Minutes of the Ordinary Meeting of the Cantonment Board Held on 23-07-2019 at 1100 Hours at the Office of the Cantonment Board, St.Thomas Mount

Minutes of the ordinary meeting of the Cantonment Board held on 23-07-2019 at 1100 hours at the office of the Cantonment Board, St.Thomas Mount..

Members present

Brig. Vikram Singh, President Shri. M.S.D. Thenraja, Vice-President Sri. Harsha H.E., Member Secretary Smt. L. Jayanthi Mala, Elected Member Col. Sumeet Arya, Nominated Member Shri. J. Gunasekaran, Elected Member Smt. J. Lavanya, Elected Member Shri. O. Anandhakumar, Elected Member Shri. N.V.Vijaya Sankar, Elected Member Smt. D. Chokkammal, Elected Member

Members not present

Lt. Col. Seema Sharma, Asst. Health Officer Maj. Amit Arya, Exe. Engineer Col. SS Brar, Nominated Member

At the outset, Col. Sumeet Arya, took oath as Nominated member of this Board and subscribed the oath of his allegiance to the Constitution of India as per section 17 of the Cantonments Act, 2006 and took his seat.

1. NOTING

PURCHASE OF SCHOOL NOTE BOOKS FOR DR. AMBEDKAR CANTONMENT MONTESSORI SCHOOL, PALLAVARAM AND GANDHI CANTONMENT MONTESORI SCHOOL, ST. THOMAS MOUNT FROM TAMILNADU CIVIL SUPPLIES CORPORATION, CHENNAI (SOUTH REGION).

To note that Dr. Ambedkar Cantonment Montessori School, Pallavaram and Gandhi Cantonment Montessori School, St. Thomas Mount has purchased the School Note Books from Tamilnadu Civil Supplies Corporation, Chennai for the academic year 2019-20 and the total cost is Rs. 4,22,350.55.

RESOLUTION NO.1: Noted and approved.

2. NOTING

PURCHASE OF 1st TERM TEXT BOOKS FOR KAMARAJAR CANTONMENT PRIMARY SCHOOL, GANDHI CANTONMENT MONTESSORI SCHOOL, ST. THOMAS MOUNT AND DR. A.P.J. ABDUL KALAM CANTONMENT PRIMARY SCHOOL, DR. B.R. AMBEDKAR CANTONMENT MONTESSORI SCHOOL, PALLAVARAM FROM M/S. TAMILNADU TEXTBOOK & EDUCATIONAL SERVICES CORPORATION.

To note that Kamarajar Cantonment Primary School, Gandhi Cantonment Montessori School, St. Thomas Mount and Dr. A.P.J. Abdul Kalam Cantonment

Primary School, Dr. B.R. Ambedkar Cantonment Montessori School, Pallavaram has purchased the 1st Term Text books from M/s. Tamilnadu Textbook & Educational Services Corporation, Chennai for the academic year 2019-20 and the cost is Rs. 1,84,576/-.

RESOLUTION NO.2: Noted and approved.

3. EXTENDING THE SERVICE OF SHRI. M. KRISHNAN, (SDO-III Retd.,) LAND SUPERVISOR ON CONTRACT BASIS

To consider and approve the engagement of Shri. M. Krishnan (SDO-III Retd.,) Land Supervisor on contract basis for eleven months.

Shri. M. Krishnan, has been engaged as Land Supervisor on contract basis at an honorarium of Rs. 20,000/- per month. The contract period will expire on 18.08.2019. His services are required to be extended for handling lease cases and for the completion of lease case renewal. He had joined the duty on 18.12.2014 and his honorarium has been increased from Rs. 22,000/- to Rs. 24,200/- vide CBR No. 03 dated 29.01.2019. The individual is also requesting the Board to extend his service and to increase his honorarium from Rs.24,200/-. Hence it is requested that eleven months extension may be given with effect from 20.08.2019. In this connection relevant document is placed on the table.

RESOLUTION NO.3: The Board considered and resolved to extend his service for eleven months with effect from 20-08-2019 on the same terms and conditions.

4. EXTENDING THE SERVICE OF SHRI. R. RANJITH KUMAR, ADVOCATE, ASST. LEGAL ADVISOR ON RETAINERSHIP BASIS

To consider and approve the engagement of Shri. R. Ranjith Kumar, Assistant Legal Advisor on retainership basis for eleven months.

Shri. R. Ranjith Kumar, has been engaged as Assistant Legal Advisor at the retainership fee of Rs. 10,000/- per month. The contract period expires on 31.07.2019. His services are required to be extended for providing Legal opinion and handling the court cases. The individual is also requesting the Board to extend his service. Hence it is requested that eleven months extension may be given on the same terms and conditions and honorarium w.e.f. 02.08.2019. In this connection relevant document is placed on the table.

RESOLUTION NO.4: The Board considered and approved to extend the services of Shri. R. Ranjith Kumar, Assistant Legal Advisor on retainership basis for eleven months with effect from 02-08-2019.

5. HIRING OF YOGA TEACHER FOR CANTONMENT SCHOOLS ON CONTRACT BASIS FOR A PERIOD OF 11 MONTHS.

To consider and approve the recruitment of one yoga teacher on contract basis (for 11 months) as per the directions given to this office by The Principal Director, Defence Estates, Ministry of Defence vide letter No.76/68/Action Plan//DE/2019(FMS ID-65935), dated 21-06-2019 as a part of 100 day programme for Defence Estates Organization. In connection to this, relevant document is placed on the table and the board may decide the Honorarium for the yoga teacher to be engaged.

RESOLUTION NO.5: The Board considered and approved to hire a Yoga teacher for Cantonment Schools on contract basis for a period of eleven months at the honorarium of Rs.18,000/- per month.

6. DEPUTING OF 2 DATA ENTRY OPERATORS TO DEO, MADRAS CIRCLE

To consider the request of DEO, Madras circle to depute 2 data entry operator on contract, vide letter No: L-1/ADM/Supporting Staff/MC/17 dated 05-04- 2019 for which the of PDDE, SC Pune has accorded sanction vide letter no: 3008/CHENNAI/XXVI/DE dated 02-04-2019.

On the above due to hiring of 2 Data Entry Operators for at least 9 months the financial implication of Rs. 2,70,000/- (Rupees two lakhs seventy thousand only) i.e. Rs. 15000*2 Data Entry Operator*9 months is to be borne by the Board in this financial year.

As it was urgent requirement, the 2 data entry operator have been hired and sent to DEO, Chennai.

The concerned file with all relevant records are placed on the table.

RESOLUTION NO.6: The Board considered and approved to depute 2 no. of Data Entry Operators on contract basis to DEO Office, Madras Circle for the period sanctioned by competent authority.

7. SUPPLY AND FIXING OF MOSQUITO KILLING MACHINES AT VARIOUS LOCATIONS IN ST. THOMAS MOUNT CUM PALLAVARAM CANTONMENT

To consider the supply and fixing of mosquito killing machines at various locations in St. Thomas Mount cum Pallavaram Cantonment. In this connection E- tenders were called for vide tender notice no.STM/ADMIN/0930 dated 22-05-2019. Since only 2 bidders participated, a 2nd call vide tender notice no. STM/ADMIN/1199 dated 20-06-2019 was published in the E- procurement portal.

In response to this, 3 tenderers had participated. After technical evaluation, 2 tenderers namely, M/s. Sunrise Engitech Pvt Ltd and M/s. Resolin

Traders Pvt Ltd were rejected due to non submission of pre-requisites and not meeting the desired specifications and requirements of the tender. The bid of tenderer, M/s. K2 Infra and Trading has been accepted. On financial bid opening, the firm has quoted the following rates:-

S.No Description Qty Unit Price Total Price Supply and fixing of 4 nos of Mosquito Killing Machine with 12 1. 4 Rs.2,11,020 Rs.8,44,080 month complete consumable CO2 cylinders. Fabrication and fixing with paining of Cage of size 3feet x 3feet x 6feet by MS weld mesh of size 1”x1”, Iron Angle of size 2. 4 Rs. 15,000 Rs. 60,000 1”x1” and flat iron of size 1” provided with door at one side for housing of the Mosquito Killing Machine. GST@ 18% Rs. 1,62,734

Total Amount Rs. 10,66,814 In this connection, the concerned file with all documents is placed on the table.

RESOLUTION NO.7: The Board considered and approved the amount of Rs.10,66,814/- quoted by M/s. K2 Infra and Trading towards supplying and fixing of 4 no. mosquito killing machines at various locations in St.Thomas Mount cum Pallavaram Cantonment.

8.REPAIRING OF CONSERVANCY LORRY

Ref: CBR No. 13 Dated:19.06.2019.

To consider the tender for repairing the conservancy lorry TN 22 BK 4737.

Office Note:

The Board resolved vide resolution cited under reference that “the Health Superintendent may be asked to negotiate the rates with the lowest tenderer before approving the L1 rate”. It is informed that the lowest tenderer was asked to reduce the rate but M/S Global Motors replied that the amount quoted was reasonable and therefore could not be reduced. He has given a letter vide dated 11.07.19 stating his position.

The amount quoted by M/S Global Motors is Rs.79,000/- (Rupees Seventy Nine Thousand only ) which is the lowest .

The relevant papers are placed on the table. The Board may take decision.

RESOLUTION NO.8: Considered and approved the amount of Rs.79,000/- quoted by M/s. Global Motors, Poonamallee for repairing the conservancy lorry TN 22BK 4737.

9. DETERMNATION OF LEASE IN GLRSY. NO. 388/657-A MEASURING 1240 SQ.FT. OF ST.THOMAS MOUNT CUM PALLAVARAM CANTONMENT

The defence land in GLRSy.No.388/657-A, measuring 1000 sq.ft., classified as B-3, situated inside Notified Civil Area of ST.Thomas Mount cum Pallavaram Cantonment had been granted on lease in Schedule VI of CLAR 1925 for a period of 30 years renewable at option of lessee upto 90 years with effect from 20-05- 1929 in favour of M/s. Burma Shell Oil Storage and Distribution Company of India Ltd., Madras for kerbside Petrol pump and bunk. Later, the lease deed had been exectuted in Schedule VIII of CLAR 1937for the period ending 19-05-1959 for an area measuring 1240 sq.ft.

Lease for the first term expired on 19-05-1959 and lease for the second term of 30 years had been renewed with effect from 20-05-1959 in Schedule IV of CLAR 1937 in the name of M/s. Burma Shell Oil Storage and Distribution Company of India Ltd. Madras. Then, the lease hold rights had been transferred to Shri. A. Shanmugasundaram during the year 1973 and he is the recorded lessee.

Lease for the second term expired on 19-05-1989. Action has been taken under PPE Act against the occupant, Shri. A.N. Chockalingam. In response, Mr. Sathappan S/o. A.N. Chockalingam informed that he will produce necessary documents for mutation/ renewal. As the occupant, Shri. S. Sathappan did not submit documents to mutate and renew the lease, the Board vide CBR No.1(f) dated 27-01-2015 has considered and recommended for determination of the lease in GLRSY.No.388/657-A. Consequently, proposal for determination of the lease has been submitted to PDDE vide this office letter No.STM/ADM/LEASE/0405 dated 12- 03-2015 and the PDDE, SC vide their letter no.9559/DE/SC/L/CB/STM/Sy.No.388/657-A dated 23-03-2016 has recommended this case to the DGDE for determination.

According to the interim policy of the Government of India, Min. of Defence, notice has been issued to the occupant, Shri. S. Sathappan vide this office letter No.STM/ADM/LEASE/07/1096, dated 04-05-2017 to submit documents relating to his occupancy rights and to mutate and renew the lease for further period with effect from 20-05-1989. As the occupant has failed to produce authenticated documents to establish his occupancy rights over the defence lease land, proposal for determination of the lease in GLRSY.No.388/657-A has been submitted to the PDDE vide this office letter No.STM/ADM/ LEASE/07/2827, dated 03-11-2017 for violating terms and conditions 1(8) of the lease agreement.

In this regard, the PDDE, SC has advised to forward the lease case for determination along with Board’s resolution as per the interim policy of the Government of India, Min. of Defence.

As the recorded lessee is no more, individual notice has been issued to the occupant to submit documents relating to the occupany rights. The occupant has failed to produce any authenticated documents to establish his occupancy rights over the defence lease land in GLRSY. No.388/657-A, measuring 1240 sq.ft. of St.Thomas Mount cum Pallavaram Cantonment, thus violated the terms and conditions 1(8) of the lease agreement. Therefore, necessary proposal is to be initiated for determination of the lease in GLR Sy.No.388/657-A, measuring 1240 sq.ft. to obtain sanction of the competent authority.

In this connection relevant documents are placed on the table.

RESOLUTION NO.9: Considered and approved. The Board further resolved to utilize the said land for public purpose after determination.

10.DETERMINATION OF LEASE IN GLRSY.NO.388/679 MEASURING 1368 SQ.FT. OF ST.THOMAS MOUNT CUM PALLAVARAM CANTONMENT

The defence land in GLRSY. No.388/679, measuring 1368 sq.ft., classified as B3, situated inside Notified Civil Area of St.Thomas Mount cum Pallavaram Cantonment had been granted on lease in Schedule VI of CLAR 1925 for a period of 30 years renewable at option of lessee upto 90 years with effect from 23-08- 1932 in favour of Smt. Fathima Bee Bee for dwelling House.

Smt. Fathima Bee Bee had transferred the lease hold rights in the name of Smt. Jiyam Bibi during the year 1935. Then, Smt. Jiyam Bibi had transferred the lease hold rights in favour of Mr. S.H. Chalk during the year 1953. Lease for the second term of 30 years has been renewed with effect from 23-08-1962 in Schedule IV of CLAR 1937 in the name of Mr. S.H. Chalk.

Second term of the lease has expired on 22-08-1992. Letters and notices have been issued in the name of lessee to receive his willingness to renew the lease for further period from 23-08-1992. As there was no response from the lessee, the Board has considered and approved vide resolution No.1(d) dated 27-01-2015 to initiate proposal for determination of the lease for violating terms and conditions 1(8) of the lease agreement. Subsequently, determination proposal has been submitted to the PDDE, SC vide this office letter No.STM/ADM/ LEASE/0402 dated 12-03-2015. As per the directions of PDDE, the lease site was inspected to collect latest site condition and found that Mr. Mohammed Ali and Mr. Zaheer Hussain have occupied the lease site, made unauthorized construction and utilized it for commercial purpose. Letter and notice were issued to the occupants to produce the documents related to their occupancy rights and to clear the unauthorized construction and change of purpose. As no documents or replies have been received from the occupants, facts of this case has been informed to the PDDE, SC. Subsequently, PDDE, SC vide their letter No.9559/DE/SC/L/CB/STM/SY.No.388/679, dated 20-09-2016 has recommended to the DGDE for determination of the lease in GLRSY.No.388/679.

Since the lessee is deceased, notices have been issued to the occupants according to the interim policy of the Govt. of India, Min. of Defence to produce documents related to their occupancy rights over the lease land in GLRSY. NO.388/679. As the occupants failed to produce authenticated documents to establish their occupancy rights and did not take any action to clear the breach caused by unauthorized construction and change of purpose, thus violated the terms and conditions 1(6) and 1(8) of the lease agreement, proposal for determination of the lease has been submitted to the PDDE, SC vide this office letter No.STM/ADM/ LEASE/27/2605, dated 17-10-2017. The PDDE, SC vide their letter No.9559/DE/SC/L/CB/STM/Sy.No.388/679, dated 27-03-2018 has recommended the lease case to the DGDE for determination.

In this regard, the DGDE vide letter No.709/136/L/DE/SC/2015, dated 31-05- 2018 has advised to initiate PPE Act proceedings against the unauthorized occupation of the lease land and also to take action under provisions of the Cantonments Act, 2006 for removal of the unauthorized construction / change of purpose. The DGDE further advised to forward the information/documents along with Cantonment Board’s resolution for determination of the lease as per the Interim Policy of the Govt. of India, Min of Defence.

Accordingly, action under PPE Act has been taken against the unauthorized occupation and also action has been taken under the provisions of Cantonments Act, 2006 for removal of unauthorized construction and change of purpose, but the occupant did not produce any authenticated documents to prove their occupancy rights over the lease land and not removed the unauthorized construction/change of purpose till date.

As the recorded lessee is no more and the occupants are still in possession of the Lease land without producing valid documents to establish their occupancy rights and not cleared the unauthorized construction/change of purpose, thus violated terms and conditions 1(6) and 1(8) of the lease agreement, the lease in GLRSY. No.388/679, measuring 1368 sq.ft. of St.Thomas Mount cum Pallavaram Cantonment is recommended for determination. In this connection relevant documents are placed on the table.

RESOLUTION NO.10: Considered and approved. The Board further resolved to utilize the said land for public purpose after determination.

11. DETERMNATION OF LEASE IN GLRSY. NO. 388/648, MEASURING 2750 SQ.FT. OF ST.THOMAS MOUNT CUM PALLAVARAM CANTONMENT

The defence land in GLRSY.No/388/648, measuring 2750 sq.ft. classified as B-3, situated inside Notified Civil Area of St.Thomas Mount cum Pallavaram Cantonment had been granted on lease in Schedule VIII of CLAR 1937 for a period of 30 years renewable at option of lessee upto 90 years with effect from 01-04-1968 in favour of Smt. Khader-un-Nisa begum and her four children for compound wall, out house, kitchen and latrine purpose.

During the year 1970, the leasehold rights have been transferred/mutuated in the name of Shri. V. Doraisamy and he is the recorded lessee.

First term of the lease for 30 years expired on 31-03-1998. As the lease site has been occupied by other persons, letters and notices were issued to the occupants to submit documents related to their occupancy rights for mutation and further renewal. The occupants did not furnish the required documents and violated condition 1(8) of the lease agreement. Therefore, the Board vide CBR No.1(b) dated 27-01-2015 has considered and recommended for determination of the lease in GLRSY No.388/648. Consequently, proposal for determination of the lease has been submitted to the PDDE, SC vide this office letter No.STM/ADM/ LEASE/0408, dated 12-03-2015.

According to the interim policy of the Govt. of India, Min. of Defence, individual notice has been issued to the occupant, Sri. V. MeenakshiSundaram (as the recorded lessee is deceased) vide this office letter No.STM/ADM/LEASE /10/1090, dated 04-05-2017 to submit documents relating to his occupancy rights to mutate and renew the lease for further period with effect from 01-04-1998. As the occupant has failed to produce relevant documents to establish his occupancy rights over the defence lease land in GLR SY. NO.388/648, thus violated terms and conditions 1(8) of the lease agreement, proposal for determination of the lease has been submitted to PDDE, SC, vide this office letter No.STM/ADM/LEASE/10/2860 dated 07-11-2018.

In this regard, the PDDE, SC vide letter No.9559/DE/SC/L/CB/STM/Sy. No.388/648, dated 14-06-2019 has advised to refer the case to the Board as per the interim policy of the Govt. of India, Min. of Defene and forward the Board’s resolution for determination of the lease.

As the recorded lessee is no more and the occupant has failed to produce related documents to establish his occupancy rights over the defence lease land in GLRSY. No.388/648, measuring 2750 sq.ft. of St.Thomas Mount cum Pallavaram Cantonment, thus violated the terms and conditions 1(8) of the lease agreement, the lease is to be determined. Necessary proposal is to be forwarded for determination of the lease in GLRSY. No.388/648, measuring 2750 sq.ft. to obtain sanction of the competent authority. In this connection relevant documents are placed on the table.

RESOLUTION NO.11: Considered and approved. The Board further resolved to utilize the said land for public purpose after determination.

12. DETERMNATION OF LEASE IN GLRSY. NO.73-A, MEASURING 192 SQ.FT. OF ST.THOMAS MOUNT CUM PALLAVARAM CANTONMENT

The defence land in GLRSY. No.73-A, measuring 192 sq.ft., classified as B3, situated inside Notified Civil Area of St.Thomas Mount cum Pallavaram Cantonment had been granted on lease in Schedule VI of CLAR 1925 for a period of 30 years

renewable at option of lease upto 90 years with effect from 06-12-1929, in favour of Mr. Kesavalu for compound purpose.

Lease for the first term expired on 05-12-1959 and lease for the second term of 30 years had been renewed with effect from 06-12-1959 in the name of Mr. Kesavalu. Second term of the lease has expired on 05-12-1989.

During the process of renewing the lease for the third and last term of 30 years with effect from 06-12-1989, it has been informed that the recorded lessee, Mr. Kesavalu deceased, Mr. Narasimmalu (lessee’s son) deceased, Mr. T.N. Raghavan alias R. Lazarus (lessee’s grandson) also deceased and Mr. R.L. Paul Daniel ( Lessee’s great grandson) has occupied the lease site.

Several letters/notices have been issued to the occupant, Mr. R. L. Paul Daniel to produce legalheirship certificates with necessary documents of his entire family for mutation/renewal, but no reply was received. Therefore, the Cantonment Board has considered and approved for determination of the lease in GLRSY. No.73- A, measuring 192 sq.ft. vide CBR No.1(a) dated 27-01-2015. Then, proposal for determination of the lease has been submitted to the PDDE, SC, vide this office letter No.STM/ADM/LEASE/0397, dated 12-03-2015. The PDDE, SC vide their letter No. 9559/DE/SC/L/CB/STM/Sy.No.73-A, dated 09-12-2015 has recommended to the DGDE for determination of the lease.

As advised by the PDDE, SC, the Technical (Engg.) staff inspected the lease site in GLRSY.No.73-A, measuring 192 sq.ft. on 11-02-2016 and found that an unauthorized construction of staircase is existing. Due to which the lease site is involved in change of purpose from compound purpose to staircase and the same has been informed to the PDDE, SC and DGDE vide this office letter No.STM/ADM/ LEASE /04/0604, dated 16-02-2016.

The DGDE has asked vide letter No.709/136/L/DE/SC/2015/SC-79, dated 07-04-2017 to resubmit the proposal for determination as per the interim policy of the Govt. of India, Min. of Defence. Accordingly, notice has been issued to the occupant intimating him to submit documents relating to his occupancy rights over the lease land, so as to process the case for mutation/renewal.

As the occupant deliberately delayed to produce legalheirship certificate and other related documents and also not cleared the unauthorized construction and change of purpose, proposal for determination of the lease in GLRSY. No.73-A has been submitted to PDDE, SC vide this office leter No.STM/ADM/LEASE/10/2936 dated 09-11-2017.

In this regard, the PDDE, SC, vide their letter No.9559/DE/SC/L/CB/STM/Sy. No.73-A, dated 14-06-2019 has asked additional information/documents along with Cantonment Board’s resolution for determination of the lease.

As the recorded lessee is no more and the occupant failed to produce related documents to establish his occupancy rights over the lease land and also not cleared the unauthorized construction and change of purpose, thus violated terms and conditions 1(6) and 1(8) of the lease agreement, the lease in GLRSy.No.73-A, measuring 192 sq.ft. of St.Thomas Mount cum Pallavaram Cantonment is recommended for determination.

In this connection relevant documents are placed on the table.

RESOLUTION NO.12: Considered and approved. The Board further resolved to utilize the said land for public purpose after determination.

13. DETERMNATION OF LEASE IN GLRSY. NO. 388/576 MEASURING 132 SQ.FT. OF ST.THOMAS MOUNT CUM PALLAVARAM CANTONMENT

The defence land in GLRSY.No.388/576, measuring 132 sq.ft. of St.Thomas Mount cum Pallavaram Cantonment, classified as B3, situated inside Notified Civil area of St.Thomas Mount cum Pallavaram Cantonment had been granted on lease in Schedule VI of CLAR 1925 for a period of 30 years, renewable at option of lessee upto 90 years with effect from 23-8-1932 in favour of Mr. Eusoof Khan Sahib for compound purpose.

Mr. Eusoof khan sahib had transferred the leasehold rights to Mrs. Rahmat bibi, W/o Abdul Rahim during the year 1950. Lease for the first term expired on 22-08-1962. The lease for the second term of 30 years had been renewed with effect from 23-08-1962 in Schedule VI of CLAR 1937 in the name of Mrs. Rahmat bibi.

Second term of the lease has expired on 22-08-1992. Letters and notices have been issued to the lessee/occupant to convey their willingness to renew the lease for further period from 23-08-1992. As there was no response, the Cantonment Board has considered and approved vide resolution No.1(e) dated 27- 01-2015 to initiate proposal for determination of the lease for violating terms and conditions 1(8) of the lease agreement. Subsequently, proposal for determination of the lease has been submitted to the PDDE, SC vide this office letter No.STM/ADM/LEASE/0406, dated 12-03-2015. The PDDE, SC, vide their letter No.9559/DE/SC/L/CB/STM/Sy. No.388/576 dated 15-02-2016 has recommended to the DGDE for determination of lease in GLRSY. No.388/576.

The DGDE vide their letter No.709/136/L/DE/SC/2015/SC-79, dated 07-04- 2017 has asked to process the lease case according to the interim policy of the Govt. of India, Min. of Defence. Hence, the Technical (Engg.) staff was deputed to inspect the lease site. They have reported that the lessee deceased and Sri. A.S. Periyasamy has occupied the lease land in GLRSY.No.388/576, measuring 132 sq.ft. Further, they have reported that he has made unauthorized construction in ground floor and first floor on the entire area of lease land and utilizing them for commercial purpose, such as, Readymade Garment Shop. Notice was issued to the occupant to submit documents relating to the occupancy rights.

In response, the occupant informed vide his letter dated 27-10-2017 stating that Smt. Rahmat bibi (the recorded lessee) is not alive and the occupant got transferred the leasehold rights on 27-09-1980 from the lessee’s son and daughter. In this regard, he has forwarded a photo copy of the document (in Tamil), registered at the Sub-Registrar Office, Pallavaram on 27-09-1980. This document contains 3 page, having the registration details only at the rear side of the first page. The occupant did not produce no other relevant information/documents connected to the death of lessee or her legalheirs. Also the occupant has stated in his letter that he is not aware of the transferred owner’s (lessee’s son and daughter) location and he will try to get legalheirship details from them. As the document produced by the occupant, Sri. A.S. Periyasamy is not sufficient to claim his occupancy rights over the lease land in GLRSY.No.388/576 and trying to drag the case unnecessarily without furnishing relevant document and also he has made unauthorized construction and utilizing it for commercial purpose, thus violated terms and conditions 1(5), 1(6) and 1(8) of the lease agreement, the revised proposal has been submitted to the PDDE, SC, vide this office letter No.STM/ADM/LEASE/13/2754, dated 31-10-2017 for determination of the lease in GLRSY. No.388/576, measuring 132 sq.ft.

In this regard, the PDDE, SC, vide their letter No.9559/DE/SC/L/CB/STM/Sy.No.388/576, dated 14-06-2019 has asked to forward additional information/documents along with Cantonment Board’s resolution for determination of the lease.

As the recorded lessee is no more and the occupant is unable to produce relevant documents to prove his occupancy rights over the lease land and also the site is involved in unauthorized construction and change of purpose, thus violated terms and conditions 1(5), 1(6) and 1(8) of the lease agreement, the lease in GLRSY.No.388/576, measuring 132 sq.ft. of St.Thomas Mount cum Pallavaram Cantonment is recommended for determination.

In this connection relevant documents are placed on the table.

RESOLUTION NO.13: Considered and approved. The Board further resolved to utilize the said land for public purpose after determination.

14. DETERMINATION OF LEASE IN GLRSY. NO.388/539-A, MEASURING 5175 SQ.FT. OF ST.THOMAS MOUNT CUM PALLAVARAM CANTONMENT

The defence land in GLRSY. No.388/539-A, measuring 5175 sq.ft., classified as B-3, situated inside Notified Civil Area of St.Thomas Mount cum Pallavaram Cantonment had been granted on lease in Schedule VI of CLAR 1925 for a period of 30 years renewable at option of lessee upto 90 years with effect from 01-03- 1935 in favour of Mrs. K.R. Rajam for dwelling purpose.

The leasehold rights had been transferred to Mrs. A.E. Pavy known as Mrs. A.E. Stephen during the year 1948. Second term of the lease for 30 years had

been renewed in Schedule IV of CLAR 1937 with effect from 01-03-1965 in the name of Mrs. A.E. Stephen.

During the year 1968, Mrs. A.E. Stephen sub-divided the lease land measuring 5175 sq.ft. and sold one portion measuring 96’ x27½ ‘ (2640 sq.f.t) to Shri. R. Thiruchitrambala Pandian and another portion measuring 96’x27½’ (2640 sa.ft.) to Shri. K.M. Mohammed and Shri. K.M. Ibrahim through two separate registered sale deeds without prior permission of the Government. Total of the two sub divided portions is 5280 sq.ft. (i.e. 2640 + 2640 = 5280 sq.ft.) but extent of the lease land is 5175 sq.ft. Again, one of the sub divided portion’s holder, Shri. R. Thiruchitrambalapandian transferred lease hold rights of his portion measuring 96’x27½’(2640 sq.ft.) to Shri. R, Ramachandran and Shri. R. Gunapandian during the year 1993 through a registered lease deed without prior permission of the Govt. The persons at both the sub-divided portions have made unauthorized constructions and utilized them for commercial purpose thus violating terms and conditions 1(6) and 1(8) of the lease agreement. Also they have encroached the adjoining defence land by way of pucca structure. Hence the Cantonment Board has considered and approved for determination of the lease vide CBR No.1(i), dated 27-01-2015. Subsequently, proposal for determination of the lease in GLRSY. No.388/539-A, measuring 5175 sq.ft. has been submitted to the PDDE, SC, vide this office letter No.STM/ADM/LEASE/0399, dated 12-03-2015.

As per the advice of PDDE, SC, action under the provisions of PPE Act has been taken against the unauthorized occupation of the lease land and encroachment on the adjoining defence land. Also action under Cantonments Act 2006 has been taken against the unauthorized construction and change of purpose and the same was intimated to the PDDE, SC.

According to the interim policy of the Govt. of India, Min. of Defence, individual notices have been issued both the occupants of the sub-divided portions of the lease land in GLRSY. No.388/549-A, as the recorded lessee Mrs. A.E. Stephen is no more, intimating them to submit documents relating to their occupancy rights over the lease land in GLRSY.No.388/539-A, measuring 5175 sq.ft. vide this office letter No.STM/ADM/LEASE/53/1097, dated 04-05-2017.

In response to the above, the occupants of both the sub-divided portions, Shri. R. Ramachandran, Shri. R. Gunapandian and Shri. K.M. Mohammed have forwarded the same set of documents, which they had earlier produced and requested for mutation and renewal.

In this connection, the Technical (Engg.) staff has been deputed to inspect the lease site in GLRSY.No.388/539-A, measuring 5175 sq.ft. and to collect details/factual position. They have reported that the lessee is no more and the lease site has been sub-divided into two portions. Sri. R. Ramachandran and Sri. R. Gunapandian have occupied one portion measuring 3095 sq.ft. of the lease land by way of pucca unauthorized construction and utilizing it for commercial purpose and

Shri. K.M. Mohammed has occupied the other portion measuring 2080 sq.ft. of the lease land by way of pucca unauthorized construction and utilizing it for commercial purpose. Moreover, Shri. R. Ramachandran and Shri. R. Gunapandian have encroached the adjoining defence land measuring 828 sq.ft. out of GLRSY .No.388/432, classified as B4, by way of pucca construction and utilizing the same for commercial purpose. And Sri. K.M. Mohammed has encroached the adjoining defence land measuring 676 sq.ft. out of GLRSY.NO.388/432, classified as B4, by way pucca construction and utilizing it for domestic purpose.

The documents produced by the occupants have possessed more area i.e. 5280 sq.ft. against the actual area of lease land measuring 5175 sq.ft. The lease site is involved in multiple breaches such as, sub-division of site, unauthorized construction, change of purpose and encroachment on the adjoining defence land. Further, the occupants are not inclined to clear the unauthorized construction, change of purpose and encroachment. Therefore, proposal for determination of the lease in GLRSY.No.388/539-A has been submitted to PDDE, SC vide this office letter No.STM/ADM/LEASE/53/2935, dated 09-11-2017.

In this regard, the PDDE, SC has asked to forward additional information/clarification along with Cantonment Board’s resolution for determination of the lease.

The recorded lessee is no more and the occupants have made sub-division of the lease site without prior permission / Govt. sanction. As the lease site is involved in multiple breaches such as, sub-division of site, unauthorized construction, change of purpose and encroachment on the adjoining defence land, the lease in GLRSY.No.388/539-A, measuring 5175 sq.ft. of St.Thomas Mount cum Pallavaram is recommended for determination.

In this connection relevant documents are placed on the table.

RESOLUTION NO.14: Considered and approved. The Board further resolved to utilize the said land for public purpose after determination.

15. ISSUE OF NOTICE UNDER SECTION 248 (1) OF CANTONMENTS ACT, 2006

To consider the un-authorized construction carried out by Mr.E.C.Thomas, Mr T. Amul Raj & others, door no.4/92-42, Mangaliamman Koil Street, St.Thomas Mount, Chennai – 600 016 in land situated in door No.4/92-42, Mangaliamman Koil Street, St.Thomas Mount, Chennai – 600 016. The subject land bearing GLRS No.290 part, classified as B2 Land, situated out side bazaar area at St.Thomas Mount. Ward No.2.

The party has constructed the houses i).measuring 400.00 sq.ft in ground floor with masonry brick walls, thatched roof etc., ii).measuring 264.00 sq.ft in ground floor with masonry brick walls, thatched roof etc., and iii).measuring 300.00

sq.ft in ground floor with masonry brick walls and country tiled roof etc., all without any sanction.

In this regard, this office has issued notice under section 247 of the Cantonments Act, 2006 vide this office letter dated 11.07.2019.

Hence the Board may consider and to issue the notice under section 248 (1) of the Cantonments Act, 2006 for taking further action in this regard.

The relevant file and office report are placed on the table.

RESOLUTION NO.15: The Board considered and approved to issue notice under sec. 248 (1) of Cantonments Act 2006 and on completion of 30 days from the receipt of notice by the applicant, CEO is authorized to issue notice under section 320 of Cantonments Act 2006.

16. ISSUE OF NOTICE UNDER SECTION 248 (1) OF CANTONMENTS ACT, 2006

To consider the un-authorized construction carried out by Mrs. C. Punitha Mary, No.4/92-42-D3, Mangaliamman Koil Street, St.Thomas Mount, Chennai – 600 016 in land situated in door no.4/92-42-D3, Mangaliamman Koil Street, St.Thomas Mount, Chennai – 600 016. The subject land bearing GLRS No.290, classified as B2 Land, situated outside bazaar area at St.Thomas Mount.

The party has constructed the building for residential purpose (house) measuring 448 sq.ft in ground floor, without getting any sanction from this office.

In this regard, this office has issued notice under section 247 of the Cantonments Act, 2006 vide this office letter No.STM/Works/8/1003 dated 23.04.2018.

The subject matter was referred to Cantonment Board vide its CBR No.5 (a) dated 21.05.2019 and resolved as follows :

“Resolution No.5(a) : The matter is deferred to ensuing Board meeting. PCB asked CEO & Asst Engineer to state reasons in the agenda for more than one year delay in issue of notice under section 248 (1) from last date of notice under Section 247 ie., on 23.04.2018”.

In light of above, the brief of the subject case and reasons for referring the matter to Board in late is elaborated below :

It is intimated that, one Mr.T.Amulraj, No.92/42, Mangalamman Koil Street, St.Thomas Mount, Chennai – 600 016 has submitted RTI letters to this office on 31.10.2017 and 24.01.2018 seeking to take action against the house already existing in door no.4/92/42-A, Mangalaman Koil Street, St.Thomas Mount, Chennai – 600 016 which is owned by Mrs.Punithamary and Mr.Charles. In this regard, this

office has replied to the applicant vide this office letters dated 08.01.2018 and 09.02.2018.

Further, it is intimated that the subject house which is owned by Mrs.Punithamary and Mr.Charles was constructed long back. However, Mr.Amulraj i.e, the complainant has again submitted letters to this office and the Station Headquarters, Chennai 01.03.2018 and 02.03.2018 seeking to take action against the said house.

In this regard, this office has given showcase notice under section 247 of the Cantonments Act, 2006 to Mrs.Punithamary vide letter dated 23.04.2018. This has been intimated to the complainant vide this office letter dated 23.04.2018.

Further, he sent a letter to this office on 19.07.2018 and 22.11.2018 seeking information on action taken by the Cantonment Board Office against the party. Further he has filed a first appeal to the Appellate Authority, Cantonment Board on 27.08.2018. Further he sent a legal notice to this office through J.P.Rajesh Advocate, St.Thomas Mount, Chennai - 600 016 on 25.01.2019 and 26.03.2019.

Further he has also approached the Tamil Nadu State Legal Services Authority, High Court, Chennai seeking directions from the State Legal Services to this office. In response, the said legal authority vide their letter dated 01.10.2018 has directed this office to take immediate necessary action in the subject matter.

In response, this office has given replies vide this office letters dated 23.04.2018, 15.11.2018 and 22.02.2019 to all the concerned.

It is pertinent to inform that the relevant portion of sub section (1) of section 248 of the Cantonments Act, 2006 says that :

“248. Power to stop erection or re-erection or to demolish.- (1) The Board may, at any time, by notice in writing, direct the owner, lessee or occupier of any land in the cantonment to stop the erection or re-erection of a building in any case in which the Board considers that such erection or re- erection is an offence under section 247 and may, in any such case or in any other case in which the Board considers that the erection or re- erection of a building is an offence under section 247, within twelve months of the completion of such erection or re-erection in like manner, direct the alteration or demolition, as it thinks necessary, of the building, or any part thereof, so erected or re-erected.”

Further, it is pertinent to inform that the section 246 of the Cantonments Act, 2006 says that :

“246. Completion certificate.- The Chief Executive Officer shall on receipt of the notice under section 242 of this Act cause the building to be inspected either by himself or by the officer authorised by him in his behalf in order to ensure that the building has been completed in accordance with

the sanction given and issue completion certificate provided that the person seeking the completion certificate shall assist Chief Executive Officer in inspection of such building :

Provided that the building shall not be occupied for habitation unless a certificate is issued by the Chief Executive Officer or an officer authorized by him in this behalf :

Provided further that if the Chief Executive Officer fails within a period of thirty days after the receipt of the notice of completion, to communicate his refusal to issue such certificate, such certificate shall be deemed to have been granted.”

In light of above facts and circumstances, it is not clear whether this office can give notice under sub section (1) of the section 248 of the Cantonments Act ie., demolition notice be issued to old buildings or not. Hence, the delay is happened for referring the matter to Board to issue notice under section 248 (1) of the Cantonments Act.

In this regard, this office has sent a detailed letter to Cantonment Legal Counsel ie., M/s.King and Patridge, Advocates, Chennai vide this office letter No.STM/Works/8/1322 dated 05.07.2019 requesting to offer legal opinion and comments pertaining to the subject matter.

In response, M/s.King and Partridge, Advocates, Chennai vide their letter No.CM/SVG/556 dated 08.07.2019 has given legal opinion. The salient portion of the said legal opinion is as follows :

“In the light of the above, while the Cantonment has to necessarily take strict action against encroachments, unauthorized construction and ensure compliance of various orders of the Court, on the issue of section 248(1), it has been the specific case of the Cantonment that unless Competition Notice under 246 is issued pursuant to Competition Notice under 242, will the period of limitation of 12 months under 248(1) would apply. This is also further amplified in the decision in the Meerut Cantonment’s case of the Supreme Court dated 23.04.2019. Thus, you may proceed to initiate action against all unauthorized constructions irrespective of the time limit in the absence of any competition Certificate issued under Section 246.”

Further, this has been intimated to the President of Cantonment Board and the legal opinion along with its connected orders are forwarded vide this office letter No.STM/Works/1/1430 dated 11.07.2019.

In light of above facts and circumstances, the Board may consider and to issue the notice under section 248 (1) of the Cantonments Act, 2006 to the Mrs.C.Punitha Mary for taking further necessary action in this regard.

The relevant file and office report are placed on the table.

RESOLUTION NO.16: The Board considered and approved to issue notice under sec. 248 (1) of Cantonments Act 2006 and on completion of 30 days from the receipt of notice by the applicant, CEO is authorized to issue notice under section 320 of Cantonments Act 2006.

Further, PCB insisted the Engineering section officials to carefully monitor the unauthorized construction activities in the cantonment area and initiate timely action such as issuing appropriate notices to enforce compliance of rules and building by-laws.

17. BUILDING APPLICATION UNDER SECTION 235 OF THE CANTONMENTS ACT 2006

To consider the building application (plan) dated 18.03.2019 received from Mr.D.Chandran, No.5/10-44, Poonthottam 3rd Street, Seven Wells Street, St.Thomas Mount, Chennai – 600 016, requesting permission for the proposed demolition and construction of residential building in ground floor, first floor and second floor on land bearing GLRS No.264/part, classified as B2 land, situated outside bazaar area at St.Thomas Mount, Ward No.1.

The Engineering Section has reported that no encroachment on Government Land is involved. As per the report of AE/JE, the building plan is in conformity with the building bye laws and FSI restrictions.

The relevant file and office report are placed on the table.

RESOLUTION NO.17: The Board resolved to sanction the building plan under section 234 of the Cantonments Act 2006 subject to conformity with the conditions under the section and bye-laws of the Cantonment Board and without prejudice to the rights and interests of the Board to take action under other applicable provisions / enactments.

18. SUB DIVISION

To consider the following applicants requesting to enter their names separately for the property bearing D. No. 9/38 A to D, Thulasinga Mudali Street, Pallavaram, Chennai-43 for payment of tax. The distribution of payment of each individual is as follows:-

Sl. Name House No. EARV PARV Remarks No. Rs. Rs. 1. Mrs. H. Padmavathi 9/38 A to D 41,775 - - 2. Mr. H. Venkatesan 9/38 A to D - 20,888 With effect from 3. Mr. H. Venugopal 9/38-E - 20,888 01-04-2019

In this connection relevant documents are placed on the table.

RESOLUTION NO.18: Considered and approved. The Board resolved that sub- division of the properties on B-2 Patta land, as mentioned on the agenda may be allowed subject to the condition that it is purely for taxation purpose and does not validate unauthorized constructions or encroachments, if any involved in the said sites either detected or undetected. The Board further resolved that granting sub- division shall not amount to legalizing any offence committed by the applicants as per the provision of Cantonments Act and is without prejudice to the rights and interest of the Cantonment Board/Min. of Defence/Govt. of India.

19. PURCHASE OF ANNUAL REQUIREMENT OF CLINICAL LAB ITEMS FOR ST.THOMAS MT. CUM PALLAVARAM HOSPITALS FOR THE YEAR 2019-2020

To consider and approve the lowest rate of Rs.4,47,987.70 (Including Tax) for 56 items quoted by M/s. VIP Surgicals (Rs.2,39,789.20), M/s. The Super Surgical Company (Rs.2,08,198.50) for the purchase of Annual Requirement of Clinical Lab for St. Thomas Mount cum Pallavaram Hospitals for the year 2019-2020.

OFFICE REPORT:-

The tender for the purchase and supply of Annual Requirement of Clinical Lab (56 items) for St. Thomas Mount cum Pallavaram Hospitals has been called vide E-Tender Notification No. STM/STORES/ CLINICAL LAB /1085, Dated 06-06-2019, Corrigendum No. STM/STORES/CLINICAL LAB/1266, Dated 01-07-2019, the Technical Bid for supplying of Annual Requirement Clinical Lab items of Cantonment Hospital was opened on 10.07.2019 at 1500 Hrs. There are 3 Nos. of Tenderers who have participated. On scrutiny of all the 03 tenderers (1.VIP Surgicals, 2.The Super Surgical Company, 3.Tulsi Pharma ) are fulfilling the tender conditions hence they are eligible for financial bid to be opened on 15- 07-2019 at 1600 Hrs. at the office of the Cantonment Board in the presence of Elected Members. The rates quoted by the tenderes are as follows:- SI. Name of the Firm Lowest rate Quoted for Items No. No 1. M/s. VIP SURGICALS 5,6,8,10,17,18,19, Shop No: 35B, First Floor, J.J. 23,24,25,28,30,31,35,36,37,38,39,42,45 Complex, Thirumangalam Main ,46,47,53, Road, Anna Nagar West ,Chennai- 600 040.

2. M/S. THE SUPER SURGICAL 1,2,3,4,7,9,11,12,13,14,15,16,20,21,22, COMPANY 26,27,29,32,33,34,40,41,43,44,48,49,50 No:2, Ground Floor,Shop No:2, ,51,52,54,55,56 Nyniappa naickan Street,Chennai- 600 003.

3. M/S.TULSI PHARMA NIL Door No: 18, and 19, Shop No:16, 1st Floor, Erulappan Street, Sowcarpet, Chennai-79. In this connection relevant document is placed on the table.

RESOLUTION No.19: Considered and approved the lowest rates quoted for specified items at the agenda side.

20.PURCHASE OF ANNUAL REQUIREMENT OF MEDICINES FOR ST.THOMASMOUNT CUM PALLAVARAM HOSPITALS FOR THE YEAR 2019-2020

To consider and approve the lowest rate of Rs. 10,05,932/- (Including Tax) for 125 items quoted by M/s. Vedha Pharmacy (Rs.42,425.60), M/s. Tulsi Pharma (Rs.3,91,233.10) M/s. Gowri Enterprises (Rs.5,72,273/-) for the purchase of Annual Requirement of Medicines for St. Thomas Mount cum Pallavaram Hospitals for the year 2019-2020.

OFFICE REPORT:-

The tender for the purchase and supply of Annual Requirement of Medicines (125 items) for St. Thomas Mount cum Pallavaram Hospitals has been called vide E-Tender Notification No. STM/STORES/MEDICINES/1084, Dated 06-06-2019, the Technical Bid for supplying of Annual Requirement of Medicines for Cantonment Hospitals has been opened on 02.07.2019 at 1500 Hrs. There are 4 Nos. of Tenderers, who have participated. On scrutiny of the above tenderers, the rest of 04 tenderers (1. M/s.Vedha Pharmacy, 2. M/s. Tulsi Pharma, 3. M/s.The Super Surgical Company,4. M/s. Gowri Enterprises) are fulfilling the tender conditions. Hence they are eligible for financial bid to be opened on 05-07-2019 at 1600 Hrs. at the office of the Cantonment Board in the presence of Elected Members. The rates quoted by the tenderers are as follows:-

Name of the Firm Lowest rate Quoted for Items No. SI. No 1. M/s. GOWRI ENTERPRISES 1,4,5,6,8,9,11,12,13,14,18,19,21,22, 10/11, Ground & 1st Kaveri Line, Club 23,28,31,33,34,42,43,45,50,52,56, Road, East Tambaram, Chennai- 600 60,61,65,66,67,70,73,75,77,78,79,81, 059. 83,84,88,89,91,93,95,102107,110,111, 113,120,121, 122,123. 2. M/s. TULSI PHARMA 2,3,7,10,15,17,20,24,25,29,30,32 Door No: 18, and 19, Shop No:16, 35,36,37,38,39,40,41,44,46,47, 1st Floor, Erulappan Street, 48,49,51,53,54,55,57,58,59,62,63,64, Sowcarpet,Chennai-600 079. 69,71,72,74,76,80,82,85,86,87,90,92, 94,96,97,98,99,100,103,104,105,106,

108,109,112,114,115,116,117,124,125 3. M/s. VEDHA PHARMACY 16,26,27,68,101,118,119 Old No:2/19, New No: 1/557A,Ground Floor, Shop No:2, Mambakkam Main Road, Vengaivasal, Medavakkam, Chennai- 600 100. 4. M/s.THE SUPER SURGICAL NIL COMPANY No:2, Ground Floor,Shop No:2, Nyniappa naickan Street, Chennai-

RESOLUTION NO.20: Considered and approved the lowest rates quoted for specified items at the agenda side.

21. LOCAL PURCHASE OF CHILDREN’S PLAY EQUIPMENTS & SENIOR CITIZEN EXERCISE EQUIPMENTS FOR CANTONMENT BOARD, ST. THOMAS MOUNT, (ARUMALAICHAVADI - PARK)

To consider and approve the lowest rate of Rs.8,69,998/- (Including Tax) for 14 items quoted by M/s. Khalsa Exports PVT.LTD. (Rs.5,53,168/-), M/s. JPS AGENCY (Rs.3,16,830/-) for the Local Purchase Of Children’s Play Equipments & Senior Citizen Exercise Equipments for Cantonment Board, St. Thomas Mount, (Arumalaichavadi - Park) for the year 2019-2020.

OFFICE REPORT:

The tender for the purchase and supply of Local Purchase Of Children’s Play Equipments & Senior Citizen Exercise Equipments (14 items) for Cantonment Board, St. Thomas Mount, (Arumalaichavadi - Park) has been called vide E-Tender Notification No.STM/STORES/PlayEquipment/1082, Dated 06-06-2019, the Technical Bid for supplying of Local Purchase of Children’s Play Equipments & Senior Citizen Exercise Equipments for Cantonment Board, St. Thomas Mount, (Arumalaichavadi - Park) was opened on 02.07.2019 at 1500 Hrs. There are 7 Nos. of Tenderers who have participated. On scrutiny of the above tenderers, the following have been rejected 1. (M/s. Royal Play Equipments) has not fulfilling the tender conditions for having not submitted the signed & stamped copy of Tender document to this office, hence (Disqualified) 2. (M/s. United Marketing Sports Emporium) has not fulfilling the tender conditions not having submitted the NSIC Certificate not submitted. Hence the same has been disqualified and (M/s. Maruti Trade India) has not fulfilling the tender conditions not having submitted the NSIC Certificate not submitted. Further the tender of the same has been disqualified. and the rest of 04 tenderers ( 1.JPS Agency, 2.JEFE Engineering, 3.M.M.Enterprises, 4.Khalsa Exports PVT.LTD ) were found eligible for the financial bid and the same will be opened the on 08-07-

2019 at 1600 Hrs. at the office of the Cantonment Board in the presence of Elected Members. The rates quoted by the tenderers are as follows:-

Khalsa Exports JPS JEFE Engineering PVT.LTD. AGENCY M.M. Enterprises No:26,, 4th Cross 603/1, Phool Bagh No.867, No. 78, 2nd Main Street, Rajaji Colony Near Ganapathy Nagar, Road, Thirumalai Nagar, Selaiyur, Victorian Park, Venkatamangalam Nagar, Chennai-600 073. Sl. Name of the Qty Meerut-250001 , Kanchipuram Hasthinapuram, No. Item Uttar Pradesh District, Chenna- Chennai- 600 064 600 127 Rate Rate Rate Rate Rate Rate Rate Rate Without with Without with Without with Without with Tax Tax Tax Tax Tax Tax Tax Tax MERRY GO- 1No 33600 39648 1. ROUND 6 38500 43120 33500 39530 33510 39541.80 SEATER MERRY GO- 1No 33650 39707 ROUND 4 2. 33000 36960 31500 37170 32540 38397.20 SEATER

FRP ARCH SEA- 1No 32500 3. 19800 22176 32000 37760 32200 37996 38350 SAW 4 SEATER STANDARD 1No 25600 30208 4. SEA-SAW 2 15400 17248 25000 29500 25300 29854 SEATER 4 SEATER 1No 52500 5. 41800 46816 52000 61360 52200 61596 61950 SWING ROLLER SLIDE 1No 69800 6. 44000 49280 69000 81420 69100 81538 82364 (FRP) 10 FEET FRP SLIDE 8 1No 42700 7. 26400 29568 42000 49560 42200 49796 50386 FEET 1No 65600 77408 FRP SPIRAL 8. 66000 73920 64800 76464 65000 76700 SLIDE 6 FEET 2No 64500 9. LEG PRESS 88000 98560 64000 75520 64100 75638 76110 2No 56800 67024 10. TWISTER 68992 68992 56000 66080 56200 66316

LEG THIGH 2No 60900 71862 11. 66000 73920 60000 70800 60100 70918 EXERCISER TAI CHI 1No 27800 12. 38500 43120 27000 31860 27200 32096 32804 WHEEL 13. AB TRAINER 1No 38500 43120 28000 33040 28300 33394 28500 33630 ECONOMIC 25Nos. 253000 14. 247500 277200 250000 295000 251000 296180 298540 BENCH 8,38,950 Total Amount 8,25,000 9,24,000 8,34,800 9,85,064 8,47,450 9,99,991 9,89,961

NSIC- (Stores NSIC- (Stores Paid Rs.1,00,000/- Details Certificate) Details Certificate) Vide DD No.514732 Renewal Certificate - Renewal Certificate- Paid Rs.1,00,000/- Dated 20-06-2019 22-08-2017 To 21- 22-02-2019 To 21- Vide DD No.322117 ICICI Bank EMD Details 08-2019 02-2021 Dated 21-06-2019 MSME (Udyog MSME (Udyog Central Bank of India Aadhaar- UAM - Aadhaar-UAM- UP56A0006408) TN0BA0012137)

SI. Name of the Firm Lowest rate Quoted for No Items No. 1. M/S. Khalsa Exports PVT.LTD. 2,3,4,5,6,7,8,14 603/1, Phool Bagh Colony Near Victorian Park, Meerut-250001 Uttar Pradesh 2. M/S. JPS AGENCY 1,9,10,11,12,13 No.867, Ganapathy Nagar, Venkatamangalam, Kanchipuram District, Chennai-600 127. In this connection relevant document is placed on the table.

RESOLUTION NO.21: Considered and approved the lowest rates quoted for specified items at the agenda side for the purchase Of children’s Play Equipments & Senior Citizen exercise equipments for Cantonment Board, St. Thomas Mount, (Arumalaichavadi - Park) for the year 2019-2020.

22.PURCHASE AND SUPPLY OF WHEELBARROW

To consider and approve the purchase and supply of 40 nos. of Wheelbarrow for drainage cleaning to the Health Department at St. Thomas Mount and Pallavaram for the year 2019-2020.

OFFICE REPORT:

The E-Tender Notification No.STM/STORES/Health/Wheelbarrow/1083, Dated 06- 06-2019, the Technical Bid for supplying of Annual Requirement of Wheelbarrow, Cantonment Board St. Thomas Mount and Pallavaram was opened on 02.07.2019 at 1500 Hrs. There are 3 Nos. of Tenderers who have participated, on scrutiny of the above tenderers (1.JPS Agency, 2.M.M.Enterprises, 3.Jefe Engineering ) was found eligible for the financial bid and the same will be opened on 08-07-2019 at 1600 Hrs. in the presence of Elected members. The rates quoted by the tenderers are as follows:-

SI Name of the Name of Rate with Total Rate EMD paid Remarks No contractor the Item including quoted details Tax including Tax 1. JPS AGENCY Wheelbarrow Rs.10874.88 Rs.4,34,995.20 Paid Lowest No.867, Ganapathy Drainage Rs.44,000/- Nagar, Cleaning for Vide DD No. Venkatamangalam, Health 513773 Kanchipuram Department Dated: 21-01- District, Chenna-600 (40 Nos.) 2019 127. ICICI Bank 2. JEFE Engineering Wheelbarrow Rs. 10938.60 Rs. 4,37,544/- Paid No:26,, 4th Cross Drainage Rs.44,000/- Street, Rajaji Nagar, Cleaning for Vide DD No. Selaiyur, Chennai- Health 513656 600 073. Department Dated: 31-01- (40 Nos.) 2019 ICICI Bank 3. M.M. Enterprises Wheelbarrow Rs. 10988.16 Rs.4,39,526.40 Paid No. 78, 2nd Main Drainage Rs.44,000/- Road, Thirumalai Cleaning for Vide DD No. Nagar, Health 322114 Hasthinapuram, Department Dated: 21-06- Chennai- 600 064. (40 Nos.) 2019 Central Bank of India In this connection M/s. JPS AGENCY, No.867, Ganapathy Nagar, Venkatamangalam, Kanchipuram District, Chennai-600 127 has quoted the lowest rate. The total expenditure involved in this regard is Rs.4,34,995.20 towards purchase and supply of 40 nos. of Wheelbarrow for Drainage Cleaning to the Health Department at St. Thomas Mount and Pallavaram for the year 2019-2020.

RESOLUTION NO.22: Considered and approved the lowest rate of Rs.4,34,995.20 quoted by M/s. JPS AGENCY, No.867, Ganapathy Nagar, Venkatamangalam, Kanchipuram District, Chennai-600 127 towards purchase and supply of 40 nos. of Wheelbarrow for drainage cleaning to the Health Department at St. Thomas Mount and Pallavaram for the year 2019-2020.

23. INSTALLATION OF VIDEO CONFERENCING SETUP AT BOARD ROOM IN OFFICE OF THE CANTONMENT BOARD ST. THOMAS MOUNT CUM PALLAVARAM

To consider the installation of the video conferencing equipment in the Board room of the Office of the Cantonment Board St. Thomas Mount cum Pallavaram. As the requirement of Video conferencing is becoming essential due to frequent Video Conferencing sessions with the DGDE and PDDE for various meeting to have a group discussion session to interact with one another across various Cantonment Boards, DGDE and Principal Directorate offices by working together collaboratively from different locations all across the country. At present the video conferencing session is being handled by connecting web camera to a 14” laptop and establishing the connectivity which actually is hindering the conversation with its limitations like compact view of the Speaker with limited screen size and poor audio quality.

In this connection, NIC had suggested us the Polycom Group 500, a HD standard-based group video conferencing set up that is ideal for collaborative environment with dual screen feature certified by Skype and Office 365. This model is available in GEM (Government E-Market place) for procurement at a cost of Rs.6,50,000/- (Rupees Six Lakh Fifty Thousand only) with 5 years of warranty. Also the dual screen feature requires installation of 2 nos of basic LED televisions that shall be mounted on both sides of the wall for clear view of the conference mates and the Speaker. On surveying the 40” basic LED television in GEM portal, it is found the 40” branded LED television is being offered with 3 years of added warranty.

In this connection, the rates obtained from GEM (Government E-Market place) portal for the Video Conferencing equipment and LED televisions is detailed below:-

Qty S.No Description Unit Price Total Price POLYCOM Group 500 Point to Point upgradable, PTZ 1. camera, 1080 pixel, 30 fps, 10X 1 Rs.6,50,000 Rs.6,50,000 zoom, 2 microphone, Warranty : 5 years Branded 40” LED TV 2. Basic type 2 Rs. 40,000 Rs.80,000 Warranty: 3 years Total Amount Rs. 7,30,000 In this connection, the concerned file with all documents is placed on the table.

RESOLUTION NO.23: Considered and approved the total cost of Rs.7,30,000/- towards installation of the video conferencing equipment in the Board room of the Office of the Cantonment Board St. Thomas Mount cum Pallavaram.

24. REGISTRATION AS CONTRACTOR FOR M/S.PROMPT ENGINEERING COMPANY, CHENNAI IN THIS ORGANIZATION

To consider the letter dated 18.09.2018, received from Mr.P.L.Nachiappan, Proprietor, M/s.Prompt Engineering Company, Chennai – 600 043 requesting the Board to register his company in the Cantonment Board as one of the contractor.

It is pertinent to inform that the said contractor has participated in this office with all requisite documents such as solvency certificate, I.T. clearance and experience certificate and executed and completed the civil engineering works for past two years.

In this connection, the office report and relevant documents are placed on the table. Hence the Board may consider the matter and register the said contractor or otherwise, in this office for a period of one year.

RESOLUTION No.24: Considered and approved.

25. ALLOTMENT OF SHOP IN JUNCTION OF OLD SHANDY ROAD NEAR ICDS CENTRE, PALLAVARAM

Ref:1. Letter received from Elected Members dt. 15.07.2019. 2. Letter received from Mr. S. Annadurai dt. 16.07.2019.

To consider the allotment/status of Shop in junction of Old Shandy Road near ICDS centre, Pallavaram.

This office had invited tenders for allotment of shop near ICDS centre in Pallavaram. Mr. S. Annadurai has quoted Rs. 30,300/- and was the highest tenderer(H1). The matter was referred to the board for awarding the licence and the Board vide its CBR No. 8, dt. 30.08.2018 resolved to award the licence to Mr. S. Annadurai and further decided to impose a condition to allow only the sale of Aavin products in the said shop in order to maintain cleanliness and beautification of the park.

Mr. S. Annadurai vide letter dated 07.09.2018 intimated that he is ready to sell only snack and Aavin milk product in the shop and asked Cantonment Board to obtain the Aavin license from the concerned authorities. The matter was referred to Board and the Board vide CBR No 8, dt 26.10.2018 resolved to reject his request to obtain the Aavin licence and directed the CEO to obtain details of the nature of business he wishes to conduct in the shop during the closure hours of Park and refer the matter again to the Board. In this regard, Mr. S. Annadurai vide letter dated 14.11.2018 intimated that he proposes to run Hot Milk and Snack Shop (All kinds of biscuits and energy foods) in the premises. Thereafter, the matter was again referred to Board and the Board vide CBR No. 4, dt 27.11.2018 resolved to allocate the shop to Mr. S. Annadurai after he obtains the Aavin license and submit the same to the Board.

In this connection, Mr. S. Annadurai vide letter dated 22.12.2018 has intimated to this office that he cannot obtain the Aavin licence from the concerned authorities until the shop is vacant. Meanwhile, reminder letters were sent to Mr. M. Selvam (ex- licensee of the said shop) to vacate the premises after the licence period is completed. But, he filed a case against this office before the Hon’ble Principal District Munsif Court, Alandur requesting to grant interim stay and to continue to run his business in the said premises.

The interim stay was not granted by the Hon’ble Principal District Munsif Court, Alandur and this office has immediately sent notices under sub-section(1) of section 5 of the Public Premises (Eviction of un-authorized Occupants) Act for which the ex- licencee Mr. M. Selvam had attended for the hearings. This office had again received a letter from Mr. M. Selvam that he has filed another case against this office before the Hon’ble District court, Chengalpattu. The advocate for this office has filed the vakalat and the case is pending for hearing. This office has evicted and has taken possession of the said shop on 10.07.2019 with the assistance of Police.

Subsequently, a letter has been received from the Elected Members of the Board vide letter cited under reference-1, requesting to consider not to run the said premises for shop purpose citing the recent nuisances that happened in the locality and/or to

demolish the said shop and to merge it as a part of the Cantonment Park and/or to re- tender the said shop as the market value has increased again.

Whereas vide letter cited under reference-2, Mr. S. Annadurai is requesting this office to enter into a licence agreement upon which the officials in the Aavin will consider for the approval to run Aavin milk parlour.

Hence, it is requested that the Board is required to take necessary decision.

The relevant files are placed on the table.

RESOLUTION NO.25: The Board considered the matter in detail and decided not to allocate the said shop to anyone and cancel the tender pertaining to this shop in the interest of the public. The Board resolved to utilize the shop for selling organic manure produced by the Cantonment Board and for any other municipal purposes. The Board further directed the CEO to not to allocate the said shop to anyone in future through public auction/tender or temporary license and the said shop/premises should be used for office purposes only.

Sd/-(BRIG. VIKRAM SINGH) Sd/- (HARSHA H.E) President Cantonment Board Member Secretary & St.Thomas Mount cum Pallavaram Chief Executive Officer Cantonment Board

DATED: 23-07-19

END

-/TRUE COPY/-

Office Superintendent Cantonment Board