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Hout Bay and Llandudno Heritage Trust Meeting of Trustees Date : 16 April 2013 Venue : 6 Leeuloop Start Time : 16:30 – Klein Leeukop, Hout Bay End Time : 18:30

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Hout Bay and Llandudno Heritage Trust Meeting of Trustees Date : 16 April 2013 Venue : 6 Leeuloop Start Time : 16:30 – Klein Leeukop, Hout Bay End Time : 18:30 Hout Bay and Llandudno Heritage Trust Meeting of Trustees Date : 16 April 2013 Venue : 6 Leeuloop Start Time : 16:30 – Klein Leeukop, Hout Bay End Time : 18:30 Present Name Initials Deputy Chair Chris Everett CJE Treasurer Chris Hudson CH Members Dave Cowley DC Rodney Cronwright RC Jeremy Hele JH Keith Mackie KM Richard Timms RT Apologies Anne Murphy AM Neil van der Spuy NvdS Item Details Action 1 Welcome and apologies 1.1 The Vice-Chairman welcomed all members. 1.2 Attendance and apologies are as recorded above. 1.3 The meeting expressed its best wishes to the Chairman for a speedy return to full health 2 Minutes of Previous Meeting 2.1 The minutes of the previous meeting held on 04 February 2013 were approved. 3 Matters arising from Previous Minutes 3.1 Website Security settings for restricted access – Trustees / Gunners is still to be set up, DC with other modifications DC will investigate software to manage fundraising via the website. DC Membership application forms are available on the web-site TMNP – Conservation Plan - add or link it to HB&LHT Web-site DC 3.2 Gunners CJE / Harmonisation of HB Gunner’s training with that of CAOSA has not AD progressed. Cap squares on two carriages are missing KM Grommets on tompions to be replaced KM New G12 - “bulking up” has been investigated with AEL – strongly not AD / recommended due to both legal and safety reasons. Instead suggested that CJE smaller charges are used with powder set closer to the mouth of the cannon. Another consignment of Blasting Powder is on order by AEL – AD to follow up AD / CJE 3.3 Kronendal Development – International School - Environmental Monitoring KM Committee is in place. KM was appointed as HB&LHT Representative. Next meeting is 17-April 4 Treasurer’s Report It is confirmed that the GHLH NFP Company has been closed, but a formal CH letter to the Registrar of Companies is required. Those directors present signed – CH to complete and send. A Tax Clearance Certificate is also required which will cost R1,710 CH Treasurer’s Report, Income Statement and Balance sheet were distributed before the meeting. Salient points are o GHLH has been closed and R55k has been transferred to the Trust A/c o Subscriptions billed from 1 March 2013 – R11,350 of which R6,850 (60%) has been paid. o Total assets are R134k o Point 7 of report – Sum should read R66,099-06 5 Planning Applications 5.1 Servitude for Military Road – item carried forward RC 5.2 Shoprite / Checkers Plans have been re-submitted with some improvements but many negative RC features retained. RC will respond recording the Trusts’ concerns 5.3 Erf No 9793 – Valley Church It has been reported that the Church is to buy its part of the Erf. If this is so, RC the Erf will have to be subdivided, which is considered to be undesirable. 5.4 Resort Development – Olive Farm Main Road below Silvermist Scheduled Focus Meeting was attended by Penny Brown, RC, RT, CH, DC. Criticism was expressed and it appears the architects will rethink it. 5.5 Draft Western Cape Land Use Planning Bill RC and NvdS attended the meeting at Elsenburg A submission has been sent from the Hout Bay ECG, of which the Trust is a member, on 8 March expressing strong opposition based on legal advice on grounds of o Contravenes Constitution regarding rights of Communities o IAPs have no standing unless they have a proprietorial right o This is drawn from the National Bill – SPLUMB which legal opinion locally and in Pretoria considers to be also unconstitutional Rebuttal was also issued to the following points made by Western Cape Property Development Forum o No timeous response from organ of state should be taken as no comment / no objection o Planning Approval can be given before Environmental Authorisation has been granted. 5.6 Hout Bay overlays for the CTZS ECG Subcommittee consists of CH, DC, RT, L Swimmer, Ross Cameron & Kiki Bond-Smith of Llandudno Civics. Two meetings have been held so far. Committee has dealt with o Scenic Drives o Urban Edge Still in progress All o Erf size – but difficulty finding legal precedents o Heritage Overlay o Environmental Management 5.7 World Heritage Site extension / Heritage Landscape / Conservancy World Heritage Site Extension to cover the whole of Hout Bay is regarded as ideal but unrealistic Cape Nature type Conservancy is inappropriate Conservation Area / Village may be a possibility and will be pursued with All Zoning Overlays DC recorded the following in the existing CoCT records – a full list is available on CD from DC Sites No Description Grade 1 sites 1 TMNP Grade 2 sites 4 Kronendal Manor Ho, Moddergat Wine cellar, Oak Villa, West Fort. Grade 3 sites 1 Bakoven Bungalow area, Grade 3a sites 1 Moddergat North Oaks Grade 3b sites 1 House Campbell (Hudson?) Defined (Identified) 87 ..but not necessarily graded. Not Graded 217 Total listed 232 5.8 Report back of Residents Association Meeting. DC proposed that speaker Simon Mantell’s “Court of Public Opinion” should DC be used – perhaps flip of R Carlisle re Road Tolling 5.9 Dune problem and possible action by City. KM and DC expressed differing opinions. As it is a matter of heritage concern, it was suggested that they should take DC/ the matter up with HBR&RA (LS & JO’R) and CoCT - Greg Oelofse KM 5.10 Chapman’s Peak - Boardwalk. DC has compiled a letter pointing out previous undertakings by PAWC for DC extensive walkways, not just a boardwalk around the Toll Plaza. Approved in principle. Copy to Cape Times (Melanie Gosling) Argus (John Yeld) 5.11 Heritage Portal DC will circulate Newsletters from this Gauteng based organisation DC 5.12 City's Call Centre operation. The system works and all should encourage its use – 0860 103 089 6 East Fort 6.1 Use Agreement with SAN Parks A revised Draft (Rev 4) was sent to SAN Parks on 27 Feb 2013. No response has been received so far – CJE will follow up with Gavin Bell CJE 6.2 Compulsory Repair Order to SAN Parks from HWC Deadline for Compulsory Repair Order served by HWC on TMNP before wet season - May 2013 Trust has written to HWC suggesting further action on their part – no further action CJE will follow up both CJE 6.3 Meeting with SAHRA CH & RT met with SAHRA who have advised that East Fort was assigned Grade I Heritage Site status in 2004, but due to doubts over ownership, only identification status was given. DC doubts the veracity of this. If it is correct HWC’s Compulsory Repair order is ultra vires. RT will forward to SAHRA the Defence Force letter re ownership to clarify RT Conservation Management Plan will be required which if done by professional consultants would be very costly 6.4 Inspection of Magazine A surprise and unannounced inspection of the magazine by SAPS Explosives took place on 26-Mar. Various compliance requirements are in hand between AD, DC, Mike Kokhuis, Robert Hireman and CJE There may be some costs if donations cannot cover all requirements Police clearances have to be obtained for magazine key-holders – in progress 6.5 Events – report on past and planned events Firing was held for Royal Artillery Cole’s Kop visit on 21 February – Colin Doyle DC/ has not paid – 2 x R500 CH Possible events – no firing was held for Argus (at request of Fire Dept) or Two Oceans - none planned at present 6.5 BBC History of the World – part filmed at East Fort is out 7 West Fort All six cannons have now been cleaned, grit blasted, salts removed and painted with high quality epoxy paint. Tompions for fireable cannons are being made to CJE design – hopefully CJE sponsored at minimal cost. Meeting has been held with Gerry de Vries and proof firing of any fireable CJE cannons is being planned to be done at the painting contractor’s yard and not on site – subject to SAPS Explosives approval. Meeting was held by AD & CJE with Alf Broderick (FotR) and Andrew Golding (HB Market) – they have committed to providing security and longer term maintenance of the site. DC proposes that one cannon should be relocated to the Princess Circle – DC could be done when 4th leg is added – suggest via Marga Haywood’s Ward Committee and write to CoCT Roads and Stormwater – Brett Heron 8 Social Events 8.1 Previous events None since last meeting 8.2 Proposed Visit to Hout Bay NSRI – in planning with Brad Geyser for 11 May JH 8.3 Planned events – Other proposals are Visit by SA Institution of Civil Engineers to East Fort – cost for outside KM organization R1,000 for 1 shot, R1,500 for 2. Steam Train to Simon’s Town NvdS KM’s nephew – presentation into squatter camp research, in particular IY KM MTN Science Exhibit – perhaps in School Holidays with children and DC grandchildren. Silvermine – SA Navy - Chief Hydrographer’s Office. KM Slangkoppunt Lighthouse. JH Camissa – City Bowl Water Supply – underground gracht trip Deer Park to RC Castle. Visit to the Robben Island 9.2” Guns CJE 9 General Proposed use of Microsoft Office Planner for meetings will not work as not all use MS Outlook 10 Next Meeting Proposed for Wednesday 29 May 2013 – subject to approval of Chairman Minuted by C. J. Everett .
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