Cover page

AGENDA

Meeting of the Inangahua Community Board

Tuesday 4 August 2020 commencing at 5:00pm

At the Plunket Rooms

1 Terms of Reference

Inangahua Community Board

Terms of Reference and Delegations from Council, and Committees of Council

2019 - 2021 Triennium

2 Terms of Reference

Inangahua Community Board

Reports to: Council

Chairperson: As appropriate

Membership Alun Bollinger, John Bougen, Rachel Fifield, Dave Hawes, Ina Lee Lineham and Linda Webb

Meeting Frequency: Bi Monthly

Purpose: 1. The purpose of these delegations is to give effect to the local community empowerment model which is a partnership approach to the governance of the District that will primarily be delivered through the Inangahua community board. 2. The intent of these delegations is to delegate authority and, as far as possible, responsibility to the Inangahua community board to allow the community board to effectively govern and provide recommendations to the Council regarding local issues associated with their areas. 3. In making these delegations the Council recognises that it is ultimately responsible for the governance of the district and therefore retains the right to set minimum standards and to review community board recommendations associated with the exercise of these delegations.

In making these delegations the Council undertakes to:

1. Provide for and give consideration to community board input into significant governance decisions affecting the respective community board area.

The ICB is delegated the following Terms of Reference and powers:

Terms of Reference:

Community Board Status A community board (Local Government Act 2002, s.51) is:

1. An unincorporated body; and 2. Not a local authority; and 3. Not a committee of the Council.

3 Terms of Reference

Role The legislative role of community boards (Local Government Act 2002, s.52) is to:

1. Represent, and act as an advocate for, the interests of its community, and 2. Consider and report on all matters referred to it by Council, or any matter of interest or concern to the community board: and 3. Maintain an overview of services provided by the Council within the community: and 4. Prepare an annual submission to the Council for expenditure within the community: and 5. Communicate with community organisations and special interest groups within the community: and 6. Undertake any other responsibilities delegated to it by Council.

Delegations

In exercising the delegated powers, the community board will operate within:

1. Policies, plans, standards or guidelines that have been established and approved by Council: 2. The approved Council budgets for the activity

In addition to the community boards legislative role the community board is responsible for and accountable to the Council for: 1. Providing local leadership and developing relationships with Council, the community, and community organisations in developing local solutions within the Community board area. 2. Assisting the organisation with consultation with local residents, ratepayers, Iwi, community groups and other key stakeholders on local issues including input into the Long Term Plan and the Annual plan. 3. Making recommendations to Council on leases, licenses or concessions associated with all Council owned property included within the locally funded activities of the community board area, excluding Council administration land and buildings. 4. Making recommendations to council on property (including land & buildings) acquisitions and disposals in the local area.

Note: None of the delegations may be sub delegated

1. Council retains decision making authority associated with new or existing maintenance contracts.

4 Terms of Reference

Additional financial delegations Community Board has the authority to approve annual expenditure from a discretionary fund determined by Council on an annual basis, for local activities with the following parameters:

1. The decision meets relevant legislation and Council policy requirements including any controls on the use of funds from the respective account. 2. The decision is made after considering a report from staff or community members. 3. This expenditure may be operating or capital in nature, or a mixture of the two. 4. This expenditure cannot fund the “additional capacity” component of capital projects. It can only fund renewal or increased level of service components of capital projects

Power to delegate The Community Board may not delegate any of their responsibilities, duties or powers to a committee, subcommittee or person.

Matters which are not delegated.

Council does not delegate: 1. The power to: • Make a rate or bylaw. • Borrow money, or purchase or dispose of assets. • Acquire, hold or dispose of property. • Appoint, suspend or remove staff. • Adopt a long term plan or annual plan or annual report. • Institute an action for the recovery of any amount. • Issue and police building consents, notices, authorisations, and requirements under any Acts, Statutes, Regulations, By –laws and the like. • Enter into contracts and agreements. • Incur expenditure in excess of the approved Community budget; or

2. The powers and duties conferred or imposed (on Council) by The Public Works Act 1981 or those powers listed in the Section34 (2) of The Resource Management Act 1991

5 Terms of Reference

Review of a Community Board decision In recognition of Council’s ultimate responsibility for the governance of the District, that Council retains the right to review any decision of a community board where it believes:

1. The decision is not consistent with the Council’s vision, mission, values and goals. 2. Where it believes the community board decision has contravened any relevant legislation. 3. The powers and functions of community boards as defined in the Local Government Act 2002 have been exceeded. 4. The delegations of the community board have been exceeded. 5. The decision will unduly impact on the ability of the Council to provide a district wide level of service where it believes it is necessary to do so. 6. The decision is contrary to the Council’s Ten Year Plan, adopted council policy, plan or strategy or any other authority, license, consent or approval.

Decision review process A decision to review and determine the associated course of action associated with a community board decision will be made jointly by the Mayor and Chief Executive. The relevant community board chairperson will be consulted in the process of the Council determining whether a community board decision will be reviewed. Generally the course of action will include one of the following: 1. Refer the decision back to the community board for reconsideration; or 2. Refer the decision to the Council, one of its committees or its delegated representative for determination.

Community Board to Council decision referral process In exceptional circumstances, community boards may refer any decision to Council or its delegated committee for determination subject to that referral including the reasons the decision has been referred to the Council for determination. Membership The membership of the community board (Local Government Act 2002, s.50) consists of:

1. Members elected under the Local Electoral Act 2001; and 2. Members appointed in accordance with the Local Electoral Act 2001 by the Buller District Council.

6 Terms of Reference

Chairperson The community board must have a chairperson (Local Government Act 2002, Schedule 7, Clause 37), who shall be elected at the first meeting of the community board in accordance with the Local Government Act 2002, Schedule 7, Clause 25 or in accordance with any subsequent amendment to this Act.

The chairperson is responsible for: 1. The efficient functioning of the community board. 2. Setting the agenda for community board meetings. 3. Ensuring that all members of the community board receive sufficient timely information to enable them to be effective community board members.

4. Attending Council meetings to represent the interests of the Community Board. 5. Being the link between the community board and Council staff.

Contacts with media and outside agencies The Mayor acts as the official spokesperson for the Council with the media and may provide approval to elected members to act as an official spokesperson.

Community board members, including the chairperson, do not have delegated authority to speak to the media and/or outside agencies on behalf of the Council. The Group Manager for the community board area, after consultation with the Community Board Chair, will manage the formal communications between the community board and its constituents, and for the community board in the exercise of its business. Correspondence with central government, other local government agencies or other official agencies will only take place through Council staff.

Frequency of meetings The community board shall meet at least two monthly.

Conduct of affairs The community board shall conduct its affairs in accordance with the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, the Local Authorities (Members’ Interests) Act 1968, Councils Standing Orders and Code of Conduct.

7 Terms of Reference

Quorum The quorum at a meeting of the community board shall consist of: 1. Half of the members if the number of members (including vacancies) is even; or 2. A majority of members if the number of members (including vacancies) is odd.

Remuneration Elected members will be reimbursed in accordance with the current Local Government Elected Members’ Determination.

8 Table of Contents

Inangahua Community Board Venue: Reefton Plunket Rooms

04 August 2020 05:00 PM - 07:00 PM

Agenda Topic Page

1. Apologies 10

2. Members Interests 11

3. Confirmation of Minutes 12

3.1 Confirmation of Minutes - 2 June 2020 13

4. Action Points 17

4.1 Action Points - as at 4 August 2020 18

5. Chairpersons Report 19

6. Reefton Swimming Pool update 20

7. Community and Economic Development Update 24

8. Response to Public Forum 31

9 Tab 1: Apologies

INANGAHUA COMMUNITY BOARD

4 AUGUST 2020

AGENDA ITEM: 1

Prepared by - Rachel Townrow - Group Manager Community Services

APOLOGIES

1. REPORT SUMMARY

That the Inangahua Community Board receive any apologies or requests for leave of absence from elected members.

2. DRAFT RECOMMENDATION

That there are no apologies to be received and no requests for leave of absence.

OR

That the Inangahua Community Board receives apologies from (insert Board Member name) and accepts Board Member (insert name) request for leave of absence.

10 Tab 2: Members Interests

INANGAHUA COMMUNITY BOARD

4 AUGUST 2020

AGENDA ITEM: 2

Prepared by - Rachel Townrow - Group Manager Community Services

MEMBERS INTEREST

Members are encouraged to consider the items on the agenda and disclose whether they believe they have a financial or non- financial interest in any of the items in terms of Council’s Code of Conduct.

Members are encouraged to advise the Governance Assistant of any changes required to their declared Members Interest Register.

The attached flowchart may assist members in making that determination (Appendix A from Code of Conduct).

______

DRAFT RECOMMENDATION:

That members disclose any financial or non-financial interest in any of the agenda items.

11 Tab 3: Confirmation of Minutes

INANGAHUA COMMUNITY BOARD

4 AUGUST 2020

AGENDA ITEM: 3

Prepared by - Rachel Townrow - Group Manager Community Services

CONFIRMATION OF MINUTES

1. DRAFT RECOMMENDATION

That the Inangahua Community Board receive and confirm minutes from the meeting of 2 June 2020.

12 3.1: Confirmation of Minutes - 2 June 2020

MEETING OF THE INANGAHUA COMMUNITY BOARD, HELD AT 5:00PM ON 2 JUNE 2020 AT THE PLUNKET ROOMS, BULLER ROAD, REEFTON

PRESENT: Mayor J Cleine, Councillor J Bougen (Chair). Members L Webb, A Bollinger, I Lineham and R Fifield.

IN ATTENDANCE: Group Manager Community Services (R Townrow) and EA Commercial & Corporate Services (M Wilson).

MEDIA: Lois Williams (Independent Media)

Meeting declared open at: 5:03pm

PUBLIC FORUM No members of the public attended the ICB meeting.

1. APOLOGIES (p10)

Discussion: An apology was received from N Tauwhare (Iwi representative).

RESOLVED that the Inangahua Community Board receives the apology from N Tauwhare (Iwi representative). R Fifield/A Bollinger 6/6 CARRIED UNANIMOUSLY

2. MEMBERS INTEREST (p11)

Discussion: No members interests were received.

RESOLVED that Inangahua Community Board members disclose any financial or non- financial interest in any of the agenda items. R Fifield/A Bollinger 6/6 CARRIED UNANIMOUSLY

13 3.1: Confirmation of Minutes - 2 June 2020

3. CONFIRMATION OF MINUTES (p12)

Discussion: Late correspondence from the February 2020 meeting was discussed. Cr J Bougen has since spoken to Zie Rosanowski who approached the Tennis Club to check if the Netball Club can share the courts.

Action Point: R Townrow (GM Community Services) is to determine who owns the tennis court land.

RESOLVED that the Inangahua Community Board receive and confirm minutes from the meeting of 11 February 2020. L Webb/A Bollinger 6/6 CARRIED UNANIMOUSLY

4. ACTION POINTS (p22)

Discussion: To be updated as follows: 1. Socio-Economic Development Officer (R Fifield) to contact NZMA by 30 June 2020 and update ICB Members by email. 2. Completed. 3. NZTA are still reviewing this request. Update date required to August 2020. 4. ICB’s submission to Council’s Draft Annual Plan included a request for these public toilets. Completed. 5. Completed. 6. Service request was generated. GM Community Services (R Townrow) to check if the work has been carried out and the service request has been closed.

RESOLVED that the Inangahua Community Board receive the Action Point Report for information, with the report to be updated. A Bollinger/I Lineham 6/6 CARRIED UNANIMOUSLY

RESOLVED that the ICB discuss item 8 (Reefton water supply upgrade) before item 5 to allow M Duff (Group Manager Infrastructure Services) to discuss the item with the Board via phone conference. J Bougen/R Fifield 6/6 CARRIED UNANIMOUSLY

14 3.1: Confirmation of Minutes - 2 June 2020

5. CHAIRPERSONS REPORT (p24)

Discussion: Cr J Bougen said he was very pleased with how effective the stand-up meetings had gone recently.

L Webb spoke about the 150-year celebrations. Street flags were discussed. Cr Bougen suggested this should be discussed with the committee.

RESOLVED that the Inangahua Community Board receive the verbal update from the Chair. R Fifield/I Lineham 6/6 CARRIED UNANIMOUSLY

6. REEFTON SWIMMING POOL - update (p25)

Discussion: The report was discussed with Cr J Bougen providing an update on what came out of the public consultation. R Townrow gave an update.

RESOLVED that the Inangahua Community Board receive the report for information. L Webb/A Bollinger 6/6 CARRIED UNANIMOUSLY

7. SUBMISSION TO THE 2020/2021 DRAFT ANNUAL PLAN (p42)

Conflict of Interest: Member R Fifield declared a conflict of interest with regards to the Powerhouse Gym, which she owns with her husband. This conflict will be dealt with by Ms Fifield being available to answer questions but will refrain from voting.

Discussion: Cr J Bougen gave an overview of the submission that the Inangahua Community Board have submitted to Council’s draft Annual Plan process for 2020/2021.

L Webb asked about the subsidy Council provides to the current gym. Cr Bougen said the cost of managing the facility is currently being covered by membership fees.

An amendment to the submission to say “To aid in the tree planting program, the project seeks Council support to access potential opportunities to acquire trees and/or funding” in relation to the Strand Project was agreed, noting that Council does not have trees available but is aware of potential opportunities that the project may be able to apply to for this support.

RESOLVED that the Inangahua Community Board receive endorses its submission to the Buller District Council 2020/2021 draft Annual Plan. I Lineham/R Fifield 5/5 Abstained: R Fifield CARRIED UNANIMOUSLY

15 3.1: Confirmation of Minutes - 2 June 2020

M Duff (Group Manager Infrastructure Services) joined the meeting at 5:20pm to discuss item 8 (Reefton water supply upgrade), which was heard before item 5, in the order of agenda items.

8. REEFTON WATER SUPPLY UPGRADE – PROPOSED WORK PACKAGE (p45)

Discussion: Councillor J Bougen gave an update of the background and progress to-date.

Board members were given an opportunity to ask question of M Duff (Group Manager Infrastructure Services).

RESOLVED that the Inangahua Community Board receive the Reefton Water Supply Upgrade report for information. L Webb/A Bollinger 6/6 CARRIED UNANIMOUSLY

9. OUTWARDS CORRESPONDENCE (p104)

Discussion: Nil

RESOLVED that the Inangahua Community Board receive outwards correspondence for information. R Fifield/A Bollinger 6/6 CARRIED UNANIMOUSLY

10. RESPONSE TO PUBLIC FORUM (p108)

Discussion: Nil

 With there being no further business the meeting concluded at 6:45pm.  Next meeting: 5:00pm, Wednesday 4 August 2020, Plunket Rooms, Buller Road, Reefton .

Confirmed: ………………………………..…………………Date: ……………………..

16 Tab 4: Action Points

INANGAHUA COMMUNITY BOARD

4 AUGUST 2020

AGENDA ITEM: 4

Prepared by - Rachel Townrow - Group Manager Community Services

ACTION POINTS

1. REPORT SUMMARY

A summary of resolutions requiring actions by the Inangahua Community Board.

2. DRAFT RECOMMENDATION

That the Inangahua Community Board receive the action points report for information.

17 4.1: Action Points - as at 4 August 2020

INANGAHUA COMMUNITY BOARD Current Action Points - 2020

No. Action Point / Meeting Date Responsible Progress Date required

1. 11 February 2020: Rachel Fifield Socio-Economic August 2020 NZ Motorhome Association – Development Officer Reefton Rally: Work with the NZ (R Fifield) to contact Motorhome Association of NZ (National NZMA by 30 June President is Ken Leslie from Reefton) to 2020 and update ICB promote their planned rally which is Members by email. being held in Reefton in October 2020. Rachel Fifield is to work with Kelly Langford and DWC for greater Coast- wide exposure, and national exposure through the NZMA national magazine and website. 3. 11 February 2020: Cr John Bougen NZTA Are still August 2020 Speed limit through and (Chair) reviewing this request. into Reefton: Chair to respond to Charley Gray’s letter and convey the information received from meeting with NZTA. 6. 11 February 2020: Sharon Mason Service request was August 2020 Cherry trees on Buller Road: CEO to (CEO) generated. GM raise a Council-generated service Community Services request to arrange for the cherry trees (R Townrow) to check on Buller Road to be maintained. if the service request has been completed because it appears the work has not been completed.

Staff have checked and confirmed that the trees are included in the maintenance program. Staff to follow up to ensure needed work occurs 7. 2 June 2020: Rachel Townrow Land is owned by August 2020 Tennis Court land ownership: (GM Community Buller District Council. Determine who owns the land the Services). tennis courts are on. Completed

18 Tab 5: Chairpersons Report

INANGAHUA COMMUNITY BOARD

4 AUGUST 2020

AGENDA ITEM: 5

Prepared by - Councillor John Bougen - Chair

Reviewed by - Rachel Townrow - Group Manager Community Services

VERBAL UPDATE FROM INANGAHUA COMMUNITY BOARD CHAIR

1. REPORT SUMMARY An update will be verbally provided by the Inangahua Community Board Chair for information sharing and discussion.

Items for update include:  Council’s Long Term Plan 2021-2031 – outline of process  150th Celebrations – programme and budget  White Ribbon Ride  Town entry signage and Broadway flags  Broadway rubbish bins  Public toilets  Top of town kiosk signage

2. DRAFT RECOMMENDATION

That the Inangahua Community Board receive the verbal update from the Chair.

19 Tab 6: Reefton Swimming Pool update

INANGAHUA COMMUNITY BOARD

4 AUGUST 2020

AGENDA ITEM: 6

Prepared by - Rick Barry - Coordinator Property

Reviewed by - Rachel Townrow - Group Manager Community Services

REEFTON SWIMMING POOL UPDATE

1. REPORT SUMMARY This report is to update the Inangahua Community Board on the Reefton Swimming Pool Complex upgrade work.

2. DRAFT RECOMMENDATION

That the Inangahua Community Board receive Reefton Swimming Pool update for information.

3. ISSUES & DISCUSSION

Background: At its meeting on 2 June 2020 the Board received a report outlining the background on the Reefton Swimming Pool Complex upgrade project. This report provides an update on what has occurred since then.

Update: Since 2 June 2020 the project has progressed as follows:  Council approved the additional $200,000 for the Stage 1 upgrade work when adopting the Annual Plan 2020/21 on 24 June  Following confirmation of the budget, structural engineers were engaged to produce the final set of plans and specifications, and the contracted builder was engaged  Off-site elements have commenced, including ordering of the steel materials for fabrication, ordering of windows, skylights, and doors, confirming insulated panel cladding, etc  Documentation from the structural engineer was received on 24 July and a fire report is expected to be received on 31 July  Building consent application documents have been drafted and will be submitted once the fire report is received  A site meeting was held on 29 July with BDC Property and the Main Contract Builder, to confirm the site establishment work including:

20 Tab 6: Reefton Swimming Pool update

I. Assess the swimming pool for temporary protection work II. Confirm with Buller Holdings and meet with swimming pool operational staff and confirm plan to remove pool equipment. III. Confirm roof pitch for decorative roof vent cowlings IV. Confirming electrical services disconnection/reconnection scope of works with the local Electrician V. Meet local Plasterer/Painter Contractor to confirm work timelines VI. Assess change room heating/pipework removal for structural steel upgrade  A communications plan is being developed to keep the community up to date with progress on the project

At this stage and depending on material availability and lead times, it is anticipated that the Stage 1 upgrade work could be completed by December 2020, meaning there will be some reduction in this year’s swimming season. Council staff are working with the contractor to keep this reduction to a minimum, and are keeping the pool operators informed. Covid 19 has had an unpredicted effect on the availability of some building materials.

The report to the Board in June listed the issues raised by the community through the community consultation, identifying those that had and had not been resolved at the time of writing. The table below provides an update on the issues that had not been resolved at the time of writing the previous report:

Issue Update Status Additional windows and access Updated design includes additional Closed to outdoors windows and doors, along with double glass skylights and gable end clear sheeting Heating upgrade Options being investigated but not Ongoing included in this scope of work Provide a warmer pool, Options being investigated but not Ongoing potentially by constructing a included in this scope of work new separate hydrothermal/toddlers/learn- to-swim pool Establish a working group to Council and the ICB have endorsed Ongoing consider fundraising for the establishment of a working additional features to the group. Reefton swimming pool experience as stage 2 of the Establishment of the working group upgrade is part of the wider work programme for the Reefton pool. The current priority focus for the work programme is on getting the Stage 1 upgrade work underway Provide one swimming pool, Council has agreed to upgrade the Closed for the school and the public, to existing public pool replace the existing public pool that is aged

21 Tab 6: Reefton Swimming Pool update

4. CONSIDERATIONS

4.1 Strategic impact The Reefton Swimming Pool complex has significant value for the Reefton Community. Council has engaged with the Reefton community, to develop a sound strategy for the future of the Reefton Swimming Pool complex, to contribute to the well-being of the community by offering a facility that promotes social interaction, continuing recreational activities and encouraging future community developed improvements

4.2 Significance assessment The original budget for the repair work was consulted on and approved through the 2019/20 Annual Plan. Variations to this original budget and scope of work have been the subject of consultation with the Reefton Community through both the specific consultation and the Annual Plan 2020/21. The future plans for the Reefton swimming pool following the stage one upgrade may meet the significance criteria in Council’s Significance and Engagement Policy. These plans will be developed through a community engagement and consultation process.

4.3 Risk analysis  The public and media will scrutinise Council’s short and long term approach with regards to the upgrade to this Reefton Swimming Pool facility. Continued community engagement is a key mitigation for this risk and will continue.  The Building Act requires public buildings to meet a minimum of 34% of the new building standard (NBS). The proposed works will trigger this requirement, however the proposed upgrade significantly exceeds this minimum %NBS requirement.  Timeline (weather and Covid19) – Structural steel preparation and treatment coatings have been priced to occur off-site, under factory controlled conditions. The disconnection/reconnection of services, demolition of redundant materials, dismantling and re-erection of steelwork and cladding of roof and walls is all onsite work and to some extent, weather dependent. This project involves multiple tasks involving fall arrest height work, elevated work platform and crane work equipment, all tasks which need to occur in reasonable weather. These risks will all be managed through the contract for the work.  Covid-19 impact - The price and availability of some materials may be affected. New Covid19 Protocols may affect the output, dependent on the Alert Level and restrictions implemented by Government. This situation is being monitored by Council’s Coordinator Property and Contractors.

4.4 Values The Buller District Council values are: One Team, Community Driven, We Care, Integrity and Future Focussed. This process aligns with these values.

22 Tab 6: Reefton Swimming Pool update

4.5 Policy / legal considerations The following contain relevant considerations:  Building Act 2004  Reserves Act 1977  Local Government Act 2002  Long Term Plan 2018-2028  Annual Plan 2019/20

4.6 Tangata whenua considerations No specific considerations have been identified.

4.7 Views of those affected The Reefton community has generally supported the proposed upgrade scope of works. The Reefton Swimming Pool is a well-used recreational area and supported by both the local community and visitors.

4.8 Costs The total budget available for the Stage 1 upgrade project is $500,000.

4.9 Benefits Upgrading the Reefton Swimming Pool will:  Provide a compliant, safe and healthy shelter and change rooms, enhancing the existing swimming pool facility.  Promote social wellbeing for the Reefton community, by providing areas for the local community and visitors to engage and socialise, while participating in healthy activities.  Promote the wellbeing of the community, with support from Council and the ICB to consider further community projects that enhance and support the Reefton swimming pool experience.

4.10 Media / publicity There is expected to be public and media interest in this project.

23 Tab 7: Community and Economic Development Update

INANGAHUA COMMUNITY BOARD

4 AUGUST 2020

AGENDA ITEM: 7

Prepared by - Lisa Gregory - Community and Economic Development Officer

Reviewed by - Rachel Townrow - Group Manager Community Services

COMMUNITY AND ECONOMIC DEVELOPMENT UPDATE

1. REPORT SUMMARY

The purpose of this report is to provide a summary update on Buller District Council’s Economic Development work, and on other activities happening in the community and economic development and community services area.

2. DRAFT RECOMMENDATION

That the Inangahua Community Board receive the Community and Economic Development update for information.

3. ISSUES & DISCUSSION

This report provides and update on developments that have occurred during June and July, and looks ahead over August and September.

Over the last 10 weeks several Provincial Growth Fund (PGF) applications have been successful along with some successful ‘shovel ready project’ applications.

There continues to be strong reasons for Buller to be optimistic in terms of: Provincial Growth Fund (PGF) applications and ‘shovel ready projects’ including revitalisation activities, and opportunities to leverage off funding already announced in the district.

The Council team has brought the economic mind map strategy to life and we should celebrate the achievement and positive impact this brings to our community.

24 Tab 7: Community and Economic Development Update

Direct Council applications approved: . Harbour – fishing floating pontoons $4m . Revitalisation – Buller river link and pedestrian bridge $1.86m . Land restoration – tree planting $0.9m . Airport Seawall – protection of vital asset $2.47m . Historic Hector Landfill – construction of a seawall $1m . Tidal Bridge #2 – bridge replacement to maintain transport link to $1.8m . Port development – development of port precinct $3.3m . Seawall for - $3.6m

Total approved and in project delivery by BDC $18.6m.

To enable success on these programmes of work we shall utilise a project governance structure which provides clarity and consistency of approach across the organisation and with our external partners.

External applications approved where council advocated/facilitated: . Kawatiri Coastal Heritage Trail (project underway) $9.4m . Pounamu Pathway $18.6m (regional project approx. $5m in Buller) . BlackWater Gold mine Reefton $15m . Dolomite Point Redevelopment $23m . Oparara Arches Redevelopment $7m

Total approved to be delivered by external parties $73m

Council continues to advocate and apply for additional projects for which we await outcomes.

3.1 Reefton Updates Socio-Economic Development Reefton’s Economic Diversification Governance Board has now considered the first round of applications for the $50,000 seed funding that has been put up by OceanaGold. The aim of this fund is to stimulate economic diversification and community well-being in Reefton.

Reefton’s Socio-Economic Development Officer (SEDO) has been overseeing a project to upgrade the interpretation centre at the Reefton i-SITE. A tentative date for the opening of this has been set for 4 September. The room is in the process of receiving a major multi-media upgrade enabled by funding from OceanaGold.

25 Tab 7: Community and Economic Development Update

Reefton Library A monthly knitting group is continuing to meet at the Reefton Library, and this is still proving very popular.

The Community Engagement Librarian based in Westport has been working closely with the Reefton Librarian and providing resources and activities in a way that fits the space and delivery service available for Reefton. This included activities for the children during the school holidays.

September is Adult Learning month and we intend to run a series of drop in sessions for Westport and Reefton to re-fresh and teach people how to use our online apps.

The Westport Library has had some great success recently with activities driven and organised by patrons taking place in the Library space (e.g. the Scrabble Club). There is space available in Reefton for community-run initiatives to take place too, and people are encouraged to get in touch if they would like to discuss this possibility.

Reefton Cinema Work is currently underway to try and secure two or three “day and date” movies to screen in Reefton over the coming months (i.e. the movies would open in Reefton on the same day as the rest of New Zealand).

An additional screening of Whispers of Gold is being looked at for Labour weekend, to coincide with the NZMCA event.

3.2 Riverfront redevelopment PGF application Council has secured $1.86m funding to redevelop the riverfront including building a pedestrian/cycle bridge over the railway line in Westport. The redevelopment will create jobs and a platform for commercial development in the area and could potentially see the area become the launch point for the Kawatiri Coastal Trail.

3.3 Port development An additional $ 3.3 million PGF funding has been secured to complete the next stage of the port project which includes up grading wharves and establishing a fishing and bulk handling precinct. The funding is a great enabler to encourage establishment of new businesses in the district and encourage further investment and expansion from existing businesses.

The Government has announced $4 million from the PGF to the Buller District Council to install floating pontoons at Westport Port. This will help secure the fishing industry with a view to expanding the industry in Buller. It is expected that work will also occur to deepen the Westport Harbour and build new ablution and fuel facilities.

26 Tab 7: Community and Economic Development Update

3.4 Defence force visit Group Manager Regulatory Services Sean Judd and the Mayor hosted another visit from the New Zealand Defence Force, specifically the logistics corps based in Burnham. They are seeking a site to hold an exercise in Oct 2020 which offers urban, closed and open space. This is an exciting opportunity for Council to further build relationships with NZDF and showcase all that this district has to offer.

The expression of interest Council submitted to the Ministry of Defence estate review continues to be “live” and in the mix. COVID 19 has pushed the timelines back with the regional component of the review now due to be completed mid- 2021.

3.5 Tree planting project WestReef has been contracted to deliver this ‘shovel ready’ project. Planting is underway at the first of the four sites, and six people are currently working on the project (two part time and four full time).

Additional money has become available through MSD for training recruits in the skills required to get them work ready and skilled in specifics tasks in relation to this project.

Council staff are liaising between WestReef and MSD to put a training programme in place.

3.6 Sounds Air Council advocated to central government on behalf of Sounds Air to keep this essential service operating. A support package has been negotiated by the two parties and Sounds Air has started regular flights again after Covid-19 lockdown.

3.8 Visit by Under Secretary Tabuteau Due to the Deputy Prime Minister being ill, his Under Secretary Fletcher Tabuteau visited Westport on Tuesday 7 July. The Mayor and CE hosted the visit which included a presentation about the railway overbridge and river front development along with a site visit.

During his visit, Under Secretary Tabuteau announced PGF funding for the historic Hector Landfilll and the Tidal Creek Bridge project as listed above.

Local business leaders came together for a lunch function with the Under Secretary and he boarded the Harbour Master’s boat for an on-water tour to view the locations of the port development work and floating pontoons.

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3.9 Housing for the Elderly A review is currently underway looking at how Council provides housing for the elderly. The Housing for the Elderly Steering Group will next meet in August or September.

Staff have been working with staff from Tasman District Council to gain insights into how they provide and manage housing for their seniors.

3.10 Social housing stocktake  There are 113 Kāinga Ora homes in the Buller District of which 100 are occupied and 3 are under repair.  There are 6 - 9 emergency housing requests per week in Buller.  There are 39 persons on the public housing register - predominantly single adults.  98% of public housing tenants are MSD clients.

Kāinga Ora is seeking to have a localised model in regions/districts with local authorities, iwi and community housing groups. There is a significant programme of work and aspiration to improve the quality of public housing, improve access to land supply, that housing is affordable and environmentally sustainable to enable thriving communities. There are many synergies between Kāinga Ora, MSD and local government wellbeing priorities and focus. The discussion and opportunities include advocating for local businesses who have the capacity and capability to build homes.

4. CONSIDERATIONS

4.1 Strategic impact The Local Government (Community Well-being) Amendment Act 2018 amended the Local Government Act 2002 and reinstated four aspects of community well- being – social, economic, environmental and cultural into the Local Government Act.

The reintroduction of the well-being goals into the Local Government Act means that Council is now required to measure its progress in lifting people’s quality of life, and report on the well-being indicators.

Community and economic development in relation to the four well-being indicators has significant value for the community in Buller District.

4.2 Significance assessment This matter is not deemed significant under Council’s Significance and Engagement Policy.

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4.3 Risk analysis The public and media will scrutinise Council’s short and long-term approach to economic development.

4.4 Values The Buller District Council values are: community driven, one team, future focused, integrity, and we care. By actively supporting, and encouraging, economic development Council displays support towards all these values.

4.5 Policy / legal considerations Council’s Annual Plan states: Core purpose: To service the residents of the Buller District, conscious of their needs, by providing facilities and services and creating an environment for progress, and develop while preserving the distinctive natural environmental, as well as the cultural and historical environments.

Vision, our future: For the Buller District to grow, and for the district to become a thriving community where families enjoy a great quality of life and the distinctive nature, cultural and historical environment are treasured.

4.6 Tangata whenua considerations Tangata whenua considerations are given due consideration during each project and activity. Ngati Waewae have been consulted and invited to provide input via the community engagement process in relation to the Long Term Plan. This information will be provided by Iwi to Councillors via their second Long Term Plan strategy workshop.

4.7 Views of those affected Through the Long Term Plan planning process community engagement workshops have been conducted in Charleston, Granity, Karamea, , Reefton, and Westport.

These workshops involved facilitation which led each group through a process to identify their top five community priorities in relation to the four well-being indicators – economic, social, cultural and environmental.

A report on priority visions, including visions from the Youth Hui held in February, has been presented to Councillors via their second Long Term Plan strategy workshop.

4.8 Costs The biggest resource required to support economic development across the Buller District is staff time which comes from existing budgets and resources.

Council deliberately included resource costs into BDC applications to ensure we can appropriately resource staff to complete and not expect staff to complete “off

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the side of their desk”. We have also developed a project governance and delivery approach in keeping with good business practice to oversee the different strands of projects.

4.9 Benefits There is the potential for the community of Buller District to directly benefit through Council supporting economic development activities across the district through:  Increased employment.  Increase income for households.  More visitors to the district.  More home-owners resulting in more income from rates.  Increased population.  A wider variety of industries and businesses.  More training opportunities for the work force.  More youth staying in the district.  Better health for residents.

4.10 Media / publicity There is the opportunity to share good news stories from economic development activities as they arise. .

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INANGAHUA COMMUNITY BOARD

4 AUGUST 2020

AGENDA ITEM: 8

Prepared by - Rachel Townrow - Group Manager Community Services

RESPONSE TO PUBLIC FORUM

1. DRAFT RECOMMENDATION

That the Inangahua Community Board advise of any public forum responses.

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