Create Adobe® PDF Files for Print and Press

How to Create Adobe PDF Files for Print and Press

Adobe Acrobat® at work

Create PDF files for online publishing ® Create Adobe PDF Files Create PDF files for printing for Print and Press Create PDF files for press Create PDF files for presentation Create PDF files from paper documents Create PDF forms Adobe Acrobat 4 Edition Collaborate with PDF

Adobe Systems Incorporated 345 Park Avenue, San Jose, CA 95110-2704 USA Adobe Systems Pty. Ltd. Level 5, 18-20 Orion Road, Lane Cove, NSW 2066, Australia Adobe Systems Europe Limited Adobe House, Mid New Cultins, Edinburgh EH11 4DU, Scotland, United Kingdom Adobe Systems Co., Ltd. Yebisu Garden Place Tower, 4-20-3 Ebisu, Shibuya-ku, Tokyo 150-6017 Japan World Wide Web www.adobe.com How to Create Adobe PDF Files for Print and Press

Adobe Acrobat® at work

Creating high-quality PDF ﬁles with Adobe® Acrobat® for print and press

• Laser Printers For Print • Digital Color Copiers • Inkjet Printers • Large Format Printers

Step 1 Step 2

Create your document Set up your system Create a PostScript® Use Acrobat • Digital Printing in your favorite for proper PDF file from your Distiller® to convert For Press application. generation. document. your PostScript file • Imagesetter Output • Computer to Plate to a PDF file.

For Online • Download from the Internet Viewing • Electronic Document • Distribution • Onscreen Viewing

Increasingly, customers and service providers are using Adobe Acrobat software and the Adobe Portable Document Format (PDF) to streamline the For Publishing printing process. PDF is quickly setting the standard for consistency and on CD or Server • Technical Documentation reliability in all stages of the prepress and print production workflow. This • CD-ROM Presentation translates into real benefits, including better communication, fewer delays, • Business Presentation and lower production costs. How to Create Adobe PDF Files for Print and Press

Adobe Acrobat 4 Edition This book was created using Adobe Illustrator®, Adobe PageMaker®, Adobe Photoshop®, and font software from the Adobe Type Library.

Adobe, the Adobe logo, AdobePS, Adobe Type Manager, Acrobat, Acrobat Exchange, ATM, Distiller, PostScript Extreme, FrameMaker, Illustrator, InDesign, PageMaker, Photoshop, PostScript, and PostScript 3 are trademarks of Adobe Systems Incorporated. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. Apple, Macintosh, and TrueType are trademarks of Apple Computer, Inc., registered in the United States and other countries. UNIX is a registered trademark of the Open Group. All other trademarks are the property of their respective owners.

©2001 Adobe Systems Incorporated. All rights reserved. Printed in the USA. BC2722 1/01 TABLE OF CONTENTS Introduction...... 4 Step 1 - Setup...... 7 Software and setup for Windows® 95 and Windows 98...... 8 Software and setup for Macintosh...... 10 Step 2 - Setting up your applications...... 13 Adobe FrameMaker 6.0 & Adobe FrameMaker + SGML for Windows...... 14 Adobe FrameMaker 6.0 & Adobe FrameMaker + SGML for Macintosh....17 Adobe Illustrator 9.0 for Windows...... 21 Adobe Illustrator 9.0 for Macintosh...... 24 Adobe InDesign 1.5 for Windows...... 28 Adobe InDesign 1.5 for Macintosh...... 29 Adobe PageMaker Plus for Windows...... 31 Adobe PageMaker Plus for Macintosh...... 33 Adobe Photoshop 5.5 & 6.0 for Windows...... 37 Adobe Photoshop 5.5 & 6.0 for Macintosh...... 39 Macromedia Freehand 9 for Windows...... 42 Macromedia Freehand 9 for Macintosh...... 44 Microsoft Word 2000 for Windows...... 46 Microsoft Word 8.0 for Macintosh...... 47 QuarkXpress 4.1 for Windows...... 49 QuarkXpress 3.32 for Macintosh...... 51 QuarkXpress 4.11 for Macintosh...... 53 Step 3 - Streamline your review and markup...... 57 Annotating PDF documents...... 58 Graphic and Text Markup tools...... 61 Thumbnails and Bookmarks...... 63 Digital signatures...... 65 Step 4 - Prefl ight and printing...... 67 Adobe Acrobat InProduction...... 68 Adobe Extreme...... 69 Adobe PostScript 3...... 70 Appendix A - Other workflow considerations...... 73 Working with Encapsulated PostScript® (EPS) files...... 74 Working with Desktop Color Separation (DCS) fi les...... 74 Working with multi-toned EPS files...... 75 Appendix B - Extending Adobe Acrobat...... 77 Acrobat plug-ins...... 78 Tools that support PDF...... 80 Conclusion...... 81 Glossary...... 82

3 Welcome to Adobe’s How to Create Beneﬁts of PDF PDF offers many beneﬁts:

XX Adobe PDF Files for Print and Press One of the greatest challenges facing book, a step-by-step guide that covers anyone in professional publishing • PDF files are small and self- the basics of creating Adobe Portable today is the complexity of the printing contained. Document Format (PDF) files for workflow itself. Between the time you prepress and print workflows. This create a document and send it off to • Fonts, images, and graphics are book tells you how you can use Adobe your print shop, there are a number of embedded within a PDF document, Acrobat 4.0 software to easily convert steps that take place before your work streamlining electronic transmission any document created in your favorite actually gets printed. and preflighting. page-layout or illustration application

INTRODUCTION to a PDF file and then distribute that file Introducing PDF to your workflow can • PDF files are independent of the to a prepress provider or service bureau streamline your printing process. Based platform, operating system, and for high-quality publishing. Also, with on the PostScript imaging model, PDF authoring application and are the new annotation features in Acrobat is a flexible, cross-platform, cross- viewable onscreen in Macintosh, 4.0 software, you can streamline the application file format that accurately Windows, and UNIX® environments. internal and external review processes displays and preserves fonts, page lay- by allowing reviewers and clients to outs, and other graphical elements in a make extensive remarks directly on document. PDF offers unique benefits your PDF comps. for both document creators and professional print producers throughout the entire workflow.

4 INTRODUCTION • One consistent, predictable, reliable About this book • Create print- and press-optimized format can be used for all documents. In How to Create Adobe PDF Files PDF files using Adobe Acrobat 4.0 for Print and Press, you’ll find the software. • PDF files are ideal for archival and basic procedures and techniques you retrieval. need to create PDF files for high-qual- • Streamline internal and external ity output, including how to: review by allowing reviewers to make When producing PDF files, you can extensive remarks directly on PDF choose to create either pre-separated • Set up your printing environment to comps. Editors and clients can add or composite PDFs. Working with create high-quality PDF files. sticky notes, stamps, and handwritten composite PDF files gives you advan- comments, and they can use highlight, tages over pre-separated files, including • Create a clean PostScript file strikethrough, and underline tools to the ability to soft proof or view the file from any application, with specific mark up text. and make simple last-minute changes instructions on how to create a to text and graphics prior to final PDF file using the Macintosh and In addition to these steps, you’ll find output. In addition, a reduced file Windows versions of Adobe Frame- more information on advanced tech- size makes file transfer over a network Maker, Adobe Illustrator, Adobe niques and specific workflow issues in much faster. InDesign, Adobe PageMaker Plus, the appendixes. Even if you’ve used Macromedia FreeHand, and Adobe Acrobat software before, we rec- QuarkXPress. ommend you start at Step 1, “Setup,” before beginning any of the other steps.

Step 1 Setup Read this ﬁrst

Before you start, read this section. Software and setup for Windows 95 and Windows 98

This section describes the basics of Checking version of AdobePS printer driver setting up your computing environment to create PDF ﬁles for high- Downloading and installing AdobePS printer driver quality output. To create a PDF ﬁle that contains the right information Setting up AdobePS printer driver for high-quality printing to composite digital devices and imagesetters or Setting up Acrobat 4.05 platesetters, you will need to do the following: Setting Acrobat Distiller options

1. Set up your AdobePS printer driver and Acrobat 4 (Step 1). Software and setup for Macintosh

2. Choose specific options for the Checking version of AdobePS printer driver creation of PDF files within the originating application and create quality Downloading and installing AdobePS printer driver PDF files (Step 2). Setting up AdobePS printer driver 3. Review and mark-up your PDF fi les (Step 3). Setting up Acrobat 4.05

4. Prefl ight and print your PDF fi les Setting Acrobat Distiller options (Step 4). For Windows 95 & Windows 98 To create PDF fi les, several printing- 2. Right-click the Acrobat Distiller operating system other than English, and Acrobat-related fi les must be printer icon, and then select Properties. click on the appropriate language- correctly installed on your computer. (The Acrobat Distiller printer is specifi c version of AdobePS.) Before you begin creating PDF fi les, installed when you install Acrobat 4.) you should make sure that all required 5. Click the Download button. fi les are installed in the correct folders. 3. Click Paper, and then click About. An executable fi le called apseng.exe Checking version of AdobePS The About dialog box will also display is downloaded to your computer. printer driver the exact name of the driver fi le This fi le is the Universal Installer for This book assumes that you already (ADOBEPS4.DRV) and the PPD Windows 95/90/2000 and Windows have the most current version of Adobe fi le (ADIST4.PPD) associated with NT 4.0. printer driver software installed on the driver. your system. To install the AdobePS printer driver, Downloading and installing double-click on the apseng.exe fi le and SOFTWARE & SET-UP SOFTWARE Note: At the time of this publication, AdobePS printer driver follow the on-screen instructions. AdobePS driver 4.4.1 is the most current To download the Universal Installer driver for Windows 95 and Windows 98. version 1.02, which includes the Note: The version 1.02 Universal AdobePS 5.1.2 is the most current driver AdobePS 4.4.1 printer driver, follow Installer includes AdobePS 4.4.1 for for Windows NT 4.0; PScript 5 is the these steps: Windows 95/98; AdobePS 5.1.2 for Win- most current driver for Windows 2000. dows NT 4.0; and PScript 5 for WIndows 1. Go to www.adobe.com. 2000. This installer does not include The AdobePS driver version 4.4 works Adobe Acrobat. on any printer that is equipped with 2. Under Product Index, click Plug-ins Adobe PostScript Level 2 or Adobe & Updates. Setting up AdobePS printer driver PostScript 3™ printing technology. If you want, you can specify the Acro- 3. Next to Printer Drivers, click Windows. bat Distiller printer as the default To fi nd out which driver you have printer, or you can choose this printer installed on your system: 4. Click PostScript Printer Driver: within any application when you want AdobePS for Windows 95, Windows to create a PDF file. To specify the 1. Choose Start > Settings > Printers. 98, Windows NT 4.0, and Windows Acrobat Distiller printer as the default 2000-English. (If you’re using an printer:

1. Choose Start > Settings > Printers. Acrobat Distiller should be displayed in your list of printers.

2. Click the Acrobat Distiller printer icon, and then choose File > Set as Default.

The printer driver should read AdobePS Version 4.4.0

Make sure the ﬁ le version is 4.0.5 or later

8 For Windows 95 & Windows 98 SOFTWARE & SET-UP Setting up Acrobat 4.05 Setting Acrobat Distiller options To set Distiller defaults: Note: At the time of this publication, Acrobat Distiller converts PostScript Acrobat 4.05 is the most current version. files to PDF files. You do not need 1. Launch Acrobat Distiller. The free Acrobat 4.05 update CD is to manually launch Distiller when con- available to all owners of Acrobat 4.0. verting documents. However, you do 2. Click the Job Options pop-up menu, Owners of the Macintosh version of need to run Distiller before you gener- and then select the appropriate option Acrobat 4 may update to Acrobat 4.05 ate PDF files to set default options. (PressOptimized, PrintOptimized, or for Macintosh; owners of the Windows ScreenOptimized) or create your own version of Acrobat 4 may update to Three default settings are available: Distiller settings and save the Job Acrobat 4.05 for Windows. For informa- Options with a unique name. tion about obtaining the Acrobat 4.05 • The ScreenOptimized job options update CD, please visit www.adobe.com/ are recommended for files that will be 3. Quit Acrobat Distiller. support/salesdocs/1612.htm displayed on the World Wide Web or an intranet. Acrobat Distiller will retain the default To determine what version of Adobe settings until you change them. Acrobat you have: • The PrintOptimized job options are recommended for PDF files that are Note: You cannot modify the three 1. Open the Acrobat 4.0 > Distiller intended for desktop printers, digital predefined sets of Distiller job options. folder on your hard disk. copiers, publishing on a CD-ROM, However, you can create new sets based or to send to a client as a publishing on the default sets, or you can define and 2. Right-click the AcroDist icon, and proof. save custom sets of options and use them then choose Properties from the drop- at any time. down menu. • The PressOptimized job options are suggested for PDF files that will Before creating a PDF file to send to a 3. Click the Version tab and make sure be printed as high-quality final output commercial printer or a service bureau, the version is 4.05 or later. to an imagesetter or platesetter, for check with the provider to find out what example. the output resolution and other settings 4. Close the Acrobat Distiller 4.0 Info should be, or ask them to provide a dialog box. joboptions file containing their recommended settings. You may need to cus- If you do not have Acrobat 4.05, tomize the job options for a particular please visit www.adobe.com/support/ provider and then provide them with a salesdocs/1612.htm for information joboptions file of your own. about obtaining the free Acrobat 4.05 update CD.

Click on the Job Options pop-up menu and choose PrintOptimized or PressOptimized, depending on how your PDF ﬁ les will be used

9 For Macintosh To create PDF fi les, several printing- 3. Close the AdobePS Info dialog box. fi les are placed in the Extensions folder and Acrobat-related fi les must be cor- within the System folder: rectly installed on your computer. Downloading and installing • AdobePS (Chooser extension) Before you begin creating PDF fi les, AdobePS printer driver • PrintingLib (library) you should make sure that all required To download the AdobePS 8.7 printer • Adobe Printing Library (library) fi les are installed in the correct folders. driver, follow these steps: Setting up AdobePS printer driver Checking version of AdobePS 1. Go to www.adobe.com Before you begin converting docu- printer driver ments into PDF fi les, you must fi rst This book assumes that you already 2. Under Product Index, click Plug-ins select the AdobePS printer driver in have the most current version of Adobe & Updates. the Chooser. printer driver software installed on your system. 3. Next to Printer Drivers, click To choose the AdobePS printer driver: Macintosh. SOFTWARE & SET-UP SOFTWARE Note: At the time of this publication, 1. Open the Chooser (Apple menu > AdobePS driver 8.7 is the most current 4. Click PostScript Printer Driver Chooser) and click the AdobePS driver driver for the Macintosh operating AdobePS 8.7-English. (If you’re icon. system. using an operating system other than English, click on the appropriate lan- 2. Choose a PostScript printer from the If you have a Chooser icon called guage-specifi c version of AdobePS.) list of printers available under Select a AdobePS, fi nd out which driver PostScript Printer. version you have installed on your 5. Click the Download button. system. To identify the driver version: 3. Close the Chooser window. A folder called AdobePS 8.7-English 1. Open the Extensions folder within is downloaded to your computer. To Setting up Acrobat 4.05 your System folder. install the AdobePS printer driver, Note: At the time of this publication, open this folder, double-click on the Acrobat 4.05 is the most current version. 2. Click once on the AdobePS Chooser AdobePS Installer icon, and follow the The free Acrobat 4.05 update CD is extension, and then choose File > Get on-screen instructions. available to all owners of Acrobat 4.0 Info. If the version is not 8.7, install the for Macintosh or Windows. For informa- AdobePS printer driver version 8.7 or When you install AdobePS 8.7, the tion about obtaining the Acrobat 4.05 later on your system. following fi les required to create PDF update CD, please visit www.adobe.com/ support/salesdocs/1612.htm

To determine what version of Adobe Acrobat you have:

1. Open the Acrobat 4.0 > Distiller folder on your hard disk.

2. Click the Acrobat Distiller 4.0 icon, and then choose File > Get Info. Make sure the version is 4.05 or later.

3. Close the Acrobat Distiller 4.0 Info dialog box.

Make sure the version is 8.7 or later Make sure the version is 4.05 or later

10 For Macintosh SOFTWARE & SET-UP If you do not have Acrobat 4.05, Setting Acrobat Distiller options 2. Click the Job Options pop-up menu, please visit www.adobe.com/support/ Acrobat Distiller converts PostScript and then select the appropriate option salesdocs/1612.htm for information fi les to PDF fi les. You must run Dis- (PressOptimized, PrintOptimized, or about obtaining the free Acrobat 4.05 tiller to convert the PostScript fi les you ScreenOptimized) or create your own update CD. generate. You can set default Acrobat Distiller settings and save the Job Distiller options before you begin cre- Options with a unique name. When you install Acrobat 4.05, the ating PDF fi les, or you can set options following items are installed: whenever you convert a PostScript fi le 3. Quit Acrobat Distiller. into a PDF fi le. Acrobat Distiller offers • DistillerLib (installed in the Distiller three default settings: Acrobat Distiller will retain the default folder within the Adobe Acrobat 4.0 settings until you change them. folder) • The ScreenOptimized job options are recommended for fi les that will be The Acrobat application requires • DistillerLib Helper (installed in displayed on the World Wide Web 17MB of RAM; Acrobat Distiller the Distiller folder within the Adobe or an intranet. requires 12MB. Make sure that your Acrobat 4.0 folder) computer has suffi cient RAM to run • The PrintOptimized job options these applications. • DistillerLib Helper alias fi le (installed are recommended for PDF fi les that in Preferences folder) are intended for desktop printers, The instructions in Step 2 of this book digital copiers, publishing on a explain how to create PostScript fi les • Create Adobe PDF Read Me fi le CD-ROM, or to send to a client as from within several applications. The (installed in the AdobePS Read Me fi les a publishing proof. instructions in Step 3 of this booklet folder within the Distiller folder within explain how to convert PostScript fi les the Adobe Acrobat 4.0 folder) • The PressOptimized job options are into PDF fi les. suggested for PDF fi les that will be • AdobePS License Agreement fi le printed as high-quality fi nal output Note: You cannot modify the three pre- (installed in the AdobePS Read Me fi les to an imagesetter or platesetter, for defi ned sets of Distiller job options. How- folder within the Distiller folder within example. ever, you can create new sets based on the the Adobe Acrobat 4.0 folder) default sets, or you can defi ne and save To set Distiller defaults: custom sets of options and use them at • Acrobat Distiller PostScript printer any time. description (installed in the Extensions 1. Launch Acrobat Distiller. folder within the System folder) Before creating a PDF fi le to send to a commercial printer or a service bureau, • Folder called Printing Plug-ins check with the provider to fi nd out containing a plug-in for AdobePS what the output resolution and other 8.6.0 and later called DistillerHose settings should be, or ask them to pro- (installed in the Extensions folder vide a joboptions fi le containing their within the System folder) recommended settings. You may need to customize the job options for a par- Before you begin creating PDF fi les, ticular provider and then provide them you should make sure that the Acrobat with a joboptions fi le of your own. Distiller PPD fi le and the DistillerHose fi le are in the correct folders. If either of these two fi les is not available, the PDF creation process may not Click the Job Options pop-up menu and choose work correctly. PrintOptimized or PressOptimized, depending on how your PDF fi les will be used

Step 2 Setting up your applications

Before you start, read this section. Creating PDF ﬁ les with the following applications

This section describes the basic tech- Windows niques you will follow to output PDF Adobe FrameMaker 6.0 and Adobe FrameMaker + SGML 6.0 fi les directly from an application or to Adobe Illustrator 9.0 generate PostScript fi les and convert Adobe InDesign 1.5 them into PDF fi les. Specifying the Adobe PageMaker Plus correct output settings is an important step because the content in the Adobe Photoshop 5.5 and 6.0 PostScript fi les you generate deter- Macromedia FreeHand 9 mines the data that appears in your Microsoft Word 2000 PDF fi le. For example, if you forget to QuarkXpress 4.1 include a font in your PostScript fi le, it will not appear in your PDF fi le. Macintosh Adobe FrameMaker 6.0 and Adobe FrameMaker + SGML 6.0 In this section of How to Create Adobe Illustrator 9.0 Adobe PDF Files for Print and Press, you will fi nd basic step-by-step Adobe InDesign 1.5 instructions on how to create a PDF Adobe PageMaker Plus fi le designed for a composite PDF Adobe Photoshop 5.5 and 6.0 workfl ow. For more advanced tech- Macromedia FreeHand 9 niques, such as trapping and OPI, see Microsoft Word 8.0 Appendix A. QuarkXpress 3.32 QuarkXpress 4.11 Before you begin, make sure you have installed Acrobat 4.0. you may also want to set up your Acrobat Distiller functions before creating a PostScript fi le from your application. To do so, see Step 1 in this book. For Windows Adobe Framemaker 6.0 & 2. If there are references to other lists, select the tag and click an arrow Adobe Framemaker + SGML FrameMaker documents that are in or double-click the tag. To move all other books, also open the other book the tags from one scroll list to the In addition to creating a PostScript fi le fi les. This ensures that links will work other, Shift-click an arrow. To omit and using Distiller, you can generate properly when all the books are con- bookmarks, turn off Generate PDF PDF fi les from individual FrameMaker verted to PDF. Bookmarks. documents, as well as from Frame- Maker books. When you generate a 3. In the original document or book • To change bookmark levels for the PDF version of a book, you can create fi le, select File > Save As (or Save Book included paragraphs, select a paragraph either a single PDF fi le for the entire As), and then select PDF from the tag and click a Bookmark Level arrow. book or separate PDF fi les for each Format pop-up. To change the level of all items, Shift- document in the book. You have two click a Bookmark Level arrow. If the options for creating PDF fi les with 4. In the Save Document dialog box, indent for a tag exceeds six levels, FrameMaker: 1) you can use the Save add a .pdf extension to the original fi le- n> precedes the paragraph tag, where As command (File menu) or; 2) you name. You can also change the save n is the indentation level of the can use the Print command (File location. Click Save. paragraph tag. menu) and select Acrobat Distiller as the printer. 5. In the PDF Setup dialog box, select • To include paragraph tags along with the Bookmarks tab, and then set up the paragraph text in the bookmarks, Creating a PDF fi le with PDF bookmarks by doing the following: select Include Paragraph Tags in Book- FrameMaker’s Save As command mark Text. Use this option to check the Note: Before you launch FrameMaker, • To indicate which paragraphs should assigned levels of bookmarks in a draft make sure at least one PostScript printer be converted to PDF bookmarks, move of the PDF fi le. (Turn this option off is installed on your PC. paragraph tags between scroll lists. The when you print the fi nal draft of the paragraphs in the Include Paragraphs document.) 1. Open the document or book you scroll list will have bookmarks in the want to convert to PDF. A book will be PDF fi le. To move a tag between scroll saved to a single PDF fi le. ADOBE FRAMEMAKER 6.0 & ADOBE FRAMEMAKER + SGML

In the Save Document dialog box, select PDF from the Save As type pop-up

In the PDF Setup dialog box, select Bookmarks from the pop-up, and then set up PDF bookmarks

14 For Windows ADOBE FRAMEMAKER 6.0 & ADOBE FRAMEMAKER + SGML 6.0 & ADOBE FRAMEMAKER ADOBE FRAMEMAKER 6. Set up article threading by doing one A logical PDF structure creates standard 10. Click Set. of the following: elements in the PDF, which can be read by other programs that need to When you click Set, you are returned • To have the reading order of each read and/or analyze the PDF fi le. to your document while Acrobat Dis- article follow the same order that the This option is not generally needed tiller runs in the background. The PDF insertion point moves, select Articles in fi les intended solely for prepress fi le is placed in the folder you specifi ed and select Thread by Column from the or printing. For more information in step 4. pop-up. This setting is usually the most on logical PDF structure, see Adobe appropriate in multicolumn formats. Technical Note 5401, available from Creating a PDF fi le with http://partners.adobe.com/asn/ FrameMaker’s Print command • To have the reading order of each developer/technotes.html#acrobat-pdf To create a PDF fi le from a single article go from text frame to text frame, FrameMaker document: select Articles and select Thread by If you select Generate Logical PDF Text Frame from the pop-up. This set- Structure, you can select how each 1. Open the document you want to ting is usually the most appropriate in paragraph tag corresponds to a struc- convert to PDF. single-column formats. ture level by selecting a tag in the left scrolling list. Click the “<<” or “>>” 2. Select File > Print. • To create no article threads, turn off buttons to change its structure level, Article Threading. and then click the middle “-->” button 3. In the Print Document dialog box, to add the paragraph tag to the list deselect Last Sheet First. 7. If you’ll add links to this document of tags that will be included in the from other documents after the PDF PDF. For more information on this Note: Because this book focuses on cre- fi le is created, select the Links tab and topic, see page 481 of the FrameMaker ating print-ready PDF fi les, it does turn on Create Named Destinations for User Guide. not describe the Generate Acrobat Data All Paragraphs. Note that turning on feature of FrameMaker. This feature cre- this option increases the size of the 9. To add document information such ates fi les that are prepared for online PDF fi le. as author’s name and keywords, select use. If you are interested in this capabil- Document Info from the pop-up, and ity, refer to the FrameMaker manual or 8. To generate a logical PDF structure, enter the appropriate information. online help. select the Structure tab and turn on Generate Logical PDF Structure.

In the Print Document dialog box, deselect Last Sheet First 15 ADOBE FRAMEMAKER 6.0 & ADOBE FRAMEMAKER + SGML 16 fi box. Ifyouselectthisoption,aPostScript Only toFileoptioninthePrintdialog Note: YoudonotneedtoselectthePrint 5. dialog box. choice. ClickOKtoreturnthePrint box, selecttheAcrobatDistillerprinter click Setup.InthePrintSetupdialog to PrinterisAcrobatDistiller.Ifnot, 4. convert thePostScript verted intoaPDF but the PDF runs inthebackgroundandplaces When youclickPrint,AcrobatDistiller Distiller preference within theAcrobat4.0folder.If fi name andlocationofthesavedPDF box, promptingyoutochoosethe will showa destination For Windows le isgeneratedinthespeci le. Insomecases,thisdialogboxmay Checktoseeiftheprinterlistednext Click Print. fi le inthePDFOutputfolder fi le isnotautomaticallycon- ” “ ischecked,FrameMaker Save PDFFileAs To createaPDF fi les inthePrintList fi le. UseDistiller to “ Ask forPDF fi le toPDF. fi le ofoneormorebook fi ed location, ” dialog fi le bar. Clickingonthis ing tabwillappearintheWindowstask ment window;ifthishappens,a pop upbehindtheFrameMakerdocu- front, whereyoucan cause theSavedialogtopop but notall print oneormoreofthebook the bookinPDF.Ifyouwantto to includeallofthe 2. 1. FrameMaker book: To createasinglePDF click onSave. priate dialog box,deselectLastSheet box orthePrintSelectedFilesinBook 3. and clickonthe book list,holddowntheControlkey Selected. Toselectmultiple book list,andthenselectFile>Print fi les, selectthe Openthebook(.book) InthePrintFilesinBookdialog Select File>PrintBookifyouwant fi lename andfolder,then fi les, selectthe fi le names. fi les thatmakeup fl fi ashing tabwill ll intheappro- fi le froma fi fi les inthe le. fi les inthe fi fi les rst. fl ash- Last SheetFirst In thePrintBookdialogboxdeselect convert thePostScript verted intoaPDF but the fi box. Ifyouselectthisoption,aPostScript Only toFileoptioninthePrintdialog Note: YoudonotneedtoselectthePrint 5. dialog box. choice. ClickOKtoreturnthePrint box, selecttheAcrobatDistillerprinter click Setup.InthePrintSetupdialog the PrinterisAcrobatDistiller.Ifnot, 4. PDF runs inthebackgroundandcreates When youclickPrint,AcrobatDistiller le isgeneratedinthespeci ClickPrint. Checktoseeiftheprinterlistedin fi le. fi le isnotautomaticallycon- onhowtocreateaPDF fi le. UseDistiller to fi le toPDF. fi ed location, ADOBE FRAMEMAKER 6.0 & ADOBE FRAMEMAKER + SGML 17 For Macintosh For nal draft of the fi le. (Turn this option off fi scroll tag between To move a le. fi To change bookmark levels for the bookmark levels for the To change tags along with To include paragraph PDF an arrow and click the tag lists, select all the tag. To move or double-click one scroll list to the the tags from an arrow. To omit other, Shift-click turn off Generate PDF bookmarks, Bookmarks. • select a para- included paragraphs, Level graph tag and click a Bookmark level of all items, arrow. To change the Level arrow. Shift-click a Bookmark exceeds six levels, If the indent for a tag tag, where n> precedes the paragraph of the para- n is the indentation level graph tag. • bookmarks, the paragraph text in the Tags in Book- select Include Paragraph mark Text. Use this option to check the assigned levels of bookmarks in a draft of the PDF when you print the document.) le fi le name le fi In the PDF Setup dialog box, select Bookmarks from the pop-up, and then set up PDF bookmarks t change the ’ In the PDF Setup dialog box, select In the PDF Setup dialog If there are references to other to other are references If there document or book In the original dialog box, In the Save Document To indicate which paragraphs should links will work les. This ensures that As (or Save Book le, select File > Save 2. are in that documents FrameMaker book also open the other other books, fi all the books are con- properly when verted to PDF. 3. fi from the As), and then select PDF Format pop-up. 4. the original add a .pdf extension to name (but don beyond that). You can also change the beyond that). You can save location. Click Save. 5. and then Bookmarks from the pop-up, by doing the set up PDF bookmarks following: • be converted to PDF bookmarks, move paragraph tags between scroll lists. The paragraphs in the Include Paragraphs scroll list will have bookmarks in the le fi les with les fi for each les le. fi fi the entire le for fi le with le fi s Save As command ’ In the Save Document dialog box, select PDF from the Format pop-up FrameMaker les from individual fi Open the document or book you Adobe Framemaker 6.0 & 6.0 Framemaker Adobe + SGML Framemaker Adobe to creating a PostScript In addition you can generate and using Distiller, PDF as well as from Frame- documents, a When you generate Maker books. you can create PDF version of a book, either a single PDF book or separate PDF You have two document in the book. options for creating PDF FrameMaker: 1) you can use the Save FrameMaker: 1) you can or; 2) you As command (File menu) (File can use the Print command Adobe PDF menu) and select Create as the printer. Creating a PDF Note: Before you launch FrameMaker, make sure at least one PostScript printer is installed on your Macintosh. 1. want to convert to PDF. A book will be saved to a single PDF FrameMaker ADOBE FRAMEMAKER 6.0 & ADOBE FRAMEMAKER + SGML tagged. Soabookmarkinthe marks, alongwiththetextthathasbeen names ofthetagsgetputinbook- Bookmark Textison,theactualstyle Note: IfIncludeParagraphTagsin 18 Dosage demo turn onGenerateLogicalPDFStructure. select Structurefromthepop-upand 7. Article Threading. • in single-columnformats. setting isusuallythemostappropriate Text Framefromthepop-up.This select ArticlesandThreadby article gofromtextframetoframe, • appropriate inmulticolumnformats. pop-up. Thissettingisusuallythemost and selectThreadbyColumnfromthe insertion pointmoves,selectArticles article followthesameorderthat • of thefollowing: 6. For Macintosh Tocreatenoarticlethreads,turnoff Tohavethereadingorderofeach Tohavethereadingorderofeach To generatealogicalPDFstructure, Setuparticlethreadingbydoingone fi le mightsay ” insteadofjust and selectFilefromtheDestinationpop-up Select CreateAdobePDFfromthePrinterpop-up “ CellHeading - “ Dosage “ report.fm ” ”

ground. ThePDF Acrobat Distillerrunsintheback- are returnedtoyourdocumentwhile 9. enter theappropriateinformation. Document Infofromthepop-up,and as author 8. developer/technotes.html#acrobat-pdf. http://partners.adobe.com/asn/ available from see AdobeTechnicalNote5401, mation onlogicalPDFstructure, prepress orprinting.Formoreinfor- needed in fi need toreadand/oranalyzethePDF can bereadbyotherprogramsthat standard elementsinthePDF,which • folder youspeci you wanttoconvertPDF. 1. FrameMaker document: To createaPDF FrameMaker Creating aPDF le. Thisoptionisnotgenerally AlogicalPDFstructurecreates ClickSet.WhenyouclickSet, Toadddocumentinformationsuch OpentheFrameMakerdocument ’ s nameandkeywords,select fi les intendedsolelyfor ’ s Printcommand fi ed instep4. fi fi le with le fromasingle fi le isplacedinthe the pop-up,andthensetupPDFbookmarks In thePDFSetupdialogbox,selectBookmarksfrom the tagsfromonescrolllistto or double-clickthetag.Tomoveall lists, selectthetagandclickanarrow PDF scroll listwillhavebookmarksinthe paragraphs intheIncludeParagraphs paragraph tagsbetweenscrolllists.The be convertedtoPDFbookmarks,move • following: set upPDFbookmarksbydoingthe Bookmarks fromthepop-up,andthen 6. display thePDFSetupdialogbox. pop-up, andthenclickPDFSetupto FrameMaker+SGML 6.0fromthe 5. from theAfterPDFCreationpop-up. you pop-up that 4. Printer pop-up. 3. 2. Toindicatewhichparagraphsshould InthePDFSetupdialogbox,select SelectFrameMaker.6.0or SelecttheoptioninJobOptions SelectCreateAdobePDFfromthe SelectFile>Print. ’ re creating,andselectanoption fi le. Tomoveatagbetweenscroll ’ s appropriateforthePDF For Macintosh ADOBE FRAMEMAKER 6.0 & ADOBE FRAMEMAKER + SGML 6.0 & ADOBE FRAMEMAKER ADOBE FRAMEMAKER other, Shift-click an arrow. To omit If you are interested in this capability, pop-up and turn on Create Named bookmarks, turn off Generate PDF refer to the FrameMaker manual or Destinations for All Paragraphs. Note Bookmarks. online help. that turning on this option increases the size of the PDF fi le. • To change bookmark levels for the 7. Set up article threading by doing one included paragraphs, select a paragraph of the following: 9. To generate a logical PDF structure, tag and click a Bookmark Level arrow. select Structure from the pop-up and To change the level of all items, Shift- • To have the reading order of each turn on Generate Logical PDF Struc- click a Bookmark Level arrow. If the article follow the same order that the ture. indent for a tag exceeds six levels, insertion point moves, select Articles n> precedes the paragraph tag, where and select Thread by Column from the 10. To add document information n is the indentation level of the pop-up. This setting is usually the most such as author’s name and keywords, paragraph tag. appropriate in multicolumn formats. select Document Info from the pop-up, and enter the appropriate information. • To include paragraph tags along with • To have the reading order of each the paragraph text in the bookmarks, article go from text frame to text frame, 11. Click Set. select Include Paragraph Tags in Book- select Articles and select Thread by mark Text. Use this option to check the Text Frame from the pop-up. This set- 12. Select PostScript Settings from the assigned levels of bookmarks in a draft ting is usually the most appropriate in pop-up, and then select the following of the PDF fi le. (Turn this option off single-column formats. options: when you print the fi nal draft of the document.) • To create no article threads, turn off • For Format, select PostScript Job. Article Threading. Note: Because this book focuses on cre- • For PostScript Level, select the level ating print-ready PDF fi les, it does not 8. If you’ll add links to this document that is appropriate for your PDF fi le or describe the Generate Acrobat Data fea- from other documents after the PDF print production output. ture of FrameMaker. This feature creates fi le is created, select Links from the fi les that are prepared for online use.

Select the level of PostScript that’s appropriate for For Resolution, select 1200 dpi or 2400 dpi your PDF from the PostScript pop-up, select Binary depending on the output device from the Data Format pop-up, and select All for Font Inclusion

19 For Macintosh • For Data Format, select Binary. 14. Select other options from the 2. Select File > Print Book if you want pop-up to display different categories to include all of the fi les that make up • For Font Inclusion, select All. and make choices. When you have the book in the PDF. If you want to selected all of your settings, click Save print one or more of the book fi les Note: It is important to include all fonts Settings, and then click Save. Your set- but not all fi les, select the fi les in the when you create a PDF fi le. This helps tings will be retained until you save book list, and then select File > Print avoid missing fonts if you send your fi les them again. Selected Files. To select multiple fi les in to a service bureau. the book list, hold down the Command 15. Select a storage folder and specify key and click on the fi le names. 13. Select Printer Specifi c Options a name for the PDF fi le, and then click from the pop-up, and then select a res- Save. 3. Select Create Adobe PDF from the olution. Printer pop-up and select File from When you click Save, Acrobat Distiller the Destination pop-up. • Select 1200 dpi if you want to produce runs in the background. The PDF fi le a print-optimized PDF fi le that will is placed in the folder you specifi ed in Go to page 18. be output to a color printer or digital step 15. If you selected to view the PDF color copier. (The Distiller PrintOpti- fi le after creation (in step 4), the appli- At this point, the steps for creating a mized job option also uses a resolution cation you selected is launched and the PDF fi le from book fi les are the same as of 1200 dpi.) PDF fi le is displayed. Otherwise, you the steps above for creating a PDF fi le are returned to your document. from a single FrameMaker document. • Select 2400 dpi if you want to produce a press-optimized PDF fi le To create a single PDF fi le from a that will be on a printing press or FrameMaker book: plotter. (The Distiller PressOptimized job option also uses a resolution of 1. Open the book (.book) fi le. 2400 dpi.) ADOBE FRAMEMAKER 6.0 & ADOBE FRAMEMAKER + SGML

To create a PDF fi le of one or more book fi les, select the fi les in the Print list

20 For Windows ADOBE ILLUSTRATOR 9.0 Adobe Illustrator 9.0 5. In the Adobe PDF Format Options • Select Preserve Illustrator Editing dialog box, select from the following Capabilities to export the fi le in an In addition to creating a PostScript options in the Options Set menu: Acrobat PDF format that allows you fi le and using Distiller, you have two to reopen and edit the fi le in Adobe options for creating PDF fi les with • Select the Default option to use the Illustrator. Illustrator: 1) you can use the Save As default PDF general settings and com- command (File menu) or; 2) you can pression settings. • Select the Embed All Fonts option use the Print command (File menu) to save the fonts used in the fi le with and select Acrobat Distiller as the • Select Screen-Optimized to use the saved fi le. Protected Japanese fonts printer. default settings appropriate for use on cannot be embedded in the fi le. the Web. When selecting Screen-Opti- Creating a PDF fi le with Illustrator’s mized, the fi le is automatically con- Note: It is important to include all fonts Save As command verted to the RGB color mode. when you create a PDF fi le. This helps Note: Before you launch Illustrator, avoid missing fonts if you send your fi les make sure at least one PostScript printer • Ensure that Custom is selected when to a service bureau. is installed on your PC. creating your own customized general settings and compression settings. • Select the Subset fonts when less 1. Open the illustration you want to than _ % of the characters are used convert to PDF. 6. In the Adobe PDF Format Options option to minimize the PDF fi le size dialog box, select General from the by embedding only those characters of 2. Chose File > Save As. pop-up below the Option Set pop-up the font that are used in the docu- and then select from the following ment—that is, a subset of the font. 3. In the Save dialog box, select the options: This option is available when you select folder where you want to save the fi le Embed All Fonts. Type the character and enter a name for the fi le. • Select either Acrobat 5.0 or 4.0 in the threshold that determines when a font File Compatibility panel. Transparent subset is created. If the percentage 4. Select Adobe PDF from the Save as artwork will be preserved only when of characters used in the document Type pop-up, and then click Save. saving in the Acrobat 5.0 format. exceeds this setting, then the entire font is embedded in the fi le rather than a subset of the font.

In the Save dialog box, select a storage folder and specify a name for the PDF ﬁ le In the Adobe PDF Format Options dialog box, select Acrobat 4.0 or Acrobat 5.0 under File Compatibility and check Embed All Fonts

21 For Windows • Select the Embed ICC profi le option technique whereby information repre- ZIP compression with 4-bit or 8-bit to embed a color profi le into the saved sented by several pixels in a bitmap images, the ZIP method is lossless; fi le. The color profi le is determined is combined to make a larger pixel. that is, data is not removed to reduce in the Color Settings dialog box. This Downsampling reduces the resolution fi le size and so image quality is not embedded color profi le is then applied of the image to the specifi ed dpi setting affected. Using 4-bit ZIP compression to the fi le when the fi le is reopened in by choosing a pixel in the center of the with 8-bit data can affect the quality, Adobe Illustrator. sample area and replacing the area with however, because data is lost. a pixel of the averaged color. Note: If color management is not turned JPEG The JPEG compression method on (in Edit->Color Settings) this check- • Select a compression method for the is suitable for grayscale or color images. box will be disabled. PDF fi le: JPEG is lossy, which means that it removes image data and may reduce • Select the Generate Thumbnails Automatic The Automatic option image quality; however, it attempts to option to save a thumbnail image of automatically lets Illustrator set the reduce fi le size with a minimum loss of the artwork with the saved fi le. best possible compression and quality information. Because JPEG eliminates for the artwork contained in the fi le. data, it can achieve much smaller fi le For most fi les, this option produces sizes than ZIP.

ADOBE ILLUSTRATOR 9.0 ADOBE ILLUSTRATOR 7. In the Adobe PDF Format Options dialog box, select Compression from satisfactory results. the pop-up below the Options Set CCITT The Consultative Committee pop-up. Then select from the following ZIP ZIP is a compression method that on International Telephony and Teleg- options: works well on images with large areas raphy (CCITT) compression method of single colors or repeating patterns (only available when compressing as a • Select the Average Downsampling at and for black-and-white images that monochrome bitmap image) is appro- _ dpi option in any of the compression contain repeating patterns. Illustrator priate for black-and-white images and panels if you want to set downsampling provides 4-bit and 8-bit ZIP compres- any images scanned with an image for the PDF ﬁ le. Downsampling is a sion options. If you use 4-bit ZIP depth of 1 bit. CCITT is a lossless compression with 4-bit images, or 8-bit method. Illustrator provides CCITT

Select the compression settings you want to apply to the PDF ﬁ le you generate

22 For Windows ADOBE ILLUSTRATOR 9.0 Group 3 and Group 4 compression • Select the Compress Text and Line File > Print Setup. In the Print Setup options. Group 4 is a general-purpose Art option to apply the ZIP compres- dialog box, select the Acrobat Distiller method that produces good compression method (a lossless compression printer choice. Click OK to return to sion for most monochromatic images. method) to all text and line art in the Print dialog box. Group 3, used by most fax machines, the fi le. compresses monochromatic bitmaps 4. From the PostScript pop-up, select one row at a time. 8. Click OK. the level that is appropriate for your PDF fi le. Note: The Consultative Committee on When you click OK, the PDF fi le is International Telegraphy and Telephony saved and you are returned to your 5. Select the Force Fonts To Download (CCITT) was renamed as the Inter- document. Note that the fi le format of option. national Telecommunications Union, the open fi le is now PDF. The PDF fi le Telecommunications Standard Sector is placed in the folder you specifi ed in Note: It is important to include all fonts (ITU-T); however the compression stan- step 3. when you create a PDF fi le. This helps dard is still referred to as CCITT Group avoid missing fonts if you send your fi les 3 and Group 4. Creating a PDF fi le with Illustrator’s to a service bureau. Print command Run Length The Run Length option 1. Open the illustration you want to 6. Click OK. is a lossless encoding option that convert to PDF. produces the best results for images When you click OK, Acrobat Distiller that contain large areas of solid black 2. Select File > Print. runs in the background and places the or white. PDF fi le in the PDF Output folder 3. Check to see if the printer listed in within the Acrobat 4.0 folder. the (printer) Name pop-up is Acrobat Distiller. If not, click Cancel and go to

Make sure you select Acrobat Distiller from the (printer) Name pop-up

23 For Macintosh Adobe Illustrator 9.0 4. Select Adobe PDF from the Format 6. Select General from the pop-up pop-up. If you want, select Append File below the Option Set pop-up and then In addition to creating a PostScript Extension to add “.PDF” to the fi le select from the following options: fi le and using Distiller, you have two name; select Lower Case to add “.pdf” options for creating PDF fi les with to the fi le name. Click Save. • Select either Acrobat 5.0 or 4.0 in the Illustrator: 1) you can use the Save As File Compatibility panel. Transparent command (File menu) or; 2) you can 5. In the Adobe PDF Format Options artwork from Illustrator 9.0 and later use the Print command (File menu) dialog box, select from the following will be preserved only when saving in and select Create Adobe PDF as the options in the Options Set menu: the Acrobat 5.0 format. printer. • Select the Default option to use the • Select Preserve Illustrator Editing Creating a PDF fi le with Illustrator’s default PDF general settings and com- Capabilities to export the fi le in an Save As command pression settings. Acrobat PDF format that allows you Note: Before you launch Illustrator, to reopen and edit the fi le in Adobe make sure at least one PostScript printer • Select ScreenOptimized to use default Illustrator (versions 9.0 and later). is installed on your Macintosh. settings appropriate for use on the Web. When selecting ScreenOpti- • Select the Embed All Fonts option ADOBE ILLUSTRATOR 9.0 ADOBE ILLUSTRATOR 1. Open the illustration you want to mized, the fi le is automatically to save the fonts used in the fi le with convert to PDF. converted to the RGB color mode. the saved fi le. Protected fonts cannot be embedded in the fi le. 2. Chose File > Save As. • Select Custom to create your own customized general settings and com- Note: It is important to include all fonts 3. In the Save dialog box, select the pression settings. when you create a PDF fi le. This helps folder where you want to save the fi le avoid missing fonts if you send your fi les and enter a name for the fi le. to a service bureau.

In the Save dialog box, select a storage folder and specify a name for the PDF ﬁ le

In the Adobe PDF Format Options dialog box, select Acrobat 4.0 or Acrobat 5.0 under File Compatibility and check Embed All Fonts

24 For Macintosh ADOBE ILLUSTRATOR 9.0 • Select the “Subset Fonts When Less embedded color profi le is then applied sample area and replacing the area with Than _ % of the Characters are Used” to the fi le when the fi le is reopened a pixel of the averaged color. option to minimize the PDF fi le size in Adobe Illustrator. This checkbox by embedding only those characters of will be unavailable (as shown in this • Select a compression method for the the font that are used in the docu- Figure) when no ICC profi le has been PDF fi le: ment—that is, a subset of the font. assigned to the document. This option is available when you select Automatic The Automatic option Embed All Fonts. Type the character • Select the Generate Thumbnails automatically lets Illustrator set the threshold that determines when a font option to save a thumbnail image of best possible compression and quality subset is created. If the percentage the artwork with the saved fi le. for the artwork contained in the fi le. of characters used in the document For most fi les, this option produces exceeds this setting, then the entire font 7. Select Compression from the satisfactory results. is embedded in the fi le rather than a pop-up below the Options Set pop-up. subset of the font. Setting subset at Then select from the following options: ZIP ZIP is a compression method that 100% will create a unique name for works well on images with large areas each font embedded into the PDF. This • Select the Average Downsampling at of single colors or repeating patterns can be valuable for print output as it _ dpi option in any of the compression and for black-and-white images that requires the use of the unique font panels if you want to set downsampling contain repeating patterns. Illustrator from the PDF fi le rather than from the for the PDF fi le. Downsampling is a provides 4-bit and 8-bit ZIP compres- operating system. technique whereby information repre- sion options. If you use 4-bit ZIP com- sented by several pixels in a bitmap pression with 4-bit images, or 8-bit • Select the Embed ICC profi le option is combined to make a larger pixel. ZIP compression with 4-bit or 8-bit to embed a color profi le into the saved Downsampling reduces the resolution images, the ZIP method is lossless; that fi le. The color profi le is determined of the image to the specifi ed dpi setting is, data is not removed to reduce fi le in the Color Settings dialog box. This by choosing a pixel in the center of the size and so image quality is not affected.

Select Create Adobe PDF from the Printer pop-up and select File from the Destination pop-up

Select the compression settings you want to apply to the PDF ﬁ le you generate

25 For Macintosh Using 4-bit ZIP compression with 8-bit compression for most monochromatic 8. Click OK. data can affect the quality, however, images. Group 3, used by most fax because data is lost. machines, compresses monochromatic When you click OK, the PDF fi le is cre- bitmaps one row at a time. ated and placed in the folder you speci- JPEG The JPEG compression method fi ed in step 3. You are then returned to is suitable for grayscale or color images. Note: The Consultative Committee on your document. JPEG is lossy, which means that it International Telegraphy and Telephony removes image data and may reduce (CCITT) was renamed as the Inter- Creating a PDF fi le with Illustrator’s image quality when the compression is national Telecommunications Union, Print command set high. However, JPEG attempts to Telecommunications Standard Sector 1. Open the illustration you want to reduce fi le size with a minimum loss of (ITU-T); however the compression stan- convert to PDF. information. Because JPEG eliminates dard is still referred to as CCITT Group data, it can achieve much smaller fi les 3 and Group 4. 2. Select File > Print. sizes than ZIP. Run Length The Run Length option 3. Select Create Adobe PDF from the CCITT The Consultative Committee is a lossless encoding option that Printer pop-up. on International Telephony and Teleg- produces the best results for images ADOBE ILLUSTRATOR 9.0 ADOBE ILLUSTRATOR raphy (CCITT) compression method that contain large areas of solid black Note Print to PDF only works with the (only available when compressing as a or white. Adobe print driver, not Apple’s Laser- monochrome bitmap image) is appro- Writer 8. priate for black-and-white images • Select the Compress Text and Line and any images scanned with an Art option to apply the ZIP compres- 4. Select the option in the Job Options image depth of 1 bit. CCITT is a sion method (a lossless compression pop-up that’s appropriate for the PDF lossless method. Illustrator provides method) to all text and line art (both you’re creating, and select an option CCITT Group 3 and Group 4 com- of which are comprised of vectors) in from the After PDF Creation pop-up. pression options. Group 4 is a general- the fi le. These job options come from the ones purpose method that produces good defi ned in the “Settings” folder inside the Acrobat Distiller folder.

Select the level of PostScript that’s appropriate for your PDF from the PostScript pop-up, select Binary from the Data pop-up, and select Force Fonts To Download

26 For Macintosh ADOBE ILLUSTRATOR 9.0 5. Select Illustrator 9.0 from the • Select 1200 dpi if you want to produce 8. Click Save to bring up the Save pop-up, and then select the level of a print-optimized PDF fi le that will dialog box. PostScript that’s appropriate for your be output to a color printer or digital PDF fi le from the Print Setting pop-up. color copier. (The Distiller PrintOpti- 9. Choose a destination folder, enter Select Binary from the Data pop-up mized job option also uses a resolution a name for your PDF fi le, and then and select Force Fonts To Download. of 1200 dpi.) click Save. For further information about these and other options in this part of the • Select 2400 dpi if you want to produce When you click Save, Acrobat Distiller dialog, see pages 364-366 of the Adobe a press-optimized PDF fi le that will be runs in the background. The PDF fi le Illustrator User Guide. output to fi lm or plate to be run on a is placed in the folder you specifi ed in printing press. (The Distiller PressOp- step 14. If you selected to view the PDF Note: It is important to include all fonts timized job option also uses a resolu- fi le after creation (in step 4), the appli- when you create a PDF fi le. This helps tion of 2400 dpi.) cation you selected is launched and the avoid missing fonts if you send your fi les PDF fi le is displayed. Otherwise, you to a service bureau. 7. When you have selected all of your are returned to your document. settings, click Save Settings, and then 6. Select Printer Specifi c Options click OK. Your settings will be retained from the pop-up, and then select a until you save them again. resolution.

For Resolution, select 1200 dpi or 2400 dpi depending on the output device

27 For Windows Adobe InDesign 1.5 2. Select File > Export. fi le is placed in the folder you specifi ed in step 3. In addition to creating a PostScript 3. In the Export dialog box, select the fi le and using Distiller, you have two folder where you want to save the fi le Creating a PDF fi le with InDesign’s options for creating PDF fi les with and enter a name for the fi le. Print command InDesign: 1) you can use the Export 1. Open the document you want to command (File menu) or; 2) you can 4. Select Adobe PDF from the Save as convert to PDF. use the Print command (File menu) Type pop-up, and then click Save. and select Acrobat Distiller as the 2. Select File > Print. printer. 5. In the Export PDF dialog box, select the PDF style you want to use from the 3. Check to see if the printer listed in Creating a PDF fi le with InDesign’s Style pop-up. the (printer) Name pop-up is Acrobat Export command Distiller. If you decide to create PDF fi les using 6. If you want to modify any of ADOBE INDESIGN 1.5 InDesign’s Export feature, you should the settings in the PDF style you’ve 4. Set the PostScript level that is appro- fi rst use the Defi ne PDF Style command selected, select PDF Options, Compres- priate for your PDF fi le by clicking (File menu) to create “style sheets” for sion, Pages and Page Marks, and Secu- on Properties. In the Properties dialog, the fi les you’ll be generating. For exam- rity from the pop-up, and then modify click on Advanced Options, then on ple, if your PDF fi les are intended for the settings as necessary. When you PostScript Options and then PostScript desktop printers, digital copiers, pub- modify export settings, Custom is dis- LanguageLevel to set the level from lishing on a CD-ROM, or to send to played in the Style pop-up. 1 to 3. a client as a publishing proof, you can create your own “PrintOptimized” PDF 7. Click Export. 5. Click the Advanced Page Control, style and apply it to the InDesign docu- Color, Scale and Fit, Graphics, and ments you export as PDF. When you click Export: 1) if you Page Marks tabs and select the setting selected the View PDF After Exporting in each pane that are most appropriate Note: Before you launch InDesign, make option in the Export PDF dialog box, for your PDF fi le. sure at least one PostScript printer is InDesign creates the PDF fi le, and then installed on your PC. the PDF is opened in Adobe Acrobat, 6. Click OK. or 2) if you did not select the View 1. Open the document you want to PDF After Exporting option, you are When you click OK, Acrobat Distiller convert to PDF. returned to your document. The PDF runs in the background creating the PDF fi le.

In the Export dialog box, select Adobe PDF from the Save As Type pop-up

When you export a PDF ﬁ le, select the style you want to apply from the Style pop-up and, optionally, modify the setting In the Print dialog box, select Acrobat Distiller from the Printer Name pop-up

28 For Macintosh ADOBE INDESIGN 1.5 Adobe InDesign 1.5 1. Open the document you want to the PDF fi le is opened in Adobe Acro- convert to PDF. bat, or 2) if you did not select the View In addition to creating a PostScript PDF After Exporting option, you are fi le and using Distiller, you have two 2. Select File > Export. returned to your document. The PDF options for creating PDF fi les with fi le is placed in the folder you specifi ed InDesign: 1) you can use the Export 3. In the Export dialog box, select the in step 3. command (File menu) or; 2) you can folder where you want to save the fi le use the Print command (File menu) and enter a name for the fi le. Creating a PDF fi le with InDesign’s and select Create Adobe PDF as the Print command printer. 4. Select Adobe PDF from the Formats 1. Open the document you want to pop-up, and then click Save. convert to PDF. Creating a PDF fi le with InDesign’s Export command 5. In the Export PDF dialog box, select 2. Select File > Print. If you decide to create PDF fi les using the PDF style you want to use from the InDesign’s Export feature, you should Style pop-up. 3. Select Create Adobe PDF from the fi rst use the Defi ne PDF Style com- Printer pop-up. mand (File menu) to create “style 6. If you want to modify any of sheets” for the fi les you’ll be gener- the settings in the PDF style you’ve 4. Select the option in the Job Options ating. For example, if your PDF fi les selected, select PDF Options, Compres- pop-up that’s appropriate for the PDF are intended for desktop printers, digi- sion, Pages and Page Marks, and Secu- you’re creating, and select an option tal copiers, publishing on a CD-ROM, rity from the pop-up, and then modify from the After PDF Creation pop-up. or to send to a client as a publishing the settings as necessary. When you These job options come from the ones proof, you can create your own “Print- modify export settings, Custom is dis- defi ned in the “Settings” folder inside Optimized” PDF style and apply it to played in the Style pop-up. the Acrobat Distiller folder. the InDesign documents you export as PDF. 7. Click Export. 5. Select PostScript Settings from the Printer Options pop-up, and then Note: Before you launch InDesign, make When you click Export: 1) if you select PostScript job from the Format sure at least one PostScript printer is selected the View PDF After Exporting pop-up. Select Binary from the Data installed on your Mac. option in the Export PDF dialog box Format pop-up and select All from the Font Inclusion pop-up.

In the Export dialog box, select Adobe PDF from the Save As Type pop-up

When you export a PDF fi le, select the style you want to apply from the Style pop-up and, optionally, modify the settings 29 For Macintosh Note: It is important to include all fonts • Select 2400 dpi if you want to produce 8. Choose a destination folder, enter when you create a PDF fi le. This helps a press-optimized PDF fi le that will be a name for your PDF fi le, and then avoid missing fonts if you send your fi les output to fi lm or plate to be run on a click Save. to a service bureau printing press. (The Distiller PressOp- timized job option also uses a resolu- When you click Save, Acrobat Distiller 6. Select Printer Specifi c Options from tion of 2400 dpi.) runs in the background. The PDF fi le the Printer Options pop-up, and then is placed in the folder you specifi ed in select a resolution. 7. Select other options from the Printer step 8. If you selected to view the PDF Options pop-up to display different fi le after creation (in step 4), the appli- • Select 1200 dpi if you want to produce categories and make choices. When cation you selected is launched and the a print-optimized PDF fi le that will you have selected all of your settings, PDF fi le is displayed. Otherwise, you be output to a color printer or digital click Save Settings, and then click OK. are returned to your document. color copier. (The Distiller PrintOpti- Your settings will be retained until you mized job option also uses a resolution save them again. Then, click Save to

ADOBE INDESIGN 1.5 of 1200 dpi.) bring up the Save dialog box.

For Resolution, select 1200 dpi or 2400 dpi depending on the output device Select Create Adobe PDF from the Printer pop-up

Select the level of PostScript that’s appropriate for your PDF from the PostScript pop-up, select Binary from the Data Format pop-up, and select All for Font Inclusions

30 For Windows ADOBE PAGEMAKER PLUS Adobe PageMaker Plus 1. Open the document you want to of the dialog box will be cleared, convert to PDF. because Acrobat is now controlling In addition to creating a PostScript the PDF style. fi le and using Distiller, you have two 2. Select File > Export > Adobe PDF. options for creating PDF fi les with 6. Select other options from the PageMaker: 1) you can use the Export 3. In the General panel of the Export pop-up and make the appropriate set- command (File menu) or; 2) you Adobe PDF dialog box, check Distill tings for your PDF fi le. can use the Print command (File Now and select Acrobat from the menu) and select Acrobat Distiller Printer Style pop-up. 7. Click Export. as the printer. 4. From the pop-up, select Format & 8. In the Save As dialog box, select the Note: Before you create a PDF fi le from Fonts. Make sure Embed All Fonts folder where you want to save the fi le a PageMaker document, you should copy is checked; choose Acrobat 3.0 from and enter a name for the fi le. the Acrobat Distiller printer description the Compatibility pop-up. Select the (located in the Xtras folder within the Subset fonts below checkbox, and type 9. Click Save. Distiller folder) into a folder named the character threshold that determines Ppd4 within your PageMaker folder. The when a font subset is created. If the When you click Save: 1) if you selected complete path within your PageMaker percentage of characters used in the the View PDF option in the Save As folder is: …\Pm65\Rsrc\ document exceeds this setting, then dialog box, Acrobat Distiller creates the Usenglish\Ppd4. the entire font is embedded in the fi le PDF fi le, and then the fi le is opened in rather than a subset of the font. Adobe Acrobat, or; 2) if you did not Creating a PDF fi le with select the View PDF option, Acrobat PageMaker’s Export command 5. From the pop-up, select Mis- Distiller creates the PDF fi le, and then Note: Before you launch PageMaker, cellaneous and uncheck Override Dis- make sure at least one PostScript printer tiller Options. When you do this, the is installed on your PC. “PDF Style” pop-up at the bottom

In the Export Adobe PDF dialog, select Acrobat from the Printer Style pop-up

In the Save As dialog box, make sure the ﬁ le has a .PDF extension

31 For Windows you are returned to your document. Acrobat Distiller printer choice. Click timized job option also uses a resolu- The PDF fi le is placed in the folder you OK to return to the Print dialog box. tion of 2400 dpi.) specifi ed in step 8. 6. For PPD, select the Acrobat Distiller 8. Select Options. Creating a PDF fi le with PPD 3010.106. PageMaker’s Print command 9. From the Send Image Data pop-up, 1. Open the document you want to 7. Select Features, and then select a select Normal. convert to PDF. resolution. 10. From the Data Encoding pop-up, 2. Select File > Document Setup. • Select 1200 dpi if you want to produce select Send ASCII image data. a print-optimized PDF fi le that will be 3. Select Acrobat Distiller from the output using a color printer or a digital 11. From the Download Fonts pop-up, Compose To Printer pop-up, and then color copier. (The Distiller PrintOpti- select PostScript and TrueType. click OK. mized job option also uses a resolution of 1200 dpi.) 12. Click Print. 4. Select File > Print. • Select 2400 dpi if you want to produce When you click Print, you are returned

ADOBE PAGEMAKER PLUS ADOBE PAGEMAKER 5. Check to see if the printer listed is a press-optimized PDF fi le that will be to your document while Acrobat Acrobat Distiller. If not, click Setup. In output to fi lm or plate to be run on a Distiller creates the PDF fi le in the the Print Setup dialog box, select the printing press. (The Distiller PressOp- background.

In the Print Document dialog box, select the Acrobat Distiller 3010.106 PPD

In the Print Options dialog box, select Normal from the Send Image Data In the Document Setup, select pop-up; select Send Binary Image Data Acrobat Distiller from the Com- from the Data Encoding pop-up; and pose To Printer pop-up select PostScript and TrueType from the Download Fonts pop-up

32 For Macintosh ADOBE PAGEMAKER PLUS Adobe PageMaker Plus • In the General panel, click on Distill used in the document that is, a subset Now. Choose the PDF Style appropri- of the font. This option is available In addition to creating a PostScript ate to your workfl ow in the PDF Style when you select Embed all fonts. Type fi le and using Distiller, you have two pop-up. If you change any other set- the character threshold that determines options for creating PDF fi les with tings in the Export Adobe PDF dialog when a font subset is created. If the PageMaker: 1) you can use the Export box, the PDF Style pop-up will change percentage of characters used in the command (File menu) or; 2) you can to blank; after you have selected set- document exceeds this setting, then the use the Print command (File menu) tings in the various panels, you can entire font is embedded in the fi le and select Create Adobe PDF as the then choose Save PDF Style in this rather than a subset of the font. printer. pop-up to save your settings as a new PDF style. • In the Compression panel, select Creating a PDF fi le with compression settings appropriate to PageMaker’s Export command • In the Format & Fonts panel, your document and workfl ow. You 1. Open the document you want to select Acrobat 4.0 from the Compat- can choose to compress images and/or convert to PDF. ibility pop-up, and make sure that resample them. If you choose to resam- ASCII Format is unchecked. Check the ple them, you can choose between Sub- 2. Select File > Export > Adobe PDF. Embed all fonts and Subset fonts below sampling and Downsampling. Both are checkboxes, and enter a percentage techniques whereby information rep- 3. The Export Adobe PDF dialog value below which fonts will be subset- resented by several pixels in a bitmap appears. The pop-up at the top left of ted in the document. Select the Subset image is combined to make a larger this dialog selects various PageMaker fonts below _ % option to minimize pixel; larger pixels for the same image and Distiller option panels. You can the PDF fi le size by embedding only mean fewer total pixels (i.e., lower also use the Previous and Next buttons those characters of the font that are resolution). Subsampling is faster to at the right of the dialog box to change which option panel is shown.

In the Format & Fonts panel, select Acrobat 4.0 from the Compatibility pop-up

In the General panel, click on Distill Now In the Compression panel, select compression settings appropriate to your document and workﬂ ow

33 For Macintosh compute than downsampling, because • In the Document Information panel, • To display an Acrobat note on the it reduces image resolution by picking enter any identifying information you fi rst page of the PDF, select the Notes a single pixel in the center of a want saved in the document. on First Page panel from the pop-up, sampled area, whereas downsampling and type your note text. reduces the resolution by averaging • If you have hyperlinks in your the pixel color over the entire sample PageMaker document, you can export • The Advanced Options panel allows area. In general, PDF fi les intended for them to the PDF by changing the you to set printing options that deter- printing on high-resolution (1200 dpi settings in the Hyperlinks panel of mine how the PDF fi le interacts with and above) devices should not have the Export Adobe PDF dialog box. downstream RIPs and fi le processors. their images resampled. Exporting hyperlinks is not generally The Preserve OPI comments, Preserve recommended for a document overprint settings, and Preserve half- For more information on image com- intended for a printing press. tone screen information function the pression, see the PageMaker Help topic same as their identically-named coun- “Preparing a PageMaker Publication • The Articles & Bookmarks panel terparts in a Distiller Job Options set. for PDF” under the heading “Distrib- allows you to export bookmarks for The Transfer functions and UCR/Black uting a Publication Electronically.” index and table of contents entries, if Generation function control how these your document has these. It also allows options are carried through to the

ADOBE PAGEMAKER PLUS ADOBE PAGEMAKER • In the Color Model panel, click you to create Acrobat articles. For PDF from continuous tone image on CMYK, and leave other settings more information about Acrobat arti- fi les in the PageMaker document. In unchanged unless you will be printing cles, see the PageMaker help fi le topic general, unless your printer specifi es using a PostScript 3 RIP with built-in “Changing PDF options for hyperlinks, otherwise, these pop-ups should be set color management. bookmarks, and articles.” to Preserve.

In the Document Information panel, enter any identifying information you want saved in the document

In the Color Model panel, click on CMYK, and If you have hyperlinks in your PageMaker document, leave other settings unchanged unless you will you can export them to the PDF by changing the be printing using a PostScript 3 RIP with built-in settings in the Hyperlinks panel of the Export Adobe color management PDF dialog.

34 For Macintosh ADOBE PAGEMAKER PLUS Note that these settings only apply if the • Override Distiller options must be you can use the pop-up to pick which Override Distiller options checkbox (in checked if you have set any options program will be used to view the PDF. the Miscellaneous panel) is checked. in the Advanced Options, Format If you have hyperlinks in the fi le that & Fonts, or Compression panels. will be exported to PDF, you can also The Miscellaneous panel includes the Otherwise, Distiller will use its own set a base URL for these links. following checkboxes: job options when it processes the fi le. 6. Click Save. • Automatically save publication causes 4. Click Export. PageMaker to save the document When you click Save: 1) if you selected before distilling. 5. Select the folder where you want the View PDF using option in the Save to save the fi le and enter a name for dialog box, Acrobat Distiller creates the • Quit Distiller after use causes Distiller the fi le. At this point, you can also PDF fi le, and then the fi le is opened to quit after it distills the fi le. If you choose to view the PDF after it has in the application you selected, or; 2) will be exporting multiple PageMaker been generated. If you have more than if you did not select the View PDF documents, you should uncheck this one viewing application installed (such using option, Acrobat Distiller creates box to avoid having to launch Distiller as Acrobat Reader as well as Acrobat), the PDF fi le, and then you are returned each time. to your document. The PDF fi le is placed in the folder you specifi ed in • Check for PageMaker printer style step 5. confl icts.

To display an Acrobat note on the ﬁ rst page of the PDF, select the Notes on First Page panel from the pop-up, and type your note text.

The Articles & Bookmarks panel allows you to The Advanced Options panel allows you to set printing export bookmarks for index and table of contents options that determine how the PDF ﬁ le interacts with entries, if your document has these. downstream RIPs and ﬁ le processors

35 For Macintosh Creating a PDF fi le with 5. From the Data encoding pop-up, • Select 2400 dpi if you want to pro- PageMaker’s Print command select Send binary image data. duce a press-optimized PDF fi le that 1. Open the document you want to will be output on a printing press or convert to PDF. 6. From the Download fonts pop-up, plotter. (The Distiller PressOptimized select PostScript and TrueType. job option also uses a resolution of 2. Select File > Print. 2400 dpi.) 7. Deselect Use Symbol Font For Spe- Check to see if the printer is Create cial Characters. 9. Click Print. Adobe PDF. If not, go to the Mac OS Finder, click on the desktop printer 8. Click the Features button, and then When you click Print, you are returned named “Create Adobe PDF” and then select a resolution. to your document while Acrobat Dis- choose “Set Default Printer” from the tiller runs in the background. Finder’s Printing menu. Note that • Select 1200 dpi if you want to produce this operation cannot be accomplished a print-optimized PDF fi le that will be using the Mac OS Chooser. output using a color printer or a digital color copier. (The Distiller PrintOpti- 3. Select Acrobat Distiller from the mized job option also uses a resolution

ADOBE PAGEMAKER PLUS ADOBE PAGEMAKER PPD pop-up, and then click Options. of 1200 dpi.)

4. From the Send image data pop-up, select Normal.

In the Print Options dialog box, select PostScript and TrueType from Download fonts pop-up

In the Print Document dialog box, select Acrobat In the Print Features dialog box, select the Distiller from the PPD pop-up resolution you need

36 For Windows ADOBE PHOTOSHOP 5.5 & 6.0 Adobe Photoshop 5.5 & 6.0 3. Print command, select Create Adobe Acrobat Touchup Image fi le type, which PDF as the printer. is the same as Save As Single Image PDF. In Photoshop 5.5 you have three options from the File menu for In Photoshop 6.0 you have two options Creating a PDF fi le with creating PDF fi les: from the File menu for creating PDF Photoshop’s Save As command fi les: Note: Before you launch Photoshop, 1. Save As command, select PDF from make sure at least one PostScript printer the fi le-type options. 1. Save As command, select PDF is installed on your PC. from the fi le-type options. Note that 2. Save As Single Image PDF. This Photoshop 6.0 can include vector 1. Open the image you want to convert option is used when working on a single images, which will be saved into to PDF. image in Photoshop and saving it to the PDF. PDF. This functionality is based pri- 2. Select File > Save As. marily on Acrobat’s ability to allow 2. Print command and select Create editing of an image in Photoshop by Adobe PDF as the printer. 3. In the Save As dialog box, select the using the Touchup Object Tool and folder where you want to save the fi le Control clicking on an image, which Note: The Save As Single Image PDF and enter a name for the fi le. will open that image in Photoshop for option is not available as a File menu editing. Once in Photoshop 5.5, you option in Photoshop 6. It is only avail- 4. Select Photoshop PDF from the Save can just click Save and the altered image able in Photoshop 6 when editing an As pop-up menu, and then click Save. will automatically update into the Acro- image from Acrobat using the Touchup bat fi le. You can also use the Save As Object Tool and Control clicking on Note: If PDF isn’t an option in the Save Single Image PDF to rename the image an image, which will open that image dialog, it’s possible the image needs to be and save it into a new PDF fi le. in Photoshop for editing. Save As will fl attened. provide a temporary fi le name and an

From Acrobat 4, you can use the Object Touchup Tool to open images in Photoshop. Hold down the Ctrl key and double-click an image in a PDF fi le – that image will then open into Photoshop. Make changes to the image and click Save – the image will be updated in your PDF fi le. If you choose to Save As, the window above will appear, giving you an option to Save the image. This is where there is a difference between Photoshop 5.5 and 6.0. Photoshop 5.5 provides a Save As choice for Save as Single Image PDF. Photoshop 6 calls this Save As In the Save As dialog box (Photoshop 5.5), select option Touchup Image and provides a temp Photoshop PDF from the Save As pop-up fi le for a name. Both versions of Photoshop are doing the same thing - saving the altered image back to your PDF fi le.

37 For Windows 5. In the PDF Options dialog box, Creating a PDF fi le with 5. Enter a Print Quality value, typically select the type of compression you Photoshop’s Print command 600 - 1200 dpi for print-optimized, want to apply from the Encoding 1. Open the image you want to convert 2400 dpi for press-optimized. pop-up menu. If you select JPEG to PDF. encoding, enter a value in the Quality 6. Click OK, name the PDF fi le and fi eld, select an option from the accom- 2. Select File > Print. Click Save. panying pop-up menu, or use the slider to specify the amount of compression. 3. Check to see if the printer listed next Acrobat Distiller runs in the back- The higher the quality, the larger the to Printer is Acrobat Distiller. If not, ground to create the PDF fi le. fi le size of the PDF will be. click Setup. In the Print Setup dialog box, select the Acrobat Distiller printer 6. Click OK. choice. Click OK to return to the Print dialog box. When you click OK, Photoshop saves the image into Photoshop PDF format. Note: The Acrobat Distiller printer While this is an Adobe PDF fi le, rec- choice only exists if you’ve previously ognize that it is a Photoshop PDF installed the Adobe driver with the and when double-clicked will open in Acrobat PPD, and set it up so it prints Photoshop. Using the Print to PDF to a fi le. options discussed below will create a

ADOBE PHOTOSHOP 5.5 & 6.0 ADOBE PHOTOSHOP stand-alone PDF – not associated with 4. Select Binary from the Encoding Photoshop. Another important differ- pop-up, select CMYK Color from the ence is that with Save As, the PDF page space pop-up. This setting is for color size is the size of the Photoshop doc- print separation output. ument, whereas with Print, the PDF page size is the paper size selected in the Page Setup dialog.

In the PDF Options dialog box, select the type of compression

Make sure the chosen printer is Acrobat Distiller

38 For Macintosh ADOBE PHOTOSHOP 5.5 & 6.0 Adobe Photoshop 5.5 & 6.0 the Acrobat fi le. You can also use the Note: The Save As Single Image PDF Save As Single Image PDF to rename option is not available as a File menu In Photoshop 5.5 you have three the image and save it into a new option in Photoshop 6. It is only avail- options from the File menu for PDF fi le. able in Photoshop 6 when editing an creating PDF fi les: image from Acrobat using the Touchup 3. Print command, select Create Adobe Object Tool and Option clicking on 1. Save As command, select PDF from PDF as the printer. an image, which will open that image the fi le-type options. in Photoshop for editing. Save As will In Photoshop 6.0 you have two options provide a temporary fi le name and an 2. Save As Single Image PDF. This from the File menu for creating Acrobat Touchup Image fi le type, which option is used when working on a PDF fi les: is the same as Save As Single Image PDF. single image in Photoshop and saving it to PDF. This functionality is based 1. Save As command, select PDF Creating a PDF fi le with primarily on Acrobat’s ability to allow from the fi le-type options. Note that Photoshop’s Save As command editing of an image in Photoshop by Photoshop 6.0 can include vector 1. Open the image you want to convert using the Touchup Object Tool and images, which will be saved into to PDF. Option clicking on an image, which the PDF. will open that image in Photoshop 2. Select File > Save As. for editing. Once in Photoshop 5.5, 2. Print command and select Create you can just click Save and the altered Adobe PDF as the printer. 3. Select the folder where you want image will automatically update into to save the fi le and enter a name for the fi le.

From Acrobat 4, you can use the Object Touchup Tool to open images in Photoshop. Hold down the Option key and double-click an image in a PDF fi le – that image will then open into Photoshop. Make Choose a storage folder, specify a name, and Select changes to the image and click Save – the image Photoshop PDF from the Format pop-up will be updated in your PDF fi le. If you choose to Save As, the window above will appear, giving you an option to Save the image. This is where there is a difference between Photoshop 5.5 and 6.0. Photoshop 5.5 provides a Save As choice for Save as Single Image PDF. Photoshop 6 calls this Save As option Touchup Image and provides a temp fi le for a name. Both versions of Photoshop are doing the same thing – saving the altered image back to your PDF fi le. 39 For Macintosh 4. Select Photoshop PDF from the When you click OK, Photoshop saves 3. Select Create Adobe PDF from the Format pop-up menu, and then the image into Photoshop PDF format. Printer pop-up. click Save. While this is an Adobe PDF fi le, recognize that it is a Photoshop PDF 4. Select Adobe Photoshop from the Note: If PDF isn’t an option in the Save and when double-clicked will open in Printer Options pop-up. dialog, it’s possible the image needs to be Photoshop. Using the Print to PDF fl attened. options discussed below will create a 5. Select Binary from the Encoding stand-alone PDF – not associated with pop-up, select CMYK Color from the 5. In the PDF Options dialog box, Photoshop. Another important differ- space pop-up. This setting is for color select the type of compression you ence is that with Save As, the PDF page print separation output. want to apply from the Encoding size is the size of the Photoshop doc- pop-up menu. If you select JPEG ument, whereas with Print, the PDF 6. Select PostScript settings from the encoding, enter a value in the Quality page size is the paper size selected in Printer Options pop-up, and then fi eld, select an option from the accom- the Page Setup dialog. select PostScript job from the Format panying pop-up menu, or use the slider pop-up. Select Binary from the Data to specify the amount of compression. Creating a PDF fi le with Format pop-up and select All from the The higher the quality, the larger the Photoshop’s Print command Font Inclusion pop-up. fi le size of the PDF will be. 1. Open the image you want to convert to PDF. Note: It is important to include all fonts 6. Click OK. when you create a PDF fi le. This helps

ADOBE PHOTOSHOP 5.5 & 6.0 ADOBE PHOTOSHOP 2. Select File > Print. avoid missing fonts if you send your ﬁ les to a service bureau.

In the PDF Options dialog box, select Photoshop PDF from the Save As pop-up Select Create Adobe PDF from the Printer pop-up Choose Binary from the Encoding pop-up and CMYK Color from the Space pop-up

40 For Macintosh ADOBE PHOTOSHOP 5.5 & 6.0 7. Select Printer Specifi c Options from 8. Select other options from the Printer the Printer Options pop-up, and then Options pop-up to display different select a resolution. categories and make choices. When you have selected all of your settings, • Select 1200 dpi if you want to produce click Save Settings, and then click OK. a print-optimized PDF fi le that will be Your settings will be retained until you output to a color printer or digital color save them again. Then, click Save to copier. (The Distiller PrintOptimized bring up the Save dialog box. job option also uses a resolution of 1200 dpi.) 9. Choose a destination folder, enter a name for your PDF fi le, and then click • Select 2400 dpi if you want to produce Save. a press-optimized PDF fi le that will be on a printing press or plotter. (The Dis- When you click Save, Acrobat Distiller tiller PressOptimized job option also runs in the background and you are uses a resolution of 2400 dpi.) returned to your document. The PDF fi le is placed in the folder you specifi ed in step 9.

Select the level of PostScript that’s appropriate for For Resolution, select 1200 dpi or 2400 dpi depending your PDF from the PostScript pop-up, select Binary on the output device from the Data Format pop-up, and select All for Font Inclusion

41 For Windows Macromedia Freehand 9 Creating a PDF fi le with FreeHand’s Colors to pop-up, and check Embed Export command fonts. Select other options as appropri- In addition to creating a PostScript 1. Open the illustration you want to ate for the PDF fi le you’re creating, and fi le and using Distiller, you have two convert to PDF. then click OK to close the dialog box. options for creating PDF fi les with When exporting a FreeHand document FreeHand: 1) you can use the Export 2. Select File > Export. to PDF format, check the Editable text command (File menu) or; 2) you can format on the Export Options dialog use the Print command (File menu) 3. Select a storage folder and assign a box so that each text block does not and select Acrobat Distiller as the name to the PDF fi le. break into several text blocks during printer. export. 4. Select PDF from the Save As Type Note: At the time of this publication, pop-up. If you want to open the PDF 6. Click Save in the Export Document Macromedia FreeHand 9.02 was the fi le you create, select Open In External dialog box. most current version for Windows. You Application, and then click the Browse can download the 9.02 update from button to select the program you want When you click Save, a PDF fi le is cre- Macromedia’s Web site to use to view the PDF fi le. ated in the background. The PDF fi le (www.macromedia.com/software/downloads/). 5. Click Setup in the Export Document

MACROMEDIA FREEHAND 9 MACROMEDIA dialog box. In the PDF Export dialog box, select CMYK from the Convert

In the Export Document dialog box, select PDF from the Save As Type pop-up In the PDF Export dialog box, convert colors to CMYK, select Embed Fonts, and set other options appropriate for the PDF ﬁ le you’re creating

42 For Windows MACROMEDIA FREEHAND 9 is placed in the folder you specifi ed not listed, then the PostScript driver 6. Click Setup. In the Print Setup in step 3. If you chose to open the or Distiller have not been properly dialog box, select Paper Setup, and PDF fi le in an external application installed. then select the appropriate size from (in step 4), the fi le is opened in the the Paper Size pop-up. For wide pages, selected application. Otherwise, you 4. From the Print Setting pop-up, select select Custom, and then enter the are returned to your document. the PostScript level that is appropriate width and height of the paper in the for your PDF fi le or output device. pair of associated fi elds. Click OK after Note: FreeHand 9 does not use Acrobat you have specifi ed a paper size. Distiller when you create a PDF fi le via 5. Check Use PPD, and then locate and the Export command. select the Acrobat Distiller PPD (Acro- 7. Select Uniform from the Scale % bat 4.0 > Distillr > Xtras > Adist4.ppd). pop-up menu. Creating a PDF fi le with FreeHand’s Print command Note: For convenience, copy the Acrobat 8. Click OK. 1. Open the image you want to convert PPD into the FreeHand PPD folder to PDF. (generally found in Program Files- When you click OK, Acrobat Distiller >Macromedia->FreeHand 9->English- runs in the background and creates the 2. Select File > Print. >PPDs. FreeHand automatically opens PDF fi le. to its own PPD folder, so this would 3. Select Acrobat Distiller from the save some time when creating PDF fi les Printer pop-up. Click OK to return from FreeHand. to the Print dialog box. If Distiller is

Make sure you select Acrobat Distiller from the Select a size from the Paper Size pop-up or select Custom and enter Printer pop-up width and height values

43 For Macintosh Macromedia Freehand 9 3. Select a storage folder and assign a 6. Click Export in the Export Docu- name to the PDF fi le. ment dialog box. In addition to creating a PostScript fi le and using Distiller, you have two 4. Select PDF from the Format pop-up. When you click Save, a PDF fi le is options for creating PDF fi les with If you want to open the PDF fi le you created in the background. The PDF FreeHand: 1) you can use the Export create, select open in external applica- fi le is placed in the folder you specifi ed command (File menu) or; 2) you tion, and then click the Browse button in step 3. If you chose to open the can use the Print command (File to select the program you want to use PDF fi le in an external application menu) and select Create Adobe PDF as to view the PDF fi le. (in step 4), the fi le is opened in the the printer. selected application. Otherwise, you 5. Click Options in the Export Docu- are returned to your document. Note: At the time of this publication, ment dialog box. In the Pages dialog Macromedia FreeHand 9.01 was the box, select CMYK from the Convert Note: FreeHand 9 does not use Acrobat most current version for Macintosh. Colors to pop-up, and check Embed Distiller when you create a PDF fi le via You can download the 9.01 update fonts. Select other options as appropri- the Export command. from Macromedia’s Web site ate for the PDF fi le you’re creating, and (www.macromedia.com/software/downloads/). then click OK to close the dialog box.

MACROMEDIA FREEHAND 9 MACROMEDIA Creating a PDF ﬁ le with FreeHand’s When exporting a FreeHand document Export command to PDF format, check the Editable 1. Open the illustration you want to text format on the Export Options convert to PDF. dialog box so that each text block does not break into several text blocks 2. Select File > Export. during export.

In the Pages dialog box, convert colors to CMYK, select Embed Fonts, and set other options appropriate for the PDF ﬁ le you’re creating

Select Create Adobe PDF from the Printer pop-up and select File from the Destination pop-up In the Export Document dialog box, select PDF from the Format pop-up

44 For Macintosh MACROMEDIA FREEHAND 9 Creating a PDF fi le with FreeHand’s 6. Click Setup. In the Print Setup • Select 2400 dpi if you want to produce Print command dialog box, select Use PPD if it’s not a press-optimized PDF fi le that will be 1. Open the image you want to convert checked, and then click the Browse output to fi lm or plate to be run on a to PDF. button to locate and select Acrobat printing press. (The Distiller PressOp- Distiller (in the Printer Descriptions timized job option also uses a resolu- 2. Select File > Print. folder within the Extensions folder in tion of 2400 dpi.) your System folder). 3. Select Create Adobe PDF from the 9. Click OK. Printer pop-up. 7. Select Paper Setup, and then select the appropriate size from the Paper 10. Choose a storage folder, enter a 4. Select the option in the Job Options Size pop-up. For wide pages, select name for your PDF fi le, and then pop-up that’s appropriate for the PDF Custom, and then enter the width and click Save. you’re creating and select an option height of the paper in the pair of asso- from the After PDF Creation pop-up. ciated fi elds. Click OK after you have When you click Save, a PDF fi le is These job options come from the ones specifi ed a paper size. created in the background. The PDF defi ned in the “Settings” folder inside fi le is placed in the folder you specifi ed the Acrobat Distiller folder. 8. Select Printer Specifi c Options, and in step 10. If you chose to open the select a resolution. PDF fi le in an external application 5. Select FreeHand 9.01 from the (in step 4), the fi le is opened in the pop-up, and then select the level of • Select 1200 dpi if you want to produce selected application. Otherwise, you PostScript that’s appropriate for your a print-optimized PDF fi le that will are returned to your document. PDF fi le from the Print Setting pop-up. be output to a color printer or digital Select Uniform from the Scale % color copier. (The Distiller PrintOpti- pop-up. mized job option also uses a resolution of 1200 dpi.)

Select FreeHand 9.01 from the pop-up, and then choose the appropriate PostScript level for your PDF from the Print setting pop-up

Select a size from the Paper Size pop-up or select Custom and enter width and height values in the ﬁ elds below

45 For Windows Microsoft Word 2000 2. Select File > Create Adobe PDF. You Creating a PDF fi le with Word’s can also click the Acrobat icon on the Print command In addition to creating a PostScript far right in Word’s tool bar. 1. Open the document you want to fi le and using Distiller, you have two convert to PDF. options for creating PDF fi les with An excellent help fi le, “PDFMaker.pdf” Word: 1) you can use the Create is available by clicking the Help button. 2. Select File > Print. Adobe PDF command (File menu) This help fi le resides in the directory or; 2) you can use the Print command Acrobat 4.0\Help\ENU if you need to 3. Select Acrobat Distiller from the (File menu) and select Acrobat Distiller open it manually. This fi le describes Printer pop-up. If it isn’t there, then as the printer. (The Create Adobe PDF how various Word formatting elements the PostScript driver or Acrobat Dis- command is available only if Acrobat are converted to PDF objects. tiller hasn’t been correctly installed. has been installed.) Click OK to return to the Print dialog 3. Select your choices under File box. Creating a PDF fi le with Word’s Options, and then click the Output, Export command Bookmarks, and Display Options tabs 4. If it’s selected, deselect Print To File. Note: Before you launch Word, make and, optionally, modify the settings. MICROSOFT WORD 2000 sure at least one PostScript printer is 5. Click OK. installed on your PC. 4. After you fi nish modifying settings, click Create. Acrobat Distiller runs in When you click OK, Acrobat Distiller 1. Open the document you want to the background. A Save dialog will pop runs in the background and saves the convert to PDF. up if you’ve selected “Prompt for the PDF fi le. PDF fi lename.” Otherwise, it places the PDF fi le in the same folder as the original Word fi le.

Make sure you select Acrobat Distiller from the Printer Name pop-up

From the Distiller Settings pop-up, select the kind of PDF you want to create

46 For Macintosh MICROSOFT WORD 8.0 MICROSOFT WORD Microsoft Word 8.0 you’re creating, and select an option • Select 1200 dpi if you want to produce from the After PDF Creation pop-up. a print-optimized PDF fi le that will To create PDF fi les with Microsoft These job options come from the ones be output to a color printer or digital Word 8.0 use the Print command (File defi ned in the “Settings” folder inside color copier. (The Distiller PrintOpti- menu) and select Create Adobe PDF as the Acrobat Distiller folder. mized job option also uses a resolution the printer. of 1200 dpi.) 5. Select PostScript settings from the Creating a PDF fi le with Word’s Printer Options pop-up, and then • Select 2400 dpi if you want to produce Print command select PostScript job from the Format a press-optimized PDF fi le that will be 1. Open the document you want to pop-up. Select Binary from the Data output to fi lm or plate to be run on a convert to PDF. Format pop-up and select All from the printing press. (The Distiller PressOp- Font Inclusion pop-up. timized job option also uses a resolu- 2. Select File > Print. tion of 2400 dpi.) Note: It is important to include all fonts 3. Select Create Adobe PDF from the when you create a PDF fi le. This helps 7. Select other options from the Printer Printer pop-up. avoid missing fonts if you send your fi les Options pop-up to display different to a service bureau. categories and make choices. When 4. Select the option in the Job Options you have selected all of your settings, pop-up that’s appropriate for the PDF 6. Select Printer Specifi c Options from click Save Settings, and then click OK. the pop-up, and then select a resolution. Your settings will be retained until you save them again. Then, click Save to bring up the Save dialog box.

Select Create Adobe PDF from the Printer pop-up Select the level of PostScript that’s appropriate for your PDF from the PostScript pop-up, select Binary from the Data Format pop-up, and select All for Font Inclusion

47 For Macintosh 8. Choose a destination folder, enter a name for your PDF ﬁ le, and then click Save.

When you click Save, Acrobat Distiller runs in the background. The PDF fi le is placed in the folder you specifi ed in step 8. If you selected to view the PDF fi le after creation (in step 4), the application you selected is launched and the PDF fi le is displayed. Otherwise, you are returned to your document. MICROSOFT WORD 8.0

Select a destination folder and specify a name for your PDF ﬁ le For Resolution, select 1200 dpi or 2400 dpi depending on the output device

48 For Windows QUARKXPRESS 4.1 Quark Xpress 4.1 Creating a PDF fi le with 2. Select Utilities > Export as PDF. QuarkXPress’ Export As If prompted, locate Acrobat Distiller. In addition to creating a PostScript PDF command fi le and using Distiller, you have two Before you use the Export As PDF 3. In the Export As PDF dialog box, options for creating PDF fi les with command, you must confi gure a select a storage folder and assign a QuarkXPress: 1) you can use the PostScript printer to print to a fi le. name to the PDF fi le. Export As PDF command (Utilities Also, you may want to set up PDF menu) or; 2) you can use the Print export settings in the PDF Export 4. If you want to modify any of the command (File menu) and select Preferences dialog. To do so, select default PDF export settings, click Pref- Acrobat Distiller as the printer. (The Edit > Preferences > PDF Export. erences. When you fi nish modifying Export As PDF command is available export settings, click OK. The “default” only if the PDF Filter XTension is Note that these Preferences are local to settings are the ones you set earlier in installed.) EACH document; they’re not a global the PDF Export Preferences dialog. setting for QuarkXPress. So if you change Note: At the time of this publication, the Compression under Job Options for a 5. Select PDF from the Save as Type QuarkXPress 4.11 was the most current fi le, you have to do it again for the next pop-up, and then click Save. version for Windows. You can download fi le you make a PDF from. the 4.11 update from Quark’s Web Note: Selecting PDF (*.pdf) as the fi le site (www.quark.com). You should also To create a PDF fi le with the Export As type does two things: download and install the “4.11fi xit” PDF command: XTension (also available from 1. Affects which fi les are shown in the www.quark.com) which fi xes problems 1. Open the document you want to scrolling fi le list – only .pdf fi les are with image fi les and OPI in QuarkX- convert to PDF. shown. Press 4.11.

In the Export As PDF dialog box, select PDF from the Save As Type pop-up

Before exporting a PDF ﬁ le, you can set up custom Distiller options in the PDF Export Preferences dialog box

49 For Windows 2. Adds the .pdf extension to your fi le and Preview). You can use these tabs 5. Select Output, and then select a — it does not change the fi le type to to customize your document. Use the resolution: PDF. Distiller is still used to convert Document tab to turn the Separations the fi le to PDF. Unlike most other option on or off. Use the Output tab • Select 1200 dpi if you want to produce Windows programs discussed in this to select print color and set resolution. a print-optimized PDF fi le that will be document, QuarkXPress runs Distiller Use the Options tab to select settings, output to a color printer or a digital in the foreground, not in the background. such as Print Colors, which should be color copier. (The Distiller PrintOpti- set to Composite CMYK. mized job option also uses a resolution 6. When you click Save, Acrobat of 1200 dpi.) Distiller generates a PDF fi le and 4. Click Setup, and then select Acrobat places it in the folder you specifi ed Distiller from the Printer Description • Select 2400 dpi if you want to pro- in step 3. You are then returned to pop-up menu. duce a press-optimized PDF fi le that

QUARKXPRESS 4.1 QUARKXPRESS your document. will be output on a printing press or This tab lets you select any of several plotter. (The Distiller PressOptimized Creating a PDF fi le with QuarkXPress’ predefi ned paper sizes or specify a job option also uses a resolution of Print command custom paper size. If you select Custom 2400 dpi.) 1. Open the document you want to from the Paper Size pop-up menu, you convert to PDF. can specify the width and height of the 6. When you have selected all of your paper in the Paper Width and Paper settings in each tab, click Print. 2. Select File > Page Setup or File > Height fi elds, respectively, or you can Print to open the Print dialog box. let QuarkXPress determine the paper When you click Print, Acrobat Distiller height by choosing Automatic. runs in the foreground and places the 3. Check to see if the printer listed in PDF fi le in the PDF Output folder the Printer pop-up is Acrobat Distiller. If your page is wider than it is tall, within the Acrobat 4.0 folder. If not, select it from the pop-up. select the landscape icon next to Orien- tation. To see how the size of the cur- The Print dialog box contains fi ve tabs rent document relates to the specifi ed (Document, Setup, Output, Options, paper size, click the Preview tab.

Make sure you select Acrobat Distiller from the Printer pop-up; use the tabs to customize your document; select Setup, and then select Acrobat Distiller from the Printer Description pop-up

50 For Macintosh QUARKXPRESS 3.32 QuarkXpress 3.32 3. Choose “QuarkXPress” from the Printing your Quark fi le to PDF “Page Setup Options” pop-up 1. Open the document you want to To create a PDF fi le with QuarkXPress convert to PDF. Ensure that all fonts 3.32 use the Print command and select 4. Choose “Acrobat Distiller” from the are loaded and links are updated. Create Adobe PDF as the printer. “Printer Type” pop-up. 2. Select File > Print. Creating a PDF fi le with QuarkX- 5. Set all other options to match your Press’ Print command document and output. The remaining 3. Select Create Adobe PDF from the Adobe PDF fi les can be created from options in this dialog (such as “Resolu- Printer pop-up. any application using Create Adobe tion”) can be set here, but should be PDF. There are other methods, includ- checked at Print time as described in 4. Select PostScript Settings from the ing third party plugins and printing steps 4-5 below. Printer Options pop-up, and then PostScript and using Adobe Acrobat select PostScript job from the Format Distiller. Note: If you don’t perform Page Setup, pop-up. Select Binary from the Data then your PDF document could be Format pop-up and select All from the Before you print, you must perform a rendered in black & white, or have Font Inclusion pop-up. Page Setup: other errors. Note: It is important to include all fonts 1. Select File > Page Setup when you create a PDF fi le. This helps avoid missing fonts if you send your fi les 2. Make sure that Printer is set to to a service bureau. Create Adobe PDF

Note: If you don’t perform Page Setup, then your PDF document Select Create Adobe PDF from the Printer pop-up could be rendered in black & white, or have other errors

51 For Macintosh 5. Select Printer Specifi c Options from and make choices. When you have the pop-up, and then select a resolu- selected all of your settings, click Save tion. Settings, and then click OK. Your settings will be retained until you save • Select 1200 dpi if you want to produce them again. Then, click Save to bring a print-optimized PDF fi le that will up the Save dialog box. be output to a color printer or digital color copier. (The Distiller PrintOpti- 7. Choose a destination folder, enter mized job option also uses a resolution a name for your PDF fi le, and then of 1200 dpi.) click Save.

• Select 2400 dpi if you want to produce When you click Save, Acrobat Distiller a press-optimized PDF fi le that will be runs in the foreground and you are QUARKXPRESS 3.32 QUARKXPRESS output to fi lm or plate to be run on a returned to your document. The PDF printing press. (The Distiller PressOp- fi le is placed in the folder you specifi ed timized job option also uses a resolu- in step 7. tion of 2400 dpi.)

6. Select other options from the pop-up to display different categories

Select the level of PostScript that’s appropriate for your PDF from For Resolution, select 1200 dpi or 2400 dpi depending on the the PostScript pop-up, select Binary from the Data Format pop-up, output device and select All for Font Inclusion

52 For Macintosh QUARKXPRESS 4.11 QuarkXpress 4.11 Creating a PDF fi le with QuarkXPress’ 3. In the Export As PDF dialog box, Export As PDF command select a storage folder and assign a In addition to creating a PostScript Before you use the Export As PDF name to the PDF fi le. fi le and using Distiller, you have command, you may want to set up two options for creating PDF fi les PDF export settings in the PDF Export 4. If you want to modify any of the with QuarkXPress 4.1: 1) you can Preferences dialog. To do so, select Edit default PDF export settings, click Pref- use the Export As PDF command > Preferences > PDF Export. You can erences. When you fi nish modifying (Utilities menu) or; 2) you can use also set these Preferences at print time export settings, click OK. the Print command (File menu) and (see Step 4). select Create Adobe PDF as the printer. 5. Click Save. (The Export As PDF command is avail- To create a PDF fi le with the Export As able only if the PDF Filter XTension PDF command: When you click Save, Quark creates is installed.) a PostScript fi le and passes it to 1. Open the document you want to Adobe Acrobat Distiller, which gen- Note: At the time of this publication, convert to PDF. erates a PDF fi le and places it in QuarkXPress 4.11 was the most current the folder you specifi ed in step 3. version for Macintosh. You can down- 2. Select Utilities > Create Adobe PDF. You are then returned to your load the 4.11 update from Quark’s Web If prompted, locate Acrobat Distiller. document. site (www.quark.com).

The Export As PDF dialog box

Before exporting a PDF ﬁ le, you can set up custom Distiller options in the PDF Export Preferences dialog box

53 For Macintosh Creating a PDF fi le with the paper height by choosing Auto- 6. Select Output, and then select a QuarkXPress’ Print command matic. If your page is wider than it is resolution: 1. Open the document you want to tall, select the landscape icon next to convert to PDF. Orientation. (To see how the size of the • Select 1200 dpi if you want to produce current document relates to the speci- a print-optimized PDF fi le that will be 2. Select File > Page Setup or File > fi ed paper size, click the Preview tab.) output to a color printer or a digital Print to open the Print dialog box. color copier. (The Distiller PrintOpti- 4. Select Page Setup at the bottom of mized job option also uses a resolution 3. Select the Setup tab in the Print the dialog box. of 1200 dpi.) dialog box, and then select the Acrobat Distiller PPD from the Printer 5. Select create Adobe PDF from the • Select 2400 dpi if you want to produce Description pop-up. Printer pop-up, and then click OK. a press-optimized PDF fi le that will be output to fi lm or plate to be run on a QUARKXPRESS 4.11 QUARKXPRESS This tab lets you choose any of several The Print dialog box contains fi ve tabs printing press. (The Distiller PressOp- predefi ned paper sizes or specify a (Document, Setup, Output, Options, timized job option also uses a resolu- custom paper size. If you choose and Preview). You can use these tabs tion of 2400 dpi.) Custom from the Paper Size pop-up, to customize your document. Use the you can specify the width and height Document tab to turn the Separations • Select Composite CMYK from the of the paper in the Paper Width and option on or off. Use the Output tab Print Colors pop-up. Paper Height fi elds, respectively, or to select print color and set resolution. you can let QuarkXPress determine Use the Options tab to select settings, such as OPI.

Make sure Create Adobe PDF is the selected printer Select Composite CMYK from the Print Colors pop-up and choose a resolution from the Resolution pop-up

54 For Macintosh QUARKXPRESS 4.11 7. When you have selected all of your 11. Select other options from the 13. Click Print. settings, click Printer. Printers Options pop-up to display different categories and make choices. When you click Print, Acrobat Distiller 8. Make sure Create Adobe PDF is the When you have selected all of your set- runs in the foreground and you are selected printer. tings, click Save Settings, and then click returned to your document. The PDF OK. Your settings will be retained until fi le is placed in the folder you specifi ed 9. Select PostScript Settings from the you save them again. in step 12. Printer Options pop-up, and then select PostScript job from the Format 12. Then, click Save to bring up the pop-up. Select Binary from the Data Save dialog box. Select a storage folder, Format pop-up and select All from the enter a name for your PDF fi le, and Font Inclusion pop-up. then click Save. After clicking Save, the Quark Print dialog is once again Note: It is important to include all fonts displayed. when you create a PDF fi le. This helps avoid missing fonts if you send your fi les to a service bureau.

Step 3 Streamline your review and markup

Before you start, read this section. Using electronic annotation and navigation tools for internal and external review This section describes how you can use the Adobe Acrobat 4.0 appli- • Annotation tools cation to review and mark up PDF ﬁ les being routed for editorial or • Markup tools design review, before they’re sent to a printer, to create thumbnails • Thumbnails and bookmarks that make it easy to preview longer documents, to create bookmarks to • Digital signatures easily navigate your documents, and to create digital signatures to protect sensitive information.

Acrobat 4.0 includes several tools that let reviewers add different kinds of annotations to PDF documents. For example, a client could use Acrobat to add comments and mark corrections when prooﬁ ng a publication before ﬁ nal output. Clients don’t need the original authoring application, and the annotations they insert don’t affect the original content.

Note: Once you’ve created a PDF fi le, anyone with a Macintosh, Windows, or UNIX computer can open, display, and print the fi le using the free Acrobat Reader application. Acrobat 4.0 software is required if you want to add annotations and markup or otherwise modify a PDF document. Using electronic annotation tools Annotating and marking up PDF save time and money associated with for internal and external review documents traditional forms of delivery, and you After you’ve converted a document Before Acrobat software, the client can be sure your client sees your docu- into a print- or press-optimized PDF review process could be long and prob- ment exactly the way you designed it, fi le, the fi le is ready to be printed—to a lematic. Comps and prepress proofs with the layout, fonts, and graphical black-and-white or color laser printer, were sent by costly express mail or elements intact. inkjet printer, or digital copier if it’s courier service. If you really wanted a print-optimized fi le, or to a high to ensure safe delivery, you probably The annotation and markup features in resolution imagesetter or platesetter delivered them to your client person- Acrobat 4.0 streamline both the inter- if it’s a press-optimized fi le. But a ally. If you were confi dent enough to nal and external review and approval PDF fi le doesn’t have to be sent send a comp on disk, you had to make processes. Reviewers can make exten- straight to a printer. Reviewers can sure your client had all the fonts and sive remarks directly on your PDF use Acrobat software’s versatile anno- graphics used in the document, as well comps. tation and markup tools to add as the correct version of the fi le and such things as electronic sticky notes authoring application. And there was Annotation tools and handwritten copyedits to PDF still no guarantee the client would see With Adobe Acrobat, you can elec- documents, and they can add their the document as you intended. Acro- tronically apply comments — such comments directly on the PDF docu- bat has changed all of that with the as electronic “sticky notes,” highlights, ments without modifying the originals. single-fi le convenience of PDF. Now, strikethroughs, and digital stamps — e-mailing a PDF digital master to cli- to your Adobe PDF documents. Elec- ents is a widely accepted improvement tronic annotations are a great way to to the client review process. You can share comments because they’re part of the Adobe PDF fi le and travel with it.

Add any of several built-in stamps or create your own custom stamps Add “sticky notes” without affecting the original layer STREAMLINE DOCUMENT REVIEW AND MARKUP

Use the text markup tools to highlight, strikethrough, or underline text

Use the graphic markup tools to add handwritten notes and marks

58 STREAMLINE YOUR AND MARKUP PROCESS REVIEW The Notes tool lets you add elec- 2. Click where you want to place To add a text annotation: tronic notes to any page in an Adobe the note. PDF document. Users can open and 1. Select the Text Annotation tool from close, move, resize, and scroll a Note 3. Enter your comment on the the Tool bar by clicking and holding on window, which enables reviewers to notepad. the Note icon, and selecting the Text write extensive editorial or design com- Annotation icon. ments in legible text. These electronic You can click the note window’s close sticky notes are ideal for making box after you’ve entered your comment. 2. Click and drag a rectangle where you extensive, content-oriented annota- To delete a note, click on it and then want to place the note. tions. They can be sorted, imported, choose Edit > Clear or press the Delete exported, deleted, and summarized for key (Macintosh) or the Backspace key 3. Enter your comment. at-a-glance review. (Windows). 4. After you’ve entered your comment, The name and color of a note can Like the Notes tool, the Text Anno- click outside the rectangle. be modifi ed by clicking on a Note tation tool lets you create a text and selecting Edit > Properties. Rout- annotation on any page in a PDF You can change the font, color, size of ing a fi le for edits may result in multi- document and then place it anywhere a text annotation. To do so, click on a ple people adding notes. Each person’s you want. Unlike a note annotation, text annotation and then choose Edit > notes are easily identifi able by their a text annotation remains visible on Properties. To delete a text annotation, name and/or color. top of a page and cannot be closed. click on it and then choose Edit > Clear You can specify the font, size, and color or press the Delete key (Macintosh) or To add a note: of a text annotation, and you have the Backspace key (Windows). the option of adding a border and a 1. Select the Notes tool from the background color to the text fi eld. Tool bar.

Select Properties from Edit to change color and name for multiple people The Annotation tools (from left): Notes tool, Text Anno- tation tool, Audio Annota- tion tool, Stamp tool, and File Annotation tool

59 The Audio Annotation tool lets description. To do so, click on an audio To stamp a document: you record and attach verbal com- annotation and then choose Edit > ments to an Adobe PDF document. Properties. To delete an audio annota- 1. Select the Stamp tool from the You must have a microphone attached tion, click on it and then choose Edit Tool bar. to the audio port of your computer to > Clear or press the Delete key (Macin- record an audio annotation, and your tosh) or the Backspace key (Windows). 2. Click where you want to place computer must have a sound card to the stamp. play them. Note (Macintosh): If you are unable to record sound for an audio annotation, To change a stamp’s graphic, click on it To add an audio annotation: open the Sound control panel and make and then choose Edit > Properties. To sure that Built In and External Mic are add a note to a stamp, double-click on 1. Select the Audio Annotation tool selected in the Input pane. it. To delete a stamp, click on it and from the Tool bar. then choose Edit > Clear or press the The Stamp tool allows you to Delete key (Macintosh) or the Back- 2. Click where you want to place the apply a graphic stamp to a document space key (Windows). audio annotation. in much the same way you would use a rubber stamp on a paper docu- The File Annotation tool lets you 3. Click Record in the Audio Anno- ment. Acrobat includes several built-in embed a fi le at a selected location in tation dialog box and speak into the stamp designs, such as “Approved,” a PDF document, so the reader can microphone. and “Draft,” and you can create and open it for viewing. Rather than ref- add your own stamps, such as happy erencing the fi le, as you would with 4. Click Stop when you’re done faces, to the selection list. After you add a link, the fi le becomes part of the speaking. a stamp to a page, you have the option PDF document. Thus, if you move to associate a note with it. the PDF document to a new location, You can change the color and author the embedded fi le annotation automat- of an audio annotation and add a ically goes with it.

Annotation Tools

Notes tool

Text Annotation tool STREAMLINE YOUR REVIEW AND MARKUP PROCESS YOUR STREAMLINE

Audio Annotation tool

Stamp tool

File Annotation tool

The Annotation palette lists all annotations in an Adobe PDF fi le and displays them by type, author, page number, or date. 60 STREAMLINE YOUR AND MARKUP PROCESS REVIEW To attach a fi le: The Annotations palette lists all of the attention to a portion of a page, and annotations in a PDF fi le and sorts more. You can also add a note to a text 1. Select the File Annotation tool from them by type, author, page number, or or graphic markup, if you want. the Tool bar. creation date. You can use the Annota- tions palette to navigate from annota- The visual information you convey 2. Click where you want to attach a fi le. tion to annotation, to import, export, with a graphic annotation can be and delete annotations, and to search purely abstract or highly symbolic. For 3. Use the Select File to Attach dialog for keywords in annotations. instance, you might draw an ellipse box to locate and select the fi le you as an abstract representation of the want to attach. To use the Annotations palette: workfl ow process and attach your comments about the workfl ow in an 4. Click Open. 1. Choose Window > Show Annota- associated note. Or you might draw a tions. rectangle that encloses a graphic and 5. In the File Annotation dialog box, write your critique on the image in the specify the properties of the annotation 2. Click the right arrow at the top right associated note. and then click OK. of the Annotations palette to display the palette’s pop-up menu. Graphic Markup tools When you click on the icon of a fi le The Pencil tool creates a freeform attachment, the fi le is opened in the 3. Choose Rescan Document from the line. You can use this tool to add copy- originating application — if the appli- pop-up menu. editing symbols, handwritten notes, or cation is available. To delete a fi le hand-drawn graphics. annotation, click on it and then choose 4. To sort the annotations, choose Edit > Clear or press the Delete Type, Author, Page Number, or Date To add a handwritten note/graphic: key (Macintosh) or the Backspace key from the pop-up menu. (Windows). 1. Select the Pencil tool from the Graphic and Text Markup tools Tool bar. Note: Keep in mind that when you Adobe Acrobat offers two sets of attach a fi le to a PDF document, the size markup tools—graphic and text— 2. Move the cursor to where you want of the PDF document is increased by the that let you insert copyedits, add to begin writing/drawing and then click size of the attached fi le. Attached fi les can handwritten comments, draw and drag. You do not have to use one, be a PDF fi le or any application fi le type.

Text Markup tools Graphic Markup tools

Highlight Text tool Pencil tool

Strikethrough Text tool Rectangle tool

Underline Text tool Ellipse tool

Line tool

61 continuous stroke. You can click, drag, The Line tool creates a straight line through a section of text, then double- and release the mouse as many times as from two speciﬁ ed points. click on that highlight to add a Note you want. window to explain your reason for To add a rectangle, ellipse, or line: the markup. 3. To ﬁ nish, click anywhere on the page. 1. Select the appropriate tool from the The Highlight Text tool acts like Tool bar. a felt-tip highlighter pen and lets you You can change the thickness, color, draw attention to text by applying a and author of a markup created with 2. Move the cursor to where you want highlight color of your choice. the Pencil tool. To do so, click on an to place your graphic markup and then existing line and then choose Edit > click and drag. The Strikethrough Text tool draws a Properties. To delete a markup created horizontal line through selected text— with the Pencil tool, click on it and You can change the thickness, color, handy for indicating text that needs then choose Edit > Clear or press the and author of a markup created with to be deleted. Doubleclicking text with Delete key (Macintosh) or the Back- the Pencil tool. To do so, click on one the strikeout markup also brings up a space key (Windows). of the markups and then choose Edit > notes window to add your comments. Properties. The Rectangle tool creates a rectan- The Underline Text tool adds a line gle you can position over text or graph- Text Markup tools under selected text and also includes ics. Select this tool and then click and The Text Markup tools provide several a note for adding comments — just drag to draw a rectangle. Double click methods for visually marking up text in double click the underlined text. inside the rectangle to reveal the notes a document. You can use these annota- attached to that rectangle. tions by themselves or in conjunction To highlight, strike through, or with other annotation types. For exam- underline text: The Ellipse tool creates a circle you ple, you may want to highlight or strike can position over text or graphics. 1. Select the appropriate tool from the Tool bar.

2. Move the cursor to the beginning of the text you want to mark up, drag, and then release the mouse button when the text is highlighted.

If you want, you can change the color and author of marked-up text. To do STREAMLINE YOUR REVIEW AND MARKUP PROCESS YOUR STREAMLINE so, click on the text and then choose Edit > Properties. To add a note, double-click on the text. To remove the highlight, strikethrough, or underline applied to marked-up text, click The Graphic Markup on the marked-up text and then choose tools (from left): Edit > Clear or press the Delete The Text Markup tools Pencil tool, Rectangle key (Macintosh) or the Backspace key (from left): Highlight tool, Ellipse tool, and tool, Strikethrough tool, (Windows). Line tool. and Underline tool.

62 THUMBNAILS AND BOOKMARKS Navigating Adobe PDF fi les using Note: Each thumbnail increases fi le size use the quick key specifi ed. The new thumbnails and bookmarks by roughly 3-4K. bookmark is displayed in the palette. When you create Adobe PDF documents, it’s important to provide read- Bookmarks 4. Type in the text for the bookmark ers with navigation tools that allow A bookmark in an Adobe PDF docu- label and then press Enter. them to move quickly through the ment behaves like a paper bookmark pages of a single document and by allowing you to navigate quickly to When you’re done, you should test among several documents. Two of a particular page. You can use book- the bookmark by navigating to another Acrobat’s most useful navigation tools marks to jump from page to page place in the document and then click- are thumbnails and bookmarks. within a document, to another docu- ing the bookmark. After clicking on the ment (PDF or non-PDF) or to a Web bookmark, the view should jump to the Thumbnails page and more. To display bookmarks, same exact page and zoom as when you Thumbnails display miniature pre- choose Window > Show Bookmarks. set the bookmark. views of the pages in an Adobe PDF document. When thumbnails are dis- To create a bookmark: Follow the same steps to create addi- played, you can double-click on a page tional bookmarks. You can click and preview to display a particular page. 1. Choose Window > Show Book- drag bookmark icons to arrange bookmarks. marks in a hierarchical order, with To create thumbnails: nested bookmarks, as with sections of 2. Navigate to the page and exact view a chapter. 1. Choose Window > Show Thumbnails. (zoom) you want the bookmark to link to. You can also associate an action with 2. Choose Create All Thumbnails from a bookmark. For example, clicking a the Thumbnail palette’s pop-up menu. 3. Choose New Bookmark from the bookmark can execute a menu com- To remove thumbnails, choose Delete Bookmarks palette’s pop-up menu, or mand, play a movie or sound, or All Thumbnails from the pop-up menu.

The Thumbnails palette’s pop-up menu lets you create and delete icons for thumbnails and perform several other page-related tasks, like viewing a speciﬁ c portion of a page by positioning the zoom window in the thumbnail of the current page.

Acrobat’s Navigation pane displays separate palettes for bookmarks, thumbnails, annotations, and signatures. In this example, thumbnails are displayed. 63 change the view magnifi cation. To Note: When a viewer clicks on a book- associate an action with a bookmark, mark, the current zoom magnifi cation click on a specifi c bookmark and then is retained unless you specify otherwise choose Edit Properties. Use the con- when you create the bookmark. To retain trols in the Bookmark Properties dialog the current zoom magnifi cation of a box to specify an action. bookmarked page, click on the bookmark, then choose Edit > Properties. To delete a bookmark, click on it and Click Edit Destination, then choose then choose Delete Bookmark from the Inherit Zoom from the Magnifi cation Bookmarks palette’s pop-up menu. pop-up menu. Click Set Action to save this change.

The Bookmarks palette’s pop-up menu lets you create and delete bookmarks and THUMBNAILS AND BOOKMARKS perform other navigation-related tasks.

The Bookmark Properties dialog box lets you apply an action to a bookmark.

Here you see bookmarks displayed in the Navigation pane. Clicking on a bookmark displays the associated page.

64 DIGITAL SIGNATURES Using digital signatures folder in which you want to store your 3. Enter your password in the Confi rm Digital signatures act like conventional signature profi le or click Browse and User Password fi eld and then click Save signatures — allowing you to “sign off” choose a folder. Enter a password of Document. on anything that requires an approval. at least six characters in the User Pass- You can simply attach your “signature” word and Confi rm Password fi elds and 4. If this is the fi rst signature added to to the document. In addition, a signa- then click OK. the document, the Save As dialog box ture stores information, like the date is displayed. Enter a name and choose a and time, and allows you to track To add a digital signature to a location for the fi le and then click OK. document versions and validate their document: authenticity. Note: If the Save As dialog box is dis- 1. Click on the Digital Signature tool played when you add a digital signature, To create a digital signature profi le: in the Tool bar and then click and you end up with two copies of the doc- drag where you want to place your ument: one unsigned and one signed. 1. Choose Tools > Self-Sign Signatures signature. From this point on, you should use the > Log In. signed version. 2. In the Acrobat Self-Sign Signatures- 2. In the Acrobat Self-Sign Signatures - Sign Document dialog box you can To display a list of a document’s signa- Log In dialog box, click New Profi le. select an option from the Reason for tures, click the Signatures tab in the Signing Document pop-up menu or Navigation pane. The Signatures pal- 3. In the User Attributes area of the enter a reason in the fi eld, and you can ette’s pop-up menu contains several Acrobat Self-Sign Signatures - Create enter a location in the Location, e.g. commands for working with digital New User dialog box, enter your name City Name fi eld. signatures; the Properties command and whatever other information you lets you see the attributes of a digital want to include in the three optional Note: If you’re using a third-party signa- signature fi elds. ture handler, follow the instructions displayed on screen. You may be prompted 4. In the Profi le File area of the Acrobat to log in to the handler or enter required Self-Sign Signatures - Create New User information. dialog box, enter the path name for the

Digital Signature tool

In the Acrobat Self-Sign Signatures-Sign Document dialog box, enter infor- In the Acrobat Self-Sign mation in the Additional Signatures-Create New User Signing Information area dialog box, enter informa- (optional), and enter your Choose your profi le from the pull-down menu tion in the User Attributes password in the Confi rm The Signatures palette displays and enter your password in the Acrobat Self- and Profi le File areas. User Password fi le. a list of all digital signatures Sign Signatures-Log On dialog box. attached to a document.

Step 4 Preﬂ ight and Printing

Before you start, read this section. Additional Adobe tools for preparing PDF fi les for output and for When it’s time to print the PDF fi les printing PDF fi les you’ve created, you can use Adobe Acrobat or the free Acrobat Reader • Adobe Acrobat InProduction application to output your print-optimized fi les to black-and-white or • Adobe Extreme color desktop printers. If your press- optimized color PDF fi les will be • Adobe PostScript 3 printed on an offset printing press, you can use Adobe Acrobat InProduc- tion to control prefl ight, color separations and conversions, and trim/bleed and trapping parameters in prepara- tion for fi nal output.

Service bureaus, providers of prepress services, and commercial printers that handle PDF fi les can take advantage of the powerful PDF printing features of Adobe Extreme, which automates prepress tasks and optimizes output speeds and quality by using Adobe PDF and job tickets. Adobe Acrobat InProduction • Separator: Preview and map color PDF fi les and prepares a detailed In February 2000, Adobe added plates and output fi les for separation report identifying problems. InPro- another powerful application to the duction Prefl ight Online gives individ- Acrobat family of products. Built for • Adobe in-RIP Trapping: Specify page uals and companies 10 trial prefl ights. print production professionals, Adobe and zone-based trapping parameters Without leaving your browser you can Acrobat InProduction provides a upload your PDF fi les, scan them using bridge between design creation and InProduction offers improved work- Acrobat InProduction Prefl ight, and reliable PDF output. InProduction fl ow productivity, increased reliability, receive your prefl ight report via e-mail. increases workfl ow productivity using and enhanced control in color PDF a tightly integrated toolset that enables print production, which means users As a registered company, in addition to you to control prefl ight, color sep- spend less time dealing with costly, use of the site, your company’s online arations and conversions, and trim/ time-consuming errors. Unlike today’s Acrobat InProduction Prefi ght Profi les bleed and trapping parameters within piecemeal solutions and workarounds are available to owners of Acrobat PDF fi les. used to complete print production InProduction through the Directory workfl ows, InProduction software proof Company Prefl ight Profi les. Owners InProduction includes fi ve tools that vides a robust solution for managing of Adobe Acrobat InProduction can PREFLIGHT & PRINTING help you prepare PDF fi les for fi nal PDF fi les to fi nal output. easily download prefl ight profi les from output: the Directory of Company Prefl ight InProduction Prefl ight Online Profi les for use offl ine to generate • Prefl ight: Analyze and correct prob- If you want to get a free sample of prefl ight reports. lems in PDF fi les with user-defi nable what InProduction has to offer, profi les you can visit Adobe Acrobat For more information on Adobe InProduction Prefl ight Online at Acrobat InProduction, please see • Trim/Bleed: Defi ne media, bleed, http://prefl ightpdf.adobe.com/ Adobe’s website at www.adobe.com/ trim, and art boxes inproduction InProduction Prefl ight is one of fi ve • Color Converter: Convert and tag or tools available in InProduction. It untag LAB, RGB, and CMYK colors provides an in-depth scan of your using ICC profi les

Adobe Acrobat InProduction Preﬂ ight Online lets individuals and companies try the preﬂ ight feature that’s part of the commercial version of InProduction.

68 PREFLIGHT & PRINTING Adobe Extreme Key Features • Supports job rendering across Adobe Extreme is a printing archi- multiple CPUs (optional) tecture for service bureaus, prepress • Integrates prepress workfl ow system and commercial printers. As the fast- and can render to multiple output • Ensures fi nal output looks just as the est, most fl exible implementation of devices designer intended printing technology, Extreme provides an integrated workfl ow that automates • Automates processing of tasks such Adobe Extreme is licensed to OEMs prepress tasks and optimizes output as imposition, prefl ight, and trapping for customization within their printing speeds and quality by using Adobe environment, workfl ow, and output PDF and job tickets. This architecture • Enables last-minute correction to devices. Several Adobe OEMs have offers implementation fl exibility to Adobe PDF page content and job announced Extreme products. For OEMs while delivering the most scal- ticket data information about Adobe Extreme able, reliable, and productive printing and a listing of Adobe OEM partners, system available for commercial print- • Provides distributed digital workfl ow visit http://www.adobe.com/ ing environments. processing (optional) print/pstextreme/main.html.

69 Adobe PostScript 3 Instead of mathematically tracing each money by eliminating the need for Adobe PostScript, developed in 1985, is line segment, the masked images fea- manual, labor-intensive trapping a page-description language for print- ture indicates which individual pixels processes in proprietary and expensive ing and displaying documents that in the image should be masked. systems. In-RIP trapping is an integrate text, graphics, images, and optional PostScript feature, so not color. • Selectable Separations feature lets you all PostScript 3 devices support it. print color separations, even on low- PostScript has evolved through suc- end monochrome printing systems. A • HiFi Color lets you specify and render cessive LanguageLevels 1, 2, and “separation” is the output that corre- more vibrant hues and richer colors PostScript 3. LanguageLevel 1 includes sponds to one color plate (e.g., cyan, than in previous LanguageLevels. The the initial features and commands or magenta, yellow, or black). In the past, HiFi color speciﬁ cation lets applica- “operators” of the PostScript language. only imagesetters could generate sep- tions such as Adobe InDesign trans- LanguageLevel 2 expands the arations as individually imaged pages. form data into HiFi color spaces (e.g., functionality of LanguageLevel 1 to Other printing devices depended on Pantone Hexachrome) prior to print-

ADOBE POSTSCRIPT 3 ADOBE POSTSCRIPT include device-independent color and the host computer to produce the ing. HiFi color rendering performs improved memory management. imaged data for each separation. With color transformations in the PostScript selectable separations, you can perform interpreter, reducing print times. PostScript 3 includes all the features basic proofi ng of separations without of LanguageLevels 1 and 2, and pro- having to output to fi lm, saving time • Improved Color Control provides vides further enhancements, which this and money. greater control for overprinting color document identifi es. components. This feature introduces • More Gray Levels feature lets you the DeviceN color space, which Enhanced Image Technology print photo-quality grayscale (256 allows the composite specifi cation of The following PostScript 3 features gray levels) images on monochrome an arbitrary number of device- enhance image editing and output. desktop printing systems. Although dependent color components (e.g., PostScript interpreters can handle cyan, magenta, and yellow). Previously, • Smooth Shading feature renders 256 gray levels, most desktop mono- to alter only the cyan, magenta, and gradient fi lls at the resolution of the chrome printers can print only 32 yellow device color components and printing system, reducing print time to 72 gray levels. PostScript 3 uses leave the black component unaltered, and improving output quality. Smooth “supercells” that increase the number you needed to use the Separations shading signifi cantly reduces banding of printable gray levels by a factor color space, called Device CMYK, from desktop printers and eliminates of four. This technology also helps once each for cyan, magenta, and yellow it entirely on high-resolution devices high-resolution devices such as component. such as imagesetters and direct-to-plate imagesetters print 4,096 shades of gray systems. in each separation to produce images Advanced Page Processing with smoother blends. The following LanguageLevel 3 • Masked Images feature replaces com- features enhance print performance: plex clipping paths with a raster mask. • In-RIP Trapping lets you use a raster LanguageLevel 2 commonly defi ned image processor (RIP) to perform • Idiom Recognition converts less masked images by drawing a clipping trapping rather than a page layout effi cient LanguageLevel 2 operators path between the pixels of the source or post-processing application (e.g., (e.g., application-generated contours image. This method often resulted in DK&A Trapper). You can specify and iterative shades) into higher- limit check errors when saving or regions on a page, called trapping quality, faster-printing PostScript 3 printing complex or multiple clipping zones, and specify a set of trapping operators. paths. The masked images feature in parameters, then use the RIP to PostScript 3 lets you place images calculate and administer traps for each • Fast Image Printing lets you print on the page without concern for the region. For print service providers, raster images in fast draft or near-fi nal constraints of the clipping path. in-RIP trapping saves time and quality modes. This feature optimizes

70 ADOBE POSTSCRIPT 3 images and speeds printing by inserting plex than could have been imagined. Adobe has continually launched evolu- device-specifi c halftone values. As creative expression expands to new tionary and revolutionary solutions for levels, the quality of the printed output every printing market. With the intro- Improved Font Technology and must also rise to the challenge. duction of Adobe PostScript 3, Adobe Extended Font Set once again takes the worldwide imaging The following PostScript 3 features The Internet has changed not only the standard to the next level with a new improves font management and dynamics of the creative process but and innovative approach to printing. increase available fonts: the entire printing workfl ow process. The Internet is used to transmit infor- Adobe PostScript 3 takes the PostScript • Compact Font Format (CFF) is a mation electronically while CD-ROMs standard beyond a page description compact representation of one or more and servers are used for storing and language into a fully optimized print- Type 1 (PostScript) fonts. Unlike pre- accessing data. It’s often diffi cult to ing system that addresses the broad vious PostScript font formats, CFF predict what will be printed because range of new requirements in today’s allows multiple fonts to be stored documents can come from many increasingly complex and distributed together in a unit called a font set. sources. And it’s equally diffi cult to printing environments. CFF signifi cantly reduces required disk predict where they will be printed, space of fonts by using a compact because documents can be distributed By fully integrating Portable Docu- binary representation of fonts and by around the world electronically and ment Format (PDF) — an open fi le sharing data that is common to mul- printed locally. The printing workfl ow format that preserves the visual fi delity tiple fonts. has evolved from creating, printing, of documents across applications and copying, and distributing hard-copy platforms — into Adobe PostScript 3, • Chameleon Font Format uses a documents to creating, electronically documents can be delivered electroni- “shape library” which allows compact publishing, and printing documents on cally and printed directly. A PDF fi le representations of Roman font shapes demand. It was clearly time to advance delivers the single “digital master” for for book and display faces. Chameleon the imaging standard. use in electronic, printed, and cross fonts can be tailored to address the font media workfl ows, ensuring the highest needs of a device. Adobe PostScript 3: the next gener- fi delity across all media. ation of Adobe PostScript printing • Extended Font Set increases the With the introduction of PostScript Adobe PostScript 3 delivers targeted number of standard fonts. While there in 1985, Adobe Systems Incorporated benefi ts to its users for whom printing is no standard set of required fonts, sparked a revolution in how we com- the right document in the right way Adobe PostScript 3 devices typically municate on the printed page. Since is critical. In the enterprise, offi ce use an extended set of 136 fonts that its introduction, Adobe PostScript has and graphics users will see improved are built into the PostScript inter- become the printing and imaging tech- performance and better network inte- preter. LanguageLevel 3 has defi ned a nology of choice for corporations, gration. In professional applications, new character in the Symbol font set publishers, and government agencies graphics arts users will see new creative and has added Central and Eastern throughout the world. In fact, 75 per- features. And production users — European (CE) character encodings to cent of commercial publications are from graphics arts through high-vol- PostScript character sets. printed on Adobe PostScript-licensed ume printing — get increasing reli- devices, including black-and-white ability and predictability from their Adobe PostScript 3 printers, color printers, imagesetters, printing systems. The evolution of corporate networks platesetters, and direct digital printing and the World Wide Web have pro- systems. Adobe PostScript is also found foundly affected the content and qual- as the display imaging system in some ity of communications. The complexity of the most advanced workstations on and visual content of documents is no the market today. longer limited by the artistic skills of the designer. Corporate intranets and Web sites are being tapped into for creative content that is much more com- 71

Appendix A Other Workﬂ ow Considerations

This section takes you beyond the basic Working with Encapsulated steps of creating PDF files for press PostScript (EPS) files and print workfl ows. It explores more complex print-related workfl ow con- Working with Desktop Color siderations — such as trapping, OPI, Separation (DCS) files and working with bleeds — that may play an important role in your PDF Working with multi-toned EPS files workfl ow. or colorized TIFF files

Working with vector graphics containing custom color gradients or blends

Bleeds

Trapping

OPI

Naming PostScript ﬁles

Working with Encapsulated Depending on the operating system, 2. To retain a composite PostScript PostScript (EPS) files Distiller will monitor font folders and workflow with your DCS images, Encapsulated PostScript (EPS) is a use the fonts in those folders to open the DCS file in an image-editing graphic file format. An EPS file is convert PostScript files with unembed- program such as Adobe Photoshop, not designed for printing. It is usually ded fonts. If you need Distiller to mon- and then save it as a CMYK, TIFF, or incorporated in a page design and then itor font folders other than the default EPS file. printed. Acrobat Distiller can convert folders, you can add those font loca- EPS files to PDF files, but, unlike tions in Distiller. 3. Link the new image to your PostScript files, EPS files do not have document. a defined page size and may not Working with Desktop Color include required fonts. The default Separation (DCS) files Note: To maintain a composite page size and resolution in Distiller’s DCS files are Encapsulated PostScript PostScript workfl ow in QuarkXPress 4.0 job options compensate for the lack of (EPS) files that use a low-resolution or later, use the SmartXT XTension from a defined page size in EPS files. display image with high-resolution Total Integration to recombine the DCS data for color separations. DCS 1.0 files file into a single file when creating a com- Distiller gains access to font informa- are composed of five parts: a low-reso- posite PostScript file. There is no similar tion in two ways: lution file for placement, and separa- plug-in for PageMaker at this time. tions files for cyan, magenta, yellow, • The font is included in the PostScript and black. DCS 2.0 files support spot Check with your service provider to file that Distiller is converting. color separations and can store all the see if their OPI server software can separations in one file. handle the picture replacement of a • The font is available in a monitored five-file DCS 1.0 image in a composite font location. While Adobe Acrobat Distiller 4.0 PostScript workflow. software or later versions support both If you get font errors when trying to PostScript (*.ps) and EPS files, they do

OTHER WORKFLOW CONSIDERATIONS WORKFLOW OTHER convert an EPS file created in any not support Desktop Color Separation application other than QuarkXPress (DCS) files. If you distill a DCS file, (version 4.0 or later) to a PDF file, Distiller may return the error, “Warn- you probably did not embed the fonts ing: Empty Job. No PDF file produced.” in the EPS file when it was saved. PDF files created from DCS files will To eliminate font errors in PDF files, not appear or print as expected (for embed fonts in EPS files when saving example, only one channel will appear). the EPS file from the original application. In Adobe Illustrator software, You can only create PDF files from check “Include Document Fonts” DCS files by saving them in EPS format when creating an EPS file. and then distilling the EPS files. The EPS file format does not support alpha If a particular font is unavailable, channels, so you must remove alpha Distiller will substitute the Courier channels from the DCS files before font. saving them as EPS files.

Note: Distiller will substitute the Cou- When working with DCS files, we rier font only if you previously disabled recommend you follow these steps: the superatm and distsadb.dos files. Dis- tiller will also substitute with Adobe 1. Create a pre-separated “fat” San/Serif MM fonts. PostScript file that contains all the image data, separated into the four process-color channels prior to distilling.

74 OTHER WORKFLOWCONSIDERATIONS Working with multi-toned EPS files Bleeds OPI or colorized TIFF files To preserve bleed information, create With Acrobat Distiller 4.0 software or Multi-toned images created in a PostScript file with a page size larger later versions, you can specify that Dis- Photoshop® 5.02 or later and placed than your original document. Using tiller read and preserve Open Prepress into QuarkXPress 4.04 and later or the Acrobat Distiller PPD, you can Interface (OPI) 1.3 and 2.0 comments. InDesign will be retained in a com- create custom page sizes from the Page posite PDF file if the PostScript gen- Setup or Print dialog box. To create a Naming PostScript files erated by QuarkXPress or InDesign larger page size, add approximately one Some Windows applications use .prn is LanguageLevel 2 or Level 3. These inch to your document size. For exam- extensions rather than the designated PostScript files will maintain color ple, if your page width is 8.5 inches, .ps extension. If this occurs, you should information when converted to PDF if type in 9.5 inches. Select registration rename the file with a .ps extension to Acrobat 4.0 compatibility is selected in and crop marks and set the page orien- enable the Acrobat Distiller program Acrobat Distiller. Colorized TIFF files tation to Portrait. Your resulting PDF to recognize and process the file. Win- will not color-separate properly when file will be 9.5 by 12 inches. dows may add a .prn suffix to the file. included in a document printed to disk as a composite PostScript file. These Trapping images contain additional spot color In order for Acrobat Distiller to pre- components that are not supported in serve trapping information in a PDF composite mode. file, you must include the information in the composite PostScript file. Multi-toned images — such as duotones, tritones, and quadtones — The page layout application you are represent the use of a single gray image using determines what document trap- to paint multiple color components. ping information you can include in For example, in a duotone, a single the composite PostScript file. QuarkX- gray image might be used to paint the Press 3.3.2 software or later versions black component as well as a spot-color include document trapping infor- component (the tone reproduction is mation only when creating pre-sepa- different for the two color compo- rated PostScript files. On the other nents). Because these additional spot hand, Adobe PageMaker 6.01 or later color components are not supported in versions include document trapping composite PostScript LanguageLevel 1 information in both composite and or LanguageLevel 2 files, they will not pre-separated PostScript files. If you color-separate properly. are using QuarkXPress, you may need to modify your workflow (for example, Working with vector graphics use a post-processing application to containing custom color gradients trap the file or use an output device or blends that supports in-RIP trapping). With Adobe Illustrator 8.01 or later, vector EPS files that contain gradients Note: Some raster-based prepress or blends of two custom or spot colors workflows ignore application trapping will be maintained when you create a information, so check with your service composite PostScript file and separate provider about trapping. it at the RIP or convert it to a PDF file.

Appendix B Extending Adobe Acrobat

In this appendix, you will find impor- Acrobat plug-ins tant resources to help you get the most out of the capabilities of Adobe Acro- Tools that support PDF bat software. With third-party plug- ins, you can take full advantage of the many features and functionality of PDF. Acrobat plug-ins Enfocus Software NV IPTech Kleindokkaai 3-5 994 Mill Street, Suite 200 B-9000 Gent San Luis Obispo, CA 93401 callas software Belgium Tel: 805 541 3000 Pappelalle 9 Tel: +32 9 269 16 90 Fax: 805 541 3037 D-10437 Berlin, Germany Fax: +32 9 269 16 91 E-mail: [email protected] Tel: +49 30 44390310 www.enfocus.com www.iptech.com Fax: +49 30 4416402 E-mail: [email protected] PitStop ImpozeIt www.callas.de Enfocus PitStop 4.0 adds powerful, seamlessly ImpozeIt replaces the expensive and time-con- integrated, and easy-to-use prefl ight, editing, and suming task of manual stripping with the preci- correction capabilities to Adobe Acrobat. Within sion and speed of digital page imposition. With pdfToolbox PitStop, prefl ight your PDF document; PitStop PDF In and PDF Out, ImpozeIt fits smoothly pdfToolbox features a number of plug-ins that guides you to any problem for automatic correc- into PDF workfl ows, eliminating the need for support the PDF based workfl ow, from the cre- tion or interactive editing. PostScript filters and allowing you to easily process ation of PDF files to output, from prefl ighting to files from any application or platform. ImpozeIt post-editing, as well as the automation of major Prefl ight enables you to assemble easily and make them steps in your workfl ow. Provides comprehensive prefl ight checking and instantly available for screen proofing and text • pdfBatchMeister: Applies pre-defined Distiller reporting. Navigator guides users to problems and editing. Templates and wizards for installation, settings to EPS and PostScript files in batch mode. suggests corrections, which you can make either configuration, and common tasks give you quick • pdfOutput: Enables cross-platform EPS file- automatically or interactively. results. Speed, completeness, and an intuitive GUI generation. made ImpozeIt a Hot Pick choice at Boston • pdfInspektor: Prefl ights PDF files for output by Interactive editing Seybold 1999. using individually customized prefl ight profiles. Add new or edit existing objects and text in any

EXTENDING ADOBE ACROBAT • pdfCrop&Measure: Crops and measures areas PDF document. Edit text either by paragraph or ImpozeIt is part of IPTech’s process-control and distances of PDF files. line by line. Use any font—system or embedded— product line, which includes CanOPI (OPI) and • pdfCropMarks: Assigns crop marks to PDF files. when editing text. Change color and other attri- TurboRIP (Adobe PostScript 3 and PDF raster • pdfBatchProcess: Brings the power of butes, such as over print, on text, and objects. image processor). pdfBatchmeister, pdfInspektor, pdfOutput Copy and paste objects and attributes. and pdfOutput Pro — as well as other Lantana third-party plug-ins — under one roof by Automated global correction 39500 Stevenson Place, Suite 110 automating all or a selection of these plug-ins, Prefl ight enables graphical global change and play- Fremont, CA 94539 based on a hot folder mechanism. back of recorded checking and correction actions. Tel: 510 744 0282 Fax: 510 744 1307 pdfOutput Pro Extensis Corporation www.lantanarips.com 1800 S.W. First Avenue, Suite 500 PDF plug-ins available for Macintosh, Windows pdfOutput Pro lets you output separations from Portland, OR 97201 USA (95/98/NT) PDF files from within Acrobat Exchange on any Tel: 503 274 2020 PostScript device — even on older PostScript Fax: 503 274 0530 Crackerjack 3.0 Level 1 imagesetters or on any PostScript desktop www.extensis.com Crackerjack enables PDF-based color production printer. Furthermore, you may also create sepa- printing by providing expert control over print rated PostScript files from your PDF files by print- Prefl ight Pro output and high-end devices such as imagesetters, ing separations to a file. Prefl ight Pro prefl ights PDF documents, checking proofers, platesetters, and digital presses, through pdfOutput Pro/RGBGone (Bundle) for more than 40 different file attributes to ensure a visually intuitive user interface. Crackerjack that PDFs have been created according to the cor- allows tuning of position, scaling, separations, The bundle of pdfOutput Pro (from callas soft- rect specifications. The program quickly reports screening, printers’ marks, color management, ware) and PGBGone (from Quite Software) covers on font embedding and subsetting, image resolu- stored settings, and more for different page ranges. the range of output tasks required when you use tion, compression settings, and other attributes, Crackerjack 3.0 also includes Crackerjack Pilot, a RGB colors. With RGBGone, you can convert catching potential output problems early in the “hot folders” automation option, which can be RGB to CMYK; with pdfOutput Pro, you can workfl ow. Prefl ight Pro adds to Acrobat a fl oating organized by devices, classes of work, or customer; print the separations. palette that helps users navigate, with a single and a choice of in-RIP separations for improved Enfocus Software Inc. click, to each of the fl agged problems in the PDF performance or preseparated output to support and then automatically generates an electronic job legacy products and applications. Crackerjack sup- 751 Laurel Street, Suite #626 ticket. The program’s prefl ighting engine also supports either Acrobat 3.0 or 4.0. San Carlos, CA 94070 USA ports PageMaker, QuarkXPress, Photoshop, Illus- Tel: 650 631 8811 or 888 363 7993 trator, Freehand EPS, and Multi-Ad Creator2 files. Fax: 650 631 7211 www.enfocus.com

78 EXTENDING ADOBE ACROBATEXTENDING PDF PowerPack Quite Software Preps Plus PDF PowerPack for Acrobat 3.0 is a bundle of the Lochawe, Near Dalmally Preps Plus is designed for the demanding com- leading graphic arts tools for PDF production, plus Argyll, PA33 1AF mercial printer who requires features and support an interactive tutorial CD. The bundle includes United Kingdom for a wide variety of printing workfl ows. Preps CheckUp (prefl ight) and PitStop (editing) from Tel: +44 20 8553 6574 Plus includes features such as an integrated color Enfocus; Imposing Plus (imposition) from Quite, Fax: +44 1631 574088 separator, shingling and bottling capabilities, and and Crackerjack (output control) from Lantana. www.quite.com automatic and custom tiling. Preps Plus also ships Also included is a training and reference CD, with a wide variety of template marks. “Adobe Acrobat and PDF Workfl ow” from Digital Quite Imposing and Imposing Plus Media. Quite Imposing and Imposing Plus both feature Preps Pro a toolkit for performing PDF imposition, which Preps Pro delivers the most fl exible and powerful PDF PowerPack II is simple to learn, powerful, and above all visual. imposition solution available and provides the PDF PowerPack II for Acrobat 4.0 provides all In addition to the toolkit, Imposing Plus includes ideal tool to facilitate the integration of the on- the latest tools for PDF production work. The “Step and Repeat,” manual imposition, page num- demand workfl ow into existing workfl ows. In bundle includes Enfocus PitStop 4.0 (with inte- bering, and electronic masking tape. addition to having all the sophisticated offset grated CheckUp), Quite Imposing Plus, and OPI features of Preps Plus, Preps Pro delivers all the Doctor and Crackerjack 3.0 from Lantana. Quite a Box of Tricks custom on-demand features included in Preps XL. Quite a Box of Tricks is an easy-to-use toolkit OPI Doctor for solving PDF problems. Quite a Box of Tricks Ultimate Technographics Inc. OPI Doctor allows general image manipulation converts CMYK or grayscale, thickens “hairlines,” 1950 Sherbrooke St. West and enables you to make adjustments to Open shrinks files for proofing by subsampling or extra Suite 800, Montreal, Qc Canada H3H 1E7 Prepress Interface (OPI) information within a compression, changes all text to black, and does Tel: 514-938-9050 PDF document so that PDF files, proofs, and final much more. The software is fully compatible with Toll Free: 800-363-3590 prints come out right. With OPI Doctor, you can Acrobat 3.0 or 4.0 on Mac or Windows. Fax: 514-938-5225 include, extract, or substitute images (skinny PDF www.ultimate-tech.com to fat PDF, or vice versa), verify and update links, ScenicSoft Incorporated and perform other OPI-related functions. 1133 – 164th Street SW The Ultimate On-Q Server Lynnwood, WA 98037 The Ultimate On-Q Server is the automated PDF Librarian Tel: 425-355-6655 PostScript and PDF workfl ow solution for pre- PDF Librarian enables you to store digital files Fax: 425-355 6898 press and printing professionals. On-Q is an ICC within a PDF document for asset management or www.scenicsoft.com color-managed workfl ow that includes trapping, archiving. This plug-in has complete capabilities OPI, and imposition. The Ultimate On-Q Server is for managing, extracting, and launching digital Preps the non-proprietary prepress solution for profes- files. Especially useful in engineering projects, Web Preps Imposition Software is a print management sionals who need to integrate a workfl ow solution site management, and graphic arts, PDF Librarian solution that runs on Macintosh and Windows into their shop. While some workfl ow solutions provides folder input, compression, encryption, platforms. Preps electronically imposes PDF pages necessitate costly purchases to replace most of versioning, and revision capabilities. into signatures, dramatically cutting job costs and the hardware in a shop, the On-Q Server easily production time. Preps also supports PostScript, integrates with your existing server and output PDF Bellhop EPS, TIFF, DCS, and Xerox XDOD files from device setup. With PDF Bellhop, document creators can turn more than 120 different applications. Localized a PDF file into a portable container for file deliv- versions of Preps in German, French, and Spanish Impostrip ery to service providers. When working with your are available as part of the Preps standard product, Impostrip replaces the manual and time-consum- PDF documents, you can use PDF Bellhop to and a Japanese language version is available as ing task of “stripping.” Before Impostrip, docu- include and extract source data, such as Quark well. Preps is available in three different versions: ments were output one or two pages at a time to files, images, and fonts. In addition to graphics Preps XL, Preps Plus, and Preps Pro. All versions an imagesetter, and then manually stripped onto programs, this plug-in is good for other applica- ship with a fully integrated Adobe PostScript 3 a plate for printing. Times have changed since tions. color previewer. Ultimate invented digital imposition more than ten years ago. Some companies have since tried PDF Valet Preps XL to imitate Impostrip, but none have achieved the PDF Valet is a free, easy-to-use plug-in that Preps XL is a complete on-demand solution level of quality and accuracy the publishing and enables you to unpack digital files previously designed for those who require ease of use as well printing industry demands — and gets — with inserted by PDF Librarian or PDF Bellhop into as exceptional fl exibility for assembling and laying Impostrip. Impostrip imposes PostScript and PDF PDF documents. You can download PDF Valet out jobs. Preps XL can print to any black-and- documents from more than 150 applications for from the Lantana Web site. white or color printer, and it includes on-demand output to imagesetters and platesetters. Impostrip specific features such as positioning of tabs and also imposes jobs for sheetfed and multiple-web slip sheets, full control over media and finishing presses and provides sophisticated yet easy-to-use options, and built-in OPI. tools to accomplish jobs faster than any application on the market.

79 Full Plate agement system, with the ability to create auto- of fl at and folding layouts. PressWise accepts Full Plate is the easiest way to automatically or mated trap queues. Trapeze includes an integrated PostScript language and PDF files from leading manually combine PostScript, PDF, and Impostrip print management system that controls color applications, enabling compatibility with your signature files for imposition on film or on plates. management, load balancing, and PDF creation, existing workfl ows. You can design and save tem- Full Plate is the innovative and easy-to-use job enabling you to complete your jobs faster and plates for your most common layouts, including ganging solution (“ganging” is a printing term for more accurately. folding schemes, press marks, and press sheet set- maximizing the use of film, plate, and paper by tings. For added precision, view entire imposition combining as many jobs as possible for printing). Tools that support PDF layouts onscreen either in keyline view or with Full Plate revolutionizes imposition by offering page elements visible. more integrated viewing and document placement Enfocus Software Inc. tools than any other ganging application available. 751 Laurel Street, Suite #626 OPEN Using every square inch of film, plate, and paper, San Carlos, CA 94070 USA Imation OPEN software enables you to automate Full Plate ensures that your shop is not only get- Tel: 650 631 8811 or 888 363 7993 time-consuming, repetitive tasks—such as creat- ting the most value from the consumables you Fax: 650 631 7211 ing PDF files on a server, converting PDF to purchase, but also that jobs are printed faster. www.enfocus.com PostScript, or distributing PDF files to multiple Full Plate is the key to a profitable prepress and recipients—within a distributed server environ- print shop. Enfocus Software NV ment. With OPEN, you can send files into the Kleindokkaai 3-5 Pipeline from anywhere on the network, and IMPress B-9000 Gent OPEN controls the progress of the files each step IMPress is an easy-to-use PostScript and PDF Belgium of the way. imposition solution for on-demand printers. Tel: +32 9 269 16 90 IMPress provides tools to manually or automati- Fax: +32 9 269 16 91 Imation Corp. cally impose PostScript and PDF files onto film www.enfocus.com 1 Imation Place or plate, or directly to a digital press. IMPress is Oakdale, MN 55128-3414 USA

EXTENDING ADOBE ACROBAT the imposition solution of choice for on-demand DoubleCheck Tel: 888 466 3456 or 615 704 4000 printers, corporate publishing departments, and Enfocus DoubleCheck guarantees the quality of Fax: 888 704 7100 printers with small output devices and presses. PostScript and PDF documents in a client-to-ser- www.imation.com vice provider print workfl ow. With DoubleCheck, UltimateFlow you can prefl ight and automatically correct, con- Imation Media Manager UltimateFlow is a prepress OPI print manager that vert, and normalize your PostScript, PDF, and EPS Media Manager is a client/server database system enables you to manage an automated trapping files before going into prepress production. that manages text, image, sound, video, and other and imposition workfl ow from a simple and intui- digitized media files from a high-performance tive interface. UltimateFlow not only helps you Extensis Corporation server. Customers use the Media Manager PDF print faster, it’s a color management-savvy work- 1800 S.W. First Avenue, Suite 500 I Piece plug-in to transparently catalog, preview, fl ow tool that supports ICC color profiles. Ulti- Portland, OR 97201 USA locate, and retrieve their PDF documents from the mateFlow is the productivity solution for prepress Tel: 503-274-2020 Media Manager database. and printing environments. Install UltimateFlow Fax: 503-274-0530 and you instantly have an ICC-compatible work- www.extensis.com For more information fl ow that manages all of your print jobs to Always check adobe.com/acrobat for updated any PostScript device—including proofers, digital Prefl ight Pro information, resources, and links to third-party printers, imagesetters, and platesetters. Ultimate- Prefl ight Pro automates the entire prefl ight sites when you’re looking for help or solutions. Flow also links to Adobe Acrobat Distiller, process, using the unique Pilot feature to find Do this especially if you want PDF-related infor- enabling you to add different distilling preferences and correct errors in PageMaker, QuarkXPress, mation about repurposing documents, Web pub- to print queues. Create PDF files on the fl y, with- Photoshop, Illustrator, Freehand EPS, and lishing, CD publishing, Web capture and other out constantly and manually having to reconfigure Multi-Ad Creator2 files. With the program’s conversion tools and services, document man- Distiller. Automation feature, users can automatically agement, group collaboration, forms, digital sig- prefl ight, collect, and distill page-layout docu- natures, consulting and integration services, and Trapeze ments into clean, error-free PDF files by simply training and developer support. Trapeze is an automated, server-based raster trap- dropping them into designated watch folders. ping solution that can be integrated into any Another great online resource for locating Acrobat hardware and software workfl ow. It is a non-pro- Imation Publishing Software Plugins and PDF tools is PlanetPDF.com prietary solution, which means it works with the 1011 Western Avenue, Suite 900 equipment you already have in your shop. Trapeze Seattle, WA 98104 USA is the PostScript and PDF trapping solution of Tel: 206-689-6700 printing and prepress professionals around the Fax: 206-689-6701 world. Trapeze integrates the most precise and Ips.imation.com sophisticated technology available on the market, including the Adobe PostScript 3 RIP. No other PressWise 3.0 trapping solution offers an integrated print man- PressWise is digital imposition software that lets you quickly and easily impose almost any variety

80 CONCLUSION Congratulations! You have just com- To download the free Acrobat Reader, pleted Adobe’s How to Create Adobe visit the Adobe home page at PDF Files for Print and Press Acrobat www.adobe.com on the World 4.0 version. We hope you have learned Wide Web. a lot about how you can use Acrobat to convert your documents to PDF ﬁles For additional technical information, and optimize them for print and press. see the Adobe CustomerFirst Support As you continue to work with PDF Web pages at www.adobe.com/ ﬁles, we encourage you to keep this supportservice/custsupport/ booklet close at hand so you can refer to it when you need to review particu- For the latest information on using lar procedures. Adobe PDF for print production, go to the Print Production Zone For more information about Adobe on Adobe’s website www.adobe.com/ Acrobat and other Adobe products, print/prodzone start with the Adobe home page at www.adobe.com on the World Wide Web.

For information on how to purchase Adobe products in the U.S. and Canada, please call 800-272-3623 or contact your local Adobe Authorized Reseller.

81 Adobe PostScript Driver OPI A page description language developed Software that aids in the transfer of infor- An acronym for Open Prepress Inter- by Adobe Systems Incorporated. mation between the computer and the face, a communication connection peripheral controlled by the driver soft- developed by Aldus Corporation that ATM® ware program. In publishing, the most facilitates links between CEPS and Adobe Type Manager® software cre- common drivers are printer drivers. desktop publishing systems. Using ated by Adobe Systems. ATM provides OPI, view files or high resolution scans GLOSSARY crisp, clear type at any point size Duotone can be transferred to desktop publish- onscreen and in print. A halftone image created by overprinting systems and placed in page layout ing two different halftone screens of the software. When the page file is sent Black Generation same image with different tonal values. back to the CEPS for processing and The representation of black using only Duotones are printed using two black output, the high resolution image data the K component, instead of a combi- inks or a black and a colored ink. Duo- is automatically swapped for the view nation of C, M, and Y. tones are created to increase the detail file. OPI is frequently used by systems and saturation of the black part of an that seek to maintain high-resolution Bleeds image, or to create a special effect. image data separate from page layout Extending the image beyond the files. OPI is often compared to DCS. finished trim size so that the image EPS runs right to the edge of the printed An acronym for Encapsulated PDF sheet after trimming and binding. PostScript, a file type that is created by An acronym for Portable Document a wide variety of computer programs. Format. Created by Adobe Systems, Bitmap EPS files contain all of the vector and PDF is a file format used to represent a Graphic images consisting of many bitmap information necessary to image document in a manner independent of tiny cells of numerical computer data. a single page. These files are usually not the application software, hardware, and The number of cells determines the intended to be printed by themselves, operating system used to create it. resolution of the bitmap, while the but are placed in a page design and value of each cell establishes the density then printed. PPD or darkness of each cell and therefore An acronym for PostScript Printer its tone. Grayscale Description file. Each PostScript Data represented by only the K printer has an associated PPD file, CMYK component. which contains information used by An acronym for the four process printer drivers and some applications colors: cyan, magenta, yellow, and In-RIP trapping to control the PostScript creation black. The process of trapping data inside the criteria. RIP during the print process. DCS PressOptimized An acronym for Desktop Color JPEG A built-in set of Acrobat Distiller Job Separation, a data file standard defined An acronym for Joint Photographic Options recommended by Adobe to by QuarkXPress to assist in making Experts Group, an ISO group that has create a PDF file optimized for output color separations with a desktop pub- established a standard for the compres- to a press. lishing system. Using DCS, five files sion of bitmapped, scanned, and ren- are created: four color files containing dered color images. PrintOptimized cyan, magenta, yellow, and black image A built-in set of Acrobat Distiller Job data, and a composite color view file of Monochrome Options recommended by Adobe to the color image. A single color. Monochrome usually create a PDF file optimized for output refers to a black-and-white image. to a four-color composite printer.

82 GLOSSARY Quark PDF A printer description file used by QuarkXPress 3.3.1 and earlier versions of the software to read PPD files. Quark PDF files are not used in QuarkXPress 3.3.2 or later.

RGB An acronym for red, green, and blue, the three primary colors blended to create the spectrum of colors displayed on a color monitor.

ScreenOptimized A built-in set of Acrobat Distiller Job Options recommended by Adobe to create a PDF ﬁle optimized for display on a monitor.

TIFF An acronym for Tagged Image File Format, a standard format developed by Aldus Corporation for bitmap or raster graphics — usually scanned images. TIFF can handle a variety of image data, from 8-bit black-and-white images to 24-bit color RGB or CMYK images.

Trapping The intentional overlapping of colors along common boundaries to prevent unprinted paper from showing in the event of misregistration in printing.

UCR An acronym for undercolor removal. UCR is the technique for reducing the cyan, magenta, and yellow content in neutral gray shadow areas of a reproduction and replacing them with black ink so that the reproduction will appear normal but will use less process color ink.

ZIP A compression method that does not remove data to achieve compression.