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BOC Agenda 05-27-2008

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BOC Agenda 05-27-2008 WASHINGTON COUNTY BOARD OF COMMISSIONERS WORKSESSION ROOM 140 PUBLIC SERVICES CENTER MAY 27, 2008 TENTATIVE 2:00 p.m. 1. Board of Commissioners Communication (15 min.) 2:15 p.m. 2. Discussion of Formal Agenda Items (20 min.) 2:35 p.m. 3. Washington County Cultural Plan (5 min.) - Washington County Arts, Heritage and Humanities Coalition members 2:40 p.m. 4. Update on Proposed Ordinance 691 – Traffic Impact Fee Amendments (20 min.) - Kathy Lehtola and Andy Back, LUT 3:00 p.m. 5. Executive Session under ORS 192.660(2)(h) (15 min.) - Elmer Dickens, County Counsel BCC AGENDA – 5/27/08 TABLE OF CONTENTS COMMISSIONER DISTRICTS 4 OTHER COUNTY AND CWS CONTACTS 4 MEETINGS AND SCHEDULES 5 Current Meeting Schedule 5 Regular Business Meetings 5 Worksessions 5 Second Tuesdays of the Month 5 Board Meetings When There is a Fifth Tuesday in a Month 5 Executive Sessions 5 Once the Regular Business Meeting Begins 6 Ordinance Testimony Time Limits 6 Alternatives to Televised Proceedings 6 Assistive Listening Devices 7 Sign Language and Interpreters 7 Meeting Protocol 7 Meeting Calendar 8 CALL TO ORDER 1. CONSENT AGENDA The items on the Consent Agenda are considered routine and will all be adopted in one motion unless a Board member or person in the audience requests, before the vote on the motion, to have the item considered separately. If any item is removed from the Consent Agenda, the Chairman will indicate when it will be discussed in the regular agenda. A list of Consent Agenda items is included at the end of the agenda packet. 2. ORAL COMMUNICATION Limited to two minutes per individual; ten minutes total. 3. BOARDS AND COMMISSIONS a. Appointments to the Civil Service Commission (CPO All) 9 b. Appointment to the Solid Waste Advisory Committee (CPO All) 11 4. PUBLIC HEARING – CLEAN WATER SERVICES a. Hold a Public Hearing and Adopt a Resolution and Order Approving a 13 Supplemental Budget for Fiscal Year 2007-08 5. PUBLIC HEARING – LAND USE AND TRANSPORTATION a. Fifth Reading, Third Public Hearing of Proposed Ordinance No. 691 – an 17 Ordinance Amending the Traffic Impact Fee (TIF) (CPO All) 6. PUBLIC HEARING – COUNTY COUNSEL a. Third Reading, First Public Hearing of Proposed Ordinance No. 699 – an 19 Ordinance Prohibiting Graffiti and Possession of Graffiti Implements, Requiring Timely Removal of Graffiti by Property Owner, Imposing Penalties, and Adopting Related Provisions and Declaring an Emergency (CPO All) 7. ORAL COMMUNICATION 8. BOARD ANNOUNCEMENTS 9. ADJOURNMENT CONSENT AGENDA APPROVAL OF MINUTES May 6, 2008 27 CLEAN WATER SERVICES a. Acquire Easements for Sanitary Sewer and Temporary Easement for 47 Construction of Sanitary Sewer b. Approve Second Amendment to Melvin Mark Properties LLC Contract for 51 Maintenance of the Administrative Building Complex (ABC), Field Operations and Water Quality Lab (CPO 2 & 9) c. Adopt a Resolution and Order Transferring Appropriations in Fiscal Year 53 2007-08 d. Adopt a Resolution and Order Dissolving the Capital Replacement Fund 57 (106) and Transferring the Fund Balance to the General Fund (101) for Fiscal Year 2007-08 e. Authorize the General Manager to Negotiate and Sign the Fourth 61 Amendment to the Joint Funding Agreement for the Tualatin Basin Water Supply Project/Tualatin Project Title Transfer LAND USE AND TRANSPORTATION f. Appoint Representative to West Bull Mountain Technical Advisory 63 Committee (CPO 4B & 4K) BOARDS AND COMMISSIONS g. Approval of the Washington County Cultural Plan for 2008 to 2015, from 65 the Washington County Arts, Heritage and Humanities Coalition HEALTH AND HUMAN SERVICES h. Approve Extensions for Commission on Children and Families Contracts 67 and Program Funding Priorities for the Request for Proposals Cycle SHERIFF’S OFFICE i. Contract with Tri-Met and the City of Portland for Provision of Westside 71 Light Rail Transit Police Services SUPPORT SERVICES j. Grant Waiver/Authorize Contracts for Housing Services 73 k. Authorize Purchase Orders for Miscellaneous Medications for the 77 Department of Health and Human Services l. Authorize Purchase Orders for Law Library Circulation Materials 79 m. Authorize Purchase Orders for Radio/Telephone/ Pager Rental and Service 81 with Sprint Nextel Communications n. Approve the Use of Qualified Rehabilitation Facilities for Temporary 83 Employment Services o. Authorize Purchase Orders for Cooperative Library Circulation Materials 85 and Annual Reference Resource Subscriptions p. Authorize Purchase Order for Copiers, Copier Supplies and Maintenance 87 q. Award Contract to Youth Contact for Divorce Transition Services 89 BOARD OF COMMISSIONERS MEETING CALENDAR Tuesday, May 27, 2008 Worksession – 2:00 p.m. Board Meeting – 6:30 p.m. Monday, June 2, 2008 Board Retreat –TBD Tuesday, June 3, 2008 Worksession – 8:30 a.m. Board Meeting – 10:00 a.m. (Housing Authority Meeting Cancelled. Changed to June 17) Thursday, June 5, 2008 2:00 – 4:30 p.m. House District 34 Appointment TVCTV Studios– 11375 SW Center Street, Suite B Beaverton Tuesday, June 10, 2008 Extended Worksession – 8:30 a.m. Tuesday, June 17, 2008 Worksession – 2:00 p.m. Board Meeting – 6:30 p.m. (Housing Authority Board of Directors meet) Tuesday, June 24, 2008 MEETING CANCELLED AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent Agenda Title: ACQUIRE EASEMENTS FOR SANITARY SEWER AND TEMPORARY EASEMENT FOR CONSTRUCTION OF SANITARY SEWER Presented by: Bill Gaffi, General Manager (cp) SUMMARY (Attach Supporting Documents if Necessary) The following easements are necessary to provide sanitary sewer and temporary construction of sanitary sewer service in Clean Water Services’ service district: I. SANITARY SEWER EASEMENT PROPERTY OWNER PROJECT AREA VALUE MICAH 6:8, LLC an Oregon Limited liability company Project No. 6206 4,479 sf $15,500 Donald Etter Project No. 6206 64 sf $1,000 Tualatin Hills Park and Recreation District Project No. 6206 1,193 sf $750 II. TEMPORARY EASEMENT FOR CONSTRUCTION OF SANITARY SEWER PROPERTY OWNER PROJECT AREA VALUE Steven John Bruegge & Carol Ann Herzog Project No. 6197 4,897 sf $1,688.43 FISCAL IMPACT: $18,938.43 Budget Info: 112.062.8224.55220 (Project No. 6206, $17,250; Project No. 6197, $1,688.43) REQUESTED ACTION: Acquire easements necessary to provide sanitary sewer and temporary construction of sanitary sewer service in Clean Water Services' service district. Agenda Item No. 1.a. Date: 05/27/08 1 BEFORE THE BOARD OF DIRECTORS OF CLEAN WATER SERVICES 2 In the Matter of Acquisition of ) RESOLUTION AND ORDER 3 Easements Needed for District Purposes. ) ) NO._____________________ 4 5 The above-entitled matter came before the Board of Directors of Clean Water Services 6 (Board) at its regular meeting of May 27, 2008; and 7 It appearing to the Board that Clean Water Services (District) requires certain easements to 8 provide sanitary sewer and temporary construction of sanitary sewer service in the District’s service 9 district; and 10 It appearing to the Board that ORS 451.550 (3) and (4) give the Board the power to acquire 11 easements determined to be necessary and proper in the exercise of District purposes; and 12 It appearing to the Board that District representatives have secured from the property 13 owner(s) named in Exhibit A, duly executed sanitary sewer and temporary construction of sanitary 14 sewer easements, which recite therein an appropriate amount of consideration for acquisition of the 15 easements; and 16 It appearing to the Board that these easements should be accepted and recorded, and the 17 Board being fully advised in the premises and that the grantors thereof should be compensated for 18 the easements granted thereby as provided in the easement documents and as set forth in Exhibit A; 19 it is therefore 20 / / / 21 / / / 22 / / / 23 / / / 24 / / / 25 / / / 26 / / / Page 1 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379 Telephone (503) 681-3600 Fax (503) 681-3603 1 RESOLVED AND ORDERED that the easements granted by the property owner(s) named 2 in Exhibit A to this Resolution and Order be, and hereby are, accepted by the Board of Directors of 3 the District. 4 DATED this 27th day of May, 2008. 5 CLEAN WATER SERVICES 6 By its Board of Directors 7 8 ________________________________ Chairman 9 10 ________________________________ 11 Recording Secretary 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Page 2 – RESOLUTION AND ORDER CLEAN WATER SERVICES 2550 S.W. Hillsboro Highway Hillsboro, Oregon 97123-9379 Telephone (503) 681-3600 Fax (503) 681-3603 EXHIBIT A I. SANITARY SEWER EASEMENT PROPERTY OWNER PROJECT AREA VALUE MICAH 6:8, LLC an Oregon Limited liability company Project No. 6206 4,479 sf $15,500 Donald Etter Project No. 6206 64 sf $1,000 Tualatin Hills Park and Recreation District Project No. 6206 1,193 sf $750 II. TEMPORARY EASEMENT FOR CONSTRUCTION OF SANITARY SEWER PROPERTY OWNER PROJECT AREA VALUE Steven John Bruegge & Carol Ann Herzog Project No. 6197 4,897 sf $1,688.43 AGENDA CLEAN WATER SERVICES BOARD OF DIRECTORS Agenda Category: Consent CPO’s 2 & 9 APPROVE SECOND AMENDMENT TO MELVIN MARK PROPERTIES LLC CONTRACT FOR MAINTENANCE OF THE ADMINISTRATIVE BUILDING COMPLEX (ABC), FIELD Agenda Title: OPERATIONS AND WATER QUALITY LAB Presented by: Bill Gaffi, General Manager (mw) SUMMARY (Attach Supporting Documents if Necessary) Clean Water Services’ (District) Board of Directors (Board) awarded the Contract for Building Operation and Maintenance Services to Melvin Mark Properties LLC (Melvin Mark) on July 18, 2006, by Minute Order No. 06-54 in the estimated amount of $106,400 (Contract). The Board approved one amendment to the Contract on June 26, 2007 by Minute Order No. 07-59. The amendment renewed the Contract for an additional two-year term, modified certain contractual provisions, increased the initial term amount to a total of $230,000, set the first renewal year amount to $180,000 (Renewed Contract) and the second renewal year amount to $185,400.
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