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~/Jam/Jw Slie Groulx, Corporate Administrator ATEBg:~<_§ ‘ arts hem NOTICE: That a Regular meeting of the District of Clearvvater Municipal Council will be held at the District Hall, 132 Station Road, Clearwater, BC on Tuesday, November 2"“,2010 at 7:00 p.m. for the transaction of business listed belo . ~/Jam/Jw slie Groulx, Corporate Administrator AGENDA . Call to Order . Adoption of Agenda 1. introduction of Late Items Recommendation: "That Council approve the agenda and late items agenda (if applicable) for the November 2"”,2010 Regular Council Meeting." . Adoption of Minutes Pg:1-8 1. Minutes of the Regular Council meeting held October 19”‘,2010. Recommendation: “That the minutes of the Regular Council meeting held October 19"’,2010 be adopted.” . Business Arising from the Minutes 1. lsabell Hadford, Chief Administrative Officer; re: Follow up on Unsightly Premise Complaint. Presentations Nil . Delegations — N/A On Table . Mayor’s Report: . Council and Committee Reports Brent Buck Christy Dobi Candus Graffunder Ken Kjenstad Stephanie Teare Bert Walker F7’.0":'>.‘-°!\’.-‘ Regular Council Meeting Agenda November 2"“,2010 Infrastructure Committee Meeting Recommendation: “That the Infrastructure Committee recommends to Council to approve the basement dust removal and disinfectant program to be performed by District staff in the amount of $1, 700.00 to be funded with the 2010 Five Year Financial Plan. ” Recommendation: ”That the Infrastructure Committee recommend to Council to direct staff to investigate the installation of an electronic air cleaner and hepa ?lters where necessary in the Municipal building.” 8. Joint Service Advisory Committee; Minutes: - Ju|y12th,2010, : 10-16 - August23"‘,2010 : 17-24 - September13"‘,2010. I 25-31 Staff Reports 1. Isabel] Hadford, Chief Administrative Officer; re: Report on Approving Officers :32 Course (October 18-22, 2010) :33 Isabell Hadford, Chief Administrative Officer; re: Report on Emergency Operations Centre Workshop (October 26-27, 2010) : 34-35 Leslie Groulx, Corporate Administrator/Economic Development Officer; re: Celebrate Canada Application. Recommendation: “That Council direct Staff to submit an application by January 15, 2011 for the "Celebrate Canada” Program through the Canadian Heritage Branch to host a Canada celebration on Friday, July 1, 2011 at Dutch Lake Beach.” :36 Scott Coulson, Director of Finance; re: Report on Cemetery Fees Structure for Columbarium Recommendation: "That Council direct Staff to amed the Clearwater Improvement District Riverview Cemetery Bylaw No. 78, 1978, District of Clearwater Amendment Bylaw No. 64, 2010, to include a new fee for a “Replacement Niche Door” at a price of $100.00 per niche door.” : 37-38 Leslie Groulx, Corporate AdministratorlEconomicDevelopment Officer; re: Proposed 2011 Council and Committee Meeting Schedule Recommendation: “That Council approves the proposed Council and Committee Meeting Schedule for 2011.” Page 2 of 4 Regular Council Meeting Agenda November 2”“,2010 J. B laws: Pg: 39-40 1. District of Clearwater, Bylaw No. 64, 2010 Recommendation "That Bylaw No. 64, 2010 cited as "Clearwater Improvement District Riverside Cemetery No. 78, District of Clearwater Amendment Bylaw No.64, 2010” be read a second time as amended." Recommendation “That Bylaw No. 64, 2010 cited as "Clearwater Improvement District Riverside Cemetery No. 78, District of Clearwater Amendment Bylaw No.64, 2010" be read a third time. Bylaw No. 65, 2010, A bylaw to Establish a Cemetery infrastructure Reserve Pg: 41-42 Fund Recommendation: “That Bylaw No. 65, 2010 cited as “District of Clearwater Cemetery Infrastructure Reserve Fund Establishment Bylaw” be read for a second time.” Recommendation: “That Bylaw No. 65, 2010 cited as “District of Clearwater Cemetery Infrastructure Reserve Fund Establishment Bylaw” be read for a third time.” K. Correspondence (action requested) Pg: 43-44 1. Merritt Country Christmas Committee; re: Application for Santa Parade float, dated October 20‘“,2010. Decision of Council Pg: 45 UBCMVoice of British Columbia; re: Attendance at Wood Design Luncheon Conference — Kamloops; for November 25, 201 0 Decision of Council L. Notice of Motion — Nil M. Other Business N. Information Items Pg: 46-47 1. Dieter A. Bogs, Mayor, City of Trail; re: Major industrial property taxation recommendations, dated October 14"‘,2010. Pg: 48-49 Kim8. Carter, Ombudsperson, Province of BC; re: Status of Case files; received: October 19, 2010. Pg: 50-53 John and Mary Downey: re: Subdivision File #SD—10—01(smO0O0O8),dated October 20"‘,2010. (letter Alex Krause, Planner re: geotechnical requirements report , dated: October 14, 2010). Page 3 of 4 Regular Council Meeting Agenda November 2"”,2010 Pg: 54 4. Karl Hardt, Interior Health Communications; re: Interior Health to hold further discussions on ultrasound service. :55 Lannea Parfitt, Okanagan & Shuswap Communications; re: First flu clinic in Central Okanagan Starts, dated October 22, 2010. I 56-57 Jennifer Inglis, Communications; re: Flu Clinics start in the Interior. 1 58-59 Union of BC Municipalities; re: RCMP Police Costs and accountability, dated October 215‘,2010. I 60-61 Honorable Ben Stewart, Ministryof Community and Rural Development; re: UBCM meeting; received: October 22, 2010. :62 Brenda Gibson, General Manager, Victoria Operations Union Municipalities of British Columbia; re: Operational Fuel Management Funding; dated: October 22, 2010. : 63-65 10. Brian McNaughton, General Manager; re: The Woodlot Communicator newsletter, dated October 25*“,2010. : 66-68 11. Union of BC Municipalities: re: Cabinet & Ministry Changes, dated October 25"‘, 2010. :69 12. Union of BC Municipalities: re: Appointment of Honorable Stephanie Cadieux to Ministry of Community, Sport and Cultural Development; dated: October 25, 2010. : 70-71 13. BC Government News Release; re: Forestry Mission to Boost Chine Sales Momentum. :72 14. The Current; Highlights of the Thompson Nicola Regional District Board of Directors’ Meeting on October 21, 2010. O. Comments from the Public P. In-Camera Q. Adiournment: Next Regular Council Meeting willbe held November 16"‘,2010 at 7:00 p.m. at Municipal Hall 132 Station Road, Cleanivater, BC Page 4 of 4 /K CLEARM§T1=.Bt§%advanluna star Minutes of the Regular Council Meeting of the District of Clean/vater Municipal Council held Tuesday, October 19"‘,2010 at 7:00 pm in the Council Chambers at Municipal Hall, 132 Station Road, Clean/vater, BC COUNCIL IN Acting Mayor, Councillor Stephanie Teare ATTENDANCE Councillor Brent Buck Councillor Christy Dobi Councillor Ken Kjenstad Councillor Bert Walker STAFF IN Leslie Groulx, Corporate Administrator/Economic Development Officer ATTENDANCE Scott Coulson, Director of Finance Lynne Frizzle, Legislative Assistant — Minute Taker REGRETS Mayor John Han/vood Councillor Candus Graffunder lsabell Hadford, Chief Administrative Officer OTHERS IN 5 members of the Public ATTENDANCE 1 Press CALL TO ORDER Acting Mayor Teare called the October 19"‘,2010 Regular Council Meeting to order at 7:00 pm. ADOPTION OF Acting Mayor Teare called Counci|’s attention to the On Table Agenda stating AGENDA that under Bylaws it should read Bylaw 78 not 250. Res #10-288 It was MOVED by Councillor Dobi SECONDED by Councillor Buck That Council approve the agenda including the On Table agenda for the October 19”‘,2010 Regular Council Meeting as amended. CARRIED ADOPTION OF MINUTES It was MOVED by Councillor Buck and SECONDED by Councillor Kienstad Res #10-289 That the Minutes of the Regular Council meeting held October 5”‘,2010 be adopted. CARRIED Minutes of the Regular Council meeting held December 15‘,2009 with amendments adding missed motions of Council. Res #10—290 It was MOVED by Councillor Kienstadand SECONDED by Councillor Dobi That the minutes of the Regular Council meeting held December 15‘,2009 be adopted as amended. CARRIED Minutes of Regular Council Meeting held October 19"‘,2010 BUSINESS ARISING FROM THE MINUTES Leslie Groulx, Corporate Leslie Groulx, Corporate Administrator/Economic Development Officer; re: Administrator/Economic Awarding of the Business/Visitor Guide contract. Development Officer; re: It was MOVED by Councillor Kienstadand SECONDED by Councillor Awarding of the Walker BusinessNisitor Guide That Council approves the awarding of the BusinessNisitor Guide contract for contract design, layout, printing and shipping to Image N’ArtWorks for $2,831 Res #10-291 (excluding taxes) to produce 5,000 copies ofthe guide with funds being allocated from the Economic Development Budget in the 2010 Five Year Financial Plan. CARRIED lsabell Hadford, Chief Leslie Groulx, Corporate Administrator/Economic Development Officer Administrative Officer; re: presented report on behalf of Chief Administrative Officer Hadford. Report on Complaint re: Logging Equipment Council discussed: parked in a Residential - There is confusion between what the complaint is and the letter the zone. property owner received from the Bylaw Enforcement Officer. - There seems to be miscommunication between property owner and what the issue is. - Need to have clarification that the complaint is not about parking logging equipment but about the unsightly premise. - Council asked that the Chief Administrative Officer communicate with the property owner in person to clarify situation. It was MOVED by Councillor Kjenstad and SECONDED_bLCounci|Ior Buck Res #10—292 That Council direct staff to pursue the unsightly premise complaint and communicate with the property owner to clarify that it is a complaint under the Good Neighbour Bylaw No. 56, 2010
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