Cover page
AGENDA
Meeting of the Inangahua Community Board
Tuesday 9 February 2021 commencing at 5:00pm
At the Reefton Womens Institute Rooms
1 Terms of Reference
Inangahua Community Board
Terms of Reference and Delegations from Council, and Committees of Council
2019 - 2021 Triennium
2 Terms of Reference
Inangahua Community Board
Reports to: Council
Chairperson: As appropriate
Membership Alun Bollinger, John Bougen, Rachel Fifield, Dave Hawes, Ina Lee Lineham and Linda Webb
Meeting Frequency: Bi Monthly
Purpose: 1. The purpose of these delegations is to give effect to the local community empowerment model which is a partnership approach to the governance of the District that will primarily be delivered through the Inangahua community board. 2. The intent of these delegations is to delegate authority and, as far as possible, responsibility to the Inangahua community board to allow the community board to effectively govern and provide recommendations to the Buller District Council regarding local issues associated with their areas. 3. In making these delegations the Council recognises that it is ultimately responsible for the governance of the district and therefore retains the right to set minimum standards and to review community board recommendations associated with the exercise of these delegations.
In making these delegations the Council undertakes to:
1. Provide for and give consideration to community board input into significant governance decisions affecting the respective community board area.
The ICB is delegated the following Terms of Reference and powers:
Terms of Reference:
Community Board Status A community board (Local Government Act 2002, s.51) is:
1. An unincorporated body; and 2. Not a local authority; and 3. Not a committee of the Council.
3 Terms of Reference
Role The legislative role of community boards (Local Government Act 2002, s.52) is to:
1. Represent, and act as an advocate for, the interests of its community, and 2. Consider and report on all matters referred to it by Council, or any matter of interest or concern to the community board: and 3. Maintain an overview of services provided by the Council within the community: and 4. Prepare an annual submission to the Council for expenditure within the community: and 5. Communicate with community organisations and special interest groups within the community: and 6. Undertake any other responsibilities delegated to it by Council.
Delegations
In exercising the delegated powers, the community board will operate within:
1. Policies, plans, standards or guidelines that have been established and approved by Council: 2. The approved Council budgets for the activity
In addition to the community boards legislative role the community board is responsible for and accountable to the Council for: 1. Providing local leadership and developing relationships with Council, the community, and community organisations in developing local solutions within the Community board area. 2. Assisting the organisation with consultation with local residents, ratepayers, Iwi, community groups and other key stakeholders on local issues including input into the Long Term Plan and the Annual plan. 3. Making recommendations to Council on leases, licenses or concessions associated with all Council owned property included within the locally funded activities of the community board area, excluding Council administration land and buildings. 4. Making recommendations to council on property (including land & buildings) acquisitions and disposals in the local area.
Note: None of the delegations may be sub delegated
1. Council retains decision making authority associated with new or existing maintenance contracts.
4 Terms of Reference
Additional financial delegations Community Board has the authority to approve annual expenditure from a discretionary fund determined by Council on an annual basis, for local activities with the following parameters:
1. The decision meets relevant legislation and Council policy requirements including any controls on the use of funds from the respective account. 2. The decision is made after considering a report from staff or community members. 3. This expenditure may be operating or capital in nature, or a mixture of the two. 4. This expenditure cannot fund the “additional capacity” component of capital projects. It can only fund renewal or increased level of service components of capital projects
Power to delegate The Community Board may not delegate any of their responsibilities, duties or powers to a committee, subcommittee or person.
Matters which are not delegated.
Council does not delegate: 1. The power to: • Make a rate or bylaw. • Borrow money, or purchase or dispose of assets. • Acquire, hold or dispose of property. • Appoint, suspend or remove staff. • Adopt a long term plan or annual plan or annual report. • Institute an action for the recovery of any amount. • Issue and police building consents, notices, authorisations, and requirements under any Acts, Statutes, Regulations, By –laws and the like. • Enter into contracts and agreements. • Incur expenditure in excess of the approved Community budget; or
2. The powers and duties conferred or imposed (on Council) by The Public Works Act 1981 or those powers listed in the Section34 (2) of The Resource Management Act 1991
5 Terms of Reference
Review of a Community Board decision In recognition of Council’s ultimate responsibility for the governance of the District, that Council retains the right to review any decision of a community board where it believes:
1. The decision is not consistent with the Council’s vision, mission, values and goals. 2. Where it believes the community board decision has contravened any relevant legislation. 3. The powers and functions of community boards as defined in the Local Government Act 2002 have been exceeded. 4. The delegations of the community board have been exceeded. 5. The decision will unduly impact on the ability of the Council to provide a district wide level of service where it believes it is necessary to do so. 6. The decision is contrary to the Council’s Ten Year Plan, adopted council policy, plan or strategy or any other authority, license, consent or approval.
Decision review process A decision to review and determine the associated course of action associated with a community board decision will be made jointly by the Mayor and Chief Executive. The relevant community board chairperson will be consulted in the process of the Council determining whether a community board decision will be reviewed. Generally the course of action will include one of the following: 1. Refer the decision back to the community board for reconsideration; or 2. Refer the decision to the Council, one of its committees or its delegated representative for determination.
Community Board to Council decision referral process In exceptional circumstances, community boards may refer any decision to Council or its delegated committee for determination subject to that referral including the reasons the decision has been referred to the Council for determination. Membership The membership of the community board (Local Government Act 2002, s.50) consists of:
1. Members elected under the Local Electoral Act 2001; and 2. Members appointed in accordance with the Local Electoral Act 2001 by the Buller District Council.
6 Terms of Reference
Chairperson The community board must have a chairperson (Local Government Act 2002, Schedule 7, Clause 37), who shall be elected at the first meeting of the community board in accordance with the Local Government Act 2002, Schedule 7, Clause 25 or in accordance with any subsequent amendment to this Act.
The chairperson is responsible for: 1. The efficient functioning of the community board. 2. Setting the agenda for community board meetings. 3. Ensuring that all members of the community board receive sufficient timely information to enable them to be effective community board members.
4. Attending Council meetings to represent the interests of the Community Board. 5. Being the link between the community board and Council staff.
Contacts with media and outside agencies The Mayor acts as the official spokesperson for the Council with the media and may provide approval to elected members to act as an official spokesperson.
Community board members, including the chairperson, do not have delegated authority to speak to the media and/or outside agencies on behalf of the Council. The Group Manager for the community board area, after consultation with the Community Board Chair, will manage the formal communications between the community board and its constituents, and for the community board in the exercise of its business. Correspondence with central government, other local government agencies or other official agencies will only take place through Council staff.
Frequency of meetings The community board shall meet at least two monthly.
Conduct of affairs The community board shall conduct its affairs in accordance with the Local Government Act 2002, the Local Government Official Information and Meetings Act 1987, the Local Authorities (Members’ Interests) Act 1968, Councils Standing Orders and Code of Conduct.
7 Terms of Reference
Quorum The quorum at a meeting of the community board shall consist of: 1. Half of the members if the number of members (including vacancies) is even; or 2. A majority of members if the number of members (including vacancies) is odd.
Remuneration Elected members will be reimbursed in accordance with the current Local Government Elected Members’ Determination.
8 Table of Contents
Inangahua Community Board VENUE: Reefton Womens Institute Rooms, Buller Road, Reefton
09 February 2021 05:00 PM - 07:00 PM
Agenda Topic Page
1. Apologies 10
2. Members Interests 11
3. Confirmation of Minutes 12
3.1 Previous Minutes from 01 December 2020 13
4. Action Points 19
4.1 Action Points as at 01 December 2020 20
5. Chairpersons Report - Verbal Update 21
6. Community and Economic Development Update 22
6.1 Appendix 1 - Reefton Public Toilets 27
6.2 Appendix 2 - Reefton Pool 34
6.3 Appendix 3 - Reefton Water Supply Upgrade Newsletter 36
7. Offer to Purchase Inangahua School 38
7.1 Attachment 1 - Inangahua School Cadastral Aerial 40
7.2 Attachment 2 - Inangahua School Section 50 TLA Notice 44
8. Response to Public Forum 45
9 Tab 1: Apologies
INANGAHUA COMMUNITY BOARD
9 FEBRUARY 2021
AGENDA ITEM 1
Prepared by Rachel Townrow Group Manager Community Services
APOLOGIES
1. REPORT SUMMARY
That the Inangahua Community Board receive any apologies or requests for leave of absence from elected members.
2. DRAFT RECOMMENDATION
That there are no apologies to be received and no requests for leave of absence.
OR
That the Inangahua Community Board receives apologies from (insert Board Member name) and accepts Board Member (insert name) request for leave of absence.
10 Tab 2: Members Interests
INANGAHUA COMMUNITY BOARD
9 FEBRUARY 2021
AGENDA ITEM 2
Prepared by Rachel Townrow Group Manager Community Services
MEMBERS INTEREST
Members are encouraged to consider the items on the agenda and disclose whether they believe they have a financial or non- financial interest in any of the items in terms of Council’s Code of Conduct.
Members are encouraged to advise the Governance Assistant of any changes required to their declared Members Interest Register.
The attached flowchart may assist members in making that determination (Appendix A from Code of Conduct).
______
DRAFT RECOMMENDATION:
That members disclose any financial or non-financial interest in any of the agenda items.
11 Tab 3: Confirmation of Minutes
INANGAHUA COMMUNITY BOARD
9 FEBRUARY 2021
AGENDA ITEM 3
Prepared by Rachel Townrow Group Manager Community Services
CONFIRMATION OF MINUTES
1. DRAFT RECOMMENDATION
That the Inangahua Community Board receive and confirm minutes from the meeting of 1 December 2020.
12 3.1: Previous Minutes from 01 December 2020
MEETING OF THE INANGAHUA COMMUNITY BOARD AT 5:00PM ON 1 DECEMBER 2020 AT THE WOMEN’S INSTITUTE ROOMS, BULLER ROAD, REEFTON
PRESENT Cr J Bougen (Chair) Mayor J Cleine, Members L Webb, Cr D Hawes, I Lineham,
IN ATTENDANCE R Townrow (GM Community Services), M Wilson (EA Commercial & Corporate Services), E De Boer (Manager Infrastructure Delivery), S Patterson-Kane (Co-Ordinator Three Waters)
MEDIA C Ward, L Williams
PUBLIC FORUM
Attendee 1: Pat Russell and Katherine Banks Patricia Russell spoke to the Board and tabled a list of maintenance required on Reefton Pensioner Houses. Ms Russell is concerned about the condition of the houses and queried if Buller District Council is categorised as a Community Housing Provider.
Katherine Banks spoke in support of Ms Russell and added that the lawn and garden areas need to be reduced and tidied to make it easier to maintain.
I Lineham thanked the speakers for their reports, which are extensive.
Cr D Hawes queried if raised gardens with mowing strips would help.
Cr J Bougen thanked the speakers and said the issues raised had been taken on board.
Attendee 2: Moira Lockington Expressed thanks for funds for trees which have been ordered and noted lots of good things have happened in Reefton, for instance the footpaths.
Ms Lockington asked if there is an update regarding the pedestrian crossing on Broadway and also noted that maintenance has not been completed as it should in Reefton. Weeds and spraying of edges is an issue in public areas.
Ms Lockington queried how many people work for Westreef in Westport and how many are employed in Reefton.
The cost of vehicles coming up from Westport to Reefton was also queried and Ms Lockington wonders why more people are not employed in Reefton.
Finally, Ms Lockington expressed her disappointment about chlorination of the water.
13 3.1: Previous Minutes from 01 December 2020
The Chair and Board members thanked Ms Lockington.
Attendee 3: Franz Mueller Mr Mueller is concerned about the Mayor’s casting vote at the recent Council meeting regarding chlorination of the Reefton Water Supply. Mr Mueller noted that it is generally accepted that there should be one person, one vote.
Attendee 4: G Neylon Mr Neylon firstly acknowledged the splendid table that had returned to Reefton and also noted that the correct name for the venue is not Reefton Plunket Rooms. Instead this should be known as the Women’s Institute Rooms.
Regarding the water chlorination decision from Council, Mr Neylon referred to the Terms of Reference and Delegations in relation to consultation with the community. Mr Neylon noted that although time was an issue, the water chlorination could have been on the agenda for today from the Finance, Risk and Audit Committee meeting. Mr Neylon said it was appropriate that the Community Board be consulted as per the Local Government Act.
Cr J Bougen asked if a sign should be put up indicating that the building is the Women’s Institute. Mr Neylon agreed.
MEETING DECLARED OPEN AT 5.38pm
1. APOLOGIES (p10)
RESOLVED that there are no apologies to be received and no requests for leave of absence.
I Lineham/L Webb 4/4 CARRIED UNANIMOUSLY
2. MEMBERS INTEREST (p11)
RESOLVED that Inangahua Community Board members disclose any financial or non-financial interest in any of the agenda items. D Hawes/L Webb 4/4 CARRIED UNANIMOUSLY
3. CONFIRMATION OF MINUTES (p12) M Wilson (EA Commercial & Corporate Services) noted that Claire Ward’s surname would be added to the Media section.
RESOLVED that the Inangahua Community Board receive and confirm minutes from the meeting of 6 October 2020. J Bougen/L Webb 4/4 CARRIED UNANIMOUSLY
14 3.1: Previous Minutes from 01 December 2020
4. ACTION POINTS (p17) R Townrow noted: Action 1 Event has occurred and recommended that the action be closed. Action 6 The work has happened for this year and there is a budget for maintenance next year. This action may be closed. Cr D Hawes wanted assurance it is in the work schedule in an ongoing basis.
RESOLVED that the Inangahua Community Board receive the Action Point Report for information. J Bougen/D Hawes 4/4 CARRIED UNANIMOUSLY
5. INANGAHUA COMMUNITY BOARD BY-ELECTION UPDATE (p19) Chair J Bougen has nomination forms and encouraged the Board members to hand these on to appropriate people.
M Wilson (EA Commercial & Corporate Services said there are also copies at the Reefton Service Centre.
RESOLVED that the Inangahua Community Board receive this update for information. I Lineham/L Webb 4/4 CARRIED UNANIMOUSLY
6. REEFTON SWIMMING POOL UPDATE (p20) R Townrow (GM Community Services) provided an update on the Reefton Swimming Pool. Ms Townrow thanked the Reefton Area School for making the school pool available to the public over this Summer. It is hoped that the school pool will be available from 14 December 2020. There will be opening hour restrictions during the school year however these will lift over school holidays to the end of February. The restriction on hours will be confirmed in relation to school hours.
Ms Townrow noted that the rust damage was worse than anticipated on the steel structure and that this has caused a delay. Industrial action in the Australian port which has caused a delay as well. Stage One will soon be complete then move on to “Stage 2 talking with the community regarding the next step for the pool. Called for questions.
Chair J Bougen thanked Ms Townrow for her report and commented that it is great that the Reefton Area School has provided assistance.
RESOLVED that the Inangahua Community Board receive this report for information. I Lineham/L Webb 4/4 CARRIED UNANIMOUSLY
15 3.1: Previous Minutes from 01 December 2020
7. COMMUNITY AND ECONOMIC DEVELOPMENT UPDATE (p25) R Townrow (GM Community Services) Asked that the report be taken as read. I Lineham commented that the Christmas tree lights are great. Cr D Hawes noted that the Reefton Power House Trust is to thank for this.
RESOLVED that the Inangahua Community Board receive the Community and Economic Development update for information. J Bougen/I Lineham 4/4 CARRIED UNANIMOUSLY
8. VERBAL UPDATE FROM INANGAHUA COMMUNITY BOARD CHAIR (p39 Chair J Bougen noted that everything is going well in Reefton, however the Board was not able to participate in the water chlorination decision making. Cr Bougen asked Mayor J Cleine to address this issue.
Cr J Bougen apologised for his lack of ability to sway the Council last week. Cr Bougen said he takes his role as community representative seriously and is delighted to have served for the past year. Cr Bougen noted that the lack of consultation with the Inangahua Community Board regarding the Reefton water supply chlorination was disappointing and that the enforced chlorination of the water is a distressing issue.
Cr Bougen thanked those members of the public who attended and supported at the recent Council meeting, noting that self determination for the community is a primary concern.
L Webb questioned the urgency of the matter and asked why it couldn’t have waited two to three weeks so the Board could be fully informed. The Long Term Plan hearing was so clearly against chlorination and so to have no consultation was disappointing.
Chair J Bougen asked Mayor J Cleine to comment.
Mayor J Cleine replied that the process was driven by the Ministry of Health threat of potential litigation and the probability of a Compliance Order being issued. Legal advice that was received was also considered.
Comparisons with the Waimangaroa water supply were discussed, with Mayor Cleine noting that there were various options available for Waimangaroa and only one for Reefton.
Mayor Cleine said that there could be a possibility to complete the infrastructure upgrade and make an application to not chlorinate as per Christchurch. This would be expensive however and there was no guarantee that the application to not chlorinate would be successful.
Mayor Cleine noted that the casting vote has always been used by Council, and that this is democratically arranged as per the Standing Orders.
16 3.1: Previous Minutes from 01 December 2020
In relation to the lack of consultation, Mayor Cleine said councillors were aware that the community view was against chlorination, however legal imperatives had to be considered along with the risk to public health. Mayor Cleine acknowledged that the community don’t want chlorination, yet it should also be acknowledged that the Council will be working with central government around 3 Waters reforms and future investment in the district is an issue.
The process around the Waimangaroa water supply decision was discussed.
There was also discussion around the use of the word “Permanent” in the original recommendation and it’s subsequent removal.
E De Boer (Manager Infrastructure Services) encouraged everybody to look at the publicly available Council information documents. Mr De Boer explained the difference between “Permanent” and not permanent in the context of the resolution. Mr De Boer said “Permanent” relates to the application of chlorine for residual disinfection within the network as opposed to non permanent chlorination which would be ad hoc as an incident response at the reservoir or shock dosing.
I Lineham asked if there would be money to assist with water cylinder damage etc or something to put into homes to make water chlorine free?
Mayor J Cleine responded that there are technical means to remove chlorine however the Council obligation is to provide safe water.
E De Boer (Manager Infrastructure Services) said the capital upgrade of Reefton water provides time to plan when chlorination will occur. Mr De Boer again encouraged people to read the information that is available and noted that there are practical aspects to deal with the chlorination.
RESOLVED that the Inangahua Community Board receive the verbal update from the Chair. D Hawes/I Lineham 4/4 CARRIED UNANIMOUSLY
Public Forum Response
Cr J Bougen Thanked Pat Russell and Katherine Banks and suggests that the information will be sent to Rick Barry and Community Services. Cr Bougen noted that there is a Steering Group looking at senior housing and that this is an issue throughout the district. Cr Bougen also advised that the Buller District Council does not qualify as a housing provider at the moment.
Mayor J Cleine queried if the elderly are eligible to receive WINZ money to cover lawnmowing.
Cr J Bougen thanked Moira Lockington and said that the pedestrian crossing on Broadway will be investigated and directed to Transit NZ. Cr Bougen advised that the spraying of edges had been noted.
17 3.1: Previous Minutes from 01 December 2020
Franz Mueller was thanked by Cr Bougen who said Mr Mueller will receive a response to the points raised and that the sentiment is noted.
Cr J Bougen thanked G Neylon regarding the Women’s Institute name correction. Cr Bougen also said Mr Neylon’s comments with regard to the Council meeting are noted and that there is likely to be some comment in this regard acknowledging the concerns raised.
The Chair J Bougen thanked everybody for coming along and thanked Mayor J Cleine for making himself available to the Reefton community to address concerns which will be noted and taken back to Westport.
• There being no further business the meeting concluded at 6.26pm • Next meeting: 5:00pm, Tuesday 9 February 2021, Womens Institute Rooms, Buller Road, Reefton.
Confirmed: ………………………………..…………………Date: ……………………..
18 Tab 4: Action Points
INANGAHUA COMMUNITY BOARD
9 FEBRUARY 2021
AGENDA ITEM 4
Prepared by Rachel Townrow Group Manager Community Services
ACTION POINTS
1. REPORT SUMMARY
A summary of resolutions requiring actions by the Inangahua Community Board.
2. DRAFT RECOMMENDATION
That the Inangahua Community Board receive the action points report for information.
19 20
Date required Date 2020 December
re still reviewing this request. this reviewing still re
Progress a NZTA .
Responsible Bougen John Cr (Chair) 4.1: Action Points as at 01 December 2020
letter and convey the the convey and letter
to respond to Charley Gray’s Charley to respond to
ActionPoints
Action Point / Meeting Date Meeting / Point Action 2020 11 February Reefton: into and Point Blacks through Speed limit Chair NZTA. with meeting from received information
3. 6. No. BOARD INANGAHUA COMMUNITY Current Tab 5: Chairpersons Report - Verbal Update
INANGAHUA COMMUNITY BOARD
9 FEBRUARY 2021
AGENDA ITEM 5
Prepared by - Councillor John Bougen - Chair
Reviewed by - Rachel Townrow - Group Manager Community Services
VERBAL UPDATE FROM INANGAHUA COMMUNITY BOARD CHAIR
1. REPORT SUMMARY An update will be verbally provided by the Inangahua Community Board Chair for information sharing and discussion.
2. DRAFT RECOMMENDATION
That the Inangahua Community Board receive the verbal update from the Chair.
21 Tab 6: Community and Economic Development Update
INANGAHUA COMMUNITY BOARD
9 FEBRUARY 2021
AGENDA ITEM 6
Prepared by Community Services Team Leaders
Reviewed by Rachel Townrow Group Manager Community Services
COMMUNITY AND ECONOMIC DEVELOPMENT UPDATE
1. REPORT SUMMARY
This report provides a summary of community and economic development activities that have occurred since the last Inangahua Community Board meeting, and those that are planned between now and the next Board meeting, with a particular focus on the Inangahua Ward.
2. DRAFT RECOMMENDATION
That the Inangahua Community Board receive the Community and Economic Development update for information.
3. ISSUES & DISCUSSION
This report provides an update on developments that have occurred during December and January and looks ahead over February and March.
3.1 Reefton Socio-Economic Development Below is a summary of activities undertaken by Reefton’s Socio-Economic Development Officer (SEDO) since the last Board meeting: • Support provided to Blacks Point Reserve, Reefton Recreation Centre Group and Sacred Heart School. • Research options for bi-cultural training in Reefton. To be activated with input from BDC and Buller REAP. • Liaise with DWC - feasibility and business plan support for Maple & Fern Graphic Design new business start-up. New business has started as a result. • Create connection between DWC and Buller REAP re possibility of outdoors programme for at risk youth.
22 Tab 6: Community and Economic Development Update
• Mayor’s Task Force for Jobs – assisted with securing funding for PPE for new apprenticeships. • MSD (Mana in Mahi) – brokered adult apprenticeship. MSD to visit and film on work site in February. • Christmas lights – volunteers recruited and co-ordinated volunteers and installation of Christmas Lights for Reefton. • EDGB final meeting 3.12.2020 – three projects approved $500 to Blacks Point, Permolat Trust $5,000 and Reefton Historic Trust $18,706.76. EDGB board has dispersed the $50K funds available, the board moved to disband the EDGB.
3.2 Pipeline Upgrade Work - Buller Road, Reefton Council’s contractor for the Reefton Water Supply Upgrade works are upgrading the water pipelines along Buller Road in Reefton. The work will be done between Potter and Elizabeth Streets. The works commenced on the 20 January and are planned to last approximately two to four weeks (weather dependent). While this work is being done there could be times when the road width is reduced, or roads and entranceways are blocked between the hours of 7.45am and 5.30pm Monday to Friday. The contractor will endeavour to cause as little disruption as possible. They will notify affected residents before roads or entranceways are blocked, or the road width is reduced, so arrangements can be made to make this easier for all involved. The work is part of the Reefton Water Supply Upgrade works that sets out to ensure safe, compliant drinking water for the township and ‘fit for future’ infrastructure. Council budgeted $1,440,000 in the 2020/2021 Annual Plan for this work. Reefton will remain on a precautionary Boil Water Notice during this works period. The community will be kept up to date on the project via regular newsletters (currently quarterly, frequency may change as the project progresses) available on Council’s website and in hard copy from the Reefton Service Centre, and via the “Reefton Water Supply Upgrade Project” Facebook page. The latest newsletter is attached, Appendix 3
3.3 Reefton Library • Our two new Community Engagement Staff are in position and fully trained. Now the Christmas Period is over, Reefton will see a regular Community Engagement Staff Member visiting the Reefton library. Reefton customers will be able to access 1:1 ICT support and support with our library apps. We have
23 Tab 6: Community and Economic Development Update
also begun a monthly story time in Reefton. A weekly Lego club started before Christmas and is proving to be very popular. • Our Summer Reading Programme for the Buller Children has been a hit again this Summer. We were able to offer 200 spots, 100 more than last year, thanks to pub charity funding. We always put spots aside that are dedicated for Reefton students. This year 40 spots were available, up from 20 in the last year. • We are currently looking into increasing our housebound services. This is a book delivery service for those who are unable to get to the library due to health or mobility reasons, and like a number of programmes offered through our libraries is reliant on volunteers. To offer this in Reefton we need reliable volunteers to assist the Reefton Library. If we had a pool of Reefton library volunteers, we could ensure that you have access to more events or services, like housebound. If you could let your contacts know within the community and have them reach out to Nicky Meadowcroft who is the Community Engagement Team Leader at the Westport Library, that would be a great help.
3.4 Reefton Cinema and Community Centre Below is a summary of activities at the Reefton Cinema and Community Centre since the last Board meeting: • December saw ROARS performing their show on the stage at the Reefton Cinema. This was well attended. • January – the Reefton Cinema was able to get approval to screen Whispers of Gold over the 150th celebration weekend for just a gold coin donation. This linked well with the historic celebrations. • Reefton Cinema looking at returning to 4 screenings per week once the school holidays are over.
3.5 Broadway Public Toilets • Architect – Carrynne Scarlet is working with Prefab Toilet manufacturer – Permaloo to provide a concept design and estimated cost to deliver a historical look prefabricated public toilet that is within the budget of $400,000. This building is proposed to deliver a historic external look to suit the town of Reefton along with a contemporary internal complete with modern fixtures and fittings that are durable and easy clean for reduced repairs and maintenance. • The budget included a $200,000 external contribution from the Tourism Infrastructure Fund that may no longer be available. If that is the case, approval for additional expenditure or a reduction in the design and scope of works will be required. • Budget tasks include the design, specification and consent documentation, Council fees, factory fabrication and transport to site of the new toilet, on site
24 Tab 6: Community and Economic Development Update
demolition of the existing toilets, site works, new foundations and services and installation of the new prefab building, landscaping. Council staff project management is additional. • The Architect has identified Adams Construction Limited as preferred Contractor for onsite works such as demolition of the existing toilets, construction of new foundations, coordination of plumbing, electrical and drainage trade services and site installation of the prefabricated toilet • Concept design attached. Permaloo are currently reviewing this design to provide a cost estimate for fabrication and delivery to site. Once the pricing is available, this will be considered to progress to final design, total pricing (including onsite work) and Building Consent. • Concept sketches are attached to this report as Appendix 1.
3.6 Reefton Swimming Pool Upgrade • Adams Construction Limited (ACL) completed the seismic strengthening work, the roof cladding replacement, repairs to internal walls and ceiling linings in the changing rooms and office block. • A local Reefton painter (PD Plastering and Painting) has completed the internal painting of the changing room/toilet and office. • New internal partitions, doors and fittings are being installed in the toilet by ACL. • A local Reefton Plumber (Niki Emery) is refitting the toilet fixtures and fittings following completion of the new toilet room partitions. • The main pool structural steel refurbished was completed in late Dec’20 and back on site just prior to Christmas. The steel portals and new steel elements have been installed over Jan’21. • The new King Span insulated cladding arrived in late Dec’20 and is currently being installed. The roof cladding is complete and the side walls are expected to be completed in the coming weeks. • New aluminium doors and windows fabricated by local TRT Builders will be supplied and installed once the King Span cladding is complete. • The local electrician – Greg Topp, has prewired for the new auto vents and fans, new light and power fitting and a new distribution board. The fit-out of the new electrical fixture is proposed in late Feb/early March’21 • The existing coal fired boiler will be reassessed in Feb/March’21 by Morrow Engineering for recommended maintenance and repairs. There is insufficient approved budget to support the removal of this existing coal heating system and to provide a new cleaner energy heating system as part of this project, however Council will pursue options, including Central Government funded opportunities.
25 Tab 6: Community and Economic Development Update
• There is an opportunity to develop the South West corner of the pool exterior, to landscape an outdoor area that links to the pool interior. This would need to be compliant and safe as well as practical and attractive. There is insufficient approved budget to do this work currently but it could be a suitable revitalisation or other community grant project. • Health and Safety – ACL have completed Job Safety Assessments throughout this project and all workers are trained and competent with correct equipment and PPE used for the various tasks they are performing. This includes height work and crane lift work. No incidents or accidents have been reported to date. • Photographs showing upgrade progress are attached to this report as Appendix 2.
26 6.1: Appendix 1 - Reefton Public Toilets
27 6.1: Appendix 1 - Reefton Public Toilets
28 6.1: Appendix 1 - Reefton Public Toilets
29 6.1: Appendix 1 - Reefton Public Toilets
30 6.1: Appendix 1 - Reefton Public Toilets
31 6.1: Appendix 1 - Reefton Public Toilets
32 6.1: Appendix 1 - Reefton Public Toilets
33 6.2: Appendix 2 - Reefton Pool
Appendix 2
34 6.2: Appendix 2 - Reefton Pool
35 6.3: Appendix 3 - Reefton Water Supply Upgrade Newsletter
Reefton Water Supply Upgrade Project Update
Newsletter 2 • February 2021
Kia ora koutou Welcome to the second in a series of newsletters updating you about the Reefton Water Supply upgrade.
Work progress Introduction Geotechnical assessment and surveying works are The main reason to upgrade the Reefton water currently underway in Donovan Street. This is being supply is to meet compliance. done to look the alternative option of using the road reserve to lay the new rising and falling main sections A critical issue is to minimise risk of the water connecting to the existing reservoir. becoming re-contaminated after leaving the The new mains were initially intended to be located treatment plant. beside the existing 80-year-old cast-iron rising/falling In April 2020, Council resolved to accept an main, however, a different alignment would greatly upgrade proposal for work package options, reduce the risk of damaging the existing pipe during including a new rising main, a new falling main, installation. Any damage to the existing main would reservoir improvements and network changes. The main contractor is now working on completing detailed design and site establishment. The supply remains under a precautionary Boil Water Notice while the works are being done. Following recommendations from the drinking water regulator, Council has resolved to chlorinate the supply once the upgrade is completed. This is acknowledged as the only proven mitigation against the risk of re-contamination in the network once water has left the treatment plant. Council expects that chlorination will become mandatory for all drinking water supplies in the near future and are preparing accordingly.
36 6.3: Appendix 3 - Reefton Water Supply Upgrade Newsletter
cause major disruption to consumers, and risk will be avoided in this way. Council is updating adjacent landowners about the work and any likely impact on them, as well as sharing information with Council’s Reefton Service Centre. The Reefton reservoir was completely drained to enable contractors to go inside to do a physical inspection and condition assessment. Council are also assessing whether pressure reduction capacity should be added to the water system. There will be further consultation with commercial users to check possible side effects, such as on sprinklers systems, and firefighting. Pressure reduction could have advantages across the network including fewer pipe breakages, less maintenance and reduced water loss. What’s next? Between March and June improvements will be made to the reservoir based on inspection findings and condition assessment. The technical team is ascertaining if the roof will need to be replaced or if there are other effective repairs that can be made to the structure. Work will also be completed to improve the security of the supply and help prevent the reservoir from being contaminated. Also, to be completed by the end of June are the new rising and falling mains to and from the reservoir.
Precautionary Boil Water Notice A reminder that Reefton remains on a precautionary Boil Water Notice. More information, including answers to frequently asked questions about Boil Water Notices, is on Buller District Council’s website – www.bullerdc.govt.nz. Alternatively, you can contact Council via our freephone line on 0800 807 239.
Photos, page 1: The pump shed adjacent to the Reefton skate park. This page, top: Donovan Street, paper road for new pipeline route. Middle: New polyethylene (PE) pipeline behind the campground. Right: Internal view of the existing Reefton reservoir.
FOR MORE INFORMATION i email: [email protected] or visit Council’s website www.bullerdc.govt.nz
37 Tab 7: Offer to Purchase Inangahua School
INANGAHUA COMMUNITY BOARD
9 FEBRUARY 2021
AGENDA ITEM 7
Prepared by Rachel Townrow Group Manager Community Services
OPPORTUNITY TO PURCHASE INANGAHUA JUNCTION SCHOOL
1. REPORT SUMMARY
Council has the opportunity to express interest in purchasing the Inangahua Junction School for a public work. This report seeks the Board’s feedback on this before a decision is made.
2. DRAFT RECOMMENDATION
That the Inangahua Community Board recommend that Buller District Council does not express an interest to purchase the Inangahua Junction School for a public work.
3. ISSUES & DISCUSSION
The opportunity to purchase the Inangahua Junction School for a public work is outlined in the attached letter. The definition of “public work” from the Public Works Act 1981 is included at the end of this report for reference.
Council has no currently identified need for a public work in Inangahua that this site would be suitable for. Feedback from the Board is sought before a formal response is made on this.
38 Tab 7: Offer to Purchase Inangahua School
[public work and work mean— (a) Every Government work or local work that the Crown or any local authority is authorised to construct, undertake, establish, manage, operate, or maintain, and every use of land for any Government work or local work which the Crown or any local authority is authorised to construct, undertake, establish, manage, operate, or maintain by or under this or any other Act; and include anything required directly or indirectly for any such Government work or local work or use: [[(b) every Government work or local work constructed, undertaken, established, managed, operated, or maintained by any board (as defined in section 10(1) of the Education and Training Act 2020) and every use of land for any Government work or local work that the board constructs, undertakes, establishes, manages, operates, or maintains, and includes anything required (whether directly or indirectly) for any such Government work or local work or use:]] [[(c) any Government work or local work that is, or is required, for— (i) a university or wānanga as defined in section 10(1) of the Education and Training Act 2020; or (ii) the New Zealand Institute of Skills and Technology (as continued by that Act) or any of its subsidiaries that provide education or training (or both)]] ]
39 7.1: Attachment 1 - Inangahua School Cadastral Aerial
RECORD OF TITLE UNDER LAND TRANSFER ACT 2017 FREEHOLD
Search Copy
Identifier NL1B/1241 Land Registration District Nelson Date Issued 12 December 1963
Estate Fee Simple Area 3.5359 hectares more or less Legal Description Section 6 and Section 55 Block V Inangahua Survey District Registered Owners The Education Board
Interests 91970 Transfer creating the following easements - 12.12.1963 at 11.33 am Type Servient Tenement Easement Area Dominant Tenement Statutory Restriction Water easement Section 4 Square 134 - Part Section 6 and Section 55 CT NL82/220 Block V Inangahua Survey District - herein Water easement Section 30 Square 134 - Part Section 6 and Section 55 CT NL82/220 Block V Inangahua Survey District - herein Water Section 54 Block V - Section 6 and Section 55 Inangahua Survey Block V Inangahua District - CT NL1B/785 Survey District - herein 384117.1 SUBJECT TO PART 9 OF THE NGAI TAHU CLAIMS SETTLEMENT ACT 1998 (WHICH PROVIDES FOR CERTAIN DISPOSALS RELATING TO THE LAND TO WHICH THIS CERTIFICATE OF TITLE RELATES TO BE OFFERED FOR PURCHASE OR LEASE TO TE RUNANGA O NGAI TAHU IN CERTAIN CIRCUMSTANCES) - 8.2.1999 AT 11.55 AM
Transaction ID 63073093 Search Copy Dated 12/01/21 9:44 am, Page 1 of 2 Client Reference D-MOE02.11 - D1 Register Only
40 7.1: Attachment 1 - Inangahua School Cadastral Aerial
Identifier NL1B/1241
Transaction ID 63073093 Search Copy Dated 12/01/21 9:44 am, Page 2 of 2 Client Reference D-MOE02.11 - D1 Register Only
41 42 7.1: Attachment 1 - Inangahua School Cadastral Aerial 43 7.1: Attachment 1 - Inangahua School Cadastral Aerial 7.2: Attachment 2 - Inangahua School Section 50 TLA Notice
WSP Christchurch 12 Moorhouse Avenue Christchurch 8011 25 January 2021 New Zealand
Chief Executive Officer +64 3 363 5400 Buller District Council wsp.com/nz PO Box 21 WESTPORT 7866
Dear Sir/Madam
Re: Ministry of Education Property in Disposal – Inangahua Junction School – Interest in Property for another Public work
WSP New Zealand Limited is acting as Accredited Supplier for LINZ with regard to the disposal of the Inangahua Junction School at 122 State Highway 6, Inangahua 7895.
I am writing to you to ascertain if the Buller District Council has any interest in purchasing the subject property listed below for another public work pursuant to Section 50 of the Public Works Act 1981.
The property is described as below:
Owner: The Education Board (Her Majesty the Queen)
Legal Description: Section 6 and Section 55 Block V Inangahua Survey District
Title: NL1B/1241
Area: 3.5359 hectares more or less
Address: 122 State Highway 6, Inangahua 7895 (formerly Buller Gorge Road)
Can you please let me know the Buller District Council’s interest within 20 working days of the date of this letter. Copies of the Record of Title, Aerial map and cadastral map are attached. You can email the response to me at [email protected] or alternatively by post at:
WSP New Zealand Limited 12 Moorhouse Avenue PO Box 1482 Christchurch 8140 Attention: Fono Osborne
If you require any further information please call on 03 366 8133.
Regards
Fono Osborne Property Consultant
wsp.com/nz WSP
44 Tab 8: Response to Public Forum
INANGAHUA COMMUNITY BOARD
9 FEBRUARY 2021
AGENDA ITEM 8
Prepared by - Rachel Townrow - Group Manager Community Services
RESPONSE TO PUBLIC FORUM
1. DRAFT RECOMMENDATION
That the Inangahua Community Board advise of any public forum responses.
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