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Transcript of Bas Webinar Feb 20 2019 NWX-US DEPT OF COMMERCE Moderator: Gregory Pewett 2-20-19/12:00 pm CT Confirmation #8771382 Page 1 NWX-US DEPT OF COMMERCE Moderator: Gregory Pewett February 20, 2019 12:00 pm CT Coordinator: Welcome and thank you for standing by. At this time all participants are in a listen-only mode until the question-and-answer session. Today’s call is being recorded. If you have any objections, you may disconnect at this time. I will now turn the call over to your conference host Miss (Emily Day). You may begin. (Emily Day): Hello everyone and welcome to our Boundary and Annexation Survey Webinar. I would like to begin first by thanking everyone for your interest in our programs and for taking time out of your schedule to attend the webinar today. Just a quick note our offices are closed today due to weather so we’re going to be conducting the webinar remotely today. We do apologize for any extraneous noise or unexpected technical difficulties we may encounter. My name is (Emily Day) and I’m a geographer in our Partnership Communications and Outreach branch. I’ll begin our webinar by discussing some of the geographic partnership programs and providing an introduction to the Boundary and Annexation Survey (BAS). Later on my colleagues (Jonathan) and (Allison) will provide demonstrations of our digital response method showing you how to submit updates using both our Geographic Update Partnership Software and using ArcGIS. During the webinar we will open the phone lines twice for question and answer sessions - once in the middle of the webinar and once at the end. NWX-US DEPT OF COMMERCE Moderator: Gregory Pewett 2-20-19/12:00 pm CT Confirmation #8771382 Page 2 So I’d like to go ahead and begin by talking about our Geographic Partnership Program. The U.S. Census Bureau offers Geographic Partnership Programs in support of the Decennial Census. These programs focus on the different levels of geographies used to tabulate and disseminate data collected through various censuses and surveys. Accurate geography is a starting point for accurate data and each of the programs I’ll discuss help to ensure that the geographies within the Census Bureau’s databases are accurate. Accurate addresses and boundaries provide the foundation for good decision making, for tribal, state and local governments. We will provide a high-level overview of the programs occurring right now at the Census Bureau including the Local Update of Census Addresses (LUCA) feedback, the Participant Statistical Areas Program (PSAP) and the New Construction program. And then we’ll finish up with the programs’ influence on the American Community Survey and the Population Estimates Program. I will begin by touching on the importance of the Decennial Census itself as it is central to the operations here at the U.S. Census Bureau. Every 10 years as mandated by the U.S. Constitution, the entire population is counted in the location where each person usually lives. The Census Bureau counts individuals within households and typically collects information about the housing structure and the housing unit as well. The primary purpose for this is to determine the number of seats each state gets in the House of Representatives but there are numerous benefits for this data that affect communities across the nation. Businesses use Census Bureau data when deciding where to build infrastructure such as factories, offices and stores. Developers use this data to build new homes and revitalize old neighborhoods. Local governments use NWX-US DEPT OF COMMERCE Moderator: Gregory Pewett 2-20-19/12:00 pm CT Confirmation #8771382 Page 3 this data for emergency preparedness and public safety efforts. And even individual residents can use this data to support community initiatives involving legislation, quality of life and consumer advocacy. Census Bureau data helps to allocate more than $675 billion per year in federal funds. These are spent on schools, hospitals, roads, public works and other vital programs. The goal of the decennial census is to count everyone once, only once, and in the right place. This slide here shows an illustration of the 2020 census design. We will start from the bottom left of the slide. The Census Bureau first establishes where to count by identifying all the addresses where people could live. For example, the LUCA and New Construction programs provide updates to the Census Bureau’s address list and spatial database, which contain the residential addresses and legal and statistical boundaries that form the “where to count.” Next the Census Bureau must motivate people to respond by conducting a nationwide communication and partnership campaign. This campaign utilizes the Census Address List to send materials that invite and encourage households to respond. Next, the Census Bureau counts the population by collecting data from all households including group quarters and unique living arrangements. The Census Bureau uses the address list and map to send enumerators to collect interview data from non-responding households. And finally, the Census Bureau then releases the census results by using the address list and geographic boundaries to process, tabulate and disseminate apportionment counts to the president by December 31, 2020, redistricting data to the states by April 1, 2021, and high-quality data to the public. NWX-US DEPT OF COMMERCE Moderator: Gregory Pewett 2-20-19/12:00 pm CT Confirmation #8771382 Page 4 Census Bureau Geographic Partnership Programs offer eligible entities the opportunity to provide their input into the list of legal boundaries, statistical boundaries and addresses that serves as a foundation of the entire 2020 Census process. Participants in the Census Bureau’s Geographic Partnership Programs have a direct influence on the quality and completeness of the census-derived data. Conducting a nationwide count is no small task. In order to collect accurate data, you must first have accurate data. The Census Bureau conducts numerous programs, some annually and some decennially, in order to provide the foundation. We’re going to talk about a few of them today. The Local Updated Census Address (LUCA) feedback process, the 2020 Participant Statistical Areas Program (PSAP), and the New Construction Program. And then we’ll cover a couple of our annual programs including the American Community Survey, the Population Estimates Program, and the Boundary and Annexation Survey (BAS). Additional programs include the Redistricting Data Program and the School District Review Program. We won’t cover these today but we do encourage you to visit our website for more information on these programs. It’s important to note the Census Bureau operates under Title 13 United States Code (U.S.C) which protects information provided to and from all partnership programs. It requires the Census Bureau to ensure the confidential treatment of census related information including individual addresses and structure points and to maintain confidentiality of all information it collects. Violating the law is a serious federal crime and anyone who violates this law will face severe penalties including a federal prison sentence of up to five years, a fine of $250,000 or both. NWX-US DEPT OF COMMERCE Moderator: Gregory Pewett 2-20-19/12:00 pm CT Confirmation #8771382 Page 5 Title 13 provides the following protections to individuals and businesses. The Census Bureau collects information only to produce statistics. No government agency or court can use personal information against respondents. The U.S. Census Bureau never publishes private information. It is against the law to disclose or publish any private information that identifies an individual or business including names, addresses (including GPS coordinates), social security numbers, and telephone numbers. The Census Bureau staff is legally required to maintain the confidentiality of your data. Every person with access to your data is sworn to protect Title 13 data and the data you share for life. They understand that the penalties for violating this law are applicable for a lifetime. With that out of the way we’ll go ahead and start by providing an update on the 2020 Local Update of Census Addresses Operation (LUCA). As you may know LUCA is a decennial opportunity for tribal, state and local governments to review Census Bureau address lists and both provide new addresses and correct existing ones. LUCA was authorized by the Census Address List Improvement Act of 1994, implemented in support of the 2000 census, and refined for the 2010 census. Overall, 11,550 governments registered to participate and as of January 28, 2019, 8,411 governments responded. This includes 95% of housing and 95.5% of population coverage. So if you guys were part of this number we do thank you for participating in our LUCA Program. And here’s just a map so you can see visually what the respondents look like. Labeled in green you’ll find tribal respondents. Orange (I don’t think there are any on the map) are Alaska Native Region respondents. The blue are county respondents and the yellow are state respondents. NWX-US DEPT OF COMMERCE Moderator: Gregory Pewett 2-20-19/12:00 pm CT Confirmation #8771382 Page 6 In August 2019, 2020 LUCA participants will begin to receive feedback materials from the Census Bureau. The feedback will include an updated address list, address count list, and maps in the same format as the original 2020 LUCA materials. The Census Bureau will also provide a detailed feedback list that summarizes the actions taken by the Census Bureau for each address submitted by your government as part of its 2020 LUCA submission. Title 13 U.S. code protection applies to all feedback materials. The Census Bureau mailed 2020 LUCA materials to participants from March through November 2018.
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