Appendices Of

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Appendix ‘A’

ORGANISATION CHART : GREF RECORD OFFICE

OIC RECORDS

CRO & CO

LOCAL ADM GP FORCE ADM GP ER GP PEN & NE GP

CENTRAL STATS ER1 COORD COORD FA1 COORD COORD

CENTRAL DPC (P) DPC (C) ER2 ER3 REGISTRY FA2 FA2 DOCU

EST MSL ACR ER4 ER5 FA3 FA4 ACRs & PEN docu ACCOUNTS POSTING MEDAL ER6 PT II FA5 LIB LIBRARY

STY & LONG FORMS ROLL

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Appendix “B”

DETAILED FUNCTIONS OF GPS/SECTIONS/SUB SECTIONS

1. Local Adm Section

(a) Central Coord (AR1)

(i) Office Adm, Record Office Standing Orders, Routine Orders (ii) Security and fire precautions (iii) ACRs Officers, JCOs/Supvrs/OR posted to Record Office (iv) Compilation, editing, printing and distribution of Record Office Instructions

(b) Est Sub Section (A1 &AR3G)

(i) Compilation of data for working out authorised establishment of Record Office (ii) General Administration of Record Office staff. (iii) Publication of Part II Orders for the Record Office staff (iv) Maintenance of service documents Record Office staff (v) Submission of reports and returns for the Record Office staff

(i) TA/DA claims (including advance for conceyance)

(d) “Q” Sub Section (AR2)

(i) Office equipment, building, furniture and clothing (ii) Typewriters and duplicators machines (iii) Accounting of stores and property issued from the Centre

(e) Stationery, Forms and Regulations Sub Section (AR3)

(i) Indenting, receipt and issue stationery and forms (ii) Maintenance of up-to-date library of books, regulations pamphlets and orders/instructions (iii) Cyclostyling work pertaining to Posting Orders and other circular letters and instructions.

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Adm Group

(a) Adm Coord

(i) Coord work of all section of Adm Group

(b) Manpower Section (FA 1)

(v) Manpower policy and planning (vi) Class composition and recruitment (vii) Terms and conditions of service

(i) Maintenance of register of authorised and effective strength (ii) Statistics of intake, wastage (all causes) (iii) Checking of unit strength returns and observations thereon (iv) Re-direction of mail (v) Location of units and their moves (vi) Historical records (vii) Allocation of Army manpower to all GREF units.

(d) Posting Section (FA 5)

(i) Raising/re-organisation and disbandments (ii) Posting, turnover and ERE commitments (iii) Reinforcements

(e) Promotion Section (FA 2, FA 3, FA 4)

(i) Promotions, Confirmation (ii) Maintenance of seniority list (iii) Annual confidential reports GREF Subordinates (iv) Gazette notifications

(f) Honors and Awards Section (AR 1)

(i) Recommendations for meritorious service medals

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(g) Disciplinary Section (AR 1)

(i) Maintenance of Summary Court Martial Proceedings (ii) Schedule of convictions by court martial or civil courts (iii) Disciplinary cases of JCOs/Supvrs/OR

(h) Casualty Section (Cas)

(i) To maintain register of physical casualties and death register (ii) Maintenance of registers of personnel on DI/SI lists and regular progress of such cases (iii) Condolence messages (iv) List of missing personnel (v) Welfare of serving personnel (vi) Public relations

(j) Medals Section

(i) Medal claims. (ii) Receipt and distribution of medals. (iii) Accounting of medals.

3. Effective Records Group (ER)

(a) Documentation Coord

(i) Coordination of work of section of Documentation Group. (ii) Allotment of GS Numbers. (iii) Maintenance of Long Rolls of the entire Force Pers. (iv) Scrutiny of basic documents of recruits. (v) Maintenance of register of low medical category personnel–TB/Leprosy cases. (vi) Maintenance of register of absentees/deserters. (vii) Electoral Rolls and annual changes thereto. (viii) Maintenance of DO Part II Folders.

(b) Documentation Section (s)

(i) Maintenance and safe custody of Pers Dossier covers and documents contained therein. (ii) Maintenance and disposal of medical documents. (iii) Documentation and recording of entries from Part II Orders in service records. (iv) Observation on Part II Orders and finalization thereof. (v) Former service claims.

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(vi) Permission for continuance in service. (vii) Unit nominal rolls. (viii) Regularisation of cases pertaining to documentation. (ix) Maintenance and final disposal of ghost sheets. (x) Maintenance of current files of Part II Orders. (xi) Restoration of forfeited service. (xii) Cases of change of date of birth/age and other amendments.

4. Non-Effective Records Group (NE) ` (a) NE Coord

(i) Coord work of all section of NE Records Group.

(b) Disbanded Units Record Section

(j) Maintenance and safe custody of records of disbanded units. (ii) Upkeep of list of records maintained. (iii) Year-wise list of records due for destruction. (iv) Correspondences relating to outstanding cases of disbanded units.

(i) Maintenance of GREF personnel Dossiers in numerical order. (ii) Maintenance of Ledger of NE documents. (iii) Disposal of documents of Ex-GREF personnel re-employed. (iv) Issue of Certificate showing details of the service of other ranks to be used in substitution of all lost discharge certificate. (v) Preparation of particulars of non-effective pers whose service documents are to be destroyed. (vi) Maintenance of medical documents of non effective personnel.

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The following individuals have been appointed as on ______

S/No GREF No Name Father’s Name Trade Caste TT held Advt No Gp for posting Remarks 1 2 3 4 5 6 7 8 9 10

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OIC (Rtg) for Commander

Distribution

Normal

APPENDIX’C’

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S/No GREF No Name Father’s Trade Date of Caste TT held Advertisement Gp Recruited by Remarks Name apptt 1 2 3 4 5 6 7 8 9 10 11 12

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OIC (Rtg) for Commander ‘D’ APPENDIX Distribution Normal

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Appendix “E”

Appendix ‘A’ to HQ DGBR letter No. 69609/Pers-1/654/DGBR of 31 Dec 62

REPORT ON ACCIDENT AND SELF INFLICTED INJURIES (For General Reserve Engineer Force) ______1. Declaration by the injured person I, GS No ……….hereby declare that the injury sustained by me ……….. did/did not occur while I was in the performance of bonafide GREF duty.

Med Officer (Signature of the injured person) before whom the declaration is made.

Station……... Date………. Station……... Date…………. ______

2. Nature, location and severity of injury.

(Signature of the medical Offr) ______

3. Short statement of the circumstances of the case. (Signed statement of witnesses giving a detailed account of the accident must be attached to this form. Plan or sketch of place of accident and how it occurred incase MT accident-see instruction). ______

4. Commanding Officer’s Opinion:-

(a) (i) Was the individual in the course of performance of an official task or a task the failure to do which would constitute an offence triable under the disciplinary code applicable to him (indicate the nature of the task, by whom it was ordered and when). (ii) Did the accident occurred during the journey or transport by a reasonable route under organised arrangements from the individual’s quarter to or back from an appointed place duty? (Attach copies or relevant orders) (iii) Was the individual participating in recreation organized or permitted by authorities. (Indicate the nature of recreation and copies of orders constituting such recreation to be attached. or (iv) Was the individual travelling either in a body or single under organised arrangements (Attach copy of the movement order or (v) Was the individual proceeding to his leave station or returning to duty from his leave station? In either case, was the journey at public expense or at the individual’s own expense?

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(Give :-

1. the dates of commencement and termination of the period of leave.

2. the name of the leave station ;and.

3. particulars of the direct route from the place of duty to or from the leave station)

(b) as the accident due wholly/partially to :-

(i) serious negligence and or (ii) misconduct of the individual? (Indicate the nature of the serious negligence or misconduct and the grounds on which the opinion is based)

(d) Was the individual under the influence of intoxication drink or drug at the time?

(e) Has any Court of Inquiry been held or will be held? (If so, indicate the date and the place of the inquiry)

Station:

Date: (Signature of OC Unit)

5. DECISION OF THE CHIEF ENGINEER/INDEPENDENT TASK FORCE (PROJECT)

The injury/injuries is/are attributable to GREF Service.

Station:

Date: (Signature of Chief Engineer/ Comdr Indep Task Force/Comdt GREF Centre)

(Strike out whichever is not possible)

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INSTRUCTIONS

1. This form will be prepared for minor injuries and moderately severe injuries only.

2. This form will not be prepared for fatal injuries or severe injuries for which compensation under workmen’s compensation Act become payable.

3. This form will be completed and disposed off as follows:-

(a) will be prepared in duplicate, except as otherwise stated in para 4 below.

(b) After opinion of CE/Indep Task Force Comdr/Comdr Projects has been endorsed one copy will be retained by the unit and the other forwarded to the Officer-in-charge GREF Records for record.

4. Full statement are to be taken by an officer from the witnesses of the accident. These statements will be signed by the witness making them and by the officer who takes then and will be attached with the accident report form, where it is intended to take disciplinary action, Accident Report form will be made in triplicate and the duplicate retained together with a copy of the statement for use in lieu of a summary of evidence.

5. Where it is possible to obtain it, a statement from the injured person will also be forwarded. This, however, will not be used as evidence against him in a subsequent disciplinary proceedings.

6. In case whether there are no witnesses to an accident from any person to whom the injured person may have mentioned his injury immediately after the occurrence should, when obtainable, be attached to this form.

7. If the circumstances in which the injury or wound was sustained indicated that a unit or order was disregarded, a true copy or the order with the date of its last publication in unit orders will be attached.

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Copy of Directorate General Border Roads letter No.69609/Pers-1/654/DGBR dated 31 Dec 62

Subject: REPORT ON ACCIDENTAL AND SELF INFLICTED INJURIES: GREF PERSONNEL

1. Injury Report (IAFY-2006) is being prepared at present in respect of GREF personnel and the same is being submitted to this HQ for completion of column thereof. In this connection it is pointed out the GREF personnel come under the Army Act for the purpose of discipline only. For purpose of injury benefits they come under Workmen’s Compensatory Act-1923 or Central Civil Services Extra Ordinary Pension Rules and preparation of an injury report of the above type is not contemplated under the provisions of the said Act/Rules. In accordance with Para 11 of the Workmen’s Compensation Act, medical examination of a Workmen is to carried out. Therefore, it is advisable to initiate an injury report to indicate the extract of disability when an injury is sustained by a person in the due performance of bonafide Government duty and a compensation or injury benefit, as the case may be become payable. The following instructions are, therefore, issued for the guidance of all concerned which will be strictly complied with in future:-

(a) Injury report on the form given at Appendix ‘A’ will be prepared in all cases of accident when bodily injury is sustained by a person.

(b) Column 5 of the Injury report will be completed by the Chief Engineer/Comdr Indep Projects/Commander GREF Centre in respect of personnel under their command.

(d) Injury report in respect of minor and moderately severe injury for which no compensation becomes payable will be prepared in duplicate, and one copy forwarded to GREF Records for future record and the duplicate retained in the unit.

(e) A casualty in respect of injury sustained by a person will be published in part II orders after the injury report is finalised.

(f) In the event of further minor injury being sustained aggravating or cumulatively increasing the percentage of disability sustained to an earlier injury, the injury report relating to the later will also accompany the C of I proceedings.

2. Please acknowledge.

Sd/-

(for DIRECTOR GENERAL BORDER ROADS)

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Append ix ‘F’

DETAILS OF IMPORTANT OCCURRANCES TO BE REPORTED DIRECT TO BRDB SCTT WITH INFO TO DGBR/CE(P)/HQ TF/GREF RECORDS/ IMMEDIATE FORMATION HQ/PAO (GREF)/CDA(O) WITHIN 24 HOURS

S.No Nature of important occurrence Report to be Remarks submitted by

1. Casualties of officers involving GREF Unit Officers and those on deputation to GREF and Army Officers

2. Any accident involving death of GREF Unit and Army personnel working with GREF Units

3. Any accident involving a civilian local Cdr Task Force After getting sufficient details

4. Any incident or arson, looting, rioting, CE (PROJECT) -do- rape, kidnapping, affray and so on where civilian population are involved

5. Any fire, loss, theft or any major CE (PROJECT) -do- catastrophe for which Government sanction would be necessary to write off the loss at a later date

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Appendix ‘G’

URGENT

FORM FOR REPORTING CASES OF ACCIDENT INVOLVING LOSS OF LIFE AND PROPERTY TO BORDER ROADS ORGANISATION

1. Date, Time and Place of incident /accident.

2. Cause of death/injury (in case of natural/un-natural death) and exact diagnosis will be mentioned as applicable.

3. Other essential details of the accident.

4. Details of the losses caused to the property/life of Border Road Organisation.

(a) Property

(i) Particulars of BRO property damaged and its value.

(ii) In the case of vehicles damaged, purpose for which the vehicles were deployed at the time and place of the incident.

(iii) Loss of cash, if any.

(iv) Details of the personal property of BRO employees, if any damaged in accident and its value.

(b) Life

(i) Number, Rank, Name of the individual/CPL with date of birth/age and date of appointment in respect of the injured/deceased individuals.

(ii) Nature of injuries suffered in each case and the details of the medical aid given.

(iii) Duties on which these individuals were employed at the time of accident.

5. Result of the Inquiry made in the matter i.e. due to negligence accident occurred.

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6. (a) Action taken in reporting the matter to the local police/civil authorities and the level at which the matter was taken up indicating inter-alfa the time lag, if any, between the time of occurrence and the reporting of the matter to the local police/civil authorities.

(b) The FIR No registered with local Police authorities or the number of criminal proceedings instituted by the Police in Court.

7. Action taken by the local Police /Civil authorities against defaulters.

8. Measures adopted locally with the aid of local authorities to prevent the occurrence of such accidents.

9. Details of incident of arson, looting, rioting, rape, kidnapping, affray and so on where civilian population is involved.

10. Name and address of NOK and details of children with date of birth and age.

11 Name of OIC and OC Unit.

Authority : HQ DGBR signal No 261862/EIC “Adm” dated 24 Aug 05

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Appendix ‘H’

VERIFICATION ROLL FOR COMBATANT RECRUITS (See Para 139 Regulations for the Army 1962)

1. GS Number ______

2. Name in full ( In block letters) ______

3. Class ______Sub Class ______Religion______

4. If Member of Scheduled cast/Scheduled Tribe, give name there-of______

5. Date of birth ______Weight ______Height ______

6. Date of enrolment______Entertained by ______

7. Regt/Corps in which enrolled ______

8. Present address in full :

Vill/Town ______House Name/No.______

Lane/Street Road ______Thana______Post Office______

T.O______Pargana/Tahsil ______Distt ______State ______

9. Permanent Home address in full

Vill/Town ______House Name/No.______

Lane/Street Road ______Thana______Post Office______

T.O______Pargana/Tahsil ______Distt ______State ______

(a) Name of District Headquarters______

(b) If originally a resident of Pakistan the address in that country and the date of migration in India ______

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10. Particulars of places where the recruit has resided for more than one year at a time during the preceding five years in case of stay above including Pakistan Particulars of all places where the recruit has resided for more than one year after attaining the age of 21 yers.

From To Residential address in full (i.e. Vill/Town, House Name No. Post office, Teh, T.O Thana, Lane/Street/Road, Distt Name of District Head Quarters and State

This must tally with date of birth/age recorded in the Enrolment Form.

11. Father’s

a) Name in full which aliases, if any

b) Present address (If dead, give last address)

c) Permanent home address

d) Profession (if in service give designation and official address)

12. Nationality of

a) Father ______b) Mother______c) Wife ______

d) Place of birth of wife______

13. Educational qualification showing place of education with years in school and college since 15 years of age.

Name of school/collage Date of entering Date of leaving Examination passed with full address

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14. Details of previous services :-

Designation of post Period Full address of Full reasons of held and description From To the office, firm or leaving the of work institutions previous services

15. Particulars of previous convictions, if any (full particulars of the cases detention, fine, conviction summary should be given)

16 Reference : Every recruit should be asked to give name and addresses of two JCO’s or other trustworthy persons as reference, to whom reference, to whom reference should be made by the Centre Commander concerned any other authority , if considered necessary at any stage.

Place : Pume 15 Signature of Enrolling Officer______

Dated : Designation ______

Signature of Individual______

REMARKS BY THE CIVIL OFFICER

The Civil Officer will complete the portion given below and will also enter any additional facts about the recruitment that may be available. ______Railway station and distance from home

______Whether or not the recruit has a criminal record, if any S/C in what respect?

______Whether or not recruit even been imprisoned? If so, for how long and did his offence involve moral- turpitude.

______Whether or not the recruit has been engaged in or associated with or engaged in subversive/criminal activities or has otherwise come to adverse notice? If so, state in what particular aspect?

______

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______

Remarks of the verifying officer will be endorsed on the form itself and not on separate sheets. ______Is the recruit, in your considered opinion, fit for service in the Army/ Navy

NOTE:- The verifying authority should allot appropriate security classification to the document, where they feel it necessary to do so, the document will then be treated as such-

______(Signature)______

______(Verifying Officer)______

______(Designation)______

To, ______

______

______1. The verifying officer concerned after showing complete roll, will return it to the Officer Commanding Regt/Corps/ Centre and not to the Enrolling officer. ______2. The contents of this documents will not be divulged to the individual concerned or any other person who is not required to handle it except by virtue of his Official authority. ______3. The names, location of Regt/Corps, Centre concerned will be completed by the Enrolling Officer.

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Appendix “J”

GS No

DATE OF APPTT

ATTESTATION FORM

Affix passport size (5 cms x 7 cms Approx) WARNING Copy of recent photograph where asked Photograph be attested by the officer who 1. “The furnishing of false information or Is attesting at page No 6 suppression of any factual information in the attestation form should be disqualification a is likely to render the candidate unfit for employment under the Government. If the fact that false information has been furnished or that there has been suppression of any actual information in the attestation form comes to notice at any time during the service of a person his service will be terminated”.

2. If detained convinced/debarred etc, PHOTO subsequent to completion and submission of the form the details should be communicated immediately to the authority to whom the attestation form has been sent earlier failing which it will be deemed to be suppression of information.

SURNAME NAME

______1. Name in full (Block capital with aliases, if any) Please indicate if you have added or dropped In any stage any part of your name or surname. ______

2. Present address in full (i.e village, Town, Thana and/District, or House No/Lane/Street/Road and Town. ______

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3. Home address in full (i.e village, Town, Thana and/District, or House No/Lane/Street/Road and Town And name of District Head Quarters.

4. Where you have resided for more than one year at a time during the preceding five years, in case of stay abroad including Pakistan particulars of places you have resided for more than one year after attaining the age of 21 years.

From To Residential address in Name of the district full (i.e.) village/Town Head quarters of the House No/Name P.O , place mentioned in the Teh, T.O, Thana. preceding column. Lane/street/Road, Distt and the name of State.

5. Give details of the following.

Name Nationality Place of Occupation Present Permanent birth or by Birth if employed postal home address domicile give address, if designation dead give & Official last address address i, Father

ii Mother

iii Wife/Husband

iv. Brother

v. Sister

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5). (a) Information to be furnished with regard to son(s) and daughter (s) in case they are studying /living in a foreign country.

Name Nationality by Place of birth Country in which Dt from which birth and/or by studying with full studying/ living domicile address in the country mentioned in previous

6. Nationality:- ______

7. a. Date of birth : a

b Present Age : b

c Age of matriculation : c

______

8. a, Place of birth, Distt and State : a which situated

b Dist and state to which you belong : b

c Dist and state which your father : c originally belonged ______

9. a Your religion

b Are you a member of OBC/Sch Caste/ tribe if answer Yes or No and if the answer is Yes state the name there of

______

10 Educational qualification showing places of education with years in school and college since 15 year of age.

Name of school Date of entering Date of leaving Examination passed college with full address

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11. a) Are you holding or have at any time held an appointment under the central or state Govt or Semi Govt, Quasi Govt body or Autonomous body or public undertaking or private firm or institution. If so, give particulars with date of employment up-to-date.

Period Designation Full name and Reason for From To Emoluments address of leaving Previous Name of employer service employment

11. b) If he previous employment was under the Govt of India or a state Govt/ and undertaking owned or controlled by Govt of India, Autonomous body/ University, Local body. If you had left service on giving month notice under rule 5 of the Central Civil Service (Temporary service) Rule 1965 or any similar corresponding rules where any disciplinary action framed against your or had you been called upon to explain your conduct in any matter at the time you have notice or termination actually terminated. ______

12. a. Have you ever been arrested? Yes/No b. Have you ever been prosecuted? Yes/No c. Have you ever been kept under detention? Yes/No d. Have you ever been bound down? Yes/No e. Have you ever been fined by court of law? Yes/No f. Have you ever been fined by court of law any offence? Yes/No g. Have you ever been debarred from any examination Yes/No or rusticated by any University or any other educational authority – institution? h. Have you ever been debarred/disqualified by any public Yes/No service Commission from appearing as its examination/ selection? j. Is any case pending against you in any Court of law Yes/No at the time of filling up this attestation form ? k. Is any case pending against you in any university Yes/No Or any other educational authority / institution at the time of filling up this attestation form ?

12 (ii) If any answer to any of the above mentioned question is “Yes”, Give full particulars of the case/arrest/detention/fine/conviction sentence/punishment etc. and or the nature of the case pending in the court/university/educational authority etc. at the time of filling up this form.

Note:- Specific answer to each of the question should be given by striking out Yes or No as the case may be.

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13. Name of two responsible persons of your locality or two reference to whom you are known

1.______2.______

I certify that the forgoing information is correct and complete to the best of my knowledge and belief, I am not aware of any circumstance which might impair my fitness for employment under Government.

Signature of Candidate______

Place:

Date :

IDENTIFICATION CERTIFICATE (Certificate to be signed by an any one of the following)

i) Gazetted Officer of Central or State Govt ii) Members of Parliament or State Legislature belonging to the constituency where the candidate or his parents guardian is originally resident. iii) Sub Divisional Magistrate/Officer iv) Tehsildar /Head Master of recognized school/college/institution where the candidate studied last. v) Block Development Officer vi) Post Master vii) Panchayat Inspectors

Certified that I have known Shri/Smt/Kumari______Son/Wife/Daughter of Shri ______for the last______years______months and that to the best of my knowledge and belief, the particulars furnished by him/her are correct. (Note:- Identity certificate should be at least of one year.)

Signature & name in block letter and Designation ______Status and address______Place______Date ______SEAL

______(TO BE FILLED BY THE OFFICE)

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Appendix “K”

Copy of Ministry of Home Affairs, Department of Personnel and AR QM No 15016/1/78- Estt (B) dated 10 May 78.

Subject:- Issue of Certificate of eligibility of certain categories of other than Indian citizens for appointment under the Central Govt, delegation of powers to Ministries.

As the Ministry of Finance etc are aware, the Government of India has issued a Regulation regarding the eligibility for appointment under the Govt of India vide Resolution No 15014/3 (S)/ 76-Estt (B) dated the 1st March 1977, Copy enclosed for ready reference, in accordance with this Resolution a candidate in whose case a certificate of eligibility is necessary may be admitted to an examination or all interview conducted by the Union Public Service Commission or other recruiting authority, but the offr of appointment may be given only after the necessary certificate of eligibility has been issued to him by the Govt of India.

2. Prior to the issue of Regulation of the 1st March 1977 the position was that the appointing authorities could, after verification of character and antecedents, appoint the candidates on a provisional basis eligibility along with the following particulars:-

(i) Name (ii) Father’s Name (iii) State/territory, of which he was a subject or to which he belongs or his nationality (iv) Post/service and office in which appointed or likely to be appointed (v) Date of appointment if made already (vi) Whether appointment is temporary, for a definite period or in a permanent capacity. (vii) Whether character and antecedents have been verified and found satisfactory. (viii) In case of a migrant, date of migration to India and whether he has intention or setting permanently in India.

On receipt of the above information from the authorities concerned this Department took action to issue the certificate eligibility and send the same to the Department for keeping in the personal record of the employee.

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3. After the issue of the revised Regulation on the 1st March 1977 the position has changed and no candidate in respect of whom a certificate of eligibility is necessary in terms of the Regulation, can be appointed without first obtaining the certificate of eligibility in the candidate’s favour from this department. For this purpose, the appointing authority are required to take immediate steps, as soon as the selection is made in respect of a candidate, to verify his character and antecedents in accordance with the procedure prescribed by department from time to time in respect of such candidate. After completion of the verification, action should be taken to issue the certificate of eligibility.

4. The question whether certificate of eligibility in terms of the Resolution referred to above should continue to be issued by this department or whether any delegation can be made in this regard has been examinated in the context of the present policy to maximize delegation and to reduce delay in appointments. It has now been decided that the certificate of eligibility should, in future, be issued by the Ministry/Department itself which is administratively concerned with the post where the candidate is likely to be appointed on the basis of the information referred to in para 2 above being received from the authorities concerned.

5. A form of the certificate to be issued is also enclosed. In the case of appointments under the public sector undertaking this department have stopped issuing such certificates. According to the instructions issued by the Ministry of Finance (Bereau of Public Enterprises), it is for the respective public sector undertaking to issue certificate of eligibility after completion of the formality of verification of character and antecedents and keeping in view, the procedure followed by the Govt. Candidate in respect of Govt employee. On the analogy of the orders issued by the Ministry of Finance (Bureau of Public Enterprises) in the case of public sector Undertaking , there should be no objection to a similar procedure being adopted in the case of employees of autonomous bodies/quasi-Government Originisation etc, which are under the administrative control of the various Ministries/Departments in the matter of issue certificates eligibility in the case of employees of the respective bodies/organisation.

6. To ensure that the appointment of candidates in respect of whom the certificate eligibility is a prior requirement in terms of the Govt regulation referred to above is not delayed, steps should be taken by the appointing authorities to ensure that completion of verification of character and antecedents within the time prescribed i.e. maximum of eight weeks. In future while making a reference to the District Authorities it should be specifically indicated that the nationality of the candidate is also to be verified.

7. Under no circumstances should the candidate be required to approach this Department or the Ministry/Department concerned direct for the issue a certificate of eligibility. It is for the appointing authority concerned to approach the Ministry/ Department administratively concerned, for issue of certificate. This superceded the earlier instructions relating to the procedure for issue of certificate of eligibility. 8. Ministry of finance etc are requested to bring the above to notice of all administrative authorities including Public sector undertaking, autonomous bodies/ quasi-Government Organisation etc which are under their administrative control.

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Copy of India Cabinet Secretariat, Deptt of persponnel & Administrative Reforms resolution No 15014/3 /(S)/76-Estt(B) dated 01.03.1977.

RESOLUTION

The Govt of India have decided that in super cession of earlier instructions regarding the eligibility for appointment under the Govt, of India, the standard rule for recruitment will hence forth be modified as:-

A candidate for appointment to any Central Service or post must be

(a) A citizen of India, or

(b) A subject of Nepal

(d) A Tibetan refugee who came over to India before the 1st Jan 62 in India, or

(e) A person or India origin who has migrated from Pakistan

Burma, Srilanka, East African countries of Kenya Uganda, The United Republic of Tanzania (Formally Tanzanyaika and Zanzibar). Zambia, Malwis, Kaira and Ethopia with the intention of permanently setting in India. Provided that a candidate belonging to categories (b) (c) (d) and (e) above will not eligible for appointment to the India Foreign service.

A candidate in whose case a certificate of eligibility is necessary may be admitted to an examination or interview conducted by the Union Public Service Commission or other recruiting authority by the offer of appointment may be given only after the necessary eligibility certificate has been issued to him by the Government of India.

Orders- Ordered that a copy of this Resolution may be communicated to all state Governments, all Ministries of the Government of India, etc, and also that the Resolution published in the Gazette of India.

Sd/- (KD MADAN)

No. F.15014/J/S/76-Estt, Joint Sect to the Govt of India (B) Copy to all Ministries etc, of the Govt of India.

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Appendix “L”

No. 19011/13/75-Estt Govt of India Cabinet Secretariat Department of Personnel & Administrative Reforms

New Delhi, the 15 th April 76

OFFICE MEMORANDUM

Subject: Verification of character and antecedents (India Nationals) who have lived or are living abroad for appointment to posts under the Central Government/Public undertakings.

The undersigned is directed to refer to the Ministry of Home Affairs O.M No 5/4/54-Estt (B) dated the 2 nd Jul 1954 (Copy enclosed) and to say that in accordance with these instructions if a candidates (Indian Nationals), had lived abroad for some years or is living abroad, particularly during the five years proceeding the date of initiating verification of character and antecedents through the district authorities in India, a reference should also be made by the appointing authorities to the intelligence Bureau New Delhi together with all the particulars as contained in the attestation form In respect of the period of such stay abroad.

2. It has now been decided that in all such cases, in addition to the on observance of the procedure outlined in the O.M referred to above, verification of Nationality of the candidate should be made before the actual appointment. For this purpose the appointing authority should obtain from the candidate full particulars of the pass port (i.e No, date and place of issue, Name, place and date of birth parentage and home town of the holder) and furnish to the intelligence Bureau for making enquires. The candidates concerned should also be required to produce the passport and emigration documents before the Indian Embassy/consulate for verification of his/ her emigrant status.

3. The Ministry of Finance to are requested to bring the above to the notice of various heads of Departments/ Offices under their control including the various public sector undertaking/Autonomous Bodies/Quasi-Government Organisation who have antecedents in respect of their employees.

Sd/- (DB Mann) (Under Secretary to the Govt of India)

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Appendix “ M”

Delhi Tele : 3013354 DIRECTOR GENERAL BORDER ROADS KASHMIR HOUSE DHQ PO NEW DELHI-110011

67245-VER/DGBR/EG2(Rtg) 22 JUL 88

Record Office ”GREF” Dighi Camp Pune-15

VERIFICATION OF CHARACTER AND ANTECEDENTS: GREF PERS

1. Reference your letter No 2070/Vol-XV/22/ER dated 29 Jun 88.

The subject verification for the period of GREF personnel abroad is inescapable necessity and the matter should be referred to the Intelligence Bureau Min of Home Affairs who should be furnished with full particulars of the person concerned including the home address in India and his address abroad under provisions of Min of Home Affairs OM No 56/24/54-Estt. B dated 2 nd Jul 1954 reproduced on page 28 of the relevant Brochure.

Sd/- (R NIGAM) JD/EG2 For Dir General Border Roads

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Appendix ‘N”

Copy of Ministry of Home Affairs Office Memorandum No 20/102/47-Estt (S) dated 14 th Oct 1947, addressed to all Ministries.

Subject: Verification of character and antecedents of candidate recruited through employment exchange

The question whether the character and antecedents of persons recruited through employment exchange should be verified before they are appointed has been examined by this Ministry, and it has been decided that the following procedure shall be observed for verification in such cases:-

(i) In the case of Ex-servicemen and others, who have not previously served in an office of the central Govt verification should be carried out in full, in accordance with the Home Department OM No 20/58/45(S) dated the 7 th Feb 1947.

(ii) In he case of a person who was originally employed in an office of the Central Govt, if the interval between the date of his discharge from his previous office and the date of his securing a new appointment appointing authority before making the appointment satisfies itself by a reference to the office in which the candidate was previously employed that (a)that Office have verified his character and antecedents; and (b) his conduct while in employ in that office did not render him unsuitable for employment under Govt. If however, more than a year has lapsed after the discharge of the person from the previous office, verification should be carried out in full as indicated as at (i) above.

2. This dispose of the office memorandum from the Ministry of Agriculture No F.7-20/47- Policy dated 18 Sep 1947.

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Appendix “O”

Sender’s address (File No ) ____/____/____

The District (Magistrate/Collector/Commissioner)

VERIFICATION OF CHARACTER AND ANTECEDENTS OF CANDIDATES FOR THE POST

Sir,

1. Reference Depptt of pers & AR OM No 3/20(S)/72-Est (B) dated 05.08.74 and 18011/1 (s)/75-Estt (B) dated Aug 75.

2. I am directed to say that Shri ______whose particulars are entered in the enclosed attestation form and verification roll of character and antecedents is a candidate for the post of ______. To enable this Department to determine the suitability of the candidate for Government service, I am to request you kindly to certify on the basis of the information available in your records, whether he has come to adverse notice or not and whether there are any facts amount him on record which would render him unsuitable for employment under Government. In this connection , it may be stated that the criteria to be observed for determining suitability of candidates as prescribed by the Government of India are that no person should be considered unfit for appointment solely because of his political opinions but care has to be taken not to employ persons who are likely to be disloyal and to abuse the confidence placed in them by virtue of their appointment. Persons who are actively engaged in subversive activities including members of any organisation , the avowed object of which to change the existing order of society by violent means should be considered unfit for appointment under Government. An individual may be considered unsuitable for public employment only on the ground of his actual participation in or association with any objectionaly activity or programme. Specifically, the following shall be considered undesirable for employment in civil posts in the public services:-

(a) those who are, or have been member of or associated with, any body or association declared unlawful after it was so declared or;

(b) those who have participated in, or associated with any activity or programme:-

(i) aimed at the subversion of the Constitution.

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(ii) aimed at the organised breach of defiance of the law involving violence.

(iii) Prejudicial to the interest of the sovereignty and integrity of India or the security of the state; or

(iv) Which promotes on grounds of religion, race, language, caste or community, feelings of enmity or hatred between different Sections of the people.

2. Participation in such activities at any time after attaining the age of 21 years and within three years of date of enquiry should be considered as evidence that the person is still actively engaged in such a activities unless in the interval there is positive evidence of a change of attitude.

3. It is requested that it may be specifically indicated whether or not the candidate is suitable for Government service, in the light of the criteria mentioned above and if he is considered unsuitable, a brief statement of the grounds for the opinion expressed may be added. The result of the scrutiny may be communicated immediately to this Department and within a period of six weeks.

4. (Applicable to cases covered by paragraph 2 of MHA OM No 3/15/S/65-Ests, B dated 08.03.1968 only). Steps may kindly be taken to establish the candidate’s Identity and after this is done a certificate may please be recorded to this effect alongwith your report on the suitability of the candidate.

Yours faithfully,

Name______

Designation______

Full Address______

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Appendix ‘P’

SECRET/CONFIDENTIAL EXPRESS Address of the unit

No.______

______

Date ______

The Superintendent of police (local)

The Superintendent of police

The Deputy Commissioner/Collector Of the district on which the Deserter/Absentee belongs.

The Officer Commanding GREF Military police Unit (If one is in the station)

The Incharge

Railway police ______Rly station

HQ DGBR (ORG Sec) Seema Sadak Bhawan Ring Road, Delhi Cantt, New Delhi-110010.

PS Section, HQ DGBR, Seema Sadak Bhawan Ring Road, Delhi Cantt, New Delhi-110010. In case of desertion with arms

collective desertion with or Chief Engineer project concerned without arms or where it is

considered that desertions are The Deputy Inspector General Criminal due to service activity. Investigation Department

(i) State in which desertion occurs

(ii) State within the Indian Union to which the Deserter belongs.

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DESERTION/ABSENCE WITHOUT LEAVE-GREF PERSONNEL

Sir,

1. “I am directed to inform you that the under mentioned officers/person who is subject to Army Act and whose particulars are given below is a deserter/absentee without leave with effect from______”.

(a) Number, Trade and Name :

(b) Unit :

(d) (i) Home address : Town/Village/Street/ Gali/Mohalla

House No :

Post Office :

Police station/Tehsil :

District :

(ii) Father’s name :

(e) Date and place of appointment :

(f) Name and addresse of the : Sponser (If known)

(g) Age, description and disting- : unishing marks

(h) Date of return from last leave :

(j) Date of absence :

(k) With of without arms :

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(l) Full description of incident : (especially when in possession of Arms, Nature and Registered number of Arms to be stated)

(m) Any other information which : will contribute to the apprehension of the deserter eg. Any plan in connection with his desertion which he may have confided to his associates.

(n) Opinion of Commanding Officer : as to cause of desertion

(o) Name of place of desertion :

2. Please take early steps to apprehended the above individual. Immediately on his apprehension/ surrender, please inform the Commandant GENERAL RESERVE ENGINEER FORCE Centre, Dighi Camp, Pune-15 telegraphically who will arrange to collect the deserter. The deserter is NOT to be handed over to any regular Army Centers/Units and be retained by the Police authorities in custody un-till he is collected by our escort. He may also be handed over to nearest GREF unit for further collection by this unit. A completed copy of the apprehension/surrender certificate (IAFD –910) a blank copy of which is enclosed will be prepared by the police authorities and handed over to the escort at the time of collection of deserter.

3. Claim for any expenditure incurred on TA/DA by the police authorities may be preferred to the following:-

Accounts Officer

______

______(here full address of the Accounts Officer will be given)

4. Please acknowledge receipt.

Yours faithfully,

(Officer Commanding of the Unit)

Copy to:-

1. Officer Incharge Record Office GREF, Dighi Camp, Pune-15 2. Officer Commanding nearest GREF Unit 3. Unit Accountant concerned

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Note:-

1. Report in the case of GORKHA Deserters: “ When a Gorkha or Nepalese domicile overstays his leave in Nepal or who deserts to Nepal whilst serving with a unit, the report (desertion roll) will not be sent to superintendent of Police, Deputy Commissioner/ Collector ( of the District to which the deserter belongs in Nepal) and DIG Criminal investigation department of the State ( to which the individual belong to Nepal territory ). A Copy of desertion roll in such cases will however be endorsed to HQ DGBR/E1E, Seema Sadak Bhavan, Ring Road, Delhi Cantt, New Delhi-10 for information. The report (desertion roll ) to other authorities including Superintendent of local Civil Police of the unit location and that of last know permanent address of the individual(within Indian Union) will invariably be sent as is being sent in case of any GREF deserter of Indian Origin. Under no circumstances communication regarding deserters of Nepal domicile will be addressed by GREF Units direct to civil authorities in Nepal are Indian Embassy in Nepal”

2. Charge sheet and show cause notice in respect of Gorkha/Nepali deserters be served on individuals last known/permanent addressby the unit/appointing authority.

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Appendix “ P-1” (in lieu of IAFD-918)

NOTE:- This form is to be used in compliance with AA Sec 106 (i), not by a C of I but the CO of the absentee. It is then admissible under AA Sec 142 (4). Sec also Army Rule 183.

Record of the declaration of Court of Inquiry assembled at ______the day of ______for the purpose of investigation and recording the extent of the absence without due authority, from his duty, and the deficiency if any, in he property of the Govt entrusted to his case or of any arms, ammunition, equipment, clothing or necessaries of Number______Rank______Name______unit______.

DECLARATION

The court declare that (Number, Rank, Name, Unit) ______illegally absented himself without leaves (or other sufficient causes) at ______(station or place) on the ______that he is still so absent and that on the (date on which the inventory of kit was taken) ______he was deficient, and that he is still deficient on of the following articles (value of the equipment and public clothing to be stated)

______

(Name of presiding Officer and members)______

Rank and Name of CO who signed the Record of the declaration in the Court Martial Book

CERTIFIED TRUE COPY

______(Signature of officer having Custody of the original records)

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Appendix “P2” (in lieu of IAFD-910)

CERTIFICATE IN ACCORDANCE WITH SECTION 163 (m) OF THE ARMY ACT, OR SECTION 91-A (6) OF THE INDIAN ARMY ACT

I certify that the person whose description is given below______at (place)______at (Hour) ______the ______day of ______20______

Regimental particulars of No ______Officer or soldier referred to above Rank ______Name ______Unit ______

Description Age ______Height ______Completion______Hair ______Eyes ______Marks:-

Signature of officer of Police ______Incharge of Police Station ______Where the above named person was taken, or placed in custody on ** arrest or surrender

(Incharge of ______Police Station)

* Here insert “was arrested” or “surrendered”

** It is essential that this form should be actually signed by the police officer in-charge of the Police Station otherwise it will not be admissible in evidence.

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APPENDIX “Q”

PROFORMA OF APPLICATION FOR VOLUNTARY RETIREMENT

(The Appointing Authority)

(Through proper Channel)

Sir,

1. Reference Govt of India, Min of Home Affairs, Deptt of pers and AR letter No 25013/7/77-Estt(A) dated 26 Aug 77, incorporated in Rule 48A of CCS (Pension) Rules, 1972.

2. I have completed 20 years of qualifying service on …………. As verified vide A (P) ………… letter No ……… dated ……….. (enclosed in original).

3. I hereby give three month’s notice of voluntary retirement commencing from ……..

3 (A) I, however, request to relax the requirement of three months notice and accept my retirement at the earliest due to

3 (B) In the event of my voluntary retirement being accepted under relaxed condition, I shall not apply for commutation of a part of my pension before the expiry of period of 90 days notice.

4. I am aware that notice of voluntary retirement given by me under Rule 48A of CCS (Pension) Rules is subject to acceptance by the competent Appointing Authority.

5. I am also aware that the notice as given by me can be deemed effective only if it is found in order and if not, I will have to given a fresh notice.

Yours faithfully,

Place : (Signature of the Applicant )

Dated :

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APPENDIX “R”

Unit …………… C/O……………. Date …………... No……………

(Appointing Authority )

VOLUNTARY RETIREMENT AFTER COMPLETION OF 20 YEARS OF QUALIFYING SERVICE IN RESPECT OF GS ……………………………... Trade …………………. Name……………………………………………………

Application dated …….. in triplicate for voluntary retirement from GREF service in respect of ( Name of the individual ) alongwith following document is forwarded herewith duly recommended :-

(a) Certificate from AO (P) …….. duly verifying completion of qualifying service of 20 years on a date prior to submission of notice ( Original and two copies. )

(b) Certificate regarding non – involvement in any disciplinary / vigilance case and court of inquiry (in triplicate )

(c) Certificate indicating no demand/outstanding Govt dues against the individual and recommended mode of recovery of such dues.

(d) Service documents.

2. The individual was initially appointed in the Organisation as … on ……… He holds the appointment of .

3. The case of the individual has been thoroughly scrutinized as per Govt of India, Min of Home Affairs ( Department of Personnel & AR ) OM No 25013/7/77 – Estt ( A ) dated 26 Aug 77 read in conjunction with Rule 48 A of CCS ( Pension ) Rules , 1972 and found him eligible to apply for voluntary retirement.

( Signature of OC Unit ) Copy to :- Records Office GREF Dighi Camp Pune – 411015

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Appendix ‘S’

GHOST SHEET

GS/ No …………………… Trade ………………. Name …………………………….

Unit ………………………. Date of appointment ……………………………………..

S/No Details of Effective date DO II No and Signature of Casualties of casualty date Officer

………………………………………………………………………………………….

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Appendix ‘T’

KINDRED ROLL FORM GREF PERSONNEL

G.No…………………Trade ………….………….. Name …………………………

Name Relation Address: Date of No & Dt of Signature of Vill/PO/Dist/ Birth Part II Officer for the State Order casualties after joining the service and Remarks 1 2 3 4 5 6

…………………………………………………………………………………………

Relation : Wife, Father .Mother, Son, Daughters ,Dependents etc

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Appendix ‘T-I’

SPECIMEN OF DEED CHANGING NAME

By this Deed I the undersigned (new name ) of , now lately called A.B (Old name employed as ……………………. (designation of the post held at the time by the Govt concerned ) at ………………….. ( Place where employed in the Min/ Deptt of the Govt of India do hereby :-

1. For and on behalf and myself and my wife and children and remoter issue wholly renounce, relinquish and Abandon the use of my former surname of C (only) and in place there of do assume from the date there of the surname of B.C and so that I am my wife and children, and remoter issue may hereafter by called, known and distinguished not by my former surname of C, only) but my assumed surname of B.C.

2. For the purpose of evidencing such my determination declare that I shall at all times here after in all records, deeds, writings and in all proceedings, dealing and transactions as well private as public and upon all occasions whatsoever use and sign the name of B.C, as my surname in place of and in substitution for my formal surname of C. ( only ) .

3. Expressly authorize and request all persons at all times hereafter to designate and address me and my wife and children remoter issue by such surname of B.C accordingly.

4. In witness where of I have hereunto subscribed my former and adopted names of A.B.C and affixed my seal this …………………… day of …………… Signed, sealed and delivered by the above named A.B.C formerly A.C in the presence of (B)

A.C

A.B.C

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SPECIMEN PART II ORDER

GROUP IIA LAST PART II ORDER NUMBER 0/001/98 DATE 01/01/98 UNIT CODE NO Y/000/0000 PART II ORDER NUMBER 0/002/98 DATE 02/01/98 UNIT GREF Records TOTAL NUMBER OF SHEETS THREE SHEET NO ONE ONLY SLN GREF Number, Rank Description Date (BLANK) Details of casualty in clear o and Name ( for use in Record Office) 1 2 3 4 5 6 MARRIAGE 01 GS -166388L UDC MARRIAGE 130292 Marri ed to Kumari Meenakshi D/o Majeti CS NARAYANA Subba Rao atVijayawada according to Hindu rites.

Date of Birth of wife 18 th Jan 1968 RESTRICTED RESTRICTED

320 Address : 67-4-20, Ramalayam Street PATAMATA, VIJAYWADA - 520010 Krishna District (Andhra Pradesh)

Phone No.0866-476496

CHANGE OF NOK 02 GS -166388L UDC CHANGE OF 130292 NOK changed to wife Mrs. Meenakshi. CS NARAYANA NOK Nomination form attd to Records.

Prepared by (Name)______Signature______Checked by (Name)______Signature______

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Appendix “V” NOMINAL ROLL OF GREF PERSONNEL AS ON 01 APR (here indicate he year)

Name of the Formation/Unit

S/No G/No Trade Name in full Date of Date of Whether original Whether probation Whether Date from which serving in capital birth Apptt certificate period completed character & Present unit Present project letters produced, in case successfully or antecedents apptt on prov not/extension gtd verified by civil certificate by CA authorities or not

1 2 3 4 5 6 7 8 9 `10 11

RESTRICTED RESTRICTED Medical category Service Status Marital status Whether review case on attaining the age of Whether SC/ST, Ex -Servicemen, Remarks 55 years/30 yrs service has been gtd, Quote reservist, Pensioner, Ex-GREF Mizo

321 DO Pt II or Nepali Gorkha

Ty Pmt

12 13 14 15 16 17 18

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SUPERVISORY STAFF

CLERICAL STAFF

RANK AND FILE Note: (a) GREF Number should be given in numerical order under each category.

(b) Under col 17, the fact whether the individual is an Ex-Servicemen , Ex-GREF Mizo or Nepali Gorkha and SC/ST will be indicated.

(c) In case of Nepalese personal, whether Omnibus Eligibility Certificate has been received will be indicated. DO Part II No and date will be quoted in support thereof, where applicable.

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Appendix “W”

KINDRED ROLL AND NEXT OF KIN FORM

GS No ------Trade ------Name ------

Name Full address No, Date of Part II Order (Ref to the casualties joining the service)

COUNTERSIGNED

Appointing authority/unit OC

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Appendix “X” DECLARATION

I, Shri/Shrimati/Kumari------declare as under :-

*(i) That I am unmarried/a widower/ a widow.

*(ii) That I am married and have only one spouse living.

*(iii) That I have entered into or contracted a marriage with a person having a spouse living. Application for grant of exemption is enclosed. *(iv) That I have entered into and contracted a marriage with another person during the life time of my spouse. Application for grant of examption is enclosed.

2. I solemnly affirm that the above declaration is true and I understand that in the event of the declaration being found to be incorrect after my appointment, I shall be liable to be dismissed from service.

Date------Signature------

*Note : Please delete clause/clauses not applicable

Signed in my presence at ------this ------day of 20------

Signature of appointing Authority

Name------(In BLOCK letters)

Designation

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Appendix “Y”

FORM 2 (See Rule No 7)

STATEMENT AS TO PLACE OF ORDINARY RESIDENCE BY A MEMBER OF THE ARMED FORCES

I hereby declare that I am citizen of India and that but for my service in the Armed Forces I would have been ordinarily.

Resident at : House No : Street/Mohalla : Locality : Town/Village : Post Office ; Police Station : Tehsil/Taluke : District : State : My full Name : Service No : Rank : Unit/HQ : Name and address of Record Office :

Age and birth day :

*I further declare that my wife ------age ------years, ordinarily resides with me and is a citizen of India.

This cancels any previous statement to ordinary place of residence made by me

Date------Signatures------

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*Delete if a not applicable

The cancels any previous statement as to ordinary place of residence made by me.

Date ------Signatures------

Record Office “GREF” Verified and Dighi Camp, Pune-15 found correct >

File No Signature Designation (OIC Records) Date ------

(FOR USE IN ELECTION OFFICE)

Statement received on the ------

Registered in the electoral roll for ------

Assembly/constituency ( No ------) Service voters part at S. No------

(Chief Electoral Officer)

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Appendix “Z”

(For person having ordinary residence in J&K only)

FORM 2

Statement as to place of ordinary residence by a member of the Armed Force

I hereby declare that I am a permanent resident of the state and that but for my service in the Armed Forces I would have been ordinarily Resident at:

House No : Street/Mohalla : Locality : Town/Village : Post Office ; Police Station : Tehsil/Taluke : District : State : My full Name :______Service No :______Rank ______Unit/HQ : Name and address of Record Office :

Age on 1 st Jan :______Years______In case of any objection or doubt regarding my being permanent resident of the State. My relative or friends ______residence of Tehsil______District ______will provide the necessary evidence of proof.

*I further declare that my wife ------age on 1 st Jan ____ years______, ordinarily resides with me is a permanent resident of the state.

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*Delete if a not applicable

The cancels any previous statement as to ordinary place of residence made by me.

Date ------Signatures------

Record Office “GREF” Verified and Dighi Camp, Pune-15 found correct

File No Signature Designation (OIC Records) Date ------See Rule No 7 of the J&K Registration of election Rule 1966

(FOR USE IN ELECTION OFFICE)

Statement received on the ------

Registered in the electoral roll for ------

Assembly/constituency ( No ------) Service voters part at S No------

(Chief Electoral Officer)

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APPENDIX “AA”

PARTICULARS OF CHIEF ELECTORAL OFFICERS

1. Chief Electoral Officer, Andhra Pradesh General Administration Dept, A P Secretariat G Block 5 th floor, Hyderabad- 500022

2. Chief Electoral Officer, Arunachal Pradesh Nirvachan Bhawan, Itanagar-791111.

3. Chief Electoral Officer, Assam, Block 1, Assam, Civil secretariat, Dispur, Capital Complex, Guwahati-781006

4. Chief Electoral Officer, Bihar 7 Bihar Sachivalaya, Mengala Road , Patna – 800015.

5. Chief Electoral Officer, Goa Old Adm Office, Institute of Psychiatric Human re Behavior Altinho, Panaji- Goa.

6. Chief Electoral Officer, Gujrat General Administration Department, Block No 7, 2 nd Floor Sardar Bhawan, Secretariat Gandhi Nagar-382010

7. Chief Electoral Officer, Haryana, Room No 16, Top Floor 30, Bays building, Sector 17, Chandigarh - 160017.

8. Chief Electoral Officer, Himachal Pradesh Block No 38, SDA Complex, Kasumpti Shimla – 171009.

9. Chief Electoral Officer, Jammu & Kashmir, Old Secretariat (Mubarak Mandi) Jammu Tawi – 180001.

10. Chief Electoral Officer, Karnataka, K. G. I. D Old Building(Annexe) Dr Ambedkerveedhi, Bangalore-560001.

11. Chief Electoral Officer, Kerala, Election Department, IIIrd Floor, Legislature Complex, Vikas Bhawan, Thiruvananthapuram.

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12. Chief Electoral Officer, Madhya Pradesh Madhya Pradesh Nivacha Sadan, 17 Area Hills, Jail Road Bhopal

13. Chief Electoral Officer, Maharashtra Room No 525, 527 5th Floor General Administrative Department Mantralaya, Mumbai-400032

14. Chief Electoral Officer, Manipur Room No 188, Manipur Secretariat South Block Imphal-795001

15. Chief Electoral Officer, Meghalaya Meghalaya Secretariat, Main Building, Shillong-793001

16. Chief Electoral Officer, Mizoram, Civil Secretariat, Block C, Floor D, Room No. 19, Aizawl Mizoram-796001

17. Chief Electoral Officer, Nagaland D Block, Kohima, Nagaland

18. Chief Electoral Officer, Orrisa, 3rd floor, New Annexe, Orissa Secretariat. Bhuwneshwar -751001

19. Chief Electoral Officer, Punjab MCO No 29-30 Sector-17E, Chandigarh-160001

20. Chief Electoral Officer, Rajasthan, Room No 120, West North Block Secretariat, Jaipur (Rajasthan)-302001

21. Chief Electoral Officer, Sikkim Election office, Tibet Road, Gangtok, (Sikkim)-737101

22. Chief Electoral Officer, Tamil Nadu, Public (Election-III) Department Fort St-George, Chennai-600009

23. Chief Electoral Officer, Tripura, Civil secretariat, Compound, P.O Agartala-799001

24. Chief Electoral Officer, Uttar Pradesh Vikash Bhawan Jonpath Market 4th Floor, Hazarat Ganj, Lucknow-226001

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25. Chief Electoral Officer, West Bengal Home (C&E) Department, Block-E Ist Floor, Writers Building, Kolkata-700001

26. Chief Electoral Officer, Andman and Nikobar Electrol Office Building, Near DC Office Port Blair -744101

27. Chief Electoral Officer, Chandigarh 4th floor, Sectt of Union Territory Sector 9, Chandigarh

28. Chief Electoral Officer, Daman & Diu Secretariat, Daman & Diu, UT Administration Moti Daman 396220

29. Chief Electoral Officer, Dadra and Nagar Haveli Administration of Dadra and Nagar Haveli Union Terotary Silvassa-396230

30. Chief Electoral Officer, Lakshdweep Island Union Territory of Lakshdweep Kavaratti

31. Chief Electoral Officer, Pondicherry No-31, Kandappa Street Pondicherry –605001

32. Chief Electoral Officer, National Capital Territory of Delhi Old St Stephen’s College Building Kashmere Gate Delhi-110006.

33. Chief Electoral Officer, Uttranchal, Secretariat. Complex, 2 Subhash Road Dehradun-248001.

34. Chief Electoral Officer, Chhattisgarh Room No 140 Indravati Khand, Mantralaya Parisar Raipur- 492001

35. Chief Electoral Officer, Jharkhand Heavy Engineering College Sector 3, F-13 Ranchi.

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APPENDIX “AB”

LIST OF GALLANTRY AND DISTINGUISHED SERVICE AWARDS SHOWING THE DETAILS OF QUALIFICATIONS REQUIRED AND THE CATEGORIES OF PERSONNEL ELIGIBLE FOR THESE AWARDS

Srl No Designation of award Qualification for award Category of personnel eligible Remarks (a) (b) (c) (d) (e) 1. Gallantry Awards (a) Param Vir Chakra Most conspicuous bravery or some daring Army Offrs/ personnel Chakra may be awarded or pre-eminent act of velour or self sacrifice posthumously in the presence of the enemy. (b) Maha Vir Chakra Acts of gallantry in the presence of enemy - do- - do - RESTRICTED RESTRICTED (c) Vir Chakra Acts of gallantry in the presence of enemy - do - - do -

332 (d) Ashoka Chakra Most conspicuous bravery or some act of Army as well as GREF Offrs / - do - daring or pre- eniments velour or self pers sacrifice otherwise than in the face of the

enemy. (e) Kirti Chakra Conspicuous gallantry otherwise than in the - do - - do - face of the enemy. (f) Shaurya Chakra Gallantry otherwise than in the face of the - do - - do - enemy

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Srl No Designation of award Qualification for awards Category of personnel eligible Remarks (a) (b) (c) (d) (e) 2. Distinguished service Awards (a) Param Vishisht Seva Distinguished service of the most Army and GREF OFfrs / Pers Medal may be awarded Medal exceptional orders posthumously (b) Ati Vishisht Seva Distinguished service of and exceptional - do - - do - Medal order. (c) Vishisht Seva Medal Distinguished service of an high order - do - - do -

3. Gallantry /Distinguished Service Awards RESTRICTED RESTRICTED (a) Sena Medal Individual acts of exceptional devotion to Army Offrs /Pers - do - duty and courage as have special

333 significance for the Army (b) Mention –in - Distinguished and meritorious service and Army pers and also GREF - do - Despatches acts of gallantry in operational areas which when working under or with

are not of a sufficiently high order to the Army warrant the grant of gallantry decorations. (c) COAS’s Commenda Individual act of gallantry or distinguished All ranks of Army and GREF Not to be awarded tion Card service or devotion to duty performed either pers Posthumously. in operation or non operational areas which are not of a sufficiently high order to qualify for higher gallantry award or for which inappropriate.

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Srl No Designation of award Qualification for awards Category of personnel eligible Remarks (a) (b) (c) (d) (e) 4. Raksha padak (a) Sarvottam Jeevan For an act or a series of acts of a humane GREF Offrs and pers. Army May be awarded Raksha Padak nature in saving life from drowning, life , Offrs and pers will also be posthumously rescue operations in mines and so on eligible for the award if the showing conspicuous courage under qualifying acts are per formed circumstances of very great danger to the not during the course of their life of the rescuer. duty,

(b) Uttam Jeevan For an act or a series of acts of a humane - do - - do - Raksha Padak nature in saving life from drowning, life , rescue operations in mines and so on RESTRICTED RESTRICTED showing courage and promptitude under

334 circumstances of great danger to the life of rescuer.

(c) Jeevan Raksha For an act or a series of acts of a humane - do - - do - Padak nature in saving life from drowning, life , rescue operations in mines and so on showing courage and promptitude under circumstances of great bodily injuries to the rescuer.

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Srl No Designation of award Qualification for awards Category of personnel eligible Remarks (a) (b) (c) (d) (e)

5. Fire service Medal - Army as well as GREF Offrs / - Pers 6. Govt Commendatory Meritorious service - do - - Certificate 7. DG’s Commendation Cards - - do - -

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APPENDIX ‘AC’

CITATION FOR AWARD

Sponsored by

For use of HQ DGBR ( Name of unit / fmn)

Diary No : Name of Unit / Fmn

Date :

HQ Command :

Initial

PART – 1 PERSONAL DATA

1. Personal No :

2. Rank :

3. Name in full (English ) : Name in full ( Hindi ) :

4. Dates of : -

(a) Birth : (b) Commission: Enrollment

i) Acting : ii) Substantive : (d) Likely retirement :

5. Regiment /Corps : (a) Present Appointment : (Last appointment in case of deceased /retired ) (b) Present Unit (Last Unit in case of deceased /retired )

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6. Details of Previous Awards : Award Year

7. (a) Permanent Home Address : Vill ……………………………….. PO ……………………………… Teh ……………………………….. Dist ………………………………. Pin ………………………………..

(b) Name of next of kin :

(ii) Relationship : (iii) Address (with Pin Code) :

8. State of Domicile :

9. Mother Tongue :

10. Religion :

11. Details in case of casualty :

(a) Killed /wounded in action at ……………… on …………………………….. (b) Died of wounds on …………….. for casualty at …………………………… (c) Missing on ………………………from …………………………………….. (d) Prisoner of war on ……………….at ………………………………………. (e) Died subsequently on ……………for reasons not related to qualifying act..

12. Citation for the present qualifying act NOT initiated earlier /initiated vide __dated…

13. Act pertains to : Gallantry /Distinguished Service /Civil Awards 14. Act of Gallantry /Service : War/other than war/rescue Humane /IS duties/Adventures/ Sports /others.

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15. Type of Act :

16. Casualty suffered :

17. Achievement (highlight ) in about 30 words

18. Impact on future Action/mission :

19. Details of witness (if any ) :

NON INVOLVEMENT CERTIFICATE

20. Certified that there is nothing adverse and no disciplinary / vigilance /criminal case pending against.

Rank: Name : Unit :

(otherwise give details) :

(Signature of Initiating Officer ) Name :

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PART – II CITATION

21. No. Rank: Name:

22. Place of act: Period covered :

From : to:

23. Brief description to cover QUALIFYING ACT and ACHIEVEMENT in not more than 200 words (attach photographs, press cutting , copies of sitreps as relevant).

Signature of Initiating Officer

Designation :

Unit /Fmn :

Date:

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PART III – RECOMMENDATIONS

24. No Rank Name:

25. Citation relates to :

(a) Gallantry Not /in the face of Enemy :

(b) Distinguished Service Not /In War :

(d) Adventure /Sports /Civil Awards :

26. Recommendations :-

Recommendations Awards Signature & date with seal

Initiating Officer

Reviewing Officer

Senior Reviewing Officer

Next senior reviewing Officer (if applicable)

Next senior reviewing Officer (if applicable )

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Appendix “AD”

INFORMATION TO BE FURNISHED

S/No Name of Whether Name and age of Present ETA Date /Train Detraining awardee available guests address No Bus No/Plane station accompanying Flight including including detraining station relationship with permanent home address 1 2 3 4 5 6 7

Whether DETAILS OF RETURN JOURNEY accommodation in Delhi reqd or if STATION TRAIN NO / DATE OF Whether Travelling Remarks staying under own FROM TO PLAIN/FLIGHT JOURNEY reservation on cash or arrangements BUS NO required or warrant furnish full local not address and telephone number

8 9 10 11 12 13 14 15

Sig of awardee / NOK

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Appendix “AE”

PARTICULARS OF THE RECIPIENT OF …………… AWARD

No Personnel Unit Present Name of the Permanent State of No ,Rank & postal award winner address of the domicile Name address awarde/ 1 2 3 4 5 6 7

In case of posthumous award Next No and date of the presidential Remarks of kin and her present address notification 8 9 10

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Appendix ‘AF’

FORM OF CERTIFICATE TO BE PRODUCED BY SCHEDULED CASTES AND SCHEDULED TRIBES CANDIDATES APPLYING FOR APPOINTMENT TO POSTS UNDER THE GOVT OF INDIA

This is to certify that Shri/Shrimati/Kumari______Son/daughter of ______Village/Town/District/Division______of the State /Union Territory ______belongs to the______Caste/Tribe ______which is srecognized as a Scheduled Caste/Scheduled Tribe under :- The Constitution (Scheduled Castes) Order, 1950 @ ______the

Constitution (Scheduled Tribes) Order, 1950 @ ______the Constitution

(Scheduled Caste) (Union Territories) Order, 1951 @ ______the

Constitution (Scheduled Tribes) (Union Territories)Order, 1951 @ ______.

As amended by the Scheduled Castes an Scheduled Tribes Lists (Modification) Order, 1956 the Bombay Organisation Act @ 1960 , Act & the Pubjab Reorganisation Act 1966, the State of Himachal Pradesh Act , 1970, the North-Eastern Area (Reorganisation) Act, 1971 and the Scheduled Castes an Scheduled Tribes Orders (Amendment) Act, 1976. The Constitution (Jammu & Kashmir) Scheduled Castes Order 1956@. The Constitution (Andaman and Nicobar Islands) Scheduled Tribes Order, 1959 as amended by the Scheduled Castes and scheduled Tribes Order (Amendment Act), 1976@. The Constitution (Dadar and Nagar Heveli) Scheduled Caste Order 1962@ The constitution (Dadar and Nagar Haveli) Scheduled Tribes Order 1962@ The constitution ( Pondicherry) Scheduled Castes Order 1967@ The Constitution (Scheduled Tribes) (Uttar Pradesh) Order 1968@ The Constitution (Goa, Daman & Diu) Scheduled Castes Order 1968@ The Constitution (Goa, Daman & Diu) Scheduled Tribes Order 1968@ The Constitution (Nagaland) Scheduled Tribes Order 1970@ The Constitution (Sikkim) Scheduled Castes Order 1978@ The Constitution (Sikkim) Scheduled Tribes Order 1978@ The Constitution (Jammu & Kashmir) Scheduled Tribes Order 1989@ The Constitution (SC) Orders (Amendment) Act 1990@ The Constitution (ST) Orders (Amendment) Ordinance 1991@ The Constitution (ST) Order (Second Amendment) Act 1991@ The Constitution (ST) Order (Amendment) Ordinance 1996@ % 2 Applicable in the case of Scheduled Castes, Scheduled Tribes persons who have migrated from one State/Union Territory Administration.

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This certificate is issued on the basis of the Scheduled Caste/Scheduled Tribes Certificate issued to Shri/Shrimati______Father/Mother*______of Shri/Kumari*______of Village/Town* ______in District/Division*______of the State/Union Territory *______who belong to the______Caste/Tribe which is recognized as a Scheduled Caste/Schedule Tribe in the State/Union Territory issued by the ______dated______% 3 Shri/Shrimati/Kumari* and /or *his/her* family ordinarily reside(s) in Village/Town ______of ______District/Division of the State/Union Territory* of State/Union Territory.

Place :______Signature Date : ______**Designation (With seal of office)

*Please delete the words which are not applicable @Please quote specific Presidential Order %Delete the paragraph which is not applicable.

NOTE :

The term ‘ordinarily’ used here will have the same meaning as in Section 20, of the Representation of the People Act 1950. ** List of authorities Empowered to issue Caste/Tribe Certificate. (i) District Magistrate/Additional District Magistrate/Collector/Deputy Commissioner/Additional Deputy Commissioner/Dy Collector/ 1 st Class Stipendiary Magistrate/Sub Divisional Magistrate/Extra Assistant Commissioner/ Taluka Magistrate/Executive Magistrate. (ii) Chief Presidency Magistrate/Additional Chief Presidency Magistrate/Presidency Magistrate. (iii) Revenue Officers not below the rank of Tehsildar. (iv) Sub-Divisional Officers of the area where the candidate and or his family normally resides. Note :- ST candidates belonging to Tamil Nadu state should submit caste certificate ONLY from the REVENUE DIVISIONAL OFFICER.

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Appendix ‘AG’

STATEWISE LIST OF SCHEDULE CASTE/SCHEDULED TRIBES

S/No Scheduled Caste S/No Scheduled Tribes ANDHRA PRADESH 01. Adi Andhra 01. Andh 02. Adi Dravida 02. Bagata 03. Anamuk 03. Bhil 04. Aray Mal 04. Chenchu, Chenchwar 05. Anundhatiya 05. Gadabas 06. Arwa Mala 06. Gonda, Naikpod, Rajgond 07. Bariki 07. Goudu (in the Agency tracs) 08. Daburi 08. Hill Reddis 09. Beda Jangam, Budga Jangam 09. Jatapus 10. Bindla 10. Kammara 11. Byagara 11. Kattunayakan 12. Chachati 12. Kolam, Mannervarlu 13. Chalavadi 13. Konda Doras 14. Chamar, Mochi, Muchi 14. Konda Kapus 15. Chambhar 15. Kondaraddis 16 Chhandala 16. Kondhs, Kodi, Kodhu, Desaya, Konkdhs, Dongria Kondhs, Kuttiya Kondhs, Tikiria Kondhs, Knnity Kondhs 17. Dakkal, Dukkalwar 17. Kotia, Bentho Oriya, Bartika, Dhulia, Dulia, Holva, Paiko,Putiya, Sanrona, Sidhopaiko 18. Dandasi 18. Koya, Goud, Rajah, Rasha Koya, Lingadhari Koya(Ordinary), Kottu Koya, Bhine Koya, Rajkoya 19. Dhor 19. Kulia 20. Dom, Dombara, Paidi, Pano 20. Malis (Excluding Adilabad, Hyderabad, Karimnagar, Medak, Nalgonda, Khammam, Mahbubnagar, Nizamabad and Warangal Districts) 21,. Ellamalawar, 21. Manna Dhora Yellammallawlandlu 22. Ghasi, Haddi, Relli, 22. Mukha Dora, Nooka Dhora Chachandi 23. Godagali 23. Nayaka (in the Agenc tracts) 24 Godari 24 Pardhan

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25. Gosangi 25. Porja, Parangiperja 26. Holeya 26. Reddi Dhoras

27. Holeya Dasari 27. Rona , Rena 27. Jaggali 28. Savaras, Kapu Savaras, Maliiya 29. Jambuvulu 29. Sugalis, Lambadia 30. Kolupulvandlu 30. Thoti (in Adilabad, Hyderabad, Karimnagar, Khammam, Mahbubnagar, Medak, Nalgona, Nizamabad and Warangal District 31. Madasi Kuruva, Madari 31. Valmiki( in the Agency Kuruva Tracts) 32. Madiga 32. Yenadis 33. Madiga Dasu, Meshteen 33. Yerukalas 34. Mahar 35, Mala 36. Mala Dasari 37 Mala Dasu 38 Mala Hannai 39. Mala Jangam 40. Mala Masti 41. Mala Sale, Netkani 42. Mala Sanyasi 43. Mang 44. Mang Garodi 45. Manne 46. Mashti 47. Matangi 48. Mehtar 49. Mitha Ayyalvar 50. Mundala 51. Paky, Moti, Thoti 52. Pambada, Pambanda 53. Pamidi 54. Panch ama, Pariah 55. Relli 56. Samagara 57. Samban 58. Sapru 59. Sindhollu, Chindollu

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S/No Scheduled Caste S/No Scheduled Tribes ASSAM 01. Bansphor 01. Chakma 02. Bhoinmali, Mali 02. Dimasa, Kacheri 03. Brittial-Bania, Bania 03. Garo 04. Dhupi, Dhobi 04. Hajog 05. Dogla, Dholi 05. Hmar 06. Hira 06. Khasi, Jaintia, Synteng, Pnar 07. Jalkkeot 07. Any Kuki Tribes, including :- (a) Baite, Biete (b) Changsan (c) Chongloi (d) Doungel (e) Gamalhou (f) Gangte (g) Guite (h) Ganneng (j) Haokip, Haupit (k) Haolai (l) Hengna (m) Hongsungh (n) Harangkhwal, Rangkhol (o) Jongbe (p) Khawchung (q) Khawathlang, Khothaling (r) Khelma (s) Kholhou (t) Kipeon (u) Kuki (v) Lengthang (w) Lhangum (x) Lhoujem (y) Lhouvun (z) Lupheng (aa) Mangjel (bb) Misao (cc) Riang (dd) Saurhem (ee) Selnam (ff) Singson (gg) Sitlhou (hh) Sukte (jj) Thado (kk) Thangngeu (ll) Uibuh (mm) Vaiphei

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08. Jhalo, Malo, Jhalo-Malo 08. Lakher 09. Kaibartta, Jaliya 09. Man (Tai Speacing) 10. Lalbegi 10. Any Mizo (Lushai) Tribes 11. Mahara 11. Mikir 12. Mehtar, Bhangi 12. Any Naga Tribes 13. Muchi, Rishi 12. Pawi 14. Namasudra 14. Syntheng 15. Patni 16. Sutradhar II. In the date of Assam excluding the authonomous districts :- 1. Barmanas in Cachar 2. Boro, Borokachari 3. Deori 4. Hojai 5. Kachari, Sonwal 6. Lalung 7. Mech 8. Miri 9. Rabha

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S/No Scheduled Caste S/No Scheduled Tribes BI HAR 01. Dantar 01. Asur 02. Bauri 02. Baiga 03. Bhogta 03. Ranjara 04. Bhuiya 04. Bathodi 05. Bhumij(excluding North 05. Bedia Chotanagpur divisional and Santal Paragna Districts) 06. Chamar, Mochi 06. Bhumij (in North Chotanagpur and South Chotanagpur divisions and Santhal Parganas Districts) 07. Chaupal 07 Binjhia

08. Dabgar 08 Birhor 09. Dhobki 09 Birjia 10. Dom,Dhangadk 10 Chero 11. Dusadh, Dhari Dharhi 11 Chik Baraik 12. Ghasi 12 Gonda 13. Halalkhor 13 Gorail 14. Hari,Mehtar,Bhangi 14 Ho 15. Kanjarkk 15 Karnali 16. Kurariar 16 Khario 17. Lalbagi 17 Kharwar 18. Musahar 18 Musahar 19. Nat 19 Kisank 20. Pan, Sawasi 20 Kora 21. Pasi 21 Korwa 22. Rajwar 22. Lohara Lohra 23. Turi 23. Mahli 24. Mal Pahariya 25. Munda 26. Oraon 27. Parhaiya 28. Santal 29. Sauria Paharia 30. Savar

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S/No Scheduled Caste S/No Scheduled Tribes GUJARAT 01. Agar 01. Barda 02. Bakad, Bant 02. Bavacha, Bamcha 03. Bawa-Dedh-Sadhu 03. Bharwad (in the Nesses of the Forests of Alech, Barada and Gir 04. Bhambi, Bhambhi, 04. Asadaru, Asodi,Shamadia, Bhil, Bhil Garasia, Dholi Bhil, Chamar, Chambhar, Dungri Bhil, Dungri Garasia, Chamgar, Haralayya, Newasi Bhil, Rawal Bhil, Tadvi Harali, Khalpa, Machigar, Bhil, Bhagalia, Bhilala., Pawra, Manhigar, Madar, Vasava, Vasava Moadig, Mochi Nellaia, Telegu Mochi, Kamati, Mochi, Ranigar, Rohidas, Rohit, Samagar 05. Bhangi, Mehtar, Olglana, 05. Rukhi Malkhana Charan (in the Nese of the Halekhor, Lelbegi forests of Alech, Barada and Balmiki, Korar, Zadmali (Gir) 06. Chalvedi, Channayya 06. Chaudhi (in Surat and Calsad District 07. Chenna Dezar, Holaya 07. Chodhara Dasar 08. Dangashia 08. Dhanka, Tadvi, Tetaria, Valvi 09. Dhor, Kakkayya, 09. Dhodia Kankayya 10. Garmatang 10. Dubla, Talavia, Halpati 11. Garode, Garo 11. Gamit, Gamta, Gavita, Mavchi, Padvi 12. Mallelor 12. Gond, Rajgond 13. Halsar, Haslar, Hulasvar 13. Kathodi, Kathari, Dhor Kathodi Dhor Katkar, Son Kathodi, Son Kathari 14. Holalr, Valhar 14. Koknam Kokni, Kukna 15. Hollaya, Holer 15. KOLI (in Kutch District) 16. Lingladar 16. Koli Dhor, Tokre Koli, Kolcha, Kolgha 17. Mehar, Taral, Dhegu 17. Kunbi (in the Danga District) Megu 18. Mahyavansi, Dhed, 18. Naikda, Nayakam Cholivala Dhedh, Vankar, Maru Nayaka, Kapadia Nayaka, Mota Venkar, Antyaj, Nayaka, Nana Nayaka 19. Mang, Matang, 19. Paddar Minimadia 20. Mang-Garudi 20. Paradhi (in Kutch District)

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21. Maghval, Meghawal, 21. Pardhi, Advichincher, Phanse Manghvar Pardhi (excluding Amreli, Bhavnagar, Jamnagar, Junagadh, Kutch, Rajkot and Surendranagar 22. Mukri 22. Patelia 23. Nadia, Hadi 23. Pomla 24. Pasi 24. Rabari(in the Nesses of the forests of Alech, Barada and Gir) 25. Senva, Shenva, Chenva, 25 Rathawa Sedma, Rawat 26. Shemalia 26. Siddi (in the Amreli, Bhavanagar, Namnagar, Junagarh, Rajkot and Surendranagar District 27. Thori 27. Vaghri (in Kutch District) 28. Tirgar, Trbanda 28. Varli 29. Turi 29. Vitola, Kotwalia, Barodia 30. Turi Barot, Dedh Barot

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S/No Scheduled Caste S/No Scheduled Tribes HARYANA STATE 01. Ad Dharmi NIL 02. Balmiki, Chura, Bhangi 03. Banagali 04. Barar, Burar, Berar 05. Batwal 06. Bauria, Bawaria 07. Bazigar 08. Bhanjra 09. Chamar, Jatia Chamar, Rehgar,Raigar, Ramdasi Ravidasi 10. 11. Dagi 12. Darain 13. Deha, Dhya, Dhea 14. Dhanak 15. Dhogri, Dhangri, Siggi 16. Dumna, Wahasha, Doom 17. Gagra 18. Gandhila, Gandil Gondola 19. Kabir Parthi, Julaha 20. Khatik 21. Kori, Koli 22. Marila, Marotha 23. Mazhabi 24. Megh 25. Nat 26. 27. Pasi 28. Perno 29. Pherera 30. Sanhai 31. Sanhal 32. Sansi, Bhedkhut, Manesh 33. Sansoi 34. Sapela 35. Sarera 36. Sikligar 37. Sirkiband

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S/No Scheduled Caste S/No Scheduled Tribes HIMACHAL PREDESH 01. Ad Dharmi 01. Bhot, Bodh 02. Bodh, Nagalu .02 Oadi(excluding the territies specified in the sub tech Punjab Reorganisation Act 1966 (31 of 1966), other than the Lahaul and Spiti District) 03 Balmiki, Bhangi, Chura, 03 Gujjar(excluding the territories Chura, Chuhra specified in sub section (I) of section 5 of the Punjab Reorganisation Act, 1966 31 of 1966). 04 Pandbela 04 Jab, Lamba, Kh 05 Bangali 05 Kanura, Kinaara 06 06 Lahaula 07 Bansi 07 Pangwala 08 Barad 08 Swangla 09 Baurar, Bawaria 10 Batwal 11 Baurar 12 Bazigar 13 Bhanjre 14 Chamar, Raigar, Ramdasi Ravidasi, Ramdasia, Mochi 15 Chanal 16 Choimba, Dhobi 17 Dagi 18 Darain 19 Dorai, Daryai 20 Paule, Daole 21 Dhaki, Toori 22 Dhanak 23 Dhaogri, Bhuai 24 Dhogri Dhangri, Siggi 25 Doom, Doomna, Dumma, Dumne, Mahasha 26 Pagra 27 Gandhila, Gandhil, Gondole 28 Hali 29 Mesi

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S/No Scheduled Caste S/No Scheduled Tribes 30 Jogi 31 Juaha, Kabirpanthikeer 32 Dagoli 33 Karoack 34 Khatik 35 Kori, Koli 36 Lohar 37 Marija, Marecha 38 Mazhabi 39 Mega 40 Nat 41 Od 42 Pasi 43 Perna 44 Phrera, Pharera 45 Rehar, Rehara 46 Sanhi 47 Sanbal(Sanhal) 48 Sansi, Bhedkut, Manesh 49 Sansoi 50 Sapela 51 Sarde, Sarera, Sarere, Siryara, Sarehde 52 Sikligar 53 Sipi 54 Sirkibend 55 Teli 56 Thajathiar, Thathera

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S/No Scheduled Caste S/No Scheduled Tribes JAMMU AND KASHMIR

01 Barwala 02 Basith 03 Batwal 04 Chamar or Ramdasia 05 Chura 06 Dhya 07 Doom or Mahasha 08 Gardi 09 Jolaha 10 Megh or Kabirpanthi 11 Ratal 12 Saryare 13 Watel

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S/No Scheduled Caste S/No Scheduled Tribes SIKKIM

1. Demai (Nepali) 01. Bhutia (including Chumbipa, Depthapa, Dukpa, Kagatey, Sherpa, Tibetan, Tromopa, Yolmo) 2. Kami (Nepali), Lohar (Napali) 02. Pepcha. 3. Majhi (Nepali) 4. Sarki (Nepali)

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S/No Scheduled Caste S/No Scheduled Tribes

MADHYA PRADESH 01. Audhelia 01 Agariya 02 Bagri, Bagdi 02 Andh 03 Bahna, Bahana 03 Baiga 04 Balahi, Balai 04 Bhaina 05 Banchada 05 Bharia, Bhumia, Bhunhar, Bhumia, Bhumiya, Bharia, Paliha, Pando 06 Barahar, Basod 06 Bhattra 07 Barginda 07 Bhil Bhilala, Barela, Petelia 08 Besor, Burud, Bansor, Bansodi 08 Bhil Mina Bansphor, Basar 09 Bodia 09 Bhujia 10 Biar, Biyar 10 Biar, Biyar 11 Bangi, Mehtar, Balmik, Lalbegi 11 Binjhwar Dharkar 12 Bhanumati 12 Birhul, Birhor 13 Chadar 13 Damor, Damaria 14 Chamar, Chamari, Birwa, Bhambi 14 Dhanwar Jatav, Mochi, Regar, Noha, Rohidas, Ramnami, Satnami, Surjyabanshi, Surjyaramnami, Ahirwar, Chamar, Mangan, Raidas 15 Chidar 15 Gadaba, Gadba 16 Chikwa, Chikvi 16 Gond, Arakh, Arrakh, Agaria, Asur, Badi, Maria, Bada Maria, Bhatala, Bhima,Bhuta, Kolia-bhuti Bhar, Bisonhorn,Maria, Chota Maria, Dandmi Maria, Dhuru Dhurwa, Dhulia Dorila,Daiki, Gatta, Gatti, Gaita Gond Gowari, HillMaria, Mandra, Kalanga, Khotola,Koitar, Koya, Khirwar Khirawara, Kucha Maira, Kuchaki Maria, Madia, Maria Mana, Manewar, Moghya, Mogia, Monghya Mudia, Muria, Nagarchi, Naganshi, Ojhe, Raj Sonjhari jhareka Thatia, Thotya, Wade, Maria, Vade Maria, Daroi. 17 Chitar 17 Haba, Halbi 18 Dehait, Dahayat, Dahat 18 Kamar

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S/No Scheduled Caste S/No Scheduled Tribes 19 Dewar 19 Karku 20 Dhanuk 20 Kawar, Kanwar, Kaur, Charwa, Rathia, Tanwar, Chattri 21 Dhed, Dher 21 Kear (in Bhopal), Raisen and Sehora Districts) 22 Dhobi (in Bhopal, Raisen and 22 Khairwar, Kondar Sehora Districts) 23 Dahor 23 Kharia 24 Dom, Dumar, Dome, Domar, 24 Kondh, Khond, Kandh Doris 25. Ganda, Gandi 24. Kol 26. Ghesi, Ghasia 26. Kolam 27. Holia 27. Korku Bopchi, Mousi- Nihal, Nahul, Bondhi, Bondeya, 28. Kanjar 28. Korwa, Hodaku 29. Katia, Patharia 29. Majhi 30. Katik 30. Majhwar 31. Koli, Kori 31. Mawasi 32. Kkotwal (in Bind, Dhar, 32. Mina (in Sironj Sub- Dewas, Guna, Gowalior Division of Vidisha Indores, Jhabua, Khargone, District) Nandsur, Murena, Rajgarh, Ratlam, Shajapur, Shivpuri, Ujjain, and Vidisha Districts) 33. Khangkar, Kanera, Mirdha 33. Munda 34. Kuchbankdhia 34. Nagesia, Nagaksia 35. Kumbar (in Chhatarpur, Datia, 35. Oraon, Dhanka, Dhangad Panna, Rewa, Satna, Shahdol, Sidhi and Tikamgarh District) 36. Mahar, Mehra, Mehar 36 Pamika (in Chhatarpur, Datia, Panna, Rewa Satna, Shandol, Sidhi and Jikamgarh District) 37. Mang, Mang Garodi, Mang 37 Pao Garudi, Dankhani Mang, Mang Mahasi, Madari, Garudi, Radhe Mang 38. Meghwal 38. Pardhan, Pathari Saroti 39. Moghia 39. Padha (in Bhopal, Raisen and Sehore District)

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40. Muskhan 40. Pardhi, Bahelia, Bahellia, Chita Pardhi, Langoli, Parhi Phans Paradhi, Dakankar, Takia (in (i) Bastar, Chhindwara Mandla, Raigarh, Seoni and Surguja District (2)Baihar Tehsil of Balaghat District (3) Betul and bhainsedahi Tehsil of Betul District (4) Bilaspur and Katghora Tehsil of Bilaspur District (5) Durg District and Balod Tehsil of Durg District (6)Chowaki, Manpur and Mohala Revenue Inspector’s Circlas of Rajnandgaon District (7) Murwara Patan and Sihora Tehsil of Jabalpur District (8) Hoshangabad and Sohangpur District and Narsimhapur (9) Harsud Tehsilof Khandwa District (10) Bindra-Nawagarh, Dhantari and Mahasamud Tehsil of Raipur District) 41. Nat, Kalbelia, Sapera, 41. Parja Navdigar, Kubutar 42. Pardhi (in Bhind, Dhar, 42. Sahariya, Saharia, Seharia, Dewas, Gune, Gwaliwar, Indore, Jhabua Khargone, Mandsaur, Morena, Rajgarh, Ratlam, Shajapur, Shivaputi, Ujjain and Vidisha Districts) 43. Pasi 43. Saonta, Saunta 44. 44. 45. Sansi, Sansia 45. Sawar, Sawara 46. Silwat 46. Sonr 47. Zamral

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S/No Scheduled Caste S/No Scheduled Tribes ORISSA 01. Adi Andhra 01. Bagata 02. Amant, m Amat 02. Baiga 03. Audhalia 03. Banjara, Banjari 04. Padaik 04. Bathudi 05. Daghati, Daghuti 05. Bhotteda, Dhotadar 06. Bajiker 06. Bhuiya, Bhuyan 07. Bari 07. Bhumia 08. Bariki 08. Bhumij 09. Basor, Burad 09. Bhujia 10. Bauri 10. Binjhal 11. Bauti 11. Binjhia, Binjhoa 12. Bavuri 12. Birhor 13. Bedia, Bejia 13. Bono Perja 14. Beldar 14. Chenchu 15. Bhata 15, Dal 16. Bhoi 16. Desua Bhumij 17. Chachati 17. Dharua(Dharua) 18. Chakali 18. Didayi 19. Chamar, Mochi, Muchi, 19. Gadaba Satnami 20. Chandala 20. Gandia 21. Chandhai Maru 21. Dhara 22. Cherua, Chhelia 22. Gonda, Gondo 23. Dhandasi 23. Ho 24. Dewar 24. Holva 25, Dhanwar 25. Jatapu 26. Dhoba, Dhobi 26. Juang 27, Dom, Dombo, Duria Dom 27. Kandha Gauda 28. Dosadhe 28. Kawar 29. Gande 29. Kharia, Kharian 30. Ghantarghada, Chantra 30. Kharwar 31. Ghasi, Ghasia 31. Khond, Kond, Kandha, Nanguli Kendha, Sitha, Kandha 32. Ghogia 32. Kisan 33. Ghusuria 33. Kol 34. Godagali 34. Kolah Loharas, Kol Loharas 35. Godari 35. Kolha

360 RESTRICTED

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes

36. Godra 36. Koli, Malhar 37. Gokha 37. Kondardora 38. Gorait, Korait 38. Kora 39. Haddi, Hadi, Hari 39. Korua 40. Irika 40. Kotia 41. Jaggali 41. Koya 42. Kandra, Kandara 42. Kulis 43. Karua 43. Lodha 44. Katia 44. Madia 45. Kala 45. Mahali 46. Kadala 46. Mankidi 47. Kodalo, Kodalo 47. Mankirdia 48. Kori 48. Matya 49. Kummari 49. Mirdhas 50. Kurunga 50. Munda, Munda Lohara Munda Mahalis 51. Laban 51. Mandari 52. Laheri 52. Omanatya 53. Madari 53. Oraon 54. Madiga 54. Parenga 55. Mahuria 55. Paroja 56. Mala, Jhala, Malo, Zala 56. Pentia 57. Mang 57. Rajoar 58. Mangan 58. Santal 59. Mehra, Mahar 59. Saora, Savar, Saura, Sahara 60. Mehtar, Bhangi 60. Shabar, Lodha 61. Skounti 61. Mewar 62. Mundauotta 62. Thaura 63. Musahar 64. Negarchi 65. Namasudra 66. Paidi 67 Painda 68. Pamidi 69. Pan, Pano 70. Panchama 71. Panika 72. Panka 73. Pantanti

361 RESTRICTED

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes

74. Pan 75. Pasi 76. Patial, Patikar, Patrathanti, Patua 77. Rajna 78. Relli 79. Sabakhia 80. Samasi 81. Sanai 82. Sapari 83. Sauntia Santia 84. Sidharia 85. Sinduria 86. Siyal 87. Tamadia 88. Tamudia 89. Tanla 90. Tiar Tior 91. Turi 92. Ujia 93. Valamiki, Valmili

362 RESTRICTED

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S/No Scheduled Caste S/No Scheduled Tribes TAMIL NADU 01. Adi Andhra 01. Adiyan 02. Adi Dravida 02. Aranadan 03. Adi Kaarnataka 03. Eravallan 04. Ajila 04. Irular 05. Arunthathivar 05. Kadar 06. Ayyanavar (in Kanyakumari) 06. Kammara (excluding district and Shenkottah tuluk Kanyakumari district and of Tirunelveli district) Shenkottah taluk of Trinuelveli district 07. Baira 07. Kanikaran, Kanikkar (in Kanyakumari district and Shenkottah taluk of Tirunelveli district) 08. Bakuda 08. Kaniyan, Kanyan 09. Bandi 09. Kattunayakan 10. Bellara 10. Kochu Velan 11. Bharatar (in Kanyakumari 11. Konda Kapus district and Shenkottah Taluk of Tirnunelveli district) 12. Chakiliyan 12. Kondareddis 13. Chalavadi 13. Koraga 14. Chamar, Mochi 14. Kjota (excluding Kanyakumari district and Shenkottah taluk of Tirunelveli District) 15. Chandala 15. Kudya, Malakudi 16. Cheruman 16. Kurichchan 17. Devendrakulathan 17. Kurumbas (in the Nilgris district) 18. Dom, Dombara, Paidi, Pano 18. Kurumans 19. Domban 19. Moha Malasar 20. Godagali 20. Malai Arayan 21. Godda 21. Malai Pandaram 22. Gosangi 22. Malai Vedan 23. Holiya 23. Malakkuravan 24. Jaggali 24. Malasar 25. Jambuvulu 25. Malayali (in Dharmapuri, North Arcoat,Pudukottai, Salem, South Arcot and Tiruchirapalli district) 26. Kadaiyan 26. Malayekandi

363 RESTRICTED

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes 27. Kakkalan (in Kanyakumari 27. Mannan district and Shenkottah Taluk of Tirunelveli district) 28. Kalladi 28. Mudugar 29. Kannakkan, Padanna (in 29. Muthuvan Nilgiris district) 30. Kerimpalan 30. Palleyan 31. Kavara (in Kanyakumari 31. Palliyan district and Shenkottah taluk of Tirunelveli district) 32. Koliyan 32. Palliyar 33. Koosa 33. Paniyan 34. Kootan, Koodan (in 34. Sholaga Kanyakumari District and Shenkottah taluk of Tirunelveli District) 35. Kudumban 35. Tode (excluding Kanyakumari Distruct and Shenkottah taluk of Tirunelveli district) 36. Kuruvan, Sidhanar 36. Uraly 37. Madari 38. Madige 39. Maila 40. Mala 41. Mannan (in Kanyakumari district and Shenkottah Taluk of Tirunelveli district) 42. Mavilon 43. Mogar 44. Mundale 45. Nalakeyava 46. Nayadi 47. Padannan (in Kanyakumari district and Shenkottah taluk of Tirunelveli district) 48. Pagadai 49. Pallan 50. Palluvan 51. Pambada 52. Panan (in Kanyakumari district and Shenkottah taluk of Tirunelveli district

364 RESTRICTED

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes 53. Panchama 54. Pannai 55. Panniandi S 56. Paraiyan, Parayan, Sambavar 57 Paravan (in Kanyakumari district and Shenkottah Taluk of Tirunelveli district) 58. Pathiyan (in Kanyakumari district and Shenkottah taluk of Tirunelveli district) 59. Pulayan, Cheramar 60. Puthirai Vannan 61. Raneyar 62. Samagara 63. Samban 64. Sapari 65. Semman 66. Thandan (in Kanyakumari district and Shenkottah taluk of Tirunelveli district 67. Thoti 68. Tiruvalluvar 69. Vallon 70. Valluvan 71. Vannan (in Kanyakumari district and Shenkottah taluk of Tirunelveli district). 72. Vathiriyan 73. Velan 74. Vetan (in Kanyakumari district and Shenkottah taluk of Tirunelveli district) 75. Vettiyan 76. Vettuvan (in Kanyakumari district and Shenkottah taluk of Tirunelveli district

365

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S/No Scheduled Caste S/No Scheduled Tribes KARNATKA 1. Adi 1. Adiyan 2. Adi Dravide 2. Barda 3. Adi Karnataka 3. Bavacha Ba ncha 4. Adiya(in coorg district) 4. Dhil, Bhil Garasia, Dholi -Bhil, Dungri Gorasia, Mewasi, Bhil, Tadvi Bhil, Bhagalia Bhilela Pawara, Vasava, Vasava

5. Agar 5. Chanchu, Chanchwar 6. Ajila 6. Chodhara 7. Anamuk 7. Dubla, Talavia, Halpati 8. Aray Mala 8. Gamit, Gamta, Gavit Morhi, Padvi, Velvi 9. Arenthathiver 9. Gonbd, Naikpad, Rajgond 10. Arwa Mala 10. Gowdalu 11. Baira 11. Hakkipikki 12. Bakad 12. Hasalaru 13. Bent (in Belguam, Bijapur) 13. Irular Dharwar and North Kanara Dist) 14. Bakudu 14. Irulige 15. Belagai 15. Jenu Kurube 16. Bandi 16. Kadu Kurbe 17. Banjara 17. Kammara (in Kanara Distt and Kollagal Taluk of Mysorre District) 18. Bathode 18. Kaniyan, Kanyan (In Kollegal taluk of Mysore District) 19. Bade Jangam, Budge Jangam 19. Kathodi, Katkari, Dhor Kath odi, Dhor Katkari, Son Kathodi, Son Katkari 20. Bellara 20. Kattunayakam 21. Bhangi, Mohtar, Glgana 21. Kokna, Kokni, Kukna Rukhi, Malkana, Halalkhor, Lalbegi, Balmiki, Korar, Zadmali 22. Bhambi, Bhambhi, Asadaru, 22. Koli Dhor, Tokr Koli, Kolcha Asodi, Chemadia, Chamar, Chemgar, Haralayya, Harali, Machigor, Madar, Madig, Mochi, Telegu, Mochi, Ka Ateo Mochi, Rohidas, Rohit, Samgar, Chambhar, Ranigar, Khalpa, Muchi 23. Bovi 23. Konda Kapus 24. Bindle 24. Koraga 25. Byagara 25. Kota 26. Chakkiliyan 26. Koya, Bhine Koya, Rajkoya 27. Chelevadi, Chelvadi, Channaya 27. Kudiya, Malakudi 28. Chendala 28. Kurube (in Corrg district) 29. Chenna Dasar, Holaya, Dasar 29. Kurumanas 30. Dakkal, Dokkalwar 30. Moha Malasar 31. Dakklige 31. Malaikudui 32. Dhor, Kakkayya, Kankayya 32. Malsar 33. Dom, Dombara, Paidi, Pano 33. Malayankandi 34. Ellamalwar, Tallammalawanlu 34. Maleru

366 RESTRICTED

RESTRICTED

35. Ganti Chordes 35. Maratha(in Coorg District) 36. Caroda, Garo 36. Marathi (in South Kanara 37. Godda 37. Mada 38. Gosangi 38. Naikde, Nayaka, Chelivala, Nayaka, Mota Nayaka, Nane Nayak 39. Halleer 39. Palliyan 40. Halser, Haslar, Hullesvar, Halasar 40. Paniyan 41. Handi, Jogis 41. Pardhi, Advichighar, Phase 42. Handi Jogis 42. Patalia 43. Holar, Valher 43. Rathawa 44. Holaya, Holer, Holdyua 44. Sholage 45. Holeya Dasari 45. Soligaru 46. Jaggali 46. Toda 47. Jambuvulu 47. Varli 48. Kediyan 48. Vitolie, Kotwalia 49. Kaliadi 49. Yerave 50. Kepmaria 51. Kolupulvandlu 52. Koos 53. Korache 54. Korama 55. Kotegar Matri 56. Kudumban 57. Kuravan 58. Lingader 59. Machala 60. Maderi 61. Madiga 62. Mahar, Taral,Dhegu Megu 63. Mahyavanshi, Dhad, Vankar,Maaru Vankar 64. Maile

367

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes 65. Mala 66. Mala Dasari 67. Mala Hannai 68. Mala Jangam 69. Mala Masti 70. Mala Sala, Netkani 71. Mala Sanyasi 72. Mang, Matang, Minimadig 73. Mang, Garudi, Mang Garodi 74. Manne 75. Masthi 76. Mavilan 77. Meghval, Menghvar 78. Mogar 79. Mukri 80. Mundala 81. Nadia, Hadi 82. Nelkadaya 83. Nelekeyava 84. Nayadi 85. Pale 86. Pallan 87. Pambada 88. Panchama 89. Panniandi 90. Paravan 91. Raneyar 92. Samagara 93. Sambanm 94. Sapari 95. S Aillekyathas 96. Sindhollu, Chindollu 97. Sudugadu Siddha 98. Thoti 99. Tirgar, Tirbanda 100. Valluvan

368 RESTRICTED

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S/No Scheduled Caste S/No Scheduled Tribes KERALA 1. Adi Andhra 1. Adiyan 2. Adi Dravida 2. Arandan 3. Adi Karnatala 3. Eravallan 4. Ajila 4. Hill Pulaya 5. Arunthathiyar 5. Irular, Irulamn 6. Ayyanavar 6. Kodar 7. Baira 7. Kammara (in the areas comprising the Malabar district as specified by sub section (2) of section 5 of the State Reorganisation Act 1956 (37 of 1956) 8. Bakuda 8. Kanikaran 9. Bandi 9. Kattunayakan 10. Batheda 10. Kochu Valan 11. Ballera 11. Konda kapus 12. Bharter 12. Kondareddia 13. Boyan(excluding the areas 13. Koraga comprising the Malabar district as specified by the sub section 5 of the State Re organization Act 1956 (37 of 1956) 14. Chakkilyan 14. Kota 15. Chamar, Muchi 15. Kurichchan 16. Chandala 16. Kurumana 17. Cheruman 17, Kurumana 18. Domban 18. Kurubas 19. Gavara 19. Maha Malasar 20. Godagali 20. Malai Arayan 21. Godda 21. Malai Pandaram 22. Gosangi 22. Malai Vadan 23. Hasla 23. Malakkuravan 24. Holyya 24. Malayan (excluding the areas comprising the Malabar Distt as specified by sub section (2) of section 5 of the State Re -organisation Act 1956 (37 of 1956) 25. Kakkalan 25. 26. Kadiyan 26. Malayarayar 27. Kalledi 27. Mannan 28. Kanakkan, Padanna

369 RESTRICTED

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes

29. Karimpalam 28. Marati (in Hosdrug an Kassargod taluk of Cannoore district 30. Kavara 29. Muthuvan, Mudugar, Muduvan 31. Kootan, Koodan 30. Pallyan 32. Koosa 31. Palliyan 33. Kudumban 32. Palliyar 34. Kuravan, Sidhanar 33. Paniyan 35. Maila 34. Ulladan 36. Malayan (in the areas comprising 35. Uraly the Malabar Distt as specified by sub section 5 of the State Re - organisation Act 1956 (37 of 1956) 37. Mannan 38. Mavilan 39. Mogar 40. Mundala 41. Nalakeyava 42. Nalkadaya 43. Nayadi 44. Padannan 45. Pallan 46. Palluvan 47. Pambada 48. Panan 49. Panchama 50. Paraiyan, Parayan, Sambavar 51. Paravan 52. Pathiyar 53. Permannan 54. Pulayan 55. Pulaya, Vettuvar 56. Puthirai Vannan 57. Renavar 58. Semagara 59. Samban 60. Semman 61. Thandan 62. Thoti 63. Vallon 64. Valluvan 65. Vannan 66. Valan 67. Vetan 68. Vettuvan

370

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S/No Scheduled Caste S/No Scheduled Tribes MAHARASHTRA 1. Agar 1. Andh 2. Anamuk 2. Baig 3. Ardy Mala 3. Barda 4. Arwa Mala 4. Bavancha, Mamcha 5. Bahna, Bahna 5. Bania 6. Baked, Bant 6. Bharia Bhumia, Bhunhar Bhumia, Pando 7. Balshi, Balai 7. Bhattra 8. Basor, Burdu, Bansor, Bansodi 8. Bhil, Garsia, Dholi Shil, Dhungri, Garasia, Mewai, Bhil Rawal Bhil, Bhagalia, Tadvi Bhil, Pawara, Vasva 9. Bada Gangam, Budga Jangsam 9. Bhujia 10. Badar 10. Bhujia 11. Bhambi, Bhambhi, Asadaru, 11. Birhul, Birhar Asodi, Chamadia, Chamar, Chamari, Chambhar, Chamgar, Haralayya, Harli, Khalpa, Machigar, Mochigar, Madar, Madig, Mochi, Kamati Mochi, Telegu Mochi, Kamati, Mochi Ranigar, Rohidas, Nona, Ramnami, Rohit, Rohidas, Nona, Ramnami, samgar, Surjyaramnami, Samagara, Satnami, Surjyabanshi Nandad, Osmanabade and Parbhani district) 12. Bangi, Mohtar, Olgana, Rukhi, 12. Chodhara(excluding Akola , Amaravati, B handara, Malkhana, Halakhor, Lalbegi, Duldana, Chandrpur, Nagpur Vardha, Yavatmal Balmiki, Korar, Zasmalli Aurangabad, Bir 13. Bindla 13. Dhanka, Tadvi, Tetaria, Valvi 14. Bayagara 14. Dhanwar 15. Chalvadi, Chenayya 15. Dhodia 16. Chena, Dasar, Holaya Dasar, 16. Dubla, Talavia, Helpati Holeya 17. Dakkal, Dokkalwar 17. Gamit, Gamata, Gavit, Mavchi Padvi 18. Dhor, Kakkayya, Kankayya, 18. Gonda,Rajgonda, Arakh, Arrakh, Agaria, Asur, Dohor Badi, Maria, Bade Maria, Bhatola, Bhima, Bhuta Koilabhuta, Koilabhitia, Bhar, Bisonhorn Maria, Chota Maria, Dandami Maria, Dhuru, Dhurwa, Dhoba, Dhilia, Doria, Gaiki, Gatta, Gatti, Gaita, Gond Gowari, Hill Maria, Kandra, Kalanga, Khotola, Koitar,Koya, Khirwar, Khirwara, Kucha Maria, Kuchaki Maria, Madia, Maria, Mana, Mannewr, Moghya, Mogia, Moghya, Mudia Maria, Nagarchi, Naikpod Nagwanshi, Ojha, Raj Sonjhari, Jhareka, Thatia, Thotya, Wade Maria, Vade Maria 19. Doma, Dunar 19. Halba, Halbi 20. Ellamalvar, Yellammalawandlu 20. Kamar 21. Ganda, Gandi 21. Kewar, Kanwar, Kaur, Cherwa 22. Goroda, Gara 22. Kewar, Kanwar, Kaur, Cherwa, Rathia, Tanwar, Chattri

371

RESTRICTED

23. Ghasi, Ghasia 23. Khairwar Halleer 24. Karia 24. 25. Halsar, Haslar, Hulasvar 25. Kokna, Kokni, Kukna 26. Holar, Valhar 26. Kol 27. Holaya, Holer, Holeya, Holiya 27. Kolam, Mannervarlu 28. Kaikadi(in Akola, Amaravati, 28. Koli Mahadev, Dongar Koli Bhandara, Buldana, Nagpur, Wardha and Yavatmal districts and Chandrapur district, other than Rajpura tehsil) 29. Katia, Patharia 29. Koli Dhor, Tokre Koli, Kolcha, Kolga 30. Khangar, Kanora, Mirdha 30. Koli Malhor 31. Khatik, Chikwa, Chikvi 31. Kondh, Khond, Kandh 32. Kolupuvandhlu 32. Korku, Bopchi, Mousi, Nihal, Nahul, Bondhi, Bondeya 33. Kori 33. Koya, Bhina Koya, Rajkoya 34. Lingadar 34. Nagesia, Nagasis 35. Madgi 35. Naikada, Nayaka, Cholivala, Na yaka, Kapadia Nayaka, Mota Nayaka, Nana Nayaka 36. Madgi 36. Orson, Dhangad 37. Mahar, Mahra, Taral, Dhegu, 37. Pradhan, Patheri, Saroti Megu 38. Mahyavanshi, Dhad, Vankar, 38. Parhi, Advinchincher Phana Pardhi, Phanse Naru Vonkar Pardhi, Bahelia, Bahallia, Chita, Pardhi, Shikari, Takankar Takia 39. Mala 39. Parja 40. Mala desari 40. Patelia 41. Mala hannai 41. Pomla 42. Mala Jangam 42. Rathawa 43. Mala Masti 43. Sawar, Sawara 44 Mala Sale, Notkani 44. Thakur, Thakar, Ka Thakur 45. Mala Sanyasi 45. Thoti(in Aurangabad, Bhir, Nanded, Osmanabad and Parbhani district and Rajura tehsil of Chandrapur districts) 46. Mang, Matang, Minimadig, 46. Varli Dankhni, Mang, Mang Mahashi, Madari, Garudi, Radha Mang 47. Mang Garodi, Mang Garodi 47. Vitolia, Kotwalia, Barodia 48. Manne 49. Masthi 50. Maghval, Menghvar 51. Mitha, Ayyalvar 52. Mukri 53. Nadia, Hadi, 54. Pasi 55. Sansi 56. Shenva, Chenva, Sedmap Ravat 57. Sindhollu, Chindollu 58. Tirgar, Tirbanda 59. Turi, Ka Thakar, Ma Thakur, Ma Thakar

372

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes PUNJAB 1. Ad Dharmi 2. Valmiki, Chura, Bhangi 3. Bangali 4. Barar, Burar, Barar 5. Batwal 6. Bauria, Bewaria 7. Bazigar 8. Bhaniara 9. Chamar, Jatia Chamar, Reghar, Raiger, Ramdasi, Ravidasi 10. Chanal 11. Degi 12. Darain 13. Dha, Dhya, Dhaa 14. Dhogri, Dhangri, Siggi 15. Dhanak 16. Dhuma, Mahasha, Doom 17. Gagra 18. Gandhila, Gandhil Gondola 19. Kabirpanthi, Julsha 20. Khatik 21. Kori, Koli, Nil 22. Marija, Marecha 23. Mazhabi 24. Megh 25. Nat 26, Od 27. Pasi 28. Perna 29. Pherara 30. Sanhai 31. Sanhal 32. Sansi, Bhadkut, Manesh 33. Sansoi 34. Sepela 35, Sarara 36. Sikilgar 37. Sirkiband

373 RESTRICTED

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes RAJASTHAN 1. Adi Dharmi 1. Bhil, Bhil Garasia, Dholi Bhil, Dungri Bhil, Dungri Garasia, Mawasi Bhil, Rawal Bhil, Jadvi Bhil, Bhagalia, Bhilsia, Pawar, Vasva, Vasva 2. Aheri 2. Bhil Mine 3. Badi 3. Damor, Damaria 4. Begri, Bagdi 4. Dhank, Tadvi, Tetraria, Valvi 5. Bairwa, Nerwa 5. Garasia(excluding Rajput Garasia) 6. Bajgar 6. Kathodi, Katkari, Son Kathoodi, Dhor, Katkari, Son Kathodi, Son Katkari 7. Balsi 7. Kokna, Kokni, Kukna 8. Banaphor 8. Koli Chor Tokra Koli, Kolcha 9. Baori 9. Kolfha 10. Bargi, Vargi, Birgi 10. Naikda, Nayaka, Cholivala Nayaka, Kapadia Nayaka, Mota Nayaka 11. Bawaria 11. Patelia 12. Bedia, Beria 12. Seharia, Sehria, Sahariya 13. Bhand 14. Bhangi, Chura, Mahtar, Olgeena Rakhi. Malkana, Halakhor, Lalbagi, Balmiki, Valmiki, Korar, Zadmali 15. Bidakia 16. Bola 17. Chamar, Bhambhi, Bambhi, Bhambi, Jatia, Jatav, Jatava, Asadaru, Asodi, Chamadia, Chambhar, Chamgar Heralayya, Harali, Khalpa, Machigar, Mochigar, Madar, Medig, Telgu, Mochi, Kamati, Mochi, Ranigar, Rohit, Samgar 18. Chandal 19. Dabgar 20. Dhanka, Dhanuk 21. Dhanika 22. Dhoni 23. Dholi 24. Doma, Dom 25. Gandia 26. Garancha, Gancha 27. Garo, Garura, Gurda, Garoda 28. Gavaria 29. Godhi 30. Jinger 31. Kalbolia, Sapera 32. Kamad, Kamadia 33. Kanjar, Kunjar 34. Kapadia Saini 35. Khangar 36. Khatik 37. Koli, Kori 38. Kooch, Band, Kuchband 39. Kori

374

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40. Madari, Bazigar 41. Mahar, Taral, Dhegumegu 42. Mahyavanshi, Dhad, Dheda, Vankarm Moru, Vankar 43. Majhabi 44. Mang, Matang, Minimadia 45. Mang Garodi, Mang Garudi 46. Megh, Meghval, Meghwal Manghvar 47. Mehar 48. Nat, Nut 49. Pasi 50. Rawal 51. Salvi 52. Sansi 53. Sanita, Satia 54. Sarbhangi 55. Sargara 56. Singiwala 57. Thori, Nayak 58. Tirgar, Tirbanda 59. Turi

375

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes TRIPURA 1. Bagdi 1. Bhil 2. Bhinali 2. Bhutia 3. Bhumar 3. Chaimal 4. Dhamar, Muchi 4 Chakma 5. Dandai 5. Garoo 6. Dhenuar 6. Halam 7. Dhobe 7. Jamatia 8. Dum 8. Khasia 9. Ghasi 9. Kuki including the following tribes : - 10. Gour (i) Baite 11. Gur (ii) Balahut 12. Jalia Kaibarta (iii) Chhalya 13. Kahar (iv) Fun 14. Kalindi (v) Hajango 15. Ken (vi) Jangtoi 16. Kanda (vii) Kharang 17. Kanugh (viii) Khepong 18. Keot (ix) Kuntei 19. Khadit (x) Laifang 20. Kharia (xi) Lentai 21. Kooh (xii) Mizel 22. Koir ((xiii) Namta 23. Kol (xiv) Paitu Paite 24. Kora (xv) Rangchan 25. Kot al (xvi) Rangkhole 26. Mahisyadas (xviii) Thangluya 27. Mali 10. Lepcha 28. Mehtor 11. Lushai 29. Musahar 12. Mag 30. Namasudra 13. Munda, Kaur 31. Patni 14. Mostia 32. Sabar 15. Orang 16. Riang 17. Santal 18. Tripura, Tripuri, Tippera 19. Uchai

376 RESTRICTED

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes UTTARPRADESH 1. Agaria 1. Botia 2. Badhik 2. Buksa 3. Badi 3. Jaunsari 4. Baraliya 4. Raji 5. Baiga 5. Thar u 6. Baiswar 7. Bajaniya 8. Bajgi 9. Balahrar 10. Balai 11. Balmiki 12. Bengali 13. Banmanus 14. Bansphor 15. Barwar 16. Basor 17. Bawariya 18. Beldar 19. Beriya 20. Bhantu 21. Bhuiya 22. Bhuyiar 23. Boria 24. Chamar, Dhisua, Jhusia, Jatava 25. Charo 26. Dabgar 27. Dhangar 28. Dharkar 29. Dhanuk 30. Dhobi 31. Dom 32. Domar 33. Dusadh 34. Gharami 35. Ghasiya 36. Gond 37. Gual 38. Habura 39. Hari 40. Hala 41. Kalabaz 42. Kanjar 43. Kapariya 44. Karwal 45. Khairsha 46. Kharwar(including Banbansi) 47. Khatik 48. Kherot 49. Kol 50. Kori

377

RESTRICTED

51. Korwa 52. Lalbagi 53. Majhwar 54. Mazhabi 55. Mushar 56. Nat 57. Pankha 58. Parahiya 59. Pasi, Tarmali 60. Patari 61. Rawat 62. Saharya 63. Sana urhiya 64. Sansiya 65. Shilpkar 66. Turaiha

378

RESTRICTED

S/No Scheduled Caste S/No Scheduled Tribes WEST BENGAL 1. Bagdi, Duley 1. Asur 2. Bahalia 2. Baiga 3. Paiti 3. Bedia, Badiya 4. Bantar 4. Bhumij 5. Bauri 5. Bhutia, Sherpa, Toto, Dupka Kagatay, Tibean, Yolmo 6. Beldar 6. Birhor 7. Bhogta 7. Birjia 8. Bhumali 8. Chakma 9. Bhuiya 9. Charo 10. Bind 10. Chik Baraik 11. Chamar, Charmakar, Mochi 11. Garo, Muchi, Rabidas, Raidas, Rishi 12. Chaupal 12. Gond 13. Dabgar 13. Gorait 14. Damai (Nepali) 14. Hajang 15. Doba, Dhobi 15. Ho 16. Dosi 16. Karmali 17. Dom, Dhangad 17. Kharwar 18. Dosadh, Dusadh, Dhari, Dharhi 18. Khond 19. Ghasi 19. Kisan 20. Gonrhi 20. Kora 21. Halalkhor 21. Korwa 22. Hari, Mehtar, Mehtor, Bhangi 22. Lepcha 23. Jalia Kaibartta 23. Lodha, Kharia, Kheria 24. Jhalo Malo, Malo 24. Lohara, Lohra 25. Kadar 25. Magh 26. Kami (Nepali) 26. Mahali 27. Kandra 27. Mahli 28. Kanjar 28. Mal Pahariya 29. Kaora 29. Mech 30. Karanga, Koranga 30. Mru 31. Kaur 31. Munda 32. Keat, Keyot 32. Nagesia 33. Khaira 33. Nrson 34. Khatik 34. Parhaiya 35. Koch 35. Rabha 36. Konai 36. Santal 37. Konwar 37. Sauria Paharia 38. Kotal 38. Savar 39. Kurariar 40. Lalbagi 41. Lohar 42. Mahar 43. Mal 44. Mallah 45. Musahar 46. Namasudra 47. Nat 48. Nuniya 49. Paliya

379

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50. Pan, Sawasi 51. Pasi 52. Patni 53. Pod, Poundra 54. Rajbanshi 55. Rajwar 56. Sarki (Nepali) 57. Sunri (Excluding Saha) 58. Tiyar 59. Turi

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S/No Scheduled Caste S/No Scheduled Tribes MEGHALAYA 1. Banspher 2. Bhuinmall, Mall 2 Dimase, Kacheri 3. Brittial Bania, Bania 3. Garo 4. Bhupi, Dhobi 4. Hajong 5. Dugal, Dholi 5. Hmar 6. Mira 6. Khasi , Jaintia, Syteng, War, Bhoi, Lyagngam 7. Jalkoot 7. Any Kuki Tribes including 8. Dhalo, Malo, Jhelo, Malo (i) Baiata, Biate 9. Kaibartta, Jaliya (ii) Changaan 10. Lalbegi (iii) Chongloi 11. Mahara (iv) Dougal 12. Mehtar, Bhangi (v) Gamalhou 13. Muchi, Rishi (vi) Gangta 14. Namasudra (vii) Guite 15. Patni (viii) Hanneng 16. Sutradhar (ix) Haokip, Naupit (x) Haolai (xi) Hengne (xii) Hongaungh (xiii) Hrangkhwal, Hangkhol (xiv) Jongbe (xv) Khawchung (xvi) Khawathlang, Khothalong (xvii) Khelma (xviii) Kholhou (xix) Kipgen (xx) Kuki (xxi) Lengthang (xxii) Lhengum (xxiii) Lhoujem (xxiv) Lhouvum (xxv) Lupheng (xxvi) Mangjal (xxvii) Misao (xxviii) Riang (xxix) Sairhem (xxx) Selnam (xxxi) Singaon (xxxii) Sitlhou (xxxiii) Sukte (xxxiv) Thado (xxxv) Thangneu (xxxvi) Uibhuh (xxxvii) Vaiphai 8. Lakher 9. Man (thai Speaking) 10. Any Mizo (lushai) Tribe 11. Mikir 12. Any Naga Tribes 13. Pawi 14. Synteng

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S/No Scheduled Caste S/No Scheduled Tribes MANIPUR 1. Dhupi, Dhobi 1. Aimol 2. Lis 2. Anal 3. Muchi, Ravidas 3. Angami 4. Namasudra 4. Chiru 5. Patni 5. Chothe 6. Sutradhar 6. Gangte 7. Yaithibi 7. Hmar 8. Kabui 9. Kacha Naga 10. Koirao 11. Koireng 12. Kom 13. Lamgang 14. Mao 15. Maram 16. Maring 17. Any Mizo (lushai) Tribe 18. Monsang 19. Moyon 20. Paite 21. Purum 22. Ralte 23. Sema 24. Simte 25. Suhte 26. Tangkhul 27. Thadou 28. Vaiphui 29. Zou

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S/No Scheduled Caste S/No Scheduled Tribes

UNION TERRITORIES

ARUNACHAL PRADESH All Tribes including 1. Banephor 1. Abor 2. Bhinmali or Mali 2. Aka 3. Brittial -Bania or Bania 3. Apatani 4. Bhupi or Dholi 4 Dafle 5. Dugle or Dhobi 5. Galong 6. Hira 6. Khampti 7. Jalkeot 7. Khowa 8. Jhalo, Malo or Jhalo -Malo 8. Mishmi 9. Kaibartta or Jaliya 9. Momba 10. Lalbegi 10. Any Naga Tribe 11. Mahara 11. Sherdukpen 12. Mehtar or Bhangi 13. Muchi or Rishi 14. Namasudra 15. Patni 16. Sutradhar

DADAR AND NAGAR HAVELI 1. Changi 1. Dhodia 2. Chamar 2. Duble including Halpati 3. Mahar 3. Kathodi 4. Mayavenshi Dhed 4. Kokna 5. Koli Dhor including Kolgha 6. Naikda or Nayaka 7. Varli

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S/No Scheduled Caste S/No Scheduled Tribes PANDICHERRY 1. Adi Andhra NIL 2. Adi Dravida 3. Chakkiliyan 4. Jambuvulu 5. Kuravan 6. Madiga 7. Mala, Mala Masti 8. Paky 9. Pallan 10. Parayan, Sambaver 11. Samban 12. Thoti 13. Valluvan 14. Vetan 15. Vettiyan

GOA DAMAN AND DIU

Caste/Race/Tribe Synoym Tribe/Tribal/Community Synonym (1) (2) (1) (2) 1. Bhangi Hadi 1. Dodia 2. Chambhar 2. Duble 3. Mahar 3. Naikda 4. Mahyavanshi Vankor 4. Siddi Nayaka 5. Mang 5. Varli

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S/No Scheduled Caste S/No Scheduled Tribes CHANDIGARH 1. Ad Dharmi NIL 2. Bengali 3. Barar, Burar 4. Batwal 5. Barria or Bawaria 6. Bazigar 7. Balmiki, Chura or Bhangi 8. Bhanjra 9. Chamar, Jatia Chamar, Rehgar Raigar, Ramdasi or Ravidasi 10. Chanal 11. Dagi 12. Darain 13. Dhanak 14. Dhogri, Dhangri or Siggi 15. Dumna, Mahasha or Doom 16. Gagra 17. Gandhila or Gandil Gondola 18. Kabirpanthi or Julaha 19. Khatik 20. Kori or Koli 21. Marija or Marecha 22. Mazhabi 23. Meha 24. Nat 25. Od 26. Pasi 27. Perna 28. Pherera 29. Sanhai 30. Sansoi 31. Sansi, Bhedkut or Manesh 32. Sapela 33. Sarera 34. Sikligar 35. Sirkiband

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S/No Scheduled Caste S/No Scheduled Tribes DELHI 1. Adi –Dharmi NIL 2. Agria 3. Aheria 4. Balai 5. Banjara 6. Bawaria 7. Bazigar 8. Bhangi 9. Bhil 10. Chamar, Chanwar, Chamar Jatya or Jatav Chamar, Mochi Ramdasia Ravidasi, Raidasi, Rehgrah or Raigar 11. Ghohra (Sweeper) 12. Chuhra (Balmiki) 13. Dhanak or Danuk 14. Dhobi 15. Dom 16. Gharrami 17. Julaha (Weover) 18. Kabirpanthi 19. Kachhandha 20 Kanjar of Giarah 21. Khatik 22. Koli 23. Lalbegi 24. Madari 25. Mallah 26. Mazahabi 27. Meghwal 28. Naribut 29. Nat (Rana) 30. Pasi 31. Perna 32. Sansi or Bhedkut 33. Sapera 34. Sikligar 35. Singiwala or Kalbalia 36. Sirkiband

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Appendix ‘AH’

DETAILED INSTRUCTIONS FOR COMPLETION OF TRADE TEST SHEETS FOR APPOINTMENTS/PROMOTION AND RE-APPOINTMENTS

The following instructions will be complied with while completing trade test sheets for appointments/promotions and re-appointment, wherever required :-

(a) Name (col-1) Correct spellings of the name of the individual will be written in block letters. In case, the individual is in possession of any documentary proof e.g. Matriculation certificate etc regarding name, his name will be recorded as per documentary proof.

(b) Father’s Name (Col-2) Same as para (a) above.

(c) Address (Col-3) Full address of the individual will be furnished, e.g. village, post office, telegraph office, Tehsil and District. If he is a resident of a city/town, then house No, Street of the city/town will also be furnished.

(d) Date of birth (Col-4) Correct date of birth as ascertained from any documentary proof viz Matriculation certificate, Baptism certificate or extract of birth Register etc will be stated the date, month and year of birth (Art 51 of CSR also refers) and not age in years such as 24 years. The date of birth will not be accepted on the basis of oral statement of the individual.

(e) EDUCATION QUALIFICATION (BASIC & TECHINCAL) (COL-5)

Full details will be furnished and certificate true copies of educational/technical qualification certificates will be attached.

(f) TRADE AND CLASS (COL-6)

Correct trade as per R & P Rules and class for which the individual is engaged should be stated.

(g) SCALE OF PAY (COL-7)

Scale of pay in the R &P Rules or revised from time to time as the case may be, will be stated.

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(h) LAST PAY DRAWN (COL-8)

Last pay drawn by the individual where applicable will be furnished. Also if, he is in receipt of pension, the amount of pension he is in receipt of must be noted separately.

(j) EXPERIENCE WITH DATE AND EMPLOYERS (COL-9)

Details of experience gained by the individual prior to appointment in GREF, if any, will be furnished. Certified true copy of experience certificate will be attached.

(k) BASIS OF RECOMMENDATION (COL-10)

If there is documentary evidence of proficiency, certificate true copies of certificates are required. If an individual is subjected to test, the percentage of marks obtained by him must be recorded by the Board.

(l) RECOMMENATION OF THE BOARDS (COL-11 & 12)

Trade, class and initial Pay recommended by the board must be entered by the board. This information must be in conformity with existing rules.

(m) ORDERS OF APPOINTING AUTHORITY (COL-13 & 14)

Correct Trade and initial pay fixed will be shown.

Note :- The board will put in their signature with date. Names of members of the board will also be written in block letters just beneath the officer’s signature on board the copies of trade test sheet. The board will consist of one Maj/CO-I/EE(C) as presiding officer and two other officers of equivalent or lower rank as members of the board or as decided by the appointing authority. If certain columns are not applicable, the same must be completed as NA and initalled.

2. TT sheets will be prepared in duplicate in respect of all directly recruited supervisory and other personnel at the time of initial appointment and in all cases of re-appointment. In case of promotion where trade test is pre-requisite as laid down in the R&P Rules, the same will be prepared on required basis.

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Appendix ‘AJ’

FORM OF OATH/AFFIRMATION

(ENGLISH VERSION )

I______do swear/solemnly affirm that I will be faithfull and bear true allegiance to India and to the Constitution of India as by law established, that I will carry out the duties of my office loyally,

______(Conscientious objectors to oath Taking may make a solemn Affirmation in the form Indicated above)

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Appendix ‘AK’

S/No Name of Govt servant Date on which Designation of Signature of oath/affirmation officer before Officer was taken/made whom the oath/affirmation was taken/made 1 2 3 4 5

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Appendix ‘AL’

APPLICATION FOR RE-APPOINTMENT

BOX NO 1 (to be filled by individual)

With reference to GREF Centre letter No ______dated______(under which vacancies circulated)

I, G/No______Trade______Name______of ______am

Willing for re-appointment for the post of ______My particulars are as under :-

(a) Trade applied for______

(b) Qualification in possession______

(i) Date of birth

(ii) Educational qualification :-

(aa) Academic……………………………….

(bb) Techincal……………………………….

(iii) Experience :-

(aa) Before joining …………………………..

(iv) Whether Scheduled…………………………….Caste/Tribe (if applicable)

Note : CTCs of qualification/experience/SC or ST certificate to be attached

(Signature of the individual)

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BOX No II Certified that :- (To be filled By OC Unit) (a) particulars given by the above individual have been checked with the service documents of the individual.

(b) the individual is having temporary/permanent status and willingness certificate duly countersigned as per Appendix “E” (for Temporary pers) F” (for Permanent pers) to GREF Records letter No 1280/83/P2 dt 05 Mar 76 has been obtained in triplicate from individual concerned and one copy of willingness certificate has been attached alongwith the individual’s application and one copy filed in unit set of service document of the individual.

(c) the individual is qualified for the post applied as per GREF Recruitment and Promotion Rules and his case is recommended.

Station : (Signature of OC Unit)

Date : ______

BOX No III The case of the individual is recommended/not recommended (to be filled for re-appointment. HQ TF)

Station :

Dated : (Signature of Cdr, Task Force)

BOX No IV The case of the individual is recommended/not recommended (to be filled for re-appointment. HQ CE(P)

Station :

Dated : (Signature of CE (P))

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Appendix ‘AM’

WILLINGNESS CERTIFICATE

(To be submitted in case of temporary personnel)

I, G/No…………….Trade……………Name………………………am willing for re-appointment as……………………….in my own volition (a) Seniority in the new trade will count from the date of re-appointment (b) Will not be entitled to permanency in my previous trade. However Post continuous service will count for pension, carry forward of leave and pay fixation.

(Signature of the individual)

GS/No……………………. Trade…………………….. Name …………………….

COUNTERSIGNED

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Appendix ‘AN’

WILLINGNESS CERTIFICATE

(To be submitted in case of Permanent pers)

1. I, G/No………………….Trade………………Name…………………hereby offer myself for re- appointments as……………………………in my own volition. 2. I am fully aware that in case I am re-appointment :-

(a) Seniority in the new trade will count from the date of re-appointment in the trade of ………………However, past continuous service will count for pension, carry forward of leave and pay fixation.

BOX NO II(TO BE FILLED BY OC UNIT) Certified that :-

(a) particulars given by the above individual have been checked with the service documents of the individual.

(b) The individual is having temp/Pmt status and willingness certificate duly countersigned as per Appendix ‘___’ (for temp) ( ) (for pmt) to GREF Record letter No 1280/83/P-2 dated 05 Mar 76 has been obtained in triplicate from individual concerned and one copy of willingness certificate has been attached alongwith the individuals application and one copy filled in unit set of documents of the individual.

(c) The individual is qualifed for the post applied as per GREF Recruitment and promotion Rules and his case in recommended.

Station :

Dated : (Signature of OC Unit)

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Appendix ‘AO’

EXPERIENCE CERTIFICATE

(To be submitted in respect of experience gained after joining GREF)

Certified that GS/No…………….Trade………………….Name…………………

Unit…………………..Project………………..has gained………………years experience from …...... to………………………in/as………………….and was fully employed as such.

Station : Date : (Signature of OC Unit/HQ TF/ HQ CE (P)

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NOMINAL ROLL SERVICE GREF PERSONNEL APPLIED FOR RE-APPOINMENT

S/No GS/No Name Unit Present Trade Date of Date of Qualification required as per GREF recruitment and trade applied Appt seniority promotion Rules for in the Age Academic Technical Experience present trade 1 2 3 4 5 6 7 8 9 10 11 12

RESTRICTED RESTRICTED Qualification in possession of the Experience Whether SC/ST as per S/Docs Remarks individual 396 Age Academic Tech Before joining After joining GREF GREF

13 14 15 16 17 18 19

“AP” Appendix

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SPECIMEN PART II ORDER

GROUP : IC LAST PART II ORDER NUMBER 0/001/2008 DATED : 09102008 UNIT CODE CODE NO : Y/000/0000 PART II ORDER NUMBER 0/002/2008 DATED : 15102008 UNIT : GREF RECORDS TOTAL NUMBER OF SHEETS ONE SHEET NO : ONE ONLY

SL GREF Number Descr Date of Basic Pay Period Other Allowance Details Educational Subsistence Allowance, No rank and Name iption Appt/ Qualifications No of days and ______Birth Authority Father’s Name

Days Trade State & District Religion Month SC/ST

(a) (b) (c) 1 2 3 4 5 6 7 8 9 10 11 12 APPOINTMENT RESTRICTED RESTRICTED 1 GS-186388L APPT 140508 UDC 1. SSC Gtd Subsistence Allowance UDC SURYA 270787 - - 2.Intermediate @ Rs.01/= per day for 02 days. CHANDRA 3. B.Com Authy: Govt of India Ministry 397 NARAYANA 4. English of Shipping and Transport, RAO Typewriting BRDB letter No F.84/23/134-

-Vanukuru -Vanukuru Higher Pers/67296EG2 dated 19 th Apr PO-Vanukuru PO-Vanukuru Krisna Distt- Pradesh) (Andhra 74.

Vill Note :

1. Fathers name will be typed under the individual’s name. “AQ” Appendix 2. APPT’ is shown in column 3 under description. 3. Date of appointment/date of birth will be shown in column 4. 4. Basic Pay is shown in column 5. 5. Trade is shown in column 7A 6. Name of State, District is shown in 7(b).

7. Religion, SC/ST is shown in column 7(c ). 8. Education Qualification is shown in column 8. 9. Subsistence Allowance, no of days and authority is shown in column 9.

Prepared by (Name)______Signature______Checked by (Name)______Signature______

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SPECIMEN PART II ORDER Group: IIB Unit: ______PART II ORDER NUMBER 0/002/2008 Dated: 15102008 Continuation sheet No, : TWO

SL GREF Number rank and Name Description Date (BLANK) Details of casualty in clear No ( for use in Record Office)

1 2 3 4 5 6 RETENTION/EXTENSION OF SERVICE 02 GS-158085K ASST RETEN 09112000 Granted retention in service beyond the BHAGHLU RAM 08112005 age of 55 years and upto the age of superannuation i.e. from 0911 2000 to 08112005.

Authy: HQ DGBR letter No.------

RESTRICTED 03 GS-186531 PNR RETEN 15032005 On successfully completion of RESTRICTED RAM SINGH probationary period retained in service. Note: Wherever probationary period is extended specific reasons must be given under remarks column of Do pt II. 398

Prepared by (Name)______Signature______Checked by (Name)______Signature______

Appendix “AR” Appendix

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SPECIMEN PART II ORDER

GROUP : IIB Unit: ______PART II ORDER NUMBER 0/002/2008 Dated: 15102008 Continuation sheet No, : TWO

SL GREF Number rank and Name Description Date (BLANK) Details of casualty in clear No ( for use in Record Office)

1 2 3 4 5 6

MEDICAL CATEGORISATION

04 GS-152335L UDC MEDCAT3 23042005 Downgraded to Med Cat GREF-III temp KRISHNAN NAND SINGH 22102005 for 6 months (Physical/Psychological/Appendices

RESTRICTED Attributable/Aggravated to GREF Service. RESTRICTED Diagnosis ______

399 AFMSF 15A dated ____attd to Records. 05 GS-152335L UDC MEDCAT2 02112005 On review placed in Med Cat GREF-II KRISHNAN NAND SINGH (Permanent)

Diagnosis ______AFMSF 15 dated ____attd to Records.

06 GS-152335L UDC MEDCAT-1 03102008 On review upgraded in Med Cat GREF-I KRISHNAN NAND SINGH by______. Appendix “AS” Appendix AFMSF 15A dated ______attd to Records.

Prepared by (Name)______Signature______Checked by (Name)______Signature______

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SPECIMEN PART II ORDER

Group: IIB Unit: ______PART II ORDER NUMBER 0/002/2008 Dated: 15102008 Continuation sheet No, : TWO

SL GREF Number rank and Name Description Date (BLANK) Details of casualty in clear No ( for use in Record Office)

1 2 3 4 5 6 RETENTION/EXTENSION OF SERVICE

07 GS-158085K ASST RETEN 09111995 Granted retention in service beyond the BHAGHLU RAM 08112000 age of 55 years and upto the age of superannuation i.e. from 091119 95 to 0811200 0.

Authy: HQ DGBR letter No. ------RESTRICTED RESTRICTED 08 GS-186531 PNR RETEN 15032005 On successfully completion of RAM SINGH probationary period retained in service. 400 Note: Wherever probationary period is extended specific reasons must be given under remarks column of Do pt II.

Prepared by (Name)______Signature______“AT” Appendix Checked by (Name)______Signature______

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Appx ‘AU DISCHARGE CERTIFICATE

1. GREF Number : 2. Rank : 3. Name in full : 4. Father’s/Husband’s Name : 5. Name of NOK & Relationship : 6. Last Unit : 7. Permanent Address House Name/Number : Village : Post Office : Tehsil Police Station : Nearest Railway Station : Telegraph Office : District : State : Pin Code : Telephone No : With STD Code\ 8. Religion :

9. Whether SC/ST/OBC :

10. Date of Birth :

11. Date of Appoint in GREF with Rank/Trade :

12. Date of Discharge :

13. Medcical Category at the time of discharge :

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14. Reason for Discharge

(a) Compulsory Retirement :

(b) Voluntary Retirement :

(d) At Own Request :

(e) Reduction in Establishment :

(f) Service No Longer Required :

(g) In pursuance of Disciplinary Proceedings :

15. Qualification

(a) Academic :

(b) Technical :

16. Honours/Awards during service :

17. Identification Marks

(a)

(b)

18. Details of Pay & Allowances last drawn

(a) Basic Pay : (Pay + Gp) (b) DA (c) TPTA (d) CEA (e) HRA (f) SCA (g) SDA (h) WA (j) Ration Money (k) Any Other Allowance

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19. PPO No & Date :

20. Specimen Signature or LTI :

21. Assessment of Character at the time of retirement :

Station :

Date : (Signature of Issuing Authority with Seal)

(a) CSD facilities including liquor have been authorized to retired GREF personnel vide Army HQ letter No 96018/Q/DDGCS dated 26 Feb 1999 and 96018/Q/DDGCS dated 25 Sep 2000.

(b) No duplicate Discharge Book will be issued in place of the lost one except in very exceptional cases. The individual should therefore ensure the safe custody of the book in his own interest.

(c) Finder should send this Discharge Book to OIC, GREF Records, Dighi Camp, Pune-15 or hand over to nearest GREF Unit or Police Station.

(d) Item 21 will be deleted in case of discharge in pursuance of disciplinary proceedings, compulsory retirement and in case of discharge as services no longer required. Compulsory retirement can be the result of disciplinary proceedings or review on attainment of 50/55 years of age. In none of these cases assessment of character will be made and item 21 will be deleted.

(e) Para 171 of Regulations of the Army (DSR) and ACR dossier may be seen for guidance and assessment of character should be recorded in one of the following terms as deemed proper :-

Exemplary : Very Good : Good :

Fair : Indifferent : (f) Item 21 will never be left blank, but the entire item will be deleted if no entry therein is warranted

Note : Existing Appx ‘AU” to ROI 1998 may please be deleted.

Auth : HQ DGBR letter No 15095/DC/DGBR/EIC ‘B’ dt 04 Apr 07 & 15095/DC/DGBR/EIC ‘B’ dt 16 May 07.

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Appendix ‘AV’ PROBATION AGAINST RE-APPOINTMENT

01. GS/No, Rank and Name : 02. Father’s Name : 03. Religion : 04. Address : 05. Educational Qualification : 06. Age/Date of Birth : 07. Height : 08. Identification Marks : 09. Reasons for prohibition for : Re-employment in GREF

10. Attach one copy of photograph duly : furnishing No, Rank & Name of the Individual on reverse.

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Appendix ‘AW’

NOMINAL ROLL FOR TURNOVER POSTING IN R/O PERSONAL SERVING IN HAA/EHA

Name of Project…………………………………………………………………………………….

S/No G/No Trade Name Present Date of Period **Choice Remarks Unit TOS actually (Three served in different HAA/IA Projects) (excluding (BCA/MCA leave/ty can not be duty) given as choice) 1 2 3 4 5 6 7 8 9

** Note :-

(i) Three choices to be given in - 3 different Projects (ii) In case instructions wrt choices are not adhered to, individual will forfeit his right for choice posting.

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Appendix ‘AX’

ASSUMPTION REPORT ON PROMOTION

1. It is certified that GS No. ______Trade ______Name

______Unit/Project______has assumed the appointment of ______wef ______on promotion as per GREF Records Promotion-Cum-Posting order No.

______dated ______.

2. It is also certified that the assumption by the individual is factual and published in part II order No.

______dated ______and entered in the service documents.

Station : (Signature of OC Unit)

Date :

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Appendix ‘AY’

ASSUMPTION REPORT ON RE-APPOINTMENT

1. It is certified that GS No. ______Trade ______Name

______Unit/Project______has been re-appointment as ______wef

______and assumed the higher appointment vide GREF Centre letter ______dated

______.

2. It is also certified that the assumption by the individuals is factual and published in part II order

No. ______dated ______and entered in the service documents.

Station: (Signature of OC Unit)

Date :

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Appendix ‘AZ’

REQUEST FOR POSTING/ON COMPASSIONATE GROUND

1. GS No.______Trade______Name______

2. Unit ______TF______Project______

3. Date of apptt ______Date of Birth ______

4. Date of Retirement ______

5. Service Profile

S/No Period Unit/Loc Classification East/West Service Remarks From To (P) in Yrs

May be attached on a separate sheet

6. Station where posting requested : a) ______b)______c)______7. a) Was a request for posting/change of posting : made earlier

b) If so, how many times and when :

8. Reasons for request : Attach application

9. a) Whether grounds on which request has been : asked is within the posting policy ?

b) If not, what is the compassion for relaxing : the conditions

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10. Details of previous postings on compassionate/medical grounds in the entire carrier so far if any :-

S/No Period Unit/Loc Classification East/West Service Remarks From To (P) in Yrs

May be attached on a separate sheet ______Certificate

I certify that to the best of my knowledge, the above service particulars are correct. I am aware that in case any particulars are found false, my case may be rejected by the Board of Officers summarily and that I would be liable for disciplinary action.

Date : (Signature of the Applicant)

10. Recommendation of OC Unit : Recommended/Not Recommended

(Signature)

11. Recommendation of TF Cdr : Recommended/Not Recommended

(Signature)

12. Recommendation of CE Project : Recommended/Not Recommended

(Signature)

Note : Please ensure that eligibility for Compassionate Posting as per ROI 1/98 (para 69 to 81) has been checked.

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Appendix ‘AAA’

INSTRUCTIONS TO BE COMPLIED WITH IN CARRYING OUR POSTING ORDERS

1. The following instructions will be complied with by all concerned Units/Projects strictly while carrying out the move of GREF Records from time to time :-

(a) All personnel will be moved to new units by due date as per posting order.

(b) These personnel, who are personally involved in any disciplinary case/Court of Inquiry/Vigilance case or any case contemplated against them, will not be despatched by despatching unit till finalisation of the case and GREF Records will be informed accordingly. To avoid issue of postings in such cases, timely information should invariable be furnished to Record Office in advance/or immediately on occurrence, if involvement took place after issue of posting order.

(c) In case posting orders are not implemented by due date as mentioned in the posting order, the case should be projected to their TF/Project and deserving cases only be referred to Record Office through CE (Project).

(d) If any individual who stands posted to high altitude area, happens to be in low medical category or above 50 years of age in case of PNRs and 52 years in case of tradesmen, the case may be referred to Record Office for change of posting.

(e) An individual on first posting should be allowed to complete at least six months to meet audit requirement. Where due to under postings if he becomes surplus, the longest stayer of his trade/category should be nominated for posting out/adjustment within Project.

(f) If any of the individual posted to BCA area does not meet the QRs as stipulated in para 16 of ROI, he will NOT be despatched to BCA. Such cases will be referred to GREF Records immediately for necessary action.

(g) The NRS of Unit will be intimated by the receiving unit/ascertained by despatching unit immediately on receipt of posting order for early implementation of posting order.

(h) The tenure for stay for posting on compassionate/medical grounds will be for two years only.

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(j) A copy of movement order will be forwarded to Record Office. The movement order will contain the following information:-

(i) Reference of original posting order as amended wherever affected will be quoted.

(ii) Serial No of posting order at which the name of the affected individual appears.

(iii) An endorsement that ACR/ICR in respect of the affected person (s) has/have been initiated/reviewed by the IO/RO.

(v) In case of posting on compassionate/medical grounds, it will be specifically mentioned that the tenure of stay in such case at new location will be for 2 (two) years only and that individual concerned has (have) been so informed.

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APPENDIX ‘AAB’

PART II

WARRANT UNDER SECTION S 168,169(2) AND 173 OF THE ARMY ACT

FORM ‘B’

WARRANT COMMITMENT FOR USE WHEN A PRISONER IS SENTENCED TO IMPRISONMENT WHICH IS BE UNDERGONE IN A CIVIL PRISON

(ARMY ACT SECTION 169 (2)

TO, THE SUPERINTENDENT ………………..OF …………..THE (a)………….. PRISON WHERE AT A (b)…………………………..COURT MARTIAL HELD AT ………………ON THE DAY OF………………..19………………..NUMBER……………RANK NAME…………………..OF THE REGIMENT…………………WAS DULY CONVICTED OF THE OFFENCE TO BE BRIEFLY STATED HERE ‘DESERTION’’THEFT’RECEIVING STOLEN GOODS” “FRAUD” “DISOBEDIENCE OF LAWFUL COMMAND” OR AS THE CASE MAY BE…………….. AND WHERE THE SAID(b)…………………..COURT MARTIAL……………….ON THE DAY OF………………..19…………………PASSED THE FOLLOWING SENTENCE UPON THE SAID (NAME)…………………THAT IS TO SAY :

(SENTENCE TO BE ENTERED IN FULL BUT WITHOUT SIGNATURE)

AND WHERE AS THE SAID SENTENCE

(c) HAS BEEN DULY CONFIRMED BY (d)…………………….HAS REQUIRED BY LAW(E)……………….IS BY LAW VALID WITHOUT CONFIRMATION. This is to require and authorise you to receive the said (Name) into your custody together with the warrant and there carry the aforesaid sentence of imprisonment into execution according to law. The sentence has effect from the (f)……………. Given under my hand at………………this the………………dayof…………………..19………………

Signature (g)

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(d) Add if necessary “with permission of”

(e) Enter date on which the original proceedings were signed

(f) Signature of Commanding Officer of Prisioner or the prescribed officer (See Army Rules)

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APPENDIX ‘ AAC’

DETAILS OF COURSES & VACANCIES NUMBER OF COURSE AND DURATION IN RESPECT OF PERS DETAILED FOR CME COURSE AT PUNE-15

Course s weeks Duration Number of Number of Total vacancies courses of vacancies in a each courses year (a) Diploma in civil 104 10 2 20 Engg (b) Diploma in 104 05 2 10 Mechanical Engg (c) Diploma in 104 05 2 10 Draughtsman Estimating & Design

Eligibility

1. Serving Group ‘C’ & ‘D’ employees having a minimum service 2 years who fulfill the qualification given at Annexure I will be eligible to undergo the courses. As these courses would be run at CME the personnel should be proficient in writing & speaking English.

2. Commander TF/OC unit will select personnel based on their capabilities and merit. The candidates so recommended must fulfill the following conditions :-

(a) Age - Maximum 31 years on date of Commencement of course.

(b) Service limits - Must have a minimum residual service of 5 years of premature retirement.

(d) Conduct - Exemplary

(e) Proficient in writing/speaking English

Submission of recommendations

3. Chief Engineer Projects will prepare and forward a list of eligible candidates for the various discipline in diploma courses by 01 Jun each year.

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Method of selection

4. It should be our endeavour to ensure that our system of selection is such that only qualified and deserving personnel with proper aptitude and intelligence to cope with the curriculum are nominated on the diploma courses. To implement this the selection should be based on merit and has to be fair. To this a candidate will be required to qualify in a pre-test and pre-course training.

Screening of GREF Centre

5. A board of officers will assemble at GREF Centre in the first week of Jul to screen all the personnel recommended by the Chief Engineers. The composition of the Board will be as under :-

(a) Presiding Officer : Commander GREF Centre

(b) First Member : A rep of HQ DGBR

6. Confidential reports of these personnel will be examined and only those with ‘Very Good’ records will be considered. The nominal roll of personnel screened and found eligible to appear for the pre-test will be intimated.

Pre-test

7. GREF Centre would set a paper for the pre-test and also evauate the papers. Examination will be held in the second half of November each year, the exact date would however, be intimated by HQ DGBR. Answer copies of the Examination will be forwarded to the GREF Centre by the fastest means on completion of examination. GREF Centre would evaluate the answer books.

Syllabus

8. The syllabus for the diploma course and that of the pre-test including the standard required will be intimated to all concerned by the GREF Centre immediately.

Weightage

9. The weightage to be given in drawing up a merit list for the pool of candidates to be nominated on the pre-course will be as under :-

(a) Answer paper 70%

(b) Dossier/Confidential report 30%

10. A nominal roll would be prepared by the GREF Centre based on merit cum seniority and forward to HQ DGBR for final approval. The nominations for pre-course training will be intimated by HQ DGBR in the first half of January.

11. A pre-course training for the candidates who qualify on the pre-test and appear in the merit list will be conducted under arrangement of the GREF Centre in consultation with CME. The duration of this course would be 14 weeks. 415 RESTRICTED

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12. The following numbers of candidates will be detailed on each pre-course :-

(a) Diploma in Civil Engineering - 30 Nos

(b) Diploma in Mechanical Engineering - 15 “

Pool of selected candidates

13. Depending on the result of the pre-course training, a final merit list will be drawn for nomination of personnel on the diploma course. Candidates will be nominated strictly according to the merit list. Those person who qualify on the pre-course training and are not nominated will be earmarked as reserve and will be nominated on the subsequent courses without further tests/pre-course subject to continued good performance. The pool of qualified candidates will be updated every year by the Centre. As this would be an annual feature this will help the Centre to have a list of sufficient number of candidates for nomination of the diploma courses.

Periodicity of Courses

14. CME conducts two courses in a year in diploma, one in July/August and other in January/February.

Time Frame

15. The sequences of event as enumerated in the preceding paras are summarized below :-

Responsibility Dates (a) Recommendation of CEs CEs 01 Jun each year (b) List of eligible candidates to GREF Centre 15 Aug each year be nominated on pre-test to the Projects/Units (c) Pre-test CEs (P) GREF Centre Second half of Nov each year (d) List of personnel to be detailed HQ DGBR First half of Jan on pre-course each year (e) List of finally selected and GREF Centre On completion of nominated personnel on course to pre-course training be initiated (f) Date of commencement of HQ DGBR/GREF Jul and Jan each Diploma course Centre year

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Annexure I to Appx ‘AAC’

REQUIRED QUALIFICATIONS TO BE ELIGIBLE ON DIPLOMA COURSE

S. Item Qualification required for Remarks No Diploma in Civ Diploma in D’ Diploma in Engg Man Estimating Elect/Msech and design Engg

1 2 3 4 5 6 1. Minimum Education Matric/SSLC Matric/SSLC Matric/SSLC Higher Secondary Higher Higher Secondary Secondary 2. (a) Minimum service 2 years 2 years 2 years

(b) Maximum service 10 years (in 10 years (in 10 years (in eligible categories) eligible eligible categories) categories) 3. Eligible categories Overseer Survey Suboverseer ACM (P) Mech D’Man (Field & S’D/Man (Field Ch Mech (EEM) Topo) & Topo) Ch Elect, DES, B/Smith, Copper & Tin Smith, Turner, Moulder Machinist, Veh Mech, Engine Artificer, Electrician, Welder

Note :- Matriculates of the following trades who fullfil the above qualifications will also be eligible for nomination for diploma courses mentioned above on re-appointment/promotion to the rank of Overseer and completion of minimum service of 4 years in the rank.

Course Diploma in Civ Engg Diploma in D’Man estimating & design Trades Pioneers* Masons Carpenters Pioneers* Masons * Pioneers can be re- Ferro-Printers Mates Carpenters Ferro- appointed after three Printers Mates years experience on passing trade test for Overseer.

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Appendix ‘AAD’ (See Para 5) DETAILS OF COURSE TO BE CONDUCTED, VACANCIES AND NUMBER OF COURSE AND DURATION IN RESPECT OF SUCH COURSE AT ARMY MEDICAL CORPS CENTRE AT VARIOUS REGIMENTAL CENTRES/ARMY MEDICAL COURSE SCHOOL

Courses

1. The following courses have been accepted by the Engineer-in-Chief Branch and the Army Medical Corps Centre to be conducted at various Regimental Centres/Army Medical Corps School with the total number of persons who can be trained as mentioned against each :-

Name of Courses No of No to be Duration Location Courses trained (a) Operator 3 45 18 weeks MEG Bangalore, BEG Kirkee, Excavating BEG Roorkee Machinery (b) Radio Operator 3 40 22 weeks BEG Roorkee

(e) Nursing Asst 6 120 22 weeks (for Cl- AMC Centre & School IV courses) Lucknow 3 weeks (for CL- Army Base Hospital, III Courses) Lucknow MH Jallandhar, MH Kirkee

Qualification required

2. The qualifications required for these courses both for re-appointment and promotion through Departmental Promotion Committees are given in the succeeding paragraphs :-

3. Operator Excavating Machinery (a) Re-appointment

(i) Educational Qualification : Matriculate.

(ii) Experience : 3 years in operation of Earth Moving Plant.

(iii) Age : 31 years. As per Recruitment and Promotion Rules, for RE- appointment, upper age limit is 35 years. Keeping in mind the duration of the course and the formalities of re-apptt, the maximum age has been stipulated as 31 years.

(iv) Eligible Categories : All Group ‘D’ Employees.

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(b) Promotion

(i) Eligibility 9 years service : Only in case of Pioneers with

(ii) Experience : 2 years in operation of Earth Moving Plant

(iii) Age : Though there is no stipulation of age in Recruitment & Promotion Rules, it is desirable that a person so promoted after completion of Course serves the organisation for at least 15 years. As such maximum age for this would be 40 years. (Note :- However, there will not be any age bar for the otherwise eligible candidates as per the R&P Rules to be promoted after Trade Test).

(iv) Eligible categories : Pioneer, Road Roller Driver, Compressor Drivers and Driver Engine Static 4. Road Roller Drivers

(a) Re-Appointment

(i) Educational Qualification : Matriculate.

(ii) Eligibility : Civil driving licence for medium veh

(iii) Age : 31 years. Same as per para 3 (a) (iii) above

(iv) Eligibility categories : All Group ‘D’ employees

(b) Promotion

(i) Eligibility : Pioneers with 5 years, Mate with 3 years regular service and driller with 3 years regular service.

(ii) Age : 40 years. Same as per para 3 (b) above

(iii) Experience : Civil driving licence for medium veh

(iv) Eligible categories : Pioneers/Mates and Drillers

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5. Driver Engine Static

(a) Re-appointment

(i) Educational qualification : Matriculate.

(ii) Experience : Aptitude for operating Static plants

(iii) Age : 31 years. Same as per para 3(a)(iii)

(iv) Eligible categories : All Group ‘D’ employees

(b) Promotion

(i) Experience : Aptitude test for operating plant.

(ii) Age : 40 years. Same as per para 3(b)(iii)

(iii) Eligible categories : Pioneers with 5 years regular Service 6. Radio operator

(a) Educational qualification : Matriculate

(b) Age : 31 years. Same as per para 3(a)(iii)

7. Nursing Assistants

(a) Educational qualification : Matriculate or equivalent preferable with Science subjects should possess aptitude for profession.

(b) Experience : 1 year working experience in MI room/Med Staging Section.

(d) Eligibility : 2 years regular service.

Method of Selection

8. It should be our endevour to ensure that our system of selection is such that only the qualified and deserving personnel with proper aptitude are nominated on these courses. To implement this the selection should be based on merit.

9. The screening should be done at levels right from the Road Construction Company upto Headquarters Project level. The method of selection is outlined in the succeeding paragraphs.

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The Screening at Chief Engineer’s level

10. All eligible personnel will be tested for their aptitude and for the experience in the form of trade test at the Chief Engineer’s level. A board of Officers will be nominated the Chief Engineer with have the following composition :-

(a) Lieutenant Colonel/Superintending Engineer - Presiding Officer

(b) Major(EME)/EE(Mech) (In case of Nursing Assistants a Medical offr ie Maj (AMC/Med Gde-I)

11. The nominal roll of the qualified personnel will be forwarded to the GREF Centre for further screening.

12. The confidential reports of personnel other than pioneers will be examined at the GREF Centre and only those with high average record will be selected. A nominal roll of all suitable personnel to be nominated on each course shall be prepared seniority wise. Depending on the vacancies at each Centres on the courses, the personnel will be nominated based on the seniority.

Time frame

The first course for operator Excavating Machinery is likely to commence during March at the Regimental centres. Chief Engineers are requested to trade test all the eligible personnel in all the trades for the above courses and forward the nominal roll with the board proceedings to GREF Centre as under :-

(a) Operator Excavating Machinery - by 01 Dec

(b) Other Categories - by 01 Dec

14. The courses to be run at the Army centres are going to be continuous process. For subsequent nomination for eligible/suitable personel trade testing would be done by the Chief Engineer once a year, in the month of Oct/Nov and nominal roll of selected personnel submitted to the centre by 01 st December each year. GREF Centre would screen and prepare a nominal roll based on the seniority and forwarded to HQ DGBR by 1 st Jan of the subsequent year.

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Appendix ‘AAE’

UNDERTAKING

I, GS______Rank ______Name ______of Unit

______do hereby undertake to offer myself for re-appointment or promotion, after having required the qualification of ______trade at Army Regimental Centre to the ______trade and to serve the department for a minimum period of 5 years after being reappointed or promoted.

Station : ( Signature of the candidate)

Date :

COUNTERSIGNED

Commandant GREF Centre/TF

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Appendix ‘AAF’

BOND/CERTIFICATE

I, GS______Rank ______Name ______will not apply for discharge/premature retirement, outside employment or deputation for a period of 5 years on successful completion of the Diploma Courses in Civil Engineering/Electrical and Mechanical

Engineering/Draughtsman Estimating & Design at the College of Military Engineering.

Station : ( Signature of the candidate)

Date :

COUNTERSIGNED

COMMANDER TF/OC UNIT

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APPENDIX 'AAG'

STATEMENT SHOWING TIME SCHEDULE FOR COMPLETION OF ACRs

S/No Details of activities To be Completed by

1 Part I & II of ACR forms BRDB 22A & 22B will be 15-Dec completed by formation/unit and given to Reporting Officer for initiation.

2 Initiation of ACRs by Reporting Officer 10-Jan

3 Submission of ACRs by Reporting Officer to 10-Feb Reviewing Officer

4 Endorsement by Reviewing Officer 20-Feb

5 Submission of ACRs to next superior officer 25-Feb

6 Endorsement of ACRs by next superior offr 1-Mar

7 Submission of all ACRs duly completed in all respects 3-Mar as per instructions contained in this ROI so as to reach Record Office (except ACRs in respect of Selection Grade who has been graded out of turn promotion or below average/not yet fit)

8 Submission of ACRs in respect of selection grade 15-Mar who has been graded " out of turn promotion of below average/not yet fit " to CE (P).

9 Submission of ACRs duly endorsed by CE so as to 15-Apr reach Record Office.

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APPENDIX 'AAH'

NOMINAL ROLL OF GREF SUBORDINATE FOR ACRs/ICRs

Project/Unit ______

S/No GS/No Trade Name Period for which State whether Remarks ACR/ICR due or SC/ST reasons for non- initiation

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APPENDIX 'AAJ' CONFIDENTIAL

NON INITIATION OF INTERIM CONFIDENTIAL REPORT FOR THE PERIOD FROM TO PART I - PERSONAL DATA

1 GREF Number :

2 Name :

3 Unit/Establishment :

PART II - SERVICE RECORD

4 Employment of Govt servant reported upon during the period for which confidential report cannot be initiated.

Appointments (with dates of Unit/formation Period and nature of assumption) absence from duty (i) (ii) (iii)

5 Period of absence Initiation (a) Officer (b) Reviewing Officer

6 Reasons for non-initiation

Authenticated by: -

______Signature of pers Sig of IO Sig of RO of his reported upon Staff Officer

GS No, Rank & Name No, Rank & Name No, Rank & Name

Date: ______Date: ______Date: ______

CONFIDENTIAL

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Appx ‘AAK’

INSTRUCTIONS

(BRDB 22A)

General

1. The confidential report is an important document. It provides the basic and vital inputs for assessing the performance of an officer and for reporting authority, the reviewing authority and the accepting authority should, therefore, undertake the duty of filling up the form with a high sense of responsibility.

Responsibility

2. Every Offcer should be reported upon annually. It is as much the responsibility of the officer reported upon to submit his ACR form in time to the IO, as the responsibility of the IO to initiate the ACR in time.

3. The officer reported upon will be personally responsible for the correct completion of Part I & II of ACR form. It will be incumbent on him to handed over CR form with Part I and Part II duly completed after putting his initial on each page at the appropriate place to the IO by due date. In case of tradesmen where it is not possible for them to complete Part I, the same will be completed in the office of OC unit based on service records and each page of CR initialed on the top by the IO.

Period of Report

4. The period of report as appropriate should be entered at the top of form. Due care should be taken to ensure that there is no over-laping of period between two successive reports because more than one report cannot be initiated to cover the same period.

Part I – Personal Data and Service Record

5. This should be filled up with due care.

6. The resume by the officer reported upon under Part II (for Supervisors of Gde I and Clerical Staff) should confirm to activities/duties for the period of the report. It should be precise and brief and should cover major achievements against set targets, where possible. Any constraints and difficulties faced may also be brought out. The brief should not exceed 100 words.

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7. In particular, the following aspects will be covered in self appraisal depending upon the appointment (Executive/Staff) and nature of duties: -

(a) Achievement on road works including maintenance both linear, financial and qualitative.

(b) Achievement in repair and utilization of plants, vehicles and equipments.

(d) Planning of work.

(e) Progress on estimates.

(f) Administrative matters indicating progress of Court of Inquiry, Loss Statements, Audit Objections, Pension Cases, Cases under WCA etc.

(g) For medical personnel indicating achievement in improving medical cover and patient welfare measures, attitude towards patients as applicable.

(h) Budgetary control, i.e. actual expenditure versus allotment of funds provisioned.

(j) Improvement in system, procedure and techniques to achieve better output and efficiency.

(k) Provisioning of stores and spares.

(l) Discipline of the men under command, where applicable, and

(m) Any other duties performed during the period.

Part – III – Personal Qualities and Job performance

8. The reporting officer should use tick mark for the grading awarded and insert dash against other qualities for items 12 (a) to (o). Against other traits the reporting officers are to tick mark the grading score out other gradings and initial against each quality. It is mandatory upon the IO and RO to assess the rate in all qualities listed in ACR form as applicable. The reporting officer will assess the rate considering the year as a whole and under no circumstances will put two grading for the same quality by bifurcating the period under report.

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9. The columns in Part III should be filled with utmost-care/attention and after devoting adequated time. All corrections will be initialed.

10. It should be the endeavour of each appraiser to present an objective picture of the appraisee in regard to his/her performance, conduct, behaviour and potential.

11. Assessment should be confined to the appraisee’s performance during the period of report only.

12. For items 12(g)” Ability to inspire and motivate” please grade on the capacity of the individual to motivate, to obtain willing support by own conduct and capacity to inspite confidence.

13. For items 12(I) “Inter personnel relations and team work” please grade on the quality of relationship with superiors, colleagues and subordinates and on the ability to appreciate others point of view as a member of team and to promote team spirt and optimize the output of the team.

General remarks

14. The IOs should complete item 1 to give a soul to the assessment.

15. Performance appraisal through confidential reports should be used as a tool for human resource development. Reporting officers should realize that the objective is to develop an officer so that he/she realizes his/her true potential. It is not meant to be fault-finding process out a development one. The reporting officers and the Reviewing officers, should not shy away from reporting shortcomings in performance, attitude of overall personality of the officer reported upon.

16. Although performance appraisal is an year-end experience, in order that it may be a tool for human resource development, the Reporting officer and the officer reported upon should meet during the course of the year at regular intervals to review the performance and to take necessary corrective steps.

17. All IO/RO/SRO are duty bound to give subordinates at all times the necessary advise, counseling, guidance and assistance in overcoming their deficiency/shortcomings. In cases, where an officer has failed to respond to verbal counseling, he should invariably be apprised of shortcomings in writing and advised to overcome them before such deficiencies/shortcomings are reflected in CRs. Counseling will help the officer reported upon to make improvement and also obviate the possibility of any biased or prejudicial reporting by reporting officers, besides proper disposal of any representation/appeal against ACRs would become easier. Full details of performance counseling given verbally (with dates) or in writing (indicating letter No and date) will be indicated in item 15/17 to support the gradings of below average etc in traits and adverse remarks in pen picture.

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18. The IOs, where necessary should give recommendations under item 17 for training needs with a view to further improving the effectiveness and capabilities of the officer reported upon.

Part IV – Remarks of Reviewing Officer

19. If the Reviewing Authority is satisfied that the Reporting Authority had made the report without due care and attention he should record remarks to that effect in Part IV item 17. Based on this the competent authority shall enter the remarks in the Confidential Roll of the Reporting Authority.

Integrity: -

20. The following procedure should be followed in filling up the item relating to integrity (Item 13 ) :-

(a) If the Officer’s integrity is beyond doubt, it may be so stated.

(b) If there is any doubt or suspicion, the item should be left blank and action taken as under: -

(i) A separate secret note should be recorded and followed up. A copy of the note should also be sent together with the confidential report to the next superior officer who will ensure that the follow up action is taken expeditiously. Where it is not possible either to certify the integrity or to record the secret note, the reporting officer should state either that has not watched the officer’s work for sufficient time to form a definite judgement or that he has heard nothing against the officer, as the case may be.

(ii) If, as a result of the follow up action the doubts or suspicion are cleared, the officer’s integrity should be certified and an entry made accordingly in the Confidential report.

(iii) If the doubt or suspicions are confirmed, this fact should also be recorded and duly communicated to the officer concerned.

(iv) If, as a result of the follow up action, the doubts or suspicion are neither cleared nor confirmed, the officer’s conduct should be watched for a further period and suitable action taken depending upon the circumstances. (Min of Home Affairs OM No 51/4/64-Estt(A) dated 21 Jun 65).

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Appendix ‘AAL’

INSTRUCTIONS (BRDB 22-B) General

1. The confidential report is an important document. It provides the basic and vital inputs for assessing the performance of an offr and for his/her further advancement in his/her career. The Officer reported upon, the Reporting Authority and the accepting authority should, therefore, undertake the duty of filling out the form with a high sence of responsibility.

Responsibility

2. Every officer should be reported upon annually. It is as much the responsibility of the officer reported upon to submit his ACR form in time to the IO, as the responsibility of the IO to initiate the ACR in time.

3. The officer reported upon will be personally responsible for the correct completion of Part I & II of CR form. It will be incumbent on him to hand over the CR form with Part I and II duly completed after putting his initials on each page at the appropriate place to the IO by due date.

4. The period of report as appropriate should be entered at the top of the form. Due care should be taken to ensure that there is no over-lapping of period between two successive reports because more than one report cannot be initiated to cover the same period.

(Part – Personal data and service record)

5. This should be filled up with due care.

Part – II

6. The resume by the officer reported upon under Part II should confirm to activities/duties for the period of the report. It should be precise and brief and should cover major achievements against set targets, where possible. Any constraints faced may also be brought out. The brief should not exceed 100 words.

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Part III – Personal qualities and job performance

7. It is mandatory upon the IO to assess the ratees in all the qualities listed in the ACR form.

8. The columns in Part III should be filled with utmost care, attention and after devoting adequate time. All corrections will be initialed. The Reporting Officer should use the tick mark for grading awarded and insert dash against other qualities for items 12 (a) to (l). Against other traits, the Reporting Officers are to tick mark grading, score out other grading and initial against each quality. It is mandatory upon the Reporting Officer to assess the rate in all the qualities listed in ACR form as applicable.

9. It should be the endeavour of each appraiser to present an objective picture of the appraisee in regard to his/her performance, conduct, behaviour and potential.

10. Assessment should be confined to the appraisee’s performance during the period of report only.

11. For Item 12(k) “Inter-personnel relations and team work” , please grade on the quality of relationship with superiors, colleagues and subordinates and on the ability to appreciate others point of view and take advice in the proper spirit including his/her capacity to work as a member of team and to promote team spirit and optimize Output of the team.

12. Performance appraisal through Confidential Report should be used as a tool for human resource development. Reporting officers should realize that the objective is to develop an officer so that he/she realizes his/her true potential. It is not meant to be a fault-finding process but a development one. The Reporting Officer should not shy away from reporting shortcomings in performance, attitudes or overall personality of the officer reported upon.

13. Although performance appraisal is an year-end exercise, in order that it may be a tool for human resource development, the Reporting Officer and the officer reported upon should meet during the course of the year at regular intervals to review the performance and to take necessary corrective steps.

14. All IOs are duty bound to give subordinates at all times the necessary advice, counseling guidance and assistance in overcoming their deficiency/shortcomings. In case, where an officer has failed to respond to verbal counseling, he should invariably be apprised of shortcomings in raiting and advised to overcome them before such deficiencies/shortcomings are reflected in CRs. Counseling will help the officer reported upon to make improvement and also obviate the possibility of any biased or prejudicial reporting by reporting officers, besides proper disposal of any representation/appeal against ACRs would become easier. Full details of performance counseling given verbally (with dates) or in writing (indicating letter No and date) will be indicated in item 15 to support the grading of below average etc in traits and adverse remarks in pen-picture.

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15. The IOs, where necessary should given recommendations under item 15 of Part III for training needs with a view to further improving the effectiveness and capabilities of the officer reported upon.

Part IV – Remarks of Accepting Officer

16. If the Accepting Authority is satisfied that the Reporting Authority had made the report without due care and attention he should record a remark to that effect in Part IV item 17. Based on this, the Competent Authority shall enter the remarks in the confidential roll of the Reporting Authority.

Integrity : -

17. The following procedure should be followed in filling up the item relating to integrity (Item 13) : -

(a) If the Officer’s integrity is beyond doubt, it may be so stated.

(b) If there is any doubt or suspicions, the item should be left blank and action taken as under :-

(i) A separate secret note should be recorded and followed up. A copy of the note should also be sent together with the confidential report to the next Superior Officer who will ensure that the follow up action is taken expeditiously. Where it is not possible either to certify the integrity or to record the secret note, the Reporting Officer should state either that he has not watched the officer’s work for sufficient time to form a definite judgment or that he has heard nothing against the officer, as the case may be.

(ii) If, as a result of the follow up action, the doubts or suspicions are cleared,the Officer’s integrity should be certified and an entry make accordingly in the Confidential Report.

(iii) If the doubts or suspicions are confirmed, this fact should also be recorded and duly communicated to the officer concerned.

(iv) If, as a result of the follow up action, the doubts or suspicions are neither cleared nor confirmed, the Officer’s conduct should be watched for a further period and suitable action taken depending upon the circumstance.

(Min of Home Affairs OM no 51/4/64-Estt(A) dt 21 Jun 65.)

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Appendix 'AAM'

CHECK SHEET ON THE ACR FOR THE YEAR…………..

GS No………………..Trade……………Name………………. Unit…………..

IO RO For Record Office use

1 Whether the year of report shown correcly? Yes/No Yes/No

2 Whether personal No, trade and Name Yes/No Yes/No correctly recorded?

3 Whether trade/Category and present Yes/No Yes/No unit correctly recorded ?

4 Whether academic/Tech Edn recorded Yes/No Yes/No correctly ?

5 Whether date of birth, enrolment, Yes/No Yes/No present trade is correctly recorded ?

6 Whether latest medical cat has been Yes/No Yes/No recorded by the IO ?

7 Whether the indl served under the IO Yes/No Yes/No for a minimum period of 90 days ?

8 Has the date of enrolment of the indl Yes/No Yes/No during the period recorded in Col 7(1) ?

9 Has the IO recorded pen picture Yes/No Yes/No against Col 22 and the ibid pen picture contains any adverse remarks ?

10 Has the overall grading given under Yes/No Yes/No Col 22 and 27 commensurate with the pen picture given by IO/RO ?

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11 Have the weak points/adverse remarks Yes/No Yes/No communicated to the indl in writing on a separate sheet and his signature obtained thereon ? (Such slip, if any, should be pasted in the ACR form at the appropriate place )? 12 Whether IO has signed under Col 22 in Yes/No Yes/No full with date, Name & Appointment ? 13 Whether IO/RO recorded any pen Yes/No Yes/No picture against the Col 27 ?

14 Is the grading under Col 22 & 27 - Yes/No commensurate with naration thereon, as per Col 13 ?

15 Is there any adverse remarks given by - Yes/No the RO against Col 27 ?

16 Has the adverse remarks of the RO Yes/No Yes/No communicated to the indl through IO and signature of the indl obtained on extract and the same pasted on the ACR ?

17 Has the indl been recommended/Not Yes/No Yes/No recommended for out of turn promotion ?

18 Has the ACR form signed by the IO and Yes/No Yes/No RO with name, Apptt and date ? (Name should be recorded in Capital letters)

19 Whether remarks in Part V and VI Yes/No/NA wherever applicable have ben verified ?

(Signature of IO) (Signature of RO)

Name Name Apptt Apptt Rank Rank Fmn/Unit/Pl Fmn/Unit/Pl

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A. DO’s

1. Read the “Instructions on renditions of CRs” before completing the CRs.

2. The personal data under Part I should be correct in all respects.

3. Officer reported upon/IO to initial on top of all pages of CRs as applicable.

4. The self appraisal under Part II should conform to activities during the period under report.

5. The Reporting Officer will :-

(a) Reflect the latest low medical category and restrictions on employability, if any, of the officer reported upon (Item 10).

(b) Check whether the minimum service prescribed has been completed under him and he is entitled to write the CR of the officer reported upon.

(d) Reflect overall grading under the Serial 17/22 of BRDB 22A and 15/19 of BRDB 22B.

(e) Ensure that the overall grading being awarded is in conformity with the grading of traits under “Personal qualities and on Job performance. Deviations, if any, be adequately brought out in pen picture.

(f) Ensure that adverse remarks if any, are in conformity with the grading/comments awarded.

(g) Complete the CRs or human resource development and not as a fault finding media.

6. Initial all over writing and cuttings.

DONTs

1. Do not delay the submission and completion of CRs for more than 15 days.

2. Do not use the eraser and do not do over writing.

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Appendix ‘AAO’

MANUAL OF DOCUMNTATION : GREF PERSONNEL (1985) AS AMENDED

GREF PAY SYSTEM Introduction

1. The formats for publication of Part II Order by Units/Record Office/Centre are contained in the Manual of Documentation GREF personnel (1985). The general instructions regarding their publication are given below while instructions peculiar to certain occurrences/allowances are given beneath the respective casualties.

2. It is important that the instructions appended below are strictly followed and the formats adhered to in every respect. The information from the Part II Order would be directly keyed in at the computerised PAO (GREF). Any deviation from the instructions of the Part II Orders or wrong adjustment of pay and allowances.

Grouping of Casualties

3. The Part II Orders are to be arranged in two parts.

(I) Part I would contain all casualties/occurrences affecting the Pay & Allowances and required to be acted upon by the PAO (GREF)/UA/AO/ACDA (Project).

(II) Part II will contain the remaining casualties/occurrences which constitute the data items common to Units and Record Office.

4. The grouping of casualties under each part is to be as given below :-

GROUP IA : All general casualties affecting Pay and Allces will be published under Group IA.

GROUP IB : All punishment casualties affecting pay and allowances will be grouped under Group IB.

GROUP IC : Recruitment casualties will be constituted under Group IC.

GROUP ID : Casualties to be processed through UA/AAO/AO by units and not to be paid through IRLA system will be grouped under Group ID.

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GROUP IIA : Kindred Roll casualties for Records/Units are to be clubbed under Group IIA.

GROUP IIB : Data items and casualties like Permanency, confirmation, courses and punishment not affecting Pay & Allces but affecting service record, will be given under Group IIB.

5. The formats for the publication of casualties under each of the above groups (IA, B and C) are the same and D, IIA and B are different.

Numbering of Casualties

6. The casualties in each Part II Order will be serially numbered as before. Though the arrangement of casualties will be under distinct Groups, the serial number should be continuous and NOT Part/Group-wise. Formats are common for both Officers and subordinates.

Layout of Formats

7. The formats for different Groups of casualties i.e. Group IA (General), Group IB (Punishment affecting Pay & Allces), Group IC (Recruitment and Group ID (Claims processed through UA/AO) are also given.

8. The spacing of the columns under each format has also been given alongwith the layout. Units/Record Office must adhere to the spacing in order that the information in one column does not overflow into another and presentation of data is neat and efficient.

9. The arrangement of columns is such that the information not required to be picked up by the PAO (GREF) is contained under the Remarks column which would not be scanned by the data entry operator.

Note :- Generally, the remarks column would not be used. However if really required, it can be used to narrate the casualty.

Abbreviations

10. Abbreviations are to be used to denote the various casualties, Allowances, Designations, Trades, Appointments, Award etc. in the formats. The list of approved abbreviations for these are given in Annexure. It is very important that the appropriate abbreviations are used correctly and in proper column.

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General Instructions

11. The general instructions are common to all the formats :-

(a) The columns given in each format are specific and not interchangeable. Entries must be under the designated columns. The size of paper used must be in standard A4 size for date entry facility.

(b) Certificates required to be endorsed/attached for specific casualties/allowances would continue to be given as hither-to-fore.

(i) Group of Casualties (IA, IB, IC, ID etc).

(ii) Unit Code No allotted to the Unit.

(iii) Unit publishing the Part II Order.

(iv) Last Part II Order No with date.

(v) Present Part II Order No with date.

(vi) Total number of sheets contained in the Part II Order.

(vii) Sheet number.

(viii) If the Part II Order contains pages more than one, continuation sheets shall be used. The boxes at the top of the continuation sheet must invariably be filled in.

(ix) Instructions regarding signing of Part II Orders, Security Classification etc would continue as before. Distribution of Part II Orders will also be continued as before, but two copies of Part II Order will be sent to PAO (GREF).

(x) Casualties shall be published as and when they occur except in case of CEA. Bunching of several casualties in respect of the same person on several dates shall not be resorted to. Each casualty must be individually published.

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Instructions for Format IA

12. (a) Column 1 (Sl No)

The Sl No of the Item under Part II Order No is to be furnished under this heading. (b) Column 2 (GREF No, Designation (Rank), Name) GREF No and designation of the individual will be given in the first line. Name will be given in the second line under GREF No. The GREF No shall invariably contain the correct check digit alphabet. Capital letter ‘GS’ will be prefixed to the number for GREF subordinates and letters ‘GO’ will be prefixed for GREF Offficers. (c) Column 3 (Description) Prescribed abbreviated descriptions of the casualties are to be provided in the column in capital letters. (d) Column 4 (From date-To date) The starting date/effective date will be shown as ‘From date’. In case of cessation, the ‘To date’ will also be given underneath the ‘From Date’ after drawing a line. Since 2 digits are reserved each for day, month and year, there is no need to indicate date, month and year with period (.) stroke (/) etc. Date should be typed as 010195 for 01 Jan 95. Generally, both ‘from date’ and ‘to date’ should be prior to date of publication of DO II. (e) Column 5 (Amount/Rate) Total amount granted or rate per month/day wherever applicable is to be given under this column.

(f) Column 6 (Period)

No of days wherever applicable is given in this column.

(g) Column 7 (Other allowances/details)

Three columns have been provided under this heading. The abbreviated form of allowances granted/ceased (GTD/ctd) or other details are to be provided under these columns, as explained in the notes under each casualty. It is very important that columns 7 (a) (b) and (c) are not interchanged with each other since this would lead to wrong or non adjustment of claims.

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(h) Column 8 (Reference Part II OO)

Old Part II Order number wherever required to link the casualty is to be provided in this column. The mode of writing Part II Order number will be Code of Unit or Record Office/Centre which published Part II Order (1 character), Part II Order No (3 characters), Sl No of items (4 characters), Year of Part II Order No (2 characters). The codes for this purpose are Unit – 0, Record-1 and Centre-2.

Example : 0/028/0012/98 denotes Unit, Part II Order Srl No 28, Item Srl No 12 and Year 1998.

(j) Column 9 (Remarks)

This is general column for providing information required by Unit/Formaions/Records/Centres/other authorites etc as detailed Iin the specimen Part II Order. This column will be ignored by the computerized PAO GREF.

Instructions for Format IB

13. The format is similar to the earlier one except for the following differences :-

(a) Column No 5 (OC/CM/Disciplinary Authority)

Where the fact that a particulars punishment was awarded by the Officer Commanding (OC) or Court Martial (CM) will be mentioned.

(b) Column No 4 (From date/To date) : As in Format IA.

14. Period of close arrest/confinement awaiting trial and period in Civil Custody, where applicable, will be given in Column 7 (b) and (c). Financial affect arising out of the particular casualty will be shown in Column 7 (a).

15. In Column No 8 (Remarks),

the following details must be given :-

(a) Black ink/Red ink entry.

(b) Tried by whom.

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(d) The reference to Army/CCS (CC&A) Rules as applicable.

(e) Date and place of offence.

(f) Findings – Guilty or not Guilty.

(g) Punishment awarded.

(h) Period of close arrest/confinement awaiting trial.

(j) Pay book entry No and date.

(k) Date of promulgation/countersignature.

(l) Character, address etc. where necessary.

Instruction for Format IC

16. (a) Father’s name will be typed under the individual’s name in column 2 after drawing a line.

(b) ‘APPT’ is shown in column 3 under description.

(d) Basic Pay is shown below column 5.

(e) Trade is shown in column 7 (a).

(f) Name of State, District is shown in column 7 (b).

(g) Religion, SC/ST is shown in column 7 (c).

(h) Educational qualification is shown in column No 8.

(j) Subsistence allowance, No of days and authority is shown in column No 9.

Instructions for Format ID

17. Claims to be processed through UA/AO by unit and not required to be credited Through IRLA will be grouped as ID.

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Instruction for Format IIA

18. All casualties affecting Kindred Roll of personnel will be notified under Group IIA.

Instruction for Format IIB

19. All casualties affecting courses, qualifications, honours and awards, injuries and so on which affect the service record will be given in Group IIB.

Cancellations

20. Cancellation of the Original Part II Orders are to be notified in the respective Groups.

21 Though efforts have been made to include specimen casualties of all types of occurrences, it could not be completely exhaustive. Notes have therefore, been incorporated wherever possible, as to the type of occurrences to be notified under individual headings. Punishment casualties not affecting Pay and Allowances will also be Published in Group IIB.

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ERROR / SHORTCOMING WHILE PUBLISHING DO Pt- II

1. Layout of DOs II

(a) 1 1/2 inch space may be provided on the left side of DOs II for batch stitching. (b) Format as per Special Border Roads Organisation Orders No 1/91 to be used.

(c) Space as shown in Annexure I to be used while publishing DOs II. At present units are taking more than 50% of the space for remarks which is not being captured in computerised processing. Columns 7 (a), (b) & (c) to be correctly used as vital information regarding ‘Pay’, “GTD”, “ctd” of allces are being regulated through these columns.

(d) One series of DO II only to be published.

(e) The patteren of Ref DO II may be changed to :

0/DO II No /Item/Year (yy) from the existing provision in SBROO 1/91.

(f) “GTD ” (BLOCK CAPITAL) may be used for grant of an allce and “ ctd ” (small letters) to be used for cessation of an allowance.

(g) Separate serial number to be given for each casualty of an individual and not under a single serial number.

(h) In respect of cancellation of an item, description should be “CANCL”. Remarks column should clearly indicate the nature of DO II which is cancelled and DO II No. be shown in column 8.

(J) Name and signature of the unit personnel who prepared and checked the DOs II at the time of publication, will be given in the end in addition to the signature of the Officer who is signing the DOs Part II :-

Prepared by (Name) …………. (Signature)…………….

Checked by (Name)………….. (Signature)…………….

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2. Errors committed in publishing DOs II

(a) CEA is not admissible for more than 2 children if the third child is born after 31 Dec 1987.

(b) Designation used in DOs II are not correct.

(c) In case of SCA, SCRLA, HRA, CCA etc., use the correct description such as SCA1, 2, 3 or SCRLA1, 2, 3, 4, HRA, HRAC, HRAOTH, CCA, CCBI, CCB2 etc.

(d) Alongwith “POSIN” on allces to be granted or ceased. “POSIN” will be a separate casualty.

(e) Publication of BCA should be as per the Annexure II. The earlier practice of publishing BCA 50% for the EL, HPL period should be stopped. BCA will be published only with from date and GTD or ctd.

(f) DOs II regarding publication of ‘INCR’ is not correct. New pay raised by increment is not being shown in Col 7(b) and the designation in Column 7(c).

(g) Date of effect is being shown incorrectly by operating future dates.

(h) Using unauthorised description in DOs II.

“COMBL” not to be used and leave to be published separately.

SCA is published as such without specifying it as SCA1.

SCRLA3 is published as “SCRLA-3” which is incorrect.

“Gtd” and “CTD” published instead of “GTD” & “ctd”.

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Common Errors/Short comings Noticed in the publication of Part II Orders

1. Part II orders are not published in conformity with the provisions of manual of documentation (1985).

2. Columns 7(a), 7(b) and 7(c) are not provided separately and particulars are not shown in appropriate columns. Instead one column i.e. column 7 has been provided in Part II Orders.

3. More than one casualty has been published against one item number of DO II, such as POSIN, SCA, DA, HRA, CCA, etc. There can be only one casualty against one particular item. As such POSIN, SCA, SDA, etc. have to be published as separate item giving separate item no. of DO II. Further, in case there are more than one casualty under the same description pertaining to different dates, each casualty pertaining to different dates has to be published as separate items giving separate item number. As such the DO II for posting in and grant of SCA and SDA and leave in continuation of joining time should be published as :

GREF No. Descr. Date Rate Period Other allowances Ref DO II Remarks Sl Rank and Name No. 7(a) 7(b) 7(c)

2 3 4 5 6 7 8 9 1 Posted in from 1623 PNR Coy wef 04 Sep 90 & TOS. Ceased to 1. GS/166388L POSIN 040990 - - - MAA - - draw HCA reported at unit and TORS on 21 Sep 90. 15 days joining UDC period availed. Overstayal period 2 days regularized as EL. Granted RESTRICTED RESTRICTED CS NARAYANA ctd SCA Rs.200/- and SDA 12.5% of basic pay wef 21 Sep 90.

2. GS/166388L HCA 040990 - - - - - 446 UDC CS NARAYANA GTD

3. GS/166388L SCA 210990 200 - - - -

UDC CS NARAYANA GTD= 12.5% 4. GS/166388L SDA 210990 - - - - - UDC CS NARAYANA

(Authority : GRPO No.271/GP-V/PNR/POS dt. 19 Apr 90)

Note : Grant of leave should be published under LEAVE separately giving reference to this DO II. Each item should be published separately.

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4. Combined leave is required to be published separately.

Sl GREF No. Descr. Date Rate Period Other allowances Ref DO II Remarks No. Rank and Name

7(a) 7(b) 7(c)

2 3 4 5 6 7 8 9 1 Proceeded on leave on 5 1. GS/166388L EL 270890 - 25 - - - 260890 FN & SORS wef. . UDC 200990 days EL-25 Granted 25 days EL wef

CS NARAYANA 270890 with permission to prefix 260890 being 2. GS/166388L HPL - - - - Sunday. Granted 20 days UDC 210990 20 HPL-20 HPL wef 210990 to 101090 CS NARAYANA 101090 days and 5 days EOL wef 111090

to 151090. 3. GS/166388L EOL - - - -

UDC 5 EOL-05 RESTRICTED RESTRICTED CS NARAYANA 111090 days 151090

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Note : If any allowance is to be stopped or reduced to a lower rate consequent on the grant of leave it should be published separately. Abbreviation “COMBL” has been dispensed with. Hence all kinds of leave should be published separately.

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5. Alphabetic suffix to GREF Number (i.e. check degit) is either not indicated or wrongly/illegibly indicated. In any computerised system of accounting the importance of check digit need not be over emphasised. Correct check digit ensures the correctness of the GREF number punched by the KPO. In the absence of correct check digit all these items will be shown as error records which finally lead to increase in avoidable work and delays in actioning the item.

6. DOs II are published without GREF No. or with number as GO NYA. It may please be noted that no action can be taken on DOs II with GREF No. “GO NYA”. In such cases DOs II may be published only after the individual is allotted a GREF account number. In the case of individual promoted to officer grade all casualties are to be published with old GREF number only till the new number is allotted. When the new number is allotted the casualty may be published as under :

GREF No. Date Other allowances Sl Rank and Name Descr. Rate Period Ref DO II Remarks No. 7(a) 7(b) 7(c)

2 3 4 5 6 7 8 9 1

1. GS/166388L GOPROM 010890 00.00 - GO/001962W - - - UDC CS NARAYANA

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Note : Reference DO II for the promotion may be given in column 8.

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7. The casualties once rejected to be cancelled and republished. To avoid rejection, correct publication of DO II is necessary.

8. In many cases of CEA only monthly rate for one child has been shown in column 5 (Rate). In some cases number of total children are shown in column 7(a). The correct procedure is to show the total amount for the whole period worked out in column 5 (rate/amount), number of primary children in column 7(a) as PRY-1 and number of secondary children in column 7 (b) as SEC-2. Only arabic numbers such as 1, 2, etc. should be used and Roman numbers such as I, II, III, etc. are not to be used.

Accordingly, casualty for grant of CEA may be published as under :

Sl GREF No. Date Other allowances No. Rank and Name Descr. Rate Period Ref DO II Remarks

7(a) 7(b) 7(c)

2 3 4 5 6 7 8 9 1

1. GS/166388L CEA 010890 100.00 - PRY-1 SEC-2 - - UDC 311090 CS NARAYANA

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449 Note : 1. Reference DO II for the previous claim may be given in column 8.

2. This DO II can be published only after 31/10/90 i.e. ‘to date’. 3. DO II containing claim for JULY and MARCH should have a certificate that necessary certificates have been obtained from the individual and verified.

4. ‘PRY’ means primary and ‘SEC’ means secondary.

5. Only rate of CEA should be mentioned in column 5 instead of total amount.

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9. DO II for grant of INCREMENT may be published as under : Sl GREF No. Date Other allowances No. Rank and Name Descr. Rate Period Ref DO II Remarks

7(a) 7(b) 7(c)

2 3 4 5 6 7 8 9 1

1. GS/166388L INCR 010597 100.00 - GTD 4700 UDC -

UDC

CS NARAYANA

Note : 1. The rate of increment should be shown in column 5. 2. The pay after grant of increment may be shown in column 7(b) as GTD-(revised pay). RESTRICTED RESTRICTED 3. The Trade (Designation) of the individual may be shown in column 7(c).

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10. Large number of Part II Orders received from units are quite illegible.

11. It is not clear from the DO II whether the GREF prefix is ‘GS’ or ‘GO’ especially when the number is given as GO 1962. To avoid punching mistakes by KPOs, the GREF prefix viz ‘GS’ or ‘GO’should be separated with ‘/’. Accordingly the GREF number may be shown as GO/1962W for Officers and GS/166388L for others.

12. The correct unit code is not being shown in the DO II, instead only unit names are being shown. As per the ‘Manual of Documentation GREF Personnel 1985’ Unit code should be shown in the title portion in unit name.`

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13. The DO Part II Orders for appointments (recruitments) by Unit authorities are being published as ‘POSIN’. Some of the Units are publishing ‘APPT’ DOs II in place ‘POSIN’ when the individuals are recruited by the GREF Centre and posted to their Units. The correct procedure is, when the individuals is appointed (recruited), the recruiting unit will publish DO II in ‘GROUP IC’ format with description ‘APPT’ and the unit receiving the individual should publish ‘POSIN’ DO II. If the unit itself is the recruiting authority, only appointment Part II Order will be published in the GROUP IC format by them.

14. In the case of Commutted Leave ‘COML’, the actual number of days will be shown in column 6 and the number of days of HPL to be debited will be shown in remarks only.

15. In the case of promotion, column 7 (a) is shown as blank in most of the cases. Similarly pay fixation DO II are published before the actual approval of pay fixation. The correct procedure is given as under :

a. For Promotion.

Sl GREF No. Date Other allowances No. Rank and Name Descr. Rate Period Ref DO II Remarks

7(a) 7(b) 7(c)

2 3 4 5 6 7 8 9 1 PROMOT 1. GS/084842N 010890 4000.00 - UDC - - - RESTRICTED RESTRICTED LDC RAM

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Note : The trade to which promoted should be shown in column 7(a). Provisional Pay fixed should be mentioned in column 5 as well as in remarks column.

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b. For Pay Fixation.

Sl GREF No. Date Other allowances No. Rank and Name Descr. Rate Period Ref DO II Remarks

7(a) 7(b) 7(c)

2 3 4 5 6 7 8 9 1

1. GS/084842N PAYFIX 010890 4000.00 - UDC - - 0/0001/001/90 UDC RAM

Note : 1. This should be published only after approval of pay fixation by the audit authorities. RESTRICTED RESTRICTED 2. The trade to which promoted should be shown in column 7(a). 3. The revised pay fixed should be shown in column 5.

452 4. The DO II number under which the promotion was published will be shown in column 8. 5. The remarks column will contain the letter number and date under which the pay fixation was approved by the audit authorities.

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SUPPROTING DOCUMENTS

1 Course Course Report or Certificate. Civil Educational Certified True Copy of relevant Certificate. 2 qualification/Marticulation/equivalent or higher educational qualifications only

Change of Name CTC of sanction from the Competent Authority. 3 Change of religion A written declaration from the individual to the effect 4 that he has voluntarily changed his religion. The declaration will be countersigned by the OC Unit. Conviction by Civil courts Copy of judgement. 5 Desertion (a) Pay Book if available 6 (b) IAFD-918

Trial by Summary Court Martial Summary Court-Martial Proceedings, Committal 7 Warrant where applicable.

Remission IAFD-921 8 Injuries IAFY-2006 and IAFD-931 (If Court of Inquiry has 9 been held). Medical re-categorisation AFMSF-15 or 15A. 10 Death/Suicide Death Certificate, Court of Inquiry, Postmortem 11 Certificate and C of I if held any Pay Book. Divorce 12 Decree of divorce from a competent Civil Court.

Plural Marriage 13 Permission of the Competent Authority where personnel are not prohibited from contracting plural Marriage under existing law.

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14 Marriage (a) Marriage declaration from individual duly countersigned by OC Unit or Certificate from Registrar in case of Civil Marriage. (b) Nomination form for change of NOK, Family Pension and Special Family Pension and Heir to Estate. 15 Adoption Declaration of adoption. 16 Birth Birth Certificate or declaration from individual duly countersigned by OC Unit. 17 Death Death Certificate or declaration from individual in respect of NOK duly countersigned by OC Unit.

18 Change of address Copy of sanction of Competent Authority. 19 Change of Kindred roll Declaration or Gazetted Notification or affidavit or recognized Certificate as the case may be.

20 Publication of time barred casualties Sanction for waiving the time limit by (i.e. over one year old) the Competent Authority. 21 Sterilisation CTC of Medical Certificate. (Family Planning)

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CERTIFICATES

Special Compensatory Allowance

Certified that the condition for eligibility for SCA as laid down in para 130 to 133 of BR Regulations have been fulfilled.

Encashment of Leave

Certified that the conditions for encashment of Leave at the time of retiremrnt as laid down in Min of Fin (Deptt of Expdr) OM No.P-14028/6/78-CIV(A) dated 30 th Jun 78 have been fulfilled.

Special Pay to Gestetner/Duplication Machine Operator

Certified that the conditions laid down in Govt. of India Min of Def Office Memorandum No.PC.A/5423/Rog-4(Civ)(d)/8453/D(Civ-I) dated 21st Aug 75 as amended from time to time have been fulfilled

Ration Allowance

Certified that condition for grant of Ration aloowance as laid down in para 178 to 185 of BR Regulations and Govt. of India, Min of Shipping and Transport (BRDB) letter No.______dated______(as the case may be ) have been fulfilled.

Uniform Maintenance Allowance for Ladies

Certified that condition for grant of above allowance as laid down in Govt. of India, Min of Shipping and Transport, BRDB letter No. F8 (23) 17117/DGBR/E2A(T&C) dated 15 th Oct 76 have been fulfilled.

Uniform Maintenance Allowance for Officers

Certified that conditions for grant of Uniform Maintenance Allowance as laid down in para 1 (6) of Govt. of India, Min of Shipping and Transport, BRDB letter No.F.81 (1)/64-Estt/17084/DGBR/E2A (T&C) dated 21 st Jul 82 have been fulfilled.

Uniform Washing Allowance (for Supervisory staff & other)

Certified that condition for grant of Uniform Washing Allowance as laid down in para 1(5) of Govt. of India, Min of Shipping and Transport, BRDB letter No.F.81 (1)/64-Estt/17084/DGBR/E2A (T&C) dated 22 nd Jul 82 have been fulfilled.

Personel Pay on passing Hindi Examination

Certified that conditions laid down in Govt. of India, Min of Home Affairs OM No. 10/3/61-H(B) dated 18 th Apr 64 as amended and modified from time to time have been fulfilled.

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City Compensatory Allowance

Certified that conditions for eligibility for CCA as laid down in para 3(a) of Min of Def OM No.4(i) /66- DC (Civ-1) dated 04th Mar 66 reproduced in CPRO 9/66 and Min of Fin (Deptt of Expdr) OM No. F2 (55)-E- II(8)/73 dated 06 th Jun 74 have been fulfilled.

Children Education Allowance

Certified that requisite certificates from the Educational Authorities and from the employee concerned have been obtained.

Certified that during the last 6 months the child/children attended the school regularly and did not absent himself/herself without proper leave for a period exceeding one month.

Certified that CEA has been admitted only in respect of those cases where an individual is compelled to send his child/children to a school away from the Station at which he is posted and/or is residing owing to any of the following :

(i) the absence of a school or schools of the requisite standard at the Station,

(ii) posting to a filed area,

(iii) posting to a sensitive area where families are specifically debarred from living with the head of the family.

Special Pay for Family Planning

Certified that the conditions as laid down in Govt. of India Min of ______, Letter No ______dated ______have been fulfilled.

House Rent Allowance

Certified that the Govt. servants for whom House Rent Allowance has been granted/claimed have not been provided with any Govt. accommodation. The Certificate prescribed by the Govt. have been obtained from the Govt. servant wherever necessary.

Re-Imbursement of Tuition Fee

Certified that conditions as laid down in Govt. of India, Min of ______Letter No. ______dated ______have been fulfilled.

Hospital Leave

Certified that conditions for granting Hospital leave as per CCS Leave Rules 1972 sub Rule 46 have been fulfilled.

Special Disability Leave

Certified that conditions for granting special disability leave as per CCS Leave Rules 1972 Sub Rule 44/45 have been fulfilled.

Note : Reference of relevant orders of Govt. of India for items concerned will be quoted/indicated in the blank spaces.

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ABBREVIATION FOR DESIGNATION

Assistt Chargeman Operator Signals ACHOPS AECIV Assistant Engineer Civil AEE&M Assistant Engineer E&M AEECIV Assistant Executive Engr Civil AEEE&M Asst. Executive ENGR E&M AO Adm Officer AAO Asst Adm Officer AEEMCH Assistant Executive Engr Mech AEMECH Assistant Engineer Mech AFS Assistant Fire Superintendent ASST Assistant BMKR Boot Maker BRBR Barber BS Black smith BTA Blood Transfussion Assistant CARP Carpenter CDM Chief Draughtsman CE Chief Engineer CHELCT Charge Electrician CHMECH Charge Mechanic CMO Chief Medical Officer CTS Copper and tin smith Dir(Admn) Director Admn DES Driver engine static

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DFM1 Draughtsman GDE I (Civ) DFM2 Draughtsman GDE II (Civ) DMECH1 Draughtsman GDE I(Mech) DMECH2 Draughtsman GDE II(Mech) DEFTRY Daftry DLR Driller DVRMT Driver Mechanical Transport DVRMT-I Driver Mechanical Transport Gde I DVRMT-II Driver Mechanical Transport Gde II DVR RR Driver Road Roller DVR RR-I Driver Road Roller Gde I DVR RR-II Driver Road Roller Gde II DYCMO Deputy Chief Medical Officer EECIV Executive Engineer (Civil) EEE&M Executive Engineer (E&M) ELCT Electrician FEDVR Fire engine driver FMAN Fireman FMS Foreman (Signals) FPRTR Ferroprinter GKEEP Gate Keeper HINDOF Hindi Officer HINDTP Hindi Typist HTNSLR Hindi Translator JD Joint Director LABA Laboratory Assistant LABAM Lab Assistt [Microscopist] 458 RESTRICTED

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LDC Lower Division Clerk LHF Leading Hand Fire LHNT Leading Hand Non Technical LHNURS Leading Hand Nursing LHSL Leading Hand Signals (line) LHOPR Leading Hand Signal Operator LM Lineman MASON Mason MATE Mate MCHNST Machinist MDR Moulder MO1 Medical Officer GDE I MO2 Medical Officer GDE II MO3 Medical Officer GDE III MSLCHI Masalchi MWTR Mess waiter NASST Nursing Assistant SUPCL Office Superintendent OEM Operator Excavating Machinery (Ordinery OEM-1 Operator Excavating Machinery Gde I OEM-11 Operator Excavating Machinery Gde II ORA Operation Room Assistant OTRP Operator Tyre Repair Plant OVSR Overseer PATMKR Pattern Maker PS Private Secretary

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PFIT Pipe Fitter PHMST Pharmacist PNR Pioneer PTR Painter RMECH Radio Mechanic ROPR Radio operator SAINSP Supervisor Nursing & Sanitation SECIV Superintending Engineer Civil SECSG Supdt. Engr. CIV Selection Gde SEE&M Superintending Engineer Mech SFWALA Safaiwala SKT Store Keeper Technical SMAN Storeman SAO Senior Adm Offr SPS Senior Private Secretary SRDFM Senior Draughtsman SRHTLR Senior Hindi Translator SS1 Supervisor Store GDE I SS2 Supervisor Store GDE II STENO1 Stenographer GDE I STENO2 Stenographer GDE II STENO3 Stenographer GDE III SUPBR1 Supdt Buildings and Roads GDE I SUPBR2 Supdt Buildings and Roads GDE II SUPCP1 Supvr Cipher GDE I SUPCP2 Supervisor (CN) Cipher GDE II UDC SUPEM1 Supdt Elect and Mechanical Gde I 460 RESTRICTED

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SUPEM2 Supdt Elect and Mechanical Gde II SUPF Supervisor Fire SUPNT1 Supervisor Non Technical Gde I SUPNT2 Supervisor Non Technical Gde II TELOPR Telephone Operator TLR Tailor TMECH Telephone Mechanic TNR Turner UDC Upper Division Clerk UPLSTR Upholster VMECH Vehicle Mechanic WLDR Welder WMAN Washerman

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LIST OF ABBREVIATIONS FOR DESIGNATIONS FOR USE IN PAO GREF

Full Designation Abbrvn Pay Scale+ grade pay ADGBR 37400-67000+12000 Addl Dir General Border Roads AEECIV 15600-39100+5400 Asst Executive Engineer Civ AEEE&M -do- Asst Executive Engineer E&M CE DIR (ADMN) 37400-67000+10000 Chief Engineer Director (Admn) JD ADMN 15600-39100+7600 Jt Director (Adm) SAO 15600-39100+6600 Sr Adm Offr 15600-39100+5400 Adm Offr AO 9300-34800+4200 Asst Adm Offr AAO CDM -do- Chief Draughtsman/Estimator DYCMO 15600-39100+7600 Dy Chief Medical Officer EECIV 15600-39100+6600 Executive Engineer (Civ) EEE&M -do- Executive Engineer(E&M) MO1 -do- Medical Officer Gde I MO2 15600-39100+5400 Medical Officer Gde II SECSG 37400-67000+8700 Supd Engineer Civ Selection Gde SECIV 15600-39100+7600 Superintending Engineer (Civ) SEE&M -do- Superintending Engineer (E&M) AECIV 9300-34800+4200 Assistant Engineer (Civ) AEE&M -do- Assistant Engineer (E&M) HINDOF -do- Hindi Officer -do- Private Secretory PS SPS -do- Senior Private Secretory

462

RESTRICTED

ACHLS 5200-20200+2400 Astt Chargeman Lines Signal ACHOPS -do- Astt Chargeman Operator Signal AFS -do- Astt Fire Superintendent ASST 5200-20200+2800 Assistant BRBR 5200-20200+1800 Barber BS -do- Black smith BTA 5200-20200+1900 Blood Transfussion Assistant BMKRLP 5200-20200+1800 Boot maker UDC 5200-20200+2400 Clerk Upper Division LDC 5200-20200+1900 Clerk Lower Division CARPLP 5200-20200+1800 Carpenter COOKLP -do- Cook CHELCT 5200-20200+2400 Charge Electrician CHMECH -do- Charge Machanic CTSLP 5200-20200+1800 Copper and Tin Smith DFM1HS 9300-34800+4200 Draughtsman Gde I DFM1L 5200-20200+2800 Draughtsman Gde II DVRMT 5200-20200+1900 Driver Mechanical Transport DVRMT1 5200-20200+2800 Dvr MT Grade 1 DVRMT 2 5200-20200+2400 Dvr MT Grade 2 DVRRR 5200-20200+1900 Driver Road Roller DVRRR 1 5200-20200+2800 Driver Road Roller Gde 1 DVRRR 2 5200-20200+2400 Driver Road Roller Gde 2 DESLP 5200-20200+1800 Drive Engine Static DFTRYLP -do- Daftry DLRLP -do- Driller ELCT 5200-20200+1900 Electrician 463 RESTRICTED

RESTRICTED

FEDVR 5200-20200+1900 Fire Engine Driver FMAN1 5200-20200+1800 Fireman FPRTR -do- Ferro Printer GKEEP 5200-20200+1900 Gate keeper HTNSLR 9300-34800+4200 Hindi Translator LABA 5200-20200+2000 Laboratory Assistant LABAM 5200-20200+1900 Laboratory Assistant (Microscopic) LHF -do- Leading Hand Fire LHNT -do- Leading Hand (Non Technical) LHNURS 5200-20200+2400 Leading Hand Nursing LHSL 5200-20200+1900 Leading Hand (Tech) LM Signals LHSOPR -do- Leading Hand (Tech) Opr signals LMLP 5200-20200+1800 Lineman MASONLP -do- Mason MATELP -do- Mate MSLCHI 5200-20200+1800 Masalchi MWTR -do- Mess Waiter MCHNST 5200-20200+1900 Machinist MDR 5200-20200+1800 Moulder NASSTLP 5200-20200+1800 Nursing Assistant OEM 5200-20200+1900 Operator Excavating Machinery OEM1 5200-20200+2800 Opr Excavating Machinery Gde I OEM2 5200-20200+2400 Opr Excavating Machinery ORA 5200-20200+1900 Operation Room Assistant OTRP -do- Operator Tyre Repair plant

464

RESTRICTED

OVSR 5200-20200+2000 Overseer PATMKR 5200-20200+1900 Pattern Maker PHMST 5200-20200+2800 Pharmacist (Dispenser) PHMUQ 5200-20200+2400 Pharmacist (Unqualified) PFITLP 5200-20200+1800 Pipe Fitter PNRLP 5200-20200+1800 Pioneer PTRLP -do- Painter RMECH 5200-20200+2400 Radio Mechanic ROPR 5200-20200+1900 Radio Operator SAINSP 5200-20200+2400 Supervisor Nursing & Sanitation SKT 5200-20200+1900 Store Keeper Technical SRDFM 9300-34800+4200 Senior Draughtsman SS1 -do- Supervisor Store Gde I SRHTLR 9300-34800+4200 Senior Hindi Translator SS2 5200-20200+2400 Supervisor Store Gde II STENO1 9300-34800+4200 Stenographer Gde I STENO2 9300-34800+4200 Stenographer Gde II STENO3 5200-20200+2400 Stenographer GdeIII SUPBR1 9300-34800+4200 Supdt B/R Gde I SUPBR2 5200-20200+2800 Supdt B/R Gde II SUPCL 9300-34800+4200 Office Supdt SUPCP1 5200-20200+2400 Supervisor Cipher Gde I SUPCP2 -do- Supervisor Cipher Gde II (UDC) SUPEM1 9300-34800+4200 Supdt E&M Gde I SUPEM2 5200-20200+2800 Supdt E&M Gde II SUPF 5200-20200+2400 Supervisor Fire SUPNT1 -do- Supervisor (Non Tech) Gde I 465 RESTRICTED

RESTRICTED

SUPNT2 5200-20200+2400 Supervisor (Non Tech) Gde SMANLP 5200-20200+1800 Storeman SFWALA 5200-20200+1800 Safaiwala TLOPR 5200-20200+1900 Telephone Operator TNR -do- Turner TLRLP 5200-20200+1800 Tailor TMECHLP -do- Telephone Mechanic UPLSTRLP -do- Upholster VMECH 5200-20200+1900 Vehicle Mechanic WLDR -do- Welder WMANLP 5200-20200+1800 Washerman

466 RESTRICTED

RESTRICTED

LIST OF ABBREVIATIONS FOR NOTIFYING CASUALTIES Commuted leave COML Rejoined from DE REJDPT Absent without leave AWL Acquital Civil Court ACQUIT Andaman allowance ANDAMA Annual increment INCR Arresrt Civil Police ARREST Arrest Confinement CONFIN Assam comp allnce ASSAM Award grant/forfeit AWARD Bhutan Children education allowance BCEA Bhutan comp allnce BHUTAN Bhutan compensatory allowance BCA Casualties battle BATTLE City comp allowance class-A Cities CCA -do- class-B1 Cities CCB1 -do- class-B2 Cities CCB2 Central Govt. Employees Group Insurance Scheme CGEGIS Cessation of rent CESGQR Cessation of CGHS CECGHS Children edn allce CEA Civil conviction CONVCT Comp hill comp allce CHCA Compulsory retirement COMPRT Count former service FORSER Dearness allowance DA 467 RESTRICTED

RESTRICTED

Death DEATH Deputation DEPUT Deputation allowance DEPALL Desertion DESN Discharge DISCH Disembarkation DISEMB Dismiss from service DISMIS Embarkation EMBARK Encashment of leave ENCASH Expatriation allce EXPTAL Extension of leave EXTNL Extraordinary leave EOL Family Planning allce FPA Fines FINE GO number allotted GOPROM Grant earned leave EL Grant halfpay leave HPL Grant hospital leave HOSPL Headquarter allowance HQA High altitude allowance HAUCA Hill compensatory allowance HCA Hill Compensatory Allowance A HCA1 Hospital ADM/TFR/DCH HOSPTL House rent Allowance HRA Imprisonment MILRI Imprisonment CIVRI Invalidment INVALD 468 RESTRICTED

RESTRICTED

Issue of Pay book PAYBK Leave not due LNDUE Lien on deputation LIEN Megalya comp allc MEGHAL Missing MISSING Nicobar allowance NICOBA Non Practising allc NPA Non Qualifying service NQS Occupied Govt. Qtr Rent OCCGQU Overstayal of leave OSL Part II O amendment AMEND Part II O cancellation CANCL Pay Fixation PAYFIX Penal deduction PEDEDN Posting in POSIN Posting out POSOUT Prisoner of War POW Promotion PROMOT Reappointment REAPPT Reappointment TOS REAPPT Recall from leave RECALL Recovered (POW) RECOVR Recovery from pay RECPAY Recovery of CGHS ROCGHS Reduce lower stage pay RDSPAY Reduction punishment REDUCE Regularise absence REGA 469 RESTRICTED

RESTRICTED

Reimburse tuition fees RTF Reinstatement REINST Rejoin from desertion REDESN Rejoin from missing REJMIS Rejoining from leave REJ Release on bail BAIL Relinquishment appt RELQD Remission punishment REMIT Remission/commutation REMCUM Removed from service REMOVE Resignation RESIG Retirement RETIRE Dismissed from service DISMS Reversion from deput REVDEP Reverted to lower post RLPOST Reverted to lower post RLSPAY Revoke suspension RKSUSP Selection grade SELGRD Special pay Hindi SPHIND Special remote allce SCRLA Special comp (RL) allce SCRLA SPL Disability leave SCA SPL duty allowance SDA SPL pay gestner operator STRINC Stagnation increment SPSTAG Subsistence allce SUBSIT Suspension SUSP 470 RESTRICTED

RESTRICTED

Uniform main allce UMA Voluntary retirement VOLRET Washing allowance WA Winter allowance WINTA Withhold increment WHINCR Withhold promotion WHPROM

471 RESTRICTED

SPECIMEN PART II ODER

RESTRICTED GROUP IA LAST PART II ORDER NUMBER 0/001/98 DATED 01/01/98 UNIT CODE Y/000/0000/ PART II ORDER NUMBER 0/002/98 DATED 02/01/98 ONE UNIT GREF RECORDS TOTAL NUMBER OF SHEETS ONE SHEET NO ONLY

UNIT IA Part II Order No. 0/002/98 Dated 02/01/1998 Continuation Sheet No. TWO

GROUP IA - General affecting Pay and Allowances IB - Punishment affecting Pay and Allowances IC - Enrolement ID - Processed by UA/AO/AAO/ACDA like Ration Allowances IIA - Kindred Roll IIB - Permanency, Confirmation, Course Examples :- Reference Part II Order 0 Unit 0/002/0028/98 RESTRICTED 1 Record 0 denotes Unit, 002 denotes Part II Order No. 0028 denotes Item Srl

2 Centre number of DO Part II and 98 denotes Year of publication. RESTRICTED 472 Projects Sampark A 1077 Field Workshop/755 BRTF/(P) Seutk will be written as

WSD A/000/6050 P/755/1077 WBW A/000/6000 Beacon B P’ denotes Project Setuk, ‘775’ denots Task Force and ‘1077’ denotes unit/platoon Chetak C Deepak D 45 BRTF/(P) Chetak will be written as C/045/0000 Dantak E C’ denotes project Chetak and ‘045’ denotes Task Force (‘0000’ denotes Task Force itself Pushpak F representing as unit) Sewak G Hirak H SHIVALIK ARUNANK

RESTRICTED

172 FCPL/100 RCC/752 BRTF/ (P) Udayak will be written as R/752/0172 Swastik K

Vartak L

ESD L/000/6060

EBW L/000/6061

Himank N

Setuk P GREF Records will be written as Y/000/0000

Udayak R

DGBR V Y' denotes GREF Records GREF Centre W ('000/0000' denotes GREF Records itself representing as Project/TF/Unit

GREF Records Y

LO DGBR Z RESTRICTED RESTRICTED

473

Prepared by (Name) ______Signature ______

Checked by (Name) ______Signature ______

RESTRICTED

LAYOUT OF PART II ORDER FORM

GROUP LAST PART II ORDER NUMBER DATED

UNIT CODE NO PART II ORDER NUMBER DATED

UNIT TOTAL NUMBER OF SHEETS SHEET NO GROUP IA : GENERAL

SL No GREF Number, Descri From Date Amount Period Other Allowance/Details Reference Part II Order Remarks Rank and Name ption Rate Number To Date Months Days (a) (b) (c) 1 2 3 4 5 6 7 8 9 RESTRICTED 1 cm 5 cm 2 cm 2 cm 2 cm 2 cm 2 cm 2 cm 2 cm 2 cm 3.5 cm 4.5cm 474

GROUP IB: PUNISHMENT RESTRICTED

SL No GREF Number, Descri From Date OC/CM/Disc Period Other Allowance/Details Reference Part II Order Remarks Rank and Name ption To Date Auth Number Months Days (a) (b) (c)

1 2 3 4 5 6 7 8 9 1 cm 5 cm 2 cm 2 cm 2 cm 2 cm 2 cm 2 cm 2 cm 2 cm 3.5 cm 4.5cm

SL No GREF Number, Descri Date of Basic Pay Period Other Allowance/Details Educational Qualification Subsistancae Rank and name ption Appt/Birth Allowances Father's name Months Days Trade State & Religion No of days District SC/ST and Authority (a) (b) (c) 1 2 3 4 5 6 7 8 9 1 cm 5 cm 2 cm 2 cm 2 cm 2 cm 2 cm 2 cm 2 cm 2 cm 3.5 cm 4.5cm

RESTRICTED

CONTINUATION SHEET

UNIT Part II Order No. Continuation sheet No. IC Dated

Note - The breadth of the columns can be stretched as per the requirement of the data to be incorporated therein. However, the sequence of the columns is of importance, therefore, that should invariably be maintained and entries must be under the designated columns given. The size of the paper used be in standared A4 size for data entry facility.

“Space for stitching on the top left corner of each sheet may be suitability left (approximately 2”x2”)

475

RESTRICTED

475 RESTRICTED

RESTRICTED

SPECIMEN PART II ORDER LAST PART II ORDER NUMBER 0/0001/98 DATED 1/1/1998 GROUP IA

UNIT CODE Y/000/0000/ PART II ORDER NUMBER 0/0002/98 DATED 2/1/1998

UNIT GREF RECORDS TOTAL NUMBER OF SHEETS NINETEEN SHEET NO ONE ONLY

S/No GREF Number, Rank and Description From Date Amt/ Period Other Allowance/Details Reference Part II Remarks Name Rate Order Number To Date Months Days (a) (b) (c) 1 2 3 4 5 6 7 8 9 STRENGTH INCREASE POSTING IN 01 GS/166388L UDC CS POSIN 220798 - - MAS - Posted in from 172 FCPL/100 RCC/752 NARAYANA BRTF/(P)/Udayak wef 22 Jul 98 & TOS. Reported at Unit and TORs on 06 Aug 98. 15 days joining time availed. 02 GS/166388L UDC CS SCRLA1 060998 350/- - Ctd Ceased to draw SCRLA-1 @ Rs 350.00 pm wef RESTRICTED NARAYANA 06 Aug 98. RESTRICTED 476 03 GS/166388L UDC CS HRAB1 060898 705/-- - GTD 15% HRAB1 Pune - Gtd HRA at B-1 city Rate @ 15% of basic NARAYANA paywef 06 Aug 98.

04 GS/166388L UDC CS CCAA 060998 75/- GTD CCAA PUNE Granted 50% of CCA at A Class City Rate @ Rs NARAYANA 75/- pm Authority : GRPO No 228 No 228/GP IV/UDC/LDC/POS dated 16 Mar 98. Note : . Grant of leave should be published under LEAVE separately giving reference to this DO II.. Each items of casualty should be published separately Presently Area Classification of Unit/Platoon as Approved by DGBR should be mentioned at column 7(c) while publishing Posting in/out casualties Note : 1. Casualty regarding ceassation SDA should be published by the dispatching Unit. 2. Casualty regarding cessation of SCA, HRA & CCA should be published by receiving Unit 3. Leave (incase leave cum posting ) should be regalarised by receiving Unit.

Prepared by (Name) ______Signature ______Checked by (Name) ______Signature ______(Authorised Signatory)

RESTRICTED

SPECIMEN PART II ORDER LAST PART II ORDER NUMBER 0/0001/98 DATED 1/1/1998 GROUP IA

UNIT CODE NO Y/000/0000/ PART II ORDER NUMBER 0/0002/98 DATED 2/1/1998

UNIT GREF RECORDS TOTAL NUMBER OF SHEETS NINETEEN SHEET NO ONE ONLY

S/No GREF Number, Rank and Description From Date Amt/ Period Other Allowance/Details Reference Part II Remarks Name Rate Order Number To Date Months Days (a) (b) (c) 1 2 3 4 5 6 7 8 9 05 GS/166388L UDC HRA 01092008 - - GTD 30% Name CS NARAYANA GTD 20% of City GTD 10% HRAKV GTD 20% RESTRICTED Name RESTRICTED HRAODS GTD 30% of City 477 GTD 20% Pre Unit GTD 10% Code

Remarks

Col 3. Will show description HRA for all rates X,Y,Z. Classification @ 30%, 20%, 10%. Col 4. Will show date from which either payable or ceased. Col 5. Col 6 will be blank Col 7(a) Will be show GTD & % eg 30% or 20% or 10% & “ctd” if ceased. Col 7(b) Will show name of City. Col 7(c) Will be blank HRAKV Col 3 – Will show description HRAKV for individual posted in Kashmir Valley & entitled to HRAKV. Col 4- Will show date from which either payable or ceased. Col 5 &6 – Blank. Col 7 (a) – Will show GTD % admissible e.g 20% & ctd if ceased. Col 7 (b) – Will show name of City. Col 7 (c) – Blank HRAODS Col 3- Will show description HRAODS for indvl claiming HRA for retaining family at old duty station. Col 4- Will show date from which either payable or ceased Col 5 &6 – Blank. Col 7(a)- Will show ‘GTD’ & e.g. 30% or 10% & ctd if ceased. Col 7(b)- Will show name of City. Col 7 © - Will show unit code of previous unit serving where family has been retained.

RESTRICTED

SPECIMEN PART II ORDER UNIT: PART II ORDER NO Dated 02/09/98 Continuation Sheet No TWO

S/No GREF Number, Rank Description From Date Amt/ Period Other Allowance/Details Reference Part Remarks and Name To Date Rate Months Days (a) (b) (c) II Order Number 1 2 3 4 5 6 7 8 9 STRENGTH DECREASE (POSTING OUT) 06. GS/166388L UDC POSOUT 220798 - - - - - HHA - Posted to GREF Records and SOS/SORS. CS NARAYANA Authy: GRPO No 228/GP-IV/UDC/LDCPOS dated 16 Mar 1998. Entitled to draw TA/DA under Rule ______Ceased to draw SDA @ 12.5% of basic pay wef 22 Jul 98

07 . GS/166388L UDC SDA 2207 98 ------Ceased to draw SDA @12.5% of basic pay wef CS NARAYANA 22 Jul 98.

Present Area Classification of Unit/Platoon as Approved by DGBR should be mentioned at column 7 (c) while publishing Posting in/out causalities RESTRICTED Note: 1. Casualty regarding cessation of SDA should be published by the dispatching unit. RESTRICTED 2. Casualty regarding cession of SCA, HRA &CCA should be published by receiving unit. 478 3. Leave (incase leave cum posting) should be regularised by receiving unit.

RE-APPOINTMENT (TOS)

08. GS/178529F, LDC REAPPT 151298 4000/ ------TOS on reappointment as UDC and pay KK MURALI UDC provisionally fixed @ Rs.4000/-pm.

Authy: ______dt______

Note: Name of category to which re -appointed indicated in col 3. Rate of pay provisionally fixed i.e. minimum of the new category indicated in column 5. LIEN 09. GS/169223F, OVSR LIEN 080595 - - - LIEN - - - SOS on release to take up new appointment as PJ MATHEW Supdt BR-1 in Cement Corporation of India. Allowed to retain lien in this department for a period of two years wef 08 May 1995 in his present post of Overseer. Authy: ______

Note: In case lien is kept Column 7 (a) should indicate the same.

Prepared By (Name) ______Signature ______Checked By (Name) ______Signature ______

RESTRICTED

S SPECIMEN PART II ORDER

IA 0/099/98 Dated 02/09/98 THREE

S/No GREF Number, Rank Description From Date Amt/ Period Other Allowance/Details Reference Part Remarks and Name To Date Rate Months Days (a) (b) (c) II Order Number 1 2 3 4 5 6 7 8 9 RETIREMENT 10. GS/023345A, RETIRE 010595 ------Retirement from service wef 30 Apr 95 (AN)/01 SUPNT2 May 95(FN) attaining age of Superannuation & AVTAR SINGH SOS/SORs. Railway Warrant for journey from ____ to ____ issued. Discharge certificate issued and character assessed thereon. Authy:______

Note: Leave balance should be indicated under column 7 (a) & (b) under separate heading LEAVE ENCASHMENT in a separate Part II Order while processing leave Encashment claim. LEAVE PENDING RETIREMENT RESTRICTED RESTRICTED 11. GS-126508A, RETIRE 020595 - - - EL-30 - - Proceeding on leave pending retirement wef 02

DVRMT May 95 to be SOS wef 31 May 95 on

479 RAVINDRAN K superannuation. Grated 30 days EL at credit.

Railway warrant issued from ______to ______.

Discharge certificate and character stated thereon.

Note: No of days leave pending retirement to be given in column to be given in column 7 (b). The commencement of leave given against “ From date” and the termination date given below it in column 4. VOLUNTARY RETIREMENT

12. GS/182752H, LDC VOLRET 060595 ------Proceeded on Voluntary Retirement on completion

DILIP PR on 20 Years qualifying service and SOS/SORS.

Railway Warrant issued for journey from _____ to

____.

Discharge certificate and character stated thereon.

Authy:______

Note: The date of retirement indicated in column 4.

Prepared By (Name) ______Signature ______Checked By (Name) ______Signature ______

RESTRICTED

SPECIMEN PART II ORDER

UNIT: 79 RCC (GREF) IA PART II ORDER NO 0/099/98 Dated 02/09/98 FOUR

S/No GREF Number, Rank Descr From Date Amount/ Period Other Reference Remarks and Name -iption Rate Allowance/Details Part II Order

To Date Months Days (a) (b) (c) Number

1 2 3 4 5 6 7 8 9

RESIGNATION 13 GS-061413H PNR RESIG 300595 ------Resignation accepted and SOS/SORS. GOPAL Discharge certificate issued and character stated thereon. Authority :______

DISCHARGE

14 GS-02345A DES DISCH 300495 ------Discharged from service on 30 Apr 1995 (Adm RAMESH Ground) and SOS/SORS. Discharge certificate issued and character stated RESTRICTED thereon. RESTRICTED Authority :______480 DEATH 15 GS-061423Y COOK DEATH 021095 ------SOS/SORS. Died on 02 Oct 1995 due to natural

PKN SINGH death at Village:______

Distt______State:______

Death certificate issued by Civil Surgeon att for

Records.

Note:- 1. Date of death to be given in column 4. 2. Column 7 denote the DO Pt II granting leave, hospital admission as the case may be.

CASUALTIES BATTLE

16 GS-121350A COOK BATTLE 190595 ------SOS/SORS 19 May 1995 KIA in ______RAVINDRAN Sector.

RE-APPOINTMENT 17. GS-178529F LDC REAPPT 08121998 G/PAY - - DESI PAY - - SOS on re-appointment as UDC. Posted to HQ KK MURALI UDC G BAN (P) Beacon. Permitted to retain LIEN for 2 years D in the post of Overseer being Permanent. PAY

Prepared by : ` Signature______Checked by : Signature______

RESTRICTED

SPECIMEN PART II ORDER

UNIT: 79 RCC (GREF) IA PART II ORDER NO 0/099/98 Dated 02/09/98 Continuation Sheet No FIVE

S/No GREF Number, Rank Descr From Date Amount/ Period Other Allowance/Details Reference Remarks and Name -iption Rate Part II Order To Date Months Days (a) (b) (c) Number 1 2 3 4 5 6 7 8 9 INVALIDMENT 18 GS-032234X MASON INVALD 020495 - - - - - Invalided out of service on 01 Apr 1995 BIR BAHADUR under Rule______. SOS/SORS 02 Apr 1995 sent home from ______MH. AFMSF-16 approved by CMO, HQ DGBR attd for Records. Disease______discharge certificate issued and character stated thereon. Note: - 1. If permitted to avail leave, enter leave period and nature of leave in column 7 (b). 2. Actual date of SOS to be indicated in column 4. RESTRICTED RESTRICTED PROMOTION 19 GS-13046F LDC RS PROMOT 220595 Rs.1260/- - - UDC - - Promoted to UDC with date of inter- 481 GUPTA seniority 12 Apr 1995. Assumed appointment of UDC on 22 May 1995. Scale of Pay Rs.1200-30-1560-40-2040.

Pay provisionally fixed @ Rs.1260/- pm. Authority :-______

Note:- 1. The date of assumption of duty shown in column 4. 2. The promoted appointment shown column 7 (a) & the pay fixed shown in column 5. 3. If posted out on promotion “ Posting in “ casualty be published separately followed by casualty for promotion and assumption higher post by receiving Unit. STRENGTH DECREASE PERMANENT ABSORPTION 20 GS-135658N SUPBR1 ABSORN 310795 ------Relieved of his duties wef 31 Jul 1995 BABU SINGH (AN) and SOS/SORS wef consequent on his selection Assistance Manager in the Indian Railway Construction Company, RK Puram, New Delhi on permanent absorption basis. Authority :-______

Prepared by : GS-183513A LDC Ajay Choudhary Signature______Checked by : GS-174963W LDC Suraj Pal Signature______

RESTRICTED

SPECIMEN PART II ORDER SIX UNIT: IA PART II ORDER NO 0/099/98 Dated 02/09/98 Continuation Sheet No S/No GREF Number, Rank and Description From Date Amount/ Period Other Reference Part II Remarks Name Rate Allowance/Details Order Number To Date Months Days (a) (b) (c) 1 2 3 4 5 6 7 8 9 SELECTION GRADE 21 GS/02304M LDC SELGRD 010495 ------Granted selection grade wef 01 Apr 96 in the RAM scale of ______Authority: LEAVE AND ALLOWANCE GRANT OF LEAVE 22. GS/084842N LDC EL 010198 - - 31 EL-31 - - Proceeded on leave on 01 Jan 98 and SORS RAM 310198 Days wef. Granted 31 days EL wef 01 Jan 98 to 31 Jan 98. 23 GS/084842N LDC HPL 010298 - - 28 HPL-28 - - 28 days HPL wef 01 Feb 98 to 28 Feb 98 RAM 280298 Days RESTRICTED 24 GS/084842N LDC COML 010398 - - 31 Days COML- - - - 31 Day COML(Commuted leave on Medical RESTRICTED RAM 310398 31 grounds) debitable against 62 HPL

482 25 GS/084842N LDC EOL 010498 - - 20 Days EOL-20 MED - - and 29 days EOL(on medical grounds) wef 02 RAM 200498 Apr 98 to 20 Apr 98 with permission to avail prefix __, __ and suffix __, __ being Sunday/Gazetted Holidays/Restricted

Holidays. Note : If EOL is granted indication regarding such leave on medical grounds or otherwise be given so as to count date of next increment in col 7(b), 2 If any allowance such as SDA etc is stopped consequent on the grant of leave same may be published separately. 3 Each type of leave be mentioned separately against each item. 26 GS/084842N LDC LNDUE 010598 - - 20 - MED - - Granted 15 days leave not due to be debited RAM 200598 DAYS against HPL which will be earned subsequently on Medical grounds. Note: If the grant of leave is on medical ground, indicate in column 7(b) 27 GS/165116Y PNR HOSPL 010698 - 20 Days - MED - - Admitted in MH _____on 01 Jun 98 and MURALEEDHARAN 200698 discharged on 20 Jun 98. Period treated as PILLAI Hospital Leave under leave Rules 46 being class IV Employees. SORs wef 01 Jun 98 and TORs wef 21 Jun 98.

Prepared by (Name) ______Signature ______

Checked by (Name) ______Signature ______(Authorised Signatory)

RESTRICTED

SPECIMEN PART II ORDER UNIT: PART II ORDER0/099/98 NO Dated 02/09/98 Continuation Sheet No SEVEN IA

S/No GREF Number, Rank and Description From Date Amount/ Period Other Reference Part II Remarks Name Rate Allowance/Details Order Number To Date Months Days (a) (b) (c) 1 2 3 4 5 6 7 8 9 SPECIAL DISABILITY LEAVE 28 GS/126545K LHNT SPDL 010798 100%`- - - 100% - - Admitted in MH____on 01 Jul 98 and RABHUBIR 300998 discharged on 30 Sep 98. Period regularised as Special Disability leave with full pay under Rule Note : 1. If period of leave exceeds 120 days cessation of SCA where applicable be indicated in column 7 (a) . 2. Leave salary admissible for the period of Special Disability leave is indicated in column 7 (b). 3. If pay equivalent to HPL only admissible same be indicated in column 7 © as the case may be.

RESTRICTED NON QUALIFYING SERVICE RESTRICTED 29. Gs/104253y Asst NQS 011095 - - - - - 0/014/0002/95 Period of suspension from 01 Apr 95 to KANTI LAL 280495 28 Apr 95(28 days) will be treated as 483 non qualifying Authority : ABSENT WITHOUT LEAVE

30 GS/114631X SUPEM2 AWL 140798 ------Absent without leave wef 14 Jul SURENDER 98(0600 Hrs) and SORS. OVERSTAYAL OF LEAVE 31 GS/014326F DVRFMT OSL 010698 - - - - - 0/023/0004/98 Overstayal leave wef 01 Jun 98. SHIV RAM Note : The casualty in which the leave was notified should be quoted in column 8. DESERTION 32 GS/070591K SMAN DESN 010798 - - - - - 0/002/0029/98 Declared illegally absent by C of I held N N GOPALAN at------on ----(IAFD-918 attd for Records) REJOINING FROM DESERTION 33 GS/070591K SMAN REDESN 131098 ------0/002/0031/98 Rejoined voluntarily at ___ and TORS. N GOPALAN Note : Part II Order in which desertion was notified is given. Prepared by (Name) ______Signature ______Checked by (Name) ______Signature ______(Authorised Signatory)

RESTRICTED

SPECIMEN PART II ORDER I PART II ORDER NO 0/099/98 Dated 02/09/98 Continuation Sheet No Eight

S/No GREF Number, Rank Description From Date Amt/ Period Other Allowance/Details Reference Part Remarks and Name Rate II Order Number To Date Months Days (a) (b) (c) 1 2 3 4 5 6 7 8 9 MISSING 34 GS-093991N MISSING 010788 - - - - Missed at Sector. SOS/SORS. CARP KALU RAM

REJOINING (FROM MISSING) 35 GS-093991N REJMIS 310898 - - - 0/002/0033/98 31.08.1998 rejoined and TOS/TORS CARP Authority : ______KALU RAM

Note : Reference Part II order No. notifying the Missing casualty to be furnished. RESTRICTED RESTRICTED PRISION OF WAR

484 36 GS-141200L POW 010198 - - - - Taken PW by ______ELECT at ______and SOS/SORS. K KUTTY

RECOVERED (POW) 37 GS-141200L RECOVER 200198 - - - 0/002/0035/98 Recovered Prisoner of War. ELECT TOS/TORS K KUTTY

Note : Reference to Part II Order No. Notifying the POW casualty to be furnished in column 8. EXTENSION OF LEAVE 38 GS-028342K EXTNL 210498 - 10 EL-10 0/02/0024/ 98 Granted extension 10 days EL. MASON 300498 DAYS RUP RAM

Note : Extension of EL, HPL or commuted leave or any kind of leave be given in column 7 (a), (b), (c) as the case may be with the number of days sanctioned. LEAVE REJOINING 39 GS-028342K REJ 010598 - - - 0/002/0037/98 Rejoined from leave on 01 May 1998 and TORS. MASON,RUP RAM

RESTRICTED

SPECIMEN PART II ORDER I 0/099/98 Dated 02/0 9/98 Nine

RECALL FROM LEAVE 40 GS-044838L RECALL 010698 - - - 0/026/0062/19 Re-called from leave. Left Home station on 01 UDC 300698 98 Jun 1998. Balance 30 days EL from 01 Jun MOHAN SINGH 1998 cancelled. Reported at Unit & TORS wef 05 Jun 1998.

Note : 1. Reference of the Part II Order under which leave has been granted should be indicated in column 8. 2. Period of leave not availed indicated in column 4. 3. Date reported at unit and TORS indicated in column 9. Prepared by (Name) ______Signature ______Checked by (Name) ______Signature ______(Authorised Signatory)

RESTRICTED RESTRICTED

485

RESTRICTED

SPECIMEN PART II ORDER IA 0/099/98 Dated 02/09/98 Ten

S/No GREF Number, Rank and Description From Date Amount/ Period Other Reference Part II Remarks Name Rate Allowance/Details Order Number To Date Months Days (a) (b) (c) 1 2 3 4 5 6 7 8 9 REGULARISATION OF ABSENCE 41 GS/001428A REGA 010898 - - - EOL -31 - - 0/062/0026/98 Absence without leave form 01 Aug 98 CARP RAMESH 310898 to 31 Aug 98 regularised as EOL. Note : The nature of leave with period to be shown in column 7. Reference of the Part II order under which the absence was notified to be shown in column 8. PAY FIXATION 42 GS/028453F UDC RAM PAYFIX 010696 4600/- - - UDC - - 0/062/0062/08 Pay fixed at Rs. 4600.00 on promotion to KISAN UDC under Article CSR ______DNI RESTRICTED ______(after completion 1 RESTRICTED year qualifying service)

486 Authority :______Note : Reference of Part II Orders under which casualty for promotion be given in column 8. 43 GS/028453F UDC RAM PAYFIX Date G/Pay - - Desig Pay DN Reference DO

KISAN band I II

Note 1. In all cases of promotion/Pay fix after 01/01/2006 before 31/08/2008, the payfix description will be used. 2 In Column 7(c) Date of Next Increment from which individuals has opted for promotion to be shown. In other cases where there is no option the column should be left blank. 3 In Column 8, reference DO II of the PROMOT, STEPUP, GOUPSC etc will be mentioned.

44 GS/028453F UDC RAM PAYCOM DATE GRADE - - Desig Pay - - KISAN PAY band

*Note : In all cases of Fixation of pay on account of recommendation of 6 th CPC, the above description will be used.

RESTRICTED

SPECIMEN PART II ORDER IA 0/099/98 Dated 02/09/1998 SIX

S/No GREF Number, Rank and Description From Date Amount/ Period Other Reference Part II Remarks Name Rate Allowance/Details Order Number To Date Months Days (a) (b) (c) 1 2 3 4 5 6 7 8 9 GRANT OF ANNUAL INCREMENT 45 GS/166388L UDC INCR 010589 100/- GTD 4700/- UDC - Granted Annual increment wef 01 May 98 @ CS NARAYANA Rs. 100.00 pm. Pay raised from Rs. 4600.00 to 4700.00. Note : 1 The pay reaised after increment should be shown in column 7(a). 2 In support of grant of annual increment, PIC on IAFA-456 duly sanctioned by competent authority in terms of Rule 179 FR-II may be enclosed to DO Pt II PAO.

GRANT OF SPECIAL INCREMENT STERILISATION 46 GS/166388L UDC STRINC 011198 30/------Granted special increment @ Rs. 30.00 CS NARAYANA pm equal to amount of his next increment on having undergone Vasectomy Operation at “Poona Medical Foundation, Ruby Hall Clinic” on 06 Oct 98 (Not to RESTRICTED RESTRICTED RESTRICTED be absorbed in his future increase of pay. RESTRICTED GRANT OF SPECIAL PAY ON PASSING HINDI/HINDI TYPING EXAM 487 47 GS/135982L LDC SPHING 010698 80/------Granted special pay @ Rs. 80.00 pm RANBIR SINGH 310599 (equal to the amount of his next increment) for a period of 12 months (Not to be absorbed in future increase of

pay) on passing Hindi Typing exam under Hindi Teaching Scheme.

STEPPING OF INCREMENT 48 GS/024835F UDC INCR 010298 ------Date of increment stepped upto 01 Feb PN GOPAL 010898 98 as in the case of his junior GS/_____ UDC___. Authy : PAO(O) GREF letter No __ dt __. Note : 1. Normal date of increment shown below the stepped upto date in Column 4. 2. CEA in respect of retired personal is required to be published till completion of academioc year of the school CHILDREN EDUCATION ALLOWANCE 4 GS/166388L UDC CEA 010698 50.00 3 - PRY-I - - 0/026/0062/98 Granted CEA @ Rs.50.00 pm for one 9 CS NARAYANA 310898 child for the quarter 01 Jun 98 to 31 Aug 98 Note 1. Number of children in secondary and primary for which CEA is climed should be furnished in Column 7(a) 7(b) separately. 2. The allowances should be published every quarter in arrears & if not initial case, furnish reference DO II granting CEA previous in Column 8 3. CEA in respect of retired personnel is required to be published till completion of academic year of the school.

RESTRICTED

5 GS/166388L UDC CEA 1 From/To Amt - GTD CLAS 01 - - 0 CS NARAYANA CEA 2 From/To Amt GTD NURS HOSUB 1 From/To Amt GTD CLAS02 HOSUB 2 From/To Amt GTD CLAS03 Note. Col 3- CEA1, CEA2 Details of each child to be shown as a separate record/item. Col 4 – From date/To date Col 5 – Rate – Maximum Rs. 1000/-Per month. Col 6 – Nil. Col 7(a) – GTD Col 7 (b) – Class in which studying NURS, CLAS01, CLAS02, CLAS03, CLAS04, CLAS05, CLAS06,CLAS07, CLAS08, CLAS09, CLAS10, CLAS11, CLAS12. Certificate that hostel subsidy not being claimed for the same child . All receipts to be enclosed in original. Form II from individual to be enclosed as sper existing format. HOSUB Col 3- HOSUB1, HOSUB2. Col 4- From date /To date. Col 5 – Rate maximum Rs. 3000/-per month. Col 6 – NIL Col 7(a) GTD Col 7 (b Class in which studying.

RESTRICTED Col 7 b(c) Blank Col 8 Blank RESTRICTED Certificate that Children Education Allowance not being claimed for the same child. All receipts to be enclosed in original. Form I from individual to be enclosed as per existing format.

488

Prepared by (Name) ______Signature ______

Checked by (Name) ______Signature ______(Authorised Signatory)

RESTRICTED

SPECIMEN PART II ORDER

UNIT IA PART II Order No 0/099/98 Dated 9/2/1998 Continuation Sheet No. ELEVEN

SL No GREF Number, Descri From Date Amount Rate Period Other Allowance/Details Reference Part Remarks Rank and Name ption II Order Number To Date Months Days (a) (b) (c)

1 2 3 4 5 6 7 8 9 SUSPENSION 51 GS/043109N SUBSIT 010698 - - 50% - - - Suspended from service wef 01 Jun 98 LDC 300698 SUBSIT by ______vide sub Rule ______GULAB SINGH of CCS (CCA) Rules 1965. Granted subsistance allowance

equilvant to half of RESTRICTED basic pay and allowance Authority: ______

RESTRICTED Note :1.The allowance will be published on monthly basis in terms of CDA, PAO (GREF), CDA (SC), Pune letter No. PAO/GREF/CC/SYS-Dev/Phase-II dated 18/6/96. 2. If not initial case, furnish refrence DO II granting subsistance allowance in column 8.

489 REVOCATION OF SUSPENSION 52 GS/043109N RKSUSP 010798 - - - - 0/002/0047/98 Suspension revocked wef 01 Jul 98 by LDC ______in GULAB SINGH exercise of power conferred by clause ______of Sub Rule ______CCS (CCA) Rule 1965. Suspension period will be treat ed as duty for all purpose. Authority:______

Prepared by (Name) ______Signature ______Checked by (Name) ______Signature ______Authorised Signatory)

RESTRICTED

SPECIMEN PART II ORDER

SL No GREF Number, Descri From Date Amount Rate Period Other Allowance/Details Reference Part II Remarks Rank and Name ption (a) (b) (c) Order Number

1 2 3 4 5 6 7 8 9 SUBSISTANCE ALLOWANCE/CHANGE 53 GS/043109N SUSIT 010698 - - 70% - 0/002/0047/98 Subsistance allowance increased to LDC - 70% GULAB SINGH

Note : 1. The Part II Order notifying the suspension early to be indicated in column 8. 2. The rate at which the allowance is to be paid to be shown in column 7 (a). 3. The date from the payment is to be made to be shown in column 4.

ENCASHMENT LEAVE 54 GS/023459Y ENCASH - - - EL-240 0/002/0002/98 Granted encashment of leave for LDC - unutilized

RESTRICTED PREM SINGH 240 days EL as on 31/07/98. Leave verification certificate/contingent bill

etc sent to PAO (GREF). RESTRICTED 490

Note :- 1. Part II Order notifying the retirement, invalidment, death, dismisal shown in column 8. 2. The nature add number of days of the leave shown in column 7 (a) & (b).

GRANT OF WINTER ALLOWANCE 55 GS/102324N WINTA 011297 15.00 4 - GTD WINTA -

MATE 310398 - Granted winter allowance @ Rs. 15,00 ZALIM SINGH pm from 01 Dec 97 .31 Mar 98 as prescribed in Govt. letter No. ______.

Note : 1. The period of allowance shown in column 4. 2. The rate at which the amount to be paid shown in column 5. 3. The specific Govt. letter authorising the allowance quoted in column 9. CESSATION OF WINTER ALLOWANCE 56 GS/102324N INTA 010498 ctd WINTA 0/002/0051/98 Ceased to draw winter allowance wef MATE - 01 Apr 98, ZALIM SINGH

Prepared by (Name) ______Signature ______

Checked by (Name) ______Signature ______(Authorised Signatory) RESTRICTED

RESTRICTED

SPECIMEN PART II ORDER

UNIT: 79 RCC (GREF) I PART II ORDER NO 0/099/98 Dated 02/09/98 Continuation Sheet No TWELVE

S/No GREF Number, Rank and Descr From Date Amount/ Period Other Allowance/Details Reference Part II Remarks Name -iption Rate Order No

1 2 3 4 5 6 7 8 9

HOSPITAL ADM/TFR/DISCHARGE

57 . GS/063291N SUPBR2 PS HOSPTL 140798 - - ADM - - Admitted to MH Shillong SORS 14 Jul 98. PATEL Transferred to GH Calcutta 23 Jul 98.

Note : 1. When admission and discharge from hospital Part II Orders are published separately mention “ ADM” and “DISCH” resp ectively in column 7(a). In discharge casualty link the DO II in column 8, In case the individual is admitted to hospital whilst on leave/temporary duty the DO Part II granting leave/ty duty should be furnished in column 8.

ENCASHMENT LEAVE

58 . GS/045341P COOK HOSPTL 160198 0/002/ Admitted to Civil Hospital DOABA while on HARIDASS 310198 0002/98 CL. Transferred to MH Jalandhar onRESTRICTED 20 Jan 98. Discharged MH Jalandhar on 31 Jan 98. Diagnosis Diarrhoea. RESTRICTED

491 Note : When admission and discharge from hospital is published together, from date to date will represent admission and discharge Regulation of leave will be notified separately. SPECIAL COMPENSATORY ALLOWANCE(SCA)

59 GS/084842N LDC SCA1 010890 480 - - GTD SCA1 - - Entered concessional area and granted SCA.

RAM

60 GS/084842N LDC GTD SCRL - - RAM 480 A1 SCA1 010794 Left concessional area and ceased SCRLA1

Note: - 1. Date of grant /cessation of SCA to be given in column 4. Rate of SCA to be shown in column 5 & SCA1, SCA2, etc. to be me ntioned in column 7 (b).

RESTRICTED

SPECIAL COMPENSATORY REMOTE LOCALITY ALLOWANCE (SCRLA)

61 GS/166388L, UDC SCRLA1 060 695 250.00 - - GTD SCRL - - Entered concessional area (Khonsa(Arunachal CS NARAYANA A1 Pradesh) and granted SCRLA1.

62 GS/166388L, UDC SCRLA1 060898 350.00 - - ctd SCRL - - Left concessional area(Khonsa(Arunachal Pradesh) CS NARAYANA A1 and ceased SCRLA1.

Prepared by : ______Signature______Checked by : ______Signature______(Authorised Signatory)

RESTRICTED RESTRICTED

492

RESTRICTED

SPECIMEN PART II ORDER

Unit PART II ORDER NUMBER : DATED : Continuation Sheet No : Thirteen

SL GREF Number, Rank & Name Description From Dt Amount/ Period Others allowances/ Details Reference Part II Order Remarks No To Date Rate No

1 2 3 4 5 6 7 8 9

SPECIAL DUTY ALLOWANCE

63 GS/166388L, UDC SDA 060695 184.00 - - GTD - - - Entered concessional CS NARAYANA 12.50% area(Khonsa(Arunachal Pradesh) and granted SDA @ 12.5% of Basic Pay 64 GS-166388L UDC SDA 220798 195.00 - - ctd 12.50% - - - Left concessional area (Khoinsa CS NARAYANAN (Arunachal Pradesh) and ceased SDA. Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. RESTRICTED

RESTRICTED 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance.

493 ASSAM COMPANSATORY ALLOWANCE (ASSAM)

65 GS-166388L UDC ASSAM 010890 40.00 - - GTD/ - - - -

CS NARAYANAN ctd Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance. HIGH ALTITUDE UNCONGENIEL CLIMATE ALLOWANCE

66 GS-166388L UDC HAUCA 010890 480.00 - - GTD/ - - - - CS NARAYANAN ctd Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance.

RESTRICTED

DEPUTATION ALLOWANCE (DEPALL)

67 GS-166388L UDC DEPALL 010890 180.00 - - GTD/ - - - - CS NARAYANAN ctd Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance. CITY COMPANSATORY ALLOWANCE – ‘A’ CLASS CITY (CCA)

68 GS-166388L UDC CCAA 010890 80.00 - - GTD/ CCAA PUNE - - CS NARAYANAN ctd Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED RESTRICTED RESTRICTED

494

RESTRICTED

SPECIMEN PART II ORDER

Unit IA PART II ORDER NUMBER : 0/099/98 DATED : 02/09/98 Continuation Sheet No : Fourteen

SL GREF Number, Rank & Descript From Date Amount Period Others allowances/ Details Reference Part II Remarks No Name ion To Date /Rate Order No Mont Days (a) (b) © hs 1 2 3 4 5 6 7 8 9 CITY COMPANSATORY ALLOWANCE – ‘B1’ CLASS CITY (CCB1) 69 GS -166388L UDC CCB1 010890 80.00 - - GTD/ CCB1 NAGPU - - CS NARAYANAN ctd R

Note : 1. The rate per month will be shown in column 5

2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. RESTRICTED 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance. RESTRICTED 4. Place for which allowance is granted to be mentioned in column 7(c)

495

CITY COMPANSATORY ALLOWANCE – ‘B2’ CLASS CITY (CCB2) 70 GS -166388L UDC CCB2 010890 80.00 - - GTD/ CCB2 GUWA - -

CS NARAYANAN ctd HATI Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance.

HEADQUARTERS ALLOWANCE 71 GS -166388L UDC HQA 010890 480.00 - - GTD/ - - - - CS NARAYANAN ctd Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance.

RESTRICTED

HOUSERENT ALLOWANCE CLASS OF C ITY ‘A’, ‘B’, ‘B2’ (HRA) 7 GS -166388L UDC HRA 010890 480.00 - - GTD/ - - - - 2 CS NARAYANAN ctd Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance.

HOUSERENT ALLOWANCE CLASS OF CITY ‘C’ (HRAC) 7 GS -166388L UDC HRAC 010890 480.00 - - GTD/ - - - - 3 CS NARAYANAN ctd Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance.

Prepared by (Name) ______Signature ______(Authorised Signatory) RESTRICTED

RESTRICTED Checked by (Name) ______Signature ______

496

RESTRICTED

SPECIMEN PART II ORDER

Unit PART II ORDER NUMBER : DATED : Continuation Sheet No : Fifteen

SL GREF Number, Rank & Name Description From Dt Amount/ Period Others allowances/ Details Reference Part II Order Remarks No To Date Rate No

1 2 3 4 5 6 7 8 9 HOUSERENT ALLOWANCE CLASS OF CITY ‘OTHERS’ (HRAOTH) 74 GS-166388L UDC HRAOTH 060695 250.00 - - GTD/ HRAOTH - - - CS NARAYANAN ctd Note : 1. The rate per month will be shown in column 5 2. For grant of the allowance “GTD” will be given column 7(a) and for cessation “ctd”. 3. If the allowance is a percentage of basic pay, column 7(a) will be shown as “GTD-12.50%” for the grant of allowance. STAGNATION INCREMENT(SPSTGA) 75 GS-166388L UDC SPSTAG 010890 80.00 - - GTD - - - - CS NARAYANAN Note : 1. The rate per month will be shown in column 5

2. For grant of the allowance “GTD” will be given column 7(a) RESTRICTED 3. The trade of the individual will shown in column 7(b). RESTRICTED DEPUTATION

497 76 GS-166388L UDC DEPUT 010890 4510/------Proceeded on deputation to______CS NARAYANAN (Name of dept) and SOS/SORS. To be held on supernumerary strength of GREF Records wef same date.

Authority : HQ DGBR letter

No______dt______Note : 1. This is published for individuals proceeding on deputation to other formation, in which case IRLA will be closed with effect from the date shown in column 4. 2. The organasation to which proceeded on deputation and the authority will be shown in remarks column . 3. The pay at the time of proceeding on deputation to be shown in column 5. REJOINING FROM DEPUTATION (REVDEP)

77 GS-166388L UDC REVDEP 010890 4510/------CS NARAYANAN Note : 1. This is published for individuals REVERTED FROM deputation 2 The LPC and Audit Cage Information of the individual should be forwarded to PAO(GREF) along with the DO-II. 3. The pay at the time of proceeding on deputation to be shown in column 5. 78 REVDEP Date Grade Desig Pay Pay Band Pay

Note : In all cases of reversion from deputation after 01/01/2006, the above format will be used.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______RESTRICTED

RESTRICTED

SPECIMEN PART II ORDER

Unit PART II ORDER NUMBER : DATED : Continuation Sheet No : Sixteen

SL GREF Number, Description From Amou Period Others allowances/ Reference Part Remarks No Rank & Name Dt nt/ Details II Order No To Rate Mon Days (a) (b) © Date ths 1 2 3 4 5 6 7 8 9 RECOVERY OF CGHS (ROCGHS) 79 GS-166388L UDC ROCGHS 010890 002.00 ------Having joined CGHS scheme CS NARAYANAN wef 010890 recovery commenced Note : 1. This is published for individuals who are allotted CGHS card. 2. The monthly rate of recovery will be shown in column 5. STOPPAGE OF RECOVERY OF CGHS RESTRICTED RESTRICTED 80 GS-166388L UDC CECGHS 010890 002.00 - - - - - 0/002/0074/98 Having moved out of CGHS CS NARAYANAN covered area recovery

498 discontinued.

Note : 1. This is published for individuals who surrendered their CGHS card and DO Pt II notifying commencement of CGHS recovery to be mentioned

here AWARDS (MEDALS) 81 GS-166388L UDC AWARD 260186 60.00 - - GTD - - - Awarded Gallantry Award CS NARAYANAN SC “SHAURYA CHAKRA” by the President of India on 26 Jan 86. Authority : President Secretariat Notification No ______Dated ______Note : 1. Amount of the award indicated in column 5. 2. The nature of award granted indicated in column 7(a).

RESTRICTED

FPRFEITURE OF AWARD 82 GS-166388L UDC AWARD 010187 60.00 - - ctd SC - - - Ceased to draw SC allowance on CS NARAYANAN withdrawal of Gallantry Award “SHAURYA CHAKRA” by President of India due to______Authority______Note : 1. The amount of allowance forfeited indicated in column 5. 2 The name of the award forfeited indicated in column 7(a). ISSUE OF PAY BOOK 83 GS-166388L UDC PAYBK 140587 ------Pay Book Srl No 3235 issued. CS NARAYANAN Initial issue/Second issue (indicate only applicable words) (Reason for issue of Second & Subsequent cases to be given) RESTRICTED RESTRICTED Note. If second or subsequent issue indicate the last pay book serial No 7 (a) & date in column 7(b)

499

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

SPECIMEN PART II ORDER

Unit PART II ORDER NUMBER : DATED : Continuation Sheet No : Seventeen

SL GREF Number, Rank & Description From Dt Amount/ Period Others allowances/ Details Reference Part II Remarks No Name To Date Rate Order No Mont Days (a) (b) © hs 1 2 3 4 5 6 7 8 9 COUNTING OF FORMER SERVICE 84 GS -166388L UDC FORSER 031169 ------Former Military/GREF/Civil service CS NARAYANAN 100273 from ______to ______Verified by PAO______is counted for civil Pension/Gratuity towards present GREF Service Authority : CDA(P) Allahabad letter

No ______dated______RESTRICTED and with service documents in Original 500 RESTRICTED Note : Indi cation of the element viz PAY/PENSION/GRATUITY OR INCREMENT ( Increment or GS P( GS Pay ) affected by the former service should be given in column 7(a) 7(b) & 7(c) respectively CANCELLATION OF ORIGINAL PART II ORDER 85 GS -166388L UDC CANCL ------0/001/0001/98 Part II Order regarding grant of

CS NARAYANAN ______is cancelled. Note : 1. Cancellation of the Original Part II Order are to be notified in the respective Groups. AMENDMENT TO PART II ORDER In no case AMEND should be published to amend a casualty, instead the item should be cancelled through CANCEL and republished TERMINAL GRATUITY 86 GS -166388L UDC TERGR - 2560.00 - - - - - 0/006/0007/85 Sanctioned Terminal Gratuity CS NARAYANAN amounting to Rs ______Authority ______Note : Part II order notifying casualty of termina tion from service to be indicated in Column 8.

PAYMENT OF DCRG 87 GS-166388L UDC DCRG - 5650.00 - - - - - 0/015/0008/85 Sanctioned Death cum CS NARAYANAN Retirement Gratuity and Smt ______(Wife) is RESTRICTED

RESTRICTED

authorized to receive payment under provisions of ______Authority ______Note : Part II Order notifying the casualty of death to be indicated in Column 8.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

RESTRICTED 501

RESTRICTED

SPECIMEN PART II ORDER

Unit PART II ORDER NUMBER : DATED : Continuation Sheet No : Eighteen

SL GREF Number, Rank Description From Dt Amount/ Period Others allowances/ Details Reference Part Remarks No & Name To Date Rate II Order No

Mont Days (a) (b) © hs 1 2 3 4 5 6 7 8 9 DEATH COMPENSATION 88 GS -166388L UDC DTCOMP _ 2100 0/------0/014/0006/85 Sanctioned Rs 21000.00 on account of CS NARAYANAN Death Compensation under WCA 1923 and Smt ______(NOK) of the deceased to auth to receive

payment. RESTRICTED

RESTRICTED Note : Part II Order notifying the casualty of death to be indicated in column 8.

ALLOTMENT / OCCUPATION OF GOVERNMENT QUARTER 502 89 GS -166388L UDC OCCGQR 081287 200 - - - REN - - Having allotted and occupied Govt

CS NARAYANAN T Qtr type No Sec 1 RK Puram Rent of Rs 200/- pm will be recovered wef 08

Dec 87. CESSATION OF GOVERNMENT QUARTER

90 GS -166388L UDC CESGQR 311290 200 - - - REN - - Having vacated the Govt Qtr No Sec -1 CS NARAYANAN T RK Puram on 31 Dec 90 on posting out to ______stopped recovery of rent.

RESTRICTED

BHUTAN COMPENSATORY ALLOWANCE 91 GS-166388L UDC BCA 010890 1460.0 - - GTD/ ctd- - - CS NARAYANAN 0 ctd DA/ GTD -DA Note : 1. Rate per month will be shown column 5. If the allowance is to be credited at full rate the percentage will be shown in Column 7(a) as GTD- 100’ for the grant of the allowance, and for 50% BCA during leave column 7(a) will be simply “GTD-50’ 2. For cessation of the allowance 7 (a) will be ‘ ctd’. 3. Stoppage of Dearness Allowance (DA) consequent on the grant of BCA is shown in column 7(b) as “ctd DA” If the date of effect of DA is not same as the date of effect of BCA a separate casualty for DA may be published. 4. The authority for the grant of BCA will be shown in column 9. DIFFICULT AREA ALLOWANCE (DAA) 92 GS-166388L UDC DAA 010890 200.00 - - GTD/ - - - RESTRICTED RESTRICTED CS NARAYANAN ctd Note : 1. Rate per month will be shown column 5. If the allowance is to be credited column 7(a) will be shown as GTD. 503 2. For cessation of the allowance 7 (a) will be ‘ctd’. th

3. The DO II should contain necessary certificate as per GOI MOST letter No F81(32)/81-ESTT/17084/BCA/DGBR/E2A(T&C) dated 12

JUNE 1989.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

SPECIMEN PART II ORDER

Unit PART II ORDER NUMBER : DATED : Continuation Sheet No : Nineteen

SL GREF Number, Rank & Name Description From Dt Amount/ Period Others allowances/ Details Reference Part II Order Remarks No To Date Rate No

1 2 3 4 5 6 7 8 9 CHILDREN EDUCATION ALLOWANCE FOR CHILDRED GETTING IN BHUTAN AT HIGHER RATE 93 GS-166388L UDC BCEAH 010890 Rate per - - PRY-2 - - CS NARAYANAN 311090 child CHILDREN EDUCATION ALLOWANCE FOR CHILDRED IN INDIA ( AT LOWER RATE) 94 GS-166388L UDC BCEAL 011190 Rate per - - PRY-2 - - CS NARAYANAN 310191 child Note : 1. Total amount worked out for the period of claim will be shown in column 5. 2. Maximum of 2 children only will get the allowance. 3. The allowance should be publish every quarter in arrears. 4. ‘PRY’ means primary and ‘SEC’ means secondary.

ALLOTMENT OF GO NUMBER RESTRICTED

RESTRICTED 95 GS-166388L UDC GOPROM 010890 00.00 - - GO/00204 - - - CS NARAYANAN 1H

504 Note : In the case of individual promoted to officer grade all casualties are to be published with old GREF No. only till the new number is allotted. When the new number is allotted the casualty may be published. and reference DO II for the promotion may be given in column 8. FOR SELECTION GRADE PROMOTION

96 GS-166388L UDC PROMOT 140597 00.00 - - UDCHS SELG - -

CS NARAYANAN RD Note : 1. The trade to which a person is promoted should be shown in column 7(a). 2. A certificate to the effect that ‘All these casualties have been verified with reference to the entries made in concerned, service book of individual and same were approved by ACDA/AO of the project’ should be furnished under the remarks column 9. FOR PAY FIXATION – SELECTION GRADE POST

97 GS-166388L UDC PAYFIX 140597 4750.00 - - UDCHS SELG PYCT8 0/002/0091/98 CS NARAYANAN RD Note : 1. This should be published only after approval of pay fixation by audit authorities. 2. The trade to which promoted should be shown in column 7 (a). 3. The revised pay fixed should be shown in column 5. 4. The DO II number under which the promotion was published will be shown in column 8. 5. The remarks column 9 will contain the letter number and date under the pay fixation was approved by audit authorities. 98 TPTA From Rate GTD

99 TPTS From 7000 GTD

No Govt TPT has been provided. Official car has not been provided Note : TPTA RESTRICTED

RESTRICTED

Col.3 - TPTA for admissibility of transport allowance. Col-4 - From date Col-5 - Rate as applicable as per city and grade pay. Col -6 - Nil Col-7 (a) GTD/ctd in case allowance is ceased. Col-7(b) – BLANK Col 7(c) - BLANK TPTS Col.3 - Officer drawing grade pay of Rs. 10000/- and Rs. 12000/- in the HAG+Scale who opt for TPT allowance will be entitled to TPTS. Col-4 - From date Col-5 - RS 7000/- Rate applicabdle. Col -6 - Blankl Col-7 (a) GTD/ctd in case allowance is ceased. Col-7(b) – BLANK Col 7(c) - BLANK Certificate 1. Certified that Officer has opt for drawal of transport allowance 2. Official staff car has not been provided to others. ACP

100 ACP1 Date G/Pay Desig Pay DNI ACP2 Band ACP3 Pay Note : 1. In all cases of grant of ACP promotion, the format will be used.

2. In case indvl gives option to avail the promotion from date of next increment, “DNI” will be mentioned in Col 7(c) otherwise column will be left blank RESTRICTED

RESTRICTED

Prepared by (Name) ______Signature ______(Authorised Signatory) 505 Checked by (Name) ______Signature ______

RESTRICTED

SPECIMEN PART II ORDER

GROUP : IB LAST PART II ORDER NUMBER : 1/001/98 DATE : 01/01/98

UNIT CODE NO : Y/000/0000 PART II ORDER NUMBER : 1/002/98 DATE : 02/01/98

UNIT : GREF RECORDS TOTAL NUMBER OF SHEETS : EIGHT SHEET NO : ONE ONLY

SL GREF Number, Rank & Name Description From Dt OC/ Period Others allowances/ Details Reference Part II Order Remarks No To Date CM/ Disc No Auth Months Days (a) (b) ©

1 2 3 4 5 6 7 8 9 RELEASE ON BAIL 01 GS-166380L TNR BAIL 140485 - - - 100% 010485 140485 0/014/0009/85 Released on bail from civil custody (Central Jail SADHU RAM Jammu). 15 Apr 85 TORS 01 Apr 85 to 14 Apr 85 Pay & Allowances wholly/partially withheld pending result of trail as

directed by ______(Designation of Officer) RESTRICTED Under AA Sect ______RESTRICTED Note : 1. Reference of Part II orders notifying arrest by civil police must be given in column 8. 2. The period of custody for which pay and allowances are withheld must be given in column 7(b) and (c).

506 3. Financial affect arising out of the particular casualty will be shown in column 7(c). To be linked with Part II order number under which suspension and subsistence allowance casualties have been published. CIVIL CONVICTION

02 GS-166386L LDC MAHESH CONVCT 141085 - 09 - CONFIN 100485 131085 0/0030/002/85 (Red Ink) CHAND Tried by SDM HOSHIARPUR for an offence under IPC. Sec 335 causing grieveus hurt to a Civilian. Date of Offence 10 Apr 85. Finding Guilty. Sentence RI for 9 months 14 Apr 85 committed to Distt JAIL HOSHIARPUR. (10 Apr 85 period of _____ to _____ close 13 Oct 85 ). arrest/confinement. PAY BOOK entry No 13 dated 14 Oct 85. (Copy of judgment attd for Records) Note : 1. Period under custody awaiting trial must be given under column 7(b) and 7(c) while the descriptive term “CONFIN” denoting custody is to be given in column 7(a). 2. The period of sentence is given in column 4.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

Unit PART II ORDER NUMBER : 1/002/98 DATED : 02/01/98 Continuation Sheet No : Two

SL GREF Number, Rank & Name Description From Dt OC/ Period Others allowances/ Details Reference Part II Order Remarks No To Date CM/ Disc No Auth Months Days (a) (b) ©

1 2 3 4 5 6 7 8 9 ACQUITAL BY CIVIL COURT 03 GS-166380L TNR ACQUIT 140785 ------0/007/0005/85 Tried by Session Court Jallander for Civil offence SADHU RAM committed on 14 May 85 at Jallander under IPC Sec 307. Attempt to murder. Findings no guilty. Acquitted by Session Judge Jallander. Pay & Allowance for the period of Custody restored (copy of Judgement attached for Records) Note : 1. The date in column 4 indicates date of acquittal. 2. The reference Part II order in column 8 relates to arrest by civil police. CLOSE ARREST/CONFINMENT AWAITING TRAIL

04 GS-166386L LDC MAHESH CONFIN 100685 ------Placed under close arrest awaiting trial. CHAND

05 GS-166386L LDC MAHESH CONFIN 150485 ------0/023/0002/85 Taken over from civil police Bareilly and placed RESTRICTED CHAND under close arrest pending trial for an offence under RESTRICTED IPC Sec 378-Theft 15 Apr 85 TORS. Period under civil custody 507 10 Apr 85 to 14 Apr 85 (14 days). Note : 1. The period under civil custody is indicated in column 7(b) and 7(c) with the descriptive term “ARREST” appearing in column 7(a).

FINES

06 GS-166386L LDC MAHESH FINE 010795 OC - 10 600/- - - - Fined 10 days Pay by ______for an offence CHAND under AA Sec 63 an act prejudicial to good orders and discipline. Date and place of offence 25 Jun 95 at field. REDUCTION OF PUNISHMENT

07 GS-166386L LDC MAHESH REDUCE - OC - - RI 28 14 DAYS 0/035/0002/95 28 days RI diminished to 14 days by CHAND DAYS ______. Note : 1. The original sentence and the reduced sentence are given column 7(b) and (c) respectively.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

Unit IB PART II ORDER NUMBER : 1/002/98 DATED : 02/01/98 Continuation Sheet No : Three

SL GREF Number, Rank & Name Description From Dt OC/ Period Others allowances/ Details Reference Part II Order Remarks No To Date CM/ Disc No Auth Months Days (a) (b) ©

1 2 3 4 5 6 7 8 9 ARREST BY CIVIL POLICE 08 GS-166386L LDC ARREST 100185 ------Arrested/handed over by/to Civil Police at MAHESH CHAND HOSHIARPUR and placed under custody for investigation and trial for an offence under IPC 381 Theft. 10 Apr 95 SORS. REINSTANTMENT

09 GS-166386L LDC MAHESH REINST 010195 - - - 100% - - 0/014/0004/95 Sentence of ______RI Awarded CHAND 50% by ______and subsequently dismissal from service cancelled. Reinstated in service wef 01 Sep 85. Awarded 100%/50% of Pay and Allowances for the period between date of dismissal and date of re-instated to be credited in

IRLA. RESTRICTED Note 1. The rate of Pay and Allowances allowed for the period between dismissal and re-instatement is to be given in column 7(a). RESTRICTED 2. Reference Part II order in column 8 refers to dismissal casualty. 10 GS-166386L LDC MAHESH REINST 010495 - - - PAY 100% - 0/005/0004/85 Re-instated by the order of ______as illegally

508 CHAND discharged from service. Intervening period from ______to ______is treated duty and entitled for 100% Pay and Allowances.

Note : 1. Reference of Part II order in column 8 refers to casualty published for discharge from service. 2. If 100% Pay and Allowance are not entitled during the period, the Pay and Allowance to be paid for the period of absence from duty including the period of suspension preceding dismissal removal discharge or compulsory retirement as the case may be should be indicated column 7(a) and (b). REMISSION OF PUNISHMENT

11 GS-166386L LDC MAHESH REMIT 130685 OC - - RI SUSPE 50% 0/014/0008/85 14 days RI changed into suspension and granted CHAND 260685 N subsistence allowance equivalent to 50% of basic pay and allowance admissible. Note : 1. Period remitted indicated in column 3. 2. Initial punishment awarded earlier and the modified punishment should be shown in column 7(a) and (b) respectively. 3. The financial effect shown in column 7 (c). 4. The earlier Part II order notifying the punishment shown in column 8.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

Unit IB PART II ORDER NUMBER : 1/002/98 DATED : 02/01/98 Continuation Sheet No : Four

SL GREF Number, Rank & Name Description From Dt OC/ Period Others allowances/ Details Reference Part II Order Remarks No To Date CM/ Disc No Auth Months Days (a) (b) (c)

1 2 3 4 5 6 7 8 9 REMISSION AND COMMUTATION 12 GS-166380L TNR REMCUM 250695 DAOTH - 37 - - - 0/063/0002/95 Remitted 37 days of unexpired portion of SADHU RAM sentence by ______promulgated on 25 Jun 95. Copy of minute of remission attached for Records. Note : 1. The portion to be commuted must be given in column 6. 2. Part II order reference notifying the original sentence must be given in column 8. RECOVERY FROM PAY

13 GS-166386L LDC MAHESH RECPAY 131095 - - - 500/- - - - Recovered Rs. 500.00 as part of loss of total Rs. CHAND 2000.00 as per CCS (CCA) Rules. By ______Date of offence ______

Place of offence ______RESTRICTED Nature of offence ______RESTRICTED Authority ______PENAL DEDUCATION

14 GS-166380L TNR SADHU PEDEDN - OC - - 500/- - - - Awarded Rs 500.00 as penal deduction to be 509 RAM recovered from IRLA to make good loss/damage/

distruction of public/regimental property. Place of offence ______

Date of offence ______AA Section ______Brief particular of offence______Period under custody ______Awarded by ______Note : The amount to be deducted must be shown in column 7(a).

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

Unit IB PART II ORDER NUMBER : 1/002/98 DATED : 02/01/98 Continuation Sheet No : Five

SL GREF Number, Rank & Name Description From Dt OC/ Period Others allowances/ Details Reference Part II Order Remarks No To Date CM/ Disc No Auth Months Days (a) (b) (c)

1 2 3 4 5 6 7 8 9 IMPRISONMENT 15 GS-166380L TNR MILRI 010695 OC/CM 03 - CONFIN 250595 310595 0/029/0006/95 Tried by SCM at Meerut for an offence under AA SADHU RAM Section 39(a). AWOL date of Offence 10 Mar 95 Place of offence ______RI for 3 months in Civil Prison. Promulgated on 01 Jul 95 by ____ Period of close arrest confinement from 25 May 95 to 31 May 95. IAB entry No 48 dated 01 Jun 95. SCM proceeding and committed warrant attd for Records. RESTRICTED Character : ______Address ______RESTRICTED IMPRISONMENT 16 GS-166380L TNR CIVRI 010695 OC/CM - 28 - - - 0/029/0006/95 Tried by SCM at Field for an offence under AA SADHU RAM Section 33(a). Date of offence ______510 Place of offence ______Sentence : RI x 28 days promulgated on 1 st Jun 96.

Period of custody ___ IAB-64 No ______dated ______(SCM proceedings attd for Records). Note : 1. Period of RI shown in column 6. 2. Fine if any with No of days indicated column 7 (a) and 7 (b) respectively. WITHHOLDING OF PROMOTION

17 GS-166386L LDC MAHESH WHPROM 010695 ------Withheld promotion for 2 years by ______(Dis CHAND 310597 Auth under CCS (CCA) Rule ______1965. Date of offence ______Place of offence ______Nature of offence ______Authority______

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

Unit IB PART II ORDER NUMBER : 1/002/98 DATED : 02/01/98 Continuation Sheet No : Six

SL GREF Number, Rank & Name Description From Dt OC/ Period Others allowances/ Details Reference Part II Order Remarks No To Date CM/ Disc No Auth Months Days (a) (b) (c)

1 2 3 4 5 6 7 8 9 WITHHOLDING OF INCREMENT 18 GS-166386L LDC MAHESH WHINCR 010590 OC - - CUM - - - Withheld Annual Increment for 3 years with/or CHAND NONCU without cumulative effect under CCS (CCA) Rules M ______by ______Date of offence ______Place of offence ______Nature of offence ______Authority______Note : 1. The disciplinary authority who granted punishment will be shown in column 5. 2. In the case of non-cumulative (NONCUM), the period will be shown in column 5 below the effective dated after drawing a line. 3. Whether the withholding of increment is cumulative or non-cumulative will be shown in column 7 (a) as ‘CUM’ or ‘NONCUM’. REDUCTION TO LOWER STAGE IN TIMESCALE (RLSPAY) 19 GS-166386L LDC RLSPAY 010595 OC - - CUM LDC - Reduced to lower scale of pay by one stage from RESTRICTED

RESTRICTED MAHESH CHAND NONCU Rs.______to Rs. ______in the scale of pay M ______under CCS (CCA) Rules ______

511 Date of offence ______Place of offence ______Nature of offence ______Authority______Note : 1. The disciplinary authority who granted punishment will be shown in column 4 as “OC’ or “CM’ or ‘CE’.

2. In the case of Non-cumulative (NONCUM), the period upto will be shown in column 5 below the effective dated after drawing a line. 3. Whether the withholding of increment is cumulative or non-cumulative will be shown in column 7 (a) as ‘CUM’ or ‘NONCUM’. 4. The present grade (trade) of the individual will be shown in column 7 (b). 5. The reduction pay will be given in column 7 (c). 6. In the case of non-cumulative (NONCUM), pay will be restored after the completion of period shown in column 5 only if a DO II is published with ‘RSTPAY’. RESTORATION OF PAY(RSTPAY)

20 GS-166386L LDC MAHESH RSTPAY 010590 OC - - LDC - 0/003/0002/95 CHAND Note : 1. The disciplinary authority who granted punishment will be shown in column 5 as “OC’ or “CM’ or ‘CE’. 2. The date on which pay will be restored will be shown in column 4. 3. The present grade (trade) of the individual will be shown in column 7 (a). 4. The restored pay in column 7 (b). 5. The number and date of Part II order under which the punishment was published will be shown in column 8.

Prepared by (Name) ______Signature ______(Authorised Signatory)

RESTRICTED

Checked by (Name) ______Signature ______

Unit IB PART II ORDER NUMBER : 1/002/98 DATED : 02/01/98 Continuation Sheet No : Seven

SL GREF Number, Rank & Name Description From Dt OC/ Period Others allowances/ Details Reference Part II Order Remarks No To Date CM/ Disc No Auth Months Days (a) (b) (c)

1 2 3 4 5 6 7 8 9 REDUCTION TO LOWER POST (RLPOST) 21 GS-166388L UDC RLPOST 010590 OC - - UDC LDC - - Reverted to Lower post of LDC by ______(Disc CS NARAYANA Auth) under CCS (CCA) Rules ______Date of offence ______Place of offence ______Nature of offence ______Authority______Note : 1. The disciplinary authority who granted punishment will be shown in column 5 as “OC’ or “CM’ or ‘CE’. 2. The date on which pay will be reduced to lower post will be shown in column 4. 3. The present grade (trade) of the individual will be shown in column 7 (a). 4. The reduced post is shown in column 7 (b). 5. If the reduction is for a specific period, the date upto which will be shown in column 4 below the date of effect after drawing a line. In such cases for restoration of the post , another Part II order will be published with description ‘RSPOST’.

RESTORATION TO ORIGINAL POST (RSPOST) RESTRICTED 22 GS-166386L LDC RSPOST 010590 OC - - LDC UDC - 0/003/0002/90

RESTRICTED MAHESH CHAND Note : 1. The disciplinary authority who granted punishment will be shown in column 5 as “OC’ or “CM’ or ‘CE’.

512 2. The date on which the post is restored will be shown in column 4. 3. The present grade (trade) of the individual will be shown in column 7 (a). 4. The restored post is shown in column 7 (b). COMPULSORY RETIREMENT

23 GS-166386L LDC MAHESH CMPRT 010595 ------Compulsory retired by the order of (Disc Auth)

CHAND under CCS(CCA) Rules ______Date of offence ______Place of offence ______Nature of offence ______Authority______Note : Only retirement a punishment should be given under this group.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

Unit IB PART II ORDER NUMBER : 1/002/98 DATED : 02/01/98 Continuation Sheet No : Eight

SL GREF Number, Rank & Name Description From Dt OC/ Period Others allowances/ Details Reference Part II Order Remarks No To Date CM/ Disc No Auth Months Days (a) (b) ©

1 2 3 4 5 6 7 8 9 REMOVAL FROM SERVICE 24 GS-166386L LDC REMOVE 310895 ------Removed from service by the order of MAHESH CHAND ______(Disc Auth) under CCS (CCA) Rules ______Date of offence ______Nature of offence ______Authority______DISMISSAL 25 GS-166386L LDC DISMS 010595 ------Dismissed from service by the order of MAHESH CHAND ______(Disc Auth) under CCS (CCA) Rules ______Date of offence ______

Place of offence ______RESTRICTED Nature of offence ______

RESTRICTED Authority______FINE (FINE)

26 GS-166386L LDC MAHESH FINE 010590 OC - 10 600.00 - - - CHAND DAYS

513 Note : 1. The disciplinary authority who granted punishment will be shown in column 4 as ‘OC’ or ‘CM’ or ‘CE’. 2. The data on which the punishment is awarded will be shown in column 4.

3. The number of days for which pay is to be recovered will be shown in column 6. 4. The total amount to be recovered is shown in column 7(a). RECOVERY FROM PAY

27 GS-166386L LDC MAHESH RECPAY 010590 OC - 10 600.00 - - - CHAND DAYS Note : 1. The disciplinary authority who granted punishment will be shown in column 4 as ‘OC’ or ‘CM’ or ‘CE’. 2. The data on which the punishment is awarded will be shown in column 4. 3. The number of days for which pay is to be recovered will be shown in column 6. 4. The total amount to be recovered is shown in column 7(a).

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

SPECIMEN PART II ORDER

GROUP : IC LAST PART II ORDER NUMBER : 1/001/98 DATE : 01/01/98

UNIT CODE NO : Y/000/0000 PART II ORDER NUMBER : 1/002/98 DATE : 02/01/98

UNIT : GREF RECORDS TOTAL NUMBER OF SHEETS : ONE SHEET NO : ONE ONLY

SL No GREF Number, Rank & Name Description Date of Basic Pay Period Others allowances/ Details Educational Qualification Remarks Appt/ Birth Father’s Name Months Days Trade State& Distt Religion SC/ST (a) (b) (c)

1 2 3 4 5 6 7 8 9 APPOINTMENTS 01 GS-166388L UDC APPT 140587 1200.00 - - UDC Full Address - 1. SSC CHAKKA SURYA 260762 2. Intermediate NARAYANA 3. B.Com.

RAMA RAO 4. English RESTRICTED Typewriting RESTRICTED Higher Note : 1. Fathers name will be typed under the individual’s name. 514 2. ‘APPT’ is shown in column 3 under description. 3. Date of appointment/date of birth will be shown in column 4. 4. Basic Pay is shown in column 5.

5. Trade is shown in column 7(a). 6. Name of State, District is shown in column 7(b). 7. Religion, SC/ST is shown in column 7 (c). 8. Educational Qualification is shown in column 8. 9. Subsistence Allowance, No of days and authority is shown in column 9.

RESTRICTED

SL GREF Number, Rank & Name Description Date of Rate Period Others allowances Educational Remarks No Appt/ Birth Qualification Father’s Name

1 2 3 4 5 6 7(a) 7(b) 7(c) 8 9 02 GS-166388L UDC APPT Date G/pay Pay in Desig State/ Hindu/SC * Direct Appointment CHAKKA SURYA pay District *Joining on Technical Resignation from other NARAYANA band Deptt. RAMA RAO * Re-employed pensioner

Note : 1. In all cases of appointment after 01/01/2006 the above format will be used. In Remarks column the exact details of appointment will be mentioned i.e. either direct appointment or joining afterTechnical Resignation or Re-employed pensioner. In case of re-employed pensioners copy of the PPO from CCDAP Allahabad to be attached. CHANGE OF DATE OF BIRTH

03 GS-166386L LDC MAHESH 151045 ------Authority : HQ DGBR letter No

CHAND ______dated ______. RESTRICTED FATEH SINGH RESTRICTED Note : Revised date of birth is given under column 4.

515

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

SPECIMEN PART II ORDER

GROUP : ID LAST PART II ORDER NUMBER : 1/001/98 DATE : 01/01/98

UN IT CODE NO : Y/000/0000 PART II ORDER NUMBER : 1/002/98 DATE : 02/01/98

UNIT : GREF RECORDS TOTAL NUMBER OF SHEETS : THREE SHEET NO : ONE ONLY

SL GREF Number, Rank & Name Description Date/ Amount/ Rate Reference Part II Order No Remarks No Period

1 2 3 4 5 6 7

OUTFIT ALLOWANCE

01 GO/001962W OUTFIT 010486 140.00 Granted outfit allowance Rs 140.00 for the period from 01 Apr 86 to 31 AEE(E&M) ALLCE 310387 Mar 87. JAHARA LAL ROY Authority : Govt. of India, Ministry of Shipping and Transport, BRDB letter No ______dated ______. INCENTIVE AWARDS

02 GS/178447Y UDC INCENTIVE 010598 400.00 Awarded a sum of Rs.400.00 as incentive on passing Hindi

G KANNAN AWARD Examination Prabodh conducted by Raja Basha Vibagh, Ministry of RESTRICTED Home Affairs, Govt of India. RESTRICTED CTC of cert attd for records. Authority: ______dated ______516 GRANT OF LEAVE TRAVEL CONCESSION

03 GS/178447Y UDC HTLTC 1998 1/028/0013/98 Granted LTC for the year 1998 during leave period from 05 May 98 to

G KANNAN 16 Jun 98. First class Rly Wt No PA/22-324566 dated 04 May 98 from Pune Jn to Karimganj and back issued. Note : 1. Nature of LTC such as HTLTC, AILTC to be shown in column 3. 2. LTC block year for family and year for single members be indicated in column 4. 3. In case Rly Warrant is issued it should be indicated in column 7. 4. In case no indication of the issue of Rly Warrant is made in column 7 it implies that the journey has been performed on cash TA/Payment. 5. Reference to Part II order granting leave to be shown under column 6. LEAVE TRAVEL CONCESSION ADVANCE 04 GS/178447Y UDC LTC ADV 1998-99 - Permitted to draw LTC Advance for self and family for the block year G KANNAN 1998-99 from PUNE to VIJAYWADA and back having been granted 50 days HPL wef 01 Apr 99 to 20 May 99. Details of family Wife - 1 Children - 1 (Above 5 years and below 12 years) Mother - 1

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

Unit ID PART II ORDER NUMBER : 0/002/98 DATED : 02/01/98 Continuation Sheet No : Two

SL GREF Number, Rank & Name Description Date/ Amount/ Rate Reference Part II Order No Details of Casualty No Period

1 2 3 4 5 6 7

FOUR YEAR LTC

05 GS/178447Y UDC 4 YEAR 1998-99 - Having been granted 50 days HPL wef 01 Apr 99 to 20 May 99 G KANNAN LTC permitted to draw advance for 4 years LTC from PUNE to SRINAGAR for the block year 1998-99 adjustable against normal LTC for the block 1998-2001 for the following members : a) Self - 1 b) Wife - 1 c) Child - 1(Above 5 years and below 12 years) d) Father - 1 e) Mother - 1 Sanction of competent authority to draw adv to be attd with claim. RATION MONEY 06 GS/178447Y UDC RATION MONEY 010499 - 1/002/0002/98 Having been granted 50 days HPL from 01 Apr 99 to 20 May 99 G KANNAN 200599 granted Ration money @ Rs.______for 25 days. COMPENSATION

07 GS/154858L PNR KISHAN COMPENSATION 280685 RS.2850/- 1/012/0028/85 Having sustained injury on Rt Leg on ______sanctioned a sum of RESTRICTED Rs.2850/- as compensation under Workmen Compensation Act, 1923. RESTRICTED Percentage of disability 20% Authority : ______dated ______

517 TA/DA ADVANCE

08 GS/178447Y UDC TA/TRANSFER 220798 - - Will be SOS on permanent posting to GREF Records. Permitted to G KANNAN INCIDENTAL draw cash TA/Transfer incidental charges for self, wife, child-1 (above CHARGES ADVANCE 5 years and below 12 years) from TINSUKIA to PUNE

GRANT OF ROAD MILEAGE ALLOWANCE

09 GS/178447Y UDC RMA - Rs._____/- 1/002/0003/98 Granted Road Mileage allowance @ Rs. ____/- per KM for 40 KM for G KANNAN Per KM journey from VIJAYAWADA (NRS) to VANUKURU (Home Village) and back while proceeding and returning from leave granted vide Part II order No 1/001/0010/98 being place not linked by rail. Note : 1. The distance in Kilometers for both way to be indicated in column 7. 2. Reference of Part II order under which casualty for LTC notified be indicated in column 6.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

Unit ID PART II ORDER NUMBER : 0/002/98 DATED : 02/01/98 Continuation Sheet No : Three

SL GREF Number, Rank Description Date/ Amount/ Rate Reference Part II Order No Remarks No & Name Period 1 2 3 4 5 6 7 TEMPORATY DUTY MOVE 10 GS/178447Y UDC TYOJ 090795 - Proceeded to Guwahati on ty duty on 09 Jul 95 G KANNAN TYRJ 160795 (0900 hrs) and reported back on 16 Jul 95 (2000 hrs). Granted TA/DA for the journey and Halt. GRANT OF RECEE/SURVEY ALLOWANCE 11 GS/123185L OVSR RECEE 110485 4.00 - Detailed for Recee/Survey duty for the period GOPAL DAS 200485 from 11 Apr 85 to 20 Apr 85 and granted Recee Allowance @ Rs.4.00 per day for the period.

Place : ______RESTRICTED

RESTRICTED Authority : ______dated ______Note : 1. The period for which the claim related shown in column 4 and the rate in column 5. 518 2. The authority for the claim and the place where the duty was performed shown in column 7. 12 GS/178447Y UDC RTF 010698 60.00 - G KANNAN 310898 Note : 1. No of children & class in which studying (In Arabic number) for whom tution fee claimed should be indicated in column 7. 2. The rate per child per month should be indicated in column 5 & 7. 3. If not initial claim reference to earlier Part II order claiming the amount shown in column 6.

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

SPECIMEN PART II ORDER

GROUP : IIA LAST PART II ORDER NUMBER : 0/001/98 DATE : 01/01/98

UNIT CODE NO : Y/000/0000 PART II ORDER NUMBER : 0/002/98 DATE : 02/01/98

UNIT : GREF RECORDS TOTAL NUMBER OF SHEETS : THREE SHEET NO : ONE ONLY

SL GREF Number, Rank & Name Description Date (BLANK) Details of casualty in clear No (for use in Record Office)

1 2 3 4 5 6

MARRIAGE 01 GS-166388L UDC MARRIAGE 130292 Married to Kumari Meenakshi D/O Majeti Subba Rao at Vijayawada according to Hindu CS NARAYANA rites. Date of birth of wife : 18 th Jan 1968 Address : 67-4-20 Ramalayam Street PATAMATA VIJAYWADA – 520 010 RESTRICTED

RESTRICTED Krishna District (Andhra Pradesh) CHANGE OF NOK 519 02 GS-166388L UDC CHANGE OF NOK 130292 NOK changed to wife Mrs Meenakshi CS NARAYANA Nomination form attd to Records. NOK FOR FAMILY PENSION

03 GS-166388L UDC NOK FAMILY 130292 NOK for family pension changed to his wife Mrs Meenakshi CS NARAYANA PENSION Nomination form attd to Records HEIR TO ESTATE

04 GS-166388L UDC HEIR TO ESTATE 130292 NOK for heir to estate changed to his wife Mrs Meenakshi CS NARAYANA Nomination form attd to Records NOK FOR SPECIAL FAMILY PENSION

05 GS-166388L UDC NOK SFP 130292 NOK for Special Family Pension changed to his wife CS NARAYANA Mrs Meenakshi Nomination form attd to Records

Prepared by (Name) ______Signature ______(Authorised Signatory)

Checked by (Name) ______Signature ______

RESTRICTED

Unit IIA PART II ORDER NUMBER : 0/002/98 DATED : 02/01/98 Continuation Sheet No : Two

SL GREF Number, Rank & Name Description Date (BLANK) Details of casualty in clear No (for use in Record Office)

1 2 3 4 5 6

DIVORCE 06 GS-174560W MATE DIVORCE 200286 Granted decree of divorce for dissolution of his marriage with Smt Kamala without/with JAGAT SINGH maintenance. Authority : SDM Delhi Court Decree No ______Dated ______in Suit No ______Dated ______attached in original for Records ADOPTION 07 GS-174560W MATE ADOPTION 130286 (a) Executed a deed of adoption on ______on adopting (Name of JAGAT SINGH child) (b) Date of adoption. (c) Place of adoption. (d) Date of birth of child adopted. (e) Name of person who gave the child for adoption and how related to the person adopted. (f) Copy of adoption deed enclosed for Records. BIRTH RESTRICTED

RESTRICTED 08 GS-166388L UDC BIRTH 111192 Daughter CVNS Vidya born to his wife Mrs Meenakshi at Sri Durga Nursing CS NARAYANA Home/Hospital Vijayawada (Andhra Pradesh)

520 Declaration/Birth certificate No CA No. 1950 on Form No 9 (See Rule 10) issued by the Registrar of Births & Deaths, Municipal Corporation, Vijaywada, Department of Medical & Health (Vital Statistics), Govt of Andhra Pradesh, att to Records.

Note : Casualty for naming the child on subsequent days will be notified under this. DEATH OF NOK 09 GS-174560W MATE DEATH 230485 Father Amar Singh died. Declaration attd to Records. JAGAT SINGH NOMINATION FOR DEATH CUM RETIREMENT GRATUITY 10 GS-166388L UDC NDCRG 111192 Nominated under mentioned person as Original/Alternative nominee(s) to receive DCRG CS NARAYANA in terms of Rule 53(1) of CCS (Pension) Rules 1971. Original Mrs Meenakshi (Wife) 24 Years 100% Address : 67-4-20 Ramalayam Street PATAMATA VIJAYWADA – 520 010 Krishna District (Andhra Pradesh) Alternative Miss CVNS Vidya (Daughter), 100% Nomination for att for Records.

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SPECIMEN PART II ORDER

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GROUP : IIB LAST PART II ORDER NUMBER : 1/001/98 DATE : 01/01/98

UNIT CODE NO : Y/000/0000 PART II ORDER NUMBER : 1/002/98 DATE: 02/01/98

UNIT : GREF RECORDS TOTAL NUMBER OF SHEETS : FIVE SHEET NO : ONE ONLY

SL GREF Number, Rank & Name Description Date (BLANK) Details of casualty in clear No (for use in Record Office)

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BLOOD DONATION 01 GS-166388L UDC BLOOD 010198 Donated blood at MH Kirkee and his blood Group ‘O+’ CS NARAYANA DONATION CHANGE OF ADDRESS

02 GS-166388L UDC CHANGE OF 010198 Home Address changed to : CS NARAYANA ADDRESS House No 57-1-24 Street Karanamgiri Street RESTRICTED

RESTRICTED Vill - PATAMATA PO - VIJAYAWADA – 10

521 Thana/PS - VIJAYAWADA T eh - VIJAYAWADA District - Krishna State - Andhra Pradesh PIN - 520 010

Nearest Railway Station - VIJAYAWADA

Distance from Home 10 Kms Authority : HQ DGBR letter No ______dated ____ COURSE 03 GS-166388L UDC COURSES 100795 Attended Course on Unix Operation System at M/S System Appliances Guwahati. CS NARAYANA 150795 Grading : A+ Copy of Course report attd for Records. Note : All types of Courses not affecting Pay and Allowances will be notified under this

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Unit IIB PART II ORDER NUMBER : 0/002/98 DATED : 02/01/98 Continuation Sheet No : Two

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EDUCATIONAL QUALIFICATION 04 GS-166388L UDC EDUCATIONAL 260595 Passed post Graduate Diploma in Computer Science and Applications from ‘JODHPUR CS NARAYANA QUALIFICATION (Rajasthan) Chapter’ of “INDIAN INSTITUTE OF COMPUTER MANAGEMENT, AHMEDABAD” Grading A+ Membership Number : 322936 Certified true copy of the Certificated attd for Records. Note : All civil qualification obtained after joining the department will be notified under this and supporting document will be attd to Records as applicable. INJURIES/WOUNDS 05 GS-174560W MATE INJURIES/ 020588 Sustained injury of sever nature while on duty and attributable to GREF Service. JAGAT SINGH WOUNDS Injury report attd for Records. Note : Accidental or self inflicted will be mentioned. AWARD/FORFEITURE/RESTORATION AOF MEDALS/STARS RESTRICTED 06 GS-012764A UDC AWARDED SSM 270485 Awarded Samanya Seva Medal with Clasp Mizoram. RESTRICTED RAM SINGH CLASP MIZORAM Certified individual fulfils conditions for the award. 07 GS-012764A UDC FORFEITED 280485 Forfeited Samanya Seva Medal with Clasp Mizoram on account of desertion. 522 RAM SINGH (Part II order No ______refers) Authority : ______08 GS-012764A UDC RESTORED 180589 Restored Samanya Seva Medal with Clasp having rendered exemplary service for 3 years.

RAM SINGH MEDICAL CATEGORISATION

09 GS-045679N UDC MEDCT3 230485 Downgraded to Med Cat GREF III temp for 6 months KRISHNANAND SINGH 231085 (Physical/Psychological/Appendises Attributable/Aggrevated to GREF Service. Diagnosis ______AFMSF-15 dated ______attd to Records. MEDICAL CATEGORISATION 10 GS-045679N UDC MEDCT2 021185 On review placed in Med Cat GREF II (Permanent). Diagnosis ______KRISHNANAND SINGH AFMSF-15 dated ______attd to Records. 11 GS-045679N UDC MEDCT1 010188 On review upgraded to Med Cat GREF I by ______KRISHNANAND SINGH AFMSF-15 dated ______attd to Records.

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Unit IIB PART II ORDER NUMBER : 0/002/98 DATED : 02/01/98 Continuation Sheet No : Three

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1 2 3 4 5 6 PROMINENT OCCURRENCE 12 GS-128206H UDC RAMADAS COMMENDATION/ 290585 Commended/Appreciated by ______(Rank, Name & Designation of APPRECIATION the Officer) Authority : HQ DGBR letter No ______dated ______CONFINEMENT TO LINES 13 GS-174560W MATE LINES 040485 Awarded 7 days confinement to lines by ______for an offence under AA Sec JAGAT SINGH ______Overstaying leave. Absence 01 Apr 85 to 03 Apr 85. Date : 01 Apr 85 Place of Offence : Field Period of custody awaiting : Nil REPRIMAND/SEVER REPRIMAND 14 GS-012764A UDC *REP 210585 Tried by ______for an offence under AA Sec ______and RAM SINGH *SEVREP awarded Reprimand/ Sever Reprimand. Place of offence : ______RESTRICTED

RESTRICTED Date of offence : ______Period under custody : ______* Use whichever is applicable 523 DETENTION IN CUSTODY 15 GS-13705K PNR DETEN 010485 Tried by ______

RAM SINGH 100485 Place of offence : ______Date of offence : ______AA Section : ______Brief particulars of offence : ______Awarded by ______CENSURE 16 GS-012764A UDC CENSR 100585 Awarded Censure by ______RAM SINGH (disciplinary authority) under CCS (CCA) Rules _____ Date of offence : ______Place of offence : ______Nature of offence : ______Authority ______CONFIRMATION 17 GS-045679N UDC CONFR 140589 Confirmed in the post of UDC wef 14 May 89. KRISHNANAND SINGH Authority : Appendix ‘D’ of GREF Records letter No 2885/XLIII/47/DPC(C) dated 17 Jul 91.

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Unit PART II ORDER NUMBER : DATED : Continuation Sheet No : Two

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EXTENTION OF SERVICE 18 GS-012871P ASST RETEN 091185 Granted retention in service beyond the age of 55years and upto the age of BHAGHLU RAM 081190 superannuation ie from 09 Nov 85 to 08 Nov 90. Authority : ______

19 GS-177630P LDC RETEN 140589 On successfully completion of Probationary period retained in service . KALU RAM Note : Wherever Probationary period is extended, specific reason must be given under remarks column of DO Pt II.

EXTENTION OF PROBATIONARY PERIOD 20 GS-012764A LDC EXPP 200485 Extended probationary period for 1 year RAM SINGH 190486 Authority : ______SELECTED PLACE OF RESIDENCE

21 GS-045679N UDC SPR PUNE is declared as Selected place of Residence for drawing family LTC. RESTRICTED KRISHNANAND SINGH

RESTRICTED VERIFICATION OF CHARACTER

524 22 GS-012764A LDC VERCTR Character verified and found fit. RAM SINGH RE-DESIGNATION OF CATEGORY

23 GS-045679N PEON AK SINGH REDGCT On merger redesignated as PNR as per New Recruitment Rules 1982. Authority : ______

CENTRAL GOVERNMENT EMPLOYEES GROUP INSURANCE SCHEME 24 GS-012764A LDC CGEGIS 140587 Joined the CGEGIS 1980 and nominated legal heir Name Mrs Meenakshi RAM SINGH (Relationship-Wife) Religion : Hindu to receive the benefits under the scheme

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SPECIMEN PART II ORDER LAST PART II ORDER NUMBER 0/0001/09 DATED 01/01/2009 GROUP IA

UNIT CODE Y/000/0000/ PART II ORDER NUMBER 0/0002/09 DATED 02/01/2009

UNIT GREF RECORDS TOTAL NUMBER OF SHEETS ONE SHEET NO ONE OF ONE

S/No GREF No, Name & Description Date of Rate Period Other Ref DOII Remarks grade Effect (a) (b) (c) 1 2 3 4 5 6 7 8 9 CHILD CARE LEAVE 1. GO/GS_____ CCL From CCL+ no of To days (leave period) RESTRICTED Instructions :- RESTRICTED

525 1. Col 4 : From date & To date to be mentioned compulsorily. 2. Col. 7(a) : Pl mention CCL + no of days of CCL availed. 3. The following certification to be endorsed.

“ It is certified that the employee concerned has no Earned Leave at her credit”. Note :- 1. As per D.O.P.T.OM No 13018/2/2008-Estt(L) dated 11/09/2008 Women employees having minor children may be granted Child Care Leave (CCL) for a maximum period of two years (730) days during their entire service. 2. It may be availed of in more than one spell. 3. CCL shall not be debited against the leave account. A separate leave account for Child Care Leave shall be maintained in the prescribed proforma and kept in the Service Book. 4. It may be allowed for the third year as leave not due (with production of medical certificate) 5. It may be combined with leave of the kind due and admissible. 6. During the leave period the women employees shall be paid leave salary equal to the pay drawn immediately before proceeding on leave. 7. All other validation checks as applicable to Earned Leave will also be applicable to CCL for instance in case of leave for more than 14 days SDA/ISDA will be discontinued. 8. In case of absence for more than a calendar month Transport Allowance will also be discontinued.

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SPECIMEN PART II ORDER LAST PART II ORDER NUMBER 0/0001/09 DATED 01/01/2009 GROUP IA

UNIT CODE Y/000/0000/ PART II ORDER NUMBER 0/0002/09 DATED 02/01/2009

UNIT GREF RECORDS TOTAL NUMBER OF SHEETS ONE SHEET NO ONE OF ONE

S/No GREF No, Name & Description Date of Rate Period Other Ref DOII Remarks grade Effect (a) (b) (c) 1 2 3 4 5 6 7 8 9 ENCASHMENT OF EL WHILE AVAILING LTC 1. GO/GS______LTCASH From GTD FIRST/ “EL” DOII To SECOND/ No (leave THIRD/

RESTRICTED period) FOURTH/ RESTRICTED FIFTH/

526 SIXTH Instructions :-

1. Col 4 : From date & To date to be mentioned compulsorily.

2. Col. 7(b) : Please mention the occasion of encashment “First” or “Second” or “Third” or “Fourth” or “Fifth” or “Sixth”

3. Col 8 : Please mention the reference DOII no of “EL”.

4. The following certificate to be endorsed.

“ It is certified that the individual’s EL A/c has the balance at credit more that 30 days after deducting the total leave availed plus leave for which encashment was availed.”

Note :-

1. Encashment of EL with LTC limited to 10 days of EL on one occasion and 60 days in the entire career.

2. Al least equal number of days of Earned Leave should be availed alongwith Encashment.

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