety, Security, and Disaster Response Account Bond Funds
Issue: Should transit safety and security project nominations for the Proposition 1B Transit System Safety, Security, and Disaster Response Account (TSSSDR) be recommended for approval?
Recommendation: That the Transportation Committee recommend that the Board approve the list of regionally-funded transit safety and security projects for submission to the California Governor’s Office of Emergency Services (Cal OES) and Board resolution (Attachment B).
Discussion: Cal OES has requested Investment Justifications (applications) for the FY 2016/17 Transit System Safety, Security, and Disaster Response (TSSSDR) program. The TSSSDR program is a ten-year, transit capital, state bond program for safety and security projects, for which SACOG is the recipient of regional (GC 8879.55(a)(2)/PUC 99313) funds for the four- county region.
For the four-county region, including Sacramento, Sutter, Yolo, and Yuba counties, $1,119,087 in regional funding is available for distribution in FY 2016/17. The counties of El Dorado and Placer complete separate processes for regional TSSSDR funds.
SACOG held a call for projects from January 18, 2017, to February 14, 2017. A total of four applications were received. A selection committee comprised of SACOG staff reviewed the applications and discussed funding recommendations with the Transit Coordinating Committee (TCC). The project selection criteria are summarized in the following table:
Speed / Ability = 20% of Performance = 60% of Regional Public Benefit = 20% of Score Score Score Environmental Documents Benefits Beyond One and Engineering Plans are With TSSSDR Funds is 100% Funded Transit Operator Complete Maintenance and Cost Vs. Likelihood Score Other Funding Sources Secured Operations Budget Secured Adds Security Function
where little or none exist
At its February 15th meeting, the TCC endorsed the staff recommendation that all four Transportation Committee Page | 2 applications be funded, and recommended approving the project list for submission to Cal OES. The four projects recommended for funding are listed below and also shown in Attachment A.
• Paratransit, Inc. - $75,000 for CTSA Location Monitoring and Data Collection Project #2. • Sacramento Regional Transit District - $819,934 for Radio System Upgrade, Phase II. • Yolo County Transportation District - $123,100 for Bus Stop Safety and Security Improvements. • Yuba-Sutter Transit - $101,053 for an Emergency Generator. • Total - $1,119,087
Following approval of the project list by the Transportation Committee and Board, staff will work with project sponsors to submit their Investment Justifications to Cal OES.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
KET:AZ:ds Attachments
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Azadeh Doherty, Senior Planner, (916) 340-6221 Barbara VaughanBechtold, Associate Planner, (916) 340-6226 Attachment A
Transit System Safety, Security, and Disaster Response Account Funding Requests GC 8879.58(a)(2) [PUC 99313] FY 2016/17
Sacramento County AGENCY STAFF AGENCY PROJECT TITLE - January 17, 2017 Call for Projects REQUEST RECOMMEND SRTD Radio System Upgrade, Phase II $819,934 $819,934 Paratransit, Inc. CTSA Location Monitoring and Data Collection -#2 $75,000 $75,000 Sacramento County Allocation 16/17 $894,934 Sacramento County Total 16/17 $894,934 Yolo County Balance 16/17 $0 AGENCY STAFF AGENCY PROJECT TITLE - January 17, 2017 Call for Projects REQUEST RECOMMEND YCTD Bus Stop Safety and Security Improvements $123,100 $123,100 Yolo County Allocation 16/17 $123,100 Yolo County Total 16/17 $123,100 Yuba & Sutter Counties Balance 16/17 $0 AGENCY STAFF AGENCY PROJECT TITLE - January 17, 2017 Call for Projects REQUEST RECOMMEND Yuba-Sutter Transit Emergency Generator $101,053 $101,053 Yuba & Sutter County Allocation 16/17 $101,053 Yuba & Sutter County Total 16/17 $101,053 Balance 16/17 $0
Regional Allocation 16/17 $1,119,087 Regional Total 16/17 $1,119,087 Prior Year Bal = $0 Bal $0
Page 1 Attachment B
SACRAMENTO AREA COUNCIL OF GOVERNMENTS
RESOLUTION NO. XX – 2017
APPROVING THE TRANSIT SYSTEM SAFETY, SECURITY, AND DISASTER RESPONSE ACCOUNT FUNDING REQUEST FOR FY 2016/17 (GRANT # 6961-0002) IN THE AMOUNT OF $1,119,087
WHEREAS, the Highway Safety, Traffic Reduction, Air Quality, and Port Security Bond Act of 2006 authorizes the issuance of general obligation bonds for specified purposes, including, but not limited to, funding made available for capital projects that provide increased protection against security and safety threats, and for capital expenditures to increase the capacity of transit operators to develop disaster response transportation systems; and
WHEREAS, the California Governor’s Office of Emergency Services (Cal OES) administers such funds deposited in the Transit System Safety, Security, and Disaster Response Account under the California Transit Security Grant Program (CTSGP ); and
WHEREAS, SACOG, as the regional planning commission for Sacramento, Sutter, Yolo, and Yuba counties, is responsible for approving and submitting applications for CTSGP funds pursuant to GC Section 8879.58(a)(2); and
WHEREAS, SACOG staff has conducted the project selection process in accordance with the Guidelines and Evaluation Form approved by the Board on April 10, 2008; and
WHEREAS, the SACOG Board of Directors has reviewed the proposed projects and recommended that SACOG support and submit Project Investment Justifications (applications) for these projects; and
WHEREAS, Paratransit, Inc. is recommended for $75,000 of FY 2016/17 TSS funds for the CTSA Location Monitoring and Data Collection Project #2; and
WHEREAS, the Sacramento Regional Transit District is recommended for $819,934 of FY 2016/17 TSS funds for Radio System Upgrade, Phase II; and Resolution No. x – 2017 -2- April 20, 2017
WHEREAS, the Yolo County Transportation District is recommended for $123,100 of FY 2016/17 TSS funds for Bus Stop Safety and Security Improvements; and
WHEREAS, Yuba-Sutter Transit is recommended for $101,053 of FY 2016/17 TSS funds for an Emergency Generator.
NOW, THEREFORE BE IT RESOLVED, that the SACOG Board of Directors hereby approves the distribution of TSS funds to the projects and in the amounts described above, and authorizes the Chief Executive Officer to execute any agreements necessary for the purpose of developing, submitting, and implementing these projects.
PASSED AND ADOPTED this 20th day of April 2017, by the following vote of the Board of Directors:
AYES:
NOES:
ABSTAIN:
ABSENT:
______Brian Veerkamp James Corless Chair Chief Executive Officer
Item #17-4-3 Transportation Committee Action
March 30, 2017
Approve Recommended Programming Awards for Federal Transit Administration Section 5310 Grants
Issue: Seven agencies in the SACOG region have applied for Federal Transit Administration (FTA) Section 5310 funds to purchase equipment or provide services for the transport of seniors and people with disabilities.
Recommendation: That the Transportation Committee recommend that the Board approve the Section 5310 project scores (Attachment A); certify that all seven applicants meet Section 5310 requirements and conditions and have been reviewed in the region’s public participation process (Attachment B); and certify, by resolution (Attachment C), that the recommended projects in the Sacramento Urbanized Area and those recommended projects outside the Sacramento Urbanized Area are consistent with SACOG’s adopted Metropolitan Transportation Plan/Sustainable Communities Strategy and will be included in the Metropolitan Transportation Improvement Program.
Discussion: The FTA Section 5310 Grant Program provides transportation funds on a competitive basis for the purchase of equipment or services to transport or improve access to transportation for seniors and people with disabilities. There are two funding categories: 1) “Traditional” capital funding, and 2) “Expanded” funding.
The Section 5310 “Traditional” capital grant provides 80 percent of the cost of vehicles; “other equipment” such as computers and radios; and mobility management activities (e.g., travel training and one-stop call centers). Eligible applicants are private, non-profit organizations or public bodies that coordinate transportation service.
Eligible applicants for “Expanded” funding are public transit providers, private, non-profit organizations, or public bodies that coordinate transportation service. The Section 5310 “Expanded” grant program provides 80 percent of the cost of vehicles, “other equipment” and mobility management activities, or 50 percent of the cost of operating services. With the availability of Transportation Development Credits, the FTA allows 5310 projects to be 100 percent federally funded.
In the Sacramento Urbanized Area (UZA), approximately $4.15 million in combined FFY 2015, 2016 and 2017 FTA 5310 funds are available. This year’s Sacramento UZA applicants include: Asian Community Center (ACC Rides), Pride Industries, Shores of Hope (West Sacramento), United Cerebral Palsy of Sacramento, Sacramento County Department of Health and Human Services (Senior Volunteer Services), and the Yolo County Transportation District.
Transportation Committee Page | 2
Statewide for small urban/rural projects, the FTA Section 5310 Program has approximately $20 million in available funds for FFYs 2015, 2016 and 2017 combined. In the Sacramento region, this year’s small urban/rural applicants are Dignity Health (Yolo County), and Yolo County Transportation District.
SACOG has entered a Memoranda of Understanding with Caltrans that gives SACOG, as the Metropolitan Planning Organization (MPO) and four-county Regional Transportation Planning Agency (RTPA), the responsibility for evaluating and scoring the region’s eligible Sacramento Urbanized Area and four-county small urban/rural applications for “Traditional” 5310 funding. “Expanded” project applications are not scored by SACOG, though SACOG does confirm applicant eligibility. Only the Statewide 5310 Scoring Committee will score these “Expanded” applications. Small urban/rural 5310 applications in Placer and El Dorado counties are evaluated in a similar process conducted by the Placer County Transportation Planning Agency and the El Dorado County Transportation Commission.
This year for the first time, Caltrans used an electronic application and scoring method. In March 2017, SACOG staff used Caltrans’ scoring criteria and electronic grants management tool to review and score the “Traditional” project applications inside the Sacramento UZA, as well as the small urban/rural area project applications in the RTPA area. Attachment A lists the scores for each project. Staff has reviewed and determined that all applicants meet requirements for MPO/RTPA certification and assurances (Attachment B).
If approved, the Sacramento UZA funding awards will be forwarded to Caltrans for inclusion in the 5310 grant that Caltrans will submit to FTA in June 2017. The regional small urban/rural projects will be used by Caltrans and compiled into a statewide funding list. Small urban/rural 5310 projects will be selected by Caltrans for funding in ranked order until all available funds are expended.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
KT:BVB:ds Attachments
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Sharon Sprowls, Senior Program Specialist, (916) 340-6235 Azadeh Doherty, Senior Analyst, (916) 340-6221 Barbara VaughanBechtold, Associate Planner, (916) 340-6226 Attachment A
FFY 2015, 2016 & 2017 Combined FTA 5310 Recommended Funding Awards - Traditional PROJECT FUNDS APPLICANT GEOGRAPHY PROJECT SCORE Request United Cerebral Palsy - 8 replacement buses Sacramento UZA Capital 92 $584,000 United Cerebral Palsy - 8 new + 1 replacement video monitoring equipment Sacramento UZA Capital 92 $26,470 Asian Community Center: RIDES - 3 replacement computers Sacramento UZA Capital 91 $2,480 Pride Industries Transit - 10 replacement buses, 1 replacement minivan, 1 replacement van conversion Sacramento UZA Capital 91 $842,000 Shores of Hope - 1 replacement bus Sacramento UZA Capital 86 $73,000 Asian Community Center: RIDES - 3 service expansion minivans Sacramento UZA Capital 86 $147,000 Asian Community Center: RIDES - 3 service expansion minivans Sacramento UZA Capital 84 $147,000 Shores of Hope - 1 replacement bus Sacramento UZA Capital 81 $73,000 Yolo County Transportation District - IVR customer service module Sacramento UZA Capital 76 $60,000 Dignity Health - 2 service expansion buses small urban/rural Capital 84 $140,000 Dignity Health - 1 service expansion bus small urban/rural Capital 83 $70,000 Total request Sacramento UZA $1,954,950 Total request small urban/rural $210,000 Total Traditional Request $2,164,950
FFY 2015, 2016 & 2017 Combined FTA 5310 Recommended Funding Awards - Expanded PROJECT* FUNDS APPLICANT GEOGRAPHY PROJECT SCORE Request Asian Community Center: RIDES - operating assistance Sacramento UZA Operating $488,639 County of Sacramento: Senior Volunteer Services Sacramento UZA Operating $313,558 Shores of Hope - operating assistance Sacramento UZA Operating $252,238 Yolo County Transportation District - Mobility Assessment & Travel Training small urban/rural Mobility Mgmt $285,579 *Per an MOU with Caltrans, SACOG does not score Expanded FTA 5310 Total request Sacramento UZA $1,054,435 applications, and instead only confirms the applicant's eligibility. Total request small urban/rural $285,579 Only the Statewide 5310 Scoring Committee will score these applications. Total Expanded Request $1,340,014
Project Descriptions: APPLICANT PROJECT TYPE DESCRIPTION Asian Community Center - RIDES Capital Traditional 6 service expansion minivans and 3 replacement computers with associated equipment. Dignity Health Capital Traditional 3 service expansion buses Pride Industries Capital Traditional 10 replacement buses, 1 replacement minivan, and 1 replacement van conversion Shores of Hope Capital Traditional 2 replacement buses United Cerebral Palsy (UCP) of Greater Sacramento Capital Traditional 8 replacement buses and 8 associated video monitors + 1 replacement video monitor Interactive Voice Response (IVR) customer service module to improve communication Yolo County Transportation District Capital Traditional with and from Yolobus Special/paratransit riders. Asian Community Center - RIDES Operating Expanded operating assistance to maintain expanded ACC RIDES hours Funding for the Senior Companions Program (SCP) providing regular escorted transportation to isolated/frail seniors or disabled adults, Retired & Senior Volunteers Program (RSVP) providing escorted transportation to isolated/frail seniors or disabled adults, Foster Grandparents Program (FGP) to support travel of low-income senior County of Sacramento: Senior Volunteer Services Operating Expanded volunteers to mentor or tutor at risk youth in their community. Shores of Hope Operating Expanded operating assistance to maintain existing services to seniors and people with disabilities
Attachment B
MPO/RTPA 5310 CERTIFICATION AND ASSURANCES
The Sacramento Area Council of Governments certifies and assures that the requirements and conditions of 49 U.S.C. 5310/FAST Act Section 3006 have been met by all applicants recommended for funding.
The Sacramento Area Council of Governments certifies and assures that the Section 5310 applications awarded funding or recommended for funding were included in the region’s public participation process as required by Statewide and MPO Planning Regulations.
The Sacramento Area Council of Governments certifies by the attached resolution that the projects recommended for funding are consistent with the local area’s Regional Transportation Plan (Metropolitan Transportation Plan/Sustainable Communities Strategy) and the Public Transit and Human Services Transportation Coordinated Plan. The projects recommended for funding in the Sacramento Urbanized Area and outside the Sacramento Urbanized Area, if awarded, will also be programmed in the Federal Transportation Improvement Program (Metropolitan Transportation Improvement Program or MTIP).
Certifying Representative:
Name: James Corless Signature:
Title: Chief Executive Officer Date: April 20, 2017
Attachment C
SACRAMENTO AREA COUNCIL OF GOVERNMENTS
RESOLUTION NO. ? – 2017
APPROVING FTA SECTION 5310 ENHANCED MOBILITY FOR SENIORS AND INDIVIDUALS WITH DISABILITIES FUNDING PROGRAMMING FOR: ASIAN COMMUNITY CENTER (ACC RIDES), PRIDE INDUSTRIES, SACRAMENTO COUNTY DEPARTMENT OF HEALTH AND HUMAN SERVICES (SENIOR VOLUNTEER SERVICES), UNITED CEREBRAL PALSY OF SACRAMENTO, SHORES OF HOPE, YOLO COUNTY TRANSPORTATION DISTRICT AND DIGNITY HEALTH
WHEREAS, the Sacramento Area Council of Governments (SACOG) is the Metropolitan Planning Organization and the Regional Transportation Planning Agency responsible for transportation planning in the Sacramento region; and
WHEREAS, SACOG is responsible for preparing and adopting the Metropolitan Transportation Plan/Sustainable Communities Strategy and the Metropolitan Transportation Improvement Program; and
WHEREAS, SACOG is responsible for scoring and recommending Federal Transit Administration (FTA) 5310 Enhanced Mobility for Seniors and Individuals with Disabilities “Traditional” and “Expanded” small urban/rural projects in the SACOG Regional Transportation Planning Agency area and those projects in the Sacramento Urbanized Area; and
WHEREAS, SACOG has reviewed and scored FTA Section 5310 Grant Program Fiscal Year 2017/18 and recommends the Asian Community Center, Pride Industries, Sacramento County Department of Health and Human Services, United Cerebral Palsy of Sacramento, Shores of Hope, Yolo County Transportation District and Dignity Health projects.
NOW THEREFORE, BE IT RESOLVED, that SACOG certifies that:
1. The recommended projects are consistent with SACOG’s adopted Metropolitan Transportation Plan/Sustainable Communities Strategy (MTP/SCS).
2. The recommended projects are included in the SACOG Public Transit and Human Services Transportation Coordinated Plan as required by the Federal Transit Administration (FTA).
3. If awarded, the recommended projects will be programmed in the Metropolitan Transportation Improvement Program (MTIP). Resolution No. ? – 2017 -2- April 20, 2017
PASSED AND ADOPTED, this 20th day of April 2017, by the following vote of the Board of Directors:
AYES:
NOES:
ABSTAIN:
ABSENT:
______Brian Veerkamp James Corless Chair Chief Executive Officer
Item #17-4-4 Transportation Committee Action March 30, 2017
Request to Change the Scope for City of Sacramento Downtown Sacramento Transportation Study (Grid 3.0)
Issue: Should the City of Sacramento be allowed to change its scope of work for the Downtown Sacramento Transportation Study (Grid 3.0), funded by SACOG in the 2010 Regional/Local Funding Program?
Recommendation: That the Transportation Committee recommend that the Board approve the City of Sacramento’s request to change the scope of the Grid 3.0 project.
Discussion: After SACOG awards project funding, any significant changes to the scope, schedule, or budget must be approved by the SACOG Board. Also, cost savings from projects funded by SACOG typically return to SACOG for reprogramming in a future funding round.
The City of Sacramento is requesting to change its scope of work for the Downtown Sacramento Transportation Study (Grid 3.0), funded by SACOG in the 2010 Regional/Local Funding Program. The scope would be revised to include the Oak Park neighborhood as part of the study. The current and proposed project scopes and map are shown in Attachment A.
Background The project SACOG funded in 2010, Grid 3.0 (SACOG ID SAC24497), was completed and adopted August 16, 2016. The final report is available online: http://www.sacgrid.com/img/Grid3.0_FinalReport_080816.pdf. The project has an estimated balance of $280,536 remaining from the $1,000,000 federal Regional Surface Transportation Program (RSTP) funds that SACOG awarded.
Rather than return these funds to SACOG for programming in a future funding round, the City of Sacramento has requested to apply the cost savings to expand the study limits (see Attachment A). The proposed additional work would develop a plan for Broadway from State Route 99 to Martin Luther King, Jr. Blvd. This would complement the recently completed Broadway Complete Streets Plan, which covers the downtown-adjacent segment of Broadway from the Sacramento River to State Route 99. Through the proposed scope change, the City would identify a detailed conceptual plan for the additional section of the Broadway corridor through Oak Park as a more inviting and usable place for all users. Planning for this corridor would be undertaken in a collaborative process involving all relevant City departments as well as SACOG, Regional Transit, Caltrans, and the community. The plan would identify operational enhancements, aesthetic improvements, and other concepts, which would enable pedestrians, cyclists, transit riders, and motorists to comfortably share this facility, and better connect to the other section of Broadway and the Downtown Grid. Extensive outreach would be undertaken. Transportation Committee Page | 2
Although SACOG typically recoups cost savings from competitively awarded funding, in this case, the work is consistent with the original project application. The intended purpose of the project funded by SACOG was to “…address long term central city growth and economic development with the newly-approved General Plan level of service standards, mobility, impact, neighborhood preservation, access for businesses, and parking from a multimodal perspective.” (See 2010 Funding Round Project Scope and Analysis, and project application in Attachments B and C for more details.) Adding this stretch of Broadway in Oak Park would allow the City to further enhance multimodal connections to the City’s regional job center from this neighboring disadvantaged community.
Upon Board approval, SACOG would administratively amend the Metropolitan Transportation Improvement Program as shown in Attachment A to revise the limits/scope of the Downtown Sacramento Transportation Study (Grid 3.0), enabling the City to proceed with the scope change.
Although the expectation has generally been that funding recipients would return any project cost savings to SACOG for redistribution to other projects, there has not been a formal cost savings policy adopted by the Board. An example of a cost savings returned to SACOG is the City of Sacramento’s Sacramento Intermodal Circulation Phase 1 project (SACOG ID SAC18260), which was completed in 2013. The City returned $108,893 of the $797,000 in RSTP funds programmed to it. Other recipients have also returned funds that were not ultimately needed to complete an awarded project. However, SACOG has also approved various changes to the scopes of projects in the past and planning study awards by SACOG are seldom geographically bound so as to prevent the sponsor from studying an adjacent neighborhood. To provide more guidance and certainty to award recipients in the future, staff is now working on developing a more formal cost savings policy to bring to the Board for consideration in coming months.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
Attachments
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Sharon Sprowls, Senior Program Specialist. (916) 340-6235 José Luis Cáceres, Transportation Planner, (916) 340-6218
Attachment A
MTIP Current and Proposed Project Listings
Current Approved Project
Proposed Revised Project
Attachment A
Map of Current and Proposed Project Scope/Limits
Current Limits/Scope: Downtown Sacramento, bounded by Broadway, Sacramento River, American River, and Alhambra Blvd
Proposed Added Limits/Scope: Broadway from State Route 99 to Martin Luther King, Jr. Blvd.
Attachment A
Original Scope/Limits from 2009 Project Application
Attachment B
2010 Funding Round Project Scope and Analysis, December 2009
City of Sacramento Downtown Sacramento Transportation Study (Requested $1,000,000) (Recommended $1,000,000) This study would address long term central city growth and economic development with the newly- approved General Plan level of service standards, mobility, impact, neighborhood preservation, access for businesses, and parking from a multimodal perspective. It would consider the cost of improvements in connection with the MTP 2035 and would integrate the General Plan update, Railyards Specific Plan, revised River District Specific Plan, Regional Transit Action Plan, Central City Parking Master Plan, Pedestrian Master Plan, and Bikeway Master Plan into a broader improvement plan. There would be extensive public outreach.
Snapshot of Application Review Comments and Analysis
The project has the potential to forge consensus on investment priorities in the downtown Sacramento area. Over the last few years there have been many studies completed that identify key transportation improvements, but there has not yet been one that works to stitch together these visions into a capital improvement program that is aligned with likely revenues. There is an opportunity here to do something akin to the US 50 Mobility Partnership in east Sacramento County that has worked through hard choices and trade-offs to develop an implementation plan. The project directly supports the Board policy to support advance planning activities to create shelf ready projects that can capture future revenue that may later become available. The project directly supports existing or planned mixed-use development areas that require shorter trips (i.e. VMT reductions). A successful study can enhance mobility in an area that already has good accessibility and is likely to improve even more in the future. Areas with good accessibility generally support lower VMT. The study offers an opportunity to also integrate with transportation demand management (TDM) strategies. Some of these strategies were first profiled and highlighted (e.g. the ones that were successful during the I-5 fix effort in 2008). This plan can result in an integrated approach by emphasizing design features that support greater connectivity of all travel modes. A real challenge for the downtown area is accommodating the increases in traffic, transit (especially increased rail headways) and bike/ped in the future. The project may offer long-term positive economic benefit. The urban core can only thrive if it has good access and mobility in the future.
Attachment C
City of Sacramento Downtown Sacramento Transportation Study RegionaULocal Funding Application
PROJECT SUMMARY redTitle Sacramento ~rans~or&ion
~ACOGID number (if nvaiw m~and/or EA number (if applicable) -7 City of Sacramento, area bounded by 7 Broadway, Sacramento River, American River, rand Alhambra Blvd. -- Project Scope The Downtown Sacramento Transportation Study will address ultimate Central City growth and economic development with the newly approved General Plan level of service standards, mobility, impact, neighborhood preservation, access for businesses, and parking from a multimodal perspective. The study will consider the cost of improvements and the priority for improvements in connection with the $100 million included in Metropolitan Transportation Plan (MTP) 203 5 for Downtown Sacramento Circulation hprovements. The study will integrate the General Plan update, Railyards Specific Plan, revised River District Specific Plan, Regional Transit Tmnsit Action Plan, Central City Parking Master Plan, Pedestrian Master Plan, and Bikeway Master Plan into a broader
I improvement plan for the Central City. There will be an extensive public outreach element incorporated into the study process.
Project Schedule (estimated month & year); 1. Start environmentallpreliminary engineering 1. Planning study would begin once funding is 2. Final ED approved - Start engineerjngldesign obligated. Consultant proposal & selection( 3. Start R/W acquisition & utilities contract award will take 5 months and the 4. Complete plans, lUW, & permits - Ready to study is expected to take up to 2 years. for advertise constructionlprocurement 2. NIA 3. NlA 4. NA
Page I of 9 Cost Estimate (by phase) engineering
4. Constructionlprocurement 4. N/A TOTAL Funding committed from other sources 1. EnvironmentaWprelinlinary engineering 1. $200,000 local matching funds 2. Engineemgldesign 2.NIA 3. W acquisition & utilities 3, N/A 4. Constructionlprocurem~ 4. NIA Funding requested from this appllcalion 1. EnvirommtaUpreliminary engineering 1. $1,000,000 2. Engineeringldesign 2. N/A 3. R/W acquisition & utilities 4. Construction 4. NIA TOTAL preferred ~undin~Type RSTP (federal) STlP @on- federal) CMAQ' (federal) CMAQ STIP TE (enhancements) (federal) RSTP STIP (non-federal) ---- Project Title Downtown Sacramento Transportation Study
Responsible Project Managericontact Name: Francesca Lee Halbakken Position: Operations Manager Address: City of Sacramento Dqt. u r Transportation 915 I Street, Room 2000 Phonc : Sacramento, CA 95814 E-mail: (916) 808-7194 ~albakken@cit~ofsacramento.org
-----. -----. Co-sponsor/partner agencies Itemize committed funding and sources: $2OU,W Local funds ---I ' If Congestion Mitigation and Air QuuIity (CMA &), emissiorl reduction calcrrlarion is required. Methodology available online at ~~w.arb.ca.~ov/p~nnnin~/tsaq/~u~/eva~.htin
page 2 of 9 -- Can you build a usable partial stage of this No, this is a planning study that will result pruject? Tf so, dcscribc scope and cost. list of projects to be delivered as hnding becomes available for Ilowntown Sacramento Circu2ation Improvements incIuded in MTP 2035 at $100 million.
Have you identified any significant and The study will include technical work, public reasonably likely risks to the project? outreach and policy dehelopment. Tt is not Describe: likely that scope, schedule or cost will be Risks that would change scope changed once fkds are obligated. Kisks that would change schedule Risks that would change cost
-Note: If STPor STIP-TE funding is being requested, then a Project Study Report (PSR) or PSR equivalent must be completed. Has a PSR or PSR equivalent been completed? If not, when is it expected to be complete? Not applicable, since this is a planning study.
Page 3 of 9 mp Gmlm. s mbh T.Mep Dntw 0CT.W ad-
Page 4 of 9 OVERALL PROJECT FUNDING
-- FFY Fund Type ENVIENG ROW CON Total 202 1 Local Funds 200,000 201 1 STIP, RSTP, or CMAQ 1,000,000 - -
- -
-. Totds 1,200,00&
PROJECT BENEFIT ESTIMATE (If Applicable) - Not applicable to a study
Quantifiable Benefits Methodology Estimate of Existing Usage = x (Can be zero) Estimate of Increase in Usage = y (Can be zero) Length of Proj ect (miles) - a QuantifiableBenefits = (x (dl0 mph) ($5h)j + (y(all 0 mph) ($1 Oh)) = $ benefits
Qualitative Benefits Methodology In one or two paragraphs, are there benefrts to the project that are not measured by the dollar figure above?
Page 5 of Y COST ESTlMATE SUMMARY Please address all appEicable tasks as co~nplete(vas possible
-~undingte~tegories~~~~-- Cost Estimate 1 Environmental Studies I Environmental I I I I Engineering & Design Right-of-way* t--Right-of-way acquisition p~tilitymcin lighting Construction* EnvironmentaI mitigation -7-1 Grading 7---- -1 Fitio~ pavementI t-Bridges &/or tunnels
)~ayrtal staff activities --I 2 Non-capital materials (maps, kbrochures, manuals,i-- printing, etc) Misc.* Other project components - L 1 Plann,
*If project applicant is Caltrms, please provide cost estimate for the following additional two components: Right of Way Support: -- a Corlstru~tionSupport: Regional I Local Funding Program Supplemental Application
Project Sponsor: City of Sacramento Project Title; Downtown Sacramento Transportation Study
Screening Criteria (Yes/No Questions)
I. The project must be listed in the MTP or a lump sum project category, Yes, project is listed as Downtown Sacramen to Circulation Improvements. This is the first project phase to develop policies and establish improvement projects.
2. The project must be scheduled to begin construction no later than FFY 2016 with preliminary engineering and enviromllental analysis scheduled within three years. Yes, the planning study can be compIeted in that time frame.
3. The project costs and schedule estitrlate for environmental, engineering, ROW and start up construction must be believable, based on standards for similar projects. Yes. Study costs and scbedule are reasonable for a multi-modal study that will entail extensive modeling, ualysis, and public outreach.
4. The project sponsor must have a track record that demonstrates technical capacity and reliability for similar proj wts. Yes. The City of Sacramento has successfully delivered similar projects in the past.
5. A request fur construction funding must demonstrate that environmental, engineering and ROW will be ready by the time funds are requested and the financial ability for ongoing operations and maintenance. Not applicable as this is a planning study.
6. The project must be consistent with complete streets requirements (if applicable). Complete streets are an integral part of the Central City infrastructure and any future identified improvements.
Page 7 of9 Performance Outcomes & Selectiou Considerations
1. A regional reduction in VMT per houseboldlper capita
The Downtown Sacramento Transportation Study is the first step to provide a comprellensive plan for itnproving the averall transportation system in Downtown Sacramento to ensure that future growth is accommodated in a way that traffic congestion and resultant WTcan be minimized. Several projects are anticipated to be implemented upon completion of the study which would be rnultimodal or provide alternatives to automobiles md provide reduced VMT not only in Downtown but also in the region due to Downtown Sacramento's linkage throughout the Sacramento region.
The General Plan supports the Blueprint in designating Downtown Sacramento and the extended Central City (downtown Railyards and Richards Boulevard Area) as an area of focused high density housing, commercial, and employmeni development, to crcatc n population supported by transit and alternative modes of transportation, as well as continuing and expanding its function as the region's transportation, cultural, and entertainment hub.
2. A regional reduction in congested VMT per householdlper capita
The Central City is the most congested area in the region. This Study will assist in providing the best alternatives to facilitating alternative modes of transportation and support high density housing where residents have substantially lower VMT per household.
3. An increase in multi-modal travel 1 alternative travel I choice of transportation options
Downtown Sacramento is well served by transit as the Regional Transit District's system is based on a hub-and-spoke model with Downtown being the central hub. Othw transit providers in the region provide weekday commute service to Downtown. When the City of Sacramento comp Ietes the Sacramento Intmodal Transportation Facility, it will sme as the rnultirnodal connection for heavy rail, commuter rail, high speed rail, light rail, buses, taxis, bicycles, and pedestrians to move to a~dhrn thc Dowr~townarea. A main purpose of the Downtown Sacramento Transportation Study is to address how to maximize alternative travel modes while managing vehicular travel. Potential policy areas include designated transit corridors, car sharing programs, bicycle facilities and bike parking. Several rnultirnodat or a1 ternative mode projects are anticipated to be implemented upon completion of the study which would result improve the downtown mode split and provide mo~transportation options.
Page 8 of P 4. Provide long-term econumic bellefit witbill the region, recognizing the importance of sustaining both the urban and rural economies
Ln order to fully achieve and optimize the benefits of the urban, mixed use chmcter of the expanded Central City or Downtown Sacramento to the level envisioned in the updated General Plan, the City of Sacramento needs to ensure that the transportation system can provide mobility and access, protects residential neighborhoods, dI transportation modes are maximized, parking is right-sized and pricing is appropriate, and connections are addressed to the areas sul~oundingdowntown. Ultimately the sbdy will provide long-term economic benefit within the city and the region because it will address how to match transportation investments and policy with expected growth.
In addition, clearly identifying proposed comections and transportation improvements wiIl provide a streamlined and more certain process for future devclopmnent in thc area
5. Improve goods movement, including farm-to-market travel, in and through the region
The planning study will not have a major focus on general goods movement but it will address the dnpto-day operations of businesses in the stady area and the needs they have to freely move goods in order to sustain and grow their operations and have sufficient loading areas. These goods movement needs have to be accommodated and balanced with all the otlier competing uses of the transportation system. Implementation of study rwomtnendations will ultimately improve goods movement downtown.
6. SignificantIy improve safety and security
As congestion and mobility improve and transit corridors are identified, emergency vehicle and truck routes are identified, so safety is expected to improve for all transportation modes as a result of implementing pollcies and improveineuts recommended by the Downtown Sacramento Transportation Study. Safety concerns for all modes of transportation will be an important consideration when identifying appropriate impruvmc-nts.
Item #17-4-5 Transportation Committee Action
March 30, 2017
SB 375 Greenhouse Gas Reduction Target Setting
Issue: What SB375 greenhouse gas reduction target should be recommended to the Air Resources Board?
Recommendation/Discussion: This item will be forwarded to the committee prior to the meeting.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
KET:BG:ds
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Bruce Griesenbeck, Data Modeling Manager, (916) 340-6268
Item # 17-4-6 Transportation Committee Action
March 30, 2017
Memorandum of Understanding for Connect Card Operations
Issue: Should SACOG enter into a Memorandum of Understanding for Ongoing Operations of the Regional Connect Card System?
Recommendation: That the Transportation Committee recommend that the Board authorize SACOG’s CEO to sign the Memorandum of Understanding for Governance of the Regional Connect Transit Card System Ongoing Operations.
Discussion: The Connect Card project is a complex initiative involving the installation of smart card equipment on over 500 buses and at 47 light rail stations for nine transit agencies in the six-county region. The nine participating transit agencies comprise the project Consortium.
In the months since the December 2016 project briefing to the Board, a Soft Launch of the Connect Card has been ongoing as a means to test the experience of riders, agencies, and select retailers in using the new fare payment technology. Given the overall success to date of the Soft Launch, the Full Launch of the Connect Card is anticipated to commence by July 1, 2017.
Nearly six years ago, SACOG become party to a Connect Card MOU with participating transit operators for the design and development phase of the project. The MOU proved an effective means of articulating responsibilities and protecting the rights of each Consortium member.
As efforts advance to conclude the design and development phase, SACOG staff and the Consortium collaborated to complete a draft governance structure, standard operating procedures for the final operations phase of the program, and an MOU for all parties to sign. The MOU for Connect Card operations details the roles and responsibilities of the nine transit agencies in the Consortium, the Regional Service Center (RSC) and SACOG. Key elements of the MOU are summarized in Attachment A. The complete governance agreements are reflected in the draft MOU for Ongoing Operations (Attachment B) and the supporting policy document, the Regional Operating Rules (Attachment C).
All the policy boards for the nine Consortium member agencies have recently approved the Operations MOU. With Board approval, the MOU can be executed in time to guide activities during the forthcoming operations phase of the project. In order to begin the operations phase, the Consortium recently endorsed an operating budget with cost share agreements for the first year of Connect Card operations (Attachment D). Final adoption of the operating budget will occur after the MOU for Operations is fully executed.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
Attachments
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Attachment A:
Summary of the Memorandum of Understanding for the Governance of the Regional Connect Transit Card System On-going Operations
Purpose:
• Oversee the ongoing operations of the Connect Card, the multi-transit operator fare collection system, including the Regional Customer Service Center (RSC).
Voting:
• Each of the nine participating transit operators (Committee) has one vote, a quorum is five members, and a majority vote is Sacramento Regional Transit plus three additional members. SACOG is a non-voting member, but will appoint a representative to participate as a “Nonvoting Representative”. • Matters reserved for Committee approval: membership; operating budget, scope and shares; multi-year capital investment plan, capital reserve and shares; Regional Operating Rules, including policies and standard operating procedures (SOPs), and updates; Connect Card legal challenges and actions; and bylaws.
Roles and Responsibilities:
• Members have control over their own fare policy; own and maintain their local Connect Card equipment; and must comply with Regional Operating Rules to include monthly settlement. • The RSC will provide a customer service call-in center, a web portal for account self- service, a third-party fare sales network, smart card inventory, accounting and reporting of costs and revenues, clearing and settlement services among participants, and routine audits of regional Connect Card costs and revenues.
Cost Responsibility: • Members are responsible for their local costs of participation in the Connect Card program, as well as their share of regional costs of the RSC. Initially shares of RSC costs will be based upon each operator’s proportion of regional boardings and fare revenue, weighted equally, for those services participating in Connect Card. • Once sufficient market penetration is reached and operations have stabilized (e.g., 18-24 months), the Committee can change the cost responsibility data sources, cost sharing factors, weighting and/or formulae through approval of a change to the Regional Operating Rules. • The Committee will approve plans, budgets and cost shares, and pay their fair share through the single monthly clearing and settlement process.
Membership:
• The Committee can approve new member applications as either a voting member (intended for transit operators) or non-voting participant (e.g., parking, bike share). New Members must pay the costs of adding a new member to regional services, and abide by the Regional Operating Rules.
General Provisions:
• The MOU provides direction on amendments, indemnity, and withdrawal.
Page 2 of 2 Attachment B
MEMORANDUM OF UNDERSTANDING REGARDING GOVERNANCE OF THE REGIONAL CONNECT TRANSIT CARD SYSTEM ON-GOING OPERATIONS
THIS MEMORANDUM OF UNDERSTANDING REGARDING THE GOVERNANCE OF THE REGIONAL CONNECT TRANSIT CARD SYSTEM (“MOU”) is effective as of the ___th day of January 2017, by and among the SACRAMENTO AREA COUNCIL OF GOVERNMENTS, a California joint powers agency (“SACOG”), the SACRAMENTO REGIONAL TRANSIT DISTRICT, a regional transit district duly organized and existing under the laws of the State of California (“RT”), the CITY OF ELK GROVE, a municipal corporation duly organized and existing under the laws of the State of California (“Elk Grove”), the CITY OF FOLSOM, a charter city duly organized and existing under the laws of the State of California (“Folsom”), the CITY OF ROSEVILLE a charter city duly organized and existing under the laws of the State of California (“Roseville”), COUNTY OF PLACER, a political subdivision of the State of California (“Placer County”), COUNTY OF SACRAMENTO, a political subdivision of the State of California (“Sacramento County”), the EL DORADO COUNTY TRANSIT AUTHORITY, a California joint powers agency (“ED Transit”), the YOLO COUNTY TRANSPORTATION DISTRICT, a transportation district duly organized and existing under the laws of the State of California (“YCTD”), and YUBA- SUTTER TRANSIT AUTHORITY, a California joint powers agency (“YST”), with each party individually referred to as a “Member,” and collectively known as “the Members” in this MOU.
RECITALS
A. The Regional Connect Transit Card System (“Connect Card”) is a smart card program in the greater Sacramento region developed as a cooperative effort amongst the Members providing for the electronic payment of fares by passengers on Member buses and/or railcars.
B. The administrative functions of the Connect Card, as well as a customer call center, third party vendor network and on-line support portal, are managed by the Regional Service Center (“RSC”) on behalf of all Members.
C. RT is the agency responsible for the daily operations of the RSC (“RSC Provider”), and is also a Member of Connect Card.
D. The rules for participation in the Connect Card are outlined in the Connect Card Regional Operating Rules (“Regional Operating Rules”), which, among other things sets forth the standard operating procedures for the RSC services, the Connect Card privacy policy, the Connect Transit Card Brand Style Guide, and the financial positions and settlement process. Should conflicts occur between the Regional Operating Rules and this MOU, the MOU takes precedence and all other components of the Regional Operating Rules remain in effect.
Revised 01/05/2017 Building on the success of cooperative work to develop and launch the Connect Card, Members wish to (1) provide for governance and policy decisions necessary for on-going operations of the Connect Card, (2) establish the roles and responsibilities of each Member for on-going operations and maintenance of the Connect Card; and (3) establish the cost responsibility for each Member for operations and maintenance.
AGREEMENT
NOW THEREFORE, the Members intending to be legally bound hereto agree as follows:
A. GOVERNING ON-GOING OPERATIONS OF THE CONNECT CARD
The Connect Card System will be governed by the Governance Committee (“Committee”). All Members except SACOG (the “Voting Members”) will appoint representatives (“Voting Representatives”) pursuant to Section A.1. SACOG will appoint a representative (the “Nonvoting Representative”) pursuant to Section A.2.
1) Voting Representatives. The following individuals, or their respective designees and alternates, will be appointed by the Voting Members to serve on the Committee: RT’s General Manager; Elk Grove’s City Manager; Folsom’s City Manager; Roseville’s City Manager; Placer County Transit’s General Manager; Sacramento County’s Director of Transportation; ED Transit’s Executive Director; YCTD’s Executive Director; and YST’s Transit Manager. The appointed individual from each Voting Member must provide the name, title and contact information of the designee and alternate to the Committee and the RSC before the designee or alternate may represent his or her agency in any Connect Card business.
a) New Members: Any new Voting Member added pursuant to execution of this MOU, will appoint its chief executive officer, or equivalent, or his/her designee and alternate, to serve as the Voting Representative on the Committee.
b) Each Voting Representative will receive notice of all meetings, will have the right to participate in Committee discussions, will have the right to place matters on the agenda, and will have the right to vote in accordance with Section A.1, below.
c) Alternates have the right to exercise his or her agency’s vote when the Voting Representative or designee is otherwise unavailable to participate.
2) Non-Voting Representatives. In addition to the Voting Representatives described above, the Chief Executive Officer of SACOG (or his designee) will serve as a Non-Voting Representative on the Committee.
a) Non-Voting Representatives will receive notice of all meetings, and will have the right to participate in Committee discussions, and have the right to place matters on the agenda, but will have no vote.
Revised 01/05/2017 3) Voting. The Committee will strive to reach consensus on all decisions. However, if consensus cannot be reached, approval by a combination of RT, plus additional smaller Members is required to approve the action under consideration. The intent of this voting construct is to safeguard both large and small interests in Connect Card by requiring collaboration among large and small interests to ratify an action or proposal. RT is the single largest interest in Connect Card, responsible for approximately 70% to 80% of the riders, fare revenue, regional capital costs and regional operating costs. While RT does comprise both a majority and a supermajority on its own under an interest-based or proportional voting system, additional smaller Member votes have been added for ratification to ensure collaboration among large and small interests. The number of affirmative votes to ratify an action or proposal varies by the size of the Voting Member pool, as set forth below:
a) A quorum is required to call for a vote on the decision items reserved for the Committee (Section A.3), as defined below.
Total Number of Voting Quorum Members Party to MOU 8-10 Voting Members 5 or more 11-12 Voting Members 6 or more 13-14 Voting Members 7 or more
b) All Voting Representatives will have one vote per Member agency.
c) Actions requiring a vote of the Committee (except actions for which a supermajority vote is required) must be ratified by the affirmative vote of RT, as the largest interest, plus additional smaller interests, as set forth below.
Total Number of Voting Ratifying Vote Requirement Members Party to MOU 8-10 Voting Members RT plus at least 3 other members 11-12 Voting Members RT plus at least 4 other members 13-14 Voting Members RT plus at least 5 other members
d) Decisions reserved for the Committee and requiring a ratifying vote for authorization are: i) The addition or subtraction of a Member (excepting a Member may opt out with a 90- day notice period) to this MOU and the Committee, as set forth in Section D of this MOU. ii) The annual RSC operating budget, scope of services and cost responsibility (cost shares) as well as amendments and changes in excess of five (5) percent (cumulative across the fiscal year) of the annual approved RSC budget. Note that while budgetary variances of five (5) percent or less do not require a vote for approval, they must be reported to the Committee in a timely manner.
Revised 01/05/2017 iii) The multi-year RSC regional capital plan (including cost, schedule and items to be purchased) for system upgrades, investment requirements and participant shares of upgrade/replacement costs, after accounting for any regional funding that may be available. Investments outside the approved plan likewise require approval by the Committee. iv) Changes to the Regional Service Center (RSC) Provider, excepting that the current Provider can opt out with 180 days of notice pursuant to section B.2 of this MOU. v) Legal actions and suits involving the Connect Card, including both the design and development project, and the Regional Service Center operations. vi) Amendments proposed to this MOU and Committee recommendations on a proposed amendment to each Member’s governing body. vii) Adoption of the Connect Card Regional Operating Rules, along with significant updates and/or changes thereto when such update or change has a reasonable expectation of adverse impact to one or more Members. Minor updates and procedural changes that do not have a reasonable expectation of adverse impact to any Member do not require approval, but must be communicated to Members. e) Notwithstanding the provisions of Section A.3, the following actions by the Committee will require a supermajority defined as the affirmative vote of at least 75% (and must include RT) of the Voting Representatives present at the meeting in which a vote is taken: i) Termination of the MOU pursuant to Section E.5; or ii) Removal of a noncompliant Member pursuant to Section E.8.
4) Vote Notification and Procedures. Committee Members will receive notification of an item for consideration reserved for Committee approval in section A.3 above at least (10) ten calendar days in advance of the meeting. Meetings, and voting, will be conducted in accordance with Roberts Rules of Orders, provided that in the event of a conflict, such rules will be superseded by this MOU.
5) Committee Costs. The Members will be responsible for the ordinary and usual costs incurred as a result of Committee participation, including but not limited to, mileage expenses and personnel time associated with attending and staffing the Committee meetings.
6) Mediation. If ratification requirements cannot be met by the Committee, the Members may choose voluntary mediation to resolve the impasse. The mediator and the process of mediation may be any that is acceptable to all affected parties.
Revised 01/05/2017 B. ROLES AND RESPONSIBILITIES
1) Member Roles and Responsibilities. Each Member acknowledges and agrees to the following terms and conditions at all times during its participation in the regional Connect Card.
a. Member will abide by the latest approved Connect Card Regional Operating Rules (“Regional Operating Rules”), which will be posted on a web site accessible to all Members.
b. Member must purchase or lease, and maintain in good working order, all local equipment and systems required to participate in the Connect Card, including on board equipment, curbside sales machines (as appropriate), equipment to communicate Connect Card and account transactions to the RSC, and computers to review reports.
c. Member must comply with the financial positions and settlement process by timely making and accepting payments as required and set forth in the Regional Operating Rules, to include paying its share of operating costs and capital reserves.
d. Member acknowledges and agrees that RT, as set forth in the Regional Operating Rules, is (i) the entity responsible for the daily operations of the RSC; (ii) the owner and distributor of any application that resides on the Connect Card; and (iii) the owner of the software and data stored on the Connect Card and devices that are used for transit fare collection purposes within the system.
e. Member has the authority to adopt and change its own fare policy, structure and pricing, to include entering into joint fare agreements with other transit operators, and agrees to notify other Members and the RSC of any planned or proposed fare change at least 60 days in advance of the effective date.
f. Member will follow the latest version of the Connect Transit Card Brand Style Guide in all local marketing materials related to the Connect Card System.
g. Member will protect and secure the Connect Card hardware, software and proprietary security key. Member will maintain an accurate inventory of all locally owned Connect Card devices. If a Member disposes of equipment including a Connect Card read/write device, said Member will work with the RSC to remove any proprietary software and applications before disposal or sale and update the inventory.
Revised 01/05/2017 h. One or more of the Members may, at their own expense, audit the performance of the RSC under this Agreement. Upon reasonable notice, during normal working hours, the RSC Provider will provide access to, and facilities for, copying or electronic transfer of the financial records of the Connect Card.
i. Member will cooperate with RSC auditors in the conduct of annual Connect Card audits, to include providing access to data and records of Connect Card transactions.
j. Member will not hold the RSC Provider responsible for any funds deemed uncollectible, after reasonable attempts to collect said funds, by third party vendors, on-line transactions or telephone transactions with the customer service center.
2) Regional Service Center (RSC) Roles and Responsibilities. The RSC Provider acknowledges and agrees to the following terms and conditions at all times during its participation in the regional Connect Card.
a. RSC shall abide by the latest approved Regional Operating Rules. The RSC is also responsible for the regular updating of the rules, to include sharing updates with the Committee and seeking approval consistent with Section A.3 of this MOU.
b. RSC will manage and perform all of the functions set forth in the Regional Operating Rules to include the customer service call center, on-line customer self- service portal, account management, materials management, system accounting and auditing, positions reporting and settlement process, administrative functions and regulatory compliance.
c. The RSC Provider will own or lease equipment necessary to support the customer service call center, on-line portal and third party vendor network, as well as all software, applications and data stored on Connect Card and devices system wide.
d. RSC will make Member fare instruments available for sale/load through the on- line portal, customer service call center and the third-party vendor network.
e. RSC will develop and report the annual operating budget, multi-year capital reserve plan and budget, and respective Member shares, as well as changes thereto, consistent with the Regional Operating Rules. The RSC will seek budgetary approvals consistent with Section A.3 of this MOU.
f. RSC will provide Members regular reports, data and annual audit results on regional Connect Card fare revenues and expenses, to include Member shares. Progress against the approved capital investment plan will likewise be reported.
Revised 01/05/2017
g. The RSC Provider has the authority to contract for RSC services in part or whole, following its own procurement and personnel policies and consistent with the Regional Operating Rules. That said, the RSC shall share information with the Committee on significant contracting efforts not included in the annual budget and afford the opportunity for comment and input by the Committee.
h. Should the RSC Provider decide to terminate its responsibility for RSC operations, it shall provide a minimum of 180 days of notice to the Committee and assist in the transition.
3) SACOG Roles and Responsibilities. SACOG served as the lead agency in the development, design and implementation of the Connect Card system, providing significant value to Members and the region. Several ongoing roles, in addition to non- voting member, are expected of SACOG.
a. SACOG holds the contract with INIT, the hardware, software and Connect Card system vendor, and is expected to continue in the role of active contract management to ensure full and complete delivery of an operational and performing smart card system.
b. As the contracting entity for the Connect Card system, SACOG will help Members submit and resolve warranty claims to the vendor.
c. SACOG funded the vast majority of the development of the Connect Card costs through state and federal grants, and is expected to continue the role of pursuing funding for the ongoing operations and capital investment needs of Connect Card.
d. SACOG will endeavor to transfer title of local and regional Connect Card hardware, software and applications consistent with the Regional Operating Rules and this MOU.
e. SACOG will be reimbursed for reasonable expenses incurred in support of Connect Card operations. Costs eligible for reimbursement must be detailed in terms of scope and cost in the annual RSC budget, reviewed and approved by the Committee, and costs within the approved budget invoiced to the RSC in a timely manner.
C. COST RESPONSIBILITY
1) Connect Card Regional Operating Rules. The Regional Operating Rules shall specify the high-level process and responsibilities for developing and approving annual regional Connect Card budgets, cost sharing methodology, multi-year capital
Revised 01/05/2017 investment plan, unclaimed revenues and the monthly financial clearing transactions. The RSC is responsible for updating the Regional Operating Rules. Changes with a reasonable expectation for adverse impact to one or more Members require Committee approval pursuant to Section A.3 prior to implementation. Changes to any cost responsibility element (e.g., operating cost, unclaimed revenue, capital cost share methodologies) may be approved by ratifying vote of the Committee through a change in the Regional Operating Rules without amending this MOU.
2) Cost Share Method. Each Member will be responsible for all of their local costs to participate in the Connect Card System, as well as their share of regional costs from RSC managed services. Initially, regional cost shares will be determined based on each Member’s verified share of regional annual unlinked passenger trips and fare revenue collected (weighted equally) for those services participating in Connect Card. After Members build experience and reliable data on actual card use, it is anticipated that the cost sharing methodology may be changed. Such a change requires a ratifying vote by the Committee and an update to the Regional Operating Rules, and does not require amendment to this MOU.
3) Capital Costs. Members will create a capital reserve for the local cost share (assuming state and federal grants cover part of the cost) of regional hardware and software replacement, upgrades and enhancement. A capital reserve is intended to smooth out costs charged to Members over time, increase predictability of costs, and allow planned and approved investment to occur in a timely manner. The Regional Operating Rules will provide specifics guiding regional capital plan development and cost sharing requirements. The multi-year capital investment plan, and associated cost shares, must be approved by the Committee.
4) Unclaimed Revenues. As with any stored value transit card system, some cards with a cash balance will become and remain inactive. The Regional Operating Rules will provide details on how and when inactive cards will have balances swept, how said balances are to be shared among Members, and the rules for adding swept funds back on customer request, if applicable. Unclaimed revenues will be reported as fare revenue in RSC reports along with specific shares for each Member.
5) Single Monthly Clearing Transaction. In the interest of efficiency and effectiveness, a single monthly clearing transaction is required of every Member (i.e., either receiving or sending funds) encompassing fare loads on cards, revenue collected from customer travel, operating cost responsibility, capital reserve cost share, unclaimed revenues, uncollectible payments (if any), and adjustments as may be needed. While the RSC will report all revenue collected and earned by each operator monthly, payments will be constrained by cash flow. Some revenues will be paid to the RSC in arears (e.g., third party network sales, corporate accounts), and said revenues will be distributed once received. Monthly reports will detail each category of cost and revenue allocated to each Member, to include any balances carried forward.
Revised 01/05/2017 D. NEW MEMBERS
1) Committee Review. The Committee will review any application for membership and will determine terms and conditions of membership, as well as any funding contribution required for membership, as set forth below in section D.2. The applying agency or entity will submit to the Committee a resolution adopted by its governing body, accepting the recommended term, cost responsibility and conditions of membership. If the application is approved by the Committee, the agency or entity will become a Member upon its execution of this MOU.
2) Funding Contribution. Upon the acceptance of a new Member to this MOU, the new Member will be assessed a funding contribution consisting of a prorated cost share of operations, prorated share of capital reserves, and a one-time entry cost. The one-time entry cost includes the resources required to add a member to all marketing materials, web portal, customer call center, fare tables, clearing reports and a share of prior member investment to develop the system.
3) Potential for Non-Transit Participants. It is possible that new Connect Card applicants may include non-transit entities (e.g., parking, bike share, retail) with a different financial transaction profile than transit. The Committee will have the right to create a licensing agreement for non-transit participants that allows use of and participation in the Connect Card without representation on the Committee. Said participants will be referred to as Licensees and not as Members, and have responsibility for complying with the Regional Operating Rules.
E. GENERAL PROVISIONS
1) Indemnity. To the maximum extent permitted by law, each Member (the “lndemnitor”) agrees to hold harmless, defend and indemnify the other Members, their officers, agents and employees, from and against any and all liabilities, claims, or damages of any nature, including, without limitation, personal injury, including death, or property damage, resulting from the negligent or willful actions or inaction of the Indemnitor, its officers, agents, or employees, under the terms of this MOU. This Section shall survive the transfer, assignment, or termination of this MOU.
2) No Third Party Beneficiary. It is expressly understood and agreed that the enforcement of these terms and conditions will be reserved to the Members of this MOU. Nothing contained in this MOU will give or allow any claim or right of action whatsoever by any third party. It is the express intent of the Members to this MOU that any such person or entity, other than the Members, receiving benefits or services under this MOU will be deemed as an incidental beneficiary.
3) Limitation of Authority. Notwithstanding any provision in this MOU to the contrary, nothing herein is intended to require any action or inaction by any Member that is in conflict with the Member's local ordinances, regulations, and/or other governing documents. Furthermore, this MOU will not require or permit any Voting Representative
Revised 01/05/2017 or Non-Voting Representative to take any action or exercise any authority that has not been properly delegated to him or her by the Member's governing body; any such action taken by a Voting Representative or Non-Voting Representative will not be binding on the Member.
4) Withdrawal. Upon ninety (90) days advance written notice to the Committee, RSC and SACOG’s CEO, any Member may withdraw from the Connect Card and this MOU. The withdrawing Member will relinquish any and all rights to utilize the Connect Card brand and trademarks to the RSC. The withdrawing Member must pay all costs reasonably related to the removal of the withdrawing Member from the Connect Card System, including the customer call center, on line self-service portal, third party vendor network, marketing materials, fare tables, and financial reports. These costs will be documented by the RSC and provided to the withdrawing Member in the form of an invoice. The withdrawing Member must also complete all final financial settlement transactions as required by the Regional Operating Rules. If reimbursement is required as a result of grants used to purchase equipment, software and services, the withdrawing Member will be responsible for those costs. The withdrawing Member’s contributions to the capital reserve remain with the Connect Card system, reflecting the cost of capital consumed during their participation in Connect Card. The withdrawing Member must also allow the RSC access (electronic and/or physical as may be required) to remove the security key and proprietary software from all Connect Card devices. If the withdrawing Member’s Connect Card equipment has remaining useful life, the Member will explore options for transferring, selling or leasing the equipment to another Member to support the regional fare collection system. Following the date of withdrawal and satisfaction of responsibilities listed herein, the withdrawing Member will incur no additional financial liability for the Connect Card, except for any liabilities accruing under Section E.1 prior to the date of withdrawal.
5) Term and Termination. This MOU will be effective as of the date first above written and will remain in effect until terminated by a supermajority vote of the Committee pursuant to Section A.3; provided, however, that this MOU may not be terminated until all outstanding obligations and liabilities of the Connect Card System have been paid in full or provision has been made for payment in full.
6) Amendments. Any Member may propose amendments to this MOU by taking the proposal to the Committee for consideration. Except for amendments that are specifically authorized herein to be approved by the Committee, this MOU may only be amended by a written amendment approved by the governing bodies of all of the then- current Members. Members shall have one hundred eighty (180) days after recommendation by the Committee to approve or disapprove a proposed amendment. If a Member fails to approve or disapprove an amendment within this period, the Member shall be deemed to have disapproved the amendment.
7) Notices. Communications under this MOU may be provided in writing by regular mail, e-mail, or fax, except that any notices or demand on other parties including, but not limited to, a Member’s notice of its intent to withdraw from this MOU, will be in writing
Revised 01/05/2017 and will be deemed to have been given if delivered in person or deposited in any United States Postal Service mail box, sent by registered or certified mail, return receipt requested, and first class postage prepaid, addressed to the Member for whom it is intended as follows:
RSC Manager Copy to: General Counsel Connect Card System
Chief Executive Officer Copy to: General Counsel Sacramento Area Council of Governments Sacramento Area Council of 1415 L Street, Suite 300 Governments Sacramento, CA 95814 1415 L Street, Suite 300 Sacramento, CA 95814
General Manager/CEO Copy to: Chief Legal Counsel Sacramento Regional Transit Sacramento Regional Transit P.O. Box 2110 P.O. Box 2110 Sacramento, CA 9512-2110 Sacramento, CA 9512-2110
City Manager Copy to: City Attorney City of Elk Grove City of Elk Grove 8401 Laguna Palms Way 8380 Laguna Palms Way Elk Grove, CA 95758 Elk Grove, CA 95758
City Manager Copy to: City Attorney City of Folsom City of Folsom 50 Natoma Street 50 Natoma Street Folsom, CA 95630 Folsom, CA 95630
City Manager Copy to: City Attorney City of Roseville City of Roseville 311 Vernon St 311 Vernon St Roseville, CA 95678 Roseville, CA 95678
Transit General Manager Copy to: County Counsel County of Placer County of Placer 175 Fulweiler Avenue 175 Fulweiler Avenue Auburn CA Auburn CA 95603 95603
Director of Transportation Copy to County Counsel Sacramento County County of Sacramento 827 7th Street, Suite 304 700 H Street, Suite 2650 Sacramento, CA 95814 Sacramento, CA 95814
Executive Director Copy to: County Attorney
Revised 01/05/2017 El Dorado County Transit Authority County of El Dorado 6565 Commerce Way 515 Main Street Diamond Springs, CA 95619 Placerville, CA 95667
Executive Director Copy to: District Counsel Yolo County Transportation District Yolo County Counsel 350 Industrial Way 625 Court Street, Room 201 Woodland, CA 95776 Woodland, CA 95692
Transit Manager Copy to: General Counsel Yuba-Sutter Transit Authority Yuba-Sutter Transit Authority 2100 B Street 2100 B Street Marysville, CA 95901 Marysville, CA 95901
8) Cures and Remedies. If a Member repeatedly fails to perform an obligation under this MOU, the RSC will issue a cure notice to said Member, and share the notice with the Committee. The notice will require a plan and schedule for correction from the non- compliant party, and the plan will be submitted to the RSC and the Committee within ten business days of the cure notice. Members will have the right to bring an action for specific performance, damages, and any other remedies available under this MOU, at law or in equity. The Committee also has the power to terminate the non-compliant Member’s participation from the Connect Card system with a supermajority vote pursuant to Section A.3.
9) Non-Discrimination. The Members will comply with the non-discrimination requirements under federal and state laws, regulations, and grants applicable to the Connect Card system. Nondiscrimination requirements will apply to, but are not limited to, contractors, consultants and employers engaged on the Connect Card.
10) Compliance with Law. The Members will comply with applicable federal, state and local law, as well as with applicable rules, regulations and grant requirements in the ongoing operations of Connect Card.
11) Governing Law. This MOU will be interpreted and constructed according to and enforced under the laws of the State of California. The Members agree that the Superior Court of the County of Sacramento, California will have exclusive jurisdiction and venue over any legal action arising under this MOU.
12) Waiver. No term or provision of this MOU will be deemed waived and no breach excused unless such waiver or consent is in writing and signed by the Member or Members claimed to have waived or consented. Waiver of any breach or default of this MOU will not be deemed a waiver of any subsequent breach or default. Waiver of any such breach or default will not be construed to be a modification of the terms of this MOU, unless stated to be such through written approval of all Members.
Revised 01/05/2017 13) Transfer or Assignment. No Member will transfer or assign a portion or all of its responsibilities under this MOU, except with the prior authorization of the Committee.
14) Entire Agreement. The Members agree that this MOU is a complete expression of the terms herein and any oral or written representations or understandings not incorporated herein are excluded.
15) Severability. If any term or provision of this MOU or the application thereof to any person or circumstance will, to any extent, be invalid or unenforceable, the remainder of this MOU, or the application of such term or provision to persons or circumstances other than those to which it is invalid or unenforceable, will not be affected thereby, and each term and provision of this MOU will be valid and will be enforced to the fullest extent permitted by law, unless the exclusion of such term or provision, or the application of such term or provision, would result in such a material change so as to cause completion of the obligations contemplated herein to be unreasonable.
16) Headings. The headings used in this MOU are for convenience only and have no effect on the content, construction, or interpretation of the MOU.
17) Counterparts. This MOU may be executed in any number of counterparts, and by different parties in separate counterparts, each of which, when executed and delivered, will be deemed to be an original and all of which counterparts taken together will constitute but one and the same instrument.
IN WITNESS WHEREOF, SACOG, Sacramento Regional Transit District, City of Elk Grove, City of Folsom, City of Roseville, Yolo County Transportation District, Yuba-Sutter Transit Authority, County of Placer, County of Sacramento and El Dorado County Transit Authority have each caused their duly authorized officers to execute this MOU effective as of the date first written above.
Revised 01/05/2017
SACRAMENTO AREA COUNCIL SACRAMENTO REGIONAL OF GOVERNMENTS TRANSIT DISTRICT:
______KIRK TROST Date: HENRY LI Date: Interim Chief Executive Officer General Manager/CEO CITY OF ELK GROVE: CITY OF FOLSOM:
______LAURA S. GILL Date: EVERT W. PALMER Date: City Manager City Manager CITY OF ROSEVILLE: COUNTY OF PLACER:
______ROB JENSEN Date: DAVID BOESCH Date: City Manager County Executive Officer
Approved as to form:
______Placer County Counsel Date: SACRAMENTO COUNTY: EL DORADO COUNTY TRANSIT AUTHORITY:
______MICHAEL J. PENROSE Date: MINDY JACKSON Date: Director of Transportation Executive Director YOLO COUNTY TRANSPORTATION YUBA-SUTTER TRANSIT AUTHORITY: DISTRICT:
______TERRY V. BASSETT Date: KEITH MARTIN Date: Executive Director Transit Manager
Revised 01/05/2017 Attachment C
VERSION 1.0
CONNECT CARD REGIONAL OPERATING RULES
December 21, 2016
1 Revised December 21, 2016 TABLE OF CONTENTS
TABLE OF CONTENTS 1
GLOSSARY OF TERMS 3
PURPOSE OF DOCUMENT 6
1. INTRODUCTION 7
2. PARTICIPANT CERTIFICATION PROCESS 9
3. REGIONAL SERVICE CENTER 10
4. FUNDING OF THE REGIONAL SERVICE CENTER 11
5. SETTLEMENT APPROACH 13
6. CLAIMS 16
7. ADDITIONAL KEY PROGRAM POLICIES 16
8. DEVELOPMENT OF REGIONAL OPERATING RULES 18
9. UPDATE OF REGIONAL OPERATING RULES 18
APPENDIX A: STANDARD OPERATING PROCEDURES 19
A.1 ACCOUNTS RECEIVABLE 20 A.2 AMENDMENT OF TERMS AND CONDITIONS # A.3 ANNUAL SYSTEM AUDITS # A.4 BANKCARD DISPUTES AND CHARGEBACKS # A.5 BANKING # A.6 CAPITAL RESERVE INVESTMENT PLAN # A.7 CARD HOTLIST # A.8 CARD INVENTORY AND DISTRIBUTION # A.9 CARD REGISTRATION # A.10 COMPLAINTS # A.11 CONFIGURATION MANAGEMENT AND CHANGE CONTROL # A.12 COST RESPONSIBILITY # A.13 DAILY REVENUE RECONCILIATION # A.14 DATA BACKUPS, TEST ENVIRONMENT, DISASTER RECOVERY # A.15 DISCOUNT CARD ISSUANCE # [Type here]
A.16 EQUIPMENT INVENTORY # A.17 EQUIPMENT MAINTENANCE BEYOND WARRANTY PERIOD # A.18 EQUIPMENT MAINTENANCE WITHIN WARRANTY PERIOD # A.19 ESTABLISHING NEW CORPORATE ACCOUNTS # A.20 FOUND CONNECT CARD # A.21 FRAUD DETECTION # A.22 FULL FARE CARD ISSUANCE # A.23 GENERAL CARD INQUIRIES # A.24 IN-PERSON REPLACEMENT OF LOST-STOLEN-DAMAGED CARDS # A.25 MAINTAINING DRIVER-VEHICLE-ROUTE DATA # A.26 MARKETING MATERIALS # A.27 NEW INDIVIDUAL ACCOUNT CREATION # A.28 PHONE REPLACEMENT OF LOST-STOLEN-DAMAGED CARDS # A.29 RETAIL SUPPORT # A.30 SOP CREATION AND UPDATE # A.31 WEB ORDER CARD FULFILLMENT #
APPENDIX B: FLOW OF REVENUE DIAGRAM #
APPENDIX C: SAMPLE MONTHLY SETTLEMENT REPORT #
APPENDIX D: CONNECT CARD BRAND STYLE GUIDE #
APPENDIX E: CONNECT CARD PRIVACY POLICY #
2 Revised December 21, 2016
Glossary of Terms
Term Definition Autoload A program where stored value, a transit pass and/or a stored-ride ticket is automatically reloaded to a customer’s fare card. Registered Connect Card customers nominate the value of stored value, and/or type or transit pass and stored-ride ticket to be loaded to their fare card either on a periodic or as-needed basis. Subscribers preauthorize an electronic fund transfer from their bank account or credit card charge to fund the Autoload. Autoloads can be pushed out to a particular fare card (‘Directed”) or set-up to occur automatically based on upon pre-set parameters (“Threshold”). Balance Protection A program of registering fare cards that provides for transfer of value from a fare card that has been reported lost, stolen or damaged to a replacement fare card, at the same value as of the time the original fare card was reported lost, stolen or damaged. Business Days Are defined as Monday through Friday, excluding holidays. Card Initialization The process of taking a generic card and enabling its use in the Connect Card system. Chargeback A chargeback occurs when a credit card company disputes a credit card charge accepted by the Connect Card Regional Service Center and seeks to retrieve the value of the charge. College/Vocational (C/V) A reduced fare program in the region, allowing for Program reduced fare passes on fare cards. Committee The group authorized by the Connect Card MOU consisting of at least one representative of each Member agency, having Connect Card equipment (or software) operational within their fare collection system. This group is responsible for operational and governance decisions as defined in the MOU and Regional Operating Rules. Commuter Benefits Transit fare benefits provided to employees or clients of an organization, to include commercial enterprises and social services providers. A
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Term Definition significant component of commuter benefits is the Federal Government-supported, employer- sponsored tax benefit program through which employers can give employees tax-free benefits to be used for public transportation. Concession Fare Category Any fare category in a Participant system that receives a discount off of the Regular fare for a given rider group. Connect Card Application Issuer The entity that owns and distributes any specific application that resides solely or jointly with other applications, on the Connect Card fare card. Currently this is RT. Connect Transit Card Issuer Any entity, approved by the RSC to issue fare cards with the Transit Application allowing use in Connect Card. Connect Card Participant Transit Agencies or other organizations that have (Participant) agreed to adopt and abide by the Connect Card Regional Operating Rules and who have either purchased and installed Connect Card equipment (and/or software), or are in process of purchasing Connect Card compatible equipment. Days Are defined as calendar days. Fare Card A smart card, which is a credit card sized card that has a microprocessor, memory, and an input/output interface (antenna and/or contact plate) and works within the Connect Card system. Fare Card Value Fare card value includes stored value, transit passes and stored-ride tickets in accordance with Participant fare policy. Financial Date The Financial Date is the recording date of record for Connect Card transactions and data. It is not updated over time, and is used to produce the monthly Positions Summary and Settlement Report. Changes reported on transactions (e.g., lost or stolen cards, delayed reporting, credit card challenges) become part of the Financial Date record on the date reported, and do not adjust prior entries.
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Term Definition Government/Organization (GO) Current or planned programs to provide transit Programs benefits and/or transit privileges to employees, students, clients of social service organizations, government agencies, not-for-profit organizations, schools, and Participants' employees. Hard Lock The process for blocking the entire fare card from use in the Connect Card system, including the Transit Application and any other applications on a multi-application fare card. Hotlist The list of cards that are blocked from further use in Connect Card, typically as a result of a registered card being reported lost or stolen. Interactive Voice Response (IVR) Telecommunications infrastructure provided by the Regional Service Center Provider to automatically answer with a pre-selected menu of information request options or transaction processes and to automatically route calls to customer service representatives at any point in the call. Member Refers to entities that are party to the MOU regarding oversight of Connect Card on-going operations. Multi-function Point of Sale This device is located at the Regional Service Center (MPOS) and Member agencies as these devices have the capability to create and initialize fare cards, set the rider-class, and load regional products on to fare cards. Participant Customer Service Any existing Customer Service Locations run by Outlet Connect Card Participant that provide Participant system-specific and Connect Card program information. Personalization The process of incorporating a photograph or other physical identifier on the fare card. Positions Summary and The monthly financial report detailing revenues Settlement Report collected, revenues earned, operating cost, capital reserve contribution, and financial adjustments by operator and for Connect Card regionally. The summary shall also report the amount to be transferred to or from each Participant and the RSC. Ratifying Vote Voting requirements to approve or ratify a decision reserved for the Committee are detailed in the MOU (e.g., RT plus three additional voting Members for a 5 Revised December 21, 2016
Term Definition simple majority, 75% of Members present including RT for a supermajority). Reconciliation The process of verifying daily transactions against corresponding dollar amounts from all Connect Card systems and devices. Regional CDCS (Central Data The central computer system which provides Collection System) Participant “Headquarter” systems and the regional Connect Card database and systems. Regional Operating Rules The rules by which the Participants will manage and operate the Connect Card program. Regional Service Center Provider The entity that operates the Regional Service Center including the web portal, customer service center, financial reporting and settlement, and the third- party vendor network. Sacramento Regional Transit District (RT) is the RSC provider. Registration The back-end process of linking a fare card to card- holder specific data (e.g. name, address, phone number). Retail Sales Device These are counter-top sales devices with an attached smart-card read/write component that loads regional products on to fare cards. Each device has a configuration file which allows it to sell any set of regional fare products available on Connect Card. Rider Category The type of rider – Regular, Senior (by age classification), Disabled, Student, or College/Vocational. Rider Class The fare card will be initialized with one rider class. The rider class can determine what (if any) discounted fares a cardholder is eligible to receive on each Participant’s services (including different discounts by age of the cardholder). Settlement The system calculation of what money is owed to/from the Participants and the RSC based on Connect Card transactions or Connect Card related services provided. Settlement Bank Designated financial institution that processes the settlement financial transactions submitted by the Regional Service Center and posts the transactions to the Participants’ bank accounts as a result of Connect Card Settlement. 6 Revised December 21, 2016
Term Definition Stored value Electronic dollars stored on a fare card used to pay for transit rides and potentially other services. Transaction Date Reports run on the Transaction Date are subject to update over time as additional data is received by the Connect Card system (e.g., lost or stolen card, credit card challenges, delayed reporting). Transit Application The software and data stored on the fare cards or devices that will be used for all transit fare collection purposes (including the loading of stored value or passes, the collection of fares, and the validation of the fare products issued on behalf of the Participants). TBD – To Be Determined The sections of the document with this classification are awaiting either policy or operational direction on the contents for this section. As these sections are developed they will be incorporated and the revision of this document updated, after approval as provided for in the MOU. Third-Party Vendor A party (e.g., third-party vendor, Participant, government agency) who sells or otherwise provides fare cards and value loading (e.g., stored value, transit passes, stored-ride tickets) for Connect Card.
7 Revised December 21, 2016
PURPOSE OF THIS DOCUMENT
These Regional Operating Rules establish parameters and procedures for the ongoing operation and maintenance of the Connect Transit Card System (Connect Card). This document identifies transit operators’ responsibilities related to implementation, operation, and maintenance of the system, the Regional Service Center’s (RSC’s) responsibilities related to implementation, operation and maintenance of the system, and system policies and standard operating procedures (SOPs). The rules and policies contained in this document are not intended to describe procedures for every scenario that will arise related to the implementation, operation and maintenance of the Connect Card system. If any element of this document, to include the appendices and attachments, conflicts with the MOU, the MOU supersedes and all other elements of the Regional Operating Rules remain in effect.
This document is comprised of a number of smaller files representing individual SOPs and associated policies, a marketing brand style guide, a settlement diagram and privacy policy to facilitate easy update. It is a living document, and all participants are expected to maintain compliance with current rules and policies. The latest version of the Regional Operating Rules and all associated files can be found at ftp://ftp.sacrt.com/connectcard.
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1. INTRODUCTION
The Connect Transit Card System (Connect Card) is a regional smart card program providing for electronic payment of inter- and intra-participant fares across the participating transit agencies in the six-county Sacramento area. The administrative and centralized customer service operations of the Connect Card will be managed by the Regional Service Center (RSC). This document defines the operating rules governing the Connect Card Participants and the RSC, and is intended to implement the terms and intent of the Connect Card Memorandum of Understanding for Operations (MOU) on behalf of the Connect Card Members (all of whom are party to the MOU). In the event of any conflicts between the MOU and these Regional Operating Rules (to include appendices and attachments), the MOU supersedes, and all other elements of the Regional Operating Rules remain in effect.
The roles for agencies and entities involved in Connect Card are identified in the MOU and include: the policy and management Committee, the RSC, Members (as defined in the MOU), and non-transit participants (if any). Where the Committee acts as the policy and management body for Connect Card, RSC serves as the program administrator providing regional customer and business services, Members are the transit operators and the Sacramento Area Council of Governments who signed the MOU, and Participants refer to all parties that use Connect Card including Members and non- members.
Figure 1.1 – Agencies and Entities involved in Connect Card COMMITTEE (Policy and Management Body)
RSC (Regional Service Center)
MEMBERS (Voting and non-voting members identified in the MOU)
PARTICIPANTS (Member and non-member entities using the Connect Card)
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December 21, 2016 VERSION 1.0
A list of roles and responsibilities for each group mentioned above can be found in the MOU as well as this document. The Committee is a non-fiduciary governing body, with specific rights and responsibilities described in the MOU. All decisions and authorities not explicitly reserved for the Committee remain with the Member agencies and their governing boards.
These Regional Operating Rules are comprised of multiple smaller documents to facilitate ease of use and update. The document includes: text providing context and specifics of the Regional Operating Rules, standard operating procedures (SOPs) providing details of specific Connect Card business processes, the regional Connect Card Brand Style Guide for all marketing materials referencing Connect Card, a flow of revenues document, a sample monthly Positions Summary and Settlement Report, and the Connect Card Privacy Policy. The Regional Operating Rules comprise a living document, and as such the current, authoritative version is maintained on a website available to all Participants at ftp://ftp.sacrt.com/connectcard and will be updated regularly by the RSC. It is every Participant’s responsibility to maintain compliance with the latest version of the Regional Operating Rules located at that site.
2. PARTICIPANT CERTIFICATION PROCESS
Any transit agency or other entity seeking to join the Connect Card system must be approved by the Connect Card policy and management body (Committee), or its selected agents. The certification steps are: a) Applicant must submit a request to participate to the RSC or any Committee Member. b) The RSC will prepare and provide the applicant with a cost estimate for participation to include their share of regional operating costs, regional capital reserve, and cost to add a participant (e.g., to self-service website, customer service center, third party vendor network, fare tables, positions and settlement reporting). RSC will also provide the applicant appropriate documents which may include the MOU or licensing agreement, the Regional Operating Rules, and other information. c) Applicant’s Board must approve the application, MOU or licensing agreement, and cost responsibility prior to becoming a participant. d) The RSC will forward the materials to the Committee for consideration. Approval will be provided through a ratifying vote (as defined in the MOU) either at a scheduled meeting, conference call, or electronic poll. e) Applicant must sign the MOU or licensing agreement, obtain locally required Connect Card equipment, and adopt and comply with these Regional Operating Rules to finalize participation. The RSC will inspect the applicant’s Connect 10 Revised December 21, 2016
December 21, 2016 VERSION 1.0
Card equipment and system to verify the ability to participate in the regional fare collection system. f) When all requirements for participation have been met, the RSC will activate the new participant account(s) and add them to fare tables, the third-party network sales, customer service call center, on-line web portal and marketing materials.
3. REGIONAL SERVICE CENTER
Management of regional customer service and card operations are the responsibility of the Regional Service Center (RSC), and include the following functions: a) Card Base Management - issue and fulfil smart card requests, maintain and manage customer accounts, including updates to autoload preferences and the Hotlist. b) Fare Instruments Management – make Participant fare instruments available for sale/reload through the on-line portal, customer service call center and the third- party vendor network. c) Customer Service – provide support to the participating agencies, cardholders, the third-party vendors and corporate account holders. d) Distribution Management - procure and manage inventory of smart cards and the subsequent distribution of new and replacement cards to customers, the Participants and third-party vendors. e) Third-Party Vendor Management - enroll and manage accounts of existing and new third-party vendors for Connect Card. f) Regional Connect Card systems operation and monitoring – manage and maintain the central computer systems including but not limited to system back- up and recovery, fare table updates, and system alarm response. g) Financial Management – provide general accounting, budgeting (regional operating and capital costs), financial reporting services, annual financial audit, monthly positions and settlement reporting, and funds movement/clearing services for Connect Card. h) Regional Operating Rules – update, maintain, and make available these Regional Operating Rules and associated documents on a web portal available to all Participants. i) RSC Provider – The Sacramento Regional Transit District (RT) will serve as the RSC provider, accounting for costs of the RSC in an auditable manner (e.g., similar to grant accounting).
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4. FUNDING OF THE REGIONAL SERVICE CENTER
The RSC will provide Participants with an estimated annual operating and capital reserve budget, as well as cost shares for each Participant, not later than the 25th of January for the coming fiscal year. If the 25th falls on a weekend or holiday, the budgets are due no later than the first business day following the 25th. Activities in support of Connect Card operations where SACOG is requesting reimbursement from transit operators must be detailed with corresponding costs and submitted to the RSC not later than the (10th) tenth day of January to be included in the RSC operating budget. All Participants must submit their verified cost share data (e.g., passenger boardings and fare revenue for modes participating in Connect Card for the most recent completed fiscal year) to the RSC no later than the (10th) tenth day of January. It is the intent that participating transit agencies would use the RSC budget information in their annual budgeting process. The Members will be provided sufficient detail and information to support discussion and consideration of the RSC budgets, to include capital investment planned in the current fiscal year, through a ratifying vote of Members. The RSC budget and shares approved by the Committee will be reported and recommended to their respective governing bodies as part of each Participant’s annual operating and capital budgeting process. RT will include the entire Committee-approved RSC budget, as well as RT’s operating and capital cost shares, to its Board of Directors as part of the annual budget consideration process. The RSC will provide Participants the final budgets, including Participant shares, within (5) five business days of adoption by its governing Board (i.e., Sacramento Regional Transit District Board of Directors). The RSC will manage costs to the approved budget, and report and charge cumulative budget variances up to (5) five percent of the annual budget total to the Members. If an annual budget variance of more than (5) five percent is anticipated, the RSC must seek approval of a budget amendment via a ratifying vote of the Members before invoicing Participants for the excess budget variance.
Participants will pay a share of the Regional Service Center operating costs and capital reserve monthly (e.g., 1/12 or other monthly allocation as determined by the RSC), as part of the settlement process. Regional cost shares will be determined based on each Participant’s share of regional annual unlinked passenger boardings and fare revenue collected (weighted equally) for those services (e.g., modes) participating in Connect Card applied to the total annual operating cost and capital reserve of the RSC. The National Transit Database (NTD), or other audited database (e.g., Triennial Performance Audits), will be the source for annual passenger boardings and fare revenue by transit agency and mode, using the most recent verified numbers available to determine current year cost share by Participant.
The capital reserve will be established for regional capital replacement, upgrade and enhancement of RSC managed hardware and software supporting the Connect Card 12 Revised December 21, 2016
December 21, 2016 VERSION 1.0 system. The capital reserve is intended to smooth out costs charged to Participants over time, increase the predictability of costs, reflect the cost of capital consumed, and allow planned and approved investment to occur in a timely manner. As part of the capital reserve budget, the RSC will provide an inventory of regional capital assets by type, their purchase price, useful life, estimated annual escalation rate for these capital items, and local funding share (assuming some proportion of capital costs would be paid from state and federal funding). Participant capital reserve cost shares will mirror the operating cost shares in terms of percentage allocation by Participant.
Revisions to this cost model will be considered as necessary in future years when Members have fully deployed Connect Card capabilities and achieved sufficient market penetration (e.g., 18 to 24 months after launch). Potential changes to the formulae may include using Connect Card activity data directly instead of the NTD, and/or changing the factors for determining cost share. Further, the Committee may decide to establish a minimum threshold for annual payment reflecting the nature and magnitude of fixed costs to maintain or add a participant (e.g., reporting, fare tables, web site, call center, third party vendor network, marketing materials). Any such change requires a ratifying vote of the Committee as defined in the Memorandum of Understanding (MOU), and an update to these Regional Operating Rules.
5. POSITIONS AND SETTLEMENT APPROACH
The monthly Positions Summary and Settlement Report must recognize:
• The revenue earned by each Connect Card Participant • The Connect Card revenue collected by each Participant • Each Connect Card participant’s share of operating costs and capital reserves • Adjustments as required (e.g., delayed data reported from prior month, claim resolution, uncollectible values, refunds, chargebacks, testing, sweeps of abandoned fare card revenue) • The net amount due to or from the RSC for Connect Card by Participant.
All payments will be between the Connect Card Participants and the RSC; not between the Connect Card Participants themselves. Any revenue collected by a Connect Card Participant for the sale of another Participant’s fare product(s) will be payable to the RSC and the RSC will recognize that revenue as part of the total revenue owed to each Connect Card Participant. Payments to/from the RSC each month will be net of all revenues earned, cash received, Participant’s share of operating costs and capital reserves, and adjustments, such that a single amount due will be determined by the RSC to each Connect Card Participant or from each Connect Card Participant to the 13 Revised December 21, 2016
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RSC. The Participants all agree that, to the extent feasible, the amount due will be made in a single payment. However, the Participants further recognize that due to delays in billing and receipts, a subsequent second payment may be required when cash becomes available. a) Positions Reporting Period: The Financial Date record as recorded in the Connect Card system is used for calculating the regional Positions Summary and Settlement Report. Reports run based on Transaction Date are subject to update over time as additional data is received into the Connect Card database (e.g., lost cards with balance protection, reporting delay). However, reports run based on the Financial Date are not subject to update over time. As such, the regional Positions Summary and Settlement Report uses the Financial Date of record so that prior month’s reports are not subject to continual update. Any transactions not captured in prior months due to reporting delays will automatically be included in the month the data is received by the Connect Card system. It is intended that the Positions Summary and Settlement Report will be provided the participants by the 5th day of each month covering the period ending the final day of the preceding month. In the event the 5th day falls upon a weekend or holiday, the report will be provided not later than the next business day.
Data elements provided by the RSC including web sales, corporate sales, and adjustments will be based on the financial date. Connect Card systems and data will be the official record for the Positions Summary and Settlement Report. b) Electronic Funds Transfer Date: Settlement payments between the RSC and the Connect Card Participants will occur on the 15th day of each month. If the 15th falls on a weekend or holiday, settlement shall occur on the next business day. Additionally, all payments must be made by an electronic fund transfer (EFT). EFT is the standard method of payment; any other payment arrangements require the approval of the Committee and the RSC.
Each Connect Card Participant is responsible to establish an EFT-capable account with the regional Connect Card bank account owned by RT, and must ensure that if funds are owed “to regional Connect Card,” that there will be sufficient funds to cover the EFT on (or about) the 15th day of each month. Authorization of an electronic fund transfer can only be made by the owner of any bank account.
Corporate accounts and third-party vendor payments are made in arears to the RSC. That is, fare instruments and/or cash are loaded onto customer 14 Revised December 21, 2016
December 21, 2016 VERSION 1.0
fare cards throughout the month, with payments due after the close of the month. As a result, Participants may earn revenue that is not yet available as cash to the RSC at the time of the Electronic Funds Transfer Date. In this case, the RSC will make Participant payments within available cash resources (less the stored value liability, cash flow funds needed to pay banking fees, operating costs for the current month, and capital reserves) on the EFT Date, and follow up with a second payment when funds are available.
The second payment, if necessary, is not accompanied by a new Positions Summary and Settlement Report; it is simply a second, timely payment in the amount due to a Participant from the monthly Positions Summary and Settlement Report. The RSC must report regional Connect Card account cash balance, funds distributed and funds owed to provide transparency into cash flow. When any owed balances remain at month’s end, they will be added to the next month’s Position Summary and Settlement Report as an adjustment, and paid accordingly. c) Positions Summary and Settlement Report: The data to be included in the regional Positions Summary and Settlement Report is to be organized by Revenue Earned, Cash Received, Adjustments, Operating Cost Share, Capital Reserve Share and balance due to or by each Connect Card Participant. An example of the monthly report is provided as Appendix C. Each reporting category must be thoroughly documented and supported.
Revenues Earned must include all revenues earned regionally and by Participant, to include fare instruments sold by type and by which entity, as well as cash transactions.
Cash Received must include all sales of fare instruments and cash loads through all elements of the Connect System (e.g., Participant, Third-Party Vendor, web portal, autoload, Corporate Accounts and other).
The regional Operating Costs of the RSC will be documented using the Financial Date and compared to the approved budget for the current month and fiscal year to date, along with Participant shares. Budget variance, positive and negative will be noted, and cost increases of greater than 5 percent of the annual operating budget must be approved by the Committee prior to passing those costs on to Participants.
The Capital Reserve Share by Participant will be shown, along with a detailed report of regional capital reserves balance, obligated capital expenditures, 15 Revised December 21, 2016
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and approved capital expenditures within the Capital Plan for the current fiscal year. Capital Reserve Share may include restricted funds and must not be used to cover monthly operating costs or settlement transactions.
Adjustments are to be detailed as to type, date and amount. Adjustments may include test transactions, balance protection transactions, card balance reinstatement, uncollectible funds, sweep of abandoned fare card balance, credit card charge challenges, delayed data reporting, unpaid amounts owed, and other adjustments to monthly Connect Card revenue or expense. d) Regional Stored Value Liability – The Stored Value accumulated over time will be maintained in the regional Connect Card bank account with net increases or decreases to the account balance determined by the Stored Value position from the monthly positions and settlement process. This is a liability to Connect Card until such time as the value is consumed by a cardholder or is otherwise classified. The accounting of the change to this regional fund and the total regional liability will be shown on the monthly Regional Positions Summary and Settlement Report. e) Connect Card Fees – Fare card fees collected from the RSC, third-party vendor locations and Connect Card Participants will be considered as regional Connect Card receipts and tracked as a separate line item within cash received. Fare card fees may be used to offset monthly operating costs, provide regional cash flow for settlement purposes, or other uses where approved by the Committee. Fare card fees are not to be included in revenues earned by any Participant. f) Zero Cost Value Products – Revenues, if any, associated with zero value products are to be collected by the Connect Card Participant. The RSC will facilitate product loading to fare cards, when requested by the Participant, but will not collect sales revenues. Sales/loads of these products will not be included in the monthly Positions Summary and Settlement Report and process. Note that cost responsibility calculations use all boardings, including free fares, to determine Participant shares.
6. CLAIMS
Any Connect Card Participant may file a claim with the RSC. RSC shall be responsible for all investigation and assessment though the Participant may provide their own supporting documentation and may be asked to support the investigative process. Valid claims shall be reported as part of the next month’s Position Summary and
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Settlement Report (under adjustments) and paid through the monthly financial settlement process.
Claims may be submitted for missing transactions due to:
1. A total loss of transaction data due to failure or damage to front-end devices (e.g., non-recoverable bus Connect Card reader failure), or 2. Other system failure resulting in data loss and/or error.
Grievances must be filed with the RSC no later than the quarter following the event in question. Grievances filed in an untimely manner will not be considered. Manual adjustments to correct the settlement position of the Connect Card Participant, if necessary, will take place within thirty (30) days of resolution. Affected Participants will be notified in advance of any adjustment.
Claims should not be submitted for transactions that have taken place on Connect Card Participant devices but have not yet been received into the regional RSC database (due to delays in probing fareboxes, for example). Such data will be recognized in the settlement calculations during the next Positions cycle, when it is entered into the regional RSC database.
Should the Participant wish to escalate a rejected claim, they may do so by petitioning the Committee for further review. The petition shall explicitly state the case for overturning the RSC claims review decision and provide such supporting documentation as may be needed. A ratifying vote (as defined in the MOU) by the Committee is required to overturn the rejected claim.
7. ADDITIONAL KEY PROGRAM POLICIES
The following additional program policies apply to all Participants of the Connect Card: a) All Participants will be responsible for setting and managing their own local fare policies, structures and tariffs. Participants may also collaborate to develop joint fare instruments and rules. Fare structure and pricing flexibility is designed into the Connect Card system, but there are limitations to that flexibility. It is prudent that Participants consider system capabilities when evaluating fare policy options if such fare instruments are to be offered on Connect Card fare media. Participants must notify the RSC and Committee of planned or proposed fare changes at least 60 days before implementation to allow for system update. b) The RSC provider will administer the back-office operations of Connect Card and direct the Regional Service Center in executing the rules contained in this document and the MOU. The Sacramento Regional Transit District (RT) is the 17 Revised December 21, 2016
December 21, 2016 VERSION 1.0
RSC provider, reporting to the Committee, and responsible for the daily operation of the RSC. c) As with any stored value transit card system, some cards with a cash balance will become and remain inactive. The Standard Operating Procedures (contained in Appendix A) provide details on how and when inactive cards will have balances swept, how said balances are to be shared among Members, and the rules for adding swept funds back on customer request, if applicable. Unclaimed revenues will be reported as fare revenue in RSC reports along with specific shares for each Member. d) The Regional Service Center is required to participate in an annual GAAP (Generally Accepted Accounting Principles) compliant financial audit, which can be part of the single audit of the RSC provider. In addition, the Participants will have the right to audit the performance of the Regional Service Center and any equipment, systems, databases and operations at any time, using either Participants’ internal audit staff or a third-party auditor or consultant retained and paid for by the Participant. Upon reasonable notice, during normal working hours, the RSC service provider must provide access to, and facilities for, copying or electronic transfer of the financial records of the Connect Card. e) Every Participant will follow the latest version of the Connect Transit Card Brand Style Guide in all local marketing materials and references related to Connect Card. Said Guide is incorporated into these Regional Operating Rules and included as Appendix D to this document. f) The Committee and the RSC have collaborated on a series of Standard Operating Procedures (SOPs), which are incorporated into these rules and attached as Appendix A. The SOPs are not intended to cover every process and decision required in Connect Card operations. SOPs are intended to provide consistency of operations and decisions across Participants and the RSC. g) The RSC and all Participants must maintain confidentiality and privacy of all cardholder personal information consistent with the current Cardholder Confidentiality Policy attached and incorporated into the Regional Operating Rules as Appendix E.
8. DEVELOPMENT OF REGIONAL OPERATING RULES
This document was developed and reviewed under the direction of representatives of the Participant agencies through the Committee established by MOU to oversee ongoing operations of Connect Card.
9. UPDATE OF REGIONAL OPERATING RULES
It is the responsibility of the RSC to maintain and update these Regional Operating Rules, and make them available to all Participants on the shared web portal 18 Revised December 21, 2016
December 21, 2016 VERSION 1.0
(ftp://ftp.sacrt.com/connectcard). Any Member may propose an update or modification to the Regional Operating Rules. Adoption of the Connect Card Regional Operating Rules is by ratifying vote of the Committee, as defined in the MOU. Significant updates and/or changes thereto with a reasonable expectation of adverse impact to one or more Members also require Committee approval prior to implementation. Minor updates and procedural changes that do not have a reasonable expectation of adverse impact to any Member do not require approval, but must be communicated to all Participants. All changes, large and small, must be posted on the shared web portal for 30 days prior to implementation.
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APPENDIX A:
STANDARD OPERATING PROCEDURES
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Up to date Standard Operating Procedures (SOPs) are available on the shared website: ftp://ftp.sacrt.com/connectcard/SOPs/
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APPENDIX B:
FLOW OF REVENUE DIAGRAM
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23 Revised December 21, 2016
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APPENDIX C:
SAMPLE MONTHLY POSITIONS SUMMARY AND SETTLEMENT REPORT
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The current form and format of the Monthly Positions and Settlement Report is available on the shared website: ftp://ftp.sacrt.com/connectcard/SOPs/
25 Revised December 21, 2016
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APPENDIX D:
CONNECT TRANSIT CARD BRAND STYLE GUIDE
26 Revised December 21, 2016
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The latest marketing and brand style guide is available on the shared website: ftp://ftp.sacrt.com/connectcard/SOPs/
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APPENDIX E:
CONNECT TRANSIT CARD PRIVACY POLICY
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The Connect Card Privacy Policy is available on the shared website: ftp://ftp.sacrt.com/connectcard/SOPs/
29 Revised December 21, 2016
Attachment D
Connect Card RSC FY2018 Draft Budget 3/13/2017
Charge Category Dept Rate %FTE Annual Cost RT Direct Charges (Labor) Customer Advocacy Supervisor CAD 80.48 20%$ 33,481 Senior Customer Advocate CAD 62.87 50% 65,390 Customer Advocate I CAD 51.15 50% 53,201 Customer Service Manager CUS 71.33 13% 18,545 Customer Service Supervisor CUS 64.75 13% 16,836 Electronic Fare Collection Systems Administrator FI 71.77 90% 134,347 FPP Clerk FI 33.94 30% 21,177 Treasury Clerk FI 37.14 25% 19,314 Senior Accountant FI 72.98 5% 7,589 Accountant II FI 66.78 5% 6,946 Senior IT Business Systems Analyst IT 70.56 100% 146,772 Network Operations Technician IT 49.01 50% 50,968 Marketing & Communications Specialist MAR 58.32 5% 6,065 Graphic Designer MAR 62.14 5% 6,463 Total RT Direct Charges (Labor) $ 587,092
SACOG Direct Charges (Labor) SACOG support: technical, financial, bus. coordination SACOG 75.00 100%$ 156,000 Total SACOG Direct Charges (Labor) $ 156,000 Other Labor Charges Indirect Cost Rate (33% of Direct Labor Charges) RT 33%$ 193,740 Indirect Cost Rate (33% of Direct Labor Charges) SACOG 33% 51,480 Outside Consulting Services SACOG 207.00 30% 129,168 Total Other Labor Charges$ 374,388 Total RSC related Labor Charges $ 1,117,481 Other Miscellaneous Costs/Fees Annual Banking Fee 5,000 $ 5,000 Credit Card Fee (variable @ 3%) 115,000 115,000 Retail Commission Rate (variable @ 3%) 10,000 10,000 Marketing (Printing/other) 75,000 75,000 Supplies 20,000 20,000 Postage 15,000 15,000 Software Maintenance 37,500 37,500 Data Center Lease 13,200 13,200 Oracle Support Agreement 19,000 19,000 Legal Costs 5,000 5,000 Total Other Miscellaneous Costs/Fees $ 314,700
Total RSC Costs$ 1,432,181 Attachment D
% Fare 50% Pax/ With 5% Capital Reserve Transit Operator Revenue % Boardings 50% Rev Base Cost Share Contingency Share Total
Sacramento RT 75.5% 82.1% 78.8%$ 1,128,215 $1,184,625 $122,569 $1,307,194
Yuba Sutter Transit Authority 3.8% 4.0% 3.9%$ 55,916 $58,712 $6,075 $64,787
Yolo County Transportation District 6.3% 4.9% 5.6%$ 80,864 $84,907 $8,785 $93,692
Elk Grove Transit 4.0% 3.1% 3.5%$ 50,542 $53,069 $5,491 $58,560
City of Folsom Transit 1.5% 2.4% 2.0%$ 28,014 $29,414 $3,043 $32,457
South County Transit 0.6% 0.3% 0.4%$ 6,365 $6,683 $691 $7,374
El Dorado Transit Authority 4.3% 1.1% 2.7%$ 38,727 $40,663 $4,207 $44,870
Roseville Transit 2.3% 1.2% 1.7%$ 24,593 $25,823 $2,672 $28,495
Placer County 1.7% 0.9% 1.3%$ 18,946 $19,893 $2,058 $21,951
Particpant Total 100.0% 100.0% 100.0% $ 1,432,181 $1,503,790$ 155,591 $ 1,659,381
Uses FY 2015 Ridership and Revenue
Item #17-4-7 Transportation Committee Action
March 30, 2017
Request for Qualifications for the Smart Region Sacramento: ITS Architecture and Future Technology Implementation Plan Assistance
Issue: Should the Board authorize release of a Request for Qualifications for consulting assistance to develop a new regional Intelligent Transportation Systems (ITS) architecture and provide future technology implementation plan assistance?
Recommendation: That the Transportation Committee recommend that the Board: 1) authorize SACOG to release a Request for Qualifications (RFQ) for consultant services for Smart Region Sacramento: ITS Architecture and Future Technology Implementation Plan Assistance; and 2) authorize the SACOG CEO to negotiate a contract with the selected consultant.
Discussion: The region is facing rapid changes in transportation technologies that relate to ITS. These changes include technology-driven data collection methods, shared mobility, and the introduction of connected and autonomous vehicles.
The region’s ITS Architecture is the defining document for technologies and how the various Intelligent Transportation Systems (ITS) in the region coordinate and communicate with each other. The last update of the regional ITS master plan was in 2005, and a number of local agencies also have plans that are 10-15 years old.
To capitalize on smart city approaches and advancing technologies, there is a need for:
• A new Regional Architecture to support future smart transportation/ITS investments as well as compliance with Federal Highway Administration funding requirements; • Implementation planning and prioritization of ITS projects that over the short-, mid- and long-term will improve transportation system performance, safety, sustainability, and reliability; • Recommendations for ITS strategies applicable in urban, suburban, and rural settings, and for policies and pilot/testing opportunities that would increase local and regional readiness for new and emerging technologies; and • Development of a plan for the region to improve ITS coordination in case of emergencies and natural disasters.
This effort will also address Caltrans facilities within the Tahoe Basin, and coordinate with a Caltrans-led Upstate California Regional ITS Master Plan, which will cover Caltrans District 1, Transportation Committee Page | 2
District 2, and non-SACOG counties within Caltrans District 3. It will support the implementation of the policies and strategies in the region’s Metropolitan Transportation Plan/Sustainable Communities Strategy (MTP/SCS) for transportation technology investments that help support the efficient operation and management of the regional transportation system. Anticipated performance outcomes also include reductions in congestion, VMT and greenhouse gas emissions, as well as an increase in the competitiveness of local and regional projects for federal and state funding opportunities.
Staff has been working with the Regional ITS Partnership, made up of ITS and technical staff from local jurisdictions, and Caltrans District 3 on developing the consultant Request for Qualifications (RFQ) to undertake this work for the SACOG region and Caltrans facilities in the Tahoe Basin. A selection committee composed of staff of SACOG, Caltrans, and Regional ITS Partners will review the Statements of Qualifications and recommend the consultant.
The master contract will be negotiated as an agreement between the selected consultant and SACOG as the contract administrator, with input over the course of the project from Caltrans, the ITS Partnership, local agencies, and other stakeholders. Funding for the contract is from a SACOG regional funding award, funds from the Capital Valley Regional Service Authority for Freeways & Expressways (CVR-SAFE), and Caltrans District 3 funds. If, after negotiations, the consultant is unable to fully complete desired tasks at current funding levels, the master contract will provide an option for adding task orders as additional funding is identified.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
KET:BA:ds
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Binu Abraham, Senior Transportation Analyst, (916) 340-6242
Item #17-4-8 Transportation Committee Action
March 30, 2017
Draft Regional Bike Share Equipment and Operations Contract
Issue: Should SACOG award a contract to Social Bicycles (SoBi) for Regional Bike Share System Equipment and Operations?
Recommendation/Discussion: Staff will provide either an oral update regarding contract negotiation progress at the committee meeting or provide a report under separate cover.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
KET:SS:ds
Key Staff: Kirk E. Trost, Interim Chief Executive Officer, (916) 340-6210 Matt Carpenter, Director of Transportation Services, (916) 340-6276 Sam Shelton, Senior Analyst, (916) 340-6251
Item #17-4-9 Transportation Committee Information
March 30, 2017
May is Bike Month 2016 Recap and 2017 Campaign Update
Issue: What were campaign strategies for May is Bike Month in 2016 and what will be added in 2017?
Recommendation: None; this item is for information only.
Discussion: The 2016 May is Bike Month (MIBM) campaign saw robust participation from across the region. Last year, MIBM participants logged 1.83 million miles, surpassing 2015 numbers. Residents rode rain or shine representing 196 schools, 1,201 employers, and 726 teams. A total of 668,198 trip replacement miles were logged, which was 36 percent of all miles logged. Total miles logged in 2016 increased one percent over 2015 total miles. While trip replacement miles decreased 2.6 percent, we did see a 4.6 percent increase in the number of participants over 2015. Additionally, we have seen that about 45 percent of the registrants are new to the campaign each year, which means we are increasing regional awareness of May is Bike Month.
New records were set for number of registrants (10,263) and number of businesses participating in the Shop Dine Bike Day (71). Social media engagement increased on the MIBM Facebook page (facebook.com/mayisbikemonth) and Twitter (@mayisbikemonth) accounts. There will continue to be cross posting to SACOG’s primary social media accounts.
Staff sent a survey to the 2016 MIBM participants to get feedback regarding the impact the campaign has on changing travel behavior. A total of 1,925 participants took the survey 50 percent responded that they were somewhat likely or very likely to try bicycling instead of driving for a trip because of the campaign. See Attachment A for full survey results.
Highlights from the 2016 campaign include:
• Increased business participation in Shop Dine Bike Day by 39 percent (total of 71 businesses participated); • Increased Facebook likes by 500 and Twitter followers by 136; • Doubled the amount of new website content over 2015 by changing homepage feature stories at least 2 times per week; and • Integrated the STRAVA bicycle mileage tracking app into the campaign and continued to promote SACOG’s CycleSac app for mileage logging; a total of 1,072 STRAVA users logged over 52,000 commute trip miles and 346,000 recreation trip miles; a total of 545 Cycle Sac users logged over 13,000 commute trip miles and over 6,700 recreation miles.
Transportation Committee Page | 2
The 2017 campaign will continue to utilize the successful website and social media features from the 2016 campaign. New strategies and goals for the 2017 campaign include:
• Increase participants’ awareness of bicycling as a mode of transportation by shifting from a focus on miles to a focus on trips; • Offer campaign material toolkits to partners to make it easier for more partners to promote the campaign; • Increase the number of registrants participating in the Shop Dine Bike Day by 25 percent by using geocoding technology to allow participants to earn badges by checking in at various businesses; • Increase social media exposure by joining Snapchat and continuing to increase likes and followers on existing Facebook, Instagram and Twitter account; and • Focus website content on reducing car trips by replacing them with bicycle trips.
Staff will again collect data from participants about the impact of May is Bike Month on behavior change by doing post-campaign electronic survey work.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
KET:SB:ds Attachment
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Sabrina Bradbury, Associate Analyst, (916) 340-6211 Adrienne Moretz, Analyst I, (916) 340-6320
Attachment A May is Bike Month Follow-Up Survey
Q1 Which ONE of the statements below best describes why you decided to register for May is Bike Month this year?
Answered: 1,924 Skipped: 1
Try bicycle commuting
Commute more often by...
Just a fun thing to do
Individual/Team Competition
Raise awareness an...
Win prizes
Health/exercise
Other (please specify)
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Answer Choices Responses
Try bicycle commuting 1.98% 38
Commute more often by bicycle 12.47% 240
Just a fun thing to do 26.25% 505
Individual/Team Competition 13.20% 254
Raise awareness and support bicycle commuting 18.71% 360
Win prizes 3.64% 70
Health/exercise 19.13% 368
Other (please specify) 4.63% 89
Total 1,924
1 / 5 May is Bike Month Follow-Up Survey
Q2 Before May is Bike Month, how often did you ride your bicycle instead of driving, on average?
Answered: 1,913 Skipped: 12
Never rode my bike instead...
Less than 1 day per month
1-3 days per month
1-2 days per week
3-4 days per week
5 days per week
Other (please specify)
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Answer Choices Responses
Never rode my bike instead of driving before MIBM 12.13% 232
Less than 1 day per month 15.32% 293
1-3 days per month 13.07% 250
1-2 days per week 17.35% 332
3-4 days per week 17.93% 343
5 days per week 18.14% 347
Other (please specify) 6.06% 116
Total 1,913
2 / 5 May is Bike Month Follow-Up Survey
Q3 Since May is Bike Month, how often do you ride your bicycle instead of driving, on average?
Answered: 1,918 Skipped: 7
Never ride my bike instead...
Less than 1 day per month
1-3 days per month
1-2 days per week
3-4 days per week
5 days per week
Other (please specify)
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Answer Choices Responses
Never ride my bike instead of driving 7.92% 152
Less than 1 day per month 10.74% 206
1-3 days per month 15.64% 300
1-2 days per week 18.30% 351
3-4 days per week 20.80% 399
5 days per week 20.07% 385
Other (please specify) 6.52% 125
Total 1,918
3 / 5 May is Bike Month Follow-Up Survey
Q4 How likely are you to bicycle instead of drive for any type of trip (to school, the store, a restaurant, to work, etc.) as a result of May is Bike Month?
Answered: 1,919 Skipped: 6
Very likely
Somewhat likely
Neutral (Bike Month has no...
Not likely
Never, I only bike for...
Never, I do not think th...
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Answer Choices Responses
Very likely 18.97% 364
Somewhat likely 31.89% 612
Neutral (Bike Month has no effect) 33.45% 642
Not likely 6.20% 119
Never, I only bike for recreation and/or exercise 7.71% 148
Never, I do not think the routes are safe 1.77% 34
Total 1,919
4 / 5 May is Bike Month Follow-Up Survey
Q5 How likely are you to participate in May is Bike Month again next year?
Answered: 1,924 Skipped: 1
Very likely
Somewhat likely
Neutral
Not likely
Definitely not
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Answer Choices Responses
Very likely 89.14% 1,715
Somewhat likely 8.32% 160
Neutral 1.92% 37
Not likely 0.47% 9
Definitely not 0.16% 3
Total 1,924
5 / 5
Item #17-4-10 Transportation Committee Information March 30, 2017
Federal Policy Update
Issue: Federal Policy Update
Recommendation: For information only.
Discussion: With a new Administration in Washington and discussion of federal infrastructure spending, staff will make a presentation to the committee on the existing federal funding structure. At the April Board meeting, staff will go into greater depth about the current issues in Washington in advance of the Metro Chamber's Cap-to-Cap program April 30-May 3.
Also attached is Transportation for America's monthly report to SACOG.
Approved by:
Kirk E. Trost Interim Chief Executive Officer
KET:EJ:ts Attachment
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Erik Johnson, Manager of Policy and Administration, (916) 340-6247
Attachment
Monthly Report to SACOG March 29, 2017
CURRENT NEWS
Budget & Appropriations
ADMINISTRATION BUDGET PROPOSAL FOR FY 2018
On March 16, the Trump administration released their ‘skinny’ budget, proposing how to fund the government in fiscal year (FY) 2018. (See T4America’s full summary of the budget here.) The budget itself is not a funding action – in order for money to flow, Congress needs to pass several appropriations bills. However, the budget signals to Congress the Administration’s funding priorities.
President Trump’s budget proposal includes cuts of 13 percent to the U.S. Department of Transportation’s discretionary budget. This includes ending the TIGER competitive grant program, phasing out New Starts & Small Starts funding, and terminating funding for long-distance Amtrak service. Combined with the elimination of the Community Block Development Grant program, these cuts would put more pressure on already overstretched local governments.
Members of Congress on both sides of the aisle expressed concerns with the Administration’s proposed budget. Senator Susan Collins (R-ME) noted that she does not agree with some of the cuts, highlighting that popularity and success of the TIGER program. Representative Peter Defazio (D-OR) and Representative John Delaney (D-MD) criticized the Administration’s proposed cuts to transportation as inconsistent with the Administration’s promises to invest in infrastructure. Former House Appropriations Chairman, Representative Hal Rodgers (R-KY) called the proposed cuts “draconian, careless, and counterproductive.”
There are also indications that the programs proposed for cuts will be excluded from any future infrastructure package. Director of the Office of Management and Budget, Mick Mulvaney noted that the White House budget strips infrastructure funding from federal agencies to divert funds to a forthcoming executive branch infrastructure plan. “We believe those programs to be less effective than the package we’re currently working on,” Mulvaney said, calling such cuts, “line-item reductions.”
While the White House has indicated that an infrastructure bill could move as early as this fall, Senator Jim Inhofe (R-OK) expressed doubt that Congress will move an infrastructure bill in 2017. House Transportation and Infrastructure Committee Chairman Bill Shuster (R-PA) indicated that an infrastructure bill may be possible next spring.
1707 L Street, N.W., Suite 250 • Washington, DC 20036 t4america.org
Page 2 of 5
ADMINISTRATION CALLS FOR CHANGES TO FY 2017 BUDGET
On Friday, March 24 the White House Office of Management and Budget (OMB) sent a list of recommended funding cuts for FY 2017 to Congress. Specifically, the TIGER grant program would be immediately zeroed out. The Capital Investment Grants program (i.e. New Starts, Small Starts) would also be reduced to $1.7 billion – a 27 percent cut from the Senate’s FY2017 bill and a 31 percent cut from the House’s FY2017 bill.
With regard to the Capital Investment Grants program, the OMB document proposes “to suspend additional projects from entering the program” and notes that the Administration “believes localities should fund these localized projects.” It goes on to state that the Administration “does not intend” to sign full funding grant agreements (FFGAs) for the Maryland Purple Line or the Caltrain electrification project in 2017.
While OMB’s document is a list of suggested funding cuts, attempts by Congress to appropriate money for New Starts and Small Starts projects in spite of the Administration’s opposition to advancing new transit projects could be thwarted by the earmark ban. Without the Administration’s support, a path forward for these projects is unclear.
The continuing resolution that the government is current operating under expires on April 28. Congress still must pass appropriations legislation to fund the government for the remainder of FY2017.
Leadership Changes
NTSB
On March 15, Christopher A. Hart’s term as Chairman of the National Transportation Safety Board (NTSB) concluded. Going forward, Vice Chairwoman Bella Dihn-Zarr will serve as NTSB’s Acting Chairwoman and Hart will remain at NTSB as a board member. The NTSB has five board members, each of whom serve five-year terms.
Dinh-Zarr began her term on the board in March 2015 and has prior experience working for the US Office of the FIA Foundation, AAA, NHTSA, the US Centers for Disease Control and Prevention, and the Texas Transportation Institute.
On March 23, President Trump announced his intent to re-nominate Robert Sumwalt III to be a NTSB member for another five years. Sumwalt has been a NTSB member since 2006 and his new term would expire in December 2021. (See press release here.)
USDOT
President Trump nominated Jeffrey A. Rosen to serve as Deputy Secretary of Transportation. Rosen served as General Counsel and Senior Policy Advisor for OMB from 2006 through 2009 and as General Counsel at USDOT from 2003 through 2006. (See press release here.) Rosen also served as the government’s representative on Amtrak’s Board of Directors during the period in which Amtrak’s then- president David Gunn was let go and support for long-distance rail faltered. The Senate Commerce committee has scheduled his confirmation hearing for Wednesday, March 29.
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In addition, Derek Kan is rumored as being considered for the position of Undersecretary for Policy, USDOT’s third high-ranking slot. Kan currently serves on the Amtrak board of directors and is general manager for the ride-hailing company Lyft. He also previously worked as an aide to Sen. Mitch McConnell from 2008 to 2010.
While several positions are yet to be filled at USDOT, a number of individuals have been brought on with open-ended titles and unclear responsibilities. (See list below). Since the Administration is statutorily limited to the number of political appointments that can be made at USDOT, all of these appointees are unlikely to remain in their current positions. In many cases individuals brought in early in an administration as a “special advisor” are later appointed to specific jobs, like Assistant Secretary. This allows the Administration to get individuals into the building immediately before going through the confirmation process.
Name Title Code Date Erika Baum Executive Assistant to the Secretary GS-15 1/26/17 Kirk Bell White House Liaison SES 1/20/17 Michael Britt Chief of Staff SES 1/23/17 Monica Chinn Special Assistant to the Executive Secretariat GS-14 1/25/17 Finch Fulton Special Assistant for Transportation Policy GS-15 1/20/17 Melissa Fwu Special Assistant to the Secretary GS-12 1/23/17 Wendy Gehring Special Advisor SES 1/27/17 Laura Genero Senior Advisor for Strategic Communications SES 1/23/17 Douglas Graham Speechwriter GS-14 1/25/17 Tina Henry Special Assistant for Scheduling GS-15 1/30/17 Christopher Hess Special Advisor GS-14 1/24/17 George Hittner Special Assistant for External Affairs GS-15 1/23/17 Todd Inman Director of Operations SES 1/20/17 Ruth Knouse Director of Executive Secretariat SES 1/23/17 Matthew Kopko Special Advisor GS-15 1/23/17 Holly Lewis Special Assistant for Scheduling GS-13 1/20/17 Marianne McInerney Assistant to the Secretary and Director of Public Affairs SES 1/20/17 Allison Moore Press Secretary GS-13 1/23/17 Owen Morgan Special Assistant (Briefing Book) GS-9 1/23/17 Willis Morris Special Advisor to the Chief of Staff GS-15 1/23/17 Keith Nelson Senior Advisor for Budget and Programs SES 1/23/17 James Owens Legal Advisor to the General Counsel GS-15 1/23/17 Barry Plans Special Assistant for Digital Strategy GS-14 1/30/17 Michael Powers Senior Advisor for Management and Budget SES 1/20/17 Anthony Pugliese Senior White House Advisor SES 1/20/17 Mark Sanborn Special Assistant for Governmental Affairs GS-15 1/23/17 Loren Smith Special Assistant for Governmental Affairs GS-15 1/20/17 Tamara Somerville Senior Advisor to the Secretary SES 1/23/17 Jeb Wilkinson Special Assistant of Advance SES 1/23/17 David Nicholas Yonkovich Special Assistant GS-11 1/20/07
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CSX
Former Canadian Pacific Railway CEO, E. Hunter Harrison was named the new CEO for CSX. According to reports, Harrison plans to improve profits by cutting jobs, closing several rail yards, and shifting operations away from Michigan and Pennsylvania to Southern states. Harrison brings with him Mantle Ridge founder, Paul Hilal, who join the CSX board as its vice chairman. Three other directors were also appointed as part of the deal – Dennis Reilley, the retired CEO of Praxiar, Linda Riefler, who brings experience from investment bank Morgan Stanley, and John Zillmer, the former CEO of Univar.
At the annual shareholder meeting in May, CSX will vote on two elements of Harrison’s compensation package. Under the deal, Harrison can resign after the shareholder meeting if the terms are rejected. Harrison is replacing Michael Ward. In February, CSX announced Ward would retire effective May 31, but he will stay on as a consultant.
Update on Recent Hearings on the Hill
SENATE COMMERCE HEARING
On March 1, the Senate Commerce Committee held a hearing on “Connecting America: Improving Access to Infrastructure for Communities Across the Country.” In keeping with testimonies provided at previous hearings, witnesses including Governor Daugaard of South Dakota noted that public-private partnerships (P3s) are not effective for addressing the needs of rural states. Mayor of Miami Beach Phillip Levine also highlighted the importance of making federal funds accessible to locals and not locked in state capitals.
When asked by Sen. Shelley Moore Capito (R-WV) what the solution for improving infrastructure in rural communities, Gov. Daugaard stated it “boils down to direct formula funding,” that rural states usually do not fare well in other structures and that rural states often find it hard to compete for discretionary funding. (Additional information including a video of the hearing is available here.)
SENATE APPROPRIATIONS HEARING
On March 8, the Senate Appropriations Subcommittee held a hearing on “Investing in America: Funding our Nation’s Transportation Infrastructure Needs.” Senior Policy Advisor for T4America, Beth Osborne, served as a witness and urged the subcommittee to protect investments in programs that promote innovation, encourage collaboration and maximize benefits for local communities.
“As everyone testifying today will say,” Beth noted in her opening remarks, “we have great need to invest in our transportation system, including our roads, bridges, and transit systems. However, Transportation for America also believes that our problems run far deeper than just an overall lack of funding.” Beth highlighted the importance of addressing where and how transportation funds are spent and noted the benefits of competitive programs like TIGER. See T4America’s blog post here. A copy of her testimony is available here.).
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Performance Measures Rules Delayed
On March 21, the Trump administration announced in the Federal Register further delays – until May 20, 2017 – to the effective dates of the following rules: • Assessing Pavement Condition for the NHP program and Bridge Condition for the NHP program • Assessing Performance of the National Highway System, Freight Movement on the Interstate System, and Congestion Mitigation and AirQuality Improvement program.
The original effective date for both of these rules was February 17, 2017.
1707 L Street, N.W., Suite 250 • Washington, DC 20036 t4america.org Introduced in House of Representatives Bill No. Title Lead Sponsor(s) Cosponsors Summary Status Amends the Congressional Review Act to allow Congress to consider a joint resolution to disapprove multiple regulations that Passed House 238- federal agencies have submitted for congressional review within the 184, Referred to Rep. Issa, Darrell (R- 14 Cosponsors; 1 D, 13 H.R. 21 Midnight Rules Relief Act of 2017 last 60 legislative days of a session of Congress during the final year Senate Homeland CA-49) R of a President's term. Congress may disapprove a group of such Security & Government regulations together (i.e., "en bloc") instead of the current procedure Affairs of considering only one regulation at a time. Requires a joint resolution of approval to be enacted by Congress within 70 session days or legislative days after an agency proposing a major rule submits its report on such rule to Congress in order for the rule to take effect. Defines a "major rule" as any rule that the Office of Information and Regulatory Affairs of the Office of Passed House 237- Management and Budget finds results in: (1) an annual effect on the 187, Referred to Regulations from the Executive in Rep. Collins, Doug (R- H.R. 26 160 Cosponsors; 160 R economy of $100 million or more; (2) a major increase in costs or Senate Homeland Need of Scrutiny (REINS) Act of 2017 GA-9) prices for consumers, individual industries, government agencies, or Security & Government geographic regions; or (3) significant adverse effects on competition, Affairs employment, investment, productivity, innovation, or the ability of U. S.-based enterprises to compete with foreign-based enterprises.
Requires the Department of Labor to request labor unions, general contractors, and businesses that will rebuild infrastructure, Jobs, On-the-Job 'Earn While You transportation systems, technology and computer networks, and Referred to House Rep. Scott, David (D- H.R. 52 Learn' Training, and Apprenticeships 9 Cosponsors; 7 D, 2 R energy distribution systems to actively recruit, hire, and provide on- Education and GA-13) for African-American Young Men Act the-job training to African American men ages 18 to 39 through Workforce existing jobs, apprenticeships, and "earn while you learn" programs. Labor must help coordinate such recruitment. Establishes Route 66 Centennial Commission to honor the 100th Rep. Davis, Rodney (R- year anniversary of the establishment of Route 66 and requires the Referred to the House H.R. 66 Route 66 Centennial Commission Act 14 Cosponsors; 6 D, 8 R IL-13) commission to determine the best way to honor Route 66 and issue T&I Committee a report on what needs to be done to preserve Route 66. To amend subtitle IV of title 40, United Adds the Tennessee counties of Hickman, Perry, and Wayne to the Rep. Blackburn, Referred to the House H.R. 89 States Code, regarding county 0 Cosponsors definition of "Appalachian region" for purposes of Appalachian Marsha (R-TN-7) T&I Committee additions to the Appalachian region regional development efforts Modifies the percentages of funds allocated to certain urbanized Rep. Brownley, Julia 1 Cosponsor; Rep. Referred to the House H.R. 100 Support Local Transportation Act areas under the surface transportation block grant program for the (D-CA-26) Moore, Gwen (D-WI-4) T&I Committee next three fiscal years. Revises urbanized area formula grant recipient requirements to require a recipient to certify that it will ensure that a fare of no more Rep. Green, Al (D-TX- Referred to the House H.R 127 Transportation for Heroes Act of 2017 0 Cosponsors than 50% of the peak hour fare will be charged to a U.S. veteran 9) T&I Committee during non-peak hours for transportation using or involving a facility or equipment of a project financed by the grant Rep. Young, Don (R- 25 Cosponsors; 17 D, 8 Directs the Federal Railroad Adminstration (FRA) to issue Referred to the House H.R. 233 Safe Freight Act of 2017 AK) R regulations requiring two members on all frieght trains T&I Committee Allows Highway Trust fund dollars to be used to construct noise barriers next to predominately residential neighborhoods that are Neighborhood Noise Barriers Act of Rep. Lewis, John (D- Referred to the House H.R. 268 0 Cosponsors next to a recently widened highway or where the neighborhood is 2017 GA-5) T&I Committee older than 10 years and located next to a highway (doesn't have to have been widened). Introduced in House of Representatives Bill No. Title Lead Sponsor(s) Cosponsors Summary Status Passed House by voice vote. Ordered Allows Federal employees to be reimbursed for using services reported favorably by Rep. Moulton, Seth (D- H.R. 274 Modernizing Government Travel Act 10 Cosponsors; 6 D, 4 R provided by transportation network companies (TNCs) for official Senate Homeland MA-6) business. Sets forth definition of transportation network companies. Security and Government Affairs on 3/15 Allows services provided by transportation network companies (TNCs) to qualify as a transportation fringe benefit for Federal Referred to House Rep. Meadows, Mark H.R. 336 Transit Benefits Modernization Act 5 Cosponsors; 3 D, 2 R employees within the national capital region. Employees would have Oversight and (R-NC-11) to forgoe recieving transit benefits if they chose to recieve TNC Government Reform benefits. Amends the National Environmental Policy Act of 1969 (NEPA) to authorize: (1) the assignment to states of federal environmental Referred to House Rep. Calvert, Ken (R- H.R. 481 REBUILD Act 0 Cosponsors review responsibilities under NEPA and other relevant federal Committee on Natural CA-42) environmental laws for covered federal projects, and (2) states to Resources assume all or part of those responsibilities. Would create and fund a public bank to leverage public and private Referred to House T&I; dollars for meritorious infrastructure projects of national or regional Energy and National Infrastructure Development Rep. DeLauro, Rosa significance. Would supplement other federal infrastructure H.R. 547 79 Cosponsors; 79 D Commerce; Financial Bank Act of 2017 (D-CT-3) programs by providing loans, loan guarantees and proceeds from Services; Ways and bond issuances for projects, and make payments to help states and Means localities cover their bond interest payments. Adds a period of performance for public transportation security assistance grants. Awarded funds would be available for a grant Passed House by recipient for not fewer than 36 months, and not fewer than 55 voice vote. Referred to Transit Security Grant Program Rep. Donovan, Daniel months for projects that (a) provide security improvements for public H.R. 549 5 Cosponsors; 2 D, 3 R Senate Homeland Flexibility Act M., Jr. (R-NY-11) transportation systems in final design or under construction or (b) Security and provide security improvements for stations and other public Government Affairs transportation infrastructure, including that owned by State or local governments. Referred to House T&I; Energy and Commerce; Education Requires state lawmakers to disclose their sources of income and Make State Governments More Open, Rep. Kildee, Dan (D-MI- and the Workforce; H.R. 554 0 Cosponsors possible conflicts of interest or face loss in federal funding for certain Honest, and Transparent Act of 2017 5) Financial Services; programs, including transportation funds Homeland Security; Judiciary; Ways and Means Requires the Administrator of the Federal Highway Administration to Rep. Lance, Leonard make an exception to the Manual on Uniform Traffic Control Devices H.R. 556 BLUE Act of 2017 3 Cosponsors; 1 D, 2 R Referred House T&I (R-NJ-7) to allow for certain colored markings between longitudinal parallel lines for celebratory or ceremonial purposes Makes permanent the tax credit for railroad truck maintenance and Rep. Jenkins, Lynn (R- 147 Cosponsors; 64 D, Referred to House H.R. 721 BRACE Act would apply to ependitures paid or incurred after December 31, KS-2) 83 R Ways & Means 2016. Introduced in House of Representatives Bill No. Title Lead Sponsor(s) Cosponsors Summary Status Requires manufacturers of new autmobiles to disclose on the information label affixed to the window of the automobile (1) the presence and location of an event data recorder, (2) the type of information recorded and how it is recorded, and (3) that the recording may be used in a law enforcement proceeding. It would apply to any device that records information such as vehicle speed, Rep. Capuano, Michael Referred to House H.R. 736 Black Box Privacy Protection Act 0 Cosponsors seatbelt use, application of brakes, or other information pertinent to E. (D-MA-7) Energy and Commerce the operation of the vehicle. Prohibits the manufacture, sale, or import into the US of an automobile model year 2016 or later that is equipped with an event data recorder unless the consumer can control the recording of information and establishes penalties for violators. Any data recorded would be considered the property of the owner of the vehicle. Creates a surface transportation block grant program to support transportation alternatives in areas that are undergoing extensive repair or reconstruction of transportation infrastructure, including federal-aid highways, federally owned roads open for public travel, passenger rail facilities, and public transportation facilities. Requires the Secretary of Transportation within 1 year of enactment of this act Increase Transportation Alternatives Rep. Velazquez, Nydia H.R. 765 4 Cosponsors; 4 D, 0 R to award grants under the program. Eligible entities include state Referred to House T&I Investment Act of 2017 M. (D-NY-7) and local governments, MPOs, and RPOs. Eligible activities include TDM programs including support for TMAs, carpool or telecommuting projects, and planning, design, acquisition of rights- of-way, construction, improvement and management of streets, pathways, and public transportation facilities to facilitate expanded bicycle and pedestrian mobility and access Prohibits any grant funding made available under Chapter 1 of Title 23 or provided through the TIGER program, or any subsequent appropriation act from being obligated to any project located in whole or in part in a sanctuary jurisdiction. Defines sanctuary jurisdiction as an state or political subdivision of a state that has a No Transportation Funds for Rep. Smith, Jason (R- statute, ordinance, policy, or practice that prohibits or restricts any H.R. 824 4 Cosponsors; 0 D, 4 R Referred to House T&I Sanctuary Cities Act MO-8) government entity or official from (1) sending, receiving, maintaining or exchanging with any Federal, state,or local government entity citizenship or immigration status of any individual, or (2) complying with any DHS detainer ordering that the government entity or official temporarily hold an alien in custody, transport the alien for transfer to federal custody, or notify DHS about the release of an alien. Repeals labor standard requirements that condition financial assistance for public transportation projects upon employee protective arrangements approved by the Secretary of Labor. Repeals the prevailing wage requirement, which requires the 1 Cosponsor; Rep. Secretary of Transportation to ensure that laborers and mechanics Federal Transit Modernization Act of Rep. Meadows, Mark H.R. 891 Farenthold, Blake (R-TX- employed by contractors and subcontractors in construction work Referred to House T&I 2017 (R-NC-11) 27) are paid wages not less than those prevailing on similar construction in the locality. Repeals employee protective arragements, including provisions for the preservation of rights under existing collective bargaining agreements, the continuation of collective bargaining rights, paid training or retraining programs, and more. Introduced in House of Representatives Bill No. Title Lead Sponsor(s) Cosponsors Summary Status Increases requirements for american-made content. For surface transportation projects required to use steel, iron and manufactured goods produced in the US, provides an exception that applies when procuring rolling stock and the cost of components and subcomponents produced in the US is more than 60% of the cost of all components of rolling stock and final assembly of the rolling stock has occured in the US. Requires the Secretary of Transportation within 1 year of enactment of the act to review regulations to Referred to House determine whether manufactured products other than those Oversight & containing steel and iron should be considered for domestic content Government Reform; preferences. Modifies Buy America provisions for Amtrak. Before Financial Services; Buy American Improvement Act of Rep. Lipinski, Daniel 12 Cosponsors; 10 D, 2 Amtrak can apply an exception to Buy America provisions, it must H.R. 904 T&I; Energy and 2017 (D-IL-3) R enter into an arrangement with the National Institute of Standards Commerce; and Technology to conduct a supplier scouting process for domestic Agriculture; Natural suppliers that can provide the materials or supplies for which an Resources; Homeland exemption is being sought. Amtrak must submit this report and the Security exemption application to the Secretary, who will consider the results of the supplier scouting process before making a decision on the application. If the Secretary decides to grant the exemption, the Secretary shall publish a summary of the scouting report and reasons for the decision in the Federal Register. Additional Buy America provisions are also applied to projects financed with passenger facility charges and to existing rail loan and loan guarantee requirements. Directs DOT to issue regulations necessary to establish performance measures relating to multimodal connectivity and accessibility for states and MPOs to use to assess roadways, public transportation infrastructure, pedestrian and bikeway infrastructure, and other transportation infrastructure. Performance measures must include Rep. Ellison, Keith (D- ones to assess specified transportation accessibility factors with H.R. 932 MOVE Act 7 Cosponsors; 7 D; 0 R Referred to House T&I MN-5) respect to the general population as well as disadvantaged populations (low-income or minority populations and people with disabilities). MPOs must coordinate selection of multimodal transportation accessibility targets with relevant state and public transportation providers to ensure consistency with the performance measures established by DOT. Provides supplemental appropriations for FY2017 for the TIGER grant program. Provides $500 million available until September Rep. Larsen, Rick (D- 2019. Requires that at least $100 million of this amount go to Referred to House H.R. 966 TIGER CUBS Act 6 Cosponsors; 6 D, 0 R WA-2) projects in cities with populations between 10,000 and 50,000. The Budget; Appropriations minimum grant for these small cities will be $2 million and the federal share of costs may be over 80%. Requires that within 3 months of the enactment of this act the To provide for a study by the Secretary of Transportation make arrangements with TRB for a Transportation Research Board of the study on the cost and impact of rerouting freight rail traffic containing National Academies on the impact of Rep. Ellison, Keith (D- H.R. 988 0 Cosponsors hazardous materials to avoid transportation of such materials Referred to House T&I diverting certain freight rail traffic to MN-5) through urban areas. The Board shall share a report on the results avoid urban areas, and for other of the study with Congress no later than 21 months after the date of purposes enactment of the act. Authorizes $850,000 to carry this out. Introduced in House of Representatives Bill No. Title Lead Sponsor(s) Cosponsors Summary Status Defines employer-based commuter program and transportation management organization. Requires MPO transportation plans to include employer outreach activities and strategies. Clarifies that MPOs should include representatives of employers, embloyer-based commuter programs, and transportation management organizations as interested parties who should have a reasonable opportunity to comment on the transportation plan. Requires the MPO TIP to include projects identified in a relevant commuter trip reduction plan. Requires greater MPO coordination with employers, including the establishment of employer advisory councils that develop commuter trip reduction plans. Authorizes the Secretary to make a grant to a national non-profit organization engaged in efforts relating to employer-based commuter programs, or another entity to establish Rep. Sires, Albio (D-NJ- H.R. 1028 Commute Less Act of 2017 0 Cosponsors an information clearinghouse, develop an education program, and Referred to House T&I 8) provide technical assistance relating to employer-based commuter programs. Requires recipients of federal funds for a project with an estimated total cost of $75 million or more that will reduce traffic flow for more then 120 days to prepare a congestion mitigation plan for the duration of project construction. This plan shall be made avallable for reveiw at the request of the Secretary. Requires the Secretary to develop and implement a plan to expand and promote employer-based commuter programs and submit a report on the implementation and impact of the plan to Congress no later than 2 years after the date of enactment. Also requires the Secretary to submit a report to Congress within 1 year on recommendations for better integrating employer-based commuter programs into emergency planning, preparedness, and response activities. To require the Federal Railroad Requires the Federal Railroad Administration and Federal Transit Administration and the Federal Transit Adminstration to notify the relevant congressional committees and 1 Cosponsor; Rep. Authority to provide appropriate Rep. Sires, Albio (D-NJ- congressional member 10 days after they have begun a safety audit H.R. 1093 Payne, Donald M. Jr. (D- Referred to House T&I Congressional notice of safety audits 8) of a railroad or rail transit agency. Further requires both agencies to NJ-10) conducted with respect to railroads provide a report 90 days after the audit is complete summarizing the and rail transit agencies audits results. To impose a tax on certain trading Imposes a .5%, .10% or .0005% tax on certain securities trades to, transactions to invest in our families among five listed priorities, "(invest) in transportation including public and communities, improve our mass transit and an infrastructure bank that promotes Rep. Ellison, Keith (D- 17 Cosponsors; 17 D, 0 Referred to House H.R. 1144 infrastructure and our environment, environmentally responsible domestic manufacturing and MN-5) R Ways & Means strengthen our financial security, construction industries. Does not specify what exact amount, expand opportunity and reduce market programs or types of public mass transit should be funded with the volatility proceeds This bill amends the Internal Revenue Code to allow tax-exempt To amend the Internal Revenue Code charitable or educational organizations to make collegiate housing Rep. Sessions, Pete 32 Cosponsors; 12 D, 20 Referred to House H.R. 1200 of 1986 to provide for collegiate and infrastructure grants to certain tax-exempt social clubs (e.g., (R-TX-32) R Ways & Means housing and infrastructure grants college fraternities and sororities) which apply such grants to their collegiate housing property Introduced in House of Representatives Bill No. Title Lead Sponsor(s) Cosponsors Summary Status This bill authorizes the Department of Transportation to award grants to a city, town, township, borough, county, parish, district, village, or other political subdivision of a state to develop a Vision Zero plan to eliminate transportation-related fatalities and serious injuries in its Referred to the House Rep. Blumenauer Earl jurisdiction within a specified timeframe, not to exceed 20 years. Committee on H.R. 1266 Vision Zero Act of 2017 1 Cosponsor; 0 D, 1 R (D-OR-3) Transportation and The Department may award grants to up to five entities serving such Infrastructure. jurisdictions, with at least 25% of grant funds going to entities that serve a jurisdiction with a population of under 200,000. The federal share of projects costs shall not exceed 80%. This bill makes participation in the American Community Survey Referred to House voluntary, except with respect to certain basic questions like name, Committee on H.R. 1305 American Community Survey Act Rep. Poe Ted (R-TX-2) 7 Cosponsors; 0 D, 7 R address, date of response, and number of people living at an Oversight and address. Government Reform To repeal the rule issued by the Federal Highway Administration and Repeals the rule issued by the Federal Highway Administration and Referred to the House the Federal Transit Administration Rep. Lapinski, Dan (D- 24 Cosponsors; 11 D, 13 the Federal Transit Administration entitled “Metropolitan Planning Committee on H.R. 1346 entitled "Metropolitan Planning IL-3) R Organization Coordination and Planning Area Reform” (81 Fed. Reg. Transportation and Organization Coordination and 93448) on December 20, 2016 Infrastructure. Planning Area Reform Raise And Index to Sustainably and Referred to the House Rep. Blumenauer Earl 23 Cosponsors; 23 D, 0 The bill would raise federal gas and diesel taxes 15 cents over three H.R. 1458 Efficiently Invest in Transportation Act Committee on Ways (D-OR-3) R years (2017-2019( and index the taxes thereafter to inflation of 2017 and Means Referred to the House Small Community Transit Rep. Davis, Rodney (R- Requires 3 percent of formula grants under Title 49 to go to Committee on H.R. 1501 3 Cosponsors; 2 D, 1 R Improvement Act of 2017 IL-13) urbanized areas with populations of less than 200,000 Transportation and Infrastructure. Referred to the House To enhance interstate commerce by Rep. Duncan Jr., John Committee on H.R.1568 creating a national hiring standard for 3 Cosponsors; 0 D, 3 R No text avaliable yet (R-TN-2) Transportation and motor carriers, and for other purposes. Infrastructure. To provide first responders with planning, training, and equipment Referred to the House Rep. Herrera Butler, H.R. 1571 capabilities for crude oil-by-rail and 1 Cosponsors; 1 D, 0 R No text avaliable yet Committee on Science, Jamie (R-WA-3) ethanol-by-rail derailment and incident Space and Technology response, and for other purposes To repeal the Advanced Technology Referred to the House Rep. Russell, Steve (R- H.R. 1623 Vehicles Manufacturing Incentive 0 Cosponsors No text avaliable yet Committee on Energy OK-5) Program and Commerce Introduced in Senate Bill No. Title Lead Sponsor(s) Cosponsors Summary Status Requires a joint resolution of approval to be enacted by Congress within 70 session days or legislative days after an agency proposing a major rule submits its report on such rule to Congress in order for the rule to take effect. Defines a "major rule" as any rule that the Office of Information and Regulatory Affairs of the Office of Management and Referred to Regulations from the Budget finds results in: (1) an annual effect on the economy of $100 Senate Homeland Executive in Need of Sen. Paul, Rand 35 Cosponsors; 0 S. 21 million or more; (2) a major increase in costs or prices for consumers, Security and Scrutiny (REINS) Act (R-KY) D, 35 R individual industries, government agencies, or geographic regions; or Government of 2017 (3) significant adverse effects on competition, employment, investment, Affairs productivity, innovation, or the ability of U.S.-based enterprises to compete with foreign-based enterprises.
Amends the Congressional Review Act to allow Congress to consider a joint resolution to disapprove multiple regulations that federal agencies Referred to have submitted for congressional review within the last 60 legislative Senate Homeland Midnight Rules Relief Sen. Johnson, 5 Cosponsors; 0 S. 34 days of a session of Congress during the final year of a President's Security and Act of 2017 Ron (R-WI) D, 5 R term. Congress may disapprove a group of such regulations together (i. Government e., "en bloc") instead of the current procedure of considering only one Affairs regulation at a time. Referred to the Senate Homeland Sen. Sullivan, 17 Cosponsors; 0 Requires each agency to repeal or amend 2 or more rules before S. 56 Red Tape Act of 2017 Security and Dan (R-AK) D, 17 R issuing or amending a rule Government Affairs Referred to the Modernizing Allows Federal employees to be reimbursed for using services provided Senate Homeland Sen. Lee, Mike 5 Cosponsors; 2 S. 78 Government Travel by transportation network companies (TNCs) for official business. Sets Security and (R-UT) D, 3 R Act forth definition of transportation network companies. Government Affairs A bill to ensure Ordered reported appropriate spectrum favorably by the planning and Senate Sen. Fischer, Deb 3 Cosponsors; 2 Creates a public/private working group to study and advise Congress S. 88 interagency Commerce, (R-NE) D, 1 R on IoT policy issues. coordination to Science, and support the Internet of Technology on Things 1/24 Introduced in Senate Bill No. Title Lead Sponsor(s) Cosponsors Summary Status A bill to ensure that Referred to the certain Federal public Senate works and 1 Cosponsor; Committee on infrastructure projects Sen. Brown, Applies Buy America rules to all taxpayer-funded infrastructure and S. 181 Sen. Portman, Homeland use materials Sherrod (D-OH) public works projects Rob (R-OH) Security and produced in the Government United States, and for Affairs other purposes Repeals the prevailing rate of wage requirement for construction work Referred to on highway projects, including the requirement to consult with the Senate Sen. Flake, Jeff S. 195 TIRE Act 0 Cosponsors Secretary of Labor to determine minimum wages to be paid to laborers. Environment and (R-AZ) Applies to projects that start on or after the date of enactment of the Public Works act. Committee Delays implementation of the ozone NAAQS that were published in 2015, extending (1) the deadline for states to submit designations to implement the 2015 ozone NAAQS to October 26, 2024, (2) the Referred to Ozone Standards Sen. Capito, deadline for the EPA to designate state areas as attainment, Senate 5 Cosponsors; 1 S. 263 Implementation Act of Shelley Moore nonattainment, or unclassifiable areas to October 26, 2025. States Environment and D, 4 R 2017 (R-WV) must submit a SIP by October 26, 2026. The bill also increases the Public Works review cycle for criteria pollutant NAAQS from a 5-year review to a 10- Committee year review cycle. Requires EPA to consult with its scientific advisory committee before revising NAAQS. During the 5-year period beginning October 1, 2020 the first $21.4 billion in revenues collected by US Customs and Border Protection Referred to during each fiscal year shall be deposited into the Highway Trust Fund. Senate Homeland Build USA Sen. Fischer, Deb S. 271 0 Cosponsors Allows a state to enter into a remittance agreement with FHWA for a Security and Infrastructure Act (R-NE) period of 3 years or longer, under which the state agrees to use the Government funds recieved from FHWA to carry out a core infrastructure project. Affairs Authorizes the Administrator to issue regulations to carry this out. A bill to amend the Internal Revenue Amends the Internal Revenue Code to make permanent the tax credit Referred to Code of 1986 to Sen. Crapo, Mike 22 Cosponsors; for railroad track maintenance (tax credit currently expired on January S. 407 Senate Finance permanently extend (R-ID) 10 D, 12 R 1st 2017) and backdates the credit to apply the credit to all expenses Committee the railroad track incurred after December 31st 2016 maintenance credit. This bill does two things. First, it delays the enforcement and Read twice and implementation of the final rule entitled ‘National Ambient Air Quality referred to the Sen. Flake, Jeff 4 Cosponsors; 0 S. 452 ORDEAL Act of 2017 Standards for Ozone’ (80 Fed. Reg. 65292 (October 26, 2015)) until Committee on (R-AZ) D, 4 R January 1, 2025. Second, it changes the timeframe for review of Ozone Environment and standards from every five years to every 10 years. Public Works Introduced in Senate Bill No. Title Lead Sponsor(s) Cosponsors Summary Status Requires the Administrator of the Environmental Protection Agency to Referred to the Agency PAYGO for include in any proposed rule that limits greenhouse gas emissions and Sen. Flake, Jeff 2 Cosponsors; 0 Committee on S. 453 Greenhouse Gases imposes increased costs on other Federal agencies an offset from (R-AZ) D, 2 R Environment and Act funds available to the Administrator for all projected increased costs Public Works that the proposed rule would impose on other Federal agencies. This bill amends the Clean Air Act to revise the requirements for regulations that govern the review and handling of air quality monitoring data influenced by exceptional events. The Environmental Protection Agency may exclude monitored exceedances of the National Ambient Air Quality Standards from consideration when designating an area as nonattainment, redesignating an area as nonattainment, or reclassifying an existing nonattainment area to a higher classification if a state demonstrates that an exceptional event caused the Commonsense Referred to the exceedances. Legislative Sen. Flake, Jeff 2 Cosponsors; 0 Committee on S. 454 Exceptional Events (R-AZ) D, 2 R Environment and The bill requires that the criteria used to determine if an exceptional Reforms Act of 2017 Public Works event was demonstrated must be specific in order to minimize the discretion of the EPA in approving or disapproving the demonstration. The EPA must make a determination within 90 days after the submission of a petition by a state of an exceptional event demonstration. The demonstration is approved if the EPA does not make a determination by that deadline.
This bill seeks to more efficiently resolve right of way disputes by allowing any state, county, political subdivision or agency of a state, Referred to company, or other person that asserts public acceptance of a right-of- Senate Energy Historic Routes Sen. Flake, Jeff 3 Cosponsors; 0 S. 468 way granted for the construction of highways over public lands to file a and Natural Preservation Act (R-AZ) D, 3 R claim within a 25-year period. The bill sets forth a procedure for Resources conclusively verifying, proving, and establishing the acceptance of such Committee rights-of-way. A bill to repeal the rule issued by the Passed the Federal Highway Senate on March Administration and Repeals the rule issued by the Federal Highway Administration and the 8th unanimously, the Federal Transit Sen. Duckworth 3 Cosponsors; 1 Federal Transit Administration entitled “Metropolitan Planning S. 496 referred to House Administration entitled Tammy (D-IL) D, 2 R Organization Coordination and Planning Area Reform” (81 Fed. Reg. Committee on "Metropolitan 93448) on December 20, 2016 Transportation Planning Organization and Infrastructure Coordination and Planning Area Reform Introduced in Senate Bill No. Title Lead Sponsor(s) Cosponsors Summary Status A bill to amend the Intermodal Surface Transportation Referred to the Efficiency Act of 1991 Amends the High Priority Corridor Program to add a portion of the Sen. Paul, Rand Committee on S. 531 to designate a portion 0 Cosponsors Edward T. Breathitt (Pennyrile) Parkway and designates that portion as (R-KY) Environment and of the Edward T. I-169 Public Works Breathitt Parkway as Interstate Route I- 169. This bill requires the Secretaries of Agriculture and Interior to jointly establish a program under which any State may offer, and the Secretaries shall agree, to enter into a memorandum of understanding with the Secretaries concerned to allow for the permitting of broadband within an operational right-of-way. Sets forth requirements for the Referred to the Highway Rights-of- memorandum of understanding. Additionally the bill requires the two Sen. Hatch, Orrin 2 Cosponsors; 0 Committee on S. 604 Way Permitting Secretaries to not later than 180 days after the date of enactment of the (R-UT) D, 2 R Environment and Efficiency Act of 2017 Act, designate any project within an existing operational right-of-way as Public Works an action categorically excluded from the requirements relating to environmental assessments or environmental impact statements under certain sections of the U.S. Code (1508.4 of title 40, Code of Federal Regulations, and section 771.117(c) of title 23, Code of Federal Regulations). Item #17-4-11 Transportation Committee Information
March 30, 2017
Upcoming Cap-and-Trade Funding Round
Issue: Update on upcoming Cap-and-Trade Funding Rounds for communities.
Recommendation: None. For information only.
Discussion: This staff report provides background on three Cap-and-Trade programs: the Affordable Housing and Sustainable Communities program (AHSC), Sustainable Agricultural Lands Conservation Program (SALC), and Urban Greening Grant Program. SACOG has set up a Cap-and Trade website for convenient reference, as well as information that pertains to available data, resources, and technical assistance as appropriate. Please visit http://www.sacog.org/cap- and-trade. Over the coming months, staff will be providing updates on each program as additional information becomes available related to final guideline issuance, relevant workshops, MPO role definition, and defined points of MPO input. Staff will also work directly with agency staff.
AHSC Program- Cycle 3 The AHSC funding program is administered by the Strategic Growth Council (SGC) and implemented by the Department of Housing and Community Development. AHSC targets affordable housing projects with strong complimentary transportation components that facilitate the reduction of GHG emissions by improving mobility options, increasing infill development, and protecting agricultural land from sprawl development. In prior cycles, the amount of funding available has ranged from $120-$189 million. The program guidelines are currently available in draft form for public comment, as are revised program GHG quantification methodologies. Staff is currently reviewing the draft guidelines to determine how the SACOG region is impacted by the changes; see Attachment A for a complete list of proposed changes. SGC will hold a Draft Guideline Workshop in Sacramento on April 6th and accept public comments through April 14th. The Notice of Funding Availability is anticipated to be release on June 1st.
In prior cycles, SACOG has taken an active role in providing technical assistance on application development; this role will carry on into current cycle efforts. In Cycle 2, the program guidelines defined MPO involvement in two phases. First, MPOs were involved in the Concept Application phase, evaluating how projects support the implementation of the MTP/SCS. Second, MPOs created a regional method for identifying and recommending any projects invited by SGC to submit a Full Application. Currently, the draft guidelines describe the MPO role as under development. As noted by the SGC, the MPO role in the application review process will come into sharper focus in the coming months as SACOG, other MPOs, and SGC staff engage in discussion on options for MPO participation within the proposed streamlined application process.
Transportation Committee Page | 2
SALC Program The Sustainable Agricultural Lands Conservation (SALC) program is a component of the SGC’s AHSC Program noted above. It is administered by the California Department of Conservation in conjunction with the Natural Resources Agency. The program supports the protection and management of California's agricultural lands by funding planning and permanent protection of farm and ranch lands via agricultural easements. SALC is designed to prevent increases in GHG emissions by limiting opportunities for expansive, vehicle dependent forms of development in favor of more focused, compact, and transit oriented development within discrete growth boundaries. In future years, SALC is proposed to support farm-scale conservation management practices that further promote reductions in GHG emissions and increases in soil carbon sequestration. The goal of the program is to protect at-risk agricultural lands from conversion to more GHG-intensive land uses, such as urban or rural residential development, in order to promote growth within existing jurisdictions, ensure open space remains available, and support a healthy agricultural economy and resulting food security.
Final Guidelines for this program are anticipated to be available in early April; the application process has two phases with due dates tentatively scheduled for June 2017 and August 2017. In prior cycles, the amount of funding available has ranged from $5 million to $37 million. Two investment types are defined in this program. The first is Agricultural Land Conservation Strategies and Outcomes, which are grants to counties, cities, and partners to design and implement a local or regional agricultural land conservation strategy that reduces GHG emissions through the long-term protection of agricultural lands under threat of conversion by promoting regional growth within discrete boundaries. The second is Agricultural Conservation Easements, which are grants to protect important agricultural lands under threat of conversion via permanent agricultural conservation easements. Attachment B outlines eligible projects in greater detail.
Urban Greening Grant Program The Urban Greening Grant program is administered by the California Natural Resources Agency. This is the first cycle of the program, which supports the development of green infrastructure with multiple benefits and includes eligibility for bicycle and pedestrian infrastructure investments. The program focuses on benefiting disadvantaged communities, with a minimum target of 75% of the $76 million available to be directed toward benefiting disadvantaged communities. The Urban Greening Grant program provides a unique opportunity to fund green infrastructure that is typically determined to be ineligible through transportation- focused programs such as Active Transportation Program. The Final Guidelines and application were released on March 1st. Project concepts may be submitted to California Natural Resources Agency by April 11th to receive feedback on eligibility and competitiveness; applications are due May 1st.
Approved by:
Kirk E. Trost Interim Chief Executive Officer Transportation Committee Page | 3
KET:RDO:ds Attachments
Key Staff: Matt Carpenter, Director of Transportation Services, (916) 340-6276 Renée DeVere-Oki, Team Manager Regional Air Quality Planning, (916) 340-6219
Attachment A
Memorandum
DATE: Wednesday March 8, 2017
TO: Interested Stakeholders
FROM: Affordable Housing and Sustainable Communities (AHSC) Program Staff
RE: Proposed Updates to 2016-2017 Affordable Housing and Sustainable Communities (AHSC) Program Guidelines
AHSC Program Staff across the Strategic Growth Council (SGC), Department of Housing and Community Development (HCD), and Air Resources Board (ARB) thank all of those that provided feedback and recommendations to inform the upcoming 2016-17 round of the AHSC Program. The 2016-2017 Draft AHSC Program Guidelines incorporate feedback obtained through public comments and workshops held in late 2016. This memo provides a summary of our considerations and changes to the 2016-17 Draft AHSC Guidelines.
Summary of Changes in Draft Guidelines The 2016-2017 Draft AHSC Program Guidelines address concerns and recommendations from statewide AHSC stakeholders, as well as from an internal review of process and outcomes from the past two AHSC funding cycles. A detailed list of all changes and adjustments that were made throughout the Draft Guidelines accompanies this memo. To summarize, some of the primary goals we considered when revising the guidelines included:
Organization and Streamlining of Guidelines – The Draft Guidelines reflect a restructuring of the guidelines document, including the reorganization and simplification of descriptive details. This is an effort to make the AHSC Program Guidelines easier to read and understand, avoid redundancy, and clearly articulate criteria and expectations. Through this process, the document has been shortened by over 20 pages.
Moving Select Scoring Criteria to Threshold – In the last round of AHSC, there were a number of project elements for which the majority of applicants received maximum points, meaning that those elements did not help differentiate applicants from one another. In order to address this issue, this iteration has set several project elements— such as urban greening components, and certain aspects of housing affordability—as required thresholds rather than scored criteria. All applicants will now be required to incorporate those elements into their project.
Revised Application Process – The Concept Proposal portion of the application has been eliminated. In its place is a thorough checklist for applicants to verify threshold attainment and application competitiveness, as well as the opportunity to have an optional one-on-one consultation with AHSC Program Staff to determine eligibility and general observations regarding competitiveness. Combined with increased clarity in the guidelines document, AHSC Program Staff hope to remove the administrative burden that AHSC applicants previously felt in completing two lengthy applications.
Revised Scoring Criteria – In an effort to provide clarity around AHSC application evaluation, we have divided the scoring criteria into three distinct sections: o Greenhouse Gas (GHG) Reduction Scoring - 30 points: Similar to last year, projects will be assessed both on their overall GHG reduction and the cost efficiency of those reductions. Details on quantifying GHG reduction are included in the Draft Guidelines in the GHG Quantification Methodology (QM). o Quantitative Policy Scoring – 50 points: This section includes a variety of AHSC policy objectives, framing these goals in more precise, quantified measures and requiring applicants to submit concrete evidence to receive relevant points. This change should provide applicants with a clearer understanding of what elements will garner them points. o Narrative-Based Policy Scoring – 20 points: This section allows the applicant to demonstrate their unique approach to meeting critical AHSC program goals. Some key documentation will be required to help make a case.
Indian Tribes as Eligible Applicants – Through a year-long internal and stakeholder process, we have amended the guidelines to include federally recognized Indian Tribes as eligible AHSC award recipients.
Costs Associated with Parking are Ineligible for AHSC Funds – As signaled in previous versions of the guidelines, costs associated with vehicle and motorcycle parking are no longer eligible to receive funds from AHSC. Note that this does not establish any parking requirements for AHSC projects, but simply prohibits the use of AHSC funds for constructing parking. Electric vehicle charging infrastructure is exempt from this requirement and remains eligible to be funded by AHSC.
Housing Element Compliance – AHSC projects will now have to demonstrate that their local jurisdiction has a Housing Element in compliance. Applicants and jurisdictions have until the date of AHSC award recommendations to attain compliance.
Environmental Clearance Requirements for Transportation Components – For Sustainable Transportation Infrastructure (STI) and Transportation Related Amenities (TRAs), applicants now only have to demonstrate environmental clearance for these components by the time of grant disbursement. This change better reflects timing differences between housing and transportation projects as they relate to environmental clearances.
Joint and Several Liability – Joint applicants of an AHSC project will still be required to be jointly and severally liable for the project. As an additional collaboration option, we have allowed applicants to demonstrate developer experience for Sustainable Transportation Infrastructure (STI) and Transportation Related Amenities (TRA) via executed contracts with a Locality or Transportation Agency. In addition, although collaboration is still highly encouraged, joint applications are no longer incentivized through scoring criteria.
There are several other changes beyond the above items. Please be sure to review the attached list of changes and the Draft Guidelines in its entirety, and submit your questions, concerns, and recommendations.
Continuing Conversations There are several outstanding items that AHSC Program Staff are still researching and considering in these Draft Guidelines, and some items that will be addressed in future years:
Metropolitan Planning Organization (MPO) Role in Review of AHSC Applications Per Council direction, AHSC Program Staff is discussing options for additional MPO participation in AHSC. AHSC Program Staff will engage MPOs over the coming months to determine the role they will play in the 2016-2017 AHSC program cycle.
AHSC Funding Distribution Goals Per Council direction, AHSC Program Staff continue to explore regional funding goals as a way to address geographic equity concerns. Options may be presented to the Strategic Growth Council at an upcoming public meeting.
Farmland Mapping and Monitoring Program (FMMP) Tool to Determine Agricultural Land AHSC Program Staff is in communication with partners who manage the FMMP tool at the Department of Conservation to learn more about the content and applicability of the tool. In the current Draft Guidelines, the FMMP tool is still listed as the methodology for determining if projects are proposed on prime agricultural land. The AHSC program is committed to encouraging strong infill projects that can clearly demonstrate that they will not jeopardize agricultural lands, but also that they are not fringe or sprawl development.
“Retirement Community” Designation in GHG Quantification Methodology AHSC Program Staff acknowledge stakeholder concerns that the “retirement community” designation in the GHG Quantification Methodology may not be an appropriate proxy for senior affordable housing, however, it is currently the designation that most accurately illustrates the travel patterns of senior affordable housing given the available functions within the CalEEMod model. Therefore, for the 2016-2017 AHSC Program Guidelines, the designation of “retirement community” will continue to be used for senior housing projects designation in the AHSC GHG Quantification Methodology. Moving forward, we are committed to working with ARB on ways to recognize differences in potential travel patterns for specific development types in the AHSC Program, and to quantify those differences as appropriate given the available tools and empirical literature.
AHSC Project Award Size Maximum Amount Due to uncertainty regarding future cap-and-trade auction revenues and its impact on the total NOFA amount for the next round of AHSC funding, AHSC Program Staff have not made a final determination regarding the total award size of projects for the next round of projects. The round 2 designation of a $20 million limit per AHSC project currently still stands, but could change based on the total NOFA amount.
CalEnviroScreen 3.0 and AB 1550 Incorporation It is currently the intent of the SGC to use CalEnviroScreen 3.0 and subsequent guidelines from the Air Resources Board on implementation of AB 1550 in the third round of AHSC awards. Guidelines language regarding this change is currently not available since neither effort is yet finalized. Specific language will be included upon completion of both efforts.
Next Steps AHSC Program Staff will be conducting statewide workshops in early April 2017 to discuss the draft guidelines. Dates and locations will be announced in the coming weeks. AHSC Program Staff will then revise the guidelines based on stakeholder feedback and comments. The final 2016-2017 AHSC Program Guidelines are expected to be considered for adoption at the June 1st 2017 Strategic Growth Council meeting.
At this time, we do not have a date for the release of a 2016-2017 AHSC NOFA and application. Timing of application release is dependent on revenues generated by cap- and-trade auctions. We anticipate discussing timing of a 2017 NOFA and application release at the June 1, 2017 Strategic Growth Council meeting.
Please submit specific written comments on these draft guidelines to [email protected] by Friday April 14, 2017.
Attachment B
Eligible Projects
Eligible Strategies and Outcomes focus on achievable, action-oriented approaches to agricultural land conservation that result in long-term GHG reductions. For 2016-17, five specific Strategies and Outcomes, and their administrative requirements, are identified below.
Strategy GHG Quantifiable Outcome Administrative Requirement Establish an Agricultural Land Mitigation Program: A local jurisdiction’s formal program Reimbursement concurrent Agricultural Conservation to conserve agricultural land at a 1:1 ratio (or with an ACE grant approved Easement(s) higher) as identified in its ordinances and and executed under the SALC policies via a General Plan Update or Program Amendment. Establish an Agricultural Conservation Easement Purchasing Program: The Reimbursement concurrent development and implementation of a locally- Agricultural Conservation with an ACE grant approved driven strategy to purchase agricultural Easement(s) and executed under the SALC easements on strategic properties using Program dedicated funding source(s), such as dedicated sales or property tax increments. Adoption of Urban Limit Line or Urban Growth Reimbursement after the Zoning ordinances that Boundary: The development and ordinance has been officially effectively eliminate growth implementation of a locally-driven urban limit adopted through the beyond the estimated Project line program and restricted Urban Service Area appropriate governing Geographic Area (e.g., water, sewer). mechanism Increase Zoning Minimum for Designated Reimbursement after the Strategic Agricultural Areas: Updating or Zoning ordinances that ordinance has been officially amending the local jurisdiction’s General Plan effectively eliminate growth adopted through the to increase minimum acreage (upzoning) for in the estimated Project appropriate governing strategic agricultural areas (e.g., from 20-acre Geographic Area mechanism to 40-acre minimums). Adoption of an Agricultural Greenbelt and Implementation Agreement: Enactment of specified agricultural greenbelt(s) between Reimbursement concurrent Results in both Agricultural cities, tied to General Plan updates or legally- with an ACE grant approved Conservation Easement(s) binding agreements, that focus agricultural and executed under the SALC and Zoning ordinances that mitigation funds or related farm/open space Program or Reimbursement effectively eliminate growth funds to establishing the greenbelt buffer. The after completion of the in the estimated Project greenbelt will contain primarily agricultural Greenbelt and Implementation Geographic Area lands. Other lands with conservation values Agreement may be given secondary consideration for inclusion in an Agricultural Greenbelt.