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CHELFORD PARISH COUNCIL NOTICE OF PARISH COUNCIL MEETING Date: Thursday 14th January, 2021 Time: 7:30p.m. Venue: Remote meeting via Zoom Joining Details: Meeting Link: https://us04web.zoom.us/j/76274831928?wd=MDlpUWx3V0JJaGlZSU5mZ2dVV05Cdz09 Meeting ID: 762 7483 1928 Passcode: 3BM69k Dr. E. M. Maddock PSLCC, Clerk & Responsible Financial Officer. Dated 10th January, 2021 AGENDA To Members of Chelford Parish Council, You are hereby summoned to remotely attend the Parish Council Meeting, as shown above, to consider and determine the following business: 1. Apologies for absence 2. Declarations of Interest - (a) To receive Declarations of Interest in any items on the agenda. 3. Public Forum for Questions 4. Reports from External Organisations (a) Gawsworth & Chelford Wards Policing Teams - i. Report on matters of interest / concern within the Parish. ii. To consider a proposal to use the funds available through the Police & Crime Commissioner Community Fund to create orchards within the Gawsworth and Chelford Wards. (b) Cheshire East Ward Member Cllr. M. Asquith i. Report on items of interest to the Parish Council. (c) Licensing of Rev. F. Robinson as Priest-in-Charge at St. John's Church. (d) Cheshire East Council engagement session - Place Directorate. (06/01/21) 5. Minutes (a) To approve the Minutes of the meeting held 10th December, 2020 as a correct record. (b) To approve the Minutes of the meeting held 15th December, 2020 as a correct record. 6. Finance (a) To receive and consider the Financial Statement 2020/21 as at 14th January, 2021. (Appendix A) E.M.M - 10/01/21 1 of 10 CHELFORD PARISH COUNCIL (b) To authorise payments listed at Appendix B. (c) To note receipts since the last meeting. (Appendix C) 7. Planning Matters (a) To consider the following matters relating to planning applications: 20/4747M - Radbroke Hall, Stocks Lane, Over Peover. WA16 9EU 20/4976M - Holly Tree House, Pepper Street, Chelford. SK11 9BE [Details of proposed developments at Appendix D] i. To receive report from joint meeting with Ollerton with Marthall Parish Council, Over Peover Parish Council and Snelson Parish Council regarding the above planning applications. ii. To ratify a decision to make an additional contribution towards advice from a Highways Consultant regarding the above planning applications (cost ex. VAT - £100). [Total contribution approx. £350 + VAT] iii. To receive an update on provision of report from Highways Consultant. iv. To consider initial points for inclusion in the representations be to submitted to the above planning applications. (b) To consider the following planning applications - i. 20/5456M - 8 Millbank Close, Chelford. SK11 9SJ 1. Conversion of existing double garage into a usable 'games room' for our children. Conversion would be fully insulated and in line with required building regulations. 2. Reduction of divisions between kitchen, dining area and pantry to create a more open plan room for improved flow. 3. Two-storey side extension of the house to allow for a new garage space and study on the ground floor. The entire ground floor would be fully insulated. The upstairs extension would extend room 4 and create a new 'jack and jill' ensuite between bedrooms 4 and 2. ii. 20/5488T - 14 Broomfield Close, Chelford. SK11 9SL x1 Tree prune. Remove branch with rot and reduce weight. iii. 20/5564M - The Gardener's Cottage, Peover Lane, Chelford. SK11 9AN Certificate of lawful development for two storey extension, single storey side extension, alterations to the roof & new porch, together with 2 no. free standing buildings to be used for purposes incidental to the enjoyment of the dwellinghouse. (c) To ratify the representations submitted to the Cheshire East Council Site Allocations and Development Policies Document Consultation. (Appendix E) (d) To receive an update relating to the former coal master's building at Station Road. 8. Chelford Activity Park (a) To receive and consider draft initial suggestions for improvement works at Chelford Activity Park. 9. Correspondence (a) To consider specific correspondence received by the Parish Council since the date of the last ordinary meeting and determine such actions as Members consider appropriate thereto - i. Cheshire East Council - Proposed expansion of Holmes Chapel Comprehensive School consultation. (Closing date: 18/01/21) Link to information: https://www.cheshireeast.gov.uk/schools/school_organisation/holmes-chapel- comprehensive-school-proposed-expansion.aspx E.M.M - 10/01/21 2 of 10 CHELFORD PARISH COUNCIL ii. Cheshire East Council - Holocaust Memorial Service - 27th January, 2021. iii. Resident of Over Peover - Copy of objection submitted in respect of planning application 20/4976M. iv. Resident of Snelson - Observations regarding planning applications 20/4747M and 20/4976M. v. Jones Homes NW Ltd. - Copy of representations submitted to the Site Allocations and Development Policies Document Consultation. vi. ChALC - Questionnaire relating to speeding issues. 10. Highway Maintenance and Enhancements (a) To receive highway matters for attention from Members. (b) To consider options to address footway accessibility issues within Parish. 11. Community Issues (a) To receive an update relating to Chelford Community Hub. (b) To receive an update on Chelford Cricket Club. (c) To receive an update on status of tree preservation order application for trees at Peover Lane. (d) To receive and update on community speed watch. 12. Matters for inclusion on next/future meeting agenda (a) Updates on ongoing asset refurbishment projects. (b) Update on improvement work at Mere Court Park. (c) Response from Cheshire East Council regarding concerns raised about the Licensing Application process. (d) Update on outstanding highway defects. (e) To consider actions relating to the responses to the Green Spaces Questionnaire. 13. Dates of next meetings - (a) Additional meeting: Tuesday 19th January, 2021 at 10:00a.m. (b) Ordinary meeting: Thursday 11th February, 2021 at 7:30p.m. To consider passing a resolution under Section 1(2) of the Public Bodies (Admission to Meetings) Act 1960 to exclude the public and press from the meeting for the following item of business on the grounds that it could involve the likely disclosure of exempt information. 14. Matters for consideration including those transferred from above items (as required) (a) Employee Pension Provision. Dr. E. M. Maddock PSLCC, Clerk & Responsible Financial Officer. Dated 10th January, 2021 E.M.M - 10/01/21 3 of 10 CHELFORD PARISH COUNCIL APPENDIX A Financial Statement for 2020/21 as at 14th January, 2021 Actual 2020/21 Actual to Agenda Budget 2019/20 Details Budget Dec. 20 Jan. 21 Balance £. £. £. £. £. Receipts 31,684.00 Precept 41,913.00 41,913.00 0.00 0.00 Balances 2,000.00 0.00 0.00 84.74 Investment Interest 0.00 16.36 1.16 0.00 0.00 Sale of Assets 0.00 0.00 0.00 411.62 Grants, Donations & Refunds 0.00 0.00 0.00 0.00 Contra Income 0.00 0.00 0.00 1,022.16 V.A.T. Refund & Income Tax adjustment 1,196.19 144.15 1,253.85 33,202.52 Total Receipts 43,913.00 43,125.55 145.31 1,253.85 Payments 9,042.36 Salary (Clerk) 10,908.00 7,436.34 1,052.46 2,419.20 84.23 National Insurance (Employer) 200.00 137.34 47.58 15.08 643.68 Allowances (Clerk) 725.00 266.27 50.33 408.40 0.00 Chairman/Member Allowances 0.00 0.00 0.00 127.94 Administration 270.00 51.66 218.34 353.00 Audit Fees (Internal & External) 475.00 369.00 106.00 550.30 Insurance 1,100.00 0.00 1,100.00 50.00 Sect. 137 Donations 400.00 50.00 350.00 510.28 Grants 2,880.00 570.00 2,310.00 217.95 Parish Council Newsletter 375.00 0.00 375.00 64.51 Street Lighting (Electric & Repairs) 270.00 48.93 16.43 204.64 28.28 Website 50.00 15.66 2.00 32.34 350.00 Professional Services 1,175.00 557.00 618.00 0.00 Advertising 100.00 0.00 100.00 497.20 Subscriptions/Affiliation Fees 545.00 462.20 82.80 100.00 Training 380.00 25.00 55.00 300.00 252.50 Room Hire 370.00 0.00 370.00 2,956.97 Chelford Activity Park - Maintenance 5,950.00 1,579.00 655.25 3,715.75 851.00 Chelford Village - Maintenance 3,100.00 1,372.00 1,728.00 0.00 Asset Maintenance 2,520.00 0.00 2,520.00 20.81 Asset Purchase 8,620.00 2,168.00 6,452.00 1,171.55 Neighbourhood Plan 500.00 0.00 500.00 0.00 Community Day 2,000.00 0.00 2,000.00 0.00 Contingency 1,000.00 13.36 11.99 974.65 861.42 V.A.T. 1,108.18 145.67 18,733.98 Total Payments 43,913.00 16,229.94 2,036.71 26,900.20 Cash/Bank Reconciliation 01/04/20 10/12/20 14/01/21 31/03/21 Balance B/Fwd. 60,158.89 60,158.89 87,054.50 85,163.10 Add Total Receipts 43,913.00 43,125.55 145.31 1,253.85 Less Total Payments -43,913.00 -16,229.94 -2,036.71 -26,900.20 Balance C/Fwd. 60,158.89 87,054.50 85,163.10 59,516.75 Cumulative Balances Balance Balance Balance Balance 01/04/20 10/12/20 14/01/21 31/03/21 General Funds 25,431.35 55,621.96 53,730.56 28,084.21 Earmarked Reserves 34,727.54 31,432.54 31,432.54 31,432.54 60,158.89 87,054.50 85,163.10 59,516.75 E.M.M - 10/01/21 4 of 10 CHELFORD PARISH COUNCIL CASH/BANK RECONCILIATION AS AT - 14 th January, 2021 CASH Balance Brought Forward 01/04/20 Current Account 14,352.95 Business Reserve Account 45,805.94 Plus Receipts 43,270.86 103,429.75 Less Payments 18,266.65 Balance Carried Forward 14/01/21 85,163.10 BANK (Natwest) Business Reserve Account - 45,823.46 05/01/21 Add income/transfer received since above statement 0.00 0.00 Less unpresented cheques 0.00 0.00 45,823.46 14/01/21 Current Account - 43,969.62 05/01/21 Add income received since above Statement 0.00 0.00 Less unpresented cheques/ Transfer Approved 2019/20 -565.28 Approved -2,172.14 For Approval -2,036.71 Less payment from HMRC a/c credit 144.15 -4,629.98 39,339.64 14/01/21 Total Bank Balances 14/01/21 85,163.10 E.M.M - 10/01/21 5 of 10 CHELFORD PARISH COUNCIL APPENDIX B Payments for approval a.