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LOCAL STREETS and ROADS WORKING GROUP Meeting Agenda – December 3, 2009 Page 2 of 2 LOCAL STREETS AND ROADS WORKING GROUP 101 - 8th St., 1st Floor, Room 171 Thursday, December 3, 2009 8:30 a.m. – 9:30 a.m. - SPIR 9:30 a.m. – 12:00 p.m. - LSRWG AGENDA Estimated Topic Time 1. Introductions (Fernando Cisneros, Chair) 5 min 2. Review of November 5, 2009 Minutes* (Fernando Cisneros, Chair) 5 min 3. Programming Updates: A. Report of Federal Inactive Obligations – September 2009 Quarterly Review* (Marcella Aranda) 5 min B. Local Safety Programs Delivery Update* (Marcella Aranda) 5 min 4. Standing Updates: A. Legislative Update (Rebecca Long) 5 min B. American Recovery and Reinvestment Act (ARRA) Update 30 min 1. ARRA LA-ODIS Reporting and Delivery Update (Monthly/Weekly)* (Craig Goldblatt) 2. ARRA Cost Savings Update (Craig Goldblatt) 3. LAO Report - Using Federal Economic Stimulus Funds for Transportation* (Theresa Romell) 4. ARRA Considerations (Jean Mazur, FHWA) 30 min 5. Discussion Items: A. New Federal Act – 30 min 1. Updated Staff Proposal* (Craig Goldblatt) 2. LSRWG Proposal* (Fernando Cisneros) 3. Funds Distribution Policy (Craig Goldblatt) B. Draft 2008/2009 Regional Pavement Condition Report** (Sui Tan) C. Draft Local Streets and Roads Shortfall Projections* (Theresa Romell) 15 min D. P-TAP Round 11 Conditional Grant Awards List** (Amy Burch) 10 min 6. Informational Items: A. TIP Update* (Sri Srinivasan) 5 min (The current TIP and subsequent TIP Amendments are available online at: http://www.mtc.ca.gov/funding/tip) B. 2011 TIP Development (Sri Srinivasan) 10 min 1. Data Cleanup C. Strategic Plan Implementation Subcommittee Report (Theresa Romell) 10 min D. 2010 Summer High School Internship Program* (Memo Only) (MTC will be sponsoring its High School Internship Program for 2010. Agencies willing to participate in this educational program may download the Intern Request Form at http://www.mtc.ca.gov/jobs/high school and email it to Ann Macaulay at [email protected] by Thursday, December 10, 2009.) E. CY 2010 - January - June Tentative LSRWG Meeting Schedule* (Memo Only) F. PMP Certification Status* (Memo Only) (Current PMP Certification status is available online at: http://www.mtcpms.org/ptap/cert.html) 7. Caltrans Items: A. Caltrans Division of Local Assistance Web Update Announcements (DLAWUA)* (Memo Only) (Caltrans Division of Local Assistance has posted program updates/announcements to their website. Jurisdictions are encouraged to review the bulletins for program changes.) Chair: Fernando Cisneros, City and County of San Francisco MTC Staff Liaison: Theresa Romell Vice-Chair: Seana Gause, Sonoma County Transportation Authority J:\COMMITTE\Partnership\Partnership LS&R\_2009 LS&R\09 LSR Agendas\10_Dec 03 09 LS&RWG Agenda.doc (20) 12.01.09LSRWG 120309 - Page 1 of 118 LOCAL STREETS AND ROADS WORKING GROUP Meeting Agenda – December 3, 2009 Page 2 of 2 i. [DLAWUA] Announcement: New COIN #4--Do Not Use Local Hiring Preferences* (Memo Only) ii. [DLAWUA] Announcement: FHWA/Caltrans Local Oversight Action PlanFFY2009 (LOAP)* (Memo Only) 8. Recommended Agenda Items for Next Meeting: (All) 5 min Proposed Next Meeting: Thursday, January 7, 2009 8:30 a.m. to 12:00 p.m. MetroCenter, 3rd Floor, Fishbowl 101-8th Street, Oakland 94607 * = Attachment in Packet ** = Handouts Available at Meeting Contact MTC staff liaison, Theresa Romell, at 510.817.5772 if you have questions regarding this agenda. J:\COMMITTE\Partnership\Partnership LS&R\_2009 LS&R\09 LSR Agendas\10_Dec 03 09 LS&RWG Agenda.doc (20) LSRWG 12030912.01.09 - Page 2 of 118 LOCAL STREETS & ROADS WORKING GROUP MINUTES November 5, 2009 Page 1 of 3 1. Introductions Fernando Cisneros (City/County of San Francisco and Chair) requested introductions. 2. Minutes of October 2, 2009 LS&R Working Group Meeting The minutes of the October 2, 2009 LS&R Working Group meeting were accepted. 3. Programming Updates a. Local Safety Programs Delivery Update Marcella Aranda (MTC) reported that Caltrans has recently requested the RTPAs to assist them in improving the delivery rate for various Caltrans-administered federal local programs including the Highway Safety Improvement Program (HSIP), High Risk Rural Roads Program (HR3), Safe Routes to School (SR2S) and Local Highway Bridge Program (HBP). Therefore, moving forward, the region will be tracking the obligations of these projects on a regular basis to improve upon our own regional delivery, currently 34% for HSIP and 17% for HR3. Suggestions for elevating delivery performance for these programs is to require jurisdictions requesting STP/CMAQ funds to provide an explanation of any delivery issues for these safety programs. Other suggestions included applying STP/CMAQ delivery policies to the other federal local programs within the region. The Group agreed that staff should work with the CMAs to determine any common delivery issues before deciding on which approach to take to improve delivery. Staff will send out a request for information to the CMAs to determine any delivery issues. Feedback will be discussed at a future meeting. b. Report of Federal Inactive Obligations Marcella Aranda (MTC) reported that the September 2009 Inactive List was released on October 23, 2009 and noted that the December 2009 Look Ahead report was also included in the packet. Projects on the September list must submit an invoice or justification and appropriate documentation by November 25, 2009. Projects that do not meet these deadlines will be deobligated by FHWA. The projects on the December Look Ahead Report will be considered inactive if a valid FMIS transaction (meaning FHWA reimburses Caltrans) has not occurred by December 31.The December 2009 Inactive List is expected to be released by the end of January, and will be distributed via email to the Working Group shortly thereafter. MTC staff encourages all CMAs to contact their local agencies to make sure that all inactive obligation justifications and deobligation requests have been submitted to the Caltrans’ District Local Assistance Engineer (DLAE) as well as complete justification forms with backup documentation for projects that do not have eligible expenditures. Invoice status can be checked online via LPAMS, http://lpams.dot.ca.gov. Sponsors were reminded of the new invoicing procedures that became effective October 1, 2009 (September 1 was the soft effective date). All invoices must now be submitted directly to Caltrans Local Assistance, instead of directly to Accounting. The Quarterly Review of Inactive Obligations report is online at: http://www.dot.ca.gov/hq/LocalPrograms/InactiveProjects.htm. 4. Standing Updates a. Legislative Update Rebecca Long (MTC) provided a legislative update, reporting that a one-month extension of SAFETEA-LU has been approved and a longer extension is likely to be proposed. The CTA and the League have joined together to form the group Californians to Protect Local Taxpayers which is advocating to protect the gas tax subvention funding from future raids, prevents deferment of such funds, and protects all taxes for local government or voter-approved taxes. Regarding the repayment of STA funds, the CTA is discussing repayment with the DOF; the CTA is to write out a proposed order for repayment for the court’s approval. The General Obligation Bond sale didn’t bring in as much revenue as expected; a mid-year budget revision is anticipated. Rebecca reported that SB 83 (Hancock) authorizes the CMAs to put a $10 VRF on the ballot for various transportation-related improvements, providing potentially approximately $60M in new revenues for the region. b. American Recovery and Reinvestment Act (ARRA) J:\COMMITTE\Partnership\Partnership LS&R\_2009 LS&R\09 LSR Minutes\09_Nov 05 09 LS&R minutes.doc LSRWG 120309 - Page 3 of 118 LOCAL STREETS & ROADS WORKING GROUP MINUTES November 5, 2009 Page 2 of 3 Craig Goldblatt (MTC) summarized the monthly delivery monitoring and reminded sponsors that the deadline to obligate State ARRA funds is November 30, 2009. Staff emailed detailed instructions to the CMAs instructing them on how to proceed with redistribution of cost savings at time of award. When dealing with projects with cost savings at time of close-out, staff recommends applying those savings to existing federalized projects should time allow. Group members expressed concerns over the State’s policy of automatically deobligating any savings, thus hindering any opportunity to reobligate those funds. Staff reported that Caltrans HQ is required to deobligate any savings within 60 days of award and/or are over $250,000; therefore, the CMAs must find projects that can use the funds by December 31, 2009. In addition, all sponsors must submit their E-76 package by December 15, 2009 in order to avoid redistribution of funds. Redistributed funds are likely to be applied to ready-to-go projects. Sponsors were advised to notify Sylvia Fung at Local Assistance as soon as savings are realized. Caltrans has requested that sponsors report data accurately and/or in a timely basis and is requesting award information from each jurisdiction along with target dates. Data should be submitted to Bakari Akil at [email protected]. 5. Discussion Items a. New Federal Act Craig Goldblatt (MTC) summarized the most current staff proposal for Cycle 1 of the New Federal Act. The STP- CMAQ payback was reduced, freeing up an additional $14M in new capacity which is proposed to be applied to the Climate Initiative Programs. The Group concurred with the currently Cycle 1 staff proposal and will advocate for a proportional share of anticipated funds as outlined in T2035. The Group discussed outreach and advocacy methods for local streets and roads. Suggestions included: 1) obtaining clarification on what is defined as unanticipated and anticipated funds as outlined in T2035; 2) using visual advocacy (technology); 3) public outreach; 4) gaining the support of MTC’s advocacy committees. b. Proposed Funds Distribution Policy for STP-CMAQ Programs Craig Goldblatt (MTC) reported that the Commission directed MTC to enhance Priority Development Areas (PDA) across all eligible programs, resulting in a proposed funds distribution policy utilizing the existing distribution policy.
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