Agenda Monday, 16 October 2017 Ordinary Meeting of Council Council Chambers, Ivanhoe Service Centre 275 Upper Heidelberg Road, Ivanhoe - Council Meeting commencing at 7.00pm - Public Forum commencing at the conclusion of the Council Meeting Acknowledgement of the Traditional Owner, the Wurundjeri willam people "Our Meeting is being held on the Traditional Land of the Wurundjeri willam people, and on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today.” Apologies and Leave of Absence Confirmation of Minutes Ordinary Meeting of Council held 18 September 2017 Disclosure of Interests 1. Urgent Business REPORTS: 2. Petitions 2.1 Petition - Eaglemont Sub-Station .................................................. 5 3. People – Community Strengthening and Support 3.1 Watsonia Pop Up Park .................................................................. 7 3.2 Banyule Employment Initiatives ................................................. 12 3.3 Adoption of the Domestic Animal Management Plan 2017-2021 . 19 3.4 Safer Banyule Plan 2017 - 2021 ................................................. 23 3.5 The Boulevard Christmas Lights Risk Management .................... 28 4. Planet – Environmental Sustainability Nil 5. Place – Sustainable Amenity and Built Environment 5.1 North East Link - Council Response to the North East Link Technical Summary .................................................................... 33 5.2 Hurstbridge Railway Line Improvements - Lower Plenty Road Level Crossing Removal and Track Duplication - Project Update 51 5.3 Right of Way Between Manton Street and Cape Street, Heidelberg - Review of Parking Conditions ................................................... 65 5.4 Drainage Improvement Works at the Ivanhoe Park Pavilion, Ivanhoe East ............................................................................... 68 5.5 Road and Place Naming Framework .......................................... 72 5.6 Banyule BPi Strategic Business Plan (2017-22) .......................... 75 5.7 Inquiry into the Public Housing Renewal Program ...................... 79 5.8 WaterMarc Changeroom Upgrade .............................................. 82 6. Participation – Community Involvement in Community Life Nil 7. Performance - Use Our Resources Wisely 7.1 2/59 & 3/59 Swanston Street, Heidelberg Heights - Proposed Interim Lease and Sale of Land .................................................. 85 7.2 21-31 Knight Street, Watsonia - Surplus Land and Road Discontinuance ........................................................................... 92 7.3 Annual Report 2016/17 ............................................................. 100 7.4 Committees Report ................................................................... 104 7.5 Annual Budget 2018/19 and Council Plan 2017-2021 (Year 2) Timetable .................................................................................. 107 Ordinary Meeting of Council - 16 October 2017 Page 2 7.6 Assembly of Councillors ............................................................ 111 8. Sealing of Documents 8.1 Sealing of Documents ............................................................... 117 9. Notices of Motion Nil 10. General Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters: 11. Confidential Matters 11.1 Potential Property Acquisition Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified. Closure of Meeting Audio Recording of Council Meetings Please note that all Council Meetings are audio recorded, with the exception of matters identified as confidential items on the Agenda. This includes public participation during the meeting. These recordings will be made available on Council’s website www.banyule.vic.gov.au. The next Ordinary Meeting of Council will be held on Monday, 30 October 2017. Ordinary Meeting of Council - 16 October 2017 Page 3 Petitions 2.1 PETITION - EAGLEMONT SUB-STATION Author: David Bailey - Transport Advocacy Manager, City Development Ward: Griffin EXECUTIVE SUMMARY A petition with 52 signatures has been received from residents in and adjacent to Sherwood Road, Eaglemont. The intent of the petition is to raise with Council, local residents’ concerns about the Level Crossing Removal Authority’s proposed construction of an electrical sub-station opposite 31-33 Sherwood Road, Eaglemont. The Level Crossing Removal Authority has indicated that the construction of the sub-station at this location is an essential component of the Hurstbridge Railway Line improvements. The Authority is proposing to construct the sub-station on VicTrack land. There have been several meetings between the Authority, residents and Council representatives to minimise the impact of the sub-station, including the provision of suitable landscaping. RECOMMENDATION That Council: 1. Receives and notes the petition. 2. Writes to the Level Crossing Removal Authority requesting that: a. Appropriate actions, including the provision of suitable landscaping, be undertaken to minimise the impact of the proposed sub-station. b. Indented parking and footpath construction as shown on the attached plan be included in the works. 3. Advises the primary petitioner of Council’s resolution. The petition prayer is as follows: ‘We the undersigned residents petition Council to take the following actions in the interests of residents: • recognize that any electrical substation imposed on Sherwood Road Ivanhoe by the Level Crossing Removal Authority is not in character with the nature and amenity of this tree-lined street • note the poor record of rail authorities in removing graffiti from existing buildings particularly where such buildings are remote from staffed stations and Public Safety Officer scrutiny • notify LXRA that Council opposes siting a substation in Sherwood Road • inform residents in the affected area of Council's opposition to the Sherwood Rd placement Ordinary Meeting of Council - 16 October 2017 Page 5 Petitions PETITION - EAGLEMONT SUB-STATION cont’d • call on LXRA to locate the substation in an appropriate location nearby • call on LXRA to consult with the community in a manner consistent with the planning exemptions granted them • call on LXRA to act as a good corporate citizen in regard to the conduct of publicly funded works on public property when dealing with the rights and interests of the public • call on LXRA to recognise the graffiti problem with existing railway assets and act to ensure any new substations wherever sited do not become an additional graffiti problem DISCUSSION Currently informal parking occurs on the nature strip where the sub-station is proposed to be constructed. To improve the area and minimise construction impacts on residents, it is proposed that the Level Crossing Removal Authority be requested to provide appropriate landscaping to minimise the visual impact for residents and construct formal indented parking and a footpath in conjunction with its works, as shown on the plan at Attachment 1. ATTACHMENTS No. Title Page 1 Eaglemont Substation Landscaping and Parking Layout Ordinary Meeting of Council - 16 October 2017 Page 6 People – Community Strengthening and Support 3.1 WATSONIA POP UP PARK Author: Fae Ballingall - Strategic Planner, City Development Ward: Grimshaw EXECUTIVE SUMMARY The Watsonia Pop Up Park (the Park), was a temporary project to help implement Picture Watsonia, Council’s vision for the future of the Watsonia Neighbourhood Activity Centre. The Park was in place from 25 March to 23 April 2017 and required temporary closure of Ibbottson Street. It was designed as a diverse, attractive and interactive space for people and enabled various events and activities. The Park was well-attended and enjoyed. Community feedback was overwhelmingly supportive for a public open space in the heart of Watsonia. Some further testing of community feedback for a permanent road closure and park at Ibbottson Street is recommended. This could be done if Council decides to trial a temporary skate park at the site in January 2018. Initial scoping has been done for a temporary street-style skate park with beginner and experienced obstacles, with supervised programming and workshops. Run over a 2 to 3 weeks in October it would be a cost effective way to further test the road closure to deliver a much needed recreational and social resource to youth. RECOMMENDATION That Council: 1. Notes the success of the Watsonia Pop Up Park. 2. Writes to members of the Community Working Group, Watsonia Traders Association and Watsonia Library to thank them for their contribution to the Watsonia Pop Up Park. 3. Support a further temporary road closure at Ibbotson Street for about three weeks in January 2018, to support set-up and operation of a temporary skate park. 4. Continue to explore a permanent road closure in the Watsonia Neighbourhood Activity Centre. CITY PLAN This report is in line with Council’s City Plan key direction to “enhance Banyule’s public and open spaces”. Ordinary Meeting of Council - 16 October 2017 Page 7 People – Community Strengthening and Support