County of Dinwiddie Board of Supervisors
May 19, 2015 Regular Meeting - 3:00 PM Public Hearing - 7:00 PM
1. ROLL CALL 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. AMENDMENTS TO AGENDA 5. CONSENT AGENDA: A. Summary And Claims
Documents: May 2015 BOS Claims.pdf B. Virginia Retirement System Resolution
Documents: BOS memo VRS EE contr election for FY 2016.pdf, Final MBR Contribution Resolution for Poly Subs_FY 2016.pdf C. County Emergency Operation Plan
Documents: 5-19-15 BOS EOP Memo.pdf, Emergency Operations Plan 2015.pdf D. Pamplin Trust Funds Resolution
Documents: Social Services Trust Funds Resolution.pdf 6. REPORTS: A. Virginia Department Of Transportation Crystal Smith, Residency Administrator
Documents: DINWIDDIE BOS Report 5-19-15.pdf B. Electronic Summons System Major William Knott, Dinwiddie County Sheriff's Office
Documents: Electronic Summons Information.pdf 7. ACTION ITEMS: A. Task Order For Architectural And Engineering Services - Timmons Morgan Ingram, Economic Development Manager
Documents: BOS Memo Timmons Group Due Diligence 5.13.14.pdf, Timmons Proposal.pdf 8. COUNTY ADMINISTRATOR COMMENTS 9. CITIZEN COMMENTS (3 MINUTES) 10. COUNTY ADMINISTRATOR COMMENTS 11. BOARD MEMBER COMMENTS 12. CLOSED SESSION A. §2.2-3711 (A) (5) Business And Industry Development: Prospective Business and Industry B. §2.2-3711 (A) (3) Discussion Or Consideration Of The Acquisition Of Real Property For A Public Purpose, Or Of The Disposition Of Publicly Held Real Property, Where Discussion In An Open Meeting Would Adversely Affect The Bargaining Position Or Negotiating Strategy Of The Public Body Acquisition of Specific Land for Economic Development C. §2.2-3711 (A) (1) Personnel: Appointments
l District 19 Chapter 10 Board l Board of Zoning Appeals l Resource Development Council l John Tyler Community College Board of Directors
D. §2.2-3711(A)(7). Consultation With Legal Counsel Employed Or Retained By A Public Body Regarding Specific Legal Matters Requiring The Provision Of Legal Advice By Such Counsel. Alleged Illegal Dumping within Dinwiddie County 13. PUBLIC HEARINGS: A. Dinwiddie County Secondary Six-Year Plan Dianna Bryant, Assistant Residency Director, VDOT Petersburg Residency
Documents: Dinwiddie - SSYP_Supervisors_Report.pdf, Dinwiddie - SSYP_Supervisors_Report_Alloc.pdf B. Transfer Of Portion Of Tax Map Parcels 21-8-1, 21-8-2, And 21-8-3 From The County Of Dinwiddie Ito The Commonwealth Of Virginia For Highway Use Or Associated Uses Tyler Southall, County Attorney
Documents: Memo for Dedication of 10 feet to Commonwealth.pdf, Route 1 Deed.pdf 14. OLD/NEW BUSINESS: A. Appointments 15. CITIZEN COMMENTS (3 MINUTES) 16. BOARD MEMBER COMMENTS 17. ADJOURNMENT 18. INFORMATION Documents: Apr 2015 Financial Reports.pdf, Building Inspection Report.pdf, Development Review 2014-2015 by BOS District.pdf, Monthly FTE OT Report 2015.pdf, Monthly Stat Report 2015.pdf County of Dinwiddie Board of Supervisors
May 19, 2015 Regular Meeting - 3:00 PM Public Hearing - 7:00 PM
1. ROLL CALL 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. AMENDMENTS TO AGENDA 5. CONSENT AGENDA: A. Summary And Claims
Documents: May 2015 BOS Claims.pdf B. Virginia Retirement System Resolution
Documents: BOS memo VRS EE contr election for FY 2016.pdf, Final MBR Contribution Resolution for Poly Subs_FY 2016.pdf C. County Emergency Operation Plan
Documents: 5-19-15 BOS EOP Memo.pdf, Emergency Operations Plan 2015.pdf D. Pamplin Trust Funds Resolution
Documents: Social Services Trust Funds Resolution.pdf 6. REPORTS: A. Virginia Department Of Transportation Crystal Smith, Residency Administrator
Documents: DINWIDDIE BOS Report 5-19-15.pdf B. Electronic Summons System Major William Knott, Dinwiddie County Sheriff's Office
Documents: Electronic Summons Information.pdf 7. ACTION ITEMS: A. Task Order For Architectural And Engineering Services - Timmons Morgan Ingram, Economic Development Manager
Documents: BOS Memo Timmons Group Due Diligence 5.13.14.pdf, Timmons Proposal.pdf 8. COUNTY ADMINISTRATOR COMMENTS 9. CITIZEN COMMENTS (3 MINUTES) 10. COUNTY ADMINISTRATOR COMMENTS 11. BOARD MEMBER COMMENTS 12. CLOSED SESSION A. §2.2-3711 (A) (5) Business And Industry Development: Prospective Business and Industry B. §2.2-3711 (A) (3) Discussion Or Consideration Of The Acquisition Of Real Property For A Public Purpose, Or Of The Disposition Of Publicly Held Real Property, Where Discussion In An Open Meeting Would Adversely Affect The Bargaining Position Or Negotiating Strategy Of The Public Body Acquisition of Specific Land for Economic Development C. §2.2-3711 (A) (1) Personnel: Appointments
l District 19 Chapter 10 Board l Board of Zoning Appeals l Resource Development Council l John Tyler Community College Board of Directors
D. §2.2-3711(A)(7). Consultation With Legal Counsel Employed Or Retained By A Public Body Regarding Specific Legal Matters Requiring The Provision Of Legal Advice By Such Counsel. Alleged Illegal Dumping within Dinwiddie County 13. PUBLIC HEARINGS: A. Dinwiddie County Secondary Six-Year Plan Dianna Bryant, Assistant Residency Director, VDOT Petersburg Residency
Documents: Dinwiddie - SSYP_Supervisors_Report.pdf, Dinwiddie - SSYP_Supervisors_Report_Alloc.pdf B. Transfer Of Portion Of Tax Map Parcels 21-8-1, 21-8-2, And 21-8-3 From The County Of Dinwiddie Ito The Commonwealth Of Virginia For Highway Use Or Associated Uses Tyler Southall, County Attorney
Documents: Memo for Dedication of 10 feet to Commonwealth.pdf, Route 1 Deed.pdf 14. OLD/NEW BUSINESS: A. Appointments 15. CITIZEN COMMENTS (3 MINUTES) 16. BOARD MEMBER COMMENTS 17. ADJOURNMENT 18. INFORMATION Documents: Apr 2015 Financial Reports.pdf, Building Inspection Report.pdf, Development Review 2014-2015 by BOS District.pdf, Monthly FTE OT Report 2015.pdf, Monthly Stat Report 2015.pdf County of Dinwiddie Board of Supervisors
May 19, 2015 Regular Meeting - 3:00 PM Public Hearing - 7:00 PM
1. ROLL CALL 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. AMENDMENTS TO AGENDA 5. CONSENT AGENDA: A. Summary And Claims
Documents: May 2015 BOS Claims.pdf B. Virginia Retirement System Resolution
Documents: BOS memo VRS EE contr election for FY 2016.pdf, Final MBR Contribution Resolution for Poly Subs_FY 2016.pdf C. County Emergency Operation Plan
Documents: 5-19-15 BOS EOP Memo.pdf, Emergency Operations Plan 2015.pdf D. Pamplin Trust Funds Resolution
Documents: Social Services Trust Funds Resolution.pdf 6. REPORTS: A. Virginia Department Of Transportation Crystal Smith, Residency Administrator
Documents: DINWIDDIE BOS Report 5-19-15.pdf B. Electronic Summons System Major William Knott, Dinwiddie County Sheriff's Office
Documents: Electronic Summons Information.pdf 7. ACTION ITEMS: A. Task Order For Architectural And Engineering Services - Timmons Morgan Ingram, Economic Development Manager
Documents: BOS Memo Timmons Group Due Diligence 5.13.14.pdf, Timmons Proposal.pdf 8. COUNTY ADMINISTRATOR COMMENTS 9. CITIZEN COMMENTS (3 MINUTES) 10. COUNTY ADMINISTRATOR COMMENTS 11. BOARD MEMBER COMMENTS 12. CLOSED SESSION A. §2.2-3711 (A) (5) Business And Industry Development: Prospective Business and Industry B. §2.2-3711 (A) (3) Discussion Or Consideration Of The Acquisition Of Real Property For A Public Purpose, Or Of The Disposition Of Publicly Held Real Property, Where Discussion In An Open Meeting Would Adversely Affect The Bargaining Position Or Negotiating Strategy Of The Public Body Acquisition of Specific Land for Economic Development C. §2.2-3711 (A) (1) Personnel: Appointments
l District 19 Chapter 10 Board l Board of Zoning Appeals l Resource Development Council l John Tyler Community College Board of Directors
D. §2.2-3711(A)(7). Consultation With Legal Counsel Employed Or Retained By A Public Body Regarding Specific Legal Matters Requiring The Provision Of Legal Advice By Such Counsel. Alleged Illegal Dumping within Dinwiddie County 13. PUBLIC HEARINGS: A. Dinwiddie County Secondary Six-Year Plan Dianna Bryant, Assistant Residency Director, VDOT Petersburg Residency
Documents: Dinwiddie - SSYP_Supervisors_Report.pdf, Dinwiddie - SSYP_Supervisors_Report_Alloc.pdf B. Transfer Of Portion Of Tax Map Parcels 21-8-1, 21-8-2, And 21-8-3 From The County Of Dinwiddie Ito The Commonwealth Of Virginia For Highway Use Or Associated Uses Tyler Southall, County Attorney
Documents: Memo for Dedication of 10 feet to Commonwealth.pdf, Route 1 Deed.pdf 14. OLD/NEW BUSINESS: A. Appointments 15. CITIZEN COMMENTS (3 MINUTES) 16. BOARD MEMBER COMMENTS 17. ADJOURNMENT 18. INFORMATION Documents: Apr 2015 Financial Reports.pdf, Building Inspection Report.pdf, Development Review 2014-2015 by BOS District.pdf, Monthly FTE OT Report 2015.pdf, Monthly Stat Report 2015.pdf CLAIMS April 17, 2015 April 24, 2015 April 30, 2015 April 30, 2015 May 1, 2015 May 4, 2015 May 4, 2015 May 8, 2015 Payroll Payroll 1095397-1095432 1095433-1095487 1095506-1095566 1095568 1095569-1095571 1095572-1095660 TOTALS 1095488-1095505 1095567
101 - General Fund $131,078.27 $76,453.76 $960,010.45 $108,865.90 $169.55 $29,877.28 $22,317.32 $46,392.57 $1,375,165.10
103 - Jail Commission $65.91 $65.91
104 - Sesquicentennial Comm $2,375.00 $3,131.51 $115.30 $5,621.81
105 - Recreation $0.00
209 - Litter Grant Fund $1,780.48 $54.53 $1,835.01
210 - Economic Develpmt $1,612.98 $1,612.98
211-Community Service $12.35 $12.35
219 - CSA $0.00
226 - Law Library $0.00
228 - Fire Programs & EMS $266.55 $2,322.39 $1,378.00 $3,966.94
229 - Forfeited Asset Sharing Program $740.00 $164.70 $904.70
305 - Capital Projects Fund $925.00 $889.40 $30,409.04 $32,223.44
401 - County Debt Service $19,417.00 $24,686.41 $44,103.41
402 - School Debt Service $0.00
$133,453.27 $78,500.79 $960,010.45 $109,790.90 $169.55 $38,706.35 $43,227.62 $101,652.72 $1,465,511.65
AP040 4/17/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4355 PAGE 1 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
004065 CANON SOLUTIONS AMERICA 4014896239 4101-013100-3320- - - 1/11/2015 4/17/2015 63.00 COPIER MAINTENA 1099-N MAINTENANCE SERVICE CONTRACTS 000 350 INVOICE TOTAL 4014896239 63.00 .00 63.00
004106 CARTER PRINTING CO 18386 4101-071100-3610- - - 3/26/2015 4/17/2015 325.00 DINW DAY FLYER 1099-N MARKETING 000 290 INVOICE TOTAL 18386 325.00 .00 325.00
003439 CONTAINER FIRST SERVICES 0000179231 4101-042400-3160- - - 3/31/2015 4/17/2015 46921.99 WASTE DISPOSAL 1099-Y PROF SRVS - OTHER 000 10 INVOICE TOTAL 0000179231 46921.99 .00 46921.99
009030 CRATER CRIMINAL JUSTICE 977 4101-031200-5540- - - 3/24/2015 4/17/2015 400.00 CRISIS MGMNT TR 1099-N CONVENTION & EDUCATION 000 390 INVOICE TOTAL 977 400.00 .00 400.00
000880 CRATER RD VETERINARY HOSP 232380 4101-035100-3110- - - 2/11/2015 4/17/2015 8.00 VACCINATION 1099-Y PROF SRVS - MEDICAL 000 410 INVOICE TOTAL 232380 8.00 .00 8.00
000880 CRATER RD VETERINARY HOSP 233008 4101-035100-3110- - - 3/02/2015 4/17/2015 8.00 VACCINATION 1099-Y PROF SRVS - MEDICAL 000 420 INVOICE TOTAL 233008 8.00 .00 8.00
000880 CRATER RD VETERINARY HOSP 234001 4101-035100-3110- - - 3/25/2015 4/17/2015 55.00 STERILIZATION 1099-Y PROF SRVS - MEDICAL 000 430 INVOICE TOTAL 234001 55.00 .00 55.00
000985 CRATER YOUTH CARE 1569 4101-033300-3840- - - 4/14/2015 4/17/2015 44421.08 DETENTION SERVI 1099-N PURCH GOVT SRVS-CRATER YOUTH CARE 000 360 INVOICE TOTAL 1569 44421.08 .00 44421.08
000498 DEWITT TIRE INC. (SHER) 18222 4101-031200-3310- - - 3/02/2015 4/17/2015 154.34 SERVICE 2460 1099-N REPAIR AND MAINTENANCE 000 530 INVOICE TOTAL 18222 154.34 .00 154.34
000498 DEWITT TIRE INC. (SHER) 18245 4101-031200-3310- - - 3/04/2015 4/17/2015 16.90 SERVICE 0755 1099-N REPAIR AND MAINTENANCE 000 540 INVOICE TOTAL 18245 16.90 .00 16.90
000498 DEWITT TIRE INC. (SHER) 18262 4101-031200-3310- - - 3/06/2015 4/17/2015 25.88 SERVICE 5931 1099-N REPAIR AND MAINTENANCE 000 550 INVOICE TOTAL 18262 25.88 .00 25.88
000498 DEWITT TIRE INC. (SHER) 18300 4101-031200-3310- - - 3/10/2015 4/17/2015 25.88 SERVICE 8129 1099-N REPAIR AND MAINTENANCE 000 560 INVOICE TOTAL 18300 25.88 .00 25.88
000498 DEWITT TIRE INC. (SHER) 18301 4101-031200-3310- - - 3/10/2015 4/17/2015 25.80 SERVICE 4518 1099-N REPAIR AND MAINTENANCE 000 570 INVOICE TOTAL 18301 25.80 .00 25.80
AP040 4/17/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4355 PAGE 2 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
000498 DEWITT TIRE INC. (SHER) 18302 4101-031200-3310- - - 3/10/2015 4/17/2015 18.38 SERVICE 4883 1099-N REPAIR AND MAINTENANCE 000 580 INVOICE TOTAL 18302 18.38 .00 18.38
000498 DEWITT TIRE INC. (SHER) 18307 4101-031200-3310- - - 3/11/2015 4/17/2015 25.88 SERVICE 8424 1099-N REPAIR AND MAINTENANCE 000 590 INVOICE TOTAL 18307 25.88 .00 25.88
000498 DEWITT TIRE INC. (SHER) 18319 4101-031200-3310- - - 3/12/2015 4/17/2015 19.62 SERVICE 0648 1099-N REPAIR AND MAINTENANCE 000 600 INVOICE TOTAL 18319 19.62 .00 19.62
000498 DEWITT TIRE INC. (SHER) 18335 4101-031200-3310- - - 3/13/2015 4/17/2015 72.50 SERV/TOW 0648 1099-N REPAIR AND MAINTENANCE 000 610 INVOICE TOTAL 18335 72.50 .00 72.50
000498 DEWITT TIRE INC. (SHER) 18343 4101-031200-3310- - - 3/16/2015 4/17/2015 684.47 SERVICE 8280 1099-N REPAIR AND MAINTENANCE 000 620 INVOICE TOTAL 18343 684.47 .00 684.47
000498 DEWITT TIRE INC. (SHER) 18344 4101-031200-3310- - - 3/16/2015 4/17/2015 162.52 SERVICE 4288 1099-N REPAIR AND MAINTENANCE 000 630 INVOICE TOTAL 18344 162.52 .00 162.52
000498 DEWITT TIRE INC. (SHER) 18345 4101-031200-3310- - - 3/16/2015 4/17/2015 29.00 SERVICE 8283 1099-N REPAIR AND MAINTENANCE 000 640 INVOICE TOTAL 18345 29.00 .00 29.00
000498 DEWITT TIRE INC. (SHER) 18346 4101-031200-3310- - - 3/16/2015 4/17/2015 15.00 SERVICE 6799 1099-N REPAIR AND MAINTENANCE 000 650 INVOICE TOTAL 18346 15.00 .00 15.00
000498 DEWITT TIRE INC. (SHER) 18347 4101-031200-3310- - - 3/16/2015 4/17/2015 29.13 SERVICE 4882 1099-N REPAIR AND MAINTENANCE 000 660 INVOICE TOTAL 18347 29.13 .00 29.13
000498 DEWITT TIRE INC. (SHER) 18348 4101-031200-3310- - - 3/16/2015 4/17/2015 27.12 SERVICE 4520 1099-N REPAIR AND MAINTENANCE 000 670 INVOICE TOTAL 18348 27.12 .00 27.12
000498 DEWITT TIRE INC. (SHER) 18349 4101-031200-3310- - - 3/16/2015 4/17/2015 100.00 TOW 0755 1099-N REPAIR AND MAINTENANCE 000 680 INVOICE TOTAL 18349 100.00 .00 100.00
000498 DEWITT TIRE INC. (SHER) 18356 4101-031200-3310- - - 3/16/2015 4/17/2015 353.00 SERVICE 8280 1099-N REPAIR AND MAINTENANCE 000 690 INVOICE TOTAL 18356 353.00 .00 353.00
000498 DEWITT TIRE INC. (SHER) 18433 4101-031200-3310- - - 3/25/2015 4/17/2015 328.66 SERVICE 0659 1099-N REPAIR AND MAINTENANCE 000 700 INVOICE TOTAL 18433 328.66 .00 328.66
AP040 4/17/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4355 PAGE 3 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
000498 DEWITT TIRE INC. (SHER) 18434 4101-031200-3310- - - 3/25/2015 4/17/2015 7.50 SERVICE 9882 1099-N REPAIR AND MAINTENANCE 000 710 INVOICE TOTAL 18434 7.50 .00 7.50
000498 DEWITT TIRE INC. (SHER) 18456 4101-031200-3310- - - 3/26/2015 4/17/2015 18.38 SERVICE 8130 1099-N REPAIR AND MAINTENANCE 000 720 INVOICE TOTAL 18456 18.38 .00 18.38
000498 DEWITT TIRE INC. (SHER) 18469 4101-031200-3310- - - 3/27/2015 4/17/2015 24.40 SERVICE 1583 1099-N REPAIR AND MAINTENANCE 000 730 INVOICE TOTAL 18469 24.40 .00 24.40
000498 DEWITT TIRE INC. (SHER) 18503 4101-031200-3310- - - 3/31/2015 4/17/2015 842.49 SERVICE 8280 1099-N REPAIR AND MAINTENANCE 000 740 INVOICE TOTAL 18503 842.49 .00 842.49
000498 DEWITT TIRE INC. (SHER) 18504 4101-031200-3310- - - 3/31/2015 4/17/2015 228.30 SERVICE 8281 1099-N REPAIR AND MAINTENANCE 000 750 INVOICE TOTAL 18504 228.30 .00 228.30
000498 DEWITT TIRE INC. (SHER) 18505 4101-031200-3310- - - 3/31/2015 4/17/2015 16.90 SERVICE 9998 1099-N REPAIR AND MAINTENANCE 000 760 INVOICE TOTAL 18505 16.90 .00 16.90
006000 DEWITT TIRE INC. (BOARD) 18304 4101-071100-3310- - - 3/10/2015 4/17/2015 90.68 SERVICE 5088 1099-N REPAIR AND MAINTENANCE 000 520 INVOICE TOTAL 18304 90.68 .00 90.68
006000 DEWITT TIRE INC. (BOARD) 18350 4101-035100-3310- - - 3/16/2015 4/17/2015 23.72 SERVICE 1863 1099-N REPAIR AND MAINTENANCE 000 510 INVOICE TOTAL 18350 23.72 .00 23.72
006000 DEWITT TIRE INC. (BOARD) 18502 4101-034100-3310- - - 3/31/2015 4/17/2015 649.29 SERVICE 4378 1099-N REPAIR AND MAINTENANCE 000 770 INVOICE TOTAL 18502 649.29 .00 649.29
000558 DMV 2015090680 4101-012410-3160- - - 3/31/2015 4/17/2015 1480.00 DMV TERMINAL 1099-N PROF SRVS - OTHER 000 270 INVOICE TOTAL 2015090680 1480.00 .00 1480.00
003299 DOMINION VA POWER 0256071143 3/15 4101-071100-5110- - - 3/30/2015 4/17/2015 525.94 MCKENNY GYM ELE 1099-N ELECTRICAL SERVICE 000 800 INVOICE TOTAL 0256071143 3/15 525.94 .00 525.94
003299 DOMINION VA POWER 0700495005 3/15 4101-031200-5110- - - 3/30/2015 4/17/2015 261.91 S.O. ELECTRIC 1099-N ELECTRICAL SERVICE 000 790 INVOICE TOTAL 0700495005 3/15 261.91 .00 261.91
003299 DOMINION VA POWER 0825184682 3/15 4101-035600-5110- - - 3/30/2015 4/17/2015 123.96 TOWER ELECTRIC 1099-N ELECTRICAL SERVICE 000 810 INVOICE TOTAL 0825184682 3/15 123.96 .00 123.96
AP040 4/17/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4355 PAGE 4 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
003299 DOMINION VA POWER 0920532504 3/15 4101-071100-5110- - - 3/30/2015 4/17/2015 10.08 MS BALL FLD ELE 1099-N ELECTRICAL SERVICE 000 820 INVOICE TOTAL 0920532504 3/15 10.08 .00 10.08
003299 DOMINION VA POWER 1229820145 3/15 4101-035600-5110- - - 3/25/2015 4/17/2015 226.81 TOWER ELECTRIC 1099-N ELECTRICAL SERVICE 000 830 INVOICE TOTAL 1229820145 3/15 226.81 .00 226.81
003299 DOMINION VA POWER 1700179326 3/15 4101-043200-5110- - - 3/30/2015 4/17/2015 7226.94 COURTHOUSE ELEC 1099-N ELECTRICAL SERVICE 000 840 INVOICE TOTAL 1700179326 3/15 7226.94 .00 7226.94
003299 DOMINION VA POWER 1930527500 3/15 4101-071100-5110- - - 3/25/2015 4/17/2015 11.81 DES BALLFLD ELE 1099-N ELECTRICAL SERVICE 000 850 INVOICE TOTAL 1930527500 3/15 11.81 .00 11.81
003299 DOMINION VA POWER 2460565001 3/15 4101-031200-5110- - - 3/30/2015 4/17/2015 645.28 TRNG CENTER ELE 1099-N ELECTRICAL SERVICE 000 860 INVOICE TOTAL 2460565001 3/15 645.28 .00 645.28
003299 DOMINION VA POWER 2476220005 3/15 4101-043200-5110- - - 3/30/2015 4/17/2015 3948.60 PAMPLIN ELECTRI 1099-N ELECTRICAL SERVICE 000 870 INVOICE TOTAL 2476220005 3/15 3948.60 .00 3948.60
003299 DOMINION VA POWER 2480535000 3/15 4101-043200-5110- - - 3/30/2015 4/17/2015 382.42 HIST CRTHS ELEC 1099-N ELECTRICAL SERVICE 000 880 INVOICE TOTAL 2480535000 3/15 382.42 .00 382.42
003299 DOMINION VA POWER 3623034810 3/15 4101-042400-5110- - - 3/30/2015 4/17/2015 102.43 DINW MANNED ELE 1099-N ELECTRICAL SERVICE 000 890 INVOICE TOTAL 3623034810 3/15 102.43 .00 102.43
003299 DOMINION VA POWER 3676126703 3/15 4101-042400-5110- - - 3/30/2015 4/17/2015 111.63 ROH MANNED ELEC 1099-N ELECTRICAL SERVICE 000 900 INVOICE TOTAL 3676126703 3/15 111.63 .00 111.63
003299 DOMINION VA POWER 3694617006 3/15 4101-043200-5110- - - 3/25/2015 4/17/2015 289.89 IT ELECTRIC 1099-N ELECTRICAL SERVICE 000 910 INVOICE TOTAL 3694617006 3/15 289.89 .00 289.89
003299 DOMINION VA POWER 3886082654 3/15 4101-035600-5110- - - 3/30/2015 4/17/2015 132.27 TOWER ELECTRIC 1099-N ELECTRICAL SERVICE 000 920 INVOICE TOTAL 3886082654 3/15 132.27 .00 132.27
003299 DOMINION VA POWER 4376987881 3/15 4101-041320-5110- - - 3/25/2015 4/17/2015 15.58 SIGN ELECTRIC 1099-N ELECTRICAL SERVICE 000 930 INVOICE TOTAL 4376987881 3/15 15.58 .00 15.58
003299 DOMINION VA POWER 4603226012 3/15 4101-041320-5110- - - 3/30/2015 4/17/2015 729.37 VAR LOC MCKEN E 1099-N ELECTRICAL SERVICE 000 940 INVOICE TOTAL 4603226012 3/15 729.37 .00 729.37
AP040 4/17/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4355 PAGE 5 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
003299 DOMINION VA POWER 4824264958 3/15 4101-071100-5110- - - 3/30/2015 4/17/2015 1557.13 EASTSIDE ELECTR 1099-N ELECTRICAL SERVICE 000 950 INVOICE TOTAL 4824264958 3/15 1557.13 .00 1557.13
003299 DOMINION VA POWER 6310462509 3/15 4101-043200-5110- - - 3/30/2015 4/17/2015 79.55 SS BLDG ELECTRI 1099-N ELECTRICAL SERVICE 000 960 INVOICE TOTAL 6310462509 3/15 79.55 .00 79.55
003299 DOMINION VA POWER 6328509408 3/15 4101-035600-5110- - - 3/30/2015 4/17/2015 634.91 DVFD ELECTRIC 1099-N ELECTRICAL SERVICE 000 970 INVOICE TOTAL 6328509408 3/15 634.91 .00 634.91
003299 DOMINION VA POWER 6400497506 3/15 4101-043200-5110- - - 3/30/2015 4/17/2015 581.54 LIBRARY ELECTRI 1099-N ELECTRICAL SERVICE 000 980 INVOICE TOTAL 6400497506 3/15 581.54 .00 581.54
003299 DOMINION VA POWER 6697287354 3/15 4101-071100-5110- - - 3/30/2015 4/17/2015 18.19 FTBALL FLD ELEC 1099-N ELECTRICAL SERVICE 000 990 INVOICE TOTAL 6697287354 3/15 18.19 .00 18.19
003299 DOMINION VA POWER 7001307540 3/15 4101-071100-5110- - - 3/27/2015 4/17/2015 756.67 SP CMPLX ELECTR 1099-N ELECTRICAL SERVICE 000 1000 INVOICE TOTAL 7001307540 3/15 756.67 .00 756.67
003299 DOMINION VA POWER 8016400007 3/15 4101-031200-5110- - - 3/30/2015 4/17/2015 1059.12 JAIL ELECTRIC 1099-N ELECTRICAL SERVICE 000 1010 INVOICE TOTAL 8016400007 3/15 1059.12 .00 1059.12
003299 DOMINION VA POWER 8480522500 3/15 4101-071100-5110- - - 3/25/2015 4/17/2015 272.98 MS CONC STND EL 1099-N ELECTRICAL SERVICE 000 1020 INVOICE TOTAL 8480522500 3/15 272.98 .00 272.98
003299 DOMINION VA POWER 8519809464 3/15 4101-041320-5110- - - 3/30/2015 4/17/2015 2837.09 VAR LOC DIN ELE 1099-N ELECTRICAL SERVICE 000 1030 INVOICE TOTAL 8519809464 3/15 2837.09 .00 2837.09
003299 DOMINION VA POWER 8860545006 3/15 4101-035600-5110- - - 3/30/2015 4/17/2015 931.50 COMM CENTER ELE 1099-N ELECTRICAL SERVICE 000 1040 INVOICE TOTAL 8860545006 3/15 931.50 .00 931.50
003299 DOMINION VA POWER 8971437408 3/15 4101-042400-5110- - - 3/25/2015 4/17/2015 76.37 MCK MANNED ELEC 1099-N ELECTRICAL SERVICE 000 1050 INVOICE TOTAL 8971437408 3/15 76.37 .00 76.37
003299 DOMINION VA POWER 9255628662 3/15 4101-071100-5110- - - 3/30/2015 4/17/2015 6.59 MCK REC ELECTRI 1099-N ELECTRICAL SERVICE 000 1060 INVOICE TOTAL 9255628662 3/15 6.59 .00 6.59
003299 DOMINION VA POWER 9836427501 3/15 4101-041320-5110- - - 3/30/2015 4/17/2015 2.72 CAUT LIGHTS ELE 1099-N ELECTRICAL SERVICE 000 1070 INVOICE TOTAL 9836427501 3/15 2.72 .00 2.72
AP040 4/17/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4355 PAGE 6 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
001770 EDMUNDS WASTE REMOVAL INC 44478 4104-081600-3160- - - 3/29/2015 4/17/2015 510.00 LATRINE RENTAL 1099-N PROF SRVS - OTHER 000 310 INVOICE TOTAL 44478 510.00 .00 510.00
999999 ELEY, MYRNA 4615 ELEY 3101-001612-0100- - - 4/06/2015 4/17/2015 45.00 SENIORCIZE REFU 5109 STERLING ROAD NORTH DINWIDDIE, VA 23803 1099-N RECREATION FEES 000 490 INVOICE TOTAL 4615 ELEY 45.00 .00 45.00
004655 ELITE EQUIPMENT SRVS INC 2000-800 4101-032300-3310- - - 3/20/2015 4/17/2015 250.00 SERVICE 4330 1099-N REPAIR AND MAINTENANCE 000 1130 INVOICE TOTAL 2000-800 250.00 .00 250.00
006030 FORD VOL. FIRE DEPT. MAR 15 REIMBURS 4101-032200-5691- - - 4/09/2015 4/17/2015 5255.28 UTILITIES/SUPPL 1099-N CONTRIBUTION-FORD 000 1080 006030 FORD VOL. FIRE DEPT. MAR 15 REIMBURS 4101-035600-5230- - - 4/09/2015 4/17/2015 59.99 UTILITIES/SUPPL 1099-N TELECOMMUNICATIONS 000 1090 006030 FORD VOL. FIRE DEPT. MAR 15 REIMBURS 4101-032200-5112- - - 4/09/2015 4/17/2015 834.06 UTILITIES/SUPPL 1099-N UTILITIES REIMB-FORD 000 1100 INVOICE TOTAL MAR 15 REIMBURS 6149.33 .00 6149.33
003559 GALLS LLC 003312028 4101-031200-6011- - - 3/27/2015 4/17/2015 34.93 NAME BAR 1099-N UNIFORMS/APPAREL 000 380 INVOICE TOTAL 003312028 34.93 .00 34.93
004300 HERMES PUBLICATIONS 2378 4101-071100-3610- - - 3/31/2015 4/17/2015 185.00 ADVERTISEMENT 1099-N MARKETING 000 280 INVOICE TOTAL 2378 185.00 .00 185.00
999999 MCCOIG, JANELLE 4715 MCCOIG 3101-001612-0100- - - 4/07/2015 4/17/2015 20.00 CIVAL WAR TOUR 21417 OLD VAUGHN DINWIDDIE, VA 23841 1099-N RECREATION FEES 000 470 INVOICE TOTAL 4715 MCCOIG 20.00 .00 20.00
000870 NOTTOWAY PUBLISHING CO 33115 DINW DAYS 4101-071100-3610- - - 3/31/2015 4/17/2015 540.00 ADVERTISING 1099-N MARKETING 000 320 INVOICE TOTAL 33115 DINW DAYS 540.00 .00 540.00
999999 PEGRAM, BARBARA G. 41415 PEGRAM 3101-001502-0201- - - 4/14/2015 4/17/2015 100.00 RENTAL REFUND 11201 BROWNS ROAD CHURCH ROAD, VA 23833 1099-N RENTAL-REC FACILITIES-DEPOSIT 000 330 999999 PEGRAM, BARBARA G. 41415 PEGRAM 3101-001502-0200- - - 4/14/2015 4/17/2015 400.00 RENTAL REFUND 11201 BROWNS ROAD CHURCH ROAD, VA 23833 1099-N RENTAL-REC FACILITIES-EASTSIDE 000 340 INVOICE TOTAL 41415 PEGRAM 500.00 .00 500.00
003942 QUALITY UNIFORM 3450 4101-031200-6011- - - 4/03/2015 4/17/2015 75.45 UNIFORMS 1099-N UNIFORMS/APPAREL 000 1110 INVOICE TOTAL 3450 75.45 .00 75.45
AP040 4/17/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4355 PAGE 7 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
003942 QUALITY UNIFORM 3451 4101-031200-6011- - - 4/03/2015 4/17/2015 32.00 UNIFORMS 1099-N UNIFORMS/APPAREL 000 1120 INVOICE TOTAL 3451 32.00 .00 32.00
003221 RICHMOND SECURITY INC S000128238 4101-071100-3310- - - 4/03/2015 4/17/2015 60.00 KEYS 1099-N REPAIR AND MAINTENANCE 000 260 INVOICE TOTAL S000128238 60.00 .00 60.00
999999 RIGGS, SHERWOOD 4815 RIGGS 3101-001612-0100- - - 4/08/2015 4/17/2015 60.00 YOUTH SOCCER RE 17901 SHIPPINGS ROAD DEWITT, VA 23840 1099-N RECREATION FEES 000 480 INVOICE TOTAL 4815 RIGGS 60.00 .00 60.00
001795 SPAIN&WILLIAMS GARAGE INC 262418 4101-042400-3310- - - 3/10/2015 4/17/2015 356.36 SERVICE-PACKER 1099-N REPAIR AND MAINTENANCE 000 500 INVOICE TOTAL 262418 356.36 .00 356.36
999999 SPAIN, CRYSTAL 4115 SPAIN 3101-001612-0100- - - 4/01/2015 4/17/2015 50.00 YOUTH SOCCER RE 8117 BALTIMORE ROAD FORD, VA 23850 1099-N RECREATION FEES 000 450 INVOICE TOTAL 4115 SPAIN 50.00 .00 50.00
999999 STEFFAN, LARAE 4115 STEFFAN 3101-001612-0100- - - 4/01/2015 4/17/2015 25.00 BLASTBALL REFUN 25001 GILMAR CT NORTH DINWIDDIE VA 23803 1099-N RECREATION FEES 000 460 INVOICE TOTAL 4115 STEFFAN 25.00 .00 25.00
001643 TOPSIDE RENTALS INC. 2490 4104-081600-3160- - - 3/31/2015 4/17/2015 1865.00 STAGING RENTAL 1099-N PROF SRVS - OTHER 000 300 INVOICE TOTAL 2490 1865.00 .00 1865.00
001424 TREASURER OF VA T284094 4101-012100-5230- - - 3/26/2015 4/17/2015 102.28 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 30 001424 TREASURER OF VA T284094 4101-012310-5230- - - 3/26/2015 4/17/2015 9.31 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 40 001424 TREASURER OF VA T284094 4101-012410-5230- - - 3/26/2015 4/17/2015 6.33 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 50 001424 TREASURER OF VA T284094 4101-012510-5230- - - 3/26/2015 4/17/2015 .46 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 60 001424 TREASURER OF VA T284094 4101-013100-5230- - - 3/26/2015 4/17/2015 2.16 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 70 001424 TREASURER OF VA T284094 4101-021100-5230- - - 3/26/2015 4/17/2015 45.09 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 80 001424 TREASURER OF VA T284094 4101-021200-5230- - - 3/26/2015 4/17/2015 52.27 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 90 001424 TREASURER OF VA T284094 4101-021700-5230- - - 3/26/2015 4/17/2015 20.12 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 100 001424 TREASURER OF VA T284094 4101-021910-5230- - - 3/26/2015 4/17/2015 7.14 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 110
AP040 4/17/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4355 PAGE 8 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
001424 TREASURER OF VA T284094 4101-022100-5230- - - 3/26/2015 4/17/2015 12.43 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 120 001424 TREASURER OF VA T284094 4101-031200-5230- - - 3/26/2015 4/17/2015 179.80 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 130 001424 TREASURER OF VA T284094 4101-032400-5230- - - 3/26/2015 4/17/2015 11.49 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 140 001424 TREASURER OF VA T284094 4101-033300-5230- - - 3/26/2015 4/17/2015 3.12 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 150 001424 TREASURER OF VA T284094 4101-033400-5230- - - 3/26/2015 4/17/2015 3.04 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 160 001424 TREASURER OF VA T284094 4101-034100-5230- - - 3/26/2015 4/17/2015 1.43 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 170 001424 TREASURER OF VA T284094 4101-035100-5230- - - 3/26/2015 4/17/2015 .66 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 180 001424 TREASURER OF VA T284094 4101-035600-5230- - - 3/26/2015 4/17/2015 11.31 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 190 001424 TREASURER OF VA T284094 4101-042400-5230- - - 3/26/2015 4/17/2015 1.41 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 200 001424 TREASURER OF VA T284094 4101-071100-5230- - - 3/26/2015 4/17/2015 53.70 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 210 001424 TREASURER OF VA T284094 4101-081100-5230- - - 3/26/2015 4/17/2015 4.48 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 220 001424 TREASURER OF VA T284094 4101-081500-5230- - - 3/26/2015 4/17/2015 3.84 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 230 001424 TREASURER OF VA T284094 4101-083500-5230- - - 3/26/2015 4/17/2015 3.91 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 240 INVOICE TOTAL T284094 535.78 .00 535.78
003050 TREASURER OF VIRGINIA 040615 CHILDERS 4101-035300-3110- - - 4/06/2015 4/17/2015 20.00 MEDICAL EXAMINE 1099-N PROF SRVS - MEDICAL 000 20 INVOICE TOTAL 040615 CHILDERS 20.00 .00 20.00
002283 VAAO 2015 DUES 4101-012310-5810- - - 4/07/2015 4/17/2015 30.00 VAAO 2015 DUES 1099-N DUES/MEMBERSHIPS 000 400 INVOICE TOTAL 2015 DUES 30.00 .00 30.00
001969 VICTOR PRODUCTS 18671 4101-071100-6014- - - 4/07/2015 4/17/2015 746.33 CONCESSIONS 1099-N CONCESSIONS 000 250 INVOICE TOTAL 18671 746.33 .00 746.33
001370 WHEEL SERVICE 65123 4101-032200-3310- - - 3/27/2015 4/17/2015 56.00 SERVICE 3279 1099-N REPAIR AND MAINTENANCE 000 370 INVOICE TOTAL 65123 56.00 .00 56.00
999999 WHITT, JUDI 4915 WHITT 3101-001612-0100- - - 4/09/2015 4/17/2015 50.00 KARATE REFUND 20524 MITCHELL AVE DINWIDDIE, VA 23841 1099-N RECREATION FEES 000 440 INVOICE TOTAL 4915 WHITT 50.00 .00 50.00
8238225 COMPANY TOTAL 133453.27 .00 133453.27
HASH TOTALS-> FUND 451318 DEPT 4163516 LOC 0 ACCT 461361
BATCH#- 4355 CREATED BY JELDER ON 4/15/2015 RUN BY JELDER ON 4/17/2015
AP040 4/23/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4356 PAGE 1 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
003402 ACTON MOBILE INDUSTRIES PRI1090501 4101-051100-5420- - - 4/09/2015 4/24/2015 1250.00 HEALTH DEPT TRA 1099-Y LEASE/RENTAL OF BUILDINGS 000 10 INVOICE TOTAL PRI1090501 1250.00 .00 1250.00
002923 AMELIA BOVINE CLINIC 41707 4101-035100-3110- - - 4/09/2015 4/24/2015 63.00 SPAY/RABIES 1099-Y PROF SRVS - MEDICAL 000 470 INVOICE TOTAL 41707 63.00 .00 63.00
003223 AMERICAN SAFETY & HEALTH 602176 4228-032300-5540- - - 4/10/2015 4/24/2015 169.00 COMBO DIG CERTI 1099-N CONVENTION & EDUCATION 000 20 INVOICE TOTAL 602176 169.00 .00 169.00
003223 AMERICAN SAFETY & HEALTH 604476 4228-032300-5540- - - 4/20/2015 4/24/2015 42.25 CPR CERT CARDS 1099-N CONVENTION & EDUCATION 000 960 INVOICE TOTAL 604476 42.25 .00 42.25
003223 AMERICAN SAFETY & HEALTH 604594 4228-032300-5540- - - 4/21/2015 4/24/2015 50.70 CPR CERT CARDS 1099-N CONVENTION & EDUCATION 000 970 INVOICE TOTAL 604594 50.70 .00 50.70
003223 AMERICAN SAFETY & HEALTH 604604 4228-032300-5540- - - 4/21/2015 4/24/2015 4.60 CPR CERT CARDS 1099-N CONVENTION & EDUCATION 000 980 INVOICE TOTAL 604604 4.60 .00 4.60
001352 ARCET EQUIPMENT CO. 02629836 4101-042400-6007- - - 3/31/2015 4/24/2015 44.95 ACETYLENE/OXYGE 1099-N REPAIR & MAINTENANCE SUPPLIES 000 30 INVOICE TOTAL 02629836 44.95 .00 44.95
999999 BARKER, ANGELA W 42115 BARKER 4101-021100-3200- - - 4/21/2015 4/24/2015 30.00 JURY DUTY PAY 4510 FAIRWAY ROAD PETERSBURG, VA 1099-N TEMP HELP - JURORS/COMMISSIONERS 000 890 INVOICE TOTAL 42115 BARKER 30.00 .00 30.00
003106 BARKSDALE OILS INC 132154 4101-042400-6008- - - 4/01/2015 4/24/2015 435.52 DIESEL FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 50 INVOICE TOTAL 132154 435.52 .00 435.52
003106 BARKSDALE OILS INC 132256 4101-032200-6008- - - 4/03/2015 4/24/2015 348.53 DIESEL FUEL NVF 1099-N VEHICLE/EQUIPMENT FUEL 000 80 INVOICE TOTAL 132256 348.53 .00 348.53
003106 BARKSDALE OILS INC 132274 4101-042400-6008- - - 4/08/2015 4/24/2015 771.25 DIESEL FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 40 INVOICE TOTAL 132274 771.25 .00 771.25
003106 BARKSDALE OILS INC 132276 4101-032200-6008- - - 4/08/2015 4/24/2015 464.56 DIESEL FUEL NVF 1099-N VEHICLE/EQUIPMENT FUEL 000 60 INVOICE TOTAL 132276 464.56 .00 464.56
003106 BARKSDALE OILS INC 132277 4101-032200-6008- - - 4/08/2015 4/24/2015 122.31 DIESEL FUEL FVF 1099-N VEHICLE/EQUIPMENT FUEL 000 70 INVOICE TOTAL 132277 122.31 .00 122.31
AP040 4/23/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4356 PAGE 2 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
003106 BARKSDALE OILS INC 132282 4101-032200-6008- - - 4/10/2015 4/24/2015 460.75 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 1070 INVOICE TOTAL 132282 460.75 .00 460.75
003106 BARKSDALE OILS INC 132367 4101-032200-6008- - - 4/20/2015 4/24/2015 114.76 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 1060 INVOICE TOTAL 132367 114.76 .00 114.76
003106 BARKSDALE OILS INC 132626 4101-032200-6008- - - 4/15/2015 4/24/2015 161.39 161.39 1099-N VEHICLE/EQUIPMENT FUEL 000 100 INVOICE TOTAL 132626 161.39 .00 161.39
003106 BARKSDALE OILS INC 132627 4101-032200-6008- - - 4/15/2015 4/24/2015 147.50 DIESEL FUEL DVF 1099-N VEHICLE/EQUIPMENT FUEL 000 110 INVOICE TOTAL 132627 147.50 .00 147.50
003106 BARKSDALE OILS INC 132628 4101-032200-6008- - - 4/15/2015 4/24/2015 312.08 DIESEL FUEL MVF 1099-N VEHICLE/EQUIPMENT FUEL 000 90 INVOICE TOTAL 132628 312.08 .00 312.08
003106 BARKSDALE OILS INC 134830 4101-032200-6008- - - 3/30/2015 4/24/2015 397.42 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 1050 INVOICE TOTAL 134830 397.42 .00 397.42
003106 BARKSDALE OILS INC 135234 4101-042400-6008- - - 4/15/2015 4/24/2015 375.32 DIESEL FUEL WST 1099-N VEHICLE/EQUIPMENT FUEL 000 120 INVOICE TOTAL 135234 375.32 .00 375.32
004061 BEST REPAIR COMPANY, INC. 504009 4101-043200-3320- - - 4/07/2015 4/24/2015 10508.75 HVAC QTR APR-JU 1099-N MAINTENANCE SERVICE CONTRACTS 000 373 450 INVOICE TOTAL 504009 10508.75 .00 10508.75
004061 BEST REPAIR COMPANY, INC. 504010 4101-043200-3320- - - 4/07/2015 4/24/2015 11625.00 HVAC QTR APR-JU 1099-N MAINTENANCE SERVICE CONTRACTS 000 373 460 INVOICE TOTAL 504010 11625.00 .00 11625.00
004076 CANON FINANCIAL SERVICES 14795757 4101-034100-3310- - - 4/12/2015 4/24/2015 126.00 COPIER LEASE 1099-N REPAIR AND MAINTENANCE 000 1080 INVOICE TOTAL 14795757 126.00 .00 126.00
004065 CANON SOLUTIONS AMERICA 4015706391 4101-071100-3320- - - 4/09/2015 4/24/2015 442.78 COPIER MAINTENA 1099-N MAINTENANCE SERVICE CONTRACTS 000 130 INVOICE TOTAL 4015706391 442.78 .00 442.78
004065 CANON SOLUTIONS AMERICA 4015706607 4101-031200-3320- - - 4/09/2015 4/24/2015 63.00 COPIER MAINTENA 1099-N MAINTENANCE SERVICE CONTRACTS 000 480 INVOICE TOTAL 4015706607 63.00 .00 63.00
004065 CANON SOLUTIONS AMERICA 4015706707 4101-071100-3320- - - 4/09/2015 4/24/2015 89.61 COPIER MAINTENA 1099-N MAINTENANCE SERVICE CONTRACTS 000 140 INVOICE TOTAL 4015706707 89.61 .00 89.61
AP040 4/23/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4356 PAGE 3 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
004065 CANON SOLUTIONS AMERICA 4015706973 4101-021700-3320- - - 4/09/2015 4/24/2015 182.15 COPIER RENTAL 1099-N MAINTENANCE SERVICE CONTRACTS 000 150 INVOICE TOTAL 4015706973 182.15 .00 182.15
004065 CANON SOLUTIONS AMERICA 4015707404 4101-033400-3320- - - 4/09/2015 4/24/2015 76.52 COPIER MAINTENA 1099-N MAINTENANCE SERVICE CONTRACTS 000 160 INVOICE TOTAL 4015707404 76.52 .00 76.52
004065 CANON SOLUTIONS AMERICA 4015707478 4101-013100-3320- - - 4/09/2015 4/24/2015 63.00 COPIER MAINTENA 1099-N MAINTENANCE SERVICE CONTRACTS 000 170 INVOICE TOTAL 4015707478 63.00 .00 63.00
001383 CARLTONS AUTO SERVICE 6621 4101-031200-6010- - - 4/02/2015 4/24/2015 30.00 MAINTENANCE 828 1099-Y POLICE SUPPLIES 000 190 INVOICE TOTAL 6621 30.00 .00 30.00
002315 CDW GOVERMENT, INC. TQ30766 4101-035100-6001- - - 4/06/2015 4/24/2015 669.84 TONER 1099-N OFFICE SUPPLIES 000 210 INVOICE TOTAL TQ30766 669.84 .00 669.84
002315 CDW GOVERMENT, INC. TR54120 4101-035100-6001- - - 4/09/2015 4/24/2015 168.68 TONER 1099-N OFFICE SUPPLIES 000 200 INVOICE TOTAL TR54120 168.68 .00 168.68
003320 CENTRAL VA REG NARCOTICS APR-JUNE 2015 4101-031200-5810- - - 4/07/2015 4/24/2015 1500.00 QUARTERLY PAYME 1099-N DUES/MEMBERSHIPS 000 490 INVOICE TOTAL APR-JUNE 2015 1500.00 .00 1500.00
002778 CHESDIN ANIMAL HOSPITAL 253738 4101-035100-3110- - - 3/02/2015 4/24/2015 49.00 NEUTER/RABIES 1099-Y PROF SRVS - MEDICAL 000 500 INVOICE TOTAL 253738 49.00 .00 49.00
002778 CHESDIN ANIMAL HOSPITAL 253843 4101-035100-3110- - - 3/04/2015 4/24/2015 49.00 SPAY 1099-Y PROF SRVS - MEDICAL 000 510 INVOICE TOTAL 253843 49.00 .00 49.00
002778 CHESDIN ANIMAL HOSPITAL 253877 4101-035100-3110- - - 3/05/2015 4/24/2015 69.00 NEUTER 1099-Y PROF SRVS - MEDICAL 000 520 INVOICE TOTAL 253877 69.00 .00 69.00
002778 CHESDIN ANIMAL HOSPITAL 253897 4101-035100-3110- - - 3/06/2015 4/24/2015 69.00 SPAY 1099-Y PROF SRVS - MEDICAL 000 530 INVOICE TOTAL 253897 69.00 .00 69.00
002778 CHESDIN ANIMAL HOSPITAL 253980 4101-035100-3110- - - 3/09/2015 4/24/2015 10.00 RABIES 1099-Y PROF SRVS - MEDICAL 000 540 INVOICE TOTAL 253980 10.00 .00 10.00
002778 CHESDIN ANIMAL HOSPITAL 254129 4101-035100-3110- - - 3/12/2015 4/24/2015 69.00 1099-Y PROF SRVS - MEDICAL 000 550 INVOICE TOTAL 254129 69.00 .00 69.00
AP040 4/23/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4356 PAGE 4 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
002778 CHESDIN ANIMAL HOSPITAL 254329 4101-035100-3110- - - 3/17/2015 4/24/2015 39.00 NEUTER101 1099-Y PROF SRVS - MEDICAL 000 560 INVOICE TOTAL 254329 39.00 .00 39.00
004658 COUNTY OF PRINCE GEORGE IPMA-VA SPAIN 4101-012220-5540- - - 4/20/2015 4/24/2015 25.00 EMPLYMNT LAW SE 1099-N CONVENTION & EDUCATION 000 690 INVOICE TOTAL IPMA-VA SPAIN 25.00 .00 25.00
004187 DENBAR COMMUNICATIONS INC 15030153 4101-071100-3610- - - 3/31/2015 4/24/2015 1000.00 DINW DAYS ADVER 1099-N MARKETING 000 220 INVOICE TOTAL 15030153 1000.00 .00 1000.00
006020 DINWIDDIE VOL. FIRE DEPT. MARCH 2015 REIM 4101-032200-5690- - - 4/13/2015 4/24/2015 1412.71 UTILITIES/SUPPL 1099-N CONTRIBUTION-DINWIDDIE 000 570 006020 DINWIDDIE VOL. FIRE DEPT. MARCH 2015 REIM 4101-035600-5230- - - 4/13/2015 4/24/2015 34.99 UTILITIES/SUPPL 1099-N TELECOMMUNICATIONS 000 580 INVOICE TOTAL MARCH 2015 REIM 1447.70 .00 1447.70
004337 EDWARDS, STEPHEN 41015 REIMBURSE 4101-081100-3160- - - 4/10/2015 4/24/2015 33.70 OLIVE BRANCH PL 1099-N PROF SRVS - OTHER 000 870 INVOICE TOTAL 41015 REIMBURSE 33.70 .00 33.70
999999 FRAZIER, ERIC J 42115 FRAZIER 4101-021100-3200- - - 4/21/2015 4/24/2015 30.00 JURY DUTY PAY 8902 COLEMANS LAKE ROAD FORD, VA 1099-N TEMP HELP - JURORS/COMMISSIONERS 000 900 INVOICE TOTAL 42115 FRAZIER 30.00 .00 30.00
004416 GCR TIRES & SERVICE 301-58717 4101-042400-6007- - - 3/18/2015 4/24/2015 224.00 HEAVY DUTY TIRE 1099-N REPAIR & MAINTENANCE SUPPLIES 000 1020 INVOICE TOTAL 301-58717 224.00 .00 224.00
003734 GOODMAN SPECIALIZED VEH 12585G 4101-032300-3310- - - 4/13/2015 4/24/2015 1623.04 SERVICE 8104 1099-Y REPAIR AND MAINTENANCE 000 230 INVOICE TOTAL 12585G 1623.04 .00 1623.04
003734 GOODMAN SPECIALIZED VEH 12613G 4101-032300-3310- - - 4/21/2015 4/24/2015 16.00 SERVICE 4330 1099-Y REPAIR AND MAINTENANCE 000 1030 INVOICE TOTAL 12613G 16.00 .00 16.00
003084 GOVCONNECTION INC 52552246 4101-012510-8007- - - 4/03/2015 4/24/2015 77.96 BATTERY BACK UP 1099-N COMPUTER EQUIPMENT 000 640 INVOICE TOTAL 52552246 77.96 .00 77.96
003265 GREENBERG & ASSOCIATES 2481 4101-031200-3110- - - 4/01/2015 4/24/2015 675.00 COUNSELING SERV 1099-Y PROF SRVS - MEDICAL 000 590 INVOICE TOTAL 2481 675.00 .00 675.00
999999 HARRELL, KENNETH R 42115 HARRELL 4101-021100-3200- - - 4/21/2015 4/24/2015 30.00 JURY DUTY PAY 13611 NASH ROAD DEWITT, VA 1099-N TEMP HELP - JURORS/COMMISSIONERS 000 910 INVOICE TOTAL 42115 HARRELL 30.00 .00 30.00
AP040 4/23/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4356 PAGE 5 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
999999 HERNANDEZ, ESTELA 41915 HERNANDEZ 3101-001502-0200- - - 4/17/2015 4/24/2015 50.00 RENTAL FEE REFU 7901 BOYDTON PLANK ROAD # 225B NORTH DINWIDDIE, VA 23803 1099-N RENTAL-REC FACILITIES-EASTSIDE 000 720 INVOICE TOTAL 41915 HERNANDEZ 50.00 .00 50.00
004657 IHEARTMEDIA 1018109803 4101-071100-3610- - - 3/29/2015 4/24/2015 1300.00 DINW DAYS ADVER 1099-N MARKETING 000 650 INVOICE TOTAL 1018109803 1300.00 .00 1300.00
003249 JAMES RIVER PETROLEUM CL70568 4101-031200-6008- - - 4/13/2015 4/24/2015 2223.23 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 240 003249 JAMES RIVER PETROLEUM CL70568 4101-032200-6008- - - 4/13/2015 4/24/2015 171.97 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 250 003249 JAMES RIVER PETROLEUM CL70568 4101-032400-6008- - - 4/13/2015 4/24/2015 69.85 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 260 003249 JAMES RIVER PETROLEUM CL70568 4101-034100-6008- - - 4/13/2015 4/24/2015 78.10 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 270 003249 JAMES RIVER PETROLEUM CL70568 4101-035100-6008- - - 4/13/2015 4/24/2015 164.56 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 280 003249 JAMES RIVER PETROLEUM CL70568 4101-042400-6008- - - 4/13/2015 4/24/2015 69.97 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 290 003249 JAMES RIVER PETROLEUM CL70568 4101-071100-6008- - - 4/13/2015 4/24/2015 112.57 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 300 003249 JAMES RIVER PETROLEUM CL70568 4101-081100-6008- - - 4/13/2015 4/24/2015 50.61 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 310 INVOICE TOTAL CL70568 2940.86 .00 2940.86
003249 JAMES RIVER PETROLEUM CL70866 4101-031200-6008- - - 4/20/2015 4/24/2015 2323.13 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 730 003249 JAMES RIVER PETROLEUM CL70866 4101-032200-6008- - - 4/20/2015 4/24/2015 194.84 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 740 003249 JAMES RIVER PETROLEUM CL70866 4101-032400-6008- - - 4/20/2015 4/24/2015 112.28 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 750 003249 JAMES RIVER PETROLEUM CL70866 4101-034100-6008- - - 4/20/2015 4/24/2015 48.79 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 760 003249 JAMES RIVER PETROLEUM CL70866 4101-035100-6008- - - 4/20/2015 4/24/2015 198.26 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 770 003249 JAMES RIVER PETROLEUM CL70866 4101-042400-6008- - - 4/20/2015 4/24/2015 19.42 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 780 003249 JAMES RIVER PETROLEUM CL70866 4101-043200-6008- - - 4/20/2015 4/24/2015 85.18 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 790 003249 JAMES RIVER PETROLEUM CL70866 4101-043200-6008- - - 4/20/2015 4/24/2015 27.03 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 800 003249 JAMES RIVER PETROLEUM CL70866 4101-071100-6008- - - 4/20/2015 4/24/2015 51.04 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 810 003249 JAMES RIVER PETROLEUM CL70866 4101-081100-6008- - - 4/20/2015 4/24/2015 23.55 FUEL 1099-N VEHICLE/EQUIPMENT FUEL 000 820 INVOICE TOTAL CL70866 3083.52 .00 3083.52
AP040 4/23/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4356 PAGE 6 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
999999 JOHNSON, ELIZABETH T 42115 JOHNSON 4101-021100-3200- - - 4/21/2015 4/24/2015 30.00 JURY DUTY PAY 14005 MONKS NECK ROAD PETERSBURG, VA 1099-N TEMP HELP - JURORS/COMMISSIONERS 000 920 INVOICE TOTAL 42115 JOHNSON 30.00 .00 30.00
999999 LOVE, MARCIEL 42115 LOVE 4101-021100-3200- - - 4/21/2015 4/24/2015 30.00 JURY DUTY PAY 4402 WRENN FORREST DRIVE PETERSBURG, VA 1099-N TEMP HELP - JURORS/COMMISSIONERS 000 930 INVOICE TOTAL 42115 LOVE 30.00 .00 30.00
002621 MARABLE III, GEORGE F. 7634598 CASEY 4101-021200-3150- - - 4/07/2015 4/24/2015 120.00 PUBLIC DEFENDER 1099-Y PROF SRVS - LEGAL 000 830 INVOICE TOTAL 7634598 CASEY 120.00 .00 120.00
999999 MARKER, AMY O 42115 MARKER 4101-021100-3200- - - 4/21/2015 4/24/2015 30.00 JURY DUTY PAY 2519 EXETER MILL ROAD CHURCH ROAD, VA 1099-N TEMP HELP - JURORS/COMMISSIONERS 000 940 INVOICE TOTAL 42115 MARKER 30.00 .00 30.00
004029 MED3000 0037923 4101-032300-3120- - - 4/13/2015 4/24/2015 2972.43 AMBULANCE BILLI 1099-N PROF SRVS - ACCTG/AUDITING 000 320 INVOICE TOTAL 0037923 2972.43 .00 2972.43
004072 MED3000 41415 REFUNDS 4101-032300-5830- - - 4/14/2015 4/24/2015 465.60 AMBULANCE REFUN 1099-N REFUNDS-REVENUE RECOVERY 000 990 INVOICE TOTAL 41415 REFUNDS 465.60 .00 465.60
000150 OWEN PRINTING COMPANY 18412 4101-012410-6001- - - 4/09/2015 4/24/2015 653.93 CHECKS 1099-N OFFICE SUPPLIES 000 330 INVOICE TOTAL 18412 653.93 .00 653.93
999999 OWEN, CAMILE 041615 OWEN 3101-001612-0100- - - 4/16/2015 4/24/2015 50.00 YOUTH SOCCER RE 14520 BRIARPATCH LANE DEWITT, VA 23840 1099-N RECREATION FEES 000 700 INVOICE TOTAL 041615 OWEN 50.00 .00 50.00
999999 PARHAM, NATASHA 041815 PARHAM 3101-001502-0201- - - 4/20/2015 4/24/2015 100.00 DAMAGE DEPOSIT 23639 ADDISON STREET NORTH DINWIDDIE, VA 23803 1099-N RENTAL-REC FACILITIES-DEPOSIT 000 710 INVOICE TOTAL 041815 PARHAM 100.00 .00 100.00
999999 PARHAM, TELISCIA T 42115 PARHAM 4101-021100-3200- - - 4/21/2015 4/24/2015 30.00 JURY DUTY PAY 5807 WHISPER DRIVE SUTHERLAND, VA 1099-N TEMP HELP - JURORS/COMMISSIONERS 000 950 INVOICE TOTAL 42115 PARHAM 30.00 .00 30.00
AP040 4/23/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4356 PAGE 7 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
002576 POWERS AUTO PARTS, INC 521689 4101-032300-6007- - - 3/30/2015 4/24/2015 27.78 BACK-UP LAMP 1099-N REPAIR & MAINTENANCE SUPPLIES 000 340 INVOICE TOTAL 521689 27.78 .00 27.78
002576 POWERS AUTO PARTS, INC 522642 4101-032200-3310- - - 4/07/2015 4/24/2015 28.44 LED LAMP 1099-N REPAIR AND MAINTENANCE 000 350 INVOICE TOTAL 522642 28.44 .00 28.44
003627 RESOURCE INTL,LTD 41535 4101-042400-3160- - - 4/14/2015 4/24/2015 6465.84 ENVIRON MONITOR 1099-N PROF SRVS - OTHER 000 1040 INVOICE TOTAL 41535 6465.84 .00 6465.84
000453 ROBERTS OXYGEN,INC.(EMS) 263699 4101-032300-3320- - - 4/06/2015 4/24/2015 168.35 MED/THERAPY OXY 1099-N MAINTENANCE SERVICE CONTRACTS 000 360 INVOICE TOTAL 263699 168.35 .00 168.35
000453 ROBERTS OXYGEN,INC.(EMS) 276706 4101-032300-3320- - - 4/14/2015 4/24/2015 58.91 THERAPY OXYGEN 1099-N MAINTENANCE SERVICE CONTRACTS 000 850 INVOICE TOTAL 276706 58.91 .00 58.91
000425 RUTHERFORD JANITOR (AD) 878313 4101-043200-6005- - - 4/03/2015 4/24/2015 1406.00 JANITORIAL SUPP 1099-N JANITORIAL SUPPLIES 000 370 INVOICE TOTAL 878313 1406.00 .00 1406.00
000142 SOUTHSIDE CANDY 152343 4101-035100-6005- - - 4/15/2015 4/24/2015 60.60 JANITORIAL SUPP 1099-N JANITORIAL SUPPLIES 000 600 INVOICE TOTAL 152343 60.60 .00 60.60
001106 STELL, MINDY 42015 REIMBURSE 4101-021910-5510- - - 4/20/2015 4/24/2015 164.08 MILEAGE 1/9-4/1 1099-N MILEAGE 000 840 INVOICE TOTAL 42015 REIMBURSE 164.08 .00 164.08
010070 THOMSON REUTERS WEST 831536712 4101-021700-6012- - - 4/01/2015 4/24/2015 75.00 WEST INFO CHARG 1099-N BOOKS & SUBSCRIPTIONS 000 380 INVOICE TOTAL 831536712 75.00 .00 75.00
001730 TREASURER OF VA (SUP) 15-DINPCS-0694 4101-021700-6001- - - 4/15/2015 4/24/2015 320.00 BAR CODE SCANNE 1099-N OFFICE SUPPLIES 000 860 INVOICE TOTAL 15-DINPCS-0694 320.00 .00 320.00
001899 TREASURER OF VA TECH FY 2015 3RD QTR 4101-083500-3840- - - 4/02/2015 4/24/2015 15519.75 QTRLY PAYMENT 1099-N PURCH GOVT SRVS-COOP EXTENSION 000 630 INVOICE TOTAL FY 2015 3RD QTR 15519.75 .00 15519.75
002555 UNITED PARCEL SERVICE 000001Y0F8145 4101-035600-5210- - - 4/04/2015 4/24/2015 18.04 POSTAL SERVICES 1099-N POSTAL SERVICE 000 390 INVOICE TOTAL 000001Y0F8145 18.04 .00 18.04
001364 VA AUTO GLASS, INC. I625683 4101-032300-3310- - - 4/09/2015 4/24/2015 210.73 WINDSHIELD INST 1099-N REPAIR AND MAINTENANCE 000 400 INVOICE TOTAL I625683 210.73 .00 210.73
AP040 4/23/2015 COUNTY OF DINWIDDIE ACCOUNTS PAYABLE EDIT COMPANY #-001 BATCH#- 4356 PAGE 8 ACCOUNTING PERIOD - 2015/04 * = DUP VEND. VENDOR INVOICE G/L ACCT. INVOICE DUE GROSS DESC PO. SEQ. NO. NAME NO. NO. DATE DATE AMOUNT /CLS NO. NO. ------
000027 VA EMPLOYMENT COMMISSION 2015-16 VEC 4101-012410-3160- - - 4/16/2015 4/24/2015 931.00 ON-LINE ACCESS 1099-N PROF SRVS - OTHER 000 410 INVOICE TOTAL 2015-16 VEC 931.00 .00 931.00
002903 VA INDUSTRIAL MEDICINE 44580-150400DP 4101-031200-3110- - - 4/17/2015 4/24/2015 545.00 PHYS/DRUG SCRN 1099-Y PROF SRVS - MEDICAL 000 610 INVOICE TOTAL 44580-150400DP 545.00 .00 545.00
002903 VA INDUSTRIAL MEDICINE 44580-150400DQ 4101-031200-3110- - - 4/17/2015 4/24/2015 20.00 URINALYSIS RICE 1099-Y PROF SRVS - MEDICAL 000 620 INVOICE TOTAL 44580-150400DQ 20.00 .00 20.00
002903 VA INDUSTRIAL MEDICINE 48406-150300QS 4101-031200-3110- - - 3/27/2015 4/24/2015 545.00 PHYS/DRUG MCCAL 1099-Y PROF SRVS - MEDICAL 000 420 INVOICE TOTAL 48406-150300QS 545.00 .00 545.00
002903 VA INDUSTRIAL MEDICINE 48406-150300QT 4101-031200-3110- - - 3/27/2015 4/24/2015 20.00 URINALYSIS MCCA 1099-Y PROF SRVS - MEDICAL 000 430 INVOICE TOTAL 48406-150300QT 20.00 .00 20.00
003540 VERIZON (#130844649) 130844649 4/15 4101-035600-5230- - - 4/16/2015 4/24/2015 27.00 PHONE CHARGES 1099-N TELECOMMUNICATIONS 000 1000 INVOICE TOTAL 130844649 4/15 27.00 .00 27.00
001370 WHEEL SERVICE 65297 4101-032300-3310- - - 4/03/2015 4/24/2015 127.78 MAINTENANCE 310 1099-N REPAIR AND MAINTENANCE 000 440 INVOICE TOTAL 65297 127.78 .00 127.78
002911 WHIZ BANG PROMOTIONS,INC. 4225 4209-042600-6014- - - 4/22/2015 4/24/2015 1780.48 LITTER BAGS/PRO 1099-N OTHER OPERATING SUPPLIES-LITTER GRT 000 1010 INVOICE TOTAL 4225 1780.48 .00 1780.48
004656 WOMACK PUBLISHING CO INC 45305 4101-071100-3610- - - 3/18/2015 4/24/2015 521.24 DINW DAYS ADVER 1099-N MARKETING 000 660 INVOICE TOTAL 45305 521.24 .00 521.24
004656 WOMACK PUBLISHING CO INC 45342 4101-071100-3610- - - 3/18/2015 4/24/2015 356.00 DINW DAYS ADVER 1099-N MARKETING 000 670 INVOICE TOTAL 45342 356.00 .00 356.00
004656 WOMACK PUBLISHING CO INC 45389 4101-071100-3610- - - 3/18/2015 4/24/2015 369.81 DINW DAYS ADVER 1099-N MARKETING 000 680 INVOICE TOTAL 45389 369.81 .00 369.81
999999 YORK, RYAN S 42115 YORK 4101-021100-3200- - - 4/21/2015 4/24/2015 30.00 JURY DUTY PAY 2820 DARVILLS ROAD BLACKSTONE, VA 1099-N TEMP HELP - JURORS/COMMISSIONERS 000 880 INVOICE TOTAL 42115 YORK 30.00 .00 30.00
11303067 COMPANY TOTAL 78500.79 .00 78500.79
HASH TOTALS-> FUND 436423 DEPT 3873976 LOC 0 ACCT 489179
BATCH#- 4356 CREATED BY JELDER ON 4/20/2015 RUN BY JELDER ON 4/23/2015
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 4/30/2015 LISTING OF INVOICES FOR 4/30/2015 -- 4/30/2015 PAGE 1 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 001201 LOCAL SALES AND USE TAXES
0001 LOCAL SALES AND USE TAXES 2006 TOWN OF MCKENNEY 2/15 RECEIPTS 1% SALES TAX 1,066.90 ACCOUNT TOTAL 1,066.90 * MAJOR TOTAL 1,066.90 **
001502 REVENUE FROM USE OF PROPERTY
0202 RENTAL-REC FACILITIES-SPO 999999 ADELPHI UNIVERSITY 42315 ADELPHI REFUND NCAA BASEBALL 400.00 999999 ALDERSON BROADDUS UNIV 42315 ALDERSON REFUND NCAA BASEBALL 400.00 999999 EAST STROUDSBURG UNIV 42315 E STROUDS REFUND NCAA BASEBALL 400.00 999999 PHILADELPHIA UNIVERSITY 42315 PA UNIV REFUND NCAA BASEBALL 400.00 999999 QUEENS COLLEGE 42315 QUEENS REFUND NCAA BASEBALL 400.00 999999 SLIPPERY ROCK UNIVERSITY 42315 SLIPPERY REFUND NCAA BASEBALL 400.00 999999 SOUTHERN NEW HAMPSHIRE 42315 SOUTH NH REFUND NCAA BASEBALL 400.00 999999 ST THOMAS AQUINAS COLLEGE 42315 ST THOMAS REFUND NCAA BASEBALL 400.00 999999 UNIVERSITY OF PITTSBURGH 42315 U OF PITT REFUND NCAA BASEBALL 800.00 999999 WEST CHESTER UNIVERSITY 42315 W CHESTER REFUND NCAA BASEBALL 200.00 ACCOUNT TOTAL 4,200.00 * MAJOR TOTAL 4,200.00 **
011100 *BOARD OF SUPERVISORS*
6001 OFFICE SUPPLIES 344 JOYNER PAINT & FRAME CO 172355 RESOLUTION FRAMES 130.00 ACCOUNT TOTAL 130.00 * MAJOR TOTAL 130.00 **
012210 *LEGAL SERVICES*
3150 PROF SRVS - LEGAL 2487 HEFTY WILEY & GORE, PC 7465 LEGAL SERVICES 2,500.00 ACCOUNT TOTAL 2,500.00 * 6012 BOOKS AND SUBSCRIPTIONS 2894 LEXISNEXIS MATTHEW BENDER 70538174 VA 15 LEGAL SUMMARY 91.08 ACCOUNT TOTAL 91.08 * MAJOR TOTAL 2,591.08 **
012220 *HUMAN RESOURCES*
2600 UNEMPLOYMENT INSURANCE 27 VA EMPLOYMENT COMMISSION 3RD QTR TAX 15 UNEMPLOYMENT TAX 670.48 ACCOUNT TOTAL 670.48 * 5540 CONVENTION & EDUCATION 4632 COMMUNITY COLLEGE WORKFOR 28878 LEADERSHIP CLASSES 2,220.00 ACCOUNT TOTAL 2,220.00 * MAJOR TOTAL 2,890.48 **
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 4/30/2015 LISTING OF INVOICES FOR 4/30/2015 -- 4/30/2015 PAGE 2 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 012310 *COMMISSIONER OF THE REVENUE*
5540 CONVENTION & EDUCATION 3384 VALTA 42715 BAKER CONFERENCE REGISTRAT 20.00 3384 VALTA 42715 POOLE CONFERENCE REGISTRAT 20.00 3384 VALTA 42715 WILSON CONFERENCE REGISTRAT 20.00 ACCOUNT TOTAL 60.00 * 5810 DUES/MEMBERSHIPS 2320 UNIV OF VIRGINIA CERT23702 CERT ENROLLMENT FEE 75.00 2320 UNIV OF VIRGINIA CERT23703 CERT ENROLLMENT FEE 75.00 ACCOUNT TOTAL 150.00 * MAJOR TOTAL 210.00 **
012410 *TREASURER*
3160 PROF SRVS - OTHER 4103 TAXING AUTHORITY CONSULT 3452 CLEAR SUBSCRIPTION 570.00 ACCOUNT TOTAL 570.00 * MAJOR TOTAL 570.00 **
012510 *INFORMATION SYSTEMS*
3320 MAINTENANCE SERVICE CONTR 3150 CAS SEVERN INC 427089 V7 UPGRADE/VITA CHNG 2,495.00 ACCOUNT TOTAL 2,495.00 * 5540 CONVENTION & EDUCATION 1660 BAI MUNICIPAL SOFTWARE 20150421003 SOFTWARE TRAINING 5,915.15 ACCOUNT TOTAL 5,915.15 * MAJOR TOTAL 8,410.15 **
021200 *GENERAL DISTRICT COURT*
3150 PROF SRVS - LEGAL 2621 MARABLE III, GEORGE F. 7634673 NICHOLA PUBLIC DEFENDER 120.00 4071 JOHNSON, LINDA 7634562 JONES PUBLIC DEFENDER 120.00 4071 JOHNSON, LINDA 7634573 RIDLEY PUBLIC DEFENDER 120.00 ACCOUNT TOTAL 360.00 * MAJOR TOTAL 360.00 **
021700 *CLERK OF THE CIRCUIT COURT*
3320 MAINTENANCE SERVICE CONTR 1730 TREASURER OF VA (SUP) 15-053C-VJS JURY SYST MAINT 650.00 ACCOUNT TOTAL 650.00 * 5810 DUES/MEMBERSHIPS 7500 VA COURT CLERKS' ASSOC 15/16 DUES ANNUAL DUES 320.00 ACCOUNT TOTAL 320.00 * MAJOR TOTAL 970.00 **
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 4/30/2015 LISTING OF INVOICES FOR 4/30/2015 -- 4/30/2015 PAGE 3 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 022100 *COMMONWEALTH'S ATTORNEY*
3320 MAINTENANCE SERVICE CONTR 4068 CANON SOLUTIONS AMERICA 4015720265 COPIER MAINTENANCE 32.44 ACCOUNT TOTAL 32.44 * MAJOR TOTAL 32.44 **
031200 *SHERIFF*
3310 REPAIR AND MAINTENANCE 207 JIM'S BODY SHOP, LLC 1494 SERVICE 9832 5,206.47 207 JIM'S BODY SHOP, LLC 1500 SERVICE 8282 5,138.20 3955 TEN-CODE ELITE SERVICES DCS415A SERVICE 4288 & 6584 225.00 ACCOUNT TOTAL 10,569.67 * 5540 CONVENTION & EDUCATION 9030 CRATER CRIMINAL JUSTICE 999 TACT TEAM TRAINING 600.00 ACCOUNT TOTAL 600.00 * 6007 REPAIR & MAINTENANCE SUPP 1466 GOODYEAR AUTO SERVICE CTR 185846 TIRES 225/60R18 1,890.56 1466 GOODYEAR AUTO SERVICE CTR 185852 TIRES 245/55R18 1,081.04 1466 GOODYEAR AUTO SERVICE CTR 185853 TIRES MULTIPLE 1,007.74 ACCOUNT TOTAL 3,979.34 * 6014 K-9 EXPENDITURES 3122 PAWS & CLAWS VETERINARY R0000024255 K9 MEDICAL 343.40 3122 PAWS & CLAWS VETERINARY R0000024279 K9 MEDICAL 285.60 ACCOUNT TOTAL 629.00 * MAJOR TOTAL 15,778.01 **
032200 *VOLUNTEER FIRE DEPARTMENTS*
3110 PROF SRVS - MEDICAL 6020 DINWIDDIE VOL. FIRE DEPT. REV REC 4/15 REVENUE RECOVERY 2,121.36 6030 FORD VOL. FIRE DEPT. REV REC 4/15 REVENUE RECOVERY 2,902.90 6040 NAMOZINE VOL. FIRE DEPT. REV REC 4/15 REVENUE RECOVERY 2,210.67 6060 MCKENNEY VOL. FIRE DEPT. REV REC 4/15 REVENUE RECOVERY 234.47 ACCOUNT TOTAL 7,469.40 * 3310 REPAIR AND MAINTENANCE 1381 OVERHEAD DOOR COMPANY 150352 DOOR REPAIR DVFD 766.20 3701 ATLANTIC EMERGENCY SOLUT 1188RIC SPEEDLAY ENGINE 1 429.26 ACCOUNT TOTAL 1,195.46 * 8001 MACHINERY & EQUIPMENT 899 FIRE PROTECTION 59409 GAS MONITORS 16,875.00 2336 MES-VIRGINIA, INC 00623789_SNV TURNOUT GEAR 4,080.29 ACCOUNT TOTAL 20,955.29 * MAJOR TOTAL 29,620.15 **
032300 *EMERGENCY MEDICAL SERVICES*
3310 REPAIR AND MAINTENANCE 1370 WHEEL SERVICE 65319 SERVICE 3104 332.50
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 4/30/2015 LISTING OF INVOICES FOR 4/30/2015 -- 4/30/2015 PAGE 4 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 3734 GOODMAN SPECIALIZED VEH 12594G SERVICE 3104 469.16 3734 GOODMAN SPECIALIZED VEH 12630G SERVICE 4329 892.67 ACCOUNT TOTAL 1,694.33 * 3320 MAINTENANCE SERVICE CONTR 453 ROBERTS OXYGEN,INC.(EMS) 284922 MEDICAL/THERAPY OXYG 139.76 ACCOUNT TOTAL 139.76 * 6004 MEDICAL SUPPLIES 1388 MOORE MEDICAL LLC 98619560I MEDICAL SUPPLIES 142.80 1388 MOORE MEDICAL LLC 98621127I MEDICAL SUPPLIES 1,544.69 1388 MOORE MEDICAL LLC 98624883I MEDICAL SUPPLIES 99.00 ACCOUNT TOTAL 1,786.49 * 6007 REPAIR & MAINTENANCE SUPP 2489 POWERS AUTO PARTS, INC. 519881 BULBS 26.30 ACCOUNT TOTAL 26.30 * MAJOR TOTAL 3,646.88 **
033300 *COURT SERVICES*
3160 PROF SRVS - OTHER 3008 BEHAVIORAL INTERVENTIONS 879972 ELECTRONIC MONITORIN 318.28 3008 BEHAVIORAL INTERVENTIONS 883368 ELECTRONIC MONITORIN 12.00 3008 BEHAVIORAL INTERVENTIONS 884722 ELECTRONIC MONITORIN 274.16 3008 BEHAVIORAL INTERVENTIONS 885499 ELECTRONIC MONITORIN 12.00 3008 BEHAVIORAL INTERVENTIONS 889090 ELECTRONIC MONITORIN 431.00 3008 BEHAVIORAL INTERVENTIONS 894105 ELECTRONIC MONITORIN 471.98 ACCOUNT TOTAL 1,519.42 * MAJOR TOTAL 1,519.42 **
035100 *ANIMAL CONTROL/POUND*
6005 JANITORIAL SUPPLIES 142 SOUTHSIDE CANDY 152378 JANITORIAL SUPPLIES 191.65 ACCOUNT TOTAL 191.65 * 8005 MOTOR VEHICLES 1906 RK CHEVROLET DEAL# 193292 ANIMAL CONTROL 26,670.00 ACCOUNT TOTAL 26,670.00 * MAJOR TOTAL 26,861.65 **
035300 *MEDICAL EXAMINER*
3110 PROF SRVS - MEDICAL 3050 TREASURER OF VIRGINIA 32315 ASHWORTH MEDICAL EXAMINER 20.00 ACCOUNT TOTAL 20.00 * MAJOR TOTAL 20.00 **
042500 *PUBLIC NUISANCE CONTROL*
3160 PROF SRVS - OTHER 3298 WYCHE'S LANDSCAPING LLC 1222 DEBRIS REMOVAL/DISPO 2,194.20
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 4/30/2015 LISTING OF INVOICES FOR 4/30/2015 -- 4/30/2015 PAGE 5 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 3870 HDH ASSOCIATES, P.C. 4652 DUMP SITE INSPECTION 600.00 ACCOUNT TOTAL 2,794.20 * MAJOR TOTAL 2,794.20 **
071100 *PARKS,RECREATION,TOURISM*
3160 PROF SRVS - OTHER 3134 SOUTHSIDE SOCCER REFEREE 41615 SOCCER OFFICIALS PAYMENT 100.00 4094 GIFFORD, DAVE 41815 SOCCER OFFICIALS PAYMENT 280.00 ACCOUNT TOTAL 380.00 * 3310 REPAIR AND MAINTENANCE 580 DEWITT TIRE INC. (PARK) 18734 TIRE REPAIR 7.50 ACCOUNT TOTAL 7.50 * 5130 WATER & SEWER 242 TOWN OF MCKENNEY 41615 MCK GYM WATER/SEWAGE 86.52 390 DINWIDDIE CO WATER AUTH. 4/15 EASTSIDE WATER/SEWER 305.60 390 DINWIDDIE CO WATER AUTH. 4/15 SP CMPLX WATER/SEWER 183.61 ACCOUNT TOTAL 575.73 * 6007 REPAIR & MAINTENANCE SUPP 3547 RELIABLE RENTALS 42315 HELD LAWN EQUIPMENT RNTL 60.00 ACCOUNT TOTAL 60.00 * 6014 CONCESSIONS 3624 RRS FOODSERVICE 1804940 CONCESSIONS 1,371.31 ACCOUNT TOTAL 1,371.31 * 6099 SPECIAL EVENTS 4136 PRUSAK, IVAN STEVAN 2015 FAIR DEPOS 2015 FAIR DEPOSIT 1,500.00 4336 SOUTHSIDE PROFESSIONAL WR 2015 FAIR DEPOS 2015 FAIR DEPOSIT 1,500.00 ACCOUNT TOTAL 3,000.00 * MAJOR TOTAL 5,394.54 **
081100 *PLANNING/ZONING/GIS*
6007 REPAIR & MAINTENANCE SUPP 2706 ATLANTIC TECHNOLOGY 1184 APPLICATION REVIEW 900.00 2706 ATLANTIC TECHNOLOGY 1185 APPLICATION REVIEW 900.00 ACCOUNT TOTAL 1,800.00 * MAJOR TOTAL 1,800.00 **
FUND TOTAL 108,865.90
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 4/30/2015 LISTING OF INVOICES FOR 4/30/2015 -- 4/30/2015 PAGE 6 FUND # - 305 CAPITAL PROJECTS
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 094100 COUNTY BUILDINGS
8214 MCKENNEY RECREATION 1097 HOLLYWOOD SIGNS 8223 ALUMINUM SIGNS 925.00 ACCOUNT TOTAL 925.00 * MAJOR TOTAL 925.00 **
FUND TOTAL 925.00
TOTAL DUE 109,790.90
Approved at meeting of on .
Signed Title Date
______Title Date
______Title Date
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 1 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 011100 *BOARD OF SUPERVISORS*
5530 MEALS & LODGING 4097 BANK OF AMERICA 04/15/2015 BOS mtg meal supplie 12.86 4097 BANK OF AMERICA 04/15/2015 Board Mtg. Supplies 7.99 4097 BANK OF AMERICA 04/15/2015 BOS Meal 80.00 ACCOUNT TOTAL 100.85 * 5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 Conf Registr.-Moody 60.00 ACCOUNT TOTAL 60.00 * MAJOR TOTAL 160.85 **
012100 *COUNTY ADMINISTRATION*
5210 POSTAL SERVICE 4097 BANK OF AMERICA 04/15/2015 postage meter rental 444.00 ACCOUNT TOTAL 444.00 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Admi 83.69 ACCOUNT TOTAL 83.69 * 5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 S.Wray-Proj. Mgt. Co 99.00 4097 BANK OF AMERICA 04/15/2015 Mtg Reg-KM DL TC 42.00 ACCOUNT TOTAL 141.00 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Envelopes for Admin 35.13 4097 BANK OF AMERICA 04/15/2015 TC - Office Supplies 19.38 4097 BANK OF AMERICA 04/15/2015 OM - Office Supplies 149.95 4097 BANK OF AMERICA 04/15/2015 OM - Copy Paper 149.95 4097 BANK OF AMERICA 04/15/2015 Quill - Office Suppl 367.18 4097 BANK OF AMERICA 04/15/2015 Quill - Office Suppl 10.18 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 9.88 4097 BANK OF AMERICA 04/15/2015 Plate for Comm Atty 10.25 4097 BANK OF AMERICA 04/15/2015 6 County Flags 643.77 4097 BANK OF AMERICA 04/15/2015 Frames 16.00 4097 BANK OF AMERICA 04/15/2015 7 VA and 9 US Flags 553.00 ACCOUNT TOTAL 1,964.67 * MAJOR TOTAL 2,633.36 **
012220 *HUMAN RESOURCES*
3110 PROF SRVS - MEDICAL 4097 BANK OF AMERICA 04/15/2015 Random Drug Test 130.00 4097 BANK OF AMERICA 04/15/2015 Alcohol and Drug Tes 460.00 ACCOUNT TOTAL 590.00 * 6002 FOOD SUPPLIES 4097 BANK OF AMERICA 04/15/2015 New Hire Employee Or 31.48 ACCOUNT TOTAL 31.48 * MAJOR TOTAL 621.48 **
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 2 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 012310 *COMMISSIONER OF THE REVENUE*
3160 PROF SRVS - OTHER 4097 BANK OF AMERICA 04/15/2015 Pre-employment Drug 26.00 ACCOUNT TOTAL 26.00 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - COTR 20.93 ACCOUNT TOTAL 20.93 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 OM - Office Supplies 58.10 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 25.84 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 7.34 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 25.70 ACCOUNT TOTAL 116.98 * MAJOR TOTAL 163.91 **
012410 *TREASURER*
3160 PROF SRVS - OTHER 4097 BANK OF AMERICA 04/15/2015 online payment syste 5.00 4097 BANK OF AMERICA 04/15/2015 Pre-employment Drug 26.00 4097 BANK OF AMERICA 04/15/2015 Background Check 150.00 ACCOUNT TOTAL 181.00 * 3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 Shredding - Treasure 54.08 ACCOUNT TOTAL 54.08 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Trea 20.93 ACCOUNT TOTAL 20.93 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Envelopes for Treasu 71.35 4097 BANK OF AMERICA 04/15/2015 TC - Office Supplies 12.28 4097 BANK OF AMERICA 04/15/2015 office supplies 36.22 4097 BANK OF AMERICA 04/15/2015 OM - Office Supplies 2.94 4097 BANK OF AMERICA 04/15/2015 Quill - Office Suppl 12.75 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 12.55 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 1.79 ACCOUNT TOTAL 149.88 * MAJOR TOTAL 405.89 **
012430 *ACCOUNTING*
5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 VGFOA TRAINING-AH-HE 35.00 4097 BANK OF AMERICA 04/15/2015 Conf VA Beach HRC Re 375.00 4097 BANK OF AMERICA 04/15/2015 IAAP Webinar Subscri 299.00 ACCOUNT TOTAL 709.00 * MAJOR TOTAL 709.00 **
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 3 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 012510 *INFORMATION SYSTEMS*
3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 Tech support call - 90.00 4097 BANK OF AMERICA 04/15/2015 Sonicwall renewal DC 1,327.80 4097 BANK OF AMERICA 04/15/2015 Admin Bldg - Securit 29.97 ACCOUNT TOTAL 1,447.77 * 5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 VA NENA Conference ( 240.00 ACCOUNT TOTAL 240.00 * 8007 COMPUTER EQUIPMENT 4097 BANK OF AMERICA 04/15/2015 DCSP Grant purchase 2,025.00- 4097 BANK OF AMERICA 04/15/2015 Dispatch Monitors 1,519.00 4097 BANK OF AMERICA 04/15/2015 Laptop DCPR/DCPS 2,953.50 4097 BANK OF AMERICA 04/15/2015 Laptop Battery 15.42 4097 BANK OF AMERICA 04/15/2015 Rii Mini Keyboards I 77.97 4097 BANK OF AMERICA 04/15/2015 25' ft VGA cable - E 18.30 4097 BANK OF AMERICA 04/15/2015 4port powered USB/Sa 99.98 4097 BANK OF AMERICA 04/15/2015 IT - Memory / DCPS - 99.99 4097 BANK OF AMERICA 04/15/2015 DCPS - Display / IT 277.98 4097 BANK OF AMERICA 04/15/2015 Sata Raid Card for B 70.00 4097 BANK OF AMERICA 04/15/2015 HP Smart Array Card 111.87 4097 BANK OF AMERICA 04/15/2015 HP Driver (DCAB secu 435.60 4097 BANK OF AMERICA 04/15/2015 Ubiquiti POE power 42.97 ACCOUNT TOTAL 3,697.58 * MAJOR TOTAL 5,385.35 **
013100 *REGISTRAR/BOARD OF ELECTIONS*
5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Regi 20.93 ACCOUNT TOTAL 20.93 * MAJOR TOTAL 20.93 **
021100 *CIRCUIT COURT*
3160 PROF SRVS - OTHER 4097 BANK OF AMERICA 04/15/2015 Pre-employment Drug 26.00 ACCOUNT TOTAL 26.00 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Circ 188.35 ACCOUNT TOTAL 188.35 * MAJOR TOTAL 214.35 **
021200 *GENERAL DISTRICT COURT*
3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 Water - Gen Dist Ct 28.95 ACCOUNT TOTAL 28.95 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 4 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 5210 POSTAL SERVICE 4097 BANK OF AMERICA 04/15/2015 postage meter rental 444.00 4097 BANK OF AMERICA 04/15/2015 Postage Machine Tape 25.48 ACCOUNT TOTAL 469.48 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Gen 146.50 ACCOUNT TOTAL 146.50 * MAJOR TOTAL 644.93 **
021300 *MAGISTRATES*
5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Magi 20.93 ACCOUNT TOTAL 20.93 * MAJOR TOTAL 20.93 **
021700 *CLERK OF THE CIRCUIT COURT*
3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 Water - Circuit Ct 37.90 ACCOUNT TOTAL 37.90 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Cler 20.93 ACCOUNT TOTAL 20.93 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 10.99 ACCOUNT TOTAL 10.99 * MAJOR TOTAL 69.82 **
021910 *VICTIM WITNESS PROGRAM*
5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Vict 20.93 ACCOUNT TOTAL 20.93 * 5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 Conf MS Reg 75.00 ACCOUNT TOTAL 75.00 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Office 356 69.99 ACCOUNT TOTAL 69.99 * MAJOR TOTAL 165.92 **
022100 *COMMONWEALTH'S ATTORNEY*
3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 Water - Comm Attorne 62.91 ACCOUNT TOTAL 62.91 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Comm 20.93 ACCOUNT TOTAL 20.93 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 5 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Copy Paper 59.98 4097 BANK OF AMERICA 04/15/2015 OM - Office Supplies 111.23 4097 BANK OF AMERICA 04/15/2015 Quill - Office Suppl 6.97 4097 BANK OF AMERICA 04/15/2015 Q - Office Supplies 86.34 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 10.53 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 16.69 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 200.17 4097 BANK OF AMERICA 04/15/2015 Rules to Evidence in 56.86 4097 BANK OF AMERICA 04/15/2015 Dropbox Account 99.00 4097 BANK OF AMERICA 04/15/2015 Flash Drives 33.65 4097 BANK OF AMERICA 04/15/2015 DVD/CD Duplicator 265.57 ACCOUNT TOTAL 946.99 * MAJOR TOTAL 1,030.83 **
031200 *SHERIFF*
3310 REPAIR AND MAINTENANCE 4097 BANK OF AMERICA 04/15/2015 VEHICLE WIPER BLADES 15.90 ACCOUNT TOTAL 15.90 * 3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 Training Ctr - Qtry 96.00 ACCOUNT TOTAL 96.00 * 5210 POSTAL SERVICE 4097 BANK OF AMERICA 04/15/2015 postage meter rental 111.00 ACCOUNT TOTAL 111.00 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Internet - Sheriff 127.85 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Sher 251.14 ACCOUNT TOTAL 378.99 * 5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 Safety Forum Hampton 300.00 4097 BANK OF AMERICA 04/15/2015 Triad Conv Williamsb 71.94 ACCOUNT TOTAL 371.94 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 OM - Office Supplies 103.18 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 16.58 4097 BANK OF AMERICA 04/15/2015 POST IT NOTES/WITE O 6.50 ACCOUNT TOTAL 126.26 * 6008 VEHICLE/EQUIPMENT FUEL 4097 BANK OF AMERICA 04/15/2015 FUEL-INMATE VAN 57.00 ACCOUNT TOTAL 57.00 * 6010 POLICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Batteries .00 4097 BANK OF AMERICA 04/15/2015 Batteries 82.65 ACCOUNT TOTAL 82.65 * 6011 UNIFORMS/APPAREL 4097 BANK OF AMERICA 04/15/2015 Windbreaker Travis n 29.94 ACCOUNT TOTAL 29.94 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 6 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6014 K-9 EXPENDITURES 4097 BANK OF AMERICA 04/15/2015 K-9 FOOD 197.94 ACCOUNT TOTAL 197.94 * 6099 INVESTIGATIVE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Investigations Chica 22.85 4097 BANK OF AMERICA 04/15/2015 Investigations Chica 14.17 4097 BANK OF AMERICA 04/15/2015 Investigations Chica 359.34 4097 BANK OF AMERICA 04/15/2015 Investigations Chica 15.00 4097 BANK OF AMERICA 04/15/2015 Investigations Chica 16.19 4097 BANK OF AMERICA 04/15/2015 Investigations Chica 14.54 4097 BANK OF AMERICA 04/15/2015 Investigations Chica 25.00 ACCOUNT TOTAL 467.09 * 8001 MACHINERY & EQUIPMENT 4097 BANK OF AMERICA 04/15/2015 GLOVES-TACT TEAM 404.91 ACCOUNT TOTAL 404.91 * MAJOR TOTAL 2,339.62 **
032200 *VOLUNTEER FIRE DEPARTMENTS*
3110 PROF SRVS - MEDICAL 4097 BANK OF AMERICA 04/15/2015 Drug Testing Kits - 350.00 ACCOUNT TOTAL 350.00 * 3160 PROF SRVS - OTHER 4097 BANK OF AMERICA 04/15/2015 Background checks/dr 259.00 ACCOUNT TOTAL 259.00 * 6007 REPAIR & MAINTENANCE SUPP 4097 BANK OF AMERICA 04/15/2015 floor tiles for namo 96.23 ACCOUNT TOTAL 96.23 * MAJOR TOTAL 705.23 **
032300 *EMERGENCY MEDICAL SERVICES*
3310 REPAIR AND MAINTENANCE 4097 BANK OF AMERICA 04/15/2015 125V armor connector 6.49 4097 BANK OF AMERICA 04/15/2015 Replacement drug box 94.59 ACCOUNT TOTAL 101.08 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - EMS 41.86 ACCOUNT TOTAL 41.86 * 8001 MACHINERY & EQUIPMENT 4097 BANK OF AMERICA 04/15/2015 Lockers for NVFD 2,815.00 4097 BANK OF AMERICA 04/15/2015 5 Gear lockers for m 761.51 ACCOUNT TOTAL 3,576.51 * MAJOR TOTAL 3,719.45 **
032400 *FIRE & RESCUE SERVICES*
5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Fire 20.93 ACCOUNT TOTAL 20.93 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 7 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 TC - Office Supplies 11.04 4097 BANK OF AMERICA 04/15/2015 Quill - Office Suppl 93.59 4097 BANK OF AMERICA 04/15/2015 Quill - Office Suppl 291.59 4097 BANK OF AMERICA 04/15/2015 Quill - Office Suppl 18.99 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 41.57 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 5.72 4097 BANK OF AMERICA 04/15/2015 Credit for returned 52.81- ACCOUNT TOTAL 409.69 * MAJOR TOTAL 430.62 **
033300 *COURT SERVICES*
5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Cour 20.93 ACCOUNT TOTAL 20.93 * MAJOR TOTAL 20.93 **
033400 *OTHER CORRECTION & DETENTION*
3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 Water - Comp Svcs 23.95 4097 BANK OF AMERICA 04/15/2015 Shredding - Comp Svc 25.60 ACCOUNT TOTAL 49.55 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Comp 83.71 ACCOUNT TOTAL 83.71 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 TC - Office Supplies 17.39 4097 BANK OF AMERICA 04/15/2015 OM - Office Supplies 13.86 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 2.81 4097 BANK OF AMERICA 04/15/2015 Clock - Comp Svcs 8.28 ACCOUNT TOTAL 42.34 * MAJOR TOTAL 175.60 **
034100 *BUILDING INSPECTION*
5530 MEALS & LODGING 4097 BANK OF AMERICA 04/15/2015 VBCOA Conf Charlotte 99.06 4097 BANK OF AMERICA 04/15/2015 VBCOA Conf Charlotte 99.06 4097 BANK OF AMERICA 04/15/2015 VBCOA Conf Charlotte 99.06 4097 BANK OF AMERICA 04/15/2015 VBCOA Conf Charlotte 30.78 ACCOUNT TOTAL 327.96 * 6007 REPAIR & MAINTENANCE SUPP 4097 BANK OF AMERICA 04/15/2015 supplies for buildin 19.67 ACCOUNT TOTAL 19.67 * MAJOR TOTAL 347.63 **
035100 *ANIMAL CONTROL/POUND*
3110 PROF SRVS - MEDICAL 4097 BANK OF AMERICA 04/15/2015 syringes for shelter 189.13
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 8 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 4097 BANK OF AMERICA 04/15/2015 vet care for dc#3170 133.20 4097 BANK OF AMERICA 04/15/2015 Spay and Rabies 63.00 ACCOUNT TOTAL 385.33 * 5110 ELECTRICAL SERVICE 4097 BANK OF AMERICA 04/15/2015 Electricity - AC - M 1,088.16 ACCOUNT TOTAL 1,088.16 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - AC 41.86 ACCOUNT TOTAL 41.86 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 14.99 4097 BANK OF AMERICA 04/15/2015 OD - Bulletin Board 28.50 ACCOUNT TOTAL 43.49 * MAJOR TOTAL 1,558.84 **
035600 *COMMUNICATIONS*
3160 PROF SRVS - OTHER 4097 BANK OF AMERICA 04/15/2015 Pre-employment Drug 52.00 ACCOUNT TOTAL 52.00 * 3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 Water - PS 66.95 ACCOUNT TOTAL 66.95 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Internet - Publc Saf 237.85 4097 BANK OF AMERICA 04/15/2015 Internet - PS 237.85 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Comm 272.07 ACCOUNT TOTAL 747.77 * 5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 NENA Spring Conferen 240.00 ACCOUNT TOTAL 240.00 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 TC - Office Supplies 11.95 4097 BANK OF AMERICA 04/15/2015 TC - Office Supplies 2.70 4097 BANK OF AMERICA 04/15/2015 OM -Copy Paper 119.96 4097 BANK OF AMERICA 04/15/2015 Quill - Office Suppl 20.36 4097 BANK OF AMERICA 04/15/2015 Quill - Office Suppl 33.96 4097 BANK OF AMERICA 04/15/2015 Q - Office Supplies 29.74 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 37.62 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 8.54 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 4.76 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 53.10 4097 BANK OF AMERICA 04/15/2015 Business Cards for D 28.48 4097 BANK OF AMERICA 04/15/2015 FILE CABINET KEY REP 20.85 ACCOUNT TOTAL 372.02 * 6005 JANITORIAL SUPPLIES 4097 BANK OF AMERICA 04/15/2015 CLEANING SUPPLIES 24.00 4097 BANK OF AMERICA 04/15/2015 CLEANING SUPPLY PURC 40.50 4097 BANK OF AMERICA 04/15/2015 HAND SOAP PURCHASE 4.50 ACCOUNT TOTAL 69.00 * MAJOR TOTAL 1,547.74 **
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 9 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 041320 *STREETLIGHTS*
5110 ELECTRICAL SERVICE 4097 BANK OF AMERICA 04/15/2015 Electric - Stoney Sp 119.64 ACCOUNT TOTAL 119.64 * MAJOR TOTAL 119.64 **
042400 *WASTE MANAGEMENT*
3160 PROF SRVS - OTHER 4097 BANK OF AMERICA 04/15/2015 Pre-employment Drug 26.00 ACCOUNT TOTAL 26.00 * 3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 landfill watere 103.00 ACCOUNT TOTAL 103.00 * 5110 ELECTRICAL SERVICE 4097 BANK OF AMERICA 04/15/2015 Electricity - Landfi 1,121.63 ACCOUNT TOTAL 1,121.63 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Land 20.93 ACCOUNT TOTAL 20.93 * 6007 REPAIR & MAINTENANCE SUPP 4097 BANK OF AMERICA 04/15/2015 landfill supplies 32.95 4097 BANK OF AMERICA 04/15/2015 back hoe hoses 39.97 4097 BANK OF AMERICA 04/15/2015 roll off truck light 11.85 4097 BANK OF AMERICA 04/15/2015 fitting for bobcat 19.59 4097 BANK OF AMERICA 04/15/2015 landfill tools 5.35 4097 BANK OF AMERICA 04/15/2015 fuel filter for back 27.56 4097 BANK OF AMERICA 04/15/2015 landfill supplies 25.19 4097 BANK OF AMERICA 04/15/2015 oil filters fo rred 9.96 4097 BANK OF AMERICA 04/15/2015 landfill parts 13.18 4097 BANK OF AMERICA 04/15/2015 hydraulic oil 34.95 4097 BANK OF AMERICA 04/15/2015 site push brooms 26.98 4097 BANK OF AMERICA 04/15/2015 tractor supplies 81.15 4097 BANK OF AMERICA 04/15/2015 landfill supplies 54.96 ACCOUNT TOTAL 383.64 * 5110 ELECTRICAL SERVICE-OLD HI 4097 BANK OF AMERICA 04/15/2015 Electric-Old Hickory 103.85 ACCOUNT TOTAL 103.85 * MAJOR TOTAL 1,759.05 **
043200 *GENERAL PROPERTIES*
3320 MAINTENANCE SERVICE CONTR 4097 BANK OF AMERICA 04/15/2015 Water - Admin 151.95 4097 BANK OF AMERICA 04/15/2015 Water - Health Dept 43.45 4097 BANK OF AMERICA 04/15/2015 Water - Jury Rm 13.95 4097 BANK OF AMERICA 04/15/2015 Water - CH 1st Fl 35.90 ACCOUNT TOTAL 245.25 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 10 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - B&G 188.35 ACCOUNT TOTAL 188.35 * 6007 REPAIR & MAINTENANCE SUPP 4097 BANK OF AMERICA 04/15/2015 bobcat fittings 160.21 4097 BANK OF AMERICA 04/15/2015 admin paint 29.55 4097 BANK OF AMERICA 04/15/2015 plug for 350 and fue 16.26 4097 BANK OF AMERICA 04/15/2015 weatherstrip for red 10.32 4097 BANK OF AMERICA 04/15/2015 historic courthouse 65.33 4097 BANK OF AMERICA 04/15/2015 faucets for sheriifs 64.98 4097 BANK OF AMERICA 04/15/2015 maint supplies for s 19.56 4097 BANK OF AMERICA 04/15/2015 sheriff plumbing sup 11.88 4097 BANK OF AMERICA 04/15/2015 co 1 halogen lights 16.95 4097 BANK OF AMERICA 04/15/2015 halogen bulbs 14.38 4097 BANK OF AMERICA 04/15/2015 keys 12.00 4097 BANK OF AMERICA 04/15/2015 plumbing supplies 7.98 4097 BANK OF AMERICA 04/15/2015 maint supplies 19.54 4097 BANK OF AMERICA 04/15/2015 maint supplies 49.42 4097 BANK OF AMERICA 04/15/2015 maint. supplies for 19.58 4097 BANK OF AMERICA 04/15/2015 historic courthouse 84.76 4097 BANK OF AMERICA 04/15/2015 maint supplies 10.75 4097 BANK OF AMERICA 04/15/2015 wood for public safe 54.40 4097 BANK OF AMERICA 04/15/2015 maint supplies 26.47 4097 BANK OF AMERICA 04/15/2015 maint supplies 54.94 4097 BANK OF AMERICA 04/15/2015 supplies for co 1 ro 15.80 4097 BANK OF AMERICA 04/15/2015 historic courthouse 148.17 4097 BANK OF AMERICA 04/15/2015 historic courthouse 131.15 ACCOUNT TOTAL 1,044.38 * MAJOR TOTAL 1,477.98 **
071100 *PARKS,RECREATION,TOURISM*
3160 PROF SRVS - OTHER 4097 BANK OF AMERICA 04/15/2015 Background Check 292.00 ACCOUNT TOTAL 292.00 * 3310 REPAIR AND MAINTENANCE 4097 BANK OF AMERICA 04/15/2015 Replacement Speakers 485.90 4097 BANK OF AMERICA 04/15/2015 Speakers for Sports 578.61 ACCOUNT TOTAL 1,064.51 * 5210 POSTAL SERVICE 4097 BANK OF AMERICA 04/15/2015 Postage 2.38 ACCOUNT TOTAL 2.38 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Internet - Eastside 47.86 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Park 125.57 4097 BANK OF AMERICA 04/15/2015 Directv - March 69.29 ACCOUNT TOTAL 242.72 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Ink Cartridges - Rec 187.18 ACCOUNT TOTAL 187.18 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 11 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6002 FOOD SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Cups for the Concess 98.16 ACCOUNT TOTAL 98.16 * 6007 REPAIR & MAINTENANCE SUPP 4097 BANK OF AMERICA 04/15/2015 Supplies including z 7.67 4097 BANK OF AMERICA 04/15/2015 Packaging tape to se 3.89 4097 BANK OF AMERICA 04/15/2015 Supplies for Sports 173.13 4097 BANK OF AMERICA 04/15/2015 Mound Clay for Sport 196.00 ACCOUNT TOTAL 380.69 * 6013 EDUCATION/RECREATION SUPP 4097 BANK OF AMERICA 04/15/2015 EASTER EGG SUPPLIES 179.76 4097 BANK OF AMERICA 04/15/2015 First Aid Kit 111.60 ACCOUNT TOTAL 291.36 * MAJOR TOTAL 2,559.00 **
081100 *PLANNING/ZONING/GIS*
3160 PROF SRVS - OTHER 4097 BANK OF AMERICA 04/15/2015 Pre-employment Drug 26.00 ACCOUNT TOTAL 26.00 * 5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Plan 20.93 ACCOUNT TOTAL 20.93 * 5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 Stormwater Mgmt Exam 110.00 ACCOUNT TOTAL 110.00 * 5810 DUES/MEMBERSHIPS 4097 BANK OF AMERICA 04/15/2015 APA Membership 240.00 ACCOUNT TOTAL 240.00 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Q - Office Supplies 288.67 4097 BANK OF AMERICA 04/15/2015 Q - Office Supplies 72.55 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 26.54 ACCOUNT TOTAL 387.76 * MAJOR TOTAL 784.69 **
081500 *ECONOMIC DEVELOPMENT*
5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Eco 20.93 ACCOUNT TOTAL 20.93 * MAJOR TOTAL 20.93 **
083500 *COOPERATIVE EXTENSION PROGRAM*
5230 TELECOMMUNICATIONS 4097 BANK OF AMERICA 04/15/2015 Mitel - March - Ext 62.78 ACCOUNT TOTAL 62.78 * MAJOR TOTAL 62.78 **
FUND TOTAL 29,877.28
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 12 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 13 FUND # - 103 JAIL PHONE COMMISSION FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 033100 JAIL PHONE COMMISSION FUND
6014 INMATE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 MEAL- 1 INMATE LUNCH 4.14 4097 BANK OF AMERICA 04/15/2015 3 INMATE LUNCHES 13.62 4097 BANK OF AMERICA 04/15/2015 1 INMATE LUNCH 3.84 4097 BANK OF AMERICA 04/15/2015 I INMATE LUNCH 4.54 4097 BANK OF AMERICA 04/15/2015 1 INMATE LUNCH 3.84 4097 BANK OF AMERICA 04/15/2015 1 INMATE LUNCH 4.14 4097 BANK OF AMERICA 04/15/2015 INMATE WATER 31.79 ACCOUNT TOTAL 65.91 * MAJOR TOTAL 65.91 **
FUND TOTAL 65.91
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 14 FUND # - 104 SESQUICENTENNIAL COMMITTEE FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 081600
3160 PROF SRVS - OTHER 4097 BANK OF AMERICA 04/15/2015 Dinwiddie Days Bus T 921.00 ACCOUNT TOTAL 921.00 * 3610 MARKETING 4097 BANK OF AMERICA 04/15/2015 Shad Plank Canceled 10.50 4097 BANK OF AMERICA 04/15/2015 Signs for Dinwiddie 151.50 4097 BANK OF AMERICA 04/15/2015 Marketing - Dinwiddi 1,300.00 ACCOUNT TOTAL 1,462.00 * 6001 OFFICE SUPPLIES 4097 BANK OF AMERICA 04/15/2015 Signs for Dinwiddie 456.00 4097 BANK OF AMERICA 04/15/2015 Decals for Dinwiddie 36.00 4097 BANK OF AMERICA 04/15/2015 Paper for Sesquicent 41.48 ACCOUNT TOTAL 533.48 * 6002 FOOD SUPPLIES 4097 BANK OF AMERICA 04/15/2015 propane for historic 78.00 4097 BANK OF AMERICA 04/15/2015 Shad Bake Supplies 31.86 4097 BANK OF AMERICA 04/15/2015 Shad Bake Supplies 40.67 4097 BANK OF AMERICA 04/15/2015 Ice for Dinwiddie Da 64.50 ACCOUNT TOTAL 215.03 * MAJOR TOTAL 3,131.51 **
FUND TOTAL 3,131.51
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 15 FUND # - 209 RECYCLING/LITTER GRANT FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 042600 RECYCLING/LITTER GRANT FUND
6014 OTHER OPERATING SUPPLIES- 4097 BANK OF AMERICA 04/15/2015 earth day stickers 54.53 ACCOUNT TOTAL 54.53 * MAJOR TOTAL 54.53 **
FUND TOTAL 54.53
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 16 FUND # - 210 COMMUNITY DEVELOPMENT FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 081600 OTHER COMMUNITY DEVELOPMENT
6099 WORKFORCE DEVELOPMENT/YOU 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 97.62 4097 BANK OF AMERICA 04/15/2015 OD - Office Supplies 60.84 4097 BANK OF AMERICA 04/15/2015 Teen Expo Items - Sp 400.15 4097 BANK OF AMERICA 04/15/2015 Teen Expo - Water Bo 319.74 4097 BANK OF AMERICA 04/15/2015 Teen Expo - Water Bo 154.52 4097 BANK OF AMERICA 04/15/2015 Teen Expo - Sunglass 508.58 4097 BANK OF AMERICA 04/15/2015 Teen Expo - WristBan 71.53 ACCOUNT TOTAL 1,612.98 * MAJOR TOTAL 1,612.98 **
FUND TOTAL 1,612.98
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 17 FUND # - 211 COMMUNITY SERVICE FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 031900 TRIAD
6002 FOOD SUPPLIES 4097 BANK OF AMERICA 04/15/2015 FOOD-TRIAD 12.35 ACCOUNT TOTAL 12.35 * MAJOR TOTAL 12.35 **
FUND TOTAL 12.35
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 18 FUND # - 228 FIRE/EMS GRANTS FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 032200 FIRE PROGRAM EXPENDITURES
5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 FIRE FIGHTER SKILLS 480.00 ACCOUNT TOTAL 480.00 * MAJOR TOTAL 480.00 **
032300 FOUR FOR LIFE EXPENDITURES
8218 EMS DONATION EXPENDITURES 4097 BANK OF AMERICA 04/15/2015 EMERGENCY COMM WEEK 212.47 ACCOUNT TOTAL 212.47 * MAJOR TOTAL 212.47 **
032400 OTHER PUBLIC SAFETY EXPENDITURES
8217 TRAINING MINI GRANT EXPEN 4097 BANK OF AMERICA 04/15/2015 IT - Memory / DCPS - 139.98 4097 BANK OF AMERICA 04/15/2015 DCPS - Display / IT 1,489.94 ACCOUNT TOTAL 1,629.92 * MAJOR TOTAL 1,629.92 **
FUND TOTAL 2,322.39
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 19 FUND # - 229 FORFEITED ASSET SHARING PROGRAM
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 022100 * COMMONWEALTHS ATTORNEY *
5540 CONVENTION & EDUCATION 4097 BANK OF AMERICA 04/15/2015 NDAA Exec Program AB 665.00 4097 BANK OF AMERICA 04/15/2015 Conf Hampton Barrick 75.00 ACCOUNT TOTAL 740.00 * MAJOR TOTAL 740.00 **
FUND TOTAL 740.00
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 20 FUND # - 305 CAPITAL PROJECTS
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 094100 COUNTY BUILDINGS
8214 MCKENNEY RECREATION 4097 BANK OF AMERICA 04/15/2015 Coming Soon Sign for 108.00 4097 BANK OF AMERICA 04/15/2015 tiles for mckenney g 370.21 4097 BANK OF AMERICA 04/15/2015 supplies for mckenne 21.30 4097 BANK OF AMERICA 04/15/2015 mckenney gym supplie 51.23 4097 BANK OF AMERICA 04/15/2015 base cove for mckenn 135.98 4097 BANK OF AMERICA 04/15/2015 mckenney gym supplie 56.71 4097 BANK OF AMERICA 04/15/2015 grab bars for mckenn 41.69 4097 BANK OF AMERICA 04/15/2015 caulking and glazing 62.59 4097 BANK OF AMERICA 04/15/2015 grab bars for mckenn 41.69 ACCOUNT TOTAL 889.40 * MAJOR TOTAL 889.40 **
FUND TOTAL 889.40
TOTAL DUE 38,706.35
Approved at meeting of on .
Signed Title Date
______Title Date
______Title Date
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 1 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 033100 *CONFINEMENT & CARE OF PRISONERS*
5130 WATER & SEWER 390 DINWIDDIE CO WATER AUTH. MAY 15 CRTHOUSE WATER/SEWER 2,018.00 ACCOUNT TOTAL 2,018.00 * MAJOR TOTAL 2,018.00 **
043200 *GENERAL PROPERTIES*
5130 WATER & SEWER 390 DINWIDDIE CO WATER AUTH. MAY 15 CRTHOUSE WATER/SEWER 18,161.00 ACCOUNT TOTAL 18,161.00 * MAJOR TOTAL 18,161.00 **
071100 *PARKS,RECREATION,TOURISM*
6014 CONCESSIONS 1508 BANK OF SOUTHSIDE VA 31815 SAMS CONCESSIONS 41.44 1508 BANK OF SOUTHSIDE VA 32715 SAMS CONCESSIONS 355.88 ACCOUNT TOTAL 397.32 * MAJOR TOTAL 397.32 **
083500 *COOPERATIVE EXTENSION PROGRAM*
5420 LEASE/RENTAL OF BLDGS 3039 PERROTTI MANAGEMENT LLC MAY RENT LEASE 1,741.00 ACCOUNT TOTAL 1,741.00 * MAJOR TOTAL 1,741.00 **
FUND TOTAL 22,317.32
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 2 FUND # - 104 SESQUICENTENNIAL COMMITTEE FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 081600
6002 FOOD SUPPLIES 1508 BANK OF SOUTHSIDE VA 32515 SAMS DINWIDDIE DAYS SUPP 115.30 ACCOUNT TOTAL 115.30 * MAJOR TOTAL 115.30 **
FUND TOTAL 115.30
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 3 FUND # - 228 FIRE/EMS GRANTS FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 032400 OTHER PUBLIC SAFETY EXPENDITURES
8217 TRAINING MINI GRANT EXPEN 1508 BANK OF SOUTHSIDE VA 41015 HP ELITEBOOK PC 1,378.00 ACCOUNT TOTAL 1,378.00 * MAJOR TOTAL 1,378.00 **
FUND TOTAL 1,378.00
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/04/2015 LISTING OF INVOICES FOR 5/04/2015 -- 5/04/2015 PAGE 4 FUND # - 401 COUNTY DEBT SERVICE FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 095100 DEBT SERVICE PROJECTS
8215 DS-DCWA COURTHOUSE RD 390 DINWIDDIE CO WATER AUTH. MAY 15 CRTHOUSE WATER/SEWER 19,417.00 ACCOUNT TOTAL 19,417.00 * MAJOR TOTAL 19,417.00 **
FUND TOTAL 19,417.00
TOTAL DUE 43,227.62
Approved at meeting of on .
Signed Title Date
______Title Date
______Title Date
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 1 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 001502 REVENUE FROM USE OF PROPERTY
0200 RENTAL-REC FACILITIES-EAS 999999 ANDUSKO, ASHLEIGH 5515 ANDUSKO RENTAL FEE REFUND 50.00 ACCOUNT TOTAL 50.00 * 0201 RENTAL-REC FACILITIES-DEP 999999 GRAY, JANICE 5215 REFUND DAMAGE DEPOSIT REFND 100.00 ACCOUNT TOTAL 100.00 * MAJOR TOTAL 150.00 **
001606 CHARGES FOR OTHER PROTECTION
0200 ANIMAL ADOPTION FEE 999999 THOMSON, TIFFANY 42815 THOMSON ADOPT FEE REFUND 75.00 ACCOUNT TOTAL 75.00 * MAJOR TOTAL 75.00 **
012100 *COUNTY ADMINISTRATION*
3310 REPAIR AND MAINTENANCE 1643 TOPSIDE RENTALS INC. 2575 TENT RENTAL 2,086.61 3547 RELIABLE RENTALS 42815 HELD BOBCAT/SKID LOADER 400.00 ACCOUNT TOTAL 2,486.61 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 110.53 ACCOUNT TOTAL 110.53 * 6012 BOOKS AND SUBSCRIPTIONS 1490 RICHMOND TIMES-DISPATCH 42415 SUBSCRIPT SUBSCRIPTION 119.60 ACCOUNT TOTAL 119.60 * MAJOR TOTAL 2,716.74 **
012210 *LEGAL SERVICES*
6012 BOOKS AND SUBSCRIPTIONS 3683 LEXISNEXIS 3090214746 ON LINE SERVICE FEE 200.00 ACCOUNT TOTAL 200.00 * MAJOR TOTAL 200.00 **
012220 *HUMAN RESOURCES*
5540 CONVENTION & EDUCATION 4632 COMMUNITY COLLEGE WORKFOR 29261 LEADERSHIP CLASSES 1,332.00 ACCOUNT TOTAL 1,332.00 * MAJOR TOTAL 1,332.00 **
012310 *COMMISSIONER OF THE REVENUE*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 21.45 ACCOUNT TOTAL 21.45 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 2 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 5810 DUES/MEMBERSHIPS 101 COMMISSIONERS OF THE 2015-2016 DUES MEMBERSHIP DUES 350.00 ACCOUNT TOTAL 350.00 * MAJOR TOTAL 371.45 **
012410 *TREASURER*
3160 PROF SRVS - OTHER 28 BAI-TREASURERS USER GROUP 15/16 TREASURER USER GROUP DUES 500.00 ACCOUNT TOTAL 500.00 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 8.92 ACCOUNT TOTAL 8.92 * MAJOR TOTAL 508.92 **
012430 *ACCOUNTING*
5899 MISC CHARGES 50 ANTHEM BLUE CROSS_BLUE 5/15 MCKENNEY MCKENNEY INSURANCE 475.00 3752 DAVIS VISION 5/15 RETIREE RETIREE VISION 7.72 ACCOUNT TOTAL 482.72 * MAJOR TOTAL 482.72 **
012510 *INFORMATION SYSTEMS*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285088 PHONE CHARGES 562.42 1424 TREASURER OF VA T285172 PHONE CHARGES 2.39 ACCOUNT TOTAL 564.81 * 5530 MEALS & LODGING 3012 COHEN, NORMAN 5615 REIMBURSEM APCO NENA CONFERENCE 26.00 3612 HODO, JEREMY 5615 REIMBURSEM APCO NENA CONFERENCE 13.90 ACCOUNT TOTAL 39.90 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL71425 FUEL 33.53 ACCOUNT TOTAL 33.53 * MAJOR TOTAL 638.24 **
013100 *REGISTRAR/BOARD OF ELECTIONS*
3600 ADVERTISING 4300 HERMES PUBLICATIONS 2624 VOTER INFO ADVERTISE 223.92 ACCOUNT TOTAL 223.92 * 6001 OFFICE SUPPLIES 3287 ELECTION SERVICES ONLINE 1221 PRIVACY SCREENS 806.43 ACCOUNT TOTAL 806.43 * MAJOR TOTAL 1,030.35 **
021100 *CIRCUIT COURT*
3200 TEMP HELP - JURORS/COMMIS 999999 BERRY, GERALD J 42915 BERRY JURY DUTY PAY 30.00
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 3 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 999999 BOWLES, MEAGAN S 42915 BOWLES JURY DUTY PAY 30.00 999999 COLES JR, ARNOLD R 42915 COLES JR JURY DUTY PAY 30.00 999999 CONLEE, MAEGAN L 42915 CONLEE JURY DUTY PAY 30.00 999999 CRENSHAW, JAVON L 42915 CRENSHAW JURY DUTY PAY 30.00 999999 DRISKILL, TERRI R 42915 DRISKILL JURY DUTY PAY 30.00 999999 EDWARDS, JOAN D 42915 EDWARDS JURY DUTY PAY 30.00 999999 ELLIS, ROBIN T 42915 ELLIS JURY DUTY PAY 30.00 999999 ELMORE, RICHARD N 42915 ELMORE JURY DUTY PAY 30.00 999999 FAULCON, ROBERT L 42915 FAULCON JURY DUTY PAY 30.00 999999 GLASS, JOHN LEE A 42915 GLASS JURY DUTY PAY 30.00 999999 GRUBE, JENNIFER H 42915 GRUBB JURY DUTY PAY 30.00 999999 HARRIS, BETTY R 42915 HARRIS JURY DUTY PAY 30.00 999999 HARRIS, KATHY M 42915 HARRIS, K JURY DUTY PAY 30.00 999999 HAWKINS JR, WILLIAM W 42915 HAWKINS JURY DUTY PAY 30.00 999999 HAYES, WILLIAM L 42915 HAYES JURY DUTY PAY 30.00 999999 HENSHAW, TONYA W 42915 HENSHAW JURY DUTY PAY 30.00 999999 HICKS, NICHOLAS D 42915 HICKS JURY DUTY PAY 30.00 999999 JIGGETTS, PATRICE J 42915 JIGGETTS JURY DUTY PAY 30.00 999999 LINGERFELT, JOHN R 42915 LINGERFEL JURY DUTY PAY 30.00 999999 MOORE, JALISAH L 42915 MOORE JURY DUTY PAY 30.00 999999 NYE, SUSAN G 42915 NYE JURY DUTY PAY 30.00 999999 ORRELL, ANGELA 42915 ORRELL JURY DUTY PAY 30.00 999999 PURDIE, DEVEN E 42915 PURDIE JURY DUTY PAY 30.00 999999 RIKE, HEATHER M 42915 RIKE JURY DUTY PAY 30.00 999999 SCOTT, RICK A 42915 SCOTT JURY DUTY PAY 30.00 999999 TAYLOR, RACHEL J 42915 TAYLOR JURY DUTY PAY 30.00 999999 THOMPSON, CHRISTINE M 42915 THOMPSON JURY DUTY PAY 30.00 999999 VAUGHN, STEVEN S 42915 VAUGHN JURY DUTY PAY 30.00 999999 WATKINS, ROBERT W 42915 WATKINS JURY DUTY PAY 30.00 999999 WILLIAMSON, JACQUI H 42915 WILLIAMSO JURY DUTY PAY 30.00 999999 WINN, ALICE A 42915 WINN JURY DUTY PAY 30.00 999999 WRENN, BENJAMINE P 42915 WRENN JURY DUTY PAY 30.00 999999 YOUNG, SHERRI M 42915 YOUNG 30.00 ACCOUNT TOTAL 1,020.00 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 31.29 ACCOUNT TOTAL 31.29 * MAJOR TOTAL 1,051.29 **
021200 *GENERAL DISTRICT COURT*
3150 PROF SRVS - LEGAL 2621 MARABLE III, GEORGE F. 7634682 ALSTON PUBLIC DEFENDER 240.00 ACCOUNT TOTAL 240.00 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 62.73 ACCOUNT TOTAL 62.73 * MAJOR TOTAL 302.73 **
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 4 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 021700 *CLERK OF THE CIRCUIT COURT*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 24.98 ACCOUNT TOTAL 24.98 * MAJOR TOTAL 24.98 **
021910 *VICTIM WITNESS PROGRAM*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 11.73 ACCOUNT TOTAL 11.73 * MAJOR TOTAL 11.73 **
022100 *COMMONWEALTH'S ATTORNEY*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 10.00 ACCOUNT TOTAL 10.00 * MAJOR TOTAL 10.00 **
031200 *SHERIFF*
3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 119591 PEST CONTROL 50.00 780 HOUCHINS PEST CONTROL 124032 PEST CONTROL 30.00 ACCOUNT TOTAL 80.00 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 223.07 ACCOUNT TOTAL 223.07 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL71425 FUEL 1,761.05 ACCOUNT TOTAL 1,761.05 * MAJOR TOTAL 2,064.12 **
032200 *VOLUNTEER FIRE DEPARTMENTS*
5114 UTILITIES REIMB-NAMOZINE 6040 NAMOZINE VOL. FIRE DEPT. APR 15 EXPENSES UTILITIES/SUPPLIES 929.47 ACCOUNT TOTAL 929.47 * 5690 CONTRIBUTION-DINWIDDIE 4653 CUSTOM FLOORING OF VA,INC 307 CARPET INSTALLATION 3,875.00 ACCOUNT TOTAL 3,875.00 * 5693 CONTRIBUTION-NAMOZINE 6040 NAMOZINE VOL. FIRE DEPT. APR 15 EXPENSES UTILITIES/SUPPLIES 2,845.99 ACCOUNT TOTAL 2,845.99 * 6007 REPAIR & MAINTENANCE SUPP 2576 POWERS AUTO PARTS, INC 521841 LED BULBS 81.22 ACCOUNT TOTAL 81.22 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 5 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 6008 VEHICLE/EQUIPMENT FUEL 3106 BARKSDALE OILS INC 132407 DIESEL FVFD 197.86 3106 BARKSDALE OILS INC 132434 DIESEL NVFD 658.59 3106 BARKSDALE OILS INC 132436 DIESEL DVFD 747.47 3106 BARKSDALE OILS INC 132437 DIESEL MVFD 303.03 3106 BARKSDALE OILS INC 132940 DIESEL FVFD 151.52 3249 JAMES RIVER PETROLEUM CL71425 FUEL 139.58 ACCOUNT TOTAL 2,198.05 * MAJOR TOTAL 9,929.73 **
032300 *EMERGENCY MEDICAL SERVICES*
3310 REPAIR AND MAINTENANCE 1370 WHEEL SERVICE 65490 SERVICE 5523 43.08 3734 GOODMAN SPECIALIZED VEH 12639G SERVICE 1101 373.04 6000 DEWITT TIRE INC. (BOARD) 18750 SERVICE 3750 561.76 ACCOUNT TOTAL 977.88 * 3320 MAINTENANCE SERVICE CONTR 2082 STERICYCLE 1005795887 MEDICAL BOX DISPOSAL 732.48 ACCOUNT TOTAL 732.48 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES .29 ACCOUNT TOTAL .29 * 6004 MEDICAL SUPPLIES 1388 MOORE MEDICAL LLC 98632107I MEDICAL SUPPLIES 120.00 ACCOUNT TOTAL 120.00 * MAJOR TOTAL 1,830.65 **
032400 *FIRE & RESCUE SERVICES*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 14.91 ACCOUNT TOTAL 14.91 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL71425 FUEL 112.13 ACCOUNT TOTAL 112.13 * MAJOR TOTAL 127.04 **
033300 *COURT SERVICES*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 9.88 ACCOUNT TOTAL 9.88 * MAJOR TOTAL 9.88 **
033400 *OTHER CORRECTION & DETENTION*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 16.55 ACCOUNT TOTAL 16.55 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 6 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 5510 MILEAGE 3142 YOUNG-GILL, ANGEL 42915 REIMBURSE CVPY MEETING 49.65 ACCOUNT TOTAL 49.65 * MAJOR TOTAL 66.20 **
034100 *BUILDING INSPECTION*
3310 REPAIR AND MAINTENANCE 6000 DEWITT TIRE INC. (BOARD) 18657 SERVICE 6129 99.84 ACCOUNT TOTAL 99.84 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 1.79 ACCOUNT TOTAL 1.79 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL71425 FUEL 62.72 ACCOUNT TOTAL 62.72 * MAJOR TOTAL 164.35 **
035100 *ANIMAL CONTROL/POUND*
3310 REPAIR AND MAINTENANCE 6000 DEWITT TIRE INC. (BOARD) 18699 SERVICE 5532 188.21 6000 DEWITT TIRE INC. (BOARD) 18748 SERVICE 7784 646.34 ACCOUNT TOTAL 834.55 * 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 119668 PEST CONTROL 35.00 ACCOUNT TOTAL 35.00 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 2.54 ACCOUNT TOTAL 2.54 * 6003 GROUNDS MAINTENANCE SUPPL 310 B. T. HARGRAVE & CO (BD) 4/15 ANIMAL M.M. SWEET/PRAMITOL 111.95 ACCOUNT TOTAL 111.95 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL71425 FUEL 264.46 ACCOUNT TOTAL 264.46 * 8001 MACHINERY & EQUIPMENT 2161 VULCAN MATERIALS 40058325 STONE ANIMAL CONTROL 180.82 2161 VULCAN MATERIALS 40058326 STONE ANIMAL CONTROL 442.15 ACCOUNT TOTAL 622.97 * MAJOR TOTAL 1,871.47 **
035600 *COMMUNICATIONS*
3310 REPAIR AND MAINTENANCE 1156 RADIO COMMUNICATIONS OF 400009676-1 RADIO REPIARS 208.16 ACCOUNT TOTAL 208.16 * 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 119649 PEST CONTROL 30.00 ACCOUNT TOTAL 30.00 *
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 7 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285088 PHONE CHARGES 52.87 1424 TREASURER OF VA T285172 PHONE CHARGES 11.48 1424 TREASURER OF VA T285373 PHONE CHARGES 52.87 6040 NAMOZINE VOL. FIRE DEPT. APR 15 EXPENSES UTILITIES/SUPPLIES 34.99 ACCOUNT TOTAL 152.21 * MAJOR TOTAL 390.37 **
042400 *WASTE MANAGEMENT*
3310 REPAIR AND MAINTENANCE 1795 SPAIN&WILLIAMS GARAGE INC 262584 SERVICE-MACK 340.11 ACCOUNT TOTAL 340.11 * 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 119852 PEST CONTROL 50.00 ACCOUNT TOTAL 50.00 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES .97 ACCOUNT TOTAL .97 * 6008 VEHICLE/EQUIPMENT FUEL 3106 BARKSDALE OILS INC 132408 DIESEL WASTE MGMENT 1,286.09 3106 BARKSDALE OILS INC 132414 DIESEL WASTE MGMNT 464.65 ACCOUNT TOTAL 1,750.74 * 5130 WATER & SEWER-ROHOIC 390 DINWIDDIE CO WATER AUTH. 4/15 ROH MANNED WATER/SEWER 9.92 ACCOUNT TOTAL 9.92 * 5130 WATER & SEWER-MCKENNEY 242 TOWN OF MCKENNEY 41615 MAN SITE WATER/SEWER 43.26 ACCOUNT TOTAL 43.26 * MAJOR TOTAL 2,195.00 **
043200 *GENERAL PROPERTIES*
3310 REPAIR AND MAINTENANCE 2792 GENTRY WELL WORKS, INC. 12303 LEAK REPAIR 1,377.50 ACCOUNT TOTAL 1,377.50 * 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 119586 PEST CONTROL 30.00 780 HOUCHINS PEST CONTROL 119588 PEST CONTROL 45.00 780 HOUCHINS PEST CONTROL 119589 PEST CONTROL 25.00 780 HOUCHINS PEST CONTROL 119590 PEST CONTROL 15.00 780 HOUCHINS PEST CONTROL 119724 PEST CONTROL 30.00 780 HOUCHINS PEST CONTROL 130829 PEST CONTROL 125.00 2412 PROFESSIONAL MAINTENANCE 36756 JANITORIAL SERVICES 6,682.91 2687 DOLI/BOLIER SAFETY 954091500 INSPECTION FEES 20.00 3306 OLD DOMINION LANDSCAPES 9472 LAWN/LANDSCAPE MAINT 6,548.00 ACCOUNT TOTAL 13,520.91 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL71425 FUEL 116.81
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 8 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 3249 JAMES RIVER PETROLEUM CL71425 FUEL 32.01 ACCOUNT TOTAL 148.82 * MAJOR TOTAL 15,047.23 **
071100 *PARKS,RECREATION,TOURISM*
3160 PROF SRVS - OTHER 2432 STEPHENS INVESTIGATIONS 43015 MULTI BACKGROUND INVESTIGA 21.00 3134 SOUTHSIDE SOCCER REFEREE 42715 SOCCER OFFICIALS PAY 100.00 3134 SOUTHSIDE SOCCER REFEREE 5415 SOCCER OFFICIALS PAY 200.00 4094 GIFFARD, DAVE 42715 SOCCER OFFICIALS PAYMENT 420.00 4094 GIFFARD, DAVE 5415 SOCCER OFFICIALS PAY 420.00 4212 MCCARTHY, RAYCHEL E 43015 FOOTBALL TRAINER YTH FOOTBALL 325.00 ACCOUNT TOTAL 1,486.00 * 3200 TEMP HELP - INSTRUCTORS 3212 JONES, JEWELL 43015 ZUMBA INSTRUCTORS PAY 420.00 3213 HARRIS, DARLENE 43015 AEROBICS INSTRUCTORS PAY 605.50 3214 DOWLING, HEATHER M 43015 FITNESS INSTRUCTOR PAY 227.50 3861 CHAPPELL, SUSAN M 43015 YOGA INSTRUCTOR PAY 122.50 4591 TAYLOR, THOMASINE M 5415 LINE DANCE INSTRUCTORS PAY 231.00 ACCOUNT TOTAL 1,606.50 * 3320 MAINTENANCE SERVICE CONTR 780 HOUCHINS PEST CONTROL 119587 PEST CONTROL 50.00 780 HOUCHINS PEST CONTROL 119873 PEST CONTROL 25.00 ACCOUNT TOTAL 75.00 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 43.31 ACCOUNT TOTAL 43.31 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL71425 FUEL 52.99 ACCOUNT TOTAL 52.99 * MAJOR TOTAL 3,263.80 **
081100 *PLANNING/ZONING/GIS*
3310 REPAIR AND MAINTENANCE 6000 DEWITT TIRE INC. (BOARD) 18813 SERVICE 2131 433.56 ACCOUNT TOTAL 433.56 * 3320 MAINTENANCE SERVICE CONTR 4065 CANON SOLUTIONS AMERICA 4015844137 COPIER MAINTENANCE 48.56 ACCOUNT TOTAL 48.56 * 5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 10.90 ACCOUNT TOTAL 10.90 * 6008 VEHICLE/EQUIPMENT FUEL 3249 JAMES RIVER PETROLEUM CL71425 FUEL 26.77 ACCOUNT TOTAL 26.77 * MAJOR TOTAL 519.79 **
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 9 FUND # - 101 GENERAL FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 081500 *ECONOMIC DEVELOPMENT*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 2.40 ACCOUNT TOTAL 2.40 * MAJOR TOTAL 2.40 **
083500 *COOPERATIVE EXTENSION PROGRAM*
5230 TELECOMMUNICATIONS 1424 TREASURER OF VA T285172 PHONE CHARGES 4.39 ACCOUNT TOTAL 4.39 * MAJOR TOTAL 4.39 **
FUND TOTAL 46,392.57
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 10 FUND # - 229 FORFEITED ASSET SHARING PROGRAM
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 022100 * COMMONWEALTHS ATTORNEY *
5540 CONVENTION & EDUCATION 4566 BASKERVILL, ANN CABELL 5615 REIMBURSEM MDT TRAINING 136.95 4677 BARRICKS, AUDRA 5615 REIMBURSE MDT TRAINING 27.75 ACCOUNT TOTAL 164.70 * MAJOR TOTAL 164.70 **
FUND TOTAL 164.70
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 11 FUND # - 305 CAPITAL PROJECTS
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 093100
8203 INFORMATION TECHNOLOGY PR 4114 UNITY BUSINESS SYSTEMS, I 1128110996R LICENSES/TRAINING 10,220.00 ACCOUNT TOTAL 10,220.00 * MAJOR TOTAL 10,220.00 **
094100 COUNTY BUILDINGS
8214 MCKENNEY RECREATION 3595 BAXTER BAILEY & ASSOC. 3551 MCK REC A & E 70.75 3595 BAXTER BAILEY & ASSOC. 3552 MCK REC A & E 9,166.00 3595 BAXTER BAILEY & ASSOC. 3553 MCK REC A & E 10,692.00 3595 BAXTER BAILEY & ASSOC. 3558 MCK REC A & E 260.29 ACCOUNT TOTAL 20,189.04 * MAJOR TOTAL 20,189.04 **
FUND TOTAL 30,409.04
AP375H COUNTY OF DINWIDDIE BEFORE CHECKS 5/08/2015 LISTING OF INVOICES FOR 5/08/2015 -- 5/08/2015 PAGE 12 FUND # - 401 COUNTY DEBT SERVICE FUND
MAJOR# VENDOR VENDOR ACCT# NUMBER NAME INV# DESCRIPTION AMOUNT 095100 DEBT SERVICE PROJECTS
8219 DS-DCWA CHURCH RD/GERDEAU 390 DINWIDDIE CO WATER AUTH. 4/15 REV INSUFF REVENUE INSUFFICIENC 24,686.41 ACCOUNT TOTAL 24,686.41 * MAJOR TOTAL 24,686.41 **
FUND TOTAL 24,686.41
TOTAL DUE 101,652.72
Approved at meeting of on .
Signed Title Date
______Title Date
______Title Date
Dinwiddie County Administration Office Division Chief, Finance & General Services 14016 Boydton Plank Road P O Drawer 70 Dinwiddie, VA 23841 Phone: (804) 469-4500 Fax: (804) 469-4503 E-Mail: [email protected]
TO: Dinwiddie County Board of Supervisors FROM: Anne Howerton
DATE: May 19, 2015
SUBJECT: VRS Phased In Member Contribution Election Resolution for FY 2016
BACKGROUND & LAST BOARD ACTIONS
In July 1992 the County made the election to pay both the employer’s and employee’s retirement contributions to VRS. This election was reaffirmed by the Board of Supervisors in August, 2008 and remained effective until the 2010 Virginia General Assembly passed legislation creating a separate retirement plan for employees hired on or after July 1, 2010 – Plan II employees. The County chose on June 15, 2010 to have these Plan II employees pick up the 5% member contribution, with the Plan I employees (those hired before July 1, 2010) still having their member contribution paid by the County as elected in July 1992.
In Chapter 822 of the 2012 Acts of Assembly, the General Assembly mandated that all employees who were not paying their member contribution must begin doing so as of July 1, 2012 with a comparable offsetting salary increase being provided by the County. Since VRS permits the member contribution amount to be phased in over no more than five years with at least 1% contribution per year until the maximum 5% contribution is reached, the Board of Supervisors elected to phase in the member contribution on May 15, 2012. Therefore in FY 2013, the 1% member contribution was paid by all Plan I employees with an offsetting salary increase of 1.070%. In FY 2014 an additional 1% member contribution was paid by all Plan I employees, with an offsetting salary increase of 1.082%. In FY 2015 an additional 1% member contribution was paid by all Plan I employees, with an offsetting salary increase of 1.095%. For FY 2016, an additional 1% member contribution will be paid by all Plan I employees, with an offsetting salary increase of 1.106% as of July 1, 2015.
Please note that all employees hired after July 1, 2012 must pay the entire 5% member contribution rate – no phase in is allowed for these new hires.
R E Q U E S T E D A C T I O N
V R S h a s r e q u e s t e d t h a t t h e C o u n t y f o r m a l l y a p p r o v e t h e p h a s e d i n m e m b e r c o n t r i b u t i o n o f 4 % f o r F Y 2 0 1 6 b y J u l y 1 0 , 2 0 1 5 . W e a r e a s k i n g f o r a p p r o v a l o f t h e a t t a c h e d r e s o l u t i o n t o c o m p l y w i t h t h e i r r e q u e s t . Member Contributions by Salary Reduction for Count ie s, Cities, Towns, and Other Political Subdivisions ( I n a c c o r d a n c e w i t h C h a p t e r 8 2 2 o f t h e 2 0 1 2 A c ts of A s s e m b l y ( S B 4 9 7 ) )
Resolution
WHEREAS, the Dinwiddie County (55126) employees who are Virginia Retirement System members who commence or recommence employment on or after July 1, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis upon commencing or recommencing employment; and
WHEREAS, the Dinwiddie County employees who are Virginia Retirement System members and in service on June 30, 2012, shall be required to contribute five percent of their creditable compensation by salary reduction pursuant to Internal Revenue Code § 414(h) on a pre-tax basis no later than July 1, 2016; and
WHEREAS, such employees in service on June 30, 2012, shall contribute a minimum of an additional one percent of their creditable compensation beginning on each July 1 of 2012, 2013, 2014, 2015, and 2016, or until the employees’ contributions equal five percent of creditable compensation; and
WHEREAS, Dinwiddie County may elect to require such employees in service on June 30, 2012, to contribute more than an additional one percent each year, in whole percentages, until the employees’ contributions equal five percent of creditable compensation; and
WHEREAS, the second enactment clause of Chapter 822 of the 2012 Acts of Assembly (SB497) requires an increase in total creditable compensation, effective July 1, 2015, to each such employee in service on June 30, 2015, to offset the cost of the member contributions, such increase in total creditable compensation to be equal to the percentage increase of the member contribution paid by such pursuant to this resolution. (For example, if the member contribution paid by the employee increases from two to three percent pursuant to this resolution, the employee must receive a one percent increase in creditable compensation.)
BE IT THEREFORE RESOLVED, that Dinwiddie County does hereby certify to the Virginia Retirement System Board of Trustees that it shall effect the implementation of the member contribution requirements of Chapter 822 of the 2012 Acts of Assembly (SB497) according to the following schedule for the fiscal year beginning July 1, 2015:
PLAN 1 Percent PLAN 2 Percent Employer Paid Employer Paid 1% 0% Member Contribution Member Contribution Employee Paid Employee Paid 4% 5% Member Contribution Member Contribution Total 5% Total 5% (Note: Each column must add up to 5 percent.); and
BE IT FURTHER RESOLVED, that such contributions, although designated as member contributions, are to be made by Dinwiddie County in lieu of member contributions; and
BE IT FURTHER RESOLVED, that pick up member contributions shall be paid from the same source of funds as used in paying the wages to affected employees; and
BE IT FURTHER RESOLVED, that member contributions made by Dinwiddie County under the pick up arrangement shall be treated for all purposes other than income taxation, including but not limited to VRS benefits, in the same manner and to the same extent as member contributions made prior to the pick up arrangement; and
BE IT FURTHER RESOLVED, that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the pick up contributions made by Dinwiddie County directly instead of having them paid to VRS; and
BE IT FURTHER RESOLVED, that notwithstanding any contractual or other provisions, the wages of each member of VRS who is an employee of Dinwiddie County shall be reduced by the amount of member contributions picked up by Dinwiddie County on behalf of such employee pursuant to the foregoing resolutions; and
BE IT FURTHER RESOLVED, that no salary increases provided solely to offset the cost of required member contributions to the Virginia Retirement System under § 51.1-144 of the Code of Virginia will be used to certify that any salary increases required by the Appropriation Act have been provided.
NOW, THEREFORE, the officers are hereby authorized and directed in the name of Dinwiddie County to carry out the provisions of this resolution, and said officers are authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as are due to be paid by Dinwiddie County for this purpose.
Daniel D. Lee, Chairman Dinwiddie County Board of Supervisors
CERTIFICATE
I, W . K e v i n M a s s e n g i l l , C l e r k of the Dinwiddie County Board of Supervisors, c e r t i f y t h a t t h e f o r e g o i n g i s a t r u e a n d c o r r e c t c o p y o f a r e s o l u t i o n p a s s e d a t a l a w f u l l y o r g a n i z e d m e e t i n g o f t h e Dinwiddie County Board of Supervisors h e l d a t D i n w i d d i e , V i r g i n i a a t 3 o ’ c l o c k o n M a y 1 9 , 2 0 1 5 . G i v e n u n d e r m y h a n d a n d s e a l o f Dinwiddie County t h i s _ _ _ _ _ d a y o f ______, 2 0 1 5 .
______W . K e v i n M a s s e n g i l l , C l e r k
This resolution must be passed prior to July 1, 2015 and received by VRS no later than July 10, 2015. COUNTY OF DINWIDDIE DENNIS HALE Division of Fire & EMS 13910 Courthouse Road Chief of Fire & EMS Post Office Drawer 70 Dinwiddie, Virginia 23841 (804) 469-5388 FAX (804) 469-7663 www.dinwiddieva.us
DATE: May 19, 2015
TO: Dinwiddie County Board of Supervisors
FROM: Dennis E. Hale, Chief of Fire & EMS & Emergency Management Coordinator
RE: Adoption of the Dinwiddie County Emergency Operations Plan – May 2015
Background
The Dinwiddie County Emergency Operations Plan (EOP) has been under revision, as required by local and State code, for the past several months. The EOP is required to go through review, revision and adoption every four (4) years. This revision has been completed and the EOP reviewed by affected county departments and county Emergency Management staff. This process has been lengthy and has required numerous entities to assist with the update. The cooperation and hard work of all those involved has provided the County with a document that will provide a solid framework to work from in the event of a disaster or emergency situation.
Last Board Action
Adoption of the current plan in May 2011.
Requested Action
Adoption of the County of Dinwiddie Emergency Operations Plan through the following resolution:
WHEREAS the Board of Supervisors of Dinwiddie County, Virginia recognizes the need to prepare for, respond to, and recover from natural and manmade disasters; and
WHEREAS Dinwiddie County has a responsibility to provide for the safety and well being of its citizens and visitors; and
WHEREAS Dinwiddie County has established and appointed a Director, Deputy Director, Coordinator and Deputy Coordinator of Emergency Management. “To Excel in the Delivery of Emergency and Non-Emergency Services” NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Dinwiddie County Virginia, this Emergency Operations Plan as revised is officially adopted, and
IT IS FUTHER RESOLVED AND ORDERED that the Director of Emergency Management, W. Kevin Massengill, is authorized to promulgate this plan and is tasked to maintain and revise, as necessary, this document over the next four (4) year period or until such time be ordered to come before this board.
______Mr. Daniel D. Lee, Chair Dinwiddie County Board of Supervisors
ATTEST: ______Clerk Dinwiddie County Board of Supervisors
Adopted this ___ day of ______2015 Dinwiddie County
Emergency Operations Plan
Adopted May 19, 2015
Dinwiddie County Emergency Operations Plan
Table of Contents
BASIC PLAN
Plan Documentation
Privacy Statement ...... 1 Promulgation Document ...... 2 Resolution of Adoption ...... 3 Record of Changes ...... 4 Record of Distribution ...... 5
I. Introduction……………………………….……………………………………7
Purpose ...... 7 Plan Elements ...... 7 Scope ...... 7 Situation ...... 7 Hazard Analysis ...... 9 Hazard Analysis Summary ...... 10
II. Assumptions ...... 11
County Map ...... 12
III. Organization and Assignment of Responsibility……………… .. ………13
Elected Officials ...... 13 Local Chief Executive (Director of Emergency Management) ...... 13 Coordinator of Emergency Management ...... 13 Local Government Agencies ...... 13 Emergency Support Functions (ESFs) ...... 14 Citizen Involvement ...... 14 Private Sector ...... 14
IV. Concept of Operations…………… ... ………………………………………..15
General ...... 15 Concurrent Implementation of Other Plans ...... 16 Organizational Structure ...... 17 Emergency Operations Center ...... 17 Sequence of Action ...... 17 Non-Emergency/Normal Operations ...... 18 Pre-Incident Actions ...... 18 Preparedness ...... 18
Table of Contents (Continued)
Response Actions ...... 19 Recovery Actions ...... 20 Mitigation ...... 20 Declaration of a Local Emergency ...... 21 Activation of the Emergency Operations Center (EOC) ...... 21 Direction and Control ...... 22 Organization ...... 24
V. Administration, Finance and Logistics ...... 27
VI. Plan Development and Maintenance ...... 29
Plan Participants ...... 29
VII. Exercise and Training ...... 30
APPENDICES
Appendix 1 – Glossary of Key Terms ...... 31
Appendix 2 – List of Acronyms ...... 37
Appendix 3 – Authorities and References ...... 39
Appendix 4 – Matrix of Responsibilities ...... 40
Appendix 5 – Succession of Authority ...... 41
Appendix 6 – Essential Records ...... 42
Appendix 8 – Sample Declaration of Local Emergency ...... 43
EMERGENCY SUPPORT FUNCTIONS (ESFs)
ESF # 1 - Transportation ...... ESF # 1-1
ESF # 2 - Communications ...... ESF # 2-1
ESF # 3 – Public Works and Engineering ...... ESF # 3-1 Tab 1 – Local Utility Providers ...... ESF # 3-3
ESF # 4 - Firefighting ...... ESF # 4-1 Tab 1 – Local Fire & Emergency Medical Resources ...... ESF # 4-4
Table of Contents (Continued)
ESF # 5 – Emergency Management ...... ESF # 5-1 Tab 1 – Emergency Mgmt. Organization and Telephone Listing ... ESF # 5-5 Tab 2 – Emergency Operations Center ...... ESF # 5-6 Tab 3 – Primary EOC Staffing ...... ESF # 5-11 Tab 4 – EOC Floor Plan ...... ESF # 5-12 Tab 5 – EOC Message Flow ...... ESF # 5-13 Tab 6 – EOC Message Form ...... ESF # 5-14 Tab 7 – EOC Message Log ...... ESF # 5-15 Tab 8 – EOC Significant Events Log ...... ESF # 5-16 Tab 9 – Incident Command System ...... ESF # 5-17
ESF # 6 – Mass Care, Housing, and Human Resources ...... ESF # 6-1 Tab 1 – Designated Shelter ...... ESF # 6-5 Tab 2 – Shelter Registration Form ...... ESF # 6-6 Tab 3 – Special Needs Population ...... ESF # 6-7
ESF # 7 – Resource Support ...... ESF # 7-1 Tab 1 – Staging Areas/Points of Distribution ...... ESF # 7-3
ESF # 8 – Public Health and Medical Services ...... ESF # 8-1 Tab 1 – Hospital and Medical Resources and Personnel ...... ESF # 8-3 Tab 2 – MEDIVAC Services ...... ESF # 8-4 Tab 3 – Virginia Funeral Directors Association ...... ESF # 8-5 Tab 4 – Virginia Medical Examiner Districts ...... ESF # 8-6 Tab 5 – Emergency Medical Resources ...... ESF # 8-7
ESF # 9 – Search and Rescue ...... ESF # 9-1
ESF # 10 – Oil and Hazardous Materials ...... ESF # 10-1
ESF # 11 – Agriculture and Natural Resources ...... ESF # 11-1 Tab 1 – Emergency Food Consumption Standards ...... ESF # 11-4
ESF # 12 – Energy ...... ESF # 12-1 Tab 1 – Utility Providers ...... ESF # 12-5
ESF # 13 – Public Safety and Security ...... ESF # 13-1 Tab 1 – Entry Permit to Enter Secured Areas ...... ESF # 13-3 Tab 2 – Wavier of Liability ...... ESF # 13-4 Tab 3 – Dinwiddie County Sheriff’s Office Resources ...... ESF # 13-5
ESF # 14 – Long Term Community Recovery ...... ESF # 14-1
Table of Contents (Continued)
ESF # 15 – External Affairs ...... ESF # 15-1 Tab 1 – Emergency Public Information Resources ...... ESF # 15-3 Tab 2 – PIO Prearranged Messages (Release or Spill) ...... ESF # 15-4 Tab 3 – PIO Prearranged Messages (Fire and/or Explosion) ...... ESF # 15-5 Tab 4 – Sample Health Advisory for Shelter Centers ...... ESF # 16-6 Tab 5 – Sample Health Advisory for Health Advisory ...... ESF # 15-7 Tab 6 – Sample Health Advisory for Physicians ...... ESF # 15-8 Tab 7 – Sample Health Advisory for Health Care Facilities ...... ESF # 15-9
ESF # 16 – Military Support ...... ESF # 16-1
ESF # 17 – Donations and Volunteer Management ...... ESF # 17-1 Tab 1 – Sample Volunteer Donation Form ...... ESF # 17-4 Tab 2 – Donation Sites ...... ESF # 17-5
SUPPORT ANNEXES
Support Annex 1 - Animal Protection Plan ...... 1-1 Appendix A – Household Pet Sheltering ...... 1-9 Appendix A, Tab 1 – Pet Registration/Discharge Form ...... …1-16 Appendix A, Tab 2 – Resources….………………………………………….1-17 Appendix B – Animal Recovery………………………………………………1-19 Appendix B, Tab 1 - Lost Animal Report……………………………………1-24
Support Annex 2 – Dam Safety ...... 2-1 Tab 1 – Dam Classifications and Emergency Stages ...... 2-5 Tab 2 – Directory of Dams ...... 2-6
Support Annex 3 – Damage Assessment.………………….…………………….……3-1 Tab 1 – Damage Assessment Team Assignments….………………………….3-8 Tab 2 – Damage Assessment Telephone Report……………………………..3-10 Tab 3 – Cumulative Initial Damage Assessment Report……………………..3-11 Tab 4 – Public Assistance Damage Assessment Guidelines………………..3-12 Tab 5 – Public Assistance Damage Assessment Field Form………………..3-13 Tab 6 – Individual Assistance Damage Assessment Guidelines……………3-14 Tab 7 - Individual Assistance Damage Assessment Field Form……………3-15
INCIDENT ANNEXES
Incident Annex A - Flooding ...... A-1
Incident Annex B – Hazardous Materials Incident Response ...... B-1 Tab 1 – Hazardous Materials Report ...... B-5
Incident Annex C – Nuclear Attack ...... C-1
Table of Contents (Continued)
RADIOLOGICAL PLAN
Radiological Plan - Basic ...... D-1
Authorities and References ...... D-2 Definitions ...... D-3 Attachment 1 - Surry Power Station ...... D-29 Attachment 2 – Initial Environmental Sampling Points ...... D-31 Attachment 3 – Summary of Primary and Support Responsibilities ...... D-32 Attachment 4 – Ingestion Exposure Pathway Report Form ...... D-34
Appendix A – Public Information ...... A-1 Attachment 1 – Sample News Releases ...... A-4 Attachment 2 – EAS Operational Area ...... A-5
Appendix B – Decontamination, Re-Entry and Return ...... B-1 Tab A – Sample Re-Entry Briefing Outline ...... B-5 Tab B – Re-Entry Log ...... B-6 Tab C – Re-Entry Pass ...... B-7 Tab D – Emergency Worker Radiation Exposure Record ...... B-8
PRIVACY STATEMENT
Public disclosure of this document would have a reasonable likelihood of threatening public safety by exposing vulnerabilities. It contains sensitive and confidential information that is not subject to FOIA under Virginia Code §2.2-3705.2. Accordingly, the County of Dinwiddie is withholding this plan from full public disclosure. Refer any request for a copy of this document to Tyler Southall, Dinwiddie County Attorney, PO Drawer 70 Dinwiddie, VA 23841
1
Promulgation of the Dinwiddie County Emergency Operations Plan
By virtue of the authority vested in me by authorizing policy and regulation as County Administrator of Dinwiddie County and as the administrator ultimately responsible for emergency management of Dinwiddie County. I hereby promulgate and issue the Dinwiddie County Emergency Operations Plan (“the Plan”) dated May 19, 2015. The Plan provides for Dinwiddie County response to emergencies and disasters in order to save lives; to protect public health, safety, and property; to restore essential services; and to enable and assist with economic recovery.
The Plan complies with the Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended and is consistent with the National Incident Management System as implemented in the National Response Framework adopted January 2008.
The Dinwiddie County Coordinator of Emergency Management or his Deputy, on behalf of Dinwiddie County Administration, is hereby authorized to activate the Dinwiddie County Emergency Operations Center (“EOC”) in order to direct and control Dinwiddie County emergency operations. Augmentation of the EOC shall constitute implementation of the Plan.
Furthermore, the Dinwiddie County Coordinator of Emergency Management is hereby authorized, in coordination with Dinwiddie County Administration, to amend the Plan as necessary to ensure the continued health and safety of the residents and property of Dinwiddie County.
Assigned in the Plan, the head of each designated county department or agency shall appoint a lead and at least one alternate for the department or agency.
This Promulgation rescinds any previous Promulgation issued by the County Administrator.
This Promulgation shall be effective upon its signing and shall remain in full force and effect until amended or rescinded by further promulgation.
Given under my hand and under the Seal of Dinwiddie County, this 20th day of May, 2015.
County Administrator: ______Mr. W. Kevin Massengill
Attest: ______, ______Title
Witness ______, ______Title
2
Resolution
Emergency Operations Plan
WHEREAS the Board of Supervisors of Dinwiddie County, Virginia recognizes the need to prepare for, respond to, and recover from natural and manmade disasters; and
WHEREAS Dinwiddie County has a responsibility to provide for the safety and well being of its citizens and visitors; and
WHEREAS Dinwiddie County has established and appointed a Director, Deputy Director, Coordinator and Deputy Coordinator of Emergency Management.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Dinwiddie County Virginia, this Emergency Operations Plan as revised is officially adopted, and
IT IS FUTHER RESOLVED AND ORDERED that the Director of Emergency Management, or his/her designee, are tasked and authorized to maintain and revise as necessary this document over the next four (4) year period or until such time be ordered to come before this board.
______Mr. Daniel D. Lee, Chair Dinwiddie County Board of Supervisors
ATTEST:
______Clerk Dinwiddie County Board of Supervisors
Adopted this ____ day of ______2015
3
Record of Changes
Change Date of Page or Summary of Change Name of Number Change Section Person Changed Authorizing Change
1
2
3
4
5
6
7
8
9
10
4
Record of Distribution How Distributed Group Agency/Department Title of Recipient (electronic or hard-copy) Dinwiddie County Board of Supervisors Chair Electronic Copy
Dinwiddie County Board of Supervisors Vice Chair Electronic Copy
Dinwiddie County Board of Supervisors Supervisor Electronic Copy
Dinwiddie County Board of Supervisors Supervisor Electronic Copy
Dinwiddie County Board of Supervisors Supervisor Electronic Copy County Electronic & Dinwiddie County Administration Administrator Hard Copy Electronic & Dinwiddie County Administration County Attorney Hard Copy Electronic & Dinwiddie County Fire & EMS Chief of Fire & EMS Hard Copy Electronic & Dinwiddie County Sheriffs Office Sheriff Hard Copy Animal Control Dinwiddie County Animal Control Electronic Copy Supervisor Electronic & Dinwiddie County Social Services Director Hard Copy
Dinwiddie County Health Department Emergency Planner Electronic Copy
Information Dinwiddie County Director Technology Electronic Copy
Purchasing & Electronic & Dinwiddie County Division Chief Finance Hard Copy
Dinwiddie County Building Inspections Building Official Electronic Copy
Planning and Dinwiddie County Community Division Chief Electronic Copy Development Communications Communications Dinwiddie County Electronic Copy Center Director
Electronic & Dinwiddie County Schools Superintendent Hard Copy Coordinator of Prince George Emergency Emergency Electronic Copy County Management Management
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How Distributed Group Agency/Department Title of Recipient (electronic or hard-copy) Coordinator of Emergency City of Petersburg Emergency Electronic Copy Management Management Virginia Department State Agencies Resident Engineer Electronic Copy of Transportation Virginia Department Local Planning State Agencies of Emergency Electronic Copy Program Manager Management Division 1 State Agencies Virginia State Police Electronic Copy Commander
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I. Introduction
A crisis or emergency can happen at anytime and could impact one individual, a single building or the entire community. This document is the Dinwiddie County Emergency Operations Plan (EOP). Emergencies cause confusion and stress for all involved. In order to minimize these effects, initial activation and implementation of the emergency plan should always be handled in a calm, consistent manner. Efficient implementation of the plan will provide a clear direction, responsibility and continuity of control for key officials and administrators. The basic idea to any well constructed emergency plan is to minimize the possible threat to individuals and properties during an actual emergency. In order to minimize the threat of an emergency, annual evaluation and reviews need to be done to the emergency plan.
Purpose
The purpose of this plan is to direct actions intended to preserve life and protect property from further destruction in the event of an emergency. The overall plan establishes an emergency organization to direct and control operations during the emergency situation by assigning responsibilities to specific entities. All essential entities are to utilize any and all available resources when mitigating against, preparing for, responding to, and recovering from a natural or man-made emergency.
Plan Elements
This plan consists of the basic plan, the appendices, the emergency support function (ESF’s) and incident annexes. The basic plan provides an overview of Dinwiddie County’s approach to emergency response and operations. It explains the policies, organization and tasks that would be involved in response to an emergency. The appendices give definition to the terms and acronyms used throughout the basic plan, and are the location for any supporting figures, maps, and forms. The emergency support function annexes focus on detailing the specific responsibilities, tasks and operational actions to complete a specific emergency operations function; while the incident annexes focus on any additional special planning or response needs beyond the basic response plan for particular event scenarios.
Scope
This plan and all its contents apply to all emergencies/disasters response to which the plan entitles the departments, agencies, and the County. Dinwiddie County Emergency Management will make every effort to coordinate and cooperate with local, state, and federal officials in their delivery of emergency services. This plan and all its content applies to all of Dinwiddie County. County personnel or partners who have a roll will have access to and be knowledgeable of the EOP.
Situation
Dinwiddie County is located in southeastern Virginia. The County administrative offices and courthouse are located near Latitude: N 37 4 40 and Longitude: W 77 35 13. The County covers approximately 504 square miles.
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The population of Dinwiddie is approximately 28,001 people (2010 Census) with the following demographics:
• Size of household: 2.58 • Average age of resident: 41 • Percentage of populations >65 years old: 13.7 • Percentage of population <18 years old: 22.8 • Percentage of populations with special needs: 9.4
Terrain features that could affect the plan implementation include:
• The northeastern portion of Dinwiddie County has the greatest population density and in some sections is almost urban. • The southern and western portions of Dinwiddie County are more rural with vast areas of farmland and woodland. • The central region of Dinwiddie County is more transitional, going from a more populated suburban setting in the northeast transitioning into larger more spread out homes then to a very rural setting in the west and south. Terrain ranges from 45 feet in elevation, to 380 feet in elevation.
Dinwiddie is bounded on the north by Namozine Creek, Lake Chesdin and the Appomattox River. It shares those streams as defining borders with Nottoway, Amelia and Chesterfield Counties. It shares boundaries on the east with the City of Petersburg, and Prince George and Sussex counties. The Nottoway River defines its southern border with Greensville and Brunswick counties. Its most westerly border is shared with Nottoway County. McKenney is the only incorporated town in Dinwiddie County.
The major transportation routes in Dinwiddie County are Interstate 85, US Route 1, and State Route 460.
The climate of Dinwiddie County is usually pleasant with warm, humid summers and mild but wet winters. Temperatures vary widely, averaging about 40 degrees Fahrenheit in January and 79 degrees Fahrenheit in July. Annual precipitation averages 44.81 inches and is fairly evenly distributed throughout the year. Precipitation during the warm season often results from convectional activity, while frontal systems are more pronounced during the winter. Occasional tropical storms bring heavy rainfall in late summer and early fall. Dinwiddie County lies primarily in the Piedmont Plateau; however, a small part along the eastern side is in the upper coastal plain.
The government of Dinwiddie County is responsible for maintaining an emergency operations plan and response capability to protect the lives and property of its citizens from the effects of both man-made and natural disasters.
In accordance with the Virginia Emergency Services and Disaster Law of 2000, as amended, the Dinwiddie County Emergency Operations Plan has been developed. This plan will be staffed, revised, exercised, readopted, and reissued once every four years.
Hazard indices and vulnerability assessments have been developed based on hazard identification, risk assessment and the Local Community Assessment for Readiness which was completed for the County in 2014. Detailed Hazard Identification and Risk Assessments are located in Section 5.0 of the Richmond-Crater Multi-Regional Hazard Mitigation Plan, November 2011. 8
Based on a hazard analysis of the area, the primary hazards in Dinwiddie County are severe storms, power failures, transportation accidents, tropical weather systems, winter weather systems and hazardous material incidents.
Hazard Analysis
INSTRUCTIONS FOR HAZARDS ANALYSIS SUMMARY TABLE/SCORE
Each of the four criteria identified for describing and assessing potential hazards is to be assigned a descriptive term and number as follows: Low ‐ 1‐ 2 Medium ‐ 3‐4 High ‐ 5 The criteria for each hazard is assigned one of the five ratings above and then totaled to determine a "score." All listed situations refer to major disasters causing loss of life, human suffering, and property damage. Day‐to‐day emergencies or accidents that are routinely responded to by local emergency organizations are not included.
1. The HISTORY rating is derived by the number of occurrences of the type of disaster under study over the past 25 years. If it has not occurred and if conditions have not changed to increase the hazard, the rating is "low"; once in 25 years ‐ "medium"; and two or more times ‐ "high."
2. Estimates of VULNERABILITY can be derived by comparing the area at risk to the population and property density. For example, thinly populated rural jurisdictions near nuclear power plants are considered less "vulnerable" than more heavily populated urbanized ones.
3. The MAXIMUM THREAT is the greatest destruction that could occur for the disaster under study. For example, with a nuclear attack, jurisdictions within a high‐risk or target area receive a "high" rating; those within 30‐ 40 miles ‐ "medium"; and other, more remote jurisdictions ‐ "low."
4. The PROBABILITY of a disaster is a subjective judgment to be made primarily by local officials. The following guide may be used:
a. Chances per year greater than 1 in 10 ‐ "high"
b. Chances per year between 1 in 10 and 1 in 1000 ‐ "medium"
c. Chances per year less than 1 in 1000 ‐ "low" 9
HAZARDS ANALYSIS SUMMARY TABLE/SCORE
COUNTY OF DINWIDDIE
MAXIMUM HISTORY VULNERABILITY THREAT PROBABILITY SCORE
Hazardous Materials 4 + 3 + 3 + 4 = 14
Windstorm/Tornado/ 5 + 4 + 4 + 4 = 17 Severe Thunderstorm
Flood, Major 2 + 2 + 2 + 2 = 8
Flash Flood 4 + 2 + 2 + 2 = 10
Winter Storm 4 + 3 + 2 + 3 = 12
Drought 3 + 2 + 2 + 2 = 9
Electric Power Outage 5 + 3 + 2 + 3 = 13
Fire/Explosion/Wildfire 2 + 2 + 2 + 2 = 8
Fuel Shortage, Major 1 + 2 + 2 + 2 = 7
Highway Accident 4 + 2 + 2 + 4 = 12
Hurricane/ 4 + 3 + 3 + 2 = 12 Tropical Storm
Pipeline Accident 1 + 2 + 2 + 2 = 7
Water Supply Shortage/ 3 + 2 + 2 + 2 = 9 Contamination
Railroad Accident 2 + 4 + 2 + 4 = 12
Structural Collapse 2 + 2 + 2 + 1 = 7
Nuclear Power Plant 1 + 2 + 2 + 1 = 6 Accident
Airplane Crash 2 + 1 + 2 + 1 = 6
Dam Failure 1 + 1 + 1 + 1 = 4
Air Pollution 1 + 1 + 1 + 1 = 4
Civil Disturbance 2 + 1 + 1 + 1 = 5
Earthquake 1 + 1 + 1 + 1 = 4
Nuclear Attack 1 + 1 + 5 + 1 = 8
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II. Assumptions
An emergency or a disaster may occur at any time of the day or night, weekend or holiday, with little or no warning.
The Director of Emergency Management or designee will mobilize resources and personnel as required by the situation.
Incidents are managed at the local level.
Dinwiddie County will use the National Incident Management System, (NIMS) for preparedness and maintenance of the EOP.
Dinwiddie County will use the Incident Command System (ICS) to manage all incidents.
Dinwiddie County maintains mutual aid agreements with neighboring jurisdictions.
o Law Enforcement – Regional, and State-wide. o Fire – Regional and State-wide. o EMS – Regional and State-wide.
The succession of events in an emergency is not predictable; hence, published support and operational plans will serve as standard guidelines and may require field modification in order to meet the requirements of the emergency.
Full cooperation between county departments, administrative staff, staff members, employees and volunteers will be present.
A major emergency may be declared if information/intelligence indicates that such a condition is developing or is likely to occur.
Special facilities (schools, nursing homes, adult day care and child care facilities) are required to develop emergency plans.
Regulated facilities (Superfund Amendments and Re-authorization Act sites), power plants, etc. posing a specific hazard will develop, coordinate, and furnish emergency plans and procedures to local, county and state departments and agencies as applicable and required by codes, laws, regulations or requirements.
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Dinwiddie County Map
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III. Organization and Assignment of Responsibilities
The Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended, provides that emergency services organizations and operations are structured around existing constitutional government.
A successful local emergency management program involves local government officials, local government agencies, private sector and non-profit organizations. Their roles are summarized in the following discussions.
Elected Officials
Protect the lives and property of citizen Establish the local emergency management program Appoint the local emergency manager Adopt and promulgate the Emergency Operations Plan (EOP)
Local Chief Executive Officer (Director of Emergency Management) Coordinating local resources to address the incident; Establishing a curfew; Directing evacuations; In coordination with the District Health Director, ordering a quarantine; Providing leadership; and Communicating information to the public Determine the need to evacuate endangered areas Exercise direction and control from the EOC during disaster operations Hold overall responsibility for maintaining and updating the plan
Coordinator of Emergency Management
Ensure the local EOC is in a constant state of readiness Develop and maintain EOP Assume certain duties in the absence of the director of emergency management Ensure that the EOP is reviewed, revised and adopted every four years
Local Government Agencies
Develop and maintain detailed plans and standard operating procedures (SOPs) Identify sources of emergency supplies, equipment and transportation Negotiate and maintain mutual aid agreements which are identified in the plan Maintain records of disaster related expenditures and appropriate documentation Protect and preserve records essential for the continuity of government Establish and maintain list of succession of key emergency personnel
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Emergency Support Functions (ESFs)
An ESF is a grouping of government and certain public and private-sector capabilities into an organizational structure to provide support, resources, program implementation, and emergency services that are most likely to be needed during emergencies. Operating agencies and local departments participate in the Emergency Support Functions (ESF) structure as coordinators, primary response agencies, and/or support agencies and/or as required to support incident management activities. The ESFs:
Develop and maintain detailed plans and Standard Operating Procedures (SOPs) to support their functional requirements; Identify sources of emergency supplies, equipment and transportation; Maintain accurate records of disaster-related expenditure and documentation; Continue to be responsible for protection and preservation of records essential for continuity of government; and Establish a line of successions for key emergency personnel.
Citizen involvement
The Citizen Corps Council supports the following volunteer organizations:
Citizens Emergency Response Teams (CERT) Local Emergency Planning Committee (LEPC) Neighborhood Watch
Private Sector
The private sector may take on many different roles, which could include:
Private owners of critical infrastructure (either a facility that could be impacted by a disaster or used as a resource; A response organization (e.g. private ambulance services, environmental clean- up services); A regulated or responsible party: owner operators of certain regulated facilities may have responsibility under law to prepare for and prevent incidents from occurring; or A local emergency organization member.
The private sector has the responsibility to:
Plan for personal and business disaster preparedness, mitigation, response and recovery; Have knowledge of local emergency response plans and procedures; and Implement protective actions as requested or required by the Emergency Manager.
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IV. Concept of Operations
General
This section addresses the local coordinating structures, processes, and protocols employed to manage incidents. These coordinating structures and processes are designed to enable execution of the responsibilities of local government through the appropriate departments and agencies, and to integrate State, Federal, nongovernmental organizations and private sector efforts into a comprehensive approach to incident management.
1. The Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended, provides that emergency services organizations and operations will be structured around existing constitutional government. The Dinwiddie County organization for emergency operations consists of existing government departments, non-governmental, and private sector emergency response organizations.
2. The Chief Executive Officer serves as the Director of Emergency Management. The day-to-day activities of the emergency preparedness program have been delegated to the Coordinator of Emergency Management. The Director, in conjunction with the Coordinator, will direct and control emergency operations in time of emergency and issue directives to other services and organizations concerning disaster preparedness. The County Administrator will be responsible for emergency public information.
3. The Coordinator of Emergency Management, assisted by department chiefs, will develop and maintain a primary Emergency Operations Center (EOC) from which to direct operations in time of emergency. The primary EOC for Dinwiddie County is located at the Dinwiddie County Public Safety Building.
4. The day-to-day activities of the emergency management program, for which the Coordinator of Emergency Management is responsible, include developing and maintaining an Emergency Operations Plan, maintaining the County EOC in a constant state of readiness, and other responsibilities as outlined in local and state regulation.
5. The Director of Emergency Management will determine the need to evacuate large areas and will issue orders for evacuation or other protective action as needed. Local law enforcement will implement evacuation and provide security for the evacuated area. In the event of a hazardous materials incident, the local Fire Chief or his representative on the scene should implement immediate protective action to include evacuation as appropriate.
6. Succession to the Director of Emergency Management will be the Division Chief of Finance and General Services, the Coordinator of Emergency Manager, and the Deputy Coordinator of Emergency Management respectively. 15
7. The heads of operating agencies will maintain plans and procedures in order to be prepared to effectively accomplish their assigned responsibilities.
8. The Coordinator of Emergency Management will assure compatibility between the locality’s Emergency Operations Plan and the plans and procedures of key facilities and private organizations within the county as appropriate.
In the event an incident exceeds local emergency response capabilities, outside assistance is available, either through mutual support agreements with nearby jurisdictions and volunteer emergency organizations or, through the Virginia Emergency Operations Center (VEOC) via WebEOC. A local emergency must be declared and local resources must be fully committed before state and federal assistance is requested.
Concurrent Implementation of Other Plans The Local Emergency Operations Plan (EOP) is the core plan for managing incidents and details the local coordinating structures and processes used during incidents. Other supplemental agency and interagency plans provide details on the authorities, response protocols, and technical guidance for responding to and managing specific contingency situations (such as hazardous materials spills, wild land fires, etc.). In many cases these local agencies manage incidents under these plans using their authorities. These supplemental agency or interagency plans may be implemented concurrently with the EOP, but are subordinated to the overarching core coordinating structures, processes, and protocols detailed in the EOP.
This Plan is designed to provide an organized management system for the County of Dinwiddie to follow during times of emergencies. The system is flexible where parts of or the entire plan may be activated, as appropriate to the situation. It is based on a worst-case scenario and is a management tool for providing critical functions and roles during an emergency. Emergency response leadership in Dinwiddie will be provided by the Director of Emergency Management, Coordinator of Emergency Management and key team members and department chief’s.
The primary goal of Dinwiddie County Emergency Management is to provide a safe environment for the citizens, visitors and employees. The Director of Emergency Management or his designee will be responsible for implementation of the emergency plan.
The emergency plan will only be employed when there is an actual or imminent threat to the any part or the entire county. If and when an emergency or crisis strikes, Dinwiddie County Emergency Management will take all actions necessary to handle the initial impact of the disaster until further assistance can be received. The number of casualties and the amount of destruction suffered during an emergency could be significantly reduced if the emergency plan is followed and order is maintained.
In the event an incident exceeds local emergency response capabilities, outside assistance will be requested, either through mutual support agreements with nearby jurisdictions or volunteer emergency organizations. County resources must be fully committed before local, state or federal assistance is requested.
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Organizational Structure In accordance with the National Incident Management System (NIMS) process, resource and policy issues are addressed at the lowest possible organizational level. If issues cannot be resolved at that level, they are forwarded up to the next level. Reflecting the NIMS construct and in alignment with the National Response Framework (NRF), the EOP includes the following command and coordination structures: Incident Command Posts, on-scene using the Incident Command System; Area Command (if needed); Emergency Operations Centers; Emergency Support Functions; Joint Field Office (JFO), which is responsible for coordinating Federal assistance supporting incident management activities locally; Local Department of Emergency Management; Director of Emergency Management; Coordinator of Emergency Management; and Incident Commander
Organizational charts for Dinwiddie County Incident Command Structure, Emergency Management Structure, and Emergency Operations Center Structure, are included within this EOP.
Emergency Operations Center (EOC) When the local Emergency Operations Center (EOC) is activated, the emergency manager will coordinate with the incident commander to ensure a consistent response:
EOC follows the Incident Command System (ICS) structure and The Emergency Support Functions (ESFs) are aligned with ICS staff.
The Incident Command System ensures: Manageable span of control (3 to 7 staff; optimum is 5); Personnel accountability (each person reports to only one person in the chain of command); and Functional positions staffed only when needed (responsibilities for any positions that are not staffed remain with the next higher filled position
Sequence of Action
These are actions that are implemented during non-emergency or disaster periods that will prepare the locality for potential emergency response if necessary.
When the local emergency operations center (EOC) is activated, there should be coordination between the emergency manager and the incident commander to ensure a consistent response:
EOC follows the ICS structure and 17
The ESFs should be aligned with ICS staff.
Non-Emergency/Normal Operations
1. Public information and educational materials will be provided to the public via municipal newsletters, brochures, publications in telephone directories, municipal web-sites and other media. 2. Develop, review and exercise emergency operations plans and standard operating procedures. 3. Assure the viability and accuracy of emergency contact lists, resource lists and emergency contracts. 4. Update, review, and maintain the Emergency Operations Plan (EOP). 5. The local EOP must include a provision that the Virginia Department of Criminal Justice Services and the Virginia Criminal injuries Compensation shall be contacted in the event of an emergency (as defined in the EOP) when there are victims as defined in Code of Virginia §19.2-11.01. The current contact for each organization must be maintained by the locality.
Pre-Incident Actions
These are actions that are implemented if the Emergency Manager receives notice of a potential emergency from the federal Homeland Security Advisory System, National Weather Service watches and warnings or other reliable sources.
Actions: Communication alert & warning; Public health and safety; Responder health and safety; Property protection; and Possible partial activation of the EOC.
1. Alert emergency response personnel and develop a staffing pattern. 2. Determine any protective action measures that need to be implemented in preparation for the situation.
Preparedness
Public information and educational materials will be provided to Citizens, Visitors and Employees, via newsletters, brochures, e-mail, web-site, and other media.
Develop, review, exercise and update emergency operations plans and standard operating procedures.
Develop training curricula and implement drills to enhance readiness of emergency response.
Test and maintain emergency resources and equipment.
Test and maintain the Outbound Notification System. 18
Assure the viability and accuracy of emergency contact lists, resource lists and emergency contracts.
Assure that all relevant continuity of operations plans (COOP) is current.
Response Actions
1. Daily functions of Dinwiddie County that do not contribute directly to the emergency operation may be suspended for the duration of the emergency response.
2. Efforts and resources may be redirected to accomplish an emergency task.
3. If not already completed, set up and staff the EOC.
4. If not already completed, establish communication with the State EOC.
5. Implement delegations of authority for emergency response activities.
6. Monitor the situation and adjust response actions as needed.
7. Implement evacuation orders as needed.
8. Maintain security of the County.
9. Close routes of ingress and egress as deemed necessary for the situation.
10. Open emergency shelters as needed.
11. Assure public information is accurate, appropriate and timely to all populations including media. Set up a briefing location for media if necessary. Designate a Public Information Officer (PIO).
12. Assure all available resources are applied directly and effectively to disaster response.
13. Monitor resource needs and request additional resources through appropriate means as required.
14. Implement debris clearance if needed to assist with the response and eventual recovery.
15. If the Crisis is a criminal act, an officer from the Dinwiddie County Sheriffs Office will notify the local Point of Contact, (POC) so that appropriate notifications can be made to the Virginia Department of Criminal Justices Services (VDCJS) and the Virginia Criminal Injury Compensation (VCICF) Fund on behalf of Dinwiddie County.
16. Protect and restore all critical infrastructures of Dinwiddie County.
17. Accurately track financial costs utilizing prepared event cost-tracking system.
18. Submit Situation Reports to the Virginia Emergency Operations Center (VEOC).
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Recovery Actions
Once immediate response missions and life-saving activities conclude, the emphasis shifts from response to recovery operations, and if applicable, hazard mitigation.
1. Provide traffic and crowd control to assure site security.
2. Assure continued public information that is accurate, appropriate and timely to all populations including media. Set up a briefing location for media if necessary.
3. Within 72 hours of impact, Dinwiddie Emergency Management Officials will complete an Initial Damage Assessment and submit to the VEOC determined by normal structure.
4. Assess the mental and behavioral health impacts to citizens, visitors and employees and request appropriate resources to address issues as needed. Set up a Family or Victim’s Assistance Center if needed.
5. Assist with state or federal investigations as necessary.
6. Assist with identification of injured or deceased individuals as needed.
7. Assess infrastructure and determine viability for re-entry.
8. Begin immediate repairs to electric, water and sewer lines and associated facilities.
9. Re-establishment of habitats and prevention of subsequent damage to natural resources.
10. Protection of cultural or archeological resources during other recovery operations.
11. Complete disaster-related expense records. Begin request for reimbursement through the state or federal public assistance program if eligible.
12. Open a Joint Field Office (JFO) to assist those impacted by the disaster if the event is declared a Federal Disaster. The JFO is the central coordination point among Federal, State and Local agencies and voluntary organizations for delivering recovery assistance programs.
Mitigation
1. Review the local All-Hazard Mitigation Plan and update as necessary any mitigation actions that could be of value in preventing similar impacts for a future disaster.
2. Work with the Virginia Department of Emergency Management Mitigation Program to develop mitigation grant projects to address the most at risk areas. 20
3. Implement mitigation measures in the rebuilding of infrastructure damaged in the event.
4. Pursue grant programs for loss reduction measures.
5. Conducting flood recovery mapping to permit expedited and accurate implementation of both recovery and mitigation programs.
6. Provide community education and outreach necessary to foster loss reduction.
Declaration of a Local Emergency
The Board of Supervisors shall declare by resolution an emergency to exist whenever the threat or actual occurrence of a disaster is or threatens to be of sufficient severity and magnitude to require significant expenditure and a coordinated response in order to prevent or alleviate damage, loss, hardship or suffering. A local emergency may be declared by the Director of Emergency Management with the consent of the local governing board. If the governing body can not convene due to the disaster or other exigent circumstances, the Director, or in his absence the deputy Director or Emergency Coordinator shall declare the existence of an emergency, subject to the confirmation by the governing board within 14 days of the declaration.
Activation of the Emergency Operations Center (EOC)
The Emergency Manager or coordinator may activate the EOC if the following conditions exist: There is an predicted, anticipated or imminent threat to public safety or health on a large scale; An extensive multi-agency/jurisdiction response and coordination will be required to resolve or recover from the emergency or disaster event; The disaster affects multiple political subdivisions within counties or cities that rely on the same resources to resolve major emergency events; and/or The local emergency ordinances are implemented to control the major emergency or disaster event.
Availability of staff and operational needs may allow or require positions to be combined, or positions to not be filled (responsibilities held by the next higher position).
Communication, Alert and Warning will be provided to the public via the Outbound Notification System and the Emergency Alert System (EAS).
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Direction and Control
Succession of Authority
Continuity of emergency operations is critical to the successful execution of emergency operations. Therefore, the following lines of succession are specified in anticipation of any contingency that might result in the unavailability of the ranking member of the administrative hierarchy. The decision-making authority for each organization or service function is listed below by position in decreasing order.
Organization/Service Function Authority in Line of Succession
Direction and Control 1. Director of Emergency Management 2. Deputy Director of Emergency Management 3. Coordinator of Emergency Management 4. Deputy Coordinator of Emergency Management
Emergency Public Information 1. Director of Emergency Management 2. Coordinator of Emergency Management 3. Deputy Coordinator of Emergency Management
Sheriff’s Office 1. Sheriff 2. Major 3. Captain
Fire & EMS 1. Chief of Fire & EMS 2. Fire & EMS Coordinator 3. EMS Manager 4. Director of Emergency Communications
Public Schools 1. Superintendent of Schools 2. Assistant Superintendent of Schools (VACANT) 3. Executive Director of School Human Resources
Information Technology 1. Director 2. Network Administrator 3. System Administrator
Utilities 1. Director, Dinwiddie County Water Authority 2. Operations Manager 3. Office Manager
Public Works/Sanitation 1. Director of Public Works
Social Services 1. Director 22
2. Administrative Services Manager 3. Fiscal Manager
Health Department 1. District Director 2. Nurse Supervisor
County Attorney 1. County Attorney 2. Commonwealth Attorney
Planning & Comm. Development 1. Division Chief 2. Director of Planning 3. Manager of Economic Development
Finance 1. Division Chief 2. Accounting Tech, Payroll 3. Accounting Tech, Procurement 4. Accounting Tech, Accounts Payable
Human Resources 1. Director
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Organization
Emergency Coordinator
PIO External Affairs
Operations Planning Logistics Finance/ Section Section Section Administration Section
Emergency Services Situation Coordination/ Personnel Branch Unit Planning Unit Unit
Human Services Plans Resource Management Administration Branch Unit Unit Unit
Infrastructure Technical Communications Finance Branch Specialists System Unit Unit
Mission/Assignment GIS/Mapping Procurement Tracking Unit Unit
Operations Section 24
Operations Section Chief
Emergency Services Human Services Infrastructure ESF #16 ESF #17 Branch Branch Branch Military Support Volunteers & Donations
Emergency Services ESF’s
EMERGENCY SERVICES BRANCH
ESF #4 Firefighting
ESF #8 Health & Medical
ESF #9 Search & Rescue
ESF #10 Oil & HAZMAT
ESF #13 Public Safety & Security
Human Services ESF’s
HUMAN SERVICES BRANCH
ESF # 6 Mass Care
ESF # 11 Agriculture & Natural Resources
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Infrastructure Support ESF’s *Note: Not all jurisdictions have infrastructure support ESF personal and can be modified as needed.*
INFRASTRUCTURE SUPPORT
ESF #1 Transportation
ESF #2 Communications
ESF #3 Public Works/Engineering
ESF #12 Energy
Planning Section ESF’s
PLANNING SECTION
ESF #5 Emergency Mgmt
Logistics Section ESF’s
LOGISTICS SECTION
ESF #7 Resource Mgmt
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Command Staff
COORDINATOR
ESF #15 Deputy Coordinator Public Affairs/Information
ESF #14 Long Term Recovery
V. Administration, Finance and Logistics
Mutual Aid Agreements will be activated if the event is not affecting those jurisdictions. If the event is wide-spread or regional, mutual aid resources will be obtained through the Virginia Emergency Operations Center.
All assets (human resources and equipment resources) of the community will become the purview of the County Administrator of Dinwiddie County to direct in any way to respond to an emergency.
The County Administrator may also appoint this authority to his designee or the Coordinator of Emergency Management as written in a formal Delegation of Authority statement on file.
Identify policies and procedures for tracking and reporting of any costs due to an emergency. In many cases, normal procurement and financial policies will remain in effect, but in extraordinary events, additional provisions must be followed to increase the speed of which these actions can take place.
Identify required tracking and record-keeping procedures that will be put in place to assure all emergency costs are easily identified. These items are most thoroughly discussed in the ESF #5 Emergency Support Function Annex Tab 1.
Concept of Operations A. In an emergency situation as defined by the Emergency Operations Plan (EOP), the Finance Director or designee will be responsible for expediting the process of purchasing necessary capital items. Verbal approval will replace the usual 27
written budget change request process; however, the budget change requests must be documented at a later time. The Director of Emergency Management or designee must request verbal approval of funding.
B. The Finance Director or designee would permit over-spending in particular line items (e.g. overtime, materials, and supplies) under emergency circumstances as defined in the EOP. A year-end adjustment can be made if required.
C. The Finance Department will staff the Emergency Operations Center’s Finance and Administration Section during emergency operations. This section will work with the Emergency Support Functions (ESF) to facilitate needed purchases.
D. The Director of Emergency Management or designee must define disaster related expenditures for the Finance Section and the appropriate length of time these disaster-related expenditures will be incurred. All disaster related expenditures must be documented in order to be eligible for post-disaster reimbursement from the Commonwealth of Virginia or Federal government. The Finance Department will implement record keeping of all incurred expenses throughout the emergency/disaster period. This office will also assist in compilation of information for the “Report of Disaster-Related Expenditures” as required.
E. The Finance Department will work with ESF #7 - Resource Management – to track resource needs, purchases, equipment, and personnel, utilizing electronic software to the extent possible.
F. Employees must complete times sheets, to include overtime hours worked, during disaster response and recovery operations. Copies of employee time sheets must be signed by their immediate supervisor or the EOC Manager, as appropriate.
G. The County Administrator may re-assign local government employees, as needed, to maintain continuity of government during disaster response and recovery operations.
H. Dinwiddie County has mutual aid agreements in place with local volunteer and non-governmental agencies for use of facilities, food, equipment, etc. during disaster response and recovery operations. The County also participates in the Statewide Mutual Aid (SMA) Agreement, which provides for requesting goods, services, personnel, and equipment through the Virginia Emergency Operations Center. Mutual Aid Agreements are referenced in ESF #7 and are also contained in the Continuity of Operations Plan (COOP).
Actions Develop, maintain, and disseminate budget and management procedures to ensure the prompt and efficient disbursement and accounting of funds to conduct emergency operations, as well as support and maximize claims of financial assistance from state and federal governments;
Provide training to familiarize staff with state and federal disaster assistance requirements and forms;
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Instruct all departments to maintain a continuous inventory of supplies on hand at all times;
Prepare to make emergency purchases of goods and services;
Inform departments of the procedures to be followed in documenting and reporting disaster related expenditures;
Implement emergency budget and financial management procedures to expedite the necessary purchases of goods and services to effectively address the situation;
Track and compile accurate cost records from data submitted by departments and ESFs;
Prepare and submit disaster assistance applications for reimbursement;
Assist in the preparation and submission of government insurance claims;
Work with the County Treasurer to ensure reimbursements are received and reconciled; and
Update and revise, as necessary, human resource policies and procedures.
I. Plan Development and Maintenance
Commonwealth of Virginia Emergency Services and Disaster Law of 2000,, as amended, requires jurisdictions to develop, adopt, and keep current a written crisis and emergency management plan;
Every four years, Dinwiddie County shall conduct a comprehensive review and revision of its crisis and emergency management plan to ensure the plan remains current, and the revised plan shall be adopted formally by the Board of Supervisors.
Such review shall also be certified in writing to the Virginia Department of Emergency Management.
Drafting an emergency plan is a community effort and relies heavily on county administrators and experts to provide comprehensive guidance on hazard analysis, exercise design, evacuation planning, emergency management, mitigation, recovery, emergency preparedness, and educational awareness.
Plan Participants
Director of Emergency Management Coordinator of Emergency Management Representatives from internal groups: o Finance and General Services 29
o Fire & EMS o Public Works and Utilities o Human Resources o Purchasing o Information Technology o Sheriff’s Office o Social Services o Planning and Community Development
Representatives from external groups: o State Police o Public Schools o Local Hospitals o Red Cross o VOAD’s o Health Department o Business and Industry
The Coordinator of Emergency Management will update the Emergency Operations Plan annually. The Coordinator will coordinate with each emergency resource organization and assure the development and maintenance of an appropriate emergency response capability.
It is the responsibility of the Coordinator or Emergency Management to assure that the plan is tested and exercised on a scheduled basis.
VII. Exercise and Training
Trained and knowledgeable personnel are essential for the prompt and proper execution of the Dinwiddie County Emergency Operations Plan and sub-plans. The Director of Emergency Management will ensure that all response personnel have a thorough understanding of their assigned responsibilities in a disaster or emergency situation, as well as how their role and responsibilities interface with the other response components of the Dinwiddie County Emergency Operations Plan. All personnel will be provided with the necessary training to execute those responsibilities in an effective and responsible manner.
The EMC is responsible for the development, administration, and maintenance of a comprehensive training and exercise program customized to the needs of Dinwiddie County. This program will be comprised of a general, core, functionally specific, as well as on-going refresher training programs designed to attain and sustain an acceptable level of emergency preparedness for Dinwiddie County.
Training will be based on federal and state guidance. Instructors will be selected from local government officials and staff, state and federal governments, private industry, the military, and volunteer groups trained in emergency management and response. All training and exercises conducted in Dinwiddie County will be documented. Training needs will be identified and records maintained for all personnel assigned emergency response duties in a disaster.
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The EMC will develop, plan, and conduct table top, functional and/or full-scale exercises annually. These exercises will be designed to not only test the Dinwiddie County Emergency Operations Plan and sub-plans, but to train all appropriate officials, emergency response personnel, county employees, and improve the overall emergency response organization and capability of Dinwiddie County. Quasi-public and volunteer groups and/or agencies will be encouraged to participate. After each drill, exercise or actual event, a hot wash and/or after-action review will take place. Any findings from these post-event reviews will be incorporated into an update of the plan. Deficiencies identified by the exercise will be addressed immediately and noted in the annual LCAR instrument.
Following each exercise or actual event, a hot-wash and After Action Review (AAR) will take place. Strengths and areas for improvement will be identified, addressed and incorporated into an update of the EOP.
Appendix 1 – Glossary of Key Terms
Amateur Radio Emergency Services A public service organization of licensed amateur radio operators who have voluntarily registered their qualifications and equipment to provide emergency communications for public service events as needed
American Red Cross A humanitarian organization led by volunteers, that provides relief to victims of disasters and helps prevent, prepare for, and respond to emergencies. It does this through services that are consistent with its Congressional Charter and the Principles of the International Red Cross Movement.
Command Section One of the five functional areas of the Incident Command System. The function of command is to direct, control, or order resources, including people and equipment, to the best possible advantage.
Command Post That location at which primary Command functions are executed; usually collocated with the Incident Base. Also referred to as the Incident Command Post.
Comprehensive Resource Management Maximizes the use of available resources, consolidates like resources and reduces the communications load on the Incident Command Operation.
Coordination The process of systemically analyzing a situation, developing relevant information, and informing appropriate personnel of viable alternatives for selection of the most effective combination of available resources to meet specific objectives.
Emergency Any occurrence, or threat, whether natural or man-made, which results or may result in substantial injury or harm to the population or substantial damage to or loss of property or natural resources and may involve governmental action beyond that authorized or 31 contemplated by existing law because governmental inaction for the period required to amend the law to meet the exigency would work immediate and irrevocable harm upon the citizens or the environment of the Commonwealth or clearly defined portion or portions thereof.
Decontamination The process of making people, objects, or areas safe by absorbing, destroying, neutralizing, making harmless, or removing the Hazardous Materials/HAZMAT
Emergency/Disaster/Incident An event that demands a crisis response beyond the scope of any single line agency or service and that presents a threat to a community or larger area. An emergency is usually an event that can be controlled within the scope of local capabilities; a major emergency or disaster usually requires resources beyond what is available locally.
Emergency Alert System A network of broadcast stations interconnecting facilities authorized by the Federal Communications Commission (FCC) to operate in a controlled manner to warn and inform the public of needed protective actions in the event of a disaster or emergency situation.
Emergency Operations Center A facility from which government directs and controls its emergency operations; where information about the status of the emergency situation is officially collected, assimilated, and reported on; where coordination among response agencies takes place; and from which outside assistance is officially requested.
Emergency Operations Plan A document which provides for a preplanned and coordinated response in the event of an emergency or disaster situation.
Emergency Management The preparation for and the carrying out of functions (other than functions for which military forces are primarily responsible) to prevent, minimize, and repair injury and damage resulting from natural or manmade disasters. These functions include fire- fighting, police, medical and health, rescue, warning, engineering, communications, evacuation, resource management, plant protection, restoration of public utility services, and other functions related to preserving the public health, safety, and welfare.
Emergency Support Function A functional area of response activity established to facilitate the delivery of Federal assistance required during the immediate response phase of a disaster to save lives, protect property and public health and maintain public safety.
Exercise An activity designed to promote emergency preparedness; test or evaluate emergency operations plans, procedures, or facilities; train personnel in emergency response duties, and demonstrate operational capability. There are three specific types of exercises: tabletop, functional, and full scale.
Evacuation Assisting people to move from the path or threat of a disaster to an area of relative safety. 32
Federal Disaster Assistance Aid to disaster victims and/or state and local governments by federal agencies under provisions of the Robert T. Stafford Relief and Emergency Assistance Act of (PL 93- 288).
Geographic Information System, GIS A computer system capable of assembling, storing, manipulating, and displaying geographically referenced information, i.e.-data identified according to their locations.
Hazardous Materials Substances or materials which may pose unreasonable risks to health, safety, property, or the environment when used, transported, stored or disposed of, which may include materials which are solid, liquid, or gas. Hazardous materials may include toxic substances, flammable and ignitable materials, explosives, or corrosive materials, and radioactive materials.
Hazardous Materials Emergency Response Plan The plan was developed in response to the requirements of Section 303 (a) of the Emergency Planning and Community Right-to-Know Act (Title III) of Superfund Amendments and Reauthorization Act of 1986. It is intended to be a tool for our community’s use in recognizing the risks of a hazardous materials release, in evaluating our preparedness for such an event, and in planning our response and recovery actions. This plan is separate from the county’s Emergency Operations Plan.
Incident Command System A model for disaster response that uses common terminology, modular organization, integrated communications, unified command structure, action planning, manageable span or control, pre-designed facilities, and comprehensive resource management. In ICS there are five functional elements: Command, Operations, Logistics, Planning and Finance/Administration.
Incident Commander The individual responsible for the management of all incident operations.
Initial Damage Assessment Report A report that provides information regarding overall damage to public and private property, thereby providing a basis for emergency declaration and/or disaster assistance.
Integrated Communications Plan This plan coordinates the use of available communications means and establishes frequency assignments for certain functions.
Local Emergency The condition declared by the local governing body when, in its judgment, the threat or actual occurrence of a disaster is or threatens to be of sufficient severity and magnitude to warrant coordinated local government action to prevent, or alleviate loss of life, property damage, or hardship. Only the Governor, upon petition of a local governing body, may declare a local emergency arising wholly or substantially out of a resource shortage when he deems the situation to be of sufficient magnitude to warrant coordinated local government action to prevent or alleviate the hardship or suffering threatened or caused thereby. 33
Local Emergency Planning Committee Appointed representatives of local government, private industry, business, environmental groups, and emergency response organizations responsible for ensuring that the hazardous materials planning requirements of the Superfund Amendments and Reauthorization Act of 1986 (SARA Title III) are complied with.
Mitigation Activities that actually eliminate or reduce the chance occurrence or the effects of a disaster. Examples of mitigation measures include, but are not limited to, the development of zoning laws and land use ordinances, State building code provisions, regulations and licensing for handling and storage of hazardous materials, and the inspection and enforcement of such ordinances, codes and regulations.
Mobile Crisis Unit A field response tram staffed and operated by mental health professionals specially trained in crisis intervention. The Mobile Crisis Unit is available to provide on-scene crisis intervention to incident victims and to follow up work with victims and formal Critical Incident Stress Debriefings for service providers after the incident has been brought under control.
Mutual Aid Agreement A written agreement between agencies and/or jurisdictions in which they agree to assist one another, upon request, by furnishing personnel and/or equipment in an emergency situation.
National Response Framework Is a guide to how the Nation conducts all-hazard response. It is built upon scalable, flexible and adaptable coordinating structures to align key roles and responsibilities across the nation.
National Weather Service The federal agency which provides localized weather information to the population, and during a weather-related emergency, to state and local emergency management officials.
Preparedness The development of plans to ensure the most effective, efficient response to a disaster or emergency. Preparedness activities are designed to help save lives and minimize damage by preparing people to respond appropriately when an emergency is imminent. Preparedness also includes establishing training, exercises and resources necessary to achieve readiness for all hazards, including Weapons of Mass destruction incidents.
Presidential Declaration A presidential declaration frees up various sources of assistance from the Federal government based on the nature of the request from the governor.
Primary Agency While several County departments will be performing varied and critical tasks during a disaster, in most cases only one agency will be considered the ‘primary agency.’ The primary agency shall be responsible for detailed planning, testing, and evaluation of their respective emergency support function. The Department Director of the primary agency shall serve as the principle advisor to the County Executive during the response and 34 recovery phase. In addition, the Department Director or the primary agency must assure that essential operations of his/her agency will continue, unless otherwise directed by the County Executive or his/her designee.
Regional Information Coordination Center The center facilitates communications and coordination among local, state, and federal government authorities to ensure an effective and timely response to regional emergencies and incidents, including coordination of decision-making regarding events such as closings, early release of employees, evacuation, transportation decisions, health response, etc.
Situation Report A form which, when completed at the end of each day of local Emergency Operations Center operations, will provide the County with an official daily summary of the status of an emergency and of the local emergency response. A copy should be submitted to the State EOC via fax or submitted through the Virginia Department of Emergency Management website.
Span of Control As defined in the Incident Command System, Span of Control is the number of subordinates one supervisor can manage effectively. Guidelines for the desirable span of control recommend three to seven persons. The optimal number of subordinates is five for one supervisor.
State of Emergency The condition declared by the Governor when, in his judgment, a threatened or actual disaster in any part of the State is of sufficient severity and magnitude to warrant disaster assistance by the State to supplement local efforts to prevent or alleviate loss of life and property damage.
Superfund Amendments and Reauthorization Act of 1986 Established Federal regulations for the handling of hazardous materials.
Unified Command Shared responsibility for overall incident management as a result of a multi-jurisdictional or multi-agency incident. In the event of conflicting priorities or goals, or where resources are scarce, there must be a clear line of authority for decision-making. Agencies contribute to unified command by determining overall goals and objectives, jointly planning for tactical activities, conducting integrated tactical operations and maximizing the use of all assigned resources.
Weapons of Mass Destruction Any explosive, incendiary, or poison gas, bomb, grenade, rocket having a propellant charge of more than 4 ounces, or a missile having an explosive incendiary charge of more than 0.25 ounce, or mine or device similar to the above; poison gas; weapon involving a disease organism; or weapon that is designed to release radiation or radioactivity at a level dangerous to human life. (Source: 18 USC 2332a as referenced in 18 USC 921).
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36
Appendix 2 – List of Acronyms
APHIS Animal and Plant Health Inspection Service CERT Community Emergency Response Team CFO Chief Financial Officer CR Community Relations DSCO Deputy State Coordinating Officer DHS Department of Homeland Security DRC Disaster Recovery Center DMME Department of Mines, Minerals, and Energy DRM Disaster Recovery Manager EAS Emergency Alert System EOC Emergency Operations Center ESF Emergency Support Function EPA Environmental Protection Agency ERT-A Emergency Response Team – Advance Element FBI Federal Bureau of Investigation FCO Federal Coordinating Officer FEMA Federal Emergency Management Agency ICS Incident Command System JIC Joint Information Center JFO Joint Field Office MACC Multi-agency Command Center MOA Memorandum of Agreement MOU Memorandum of Understanding NAWAS National Warning System NCR National Capital Region NGO Nongovernmental Organization NIMS National Incident Management System NOAA National Oceanic and Atmospheric Administration NRC Nuclear Regulatory Commission NRP National Response Plan NWS National Weather Service PDA Preliminary Damage Assessment PIO Public Information Officer 37
POC Point of Contact RACES Radio Amateur Civil Emergency Services SAR Search and Rescue SCC State Corporation Commission SOP Standard Operating Procedures USACE U.S. Army Corps of Engineers USCG U.S. Coast Guard USDA U.S. Department of Agriculture VOAD Voluntary Organizations Active in Disaster WAWAS Washington Area Warning System WMD Weapons of Mass Destruction
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Appendix 3 – Authorities and References
Federal 1. The Robert T. Stafford Disaster Relief and Emergency Assistance Act, Public Law 93-288, as amended 2. The Homeland Security Act 3. National Response Framework 4. Local and Tribal NIMS Integration: Integrating the National Incident Management System into Local and Tribal Emergency Operations Plans and Standard Operating Procedures, V. 1, Department of Homeland Security
State
1. Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended. 2. The Commonwealth of Virginia Emergency Operations Plan, September 2012
Local
1. Dinwiddie County Hazardous Materials Response Plan 2. Dinwiddie County Emergency Operations Plan 3. Richmond-Crater Multi-Regional Hazard Mitigation Plan, November 2011
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Appendix 4 – Matrix of Responsibilities
Agency 1 ESF # Transportation 2 ESF # Communications 3 ESF # Public Works ESF #4 Fire Fighting ESF #5 Management Emergency ESF #6 Mass Care ESF #7 Resource Support ESF #8 Health & Medical ESF #9 Rescue & Search ESF #10 Hazardous Materials ESF #11 Agriculture & Natural Resources ESF #12 Energy 13 ESF # Public Safety ESF #14 Long-Term Recovery ESF #15 External Affairs Emergency Management P P S P S Fire P S P P Emergency Communications S S S EMS S P S Law Enforcement S P Public Works/Utilities P Building/Zoning/ Planning S P Animal Control S County Government S Red Cross S Dinwiddie/Crater Health District P S Information Technology S Social Services P Finance P S VDOT P S Schools S S Local Power Companies P Water Authority S County Attorney S S Public Affairs S S P VVOAD S Local Recovery Task Force S State EMS Task Force S VDEM S S S Virginia State Police S Crater Hazardous Materials Team S
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P = Primary S = Secondary Appendix 5 – Succession of Authority
Continuity of emergency operations is critical to the successful execution of emergency operations. Therefore, the following lines of succession are specified in anticipation of any contingency that might result in the unavailability of the ranking member of the administrative hierarchy. The decision-making authority for each organization or service function is listed below by position in decreasing order.
Organization/Service Function Authority in Line of Succession
Direction and Control 1. Director of Emergency Management 2. Deputy Director of Emergency Management 3. Coordinator of Emergency Management 4. Deputy Coordinator of Emergency Management
Emergency Public Information 1. Director of Emergency Management 2. Coordinator of Emergency Management 3. Deputy Coordinator of Emergency Management
Sheriff’s Office 1. Sheriff 2. Major 3. Captain
Fire & EMS 1. Chief of Fire & EMS 2. Fire & EMS Coordinator 3. EMS Manager 4. Director of Emergency Communications
Public Schools 1. Superintendent of Schools 2. Assistant Superintendent of Schools (VACANT) 3. Executive Director of School Human Resources
Information Technology 1. Director 2. Network Administrator 3. System Administrator
Utilities 1. Director, Dinwiddie County Water Authority 2. Operations Manager 3. Office Manager
Public Works/Sanitation 1. Director of Public Works
Social Services 1. Director 2. Administrative Services Manager 3. Fiscal Manager
Health Department 1. District Director 2. Nurse Supervisor
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County Attorney 1. County Attorney 2. Commonwealth Attorney
Planning & Comm. Development 1. Division Chief 2. Director of Planning 3. Manager of Economic Development
Finance 1. Division Chief 2. Accounting Tech, Payroll 3. Accounting Tech, Procurement 4. Accounting Tech, Accounts Payable
Human Resources 1. Director
Appendix 6 – Essential Records
Court Records
The preservation of essential records for the locality is the responsibility of the Clerk of the Circuit Court. All essential records are to be stored in the records vault located in the Office of the Clerk of the Circuit Court. These records include the following:
Real Estate Records* Criminal Records Wills Civil Records Chancery Records Marriage Licenses
The evacuation of records in the event of an emergency will be accomplished only by approval of the Clerk of the Circuit Court.
The loading and transportation of these records is the responsibility of the Sheriff’s Department.
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* A microfilm copy of all real estate records for the locality is stored in the Archives, State Library, Richmond, Virginia. Agencies/Organizations
Each agency/organization within the structure of local government should establish its own records protection program. Those records deemed essential for continuing government functions should be identified and procedures should be established for their protection, such as duplicate copies in a separate location and/or the use of safe and secure storage facilities. Provisions should be made for the continued operations of automated data processing systems and records.
Appendix 7 – Sample Declaration of Local Emergency
WHEREAS, the Director of Emergency Management of Dinwiddie County does/did hereby find:
1. That due to ______(Specify Event), Dinwiddie County is facing dangerous conditions;
2. That due to the ______(Specify Event), a condition of extreme peril to life and property necessitates the proclamation of the existence of a local emergency;
NOW, THEREFORE, IT IS HEREBY PROCLAIMED that an emergency does now/or did exists throughout said County; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said emergency, the powers, functions, and duties of the Emergency Management Organization of Dinwiddie County shall be those prescribed by State Law and the Ordinances, Resolutions, and approved plans of Dinwiddie County in order to mitigate the effects of said emergency.
______Date
______Chairman Dinwiddie County Board of Supervisors
ATTEST:
______Clerk Dinwiddie County Board of Supervisors 43
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Emergency Support Function #1 – Transportation
Introduction Purpose: Coordinate the transportation resources of Dinwiddie County to support all response organizations requiring transportation capacity during a disaster or emergency. ESF #1 will also be the coordination point for response operations and restoration of transportation infrastructure.
Scope: The full scope of the County’s ESF #1 should be based on the County’s resources and capabilities. ESF #1 will:
Coordinate evacuation transportation Prioritize and allocate all local government transportation resources Facilitate movement of the public in coordination with other transportation agencies Facilitate damage assessments to establish priorities and determine needs of available transportation resources Maintain ingress/egress Provide traffic control Communicate and coordinate with Virginia Department of Transportation Coordinate with surrounding localities and private organizations to ensure that potential resources are available during disaster operations.
Primary Agencies:
Virginia Department of Transportation Dinwiddie County Public Schools Dinwiddie County Emergency Management
Secondary/Support Agencies:
Dinwiddie County Sheriff’s Office Dinwiddie County Fire & EMS Public transit resources from surrounding localities Private Contractors Dinwiddie County Buildings and Grounds
ESF #1-1
Policies:
The County transportation policies should be reviewed and revised if necessary to provide for an emergency response including:
The County will use available transportation resources to respond to an incident Provide traffic control Provide ingress/egress for critical facilities Facilitate the prompt deployment of resources, Ensure priorities for various incidents are developed and maintained through an interagency process led by the County Request additional resources if it is unable to provide services of ESF 1
Concept of Operations General:
The Emergency Operations Plan provides guidance for managing the use of transportation services and request for relief and recovery resources.
Access routes should remain clear to permit a sustained flow of emergency relief.
All requests for transportation support will be submitted to the Dinwiddie County Emergency Operations Center for coordination, validation, and/or action in accordance with this Emergency Support Function.
If additional transportation resources are needed, the County EOC will make that request through the Virginia Emergency Operations Center.
Organization:
Dinwiddie County, in conjunction with the Virginia Department of Transportation (VDOT), is responsible for the transportation infrastructure of the County.
The County and VDOT are responsible for coordinating resources needed to restore and maintain transportation routes to and from the County if necessary to protect lives and property during an emergency or disaster.
VDOT, in conjunction with support agencies, will assess the condition of highways, bridges, signals and other components of the transportation infrastructure and where appropriate: Provide information on road closures, alternate routes, infrastructure damage, debris removal Close infrastructure determined to be unsafe; Post signage and barricades Maintain and restore critical transportation routes, facilities, and services
ESF #1-2
Responsibilities
Develop, maintain, and update plans and procedures for use during an emergency. Emergency Services Personnel will stay up to date with education and training that is required for a safe and efficient response to an incident. Alert County, primary and secondary agency representatives and Virginia Department of Transportation officials of a possible incident, and begin preparations for mobilization of resources. Keep record of all expenses through the duration of the emergency. Follow emergency policies and procedures for evacuation. Initiate procedures for traffic control. Identify and designate “Pick-Up Sites”. Identify viable transportation routes to, from and within the emergency or disaster area.
ESF #1-3 Emergency Support Function #2 - Communications
Introduction Purpose:
Communications uses available communication resources to respond to an incident by: Alerting and warning the community of a threatened or actual emergency. Continuing to communicate with the community through a variety of media to inform of protective actions
Communications also supports public safety and other County agencies by maintaining continuity of information, as well as, maintaining and supporting communication equipment and other technical resources.
Scope:
Inform the community of a threatened or actual emergency.
Ensure that the County has the ability to notify the community of a disaster or emergency situation and that the emergency notification and warning system is maintained.
Support the County with the restoration and reconstruction of telecommunications equipment, computers, and other technical resources.
Provide for and support the technology associated with communication to include transmission, emission, or reception of signs, signals writing, images, and sounds or intelligence of any natures by wire, radio, optical, or social media, and other electromagnetic systems.
Primary Agency:
Dinwiddie County Emergency Management
Secondary/Support Agencies:
Dinwiddie County Emergency Communications Center Information Technology Department Public Affairs Amateur radio groups (RACES) Private telecommunications companies
Policies:
ESF #2- 1
Review the County communications policies and revise if necessary.
Dinwiddie County’s Emergency Communications Center (ECC) operates 24 hours a day, 7 days a week and serves as the 911 center and the locality warning point. Dinwiddie County’s Emergency Operations Center (EOC) is capable of 24 hours a day, 7 days a week operations when activated. The ECC and EOC are accessible to authorized personnel only. The EOC staff includes the Director, Deputy Director, Coordinator, and Deputy Coordinator of Emergency Services, and key department heads or their designated representatives. Support personnel to assist with communications, including logistics, and administration will also be designated. The Director of Emergency Services will be available for decision-making as required. The ECC will initiate notification and warning of appropriate personnel.
Concept of Operations General:
Establish Guidance for managing emergency communications resources. The County’s Emergency Communications Center is the point of contact for receipt of all warnings and notification of actual or impending emergencies or disaster. The supervisor or their designee on duty will notify other key personnel, chiefs and department heads as required by the type of report and standard operating procedures (SOP). The ECC is most often the first point of contact for the general public. The County will use common terminology to communicate during an emergency. The ECC has the capability and procedure in place to access the Emergency Alert System. Dinwiddie County ECC/EOC uses an outbound notification system for early warning. The ECC has the capability to notify special needs populations within the community. Dinwiddie County has engaged Verizon to ensure that communications essential to emergency services are maintained. Access to the ECC by the public for an emergency is “911”. The Communications Director coordinates with the appropriate vendors to ensure all essential equipment and services are maintained Amateur radio capabilities are in the EOC and ECC. RACES provides operators in the local area that assist with telecommunications needs. The ECC/EOC will issue evacuation notices and related information. The ECC/EOC will issue potential secondary hazards The ECC/EOC will issue protective actions The ECCEOC will disseminate information as determined by the event and factors Organization:
Dinwiddie County Emergency Management, in conjunction with Dinwiddie County Emergency Communications, the Department of Information Technology and several
ESF #2- 2 commercial telecommunications vendors, are responsible for the County’s’ communications infrastructure, plans and procedures.
The Dinwiddie ECC and EOC maintain a current notification roster for key personnel and designated staff members. Information on that roster is provided by the department or agency with a role in emergency response.
Each designated department or agency with responsibilities in the EOP should also maintain current notification rosters for all staff members and establish procedures for communication during an emergency
The Public Information Officer (PIO) will represent and advise the Incident Commander on all public information. This includes rumors that are circulating, local media reports, issued warnings and emergency public information. The Public Information Officer maintains contact with the Incident Commander through the EOC.
Actions/ Responsibilities: The ECC will initiate notification and warning of appropriate personnel. The Coordinator of Emergency Management or his designee must authorize the use of the Emergency Alert System. Emergency Management will develop and maintain primary and alternate communications systems for contact with local jurisdictions, state agencies, non- governmental and private sector agencies required for mission support; The Communications Director maintains an emergency communications plan. The ECC uses Language Line® to assist and overcome language barriers. The ECC or EOC will ensure that the community is alerted of any emergency warnings it receives from federal, state or local level that may impact the Dinwiddie County by all appropriate means including: o Emergency Communications Center o Emergency Alert System o Emergency Telephone Notification System o Local radio and television stations o NOAA Weather Radio—National Weather Service o Mobile public address system (bullhorns or loudspeakers) o Telephone o General broadcast over all available radio frequencies o Newspapers o Amateur Radio The Coordinator of Emergency Management will determine the County’s policies for handling emergency/disaster expenses and maintain records of cost and expenditures and forward them to Finance Section Chief.
ESF #2- 3
Emergency Support Function #3 – Public Works
Introduction ESF #3 addresses the public works infrastructure within Dinwiddie County. Functions such as maintenance, inspections, buildings and grounds, debris removal, and facilities management will be addressed in this ESF.
Purpose: Assess the overall damage to the community after a disaster. Assist with the recovery
Primary Agencies: Building Inspections Dinwiddie County Public Works Department
Secondary/Support Agencies: Virginia Department of Transportation Planning and Zoning Dinwiddie County Water Authority Dinwiddie County Public Schools
Scope:
Assess extent of damage. Repair and maintenance of County buildings. Debris removal on County property. Provide maintenance of the buildings and grounds and engineering-related support. Clear roadways o Virginia Department of Transportation o Private Contractors
Policies: Personnel will stay up to date with procedures through training and education. The Department of Building Inspections and the Buildings and Grounds Department will develop work priorities in conjunction with other agencies when necessary. Local authorities may obtain required waivers and clearances related to ESF #3 support. Acquiring outside assistance with repairs to the facility that are beyond the capability of the community.
ESF #3-1
Concept of Operations General: Determine if buildings are safe or need to be closed. Coordinate with other ESFs if there is damage to utilities or water or plumbing system. Clear debris Coordinate with law enforcement to secure damaged buildings adjacent areas that may be unsafe. Coordinate with state and federal preliminary damage assessment teams Coordinate with insurance companies.
Organization:
Following an emergency or disaster ESF #3 will coordinate the following functions:
Assessing damaged facilities Inspect for structural, electrical, gas, plumbing and mechanical damages. Determine what type of assistance will be needed. Facilitation of the building permit process. Debris removal Manage contracts with private firms. Coordinate with the Department of Transportation for road clearance.
Actions/Responsibilities Alert personnel to report to the designated location. Have a representative respond to the EOC. Review plans. Begin keeping record of expenses and continue for the duration of the emergency. Assist Emergency Management with the preparation of IDA. Activate the necessary equipment and resources to address the emergency. Assist in assessing the degree of damage of the community. Assist Emergency Management in coordinating response and recovery. Identify private contractors and procurement procedures. Prioritize debris removal Inspect buildings for structural damage Post appropriate signage to close buildings
ESF #3-2
Tab 1 to Emergency Support Function #3 Local Utility Providers (Water, Electric, Natural Gas, Sewer, Sanitation)
Provider Address Phone Number(s) Contact Person Dominion Resources See Confidential List See Confidential List See Confidential List Southside Electric See Confidential List See Confidential List See Confidential List Coop. Prince George See Confidential List See Confidential List See Confidential List Electric Coop. Dinwiddie County See Confidential List See Confidential List See Confidential List Water Authority Columbia Gas See Confidential List See Confidential List See Confidential List
ESF #3-3
Emergency Support Function #4 - Firefighting
Introduction
Purpose:
Directs and controls operations regarding fire prevention, fire detection, fire suppression, EMS, rescue, and hazardous materials incidents; as well as to assist with warning and alerting, communications, evacuation, and other operations as required during an emergency.
Primary Agency:
Dinwiddie County Fire & EMS
Secondary/Support Agencies:
Fire & EMS from surrounding jurisdictions State Fire & EMS Task Force Virginia Department of Forestry
Scope:
ESF #4 manages and coordinates firefighting activities including the detection and suppression of fires, and provides personnel, equipment, and supplies to support to the agencies involved in the firefighting operations.
Policies:
Priority is given to the public, firefighter safety and protecting property (in that order). For efficient and effective fire suppression mutual aid may be required from various local firefighting agencies to aid in the County’s emergency response team. This requires the use of the Incident Command System together with compatible equipment and communications. Personnel will stay up to date with procedures through education and training.
Concept of Operations
General:
The Emergency Coordinator will contact the Fire Department if resources are needed to handle the situation, and be prepared to have the Fire Department assume primary operational control in fire prevention strategies, fire suppression, and hazardous material incidents. (See the Hazardous Material Emergency Response Plan.) Fire department personnel who are not otherwise engaged in emergency response operations may assist
ESF #4-1 in warning and alerting the public, evacuation, and communications as is necessary and appropriate during an emergency situation. When the Emergency Support Function is activated all requests for firefighting support will, in most cases, be submitted to the 9-1-1 Center for coordination, validation, and/or action.
The Director of Emergency Management and/or designee will determine the need to evacuate and issue orders for evacuation or other protective action as needed. The incident commander may order an immediate evacuation prior to requesting or obtaining approval, if in his/her judgment this action is necessary in order to safeguard lives and property. Warning and instructions will be communicated through the appropriate means.
In addition, Law Enforcement will use mobile loudspeakers or bullhorns, or go door to door to ensure that all affected residents have received the warning. This is covered in ESF #2.
Organization:
A fire representative will be assigned to the EOC in order to coordinate the fire service response. The fire representative will be a part of the EOC staff and will assist with the overall direction and control of emergency operations.
The Fire and EMS Departments will implement evacuations and the Sheriffs Department will assist and provide security for the evacuated area. In the event of a hazardous materials incident, the Incident Commander should implement immediate protective actions to include evacuation as appropriate.
Actions
Develop and maintain plans and procedures to provide fire and rescue services in time of emergency. Document expenses and continue for the duration of the emergency. Check fire fighting and communications equipment. Fire Service representatives should report to the Emergency Operations Center to assist with operations. Fire department personnel may be asked to assist with warning and alerting, evacuating, communications, and emergency medical transport. Follow established procedures in responding to fires and hazardous materials incidents and in providing rescue services. Requests mutual aid from neighboring jurisdictions.
Responsibilities
Fire prevention and suppression Emergency medical treatment and transport Hazardous materials incident response Radiological monitoring and decontamination Assist with evacuation Search and rescue Assist in initial warning and alerting
ESF #4-2
Assist is emergency access road clearing Provide qualified representative to assist in the Local EOC Requests assistance from supporting agencies when needed Implements Mutual Aid.
ESF #4-3
Tab 1 to Emergency Support Function # 4 Local Fire & Emergency Medical Resources Dinwiddie County
Dinwiddie County Dinwiddie Station 1
Phone # 804-469-3066 Ambulances 2
Alternate # 804-469-4549 Trained EMTs 20
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 8 Utility Trucks 1
Pagers 30 Pick-up Trucks 1
Hand-Held Radios 15 SCBAs/Spare Bottles 18/20
Paid Manpower (2) 24/7 EMS Generators 2
Volunteers within Dept 30 Light Systems 0
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 0
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 1 a. b.
e. 1500 GPM 0 c. d.
Ladder Trucks 0 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 1 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Yes (Yes/No) Haz Mat Trailer- Ops Level, MCI Trailer (25 pts) Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads No (Yes/No)
ESF #4-4
Dinwiddie County
Dinwiddie County Ford Station 2
Phone # 804-265-5858 Ambulances 1
Alternate # Trained EMTs 15
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 6 Utility Trucks 1
Pagers 45 Pick-up Trucks 1
Hand-Held Radios 15 SCBAs/Spare Bottles 19/22
Paid Manpower 0 Generators 2
Volunteers within Dept 45 Light Systems 0
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 2
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 1 a. Amelia County b. Nottoway County
e. 1500 GPM 0 c. d.
Ladder Trucks 0 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 1 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Yes (Yes/No) Medium Duty Rescue Truck, UTV Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads Yes (Medium Duty (Yes/No)
ESF #4-5
Dinwiddie County
Dinwiddie County McKenny Station 3
Phone # 804-478-4661 Ambulances 1
Alternate # Trained EMTs 5
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 7 Utility Trucks 0
Pagers 30 Pick-up Trucks 0
Hand-Held Radios 15 SCBAs/Spare Bottles 19/20
Paid Manpower 0 Generators 3
Volunteers within Dept 30 Light Systems 1
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 0
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 2 a. Brunswick County b. Nottoway County
e. 1500 GPM 0 c. d.
Ladder Trucks 0 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 1 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Yes (Yes/No) Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads No (Yes/No)
ESF #4-6
Dinwiddie County
Dinwiddie County Namozine Station 4
Phone # 804-861-5891 Ambulances 2
Alternate # Trained EMTs 20
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 9 Utility Trucks 2
Pagers 60 Pick-up Trucks 0
Hand-Held Radios 15 SCBAs/Spare Bottles 21/25
Paid Manpower (2) 24/7 EMS Generators 3
Volunteers within Dept 70 Light Systems 0
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 0
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 1 a. Prince George Co. b. City of Petersburg
e. 1500 GPM 0 c. Chesterfield Co. d.
Ladder Trucks 1 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 1 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Yes (Yes/No) Ladder carries Tech Rescue Equipment for Rope Crash-Fire and Vehicle Rescue Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads No (Yes/No)
ESF #4-7
Dinwiddie County
Dinwiddie County Old Hickory Station 5
Phone # 804-478-4949 Ambulances 0
Alternate # Trained EMTs 3
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 6 Utility Trucks 0
Pagers 30 Pick-up Trucks 0
Hand-Held Radios 12 SCBAs/Spare Bottles 15/40
Paid Manpower 0 Generators 2
Volunteers within Dept 30 Light Systems 1
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 0
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 1 a. Sussex County b.
e. 1500 GPM 0 c. d.
Ladder Trucks 0 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 1 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Air/Light Unit No (Yes/No) Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads Yes (Yes/No)
ESF #4-8
Dinwiddie County
Dinwiddie County Carson Station 6
Phone # 804-731-7859 Ambulances 0
Alternate # 434-246-3400 Trained EMTs 10
Fire Stations 2 (1 main & 1 sub) First Responders 1
Base Stations 2 Sedans 0
Mobile Radios 12 Utility Trucks 1
Pagers 40 Pick-up Trucks 0
Hand-Held Radios 29 SCBAs/Spare Bottles 20/20
Paid Manpower 0 Generators 2
Volunteers within Dept 58 Light Systems 4
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 1 Boats 0
c. 1000 GPM 1 Mutual Aid with:
d. 1250 GPM 3 a. Dinwiddie County b. City of Petersburg
e. 1500 GPM 0 c. d.
Ladder Trucks 1 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 4 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Yes (Yes/No) Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads Yes (Heavy Duty) (Yes/No)
ESF #4-9
Emergency Support Function #5 – Emergency Management
Introduction
Purpose:
Directs controls and coordinates emergency operations from the Emergency Operation Center (EOC).
Scope:
ESF #5 coordinates the response of all the departments within the community and the use of community resources to provide emergency response.
Identify actions to be taken in the pre-incident prevention phase.
Coordinate with agencies, organizations, and outside organizations when capabilities are exceeded.
Identify post-incident response phase activities.
Coordinate the following functions that support and facilitate planning and coordination:
Alert and notification Deployment and staffing of emergency response teams Incident action planning Coordination of operations with local government for logistics and material Direction and control Information management Facilitation of requests for assistance Resource acquisition and management (to include allocation and tracking) Worker safety and health Facilities management Financial management Other support as required
Primary Agency:
Dinwiddie County Emergency Management
Secondary/Support Agency:
Dinwiddie County Fire & EMS Emergency Communications Division of Finance and General Services
ESF #5-1
Policies: Provides a multi-departmental Incident Command System Manages operations at the County level The Incident Command System can be used in any size or type of disaster to control response personnel, facilities, and equipment. The Incident Command System principles include use of common terminology, modular organization, integrated communications, unified command structure, coordinated action planning, and manageable span of control, pre-designated facilities, and comprehensive resource management. ESF #5 staff supports the implementation of mutual aid agreements to ensure seamless resource response. Departments and agencies participate in the incident action planning process which is coordinated by ESF #5.
Concept of Operations
General:
The Coordinator of Emergency Services:
Assures development and maintenance of SOPs on the part of each major emergency support function. Assures each service should maintain current notification rosters Designate staff to the Emergency Operations Center Establish procedures for reporting appropriate emergency information. Coordinate emergency response plan with the local government. Develop mutual aid agreements with the local government. Designate a representative to the local EOC if the local plan is implemented and a representative is needed. Develop threat levels.
The Coordinator of Emergency Management or designee will assume all responsibilities and assure that all actions are completed as scheduled.
Procedures for these support operations should be established and maintained.
Planning Section:
Produce situation reports, which will be distributed to the EOC staff, on-scene incident command staff, and the locality and VEOC. Support short term and long term planning activities. Develop short/concise plans. Record the planned activities Track their progress. The response priorities for the next operational period will be addressed in the Incident Action Plan (IAP).
ESF #5-2
Organization:
Emergency operations may be directed and controlled from the Emergency Operations Center (EOC). Identify the responsibilities of the emergency manager. Identify the role of the EOC Identify the EOC staff Identify the departments that have a role in the emergency management organization. Identify succession of authority within these key departments and positions. Develop and scale the Incident Command System to the particular incident. Exercise the plan annually as pursuant to The Code of Virginia.
The Coordinator of Emergency Management will assure the development and maintenance of established procedures on the part of each major emergency support function.
Staffing responsible for implementing the Crisis Management Plan. Implement procedures for reporting emergency information. Provide ongoing training to maintain emergency response capabilities.
Coordinator of Emergency Management will assure that all actions are completed as scheduled.
The Coordinator of Emergency Management will coordinate training for this emergency support function and conduct exercises involving the EOC.
Responsibilities:
Maintain a notification roster of EOC personnel and their alternates. Establish a system and procedure for notifying EOC personnel. Coordinate Emergency Management mutual aid agreements dealing with adjunct jurisdictions and applicable relief organizations. Maintain plans and procedures for providing timely information and guidance to the public in time of emergency through ESF #2. a. Identify and maintain a list of essential services and facilities, which must continue to operate and may need to be protected. b. Test and exercise plans and procedures. c. Conduct outreach and mitigation programs for the community. Ensure compatibility between this plan and the emergency plans and procedures of key facilities and private organizations within the community. Develop accounting and record keeping procedures for expenses incurred during an emergency. Define and encourage hazard mitigation activities, which will reduce the probability of the occurrence of disaster and/or reduce its effects. Prepare to provide emergency information to the community in coordination with ESF #2. Provide logistical support to on scene emergency response personnel.
ESF #5-3
Maintain essential emergency communications through the established communications network. Provide reports and requests for assistance to the local and Virginia EOC. Ensure that the County Crisis and Emergency Plan is developed and coordinated with the local EOP pursuant to Code of Virginia 3.2 §44-146. Activate and convene county emergency assets and capabilities. In instances when there are criminal victims as defined by Code of Virginia §19.2- 11.01, the local government must contact The Department of Criminal Justice Services and the Virginia Criminal injury Compensation Fund immediately to deploy assistance in the event of an emergency.
Direction, Control and Coordination
The Emergency Manager or his designee directs and control this ESF. The Emergency Coordinator is responsible for creating and maintaining SOP for ESF #5.
Administration, Finance, and Logistics
Financial Administration will be responsible for record keeping. The Emergency Coordinator will designate emergency communications personnel responsible for messages and information. Under the direction of the Emergency Coordinator, the Finance and Purchasing Department shall be responsible for logistical needs at the EOC and mission assignments.
ESF #5-4
Tab 1 to Emergency Support Function #5
EMERGENCY MANAGEMENT ORGANIZATION AND TELEPHONE LISTING
Position Name Work Phone Home Phone
Emergency Management Director (See Confidential Phone List) Deputy Director Emergency Management Coordinator Deputy Coordinator Sheriff Fire and EMS Chief Building and Grounds Manager District Health Director Building Official/Inspector Director of Social Services Public Information Officer
ESF #5-5
Tab 2 to Emergency Support Function #5
EMERGENCY OPERATIONS CENTER (EOC)
Mission
To provide centralized direction and control of any or all of the following functions: direction of all emergency operations; communications and warning, consolidation, analysis and dissemination of damage assessment data; collection and analysis of radiological monitoring readings; forwarding consolidated reports to state government; and, issuing emergency information and instructions.
Organization
See Organization Chart (Tab 10)
ESF #5 is organized in accordance with the National Incident Management System (NIMS) and Emergency Support Functions are aligned with ICS staff.
ESF #5 provides a trained and experienced staff to fill command and general staff positions as described below.
A. Incident Commander/EOC Manager:
Manage overall operations Coordinate activities for all Command and General Staff Development and implementation of strategy Approve and authorize the implementation of an Incident Action Plan (IAP) Approve requests for additional resources or for the release of resources Authorize release of information to the news media Order the demobilization of the incident, when appropriate Ensure establishment and oversight of a Joint Information Center (JIC)
B. Safety Officer:
Safety Officer is a member of the Command Staff and reports to the Incident Commander Monitoring and assessing hazardous and unsafe situations Developing measures for assuring personnel safety Correct unsafe acts or conditions through the regular line of authority Maintain an awareness of active and developing situations Investigate or Coordinate the Investigation of accidents that occur within the EOC Includes safety messages in each IAP
ESF #5-6
C. Liaison Officer:
Liaison Officer is a member of the Command Staff and reports to the Incident Commander Interacting with the ESFs, state and federal agencies Identifying current or potential interagency problems Keeping the Incident Commander and Command Staff informed of current or potential problems
D. External Affairs:
Public Information Officer is a member of the Command Staff and reports to the Incident Commander Initiates and maintains contact with the media throughout the incident Arranges for press briefings with Incident Commander and other EOC staff, as appropriate Coordinates with state and federal public information officers Coordinates VIP visits to EOC and affected areas Prepares fact sheet Coordinates Community Relations with local community leaders Keeps the public informed of the situation
E. Operations Section Chief:
Operations Section Chief is a member of the general staff and reports to the Incident Commander Manages all operations directly applicable to the primary mission Activates and supervises operations, organizational elements, and staging areas in accordance with the IAP Assists in the formulation of the IAP and directs its execution Directs the formulation and execution of subordinate unit operational plans and requests or releases of resources Makes expedient changes to the IAP, as necessary, and reports changes to Incident Commander Activates and supervises the Emergency Support Functions (ESF) Branch Chiefs assigned to the Operations Section
F. Planning Section Chief:
Planning Section Chief is a member of the general staff and reports to the Incident Commander Collect and process situation information about the incident Identify the need for specialized resources Perform operational planning Activate Planning Section Units Supervise preparation of IAP
ESF #5-7
Analyze data and emerging trends Supervise Planning Section Units Prepare situation reports for the operational period Activates and Supervises the ESF Branch Chiefs assigned to the Planning Section
G. Logistics Section Chief:
Logistics Section Chief is a member of the general staff and reports to the Incident Commander Provide facilities, services, and materials in support of the incident Participates in the development of the IAP Advises on current service and support capabilities Activate Logistics Section Units Recommends the release of resources/supplies Activates and supervises the ESF Branch Chiefs assigned to the Logistics Section
H. Finance and Administration Section Chief:
Finance and Administration Section Chief is a member of the general staff and reports to the Incident Commander Manage all financial aspects of an incident Activate Finance/Administration Section Units Organize and operate within the guidelines, policy, and constraints Participates in the development of the IAP Extensive use of agency provided forms Meet with assisting and cooperating agency representatives, as required Identify and order supply and support needs for Finance Section Activates and supervises the ESF Branch Chiefs assigned to the Logistics Section
ESF #5-8
Concept of Operations
The EOC will be activated and operated as follows:
1. The activation of the EOC will be ordered by the Director or Coordinator of Emergency Management based upon the best available information. Depending on the situation, a partial or full activation will be ordered.
2. Partial activation will be ordered when the emergency requires relatively few personnel to accomplish the necessary tasks. Such situations might vary from weather warnings or operations resulting from minor storm damage, fire, and vehicular accidents with multiple casualties, etc.
3. Full activation will be ordered when widespread destruction has occurred or there is an imminent threat of such destruction. An incident of such magnitude would require commitment of a large number of personnel and equipment resources to properly respond to and recover from an incident.
4. Initial situation briefings will be provided by the Director of Emergency Management.
5. Direction and control of county personnel and resources employed in support of disaster operations is exercised by the department or agency furnishing support.
6. When the State EOC is operational, all requests for State or Federal resources are made via WebEOC to the Virginia Department of Emergency Management.
7. Depending upon the severity and magnitude of the incident, the EOC may have to operate for an extended period of time. Therefore, each department or agency assigning personnel to the EOC should allow for additional relief personnel on a shift basis.
Location
The Emergency Operations Center is located at 13910 Courthouse Road, Dinwiddie, Virginia 23841. The alternate site EOC is located at 14016 Boydton Plank Road, Dinwiddie, VA 23841. The primary and alternate EOC is equipped with back-up power which is checked weekly and fueled as needed weekly.
ESF #5-9
EMERGENCY MANAGEMENT ACTIONS – EMERGENCY OPERATIONS CENTER
Direct overall emergency operations Initiate activation of EOC Determine operational course of action Coordinate requests for resources Develop and maintain accurate status of the situation Develop, implement, and execute IAP Procure support services Establish and maintain emergency communications
ESF #5-10
Tab 3 to Emergency Support Function #5
PRIMARY EOC STAFFING
Skeletal Staffing Coordinator of Emergency Management Deputy Coordinator of Emergency Management Sheriff or Designated Person Message Clerk/Phone Operator
Full Staffing Coordinator of Emergency Management Deputy Coordinator of Emergency Management Director of Emergency Management Law Enforcement Fire and Rescue Chief or Designated Person Health Department Representative Social Services Representative Red Cross Message Clerk PIO Building Official or Designated Person Director of Finance and General Services or Designated Person County Attorney Representative Security
ESF #5-11
Tab 4 to Emergency Support Function #5
EOC FLOOR PLAN
E-911 Center EM Coordinator
Storage
E-911 Director
Fire Marshal Server Room
Bath
EOC Propane Tank Bath
Kitchen
Reception Area Generator
ESF #5-12
Tab 5 to Emergency Support Function #5
EOC MESSAGE FLOW
Dispatcher/Phone Operator Receive incoming messages. Record them on standard 4-color form. Deliver messages to the Coordinator.
Pink Coordinator Copy White Gold Direct and control all emergency operations. Copy Copy Yellow Delegate action to service chiefs as needed by Copy giving them the white and gold copy of the message.
Documentation Maintain the official files for the Coordinator--"Incoming Messages," "On-going Actions," and "Completed Actions." Maintain a log of all messages on EOC Message Log Form. Assist the Coordinator in keeping abreast of the status of all actions. All completed actions are forwarded to documentation Operations for filing. Receives pink copy and holds for completed (Keep Gold) action by operations. Situation Status should forward white and yellow copies to Documentation to be attached Compl to pink copy and archived. ete Action & Operations Forward Sit Stat Receive task with white and gold copy from Coordinator. (Update Status & Complete action. Make a record of all action and Forward forward white copy to SitStat. Gold copy should be White and Yellow maintained by Operations for their records. to Documentation)
Situation Status (SitStat) Receives yellow copy initially and adds issues to the status board. Upon completion by Operations, receives completed messages Documentation on white copy and updates status board. Attach white copy to yellow copy and forward to Documentation.
Messengers Deliver messages and perform other support duties as required.
ESF #5-13
Tab 6 to Emergency Support Function #5
EOC MESSAGE FORM
EOC MESSAGE
MESSAGE NO: ______DATE: ______TIME: ______
TO: ______FROM: ______
ORGANIZATION: ______ORGANIZATION: ______
MODE
PHONE NO: ______PHONE NO: ______FAX: ______FAX: ______E-MAIL: ______E-MAIL: ______RADIO: ______(chan/freq.) RADIO: ______(chan/freq.)
INCOMING: ___ ROUTED TO: ______OUTGOING: ___ position/name
MESSAGE: ______
RESPONSE: ______
COMPLETED DATE: ______COMPLETED TIME: ______
EOC OFFICER: ______
MESSAGE CLERK: ______
WHITE/ORIGINAL YELLOW/PENDING PINK/COMPLETE GOLD/DEPARTMENT
ESF #5-14
Tab 7 to Emergency Support Function #5
EOC MESSAGE LOG
EOC: ______Date: ______
Message Time Time Incident / Message To From No. In Out
ESF #5-15
Tab 8 to Emergency Support Function #5
EOC SIGNIFICANT EVENTS LOG
EOC SIGNIFICANT EVENTS LOG Date:
TIME AREA AFFECTED EVENT STATUS
ESF #5-16
Tab 9 to Emergency Support Function #5
INCIDENT COMMAND SYSTEM
Emergency Coordinator
PIO External Affairs
Finance/ Operations Planning Logistics Administration Section Section Section Section
Emergency Services Situation Coordination/ Personnel Branch Unit Planning Unit Unit
Resource Plans Administration Human Services Management Branch Unit Unit Unit
Infrastructure Technical Communications Finance Branch Specialists System Unit Unit
Mission/Assignment GIS/Mapping Procurement Tracking Unit Unit
ESF #5-17
ESF #5-18
Emergency Support Function #6 – Mass Care, Housing, Human Resources
Introduction:
ESF #6 Mass Care, Housing, and Human Resources address the non-medical mass care, housing, and human services needs of individuals and/or families impacted by natural and/or technological incidents.
Policies:
ESF-6 support may vary depending on an assessment of incident impact(s), the magnitude and type of event, and the stage of the response and recovery efforts. To support mass care activities and provide services without regard to economic status or racial, religious, political, ethnic, or other affiliation To coordinate with ESFs #1, #3,# 5, #11, #14 and others regarding recovery and mitigation assistance, as appropriate To assign personnel to support ESF-6 functions in accordance with the rules and regulations of their respective parent agencies. To reduce duplication of effort and benefits, to the extent possible. This includes streamlining assistance as appropriate and identifying recovery and mitigation measures to support local planning efforts.
Scope:
ESF# 6 is intended to address non-medical mass care, housing and human service needs for individuals and family members of the community affected by a disaster.
The services and programs may include the following:
Sheltering Food Service Emergency Fire Aid Counseling Family Assistance Center (FAC) Reunification Services Virginia Criminal Injuries Compensation Fund
Primary Agency:
Department of Social Services
Secondary/Support Agencies:
Dinwiddie County Schools American Red Cross Department of Criminal Justice Services Department of Health Law enforcement (security for shelter or evacuation)
ESF #6-1 Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services Salvation Army VaVOADs
Concept of Operations
General:
The County will provide sheltering if the need is short term and within its capabilities. The Department of Social Services is designated the lead agency for ESF # 6 and maintains overview of ESF # 6 activities. The American Red Cross, in partnership with the Department of Social Services in responsible for reception and care of evacuees including feeding operations. Local law enforcement will provide security at the shelters. Local health department and EMS providers will provide first aid and limited medical care at the shelter center. The school system may provide transportation of evacuees to the designated shelter location. The Department of Social Services, as the lead for ESF # 6 will ensure coordination with other ESFs for integration of special sheltering needs for non-general populations, including people with special medical needs and pets. The Department of Social Services will also lead the efforts in assisting impacted individuals with any benefits and programs available to them and will coordinate with the Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services to provide counseling services as needed.
Dinwiddie County has pre-determined shelter locations in the event of a large disaster requiring an evacuation. The following services may be offered at these:
An emergency shelter is an immediate short-term accommodation either (1) designated by local officials for persons threatened by or displaced by an incident, or (2) designated by state officials directing a mandatory evacuation across jurisdictional boundaries either before or after an incident. Public emergency shelters will provide accommodations for all population groups. Appropriate provisions must be made within the shelter facilities to accommodate people with special medical needs that do not require hospital admission, people without their own transportation, and registered sex offenders. Additionally, sheltering for pets and service animals must be included in planning and coordinated with ESF-11. Refer to ESF #11 for details regarding pet and animal sheltering. For mass evacuations directed by state officials, the VDSS will coordinate the designation of shelter facilities and the operation of shelters for people who evacuate out of their home jurisdiction
Feeding
Feeding is provided to disaster victims and emergency workers through a combination of fixed sites, mobile feeding units, and bulk distribution of food. Feeding is based on sound nutritional standards and to the extent possible. includes meeting the requirements of victims with special dietary needs.
ESF #6-2 Emergency First Aid
Emergency first aid, consisting of basic first aid and referral to appropriate medical personnel and facilities, is provided at mass care facilities and at designated sites. Provision for services is coordinated with ESF-8. Refer to ESF-8 for details regarding medical care services.
Counseling
Crater Health District has the responsibility to coordinate counseling services for the local government. Provide counseling through local government services if it appropriate based on the scale of the emergency and the capabilities of the counseling services. Events in which there are mass casualties and injuries that exceed local governments resources and capabilities can contact the following agencies:
Outside counseling can be provided via the Department of Criminal Justice’s Victims’ Services Section, and the Department of Mental Health, Mental Retardation, and Substance Abuse Services, Emergency Mental Health Section, and activated via the local government.
Security
The Dinwiddie County Sheriff’s Office has the responsibility for providing security during a disaster in a local shelter. The Virginia State Police has the responsibility for providing security during a disaster in a State Managed Shelter. Secure evacuated areas.
Transportation
ESF-#5 will coordinate with Dinwiddie School Transportation to provide transportation during an emergency event. Ensure that residents are transported and sheltered safely. Refer to ESF-#1 for other details regarding Transportation.
Family Assistance Center (FAC)
The purpose of the FAC is to provide the seamless delivery of services and the dissemination of information to victims and families following a large scale incident or one in which there are mass casualties, as stated in the Commonwealth of Virginia Emergency Operations Plan, ESF-#6 (CoVEOP).
The scope of services that the FAC may provide include: reunification services, behavioral health care, medical records collection communication services, benefits application entry points, and personal care.
ESF #6-3 Reunification Services
This service collects information regarding individuals residing within the affected area and makes the information available to immediate family members outside the affected area. The system also aids in reunification of family members within the affected area
ESF-6 personnel will report to the incident, coordinate/determine a physical site for FAC operations, and assume oversight and management of the FAC including establishing operational policies, maintaining situational awareness, coordinating needed services and/or resources, identifying gaps and requesting additional resources. The plan should identify by title the individual responsible for this function and identify an alternate.
If the services of the Virginia Criminal Injuries Compensation Fund (CICF) or the Department of Criminal Justice Services are required by the FAC, the State Programs should be contacted, who will deploy the appropriate personnel to the FAC. These services will be necessary in cases where there are victims of crime in need of financial or advocacy assistance.
Contact information for the program is:
Criminal Injuries Compensation Fund (CICF) Department Virginia Workers' Compensation Commission 1000 DMV Drive Richmond, VA 23220 CICF Toll Free: 1-800-552-4007 Phone: (804) 367-1018 http://www.cicf.state.va.us/
Virginia Department of Criminal Justice Services Training and Critical Incident Response Coordinator 1100 Bank Street Richmond, VA 23219 Phone: (804) 840-4276 Fax: (804) 786-3414 http://www.dcjs.virginia.gov/research/reportemergency/
ESF #6-4
Tab 1 to Emergency Support Function #6 Designated Shelter
Contact Person(s) and Pet Friendly Back Up Facility Information Information (Y/N) Power (Y/N) Dinwiddie Elementary 13811 Boydton Plank Road Y Y School Dinwiddie,VA 804-469-4580 Sutherland Elementary 6500 R.B. Pamplin Drive N Limited School Sutherland, VA 804-732-4168 Dinwiddie Senior High 11501 Boisseau Road N Limited School Dinwiddie, VA 804-469-4280 Sunnyside Elementary 10203 Sunnyside Road N N School McKenney, VA 804-478-2313 Eastside Community Center 7301 Boydton Plank Road Y N Petersburg, VA 804-732-1100
ESF #6-5
Tab 2 to Emergency Support Function #6 Shelter Registration Form
American Red Cross DISASTER SHELTER REGISTRATION
Family Last Name: ______Shelter Location: ______
Family Member(s):______Shelter Telephone No: ______Date of Arrival: ______Pre-Disaster Address & Telephone No: ______Please note any special medical conditions and age
Post-Disaster Address & Telephone No: ______Date/Time Left Shelter:______
Number of Children in Family: ______
Pet(s) (Include Name, Breed, Type, & Location):______Signature
Family Member not in Shelter (Location if Known) I do, do not , authorize release of the above ______information concerning my whereabouts or general condition. ______
SHELTER MASTER FILE AMERICAN RED CROSS FORM 5972 (5-79)
This "Disaster Shelter Registration" form (#5972) is the standard form used in all American Red Cross Shelter Centers. It is a four-part carbon form with the back copy made of card stock. Copies are distributed within the Shelter Center for various functions such as family assistance and outside inquiry. This form should be kept on hand locally in ready-to-go Shelter Manager Kits. It is available from the American Red Cross National Office through local chapters. They recommend keeping 150 forms for every 100 expected shelterees.
ESF #6-6
Tab 3 to Emergency Support Function #6
Special Needs Population Requiring Special Care in Times of Emergency
General
Commercial and charitable visiting nurse or aid organizations may call in individuals or lists of individuals with special needs. Such calls should be patched to the PIO/rumor control position until a focal action position has been established. Churches who call in known elderly will be encouraged to verify or provide transport for those which can be moved by private auto, identify those which need handicapped vehicle or ambulance transport, and provide reports back to the EOC/Social Services representative of those who have been provided for. In order to best identify the transportation need, callers will be asked for a brief summary of the specific handicap. The focal staff officer will "scrub" the various lists against each other in order to delete the inevitable duplications and assemble as current a list as possible. This list should not be considered a comprehensive list of the entire special needs population in City/County. TDD services are available in the Communications dispatch center, and will be augmented to a full keyboard position during mobilization for any large-scale disaster. During increased readiness for large-scale disasters, the list will be sorted by evacuation zones, geographic village or street listings with assistance from the 911 staff, in order to provide geographic listings for transportation/officers/fire/rescue. As in-field warning progresses, "found" individuals lacking family or other appropriate transportation will be identified back to the EOC.
Special Transportation Resources
Dinwiddie County School Transportation
ESF #6-7 Emergency Support Function #7 - Resource Support
Purpose:
Identify, procure, inventory, and distribute critical resources, for Dinwiddie County during an emergency.
Scope:
ESF #7 will coordinate with ESF #5 to determine what resources are available and identify potential sites for receiving, storing, and distributing resources if outside assistance is needed.
Resource support will continue until the disposition of excess and surplus property is completed.
During an incident if demand for resources exceeds the locality’s capabilities, then outside requests will be made based on MOUs, mutual aid agreements and state policy.
Primary Agency:
Dinwiddie County Finance and General Services Department
Secondary/Support Agencies:
Emergency Management Emergency Communications Parks and Recreation Dinwiddie County Public Schools
Policies:
Dinwiddie County will use their own resources and equipment during incidents and will have control over the management of the resources as needed to respond to the situation. Individuals involved in distributing and/or obtaining resources will be aware of emergency procurement policies and have the authority to do so in an emergency situation. Each department with an emergency management role will be responsible for identifying its resources that could be used in an emergency. The localities plan will reflect state policy, regarding requesting resources based when that policy is determined.
ESF #7-1
Concept of Operations
General:
Potential sites for distribution centers will be identified, if necessary, and strategically located to facilitate recovery efforts.
Priorities will be set regarding the allocation and use of available resources.
Organization:
Departments, with an emergency function, will be responsible for identifying resources, including human resources.
Departments will convey available resources to emergency manager.
Identify potential distributions sites for emergency response.
Identify policies and personnel responsible for obtaining resources.
Actions/Responsibilities:
Designate local departments and/or resources within county government responsible for resource management. Develop resource lists that detail type, location, contact arrangements, and acquisition procedures for critical resources. Prepare mutual aid agreements with local, and surrounding jurisdictions to aid the locality. Develop SOPs to manage the processing, use, inspection, and return of resources coming to the locality. Identify actual or potential facilities and ensure they are ready and available to receive, store, and distribute resources (government, private, donated). Develop training/exercises to test plan, and to ensure maximum use of available resources and understanding of policies to obtain resources from outside the locality. Develop and maintain a detailed list of available community resources. Ensure the community is aware of available resources.
ESF #7-2
Tab 1 to Emergency Support Function #7 Staging Areas/Points of Distribution
Facility Information Contact Person(s) Phone Number(s) Square Footage (sq ft) Dinwiddie School Transportation 804-469-4910 11020 Courthouse Road Dinwiddie, VA Sunnyside Elementary School 804-469-4190 10000 Sunnyside Road McKenney, VA Dinwiddie County Middle School 804-469-4190 11601 Courthouse Road Dinwiddie, VA 23841 Eastside Community Center 7301 Boydton Plank Road 804-732-1100 Petersburg, VA Ford Volunteer Fire Dept 13402 Cox Road 804-265-5858 Chutrch Road, VA 23833 Dinwiddie County Sports Complex 804-732-1100 6000 RB Pamplin Drive Sutherland, VA 23885 Dinwiddie County Waste Transfer Site 804-469-4500 Wheelers Pond Road Dinwiddie, VA 23841
ESF #7-3 Emergency Support Function #8 – Public Health and Medical Services
Introduction
The purpose of ESF #8 is to provide health and medical services to the residents of Dinwiddie County during and/or after an emergency situation.
Purpose:
Guide a response using community resources and to coordinate a response with the local government and/or state agencies when the incident exceeds the community’s capabilities.
Primary Agencies:
Dinwiddie County Fire & EMS Virginia Department of Health - Crater Health District
Secondary/Support Agencies:
Outside EMS resources available through mutual aid State EMS Task Force
Scope:
The scope is an all hazards approach based on the community’s ability to provide medical resources.
When an incident exceeds the community’s capabilities, outside assistance should be requested through MOUs, mutual aid agreements and coordination with Dinwiddie Emergency Management.
Policies:
Internal policies and procedures and regulations Regional Emergency Medical Protocols Privacy policies and laws with regard to provision of medical care When the community’s capabilities are exceeded, outside assistance will be requested.
ESF #8-1
Concept of Operations
General:
The County will respond with available resources as designated in the plan
Support and assistance from the local government will be requested based on mutual aid agreements and coordination with local government plans.
If the County EOC is activated during the response, representatives from Health and EMS will be assigned to the EOC.
Responsibilities/Actions:
Supervise; coordinate and direct the provision of personnel, equipment, supplies and other resources/activities necessary to coordinate plans and programs for a medical response during an incident. Designate an individual to coordinate medical, health, and emergency medical services. (Usually the District Health Director or designate) Coordinate and develop SOPs for personnel in ESF #8 Develop and maintain procedures for providing a coordinated response with community resources and then with local government and private organizations. Maintain a roster of key officials in each medical support area. Review emergency plans with local governments Implement mutual aid agreements as necessary.
ESF #8-2
Tab 1 to Emergency Support Function #8
Hospitals and Medical Resources and Personnel
Southside Regional Medical Center Hospital
1. Number of Physicians - 190 active 2. Number of RNs - 160 3. Number of LPNs - 120 4. Number of Nursing Assistants - 34
John Randolph Regional Medical Center Hospital
1. Number of Physicians - 99 staff 2. Number of RNs - 130 3. Number of LPNs - 20 4. Number of Nursing Assistants - 24
Dinwiddie County Health Department
1. Number of Public Health Nurses – 2 2. Number of Environmental Health Specialists – 2 3. Number of Support Staff - 3
ESF #8-3
Tab 2 to Emergency Support Function #8
MEDEVAC Services
If MedEvac from the ODEMSA region is unavailable a request can be made to the next closest MedEvac service.
HELICOPTER / MEDEVAC CONTACT NUMBER DISTANCE/ETA
1. VCU Life EVAC, Dinwiddie Airport (800) 902-7779 2. VSP Med Flight 1, Chesterfield (800) 468-8892 or (804) 674-2400
3. VCU Life EVAC, West Point (800-902-7779 53 Miles / 32 Minutes
4. Nightengale, Norfolk (800) 572-4354 75 Miles / 45 Minutes
5. AirCare 2, Fredericksburg (800) 258-8181 81 Miles / 48 Minutes
6. Pegusus, Charlottesville (800) 552-1826 85 Miles / 50 Minutes
7. Centra One, Lynchburg (866)-924-7633 87 Miles / 52 Minutes
Highlighted Services are Closest to Dinwiddie County
ESF #8-4
Tab 3 to Emergency Support Function #8
Virginia Funeral Directors Associations Inc. Mortuary Disaster Plan Organization
Mission – To develop an efficient and effective management response system in mass fatality disaster situations to facilitate the preparation, processing, and release of deceased human remains to the next of kin or family representative.
Organization – The Virginia Funeral Directors Association (VFDA) is responsible for the statewide coordination of the mortuary activities in the state. VFDA's Disaster Response Team is comprised of two state coordinators, four regional coordinators, and seven district coordinators. Each district has a response team comprised of members who have completed training in the VFDA-approved program that qualifies them as certified disaster coordinators. The VFDA response teams will provide support in recovery, evacuation, and identification of the remains.
The State Medical Examiner's Office is by law responsible for the deceased. Virginia is divided into four medical examiner districts that include the Northern Virginia District based in Fairfax, the Western District based in Roanoke, the Central District based in Richmond, and the Tidewater District based in Norfolk (Attachment 1).
Concept of Operations – In the event of a mass fatality disaster situation, the State EOC will contact the State Medical Examiner's Office, who will in turn notify the Virginia Funeral Directors Association (VFDA). Once contacted by the State Medical Examiner's Office, the VFDA will activate the Mortuary Response Plan and response teams. The VFDA Response Teams will operate under the direction of the District Medical Examiner of the district in which the incident occurred.
In order to ensure a prompt and professional response, the Virginia Funeral Directors Association maintains a resource manual of needed supplies, equipment, and vehicles. If additional resources are necessary to effectively respond to a disaster, the VFDA Executive Director has emergency purchasing authority up to a specified limit. The VFDA also has a specially equipped disaster trailer to assist the State Medical Examiner's Office and other funeral directors in the state with disaster field response.
ESF #8-5
Tab 4 to Emergency Support Function #8 Virginia Medical Examiner Districts
COMMONWEALTH OF VIRGINIA DEPARTMENT OF HEALTH OFFICE OF THE CHIEF MEDICAL EXAMINER 400 East Jackson Street Richmond, VA 23219-3694 (804) 786-3174
OFFICES OF THE MEDICAL EXAMINER
Central District (Richmond) Eastern District (Norfolk) 400 East Jackson Street 830 Southampton Avenue Richmond, VA 23219-3694 Suite 100 (804) 786-3174 Norfolk, VA 23510 (757) 683-836
Northern District (Fairfax) Western District (Roanoke) 9797 Braddock Road 6600 Northside High School Rd Suite 100 Roanoke, VA 24019 Fairfax, VA 22032-1700 (540) 561-6615 (703) 764-4640
ESF #8-6
Tab 5 to Emergency Support Function # 4 Emergency Medical Resources
Dinwiddie County
Dinwiddie County Dinwiddie Station 1
Phone # 804-469-3066 Ambulances 2
Alternate # 804-469-4549 Trained EMTs 20
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 8 Utility Trucks 1
Pagers 30 Pick-up Trucks 1
Hand-Held Radios 15 SCBAs/Spare Bottles 18/20
Paid Manpower (2) 24/7 EMS Generators 2
Volunteers within Dept 30 Light Systems 0
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 0
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 1 a. b.
e. 1500 GPM 0 c. d.
Ladder Trucks 0 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 0 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Yes (Yes/No) Haz Mat Trailer- Ops Level, MCI Trailer (25 pts) Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads No (Yes/No)
ESF #8-7
Dinwiddie County
Dinwiddie County Ford Station 2
Phone # 804-265-5858 Ambulances 1
Alternate # Trained EMTs 15
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 6 Utility Trucks 1
Pagers 45 Pick-up Trucks 1
Hand-Held Radios 15 SCBAs/Spare Bottles 19/22
Paid Manpower 0 Generators 2
Volunteers within Dept 35 Light Systems 0
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 2
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 1 a. b.
e. 1500 GPM 0 c. d.
Ladder Trucks 0 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 1 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources Yes (Yes/No) Medium Duty Rescue Truck, UTV Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads Yes (Medium Duty (Yes/No)
ESF #8-8
Dinwiddie County
Dinwiddie County McKenny Station 3
Phone # 804-478-4661 Ambulances 1
Alternate # Trained EMTs 5
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 7 Utility Trucks 0
Pagers 30 Pick-up Trucks 0
Hand-Held Radios 15 SCBAs/Spare Bottles 19/20
Paid Manpower 0 Generators 3
Volunteers within Dept 30 Light Systems 1
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 0
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 2 a. Brunswick County b. Nottoway County
e. 1500 GPM 0 c. d.
Ladder Trucks 0 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 1 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Yes (Yes/No) Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads No (Yes/No)
ESF #8-9
Dinwiddie County
Dinwiddie County Namozine Station 4
Phone # 804-861-5891 Ambulances 2
Alternate # Trained EMTs 20
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 9 Utility Trucks 3
Pagers 55 Pick-up Trucks 0
Hand-Held Radios 15 SCBAs/Spare Bottles 21/25
Paid Manpower (2) 24/7 EMS Generators 3
Volunteers within Dept 60 Light Systems 0
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 0
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 1 a. Prince George Co. b. City of Petersburg
e. 1500 GPM 0 c. Chesterfield Co. d.
Ladder Trucks 1 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 1 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Yes (Yes/No) Ladder carries Tech Rescue Equipment for Rope Crash-Fire and Vehicle Rescue Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads No (Yes/No)
ESF #8-10
Dinwiddie County
Dinwiddie County Old Hickory Station 5
Phone # 804-478-4949 Ambulances 0
Alternate # Trained EMTs 3
Fire Stations 1 First Responders 0
Base Stations 1 Sedans 0
Mobile Radios 6 Utility Trucks 0
Pagers 30 Pick-up Trucks 0
Hand-Held Radios 12 SCBAs/Spare Bottles 15/40
Paid Manpower 0 Generators 2
Volunteers within Dept 30 Light Systems 0
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 0 Boats 0
c. 1000 GPM 0 Mutual Aid with:
d. 1250 GPM 1 a. b.
e. 1500 GPM 0 c. d.
Ladder Trucks 0 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 1 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Air/Light Unit No (Yes/No) Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads Yes (Yes/No)
ESF #8-11
Dinwiddie County
Dinwiddie County Carson Station 6
Phone # 804-731-7859 Ambulances 0
Alternate # 434-246-3400 Trained EMTs 10
Fire Stations 2 (1 main & 1 sub) First Responders 1
Base Stations 2 Sedans 0
Mobile Radios 12 Utility Trucks 1
Pagers 40 Pick-up Trucks 0
Hand-Held Radios 29 SCBAs/Spare Bottles 20/20
Paid Manpower 0 Generators 2
Volunteers within Dept 58 Light Systems 4
Pumper/Engines Wreckers 0
a. 500 GPM 0 Gasoline Trucks 0
b. 750 GPM 1 Boats 0
c. 1000 GPM 1 Mutual Aid with:
d. 1250 GPM 3 a. Dinwiddie County b. City of Petersburg
e. 1500 GPM 0 c. d.
Ladder Trucks 1 e. f.
Elevated Platforms 0 g. h.
Brush Trucks 4 i. j.
Tanker Trucks 1 k. l. Rescue Calls Other Resources: Yes (Yes/No) Crash-Fire Yes Rescue(Yes/No) Underwater No Rescue(Yes/No) Rescue Squads Yes (Heavy Duty) (Yes/No)
ESF #8-12
Emergency Support Function #9 - Search and Rescue
Introduction
Purpose:
Provide for coordination and effective use of search and rescue activities to assist people in potential or actual distress.
Scope:
Communities are susceptible to many different natural and technical hazards that may result in the damage or collapse of structures within the county. Search and Rescue must be prepared to respond to emergencies and provide specialized assistance. Operational actives can include locating, extricating, and providing on site medical treatment to victims trapped in collapsed structures. Additional, people may be lost, missing, disoriented, traumatized, or injured in which case the agency must be prepared to respond to these incidents and implement appropriate tactics to assist those, in distress or imminent danger.
Primary Agency
Dinwiddie County Fire & EMS Dinwiddie County Sheriff’s Office
Secondary/Support Agencies
Civil Air Patrol Volunteer Search and Rescue Groups Virginia Department of Emergency Management Planning/GIS Department Virginia State Police
Policies: The Dinwiddie County EOP provides the guidance for managing the acquisition of Search and Rescue resources. All requests for Search and Rescue will be submitted to the local EOC, for coordination, validation, and/or action. Communications will be established and maintained with ESF #5 – Emergency Management and VEOC to report and receive assessments and status information. Dinwiddie Emergency Management will coordinate with local, state, and federal agencies when necessary. Personnel will stay up to date with procedures through training and education. Search and rescue task forces are considered federal assets under the Robert T. Stafford Act only when requested for a search and rescue for a collapsed structure. Concept of Operations
ESF #9-1
General:
During a search and rescue operation of an emergency, Dinwiddie Fire & EMS along with the Dinwiddie County Sheriff’s Office will assist in the operation.
Organization:
A unified command and operations section will be the preferred organizational arrangement for SAR operations. Fire & EMS will be the primary planning and logistics agency in a SAR operations. Law Enforcement will handle all investigatory activities, perimeter security and assist in search and rescue efforts. Building Inspections will assist when required for structural evaluation of buildings and structures. Planning/GIS will assist with any equipment, maps, staff, and vehicles. Fire/EMS as a secondary role will provide medical resources, equipment and personnel.
Actions
Develop and maintain plans and procedures to implement search and rescue operations in time of emergency. Provide emergency medical treatment and pre-hospital care to the injured. Assist with the warning, evacuation and relocation of citizens during a disaster. The designated representatives should report to the Emergency Operations Center (EOC). When necessary assign duties to all personnel. Follow established procedures in responding to urban search and rescue incidents. Record disaster related expenses.
Responsibilities
Manages search and rescue task force deployment to, employment in, and redeployment from the affected area. Coordinates logistical support for search and rescue during field operations. Develops policies and procedures for effective use and coordination of search and rescue. Provides status reports on search and rescue operations throughout the affected area. Request further assistance from the Dinwiddie EOC and Virginia Department of Emergency Management for additional resources.
ESF #9-2
Emergency Support Function #10 - Oil and Hazardous Materials
Introduction
The local fire department should be contacted immediately and the Fire Chief will likely assume primary operational control of all hazardous materials incidents.
Other departments in the community and mutual aid departments may provide support to the fire department, depending on their capabilities.
Scope:
The initial response will be handled by the local fire department.
Other regional and state agencies may be called upon depending on the nature of the incident.
The community should pre-determine which departments have the capability to support a hazard material response.
Primary Agency:
Dinwiddie County Fire & EMS
Secondary/Support Agencies:
Crater Regional Hazardous Materials Team Dinwiddie County Emergency Management Virginia Department of Emergency Management Regional Hazardous Materials Officer State Regional Hazardous Material Team EPA Region III
Policies:
The community resources as well as its policies and procedures regarding hazardous material incidents should be reviewed and revised every two years.
Fixed Facilities will report annually under SARA Title III. Notify the community of the need to evacuate or shelter in place. Mutual aid agreements will be implemented. Establish communications with ESF #5 and ESF #15.
ESF #10-1
Concept of Operations
General:
Organization:
The Fire Chief or designee will assume primary operational control as Incident Commander of all hazardous materials incidents.
Mutual aid agreements between the community and the local government will be implemented.
The Incident Commander may request Virginia Department of Emergency Management’s (VDEM) Regional Hazardous Materials Officer, Crater Regional Hazardous Materials Team, and/or State Regional Hazardous Materials Response Team.
The Incident Commander will determine the need to evacuate or shelter in place.
Law enforcement will assist with coordination and security of the evacuation area.
Dinwiddie County EOP ESF# 2 and ESF# 15 will coordinate the dissemination of public information.
Actions/Responsibilities:
Review procedures for hazard material incident. Develop procedures aimed at minimizing the impact of an unplanned release of a hazardous material to protect life and property. Conduct training for personnel in hazardous materials response and mitigation. Follow established procedures in responding to hazardous materials incidents. Record expenses
ESF #10-2
Emergency Support Function #11 - Agriculture and Natural Resources
Introduction Purpose: Agriculture and Natural Resources works to address the provision of nutrition assistance; control and eradication of an outbreak of a highly contagious or economically devastating animal disease, highly infective plant disease, or economically devastating plant pest infestation; assurance of food safety and security; and protection of cultural resources and historic property resources during an incident.
Primary Agencies:
Dinwiddie County Health Department Virginia Department of Agriculture and Consumer Services VPI Cooperative Extension Service
Secondary/Support Agencies:
Virginia Department of Social Services Virginia Department of Health American Red Cross Local/Regional Food Banks Virginia Voluntary Organizations Active in Disaster (VVOAD) Federation of Virginia Food Banks
Scope:
Determined based on the communities capabilities and may include:
Identify food assistance needs Obtain appropriate food supplies Arrange for transportation of food supplies to the designated area. Implement an integrated response to an outbreak of highly contagious or economically devastating animal disease, infective exotic plant disease or an economically devastating plant pest infestation. Coordinate with Public Health and Medical Services to ensure that animal/veterinary/and wildlife issues are supported. Inspect and verify food safety in distribution and retail sites. Conduct food borne disease surveillance and field investigations. Coordinate appropriate response actions to conserve, rehabilitate, recover, and restore natural, cultural, and historic properties resources.
ESF #11-1
Policies:
Each supporting agency is responsible for managing its assets and resources after receiving direction from the Dinwiddie Health Department and/or the Virginia Department of Health. Actions will be coordinated with agencies responsible for mass feeding. This ESF will encourage the use of mass feeding as the primary outlet for disaster food supplies. Schools and communities must be prepared to feed the affected population for several days. Food supplies secured and delivered are for household distribution or congregate meal service. Transportation and distribution may be arranged by volunteer organizations. Priority is given to moving supplies into areas of critical need and then to areas of moderate need. Animal depopulation activities and disposal will be conducted as humanely as possible. Ensure food safety.
Concept of Operations
General:
Provide for an integrated response to an outbreak of highly contagious or economically devastating animal/zoonotic disease, exotic plant disease, or economically devastating plant or pest infestation.
Ensure the safety and security of the commercial supply of food (meat, poultry and egg products) following an incident.
Identifies, secures and arranges for the transportation of food to disaster areas.
Protects cultural resources and historic property resources during an incident
Organization:
The Emergency Manager or Emergency Coordinator will determine what tasks are to be completed and designate the appropriate agency and individuals by title who are responsible for:
Assess damage to facilities and infrastructure Assess current food supply of community and determine if safe for human consumption. Assess sensitive areas on community, such as plant and animal laboratories, to ensure security Conduct inventory of sensitive items, in regard to agriculture and horticulture
ESF #11-2
Actions
These items should be based on the community’s capabilities and the type and magnitude of the emergency event.
Assist in determining the critical needs of the affected population. Catalog available resources and locate these resources. Ensure food is fit for consumption. Assist and coordinate shipment of food to staging areas. Work to obtain critical food supplies that are unavailable from existing inventories. Identify animal and plant disease outbreaks Assist in providing inspection, fumigation, disinfection, sanitation, pest termination and destruction of animals or articles found to be contaminated or infected. Proper containment and disposal of contaminated food, animals, and/or plants.
Responsibilities
Assist with guidance to unaffected areas as to precautions that may be taken to ensure animal and plant health. Assist handling and packing of any samples and shipments to the appropriate research laboratory. Provides information and recommendations to the Health Department for outbreak incidents. Provide assistance to veterinary personnel delivering animal health care and performing preventative medicine activities. Participate in subsequent investigations jointly with other law enforcement agencies. Assess the operating status of inspected meat, poultry and egg product processing, distribution, import and retail facilities in the affected area. Evaluate the adequacy of inspectors, program investigators and laboratory services relative to the incident. Assist with establishing logistical links with organizations involved in long-term congregate meal service. Establish need for replacement food products
ESF #11-3
Tab 1 to Emergency Support Function #11 EMERGENCY FOOD CONSUMPTION STANDARDS Food Groups and Food Items per Week Standard
Per Person
Meat and meat alternatives (red meat, poultry, 3 pounds fish, shellfish, cheese, dry beans, peas, and nuts)
Eggs 6
Milk 7 pints
Cereals and cereal products (flour including mixes, 4 pounds fresh bakery products, corn meal, rice, macaroni, and breakfast cereals)
Fruits and vegetables (fresh and frozen) 4 pounds
Food fats and oils (butter, margarine, lard, shortening, salad and 0.5 pound cooking oils)
Potatoes (white and sweet) 2 pounds
Sugars, syrups, honey, and other sweets 0.5 pound
Total (equivalents/pounds per week) 27.0
ESF #11-4
Emergency Support Function #12 - Energy Introduction
Purpose:
Estimate the impact of energy system outages in the community
Make decisions about closings based on:
Duration of the outage If portions of the County are affected or the entire County Ability to be operational Current weather conditions
Help to prioritize facilities and infrastructure so that power may be restored or other energy supplies may be provided in such a way to enable life to be restored to full capacity as soon as possible.
Scope:
ESF #12 will collect, evaluate, and share information on energy system damage.
Estimate the impact of energy system outages in the County.
Provide information concerning the energy restoration process such as:
Projected schedules Percent completion of restoration Determine schedule for reopening facilities
The incident may impact the County only or it may be part of a larger incident that impacts the region or large portions of the State.
In the latter cases, the County will follow its plans, policies and procedures, but ensure that they are also following local and regional plans.
Primary Agencies:
Southside Electric Cooperative Dominion Virginia Power
Support Agencies:
Virginia Department of Emergency Management Prince George Electric Cooperative Columbia Gas Local Energy Vendors
ESF #12-1
Policies:
Provide fuel, power, and other essential resources. Dinwiddie County Emergency Management will contact the utility providers. Work with utility providers to set priorities for allocating commodities. Personnel will stay up to date with procedures through education and training. Restoration of normal operations at critical facilities will be a priority. Maintain a list of critical facilities and continuously monitor those to identify vulnerabilities Make decisions concerning closures. Dinwiddie County will manage independently, until it needs additional resources.
Concept of Operations
General:
The supply of electric power to customers may be cut off due to either generation capacity shortages and/or transmission/distribution limitations or failures.
Generation capacity shortfalls are a result of:
Extreme weather conditions; disruptions to generation facilities.
Other energy shortages (such as natural gas or other petroleum products) may result from:
Extreme weather Strikes International embargoes Disruption of pipeline system Terrorism
And can impact transportation and industrial uses
Other Impacts:
Sever key energy lifelines Constrain supply in impacted areas, or in areas with supply links to impacted areas. Affect transportation, communications, and other lifelines needed for public health and safety.
There may be widespread and prolonged electric power failures beyond the community. Without electric power, communications could become interrupted.
ESF #12-2
Organization:
Dinwiddie County may choose to activate its EOC:
Examples:
Provide for the health and safety of individuals affected by the event. Comply with local and state actions to conserve fuel, if needed. Coordinate with local government and utility providers to provide energy emergency information, education, and conservation guidance to the County. Coordinate information with state, and federal officials and energy suppliers about available energy supply recovery assistance. Send requests to the local or State EOC for fuel and power assistance, based on current policy. Coordinate with surrounding localities if power outage affects an area beyond Dinwiddie County.
The State Corporation Commission (SCC) is the designated commodity manager for natural gas and electric power. The Virginia Department of Mines, Minerals and Energy (DMME) is the commodity manager for petroleum products and for solid fuels.
Following a catastrophic disaster, the Virginia Emergency Operations Center (VEOC), with staff support from SCC and DMME, will coordinate the provision of emergency power and fuel to affected jurisdictions to support immediate response operations. They will work closely with federal energy officials (ESF 12), other Commonwealth support agencies, and energy suppliers and distributors. The County will identify the providers for each of their energy resources.
Actions:
Identify, quantify, and prioritize the minimum essential supply of fuel and resources required to ensure continued operation of critical facilities. Monitor the status of all essential resources to anticipate shortages. Maintain liaison with fuel distributors and local utility representatives. Implement local conservation measures. Keep the public informed Implement procedures for determining need and for the distribution of aid. Allocate available resources to assure maintenance of essential services. Consider declaring a local emergency. Document expenses
Responsibilities:
Review plans and procedures. Review procedures for providing lodging and care for displaced persons (see ESF #6); In the event of a fuel shortage, establish procedures for local fuel suppliers/distributors to serve customers referred to them by local government;
ESF #12-3
Keep the public informed and aware of the extent of the shortage, the need to conserve the resource in short supply, and the location and availability of emergency assistance. Provide emergency assistance to individuals as required. Enforce state and local government conservation programs. Identifies resources needed to restore energy systems.
ESF #12-4
Tab 1 to Emergency Support Function #12 Utility Providers
Utility Provide Address Phone Number(s) & Contact Person 24-Hour Contact Dominion See Confidential List Southside Electric See Confidential Coop List Prince George See Confidential Electric Coop List Columbia Gas See Confidential List
ESF #12-5
Emergency Support Function #13 - Public Safety and Security
Introduction
Propose:
Dinwiddie County Sheriff’s Office will provide safety and security to Dinwiddie County.
Several factors may require outside assistance to respond to the event:
Other localities and State Police will be requested if the event exceeds the capabilities of the Dinwiddie County Sheriff’s Office.
Law or regulation may require involvement of state or federal agencies due to circumstances of the event (E. G. a terrorist event)
If the campus is impacted by a larger event that affects the regional area.
Primary Agency:
Dinwiddie County Sheriff’s Office
Secondary/Support Agencies:
Virginia State Police Town of McKenney Police
Scope:
ESF #13 responds to an emergency in the County using existing procedures:
Examples:
Maintain law and order Assist with public warning Provide security of County facilities Control traffic under normal conditions Control traffic control for special events or disruptive incidents Provide security of unsafe areas or potential crime scenes Assist with evacuation of buildings or the entire community. Provide security if the County opens a shelter
Identify the full scope of response activities that ESF #13 could provide
ESF #13-1
Policies: The County plan will be coordinated with the State plan pursuant to Code of Virginia. Law enforcement will coordinate the response with other ESFs based on the details of the event. The County will have appropriate MOUs and Mutual Aid agreements.
Concept of Operations General: Existing procedures in the form of department directives may provide the basis for a law enforcement response in times of emergency.
The Communications Center is the point of contact for the receipt of all warnings and notification of actual or impending emergencies or disasters.
Organization:
Local Law Enforcement will utilize their normal communications networks during disasters. Provide traffic control and security Coordinate with surrounding jurisdictions law enforcement and/or State Police if the event exceeds the local capability.
Actions/Responsibilities
Maintain police intelligence capability to alert government agencies and the public to potential threats. Develop strategies to effectively address special emergency situations that may require distinct law enforcement procedures, such as civil disorders, hostage taking, weapons of mass destruction, terrorist situations, and bomb treats/detonations. Test primary communications systems and arrange for alternate systems, if necessary. Assist with the implementation of the evacuation procedures for the threatened areas, if necessary. Provide traffic and crowd control as required. Provide security and law enforcement to critical facilities. Implement existing mutual aid agreements with other jurisdictions, if necessary. Document expenses Warning and alerting; Security of emergency site, evacuated areas, shelter areas, vital facilities and supplies. Traffic control Evacuation and access control of threatened areas. Assist the Health Department with identification of the dead.
ESF #13-2
Tab 1 to Emergency Support Function #13
ENTRY PERMIT TO ENTER RESTRICTED AREAS
1. Reason for entry (if scientific research, specify objectives, location, length of time needed for study, methodology, qualifications, sponsoring party, NSF grant number and date on separate page). If contractor/agent--include name of contractual resident party, attach evidence of right of interest in destination. Resident: Purpose.
2. Name, address, and telephone of applicant, organization, university, sponsor, or media group. Also contact person if questions should arise.
3. Travel (fill out applicable sections; if variable call information to dispatcher for each entry)
Method of Travel (vehicle, aircraft)
Description of Vehicle/Aircraft Registration
Route of Travel if by Vehicle
Destination by legal location or landmark/E911 address
Alternate escape route if different from above
4. Type of 2-way radio system to be used and your base station telephone number we can contact in emergency (a CB radio or radio telephone will not be accepted). Resident: cellular or home number.
Entry granted into hazard area.
Authorizing Signature ______Date ______
The conditions for entry are attached to and made a part of this permit. Any violation of the attached conditions for entry can result in revocation of this permit.
The Waiver of Liability is made a part of and attached to this permit. All persons entering the closed area under this permit must sign the Waiver of Liability before entry.
ESF #13-3
Tab 2 to Emergency Support Function #13
WAIVER OF LIABILITY (TO BE SIGNED AND RETURNED WITH APPLICATION FORM)
I, the undersigned, hereby understand and agree to the requirements stated in the application form and in the safety regulations and do further understand that I am entering a (high) hazard area with full knowledge that I do so at my own risk and I do hereby release and discharge the federal government, the Commonwealth of Virginia and all its political subdivisions, their officers, agents and employees from all liability for any damages or losses incurred while within the Closed Area.
I understand that the entry permit is conditioned upon this waiver. I understand that no public agency shall have any duty to attempt any search and rescue efforts on my behalf while I am in the Closed or Restricted Area.
Signatures of applicant and members of his field party Date
Print full name first, then sign.
______I have read and understand the above waiver of liability.
______I have read and understand the above waiver of liability.
______I have read and understand the above waiver of liability.
______I have read and understand the above waiver of liability.
______I have read and understand the above waiver of liability.
______I have read and understand the above waiver of liability.
______I have read and understand the above waiver of liability.
ESF #13-4
Tab 3 to Emergency Support Function #13
Dinwiddie County Sheriff’s Office Resources
Dinwiddie Sheriff’s Office Telephone Numbers 804-469-4550 (and alternate)
# Vehicles w/radio 55
Portable Generators 0
Mobile Crime Lab 0
Total Officers 61
Dispatchers 16
EMTs 0
Bomb Disposal 0
Scuba Trained 0
Deputies/Reserve/Auxiliary 0
Two-Way Radios (Portable) 60
Bull Horns 0
Aircraft 0
Communications Van 0
K-9 Units 3
ESF #13-5
Emergency Support Function #14 – Long Term Recovery
Introduction
Purpose:
To facilitate both short term and long term recovery following a disaster. The recovery process begins with an impact analysis of the incident and support for available programs and resources and to coordinate programs to assist in the comprehensive economic, social, and physical recovery and reconstruction of the community impacted by the emergency.
Scope:
The full scope of ESF# 14 should be based on the County’s resources, capabilities, and master plans.
Primary Agency:
Emergency Management Division of Planning and Community Development
Secondary/Support Agencies:
Building Inspections Department of Social Services VVOADs County Attorney American Red Cross
Policies:
ESF #14 will begin the recovery process for any disaster with the implementation of short term disaster relief programs by non-governmental organizations and federal and state programs authorized by a presidential declaration of major disaster. The initiatives of the Governor and the Economic Crisis Strike Force will be tailored for the needs of the impacted communities and will utilize new and existing programs. Long-term recovery and mitigation efforts are forward-looking and market-based, focusing on permanent restoration of infrastructure, housing, and the local economy, with attention to mitigation of future impacts of a similar nature, when feasible. Federal agencies may be requested to continue to provide recovery assistance under independent authorities to the state and local governments; the private sector; and individuals, while coordinating activities and assessments of need for additional assistance.
ESF #14-1
Concept of Operations
General:
The recovery phase addresses broad recovery and reconstruction which deals with more permanent and long-term redevelopment issues.
The recovery and reconstruction component, deals with housing and redevelopment, public works, economic development, land use, zoning, and government financing.
The recovery analysis process is comprised of the following phases: reentry, needs assessment, damage assessment, the formulation of short- and long-term priorities within the context of basic needs and available resources, and the identification and implementation of appropriate restoration and development strategies to fulfill priorities established, as well as bring about an effective recovery program.
The process to request and receive federal assistance will be the same as all other natural or man-made disasters. The Virginia Department of Emergency Management will be the coordinating state agency in the recovery process, and FEMA will be the coordinating federal agency. Utilizing the preliminary damage assessment information collected, short-term and long-term priorities are established and recovery strategies developed in coordination with other state agencies, local governments, the federal government, and private industry.
Long-term strategies would strive to restore and reconstruct the post-disaster environment to pre-existing conditions. Federal and state agencies will provide technical assistance to localities in the long-term planning and redevelopment process. Regional cooperation and coordination will be stressed and promoted at all levels of government in order to achieve the priorities established and facilitate recovery efforts. The locality will develop strategies in coordination with regional local governments. Federal and state catastrophic disaster plans will support this effort. Items or actions to be focused on in this phase include:
Completion of the damage assessment; Completion of the debris removal; Repairing/rebuilding the transportation system; Repairing/rebuilding of private homes and businesses; and Hazard Mitigation projects.
ESF #14-2
Organization:
The Governor will determine the need for high-level oversight of the process of reconstruction and redevelopment of the impacted area. The Governor may activate the Economic Crisis Strike Force (ECSF), led by the Secretary of Commerce and Trade, to organize and direct redevelopment activities. The Governor and the Secretary of Commerce and Trade will determine the mission and scope of the Economic Crisis Strike Force based on the sectors of the community that need redevelopment or reconstruction – such as infrastructure, economic structure, human services or special accountability issues. The strategy for long-term recovery should encompass, but not be limited to, land use, public safety, housing, public services, transportation services, education,. The ECSF will establish the organization, plan the strategies, and oversee the efforts to accomplish the mission.
Actions/Responsibilities
Partner with disaster recovery agencies to implement recovery programs. Coordinate the state’s participation in recovery operations with FEMA, SBA and other federal agencies co-located in the Joint Field Office or other command center. Develop a recovery strategy that addresses, but is not limited to, infrastructure (land-use, transportation, housing, public services), economic development, and human services (public health, medical care, behavioral health services) Advise on the recovery implications of response activities and coordinate the transition from response to recovery in field operations. Identify appropriate Federal programs and agencies to support implementation of the long-term community recovery plan, ensure coordination, and identify gaps in resources available. Avoid duplication of assistance, coordinate to the extent possible program application processes and planning requirements to streamline assistance, and identify and coordinate resolution of policy and program issues. Determine and identify responsibilities for recovery activities.
ESF #14-3
Emergency Support Function #15 – External Affairs
Introduction
Purpose:
Provide for efficient and coordinated continuous flow of timely information and instructions to the public using all available communications media prior to, during, and following an emergency or disaster.
Scope:
Provide emergency public information actions before, during, and following any emergency. Potential public information response could involve personnel from all jurisdictions, organizations, agencies, and areas within the affected area.
Primary Agencies:
Dinwiddie Emergency Management Dinwiddie County Administration Office Emergency Communications
Secondary/Support Agencies:
Local Television/Radio Stations Local Newspaper
Concept of Operations
General:
The Public Information/Affairs Office is responsible for providing the community with information on impending or existing emergencies, to include immediate protective actions they should take such as sheltering or evacuation.
A Joint Information Center (JIC) may be activated, if the situation warrants. The JIC will likely be at an off-site location. Agencies involved will staff telephones and coordinate media activities under the supervision of the EPIO.
All agencies and organizations are responsible for providing the PIO with appropriate timely information about the incident and actions needed to save lives and protect property.
ESF #15-1
Organization:
A Public Affairs Officer may be appointed to serve as the primary County ESF #15 coordinator. Other local and state officials will serve within the JIC.
Additionally, the County will establish a Community Relations (CR) plan which will include incident specific guidance and objectives at the beginning of the incident. Conducting the CR function is a joint responsibility between community, local, state, and federal personnel. The composition of field teams should involve a variety of personnel, such as facility, staff, administrators, and local community members. These teams assist in the rapid dissemination of information, to identify unmet needs, to establish an ongoing dialogue and information exchange, and to facilitate collaborative community, local, state, and federal planning and mutual disaster recovery support.
Responsibilities/Actions:
Develop standard operations procedures (SOPs) to carry out the public information function. Develop and conduct public information programs for community/citizen awareness of potential disasters, as well as personal protection measures for each hazards present. Develop Rumor Control Procedures. Prepare advance copies of emergency information packages for release through the news media during actual emergencies. Brief local news media personnel, community officials, local, state, and federal agencies on External Affairs policies, plans, and procedures. Maintain current lists of radio stations, televisions stations, cable companies, websites, and newspapers to be utilized for public information releases. Maintain support agreements and liaison arrangements with other agencies and the news media. Maintain arrangements to provide a briefing room for the media in the vicinity of the EOC or at the location of the disaster. Coordinate with VDEM PIO, Governor’s Press Secretary and the Secretary of Public Safety to prepare initial press releases. Assist with the preparation/transmission of EAS messages, if needed. Disseminate news releases and daily Situation Reports from the State EOC via the agency’s website or other medium. Disseminate information to elected officials. Establish, with assistance from VDEM and other agencies, the Virginia Public Inquiry Center for the general public to call for information. Monitor the media to insure accuracy of information and correct inaccurate as quickly as possible. Provide information to the public about available community disaster relief assistance and mitigation programs. Coordinate efforts to provide information to public officials. Facilitate communications between the public and other agency officials to ensure that affected people have access and knowledge about benefits for which they may be eligible.
ESF #15-2
Tab 1 to Emergency Support Function #15 Emergency Public Information Resources
Newspaper Address Contact Phone Number(s) 300 East Franklin St. Richmond, VA 23219 Richmond Times Or See Confidential Phone List Dispatch P.O. Box 85333 Richmond, VA 23293 15 Franklin Street Progress Index See Confidential Phone List Petersburg, VA 23803 20121 Cox Road Dinwiddie Monitor See Confidential Phone List Sutherland, VA 23885 Radio Stations Address Contact Phone Number(s) Clear Channel Radio 3245 Basie Road WRVA, Q-94, Lite 98, See Confidential Phone List Richmond, VA 23228 The Beat, Sports Radio 812 Moorefield Park Cox Radio Drive, Suite 300 See Confidential Phone List B 103, 96.6, Y101 Richmond, VA 23236 Main Quad 300 Arboretum Place Communications Ste. 590 See Confidential Phone List Smooth Jazz 93.1 Richmond, VA 23236 Television Stations Address Contact Phone Number(s) WTVR-TV Channel 6 3301 W. Broad Street See Confidential Phone List (CBS) Richmond, VA 23230
WRIC-TV Channel 8 301 Arboretum Place See Confidential Phone List (ABC) Richmond, VA 23236 WWBT-TV Channel 12 5710 Midlothian Tpk. See Confidential Phone List (NBC) Richmond, VA 23225 WCVN –TV Channel 23 23 Sesame Street See Confidential Phone List (PBS) Richmond, VA 23235 WRLH-TV Channel 35 1925 Westmoreland See Confidential Phone List (FOX) St. P. O. Box 11169 Richmond, VA 23230 Comcast Cable 2033 East Whitehill See Confidential Phone List Rd. Prince George, VA 23875
ESF #15-3
Tab 2 to Emergency Support Function #15
Emergency Public Information PIO Prearranged Messages
Release or Spill (No explosion or fire)
1. Local - Public Information Notification of an Incident (Fire and/or Explosion Imminent)
At (a.m./p.m.) today, an incident/accident occurred on ____ (hwy/street). Certain dangerous materials have been spilled/leaked/released from a tank car/truck. Due to the toxicity of material released to the atmosphere, all traffic on (hwy/street) is being rerouted via _ (hwy/intersection) until further notice.
Due to the possibility of an explosion and major fire, all residents living within ___ feet of the site are urged to leave immediately and report to (school, church, etc.).
Follow directions given by emergency workers, State Police, or Police Department.
You will be notified when it is safe to return to your homes. Stay tuned to this station for additional information/instructions.
ESF #15-4
Tab 3 to Emergency Support Function #15
Emergency Public Information PIO Prearranged Messages
(FIRE AND/OR EXPLOSION IMMINENT)
2. Local - Public Information Notification of an Incident (Fire and/or Explosion Imminent)
At (a.m./p.m.) today, an accident occurred on ______(hwy/railroad) at (location). All traffic on (hwy) is being rerouted via (hwy/intersection) until further notice.
Due to the possibility of an explosion and major fire, all residents living within ___ feet of the site are urged to leave immediately and report to ______(school, church, etc.).
Follow directions given by emergency workers, State Police, or Police Department.
You will be notified when it is safe to return to your homes. Stay tuned to this station for additional information/instructions.
ESF #15-5
Tab 4 to Emergency Support Function #15
Emergency Public Information Sample Health Advisory for Shelter Centers
DATE:
TO:
FROM: Dinwiddie County Health Department
SUBJECT: Health Risks Resulting from (event, site, & date)
The (event) at ______(site) in Dinwiddie County on (date) released chemical particles into the environment in concentrations sufficient to cause health problems in some persons. Individuals suffering from chronic respiratory conditions, the elderly, infants and young children, and other individuals highly sensitive to air pollutants are at increased risk. Although residents were evacuated, it is possible that some evacuees may experience symptoms which are characteristic of over exposure to these chemicals.
Shelter residents should be monitored for symptoms which are characteristic of exposure to the chemicals which necessitated the evacuation. These symptoms are ______. (enter symptoms from MSDS or other sources)
In addition to specific information on patient's medical condition and treatment, record specific information related to the incident such as patient's location when exposed to contaminants, estimated distance of that location from ______(site of incident), and estimated time of onset of symptoms. Report incidents to the Department of Health.
For additional information, contact the Dinwiddie County Health Department at the following phone number: ______
ESF #15-6
Tab 5 to Emergency Support Function #15
Emergency Public Information Sample Health Advisory for Health Advisory
DATE:
TO:
FROM: Dinwiddie County Health Department
SUBJECT: Health Risks Resulting from (event, site, & date)
The Dinwiddie County Public Health Department has issued a Public Health Advisory concerning possible chemical/biological contamination by ______(event) at the (location) in Dinwiddie County.
The chemical release occurred at (date & time). Substances released into the environment during this incident can present health risks to susceptible persons. Persons who have been exposed to these chemicals may experience one or more of the following symptoms: ______. (list symptoms on the MSDS)
Any person who was in the vicinity of (site of event) between ______(hours) on ______(day) should be alert to symptoms indicating exposure to the chemicals released. Persons experiencing symptoms of contamination are advised to consult their physician or go to the nearest hospital emergency department for evaluation.
For further information, contact Dinwiddie County Health Department at the following number: ______
ESF #15-7
Tab 6 to Emergency Support Function #15
Emergency Public Information Sample Health Advisory for Physicians
DATE: TO: All Primary Care Physicians in
FROM: Dinwiddie County Health Department SUBJECT: Health Risks Resulting from
(event, site & date) The (event) at ______(site) in Dinwiddie County released chemical particles into the environment in concentrations sufficient to cause health problems in some persons. Individuals suffering from chronic respiratory conditions, the elderly, infants and young children, and other individuals highly sensitive to air pollutants are at increased risk. Although precautions were taken, it is possible that some residents in the area may experience symptoms which are characteristic of over exposure to these chemicals.
Exposure to (list name(s) of chemicals involved) should be considered with patients experiencing ______.
In addition to specific information on patient's medical condition and treatment, record specific information related to the incident such as patient's location when exposed to contaminants, estimated distance of that location from , (site of incident) and estimated time of onset of symptoms. Report incidents to the Dinwiddie County Health Department.
For further information, contact Dinwiddie County Health Department at the following number: ______
ESF #15-8
Tab 6 to Emergency Support Function #15
Emergency Public Information Sample Health Advisory for Primary Health Care Facilities
DATE: TO: All Primary Care Facilities in
FROM: Dinwiddie County Health Department SUBJECT: Health Risks Resulting from
(event, site & date) The (event) at ______(site) in Dinwiddie County released chemical particles into the environment in concentrations sufficient to cause health problems in some persons. Individuals suffering from chronic respiratory conditions, the elderly, infants and young children, and other individuals highly sensitive to air pollutants are at increased risk. Although precautions were taken, it is possible that some residents in the area may experience symptoms which are characteristic of overexposure to these chemicals.
Exposure to (list name(s) of chemicals involved) should be considered with patients experiencing ______.
In addition to specific information on patient's medical condition and treatment, record specific information related to the incident such as patient's location when exposed to contaminants, estimated distance of that location from ______(site of incident), and estimated time of onset of symptoms. Report incidents to the Department of Health.
For further information, contact Dinwiddie County Health Department at the following number: ______
ESF #15-9
Emergency Support Function #16 – Military Support
Introduction
Purpose:
Emergency Support Function (ESF) #16 – Military Affairs is to assists and provide Military Support (Virginia National Guard) in times of a major or catastrophic disaster, and/or civil unrest.
Primary Agency:
Department of Military Affairs – Virginia National Guard
Secondary/Support Agencies
None
Concept of Operations
General:
The Virginia National Guard, when directed by the Governor of the Commonwealth of Virginia, can employ Virginia National Guard personnel, equipment, and resources, through appropriate commanders, to assist Civil Authorities.
The Virginia National Guard will provide Military Support to Civil Authorities in accordance with the existing Virginia National Guard Operation Plan for Military Support to Civil Authorities.
Organization:
The Virginia National Guard is a support agency for the other Emergency Support Functions located in the Emergency Operations Center.
Responsibilities
Provide Emergency Coordination Officer Representative on the State Emergency Response Team. Provide Military Support to civil authorities on a mission request basis, within the Virginia National Guard’s capability, and within the limitations of existing State law, military regulations, and the applicable Governor’s Executive Order.
Policies:
In accordance with existing National Guard Bureau Regulations, it is understood that the primary responsibility for disaster relief shall be with the affected community.
ESF #16-1
Emergency Support Function #17 – Donations and Volunteer Management
Introduction
Purpose:
ESF # 17 – Donations and Volunteer Management describes the coordinating process used to ensure the most efficient and effective utilization of unaffiliated volunteers and unsolicited donated goods during a disaster or emergency situation.
Scope:
Donations and volunteer services in this section refer to unsolicited goods and unaffiliated volunteer services.
Primary Agencies:
Emergency Management Department of Social Services
Secondary/Support Agencies:
American Red Cross Salvation Army Department of Health VVAODs Faith based organizations
Policies:
Emergency Management Officials, in conjunction and coordination with VVOAD, have the primary responsibility for the management, organization, storage, and distribution of unsolicited donated goods. They must also have a plan in place to cope with self-deployed volunteers.
The donation and volunteer management process must be organized and coordinated in such a way to ensure that the affected community is able to take full advantage of the appropriate types and amounts of the donated materials and volunteers in a manner that precludes interference with or hampering of other emergency operations.
The Coordinating official or agency will also:
Coordinate with other agencies to ensure goods and resources are used effectively. Looks principally to those organizations with established volunteer and donation management structures. Encourages cash donations, as the best assistance for helping affected population.
ESF #17-1
Encourages the use of existing nongovernmental organizational volunteer and donations resources before seeking governmental assistance.
Concept of Operations
General:
Volunteer and Donations Management operations may include, but not limited to the following:
Volunteer and/or Donations Coordinator Phone Bank/Contact Center Effective liaison with other emergency support functions, local, state, and federal officials. Facility Management Organization and Distribution of goods, services, and resources. Pre-selecting and identifying locations for storage and distribution. Perform record keeping, to include monetary financial tracking and procurement, if need be.
Donated Goods Management Function:
Officials, in conjunction with VVOAD, are responsible for developing donation management plans and managing the flow of donated goods during the emergency time-frame. Communicate what is needed in the disaster area – cash, goods, and/or services. Know how to transport donations to drop-off site, storage, and distribution areas.
Volunteer Management Function:
Management of unaffiliated volunteers requires a cooperative effort between local officials, and community based organizations. Emergency Management Officials, in conjunction with VVOAD, are responsible for developing plans that address the management, organization, and staffing of unaffiliated volunteers during the emergency. Organize and maintain a database to track volunteer’s names, address, contact information, hours worked, and specialty. Ensure that agencies and organizations accept and manage their own staff/volunteers. Provide equal access for volunteers to affect community and other agencies. Identify individuals with specific talents, skills, or training such as doctors, nurses, communication specialists, and utilize them accordingly.
ESF #17-2
Organization:
Emergency Management staff will identify several sites and facilities that will be used to receive, process, and distribute unsolicited donated goods. Necessary staff, equipment, communications, resources, and security will be provided by the community and by other volunteer organizations as needed.
Emergency Management staff will coordinate the disaster relief (and develop either an MOU and/or MOA with neighboring communities) actions of quasi-public and volunteer relief organizations. This is necessary to insure maximum effectiveness of relief operations and to avoid duplication of effort and services. American Red Cross officials should coordinate operations for providing food, clothing, and shelter to the affect victims.
Standard operating procedures will be developed to address the screening, processing, training, and assignments of volunteers who arrive following the disaster or emergency. The service to which personnel are assigned will determine the necessary training. Individuals already possessing a specialized skill or trait should be assigned duties that allow for the maximum benefit of their skills and/or traits. Each individual volunteer will be registered, and a log will be maintained of hours worked. Accurate record keeping is an essential function that must be completed on an hourly or daily basis, depending on degree of involvement.
Responsibilities
Identify potential sites and facilities such as churches, warehouses, gymnasiums, etc. to manage donated goods and services being channeled into the disaster area. Identify the necessary support requirements to ensure the prompt establishment and operations of facilities and sites. Assign the tasks of coordinating auxiliary manpower and material resources. Develop procedures for recruiting, registering and utilizing manpower and materials. Develop a critical resource list and procedures for acquisition in time of crisis; Identify a list of special materials needed, such as medical supplies for special needs population, formula for infants, insulin, and so forth. Develop procedures for the management, organization, storage, and distribution of donated goods and items. Developed and maintain MOU/MOA/Mutual Aid Agreements. Assist with emergency operations, if requested. Assign volunteers to tasks that best utilize their skills and experience. Develop and maintain a data-base to track individual volunteers and financial contributions, as well as developing and maintaining a database of received goods. Develop and staff a “Donations Hot-Line” for individuals with questions concerning donations and volunteering if needed. Compile and submit records for all disaster-related events.
ESF #17-3
Tab 1: Volunteer and Donations Management Annex
Sample Volunteer Registration Form
Name:
Address:
Contact Number(s):
Email:
Organization, if applicable:
Skills or Specialized service:
Estimated length of service:
Special equipment needed to perform service:
Languages Known: Verbal Y/N Written Y/N Read Y/N
Emergency Contact Name/Number:
Assigned Location:
ESF #17-4
Tab 2: Volunteer and Donations Management Annex
Donation Sites
Facility Address Contact Person Phone Number(s)
Eastside Community Center 7301 Boydton Plank Road Director of Parks and 804-732-1100 Petersburg, VA Recreation Dinwiddie School 11020 Courthouse Road Transportation Dinwiddie, VA 804-469-4910
Sunnyside Elementary 10000 Sunnyside Road School McKenney, VA 804-469-4190
Dinwiddie County Middle 11601 Courthouse Road School Dinwiddie, VA 23841 804-469-4190
Ford Volunteer Fire Dept 13402 Cox Road Chutrch Road, VA 23833 804-265-5858 Dinwiddie County Sports 6000 RB Pamplin Drive Director of Parks and Complex Sutherland, VA 23885 Recreation 804-732-1100
Dinwiddie County Waste Wheelers Pond Road Transfer Site Dinwiddie, VA 23841 804-469-4500
ESF #17-5
Supporting Annex 1 Animal Protection Plan
Coordinating Agency Dinwiddie County Animal Control
Cooperating Agencies Government Agencies: Virginia Department of Agriculture and Consumer Services Dinwiddie County Department of Health Dinwiddie County Emergency Management Dinwiddie County Social Services Department U.S. Department of Agriculture Virginia Cooperative Extension Virginia Department of Game & Inland Fisheries
Private Non-profit Organizations: Animal Welfare/Rescue Organizations (i.e SPCA) 4H and other animal/agricultural education organizations
Private Industry: Local Veterinarians Local Wildlife Rehabilitation Centers and/or Certified Wildlife Rehabilitators Animal Boarding Facilities Local Agricultural Farms Local Animal Crematoriums
Introduction Purpose: The Animal Protection Annex provides basic guidance for all participants in animal related emergency management activities. This includes guidance for all departments and agencies providing assistance in response to a local disaster declaration. The animal care and control function is a component of Emergency Support Function (ESF) #11 – Agriculture and Natural Resources.
The emergency mission of animal care and control is to provide rapid response to emergencies affecting the health, safety and welfare of animals. Animal care and control activities in emergency preparedness, response, and recovery include, but are not limited to, companion animals, livestock and wildlife care, facility usage, displaced pet/livestock assistance, animal owner reunification, and carcass disposal.
Scope: This annex is applicable to departments and agencies that are participating and responding with assistance or relief to an animal emergency as coordinated by the Dinwiddie County Emergency Management.
Supporting Annex 1-1
Definitions: Household Pet: A domesticated animal, such as a dog, cat, rodent, or fish, that is traditionally recognized as a companion animal and is kept in the home for pleasure rather than commercial purposes. This does not include reptiles. (ASPCA Model Pet Policy Guidance)
Feral/Stray Domesticated Animals: An animal that is typically known as a household pet that is either not with its owners by accident or otherwise or has reverted back to a wild state.
Livestock: Domesticated animals that may be kept or raised in pens, houses, pastures, or on farms as part of an agricultural or farming operation, whether for commerce or private use. Such animals may include goats, sheep, beef or dairy cattle, horses, hogs or pigs, donkeys or mules, bees, rabbits or 'exotic' animals (those raised outside their indigenous environs) such as camels, llamas, emus, ostriches, or any animal, including reptiles, kept in an inventory that may be used for food, fiber or pleasure.
Poultry: The class of domesticated fowl (birds) used for food or for their eggs. These most typically are members of the orders Galliformes (such as chickens and turkeys), and Anseriformes (waterfowl such as ducks and geese).
Wildlife: All animals, including invertebrates, fish, amphibians, reptiles, birds and mammals, which are indigenous to the area and are ferae naturae or wild by nature.
Exotic Animals: Any animal that is not normally domesticated in the United States and wild by nature, but not considered wildlife, livestock or poultry due to status. This includes, but is not limited to, any of the following orders and families, whether bred in the wild or captivity, and also any of their hybrids with domestic species. Listed examples are not to be construed as an exhaustive list or limit the generality of each group of animals, unless otherwise specified. 1. Non-human primates and prosimians – examples: monkeys, baboons, chimpanzees 2. Felidae (excluding domesticated cats) – examples: lions, tigers, bobcats, lynx, cougars, jaguars 3. Canidae (excluding domesticated dogs) – examples: wolves, coyotes, foxes, jackals 4. Ursidae – examples: all bears 5. Reptilia – examples: snakes, lizards, turtles 6. Crocodilia – examples: alligators, crocodiles, caiman 7. Proboscidae – examples: elephants 8. Hyanenidae – examples: hyenas 9. Artiodatyla (excluding livestock) – examples: hippopotamuses, giraffes, camels 10. Procyonidae – examples: raccoons, coatis 11. Marsupialia – examples: kangaroos, opossums 12. Perissodactylea (excluding livestock) – examples: rhinoceroses, tapirs 13. Edentara – examples: anteaters, slots, armadillos 14. Viverridae – examples: mongooses, civets, genets
Assumptions:
Supporting Annex 1-2 1. The care and control of non-wildlife and non-feral animals (including household pets, livestock and poultry) is primarily the responsibility of the owner of the animal(s). In times of emergency or disaster, owners may need assistance in the care and control of their animals. 2. A hazard analysis and vulnerability assessment has been completed which identifies the types of threats, the areas that they threaten, and types and numbers of animals most vulnerable in these areas. 3. The County Administrator of Dinwiddie County may issue an emergency proclamation or disaster declaration. The National Incident Management System (NIMS) will be used to establish the organizational structure. 4. The Dinwiddie County Emergency Operations Center may be activated to manage the emergency. 5. Any disaster may potentially have adverse effects on the jurisdiction’s animal population or the public health and welfare. 6. State or Federal Assistance to deal with animal emergencies may not be available. Local resources must be utilized before requesting outside assistance.
Policies: Following recent Congressional action on the Pets Evacuation and Transportation Standards (PETS) Act, S. 2548 and H.R. 3858, President Bush signed the historic legislation into law. The PETS Act requires state and local agencies to include animals in their disaster plans.
All Local governments must develop and maintain an animal emergency response plan (SB 787, Animal Emergency Response Plan, 2007 Session) with the assistance of the Virginia Department of Emergency Management.
The Virginia Department of Agriculture and Consumer Services, Division of Animal and Food Industry Services has the responsibility of interpreting and enforcing the regulations listed below pertaining to the health, humane care, and humane handling of livestock, poultry, and companion animals in the Commonwealth. These include: 2 VAC 5-30-10 Rules and Regulations Pertaining to the Reporting Requirements for Contagious and Infectious Diseases of Livestock and Poultry in Virginia 2 VAC 5-40-10 Rules and Regulations Governing the Prevention, Control, and Eradication of Bovine Tuberculosis in Virginia 2 VAC 5-50-10 Rules and Regulations Governing the Prevention, Control, and Eradication of Brucellosis of Cattle in Virginia 2 VAC 5-60-10 Rules and Regulations Governing the Operation of Livestock Markets 2 VAC 5-70-10 Rules and Regulations Pertaining to the Health Requirements Governing the Control of Equine Infectious Anemia in Virginia 2 VAC 5-80-10 Rules and Regulations Pertaining to the Requirements Governing the Branding of Cattle in Virginia 2 VAC 5-90-10 Rules and Regulations Pertaining to the Control and Eradication of Pullorum Disease and Fowl Typhoid in Poultry Flocks and Hatcheries and Products Thereof in Virginia 2 VAC 5-100-10 Rules and Regulations Governing the Qualifications for Humane Investigators
Supporting Annex 1-3 2 VAC 5-110-10 Rules and Regulations, Guidelines Pertaining to A Pound or Enclosure to be Maintained by Each County or City 2 VAC 5-120-10 Rules and Regulations Governing the Record keeping by Virginia Cattle Dealers for the Control or Eradication of Brucellosis of Cattle 2 VAC 5-130-10 Rules and Regulations Governing the Laboratory Fees for Services Rendered or Performed 2 VAC 5-140-10 Rules and Regulations Pertaining to the Health Requirements Governing the Admission of Livestock, Poultry, Companion Animals, and Other Animals or Birds into Virginia 2 VAC 5-150-10 Rules and Regulations Governing the Transportation of Companion Animals 2 VAC 5-160-10 Rules and Regulations Governing the Transportation of Horses 2 VAC 5-170-10 Rules and Regulations Governing the Registration of Poultry Dealers 2 VAC 5-180-10 Rules and Regulations Governing Pseudorabies in Virginia 2 VAC 5-190-10 Rules and Regulations Establishing a Monitoring Program for Avian Influenza and Other Poultry Diseases 2 VAC 5-200-10 Rules and Regulations Pertaining to the Disposal of Entire Flocks of Dead Poultry in Virginia 2 VAC 5-205-10 Rules and Regulations Pertaining to Shooting Enclosures
Supporting Annex 1-4 Concept of Operations Organization: Under ESF #11, Dinwiddie County Animal Control is designated as the lead agency for animal care and control. Within Animal Control, the Animal Control Supervisor is designated as the Coordinator for the management of operations, planning, and training for the animal care and control function.
The Supervisor of Animal Control and Coordinator of Emergency Management are responsible for developing and implementing the necessary management policies and procedures that will facilitate and ensure a safe, sanitary and effective animal care and control effort. These procedures will be designed to support and expedite emergency response operations, as well as maximize state and federal assistance. Plans and procedures for the Dinwiddie County Animal Control and supporting agencies define the roles of agencies and support organizations in preparedness, response and recovery of an animal emergency. These plans and procedures establish the concepts and policies under which all elements of their agency will operate during an animal emergency. They will provide the basis for more detailed appendices and procedures that may be used in a response.
The Supervisor of Animal Control and Coordinator of Emergency Management will coordinate with all departments, government entities, and representatives from the private sector who support animal emergency operations. This may involve working with other local jurisdictions that provide mutual aid, state and federal governments, private contractors, local retailers, volunteer organizations, etc. and assuring that all involved have current Memorandums of Agreement with the Locality in respect to their agreed support.
ESF #11 Agriculture and Natural Resources
Animal Care and Control Branch
Animal Recovery Section Animal Disease Management Household Pet Sheltering Dinwiddie County Section Section Animal Control Virginia Dinwiddie County Department of Agriculture Animal Control
Supporting Annex 1-5 Responsibilities:
1. Dinwiddie County Emergency Management a. Act as advisor to all involved on emergency management issues; b. Provide direction and control and resource support as needed
2. Dinwiddie County Animal Control a. Determine which County agencies/departments/organizations have responsibilities in all animal emergencies for animal care and control; b. Maintain current listings of emergency contacts and resources necessary for response to an animal emergency; c. Produce and maintain plans, policies and procedures for overarching animal care and control activities, animal recovery, and household pet sheltering; d. Oversee all activities (mitigation, planning, response and recovery) in regards to emergency animal care and control; and e. Provide staff to EOC as needed
3. Local Extension Office/ Virginia Department of Agriculture a. Produce and maintain listings with locations of large livestock operations and other special animal facilities identified to include volume, contact information, etc; b. Produce and maintain plans, policies and procedures regarding Animal Disease Control; and
Action Checklist Mitigation/Prevention:
1. Any zoological or wildlife parks, livestock markets and large livestock operations, will be encouraged to develop emergency procedures and evacuation plans for the animals in the care and custody and provide them to the Dinwiddie County Emergency Manager for comment and review. 2. Citizens will be encouraged to develop household emergency plans that would include their pets in all aspects of response including evacuation and sheltering.
Preparedness:
1. Develop, maintain, and disseminate animal care and control plans, policies and procedures to ensure the safe, sanitary and efficient response to and recovery from an animal emergency, as well as support and maximize claims of financial assistance from local, state and federal governments, and facilitate audits following the disaster; 2. Provide training to agencies and staff on task-appropriate plans, policies and procedures; 3. Provide adequate support for animal preparedness and planning; 4. Develop the necessary logistical support to carry out emergency tasking. Instruct all departments to maintain an inventory of supplies on hand; 5. Develop the necessary mutual aid agreements, sample contracts, and listing of potential resource providers to expedite the procurement of anticipated resource needs for emergency operations;
Supporting Annex 1-6 6. Develop and maintain the necessary measures to protect vital records, critical systems, and essential operations to ensure their uninterrupted continuation during a disaster, as well as to facilitate their full restoration if impacted by the disaster; and
Response:
1. Implement animal care and control plans, policies and procedures to ensure the safe, sanitary and efficient response to an animal emergency, as well as support and maximize claims of financial assistance from state and federal governments, and facilitate audits following the disaster; 2. Provide on-the-spot training as necessary on task-appropriate plans, policies and procedures; 3. Provide adequate support for animal response. Report any shortfalls and request needed assistance or supplies; 4. Implement mutual aid agreements, contracts, and the listing of potential resource providers to fill resource needs for emergency operations; 5. Provide animal care and control support in a timely manner; 6. Protect vital records, critical systems, and essential operations to ensure their uninterrupted continuation during a disaster, as well as to facilitate their full restoration if impacted by the disaster; 7. Insure appropriate recordkeeping such that federal or state disaster assistance can be sought for reimbursement of disaster related expenditures.
Recovery:
1. Complete an event review with all responding parties; 2. Review animal care and control plans, policies and procedures in respect to the recent emergency response. Update as necessary and disseminate; 3. Review and update the necessary logistical support to carry out emergency tasking. Instruct all departments to replenish used on-hand inventory of supplies; 4. Review mutual aid agreements, sample contracts, and listing of potential resource providers in respect to recent emergence response. Update as necessary and disseminate; 5. Review measures to protect vital records, critical systems, and essential operations to ensure their uninterrupted continuation during a disaster, as well as to facilitate their full restoration if impacted by the disaster. Update as necessary and disseminate; 6. Assist the Department of Finance in the preparation and submission of disaster assistance applications to the appropriate state and/or federal agencies for reimbursement of disaster related expenditures.
Administration and Logistics
Administration:
Basic administrative and accountability procedures for any animal emergency will be followed as required by County, state and federal regulations. As with any disaster or incident response, the ICS/NIMS will be used to organize and coordinate response activity.
Supporting Annex 1-7 Logistics:
If supplies, materials, and equipment are required, records will be maintained in accordance to County, state and federal reporting requirements. All procurement processes will also follow appropriate County procurement policies and regulations, and state and federal policies and regulations as necessary.
Public Information:
The Public Information Officer will follow established procedures to:
1. Ensure prior coordination with appropriate agricultural, veterinary, and public health officials to provide periodic spot announcements to the public on pertinent aspects of the emergency; and 2. Ensure availability of the media in the event an animal emergency arises.
Direction and Control
1. All animal emergencies will be coordinated through the EOC and employ the ICS/NIMS. 2. The EOC is responsible for providing support and resources to the incident commander. 3. The Emergency Manager will assist the senior elected official in the EOC and coordinate with the PIO. The Emergency Manager and PIO will have at least one assistant to support 24-hour operations and act in the absence of the primary. 4. In the event an incident is suspected or determined to be a terrorist event, a Joint Operations Center will be established to coordinate Federal and State support. A separate Joint Information Center will provide media interface.
Plan Development and Maintenance
This plan should be reviewed annually in its entirity for any needed updates, revisions, or additions. It is the responsibility for the Dinwiddie County Animal Control, as the lead agency for this plan, to insure that this is completed. This plan should also be reviewed after every incident in which it is activated to reflect any needed updates, revisions or additions that were found within that response effort.
Supporting Annex 1-8 Animal Care and Control Support Annex Appendix A – Household Pet Sheltering Plan
Coordinating Agency Dinwiddie County Animal Control
Cooperating Agencies Government Agencies: Department of Social Services Department of Health Department of Emergency Management Virginia Department of Agriculture Virginia Cooperative Extension
Private Non-profit Organizations: American Red Cross Animal Welfare/Rescue Organizations (i.e SPCA) 4H and other animal/agricultural education organizations
Private Industry: Local Veterinarians Animal Boarding Facilities
Introduction
Purpose:
The Animal Care and Control Annex, Household Pet Sheltering Plan provides basic guidance for all participants in animal related emergency evacuation and sheltering management activities. This includes guidance for all departments and agencies providing assistance in response to a local disaster declaration. The animal care and control function is a component of Emergency Support Function (ESF) #11 – Agriculture and Natural Resources.
Although, the sheltering and protection of animals is the responsibility of their owners, Dinwiddie County Animal Control is the lead agency on animal issues and is responsible for situation assessment and determination of resource needs. Pet-Friendly shelters are being established in an effort to assist evacuated residents with sheltering of companion animals and their owners during a declared evacuation. It is the goal of this plan to control and support the humane care and treatment of companion animals during an emergency situation and to provide safe sheltering for people and their pets before, during or after a disaster in a designated site in cooperation with the Department of Social Services and/or American Red Cross.
Supporting Annex 1-9 Scope:
This annex is applicable to departments and agencies that are participating and responding with assistance or relief to an emergency requiring the sheltering of people and their household pets as coordinated by Dinwiddie County Emergency Management.
Situation:
After Hurricane Andrew devastated Florida in 1992 and Katrina hit both Louisiana and Mississippi in September of 2005, County emergency response personnel realized the convergence of animal and people issues during a disaster. They learned that, under adverse circumstances, the ultimate safety of many citizens depends on the safety of their pets. Until that time, people in harm’s way were told by state emergency management to evacuate their home, but to leave their pets. Relaying this information has often created situations where animals were technically neglected and/or abandoned and it added additional stress to people who evacuate without their animals. These scenarios produce serious complications for Emergency Management.
It stands to reason, if humans were at risk from an impending cataclysm, so were the lives of animals, and vice versa. We now understand that many people, especially the elderly, simply do not abandon their companion animals, even in life-threatening situations.
Assumptions:
1. Any emergency resulting in evacuation of residents to a shelter will result in household pet issues. 2. The protection of household pets is ultimately the responsibility of their owner. 3. Many household pet owners will not evacuate to safety if their pets must stay behind. 4. Pet owners will frequently live in the streets rather than abandon their animals so that they may enter evacuation shelters. 5. This type of behavior puts animals, their owners and emergency responders at risk. 6. Pet-friendly shelters will only shelter those animals defined as household pets. 7. No dogs with a known bite history or previously classified by Animal Control as “Dangerous” or “Potentially Dangerous” will be accepted into a pet-friendly shelter. 8. No dog that shows signs of aggression during initial check-in will be accepted. 9. All dogs and cats must be accompanied by proof of current vaccinations and current rabies tags. 10. No feral cats or wild-trapped cats will be accepted. 11. Animals should be brought to the Pet-Friendly shelter in a suitable cage or on a leash provided by the owner. 12. Birds must be brought in the owner’s cage. Bird breeders with large numbers of birds will need to seek sanctuary elsewhere. 13. Pocket pets (hamsters, gerbils, hedgehogs, sugar gliders, etc.) must be brought to shelter in owner’s cage. The cage must be of good material to prevent escape. 14. No reptiles will be accepted.
Supporting Annex 1-10
Concept of Operations
Organization:
Under ESF #11, Animal Control is designated as the lead agency for animal care and control. Within Animal Control, the Supervisor is designated as the Coordinator for the management of operations, planning, and training for the animal care and control function. Animal Control will be the lead in all pet-friendly sheltering functions with the Animal Control Supervisor as the Section Chief. In response to an emergency requiring sheltering, ESF #11 will work together with other ESFs including ESF #6, Mass Care, Housing and Human Services, to complete the mission of household pet sheltering. Other agencies/ESFs may need to be utilized to fulfill other needs as determined.
The Supervisor of Animal Control, in coordination with Department of Social Services and/or American Red Cross, is responsible for developing and implementing the necessary management policies and procedures that will facilitate and ensure a safe, sanitary and effective animal care and control effort. These procedures will be designed to support and expedite emergency response operations, as well as maximize state and federal assistance. Plans and procedures for Animal Control and supporting agencies define the roles of agencies and support organizations in preparedness, response and recovery of an animal emergency. These plans and procedures establish the concepts and policies under which all elements of their agency will operate during household pet sheltering activities. They will provide the basis for more detailed standard operating procedures that may be used in a response.
The Supervisor of Animal Control will coordinate with all departments, government entities, and representatives from the private sector who support pet-friendly sheltering operations. This may involve working with other local jurisdictions that provide mutual aid, state and federal governments, private contractors, local retailers, volunteer organizations, etc. and assuring that all involved have current Memorandums of Agreement with the Locality in respect to their agreed support.
Supporting Annex 1-11 EOC Emergency Management
ESF #11 ESF #6 Agriculture and Natural Resources Mass Care, Housing and Human Service
Animal Care and Control Sheltering Branch Branch Department of Social Supervisor of Animal Services/Red Cross Control
Household Pet Sheltering Section
Housing
Veterinary Care
Responsibilities:
1. Emergency Management a. Prepare and coordinate pre-incident training and exercise of pet-friendly shelter incident management teams to included NIMS, ICS, EOC Operations, and reimbursement procedures for eligible costs under state and federal public assistance programs; b. Obtain and deliver pre-identified resource requirements to the appropriate shelter sites within the time schedule agreed upon; c. Obtain and deliver requested but not previously identified resource requirements as expeditiously as possible.
2. Animal Control a. Create and maintain all household pet sheltering policies, plans and procedures; b. Maintain current listing of emergency contacts and resources necessary for an household pet sheltering response; c. Coordinate and insure rapid response to pet-friendly sheltering needs; d. Coordinate incident management activities for the overall operation of the pet-friendly shelters with the EOC and quasi-government, volunteer relief organizations and contractors who are staffing and providing support to shelter operations; e. Maintain situational awareness of pet-friendly shelter operations and provide situation/status reports/updates to the EOC; f. Process requests for assistance or additional resources to support household pet sheltering operations through the EOC; g. Facilitate the reunification of pets to owners during the transition from response to recovery;
Supporting Annex 1-12 h. Provide shelter occupancy data to facilitate the movement of traffic along the evacuation routes; i. Use media to assist with outreach efforts to citizens on evacuation education pre-event and notification during an event regarding routing to be used; j. Monitor, coordinate and manage pet-friendly shelter activation and sequencing; k. Provide subject matter expertise to support agencies, as needed.
3. Public Schools/Parks and Recreation a. Insure timely response to request for activation of the designated facilities for household pet sheltering activities; b. Participate in initial pre-event walk-through and final post-event walk-through of designated facilities to assess pre-existing and incident related damages; c. Assign a primary, secondary and tertiary contact with Animal Control to insure immediate response as necessary.
4. Department of Social Services/ American Red Cross a. Coordinate the relationship between the human and household animal sheltering functions; b. Assist in creating public information releases regarding sheltering in coordination with Animal Control.
5. Department of Health a. Insure that human health will not be impacted in conjunction with the operation of pet-friendly shelters; and
6. Sheriffs Office a. Assure the safety and security of household pet sheltering personnel; b. Enforce movement restrictions and establish perimeters for pet-friendly sheltering areas.
Supporting Annex 1-13 Action Checklist
Mitigation/Prevention:
1. Encouraged citizens to develop emergency plans and go-kits for the animals in the care; 2. Determine the best means for information dissemination to the public in regards to an evacuation order and its related sheltering activities.
Preparedness:
1. Establish an organizational structure, chain of command, and outline of duties and responsibilities, required for any household pets sheltering response; 2. Develop, maintain, and disseminate household pet sheltering plans, policies and procedures to ensure the safe, sanitary and efficient response to and recovery from an animal emergency, as well as support and maximize claims of financial assistance from state and federal governments, and facilitate audits following the disaster; 3. Identify local veterinarians, humane societies, local household pet sheltering volunteers and animal control personnel in site-specific standard operating procedure and insure that contact information is maintained; 4. Provide training to agencies, staff and volunteers on task-appropriate plans, policies and procedures; 5. Provide adequate support for animal preparedness and planning; 6. Develop the necessary logistical support to carry out emergency tasking. Instruct all departments to maintain an inventory of supplies on hand; 7. Develop the necessary mutual aid agreements, sample contracts, and listing of potential resource providers to expedite the procurement of anticipated resource needs for emergency operations.
Response:
1. Implement household pet sheltering plans, policies and procedures to ensure the safe, sanitary and efficient response to an animal emergency, as well as support and maximize claims of financial assistance from state and federal governments, and facilitate audits following the disaster; 2. Secure supplies, equipment, personnel and technical assistance from support agencies, organizations and other resources to carry out the response plans associated with animal health emergency management; 3. Provide on-the-spot training as necessary on task-appropriate plans, policies and procedures; 4. Provide adequate support for household pet sheltering response. Report any shortfalls and request needed assistance or supplies. Request assistance from the Commonwealth as needed; 5. Implement mutual aid agreements, contracts, and the listing of potential resource providers to fill resource needs for emergency operations; 6. Provide household pet sheltering support in a timely manner; 7. Insure appropriate recordkeeping such that federal or state disaster assistance can be sought for reimbursement of disaster related expenditures.
Supporting Annex 1-14 Recovery:
1. Complete an event review with all responding parties; 2. Review household pet sheltering plans, policies and procedures in respect to the recent emergency response. Update as necessary and disseminate; 3. Review and update the necessary logistical support to carry out emergency tasking. Instruct all departments to replenish used on-hand inventory of supplies; 4. Review mutual aid agreements, sample contracts, and listing of potential resource providers in respect to recent emergence response. Update as necessary and disseminate; 5. Assist Emergency Management and the Department of Finance in the preparation and submission of disaster assistance applications to the appropriate state and/or federal agencies for reimbursement of disaster related expenditures.
Plan Development and Maintenance
This plan should be reviewed annually in its entirity for any needed updates, revisions, or additions. It is the responsibility for Dinwiddie County Animal Control, as the lead agency for this plan, to insure that this is completed. This plan should also be reviewed after every incident in which it is activated to reflect any needed updates, revisions or additions that were found within that response effort.
Supporting Annex 1-15 Appendix 1, Tab 1 Pet-Friendly Shelter Pet Registration/Discharge Form
Owner Information Full Name: Driver’s License Number: Street Address:
City, State, Zip
Phone Numbers: Home: Cell or Alternate: Pet Information Description of Animal: Dog Cat Other ______Pet’s Name: Crate Assigned:
MALE FEMALE Intact Neutered Intact Spayed In Heat Breed: Color: Age:
Distinctive Markings:
Microchip: Yes No If yes, number: Veterinarian Name:
Pet Medications - List any medications below that you pet is currently taking Name of Medication Dosage Purpose
TO BE COMPLETED BY SHELTER Arrival Date: Departure Date: Did the owner provide proof of the following: Yes No Written proof of vaccinations during the past 12 months Proper ID collar and up to date rabies tag. If yes, record Tag #______ Proper ID on all belongings Leash Ample food supply Water/food bowls Necessary medication(s) (ensure medications are listed above) Owner provided cage has owner’s name, address, pet name and other pertinent information labeled clearly and securely on the cage Registration Agreement I understand that I must pick up my pet(s) when leaving the designated shelter or at the closing of the shelter, whichever comes first, or may pet(s) will become property of the local animal control facility and treated as stray(s).
I, the animal owner signed below, certify that I am the legal owner and request the emergency housing of the pet(s) listed on this form. I hereby release the person or entity receiving the pet(s) from any and all liability regarding the care and housing of the animal during and following this emergency. I acknowledge if emergency conditions pose a threat to the safety of these animals, additional relocation may be necessary, and this release is intended to extend to such relocation.
I acknowledge that the risk of injury or death to my pet(s) during an emergency cannot be eliminated and agree to be responsible for any additional veterinary expenses which may be incurred in the treatment of my pet(s) outside of the shelter triage. I also understand that it is the owner or his/her agent’s responsibility for the care, feeding, and maintenance of my pet(s). Check- out is required when departing from the shelter.
I have read and understand this agreement and certify that I am the owner/agent of the above listed animal(s). SIGNATURE Owner’s Signature Shelter Intake personnel
Supporting Annex 1-16 Appendix 1, Tab 2 Resources
Boarding Kennels Groomers
Brandywine Kennels Petsmart 12117 Halifax Road 42 Southgate Square Petersburg, VA 23805 Colonial Heights, VA 23834 804-732-5431 804-520-0803
Chesdin Veterinary Hospital 25026 Ferndale Road Petersburg, VA 23803 804-732-6420
Crematoriums Hotels
E. Alvin Small Comfort Suites - Southpark 2033 Boulevard 931 South Boulevard Colonial Heights, VA 23834 Colonial Heights, VA 23834 804-526-0094 804-820-8900 * Will accept dogs – Fee applied Midlothian Animal Clinic 14411 Sommerville Court Flagship Inn Midlothian, VA 23113 815 South Crater Road 804-794-2099 Petersburg, VA 23803 804-861-3470 JT Morris & Sons * Will accept dogs under 20 lbs 6616 Boydton Plank Road North Dinwiddie, VA 2383. 804-732-1465
Feed Stores Heretick Feed & Seed Hilton Garden Inn 201 Bollingbrook Street 800 Southpark Boulevard Petersburg, VA 23803 Colonial Heights, VA 23834 804-733-4861 804-520-0600 * Will accept dogs under 50 lbs. Southern States Feed & Seed 1609 W. Washington Street Quality Inn Petersburg, VA 23803 405 E. Washington Street 804-733-4571 Petersburg, VA 23803 804-733-1776 Tractor Supply-Dinwiddie * Will accept dogs under 20lb 13118 Boydton Plank Road Dinwiddie, VA 23841 804-469-3354
Supporting Annex 1- 17
Appendix 1, Tab 2 Resources (Continued)
Landfills (Accepting Animals) Veterinarians
Shoosmith Brothers Chesdin Veterinary Hospital 11800 Lewis Road 25026 Ferndale Road Chester, VA 23832 Petersburg, VA 23803 804-748-3311 804-732-6420
Pet Shops Petsmart Crater Road Veterinary Hospital 42 Southgate Square 464 S. Crater Road Colonial Heights, VA 23834 Petersburg, VA 23803 804-520-0801 804-733-8202
Supporting Annex 1- 18
Animal Care and Control Support Annex Appendix B – Animal Recovery Plan
Coordinating Agency Dinwiddie County Animal Control
Cooperating Agencies Government Agencies: Department of Social Services Department of Health Department of Emergency Management Department of Agriculture Virginia Cooperative Extension Private Non-profit Organizations: American Red Cross Animal Welfare/Rescue Organizations (i.e SPCA) 4H and other animal/agricultural education organizations Private Industry: Local Veterinarians Local Wildlife Rehabilitation Centers and/or Certified Wildlife Rehabilitators Animal Boarding Facilities Local Agricultural Farms Local Animal Crematoriums
Introduction
Purpose:
The Animal Care and Control Annex, Animal Recovery Plan provides basic guidance for all participants in an animal search, rescue, recovery and reunification scenario. This includes guidance for all departments and agencies providing assistance in response to a local disaster declaration. The animal care and control function is a component of Emergency Support Function (ESF) #11 – Agriculture and Natural Resources.
Although, the care and control of animals is the responsibility of their owners, Dinwiddie County Animal Control is the lead agency on animal issues and is responsible for situation assessment and determination of resource needs. Animals are not only companions, but can be the livelihood of families and communities where agriculture is key. In some situations, owners will not be able to evacuate their animals, and due to impacts of the event, they may not be able to re-enter the area post-event to recover or care for their animals. It is the goal of this plan to control and support the animal search, rescue, recovery and reunification process during or after an emergency situation and to insure the continued care of those animals that are unable to be relocated outside of the disaster area.
Scope:
This annex is applicable to departments and agencies that are participating and responding with assistance or relief to an emergency requiring the search, rescue, recovery or reunification of animals with their owners as coordinated by Dinwiddie County Emergency Management.
Supporting Annex 1-19
Situation:
Any natural, technological or manmade disaster could affect the well-being of animals. Although many owners of animals will work very diligently to protect their animals in the event of an emergency, it is not always feasible or possible to relocate the animals in every situation. Some animals may be left behind because families are unable to enter a hazardous area to retrieve their animals, the number or size (such as a herd of cattle) of the animal(s) make it unfeasible to relocate within a reasonable timeframe, or the owners do not feel that they have any other option, either due to lack of proper planning or education, when evacuating themselves.
In these cases, it will be vital to assist these animal owners in the search, rescue, recovery and care of these animals until they can be reunited with their owners.
Assumptions:
1. The care and control of non-wildlife and non-feral animals (including household pets, livestock and poultry) is primarily the responsibility of the owner of the animal(s). In times of emergency or disaster, owners may need assistance in the care and control of their animals. 2. People will frequently try to reenter an area to retrieve animals before an all clear is given. 3. Those animals that become homeless, lost or stray as a result of a disaster will be protected by the County to the extent possible. Volunteer organizations may assist in this effort under the direction of the County. 4. Those animals that are rescued and are not identified by their owners and a reunification plan determined within 10 days will be considered the property of the County and normal animal care and control policies and procedures will be followed in regards to euthanasia, adoption, and/or release to rescue organizations. 5. Policies and procedures will be written in regards to requests for animal search and rescue, animal identification requirements and in-place animal care.
Concept of Operations
Organization:
Under ESF #11, Animal Control is designated as the lead agency for animal care and control. Within Animal Control, the Supervisor is designated as the Coordinator for the management of operations, planning, and training for the animal care and control function. Animal Control will be lead in all animal search, rescue, recovery and reunification operations with the Supervisor as the Section Chief. In response to an emergency requiring sheltering, ESF #11 will work together with other ESFs to complete the mission of animal search, rescue, recovery and reunification as necessary.
The City/County Animal Control is responsible for developing and implementing the necessary management policies and procedures that will facilitate and ensure a safe, sanitary and effective animal care and control effort for day-to-day operations and emergency response. The emergency plans will define the roles of agencies and support organizations in preparedness, response and recovery of an animal emergency and establish the concepts and policies under which all elements of the responding agencies will operate during animal search, rescue, recovery and reunification activities. They will provide the basis for more detailed standard operating procedures that may be used in a response.
The Lead Animal Control Officer will coordinate with all departments, government entities, and representatives from the private sector who support animal search, rescue, recovery and reunification activities. This may involve working with other local jurisdictions that provide mutual Supporting Annex 1-20 aid, state and federal governments, private contractors, local retailers, volunteer organizations, etc. and assuring that all involved have current Memorandums of Agreement with the Locality in respect to their agreed support.
Emergency Management Emergency Manager
ESF #11 Agriculture and Natural Resources
Animal Care and Control Branch Dinwiddie County Animal Control Supervisor
Household Pet Sheltering Animal Recovery Section Section Animal Control Staff Animal Control Staff
Search and Rescue Animal Control Staff
Responsibilities:
1. Emergency Manager a. Prepare and coordinate pre-incident training and exercise of animal search, rescue, recovery and reunification teams to included NIMS, ICS, EOC Operations, and reimbursement procedures for eligible costs under state and federal public assistance programs; b. Obtain and deliver pre-identified resource requirements to the appropriate sites within the time schedule agreed upon; c. Obtain and deliver requested but not previously identified resource requirements as expeditiously as possible.
2. Animal Control a. Create and maintain all animal search, rescue, recovery and reunification policies, plans and procedures; b. Maintain current listing of emergency contacts and resources necessary for an animal search, rescue, recovery and reunification response; c. Coordinate and insure rapid response to animal search, rescue, recovery and reunification needs; d. Coordinate incident management activities for the overall operation of the animal search, rescue, recovery and reunification effort with the Lynchburg EOC and quasi- government, volunteer relief organizations and contractors who are staffing and providing support to shelter operations; e. Maintain situational awareness of animal search, rescue, recovery and reunification operations and provide situation/status reports/updates to the EOC; f. Process requests for assistance or additional resources to support search, rescue, recovery and reunification operations through the EOC; g. Use media to assist with outreach efforts to notify citizens of the efforts of animal control on animal recovery issues; h. Monitor, coordinate and manage animal recovery activities activation and sequencing;
Supporting Annex 1-21 i. Provide subject matter expertise to support agencies, as needed.
3. Animal Welfare and Rescue Organizations a. Under the supervision of County Animal Control, assist efforts for animal search and rescue and support the effort with trained staff and volunteers.
4. Department of Social Services/Red Cross a. Assist in creating public information releases regarding sheltering in coordination with Animal Control.
5. Department of Agriculture a. Coordinate and insure the in-place needs of agricultural animals are met with owners.
6. Sheriffs Office a. Assure the safety and security of animal search, rescue, recovery and reunification personnel; b. Enforce movement restrictions and establish perimeters for animal recovery and reunification areas; and
Action Checklist
Mitigation/Prevention:
1. Encourage citizens to develop emergency plans and evacuation plans for the animals in the care; 2. Determine the best means for information dissemination to the public in regards to an animal search, rescue, recovery and reunification activities.
Preparedness:
1. Establish an organizational structure, chain of command, and outline of duties and responsibilities, required for any animal search, rescue, recovery and reunification response; 2. Develop, maintain, and disseminate animal search, rescue, recovery and reunification plans, policies and procedures to ensure the safe, sanitary and efficient response to and recovery from an animal emergency, as well as support and maximize claims of financial assistance from state and federal governments, and facilitate audits following the disaster; 3. Identify local veterinarians, humane societies, volunteers and animal control personnel in standard operating procedures and insure that contact information is maintained; 4. Provide training to agencies, staff and volunteers on task-appropriate plans, policies and procedures; 5. Provide adequate support for animal preparedness and planning; 6. Develop the necessary logistical support to carry out emergency tasking. Instruct all departments to maintain an inventory of supplies on hand; 7. Develop the necessary mutual aid agreements, sample contracts, and listing of potential resource providers to expedite the procurement of anticipated resource needs for emergency operations.
Response:
Supporting Annex 1-22 1. Implement animal search, rescue, recovery and reunification plans, policies and procedures to ensure the safe, sanitary and efficient response to an animal emergency, as well as support and maximize claims of financial assistance from state and federal governments, and facilitate audits following the disaster; 2. Secure supplies, equipment, personnel and technical assistance from support agencies, organizations and other resources to carry out the response plans associated with animal search, rescue, recovery and reunification; 3. Provide on-the-spot training as necessary on task-appropriate plans, policies and procedures; 4. Provide adequate support for animal search, rescue, recovery and reunification response. Report any shortfalls and request needed assistance or supplies. Request assistance from the Commonwealth as needed; 5. Implement mutual aid agreements, contracts, and the listing of potential resource providers to fill resource needs for emergency operations; 6. Provide animal search, rescue, recovery and reunification support in a timely manner; 7. Insure appropriate recordkeeping such that federal or state disaster assistance can be sought for reimbursement of disaster related expenditures; and
Recovery:
1. Complete an event review with all responding parties; 2. Review animal search, rescue, recovery and reunification plans, policies and procedures in respect to the recent emergency response. Update as necessary and disseminate; 3. Review and update the necessary logistical support to carry out emergency tasking. Instruct all departments to replenish used on-hand inventory of supplies; 4. Review mutual aid agreements, sample contracts, and listing of potential resource providers in respect to recent emergence response. Update as necessary and disseminate; 5. Assist Emergency Management and the Department of Finance in the preparation and submission of disaster assistance applications to the appropriate state and/or federal agencies for reimbursement of disaster related expenditures.
Plan Development and Maintenance
This plan should be reviewed annually in its entirity for any needed updates, revisions, or additions. It is the responsibility for Dinwiddie County Animal Control, as the lead agency for this plan, to insure that this is completed. This plan should also be reviewed after every incident in which it is activated to reflect any needed updates, revisions or additions that were found within that response effort.
Supporting Annex 1-23 Appendix 2, Tab 1 Lost Animal Report Today’s Date Information Received By
Owner Information Name Address
Temporary Address Phone Number
Date/Location Where Animal Was Last Seen Date Last Seen Location
Do You Have A Picture Of The Animal? Is The Animal Friendly?
Does The Animal Have A History Of Running Away? Animal Description Type Of Animal If A Litter, Number In Litter
Breed Size (Small/Medium/Large) Animal’s Name
Male/Female/Fixed Tail (Short/Long/Curly/Straight) Distinguishing Marks
Fur Length/Coat Type Colors Ears (Floppy/Erect)
Is Animal Wearing A Collar? Does The Animal Have An ID Tag? Info On Tag?
Rabies License Number? Indoor/Outdoor Animal Cat – Declawed?
Veterinarian Used Name Phone
Address Are Shots Current?
Animal On Any Medication? Frequency
When Was Medication Last Given?
Contacts Who Else Have You Notified That The Animal Is Missing?
Comments
Office Use Only Lost Animal Matched With Animal ID # Date Owner Contacted
Date Animal Reclaimed Released to Owner Print & Sign Name
Owner’s Drivers License # State Phone Number
Status Of Animal
Owner Located Matched At Shelter Deceased Unknown After 30 Days
Supporting Annex 1-24
Supporting Annex 1-25
SUPPORTING ANNEX 2 DAM SAFETY
MISSION
To facilitate the evacuation of downstream residents in the event of an imminent or impending dam failure.
ORGANIZATION
The Directorr of Emergency Management and/or the Coordinator of Emergency Management is responsible for making the decision to order evacuation in the event of an imminent or impending dam failure. The Fire, EMS, and Sheriff’s Office will disseminate the warning to evacuate.
CONCEPT OF OPERATIONS
Dam owners are responsible for the proper design, construction, operation, maintenance, and safety of their dams. They are also responsible for reporting abnormal conditions at the dam to the Fire & EMS Chief/Coordinator of Emergency Management and to recommend evacuation of the public below the dam if it appears necessary. Owners of dams that exceed 25 feet in height and impound more than 50 acre-feet (100 acre-feet for agricultural purposes) of water must develop and maintain an "Emergency Action Plan." This plan shall include a method of notifying and warning persons downstream and of notifying local authorities in the event of impending failure of the dam. An "Emergency Action Plan" is one of three items required prior to issuance of an Operation and Maintenance Certificate by the Virginia Department of Conservation and Recreation. In addition to the Virginia Department of Conservation and Recreation, a copy of the plan must be provided to the local Director of Emergency Management and to the Virginia Department of Emergency Management.
Standards have been established for "Dam Classifications" and "Emergency Stages." See Tab 1, pages 3-5 and 3-6. The effected public will be routinely notified of conditions at the dam during Stage I. If conditions escalate to Stage II, emergency services personnel will immediately notify the public affected to be on alert for possible evacuation of the areas that would be flooded. If conditions deteriorate and overtopping or failure of a dam has occurred or is imminent, as in Stage III, the Director of Emergency Management and/or the Coordinator of Emergency Management will direct the Sheriff’s Office and Fire Department, and EMS to warn the public, order evacuation from the affected area, and declare a local emergency.
Supporting Annex 2-1
AUTHORITIES
In addition to those listed in the Basic Plan:
A. Code of Virginia, Title 62.1, Chapter 8.1, Dam Safety Act, 1988.
B. Virginia Soil and Water Conservation Board, Regulation VR 625-01-00, Impounding Structure Regulation, February 1, 1989.
Supporting Annex 2-2
EMERGENCY MANAGEMENT ACTIONS - DAM SAFETY
1. Normal Operations
a. Dam Owners
(1) Develop an Emergency Action Plan for warning and evacuating the public in the event of dam failure.
(2) Obtain an Operation and Maintenance Certificate from the Virginia Department of Conservation and Recreation.
(3) Operate and maintain the dam to assure the continued integrity of the structure.
b. Local Government
Develop compatible procedures to warn and evacuate the public in the event of dam failure.
2. Increased Readiness
a. Stage I Conditions
Alert on-duty emergency response personnel.
b. Stage II Conditions
(1) Alert on-duty emergency response personnel.
(2) Notify public of possible dam failure.
(3) Review warning and evacuation plans and procedures (see Functional Annexes A through H, pages A-1 to A-4).
(4) Place off-duty emergency response personnel on alert.
3. Emergency Operations
a. Mobilization Phase - Latter Part of Stage II or at Stage III Conditions
(1) Activate EOC (manning as appropriate).
(2) Notify State EOC, (804) 674-2400.
(3) Alert emergency response personnel to standby status.
(4) Begin record keeping of all incurred expenses.
b. Response Phase - Stage III Conditions
(1) Order immediate evacuation of residents in expected inundation areas.
Supporting Annex 2-3
(2) Sound warning through use of sirens, horns, vehicles with loudspeakers, Emergency Alert System, telephone calls, and door-to-door notification to evacuate individuals immediately out of the area or to high ground in area for later rescue.
(3) Call in all emergency response personnel to provide help required to protect lives and property.
(4) Activate EOC, if not previously accomplished.
(5) Follow established procedures within designated functional areas specified in this plan.
4. Recovery
a. Provide assistance to disaster victims.
b. Clean up debris and restore essential services.
c. All agencies tasked in this plan implement recovery procedures.
d. Review emergency procedures used and revise, if necessary, to ensure lessons learned are applied in future disasters.
e. Determine what mitigation measures, if any, should be initiated (zoning, design of dams, etc.).
Supporting Annex 2-4
Tab 1 to Supporting Annex 2
DAM CLASSIFICATIONS AND EMERGENCY STAGES
Dam Classifications
Dams are classified as to the degree of hazard potential they impose should the structure fail completely. This hazard classification has no correlation to the structural integrity or probability of failure.
Dams which exceed 25 feet in height and impound more than 50 acre feet in volume, or 100 acre- feet if for agricultural purposes, are required to obtain an Operation and Maintenance Certificate which includes the development of an emergency action plan administered by the Department of Conservation and Recreation.
Class I (High Hazard) - Probable loss of life; excessive economic loss.
Class II (Moderate Hazard) - Possible loss of life; appreciable economic loss.
Class III (Low Hazard) - No loss of life expected; minimal economic loss.
Emergency Stages
When abnormal conditions impact on a dam, such as flooding or minor damage to the dam, the dam owner should initiate specific actions that will result in increased readiness to respond to a potential dam failure. The following stages identify actions and response times which may be appropriate.
Stage I - Slowly developing conditions; five days or more may be available for response. Owner should increase frequency of observations and take appropriate readiness actions.
Stage II - Rapidly developing conditions; overtopping is possible. One to five days may be available for response. Increase readiness measures. Notify local Coordinator of conditions and keep him informed.
Stage III - Failure has occurred, is imminent, or already in flood condition; overtopping is probable. Only minutes may be available for response. Evacuation recommended.
Supporting Annex 2-5
Tab 2 to Supporting Annex 2
DIRECTORY OF DAMS
* REQUIRING EMERGENCY ACTION PLANS COUNTY OF DINWIDDIE
Class I - High hazard, probable loss of life, and excessive economic loss in the event of failure.
Class II - Moderate hazard, possible loss of life, and appreciable economic loss in the event of failure.
Brasfield Dam - The Brasfield Dam has a separate Emergency Operations Plan. A copy of that plan is made available to the Dinwiddie County Coordinator of Emergency Management.*
Clarkes Dam – Also know as “Clarks Lake Dam.”
Coleman Dam - The Coleman Dam has a separate Emergency Operations Plan. A copy of that plan is made available to the Dinwiddie Coordinator of Emergency Management.*
Lake Jordan – The Lake Jordan Dam has a separate Emergency Operations Plan. A copy of that plan is made available to the Dinwiddie Coordinator of Emergency Management.*
Steers Dam – Also know as “Hatchers Run.”
Wilcox Dam
Class III - Low hazard, no loss of life expected, and minimal economic loss in the event of failure.
Bragan Dam
Burnt Corner Dam – Also know as “Wheelers Dam.”
Cernys Dam
Claytons Dam
Eades Dam
J. C. Stafford Dam
Jones Dam
McKenney Hunt Club Dam
Musgrove Dam
Supporting Annex 2-6
Perkins Dam
Picture Lake Dam
Stokes Dam
Tommeheton Lake Dam
Supporting Annex 2-7
SUPPORTING ANNEX 3 DAMAGE ASSESSMENT
Coordinating Agencies
Building Inspections Department Planning and Zoning Department
Cooperating Agencies
Commissioner of the Revenue Office Department of Public Works Department of Parks and Recreation Emergency Management Department of Finance Sheriff’s Office Department of Social Services VPI Cooperative Extension Service Virginia Department of Forestry Virginia Department of Transportation Dinwiddie County Water Authority Electric Companies and Cooperatives Gas Utilities
Introduction Purpose: The Damage Assessment Support Annex describes the coordinating processes used to ensure the timely and accurate assessment and reporting of damages in Dinwiddie County after an emergency or disaster. It provides procedures to estimate the nature and extent of the damage and outlines details of the damage assessment process as required by the Commonwealth for determination of the need to request a Presidential Disaster Declaration as outlined in the Stafford Act.
Scope: Damage assessment activities are an evaluation (in dollars) of the estimated cost for damages or loss to agriculture, infrastructure, real property (County, state and private) and equipment. This annex covers a broad scope of responsibilities, assignments and standard forms to be used in the overall process; it is applicable to departments and agencies that are assisting with the post-event damage assessment as coordinated by Dinwiddie County Emergency Management. This document will address general situations with no consideration given for special incident scenarios.
Definitions: Initial Damage Assessment (IDA): Independent County review and documentation of the impact and magnitude of a disaster on individuals, families, businesses, and public property. This report is due into the Virginia Emergency Operations Center in the required format (see Tab 1) within 72 hours of disaster impact. The Governor will use this information to determine if a Preliminary Damage Assessment needs to be requested from FEMA in response to outstanding needs.
Preliminary Damage Assessment (PDA): A joint venture between FEMA, State and local government to document the impact and magnitude of the disaster on individuals, families, businesses, and public property. The Governor will use the information gathered during the PDA process to determine whether Federal assistance should be requested.
23 Support Annex 3 -Damage Assessment 3-1
Situation: Following any significant disaster/emergency, a multitude of independent damage assessment activities will be conducted by a variety of organizations including American Red Cross, insurance companies, utility companies, and others. Outside of these assessments, a series of local, state and federal damage assessment activities will we conducted.
During the recovery phase of a disaster, the County will conduct a systematic analysis of the nature of the damage to public and private property, which estimates the extent of damage based upon actual observation and inspection. Damage assessment will be performed on an urgent basis to provide an initial estimate of damage. A damage estimate of public and private property is required for the City/County to determine actions needed, the establishment of properties, and the allocation of local government resources, and what, if any, outside assistance will be required.
Based upon the local damage assessment reports, the Governor may request a Presidential declaration of a “major disaster”, “major emergency”, or a specific federal agency disaster declaration (Small Business Administration, Department of Agriculture, Corps of Engineers, etc.) to augment state/local/private disaster relief efforts. The President, under a “major emergency” declaration may authorize the utilization of any federal equipment, personnel and other resources. The President under a “major disaster” declaration may authorize two basic types of disaster relief assistance:
1. Individual Assistance (IA) a. Temporary housing; b. Individual and family grants (IFG); c. Disaster unemployment assistance; d. Disaster loans to individuals, businesses and farmers; e. Agricultural assistance; f. Legal services to low-income families and individuals; g. Consumer counseling and assistance in obtaining insurance benefits; h. Social security assistance; i. Veteran’s assistance; and j. Casualty loss tax assistance.
2. Public Assistance (PA) a. Debris removal; b. Emergency protective measures; and c. Permanent work to repair, restore or replace road systems, water control facilities, public buildings and equipment, public utilities public recreational facilities, etc.
Assumptions: 1. Fast and accurate damage assessment is vital to effective disaster responses; 2. Damage will be assessed by pre-arranged teams of local resource personnel; 3. If promptly implemented, this plan can expedite relief and assistance for those adversely affected; 4. A catastrophic emergency will require the expenditure of large sums of local funds. Financial operations will be carried out under compressed schedules and intense political pressures, which will require expeditious responses that meet sound financial management and accountability requirements; 5. Damage to utility system and to the communications systems will hamper the recovery process; 6. A major disaster affecting the county could result in the severance of a main transportation artery resulting in a significant alteration of lifestyle in the community.
23 Support Annex 3 -Damage Assessment 3-2 Policies: 1. The Initial Damage Assessment (IDA) results will be reported to the Virginia EOC within 72 hours of the incident (WebEOC –primary; Fax or Call – secondary); 2. At the Incident Commander’s request, the first priority for damage assessment may to be to assess County structural/infrastructure damage; 3. A Federal/State supported Preliminary Damage Assessment will be conducted in coordination with the County to verify IDA results and determine long-term needs. This data will be used to determine the need for a Presidential Disaster Declaration; 4. An estimate of expenditures and obligated expenditures will be submitted to both the County and the VEOC before a Presidential Disaster declaration is requested; 5. Additional reports will be required when requested by the Emergency Management Director or Emergency Manager depending on the type and magnitude of the incident; 6. Supplies, equipment and transportation organic to each organization will be utilized by that organization in the accomplishment of its assigned responsibility or mission; 7. Additional supplies, equipment and transportation essential to the continued operation of each organization will be requested through ESF #7 (Resource Support) in the EOC; 8. The approval to expend funds for response and recovery operations will be given by the department head from each agency or department involved in recovery operations. Each agency or department should designate a responsible person to ensure that actions taken and costs incurred are consistent with identified missions.
Concept of Operations Organization: The ultimate responsibility of damage assessment lies with the local governing authority. The County Emergency Manager or his/her designee will be responsible for damage assessments, collection of the data and preparation of necessary reports through the functions of ESF 14, Long Term Community Recovery and Mitigation. Damage assessments will be conducted by qualified, trained local teams under the supervision of the County Building Inspections Department. The damage assessment teams will be supported by multiple agencies from the County. If the nature of the incident is such that local resources are incapable of assessing the damage, state assistance will be requested through normal resource request procedures to the VEOC.
ESF #14 Long Term Community Recovery and Mitigation
Divi R Divisionr
Damage Assessment Building Inspections Department
Building Assessment Transportation Systems Assessment Building Inspections Va. Dept of Transportation Building Official
Public Utilities and Debris Agricultural Assessment Assessment Local Extension Office Department of Public Works Va. Dept of Forestry Utility Co. and Authorities
Emergency Costs Security and Access Control Department of Finance Dinwiddie Sheriffs Office
23 Support Annex 3 -Damage Assessment 3-3
Additional ESFs may need to be utilized to enhance the results of the evacuation such as ESF 7 (Resource Management), ESF 5 (Emergency Management) and ESF 11 (Agriculture and Natural Services). If the incident involves chemicals or radiation that may cause contamination of damage area, ESF 8 (Health and Medical) and ESF 10 (Oil and Hazardous Materials) may also be needed. The primary ESFs as listed will utilize their full ESF specific annex and any supporting agencies and ESFs to implement their portion of the damage assessment.
Basic administrative and accountability procedures for any damage assessment activities will be followed as required by County, state and federal regulations. If supplies, materials, and equipment are required, records will be maintained in accordance to County/City, state and federal reporting requirements. All procurement processes will also follow appropriate County procurement policies and regulations, and state and federal policies and regulations as necessary.
Responsibilities:
1. Building Inspections Department a. Assemble the appropriate team and develop damage assessment plans, policies and procedures; b. Maintain a list of critical facilities that will require immediate repair if damaged; c. Appoint a representative to be located within the EOC to direct damage assessment operations to include operation of the teams, collecting data, and developing accurate and appropriate reports for the County Emergency Manager; d. Solicit cooperation from companies and local representatives of support agencies to serve as member of damage assessment teams; e. Conduct damage assessment training programs for the teams; f. Coordinate disaster teams conducting field surveys; g. Collect and compile incoming damage reports from teams in the field, from other operations directors, and outside agencies, systems and companies; h. Using existing policies and procedures, determine the state of damaged buildings and place notification/placards as needed; i. Using existing policies and procedures, facilitate the issuance of building permits and for the review and inspection of the site-related and construction plans submitted for the rebuilding/restoration of buildings; j. Assist in the establishment of the sequence of repairs and priorities for the restoration of affected areas; k. Correlate and consolidate all expenditures for damage assessment to the Department of Finance; l. Ensure that there will be an escort available for any State or Federal damage assessments and prepare an area map with the damage sites prior to their arrival.
2. Department of Public Works a. Designate representatives to serve as members of damage assessment teams; b. Participate in damage assessment training; c. Collect and compile damage data regarding public and private utilities, and provide to City/County Department of Building and Zoning within the EOC; d. Participate as requested in Initial Damage Assessment field reviews and escorting for State and Local damage assessments.
3. Virginia Department of Transportation a. Designate representatives to serve as members of damage assessment teams;
23 Support Annex 3 -Damage Assessment 3-4 b. Participate in damage assessment training; c. Collect and compile damage data regarding public and private transportation resources, and provide to City/County Department of Building and Zoning within the EOC; d. Participate as requested in Initial Damage Assessment field reviews and escorting for State and Local damage assessments.
4. Local Extension Office a. Designate representatives to serve as members of damage assessment teams; b. Participate in damage assessment training; c. Collect and compile damage data regarding public and private agricultural resources, and provide to City/County Department of Building and Zoning within the EOC; d. Participate as requested in Initial Damage Assessment field reviews and escorting for State and Local damage assessments.
5. Sheriff’s Office a. Provide security for ingress and egress of the damaged area(s) post-event; b. Provide access and security for damage assessment activities
6. Department of Finance a. Collect, report and maintain estimates of expenditures and obligations required for response and recovery activities; b. Maintain accurate records of funds, materials and man-hours expended as a direct result of the incident; c. Report these estimates and obligations to the Emergency Manager for inclusion into the appropriate Public Assistance IDA categories.
7. Emergency Management a. Overall direction and control of damage assessment for the County; b. Reporting of damages to the Virginia EOC within 72 of the incident in the appropriate Initial Damage Assessment format; c. Ensuring appropriate and adequate public information and education regarding the damage assessment process.
23 Support Annex 3 -Damage Assessment 3-5 Action Checklist Mitigation/Prevention:
1. Develop public awareness programs from building codes, ordinances and the National Flood Insurance Program; 2. Develop a damage assessment training program; 3. Develop damage assessment plans, procedures and guidance; 4. Designate representatives to lead damage assessment activities within the EOC; 5. Designate damage assessment team members.
Preparedness:
1. Identify resources to support and assist with damage assessment activities; 2. Train personnel in damage assessment techniques; 3. Review plans, procedures and guidance for damage assessments, damage reporting and accounting; 4. List all critical facilities and all local buildings requiring priority restoration.
Response:
1. Activate the damage assessment staff in the EOC; 2. Organize and deploy damage assessment teams or team escorts as necessary; 3. Organize collection of data and record keeping at the onset of the event; 4. Document all emergency work performed by local resources to include appropriate photographs; 5. Compile and disseminate all damage reports for appropriate agencies; 6. Determine the state of damaged buildings and place notification/placards as needed; 7. Inform officials of hazardous facilities, bridges, road, etc.
Recovery:
1. Continue damage assessment surveys as needed; 2. Advise on priority repairs and unsafe structures; 3. Facilitate the issuance of building permits and for the review and inspection of the site-related and construction plans submitted for the rebuilding/restoration of buildings; 4. Monitor restoration activities; 5. Complete an event review with all responding parties; 6. Review damage assessment plans, policies and procedures in respect to the recent emergency response. Update as necessary and disseminate; 7. Review building codes and land use regulations for possible improvements; 8. Review and update the necessary logistical support to carry out emergency tasking. Instruct all departments to replenish used on-hand inventory of supplies; 9. Assist the Department of Finance in the preparation and submission of disaster assistance applications to the appropriate state and/or federal agencies for reimbursement of disaster related expenditures.
Administration and Logistics
Administration:
Basic administrative and accountability procedures for any damage assessment activities will be followed as required by County, state and federal regulations. As with any disaster or incident
23 Support Annex 3 -Damage Assessment 3-6 response, the ICS/NIMS will be used to organize and coordinate response activity. (Reference: Financial Management Support Annex)
Logistics:
If supplies, materials, and equipment are required, records will be maintained in accordance to County, state and federal reporting requirements. All procurement processes will also follow appropriate County procurement policies and regulations, and state and federal policies and regulations as necessary. (Reference: Logistics Management Support Annex)
Public Information:
The Public Information Officer will follow procedures established in the Public Affairs Support Annex to: 1. Ensure prior coordination with appropriate damage assessment coordination ESFs to provide periodic spot announcements to the public on pertinent aspects of the assessments; and 2. Ensure availability of the media in the event an emergency requiring evacuation arises.
Direction and Control
1. All damage assessment activities will be coordinated through the EOC and employ the ICS/NIMS. Small scale or immediate need evacuations may be coordinated on-site as necessary. These on-site coordinated evacuations will also employ the ICS/NIMS. 2. The EOC is responsible for providing support and resources to the incident commander. 3. The Emergency Manager will assist the senior elected official in the EOC and coordinate with the PIO. The Emergency Manager and PIO will have at least one assistant to support 24-hour operations and act in the absence of the primary. 4. In the event an incident is suspected or determined to be a terrorist event, a Joint Operations Center will be established to coordinate Federal and State support. A separate Joint Information Center will provide media interface.
23 Support Annex 3 -Damage Assessment 3-7 Tab 1 to Damage Assessment Annex Damage Assessment Team Assignments
The appointed representative from the Department of Building Inspections and/or Planning and Zoning Department will report to the EOC when activated by the Emergency Manager. Damage assessment teams will be assembled and instructions provided relative to the emergency. Team leaders will be designated to compile information for situation and damage assessment reports.
TEAM ASSIGNMENTS (based on categories in Damage Assessment Form)
I. PRIVATE PROPERTY
Category A – Residential/Personal Property
Houses, manufactured homes, apartments, duplexes (identify number of families and units affected) – Include estimate for structures, private bridges, fencing and vehicles/boats.
Team: Building Official/Inspectors Engineers (as needed) Additional staff as needed
Category B – Business and Industry
Industrial plants and businesses (facilities, equipment, materials, commercial vehicles).
Team: Building Official/Inspectors Engineers (as needed) Facility Representatives Additional staff as needed
Category C – Agriculture
An agricultural parcel is at least 5 acres. Include estimate of all damage to houses, manufactured homes, crops (type and acres), farm buildings, livestock (number and type), fencing (in miles) and equipment (pieces and type).
Team: Local Extension Agent/Staff Va. Dept of Forestry Representatives Additional staff as needed
II. PUBLIC PROPERTY
Category A – Debris Clearance
Debris on roads and streets, on public property, on private property and structure demolition.
Team: Director of Public Works/Staff Solid Waste Department Staff Additional staff as needed
23 Support Annex 3 -Damage Assessment 3-8
Category B – Protective Measures
1. Life and safety (all public safety report costs)
Team: Dept Heads and additional staff as needed
2. Barricading, sandbagging, stream drainage channels, health (rodents/insect control)
Team: Dept Heads and additional staff as needed Virginia Dept. of Health
Category C – Road Systems
Damage to roads and streets, bridges, culverts, sidewalks, traffic control systems.
Team: Virginia Dept. of Transportation
Category D – Water Control Facilities
Damage to dams and drainage systems.
Team: Virginia Dept. of Conservation and Recreation Dinwiddie County Water Authority Virginia Dept. of Transportation
Category E – Public Buildings and Equipment
Damage to buildings, inventory, vehicles and equipment.
Team: Dept. of Public Works Dept. Heads and additional staff as needed
Category F – Public Utility Systems
Damage to water plants, dams, sanitary/sewage systems and storm drainage systems.
Team: Dinwiddie County Water Authority Additional staff as needed
Category G – Recreational Facilities
Damage to parks, shelters, lighting and equipment.
Team: Parks and Recreation Dept. Additional staff as needed
23 Support Annex 3 -Damage Assessment 3-9
Tab 2 to Damage Assessment Annex
DINWIDDIE COUNTY DAMAGE ASSESSMENT TELEPHONE REPORT 1. CALLER NAME 2. PROPERTY ADDRESS (include apt. no; zip code)
3. TELEPHONE NUMBER 4. TYPE OF PROPERTY 5. OWNERSHIP Home Work Cell Single Family Own
Multi-Family (usually Apts.) Rent
Business Lease
(business only) Best time to call Best number to use Check here if residence is a vacation home—not a primary residence 6. CONSTRUCTION TYPE Masonry Wood Frame Mobile Home Manufactured Other 7. TYPE OF INSURANCE Property Sewer Back-up Flood (Structure) Flood (Contents) Wind/Hurricane None
8. DAMAGES (Check all that apply)
HVAC Yes No Water Heater Yes No Electricity On Off Natural Gas On Off
Roof Intact Yes No Foundation Yes No Windows Yes No Sewer OK Not OK
Major Appliances Yes No Basement Flooding Yes - Depth____Feet Furnace Yes No
9. SOURCE OF DAMAGES
Sewer back-up Primarily Flood Wind/Wind driven rain Tornado Other ______
10. Based on the damages reported, the property is currently Habitable Uninhabitable
11. CALLER’S ESTIMATE OF DAMAGES REPAIRS CONTENTS TOTAL
$ $ $ 12. COMMENTS
12. CALL TAKER 13. DATE & TIME REPORT TAKEN
23 Support Annex 3 -Damage Assessment 3-10 Tab 3 to Damage Assessment Annex Cumulative Initial Damage Assessment Report
PRIMARY: Input into WebEOC SECONDARY: VDEM VEOC Phone Number (804) 674-2400 Fax Number (804) 674-2419
Jurisdiction: Date/Time IDA Report Prepared: Prepared By: Call back number: Fax Number: Email Address:
Part I: Private Property CUMULATIVE DAMAGES % # # Major # Minor # Dollar % Flood Property % Type Property Destroyed Damage Damage Affected Loss Insured Insured % Owned Secondary Single Dwelling Houses (inc. condo units) Multi-Family Residences (count each unit) Manufactured Residences (Mobile)
Business/Industry Non-Profit Organization Buildings Agricultural Facilities
Part II: Public Property (Includes eligible non-profit Facilities) CUMULATIVE DAMAGES Estimated Dollar % Type of Property Loss Insured Category A (Debris Removal) Category B (Emergency Protective Measures) Category C (Roads and Bridges) Category D (Water Control Facilities) Category E (Public Buildings and Equipment Category F (Public Utilities) Category G (Parks and Recreation Facilities)
TOTAL $0.00 Additional Comments:
23 Support Annex 3 -Damage Assessment 3-11 Tab 4 to Damage Assessment Annex Public Assistance Damage Assessment Guidelines
Category Purpose Eligible Activities A: Debris Clearance of trees and woody debris; Debris removal from a street or highway to allow the Removal building wreckage; sand, mud, silt, and safe passage of emergency vehicles gravel; vehicles; and other disaster-related material deposited on public and, in very Debris removal from public property to eliminate health limited cases, private property and safety hazards B: Emergency Measures taken before, during, and after a Emergency Operations Center activation Protective disaster to save lives, protect public health Measures and safety, and protect improved public Warning devices (barricades, signs, and and private property announcements) Search and rescue Security forces (police and guards) Construction of temporary levees Provision of shelters or emergency care Sandbagging • Bracing/shoring damaged structures Provision of food, water, ice and other essential needs Emergency repairs • Emergency demolition Removal of health and safety hazards C: Roads and Repair of roads, bridges, and associated Eligible work includes: repair to surfaces, bases, Bridges features, such as shoulders, ditches, shoulders, ditches, culverts, low water crossings, and culverts, lighting and signs other features, such as guardrails. D: Water Control Repair of irrigation systems, drainage Channel alignment • Recreation Facilities channels, and pumping facilities. Repair of levees, dams, and flood control channels Navigation • Land reclamation fall under Category D, but the eligibility of Fish and wildlife habitat these facilities is restricted Interior drainage • Irrigation Erosion prevention • Flood control E: Buildings and Repair or replacement of buildings, Buildings, including contents such as furnishings and Equipment including their contents and systems; interior systems such as electrical work. heavy equipment; and vehicles Replacement of pre-disaster quantities of consumable supplies and inventory. Replacement of library books and publications. Removal of mud, silt, or other accumulated debris is eligible, along with any cleaning and painting necessary to restore the building. All types of equipment, including vehicles, may be eligible for repair or replacement when damaged as a result of the declared event. F: Utilities Repair of water treatment and delivery Restoration of damaged utilities. systems; power generation facilities and distribution lines; and sewage collection Temporary as well as permanent repair costs can be and treatment facilities reimbursed. G: Parks, Repair and restoration of parks, Roads, buildings, and utilities within those areas and Recreational playgrounds, pools, cemeteries, and other features, such as playground equipment, ball Facilities, and beaches. This category also is used for any fields, swimming pools, tennis courts, boat docks and Other Items work or facility that cannot be ramps, piers, and golf courses. characterized adequately by Categories A-F Grass and sod are eligible only when necessary to stabilize slopes and minimize sediment runoff. Repairs to maintained public beaches may be eligible in limited circumstances.
Only states, local government agencies and authorities, public utilities, and certain non-profit organizations may be eligible for Public Assistance grants.
Eligibility Criteria: Virginia Population per latest US Census x annual multiplier for state eligibility; Locality population per latest US Census x annual local multiplier for local eligibility.
Adapted from the Public Assistance Guide, FEMA 322 ; Additional policy information is available at http://www.fema.gov/government/grant/pa/policy.shtm
23 Support Annex 3 -Damage Assessment 3-12 Tab 5 to Damage Assessment Annex Public Assistance Damage Assessment Field Form
JURISDICTION: INSPECTOR: ______DATE: PAGE ____ of ____ Key for Damage Categories (Use appropriate letters in the ‘category’ blocks below) A. Debris Clearance D. Water Control Facilities G. Parks, Recreation Facilities & B. Emergency Protective Measures E. Public Buildings & Equipment Other C. Roads & Bridges F. Public Utility System
SITE # WORK NAME of FACILITY and LOCATION: CATEGORY: GPS (in decimal deg.): DAMAGE DESCRIPTION:
EMERGENCY FOLLOW-UP Y N TOTAL ESTIMATED DAMAGES: $ NEEDED? FLOOD INSURANCE PROPERTY NO DATA AVAILABLE (check Y N YN INSURANCE box)
SITE # WORK NAME of FACILITY and LOCATION: CATEGORY: GPS ( in decimal deg.): DAMAGE DESCRIPTION:
EMERGENCY FOLLOW-UP Y N TOTAL ESTIMATED DAMAGES: $ NEEDED? FLOOD INSURANCE PROPERTY NO DATA AVAILABLE (check Y N YN INSURANCE box)
SITE # WORK NAME of FACILITY and LOCATION: CATEGORY: GPS (in decimal deg.): DAMAGE DESCRIPTION:
EMERGENCY FOLLOW-UP Y N TOTAL ESTIMATED DAMAGES: $ NEEDED? FLOOD INSURANCE PROPERTY NO DATA AVAILABLE (check Y N YN INSURANCE box)
23 Support Annex 3 -Damage Assessment 3-13
Tab 6 to Damage Assessment Annex Individual Assistance Damage Assessment Level Guidelines
Damage Definitions General Description Things to Look For Water Levels DESTROYED DESTROYED DESTROYED DESTROYED Structure is a total loss. Structure leveled above the Structure leveled or has major More than 4 feet foundation, or second floor is gone. shifting off its foundation or only the in first floor. Not economically feasible to Foundation or basement is foundation remains. Roof is gone, rebuild. significantly damaged. with noticeable distortion to walls. More than 2 feet in mobile home. MAJOR MAJOR MAJOR MAJOR Structure is currently uninhabitable. Walls collapsed. Exterior frame Portions of the roof and decking are 2 to 4 feet in first floor without Extensive repairs are necessary to damaged. Roof off or collapsed. missing. Twisted, bowed, cracked, basement. make habitable. Major damage to utilities: furnace, or collapsed walls. Structure 1 foot or more in first floor with water heater, well, septic system. penetrated by large foreign object, basement. Will take more than 30 days to such as a tree. Damaged repair. foundation. 6 inches to 2 feet in mobile home with plywood floors. 1 inch in mobile home with particle board floors. MINOR MINOR MINOR MINOR Structure is damaged and Interior flooring / exterior walls with Many missing shingles, broken 2 inches to 2 feet in first floor uninhabitable. Minor repairs are minor damage. Tree(s) fallen on windows and doors. Loose or without basement. necessary to make habitable. structure. Smoke damage. Shingles missing siding. Minor shifting or 1 foot or more in basement. / roof tiles moved or missing. settling of foundation. Minor damage Crawlspace – reached insulation. Will take less than 30 days to to septic system. Sewage - in basement. repair. Mobile home, "Belly Board" to 6 inches. AFFECTED HABITABLE AFFECTED HABITABLE AFFECTED HABITABLE AFFECTED HABITABLE Structure has received minimal Chimney or porch damaged. Carpet Few missing shingles, some broken Less than 2 inches in first floor damage and is habitable without on first floor soaked. Broken windows. Damage to air Minor basement flooding. repairs. windows. conditioning units / etc. Some minor Mobile home, no water in "Belly basement flooding. Board".
IDA Tips: Estimating Water Depths
Brick - 2 1/2 inches per course Lap or aluminum siding - 4 inches or 8 inches per course Stair risers - 7 inches
Concrete or cinder block - 8 inches per course Door knobs - 36 inches above floor Standard doors - 6 feet 8 inches
Additional information: www.VAEmergency.com Adapted from FEMA 9327.1-PR April 2005 Revised 03/13/07 VDEM
23 Support Annex 3 -Damage Assessment 3-14 Tab 7 to Damage Assessment Annex
23 Support Annex 3 -Damage Assessment 3-15
INCIDENT ANNEX A: FLOODING
BACKGROUND
Dinwiddie County is divided by the Fall Zone into two physiographic provinces, the Piedmont and the Coastal Plain. The major rivers that flow through this area, the Appomattox and Nottoway, occupy narrow floodplains with only minor meandering. The portion of the county in the Coastal Plain tends to be flat and swampy, which deters development.
HISTORY
May 25, 2003 - On May 25, a severe thunderstorm system produced heavy rains (3 to 5 inches) and high waters.
Segments of nine roads were washed away and several other highways were closed from high waters. White Oak Road and Court House Road experienced the most damage. Schools were closed. There were no residential or business damages.
September 18, 2003 - On the afternoon of Thursday, September 18, a severe storm system entered Virginia, peaked around 7 p.m. ending Friday morning September 19t (Hurricane Isabel). This storm produced moderate rainfall (4.4 inches in Richmond) and winds (sustained winds at 40 mph with gusts up to 70 mph). Throughout the region this event downed trees and power lines, blocking roads, flooding and damaging homes, smashing cars and leaving almost everyone without power. Strong winds knocked down power lines and removed roofs. Sewer systems backed up and telephone service was disrupted. Massive numbers of trees were uprooted; one property had 30 pine trees uprooted. Schools were closed and power was out for several weeks in many locations. After the event there were long lines for gasoline, food and generators.
There was extensive damage to timber and agriculture. 142 homes and 31 manufactured homes were damaged. 78 roads were closed including I-85 Southbound and Rt. 1. 170 residents sought shelter. Damages were estimated at $7 million.
August 30, 2004 – On August 30, a severe storm system (Tropical Storm Gaston) entered Virginia producing torrential rains (12 inches in Richmond), which were not expected. This event produced widespread flooding, high waters, power outages, road closures and 2 fatalities in the area. 400 residents were without power in the Tri-Cities area. Twenty- three roads were closed with water damage in Prince George, Chesterfield and Dinwiddie Counties. I-95 was closed. Heavy flooding sent cars floating down streets and trapping people in buildings. Five people across Virginia were killed.
A man was swept away and killed from a stranded car on a flooded section of Vaughan Road.
Incident Annex A-1
MISSION
To protect the public health and safety in the event of severe flooding, primarily flash flooding.
ORGANIZATION
The Director of Emergency Management and/or the Coordinator of Emergency Management, is responsible for making the decision to order evacuation in the event of a potentially life- threatening flood situation. Fire, EMS, and Sheriff’s Office will disseminate the warning to evacuate. The Coordinator of Emergency Management will develop and maintain (1) a flash flood warning system, (2) emergency response plans and procedures, and (3) a hazard mitigation plan.
CONCEPT OF OPERATIONS
Flooding is not a primary hazard in Dinwiddie. However, there are several areas within the County that are prone to flooding from time to time. Some mitigative measures have been implemented to lessen the potential flood hazard.
EMERGENCY MANAGEMENT ACTIONS - FLOODING
1. Normal Operations
a. Develop and maintain plans and procedures for flooding. Designate areas to be evacuated.
b. Develop and maintain the flash flood warning system. Provide training for EOC personnel in the use of computer equipment.
c. Identify needed flood mitigation measures and encourage their implementation.
2. Increased Readiness
Characterized by events such as extended periods of heavy rains and/or large approaching storm systems. A "flash flood watch" may be issued by the National Weather Service or the local coordinator.
a. Review and update plans and procedures if needed.
b. Monitor weather advisories, river/reservoir levels, and flood gauge reports.
3. Emergency Operations
a. Mobilization Phase
"Flash Flood Warning"
(1) Advise persons in flood-prone areas to prepare for evacuation.
Incident Annex A-2
(2) Place the EOC staff on standby.
(3) Test primary and alternate communications.
(4) Review and update plans and procedures for warning, reception and care, and emergency public information.
(5) Identify vehicles and equipment which should be moved to higher ground.
(6) Place emergency responders on standby.
b. Response Phase
(1) Direct the evacuation of threatened areas. Designate an on-scene commander for each area. Provide back-up radio communications.
(2) Initiate sandbagging and flood-fighting activities if feasible.
(3) Relocate public-owned vehicles and equipment to higher ground.
(4) Designate and open Shelter Centers.
(5) Provide emergency public information as appropriate.
(6) Declare a local emergency.
(7) Report situation and support requirements if any to the State EOC. Continue to provide daily status reports throughout the emergency.
(8) Activate search and rescue teams.
(9) Direct that utilities be shut off in evacuated areas.
(10) Establish traffic control for evacuated areas.
(11) Direct the testing of drinking water for purity in flooded areas.
(12) Evaluate the situation and direct protective action as required.
(13) Declare the area safe for re-entry after danger has passed.
4. Recovery
Restore facilities and services. Drain flooded areas if appropriate. Assess damages. Request post-disaster assistance, as appropriate.
Incident Annex A-3
INCIDENT ANNEX B: HAZARDOUS MATERIALS INCIDENT RESPONSE
MISSION
To protect the public from harmful effects when a hazardous material is released into the environment.
SARA TITLE III
The Superfund and Reauthorization Act of 1986 (SARA Title III) requires the development and maintenance of detailed procedures for identifying facilities with extremely hazardous materials and for assuring an adequate emergency response capability by these facilities and by local emergency services. A separate Local Emergency Planning Committee has been formed and a separately published SARA Title III plan has been developed as required. (Dinwiddie Hazardous Materials Emergency Response Plan 2009) It augments the following procedures.
ORGANIZATION
A. Fire & EMS shall be notified immediately and may assume command at the accident site upon arrival. First responders will assume command until the arrival of a superior officer. First responders or the officer-in-charge should implement immediate protective action. The Sheriff’s Office is responsible for traffic control and effecting evacuation. The Coordinator of Emergency Management is responsible for coordinating the response from the EOC.
B. If the emergency is of such magnitude that local resources are inadequate, the following organizations are available to provide information and advice.
1. Virginia Department of Emergency Management, Hazardous Materials Officer
2. Crater Hazardous Materials Team
3. Chemical Transportation Emergency Center (CHEMTREC)
4. Pesticide Safety Team Network (PSTN), contacted through CHEMTREC
5. Pesticides - Department of Agriculture and Consumer Services
6. Radioactive Materials - Department of Health
7. Oil or Other Polluting Substances in Water - State Water Control Board
8. Hazardous Chemicals - Division of Consolidated Laboratory Services
9. Federal and State Assistance - Department of Emergency Management
Incident Annex B-1
CONCEPT OF OPERATIONS
Major transportation corridors passing through the County of Dinwiddie include I-85, U. S. Route 1, Route 460, and both Norfolk –Southern and CSX Railroads.
Immediate response to a transportation accident involving hazardous materials should be limited to aiding the injured and preventing access to the area surrounding the incident. The Hazardous Materials Incident Report form (see Tab 1, pages 2-6 and 2-7) should be used to record the necessary information. The incident should then be reported to the Virginia Department of Emergency Management, which will provide technical guidance and coordinate assistance as required.
The U. S. Department of Transportation "Hazardous Materials Emergency Response Guidebook" has been developed for use by fire fighters, police, and other emergency services personnel when they are called to respond to an incident. It identifies the most significant hazardous materials and gives information and guidance for initial actions to be taken. Fire chiefs, emergency services personnel, and all potential first responders should be familiar with and have ready access to this handbook.
Receipt of notification that an accident has occurred requires immediate action to evaluate and assess the situation. Time is of the essence and dictates immediate action to employ required emergency resources to control or contain the material involved, implement evacuation procedures, if required, and isolate the accident area to all but emergency services personnel.
The legal duty for reporting, containment, and cleanup of hazardous substances incidents rests with the party responsible for the material prior to the incident. If the manufacturer, shipper, or other responsible party is unable to respond, neglects to take the proper steps, or lacks the capability to act, then local government, within its capability, must act to prevent or minimize injuries and property damage.
Local government has the primary responsibility for protecting the public. Depending upon the magnitude or severity of the situation, local government will take steps necessary to provide public warnings, initiate protective actions, and isolate the general area affected.
A working relationship should be established and maintained between local government and the management of local industrial plants where hazardous substances are used. Materials should be identified and planned response procedures should be coordinated.
Communications networks will consist of those employed in other peacetime emergencies but must be adequate to provide effective direction, control, and coordination of emergency operations peculiar to accidents involving hazardous materials.
An accident involving radioactive materials could result in the uncontrolled release of radiation and could pose a health hazard to those exposed, including emergency services personnel. Radiation measuring and detection instruments in the hands of trained personnel are the only means of gaining reasonably accurate information of the radiation level at the accident site. Radiological monitoring equipment is obtained from the State Department of Emergency Management and is maintained and distributed as required by the Emergency Management Coordinator.
Incident Annex B-2
Administrative staff of the Sheriff’s Office, fire and EMS will insure that all personnel are adequately trained in the procedures for responding to accidents involving hazardous materials and that peak efficiency is maintained at all times. All law enforcement patrol cars, fire and EMS vehicles and all other emergency service vehicles should contain a copy of the Hazardous Materials Emergency Response Guidebook. The Fire Department should obtain the appropriate protective equipment to perform their assigned tasks in a hazardous materials environment.
The Chief of Fire & EMS is responsible for maintaining and updating this functional annex. He will coordinate with the planning committee which is responsible for the SARA Title III plan and assure compatibility between that plan and the County EOP. All departments and agencies assigned duties to respond to an accident involving hazardous materials will develop and keep current procedures to insure an adequate response capability.
EMERGENCY MANAGEMENT ACTIONS - HAZARDOUS MATERIALS
1. Normal Operations
a. Develop plans and procedures for hazardous materials incidents. Coordinate with the County Fire Department and local industrial plants. Assure compatibility between the EOP and the SARA Title III plan.
b. Maintain the Dinwiddie County Hazardous Materials Emergency Response Plan.
b. Provide or coordinate training for fire and police personnel so that they are prepared to recognize a hazardous materials incident and to promptly isolate and secure the accident scene.
2. Increased Readiness
(Not applicable. Hazardous materials incidents typically occur with little or no advance warning.)
3. Emergency Operations
a. Mobilization Phase
(Not applicable.)
b. Response Phase
(1) Assess the situation. Detect the presence of and identify hazardous material(s). (Refer to the Hazardous Materials Emergency Response Guidebook and Tab 2.)
(2) If hazardous materials are involved, isolate and secure the accident scene.
(3) Alert the local fire chief or Fire & EMS chief to assume command on site.
(4) Establish and maintain direct communication between the local EOC and the Incident Commander or other on-the-scene controller.
Incident Annex B-3
(5) Report to the State EOC. Request a technical analysis of the probability of a disaster, its likely consequences, and recommended protective actions. If the accident involves a transportation accident, establish and maintain contact with the railroad or trucking company involved.
(6) Consider response alternatives to protect the public. Estimate potential harm without intervention. Consider evacuation.
(7) Direct protective action, as appropriate.
(8) Alert the hospital to be prepared to receive potential victims and of the nature of the hazard.
(9) Conduct radiological monitoring, if appropriate.
(10) Continue to provide periodic status reports to the State EOC.
(11) Declare the area safe for re-entry after danger has passed.
4. Recovery
a. Declare the area safe for re-entry after the danger has passed.
b. Assess damages. Request post-disaster assistance, as appropriate.
c. Restore facilities and services. Bill the responsible party for expenses incurred.
Incident Annex B-4
Tab 1 to Incident Annex B
HAZARDOUS MATERIALS REPORT
Date: ______Time: ______Initials: ______VCIN#: ______Caller’s Name: ______Agency: ______Phone #: ______Contact Name: ______Contact’s Location: ______Incident Location: ______Product/Chemical: ______( ) Solid ( ) Liquid ( ) Gas ( ) Unknown Amount Lost: ______CapaCounty of Container: ______Extremely Hazardous ( ) Yes ( ) No Manufacturer or Distributer Reporting: ( ) Yes ( ) No
Type of Container: ( ) Drum ( ) Fixed Tank ( ) Cylinder ( ) Truck Tanker ( ) Rail Tanker ( ) Box Car ( ) Box/Crate ( ) Pipeline ( ) Cargo Truck ( ) Vessel ( ) Saddle Tank ( ) Other
Conditions: ( ) Leaking ( ) On Fire ( ) Spilled ( ) Overpressurized ( ) Overfill ( ) Component Failure ( ) Illegal Dumping ( ) Container Now Empty ( ) Result of Accident ( ) Unknown ( ) Other ______
Have any local waters been affected? ( ) Yes ( ) No Water ______Duration of Spill ______Amount Entering Water ______Water Control Board Notified? ( ) Notified ( ) Responding ( ) On Scene Coast Guard MSO? ( ) Notified ( ) Responding ( ) On Scene
Evacuation Conducted: ( ) Yes ( ) No How Far? ______Injuries: ( ) Yes ( ) No How Many? ______Actions Taken On Scene: ______Other Information: ______
Incident Annex B-5
Tab 1 to Incident Annex B (continued)
Notifications: Name: ______Time Paged: ______Time Notified: ______Name: ______Time Paged: ______Time Notified: ______Name: ______Time Paged: ______Time Notified: ______
Other Notifications: Agency: ______Name: ______Time Notified: ______Agency: ______Name: ______Time Notified: ______Agency: ______Name: ______Time Notified: ______Agency: ______Name: ______Time Notified: ______
Extremely Hazardous Substance – EHS Health Risks: ______
Recommend Precautions: ______
Other Information: ______
Incident Annex B-6
INCIDENT ANNEX C: NUCLEAR ATTACK
MISSION
To establish open-ended plans and procedures which could be used in conjunction with state plans and guidance to develop an emergency response capability during the anticipated crisis buildup period prior to a full-scale nuclear attack upon the USA.
ORGANIZATION
The Virginia Department of Emergency Management has developed detailed plans and procedures and will, over a several-day period, direct localities to prepare for a nuclear attack. Local Emergency Management Coordinators maintain copies and have a working knowledge of these plans.
CONCEPT OF OPERATIONS
A nuclear attack upon the USA would most likely be preceded by a period of increasing international tension and crisis. Sufficient time would be available for protective actions to be taken, to include the large-scale evacuation of probable target areas and the development of fallout shelters. A reference document, the County of Dinwiddie Radiological plan, is kept on file by the Coordinator of Emergency Management. For planning purposes, the County of Dinwiddie is considered to be a part of a medium-risk area.
During a period of international tension, if it appears that a nuclear attack upon the United States is likely, large numbers of informed citizens may decide to evacuate high-risk areas and relocate temporarily to safer areas. Many of these spontaneous evacuees will relocate to the homes of friends or relatives outside the risk area. Others, however, must be received and cared for in public facilities.
Local NCP plans for non-risk jurisdictions must provide for the reception and care of thousands of such spontaneous evacuees from risk areas. Shelter center(s) are designated and start-up procedures are identified for emergency operations such as congregate care, fallout shelter upgrading, and mass feeding.
Each city and county in Virginia has a separate Emergency Operations Plan. However, many services and resources are to be shared and very close coordination will be required, especially during the crisis buildup period. High-risk jurisdictions will be providing direct support personnel and resources to assist associated host jurisdictions in anticipation of a large-scale evacuation.
Increased public awareness will occur during a period of severe international tension, especially if a nuclear attack is perceived as a possibility. Cooperation and a patriotic response is likely during such a period. Public service employees will perform their emergency duties as assigned. Risk area relocatees will be received and cared for in host jurisdictions. Assuming time is available for fallout shelter upgrading, all relocatees plus all residents can be provided with adequate protection from fallout radiation.
Incident Annex C-1
ACTION CHECKLIST - NUCLEAR ATTACK
1. Normal Operations
a. Develop and maintain an emergency preparedness program.
b. Maintain and develop a working knowledge of state contingency plans for nuclear attack.
2. Increased Readiness
a. Communications Watch Level
(1) Make individual assignments of duties and responsibilities to facilitate an evacuation of the risk area.
(2) Develop mutual support agreements with associated host jurisdictions.
(3) Open the primary EOC with a skeletal staff. Begin to submit daily situation reports to the State EOC.
(4) Review attack preparedness planning guidance and implement preparedness actions as called for to include radiological monitoring and reporting.
3. Initial Alert
a. Accelerate emergency preparedness as directed by the State EOC. Ensure the operational capability of all key facilities.
b. Call a meeting of key officials. Brief them on the emergency situation and direct preparedness activities.
c. Ensure the maintenance of an official record of all expenditures incurred throughout emergency operations.
Incident Annex C-2
RELOCATION AND NO ATTACK
4. Emergency Operations
a. Mobilization Phase
(1) Call a meeting of key officials. Review preparatory actions already stated and expedite those necessary to alert and mobilize emergency operating forces.
(2) Prepare to activate the traffic control points. Assure the coordination of in-the-field support services (primarily food and shelter) to associated host localities.
(3) Continue to provide daily situation reports to the State EOC concerning local preparedness activities.
(4) Take other actions as called for by state guidance.
b. Evacuation Movement Phase
(NOTE: Should attack occur after movement begins, proceed to "Attack Warning and Movement to Shelter Phase." Complete all actions required by lower readiness levels in as much as the attack environment allows.)
(1) Activate traffic control points, and other facilities.
(2) Facilitate evacuation. Coordinate with associated host jurisdiction(s).
(3) Assure the continued operation of essential services in the risk area. Monitor and facilitate the commute of essential workers.
c. Relocation Phase
(1) Continue to provide resource support to associated host jurisdictions as required.
(2) Provide services to evacuees through the shelter center in host areas as needed.
(3) Monitor the execution of planned actions and direct modified actions as necessary. Reference state guidance.
(4) Continue to submit daily situation reports to the State EOC concerning local preparedness activities, requirements for goods and services, and availabilities.
d. Return Movement Phase
(1) In coordination with the State EOC, disseminate information to relocatees to return to their homes in the risk area(s).
(2) Assist with clean-up activities in host areas.
Incident Annex C-3
(3) Continue to provide daily situation reports to the State EOC and advise when all relocatees have departed.
5. Post Relocation Recovery
Keep an accurate record of expenses incurred. Compile damage assessment data.
Incident Annex C-4
RELOCATION AND ATTACK
4. Emergency Operations
a. Attack Warning and Movement to Shelter Phase
(1) Disseminate the attack warning and advise persons in the area to evacuate or seek below-ground shelter immediately.
(2) Acquire information on the status of the attack environment. Keep key officials and the public informed.
(3) Keep the State EOC informed as appropriate and submit periodic situation reports.
b. In-Shelter Phase
(1) In coordination with adjacent jurisdictions, provide emergency information and continued guidance to the public.
(2) Acquire information on the risk area environment; fatalities, extent of damage, operation of essential facilities, etc.
(3) Continue to provide daily situation reports and weapons effects reports to the State EOC concerning local preparedness activities, requirements for goods and services, and availabilities.
c. Shelter Emergence Phase
(1) As conditions permit, advise persons to leave shelters or return to their homes in the risk area.
d. Relocation Phase
(1) Repair and restore essential services, utilities, and other vital facilities, as feasible.
(2) Continue to provide emergency information and guidance to the public to Include decontamination procedures and protective measures against residual radiation.
(3) Monitor the execution of planned actions and direct modified actions as necessary. Regulate the expenditure of consumable resources as required. Reference subsequent annexes.
Incident Annex C-5
(4) Continue to provide daily situation reports to the State EOC concerning local emergency operations.
e. Return Movement Phase
(1) Prepare for return movement. Assure the provision of essential goods and services. Clear debris as required.
(2) Ensure that an accurate record of expenses is maintained.
(3) Continue to provide daily situation reports to the state concerning local emergency operations, and advise when all relocatees have returned.
5. Post-Attack Recovery
After a nuclear attack, emergency operations will continue under the framework of the State Emergency Management of Resources Plan. Economic stabilization procedures must be implemented. Relocatees may have to remain in the host area until community services are restored in the risk area. Should damage in the risk area preclude their return, relocatees will, of course, continue to be cared for. Guidance on preparing for their long- term residence will be provided by the State EOC.
Incident Annex C-6
RADIOLOGICAL PLAN - BASIC
Dinwiddie County, VA
Radiological Plan-1
I. AUTHORITIES AND REFERENCES
A. AUTHORITIES
1. Commonwealth of Virginia Emergency Services and Disaster Law of 2000, as amended.
2. Radiation Control Act, Title 32, Chapter 6, Article 8, Code of Virginia.
3. A Promulgation Statement by the County of Dinwiddie Director of Emergency Management providing for the development of emergency operations plans and support organizations, dated March 2010.
B. REFERENCES
1. Commonwealth of Virginia Emergency Operations Plan, Volume I, Basic Plan, May 1997, as amended.
2. The Commonwealth of Virginia Radiological Emergency Response Plan (COVRERP), Volume III, Originally Published June 1983, Amended March 2002.
3. The Commonwealth of Virginia, Department of Health, Bureau of Radiological Health Radiological Emergency Response Plan, 1999.
4. NUREG-0654/FEMA-REP-1, Criteria for Preparation and Evaluation of Radiological Emergency Response Plans and Preparedness in Support of Nuclear Power Plants, U.S. Nuclear Regulatory Commission/Federal Emergency Management Agency, (NRC/FEMA) November 1980, Rev. 1.
5. FEMA REP-2, Guidance on Offsite Emergency Radiation Measurement Systems, Phase 1 - Airborne Release, June 1990.
6. FEMA REP-12, Guidance on Offsite Emergency Radiation Measurement Systems, Phase 2 - The Milk Pathway.
7. FEMA REP-13, Guidance on Offsite Emergency Radiation Measurement Systems, Phase 3 - Water and Non-Dairy Food Pathway.
8. FEMA REP-14, Radiological Emergency Preparedness Exercise Manual, FEMA, September 1991.
9. FEMA REP-15, Radiological Emergency Preparedness Exercise Evaluation Methodology (EEM), FEMA, September 1991.
10. Radiological Emergency Preparedness: Exercise Evaluation Methodology and Alert and Notification, Part II, Federal Emergency Management Agency, Federal Register, Vol. 66, No. 177/Wednesday, September 12, 2001.
11. Southern Mutual Radiation Assistance Plan (SMRAP), Southern States Radiological Plan-2
Energy Board, December 2001.
12. Manual of Protective Action Guides and Protective Actions for Nuclear Incidents, EPA 400-R-92-001, May 1992.
13. Virginia Power North Anna Power Station Emergency Plan, as revised.
14. Virginia Power Surry Power Station Emergency Plan, as revised.
15. Federal Radiological Emergency Response Plan, Federal Emergency Management Agency, as amended.
16. County of Dinwiddie Emergency Operations Plan, dated January 2006.
II. DEFINITIONS
A. Alert - The second of the four emergency classification levels.
B. Access Control Points - Locations, usually manned by law enforcement officers, which are strategically positioned to prevent entry into the evacuated area.
C. Committed Dose - The radiation dose due to radionuclides in the body over a 50- year period following their inhalation or ingestion.
D. Committed Effective Dose Equivalent - Dose incurred from inhalation of radioactive materials from exposure and intake during the early phase.
E. Decontamination - The removal or reduction of contaminated radioactive materials from a surface.
F. Deep Dose Equivalent - Deep Dose Equivalent and Effective Dose Equivalent are the same if the body exposure is uniform (a typical situation).
G. Dose, Projected - The estimated radiation dose which affected population groups may potentially receive if no protective actions are taken.
H. Dose, Radiation - The quantity of radiation absorbed, per unit of mass, by the body or any portion of the body. Rem is a unit of equivalent dose measurement.
I. Dose Rate - The amount of radiation to which an individual is exposed per unit of time.
J. Dosimeter - An instrument for measuring the total accumulated exposure to penetrating ionizing radiation.
K. Effective Dose Equivalent - The sum of the products of the dose equivalent to each organ and a weighing factor, where the weighing factor is the ratio of the risk of mortality from delayed health effects arising from irradiation of a particular organ or tissue to the total risk of mortality from delayed health effects when the whole body is irradiated uniformly to the same dose.
Radiological Plan-3
L. Emergency Operations Facility (EOF) - A facility operated by the utility for continued evaluation of the emergency and direction and control of licensee activities in response to the emergency. Representatives of State agencies are present and perform data analysis jointly with the utility. The EOF provides information on plant conditions and utility actions to Federal, State, and local authorities.
M. Emergency Phase - The initial time period during which actions are taken in response to a threat of release or a release in progress.
N. General Emergency - The fourth and highest of the four emergency classification levels.
O. Ingestion Pathway Emergency Planning Zone - An area delineated by a circle around a nuclear facility used in preplanning. The primary concern is preventing internal exposure to radioactive materials through the food pathway.
P. Intermediate Phase - The period beginning after the source and releases have been brought under control and environmental measurements are available.
Q. Plume Exposure Emergency Planning Zone (EPZ) - An area delineated by a circle around a fixed nuclear facility used in preplanning. The primary concern is preventing whole body or inhalation exposure from airborne and deposited radioactive materials. In the case of a commercial nuclear power station, this distance is about 10 miles.
R. Protective Action Guide (PAG) - Levels of radiation doses to individuals in the general population that warrants protective action.
S. Protective Actions - Emergency measures taken for the purpose of preventing or minimizing radiological exposure that would likely occur if no actions were taken.
T. Radiological Monitoring - The process of using a radiological survey instrument to locate and measure radioactive contamination.
U. Recovery - The process of reducing radiation exposure rates and concentrations of radioactive material in the environment to acceptable levels for return by the general public for unconditional occupancy or use after the emergency phase of a radiation emergency.
V. Reentry - The temporary return of individuals into a restricted zone under controlled conditions.
W. Relocation - A protective action, taken in the post-emergency phase, through which individuals not evacuated during the emergency phase are asked to vacate a contaminated area to avoid chronic radiation exposure from deposited radioactive material. Radiological Plan-4
X. Rem - an acronym for Roentgen Equivalent Man, a unit of dose of any ionizing radiation that produces the same biological effect as a unit of absorbed dose of ordinary x-ray.
Y. Restricted Area - An area in which evacuation has been completed and entry into this area is prohibited until the area is determined to be safe to reenter.
Z. Return - The reoccupation of areas cleared for unrestricted residence or use by previously evacuated or relocated populations.
AA. Site Area Emergency - The third of the four emergency classification levels. BB. Total Effective Dose Equivalent - The sum of the Deep Dose Equivalent and the Committed Effective Dose Equivalent
CC. Thyroid Exposure - Radiation exposure to the thyroid through inhalation or ingestion of certain radioactive materials.
DD. Unusual Event - The first and lowest of the four emergency classification levels.
EE. Whole Body Exposure - Direct external radiation exposure to the body from airborne or deposited radioactive materials.
NOTE: A more comprehensive listing of terms that are unique to fixed nuclear facilities and transportation of radioactive materials is included in Appendix 16 of the COVRERP.
Radiological Plan-5
III. PURPOSE
The overall purpose of this plan is to provide guidance for effective emergency response operations in the event of a radiological emergency involving the ingestion exposure pathways. This plan sets forth policies and concepts that serve as the basis for detailed Standing Operating Procedures (SOPs). From these policies and concepts, specific protective actions and other response actions are devised and implemented as the emergency conditions indicate.
The responsibilities of the County of Dinwiddie are outlined later in this document. Appendixes follow this plan and provide detailed SOPs that ensure that these responsibilities will be met. Other detailed SOPs may be developed and used by individual groups, as needed.
IV. SCOPE
This plan applies to radiological emergencies that may occur within or affect the County of Dinwiddie. An emergency could be caused by events at the Surry Power Station (SPS), other fixed nuclear facilities, or by transportation accidents. This plan may also be implemented to assist neighboring localities that are responding to such an emergency.
V. SITUATION
A. POTENTIAL SOURCES OF RADIOLOGICAL EMERGENCIES
1. Nuclear Power Plant Reactors
a. The Surry Power Station (SPS) is located on the James River in Surry County. The plant consists of two pressurized water nuclear reactors (Units 1 and 2) that generate nominally an electrical output of 855 megawatts each. The station is owned and operated by Dominion Virginia Power.
b. The planning for radiological emergencies at Surry Power Station concentrates on a response to an airborne release of radioactive materials. If an incident were to occur, this type of release is the most likely and allows the least time for reaction.
2. Transportation Accidents
Another potential source for a radiological emergency is a transportation accident involving shipments of radioactive materials being transported in Radiological Plan-6
and through the County of Dinwiddie. Shipment of radioactive materials within the State in support of fixed nuclear facilities, other users of radioactive materials, and the Department of Defense facilities raises the possibility of radioactive emergencies caused by transportation accidents. The primary mode of transporting radioactive materials is by truck, although shipments may be by rail or aircraft.
3. Nuclear Weapon Accident
In a nuclear weapon accident, health and safety, public affairs, classified information security, and weapons recovery are the critical components and concerns facing response organizations. Other radiological emergency response aspects that must be addressed include medical assistance, security, logistics, legal implications, site restoration, communications, and response team integration and coordination. The Commonwealth of Virginia Department of Emergency Management in conjunction with the lead of Cognizant Federal Agency (CFA) will manage overall coordination of these operations.
B. NATURE OF THE RADIOLOGICAL HAZARD
Harmful radiation cannot be detected by the human senses. Detection of its presence depends on instrumentation. In an atmospheric release from Surry Power Station, two methods of exposure would be possible. External radiation is exposure from an external source. This is commonly referred to as whole body exposure. Along with this external exposure, there could be internal exposure. This would occur if radioactive material were to be inhaled or ingested.
The amount of radiation a person might receive, referred to as the projected dose, is dependent on several factors. For instance, the closer the person is to a radioactive source and the longer that person stays there, the higher the projected dose would be. At Surry Power Station, many other factors are taken into consideration when determining the projected dose, which is the centerpiece in deciding on what protective actions should be recommended to the State. These include the quantity and the isotopic and chemical composition of the radioactive material that could be or has been released. Also considered are the atmospheric conditions, to include stability, wind speed and direction.
Health effects from radiation vary depending on the amount of harmful radiation to which a person is exposed. If there is any exposure resulting from an emergency at SPS, it is likely to be so small that no health effects will be evident. In the unlikely event that a person is exposed to a high radiation dose, from any source, the effects would fall into two categories.
• Early Effects – Immediate effects from an extremely high radiation dose would occur within the first two or three months. These effects may include nausea, fatigue, vomiting, diarrhea, loss of appetite, loss of hair, temporary sterility, and clinically detectable changes such as chromosomal changes in skin. Radiological Plan-7
• Delayed Effects - Delayed effects from an extremely high radiation dose would not appear until years later. These may include somatic effects, such as increase in the incidence of cancer among those exposed or genetic effects such as increased prenatal mortality or heredity defects in future generations.
C. SCOPE OF POTENTIAL RADIOLOGICAL EMERGENCIES
NRC and FEMA have defined two emergency planning zones (EPZ) to be used for planning emergency response actions in response to an emergency at a fixed nuclear power station.
1. PLUME EXPOSURE EMERGENCY PLANNING ZONE
The first, the Plume Exposure EPZ, is defined as approximately a 10-mile radius surrounding the Surry Power Station. The principal exposure sources from this EPZ would be whole body external exposure to gamma radiation from deposited material and inhalation exposure from the passing radioactive plume. The County of Dinwiddie is not within 10 miles of any nuclear facility.
2. INGESTION PATHWAY EMERGENCY PLANNING ZONE
The second, the Ingestion Pathway EPZ, is defined as approximately a 50-mile radius surrounding SPS that includes the plume exposure EPZ. See Attachment 1, pages 27 and 28. The size of this EPZ was selected because:
a. The downwind range within which significant contamination could occur would generally be limited to about 50 miles from a power station because of wind shifts during the release and travel periods.
b. There may be conversion of atmospheric-suspended iodine to chemical forms that do not readily enter the Ingestion Pathway.
c. Much of any particulate material in a radioactive plume would have been deposited on the ground within 50 miles of the facility.
d. The likelihood of exceeding Ingestion Pathway protective action guide levels at 50 miles is comparable to the likelihood of exceeding Plume Exposure Pathway protective action guide levels at 10 miles.
3. TIME FRAMES Radiological Plan-8
A nuclear incident can be broken into three time phases: emergency, intermediate, and recovery.
a. Emergency Phase - During this phase, actions are taken to respond to the incident. The time between the onset of accident conditions and the start of a major release could range in the order of one-half hour to several hours. The release may last from one-half hour (short-term release) to a few days (continuous release). Protective actions based on accident assessment are implemented. See Section VIII Concept of Operations below.
b. Intermediate Phase - This phase begins when the source and release have been brought under control and environmental measurements are available on which to base additional protective actions.
c. Recovery Phase - During this phase actions are taken to reduce radiation levels to acceptable levels.
D. PROTECTION AGAINST THE HAZARD
During the emergency phase the primary concern is protecting the public within the plume exposure EPZ from inhalation and from direct whole body exposure to radioactive materials. Subsequent protective actions may also be required to reduce exposure through the ingestion pathway EPZ. The goal is maximum protection of the public with the least cost and disruption.
E. AREA IDENTIFICATION
The area that could potentially be involved in a radiological emergency at the Surry Power Station is referred to in several different ways. Terms such as Plume Exposure EPZ, Ingestion Exposure EPZ, Sectors, and Protective Action Zones are used to refer to different areas. Within the County of Dinwiddie the Ingestion Exposure Pathway is the primary concern.
1. INGESTION EXPOSURE EPZ
Less immediate actions might be necessary within about 50 miles of the plant because the immediate exposure resulting from the accident would be less than EPA protective action levels for the radiation plume. The primary concern is long term exposure resulting from the ingestion of contaminated food and water. Attachment 1, page 25 provides the map for the ingestion exposure pathway EPZ that involves the County of Dinwiddie.
2. SECTORS
To facilitate identification of areas that may be affected by a radiological emergency, the area around a facility is divided into 16 sectors labeled Radiological Plan-9
alphabetically (A, B, C, D, E, F, G, H, J, K, L, M, N, P, Q, R), each 22-1/2 degrees, starting at true north of the facility and continuing clockwise around the site. Sector nomenclature is primarily utilized by the utility but would also be applicable to ingestion pathway jurisdictions.
VI. MISSION
The mission of the County of Dinwiddie government is to develop and maintain capabilities and procedures for emergency operations in response to radiological emergencies at fixed nuclear facilities and transportation accidents involving radioactive materials.
VII. ORGANIZATION
A. OVERVIEW
Generally, the Virginia Department of Emergency Management (VDEM) in cooperation with the Virginia Department of Health, Agriculture and Consumer Services and the Virginia Cooperative Extension Service will monitor radiation levels and broadcast recommended actions based on information gathered by radiation monitoring teams. Federal and State agencies will conduct damage assessments in potentially affected areas and will inform farmers, growers and producers of any actions that should be undertaken. The County of Dinwiddie will continue to be responsible for specific local government actions and will be notified of Federal and State actions within the County.
B. COUNTY OF DINWIDDIE
The County organization for response to a radiological emergency is essentially the same as that for other peacetime disaster operations. This organization is described in the County of Dinwiddie Emergency Operations Plan. Within this government structure, The County Administrator serves in the role of Director of Emergency Management, directing the response through the County’s Coordinator of Emergency Management. The Coordinator is responsible for coordinating the overall response of this jurisdiction.
County agencies and departments provide support and assistance as requested by either the Director or the Coordinator of Emergency Management. Their capabilities, as well as those of the Office of Emergency Management are depicted below:
The task assignments within the County of Dinwiddie are as follows:
1. OFFICE OF EMERGENCY MANAGEMENT
a. Ensure continuity of government.
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b. Supervise the operation of the County’s Emergency Operations Center (EOC). An alternate facility may be designated for the purpose of providing direction and coordination of response efforts within the ingestion pathway.
c. Provide direction and control for the emergency response by the County.
d. Provide for coordinated response actions with local extension agents/damage assessment teams.
e. Serve as the County’s point of contact with State agencies.
f. Request State assistance, as necessary.
g. Coordinate media relation functions in coordination with the VDEM Public Affairs Office. See Appendix B (Public Information Procedures) and Appendix D (Telephone Directory) for telephone numbers for VDEM Public Affairs Office (PAO), Virginia EOC, and other offices and locations where the VDEM PAO may be contacted. Always contact the VEOC unless another number is published for this purpose.
h. Coordinate radiological emergency preparedness through the following functions:
(1) Provide training (2) Coordinate training provided by the State
2. FIRE & EMS DEPARTMENT
a. Provide a decision making official to the County EOC.
b. Remove victims from any situation in which injury or loss of life has occurred, or the potential for injury or loss of life exists, to include any situation involving threat of fire or explosion.
c. Monitor Radiological Defense for personnel protection and for reporting.
d. Provide Radiological/Hazardous Materials Officer
(1) Monitor or track Federal and State sample collection activities within the County.
(2) Provide personnel to accompany Federal and State Sampling Teams provided local personnel is available and trained for such mission.
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e. Contain hazardous materials situations.
f. Assist in dissemination of warning.
g. Assist rescue squads as needed.
3. SHERIFF’S OFFICE
a. Provide a decision making official to the County EOC.
b. Provide and maintain law and order.
c. Notify key County officials and other agencies as outlined in SOPs.
d. Assist the Coordinator of Emergency Management in identifying the need for State support.
e. Assist with dissemination of warnings.
5. EMERGENCY COMMUNICATIONS CENTER
a. Receive notifications of a radiological emergency and verify that notification, if necessary.
b. Disseminate notification to all appropriate County agencies and department chiefs.
6. COUNTY EOC
a. Provide for adequate means of disseminating public instruction and emergency information.
b. In coordination with VDEM, secure and distribute printed information and instructions on ingestion exposure pathway protective actions.
c. Follow procedures as outlined in Appendix B, pages B1 to B-8.
7. EXTENSION AGENT
a. Provide listings of any dairy, meat, poultry, fisheries, fruit and vegetable growers, grain producers, food processing plants or other agricultural commodity or related operation within the ingestion exposure pathway EPZ(s) that may have an economic impact on the community.
b. Provide advice to the County on how to minimize loss to agricultural resources.
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c. Provide information and assistance to farmers and others in preparing for and returning to normal after a radiological emergency.
d. Serve as a member of the Local Food and Agriculture Council
8. COUNTY HEALTH DEPARTMENT
a. Provide listing of food stores, open wells and cisterns, and other consumer food operations that are located within the ingestion pathway.
a. Provide an individual to the County EOC who will be available to coordinate response activities and give technical assistance as necessary.
b. Coordinate with area hospitals.
d. Inspect food, milk, and water supplies.
9. SANITATION
a. Provide listings of all water supply intake points within the ingestion exposure pathway EPZ.
b. Supply alternate source of potable water, if necessary.
10. PLANNING DEPARTMENT
Provide population (estimate) within the respective or impacted ingestion pathway sectors or zones.
11. DISASTER RECOVERY TEAM/FINANCE DEPARTMENT
Maintain records of all reasonable and necessary costs incurred in providing radiological emergency response and recovery operations.
C. VOLUNTEER AND QUASI-PUBLIC ORGANIZATIONS
Volunteer and quasi-public organizations will provide support within their capabilities, as requested by either the Director or the Coordinator of Emergency Management. Their capabilities are depicted below:
1. AMATEUR RADIO EMERGENCY SERVICES (ARES)
ARES/RACES may be activated to provide communications support. R.A.C.E.S. is an alliance of licensed radio amateurs operating under
Radiological Plan-13
Subpart F, Part 97, Rules and Regulations, Federal Communications Commission.
2. FIRE AND RESCUE SERVICES
Provide emergency services support within capabilities and in accordance with mission orders.
D. STATE
State agencies will provide support and assistance as requested by the County. The capabilities of those State agencies that would play primary roles during the intermediate and recovery phases of a radiological emergency are outlined below. The capabilities of other State agencies whose assistance may be requested are contained in the COVRERP.
1. AGRICULTURE AND CONSUMER SERVICES, VIRGINIA DEPARTMENT OF
a. Obtain milk samples from dairy farms, meat samples from packing firms, and food samples from retail and wholesale establishments located within 50 miles of the nuclear power station where the radiological accident occurred and provide them to the Division of Consolidated Laboratory Services or other facility for analysis*.
b. Coordinate the control and disposition of radiologically contaminated food, milk, and animal feed*.
c. Coordinate the provision of uncontaminated feed for dairy cattle and other farm animals, if required*.
d. Coordinate the disposition of farm animals affected by radiological contamination*.
e. Provide advice on and coordinate the disposition or use of farm crops, lands, and equipment that have been radiologically contaminated*.
f. Assist the Department of Health in radiological monitoring and in obtaining samples for accident assessment*.
g. Provide a decision-making official to the Virginia EOC.
*Actions performed by the VDACS in the ingestion exposure EPZs will be contingent upon radiation levels being deemed acceptable to the general populous by qualified persons from the Bureau of Radiological Health (BRH) and in accordance with established limits.
2. CONSOLIDATED LABORATORY SERVICES, DIVISION OF (DEPARTMENT OF GENERAL SERVICES)
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a. Provide emergency laboratory services to State agencies and political subdivisions as required.
b. Provide a decision-making official at the agency office to be in continuous contact with the Virginia EOC.
3. EMERGENCY MANAGEMENT, VIRGINIA DEPARTMENT OF
a. Operate the Virginia Emergency Operations Center (EOC).
b. Provide a VDEM State On-Scene Coordinator to the Local Emergency Operations Facility (LEOF).
c. Provide warning in coordination with the State Police and the operators of fixed nuclear facilities.
d. Provide emergency communications.
e. Assist political subdivisions in development and maintenance of local Radiological Emergency Response Plans.
f. Coordinate emergency response actions of Federal and State agencies.
g. Notify the following Federal agencies and Fixed Nuclear Facilities of a radiological emergency:
(1) Notify Federal Aviation Administration air controllers at Richmond International Airport of a radiological emergency and request that aircraft be instructed to avoid the contaminated airspace until notified otherwise.
(2) Notify the Commander, Fifth U.S. Coast Guard District of a radiological emergency at the Surry Power Station and request establishment of traffic control of boats and ships on the James River in the vicinity of the Surry Power Station.
(3) Notify Fort Eustis of a radiological emergency at Surry Power Station that could affect the health and safety of personnel stationed at that installation.
h. Notify the CSX System Railway Company of a radiological emergency at the North Anna Power Station or the Surry Power Station and request that rail service in the affected area be discontinued temporarily.
i. Notify the State Bureau of Radiological Health (day – 804-786- Radiological Plan-15
5932, night – 804-674-2400) immediately of all classes of accidents and incidents reported by operators of nuclear facilities.
j. Notify the Virginia Department of Transportation to establish roadblocks and to temporarily terminate ferry service between James County City and Surry County when appropriate.
k. Notify all other State agencies and support organizations that have emergency task assignments identified in the COVRERP.
l. Notify the State of Maryland EOC of a radiological accident at the North Anna Power Station that results in either a declaration of a Site Area Emergency or General Emergency. Notify the State of North Carolina EOC of a radiological accident at the Surry Power Station that results in either a declaration of a Site Area Emergency or General Emergency.
m. Monitor the transportation of hazardous radioactive materials in Virginia.
n. Provide public information, assisted by the Virginia Department of Health and the nuclear facility operator; and maintain and keep current a list of media representatives, including names and telephone numbers.
o. Coordinate radiological emergency response training and conduct annual training exercises.
p. Notify the Federal Emergency Management Agency (FEMA) when the emergency classification level at a nuclear power facility is classed as an Alert or higher level and provide updated information; and request assistance, if required, when the emergency classification level is classed as a Site Area Emergency or General Emergency.
q. Request assistance from the Federal government in accordance with the Federal Radiological Emergency Response Plan (FRERP).
4. ENVIRONMENTAL QUALITY, DEPARTMENT OF
a. Conduct and provide air quality monitoring data and analysis from existing air monitoring network to the Virginia Department of Health and Virginia Department of Emergency Management as requested.
b. Provide assistance in collection and analysis of meteorological data.
Radiological Plan-16
c. Collect water samples from rivers and lakes located within the ingestion pathway EPZ for assessment*.
d. Collect fish samples from waters adjacent to the nuclear facility for assessment*.
e. Assist the State Department of Health in radiological monitoring and accident assessment*.
f. Define hazardous radioactive materials and promulgate rules and regulations for their transportation within the Commonwealth.
g. Provide a decision-making official at the agency office to be in continuous contact with the Virginia EOC.
*Actions performed by the DEQ in the ingestion exposure EPZs will be contingent upon radiation levels being deemed acceptable to the general populous by qualified persons from the Bureau of Radiological Health (BRH) and in accordance with established limits.
GAME AND INLAND FISHERIES, DEPARTMENT OF
a. Collecting samples of wildlife and fish suspected of being radiologically contaminated for analysis by the State Department of Health*.
b. Provide back-up communications to support emergency response activities.
c. Provide small boats with motors for administrative, logistical, and operational use of waterways contiguous to nuclear power stations.
d. Assist the Department of Health in radiological monitoring and accident assessment*.
e. Assist in warning people in boats on Lake Anna in the vicinity of the North Anna Power Station.
f. Assist in traffic control of boats of Lake Anna in the vicinity of the North Anna Power Station.
g. Assist in traffic control of boats and ships on the James River in the vicinity of the Surry Power Station.
h. Assist in warning persons in the Hog Island Wildlife Management Area in the vicinity of Surry Power Station.
i. Assist in the evacuation of Surry Power Station personnel and other persons from Hog Island Wildlife Management Area, if necessary.
Radiological Plan-17
j. Provide a decision-making official at the agency office to be in continuous contact with the Virginia EOC.
*Actions performed by DGIF in the ingestion exposure EPZs will be contingent upon radiation levels being deemed acceptable to the general populous by qualified persons from the Bureau of Radiological Health (BRH) and in accordance with established limits.
HEALTH, DEPARTMENT OF
a. Perform accident assessment, to include:
(1) Provision of the Radiological Emergency Response Team (RERT) for radiological assessment and response.
(2) Determining actual off-site radiological consequences.
(3) Record keeping and documentation of off-site effects of the accident.
b. Assess the radiological consequences for the ingestion exposure pathway, relate them to the appropriate Protective Action Guides (PAGs), and make timely, appropriate protective action recommendations to mitigate exposure from the ingestion pathway.
c. Advise State and local officials on the implementation of pertinent protective actions based on accident assessment.
d. Task other State agencies for providing radiological monitoring teams and furnishing appropriate protective clothing, dosimeters, and monitoring equipment.
e. Establish radiological exposure control for:
(1) State and local government radiological emergency response personnel.
(2) Other emergency response personnel.
(3) The affected populace.
f. Develop and provide recommendations to provide appropriate controls to isolate food to prevent its introduction into commerce.
g. Determine whether condemnation or other disposition of contaminated foods is appropriate.
h. Determine the availability of and coordinate the use of medical facilities that could accommodate and care for persons involved in a radiological emergency who may require medical care.
Radiological Plan-18
i. Provide other emergency health services.
j. Develop criteria for establishing controlled areas or zones surrounding an accident site, including ingress/egress control provisions and perimeter radiological surveillance of persons entering or leaving controlled zones within the plume and ingestion pathways.
k. Request and coordinate Federal assistance for monitoring and assessment provided under the Federal Radiological Emergency Response Plan and provide administrative and logistical support and liaison to Federal personnel on request.
l. Request and coordinate assistance for radiological monitoring and assessment under the Southern Mutual Radiation Assessment Plan (SMRAP).
m. Develop criteria for re-entry into homes and evacuated areas.
n. Advise local governments when re-entry criteria have been met.
o. Develop and conduct, in coordination with the Virginia Department of Emergency Management, training programs for medical support personnel who may be called upon to care for off-site victims of a radiological accident and assist in conducting other radiological training programs.
p. Procure, store, and administer the issuance of potassium iodide.
q. Provide Bureau of Radiological Health (BRH) Operations Officers and advisors and a decision-making official from the Virginia Office of Emergency Medical Services (OEMS) to the Virginia EOC.
MARINE RESOURCES COMMISSION, VIRGINIA
a. In case of a radiological emergency at the Surry Power Station, provide boats and assist in warning and evacuation, as required.
b. Assist the VDH and VIMS in environmental sampling of shellfish, finfish, and other marine life.
c. Assist the Virginia Department of Emergency Management (VDEM) in assessing initial damage to marine resources.
8. MARINE SCIENCE, VIRGINIA INSTITUTE OF
a. Assist in environmental sampling of shellfish, finfish, other marine life, and silt.
b. Assist the VDEM in assessing initial damage to marine resources.
Radiological Plan-19
9. TRANSPORTATION, VIRGINIA DEPARTMENT OF
a. Stock or identify locations where necessary barricade material and signs may be obtained to limit access to designated restricted areas*.
b. Deliver or locate barricade materials and signs as directed by the Virginia Department of Health-BRH, and in coordination with the State and local law enforcement agencies and VDEM.
*This action may not apply to local jurisdictions beyond the 10-mile EPZ.
10. VIRGINIA COOPERATIVE EXTENSION
a. Provide advice to State and local officials on how to minimize losses to agricultural resources from radiation effects.
b. Provide information and assistance to farmers and others to aid them in preparing for, and returning to normal after a radiological emergency.
c. Conduct damage assessments in potentially affected areas and, in coordination with VDEM and the respective local government(s), inform farmers, growers and producers of any actions that should be undertaken.
d. Provide damage assessment reports to VDEM and the respective local government(s).
e. Serve as a member of both the State and Local Food and Agriculture Council, and respond to both local and State requests for help in preventing damage, assessing damage, and providing information to help people recover from a disaster.
E. OPERATOR OF FIXED NUCLEAR FACILITY
1. Coordinate and interface nuclear facility Emergency Plans with State and local government emergency operations plans.
2. Perform the initial assessment of a radiological accident.
3. Conduct initial and on-going environmental sampling within the plume and ingestion exposure pathways.
4. Notify State and affected local governments of a radiological emergency.
5. Establish the Local Emergency Operations Facility (LEOF), as necessary.
6. Establish the Joint Information Center and coordinate news releases with State Public Affairs Office.
7. Notify and provide accident response and recovery coordination with the Radiological Plan-20
Nuclear Regulatory Commission and nuclear industry organizations, including nuclear insurers.
8. Provide a representative to the Virginia Emergency Operations Center, upon request.
VIII. CONCEPT OF OPERATIONS
A. EMERGENCY CLASSIFICATION LEVELS FOR NUCLEAR FACILITIES
Four emergency classification levels have been established for the purpose of reporting and defining preplanned actions to be taken in response to emergencies at fixed nuclear facilities. These emergency classification levels could develop sequentially. However, the first indication of a problem could be a higher level than the UNUSUAL EVENT.
1. NOTIFICATION OF UNUSUAL EVENT
Unusual events are in process or have occurred which indicate a potential degradation of the level of safety of the plant. No releases of radioactive material requiring off-site response or monitoring are expected unless further degradation of safety systems occurs.
2. ALERT
Events are in process or have occurred which involve an actual or potential substantial degradation of the level of safety of the plant. Any releases expected to be limited to small fractions of the EPZ Protective Action Guideline exposure levels.
3. SITE AREA EMERGENCY
Events are in process or have occurred which involve actual or likely major failures of plant functions needed for protection of the public. Any releases not expected to exceed EPA Protective Action Guideline exposure levels except near site boundary.
4. GENERAL EMERGENCY
Events are in process or have occurred which involve actual or imminent substantial core degradation or melting with potential for loss of containment integrity. Releases can be reasonably expected to exceed EPA Protective Action Guideline exposure levels off-site for more than the immediate site area.
B. NOTIFICATION
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1. The operator of the Surry Power Station will notify local governments within the plume EPZ and the Virginia EOC when any one of the four emergency classification levels has been declared at the facility.
2. The Virginia EOC will notify all jurisdictions within the ingestion exposure pathway and adjacent states of a radiological emergency occurring at the Surry Power Station. This notification will be made when a Site Area Emergency is declared, if not earlier.
3. The VEOC will transmit to each local organization recommended protective measures based upon protective action guides (PAGs) and other criteria. This shall be consistent with the recommendations of the U.S. Environmental Protection Agency (EPA) regarding exposure resulting from passage of radiological airborne plumes and with other Federal recommendations regarding radioactive contamination of human foods and animal feeds.
C. ALERTING
1. Plume Exposure Pathway
A siren system is employed to alert the public within 10 miles of a nuclear power station. It is the primary means of notifying the public within 10- mile EPZs of NAPS and SPS.
2. Ingestion Exposure Pathway
The primary means for notifying local jurisdictions within the ingestion exposure pathway will be by Virginia Criminal Information Network (VCIN) with backup by commercial telephone. In the County of Dinwiddie, initial notification will be received at the Emergency Communications Center in the Police Department. The individual receiving the notification will then notify or transmit a copy of the Report of Emergency to the Coordinator of Emergency Management or his designated representative.
D. ACCIDENT ASSESSMENT
1. EMERGENCY PHASE
Dominion Virginia Power, based on the control room’s instrumentation, will make initial assessment of the emergency. This initial assessment will include a projection of off-site consequences, and if indicated, recommended protective actions. Bureau of Radiological Health officials located in the LEOF will review this initial on-site assessment as soon as possible. Ongoing assessment will be made by the Bureau of Radiological Health in cooperation with Dominion Virginia Power Health Physics, based on on-site instrumentation, meteorological conditions, and off-site radiation monitoring reports provided by the local and State field monitoring teams.
2. INTERMEDIATE AND RECOVERY PHASE Radiological Plan-22
Environmental sampling will be performed within the ingestion pathway to detect any radiological contamination. The sampling is conducted to protect the public from consumption of contaminated food and water and to ensure that adequate protective actions have been implemented. The Department of Health’s Bureau of Radiological Health (BRH) has developed an Initial Environmental Sampling Plan covering the entire Ingestion Pathway EPZ for the Surry Power Station. The initial monitoring points located within the County of Dinwiddie where State agencies may take environmental samples are contained in Attachment 2, page 29. If necessary, BRH will develop a more extensive sample plan in coordination with other State agencies. Actual sampling will be performed by various State agencies and will include dairy products, produce, water, food processors, fish, shellfish, soil and vegetation. Attachment 2 also identifies categories of various commodities, activities or establishments where samples may be collected. Analysis of samples will be conducted by the Division of Consolidated Laboratory Services or at the BRH mobile laboratory. Results from the sample analyses will be used to determine protective actions.
E. EXPOSURE LIMITS
1. GENERAL PUBLIC – EMERGENCY PHASE
The State will normally recommend evacuation of areas directly impacted by the incident. In the case of special populations (e.g. those who are not readily mobile) sheltering may be the preferred protective action.
2. GENERAL PUBLIC – INTERMEDIATE AND RECOVERY PHASES
The principal pathways for exposure of the public occupying locations contaminated by deposited radioactivity are expected to be exposure of the whole body to external gamma radiation from deposited radioactive materials (groundshine) and internal exposure from the inhalation of re- suspended materials. For reactor incidents, external gamma radiation is expected to be the dominant source.
Additional exposure could be from ingestion of contaminated water or foods such as milk or fresh vegetables. Early protective actions to minimize exposure or subsequent contamination of milk and other supplies would include area monitoring to detect contamination and putting cows on stored feed and protected source of water. Other potentially significant exposure pathways include exposure to beta radiation from surface contamination and direct contact with contaminated soil. These pathways are not expected to be controlling for reactor incidents.
EPA has also developed guidelines on exposure for the intermediate and recovery phases. Environmental sampling will be used to project the dose of persons living in an affected area. Relocation is warranted when the projected sum of the dose equivalent from external gamma radiation Radiological Plan-23
and the Committed Effective Dose Equivalent from inhalation of re- suspended radionuclides exceed 2 rem in the first year.
INTERMEDIATE PHASE Protective Action Projected Dose During First Year Relocate Population > 2 rem
Apply simple dose Reduction < 2 rem Techniques
Longer-term objectives call for doses in any single year after the first not to exceed 0.5 rem and the cumulative dose over 50 years (including the first and second years) to not exceed 5 rem.
3. EMERGENCY WORKERS
The State has also developed reporting, turn-back, and lifesaving levels for emergency workers, also based on EPA’s guidelines. Since a dosimeter does not measure the entire dose (TEDE), exposure limits are divided by an exposure control ratio to determine the reporting, turn-back and life-saving levels used by emergency workers when reading their dosimeters. The exposure control ratio is used to compensate for the radiation dose that is not measured by a self- reading dosimeter (SRD). These ratio calculations are performed at the LEOF by BRH and are relayed to local Radiological Officers within the plume exposure pathway. This ratio is initially set at 3 and is based on default accident source terms. This ratio will be adjusted as the accident progresses and will be based on the accident type, once known, and sample analysis performed by the utility.
Following is a chart outlining these exposure levels:
EMERGENCY WORKER EXPOSURE LIMITS* (using initial ratio of 3) Dose Limit (rem) TEDE Activity SRD (SRD x ratio) CDE Reading (thyroid) Reporting 3 9 Turnback 5 15 Voluntary Lifesaving >8 >25 >250
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Recommended Threshold for Ingestion of KI ≥5* Minors and the unborn are limited to one tenth of these values. *Changed September 2002
F. PROTECTIVE ACTIONS
On-site protective actions within the Surry Power Station site boundary are the responsibility of Dominion Virginia Power.
Off-site protective actions will be based, in part, on recommendations from Dominion Virginia Power. Protective actions will be substantiated, when possible, by accident assessment performed by the State Department of Health. However, if Dominion reports a GENERAL EMERGENCY, immediate evacuation may be recommended before any independent accident assessment is performed by the State. Any recommended protective actions will be transmitted to the impacted local governments by the State. The implementation of protective actions beyond the site boundary but within a 10-mile radius of the facility is the primary responsibility of the affected local governments.
Within the Ingestion Exposure Pathway EPZ, accident assessment and the coordination of emergency response, including protective actions, is the responsibility of the Virginia Department of Emergency Management (VDEM) and the State Health Department, in cooperation with the Department of Agriculture and Consumer Services, Department of Environmental Quality (Water Programs), Department of Game and Inland Fisheries, and the Virginia Cooperative Extension Service.
One or several of the following protective actions may be taken to avoid or reduce dose.
1. EVACUATION
Evacuation utilized within the plume EPZ, is the immediate departure of persons within a certain area. See the section on Exposure Limits for more information.
2. SHELTER IN PLACE
Shelter in place utilized within the plume EPZ, is the action of remaining in dwellings with windows and doors closed, ventilation turned off and other air intake areas covered (e.g. fireplace).
3. TRAFFIC - ACCESS CONTROL
Traffic control points are established to expedite traffic away from the affected area. Access to the area will be restricted until it is determined to be safe to reenter. This will prevent persons from acquiring additional exposure or becoming contaminated.
4. PERSONNEL MONITORING AND DECONTAMINATION
Radiological Plan-25
If it is suspected that persons were exposed to radiation, it will be recommended that those persons proceed to an EAC so that they can be monitored for possible contamination. If contamination is found on them the staff at the EAC will decontaminate them. Personal belongings or vehicles will be decontaminated as time permits.
5. USE OF RADIOPROTECTIVE DRUGS FOR EMERGENCY WORKERS
Potassium iodide, a radioprotective drug, may be utilized for emergency workers performing functions within the plume to prevent damage to the thyroid. Since potassium iodide is only used in the case of direct exposure to the plume it is not a concern beyond the plume (10-mile) EPZ.
6. RELOCATION
Relocation is a protective action, taken in the intermediate phase, through which individuals not evacuated during the emergency phase are asked to vacate a contaminated area to avoid chronic radiation exposure from deposited radioactive material.
7. PASTURING, FEED AND WATER CONTROL FOR FARM ANIMALS
Farmers could be instructed to move farm animals into a shelter and to give them feed and water from protected sources. The primary concern should be given to dairy animals and poultry. These precautions will lessen the possibility of the uptake of radioactive materials by the animals.
8. FOOD PRODUCTS, WATER, AND MILK CONTROL
Protective actions could include restricting the intake of food, water and milk that do not come from protected sources. This precaution would be in place until sampling determines that these items are safe for consumption.
9. OTHER DOSE REDUCTION TECHNIQUES AND PROTECTIVE ACTIONS
Other dose reduction methods that may be used during the intermediate and recovery phases include those listed below. These methods may be recommended in areas that are not relocated.
• Scrubbing and/or flushing surfaces Radiological Plan-26
• Soaking or plowing of soil • Removal and disposal of small spots of soil found to be highly contaminated • Disposal of contaminated products • Restrictions on harvesting • Restrictions on hunting and fishing • Washing or peeling of produce • Diverting milk to allow for decay of radioiodines; production of cheese • Condemning of milk and food • Closing of the intakes for contaminated water supply
G. RECOVERY, RELOCATION AND REENTRY
The Recovery, Relocation and Reentry phases will begin when the utility or facility operator terminates the emergency or when events at the site have been down-graded and conditions stabilized. Off-site radiological monitoring, assessment, and environmental sampling will be continued until terminated by the State Radiological Assessment Officer, Virginia Department of Health officials, and the State Coordinator of Emergency Management or when missions have been completed. State and local government officials will continue to take whatever actions necessary to provide for the safety and economic well being of the populace and to return impacted areas to normalcy.
H. IMMUNITY FROM LIABILITY
In accordance with paragraph 44-146.23 of the Commonwealth of Virginia Emergency Services and Disaster Laws, neither the State, nor political subdivision thereof, nor Federal agencies, nor public or private agencies, nor, except in cases of willful misconduct, public or private employees, nor representatives of any of them, engaged in any emergency services activities, shall be liable for the death of, or any injury to, persons or damage to property as a result of such activities.
IX. DIRECTION AND CONTROL
A. COORDINATION OF EMERGENCY OPERATIONS
1. Direction and control of radiological emergency response operations in the County of Dinwiddie is the responsibility of the County’s Director of Emergency Management. Economic development, planning and public health activities to include damage assessment functions and local public information news releases will be coordinated through the County’s Office of Emergency Management. State and Federal agency assistance will be requested through the Virginia EOC at (804) 674-2400, or toll-free (800) 468-8892.
2. The County of Dinwiddie Emergency Communications Center located in the Fire & EMS Administration Building is staffed 24 hours a day. This center will receive the initial notification of radiological emergency from the Virginia Emergency Operations Center (VEOC). Subsequent notifications will be sent to this center by the VEOC unless an alternate Radiological Plan-27
location is established for this purpose.
3. County agencies and departments tasked in Attachment 3 and agency chief’s identified in Appendix D will provide support to the overall emergency response as directed or requested by the Office of Emergency Management.
B. COMMUNICATIONS
Commercial telephone will be the primary means of communications. Other best available means will be utilized as necessary. In the event communications assistance is needed, the County may make requests for supplemental emergency communications or restoration of existing service to the Virginia EOC Communications Officer at the VEOC.
C. EMERGENCY RESPONSE FACILITIES
The County will establish and maintain an adequate facility (may be local EOC) for direction and coordination of response efforts within the ingestion exposure pathway.
D. PUBLIC INFORMATION
1. The dissemination of accurate and timely information to the citizens and the dispelling of rumors in times of emergency is one of the most critical elements of an effective emergency response.
2. The County of Dinwiddie will ensure that its citizens are informed about a radiological emergency and the implementation of protective measures. A Public Information Officer will be designated by the County to implement the County’s Public Information Operating Procedures during a radiological emergency.
X. RESPONSIBILITIES
Responsibilities assigned to the various departments of the County of Dinwiddie in support of radiological emergency response operations are outlined in Section VII of this Plan. County agencies assigned radiological emergency responsibilities may develop and keep more detailed SOPs in addition to this Plan to assure a capability to fulfill their responsibilities. Each agency will review its SOPs annually and report any necessary changes to the Coordinator of Emergency Management. The County of Dinwiddie will participate in ingestion exposure pathway exercises for the Surry Power Station at a level consistent with the preparedness and response goals and objectives of the County, and in coordination with the VDEM and Dominion Virginia Power. VDEM will provide planning and other technical assistance, as requested.
XI. EXECUTION
This Plan is effective for execution upon notification of a radiological emergency within the County and for training upon receipt. The Coordinator of Emergency Management Radiological Plan-28
will maintain, review, and update this Plan annually. Responsible County officials should recommend to the Coordinator of Emergency Management, at any time, improvements and changes thereto which are appropriate. The Plan and any approved changes will be forwarded to all organizations and individuals with responsibilities for implementation of the Plan. Revised pages shall be dated.
XII. TRAINING, DRILLS, AND EXERCISES
A. TRAINING
The County of Dinwiddie, in conjunction with the State, will participate in and provide training to involved organizations and individuals.
Initial training and retraining will be offered to any individuals and organizations that would be involved in a radiological emergency response.
B. EXERCISES
The County of Dinwiddie will participate in ingestion exercises as set forth by Dominion Virginia Power, the Commonwealth of Virginia, and the Federal Emergency Management Agency. Ingestion pathway exercises are held in the State once every six years, alternating between the North Anna and Surry Power Stations.
Any findings, areas recommended for corrective action, or improvement by Federal Evaluators or other observers will be considered and corrected by appropriate training, plan update, and/or demonstration in the next scheduled exercise.
XIII. ATTACHMENTS
1. Surry Power Station Ingestion Pathway Emergency Planning Zone
2. Initial Environmental Sampling Points within the SPS Ingestion Pathway EPZ
3. Summary of Primary and Support Responsibilities
4. Report of Emergency Form – Ingestion Exposure Pathway
XIV. APPENDIXES
A. Intermediate and Recovery Phase Actions/Considerations
B. Public Information Procedures
C. Decontamination, Re-Entry, and Return
D. Telephone Directory
Radiological Plan-29
Attachment 1
SURRY POWER STATION INGESTION PATHWAY EMERGENCY PLANNING ZONE
JURISDICTIONS WITHIN THE 50-MILE EPZ
Counties Cities
Virginia 1. Accomack@ 1. Chesapeake 2. Charles City County 2. Colonial Heights 3. Chesterfield+ 3. Franklin 4. Dinwiddie 4. Hampton 5. Essex+@ 5. Hopewell 6. Gloucester 6. Newport News* 7. Greensville 7. Norfolk 8. Hanover+ 8. Petersburg 9. Henrico+ 9. Poquoson 10. Isle of Wight* 10. Portsmouth 11. James County* 11. Richmond+ 12. King and Queen+@ 12. Suffolk 13. King William+ 13. Virginia Beach 14. Lancaster@ 14. Williamsburg* 15. Mathews 16. Middlesex@ 17. New Kent+ 18. Northampton 19. Northumberland@ 20. Prince George 21. Richmond+@ 22. Southampton 23. Surry* 24. Sussex 25. York*
North Carolina 1. Camden 2. Currituck 3. Gates 4. Hertford 5. Northampton 6. Pasquotank
* Within 10 miles of SPS +Within 50 miles of NAPS @ Within 50 miles of the Calvert Cliffs Nuclear Power Plant, Lusby, Maryland
Radiological Plan-30
Attachment 1 (Continued)
SURRY POWER STATION INGESTION PATHWAY EMERGENCY PLANNING ZONE
Radiological Plan-31
MAP OF 50-MILE EPZ
Attachment 2
INITIAL ENVIRONMENTAL SAMPLING POINTS SURRY POWER STATION INGESTION PATHWAY EPZ Radiological Plan-32
County of Dinwiddie
The Department of Health’s Bureau of Radiological Health (BRH) has developed an initial sampling plan covering the entire ingestion exposure pathway EPZ. The plan prescribes the sample media or type and size by weight or volume for the initial environmental sample. Depending on the analysis and finding of the initial sample and the commodities grown or produced in the vicinity where the initial sample was taken, the VDH may request a sampling of a specified commodity from the particular location for more detailed analysis. This second sample along with other considerations will provide the basis on which to make Protective Action Recommendations (PAR’s).
The Virginia Department of Health has not identified any initial monitoring points within the County of Dinwiddie with respect to the Surry Power Station. This does not preclude the identification of locations where one or more commodities as shown below may be sampled in order to make a protective action recommendation or decision regarding protective measures.
DAIRY OPERATIONS—Cow, goat LIVESTOCK OPERATIONS POULTRY OPERATIONS CROPS: Corn, Soybeans, Wheat, Other (above ground, below ground) GROWERS: Vegetable—Spinach, Cabbage, Broccoli, Asparagus, Other (above ground, below ground) GROWERS: Fruits—Strawberries, Grapes, Apples, Other (above ground, below ground) APIARIES (Bee Colonies) FISH AND SHELLFISH FEED STORES FOOD PROCESSORS FOOD STORES RESTAURANTS WATER SUPPLY INTAKE POINTS
# # # # #
Attachment 3 SUMMARY OF PRIMARY AND SUPPORT RESPONSIBILITIES
Radiological Plan-33
Making Analysis Operations
Implementation Public Information Public Information
Action 3. Protective
4. Field Measurement and 1. Emergency Management 2. Protective Action Decision- 2. Protective 5. Emergency and Notification Department or Agency Office of Emergency P S S S P Management S S S S S Fire S S S S S EMS S S S S S Hazardous S S S S S Materials/Radiological S S S S P Sheriff’s Office S S S S P Emergency Communications S S P S P Center S S S S S Public Affairs S S S S S Extension Agent S S S S S County Health Department S S S S S Sanitation S S S S S Planning Department Disaster Recovery/Finance Office of the County Administrator
Evaluation Area/Sub-Element/Criterion 1. Emergency Operations Management a. Mobilization b. Facilities c. Direction and Control d. Communications Equipment e. Equipment and Supplies to Support Operations
2. Protective Action Decision-Making a. Emergency Worker Exposure Control (including Contamination Control) b. Radiological Assessment and Decision-Making for the Ingestions Exposure Pathway c. Radiological Assessment and Decision-Making Concerning Relocation, Re-Entry and Return
P = Primary Responsibility S = Supporting Responsibility
Attachment 3 (Continued) Radiological Plan-34
3. Protective Action Implementation a. Implementation of Emergency Worker Exposure Control (including Handling and Disposal of Contaminated Vegetation, etc.) b. Implementation of Ingestion Pathway Decisions (1) Information Regarding Water, Food Supplies, Milk, and Agricultural Production is Available and Appropriately Utilized (2) Appropriate Measures, Strategies, and Pre-Printed Instructional Material are Developed and Available for Implementing PAD’s (a) For Contaminated Milk, Contaminated Water (b) For Contaminated Food Supplies and Agricultural Products
4. Field Measurement and Analysis a. Field Team Sample Collection b. Sample Transfer to Laboratory
5. Emergency Notification - Public Information a. Information presented in media briefings and media releases is consistent with Protective Action Decisions. b. Timely and accurate information is provided to media outlets and to the public. c. Copies of pertinent emergency information and media information kits are available for dissemination to the media. d. Public inquiry hotline is established and staffed to provide or obtain accurate information. e. Public information media outlets are monitored to identify inaccurate information and to correct false or misleading reports.
Radiological Plan-35
Attachment 4
Report of Emergency Form – INGESTION EXPOSURE PATHWAY
FOOD PROTECTIVE MEASURES Fruits and Above Ground Vegetables
Message No.:
For Use By Commonwealth of Virginia
Message: "This is the Virginia Emergency Operations Center (VEOC)”
This message is for all local governments within the 50-mile Ingestion Exposure Pathway EPZ of NORTH ANNA POWER STATION (NAPS) SURRY POWER STATION (SPS) CALVERT CLIFFS NUCLEAR POWER PLANT (CCNPP)
The emergency message is as follows:
Item 1 - Emergency Class: Declared at ______on / / . Notification of Unusual Event Alert (24 Hr. Time) (Date) Site Area Emergency General Emergency Emergency terminated
Item 2 - Prognosis of Situation: Improving. Stable. Worsening. Other: ______
______
Item 3 - Recommended Offsite Protective Actions Within INGESTION EXPOSURE PATHWAY Are: None. Detailed surveying of the Ingestion Exposure Planning Zone indicates the need to take the following actions:
Radiological Plan-36
Attachment 4 (Continued) (Check the applicable recommendation(s)
Fruits and Above Ground Vegetables, grown above the ground, in the areas listed below, should be thoroughly washed, brushed, scrubbed or peeled before consumption to remove surface contamination. Preservation by canning, freezing or dehydration is also recommended to permit the radioactive decay of short-lived radionuclides:
Areas: ______
______
Fruits and Above Ground Vegetables, grown above the ground, in the following areas should be condemned: Areas:______
______
Item 4 - This message authorized by Name
Transmitted from the Virginia EOC / 24 Hr. Time Date
For Local Government Dissemination:
Message Received By: ______/ ______/ ______Local Communicator Date 24 Hr. Time
Forwarded To: ______/ ______/ ______Emergency Services Coordinator Date 24 Hr. Time
Radiological Plan-37
Appendix A
PUBLIC INFORMATION
The County will, if necessary, issue news releases that contain County-specific information that would be useful to dairymen, farmers, food processors, feed producers, County residents, and others as warranted. Along with news releases, County-specific information will be provided at the County’s public information media center to reporters from radio and television stations, and newspaper outlets that service the area. To ensure consistency throughout the impacted area, the release of all information to the public and local media representatives should be coordinated with the VDEM Public Affairs Officer (PAO) at the Joint Information Center (JIC) or other location established by VDEM for this purpose.
1. MISSION
To maintain, through all available communications media, a continuous flow of information and instructions before, during, and after a disaster so that the public will:
a. Accept the conditions of a disaster or an emergency that are imposed upon them.
b. Understand that the local government has plans for disaster and emergency aid for the population within the County.
c. Understand individual responsibilities, actions and duties when the emergency plan is in effect.
d. Have full knowledge of the existing situation in the disaster area, the actions being taken by the local government to alleviate the hardship and suffering, and the actions to be taken by the populace.
2. TASKS
a. The Director of Emergency Management or his designee will initially release all information concerning a disaster.
b. Upon the direction of the Director, this function may pass to the Coordinator of Emergency Management who will:
(1) Receive, review, and approve all news releases prior to their release to the public.
(2) Coordinate the release of all disaster-related information with other departments or agency heads.
Radiological Plan A-1
The responsibilities of the Public Information Officer (PIO) during a radiological emergency includes:
1. Monitoring state and local government operations to determine information that needs to be released to the public. Local jurisdictions can request copies of state news releases and EAS messages from the VDEM PAO at the JIC or the Virginia EOC.
2. Informing the public in the affected area that the radiological accident has occurred, any pertinent information, and of any protective actions that should be taken. This will entail the preparation, coordination and release of:
a. News Releases - Information can be distributed through news releases. The Director of Emergency Management or his designee should approve all news releases prior to public dissemination. See Attachment 1, page A-3 for sample news releases.
Once distributed, copies of news releases issued at the local level should be transmitted via fax to the VDEM PAO at the Joint Information Center (JIC) or VEOC. The JIC is located at:
Innsbrook Technical Center 5000 Dominion Boulevard Glen Allen, Virginia 23060 (804) 273-3790 (fax) (804) 273-3842(voice)
b. EAS Messages - If the information to be distributed is of critical nature, the Emergency Alert System can be activated. EAS activations are usually performed at the state level. However, if this is not possible local jurisdictions may activate, if necessary. Information on the operational area that covers the County of Dinwiddie is contained in Attachment 2.
3. Provide media briefings as required. If conditions warrant, briefings should be on a scheduled basis. Information which might be included in briefings include the following:
a. Plant conditions b. Protective action decisions for ingestion c. Environmental sampling and assessment efforts d. Rumor control telephone number(s) e. Corrections to rumors/misinformation
4. Provide rumor control. This includes answering inquiries from the public, monitoring the media to determine if accurate information is passed to the public, and correcting any misinformation broadcasted by the media. A telephone number should be published as
Radiological Plan A-2
soon as this function is established.
5. Maintain liaison with media resources.
ATTACHMENTS
1. Sample News Releases 2. EAS Operational Area for the County of Dinwiddie
Radiological Plan A-3
Attachment 1
SAMPLES NEWS RELEASES
#1 This is an important bulletin from the Coordinator of Emergency Management, Office of Emergency Management, regarding the incident that occurred at the ______1 on ______2. The Virginia Cooperative Extension Service in conjunction with the local Extension Service and the Virginia Department of Agriculture and Consumer Services recommends that farmers and growers terminate all farming operations within the County of Dinwiddie until notified to resume operations. Dairymen, if applicable, in the County of Dinwiddie are advised to place milk cows in sheltered areas, if possible, and to put them on stored feed and water until further notice.
Samples are being taken from the area to determine if radioactive contamination is present. The results determine whether the previously mentioned protective actions can be relaxed or whether additional protective actions are necessary. As soon as a determination is made, you will be informed. Stay tuned to this station for further information
#2 This is an important bulletin from the Coordinator of Emergency Management, Office of Emergency Management, regarding the incident that occurred at the ______1 Power Station ______2. The State Health Department has collected and analyzed environmental samples from areas within the County of Dinwiddie and has determined that no area within the County was affected by the incident.
Stay tuned to your local station for additional information and updates.
1 Insert the Surry Power Station or other site where incident occurred.
2 Insert day and time of occurrence.
Radiological Plan A-4
Attachment 2
County of Dinwiddie EMERGENCY ALERT SYSTEM (EAS) OPERATIONAL AREA
The Richmond Extended Local Area
WRVA Radio Voice: (804) 780-3400; Fax: (804) 780-3427
WRVA-AM 1140 kHz is STATE PRIMARY WRVQ-FM 94.5 mHz is STATE RELAY WRXL-FM 102.1 mHz is NATIONAL PRIMARY
TELEVISION: WTVR Channel 6 Richmond WWBT Channel 12 Richmond WRIC Channel 8 Petersburg
RADIO: WRVA 1140 AM Richmond WRNL 910 AM Richmond WRVQ 94.5 FM Richmond WKLR 96.5 FM Richmond WTVR 98.1 FM Richmond WRXL 102.1 FM Richmond WMXB 103.7 FM Richmond WBTJ 106.5 FM Richmond
______
The Virginia Department of Emergency Management (VDEM) will coordinate EAS messages from State authorities and forward them to the Common Program Control Station-1, WRVA, in the Richmond extended area, and WGH for the Newport News/Peninsula operational area. Local governments will submit requests for activation of the EAS to the State with one exception: If unable to contact the Virginia Emergency Operations Center (VEOC) by telephone or radio, local governments are authorized to activate the local EAS and forward emergency action messages to the Common Program Control Station for that jurisdiction. All information to be broadcast via the EAS will be disseminated in accordance with the State EAS Plan.
VDEM will establish communications, by telephone, with the states of Maryland and North Carolina for exchange of information concerning radiological emergencies at nuclear facilities within any of the three states that might affect one of the other states. The following systems may be utilized as backups: FNARS, NAWAS.
Radiological Plan A-5
For additional background or information on the Commonwealth of Virginia EAS Plan, visit the State Emergency Communications Committee (SECC) website at http://www.jmu.edu/wmra/eas/index.html
You will find at this site the State EAS Plan which was prepared by the Virginia State Emergency Communications Committee, the Virginia Department of Emergency Management, the Federal Communications Commission, the National Weather Service, state and local officials, and the broadcasters and cable operators of Virginia. It provides background data and prescribes specific procedures for the broadcast media and cable to issue emergency information and warnings to the general public in Virginia, or any portion thereof within a station’s broadcast coverage capability, at the request of designated local, state and/or federal government officials.
ABOUT EAS
The Emergency Alert System is designed to provide the President of the United States automatic access to the nation's broadcast and cable facilities, and to speak directly to the country in times of national disaster. Secondarily, the EAS system can be used by the National Weather Service and State and local officials to disseminate other types of emergency information. Your EAS encoder/decoder will receive commands either directly from the source of the emergency, or from a web of other broadcasters in your area that will relay the information from the primary source.
PUBLIC CONSIDERATIONS
The listening and viewing habits of the general public are inherent factors for consideration and are conducive to the effectiveness of the Virginia Emergency Alert System (EAS). Continuing public education is required to increase public awareness of the Virginia Emergency Alert System (EAS) as an established medium for the receipt and/or distribution of emergency information to the general public at the local, state and national levels.
ADJACENT STATES
Counties, cities, and local areas bordering neighboring states are encouraged to monitor a State Relay (SR) of the neighboring state. In some areas this is spelled out in the state plan of the neighboring state. Some stations may find it necessary to monitor more than two sources to effectively execute EAS in their local area. Compliance can be fulfilled by monitoring a SR from two states when necessary to provide dissemination of emergency information from a two-state area. The State SECC can be contacted for recommendation on monitoring assignments in areas of adjacent states.
Radiological Plan A-6
Appendix B
DECONTAMINATION, RE-ENTRY, AND RETURN
I. MISSION
A. To provide for the decontamination of people, vehicles, livestock, structures, crops, soil, and any other surfaces that are contaminated with radioactive material.
B. To provide for re-entry (temporary access) and return (reoccupation) into affected areas evacuated due to a radiological emergency.
C. To develop Recovery, Re-entry and Return Plan to address Missions A or B above.
II. CONCEPT OF OPERATIONS AND PROCEDURES
A. Contamination Levels
An individual or surface will be considered contaminated if a survey reading indicates a level in excess of 0.1 mR/hr above background.
B. Decontamination Activities
1. Decontamination activities will be performed by or under the guidance of Virginia Department of Health-Bureau of Radiological Health (VDH-BRH) if this action is warranted in any jurisdiction within the ingestion pathway beyond the Plume (10-mile) EPZ.
C. Structures and Vehicles
1. Vehicles used by evacuees and emergency workers that have been in the evacuated area will be monitored and, if necessary, decontaminated by washing the vehicles with soap and water. Radiological Emergency Response Plans of each jurisdiction within the 10-mile EPZ will have additional information and guidance on this subject.
2. If such action is deemed necessary, decontamination of structures and vehicles will be under the direction and control of a local government agency officer or agent designated by the Coordinator of Emergency Management. Advice, recommendations, and training on decontamination will be provided by VDH.
Radiological Plan B-1
D. Crops and Soil (Including all fruits and vegetables, grown commercially or for home use)
1. Crops and soil that may have become contaminated with radioactive materials will be monitored for contamination by the Virginia Department of Health and other appropriate agencies.
2. The Division of Consolidated Laboratory Services and the BRH mobile laboratory will analyze crop samples, as necessary.
3. For small areas, decontamination may be accomplished by digging up the affected area and disposed as determined by Virginia Department of Health.
4. For a large area, decontamination may be accomplished by a variety of methods including plowing, soaking of soils, or some other acceptable means.
5. VDH will monitor crops grown on land that has been decontaminated to assure that they are safe for consumption.
E. Livestock
1. Livestock in the affected areas will be monitored for contamination by VDH based on accident assessment calculations and the results of initial samplings.
2. Decontamination will be conducted under the supervision of VDH.
F. Recovery Planning
1. Recovery planning will be initiated after conditions on-site, i.e., at the respective nuclear power station, have stabilized and immediate public health and safety and property protective actions accomplished. Off-site contamination levels will be characterized and the extent of damage or long-term effects will be determined based on extensive analyses by federal and state agencies. Recovery planning will focus on the following issues:
a. Assistance and resources needed to return impacted areas to normalcy.
b. Conditions for temporary re-entry and permanent return into restricted areas.
c. Appropriate actions relative to contaminated foods, land and property.
Radiological Plan B-2
d. Continued radiological dose assessment, dose commitment, integrated dose, and health effects to the public--both short- and long-term.
e. Decontamination of selected foods, vehicles, buildings, equipment and other properties.
f. Support to persons and property owners in the affected areas for financial restitution.
g. Plans and procedures for (1) disposal of contaminated soils and other properties and (2) conditions by which restrictions on food consumption, marketing, and other economic and commercial activities may be lifted.
h. Coordination with counties and adjacent states affected by radioactive contaminants, the exposure time periods, activity levels, and significance of radiation exposures.
i. Redirection of mail deliveries to evacuees and relocated populations.
j. Development of an economic recovery plan.
k. Financial impact of restrictions placed on the sale of commercial foodstuffs and the curtailment of wholesale and retail marketing in affected communities.
l. Continue to monitor and control the spread of radioactive contamination of both humans and animals.
m. Ongoing public information outreach effort.
G. Re-Entry and Return
1. The decision to allow re-entry and return into an evacuated area rests with the Director of Emergency Management of the local jurisdiction affected after consultation with VDEM.
2. Return will normally be recommended by VDH only when the projected dose is less than 2 Rem during the first year. This dose is the sum of the effective dose equivalent from external gamma radiation and committed effective dose equivalent from inhalation of re-suspended materials. Additionally, doses in any single year after the first should not exceed 0.5 Rem and the dose over 50 years excluding the first and second years, not exceed 5 Rem.
3. Individuals who are permitted to re-enter a restricted zone to work, or for other justified reasons, will require protection from radiation. Such individuals should enter the restricted zone under controlled conditions in
Radiological Plan B-3
accordance with dose limitations and other procedures for control of occupationally exposed workers. Ongoing doses received by these individuals from living in a contaminated area outside the restricted zone need not be included as part of this dose limitation applicable to workers. In addition, doses received previously from the plume and associated ground-shine, during the early phase of the nuclear incident, need not be considered.
a. Individuals reentering a restricted area will be registered, issued a permit and given a briefing on hazards. See Tab A for briefing outline. See Tab B, pages B-5 to B-7 for Re-entry Log and Tab C for Re-entry Pass.
b. Individuals permitted temporary re-entry will be issued dosimetry so that their exposure can be recorded.
c. Escorts trained and provided by the Department of Health-BRH or the County may accompany individuals who are permitted to temporarily enter restricted areas to perform critical operations.
d. All persons entering and exiting restricted areas will be monitored and exposure reading recorded on the Emergency Worker Form REC-1. See Tab D, page B-8.
III. LOGISTICS
A. Decontamination Equipment
1. The use of ordinary soap and water will be the primary method of decontamination. If more extensive decontamination methods are required, VDH will be consulted.
2. Radiation detection equipment used by local emergency services personnel to monitor a surface for contamination will be supplied through VDEM. Training in the use of this instrumentation and maintenance of the equipment will be provided by VDEM.
B. Decontamination Assistance
Contact VDEM or VDH for decontamination assistance.
TABS:
A - Sample Reentry Briefing Outline B - Re-entry Log C - Re-entry Pass D - Emergency Worker Form REC-1
Radiological Plan B-4
Tab A
SAMPLE RE-ENTRY BRIEFING* OUTLINE
Briefings will be conducted at designated public facilities.
I. NATURE OF EMERGENCY
A. Area Evacuated or Restricted
B. Source and Nature of Release
II. RADIOLOGICAL RISKS
A. Short Term (Early) Effects, e.g. radiation sickness.
• Early Effects - Early effects from an extremely high radiation dose would occur within the first two or three months. These effects may include nausea, fatigue, vomiting, diarrhea, loss of appetite, loss of hair, temporary sterility, and clinically-detectable changes such as chromosomal changes in skin.
B. Long Term (Delayed) Effects, e.g. higher risk of cancer, genetic defects.
• Delayed Effects - Delayed effects from an extremely high radiation dose would not appear until years later. These may include somatic effects, such as increase in the incidence of cancer among those exposed or genetic effects such as increased prenatal mortality or heredity defects in future generations.
III. EXPOSURE REDUCTION
A. External Hazards - Time, Distance Shielding
B. Internal Hazards - Ingestion, Inhalation, Absorption
C. Read and Review Information on Re-Entry Pass. See Tab C, page B-7.
IV. RADIATION MONITORING
A. Dosimetry Use. TLD devices may not need to be issued.
B. Survey monitoring at Facility - Decontamination if necessary.
V. REGISTRATION AND RE-ENTRY PERMIT PROCESS
*Conducted by Local Government Radiological Officer with advice by or in conjunction with State BRH Specialists.
Radiological Plan B-5
Tab B
RE-ENTRY LOG FACILITY: ______
PASS NAME SSN VEH. DESTINATION ZONE/S LOG OUT LOG IN EXP. DOSIMETR PREV YTD EXP LICENSE # ECTOR/ DATE/TIME DATE/TIME DATE/TIME Y (mR) EXP (mR) (mR) MAKE/COLOR MILE
Radiological Plan B-6
Tab C
RE-ENTRY PASS
PASS #:______
-You have requested to enter an evacuated area. -You must present this pass to law enforcement officials when requested. -Remember the following information given to you during the briefing:
1. NO eating, drinking, or smoking in the evacuated areas. 2. DO NOT spend any more time than you have to in the evacuated area. 3. DO NOT remove livestock or produce from the evacuated area.
-Return to the facility that issued you this pass before the expiration time.
EXPIRATION
DATE:______FACILITY:______
TIME:______
Radiological Plan B-7
Tab D
Form REC-1 EMERGENCY WORKER RADIATION EXPOSURE RECORD NAME AGE I.D. # (assign 4 digit number))
ADDRESS COUNTY STATE ZIP CODE TELEPHONE (home) TELEPHONE (business) ( ) - ( ) - POSITION EMERGENCY DUTIES
DOSIMETRY SERIAL NUMBERS TLD ______0-20 R SELF READING DOSIMETER ______OTHER ______
DOSIMETER READINGS (Note: Dosimeters should be read every 30 minutes) START DATE END DATE
TIME 0-20 R SRD TIME 0-20 R SRD READING READING
TLD EXPOSURE (To be determined by laboratory analysis later) POTASSIUM IODIDE (KI) TAKEN? REPEATED EVERY 24 HOURS?
DATE TIME Yes No
Radiological Plan B-8
Dinwiddie County Attorney’s Office 14016 Boydton Plank Road Dinwiddie, VA 23841 Phone: (804) 469-4500 Fax: (804) 469-4503
To: Board of Supervisors of Dinwiddie County
CC: Jennifer C. Perkins, Treasurer W. Kevin Massengill, County Administrator Anne Howerton, Deputy County Administrator Rose Mastracco, Director of Social Services
From: Tyler Southall, County Attorney
Date: May 18, 2015
Subject: Pamplin Social Services Fund Trust Disbursement Amounts
I. Background
On April 21, 2015, the Board of Supervisors approved a resolution authorizing that the Pamplin Social Services Trust Funds that were donated by Mr. R.B. Pamplin be invested with a professional investment advisor and set an annual disbursement amount from the Social Services Trust Fund at $75,000. The purpose of the Social Services Trust Funds is to generate income for “the sole purpose of helping the poor and needy of Dinwiddie County.”
It has come to our attention that although disbursements from the Social Services Trust Fund were less than $70,000 in each of FY 2013 and 2014, disbursements for FY 2015 may be higher than $90,000 in FY 2015. In order to prevent benefits from being stopped, the Board of Supervisors needs to authorize an increase in disbursement for FY 2015 up to $98,000, although this much money may not be needed. For future years, a disbursement amount of $85,000 is being set, but that may need to be reviewed later this year to ensure that will be enough money for persons who are currently receiving benefits from the Social Services Trust Fund. The Social Services Director plans to gradually be scale back the amount disbursed by not offering new benefits until only $85,000 per year is offered. Depending on how investments perform and on need in the community, this amount may need to be revised in the future.
II. Action
The below resolution has been prepared should the Board desire to adopt it: WHEREAS, letters from Mr. R.B. Pamplin dated November 13, 1989, December 4, 1989 and December 19, 1989 (the “Social Services Trust Letters”) created what will be referred to in this resolution as the Social Services Trust Fund, the purpose of which was to generate income for “the sole purpose of helping the poor and needy of Dinwiddie County”; and
WHEREAS, on April 21, 2015, the Board of Supervisors approved a resolution authorizing that the Social Services Trust Fund be invested with a professional investment advisor and set an annual disbursement amount from the Social Services Trust Fund at $75,000, as the amount disbursed from the Social Services Trust Fund in each of fiscal years 2013 and 2014 was less than $70,000; and
WHEREAS, it has been learned that the disbursements from the Pamplin Social Services Trust Fund are on pace to exceed $75,000 this year, and may be higher than $90,000; and
WHEREAS, the Board of Supervisors does not desire that anyone’s benefits be cut, but also desires that the trust principal be preserved, and desires that current beneficiaries continue to receive benefits, but that the benefits gradually be scaled back by not offering new benefits until only $85,000 per year is offered;
NOW, THEREFORE, BE IT RESOLVED THAT the Treasurer is authorized to disburse up to $98,000 in fiscal year 2015 and up to $85,000 in future fiscal years for the benefit of the poor and needy of Dinwiddie County and that the Director of Social Services report back to the Board of Supervisors if it appears that $85,000 is not sufficient to continue to provide the same level of services to those of the poor and needy of Dinwiddie County who are currently receiving benefits from the Social Services Trust Fund. Petersburg Residency
VDOT Call Center – 1-800-367-ROAD
DINWIDDIE COUNTY May 19, 2015 – Monthly Report
MAINTENANCE Crystal Smith Church Road AHQ for the Month of April 2015
Performed debris cleanup from various roadways. Repair/replacement of signs. Rainy days patrol secondary roads for stopped up cross drains and tree limbs/debris. Repaired pot holes on primary & secondary roads. Cleaned out pipes on various roads with sewer jet. Machined dirt roads and added stone where needed. Swept intersection on route 613 (White Oak Rd) at 639 (Wilson Rd). Pulled the ditches on route 642 (Ziles Rd) and worked on the Rural Rustic Road Project (route 696, Bourdon Creek Rd). Put water on dirt roads. Worked on citizen work requests. McKenney AHQ for the Month of April 2015
Performed debris clean-up from various roadways. Patrolled roadways for dead animals & litter. Cleaned out ditch lines on secondary roads. Performed maintenance to dirt roads. Several pipe installations on secondary roads. Repaired pot holes on primary & secondary routes. Patched secondary roads. Unstopped pipelines on secondary. Swept sand and loose rocks on various roadways. Repaired wash out in town of McKenney. Started working on a Rural Rustic Road Project (route 696, Bourdon Creek Rd). Worked on citizen work requests. LAND DEVELOPMENT & PERMITS Paul Hinson, P.E. Plans with outstanding comments or under review Big Bethel Baptist Church, Parking Lot Expansion, SR 9119, Marguerita Street – Comments issued on 4-17-15.
Dinwiddie Airport, Taxiway Apron Improvements, SR 641, Airport Road – VDOT issued plan acceptance on 4-7-15. No work in VDOT ROW.
Marek’s BBQ – Cox Road and US 460, SR 226 and US 460. Comments issued on 3-10-15
Iluka – Walkers Mill Road Relocation Site Plan. Rt 619 and 665. Plans are essentially complete. Waiting on final decisions and agreements concerning ROW and resolutions. There are current discussions concerning ROW and State acceptance with the County and VDOT LUE group. District AG representative provided County with memo on possible abandonment and acceptance procedures that Iluka and the County could use for the project. Plans approved None
Other
Appomattox Manor, Section 2 – Project was accepted into the State system.
Lake Jordan Sections 2 and 3 – Project was accepted into the State system.
Patton Commerce Park – VDOT, the county and the developer have agreed on the scope for the required 527 traffic study for the project. LUP Permits Issued and Completed
Permit Permit Permittee Dinwiddie Permit Completion Number County Issuance Date Date 57740 James Adkins 26 4-7-15 57742 Verizon Virginia, LLC 26 4-8-15 4-9-15 57743 Verizon Virginia, LLC 26 4-21-15 57745 Illuka Resources, Inc. 26 4-15-15 57744 Illuka Resources, Inc. 26 4-14-15 57748 Mid-Atlantic Broadband 26 4-23-15 57735 Town of McKenney 26 3-27-15 51244 Kay (Nancy) Winn 26 4-3-07 4-16-15 51245 Kay (Nancy) Winn 26 4-3-07 4-16-15 51246 Kay (Nancy) Winn 26 4-3-07 4-16-15 57448 Dinwiddie Chapel Management 26 9-12-13 4-29-15 57535 Sidney & Bessie Brannon 26 2-28-14 4-14-15 57686 Verizon Virginia, LLC 26 11-13-14 4-29-15 57722 Joyce Parsons 26 3-9-15 4-7-15 57727 Tiffany D. Barnhardt 26 3-19-15 4-7-15
CONSTRUCTION Ron Hobson, P.E.
UPC 104466 / Order D39 /Project: (NFO) 0085-026-263, N501 Contractor: Adams Construction Co. Name: I-85 SB Restore Existing Pavement CM: Smith Fixed Completion Date: 11-15-2017 Description: On-going concrete patching with 1 crew
UPC 105869 / Order T27 /Project: 9999-964-333,N501 (Prince George, Dinwiddie, Nottoway) Contractor: Curtis Contracting Name: Various Routes Pipe Lining CM: Archer Fixed Completion Date: 8/25/15 Description: Petersburg Residency Pipe Lining of various Locations Comments: Location # 1 Nottoway County Rte. 607 Cottage Road Work began on this location on 4/6/15, the contractor is currently completing the liners and planning to grout the liners the week of 5/11/15. Location # 2 Prince George County Rte. 630 Lamore Drive The Contractor has elected to do this location concurrently with a second crew. Contractor plans to mobilize to this location on 5/18/15 per their schedule. Location # 1 Nottoway County Rte. 607 Cottage Road Contractor plans to mobilize to this location on 5/18/15 per their schedule.
UPC 89379 / Order G26 /Project: (NFO) 0085-026-263, N501 (Dinwiddie) Contractor: Bryant Contracting Name: Rte. 226 Cox Rd Bridge over NSRR CM: Archer/Miller Fixed Completion Date: 8/1/16 Description: Superstructure replacement and Substructure repairs Comments: awaiting completion of Utility Relocations and Signal Revisions before the contractor can begin work. The Schedule indicates a Traffic switch to Phase one (single lane of traffic on signals) on June 5th.
UPC 80993 / Order G95 /Project: (NFO) 0001-026-107,C501 (Dinwiddie) Contractor: TBD Name: Rte. 226 and Rte. 1 Roundabout and intersection Improvements CM: Archer/Miller Fixed Completion Date: 6/30/17 Description: Intersection Improvements at Rte. 1 and 226, and Round About at Rte. 200 and Rte. 226. Comments: Project Bid Letting Date 5/20/15
UPC 93290 / Project: (NFO) 9999-964-055,B601-B610 (Dinwiddie) Structural Steel Bridge Repairs/ Left lane closed I-85 SB at MM 58.2/ Bridge over abandoned CSX RR Work Began in January. WZ in place until 5-25-15
TRAFFIC STUDIES/SPECIAL REQUESTS Jeff Kuttesch Began review of Route 460 / Courthouse intersection for rumble strips / signing and marking adjustments. Developed sign plans for truck guide signage to Commerce Way (Amazon distribution facility).
PROJECT STATUS Melinda Baicy No updates this month.
Board of Supervisors County Administrator W. Kevin Massengill William D. Chavis Dinwiddie County Brenda Ebron-Bonner Deputy County Administrator Daniel D. Lee Tammie J. Collins Harrison A. Moody Economic Development Manager Mark E. Moore Morgan A. Ingram
PLANNING AND COMMUNITY DEVELOPMENT P.O. Drawer 70 14016 Boydton Plank Road Dinwiddie Virginia 23841 804.469.4500 804.469.4503 fax www.accessdinwiddie.com
Date: May 13, 2015 To: Board of Supervisors From: Morgan Ingram, Economic Development Manager CC: W. Kevin Massengill, County Administrator Tyler C. Southall, County Attorney
Subject: Dinwiddie Airport Property Due Diligence
BACKGROUND The Dinwiddie County Economic Development Department has received significant interest in the Airport Industrial Park property from prospects. In order for the County to be competitive preliminary due diligence needs to be completed on this property. This Architectural and Engineering work will provide the preliminary environmental reports and survey work to better understand potential development feasibility on the Airport Industrial Park property.
Staff is requesting authorization to proceed in the engagement of Architectural and Engineering services with Timmons group in an amount not to exceed $57,500. The engineering firm, Timmons Group, is completing the following work on a fixed-fee lump sum basis in accordance with the following fee schedule:
Phase 1 ESA: $4,000 Cultural Resource Management Report: $3,500 Wetlands Delineation & COE Confirmation: $6,000 Boundary & Subdivision Survey: $12,000 Topographic Survey: $13,000 Preliminary Geotechnical Analysis $12,000 Site Schematics/Concept Development $7,000 Total Proposed Fee: $57,500
REQUESTED ACTION Staff is asking for the approval of the following resolution.
RESOLUTION BE IT RESOLVED that the Board of Supervisors of Dinwiddie County, Virginia, does hereby authorize and direct the County Administrator t o e x e c u t e t h e n e c e s s a r y d o c u m e n t s t o a w a r d t h e a t t a c h e d t a s k o r d e r t o T i m m o n s G r o u p w i t h a n y c h a n g e s , s u b s t a n t i v e o r o t h e r w i s e a s m a y b e a p p r o v e d b y t h e C o u n t y A t t o r n e y .
B E I T F U R T H E R R E S O L V E D t h a t a n y a c t i o n s p r e v i o u s l y t a k e n b y s t a f f t o d i r e c t T i m m o n s G r o u p t o b e g i n w o r k o n t h e a b o v e d e s c r i b e d t a s k o r d e r a r e h e r e b y r a t i f i e d .
Secondary System Dinwiddie County Construction Program Estimated Allocations
Fund FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 Total
CTB Formula - Unpaved State $100,442 $122,618 $140,162 $151,058 $145,179 $0 $659,459 Secondary Unpaved Roads $0 $0 $0 $0 $0 $0 $0 TeleFee $86,674 $86,674 $86,674 $86,674 $86,674 $86,674 $520,044 Residue Parcels $0 $0 $0 $0 $0 $0 $0 STP Converted from IM $0 $0 $0 $0 $0 $0 $0 Federal STP - Bond Match $0 $0 $0 $0 $0 $0 $0 Formula STP $0 $0 $0 $0 $0 $0 $0 MG Formula $0 $0 $0 $0 $0 $0 $0 BR Formula $0 $0 $0 $0 $0 $0 $0 Other State Match $0 $0 $0 $0 $0 $0 $0 State Funds $0 $0 $0 $0 $0 $0 $0 Federal STP $0 $0 $0 $0 $0 $0 $0
Total $187,116 $209,292 $226,836 $237,732 $231,853 $86,674 $1,179,503
Board Approval Date: May 19, 2015
Residency Administrator Date
County Administrator Date
Page 1 of 4 District: Richmond County: Dinwiddie County Board Approval Date: May 19, 2015 2016-17 through 2020-21 Route Road Name Estimated Cost Traffic Count PPMS ID Project # Scope of Work Accomplishment Description FHWA # Type of Funds FROM Comments Type of Project TO Priority # Length Ad Date 0600 FERNDALE ROAD PE $575,000 10640 80993 0600026268 RW $793,175 Reconstruction w/ Added Capacity RAAP CONTRACT RTE 600 - ROUNDABOUT CN $3,049,058 1H003 STP ON RTE 226, 0.105 MI W RTE 600 Total $4,417,233 MPO Project. Balance of funding to be provided Single Hearing ON RTE 226, 0.041 MI E RTE 600 by MPO. 0001.00 0.3 12/9/2014 0696 BOURDON CREEK ROAD PE $10,000 70 105191 0696026P03 RW $0 Resurfacing STATE FORCES/HIRED RT 696 - RURAL RUSTIC ROAD CN $170,000 16005 EQUIPMENT RTE 687 (CUTBANK RD) Total $180,000 No Plan END STATE MAINTENANCE 0002.01 1.2 3/16/2015 UNDER CONSTRUCTION 0642 CONTINENTAL ROAD PE $10,000 70 104849 0642026P04 RW $0 Resurfacing STATE FORCES/HIRED RTE 642 - RURAL RUSTIC CN $84,706 16005 May 19, EQUIPMENT 2015 RTE 644 (BRILLS RD) Total $94,706 No Plan 0.80 MI N RTE 644 (BRILLS RD) 0002.02 0.8 3/16/2015 UNDER CONSTRUCTION 0628 TRANQUILITY LANE PE $2,500 70 106205 0628026614 RW $0 Resurfacing STATE FORCES/HIRED RTE 628 - RURAL RUSTIC CN $225,000 16005 EQUIPMENT WHITE OAK RD Total $227,500 No Plan BOBCAT RD 0002.03 3.0 3/16/2016 0628 TRANQUILITY LANE PE $2,500 106199 0628026615 RW $0 Resurfacing STATE FORCES/HIRED RTE 628 - RURAL RUSTIC CN $100,000 16005 EQUIPMENT WHITE OAK RD Total $102,500 No Plan END STATE MAINTENANCE 0002.04 0.3 3/16/2016
Page 2 of 4 0692 SAPONY CHURCH ROAD PE $2,000 60 106200 0692026616 RW $0 Resurfacing STATE FORCES/HIRED RTE 692 - RURAL RUSTIC CN $70,000 16005 EQUIPMENT SHIPPINGS RD Total $72,000 No Plan END STATE MAINTENANCE 0002.05 0.7 9/1/2017 0756 SLATES ROAD PE $2,000 60 106202 0756026617 RW $0 Resurfacing STATE FORCES/HIRED RTE 756 - RURAL RUSTIC CN $33,000 16005 EQUIPMENT TRANQUILITY LN Total $35,000 No Plan END STATE MAINTENANCE 0002.06 0.3 9/1/2017 0700 BOZE ROAD PE $2,000 60 106203 0700026618 RW $0 Resurfacing STATE FORCES/HIRED RTE 700 - RURAL RUSTIC CN $76,000 16005 EQUIPMENT WHITE OAK RD Total $78,000 No Plan END STATE MAINTENANCE 0002.07 0.8 7/9/2018 0616 RIDGE ROAD PE $3,000 70 106204 0616026619 RW $0 Resurfacing STATE FORCES/HIRED RTE 616 - RURAL RUSTIC CN $222,000 16005 EQUIPMENT BOLSTERS ROAD Total $225,000 No Plan SUSSEX CL 0002.08 2.2 9/3/2018 0736 BARNES ROAD PE $2,500 60 107407 0736026628 RW $0 Resurfacing STATE FORCES/HIRED RTE 736 - RURAL RUSTIC CN $62,000 16005 EQUIPMENT BAIN ROAD (RTE 659) Total $64,500 Tier 1 - Simple DEAD END Maintenance (PE & CN) 0002.09 0.5 8/11/2020 0745 FISHER ROAD PE $2,500 60 107408 0745026629 RW $0 Resurfacing STATE FORCES/HIRED RTE 745 - RURAL RUSTIC CN $30,000 16005 EQUIPMENT MANSON CHURCH ROAD (RTE 651) Total $32,500 Tier 1 - Simple DEAD END Maintenance (PE & CN) 0002.10 0.2 8/11/2020
Page 3 of 4 0620 PE $2,500 60 107409 0620026630 RW $0 Resurfacing STATE FORCES/HIRED RTE 620 - RURAL RUSTIC CN $62,000 16005 EQUIPMENT COX ROAD (RTE 460) Total $64,500 Tier 1 - Simple 0.54 MI FROM RTE 460 Maintenance (PE & CN) 0002.11 0.5 7/13/2021 4005 PE $0 0 100093 1204005 RW $0 Preliminary Engineering COUNTYWIDE ENGINEERING & SURVEY CN $250,000 16015 S VARIOUS LOCATIONS IN COUNTY Total $250,000 MINOR SURVEY & PRELIMINARY VARIOUS LOCATIONS IN COUNTY ENGINEERING FOR BUDGET ITEMS AND INCIDENTAL TYPE WORK. 8888.01 3/1/2011
Page 4 of 4 Secondary System Board Dinwiddie County Construction Program Estimated Allocations
Fund FY2016 FY2017 FY2018 FY2019 FY2020 FY2021 Total
CTB Formula - Unpaved State $100,442 $122,618 $140,162 $151,058 $145,179 $0 $659,459 Secondary Unpaved Roads $0 $0 $0 $0 $0 $0 $0 TeleFee $86,674 $86,674 $86,674 $86,674 $86,674 $86,674 $520,044 Residue Parcels $0 $0 $0 $0 $0 $0 $0 STP Converted from IM $0 $0 $0 $0 $0 $0 $0 Federal STP - Bond Match $0 $0 $0 $0 $0 $0 $0 Formula STP $0 $0 $0 $0 $0 $0 $0 MG Formula $0 $0 $0 $0 $0 $0 $0 BR Formula $0 $0 $0 $0 $0 $0 $0 Other State Match $0 $0 $0 $0 $0 $0 $0 State Funds $0 $0 $0 $0 $0 $0 $0 Federal STP $0 $0 $0 $0 $0 $0 $0
Total $187,116 $209,292 $226,836 $237,732 $231,853 $86,674 $1,179,503
Board Approval Date: May 19, 2015
Residency Administrator Date
County Administrator Date
Page 1 of 3 District: Richmond SECONDARY SYSTEM CONSTRUCTION PROGRAM (in dollars) County: Dinwiddie County Board Approval Date: May 19, 2015 2016-17 through 2020-21
Route Road Name Estimated Cost Previous Additional PROJECTED FISCAL YEAR ALLOCATIONS Balance to Traffic Count PPMS ID Project # Funding Funding complete Scope of Work
Accomplishment Description Required FHWA #
Type of Funds FROM SSYP Funding 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 Comments
Type of Project TO Other Funding
Priority # Length Ad Date Total
PE Rt.0600 FERNDALE ROAD $575,000 10640 RW 80993 0600026268 $793,175 $836,553 $82,868 $82,868 $0 $0 $0 $0 Reconstruction w/ Added Capacity CON RAAP CONTRACT RTE 600 - ROUNDABOUT $3,049,058 $3,414,944 $0 $0 $0 $0 $0 $0 1H003 Total STP ON RTE 226, 0.105 MI W RTE 600 $4,417,233 $4,251,497 $165,736 $82,868 $82,868 $0 $0 $0 $0 $0 MPO Project. Balance of funding to be Single Hearing ON RTE 226, 0.041 MI E RTE 600 provided by MPO. Project was advertised, and rec'd no bids. Now 0001.00 0.3 re-advertised 12/9/2014 PE Rt.0696 BOURDON CREEK ROAD $10,000 70 RW 105191 0696026P03 $0 $180,000 $0 $0 $0 $0 $0 $0 Resurfacing CON STATE RT 696 - RURAL RUSTIC ROAD $170,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED RTE 687 (CUTBANK RD) Total $180,000 $180,000 $0 $0 $0 $0 $0 $0 $0 $0 No Plan END STATE MAINTENANCE
0002.01 1.2 3/16/2015 UNDER CONSTRUCTION PE Rt.0642 CONTINENTAL ROAD $10,000 70 RW 104849 0642026P04 $0 $81,265 $10,247 $2,525 $0 $0 $0 $0 Resurfacing CON STATE RTE 642 - RURAL RUSTIC $84,706 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED RTE 644 (BRILLS RD) Total $94,706 $81,265 $13,441 $10,247 $2,525 $0 $0 $0 $0 $0 No Plan 0.80 MI N RTE 644 (BRILLS RD)
0002.02 0.8 3/16/2015 UNDER CONSTRUCTION PE Rt.0628 TRANQUILITY LANE $2,500 70 RW 106205 0628026614 $0 $0 $94,001 $123,899 $9,600 $0 $0 $0 Resurfacing CON STATE RTE 628 - RURAL RUSTIC $225,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED WHITE OAK RD Total $227,500 $0 $227,500 $94,001 $123,899 $9,600 $0 $0 $0 $0 No Plan BOBCAT RD
0002.03 3.0 3/16/2016 Rt.0628 TRANQUILITY LANE PE $2,500 RW 106199 0628026615 $0 $0 $0 $0 $102,503 $0 $0 $0 Resurfacing CON STATE RTE 628 - RURAL RUSTIC $100,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED WHITE OAK RD Total $102,500 $0 $102,500 $0 $0 $102,503 $0 $0 $0 $0 No Plan END STATE MAINTENANCE
0002.04 0.3 3/16/2016 PE Rt.0692 SAPONY CHURCH ROAD $2,000 60 RW 106200 0692026616 $0 $0 $0 $0 $72,000 $0 $0 $0 Resurfacing CON STATE RTE 692 - RURAL RUSTIC $70,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED SHIPPINGS RD Total $72,000 $0 $72,000 $0 $0 $72,000 $0 $0 $0 $0 No Plan END STATE MAINTENANCE
0002.05 0.7 9/1/2017
Page 2 of 3 Rt.0756 SLATES ROAD PE $2,000 60 RW 106202 0756026617 $0 $0 $0 $0 $33,582 $1,418 $0 $0 Resurfacing CON STATE RTE 756 - RURAL RUSTIC $33,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED TRANQUILITY LN Total $35,000 $0 $35,000 $0 $0 $33,582 $1,418 $0 $0 $0 No Plan END STATE MAINTENANCE
0002.06 0.3 9/1/2017 PE Rt.0700 BOZE ROAD $2,000 60 RW 106203 0700026618 $0 $0 $0 $0 $9,151 $68,849 $0 $0 Resurfacing CON STATE RTE 700 - RURAL RUSTIC $76,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED WHITE OAK RD Total $78,000 $0 $78,000 $0 $0 $9,151 $68,849 $0 $0 $0 No Plan END STATE MAINTENANCE
0002.07 0.8 7/9/2018 PE Rt.0616 RIDGE ROAD $3,000 70 RW 106204 0616026619 $0 $0 $0 $0 $0 $166,665 $58,335 $0 Resurfacing CON STATE RTE 616 - RURAL RUSTIC $222,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED BOLSTERS ROAD Total $225,000 $0 $225,000 $0 $0 $0 $166,665 $58,335 $0 $0 No Plan SUSSEX CL
0002.08 2.2 9/3/2018 PE Rt.0736 BARNES ROAD $2,500 60 RW 107407 0736026628 $0 $0 $0 $0 $0 $0 $64,500 $0 Resurfacing CON STATE RTE 736 - RURAL RUSTIC $62,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED BAIN ROAD (RTE 659) Total $64,500 $0 $64,500 $0 $0 $0 $0 $64,500 $0 $0 Tier 1 - Simple DEAD END Maintenance (PE & CN)
0002.09 0.5 8/11/2020 PE Rt.0745 FISHER ROAD $2,500 60 RW 107408 0745026629 $0 $0 $0 $0 $0 $0 $32,500 $0 Resurfacing CON STATE RTE 745 - RURAL RUSTIC $30,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED MANSON CHURCH ROAD (RTE Total $32,500 $0 $32,500 $0 $0 $0 $0 $32,500 $0 $0 651) Tier 1 - Simple DEAD END Maintenance (PE & CN)
0002.10 0.2 8/11/2020 PE Rt.0620 $2,500 60 RW 107409 0620026630 $0 $0 $0 $0 $0 $0 $64,500 $0 Resurfacing CON STATE RTE 620 - RURAL RUSTIC $62,000 $0 $0 $0 $0 $0 $0 $0 16005 FORCES/HIRED COX ROAD (RTE 460) Total $64,500 $0 $64,500 $0 $0 $0 $0 $64,500 $0 $0 Tier 1 - Simple 0.54 MI FROM RTE 460 Maintenance (PE & CN)
0002.11 0.5 7/13/2021 PE Rt.4005 $0 0 RW 100093 1204005 $0 $107 $0 $0 $0 $800 $12,018 $86,674 Preliminary Engineering CON COUNTYWIDE ENGINEERING & $250,000 $0 $0 $0 $0 $0 $0 $0 16015 SURVEY Total S VARIOUS LOCATIONS IN $250,000 $107 $249,893 $0 $0 $0 $800 $12,018 $86,674 $86,674 MINOR SURVEY & PRELIMINARY COUNTY ENGINEERING FOR BUDGET ITEMS AND INCIDENTAL TYPE WORK.
8888.01 3/1/2011
Page 3 of 3 Dinwiddie County Attorney’s Office 14016 Boydton Plank Road Dinwiddie, VA 23841 Phone: (804) 469-4500 Fax: (804) 469-4503
To: Board of Supervisors of Dinwiddie County, Virginia
CC: W. Kevin Massengill, County Administrator Tammie J. Collins, Deputy County Administrator Mark Bassett, Planning Director
From: Tyler Southall, County Attorney
Date: May 19, 2015
Subject: Public Hearing Re: Transfer of 0.185 Acres of Real Property to the Commonwealth of Virginia for Highway Use or Associated Uses
Background:
During Site Plan Review, County staff asked that a 10 foot strip of land between Tax Map Parcels 21-8-1, 21-8-2, and 21-8-3 be dedicated to the public for future improvements to U.S. Route 1. Giuseppe Buffa LLC agreed to dedicate said strip of land to the County, and at the time of plat recordation, the 10 foot right of way was dedicated to the County. The Commonwealth of Virginia is now requesting that the County deed them this right of way for highway use or associated uses. The area to be transferred to the Commonwealth for is near the new Joe’s Steak and Seafood Restaurant. Below is a map showing the general area to be dedicated in blue. Pursuant to Virginia Code Section 15.2-1800, the County is required to hold a public hearing prior to conveying land. There are certain exceptions to this rule, but none seems applicable in this case. Thus, a public hearing is required to be held before the 0.185 acres can be conveyed to VDOT.
After the public hearing, the Board may choose to adopt the resolution that staff has prepared to assist. Staff does recommend adopting the below resolution.
Resolution:
BE IT RESOLVED THAT pursuant to Virginia Code Section 15.2-1800, a public hearing having duly been held, the County Administrator is authorized and directed to execute the deed attached as Exhibit A hereto with such changes, substantive or otherwise as he may approve, which changes shall be evidenced conclusively by the County Administrator’s signature of said deed. Exhibit A [See other attachment] T AX MAP Par t of 21-8-1, 21-8-2, and 21-8-3
P REP ARED BY VDO T UNDER TH E SUP ERVISIO N OF TH E OFF ICE OF TH E ATTORNEY GENERAL
Exempt ed f rom r ecor dati on t axes And f ees under secti on 58.1-811( A) ( 3) , 58.1-811( C) ( 5), 58.1-3315,25.1-418, 42.1-70, 17.1-266 and 17.1-279( E)
T hi s Deed made thi s ___ day of , 2015 by and bet ween the C O U N T Y O F
DINWIDDIE, VIRGINIA, her ei naf ter known as “Gr ant or”, t hough mo r e than one, and t he
CO MMO NWEALTH OF V IRGINIA, “Gr ant ee”,
WI T NESSE T H: In consi d er a ti on for t h e sum of $1. 0 0 ca sh i n hand p ai d by t he Gr a n t ee t o t h e
Gr an t o r, rec e i p t of wh i ch i s her eby ac k no wl edg ed, t h e Gr a n t or h er e by grants and conveys, with Special
Warranty of title , u n t o t h e G r a n t ee, t he following described property i n t h e R oho i c Mag i st eri al Di st ri ct in t he Count y of Di nwi ddi e:
Al l t hat ce r t ai n p ar cel of l and con t ai n i ng 0.18 5 acr e, m o re or l ess i n ar ea, l ab el ed as “1 0’ R / W HE R E B Y DE DI CA T ED (0. 185 ACR ES )” show n o n t he pl at t i t l ed “T HE D I V I S IO N OF 4.136 ACR ES OF L AN D F ORM I N G B OYD T ON SQUAR E S HO P P IN G C E NT ER L OCAT ED O N T HE NORT H S ID E OF BOYD T ON PL AN K ROAD & T HE S OU T H S ID E OF BRO WN W A LL ROAD ”, by T i m m ons Gr oup, dat ed Jan u ar y 16, 2009 a n d rec o rd ed June 10, 2009 i n P l at B ook 17, Pa g e 729, i n t h e C l er k ’ s Of fi ce of t he Cir cui t Court of Di nwiddi e Count y, Vi r gi nia.
T he Gr an t o r by t he exec u tio n of t h i s i n st ru m ent ack no wl edg es t h at t he l and bei ng conv ey ed her eu n der i s be i ng conv ey ed t o t he C o m m on wea l t h o f V i rg i n i a f o r h i g h way use or ass oc i at ed uses. Gr a n t or al so ack no wl edg es t h at i t i s ent i t l ed t o be com pensa t ed fo r t he l and her e b y conv ey ed and, pu rs u ant t o Vi rg i n i a C o de Sect i on 25 . 1 -417 A 10 and by t h i s d eed, h er e by wa i v es i t s ri g ht t o such compensat ion.
T he G r an t o r cov enant s and a g rees for i t se l f and i ts, s u cce sso r s and as s i g ns, t hat t he co nsi der a t i o n her ei nabove ment i oned shal l be i n li eu of any and all cl ai ms t o compensat i on f or land, and for damages, i f any, t o t he remai ni ng lands of the Gr ant or which may r esult by r eason of t he use t o whi ch t he Gr ant ee wi l l put t he l and bei ng conveyed, i ncl udi ng such dr ai nage f acili ti es as may be necessar y.
B y accep t i ng t h i s d eed, as ev i denced by t h e si g nat u re bel o w, Gr a n t ee ac ce p t s t h e don ati o n o f t he re a l es t at e conv ey ed for i n cl u si on i n i t s pu b l i c h i g h way sy st em for t he w i d en i ng , i m p ro v em ent , and/ o r mai nt enance of U.S. Route 1.
[ SI GNATURES APPEAR ON FOLLO WI NG PAGES] Pursuant to a Resolution of the Board of Supervisors of Dinwiddie County, Virginia, duly adopted on ______, which is attached hereto and to be recorded herewith, this Deed is duly executed.
WITNESS t he f ol l owi ng signat ur es and seal s:
COUNTY OF DINWIDDIE, VIRGINIA, a pol it ical subdi vi si on of t he Commonweal t h of V ir gi nia
By ( SEAL)
Name
Ti tl e
Appr oved as t o for m:
Count y At t or ney
Commonweal t h of V ir gi nia
Count y/ Ci t y of
The for egoi ng i nst r ument was acknowledged bef or e me t hi s day of , 20 _, by as of Di nwi ddi e Count y.
My Commi ssi on expi r es _.
Notar y Publi c Si gnatur e
Not ar y Regi st rati on Number Conveyance by Dinwiddie County of ten foot strip containing 0.185 acres on U.S. Route 1
ACCEPT ED on behalf of the Vi r gi ni a Depart ment of T ransport ati on:
Lor i A. Sni der St ate Dir ect or of Ri ght of Way & Ut i li ti es
Commonweal t h of V ir gi nia
Ci t y of Richmond
T he f or egoi ng i nst r ument was acknowl edged bef or e me t hi s day
of , 20 _, by Lor i A. Sni der St ate Dir ector of Ri ght of Way and Ut i li ti es.
My Commi ssi on expi r es _.
Notar y Publi c Si gnatur e
Not ar y Regi st rati on Number COUNTY OF DINWIDDIE, VIRGINIA STATEMENT OF REVENUES, EXPENDITURES AND CHANGE IN FUND BALANCE
FOR THE PERIOD ENDED: APRIL 30, 2015
FUND REVENUE EXPENDITURE FUND BALANCE FUND DESCRIPTION PRIOR YR BUDGET CURR MTD CURR YTD REMAIN PRIOR YR BUDGET CURR MTD CURR YTD REMAIN BEG CHANGE END
101 GENERAL FUND 41,725,698 40,927,250 1,660,414 24,086,923 16,840,327 41,059,620 42,787,274 3,594,230 36,047,825 6,739,449 19,556,557.24 -11,960,902 7,595,655.62 102 MEALS TAX FUND 666,348 650,000 63,487 517,888 132,112 650,000 750,000 0 0 750,000 109,204.14 517,888 627,092.05 103 JAIL PHONE COMMISSION FUND 3,351 0 0 0 0 3,068 3,533 182 948 2,585 3,532.73 -948 2,584.36 104 SESQUICENTENNIAL COMM FUND 10,000 10,000 0 11,540 -1,540 2,646 29,503 13,575 28,430 1,073 19,502.60 -16,890 2,613.01 105 RECREATION FUND 117,327 0 0 0 0 117,327 0 0 0 0 0.00 0 0.00 140 SOCIAL SERVICES FUND 2,535,587 2,782,591 221,368 1,917,522 865,069 2,607,741 2,878,346 206,966 1,985,525 892,821 158,069.76 -68,003 90,067.01 143 UNITED WAY-AGING 0 0 0 0 0 629 0 0 0 0 0.00 0 0.00 144 UNITED WAY-EMERGENCY 4,000 0 0 0 0 4,804 0 270 3,530 -3,530 19,809.75 -3,530 16,280.16 146 YOUTH ADVISORY BOARD FUND 0 0 0 0 0 225 0 0 100 -100 2,566.24 -100 2,466.24 170 TREASURER'S OVERPYMT FUND 0 0 0 0 0 5,002 0 0 0 0 0.00 0 0.00 202 COMM DEV BLOCK GRANT FUND 660 0 0 435 -435 14 45,861 0 0 45,861 45,860.89 435 46,295.89 205 SCHOOL FUND 38,494,426 39,243,113 3,335,933 31,298,806 7,944,307 38,643,858 39,676,056 3,253,427 28,486,107 11,189,950 432,942.57 2,812,700 3,245,642.52 206 TEXTBOOK FUND 395,752 424,331 25,030 250,017 174,314 282,656 700,000 0 195,559 504,442 676,186.34 54,458 730,644.74 207 CAFETERIA FUND 1,643,149 1,781,293 182,351 1,252,409 528,884 1,726,981 1,933,412 172,392 1,261,423 671,989 259,713.49 -9,014 250,699.52 209 LITTER GRANT FUND 75,945 68,668 2,251 49,702 18,966 20,464 190,141 1,835 6,379 183,762 121,473.12 43,324 164,796.66 210 COMMUNITY DEVELOPMENT FUND 1,663,689 13,265 10,700 61,570 -48,305 782,306 1,302,484 1,945 130,860 1,171,624 1,289,219.12 -69,289 1,219,929.68 211 COMMUNITY SERVICE FUND 11,465 0 0 1,334 -1,334 40,428 11,081 55 2,136 8,945 11,080.82 -802 10,279.14 219 COMPREHENSIVE SERVICE FUND 1,504,215 1,109,000 126,188 885,295 223,706 1,427,551 1,193,346 38,993 879,299 314,047 84,346.21 5,996 90,341.93 226 LAW LIBRARY FUND 2,334 2,170 217 1,957 213 2,278 7,692 199 2,062 5,630 5,522.10 -105 5,417.40 228 FIRE/EMS/GRANT PROG FUND 121,633 109,880 116 78,824 31,056 175,719 252,559 9,243 52,641 199,918 142,678.28 26,183 168,861.30 229 FORFEITED ASSET SHARING PROG 295,426 0 0 8,200 -8,200 271,086 94,803 1,293 14,828 79,975 94,803.46 -6,628 88,175.86 302 SCHOOL CAPITAL PROJECTS FUND 740,000 700,000 58,333 583,333 116,667 675,843 932,322 0 780,433 151,889 232,322.18 -197,100 35,222.03 303 SCHOOL GRANTS FUND 2,249,634 2,442,844 320,449 985,784 1,457,060 2,207,696 2,451,074 146,319 1,840,673 610,401 73,713.44 -854,889 -781,175.69 305 COUNTY CAPITAL PROJECTS FUND 2,352,236 1,855,000 154,583 1,545,833 309,167 3,756,627 2,764,441 87,157 924,072 1,840,369 909,441.32 621,761 1,531,202.17 401 COUNTY DEBT SERVICE FUND 1,360,441 1,477,431 139,059 1,477,431 0 1,472,599 1,562,767 78,989 1,485,569 77,198 85,335.57 -8,138 77,197.10 402 SCHOOL DEBT SERVICE FUND 4,937,105 5,433,827 0 4,683,827 750,000 5,493,141 5,452,711 0 5,451,991 720 18,884.00 -768,164 -749,279.95 723 PAMPLIN FUND 233,622 0 828 55,537 -55,537 81,497 0 10,718 81,357 -81,357 2,492,612.36 -25,820 2,466,792.34 724 E ABRAHAMS SCHOL FUND 166,085 0 181 65,816 -65,816 108,617 0 0 110,375 -110,375 3,734,752.64 -44,559 3,690,194.08 725 I BUTTERWORTH SCHOL FUND 270 0 0 270 -270 250 0 0 250 -250 12,224.51 20 12,244.53 726 RETIRED TEACHERS FUND 912 0 40 247 -247 1,400 0 0 500 -500 34,431.96 -253 34,178.56 727 WILLIAMSON SCHOL FUND 4 0 0 1 -1 0 0 0 0 0 848.46 1 849.10 728 DOYLE SCHOL FUND 72,776 0 4,104 14,143 -14,143 15,000 0 124 14,999 -14,999 439,789.91 -856 438,933.92 733 SPECIAL WELFARE 23,572 0 2,494 19,631 -19,631 16,248 0 1,135 9,848 -9,848 36,338.93 9,782 46,121.18 734 WELFARE SAVINGS ACCTS 11 0 1 6 -6 0 0 0 0 0 6,851.45 6 6,857.65 790 COMM CREDIT ACCT 440,042 0 79,518 286,169 -286,169 441,109 0 79,518 286,169 -286,169 0 0 0.00 TOTAL 101,847,714 99,030,663 6,387,646 70,140,451 28,890,212 102,094,429 105,019,406 7,698,566 80,083,886 24,935,520 31,110,616 -9,943,435 21,167,180.11 COUNTY OF DINWIDDIE, VIRGINIA STATEMENT OF REVENUES, EXPENDITURES, & CHANGE IN FUND BALANCE GENERAL FUND FOR THE PERIOD ENDED: APRIL 30, 2015
FY 2014 04/30/14 % FY 2015 % BUDGET REVENUES TOTAL ACT YTD REMAIN BUDGET CURR MTD CURR YTD REMAIN REMAIN REMAIN VARIANCE General Property Taxes 27,377,479 14,941,952 45.4% 27,184,163 708,661 15,020,391 12,163,772 44.7% 16.7% -28.1% Local % of State Sales Tax 1,503,579 969,598 35.5% 1,300,000 104,567 1,024,398 275,602 21.2% 16.7% -4.5% Other Local Taxes 3,330,625 2,214,482 33.5% 3,340,000 295,646 2,251,685 1,088,315 32.6% 16.7% -15.9% Permits, Fees, Licenses 230,378 194,091 15.8% 229,655 22,471 182,851 46,804 20.4% 16.7% -3.7% Fines & Forfeitures 611,900 509,966 16.7% 639,000 39,544 448,264 190,736 29.8% 16.7% -13.2% Revenue-Use of Money/Prop 77,694 51,359 33.9% 46,400 8,187 48,074 -1,674 -3.6% 16.7% 20.3% Charges for Services 1,458,874 952,995 34.7% 1,624,406 196,330 1,099,162 525,244 32.3% 16.7% -15.7% Misc Revenue 111,318 97,602 12.3% 102,861 32,340 154,303 -51,442 -50.0% 16.7% 66.7% Recovered Cost 156,341 139,991 10.5% 191,128 7,625 325,345 -134,217 -70.2% 16.7% 86.9% Revenue from Commonwealth 6,240,283 3,542,048 43.2% 6,253,087 245,043 3,516,278 2,736,809 43.8% 16.7% -27.1% Revenue from Federal Govt 44,852 39,397 12.2% 16,550 0 16,171 379 2.3% 16.7% 14.4% TOTAL REVENUES 41,143,323 23,653,481 42.5% 40,927,250 1,660,414 24,086,923 16,840,327 41.1% 16.7% -24.5%
EXPENDITURES Salaries & Wages 8,288,228 6,846,898 17.4% 9,062,386 729,667 7,314,405 1,747,981 19.3% 16.7% -2.6% Benefits 2,739,927 2,282,199 16.7% 2,816,992 226,585 2,235,536 581,456 20.6% 16.7% -4.0% Total Salaries & Benefits 11,028,155 9,129,097 17.2% 11,879,378 956,252 9,549,941 2,329,437 19.6% 16.7% -2.9%
Temporary Help 38,252 31,374 18.0% 56,000 422 34,054 21,946 39.2% 16.7% -22.5% Professional Services 1,138,867 806,223 29.2% 1,178,675 122,305 790,870 387,805 32.9% 16.7% -16.2% Other Purchased Services 2,635,023 2,343,916 11.0% 2,514,823 554,348 2,193,670 321,153 12.8% 16.7% 3.9% Insurance 365,503 362,144 0.9% 393,410 670 387,307 6,103 1.6% 16.7% 15.1% Repairs & Maintenance 944,184 808,804 14.3% 1,132,754 67,919 849,723 283,031 25.0% 16.7% -8.3% Advertising/Marketing 40,863 28,013 31.4% 51,200 5,530 32,303 18,897 36.9% 16.7% -20.2% Utilities 922,232 751,496 18.5% 992,435 82,691 712,023 280,412 28.3% 16.7% -11.6% Rental/Lease 65,770 58,538 11.0% 67,336 4,732 62,287 5,049 7.5% 16.7% 9.2% Travel/Training 50,282 36,453 27.5% 104,485 17,972 51,664 52,821 50.6% 16.7% -33.9% Supplies 841,580 646,174 23.2% 927,615 66,103 631,502 296,113 31.9% 16.7% -15.3% Dues/Memberships 27,740 25,224 9.1% 28,845 4,241 25,996 2,849 9.9% 16.7% 6.8% Contributions 910,691 873,684 4.1% 935,132 171,538 864,015 71,117 7.6% 16.7% 9.1% Misc Expenditures 14,004 6,815 51.3% 9,100 807 5,406 3,694 40.6% 16.7% -23.9% Total Other Expenditures 7,994,991 6,778,858 15.2% 8,391,810 1,099,279 6,640,820 1,750,990 20.9% 16.7% -4.2%
Capital Expenditures 464,736 362,629 22.0% 437,300 69,373 438,813 -1,513 -0.3% 16.7% 17.0%
TOTAL EXPENDITURES 19,487,882 16,270,584 16.5% 20,708,488 2,124,904 16,629,573 4,078,915 19.7% 16.7% -3.0%
TRANSFERS Transfers to Gen Fund 582,375 582,375 0 0 0 0 0 #DIV/0! 16.7% #DIV/0! Transfers from Gen Fund -21,571,739 -17,743,580 17.7% -22,078,786 -1,469,326 -19,418,252 -2,660,534 12.1% 16.7% 4.6% TOTAL TRANSFERS -20,989,364 -17,161,205 18.2% -22,078,786 -1,469,326 -19,418,252 -2,660,534 12.1% 16.7% 4.6%
TOTAL EXP/TRANSFERS 40,477,246 33,431,789 17.4% 42,787,274 3,594,230 36,047,825 6,739,449 15.8% 16.7% 0.9%
NET CHANGE IN FUND BAL 666,077 -9,778,308 -1,860,024 -1,933,816 -11,960,902
BEG FUND BALANCE 18,890,479 18,890,479 19,556,557 19,556,557
END FUND BALANCE 19,556,557 9,112,171 17,696,533 7,595,655 ANALYSIS OF GENERAL FUND EXPENDITURES FOR THE PERIOD ENDED: APRIL 30, 2015
FY 2014 04/30/14 % FY 2015 % BUDGET OVER/ TOTAL ACT YTD REMAIN DEPARTMENT BUDGET CURR MTD CURR YTD REMAIN REMAIN REMAIN(UNDER) 103,115 87,917 14.7% Board of Supervisors 107,768 7,470 94,213 13,555 12.6% 16.7% 4.1% 325,600 270,241 17.0% County Administration 330,672 27,401 279,616 51,056 15.4% 16.7% 1.2% 194,592 156,843 19.4% County Attorney 196,994 17,348 149,081 47,913 24.3% 16.7% -7.7% 268,333 238,578 11.1% Human Resources 293,782 15,867 276,128 17,654 6.0% 16.7% 10.7% 64,750 60,950 5.9% Auditor 61,000 0 60,570 430 0.7% 16.7% 16.0% 398,931 332,238 16.7% Commissioner of Revenue 406,238 31,544 314,237 92,001 22.6% 16.7% -6.0% 25,449 21,312 16.3% Business License 29,092 1,945 21,694 7,398 25.4% 16.7% -8.8% 22,573 18,641 17.4% Land Use 25,659 1,944 20,223 5,436 21.2% 16.7% -4.5% 447,344 369,820 17.3% Treasurer 470,682 39,746 377,056 93,626 19.9% 16.7% -3.2% 287,473 239,062 16.8% Accounting 295,198 23,722 233,167 62,031 21.0% 16.7% -4.3% 412,880 335,483 18.7% Information Systems 588,112 54,161 430,850 157,262 26.7% 16.7% -10.1% 127,974 111,001 13.3% Board of Elections 142,588 8,401 115,639 26,949 18.9% 16.7% -2.2% 18,374 6,564 64.3% Circuit Court 15,830 536 5,400 10,430 65.9% 16.7% -49.2% 24,378 16,272 33.3% Gen District Court 22,115 2,554 20,249 1,867 8.4% 16.7% 8.2% 671 521 22.3% Magistrates 627 21 530 97 15.5% 16.7% 1.2% 460,050 328,933 28.5% Clerk of Circuit Court 462,296 48,608 339,286 123,010 26.6% 16.7% -9.9% 57,915 46,873 19.1% Victim Witness Program 57,793 4,906 47,990 9,803 17.0% 16.7% -0.3% 512,964 425,677 17.0% Commonwealth's Attorney 522,420 43,907 413,003 109,417 20.9% 16.7% -4.3% 4,267,391 3,576,873 16.2% Sheriff 4,459,846 342,630 3,638,075 821,771 18.4% 16.7% -1.8% 486,502 385,535 20.8% Volunteer Fire Departments 512,911 53,894 389,595 123,316 24.0% 16.7% -7.4% 1,324,691 1,067,002 19.5% Emergency Medical Srvs 1,496,731 117,283 1,129,556 367,175 24.5% 16.7% -7.9% 273,382 233,421 14.6% Fire & Rescue Srvs 313,883 20,478 261,835 52,048 16.6% 16.7% 0.1% 1,799,551 1,790,581 0.5% Confinement & Care of Prisoners 1,604,723 389,413 1,570,739 33,984 2.1% 16.7% 14.6% 241,009 169,518 29.7% Court Services 240,587 46,589 222,886 17,701 7.4% 16.7% 9.3% 142,730 116,117 18.6% Other Correction & Detention 144,868 11,202 116,810 28,058 19.4% 16.7% -2.7% 221,888 182,288 17.8% Building Inspection 236,673 19,557 188,399 48,274 20.4% 16.7% -3.7% 315,601 261,301 17.2% Animal Control/Pound 319,350 51,396 268,290 51,060 16.0% 16.7% 0.7% 100 100 0.0% Medical Examiner 1,000 40 140 860 86.0% 16.7% -69.3% 1,073,008 905,464 15.6% Communications 1,157,524 87,414 977,286 180,238 15.6% 16.7% 1.1% 42,877 32,029 25.3% Streetlights 43,000 3,824 32,262 10,738 25.0% 16.7% -8.3% 1,231,042 921,019 25.2% Waste Management 1,326,728 106,372 952,373 374,355 28.2% 16.7% -11.5% 17,110 11,730 31.4% Public Nuisance Control 20,000 2,794 15,294 4,706 23.5% 16.7% -6.9% 1,706,374 1,339,212 21.5% General Properties 1,826,845 210,437 1,320,468 506,377 27.7% 16.7% -11.0% 252,280 248,530 1.5% Local Health Department 281,030 60,258 248,532 32,498 11.6% 16.7% 5.1% 69,128 69,128 0.0% Mental Health/Retardation 72,369 18,092 72,368 1 0.0% 16.7% 16.7% 10,767 10,767 0.0% Area Agency on Aging 10,767 0 10,767 0 0.0% 16.7% 16.7% 22,380 22,380 0.0% Other Social Services 26,380 0 23,213 3,167 12.0% 16.7% 4.7% 6,000 6,000 0.0% Community Colleges 10,674 0 10,674 0 0.0% 16.7% 16.7% 1,009,896 811,633 19.6% Parks, Recreation & Tourism 1,195,172 85,188 874,348 320,824 26.8% 16.7% -10.2% 1,200 900 25.0% Boatlandings 1,200 100 900 300 25.0% 16.7% -8.3% 251,844 251,844 0.0% Libraries 259,085 64,771 259,084 1 0.0% 16.7% 16.7% 529,258 432,164 18.3% Planning / GIS 631,711 52,615 434,949 196,762 31.1% 16.7% -14.5% 147,859 100,249 32.2% Economic Development 186,655 11,013 155,153 31,502 16.9% 16.7% -0.2% 173,009 172,339 0.4% Other Planning/Community Dev 165,133 19,214 159,937 5,196 3.1% 16.7% 13.5% 15,500 10,500 32.3% Soil/Water Conservation District 15,500 0 10,500 5,000 32.3% 16.7% -15.6% 102,140 75,034 26.5% Cooperative Extension Program 119,277 20,247 86,207 33,070 27.7% 16.7% -11.1% 21,571,739 17,743,580 17.7% Transfers to Other Funds 22,078,786 1,469,326 19,418,252 2,660,534 12.1% 16.7% 4.6% 41,059,620 34,014,164 17.2% TOTAL EXPENDITURES 42,787,274 3,594,230 36,047,825 6,739,449 15.8% 16.7% 0.9% EXPLANATION OF BUDGET VARIANCE
By Department
Board of Supervisors Annual Insurance Premiums & Dues, Advertisements
County Administration Annual Insurance Premiums & Postage
Human Resources Workers Compensation & Line of Duty Act Premiums, Prog Support Tech
Auditor FY 2014 audit payments made
General District Court Public Defenders
Magistrates Telephone/fax lines
Fire & Rescue Services Annual Contribution Payments, Vehicle
Care & Confinement of Prisoners Quarterly MRRJA payment
Court Services Quarterly Contribution Payment
Emergency Communications Annual Motorola Contract Payment
Local Health Dept Quarterly Contribution Payment
Mental Health/Retardation Quarterly Contribution Payment
Area Agency on Aging Annual Contribution Payment
Other Social Services Annual Contribution Payment
Community Colleges Annual Contribution Payment
Regional Library Quarterly Contribution Payment
Economic Development Vehicle
Other Planning/Community Dev Annual Contribution Payments
Soil/Water Conservation District Annual Contribution Payment
Transfer to Other Funds Transfer to cover semi-annual Debt Service Payments
By Category
Other Purchased Services Quarterly MRRJA Payment
Insurance Annual & Quarterly Inurance Premiums
Rental/Lease Annual Tower Rental
Dues/Memberships Annual Dues Payments
Capital Expenditures Vehicles, Computer Equipment, Fire/Emergency Equipment BUILDING DEPARTMENT MONTHLY REPORT April 2015
PERMIT NUMBER ISSUED FEES COLLECTED FEES COLLECTED VALUE TYPE 2015 2015 2014 2015 2015 FY 14/15 2014 2015 2015 2014 MONTH YTD YTD MONTH YTD FY TO DATE YTD MONTH YTD YTD
BUILD 25 55 35 $5,005.62 $10,921.54 $31,542.10 $19,616.82 $989,208 $2,249,551 $8,242,555
COMM. BUILD 4 5 3 0 $1,310.43 $1,310.43 $46,547.43 $153.00 $111,000 $121,000 $405,543
TRADES 61 174 121 $6,936.02 $17,322.72 $54,651.37 $17,754.56 $165,550 $508,752 $376,753
MANUFACTURED 3 8 7 $561.00 $1,326.00 $4,155.50 $2,142.00 $116,881 $133,881 $390,257
TOTALS 93 242 166 $13,813.07 $30,880.69 $136,896.40 $39,666.38 $1,382,639 $3,013,184 $9,415,108
C/O'S ISSUED SINGLE FAMILY PERMITS ISSUED Commercial Building Activity Value 2015 2015 2014 2015 2015 2014 David Williams addition to antique store 7,500 MONTH YTD YTD MONTH YTD YTD Joseph Finn Addition to auto repair 10,000 Salem & Son (old Wallace Suppermarket) 26,500 2 10 15 5 10 15 tower Co locate 67,000
BUILDING PERMIT TYPES NUMBER
HOUSES 5 ADDITIONS 9 ELEC 22 ACCESSORY STRUCTURES 5 PLUMB 13 MANUFACTURED 3 MECH 16 REMODEL/RENOVATION 1 FUEL GAS 10 DEMO 4 COMM BUILD 4 BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR July '14 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 0 0 0 5 5 District 2 Dr.Mark E. Moore 0 2 0 6 8 District 3 William Chavis 0 0 0 3 3 District 4 Daniel Lee 0 1 0 1 2 District 5 Brenda K. Ebron-Bonner 0 2 0 0 2 Total Total for the Month 0 5 0 15 20 Total for Year To Date 0 5 0 15 20
BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR August '14 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 0 1 0 2 3 District 2 Dr.Mark E. Moore 4 0 0 1 5 District 3 William Chavis 0 0 0 0 0 District 4 Daniel Lee 1 2 0 0 3 District 5 Brenda K. Ebron-Bonner 0 0 1 2 3 Total Total for the Month 5 3 1 5 14 Total for Year To Date 5 8 1 20 34
BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR September '14 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 0 0 0 1 1 District 2 Dr.Mark E. Moore 1 2 0 0 3 District 3 William Chavis 0 1 1 5 7 District 4 Daniel Lee 2 2 0 8 12 District 5 Brenda K. Ebron-Bonner 0 0 0 2 2 Total Total for the Month 3 5 1 16 25 Total for Year To Date 8 13 2 36 59
BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR October '14 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 1 2 0 2 5 District 2 Dr.Mark E. Moore 2 0 1 3 6 District 3 William Chavis 0 1 0 1 2 District 4 Daniel Lee 1 0 1 0 2 District 5 Brenda K. Ebron-Bonner 0 0 0 2 2 Total Total for the Month 4 3 2 8 17 Total for Year To Date 12 16 4 44 76
BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR November '14 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 0 0 0 1 1 District 2 Dr.Mark E. Moore 1 0 0 1 2 District 3 William Chavis 1 1 1 1 4 District 4 Daniel Lee 1 1 2 1 5 District 5 Brenda K. Ebron-Bonner 0 0 2 0 2 Total Total for the Month 3 2 5 4 14 Total for Year To Date 15 18 9 48 90
BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR December '14 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 0 0 0 1 1 District 2 Dr.Mark E. Moore 1 0 0 0 1 District 3 William Chavis 0 0 0 5 5 District 4 Daniel Lee 0 0 0 1 1 District 5 Brenda K. Ebron-Bonner 0 0 1 0 1 Total Total for the Month 1 0 1 7 9 Total for Year To Date 16 18 10 55 99
BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR January '15 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 0 0 0 1 1 District 2 Dr.Mark E. Moore 0 1 0 1 2 District 3 William Chavis 0 0 0 0 0 District 4 Daniel Lee 0 0 2 2 4 District 5 Brenda K. Ebron-Bonner 0 0 0 1 1 Total Total for the Month 0 1 2 5 8 Total for Year To Date 16 19 12 60 107
BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR February '15 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 0 0 0 4 0 District 2 Dr.Mark E. Moore 0 0 0 0 0 District 3 William Chavis 0 0 0 1 0 District 4 Daniel Lee 0 1 0 2 0 District 5 Brenda K. Ebron-Bonner 0 0 0 5 0 Total Total for the Month 0 1 0 12 0 Total for Year To Date 16 20 12 72 107 BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR March '15 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 0 0 0 1 1 District 2 Dr.Mark E. Moore 2 2 0 2 6 District 3 William Chavis 0 0 0 2 2 District 4 Daniel Lee 0 1 0 3 4 District 5 Brenda K. Ebron-Bonner 0 0 0 3 3 Total Total for the Month 2 3 0 11 16 Total for Year To Date 18 23 12 83 123
BUILDING PERMITS APPROVED FOR FISCAL YEAR 2014-15 BY DISTRICT WITH TOTALS FOR YEAR April '15 Manufactured Single Family Subdivision Duplex Commercial BP-Other (Addts., etc.) Total All BP's District 1 Harrison Moody 2 1 0 4 7 District 2 Dr.Mark E. Moore 1 2 0 4 7 District 3 William Chavis 1 3 0 6 10 District 4 Daniel Lee 0 0 0 4 4 District 5 Brenda K. Ebron-Bonner 0 0 0 3 3 Total Total for the Month 4 3 0 21 31 Total for Year To Date 22 29 12 104 154 Monthly Departmental Overtime/FTE Report
FY 2015 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Total Budget Remaining Overtime Hours by Department Animal Control 18.00 78.00 3.75 27.50 35.00 59.17 28.25 18.00 84.00 7.00 358.67 214.00 -144.67 EMS 302.50 273.00 256.25 137.00 331.00 334.00 245.25 223.50 159.25 185.50 2,447.25 2,698.00 250.75 Communications 240.75 366.99 252.10 372.26 349.00 377.65 260.84 236.69 289.48 336.18 3,081.94 2,950.00 -131.94 Law Enforcement - Oct 14 has 2 pay periods 601.50 685.25 962.75 1,717.50 795.25 708.50 591.00 919.75 552.50 741.50 8,275.50 4,975.00 -3,300.50 Reimbursable Security Work 128.00 121.00 96.00 496.75 214.00 106.50 239.25 132.25 97.50 93.75 1,725.00 1,428.00 -297.00 Selective Enforcement 317.00 337.00 304.50 624.00 277.50 279.00 225.50 338.50 256.00 407.00 3,366.00 5,000.00 1,634.00 Inmate Workforce 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Registrar 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Waste Management 0.00 0.00 0.00 2.00 0.00 0.00 42.00 0.00 0.00 0.00 44.00 0.00 -44.00 Recreation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 1,607.75 1,861.24 1,875.35 3,377.01 2,001.75 1,864.82 1,632.09 1,868.69 1,438.73 1,770.93 0.00 0.00 19,298.36 17,265.00 -2,033.36
Overtime Cost by Department Animal Control 354 2,345 75 713 781 1,026 460 300 1,644 164 7,862 5,000 -2,862 EMS 8,566 7,782 7,360 3,993 9,621 9,521 6,869 6,383 4,729 5,349 70,173 86,700 16,527 Communications 5,856 8,822 6,041 8,838 8,399 9,012 6,408 5,668 7,034 8,197 74,275 65,000 -9,275 Law Enforcement 16,586 19,121 27,327 48,291 21,761 19,064 16,377 24,327 14,871 19,465 227,191 165,000 -62,191 Reimbursable Security Work 3,993 3,816 3,043 16,376 7,052 3,558 7,769 4,313 3,196 2,905 56,020 50,000 -6,020 Selective Enforcement 10,399 11,366 10,380 21,528 9,271 9,563 7,725 11,406 8,622 13,648 113,908 175,000 61,092 Inmate Workforce 0 0 0 0 0 0 0 0 0 0 0 0 0 Registrar 0 0 0 0 0 0 0 0 0 0 0 0 0 Waste Management 0 0 0 38 0 0 655 0 0 0 694 0 -694 Recreation 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 45,755 53,252 54,226 99,777 56,885 51,744 46,264 52,396 40,095 49,728 0 0 550,123 546,700 -3,423
Paid Full-time Equivalents County Employees by Function Average Budget Vacancy General government County Administration 3.00 3.00 3.00 3.00 3.00 3.08 3.00 3.00 3.00 3.00 3.01 3.00 -0.01 County Attorney 1.51 1.69 1.51 1.55 1.47 1.59 1.51 1.47 1.54 1.56 1.54 1.60 0.06 Human Resources 1.00 1.00 1.00 1.00 1.00 1.00 1.00 2.00 2.00 2.00 1.30 1.00 -0.30 Commissioner of Revenue 6.00 6.00 6.00 6.00 6.00 6.00 5.07 5.16 6.25 6.00 5.85 6.17 0.32 Business License/Land Use 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Treasurer 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 0.00 Accounting 4.00 4.00 3.77 3.88 4.00 3.92 3.00 3.00 3.00 3.55 3.61 4.00 0.39 Information Technology 3.00 3.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 3.80 4.00 0.20 Registrar 1.71 1.89 1.52 1.65 2.15 2.00 2.03 1.95 2.16 2.02 1.91 1.73 -0.18 Judicial administration Clerk of the Circuit Court 6.56 6.55 6.50 6.07 6.24 6.80 5.30 6.34 6.34 6.33 6.30 5.76 -0.54 Victim Witness Program 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Commonwealth's Attorney 6.63 7.18 6.63 5.63 5.86 6.34 6.63 6.63 6.63 6.63 6.48 6.63 0.15 Public safety Law Enforcement 55.47 57.96 58.57 58.26 58.60 58.10 57.42 59.32 56.19 57.29 57.72 56.90 -0.82 EMS 20.56 22.20 21.98 19.61 21.11 22.98 22.76 24.05 24.27 22.36 22.19 23.32 1.13 Fire & Rescue Services 3.00 3.00 3.00 3.00 3.00 3.00 3.00 2.00 2.50 3.00 2.85 3.00 0.15 Probation-Community Supervision only 0.01 0.00 0.40 0.46 0.46 0.57 0.28 0.46 0.54 0.34 0.35 0.50 0.15 Dept of Comprehensive Srvs 2.16 2.42 1.94 2.15 2.15 2.40 2.12 2.10 2.29 2.06 2.18 2.23 0.05 Building Inspections 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Animal Control/Pound 5.49 4.97 4.52 4.60 4.74 5.40 4.86 4.72 4.49 4.77 4.86 5.00 0.14 Communications 16.80 17.78 17.68 19.06 18.19 19.16 18.08 17.07 20.29 19.59 18.37 19.00 0.63 Public works Waste Management 16.31 19.21 16.23 16.10 16.33 16.20 15.92 15.74 18.52 16.40 16.70 19.28 2.58 General Properties 6.25 6.00 6.00 5.19 5.55 5.67 4.00 4.00 4.00 4.00 5.07 6.15 1.08 Culture and recreation Parks and Recreation 14.42 14.47 16.57 17.12 17.74 15.82 12.87 15.69 15.91 15.73 15.63 18.77 3.14 Community development Planning 5.65 5.00 5.00 5.00 5.00 5.00 6.00 6.00 6.00 6.00 5.47 7.00 1.54 Economic Development 1.36 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 2.00 1.94 2.00 0.06 Cooperative Extension-Assistant only 1.67 1.76 0.70 0.64 0.65 0.80 0.43 0.56 0.69 0.54 0.84 0.79 -0.05 Totals 193.56 202.08 199.52 196.97 200.24 202.83 192.26 198.25 203.61 200.17 0.00 0.00 198.95 208.83 9.88 Monthly Departmental Overtime/FTE Report
FY 2014 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Total Budget Remaining Overtime Hours by Department Animal Control 0.00 0.00 0.00 0.00 0.00 22.50 2.00 14.50 13.75 7.75 0.00 2.75 63.25 222.00 158.75 EMS 224.50 321.50 346.50 289.00 246.50 276.25 245.50 249.75 500.00 211.50 520.75 260.75 3,692.50 3,303.00 -389.50 Communications 326.42 361.64 170.09 159.51 216.32 213.50 137.77 190.64 375.90 159.07 310.33 201.84 2,823.03 2,988.00 164.97 Law Enforcement - Oct 14 has 2 pay periods 465.75 455.50 484.42 593.75 917.00 525.25 474.25 687.50 517.00 701.00 676.50 508.25 7,006.17 4,687.00 -2,319.17 Reimbursable Security Work 179.75 116.00 62.50 472.50 331.50 339.00 181.50 94.00 124.50 101.50 162.00 174.00 2,338.75 1,562.00 -776.75 Selective Enforcement 411.00 504.25 480.75 439.75 802.25 300.50 382.50 281.50 292.00 171.00 375.00 470.25 4,910.75 5,000.00 89.25 Inmate Workforce 0.00 0.00 8.00 0.00 26.00 9.00 0.00 0.00 0.00 0.00 0.00 0.00 43.00 0.00 -43.00 Registrar 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Waste Management 0.00 0.00 0.00 0.00 0.00 23.00 0.00 0.00 0.00 0.00 0.00 0.00 23.00 0.00 -23.00 Recreation 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total 1,607.42 1,758.89 1,552.26 1,954.51 2,539.57 1,709.00 1,423.52 1,517.89 1,823.15 1,351.82 2,044.58 1,617.84 20,900.45 17,762.00 -3,138.45
Overtime Cost by Department Animal Control 0 0 0 0 0 461 46 220 255 176 0 63 1,221 5,000 3,779 EMS 6,538 9,948 9,580 8,473 7,255 7,726 6,687 7,201 14,327 5,842 15,398 7,544 106,519 86,700 -19,819 Communications 7,532 8,526 4,001 3,912 4,933 4,967 3,207 4,387 9,318 3,757 7,091 4,818 66,449 65,000 -1,449 Law Enforcement 11,680 12,529 13,354 16,682 25,046 13,970 12,561 18,825 14,412 19,740 18,491 13,997 191,288 150,000 -41,288 Reimbursable Security Work 5,103 3,573 2,080 15,118 10,169 10,849 5,771 3,172 3,871 3,538 4,696 5,338 73,278 50,000 -23,278 Selective Enforcement 13,122 16,460 15,466 14,193 26,164 9,668 12,895 9,465 9,604 5,856 12,352 15,296 160,540 160,000 -540 Inmate Workforce 0 0 199 0 637 219 0 0 0 0 0 0 1,055 0 -1,055 Registrar 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Waste Management 0 0 0 0 0 495 0 0 0 0 0 0 495 0 -495 Recreation 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total 43,975 51,037 44,680 58,378 74,205 48,355 41,167 43,269 51,787 38,908 58,029 47,056 600,846 516,700 -84,146
Paid Full-time Equivalents County Employees by Function Average Budget Vacancy General government County Administration 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 0.00 County Attorney 1.55 1.69 1.55 1.56 1.50 1.60 1.51 1.48 1.51 1.57 1.55 1.52 1.55 1.60 0.05 Human Resources 1.00 0.82 0.00 0.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.82 1.00 0.18 Commissioner of Revenue 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.02 6.00 6.00 6.00 6.00 6.17 0.17 Business License/Land Use 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Treasurer 5.93 6.00 6.00 5.58 6.00 6.00 6.00 6.00 6.00 5.50 5.60 6.00 5.88 6.00 0.12 Accounting 3.28 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 4.00 3.94 4.00 0.06 Information Technology 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Registrar 1.99 2.22 1.60 1.67 2.02 1.66 1.87 1.49 1.71 1.52 1.65 1.73 1.76 1.73 -0.03 Judicial administration Clerk of the Circuit Court 5.00 5.00 5.00 5.00 5.03 5.25 5.46 5.73 5.74 5.88 6.88 6.51 5.54 5.76 0.22 Victim Witness Program 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 1.00 0.00 Commonwealth's Attorney 6.63 6.63 6.63 6.63 6.63 6.63 6.63 6.63 6.63 6.63 6.63 6.63 6.63 6.63 0.00 Public safety Law Enforcement 55.44 55.75 54.43 55.43 55.30 56.04 53.00 56.99 55.99 57.05 56.90 54.94 55.61 55.90 0.30 EMS 20.09 20.72 20.50 19.93 20.00 20.96 20.45 19.83 22.38 18.76 22.12 19.44 20.43 20.40 -0.03 Fire & Rescue Services 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Probation-Community Supervision only 0.30 0.44 0.46 0.39 0.46 0.58 0.30 0.46 0.57 0.46 0.58 0.34 0.45 0.50 0.06 Dept of Comprehensive Srvs 2.13 2.35 2.18 2.15 2.14 2.47 2.13 3.13 2.42 2.16 2.39 2.14 2.32 2.23 -0.09 Building Inspections 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 3.00 0.00 Animal Control/Pound 5.15 4.82 4.46 4.73 4.72 5.10 4.79 4.74 5.37 4.88 4.97 4.85 4.88 4.60 -0.28 Communications 17.61 17.59 16.58 16.58 17.36 17.68 17.15 16.56 17.72 15.80 16.99 16.49 17.01 19.00 1.99 Public works Waste Management 14.82 17.37 14.82 14.49 14.68 17.43 14.52 14.51 16.19 16.40 15.85 16.28 15.61 18.30 2.69 General Properties 6.05 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 6.81 6.60 6.12 6.15 0.03 Culture and recreation Parks and Recreation 14.32 14.20 16.00 15.70 16.34 15.88 13.27 12.62 15.78 15.76 19.81 16.35 15.50 15.25 -0.25 Community development Planning 5.24 5.65 5.45 5.00 5.00 6.00 6.00 6.00 6.00 6.00 6.00 6.00 5.70 7.19 1.50 Economic Development 1.94 2.25 2.04 2.04 1.96 2.02 1.83 2.00 1.99 1.63 1.77 1.63 1.93 2.20 0.28 Cooperative Extension-Assistant only 1.87 1.55 0.00 0.00 0.00 0.78 0.47 0.55 0.72 0.64 0.79 1.29 0.72 0.60 -0.12 Totals 190.34 195.05 187.70 186.88 190.14 197.08 186.38 189.72 197.74 191.64 202.29 193.74 192.39 199.21 6.82 Monthly Departmental Statistics Report
FY 2015 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 YTD total Sheriff physical arrests 140 144 124 133 114 94 138 114 80 131 1,212 traffic violations 491 424 424 556 452 548 580 348 582 473 4,878 civil papers 1,067 813 850 856 592 701 841 710 712 643 7,785
Fire & Rescue fire calls answered 197 204 183 219 181 205 187 222 210 214 2,022 EMS calls answered 268 267 228 282 280 297 327 251 311 294 2,805
Building Inspections permits issued 68 73 88 58 61 62 31 51 67 93 652
Animal Control calls answered 440 408 383 376 387 376 401 321 387 359 3,838
Animal Pound adoptions 17 14 16 26 15 18 14 8 20 10 158
Landfill refuse colleced in tons 1,422 1,668 1,389 1,463 1,330 1,492 1,373 1,121 1,558 1,612 14,428 recycled waste collected in tons 38 83 77 75 32 68 79 36 87 44 618
Social Services caseload 6,894 6,677 6,754 7,476 6,988 6,923 6,961 6,911 7,076 6,957 69,617
Recreation program participants 3,312 4,933 15,328 11,441 4,525 1,939 1,277 1,093 5,388 11,379 60,615 rentals 32 36 26 34 30 30 28 34 45 39 334
Planning Addresses Assigned 4 3 4 3 2 1 1 1 1 6 26 Business License 20 6 16 4 10 14 10 17 21 118 Cell Tower Co-location 1 1 2 4 Conditional Use Permit 1 1 Agreement In Lieu of (E&S) 3 2 4 4 5 1 4 2 4 6 35 Erosion and Sediment Control 1 1 1 3 Ordinance Amendment 1 1 Plan Review 2 1 1 1 2 7 Plat Review 4 5 5 7 5 5 5 5 5 10 56 Rezoning Request 1 1 Sign Permit 1 2 1 2 1 7 Special Exception 0 Variance Request 1 1 Zoning Permit 2 1 2 6 3 1 2 2 2 5 26 Amendment of Conditions 1 1 Cash Proffers 0
Comprehensive Services caseload 75 75 76 68 66 59 57 64 71 80 691 Monthly Departmental Statistics Report Monthly Departmental Statistics Report
FY 2014 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 YTD total Sheriff physical arrests 120 164 153 101 122 125 89 103 124 184 157 201 1,643 traffic violations 712 890 855 573 620 578 512 536 321 544 834 658 7,633 civil papers 1,031 930 846 1,056 722 741 1,007 787 979 942 886 954 10,881
Fire & Rescue fire calls answered 186 176 166 204 189 178 184 187 207 172 171 207 2,227 EMS calls answered 249 263 247 267 244 271 254 229 274 236 231 263 3,028
Building Inspections permits issued 87 113 79 85 73 53 51 60 55 80 76 65 877
Animal Control calls answered 383 425 434 441 422 460 415 380 349 389 382 392 4,872
Animal Pound adoptions 16 23 10 17 9 31 26 14 18 25 11 22 222
Landfill refuse colleced in tons 1,484 1,397 1,367 1,383 1,388 1,339 1,203 1,231 1,431 1,379 1,449 1,357 16,407 recycled waste collected in tons 93 36 42 43 90 81 52 60 62 59 102 38 757
Social Services caseload 6,967 6,833 6,799 7,380 6,823 6,614 6,425 6,779 6,788 6,649 6,644 6,819 81,520
Recreation program participants 5,497 4,503 22,191 11,773 3,276 6,301 711 1,462 4,155 11,197 15,339 4,936 91,341 rentals 30 30 27 28 30 34 24 25 20 38 37 31 354
Planning Addresses Assigned 9 7 10 6 2 6 3 3 6 5 3 5 65 Business License 20 10 21 14 11 8 16 9 21 30 20 8 188 Cell Tower Co-location 1 2 2 1 3 2 11 Conditional Use Permit 1 1 1 3 Agreement In Lieu of (E&S) 8 8 10 4 5 3 4 5 5 9 7 10 78 Erosion and Sediment Control 1 1 1 1 1 6 4 15 Ordinance Amendment 1 3 4 Plan Review 1 1 2 4 3 1 3 4 1 2 22 Plat Review 5 5 6 6 4 5 5 5 5 8 6 6 66 Rezoning Request 1 6 7 Sign Permit 2 1 1 1 5 Special Exception 0 Variance Request 0 Zoning Permit 4 5 5 1 5 2 3 5 6 4 5 45 Amendment of Conditions 4 4 Cash Proffers 0
Comprehensive Services caseload 64 72 69 67 68 73 69 64 66 56 61 73 802