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D01-18001/ D02-18007, City of Richmond Hill

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D01-18001/ D02-18007, City of Richmond Hill YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE PUBLIC SESSION Meeting #5 November 17, 2020 Electronic Meeting 5:30 P.M. Access instructions on page 3 AGENDA Page 3 1. Webinar and Access Instructions 2. Call to Order 3. Approval of Agenda 4. Declaration of Conflict of Interest 5 - 9 5. Receipt of Minutes of Previous Meeting - October 20, 2020 BUSINESS ARISING FROM THE MINUTES 1. Business Arising Report NON-ROUTINE BOARD REPORTS ROUTINE BOARD REPORTS (*) 11 - 14 1. Proposed Development Applications, D01- Gilbert Luk 20009/ D02-20018, City of Richmond Hill 15 - 18 2. Proposed Development Applications, D01- Gilbert Luk 18001 D02-18007, City of Richmond Hill INFORMATION ITEMS 19 - 21 1. Construction Projects Review Jerry Stoangi 23 - 27 2. Secondary Schools Closed to Transfers for Trina 2021-2022 Sprayson 3. Capital Priorities Program 2020-2021 – Verbal Dawn Adams Page 1 of 27 DISCUSSION ITEMS DATE OF NEXT MEETING 1. • Tuesday, January 19, 2021 ADJOURNMENT Page 2 of 27 York Region District School Board: Accessing Electronic Meetings Connecting By Webinar Register for the Tuesday, November 17, 2020 Public Property Management Committee Meeting (Electronic) at: https://attendee.gotowebinar.com/register/8145868644746865424 You will receive a confirmation email with information about joining the webinar. For detailed information about the webinar registration process please visit the Electronic Meeting Resources page on the Board website. Connecting By Telephone Dial (647) 497-9368 and enter Access Code: 979-521-298 # Support and Resources The Electronic Meeting Resource page also includes answers to frequently asked questions. Please review these materials in advance of joining the meeting. If you are having trouble connecting visit https://support.goto.com/webinar for support and answers to frequently asked questions or contact Corporate Secretariat and Trustee Services at [email protected] prior to 4:30 p.m. on the day of the meeting. Individual Accommodations If you require accessibility support for participation in any Board activities including meetings please contact Corporate Secretariat and Trustee Services at [email protected] or 905-727-0022 ext. 2217. Please see the Electronic Meeting Resource page for additional information. Privacy Statement: By registering for the webinar, you consent to the collection, use and disclosure of your name and email address for the purposes of providing you with access to the meeting. Access to your personal information is limited to the meeting organizers. The York Region District School Board (the “Board”) will not use this personal information for any other purpose. Please review the Board’s privacy statement and policy for more information. Alternatively, you may access the meeting by telephone which does not register or share your personal information. Page 3 of 27 Page 4 of 27 ROUTINE YORK REGION DISTRICT SCHOOL BOARD PROPERTY MANAGEMENT COMMITTEE MINUTES MEETING #4 (PUBLIC) October 20, 2020 The public session of the Property Management Committee meeting was held electronically at 4:03 p.m. on Tuesday, October 20, 2020 with the following trustee members present: C. Liang, N. Mahmood (Chair), B. McRoberts, D. Sherman and A. Tam Staff resources: D. Adams, S. Bruni, T. Dungey, C. La Touche, J. Lagaev, G. Luk, J. Pacione, S. Reid, R. Selvazzo, K. Shaw-Edmond, T. Sprayson, J. Steh and J. Stoangi CALL TO ORDER Committee Chair N. Mahmood called the meeting to order at 4:03 p.m. APPROVAL OF THE AGENDA (*)1. Moved by A. Tam, seconded by B. McRoberts: That the agenda be approved as written. - Carried - DECLARATION OF CONFLICT OF INTEREST Committee Chair N. Mahmood asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed by the Property Management Committee during the meeting to state the conflict and nature thereof. No conflicts were declared by trustees at this time. APPROVAL OF MINUTES OF PREVIOUS MEETING (*)2. Moved by D. Sherman, seconded by A. Tam: That the minutes of the September 22, 2020 Property Management Committee meeting be approved as written. - Carried - Page 5 of 27 PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES Page 2 October 20, 2020 ROUTINE BOARD REPORTS (*) Proposed Development Application, Block 60 East Block Plan, City of Vaughan Manager, Property and System Operations G. Luk provided information regarding the proposed development application, Block 60 East Block Plan in the City of Vaughan, as outlined in the Board Report. (*)3. Moved by B. McRoberts, seconded by D. Sherman: That the York Region District School Board approve the following recommendations: 1. That the York Region District School Board will not require a public elementary school site within the proposed development application Block 60 East Block Plan, City of Vaughan. 2. That the Director of Planning for the City of Vaughan be advised of this action. (Appendix A) - Carried - Proposed Development Application, Promenade Centre Secondary Plan, City of Vaughan Manager, Property and System Operations G. Luk provided information regarding the proposed development application, Promenade Centre Secondary Plan in the City of Vaughan, as outlined in the Board Report. (*)4. Moved by B. McRoberts, seconded by D. Sherman: That the York Region District School Board approve the following recommendations: 1. That the York Region District School Board will not require a public elementary school site within the proposed development application Promenade Centre Secondary Plan, City of Vaughan. 2. That the Director of Planning for the City of Vaughan be advised of this action. (Appendix B) - Carried - Page 6 of 27 PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES Page 3 October 20, 2020 Proposed Development Applications, Z.20.008/OP.20.003/19T-20V002, City of Vaughan Manager, Property and System Operations G. Luk provided information regarding the proposed development applications, Z.20.008/OP.20.003/19T-20V002 in the City of Vaughan, as outlined in the Board Report. (*)5. Moved by D. Sherman, seconded by A. Tam: That the York Region District School Board approve the following recommendations: 1. That the York Region District School Board will not require a public elementary school site within the proposed development applications Z.20.008/OP.20.003/19T-20V002, City of Vaughan. 2. That the Director of Planning for the City of Vaughan be advised of this action. (Appendix C) - Carried - INFORMATION ITEMS Construction Projects: New Elementary and Secondary Schools and Additions to Schools Senior Manager, Plant Services J. Stoangi updated trustees on information contained in the construction projects report. In response to a question from a Trustee, staff provided information on the timeline for opening E.J. Sand Public School. Upcoming Proposed Minor/Major Boundary Changes and Program Changes Manager, Planning and Property Development Services T. Sprayson shared information on an upcoming proposed secondary school boundary change in Richmond Hill and new primary dual track French Immersion programming required in Newmarket. She also shared the proposed timelines for implementation. Renaming of a Secondary School in the City of Vaughan Superintendent of Education, School and System Operations, Plant and Planning T. Dungey provided information regarding the renaming of a secondary school in the City of Vaughan. Page 7 of 27 PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES Page 4 October 20, 2020 Superintendent T. Dungey presented the consultation and process timeline for the renaming of the Secondary School named after the City of Vaughan. The first component is to consult with the community regarding the submission of recommended names for the new school. This would occur over the month of November 2020. The Board will be consulting with EAC, PEAC and SEAC, students from the impacted school, the school council, staff, alumni, feeder school principals and their students. After consultations, Trustee D. Sherman will have a short list of three or four names that have been fully reviewed through the lens of the policy in place as well as the mission, vision and values of the Board. The list of suggested school names will be presented at the next Property Management Committee Meeting. The Board will host a virtual Town Hall with Trustee D. Sherman to arrive at a final name that is aligned with Board policies and priorities. The final name will be shared with the Property Management Committee Meeting on March 23, 2021 and to the April 6, 2021 Board meeting for formal consideration. In response to questions from trustees, Superintendent of Education, School and System Operations, Plant and Planning T. Dungey; clarified the consultation process will extend beyond the local school community and the City of Vaughan, and indicated the consultation process will help the local trustee determine a short list of names while at the same time ensuring compliance Board policies and priorities. Community input, obtained through a virtual Town Hall meeting will help the local trustee identify a final name to bring forward to the Board of Trustees for consideration. NEXT MEETING Committee Chair N. Mahmood noted the next meeting is scheduled on Tuesday, November 17, 2020 at 4:30 p.m. ADJOURNMENT (*)6. Moved by B. McRoberts, seconded by D. Sherman: That the Property Management Committee meeting be adjourned at 5:00 p.m. Page 8 of 27 PROPERTY MANAGEMENT COMMITTEE MEETING MINUTES Page 5 October 20, 2020 - Carried - Page 9 of 27 Page 10 of 27 Board Report Subject: Proposed Development Applications, D01-20009/ D02-20018, City of Richmond Hill Contact(s): Dawn Adams, Senior Manager, Planning and Property Development Services Tod Dungey, Superintendent of Education, School and System Operations, Plant and Planning Clayton LaTouche, Associate Director of Education, Schools and Operations Department(s): Planning and Property Development Services Meeting Date: November 17, 2020 Recommendations That the York Region District School Board approve the following recommendations: (*)1. That the York Region District School Board will not require a public elementary school site within the proposed development application D01-20009/ D02- 20018, City of Richmond Hill.
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