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Board of Directors Spring Meeting Wednesday, April 25, 2007 the Marriott Biscayne Bay Hotel and Marina Miami, Florida

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Board of Directors Spring Meeting Wednesday, April 25, 2007 the Marriott Biscayne Bay Hotel and Marina Miami, Florida Board of Directors Spring Meeting Wednesday, April 25, 2007 The Marriott Biscayne Bay Hotel and Marina Miami, Florida SCHEDULE Wednesday, April 25 (all meeting rooms are located on the third floor of the hotel) • 8:30am to 9:30am – Meeting of the Finance Committee (Salon A) • 9:30am to 10:30am - Meeting of the Membership Committee (Salon A) • 10:30am to 12 noon - Meeting of the Information/Online Services Committee (Salon A) • 12 noon to 4:30 p.m. – OPERA America Board Meeting and Lunch (Hibiscus Island Room) • 6:30pm to 8:00pm – Host Company Reception at Smith & Wollensky (bus service will be provided from the Marriott to the Reception starting at 6:00pm) • 8:00pm to 10:00pm – Board of Directors’ Dinner at the home of Morton & Jane Robinson (bus service will be provided from the Host Company Reception to the Dinner, and back to the hotel at the end of the evening) Thursday, April 26 • 6:00pm to 7:30pm – Reception in honor of Dana Gioia and Wayne Brown of the National Endowment for the Arts, hosted by George Lindemann at BC Property Investments, 4500 Biscayne Boulevard, Suite 105. (Bus service will be provided from the Marriott to the Reception and back to the hotel, and will also be available for those who wish to return earlier and attend the Anna Karenina preview performance that evening.) Friday, April 27 • 6:30pm to 7:30pm – Annual Fund Reception in the Hibiscus Island Room at The Marriott Biscayne Bay Hotel and Marina Performance Tickets If you ordered opera tickets, you can pick them up at the Carnival Center box office the evening of the performance. Attire Meetings of the Board of Directors are business casual. The Board of Director’s Dinner is business attire. Fall Board Meeting The Fall Board meeting will be held in Los Angeles Friday, September 28 – Sunday, September 30, 2007. OPERA AMERICA BOARD COMMITTEE ASSIGNMENTS (as of April 2007) NAME Artistic Info/Online Governance Finance Membership Services Services David Baile X X Patricia Beggs X X Susan Danis (Secretary) X CHAIR Brian Dickie X Anne Ewers CHAIR X Catherine French X Anthony Freud CHAIR X Peter Gelb (Vice Chairman) X David Gockley X Dennis Hanthorn X X Speight Jenkins (Vice Chairman) X X Libby Larsen X Barbara Leirvik X Frayda Lindemann X X David McIntosh (Treasurer) X CHAIR Charles MacKay EX EX EX EX EX (Chairman) OFFICIO OFFICIO OFFICIO OFFICIO OFFICIO Christopher Mattaliano X Janice Mayer X X Erie Mills X X Allen Moyer X Peter Russell X X Marc Scorca EX EX EX EX EX (President/CEO) OFFICIO OFFICIO OFFICIO OFFICIO OFFICIO Karen Stone X X Diane Wondisford (Vice Chairman) CHAIR MEETING OF THE BOARD OF DIRECTORS April 25, 2007 The Marriott Biscayne Bay Hotel and Marina Miami, Florida AGENDA I. Approval of the Minutes of the Meeting of January 27, 2007. Tab 1 II. Report of the Chairman Tab 2 Report of the President Discussion Topics: OPERA America Research, Electronic Media Forum, Capacity Building Grants III. Finance Report Tab 3 IV. Membership Report Tab 4 OPERA America Membership Opera.ca Opera Europa Opera Latin America V. Committee Reports Tab 5 Artistic Services Governance Information/Online Services VI. Other Reports Tab 6 Education External Affairs Government Affairs Information Technologies Marketing/Public Affairs VII. Other Business VIII. Next Meetings Tab 7 Adjournment MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS of JANUARY 27, 2007 The Helmsley Park Lane Hotel New York, New York Board Members Present: Charles MacKay, Chairman, David Baile, Patricia Beggs, Anne Ewers, Catherine French, Peter Gelb, Dennis Hanthorn, Barbara Leirvik, Frayda Lindemann, David McIntosh, Janice Mayer, Erie Mills, Peter Russell, Robert Swedberg, Diane Wondisford. Board Members Absent: Susan Danis, Brian Dickie, Anthony Freud, David Gockley, Speight Jenkins, Libby Larsen, Christopher Mattaliano, Allen Moyer, Karen Stone. Staff Members Present: Marc A. Scorca, President/CEO, Alexa Antopol, Brian Chapman, Kate Ehle, Haley Gordon, Bill Higgins, Kelley Rourke, Peter McDowell, Traci Schanke, Amy Smitherman, Kevin Sobczyk, Megan Young. Charles MacKay called the meeting to order at 11:35am. He welcomed everyone to New York and thanked them for taking time to participate in this important meeting. Charles welcomed Peter Russell and congratulated him for his courage through the period of his multiple surgeries. He expressed regret over the retirement of Trish Compton from Opera North and the recent resignation of Bill Powers from Berkshire Opera. Charles welcomed Peter Gelb who is attending his first Board meeting. Charles continued by congratulating Peter on the great success he has had already at The Met and in raising the standard of creativity for all opera companies. I. Approval of the Minutes of meeting of October 1, 2006. The minutes were approved unanimously without any changes or additions. II. Report of the Chairman Charles commented on the apparent increase in the level of unpredictability we are called on to manage – world series games, weather patterns, and a flood in the OPERA America office. He commended the staff on navigating around the challenges in the office to produce a Board book that was particularly interesting and reflective of an incredible year of new services, new technologies, and new office. B. Report of the President Marc began his report with congratulations to four staff members who acted quickly in response to the discovery of the office flood. Megan Young, Amy Smitherman, Kevin Sobczky and Alexa Antopol gave up their Holiday weekend and succeeded by their action in protecting the server, phone system and library. We did loose the xerox machine, but we could have lost a great deal more without their quick and intelligent response. Walls are Board Minutes/Page 1 being removed and replaced and furniture, as needed. OPERA America carries appropriate insurance and is in constant communication with the insurance company. Marc introduced staff members attending their first board meeting. Haley Gordon, is OPERA America’s Government Affairs Manager located in Washington DC, where she works from the office of Dance/USA. Bill Higgins, began as Director of External Affairs on January 17. Discussion Topic Due to a problem with the LCD projector, the meeting continued with the Discussion Topic. Charles MacKay turned to Peter Gelb, who has introduced new technologies into the world of opera. He noted the superb level of quality of the new HD broadcasts to movie theaters and wondered whether these will increase opera attendance. In St. Louis, the events were sold out to an audience that included familiar opera goers and a new public that has not attended live performances and certainly is not able to go backstage, as they can during the intermission features broadcast to the movie theaters. Peter Gelb provided a summary of the background, strategies, and results of the new Met HD initiative, noting that it is based on a new agreement with the 16 labor unions at the opera house. The HD transmissions are just part of a comprehensive use of the media, including public radio and television stations. Other elements of the overall strategy include audio on demand, video on demand, and a new relationship with Sirius Radio, among others. The sponsorship and advertising opportunities are, at this point, unexplored. In the near future, the public should be able to bring on-demand product to home computers/televisions. The entire range of activities has been very well received, starting with the first 3 movie theater broadcasts. Although it is very important that these broadcasts are live, ticket sales have been brisk even when the broadcasts are repeated. (The format, including the behind- the-scenes intermission features, are based on a sports model.) Peter expects the initiative to expand in terms of the number of broadcasts and the number of theaters that are able to carry them. A “kit” will be made available to adapt theaters that do not have permanent installations of HD technology. Marc explained that OPERA America has conducted a survey to ascertain how member companies are participating in the movie theater events. Some are sending staff members to distribute local ticket brochures and capture addresses. A few company general directors greeted movie theater patrons prior to the beginning of the broadcast. Some people have wondered whether, with the convenience of parking, inexpensive tickets, and relaxed atmosphere, the movie theater broadcasts will draw people away from their subscriptions. Peter noted the positive impact on the sports industry when televised games were introduced – live attendance increased. A constant media presence will drive live attendance. Peter went on to stress that the media projects must be based on excellent art. The movie theaters are very excited about the initiative, that resonates with their long term strategy of developing more community services than just movies. It is too soon to assess the long-term revenue implications of the project. Peter explained that all the new Met initiatives have resulted in high box office sales at The Metropolitan Opera House itself. Revenue is running approximately 13% ahead of last year at this point in the season. Board Minutes/Page 2 After the lunch break, the meeting resumed with the continuation of the Report of the President. Staff members reported about various OPERA America services, organized by program, and illustrated the geographic distribution of member companies participating in these services. Highlights included a report by Peter McDowell on the latest of Opera Fund grants, the most recent Technical/Production Meeting, a Singer Workshop taking place in San Francisco, and the Making Connections seminar series in the New York office. Marc reported on regional meetings, opera company consultations, and services to trustees. In the priority area of enjoyment, Peter described current online learning courses.
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