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Minutes of the Ordinary Meeting of the Cantonment Board Held on 23-07-2019 at 1100 Hours at the Office of the Cantonment Board, St.Thomas Mount

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Minutes of the Ordinary Meeting of the Cantonment Board Held on 23-07-2019 at 1100 Hours at the Office of the Cantonment Board, St.Thomas Mount Minutes of the ordinary meeting of the Cantonment Board held on 23-07-2019 at 1100 hours at the office of the Cantonment Board, St.Thomas Mount.. Members present Brig. Vikram Singh, President Shri. M.S.D. Thenraja, Vice-President Sri. Harsha H.E., Member Secretary Smt. L. Jayanthi Mala, Elected Member Col. Sumeet Arya, Nominated Member Shri. J. Gunasekaran, Elected Member Smt. J. Lavanya, Elected Member Shri. O. Anandhakumar, Elected Member Shri. N.V.Vijaya Sankar, Elected Member Smt. D. Chokkammal, Elected Member Members not present Lt. Col. Seema Sharma, Asst. Health Officer Maj. Amit Arya, Exe. Engineer Col. SS Brar, Nominated Member At the outset, Col. Sumeet Arya, took oath as Nominated member of this Board and subscribed the oath of his allegiance to the Constitution of India as per section 17 of the Cantonments Act, 2006 and took his seat. 1. NOTING PURCHASE OF SCHOOL NOTE BOOKS FOR DR. AMBEDKAR CANTONMENT MONTESSORI SCHOOL, PALLAVARAM AND GANDHI CANTONMENT MONTESORI SCHOOL, ST. THOMAS MOUNT FROM TAMILNADU CIVIL SUPPLIES CORPORATION, CHENNAI (SOUTH REGION). To note that Dr. Ambedkar Cantonment Montessori School, Pallavaram and Gandhi Cantonment Montessori School, St. Thomas Mount has purchased the School Note Books from Tamilnadu Civil Supplies Corporation, Chennai for the academic year 2019-20 and the total cost is Rs. 4,22,350.55. RESOLUTION NO.1: Noted and approved. 2. NOTING PURCHASE OF 1st TERM TEXT BOOKS FOR KAMARAJAR CANTONMENT PRIMARY SCHOOL, GANDHI CANTONMENT MONTESSORI SCHOOL, ST. THOMAS MOUNT AND DR. A.P.J. ABDUL KALAM CANTONMENT PRIMARY SCHOOL, DR. B.R. AMBEDKAR CANTONMENT MONTESSORI SCHOOL, PALLAVARAM FROM M/S. TAMILNADU TEXTBOOK & EDUCATIONAL SERVICES CORPORATION. To note that Kamarajar Cantonment Primary School, Gandhi Cantonment Montessori School, St. Thomas Mount and Dr. A.P.J. Abdul Kalam Cantonment 1 Primary School, Dr. B.R. Ambedkar Cantonment Montessori School, Pallavaram has purchased the 1st Term Text books from M/s. Tamilnadu Textbook & Educational Services Corporation, Chennai for the academic year 2019-20 and the cost is Rs. 1,84,576/-. RESOLUTION NO.2: Noted and approved. 3. EXTENDING THE SERVICE OF SHRI. M. KRISHNAN, (SDO-III Retd.,) LAND SUPERVISOR ON CONTRACT BASIS To consider and approve the engagement of Shri. M. Krishnan (SDO-III Retd.,) Land Supervisor on contract basis for eleven months. Shri. M. Krishnan, has been engaged as Land Supervisor on contract basis at an honorarium of Rs. 20,000/- per month. The contract period will expire on 18.08.2019. His services are required to be extended for handling lease cases and for the completion of lease case renewal. He had joined the duty on 18.12.2014 and his honorarium has been increased from Rs. 22,000/- to Rs. 24,200/- vide CBR No. 03 dated 29.01.2019. The individual is also requesting the Board to extend his service and to increase his honorarium from Rs.24,200/-. Hence it is requested that eleven months extension may be given with effect from 20.08.2019. In this connection relevant document is placed on the table. RESOLUTION NO.3: The Board considered and resolved to extend his service for eleven months with effect from 20-08-2019 on the same terms and conditions. 4. EXTENDING THE SERVICE OF SHRI. R. RANJITH KUMAR, ADVOCATE, ASST. LEGAL ADVISOR ON RETAINERSHIP BASIS To consider and approve the engagement of Shri. R. Ranjith Kumar, Assistant Legal Advisor on retainership basis for eleven months. Shri. R. Ranjith Kumar, has been engaged as Assistant Legal Advisor at the retainership fee of Rs. 10,000/- per month. The contract period expires on 31.07.2019. His services are required to be extended for providing Legal opinion and handling the court cases. The individual is also requesting the Board to extend his service. Hence it is requested that eleven months extension may be given on the same terms and conditions and honorarium w.e.f. 02.08.2019. In this connection relevant document is placed on the table. RESOLUTION NO.4: The Board considered and approved to extend the services of Shri. R. Ranjith Kumar, Assistant Legal Advisor on retainership basis for eleven months with effect from 02-08-2019. 2 5. HIRING OF YOGA TEACHER FOR CANTONMENT SCHOOLS ON CONTRACT BASIS FOR A PERIOD OF 11 MONTHS. To consider and approve the recruitment of one yoga teacher on contract basis (for 11 months) as per the directions given to this office by The Principal Director, Defence Estates, Ministry of Defence vide letter No.76/68/Action Plan//DE/2019(FMS ID-65935), dated 21-06-2019 as a part of 100 day programme for Defence Estates Organization. In connection to this, relevant document is placed on the table and the board may decide the Honorarium for the yoga teacher to be engaged. RESOLUTION NO.5: The Board considered and approved to hire a Yoga teacher for Cantonment Schools on contract basis for a period of eleven months at the honorarium of Rs.18,000/- per month. 6. DEPUTING OF 2 DATA ENTRY OPERATORS TO DEO, MADRAS CIRCLE To consider the request of DEO, Madras circle to depute 2 data entry operator on contract, vide letter No: L-1/ADM/Supporting Staff/MC/17 dated 05-04- 2019 for which the of PDDE, SC Pune has accorded sanction vide letter no: 3008/CHENNAI/XXVI/DE dated 02-04-2019. On the above due to hiring of 2 Data Entry Operators for at least 9 months the financial implication of Rs. 2,70,000/- (Rupees two lakhs seventy thousand only) i.e. Rs. 15000*2 Data Entry Operator*9 months is to be borne by the Board in this financial year. As it was urgent requirement, the 2 data entry operator have been hired and sent to DEO, Chennai. The concerned file with all relevant records are placed on the table. RESOLUTION NO.6: The Board considered and approved to depute 2 no. of Data Entry Operators on contract basis to DEO Office, Madras Circle for the period sanctioned by competent authority. 7. SUPPLY AND FIXING OF MOSQUITO KILLING MACHINES AT VARIOUS LOCATIONS IN ST. THOMAS MOUNT CUM PALLAVARAM CANTONMENT To consider the supply and fixing of mosquito killing machines at various locations in St. Thomas Mount cum Pallavaram Cantonment. In this connection E- tenders were called for vide tender notice no.STM/ADMIN/0930 dated 22-05-2019. Since only 2 bidders participated, a 2nd call vide tender notice no. STM/ADMIN/1199 dated 20-06-2019 was published in the E- procurement portal. In response to this, 3 tenderers had participated. After technical evaluation, 2 tenderers namely, M/s. Sunrise Engitech Pvt Ltd and M/s. Resolin 3 Traders Pvt Ltd were rejected due to non submission of pre-requisites and not meeting the desired specifications and requirements of the tender. The bid of tenderer, M/s. K2 Infra and Trading has been accepted. On financial bid opening, the firm has quoted the following rates:- S.No Description Qty Unit Price Total Price Supply and fixing of 4 nos of Mosquito Killing Machine with 12 1. 4 Rs.2,11,020 Rs.8,44,080 month complete consumable CO2 cylinders. Fabrication and fixing with paining of Cage of size 3feet x 3feet x 6feet by MS weld mesh of size 1”x1”, Iron Angle of size 2. 4 Rs. 15,000 Rs. 60,000 1”x1” and flat iron of size 1” provided with door at one side for housing of the Mosquito Killing Machine. GST@ 18% Rs. 1,62,734 Total Amount Rs. 10,66,814 In this connection, the concerned file with all documents is placed on the table. RESOLUTION NO.7: The Board considered and approved the amount of Rs.10,66,814/- quoted by M/s. K2 Infra and Trading towards supplying and fixing of 4 no. mosquito killing machines at various locations in St.Thomas Mount cum Pallavaram Cantonment. 8.REPAIRING OF CONSERVANCY LORRY Ref: CBR No. 13 Dated:19.06.2019. To consider the tender for repairing the conservancy lorry TN 22 BK 4737. Office Note: The Board resolved vide resolution cited under reference that “the Health Superintendent may be asked to negotiate the rates with the lowest tenderer before approving the L1 rate”. It is informed that the lowest tenderer was asked to reduce the rate but M/S Global Motors replied that the amount quoted was reasonable and therefore could not be reduced. He has given a letter vide dated 11.07.19 stating his position. The amount quoted by M/S Global Motors is Rs.79,000/- (Rupees Seventy Nine Thousand only ) which is the lowest . The relevant papers are placed on the table. The Board may take decision. 4 RESOLUTION NO.8: Considered and approved the amount of Rs.79,000/- quoted by M/s. Global Motors, Poonamallee for repairing the conservancy lorry TN 22BK 4737. 9. DETERMNATION OF LEASE IN GLRSY. NO. 388/657-A MEASURING 1240 SQ.FT. OF ST.THOMAS MOUNT CUM PALLAVARAM CANTONMENT The defence land in GLRSy.No.388/657-A, measuring 1000 sq.ft., classified as B-3, situated inside Notified Civil Area of ST.Thomas Mount cum Pallavaram Cantonment had been granted on lease in Schedule VI of CLAR 1925 for a period of 30 years renewable at option of lessee upto 90 years with effect from 20-05- 1929 in favour of M/s. Burma Shell Oil Storage and Distribution Company of India Ltd., Madras for kerbside Petrol pump and bunk. Later, the lease deed had been exectuted in Schedule VIII of CLAR 1937for the period ending 19-05-1959 for an area measuring 1240 sq.ft.
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