Reportable Changes to a Who Prequalified Male Circumcision Device
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DRAFT FOR COMMENT REPORTABLE CHANGES TO A WHO PREQUALIFIED MALE CIRCUMCISION DEVICE PQMC _v1 DRAFT for comments - 27 June 2018 Reportable changes to a WHO Prequalified Male Circumcision Device 1 Contents 2 AUTHORIZATION ................................................................................................................ ERROR! BOOKMARK NOT DEFINED. 3 DOCUMENT REVISION HISTORY SHEET .................................................................... ERROR! BOOKMARK NOT DEFINED. 4 CONTENTS .................................................................................................................................................................... 2 5 1 PURPOSE OF THIS DOCUMENT .................................................................................................................... 3 6 1.1 INTENDED AUDIENCE .....................................................................................................................................................3 7 1.2 SCOPE ...............................................................................................................................................................................3 8 1.3 BACKGROUND ..................................................................................................................................................................3 9 2 REPORTING OF CHANGES TO WHO ........................................................................................................... 4 10 3 CHANGES REQUIRING A NEW PREQUALIFICATION APPLICATION ................................................ 5 11 4 REPORTABLE CHANGES ................................................................................................................................. 6 12 4.1 REPORTABLE CHANGES TO THE MANUFACTURING PROCESS ..................................................................................6 13 4.2 REPORTABLE CHANGES TO THE PRODUCT ..................................................................................................................7 14 4.3 REGUALTORY STATUS AND OTHER CHANGES .............................................................................................................8 15 5 REPORTABLE ADMINISTRATIVE CHANGES ............................................................................................ 9 16 6 NON-REPORTABLE CHANGES ................................................................................................................... 10 17 7 DETERMINING THE IMPACT OF A CHANGE ......................................................................................... 10 18 8 REPORTING TO WHO ................................................................................................................................... 11 19 9 ASSESSMENT OF SUBMITTED PQMC CHANGE REPORTING FORMS ............................................ 11 20 9.1 INITIAL SCREENING OF REPORTING FORM ............................................................................................................. 11 21 9.2 REVIEW OF REPORTING FORM .................................................................................................................................. 12 22 10 OUTCOME OF ASSESSMENT OF THE CHANGE ..................................................................................... 13 23 11 FAILURE TO REPORT A REPORTABLE CHANGE TO WHO ............................................................... 13 24 12 MONITORING OF CHANGE REPORTING ................................................................................................. 13 25 13 CHANGE ASSESSMENT FEE ......................................................................................................................... 14 26 14 RELEVANT DOCUMENTS ............................................................................................................................. 14 27 15 CONTACT INFORMATION ........................................................................................................................... 15 28 ANNEX 1 – CHANGE PROCESS ............................................................................................................................. 16 29 ANNEX 2: EXAMPLES OF REPORTABLE CHANGES TO PREQUALIFIED MALE CIRCUMCISION 30 DEVICES ...................................................................................................................................................................... 18 31 ANNEX 3: EXAMPLES OF NON-REPORTABLE CHANGES ............................................................................ 21 32 ANNEX 4: FORMATTING REQUIREMENTS FOR SUBMISSIONS ................................................................ 21 33 REFERENCES ............................................................................................................................................................. 23 PQMC _ v01.4 DRAFT for comments - 27 June 2018 Page 2 of 23 Reportable changes to a WHO Prequalified Male Circumcision Device 34 1 Purpose of this document 35 1.1 Intended audience 36 This document aims to provide manufacturers of WHO prequalified male 37 circumcision devices with information on when they must report to WHO 38 about: 39 • changes to the prequalified device or its manufacture; 40 • changes to the Quality Management System (QMS) that the device is 41 designed and manufactured under; and/or 42 • other reportable administrative changes. 43 44 Manufacturers of WHO prequalified male circumcision devices should read 45 and understand this document so that they are aware of their duties and 46 responsibilities as a supplier of a prequalified male circumcision device as to 47 when to report to WHO applicable changes to the device, its manufacture 48 and other related activities. 49 50 Note: for the purpose of this document the following definition of 51 “manufacturer” applies: any natural or legal person with responsibility for 52 design and/or manufacture of a male circumcision device with the intention 53 of making the device available for use, under his/her name; whether or not 54 such a device is designed and/or manufactured by that person 55 himself/herself or on his/her behalf by another person(s) [1]. 56 57 This document does not address the required response to changes 58 made during the prequalification assessment. For changes 59 implemented during the assessment process, manufacturers should 60 contact WHO to seek guidance. 61 1.2 Scope 62 63 This document describes when and how a manufacturer will report to WHO 64 changes to a prequalified male circumcision device and its manufacture, the 65 QMS under which it is manufactured and certain administrative changes 66 associated with the device. To assist the understanding of when to report a 67 change to WHO, this document provides guidance and a non-exhaustive list 68 of generic examples. 69 70 1.3 Background 71 72 As part of the life cycle of a medical device, changes to the product, and/or 73 its intended use, its manufacturing process or location or the QMS under 74 which it is produced may become necessary for technical or economic PQMC _ v01.4 DRAFT for comments - 27 June 2018 Page 3 of 23 Reportable changes to a WHO Prequalified Male Circumcision Device 75 reasons. Such changesa to a prequalified male circumcision device range from 76 minor which have little potential to impact the quality, safety, performance , 77 performance or intended use of the device, to substantial which are likely to 78 affect the quality, safety, performance or intended use of the device. 79 80 A critical part of a manufacturer’s QMS is a documented, controlled and 81 approved process to design, review, verify, validate (if appropriate), approve 82 and implement changes. As part of this change process, a manufacturer 83 should also determine the significance of the change, on the quality, function, 84 performance, usability, safety, intended use, and applicable WHO 85 requirements for the prequalified male circumcision device and its intended 86 use. Manufacturers should also evaluate the effect of the change on 87 constituent parts of the of the device, on devices that are in-process or have 88 been delivered, and if the change has introduced new hazards that will alter 89 the initial risk analysis and risk control measures. Changes applied to a male 90 circumcision device must be made in conformance with the requirements for 91 control of design change according to ISO 13485:2016 [2]. 92 93 Annex 1 gives an overview of the Change Reporting process and associated 94 sub-processes. 95 96 97 2 Reporting of changes to WHO 98 99 For the purpose of this guidance, changes are defined either as reportable or 100 non-reportable. 101 102 All substantialb changes and certain administrative changes (information that 103 impacts the WHO public report) associated with a prequalified male 104 circumcision device are considered as reportable changes. These types of 105 changes must be reported to the WHO Prequalification Team – Diagnostics 106 Assessment at [email protected] by way of the “Change Reporting Form 107 for a WHO Prequalified Male Circumcision Device” (WHO document PQMC 108 REF to be added) and in some cases by way of a new prequalification 109 application. 110 111 Unless specified in this document, minor changes associated with a 112 prequalified male circumcision device are considered as non-reportable and 113 do not require the submission of a Change Reporting Form for a WHO 114 Prequalified Male Circumcision Device to WHO. These types of changes and a Some regulatory