Wah Medical College Academic Policies For

WAH MEDICAL COLLEGE ACADEMIC POLICIES FOR WMC 1 Contents Sr. No Name Page No 01 Policy for Board of Studies 01 02 Policy for Anti-Harassment Cell 04 03 Policy for Co-Curricular Activities 09 04 Policy for Electives 14 05 Policy for Admission 18 06 Policy for Faculty Support 19 07 Policy for Health Coverage of Faculty, Staff and Students 21 08 Policy for Remedial Classes 24 09 Policy for Hostels 26 10 Policy for Student Excursion and Shopping Trips 32 11 Policy for Grievance Redressal 34 12 Policy for Code of Conduct 40 13 Policy for Psychological Counseling 44 14 Policy for Academic Counseling 46 15 Policy for Career Counseling 50 16 Policy for Learning Resource Center 52 17 Policy for Uniform Code 57 18 Policy for Student Attendance 60 19 Policy for Safe Custody and Confidentiality of Student Records 63 20 Policy for Migration of Students 66 21 Policy for Students Discipline 68 22 Policy for Insurance of Students 72 23 Policy for Academic Assessment 74 2 POLICY FOR BOARD OF STUDIES A. Introduction: Board of Studies is the governing, representative body of the Wah Medical College (WMC) which carries out general management of the college and allied teaching hospitals in the light of instructions issued by Pakistan Medical Commission (PMC) and Affiliating University, National University of Medical Sciences (NUMS) Rawalpindi. B. Objectives: The objectives of Board of Studies are to: 1. Determine institutional academic policies, curricular delivery techniques and provide scenarios and appropriate patient access with clear learning objectives in each discipline keeping in view the approved curriculum of PMC and the affiliating university so as to produce competent medical graduates with sound knowledge and ethical/ moral values imbued in them. 2. Supervise and oversee the functioning of the college. C. Implementation of Policy: The decisions/resolutions made by the board of studies will be implemented by all the concerned departments, affiliated teaching hospitals and administration of the WMC in letter and spirit according to constitutes (Annexure-1). D. Composition of Board of Studies: 1. Chairperson of Board of Studies: The Principal WMC 2. Vice Chairperson: Vice Principal 3. Secretary: Any Professor is selected by the Principal 4. Members: All the Professors and Head of Departments 5. Commandant POF Hospital 6. Principal Institute of Nursing (IoN) 7. Director Administration WMC 8. Director Student Affairs 9. Two Students from 4th / 5th Year MBBS 10. One Student (Female / Male) from IoN E. Job Description of the Board of Studies: The responsibilities of the Board of Studies are to: 1. Maintain academic standards within the college, by planning, co-ordination, development, oversight, validation and review of the curriculum and all academic work of the college and advise the administration on the resource implications of such planning. 1 2. Design, develop and assist in implementing courses of study in accordance with the instructions issued by the PMC and NUMS. 3. Approve and monitor the effectiveness of policies and procedures to implement the academic strategies. 4. Ensure that student academic experience, learning objectives and outcomes are adequate and effective. 5. Oversee all arrangements for teaching in the college. 6. Facilitate for research development and publications. 7. Make rules and regulations to govern the college activities. 8. Constitute various committees, consisting either entirely or partly of persons who are not members of the college, to assist the board of studies in the performance of its functions. 9. Determines the constitution, functions and evaluation of any committee. 10. Make recommendations to the admin relating to academic resource-organization / restructuring. 11. Foster and maintain close connections with PMC, NUMS, other educational establishments and research organizations. 12. Control and regulate, the admission of students according to the rules and regulations of the PMC and NUMS. 13. Maintain discipline among the students. 14. Endorse punishments awarded by the disciplinary committee of the college in case of any violation. 15. Discuss and decide the agenda points sent by any of its members if deemed fit. 16. Carry out other functions which may be delegated to it by the competent authority. Annexure-1 Constitutes of Board of Studies Policy: 1. Call of Meeting: 1.1. The secretary will call the meeting of board of studies on the instruction of the competent authority (Principal) at least twice a year. 1.2. In case of emergency an emergent meeting of board of studies may be called by the competent authority at any time. 1.3. Meeting of board of studies shall be called in case of 40% - 50% members of board of studies apply in writing to the competent authority. 1.4. A letter for calling the meeting will contain date, time, venue and the last date of submission of agenda points for the meeting. 1.5. The agenda points will be presented to the Principal and Vice Principal one day prior to date of meeting. 2. Procedure: 2.1. The meeting of the board of studies will start with recitation from the Holy Quran. 2 2.2. The minutes of previous meeting will be read over to the board by the Secretary for approval by the board of studies. 2.3. The agenda points submitted by the different departments will be discussed one by one. 2.4. Decisions will be made or the case will be referred to a committee for detailed deliberation. 2.5. Secretary board of studies will take the notes of the proceedings during board of studies meeting. 2.6. The meeting will be concluded by the chairperson. 3. Minutes of the Meeting: 3.1. The minutes of the meeting will be prepared by the Secretary of the board of studies. 3.2. These minutes of meeting will be presented before the Principal and Vice Principal for the draft approval. 3.3. Approved minutes of meeting will be regularly sent to all Professors / HODs, Comdt. POF Hospital, Director Admin WMC, Principal IoN and Director Student Affairs. Ratified by: Board of Studies WMC 3 POLICY FOR ANTI HARASSMENT CELL A. Introduction All individuals have right to learn/ work with peace of mind without any intimidation. No institution can strive without harassment free environment, equality and justice. The Administration of Wah Medical College (WMC) considers harassment a breach of its standards of conduct, so an Anti-Harassment Cell will be set up for students, staff or faculty to lodge complaints against any type of harassment for fair and timely resolution. B. Objectives: The objectives of this policy are to: i. Create and maintain a congenial learning and working environment for students and employees of WMC free of all types of harassment. ii. Promote awareness about sexual harassment. iii. Ensure fair and timely resolution of harassment complaints. C. Implementation of the Policy: The Principal will constitute a committee to execute the policy under the procedures and guidelines given in Annexure-1. D. Composition of the Committee: The composition of the committee will be as under: 1. Chairperson: A senior female professor. 2. Members Director students Affairs Male Professor from Preclinical Medical Sciences Female Professorial cadre from Clinical Sciences Female Professorial cadre from Basic/ Preclinical Medical Sciences Girls’ Representative, a female Final year student Boys’ Representative, a male Final year student Responsibilities of Anti Harassment Committee The chairperson and members will have the following responsibilities: Members will be responsible to: 1. Register complaints of harassment, made by any female/male student or employee of WMC. 4 2. Provide confidential counseling service to sexual harassment cases, so they can speak about the sensitive incident. 3. Forward the complaint to the chairperson. Chairperson will be responsible to: 1. Ensure fair and timely resolution of harassment complaint. 2. Process all the individual complaints and take suitable action in the manner and mode as per the guidelines of the policy. 3. Form / review the guidelines of policy to rectify the grievance of sexual harassment as required from time to time, in the light of the acts of the parliament/ Government of Pakistan on the subject. 4. Take preventive steps for all types of harassment specially gender discrimination and sexual harassment. 5. Promote awareness about harassment through printed materials, posters or workshops. 6. Deal with the false allegations as serious offense and take action under the disciplinary regulations of WMC. Annexure -1 Procedures and the Guidelines of the Policy: 1. The following types of harassment may be reported to anti-harassment cell for resolution: 1.2 Physical harassment: It involves physical attacks or threats and includes: i. Direct threats of intent to inflict harm ii. Physical attacks (hitting, shoving, kicking) iii. Threatening behavior (shaking fists angrily/ shouting) iv. Destroying property to intimidate 1.3 Personal harassment: It is bullying in its most basic form and includes: i. Inappropriate comments/ offensive jokes ii. Personal humiliation/ critical remarks iii. Ostracizing behavior/ Intimidation tactics 1.4 Discriminatory harassment It includes unfair treatment of a person because of race, color, religion, national origin, age, disability, gender identity, and gender expression. 1.5 Psychological harassment: It generates a negative impact on a person’s psychological well-being/self-esteem. 5 It often creates a domino effect, affecting the physical health and interfering with individual’s work or academic performance. It includes: i. Isolating or denying the victim’s presence. ii. Belittling or trivializing the victim’s thoughts. iii. Discrediting or spreading rumors about the victim. iv. Opposing or challenging everything the victim says. 1.6 Cyber bullying and online harassment: It includes: i. Sharing humiliating things about the victim by mass e-mail or mass chat. ii. Spreading lies or gossip about the victim on social media. iii. Sending harassing text messages directly to the victim. 1.7 Power harassment The harasser exercises his/ her power by bullying a victim who is lower on the office hierarchy.

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