Monday, 16 October 2017

Agenda

Ordinary Meeting of Council Council Chambers, Ivanhoe Service Centre 275 Upper Heidelberg Road, Ivanhoe

- Council Meeting commencing at 7.00pm

- Public Forum commencing at the conclusion of the Council Meeting Acknowledgement of the Traditional Owner, the Wurundjeri willam people

"Our Meeting is being held on the Traditional Land of the Wurundjeri willam people, and on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today.”

Apologies and Leave of Absence

Confirmation of Minutes Ordinary Meeting of Council held 18 September 2017

Disclosure of Interests

1. Urgent Business

REPORTS:

2. Petitions 2.1 Petition - Eaglemont Sub-Station ...... 5 3. People – Community Strengthening and Support 3.1 Watsonia Pop Up Park ...... 7 3.2 Banyule Employment Initiatives ...... 12 3.3 Adoption of the Domestic Animal Management Plan 2017-2021 . 19 3.4 Safer Banyule Plan 2017 - 2021 ...... 23 3.5 The Boulevard Christmas Lights Risk Management ...... 28 4. Planet – Environmental Sustainability Nil 5. Place – Sustainable Amenity and Built Environment 5.1 North East Link - Council Response to the North East Link Technical Summary ...... 33 5.2 Hurstbridge Railway Line Improvements - Lower Plenty Road Level Crossing Removal and Track Duplication - Project Update 51 5.3 Right of Way Between Manton Street and Cape Street, Heidelberg - Review of Parking Conditions ...... 65 5.4 Drainage Improvement Works at the Ivanhoe Park Pavilion, Ivanhoe East ...... 68 5.5 Road and Place Naming Framework ...... 72 5.6 Banyule BPi Strategic Business Plan (2017-22) ...... 75 5.7 Inquiry into the Public Housing Renewal Program ...... 79 5.8 WaterMarc Changeroom Upgrade ...... 82 6. Participation – Community Involvement in Community Life Nil 7. Performance - Use Our Resources Wisely 7.1 2/59 & 3/59 Swanston Street, Heidelberg Heights - Proposed Interim Lease and Sale of Land ...... 85 7.2 21-31 Knight Street, Watsonia - Surplus Land and Road Discontinuance ...... 92 7.3 Annual Report 2016/17 ...... 100 7.4 Committees Report ...... 104 7.5 Annual Budget 2018/19 and Council Plan 2017-2021 (Year 2) Timetable ...... 107

Ordinary Meeting of Council - 16 October 2017 Page 2 7.6 Assembly of Councillors ...... 111 8. Sealing of Documents 8.1 Sealing of Documents ...... 117 9. Notices of Motion Nil

10. General Business

Closure of Meeting to the Public

That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters: 11. Confidential Matters 11.1 Potential Property Acquisition

Matters Discussed in Camera

That all confidential matters and reports related to the above items remain confidential unless otherwise specified.

Closure of Meeting

Audio Recording of Council Meetings Please note that all Council Meetings are audio recorded, with the exception of matters identified as confidential items on the Agenda. This includes public participation during the meeting. These recordings will be made available on Council’s website www.banyule.vic.gov.au.

The next Ordinary Meeting of Council will be held on Monday, 30 October 2017.

Ordinary Meeting of Council - 16 October 2017 Page 3

Petitions

2.1 PETITION - EAGLEMONT SUB-STATION

Author: David Bailey - Transport Advocacy Manager, City Development Ward: Griffin

EXECUTIVE SUMMARY

A petition with 52 signatures has been received from residents in and adjacent to Sherwood Road, Eaglemont.

The intent of the petition is to raise with Council, local residents’ concerns about the Level Crossing Removal Authority’s proposed construction of an electrical sub-station opposite 31-33 Sherwood Road, Eaglemont.

The Level Crossing Removal Authority has indicated that the construction of the sub-station at this location is an essential component of the Hurstbridge Railway Line improvements. The Authority is proposing to construct the sub-station on VicTrack land. There have been several meetings between the Authority, residents and Council representatives to minimise the impact of the sub-station, including the provision of suitable landscaping.

RECOMMENDATION

That Council:

1. Receives and notes the petition.

2. Writes to the Level Crossing Removal Authority requesting that:

a. Appropriate actions, including the provision of suitable landscaping, be undertaken to minimise the impact of the proposed sub-station. b. Indented parking and footpath construction as shown on the attached plan be included in the works.

3. Advises the primary petitioner of Council’s resolution.

The petition prayer is as follows:

‘We the undersigned residents petition Council to take the following actions in the interests of residents:

• recognize that any electrical substation imposed on Sherwood Road Ivanhoe by the Level Crossing Removal Authority is not in character with the nature and amenity of this tree-lined street • note the poor record of rail authorities in removing graffiti from existing buildings particularly where such buildings are remote from staffed stations and Public Safety Officer scrutiny • notify LXRA that Council opposes siting a substation in Sherwood Road • inform residents in the affected area of Council's opposition to the Sherwood Rd placement

Ordinary Meeting of Council - 16 October 2017 Page 5 Petitions

PETITION - EAGLEMONT SUB-STATION cont’d

• call on LXRA to locate the substation in an appropriate location nearby • call on LXRA to consult with the community in a manner consistent with the planning exemptions granted them • call on LXRA to act as a good corporate citizen in regard to the conduct of publicly funded works on public property when dealing with the rights and interests of the public • call on LXRA to recognise the graffiti problem with existing railway assets and act to ensure any new substations wherever sited do not become an additional graffiti problem

DISCUSSION

Currently informal parking occurs on the nature strip where the sub-station is proposed to be constructed. To improve the area and minimise construction impacts on residents, it is proposed that the Level Crossing Removal Authority be requested to provide appropriate landscaping to minimise the visual impact for residents and construct formal indented parking and a footpath in conjunction with its works, as shown on the plan at Attachment 1.

ATTACHMENTS No. Title Page 1 Eaglemont Substation Landscaping and Parking Layout

Ordinary Meeting of Council - 16 October 2017 Page 6 People – Community Strengthening and Support

3.1 WATSONIA POP UP PARK

Author: Fae Ballingall - Strategic Planner, City Development Ward: Grimshaw

EXECUTIVE SUMMARY

The Watsonia Pop Up Park (the Park), was a temporary project to help implement Picture Watsonia, Council’s vision for the future of the Watsonia Neighbourhood Activity Centre. The Park was in place from 25 March to 23 April 2017 and required temporary closure of Ibbottson Street. It was designed as a diverse, attractive and interactive space for people and enabled various events and activities.

The Park was well-attended and enjoyed. Community feedback was overwhelmingly supportive for a public open space in the heart of Watsonia.

Some further testing of community feedback for a permanent road closure and park at Ibbottson Street is recommended. This could be done if Council decides to trial a temporary skate park at the site in January 2018.

Initial scoping has been done for a temporary street-style skate park with beginner and experienced obstacles, with supervised programming and workshops. Run over a 2 to 3 weeks in October it would be a cost effective way to further test the road closure to deliver a much needed recreational and social resource to youth.

RECOMMENDATION

That Council:

1. Notes the success of the Watsonia Pop Up Park.

2. Writes to members of the Community Working Group, Watsonia Traders Association and Watsonia Library to thank them for their contribution to the Watsonia Pop Up Park.

3. Support a further temporary road closure at Ibbotson Street for about three weeks in January 2018, to support set-up and operation of a temporary skate park.

4. Continue to explore a permanent road closure in the Watsonia Neighbourhood Activity Centre.

CITY PLAN

This report is in line with Council’s City Plan key direction to “enhance Banyule’s public and open spaces”.

Ordinary Meeting of Council - 16 October 2017 Page 7 People – Community Strengthening and Support

WATSONIA POP UP PARK cont’d

LOCATION

The following aerial photograph shows the location of the Watsonia Pop Up Park (the Park) that happened in March and April 2017. The Park was enabled by a temporary road closure at Ibbottson Street, next to the Watsonia Library. The land affected by the road closure is shown in red below.

BACKGROUND

The idea for the Park came from Council’s vision for the Centre. Picture Watsonia was developed with local people and has a vision and objectives for the future of the Watsonia Neighbourhood Activity Centre. Picture Watsonia also has a list of ideas to implement the vision. One of the most popular ideas, which came from local people during the development of Picture Watsonia, was to create new permanent public space. People wanted this space to be in the heart of the Centre, to connect existing assets in a remodelled road environment as a new community space.

The idea to reimage a portion of Ibbotson Street led to a pop-up park concept being developed, as a first step towards a new community space in this location. Consultation with other Councils revealed that preparation and operation of such temporary parks requires place-making skills and community involvement.

After engaging Chatterbox Projects as specialist place-makers, a design concept emerged with the support of a Community Working Group to setup and run the temporary park for four weeks in early 2018.

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WATSONIA POP UP PARK cont’d

The Park included:

• Synthetic grass to soften and green the road space • Deck chairs and bean bags • Multipurpose shipping container for storage and as an event space • Wooden reels and painted drums as tables and chairs • Round planter boxes with colourful plants and trees • ‘Nellie’ the caravan, for events and children activities • Small sand pit, tents and climbing boxes • ‘Little libraries’, made from three painted boxes installed on poles, and filled with books donated by a local op-shop.

The Park hosted various events and activities over four weeks.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

The subject matter of this report has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.

DISCUSSION

The Park met the project objectives and exceeded expectations. In particular:

• Community ownership was achieved through a Community Working Group, comprised of local people, key stakeholders and local businesses who prepared the Park’s design and implementation. • Park location at the southern end of Ibbotson Street, between the Watsonia Library and Uniting Church. This location not only has good proximity to these assets, but also visibility and pedestrian access from Watsonia Road and Watsonia Train Station. • Modelling how Council might explore future Activity Centre streetscape and open space ideas for reimaged road environments within Banyule’s Activity Centres.

The most successful event was the Neighbours Night Out. Entertainment was provided by a local band, along with wine and beer stalls and a food truck. Hundreds of local residents attended and a positive community spirit was evident.

Community feedback was collected about the Park. Many indicated that it made a positive contribution and most people welcomed its return. An evaluation report, including recommendations for future initiatives, is in Attachment 1.

To enable the road closure, Ibbottson Street was closed from Watsonia Road to the library car park, with detours in place through Nell Street and Crellin Crescent.

There were concerns raised by several residents on Ibbotson Street and Crellin Crescent about traffic, especially during school term at drop off and pick up times.

Ordinary Meeting of Council - 16 October 2017 Page 9 People – Community Strengthening and Support

WATSONIA POP UP PARK cont’d

The overall capital cost for this initiative was $80 000. This does not include Council’s operating cost for staff resourcing. It should also be noted that delivering this project had impacts on agreed work programs to deliver planning scheme amendments.

Future Opportunities

It is considered that the benefits brought on by a new community space, outweighed concerns for restricted vehicle movement around Ibbotson Street, brought on by the temporary road closure. These benefits are aligned with the vision and ideas in Picture Watsonia.

Moving forward, several options have been considered - including the return of a temporary park. However there are notable costs involved in planning and delivering a successful pop-up outcome. Although return of a pop-up event would be welcomed by many locals, Council’s primary objective was to use a pop-up concept to test the location and make-up for a permanent outcome.

Since delivering the temporary park in early 2017, a revised concept has emerged for a more tailored pop-up outcome. This concept is for a temporary street-style skate- park with beginner and experienced obstacles, including 25 boards and helmets available on-site for public use. This pop-up skate park would run for about three weeks in January 2018. Running the skate park in the summer school holidays will reduce the traffic impact, associated with the road closure.

An effective pop-up skate park requires program staff on-site each day from 3pm to 8pm to deliver programs, workshops and supervise the site. Coupled with a road closure, the total cost would be about $25,000.

A skate park would deliver a much needed recreational and social destination for local youth. In recent years there has been consistent requests by young people from Watsonia for a skate facility in their local areas. A majority of these requests have come from young people who are of an age where they are only permitted by their parents to engage in activities in their local area, so they cannot access facilities in Greensborough or Heidelberg West.

This age and skill level of these skaters is ideally suited to utilize a small pop up skate park where they can work on skills that will allow them to transition from flat surfaces and small skate elements to larger more challenging elements as they age, develop physically and gain more freedom to explore other skate facilities not in their immediate area.

The proposed position of the Watsonia Pop Up Skate Park is excellent. Being located in the central activity area of Watsonia it offers excellent access for local residents, is a thoroughfare for commuters who can access the pop up skate park on the way to or from the station and there is excellent passive surveillance to ensure safety and pro social behaviour. The location is well shaded, accessible and supported by complimentary facilities at the library.

Ordinary Meeting of Council - 16 October 2017 Page 10 People – Community Strengthening and Support

WATSONIA POP UP PARK cont’d

What limited research is available shows significant benefits of skate facilities for young people but allowing them to:

- Develop social skills (taking turns, supporting others etc) - Engage in non-formal physical activity that is relatively low cost - Develop physical skills such as co-ordination and balance - Development of a sense of community

There is also an economic benefit to the Watsonia Shopping Centre, particularly during this typically quiet trading period, as visitors to the skate park can purchase food and drink from local shops.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The 2017 pop-up park was a success. A similar, more tailored initiative can now be considered to help inform a permanent public space outcome that Council might consider in the future. This continued trailing in the heart of Watsonia is consistent with Council’s vision for the Centre.

A tailored pop-up, as an on-street skate-park for about three weeks in early 2018, can be delivered at a lower cost than the 2017 pop-up. This opportunity can keep momentum going towards a permanent park in the future.

Any permanent outcome would require a subsequent report to Council to recommend on the final location and scope of works. Council’s ability to fund a permanent outcome would then require consideration in future annual budget planning processes for capital works.

ATTACHMENTS No. Title Page 1 Watsonia Pop Up Park Evaluation Report

Ordinary Meeting of Council - 16 October 2017 Page 11 People – Community Strengthening and Support

3.2 BANYULE EMPLOYMENT INITIATIVES

Author: Erica Hardie - Economic Development Coordinator, City Development

EXECUTIVE SUMMARY

Whilst Banyule’s overall published unemployment rate is not significant compared with other municipalities, its pockets of high disadvantage which sit well below the State average, are almost entirely disguised by its areas of affluence. As a result, headline figures suggesting that Banyule does not have unemployment and underemployment issues are misleading.

In response to Council’s newly endorsed Council Plan and to help guide its effort and leadership in the labour market, it is considered appropriate for Council to establish a jobs taskforce comprising of local stakeholders to guide the development of regular networking opportunities, greater collaboration and reporting of progress amongst stakeholders with vested interests, along with a municipal wide action plan that complements Council’s Economic Development Plan.

RECOMMENDATION

That:

1. Council establish a localised “Banyule Jobs Taskforce” to generate an employment plan that complements Council’s existing Economic Development Plan and 2017-2021 Council Plan.

2. Membership to the Jobs Taskforce be open to selected local stakeholders including:

a. Disability Employment Support and Management Service Providers; b. Job Active Providers; c. New Enterprise Incentive Scheme Providers; d. Transition to Work Providers; e. Australian Apprenticeship Support Network Providers; f. Banyule Nillumbik Local Learning and Employment Network; g. Local Member of Parliament h. Local tertiary and further education institutions; i. Community based organisations with an employment focus; j. NORTHLink; and k. Interested local employers.

3. A subsequent report be prepared to consider the resource implications and proposed initiatives recommended by the Taskforce, for consideration in Council’s 2018/19 annual budget process.

Ordinary Meeting of Council - 16 October 2017 Page 12 People – Community Strengthening and Support

BANYULE EMPLOYMENT INITIATIVES cont’d

COUNCIL PLAN

This report is in line with the Council Plan key direction to “stimulate business, employment and investment opportunities”.

BACKGROUND

Notice of Motion

At Council’s ordinary meeting on 20 February 2017 a Notice of Motion was passed that:

“Council officers prepare a report on the opportunities for Banyule City Council to host a jobs forum involving major employers based in Banyule”.

The Notice of Motion was based on the premise of youth unemployment being high at over 17 per cent in some parts of Banyule based on 2015 labour market figures.

The Notice of Motion sought to establish if Council could play a role in tackling the issue by bringing together agencies and local stakeholders through a proposed jobs forum to identify and resolve some of the barriers and challenges young people confront in accessing jobs and work experience opportunities.

Strategic Context

The Banyule Council Plan (2017 – 2021) was recently adopted by Council and sets out Council’s priorities and direction over four years. The Plan includes a key direction to “Stimulate business, employment and investment opportunities” and focus areas to:

• Encourage and assist the development of small business and social enterprise. • Partner with agencies that support training and employment opportunities. • Proactively lead employment opportunities for disadvantaged communities and people with disabilities. • Work in partnership with agencies that strengthen investment opportunities.

This is supported by Council’s Economic Development Plan 2015 – 2020 that references the issue of unemployment and suggests activities and initiatives to respond.

Recent consultation has been undertaken to inform the development of the multicultural, aboriginal, LGBTI and disability plans which also identified the need for greater employment related support.

Ordinary Meeting of Council - 16 October 2017 Page 13 People – Community Strengthening and Support

BANYULE EMPLOYMENT INITIATIVES cont’d

Current Unemployment Rate

Recent Small Labour Area Market figures from March 2017 demonstrate that Banyule’s overall unemployment figure of 4.02% currently sits below the Metropolitan, State and National averages. However, it should be noted that this figure has increased from past quarters and that there are distinct pockets of high unemployment and broader trends in the municipality, in particular:

• High level of unemployment and disadvantage in suburbs including Heidelberg West (10.7%), Bundoora (5.8%) and Watsonia (4.9%). • Youth unemployment levels across the municipality currently exceed 15%, consistent with nationwide trends. • The ‘grey’ workforce (i.e. unemployed people aged over 45). Current research suggests that it can take up to 2 years for an unemployed person over 45 years of age to become employed. Given Banyule’s ageing demographic, there is a risk that this may become more apparent with time and should be monitored. • The issue of hidden unemployment (or underemployment) is not reflected in official unemployment statistics. Only those who have no work but are actively looking for work are considered as unemployed. • Greater unemployment and/or barriers to employment for particular groups of disadvantage including the disabled, Aboriginal and Torres Strait Islanders; and migrants, refugees and asylum seekers.

In late October the second release of 2016 ABS census data will be available which will provide more up to date data regarding specific unemployment trends in the municipality along with Journey to Work data.

Current Council Labour Market Initiatives

Council engages in a range of labour market focussed activities both as an employer itself and as a partner with other agencies. Council currently offers local residents opportunities through traineeships, apprenticeships, work experience and volunteer roles.

Sustainable Procurement Practices

Banyule Council’s recently revised Procurement Policy encourages the use of Banyule based businesses where possible, to support business growth and further enhance local employment outcomes. The Policy also places greater emphasis on sustainable procurement practices which include:

• Generating local employment amongst disadvantaged residents and promoting social inclusion. • Minimising council’s environmental footprint by procuring goods and services. with less harmful impacts on the environment (waste and energy management) • Strategic use of local suppliers to encourage economic development.

Level Crossing Removal Project

Council has sought to work in partnership with the Victorian Government through the delivery of the level crossing removal project at Rosanna and the duplication of the Hurstbridge Railway Line.

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BANYULE EMPLOYMENT INITIATIVES cont’d

The Victorian Government has launched a Social Enterprise Strategy which seeks to:

1. Increase impact and innovation; 2. Build business capacity and skills; and 3. Improve market access.

Council has signalled to the Victorian Government its support for realising a Social Enterprise activity at the soon to be constructed Rosanna Railway Station.

Region Specific Agencies

Council holds a position on the Board of NORTHLink and Banyule Nillumbik Local Learning and Employment Network (BNLLEN), influencing employment related outcomes across the northern region of Melbourne. By extension, Banyule is a beneficiary of NORTHLink’s Industry Student Placement Program (NISP) and the BNLLEN’s Structured Workplace Learning Program (SWl) and School Based Apprenticeships and Traineeships Program (SBAT).

In collaboration with BNLLEN, an Industry and Education Breakfast was hosted by Council in 2015, bringing together local employers and the education sector to discuss pathways for young people raising the importance of apprenticeships, traineeships and placements.

Local Jobs and Internship Program

The Somali Australian Council of Victoria (SACOV) has developed a Jobs Internship Program that seeks to create employment opportunities for people from disadvantaged communities and people with disabilities. Banyule has a long history of working in partnership with SACOV and supports and values their efforts in this regard.

Self-Employment Pathways

Council offers regular ‘Going into Business’ workshops, encouraging business- intenders to establish their own business and in turn – their own employment. Council also offers free mentoring services to support new (and established) business operators to ensure they are appropriately supported to succeed.

In 2016 Council extended its business support program to deliver its first Stepping Stones Program. The Stepping Stones Program was delivered in partnership with the Brotherhood of St Laurence and is a specialised program aimed at empowering migrant, refugee and asylum seeker women to start their own business.

Existing Partnerships

Council’s Economic Development department has well established relationships with local employers and its 11 trader associations. Council is also a member of the BNLLEN and NORTHLink. Both organisations play a lead role in advocating for the advancement of our region.

The BNLLEN have well established links with more than 34 agencies situated within Banyule that provide labour market specialist services including: recruitment, apprenticeships, traineeships, pathways guidance, transition to work and disability support services.

Ordinary Meeting of Council - 16 October 2017 Page 15 People – Community Strengthening and Support

BANYULE EMPLOYMENT INITIATIVES cont’d

NORTHLink has a database of more than 5,000 active employers in the North of Melbourne and holds regular networking functions and workshops that focus primarily on medium to large employers.

Local Stakeholders

A recent stakeholder mapping exercise of existing Banyule employment service providers has revealed that locally there are:

• Eight Disability Management Service Providers • Eleven Disability Employment Support Service Providers • Eight Job Active Providers • One New Enterprise Incentive Scheme Provider • Two Transition to Work Providers • Two Australian Apprenticeship Support Network Providers

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions.

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

The content in this report enhances the rights of those in communities with high unemployment, which in Banyule includes young people, and others at risk of exclusion such as older adults, people with disabilities, those from refugee, and Aboriginal and Torres Strait Islander communities

CURRENT SITUATION

A significant degree of effort to improve labour market conditions is occurring across the municipality through a range of agencies and organisations. The following examples articulate the regional effort currently underway.

Regional Jobs Fairs

A series of ‘Jobs Fairs’ have been held over the past 12 months, with a focus on responding to job losses associated with the automotive sector by bringing together job seekers, employers, employment providers and industry bodies.

Two of the regional fairs have been hosted in Melbourne’s North, the Broadmeadows Jobs Fair and the recent Melbourne’s North Jobs Fair.

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BANYULE EMPLOYMENT INITIATIVES cont’d

Broadmeadows Jobs Fair

On Wednesday 24 August 2016, Hume City Council in partnership with the Commonwealth Department of Employment held the Broadmeadows Jobs Fair in collaboration with the automotive sector and community agencies.

The Broadmeadows Jobs Fair was a success with approximately 4,000 people attending throughout the course of the day. Furthermore, 2,200 resumes were collected on the day, 420 likely employment placements identified and 258 interviews organised as a result.

Melbourne’s North Jobs Fair

On Thursday, 3 August 2017, Whittlesea City Council in partnership with the Commonwealth Department of Employment held its second jobs expo in Melbourne’s North. The Fair was a partnership with the Victorian State Government, Toyota and other local councils.

The Melbourne’s North Jobs Fair delivered notable outcomes including around 2,000 job seekers visiting the expo, over 520 resumes collected on the day, 80 job opportunities offered to participants and 200 follow up interviews scheduled.

Banyule Jobs Round table

On Wednesday, 28 June 2017, Banyule Council convened a Jobs Roundtable that engaged with over 30 local stakeholders including employment providers, employers, schools and government organisations.

The Roundtable enabled networking between the participants and also explored current labour market issues, barriers and opportunities across the municipality.

The group identified several priorities warranting further exploration including:

• Awareness training and campaigns targeted towards employers regarding opportunities, subsidies and benefits of recruiting employees with a disability • School engagement to discuss local employment, career and education opportunities • Exploring and addressing employer attitudes to local youth • A Banyule specific website that connects job seekers to local opportunities • Stakeholder mapping to show who is providing what support locally • Networking between providers to raise awareness of localised support and increase collaboration between providers

The basis of this report recommends the establishment of a localised Jobs Taskforce to explore the above priorities which will form the basis of a proposed action plan to guide Council’s effort in this space in the coming years.

FUNDING IMPLICATIONS

Banyule Council has limited human and financial resources allocated to local Council led employment initiatives outside of defined initiatives such as Project 3081 and the activities identified in this report.

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BANYULE EMPLOYMENT INITIATIVES cont’d

The resource implications associated with further activity in the labour market sphere will need to be considered and appropriately budgeted for as part of Council’s future budgeting process.

DISCUSSION

The recent Banyule Jobs Roundtable and the regional jobs fairs have highlighted the presence of significant localised labour market support. There are however still gaps and opportunities to add value to the current offer that could be explored through further collaboration with local stakeholders.

One way of achieving this and responding to emerging trends, issues and opportunities could be the development of a Banyule job taskforce, with regular meetings between key stakeholders being facilitated. Project support would be required to coordinate the discussions and deliver on localised opportunities which can be reported to Council.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

Although the Banyule unemployment rate is below the Metropolitan, State and National average, there are however pockets of high disadvantage which apply to various cohorts within the community.

Whilst Banyule’s youth unemployment levels are comparably higher than the overall unemployment rate for Banyule, other sectors of the community should be considered and the issue of underemployment should also be considered equally important.

The delivery of a Banyule Jobs Roundtable has enabled Council to establish a clearer understanding of the interest of local stakeholders in relation to continuing to explore localised trends and issues, while delivering on opportunities that will add value to existing initiatives.

ATTACHMENTS Nil

Ordinary Meeting of Council - 16 October 2017 Page 18 People – Community Strengthening and Support

3.3 ADOPTION OF THE DOMESTIC ANIMAL MANAGEMENT PLAN 2017-2021

Author: Jenny Cotterell - Senior Animal Management Officer, City Development

EXECUTIVE SUMMARY

The Domestic Animal Act 1994 requires Council to prepare a Domestic Animal Management Plan (DAM Plan) at 4 year intervals. The previous DAM plans for Councils expired last year. Council must now complete its 2017-2021 DAM Plan by 3 November 2017.

A draft of the Plan has been submitted for Council consideration and has been distributed for public consultation prior to Council adopting the final Plan.

RECOMMENDATION

That Council:

1. Adopt the Banyule Domestic Animal Management Plan 2017-2021 (attached).

2. Forward a copy of the adopted 2017-2021 Domestic Animal Management Plan to the Department of Economic Development, Jobs, Transport and Resources by the due date 3 November 2017.

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “develop and promote safety and resilience in our community”.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates.

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CITY PLAN

This report is in line with Council’s City Plan key direction to “develop and promote safety and resilience in our community”.

Ordinary Meeting of Council - 16 October 2017 Page 19 People – Community Strengthening and Support

ADOPTION OF THE DOMESTIC ANIMAL MANAGEMENT PLAN 2017-2021 cont’d

BACKGROUND

Domestic Animal Management Plans

The 2017-2021 DAM Plan will be the third such plan for Banyule with the first one having expired in 2012. As the expiration of the 2012- 2016 plan coincided with the Council elections in late 2016, councils were given an extension until 3 November 2017 to adopt their next 4 year plan, making the period of operation for the Plan from 2017-2021.

Under Section 68A of the Domestic Animals Act 1994 all DAM plans must:

• Set out a method for evaluating whether animal control services provided by the Council is adequate to give effect to the requirements of the Act and regulations; • Outline programs for the training of authorised officers to ensure that they can properly administer and enforce the requirements of the Act; • Outline programs, services and strategies which the Council intends to pursue in its municipal district to promote and encourage responsible ownership of dogs and cats.

To assist in preparing the new 4 year DAM plan, the Department of Economic Development, Jobs, Transport and Resources (DEDJTR) developed a template for councils to follow which simplified the process of preparing the DAM Plan. This template has been used in preparing the draft 2017-21 DAM plan.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues.

DISCUSSION

The 2017-2021 DAM Plan continues the work of the first plan as many of the themes and actions in relation to animal management are ongoing, but also includes a number of new actions and initiatives.

The following sections and related action plans are included:

• Current service levels • Training of authorised officers • Registration and identification of dogs and cats • Nuisance complaints • Dog attacks and dog confinement • Dangerous, menacing and restricted breed dogs • Overpopulation and high euthanasia • Domestic animal businesses • Other matters

Ordinary Meeting of Council - 16 October 2017 Page 20 People – Community Strengthening and Support

ADOPTION OF THE DOMESTIC ANIMAL MANAGEMENT PLAN 2017-2021 cont’d

Achievements from the previous DAM Plan

The following were some of the actions completed from the previous 4 year DAM Plan:

• Dog Forum night for resident’s where topics included, pet health, legalities of dog ownership and a dog behaviourist. • First Aid training for pets for our on road officers • Increased pet registration by approximately 450 animals • 220 dogs impounded only 7 euthanized • New CRM category for animal welfare/ abandoned animal complaints • New technology with IPads being able to complete jobs on road. • Cat de sexing program • Clean up of the registration database and registration checks each year • Careers day presentations for Box Hill TAFE • Women’s Groups at Heidelberg West Community

Key Issues for Banyule

Responsible pet ownership continues to be one of the main issues for Banyule, which needs to remain a focus in the new DAM Plan. A number of actions are proposed including continuing to increase the rate of registration and de-sexing of both cats and dogs; implementing further procedures for dealing with nuisance complaints e.g. barking dogs and developing a new simplified process for residents; and the effective control of dogs in the Banyule City Council parklands.

Dog attacks and managing restricted breeds and dangerous dogs is also another critical area addressed in the DAM Plan, with an increase in the level of compliance to reduce the incidences that can lead to attacks.

The issue of overpopulation of dogs and cats and euthanasia rates has also been raised as a concern. The draft Plan addresses this issue and recommends that Council work with its pound contractors to reduce the euthanasia rates.

CONSULTATION

An important component of preparing the DAM Plan has been to incorporate public consultation in the process.

Feedback has been received from some individuals and groups aware that Council has been reviewing its DAM Plan.

A report was given to Council on the 21 August before a presentation was given to Council on the draft DAM Plan at the Councillor Briefing held on 11 September 2017.

CONCLUSION

Banyule’s Domestic Animal Management Plan 2017-21 has been prepared and wider public consultation has been undertaken. The final version of the Plan can now be adopted by Council.

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ADOPTION OF THE DOMESTIC ANIMAL MANAGEMENT PLAN 2017-2021 cont’d

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

TIMELINES

The timeline for the new DAM Plan 2017-2021 is to have the Plan endorsed by Council and to Department of Economic Development, Jobs, Transport and Resources by the 3 November 2017.

ATTACHMENTS No. Title Page 1 Banyule Domestic Animal Management Plan 2017-2021

Ordinary Meeting of Council - 16 October 2017 Page 22 People – Community Strengthening and Support

3.4 SAFER BANYULE PLAN 2017 - 2021

Author: Rozlyn Williams - Community Safety Officer, Community Programs

EXECUTIVE SUMMARY

Council has worked with the local community and other key stakeholders to prepare the draft Safer Banyule Plan 2017-2021.

The Plan is aimed at continuing to improve and maintain Community Safety in our municipality, by creating places where people can go about their daily activities without fear, risk or harm of injury and respond to perceptions of community safety along with reducing and preventing crime, and building strong cohesive communities.

The draft Safer Banyule Plan has been shaped by community input and local expertise, literature review and the analysis of crime statistics and industry trends. Information collected through research analysis and consultation to date has been used to develop the plan’s underpinning guiding principles, priorities and four year action plan.

The draft Safer Banyule Plan 2017-2021 is now ready for further community consultation. Feedback and responses received on the draft plan will help inform a final Safer Banyule Plan 2017-2021.

RECOMMENDATION

That Council:

1. Adopt the draft Safer Banyule Plan 2017-2021 for the purpose of community consultation from 17 October 2017 until 14 November 2017.

2. Contact all relevant network organisations and invite written submissions via Council’s Shaping Banyule website.

3. Include information regarding the draft plan on Council’s Facebook and website pages, and invite community members to submit written submissions via Council’s Shaping Banyule website.

4. Receive a further report to consider the consultation received and adopt the final Safer Banyule Plan 2017-2021

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “develop and promote safety and resilience in our community”.

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SAFER BANYULE PLAN 2017 - 2021 cont’d

BACKGROUND

Council’s Safer Banyule Plan 2012-2016 which provided the strategic direction framework for Council’s work in supporting and promoting community safety and amenity has expired and development has progressed on a new plan.

The Safer Banyule Plan 2017 -2021 (The Plan) will provide Council with a strong basis to plan, develop, implement and monitor Community Safety policies, programs and actions across the whole organisation and with stakeholders.

The Plan is aimed at continuing to improve and maintain Community Safety in our municipality. It is about creating places where people can go about their daily activities without fear, risk or harm of injury and respond to perceptions of community safety along with reducing and preventing crime, and building strong cohesive communities.

Local government has a key legislated role in working with local stakeholders to plan for their municipality. The Plan is based on State and Federal government frameworks, current policy direction, best practice, current literature and local trends and needs analysis.

Further local government plays a crucial role in community safety, in particular as most crime and immediate safety concerns for communities are local in nature. Therefore the approach to preventing crime should also be locally tailored, through strong relationships and partnerships with the local community and all levels of government.

The Plan has been developed in alignment with other related Council plans such as the Health and Well Being Plan, the Graffiti Management Strategy and the Banyule Safer Travel Plan

In the development of The Plan the following methodology was adopted:

• Assessed progress from Safer Banyule Plan 2012-2016 • Collated data on our city and our people • Consultation with agencies and partners • Consultation with community on their views and issues • Identification of priority areas over the next 4 years to inform development of • The Plan and Action Plan

Safer Banyule Plan Key Principles and Priorities

Six key principles have been identified as underpinning the Safer Banyule Plan’s key priorities. Each of the principles is considered a critical element of best practice in a community safety strategy.

1. Prevention - In community safety, prevention is often focused on preventing crime or reducing the opportunity for potential offenders. Prevention is also focused on community education about other safety issues such as reducing intentional and unintentional harm and injury at home and in public places.

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SAFER BANYULE PLAN 2017 - 2021 cont’d

2. Harm minimisation - To aim to prevent and reduce the myriad of harms associated with harmful (licit and illicit) drugs in the community. Its major focus is to address alcohol and other drug (AOD) impacts by considering the health, social and economic consequences of AOD use on both the individual and the community as a whole. Harm minimisation has three overarching strategies of demand reduction, harm reduction and support reduction. Councils can play a role in the area of harm reduction.

3. Education and information sharing - Education and information sharing provides an opportunity to be proactive in acknowledging community concerns and issues and in engaging with different population groups that may benefit from focused information sharing and discussion.

4. Leadership and collaboration - Local government has a unique role in showing leadership in social policy areas because local government is most closely connected to its constituents. Advocacy for changes that strengthen community responses and contribute to increased safety has been a crucial community safety focus for many years.

5. Building evidence - Evidence based practice ensures direct links between actions and a demonstrated need. Evidence can, and should be identified and collected from multiple sources (triangulation) to strengthen the validity of information. Evidence base must also be based around comparative data and information to provide context to interpretation.

6. Access and equity - Identifying ways to strengthen opportunities for all community participants, regardless of race, religion, culture, language or life circumstances to access quality services and programs.

The following five key priority areas underpinned by the above principles have been identified for guiding Council’s community safety work over the next four years:

1. Building community connection and confidence 2. Place management and activation 3. Ensuring Crime Prevention through Environmental Design (CPTED) principles are applied in the planning, maintaining and enhancing the public realm across Banyule. 4. Crime prevention 5. Addressing emerging social policy imperatives

The Plan outlines how Banyule City Council, along with the community and key stakeholders, can collectively work together over the next four years to enhance and respond to community safety in Banyule.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

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SAFER BANYULE PLAN 2017 - 2021 cont’d

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities and the following section with specific relevance has been identified:

Your right to liberty and security of person (Section 21). Everyone has the right to freedom and safety. It is considered that the development and implementation of The Plan may support, enhance and sustain this Human Right.

CONSULTATION

In development of the draft Plan, consultation has included community forums, stakeholder presentations (internal and external to Council), mail outs of surveys to key community groups, internal consultation and face to face community consultations. Level of consultation participation is as follows:

• 90 people attended one of four Council Plan “world café” workshops held where Community Safety was a specific topic for community input. • 152 Safer Banyule surveys completed. • Face to face consultations across Banyule at Greensborough Plaza, Ivanhoe Aquatic Centre, Malahang Festival. • Responses received from key stakeholders such as Traders Associations and the Community Safety Working Group 3081. • 400 responses from the Banyule Council community satisfaction survey where there was a question relating to community safety. • 30 people attending an Age Friendly workshop in Greensborough. • Discussions with Victoria Police at Greensborough and Heidelberg Police Stations.

Broader consultation on The Plan will commence with the public release of the draft Safer Banyule Plan 2017 – 2021. The community will be invited to provide feedback on The Plan over a four week period, through:

• The Banyule Website, including links to the draft Safer Banyule Plan 2017 – 2021 and the feedback summary paper. • Copies of draft Safer Banyule Plan 2017 – 2021 being available at Council’s customer service centres and libraries. • Presentations to relevant sector Networks.

The Plan will be available for consultation from 17 October until 14 November 2017. The feedback will assist in the preparation of a final Safer Banyule Plan 2017 – 2021 for future Council adoption.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

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SAFER BANYULE PLAN 2017 - 2021 cont’d

CONCLUSION

The Safer Banyule Plan for 2012 – 2016 has expired.

The draft Safer Banyule Plan 2017 – 2021 has been prepared after an extensive development process informed by evidence, best practice and community consultation.

Underpinned by six key principles, the Safer Banyule Plan 2017 – 2021 outlines how Banyule City Council, along with the community and key stakeholders, can collectively work together over the next four years to enhance and respond to community safety in Banyule

Further consultation is proposed to inform the final document.

ATTACHMENTS No. Title Page 1 Safer Banyule Plan DRAFT 2017-2021

Ordinary Meeting of Council - 16 October 2017 Page 27 People – Community Strengthening and Support

3.5 THE BOULEVARD CHRISTMAS LIGHTS RISK MANAGEMENT

Author: Darren Bennett - Manager Leisure, Recreation & Culture, Community Programs

EXECUTIVE SUMMARY

The Boulevard Christmas Lights is a very popular community event which has been operating in Ivanhoe for the past 60 years. The Boulevard Christmas Lights is a resident initiative and Council provides logistical support with traffic management, portable toilet provision, waste management, event coordination, communication with residents and evaluation at the conclusion of the event each year. The net cost to Council to support the event in 2016 was approximately $44,000 spread over fifteen (15) nights.

Approximately 75,000 visitors (average 5000 per night) attended the 2016 event. The Boulevard Ivanhoe hosts the event with vehicles travelling one-way heading east on one half of the road. The other half of the road is occupied by pedestrians with no barriers separating them from vehicles. Recent world events (including the Bourke Street incident) has heightened concern for the way public gatherings are managed.

To mitigate identified risks a number of changes are proposed which include moving vendors and performers to Ivanhoe Park and increasing the event support, infrastructure and traffic controllers. These changes will have a budget impact of $66,000 in the 2017/18 financial year and this report seeks approval for this additional expenditure.

Council has also engaged a risk management company to provide an objective review of the logistical support for the event having regard for the Federal Government’s recent launch of Australia's Strategy for Protecting Crowded Places from Terrorism. Once this review is complete, a further report will be presented to Council.

Since this report was deferred on 18 September 2017, Council has met with leaders from the 1st Eaglemont Scout Group and 1st Ivanhoe Sea Scouts Group to discuss the relocation to Ivanhoe Park should they be successful in their involvement in the 2017 Boulevard Christmas Lights event.

RECOMMENDATION

That Council:

1. Allocate an additional $41,000 in the 2017/18 Operational Budget to support the increase in event support and a further risk assessment.

2. Allocate an additional $25,000 in the 2017/18 Capital Works Budget to improve pedestrian accessibility to the south eastern corner of Ivanhoe Park.

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THE BOULEVARD CHRISTMAS LIGHTS RISK MANAGEMENT cont’d

3. Receive a further report to consider the outcome of the external risk management review for The Boulevard Christmas Lights event.

CITY PLAN

This report is in line with Council’s City Plan key direction to “celebrate and promote Banyule’s diversity and heritage”.

BACKGROUND

The Boulevard Christmas Lights is a resident initiated event originating 60 years ago and supported by Banyule Council. Fifteen (15) years ago resident organisers requested assistance from Council to manage unauthorised vendors and address traffic congestion. Council now provides logistical support with traffic management, toilet provision, waste management, event coordination, communication with residents and evaluation at the conclusion of the event each year.

In 2016 the net cost to Council to support the event was approximately $44,000. An estimated average crowd of 5,000 attended each night totalling 75,000 over the fifteen (15) nights. Participation numbers of houses on The Boulevard have increased from just over 50% in 2014 to just under 66% in 2016.

The event on The Boulevard, Ivanhoe splits the road with vehicles operating one-way heading east on one side and pedestrians with no barriers separating them from vehicles on the other. Pedestrians spill on to both sides of the road.

The 2016 event mitigated risk with additional security, event control, additional traffic control and additional toilets. Council also enjoyed great support from the local Police who attended when they were able to and provided support to the security personal and event control staff on site.

LEGAL CONSIDERATION

While there are no direct legal implications arising from the recommendation contained in this report, the Local Government Act 1989 has two specific references that do relate to the matter. (1)Section 74A(1) of the Constitution Act 1975 provides that local government is a distinct and essential tier of government consisting of democratically elected Councils having the functions and powers that the Parliament considers are necessary to ensure the peace, order and good government of each municipal district.

Section 3E (1) (h) identifies the function of a Council as any other function relating to the peace, order and good government of the municipal district.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter supports human rights by addressing people’s rights to freedom of thought, conscience, religion and belief as The Boulevard Christmas Lights is an event celebrating the Christmas period.

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THE BOULEVARD CHRISTMAS LIGHTS RISK MANAGEMENT cont’d

It is not limited to but does seek to promote the Right to protection of families and children who gather in this area during the event period.

Locality Plan

The Boulevard in Ivanhoe host the events beginning at Lower Heidelberg Road and finishing at Bourke Road.

CURRENT SITUATION

A cross functional group of key Council departments has evaluated the event, assessed the risks and considered options for risk mitigation.

The internal evaluation identified the following changes to mitigate the identified risks:

• Relocate the vendors and performers to Ivanhoe Park to allow space for the crowd to gather off the road • Increasing the event support, infrastructure and traffic controllers.

The evaluation also recommended Council engage an external risk management company to provide an objective review of logistical support for the event.

Council is involved in the state-wide municipal emergency management meetings and currently there is no state-wide policy for how public events should be managed.

The Prime Minister recently launched Australia's Strategy for Protecting Crowded Places from Terrorism. In summary, the Strategy is designed to help owners and operators make crowded places across Australia more resilient to terrorism. It does this by:

• Providing the latest information on the terrorism threat. • Introducing the ‘Crowded Places Partnership’ – a national framework for strengthening cooperation between governments at all levels, the private sector, and international partners.

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THE BOULEVARD CHRISTMAS LIGHTS RISK MANAGEMENT cont’d

• Introducing ‘Crowded Places Forums’ – a model for consistent government and police engagement with owners and operators in all states and territories. • Providing tools for owners and operators to better understand the attractiveness of their site and what effective protective security measures they should consider. • Providing guidance materials on specific terrorist weapons and tactics.

The external risk management company, proposed to be engaged by Council, will apply these recently released tools, and work with Council’s Events Team, Municipal Emergency Management Coordinator and the Police, to review the risk management profile of the event.

FUNDING IMPLICATIONS AND DISCUSSION

The Boulevard Christmas Lights 2017 will be held over nine (9) nights. Increasing event support, infrastructure and traffic controllers will cost approximately $34,000. The engagement of an external risk management company to review the event’s risk profile will cost approximately $7,000. Relocating vendors and performers off the road to Ivanhoe Park will have a one off capital cost estimate of $25,000.

This report seeks approval for an additional $41,000 in the 2017/18 operational budget to increase event support and enable further risk assessments to be conducted, and an additional $25,000 within the 2017/18 capital works budget to improve pedestrian access to Ivanhoe Park.

CONSULTATION

Each year Council sends out a survey to residents seeking feedback in relation to the management of the event. In the past Council has tested increasing sponsorship opportunities to offset additional logistical costs and the feedback has been to keep the community feel and not to over commercialise the event.

Following a survey in January 2017, Council has sent 540 letters to residents informing them of the proposed changes outlined in this report. While only a small number of residents contacted Council after receiving the letter, generally the response was positive and residents were happy to see Council improving safety. There were a number of concerns raised which focused on increasing support in surrounding streets with enforcing local parking laws and waste management.

Since this report was deferred by Council on 18 September, staff met with leaders from the 1st Eaglemont Scout Group and 1st Ivanhoe Sea Scouts Group to discuss the changes to vendors and the reasons for the move of their activities to Ivanhoe Park. Council will liaise with the successful community group who will serve food on The Boulevard during the Christmas Lights period in the development of this new space.

TIMELINES

The works to improve pedestrian access to the south eastern corner of Ivanhoe Park will occur in October 2017. The further external risk assessment will be complete in early November 2017.

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THE BOULEVARD CHRISTMAS LIGHTS RISK MANAGEMENT cont’d

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The Boulevard Christmas Lights is a very popular community event which has been operating in Ivanhoe for the past 60 years. Council provides logistical support with traffic management, toilet provision, waste management and event coordination.

Recent world events (including the Bourke Street incident) has heightened concern for the way public gatherings are managed. The changes to improve safety will include moving vendors and performers to Ivanhoe Park, and increasing the event support, infrastructure and traffic controllers. These changes will have a budget impact of $66,000 in the 2017/18 financial year.

An additional risk assessment, to be undertaken by an external company and include consideration of Australia's Strategy for Protecting Crowded Places from Terrorism, will provide Council with further information to ensure the Boulevard Christmas Lights is delivered in a way that mitigates risk for Council and the community.

ATTACHMENTS

Ordinary Meeting of Council - 16 October 2017 Page 32 Place – Sustainable Amenity and Built Environment

5.1 NORTH EAST LINK - COUNCIL RESPONSE TO THE NORTH EAST LINK TECHNICAL SUMMARY

Author: Michelle Herbert - Senior Transport Engineer, City Development

EXECUTIVE SUMMARY

Corridor Option C is strongly supported as the preferred option for the North East Link. This is consistent with Council’s long held position recognising the need to complete Melbourne’s Ring Road as a direct orbital link from the Metropolitan Ring Road to Eastlink at Ringwood.

On 7 August 2017, the North East Link Authority released a Technical Summary identifying four preferred Corridor Options, and held ten drop-in community sessions over a two week period in mid to late August. All four Corridor Options impact on the City of Banyule, although Corridor Options C and D are towards the municipality’s northern boundary. Whichever option is chosen, Banyule is in the unique position of being impacted by all options, to varying degrees.

A response to the Technical Summary has been prepared for Council consideration. Corridor Option C is preferred as it provides an orbital connection from the Metropolitan Ring Road at Greensborough to EastLink, south of Ringwood. Corridor Option C is considered to provide greater regional benefits and better meet the North East Link project criteria. Corridor Option A, which provides connection from the Metropolitan Ring Road at Greensborough, through Banyule to connect with the Eastern Freeway at Bulleen is not supported.

Consistent with Council’s North East Link Project Action Plan adopted in April 2017, the Banyule North East Link Transport Forum was held in May 2017. A second Forum was held on 6 September 2017. The majority of attendees supported Corridor Option C.

A key message for the Government is what the community are saying. Council has conducted a postcard survey of 52,000 residential properties inviting residents to select their preferred option and to share their views on the options. Of the nearly 8,000 responses 68% of residents do not support Corridor Option A with the strongest preference being for Corridor Option C.

Council has initiated a North East Link Group of Councils, comprising Banyule, Boroondara, Knox, Manningham, Maroondah, Nillumbik and Yarra Ranges, to share information and advocate to the North East Link Authority for the best outcomes for the north east region.

Corridor Option C is strongly supported by the Victorian Transport Association. Council analysis of the North East Link Technical Summary indicates that Corridor Option A does not meet the North East Link project criteria on a number of measures, including, but not limited to:

o Inadequate capacity at the Eastern Freeway to cater for any additional traffic travelling west and inadequate capacity at the Mullum Mullum / Melba tunnels for traffic travelling east.

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NORTH EAST LINK - COUNCIL RESPONSE TO THE NORTH EAST LINK TECHNICAL SUMMARY cont’d

o Corridor Option A mostly catering for commuter traffic which is contrary to the NELA objective for the North East Link to improve freight efficiency. o Community Severance impacts on the communities of Greensborough, Watsonia and Macleod. o Potential increased traffic volumes and traffic noise on arterial roads and the local road network. o Potential environmental impacts on Banyule’s parklands, reserves and green open space including its effects on the State significant Banyule Flats and Warringal Parklands.

RECOMMENDATION

That Council:

1. Notes Banyule community’s support for Corridor Option C.

2. Strongly supports Corridor Option C which is considered to provide greater regional benefits and better meet the North East Link objectives.

3. Rejects Corridor Option A as not meeting the North East Link objectives on a number of measures, including but not limited to: a) Inadequate capacity at the Eastern Freeway to cater for any additional traffic travelling west and inadequate capacity at the EastLink Mullum Mullum / Melba tunnels for traffic travelling east. b) Propensity of Corridor A to cater for mostly commuter traffic which is contrary to the North East Link Authority objective for the North East Link to move freight more efficiently. c) Impacts of severance on the communities of Greensborough, Watsonia and Macleod. d) Potential increased traffic volumes and traffic noise on arterial roads and the local road network. e) Potential environmental impacts on Banyule’s parklands, reserves and green open space including its effects on Banyule Flats and Warringal Parklands.

4. Endorses Council’s response to the North East Link Technical Summary at Attachment 1 and forwards a copy to the North East Link Authority, Premier of Victoria, Minister for Transport and local Members of Parliament.

5. Notes Council’s list of complementary projects (Refer Section 5 of Submission to North East Link Authority in Attachment 1) and requests the North East Link Authority incorporate them into the project.

6. Develops a Resourcing Plan and Communication Strategy to promote Council’s support for Corridor Option C and associated transport projects in the north east of Melbourne.

7. Notes Council’s letter to the North East Link Authority of 26 September 2017 requesting the release of all available technical data used to compile the North East Link Technical Summary, to provide a greater understanding of the background and outcomes of the document – Attachment 2.

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NORTH EAST LINK - COUNCIL RESPONSE TO THE NORTH EAST LINK TECHNICAL SUMMARY cont’d

8. Notes the Victorian Transport Association (VTA) support for Corridor Option C – Attachment 3.

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “support sustainable transport”.

BACKGROUND

Council’s long held position recognises the need to complete Melbourne’s Ring Road as a direct orbital link from the M80 Metropolitan Ring Road to EastLink at Ringwood.

At its 14 December 2009 meeting, Council considered an initial report on the status of the proposed North East Link and an overview of relevant Council resolutions and positions on the link, regional transport, and associated heritage and environmental issues. An update report has been presented to Council quarterly.

In September 2016, Council established the North East Link Focus Group to provide a formal mechanism to consult with representatives of the Banyule community throughout the development of an action plan advocating on the North East Link. The North East Link Project Action Plan was adopted by Council in April 2017.

Infrastructure Victoria released its Infrastructure Strategy in December 2016 which included the North East Link as a top priority with construction recommended within 10 to 15 years.

In November 2016, the Federal Government announced funding for an investigation into transport in North East Melbourne, including options for a future road link in the north east, followed by a commitment from the State Government of $35 million to develop a business case, along with planning approval and tender processes in 2018 and up to $10 billion to complete the construction of the Metropolitan Ring Road if re- elected in 2018. The Victorian Budget 2017/18 increased the funding to $100 million.

The North East Link Authority (NELA) was established by the State Government in December 2016 to oversee the delivery of the North East Link project. NELA is responsible for all aspects of the project including developing the business case, stakeholder and community engagement and procurement. The State Government has indicated that it will announce the preferred route in early 2018, with the Environmental Effects Statement and procurement processes being progressed through 2018 to enable a construction contract to be let following the 2018 State Election.

The Banyule North East Link Transport Forum on 30 May 2017 was attended by 700 residents. Following the forum, Council took the initiative to convene the North East Link Group of Councils – Banyule, Boroondara, Knox, Manningham, Maroondah, Nillumbik and Yarra Ranges to share information and advocate to NELA for the best outcomes for the north east region.

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NORTH EAST LINK - COUNCIL RESPONSE TO THE NORTH EAST LINK TECHNICAL SUMMARY cont’d

On 7 August 2017, the State Government announced four preferred corridor options. Each option begins at the Ring Road in Greensborough and connects to either the Eastern Freeway or EastLink, with all options involving tunnels, new surface roads and bridges. Immediately following the announcement, NELA conducted twelve (12) drop-in community information sessions, including three in Banyule, at Rosanna, Ivanhoe and Greensborough.

A second Banyule North East Transport Forum was held on 6 September 2017, attended by over 300 residents. In September, Council conducted a postcard survey of 52,000 residential properties inviting residents to select their preferred option and to share their views on the options. Postcards were to be returned by the end of September. The outcome of the survey results as of early October have been included in this report with a final updated outcome to be included in a late report at the 16 October 2017 Council Meeting.

The Victorian Transport Association (VTA), which represents nearly 800 owners of transport companies and supporting services, has written to Council confirming its preference and support for Corridor Option C. The VTA recognises that Corridor Option C connects directly with EastLink and it will be the most attractive route for heavy vehicles. Corridor Option C delivers a freight access route that enables smooth movement of heavy vehicles through a specified route. The Victorian Transport Association letter confirming its position is included at Attachment 3.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

ADVOCACY

Council has long recognised the need to complete Melbourne’s Ring Road as a direct orbital link from the M80 Metropolitan Ring Road at Greensborough to EastLink at Ringwood, together with supporting public transport improvements.

In July 2016, Council appointed a Transport Advocacy Manager to help guide Council’s response to critical transport projects and to influence thinking and developing advocacy strategies and alliances for the North East Link.

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NORTH EAST LINK - COUNCIL RESPONSE TO THE NORTH EAST LINK TECHNICAL SUMMARY cont’d

North East Link Project Action Plan

The Action Plan identifies four goals and nine actions which will address the issue of advocating for and facilitating discussion on the possible route options for the completion of the Metropolitan Ring Road, as well as identifying a future vision for Rosanna Road.

The goals of the Action Plan are to: • Jointly advocate for the completion of the Metropolitan Ring Road; • Facilitate and encourage discussion on potential route options for the completion of the Metropolitan Ring Road; • Determine the vision of Rosanna Road; and • Promote the Action Plan.

Rosanna Road

Council continues to advocate to VicRoads for improvements to Rosanna Road. Recent works include the completion of road safety improvements at the intersection of Rosanna Road and Lower Plenty Road and other intersection safety improvements. Discussions have also taken place on the possibility of relocating some power poles or removing them and undergrounding power lines on Rosanna Road to reduce the number to power pole truck strikes and improve road safety.

Council has indicated to VicRoads and NELA that the current Rosanna Road issues must be addressed in the short term. The NELA data confirms that the current traffic volumes are very high and continual throughout the day. It is inappropriate that resolution of the current traffic issues on Rosanna Road remain for ten years until the North East Link is completed.

CURRENT SITUATION

Progress Update

The NELA is developing a business case to identify the preferred NEL corridor alignment based on four corridor options presented in the North East Link Technical Summary (NELTS) released on 7 August 2017. NELA is seeking community and stakeholder input into its evaluation. Council’s response to the NELTS has been prepared for consideration (Attachment 1).

Following the assessment of responses and further developing the technical, environmental and planning issues, NELA will present the Business Case to the State Government in December 2017. NELA will seek planning approval and are preparing tender processes to meet the Government’s plan to be ‘construction ready’ prior to the State Election in November 2018.

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NORTH EAST LINK - COUNCIL RESPONSE TO THE NORTH EAST LINK TECHNICAL SUMMARY cont’d

The NELA has publically released a rudimentary time line (Table 1). Time Line 2017 Phase 1 Developing the business case for the project. Decision on a preferred corridor (Ministerial announcement December 2017) Early 2018 Phase 2 Detailed Design. Planning Studies including environmental, social and technical investigations. Proposed alignment along the preferred corridor decided. Mid 2018 Phase 3 Procurement begins with project released to the market and the beginning of the competitive tender process. Further refining of the design and alignment. Late 2018 Phase 4 State and Commonwealth approvals sought. Contracts signed after the 2018 Election. Preferred contractors selected in 2019. Table 1 – NEL Project Timeline

The NELTS provides a snapshot of NELA’s investigations and analysis so far relating to:

• Why the North East Link is needed, including an overview of key existing conditions in Melbourne’s north-east • Potential corridor options for North East Link • How each of the options may perform against key areas of interest identified by stakeholders

Each Option begins at the Metropolitan Ring Road in Greensborough and connects to either the Eastern Freeway or EastLink. All options involve tunnels, new surface roads and bridges (see Figure 1).

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Figure 1 – NEL Corridor Options

Corridor Option A Corridor A is defined as an 11km corridor which follows the Greensborough Highway south using the existing road reserve to Lower Plenty Road. Additionally, this Option may include improvements to the Eastern Freeway between Chandler Highway and Springvale Road. When Corridor Option A is considered from its origin at M80 to the Eastern Freeway and the possible improvements to the Eastern Freeway are included, the total travel distance is 26km, comparable to Corridor Options B and C.

The road will be tunnelled from Lower Plenty Road to Manningham Road and then run alongside Bulleen Road connecting to the Eastern Freeway at Bulleen. Corridor Option A will be a new freeway-standard road with Greensborough Highway and Bulleen Road being retained for local use. Interchanges are identified at the M80, Grimshaw Street, Lower Plenty Road Manningham Road and the Eastern Freeway near Bulleen Road.

NELA has scored Corridor Option A as performing very well against a series of measures including: reducing congestion in the north east; getting trucks off residential roads in the north east; connecting businesses; improving public transport connections and travel times; and improving connections for pedestrians and cyclists.

Corridor Option B Corridor Option B is a 24km corridor which provides a semi-orbital connection from the M80 metropolitan ring road to EastLink at Canterbury Road. From the M80, the corridor follows Greensborough Highway south, using existing road reserve to just south of Grimshaw Street.

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From Grimshaw Street, there is extensive tunnelling south east to near Heidelberg- Warrandyte Road, then overland to Reynolds Road and tunnel to EastLink. Interchanges are identified at the M80, Grimshaw Street, Lower Plenty Road/Main Road, Reynolds Road and EastLink at Canterbury Road. Corridor B also includes a proposed extension of Reynolds Road and improvements to Springvale Road, north of Mitcham Road. NELA has scored Corridor Option B as preforming either well or neutral to a range of measures.

Corridor Option C Corridor Option C is a 26km corridor which connects the M80 to EastLink at Canterbury Road. The corridor follows the M80 east overland, partly in the existing road reservation, to Ryans Road, then extensive tunnelling south to near Heidelberg-Warrandyte Road, then overland south to Reynolds Road and tunnel to EastLink. Interchanges are identified at the M80, Diamond Creek Road, Ryan’s Road, Reynolds Road and EastLink at Canterbury Road.

Corridor Option C provides a true orbital function with greater connectivity between Melbourne’s northern and south-eastern areas.

NELA has scored Corridor Option C as performing well to a range of measures including: reducing congestion in the north east, getting trucks off residential roads in the north east, connecting businesses, improving public transport connections and travel times and improving connections for pedestrians and cyclists.

Corridor Option D Corridor Option D is a 40km corridor which connects the M80 with EastLink at Wantirna, using part of the proposed Healesville Freeway Reserve. The route travels east overland from the M80 to Eltham-Yarra Glen road, then extensive tunnelling to south of Maroondah Highway at Lilydale and overland to Eastlink at Boronia Road. Interchanges are identified at the M80, Eltham-Yarra Glen Road, Maroondah Highway, Mt Dandenong Road and EastLink at Boronia Road. NELA has scored Corridor Option D as performing poorly or very poorly against a range of measures.

A copy of each Corridor Plan is provided at Attachment 4.

CONSULTATION AND ENGAGEMENT

Announcement of four Corridor Options

Following the State Government announcement of four preferred corridor options on 7 August 2017, public consultation commenced within five days. Concern was expressed about the lack of notice for the first community drop-in information session on 12 August. The consultation process is considered rushed and insufficient to allow the community to fully participate.

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NELA Drop-in Information Sessions

NELA conducted ten drop-in style information sessions throughout north and east Melbourne between Saturday 12 August and Thursday 24 August to inform the community about the corridor options. Three of the information sessions were held in Banyule in Ivanhoe, Rosanna and Greensborough. Two further sessions in Boroondara and Knox were added in September 2017.

All sessions were well attended by the community, with Council representatives attending each session. Issues raised by the community included:

• Concern at the style of community consultation conducted by NELA. • Concern that the North East Link would not be built for at least ten years and transport issues would continue to build for Rosanna Road, Greensborough Highway and Grimshaw Street. • No solution to placarded and over dimensional freight using Rosanna Road. • Environmental concerns about the impact on land at the Simpson Army Barracks, Banyule Flats and Warringal Parklands. • Concern at the wider regional transport and strategic freight issue. • Lack of consideration of public transport alternatives. • North East Link connection to Eastern Freeway and its inability to cater for additional traffic to the CBD and western suburbs. • Corridor Option A creating a split in the Banyule community.

Banyule North East Link Transport Forums

In representing its community, Council has actively worked to inform residents about the North East Link corridors and their impacts on Banyule. Information has been shared in the form of advertisements in the Leader newspaper, social media posts, postcard survey and via The Banner and the Shaping Banyule website.

On 30 May 2017, Council hosted the first Banyule North East Link Forum. Over 700 residents attended the Forum which included a panel of speakers representing Council, North East Link Authority, VicRoads and RACV. In a first for Banyule, the event included a live feed to Facebook, which attracted over 2,500 views, with many people posting comments and providing feedback during the session.

In response to the State Government announcement of the four preferred corridor options and community response to the NELA drop-in information sessions, a second Banyule North East Forum was held on 6 September 2017, which was attended by over 300 residents. The event included a live feed to Facebook.

Feedback collated from the forum and through online comments through the Shaping Banyule website highlighted a resounding objection of Corridor Option A (52%) and Corridor Option B (33%), with a majority of people citing a preference for Corridor Option C (77%).

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The community was also invited to submit comments on the night. A summary of the comments is given below in Themes (Table 3) and Corridor Options (Table 4).

Theme Comment Environment Protect our green wedges. Tunnel smoke stacks. Environmental Impact Study to be done now. Leave parks and gardens alone. Protect the Plenty River and Banyule Flats area. Impact on Kangaroos and threatened species. Traffic/Transport Placarded trucks cannot use tunnels. Severance caused by a freeway link. Flow on effects on Eastern Freeway and Eastlink. Tolls on Eastern Freeway. More Freight on rail and better public transport. Amenity What will interchanges look like Compulsory Acquisition of property Impact on community due to severance General Too expensive A preferred route should not be before a business case Wants say on the final option Table 3 – Community Comments - Themes

Theme Comment Corridor Option A Would be a travesty to the Environment. Truck Noise and Pollution. Decision on Corridor A already made. Corridor A not viable due to capacity issues on Eastern Fwy and Bulleen Road. Corridor A not cheapest when Eastern Fwy added. Corridor Option B Environment concerns. Transmission Lines undergrounded. Middle ground option.

Corridor Option C Best outcome. Original proposal and better for trucks. Corridor Option D Best for growth, future generations Cost effective Table 4 – Community Comments - Corridors

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Postcard Surveys

To help inform Council’s response to the NELA corridor options, Council sent a reply- paid postcard to every household in Banyule inviting residents to select their preferred option and to share their views on the options. The information was also shared on-line through the Shaping Banyule website. This is one of the largest forms of consultation that has ever been conducted by Banyule Council which reflects the importance of the issue and the desire to understand community views. 52,000 postcards were sent out with 6,285 postcards counted (although more have been received late and not yet counted) and 1,277 responses on Shaping Banyule (Table 5) at the time of completing this report. The responses provided strong support for Corridor Option C and 68% preferring a Corridor Option other than Corridor Option A.

Response Number Corridor Corridor Corridor Corridor Type Received A B C D

Shaping 1,277 33% 14% 45% 7% Banyule

Postcard 6,285 32% 22% 37% 8%

TOTAL 7,474 32% 21% 39% 8% Table 5 – Community Response (Valid responses only)

A late report will be provided to the 16 October 2017 Council meeting providing an update of the survey results.

North East Group of Councils

Council instigated a North East Link Group of Councils, including Banyule, Boroondara, Knox, Manningham, Maroondah, Nillumbik and Yarra Ranges, to share information and advocate to NELA for the best community outcomes for the north east region. The Group considers the North East Link project to have the potential to deliver the most significant benefits ever seen in north east Melbourne and want to take this unique opportunity to capture significant benefits to all communities affected by the project.

The Group of Councils has met on a number of occasions including a workshop identifying common interests and topic areas that the Group wish to investigate jointly, and sharing views about priorities and opportunities related to the North East Link project.

The Group identified consistent themes related to regional issues including:

• Quality of public transport forces high reliance on cars. • Travel patterns in the region are very diverse and not well understood. • Active travel could be a much bigger part of the solution. • Many arterial roads experience highly congested long peak periods. • Cross town public transport links need to be faster and more customer focussed. • Population growth is adding pressure to aging networks.

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• Need to look at the wider region holistically (north of M80 and south of M1). • Railway reliability needs to be improved.

The Group formulated a range of complementary solutions around the themes of: outer east travel; active travel for local trips; Doncaster to CBD travel; regional bicycle travel; pricing of congested links; land use integration; longer distance travel across the region; road management; environment; and existing and new land use nodes. There was broad support for Hurstbridge Railway Line Improvements (Stage 2) and the Northern Arterial road project.

Additionally, the Group has identified a number of next steps including:

• Developing a Regional Integrated Transport Strategy. • Building a case for arterial road and public transport investment to occur sooner than the north east link. • Sharing experience and staff skills to improve outcomes for the local community and region. • Collaboration on complementary works that can help solve congestion.

A copy of the summary of the Group of Councils discussions is provided at Attachment 5.

DISCUSSION

The key issues discussed in this section have been determined through consultation with the Banyule community and from analysis of the information made available by NELA.

Corridor Option C is considered the correct choice to best meet the transport needs now and into the future and meet the objectives of the project set out by NELA. It is clear that benefits, particularly freight, can be derived from the proposed North East Link, however it is critical that the correct corridor option is chosen. There is no doubt that an improved transport network is essential to make travel in the region easier, more reliable and is necessary to cater for current and future growth.

Council has long advocated for the completion of the Metropolitan Ring Road as a direct orbital link from the Greensborough Bypass to Eastlink, east of the tunnel. This would connect the freight centres of Dandenong, a future potential Port of Hastings and the agricultural centres in Gippsland with freight centres in northern Melbourne and the Hume Freeway and other interstate corridors.

Given community concerns and government interest in transport in the North East of Melbourne, it is considered vital that Council maintains its strong advocacy position in order to hear from and obtain the best possible outcomes for the community. Council will continue its advocacy through its Transport Advocacy Manager position, its North East Link Project Action Plan and the North East Region Group of Councils.

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Analysis of North East Link Technical Summary

Council has requested the release of all available technical data used to compile the NELTS, to provide a greater understanding of the background and outcomes of the document. No additional information has been provided. The lack of transparency in information released has created significant concern in the community and made it difficult for Council to fully analyse all corridor options.

Corridor Option A

The NELTS and community updates present Corridor Option A as the best performing solution, listing benefits such as reducing congestion in the north-east, getting trucks off residential roads, and connecting more people to jobs and education. However, it is considered that this is a simplistic matrix of benefits.

Corridor Option A is forecast to carry a high volume of traffic at both the southern and northern ends. It does not provide a true orbital function, only adding to inner urban road capacity. It is not significantly adding to the strategic arterial road network capacity as it replaces an existing route whereas all other options provide an additional arterial road connection in the north east of Melbourne. Furthermore, a focus on inner urban road capacity will result in mode shift away from public transport in inner urban areas and exacerbate congestion on the connecting arterial road networks.

Corridor Option A will require significant additional lane capacity to be built on the Eastern Freeway to convey the existing and future traffic to EastLink and Melbourne CBD. Further, it is limited by the steep gradients in the Mullum Mullum and Melba Tunnels, making it unattractive to freight vehicles and increasing congestion. Corridor Option A will severe suburbs in Banyule, impacting those communities and affecting the community spirit, health and wellbeing of local residents.

Corridor Options A and B

Corridor Options A and B have a greater length directly impacting on Banyule than Corridor Options C and D. The main impacts and disadvantages of Corridor Options A and B have been grouped together under four categories – Environment, Social/Community Connectedness, Amenity and Traffic/Transport.

Environment

The parkland, reserves and green open space in Banyule are highly valued by the community and are valuable parcels of land. They are significant from a biodiversity and environmental perspective.

Banyule Flats and Warringal Parklands are environmentally sensitive habitats of state significance. The Warringal Parklands and Banyule Flats Ecological and Conservation Values assessment has been forwarded to NELA. Long lengths of tunnelling, with adjacent works during construction, has the potential to undermine sensitive flora, fauna and natural ecosystems. Impacts of air vents from tunnels also need careful consideration.

Additional to Banyule Flats and Warringal Parklands, Banyule has many other reserves and open space of local and regional importance which could be affected by Corridor Options A and B (Table 6).

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Corridor Option A Corridor Option B Name Significance Name Significance AK Line Reserve Local Gabonia Avenue Local-Regional Reserve as corridor Watsonia Primary Local Elder Street Reserve Regional as School corridor Winsor Reserve Local Glenauburn Park Local to Regional as corridor Simpson Army National - Yallambie Park Regional Barracks Commonwealth Land 359-389 Service Local Heidelberg Golf Club Regional Road, Watsonia Borlase Reserve Local Yallambie Tennis Club Local Creekbend Regional Montpellier Reserve Regional Reserve Riverbend Walk Local Yarra Valley Parklands State Warringal Regional Parklands Banyule Flats State Banyule Billabong State Banksia Park Regional Table 6 – Corridor Options A and B Reserves and Open Spaces of Significance

Social/Community Connectedness Corridor Options A and B have the potential to divide Banyule into east and west communities. In particular, they will divide the communities of Greensborough, Watsonia and Macleod from community facilities, schools, shopping centres and the Hurstbridge Railway Line. The introduction of noise walls adjacent to the surface level sections of the NEL along Greensborough Highway will present a physical barrier. It is also noted that many more Banyule residents live immediately adjacent to Corridor Option A than the other corridors, increasing impacts from this route.

Amenity Potential land acquisition at future interchanges, including at AK Line reserve (affecting football and cricket communities) and Borlase Reserve need to be carefully considered. Compulsory acquisition and loss of property and land is very likely along Corridor Option A, given its close proximity to dense residential development and community facilities. Amelioration of noise and visual impacts both during construction and once built has not been addressed in the NELTS.

Traffic/Transport NELA has identified reducing congestion on key roads in Melbourne’s north east, and removing trucks from roads in the north east, as important issues for the project. It is considered that Corridor Option A has the potential to carry and attract mainly commuter vehicles due to its immediate connection to the Eastern Freeway and would not serve freight vehicles which would have to negotiate an already congested Eastern Freeway and Mullum Mullum / Melba tunnels. Corridor Option C, which provides a direct link between the M80 and Eastlink, would better serve freight movements, and is supported by the Victorian Transport Association.

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Although NELA has stated that a range of active and sustainable transport solutions will be provided complementary to each Corridor Option, no detail has been supplied of what these solutions will entail.

Corridor Option C

Corridor Option C provides the best opportunity to improve road connections for surrounding communities and provides access to the largest number of jobs. It provides freeway services to a wide catchment in a manner that has the potential to improve economic prospects of a very large area by providing a new connection in the arterial road network. This option also better serves the freight industry and best meets the NELA stated Objectives.

Corridor Option C provides the best interface between urban and non-urban areas, as it lies close to the Urban Growth Boundary and would reinforce this boundary. It has the potential to provide an additional firebreak for local communities during bushfire events. Corridor Option C provides a decongestion benefit to a much greater proportion of overall journeys. Corridor Option C also shows a significant proportion of origins and destinations are more directly served by the alignment, with a significant difference between traffic volumes at the north and south of the proposed link.

It is expected that Corridor Option C will reduce general traffic and truck volumes on the Eastern Freeway, this will provide the opportunity to include sustainable transport options and bus rapid transit along the Eastern Freeway.

Extensive tunnelling along Corridor Option C will have less impact on community severance and environmental concerns. It will also serve to provide opportunities for urban growth in the corridor. Of note, the community has indicated that Corridor Option C would create a firebreak against bushfires in the Nillumbik region and provide more escape routes and security to residents.

Although there is a lack of information provided, it is expected that Corridor Option C would require less compulsory acquisition of land than Corridor Option A given its extensive tunnelling and development not being immediately adjacent to it.

Corridor Option D Banyule does not consider that Option D is a viable option due to its 40km length and extensive impact on the Urban Growth Boundary.

Victorian Transport Association

The Victorian Transport Association (VTA) represents nearly 800 owners of transport companies and supporting services in the supply chain and logistics industry. It has become the strong advocacy group in Victoria for this industrial sector.

The VTA is a strong advocate for NEL and believes that the value to community amenity and economic productivity of the project is obvious and easily definable. Of the four corridor options, the VTA’s favoured option is Corridor Option C. The VTA recognises that Corridor Option C connects directly with Eastlink and it will be the most attractive route for heavy vehicles. The VTA has indicated that it is not in favour of Corridor Option A.

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North East Link Complementary Projects

A complementary projects list has been compiled which comprises a list of works which should be included in the NEL scope or as early works. The list has been prepared in response to a request from NELA for Council input into the business case.

The list considers the most appropriate projects to assist in addressing the transport needs in the north east of Melbourne irrespective of the Corridor Option selected. The projects include:

• Duplication of the Hurstbridge Rail line from Greensborough to Eltham an increase in service frequency to a minimum of 10 minutes throughout the day. • Improved integration of train and bus services including a new transport interchange at Greensborough. • New bus routes – particularly more direct connections across regional barriers including the Eastern Freeway. • Improvements to existing bus routes – particularly to improve access to tertiary education and major activity centres. • Provide multi-deck car park at Watsonia Railway Station. • Strategic cycling corridors – particularly connecting major activity centres and completion of the Northern Regional Trails Strategy. • Pedestrian improvements around local schools and to public transport services. • Public Open Space improvements. • Address immediate safety issues on Rosanna Road.

FUNDING IMPLICATIONS

Council has previously committed to fund the Transport Advocacy Manager position for a further period of 12 months to June 2018.

Council at its meeting of 28 August 2017 resolved to proceed with the September 2017 Banyule North East Link Community Forum and resident survey at an a cost of approximately $50,000 to be allocated from the 2017/18 Budget.

Additional budget funding will be required to undertake further analysis of the proposed routes based on the release of additional information from the North East Link Authority. Funding will also be required to support submissions to Advisory Panels on the Environmental Effects Statement process and on advocacy and communication to the public on Council’s preferred position.

TIMELINES

The NELA requested submissions to the NELTS by 18 September 2017. Following Council’s request, the NELA has agreed to an extension to the 17 October 2017.

Following consideration of submissions, the NELA is expected to make a recommendation to the State Government on a preferred corridor by December 2017. A Ministerial Announcement confirming the preferred route is anticipated in early 2018. This will mark the end of Phase 1 of the project.

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Phase 2 will include detailed design and planning studies including environmental, social and technical investigations. The proposed alignment along the preferred corridor will also be decided.

Phase 3 commencing in mid-2018 includes procurement with the project released to the market and the beginning of the competitive tender process. Further refining of the detailed design and alignment will be undertaken. If the Labour State Government is successful in the 2018 State Election, the Government has indicated that the preferred contractor will be selected and contract signed in 2019.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

Council’s long held position on the North East Link recognises the need to complete Melbourne’s Ring Road as a direct orbital link from the Metropolitan Ring Road to Eastlink at Ringwood.

Given community concerns and government interest in transport in the North East of Melbourne, Council has maintained its strong advocacy position in order to hear from and obtain the best possible outcomes for the community.

The State Government has announced four corridor options for the North East Link and has held ten drop-in community sessions. Council has conducted a number of community consultation activities including a Banyule North East Link Transport Forum and Residential Postcard Survey inviting residents to select their preferred option and to share their views on the options. The Banyule community has expressed a preference for Corridor Option C.

Corridor C is strongly supported by the Victorian Transport Association (VTA).

Analysis of the North East Link Technical Summary indicates that Corridor Option A does not meet the North East Link project objectives on a number of measures including, but not limited to: o Inadequate capacity at the Eastern Freeway to cater for any additional traffic travelling west and inadequate capacity at the Mullum Mullum / Melba tunnels for traffic travelling east. o Propensity of Corridor Option A to cater for mostly commuter traffic which is contrary to the NELAs objective for the North East Link to improve freight efficiency. o Community Severance impacts on the communities of Greensborough, Watsonia and Macleod. o Potential increased traffic volumes and traffic noise on arterial roads and the local road network.

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NORTH EAST LINK - COUNCIL RESPONSE TO THE NORTH EAST LINK TECHNICAL SUMMARY cont’d o Potential environmental impacts on Banyule’s parklands, reserves and green open space including its effects on the State significant Banyule Flats and Warringal Parklands.

Corridor Option C is considered to provide greater regional benefits and better meet the North East Link objectives on a number of measures including: o Provides a true orbital function from the Metropolitan Ring Road to Eastlink – serving the growth areas in the north and the south-east. o Avoids the known existing grade issues of the Mullum Mullum / Melba tunnels. o Connects directly to EastLink which has capacity for additional traffic as opposed to the congested Eastern Freeway. o Provides greater additional freeway kilometres with the potential for better connection to the arterial network and communities. o Provides a natural firebreak against bushfires in the Nillumbik region.

Council has compiled a list of works which it considers should be included in the scope of the North East Link project or as early works in response to a request from the North East Link Authority for Council input into the business case due at the end of 2017. The list considers all possible alignments of the North East Link, the implications for Council and suggested improvements that would apply regardless of the route chosen.

ATTACHMENTS No. Title Page 1 Banyule Response to the North East Link Technical Summary 2 Letter to North East Link Authority Requesting Provision of Information 3 Victorian Transport Association(VTA) letter 4 NEL Corridor Options 5 NEL Group of Councils Workshop Outcomes

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5.2 HURSTBRIDGE RAILWAY LINE IMPROVEMENTS - LOWER PLENTY ROAD LEVEL CROSSING REMOVAL AND TRACK DUPLICATION - PROJECT UPDATE

Author: David Bailey - Transport Advocacy Manager, City Development

Previous Items Council on 27 June 2016 (Item 8.1 - Hurstbridge Line Upgrade – Lower Plenty Road Level Crossing, Rosanna) Council on 25 July 2016 (Item 4.3 - Hurstbridge Rail Line Upgrade – Lower Plenty Road Level Crossing Removal - Consultation Update) Council on 19 September 2016 (Item 4.5 - Hurstbridge Railway Line Improvement - Lower Plenty Road Level Crossing Removal - Project Update) Council on 14 November 2016 (Item 5.3 - Hurstbridge Railway Line Improvement Project Update and Rosanna Village Urban Design Guidelines) Council on 26 June 2017 (Item 5.1 - Hurstbridge Line Improvements) Council on 7 August 2017 (Item 5.2 - Hurstbridge Railway Line Improvements)

EXECUTIVE SUMMARY

The Level Crossing Removal Authority (the Authority) is progressing with the Hurstbridge railway line improvements which involves track duplication between Heidelberg and Rosanna and the Lower Plenty Road level crossing removal, including construction of a new Rosanna Railway Station. Train operations using the duplicated tracks, Lower Plenty Road railway bridge and new Rosanna Railway Station are due to commence in February 2018, with completion of the works in late 2018.

The Authority’s Chief Executive Office has responded to Council’s letter of 8 August 2017 requesting information regarding issues considered at the Council meeting on 7 August 2017 (Attachment 1). The current situation is outlined below.

The Authority has notified Council that it will:

• Provide a shared user path on the east side of Ellesmere Parade between Lower Plenty Road and Davies Street (subject to Council ownership and maintenance). • Construct improvements at Turnham Avenue including a 2.5m wide shared user path on the west side of Turnham Avenue between Lower Plenty Road and Station Street (subject to Council ownership and maintenance); altering the bus bay locations on the west side of Turnham Avenue near Lower Plenty Road; providing new bus shelters and passenger information signs; and providing a new raised pedestrian crossing near the Rosanna Library. • Signalise the Lower Plenty Road/Beetham Parade intersection including relocating the service road entry from Beetham Parade to Lower Plenty Road and creating a new ‘Town Park’. The Authority will replace parking spaces lost due to the above with replacement angled parking in Bellevue Avenue • Maintain the existing access arrangements at the Lower Plenty Road/ Ellesmere Parade intersection subject to VicRoads approval.

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• Include the undercroft landscaping on the north of Lower Plenty Road consistent with the concept design prepared by Council (subject to Council ownership and maintenance). • Provide four toilets within the new Rosanna Station (opening times and maintenance arrangements to be finalised). • Relocate the existing unprotected pedestrian crossing across the railway at St. James Road with a protected crossing on the north side of St. James Road. • Continue to work with VicTrack and MTM to secure a social enterprise operator at the new Rosanna Station kiosk. • Construct a new sub-station adjacent to the rail corridor in Sherwood Road, Eaglemont. Discussions are continuing to minimise the impact of the sub- station on local residents. • Construct a new 900mm diameter stormwater drain from the west side of the Railway line adjacent 182 Hawdon Street to a new outlet into Salt Creek. Council has previously agreed to contribute $100,000 towards the works and agreed to take ownership and maintenance responsibility for the new drainage assets. • Provide protection to the 900mm diameter brick stormwater drain which crosses the rail corridor north of Burgundy Street to ensure the drain is suitably protected and not damaged by the works. • Incorporate minor improvements to the surface finish of the retaining walls on the south side of Burgundy Street to provide a more consistent presentation. • Provide assistance to Rosanna and Heidelberg Traders Associations to minimise the impact of the works on local traders and businesses.

The Authority has not agreed to:

• Include a shared use path between Station Road, Rosanna and Burgundy Street, Heidelberg. • Make significant improvements to the urban design and surface finish of the proposed retaining walls to the north and south of Burgundy Street. • Re-locate the proposed sub-station to be constructed the road reserve in Somers Avenue, Macleod. Council has received formal notification that the Authority will acquire the required land under the Major Transport Project Facilitation Act. • Improvements to the drainage channel within the rail corridor which conveys stormwater from Brown Street, Heidelberg into the drainage network.

The works have required considerable Council input and assessment including reviewing over 170 design packages, reviewing traffic management plans, assessing the impact on Council assets, monitoring the construction impacts and negotiating improvements to ensure the best possible community outcome.

Construction will continue to impact on residents until the works are completed in late 2018. The closure of Rosanna Railway Station with bus replacement services from 9 October 2017 will impact on commuters until train operations return in March 2018.

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RECOMMENDATION

That Council:

1. Notes the Level Crossing Removal Authority’s progress on the Hurstbridge Railway Line improvements.

2. Notes that the Level Crossing Removal Authority has constructed speed humps in Bellevue Avenue, Rosanna to assist in managing traffic speed.

3. Agrees to take ownership and maintenance responsibility for: a. The shared user path on the east side of Ellesmere Parade between Lower Plenty Road and Davies Street. b. The shared user path on the west side of Turnham Avenue between Lower Plenty Road and Station Street. c. Landscaping to the undercroft area on North Side of Lower Plenty Road between Rosanna Village and the Rosanna Parklands.

4. Writes to the Level Crossing Removal Authority, VicTrack and Metro Trains seeking assistance in resolving drainage issues at Brown Street, Heidelberg.

5. Advocates to the State Government and Level Crossing Removal Authority for funding to construct a shared user path within the railway reserve between Darebin Street, Heidelberg and St. James Road, Rosanna.

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

The Level Crossing Removal Authority (the Authority) is making significant progress with the Hurstbridge Railway Line improvements including the track duplication between Heidelberg and Rosanna, the Lower Plenty Road level crossing removal and the construction of a new Rosanna Railway Station.

Design of all major elements is nearly complete. Council has reviewed and provided comment on over 170 design packages consisting of a detailed design report and a significant number of drawings in each package. Assistance has been provided with traffic management, car parking, drainage, architectural and landscape design.

The Authority has commenced construction of the new retaining walls on the south side of Burgundy Street in preparation for the construction of the new Burgundy Street railway bridge. Similarly, excavation is well advanced to enable the construction of the new railway underpass at Brown Street, Heidelberg. The excavated material for the underpass is being used to widen the railway embankment in preparation for the track duplication between Heidelberg and Rosanna.

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In Rosanna, the Authority has now closed the Rosanna Railway Station and has commenced work in preparation for the removal of the Lower Plenty Road level crossing and construction of the new Station. Rosanna Station was closed on 9 October and will remain closed until the second track and new station are completed in March 2018. Replacement bus services are now operating at Rosanna Station. Construction of the retaining walls on the north side of Lower Plenty Road is also progressing with significant work being carried out in the Rosanna Parklands.

To facilitate the work, the Authority has arranged alternative on-street commuter parking, including along Ellesmere Parade, Rosanna and has introduced a one-way (southbound) traffic operation in Ellesmere Parade between Davies Street and Lower Plenty Road. To assist in managing traffic which has diverted to Bellevue Avenue, the Authority has installed variable message signs and constructed speed humps in Bellevue Avenue to reduce traffic speeds.

Train operations using the duplicated tracks, the new Burgundy Street and Lower Plenty Road railway bridges and new Rosanna Railway Station are due to commence in March 2018, with completion of the works in late 2018.

LEGAL CONSIDERATION

There are no significant legal implications arising from the recommendation contained in this report.

The Authority has confirmed its intent to acquire part of the Council road reserve on the west side of Somers Avenue, Macleod under the Major Transport Project Facilitation Act (2009). The land is required for the construction of a new sub-station.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

ADVOCACY

The Authority has responded to many of the improvements and alterations requested by Council. Progress on addressing the issues raised with the Authority are shown at Attachment 2. The Authority has agreed to or suitably addressed 10 of the 20 requests/ issues raised and is considering a further six. The Authority has not agreed to four of the requests / issues raised.

Negotiations are continuing with the Authority and other stakeholders to achieve the best possible community outcome.

Ordinary Meeting of Council - 16 October 2017 Page 54 Place – Sustainable Amenity and Built Environment

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FUNDING IMPLICATIONS

The construction of a shared use path within the railway reserve between Darebin Street, Heidelberg and St James Road, Rosanna is estimated to cost between $1m - $2m. It is proposed to advocate to the State Government for suitable funding.

At its Meeting on 26 June 2017, Council agreed to contribute to the Authority:

• $100,000 for the Manton Street drainage; and • $40,000 towards the Rosanna toilets subject to the toilets being maintained by Metro and being kept open from first train to last train, or reasonable extended hours as agreed by Council.

CONSULTATION

The Authority has been requested to conduct further consultation with the Rosanna traders regarding the proposed ‘town park’ in association with Council.

DISCUSSION

Consistent with the resolution at the Council meeting on 7 August 2017, Council’s Chief Executive Officer wrote to the Level Crossing Removal Authority (the Authority) requesting information regarding issues raised by Council. The Authority’s Chief Executive Officer responded in a letter dated 5 September 2017 (Attachment 1). The current situation is outlined below.

Shared User Path between Burgundy Street and Turnham Avenue

The Authority has confirmed that it will not be constructing a Shared User Path between Burgundy Street and Turnham Avenue within its current scope. The Authority is discussing with VicTrack and MTM, the opportunity to set aside land within the rail corridor for the future construction of a path.

A concept plan (Attachment 3) for a possible shared path has been prepared which demonstrates that a suitable path can be provided for much of the corridor between Rosanna and Heidelberg. This path would be at a reasonable cost and as such it is appropriate to continue to advocate for funding of the path. It may be possible for Council to construct the path on the leased land if funding is provided. The path is estimated to cost between $1m-$2m.

Shared User Path on Ellesmere Parade – Lower Plenty Road to Davies Street

The Authority has confirmed that it will construct a 3.0m wide shared user path on the east side of Ellesmere Parade between Lower Plenty Road and Davies Street subject to Council taking on the ownership and maintenance of the path and associated landscaping to the rail boundary fence line.

The shared use path will be a significant community benefit providing sustainable access options to Rosanna Village and Rosanna Railway Station. The facility will be located mainly along the existing nature strip and partially within VicTrack land. Council maintenance of the path and associated landscaping will provide an opportunity for the area to be kept in good condition and will offset Councils current maintenance of the nature strip.

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It is proposed that Council accept responsibility for the ownership and maintenance of the shared user path and associated landscaping to the VicTrack fencing along the rail boundary.

Use of De Winton Park

The Authority has confirmed that it will not require the occupation of the De Winton Park oval playing surface. It will however occupy the gravel car parking areas off St. James Road and Strasburg Road from October 2017 to March 2018 as shown in Figure 1. The Authority has offered to seal the existing gravel car park areas and has been requested to construct appropriate kerbing and drainage associated with the sealing of the car parks. It may be possible for Council to construct the car park on behalf of the Authority if funding is provided.

Figure 1. – De Winton Reserve Construction Areas

The Authority has made arrangements to relocate Rosanna Scouts to a suitable alternative venue and has made arrangements for the Macleod Football and Rosanna Cricket Clubs to access their equipment and facilities during the works.

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Lower Plenty Road / Beetham Parade Intersection Signalisation

To assist in safely managing traffic and providing improved pedestrian connectivity within the Rosanna shopping centre following the level crossing removal, the Authority has agreed to signalise the intersection of Lower Plenty Road and Beetham Parade including altering the service road access, providing a new ‘pocket park’ and undertaking associated landscaping. The proposed works are shown in Figure 2. The detailed plans for the ‘pocket park’ are being developed with input from Council’s Engineering and Landscaping Teams. The Authority has been requested to carry out further consultation with the Rosanna traders in relation to the development of the landscaping and the ‘town park’.

The works will result in the loss of approximately seven car parking spaces in the Lower Plenty Road service road. The Authority has agreed to alter the existing on-street parking on the east side of Bellevue Avenue to introduce angled parking which will achieve four replacement car parking spaces.

Figure 2. – Lower Plenty Road / Beetham Parade Intersection Signalisation

Lower Plenty Road/Ellesmere Parade Intersection

To maintain appropriate traffic movements along Lower Plenty Road adjacent to the proposed Beetham Parade traffic signals and general traffic safety at the intersections, the Authority has indicated that it proposes to alter the Lower Plenty Road/Ellesmere Parade intersection to reduce right turn movements. At is 7 August 2017 meeting, Council resolved to retain all movements at the intersection.

The Authority is seeking VicRoads approval to maintain the existing access arrangements at the intersection, consistent with the resolution at the Council meeting on 7 August 2107.

Ordinary Meeting of Council - 16 October 2017 Page 57 Place – Sustainable Amenity and Built Environment

HURSTBRIDGE RAILWAY LINE IMPROVEMENTS - LOWER PLENTY ROAD LEVEL CROSSING REMOVAL AND TRACK DUPLICATION - PROJECT UPDATE cont’d

Temporary Traffic Management measures on Bellevue Avenue

The Authority has installed variable message boards and speed control devices in Bellevue Avenue to assist in managing the traffic impacts of the temporary one-way operation in Ellesmere Parade during the works. These actions have been initiated to reduce traffic speed in Bellevue Avenue including near the Rosanna Primary School to improve safety for school children.

Turnham Avenue Streetscape

The Authority has confirmed that it will implement the bus bay alterations and provide a 2.5m wide shared use path on the west side of Turnham Avenue as part of its works. The Authority has indicated that it will take every effort to protect and retain the existing trees during construction. The trees are an important part of the Turnham Avenue streetscape. The Authority has been requested to include all the kerb and channel, landscaping and shared use path on the west side of Turnham Avenue together with the associated pedestrian crossings consistent with the Turnham Avenue Streetscape Design Concept Plan approved by Council at its meeting on 18 September 2017.

Rosanna Bus Operations

The Authority has confirmed that the current bus services and operations at Rosanna Station will not be changed as a result of the project. The existing bus stops on the west side of Turnham Avenue will however be moved closer to Lower Plenty Road. The stops on the east side of Turnham Avenue will remain in their current location. Provision is being made for future bus stops on both sides of Lower Plenty Road.

New bus shelters and passenger information signs will be provided at the bus stops on the west side of Turnham Avenue and the Authority has been requested to make provision for similar facilities at the bus stops on the east side of Turnham Avenue and on Lower Plenty Road.

Landscaping Undercroft on North Side of Lower Plenty Road

The Authority has agreed in principle to incorporate the landscaping to the undercroft area on North Side of Lower Plenty Road generally as shown on Council’s concept plan (Attachment 4). The landscaping will provide a significant community asset under the new rail bridge structure, providing an improved connection between Rosanna Village and the Rosanna Parklands. A meeting with Authority’s landscape designers has been arranged to finalise the design.

The Authority will construct the landscape works at no cost to Council; however the Authority has requested that Council take on the ownership and maintenance responsibility for the area. It is considered that the asset will provide a significant community benefit which warrants Council assuming ownership and maintenance responsibility.

Ordinary Meeting of Council - 16 October 2017 Page 58 Place – Sustainable Amenity and Built Environment

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Rosanna Station Toilets

The Authority has agreed to provide a total of four toilets at Rosanna Station. At its meeting on 26 June 2017 Council agreed to contribute $40,000 towards the additional scope subject to agreement with MTM relating to the opening times and maintenance arrangements. Discussion is ongoing between the Authority, VicTrack and MTM regarding the proposed opening times and maintenance responsibility.

St. James Road Railway Pedestrian Crossing

The Authority has agreed to replace the existing unprotected railway pedestrian crossing at St. James Road, Rosanna with a protected crossing and relocate it to the north side of St. James Road. The relocation will enable Council to review the future of the small reserve on St. James Road on the east side of the railway.

Rosanna Kiosk Social Enterprise

The Authority and MTM are investigating the potential for social enterprises at the new Rosanna Station kiosk. Council’s interest in securing a social enterprise operator has been reiterated to the Authority.

Macleod Sub-Station Relocation

The Authority has confirmed that it is unable to re-locate the proposed sub-station to be constructed the road reserve in Somers Avenue, Macleod. The sub-station will be constructed on the existing nature strip with guard fence immediately behind the kerb and channel. Council has received formal notification from the Authority that it will acquire the Council land required for the sub-station (Figure 3) under the Major Transport Project Facilitation Act (MTPFA). While Council has no recourse to object to the acquisition, under the MTPFA the Authority is required to compensate Council for the land.

Ordinary Meeting of Council - 16 October 2017 Page 59 Place – Sustainable Amenity and Built Environment

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Figure 3. – Macleod Sub-station Location

The Authority has been requested to make every effort to minimise the impact of the sub-station and provide appropriate landscaping to improve the urban design.

Eaglemont Substation Urban Design Outcome

The Authority has confirmed that it will be necessary to construct a new sub-station adjacent to the rail corridor opposite 29 - 35 Sherwood Road, Eaglemont (Figure 4). Alternative locations have been investigated by the Authority, however it has been determined that this is the only feasible location. Several meetings have been held with local residents to identify options to minimise the impact of the sub-station. Residents have expressed concern that the sub-station will have health, noise, parking, visual and property value impacts.

The sub-station is partially located in the nature strip where it is proposed to construct a footpath and indented car parking. The Authority has been requested to move the substation into the railway land so that it does not impact on the proposed footpath, indented parking and overland flowpath. The Authority has also been requested to provide suitable landscaping to minimise the impact of the sub-station on local residents.

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HURSTBRIDGE RAILWAY LINE IMPROVEMENTS - LOWER PLENTY ROAD LEVEL CROSSING REMOVAL AND TRACK DUPLICATION - PROJECT UPDATE cont’d

Figure 4 – Eaglemont Sub-station Location

Manton Street Reserve Drainage Upgrade

The Authority has agreed to construct a new 900mm diameter stormwater drain from the west side of the Railway line, across the Manton Street Reserve, along Fanning Street and across Cape Street to a new outlet into Salt Creek as shown in Figure 5. Council agreed at its meeting on 26 June 2017 to contribute $100,000 towards the works and take ownership and maintenance responsibility for the new drainage assets.

The new drainage facility will provide a significant community benefit in reducing the flooding risk associated with overland flow around the new development at 182 Hawdon Street. The overall cost of works is over $2 million. Council will receive a significant new drainage asset which will require minimal maintenance in the medium term.

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HURSTBRIDGE RAILWAY LINE IMPROVEMENTS - LOWER PLENTY ROAD LEVEL CROSSING REMOVAL AND TRACK DUPLICATION - PROJECT UPDATE cont’d

Figure 5. - Manton Street Drainage Improvement

Burgundy Street Brick Drain Protection

The Authority is widening the rail embankment and constructing a new retaining wall on the east side of the rail corridor, north of Burgundy Street. The embankment and wall will impact on an existing Council owned, 900mm diameter brick stormwater drain crossing the rail corridor. The Authority has agreed to provide protection to the drain and replace a section of the drain with a concrete pipe to ensure the existing brick drain is suitably protected and not damaged by the works. The Authority has been requested to reconstruct a pit which will be inaccessible following the works. The Authority is required to carry out pre and post-project CCTV inspection to determine any impact on the drain and will be responsible for required remediation.

Brown Street Drainage

Discussions with VicTrack have been ongoing over several years to address concern about an open channel in the rail reserve which conveys stormwater from Brown Street. VicTrack has identified that the open drain requires significant maintenance to prevent water escaping from the channel, causing instability in the railway embankment. VicTrack and the Authority have been encouraged to carry out remedial works in conjunction with the track duplication works. The Authority has indicated that the remedial works have been removed from its scope of works.

As the channel conveys water from a Council asset (Brown Street), there is concern that Council may be partially responsible for the remediation works. As the works are within the rail corridor, considerable costs will be incurred if a separate rail occupation is required. To minimise cost and resolve the issue, the Authority has been requested to work with VicTrack and MTM to incorporate the works within the Authority’s scope of works to be carried out during the January 2018 occupation.

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Improved design outcome for Retaining Wall on the South of Burgundy Street

Concern has been expressed to the Authority regarding the urban design of the retaining wall on the south of Burgundy Street. While the Authority has indicated that it is not possible to change the 10 metre height of the wall, it has agreed to incorporate minor improvements to the surface finish to provide a more consistent presentation.

Assistance to the Rosanna and Heidelberg Traders during Construction

The Authority’s team meets regularly with the Rosanna and Heidelberg Traders Associations to provide assistance to the traders and minimise the impact of the works on local businesses.

The Authority has also established a Stakeholder Liaison Group which provides an opportunity for the traders and residents to discuss the impact of the project. It is considered important that the community is provided with suitable opportunity to discuss issues with the construction team.

NEXT STEPS

The next stage for the works is the continued construction of each of the elements. Rosanna Railway Station will remain closed until March 2018. The Authority will continue construction which does not impact on train operations and will continue construction during short weekend occupations to prepare for the main occupation in January/February 2018. During the main occupation, there will be 24 hour working when the track duplication, Lower Plenty Road bridge construction and new Rosanna Station construction will be completed. Following the commencement of rail operations in March 2018, the Authority will finalise the works around the new Station and adjacent road network. The works are due to be completed in late 2018.

During the construction phase, considerable input will be required to assess traffic management plans and monitor traffic and parking impacts. Council’s Municipal Laws and Asset Management Teams will monitor parking, noise, dust, drainage and overland flow impacts and the impact on Council’s assets to ensure the integrity of the assets are not adversely impacted.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The Level Crossing Removal Authority is progressing the construction of the Hurstbridge railway line improvements which involves track duplication between Heidelberg and Rosanna and the Lower Plenty Road level crossing removal, including construction of a new Rosanna Railway Station.

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Construction will continue to impact on residents until the works are completed in late 2018. The closure of Rosanna Railway Station with bus replacement services will also impact on commuters, this impact will continue until train operations return in March 2018.

ATTACHMENTS No. Title Page 1 170905 LXRA Hurstbridge Rail Line Improvements - letter from Kevin Devlin 2 Status of Issues Raised with LXRA 3 V171357 Railway Reserve Alignment 4 Landscaping Concept for North of Lower Plenty Road

Ordinary Meeting of Council - 16 October 2017 Page 64 Place – Sustainable Amenity and Built Environment

5.3 RIGHT OF WAY BETWEEN MANTON STREET AND CAPE STREET, HEIDELBERG - REVIEW OF PARKING CONDITIONS

Author: Walter Yew - Transport Engineer, City Development Ward: Ibbott

Previous Items Council on 17 July 2017 (Item 2.2 - Right of Way between Manton Street and Cape Street, Heidelberg - Petition for Parking Restrictions)

EXECUTIVE SUMMARY

At its meeting on 17 July 2017, Council considered a report in relation to a petition requesting parking restrictions to be installed along the right of way between Cape Street and Manton Street in Heidelberg.

An investigation has been completed to determine whether ‘No Stopping’ parking restrictions are supported by the residents along both sides of the Right of Way between Manton Street and Cape Street, Heidelberg.

The consultation survey results indicate that the majority of the residents are in support of the proposal.

RECOMMENDATION

That Council:

1. Install ‘No Stopping’ restrictions along both sides of the Right of Way between Manton Street and Cape Street, Heidelberg.

2. Write to the primary petitioner to give notice of this resolution.

CITY PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

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RIGHT OF WAY BETWEEN MANTON STREET AND CAPE STREET, HEIDELBERG - REVIEW OF PARKING CONDITIONS cont’d

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

BACKGROUND

“That Council:

1. Receives and notes the petition. 2. Investigate the potential to install parking restrictions along the Right of Way between Manton Street and Cape Street, Heidelberg. 3. Receive a further report on the findings and recommendations of the investigation. 4. Advise the primary petitioner of Council’s resolution.”

This report addresses item 3 of the above resolution.

EXISTING CONDITIONS

The subject Right of Way (denoted ROW 425 in the Banyule Road Register) is 71 metres long, and runs east-west between Manton Street and Cape Street in Heidelberg. The Right of Way provides direct vehicle access to five residential properties, three of which are recently constructed dwellings.

A locality plan is provided in Figure 1.

Figure 1 – Locality Plan

Ordinary Meeting of Council - 16 October 2017 Page 66 Place – Sustainable Amenity and Built Environment

RIGHT OF WAY BETWEEN MANTON STREET AND CAPE STREET, HEIDELBERG - REVIEW OF PARKING CONDITIONS cont’d

DISCUSSION

Site inspections demonstrated varying levels of parking occurring along the Right of Way, with construction related parking observed in early July, along the entire length.

Consultation was undertaken to gauge residents’ view on whether there is support for the installation of ‘No Stopping’ restrictions along both sides of the Right of Way, between Manton Street and Cape Street.

Eight properties which are immediately adjacent to the Right of Way were surveyed, and five responses were received. Four of the respondents were in support, and one respondent opposed the proposal. Therefore the installation of ‘No Stopping’ restrictions along both sides of the Right of Way is supported.

A further six responses were received from residents, who were not part of the consultation survey. It is noted that all were in support of the installation of ‘No Stopping’ parking restriction.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

Following that, a consultation survey was undertaken to gauge residents’ view on whether or not there is support for the installation of ‘No Stopping’ restrictions along both sides of the Right of Way, between Manton Street and Cape Street.

The majority of the respondents are in support of the ‘No Stopping’ parking restrictions to be installed along both sides of the Right of Way, and as such, it is recommended to proceed with the installation of restrictions.

ATTACHMENTS Nil

Ordinary Meeting of Council - 16 October 2017 Page 67 Place – Sustainable Amenity and Built Environment

5.4 DRAINAGE IMPROVEMENT WORKS AT THE IVANHOE PARK PAVILION, IVANHOE EAST

Author: Frank Salamone - Civil Construction Coordinator, Assets & City Services Ward: Griffin

EXECUTIVE SUMMARY

This report is to consider allocating an additional $120,000 for drainage improvement works at Ivanhoe Park Pavilion.

In April 2017, Council completed the redevelopment of Ivanhoe Park Pavilion. The proposed redevelopment included the introduction of four female friendly unisex accessible change rooms, an expanded community social room with accessible toilet facilities and umpire change room.

During the subsequent occupation of the building, a drainage issue has been identified which requires further design and construction work to be undertaken.

Council officers have developed a design solution that will alleviate the drainage issues experienced in the extreme rainfall events by providing a network of drains and pathways to divert water away from the building.

Council officers’ recommend that an additional $120,000 be allocated from the Asset Renewal Reserve to undertake drainage improvement works at Ivanhoe Park Pavilion.

It is envisage that improvement works will commence in November 2017 with the estimated completion in the middle of December 2017, should funding be approved.

RECOMMENDATION

That Council allocate an additional funding of $120,000 from Asset Renewal Reserve to undertake drainage improvement works at Ivanhoe Park Pavilion.

COUNCIL PLAN

This report is in line with Council’s Council Plan key direction to “maintain and improve Banyule as a great place to live”.

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BACKGROUND

In March 2016, Council awarded the contract to undertake the alterations and additions to Ivanhoe Park Pavilion. This followed an extensive value management exercise, which was agreed to by council representatives, respective clubs and relevant stakeholders. The overall approved budget for the project was $1.602M.

The proposed redevelopment included the introduction of four female friendly unisex accessible change rooms, an expanded community social room with accessible toilet facilities and umpire change room. In April 2017, Council completed the redevelopment of Ivanhoe Park Pavilion.

The current level of the building is significantly lower than the topography of the surrounding land. This causes water ingress into the building during the extreme rainfall events which Banyule has experienced in recent times. The provision of drainage improvements to resolve this issue were not included in the original scope of the project.

Council officers have developed design solutions and costings over the last few months that will alleviate the drainage issues experienced in the extreme rainfall events by providing a network of drains and pathways to divert water away from the building.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

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DRAINAGE IMPROVEMENT WORKS AT THE IVANHOE PARK PAVILION, IVANHOE EAST cont’d

Locality Plan

The site is located at, 153 The Boulevard, Ivanhoe VIC 3079.

Figure 1: Aerial view of the site

FUNDING IMPLICATIONS

The current approved budget of $1.602M, has been expended in the delivery of the Ivanhoe Park Pavilion project to date.

In order to resolve the identified drainage issue, additional works need to be undertaken and funding of $120,000 is required to be allocated. This can be funded from the Asset Renewal Reserve.

CONSULTATION

Extensive consultation has been held between officers from Banyule’s Leisure services units and the clubs. All parties agree that the works need to be undertaken so as to safeguard the future integrity of the building.

TIMELINES

It is envisaged that improvement works will commence in November 2017 with the estimated completion in the middle of December 2017, should funding be approved.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

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CONCLUSION

That Council considers the allocation of additional funding of $120,000 from the Asset Renewal Reserve to undertake drainage improvement works at Ivanhoe Park Pavilion.

It is envisaged that improvement works will commence in November 2017 with the estimated completion in the middle of December 2017, should funding be approved.

ATTACHMENTS Nil

Ordinary Meeting of Council - 16 October 2017 Page 71 Place – Sustainable Amenity and Built Environment

5.5 ROAD AND PLACE NAMING FRAMEWORK

Author: Nicola Rooks - Property Officer, City Development

EXECUTIVE SUMMARY

Banyule City Council is the naming authority for roads and features within its municipality. Naming authorities undertake the formal process for naming and renaming.

The Banyule ‘Road and Place Naming Framework 2017’ (Framework) has been prepared to support Council’s naming process and to ensure State Government requirements are fulfilled.

The Framework augments the State Government’s Naming rules for places in Victoria, Statutory requirements for naming roads, features and localities – 2016, which was released in March 2017.

RECOMMENDATION

That Council adopt the Banyule Road and Place Naming Framework 2017.

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

From time to time Council receives requests to name or rename various Council roads and places including parks, pavilions and new streets. As the naming authority for roads and features within the municipality Council undertakes the formal process for naming and renaming. The purpose of the Road and Place Naming Framework is to support, streamline and provide clarity for place naming requests and projects at Council.

The Framework replaces the current ‘Banyule Place Naming and Property Numbering Guidelines 2005’.

In March 2017, the State Government launched the Naming rules for places in Victoria, Statutory requirements for naming roads, features and localities – 2016, which sets out step by step information on naming, renaming or changing the boundaries of roads, features and localities in Victoria. Banyule’s updated Framework refers to these rules to avoid duplication and indeed seeks to augment them.

The Framework covers features (places), localities (suburbs) and roads. It outlines the process when a request is received, the information required and guidance on when to proceed with the naming and/or renaming proposal. The Framework also includes criteria for assessing commemorative naming of deceased individuals.

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Once adopted the Framework will be made available on the Council’s website.

LEGAL CONSIDERATION

Section 5 of The Geographic Place Names Act 1998 provides for the State Government’s Naming rules for places in Victoria, Statutory requirements for naming roads, features and localities - 2016. The Naming Rules are mandatory for all naming authorities in Victoria and replace the Guidelines for Geographic Names 2010 Version 2.

Section 5 of Schedule 10 of the Local Government Act 1989 gives Council the power to approve, assign or change the name of a road.

Naming must also comply with Australian Standard AS/NZS 4819:2011 Rural and urban addressing.

The proposed Framework works within these legal requirements. In addition to the considerations stated above all naming proposals must be submitted to the Office of Geographic Names (DELWP) for approval and gazettal.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

POLICY IMPLICATIONS

The Framework has been developed with consideration given to the following reference documents:

• Banyule Rights of Way Strategy 2014-2024 • Banyule Outdoor Advertising Policy Part 1 and 2 (December 2015) • Council’s Corporate Identity Policy and Guidelines 2015 • Council and Community Plaques Protocol

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CONSULTATION

This Framework has been prepared by Property Services in consultation with a number of internal stakeholders including:

• Governance • Planning • Land Information Systems Officer • Transport Engineering • Community and Social Planning • Assets and Infrastructure • Youth and Family Services • Parks and Gardens • Leisure and Culture • Communications

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The proposed Road and Place Naming Framework supplements the state government’s requirements and provides support and clarity for place naming requests and projects at Council.

ATTACHMENTS No. Title Page 1 Road and Place Naming Framework - Draft 2017

Ordinary Meeting of Council - 16 October 2017 Page 74 Place – Sustainable Amenity and Built Environment

5.6 BANYULE BPI STRATEGIC BUSINESS PLAN (2017-22)

Author: Joel Elbourne - Manager of Urban Planning & Building, City Development

EXECUTIVE SUMMARY

Banyule BPi continues to operate a commercially viable building permit business which funds Councils statutory obligations and also provides a financial return to Council.

A new five year Strategic Business Plan (2017-22) has been prepared to set the future direction of Banyule BPi. The plan outlines a need for business consolidation and consideration of a number of changes. Addressing resources will contribute to a reduced financial return to Council for the first three years of the business plan compared to that set out in the 2017/18 strategic budget but will establish a more robust business which mitigates risk and promotes for growth into the future including addressing resourcing capacity and providing for effective distribution of work within the business.

RECOMMENDATION

That Council:

1. Note that the 5 Year Strategic Business Plan for Banyule Building Permits and Inspections and Statutory Building Function prepared by Advanced Workforce Strategies will be used to guide the business for the next 5 years and inform future budgets accordingly.

2. Authorise the Chief Executive Officer to appoint an additional two EFT for the remainder of the 2017/18 financial year and that these additional positions be considered in the 2018/19 budget process.

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”.

BACKGROUND

Banyule Building Permits and Inspection (Banyule BPi) is a Council owned and operated provider of Building Permits and inspections services to Banyule and clients across Victoria. This service is almost exclusively in relation to residential development. A new Five Year Strategic Business Plan (2017-2022) has been prepared.

Council also has statutory obligations in relation to building approvals which are overseen by the Municipal Building Surveyor and supported by an enforcement officer and the Banyule Bpi team.

Ordinary Meeting of Council - 16 October 2017 Page 75 Place – Sustainable Amenity and Built Environment

BANYULE BPI STRATEGIC BUSINESS PLAN (2017-22) cont’d

Council has sought a suitably qualified and experienced consultant to assist with the delivery of a new Five Year Strategic Business Plan (2017-2022) for Banyule Building Permits and Inspections and Banyule’s statutory building function. To that end Council has appointed Advanced Workforce Strategies (AWS) to undertake this Project. AWS has considered both the commercial and strategic basis for Banyule’s provision of the Building Permits and Inspection service as well as its statutory obligations. The key considerations outlined for the development of the business plan included:

• Industry analysis and benchmarking • The appropriate growth scenario for Banyule BPi • Resource constraints • Resourcing of the statutory functions. • The current approach to contingent liability • Salaries and fleet • Key performance indicators

Key findings of the Business plan are summarised as follows:

• Banyule BPi continues to operate a commercially viable and sustainable Building Permits business. • The building market is currently reasonably buoyant, the client base is widely spread, pricing is close to or at optimum levels, staff are experienced and capable, systems and processes are mature and the organisation has a sound platform to maintain performance in the medium term. • Imminent legislative changes (the Building Legislation Amendment Bill, 2016) will mean changed processes requiring additional staff training, with an anticipated slow down in the issuing of Building Permits. • The current reporting arrangements and roles could be more fixed. Reporting arrangements and additional staff set out in the current business plan have not been fully implemented. • The Enforcement/Statutory arm of the business appears to have resource pressures. • The recruitment of capable and experienced staff continues to be problematic, particularly when competing against the private sector. • The use of contractors for remote locations appears to be commercially sensible. • The contingent liability scheme is effective in seeking to cover the potential future inspection liability.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

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BANYULE BPI STRATEGIC BUSINESS PLAN (2017-22) cont’d

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

TECHNICAL CONSIDERATION

Banyule BPi continues to operate a commercially viable and sustainable Building Permits business which provides a positive net financial return to Council. Other comparable Local Government Building Services are returning a deficit.

Imminent legislative changes (the Building Legislation Amendment Bill, 2016) will mean changed processes requiring additional staff training and greater complexity in both assessing building permits and enforcing building permits and regulations.

To respond to the direction of the business plan and position Banuyle BPi and the Municipal Building Surveyor for legislative changes, the resourcing of these two functions is important. It is considered that two additional Effective Full Time positions are appropriate.

The additional resources will also enable redistribution of work to provide greater support to statutory functions including investigation of illegal buildings and position the business for growth into the future.

FUNDING IMPLICATIONS

The business plan projections will result in a positive net financial return to Council, however, year 1 will see a consolidation and a number of changes. There will be a reduced net return to Council compared with the 2017/18 strategic budget until year 4. At this point it is anticipated that the net return would be greater than that set out in the 2017/18 strategic budget (see table 1 below).

Table 1: Business Plan projection vs. 2017/18 Strategic Budget Year 1 Year 2 Year 3 Year 4 Year 5 (120,295 (127,712 (126,507 (127,230 (129,388 Strategic Budget ) ) ) ) ) New Business Plan (101,011 (111,825 (133,280 (157,602 (33,891) Projection ) ) ) )

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BANYULE BPI STRATEGIC BUSINESS PLAN (2017-22) cont’d

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

To address resourcing capacity and provide for effective distribution of work within the business, an increase in resource allocation of two EFT is appropriate.

ATTACHMENTS Nil

Ordinary Meeting of Council - 16 October 2017 Page 78 Place – Sustainable Amenity and Built Environment

5.7 INQUIRY INTO THE PUBLIC HOUSING RENEWAL PROGRAM

Author: Alison Fowler - Senior Strategic Planner, City Development Ward: Olympia

Previous Items Council on 28 August 2017 (Item 5.1 - Bell Bardia and Tarakan Estates, Heidelberg West Social Housing Renewal Project)

EXECUTIVE SUMMARY

The Department of Health and Human Services (DHHS) is progressing regeneration of public housing as part of the Government’s program to redevelop properties across Melbourne.

On 9 August 2017, the Victorian Legislative Council resolved that the Legal and Social Issues Committee conduct an inquiry into the DHHS Public Housing Renewal Program.

The Committee is seeking submissions from individuals and organisations by 3 November 2017. The Committee is required to report on the inquiry by 20 March 2018.

A draft submission from Council to the Inquiry has been prepared for Council endorsement raising key matters including: the provision of adequate public housing to meet demand, provision of community infrastructure, services and programs to support tenancies and the need for early and ongoing involvement in the design of future development.

RECOMMENDATION

That Council endorse a submission to the Inquiry into the Public Housing Renewal Program outlining that:

1. Provision of adequate public housing needs to meet demand. This includes whether there is scope to set a more ambitious target for increased public housing if waiting lists warrant a greater increase.

2. Proposed development requires adequate community infrastructure, services and programs to support tenancies.

3. Early and ongoing involvement in the design of future development with Council and the local community is essential to ensure local issues are addressed.

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INQUIRY INTO THE PUBLIC HOUSING RENEWAL PROGRAM cont’d

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

BACKGROUND

The Victorian Government is investing $185 million to redevelop public housing properties across metropolitan Melbourne with Stage one of the redevelopment including 1100 properties across nine Melbourne sites.

The investment is said to increase, by at least 10 per cent, Victoria's available social housing and in Banyule progresses the DHHS’s 'Olympic Initiative' for housing regeneration in Heidelberg West. Phase 2 of this initiative is about the Bell Bardia and Tarakan walk-up flats in Heidelberg West.

On 9 August 2017 the Victorian Legislative Council resolved that the Legal and Social Issues Committee conduct an inquiry into the DHHS Public Housing Renewal Program.

The Committee has been asked to assess a number of areas including:

• The adequacy of a proposed 10% increase in public housing • The ability to cater for all demographics including families • The effects on current public housing tenants • The removal of planning controls from local Councils

The Committee is seeking submissions from individuals and organisations by 3 November 2017. The Committee is required to report on the Inquiry by 20 March 2018.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

DISCUSSION

A draft submission from Council to the Inquiry is in Attachment 1. Key matters raised within the submission for consideration by the Inquiry include:

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INQUIRY INTO THE PUBLIC HOUSING RENEWAL PROGRAM cont’d

• Provision of adequate public housing to meet demand. This includes whether there is scope to set a more ambitious target for increased public housing if waiting lists warrant a greater increase, that adequacy should be coupled with 'quality' and 'quantity' indicators and that alternative housing models should be considered.

• Development outcomes should explore mixing of public housing association and private housing to achieve a co-housing outcome that integrates households with different needs.

• Proposed development requires adequate community infrastructure, services and programs to support tenancies. Social Impact Assessment and Infrastructure Analysis is essential to inform decision making for a mix of public/private development on sites and to help inform what community programs and services need to be provided, modified or delivered differently in the future.

• Early and ongoing involvement in the design of future development with Council and the local community to ensure that any local neighbourhood character, environment and other planning and transport/traffic issues are being effectively addressed.

WHERE TO NEXT

Council will provide a submission to the Inquiry for consideration by the Legal and Social Issues Committee.

The Committee is required to consider all submissions and report back to the Victorian Legislative Council by 20 March 2018.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The Victorian Legislative Council resolved that the Legal and Social Issues Committee conduct an inquiry into the DHHS Public Housing Renewal Program and has invited submissions from individuals and organisations.

Council has prepared a submission to the Inquiry for consideration by the Committee.

ATTACHMENTS No. Title Page 1 Submission to the Inquiry

Ordinary Meeting of Council - 16 October 2017 Page 81 Place – Sustainable Amenity and Built Environment

5.8 WATERMARC CHANGEROOM UPGRADE

Author: Tom Zappulla - Leisure Facilities, Place & Partnership Co-Ordinator, Community Programs

EXECUTIVE SUMMARY

WaterMarc opened in September 2012 with the Traffik HP 500 installed as the pool concourse and within all pool areas including the change rooms in the aquatic hall.

The concourse within all areas over time has become inconsistent and discoloured after significant use of the facility. While the current condition of the concourse is safe, it is inconsistent with regards to slip resistance, is breaking up in spots, has different levels in locations, aesthetically non - appealing and is becoming more difficult to clean and maintain.

As a result of the high use of the facility the flooring needs improvement into the future. This is also the case with the main pool change room areas.

Officers have researched and completed a preliminary project plan detailing the installation of new flooring into the WaterMarc change rooms, family change rooms and first aid room and minor refresh of change room fixtures including toilets, partitions, basins and painting works.

This report seeks an allocation of funds from the WaterMarc Maintenance Reserve of $130,000 to cover these works. If funding is approved then works will be programmed before the Summer period when the pool area is at its peak usage.

RECOMMENDATION

That Council:

1. Approve an allocation of $130,000 from the WaterMarc Maintenance Reserve to allow maintenance works at WaterMarc Banyule, including the installation of new flooring in the pool change rooms, family change rooms and first aid room and minor refresh of change room fixtures and painting works.

2. Ensure the maintenance works are completed before the Summer period when the pool facility is at its peak usage.

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”.

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WATERMARC CHANGEROOM UPGRADE cont’d

BACKGROUND

WaterMarc opened in September 2012 with the Traffik HP 500 installed as the pool concourse and within all change rooms in the aquatic hall. A refresh was completed in August 2013, out of hours, on all surface areas particularly in areas of mechanical damage around the pool boom, next to the slides, AP 750 and change rooms.

In 2017 a further refresh needs to be considered to ensure minimal impacts on the operations of the Centre.

LEGAL CONSIDERATION

There are no direct legal implications arising from the recommendation contained in this report.

HUMAN RIGHTS CHARTER

It is considered that the subject matter does not raise any human rights issues.

CURRENT SITUATION

The concourse within all areas is inconsistent and discoloured. While the current condition of the concourse is safe, it is inconsistent with regards to slip resistance, is breaking up in spots, has different levels in locations and requires improvements to the aesthetics.

Significant areas within the change village are lifting and bubbling with water getting underneath the surface. This surface water and concourse condition is causing partitions and fixtures to deteriorate quicker than expected. These issues are leading to regular customer complaints with regards to cleanliness and odour within the change rooms. The Centre has cleaners in the area two times per day 7 days a week.

Officers have researched and completed a preliminary project plan detailing options to install new flooring into the WaterMarc change rooms, family change rooms and First aid room and include recommended minor refresh of change room fixtures including Toilets, partitions, basins and painting works.

With the expected completion of these works prior to Summer 2017. These works can be funded from the WaterMarc Maintenance Reserve. The works are estimated at $130,000.

TIMELINES:

It is important for the works to be completed before the summer period 2017 when the pool area of the facility is at its peak usage. The careful programing of works is critical to ensure that there is little impact and disruption to the Centre.

It is anticipated that the works would take place in November 2017 with the installation of the new flooring in the change areas to be scheduled overnight whilst the facility is closed to the public.

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WATERMARC CHANGEROOM UPGRADE cont’d

FUNDING IMPLICATIONS

Since the facility has been opened Council has set up a WaterMarc Maintenance Reserve to ensure that funds are available to keep this facility at a high standard at all times.

The proposed maintenance meets the Reserve requirements.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

The current flooring requires attention to preserve high quality expectations of WaterMarc and the operation of the Centre.

The recommended upgrades will return the Centre to its design intent with a superior product and will allow Council to maintain and provide a premier facility to the standards expected.

ATTACHMENTS Nil

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7.1 2/59 & 3/59 SWANSTON STREET, HEIDELBERG HEIGHTS - PROPOSED INTERIM LEASE AND SALE OF LAND

Author: Joseph Tabacco - Manager Property & Economic Development, City Development Ward: Olympia

Previous Items Council on 7 August 2017 (Item 11.1 - 2/59 & 3/59 Swanston Street, Heidelberg Heights - Options to address drainage issues)

EXECUTIVE SUMMARY

Council is the owner of the land and improvements known as Unit 2/59 Swanston Street and Unit 3/59 Swanston Street, Heidelberg Heights (subject land).

At its ordinary meeting on 7 August 2017 Council considered a report on the future use of the subject land and authorised the commencement of the statutory procedures in accordance with section 189 of the Local Government Act 1989 (Act) to give public notice of Council’s intention to sell the subject land.

Public notice was given in the “Heidelberg Leader’ on 22 August 2017, with submissions on the proposal invited in accordance with section 223 of the Act. The submission period closed at 5:00 pm on 20 September 2017 with no submissions being received.

The purpose of this report is for Council to decide whether or not to proceed with the sale of the subject land at a future point in time and in the interim seek to let the dwellings on the subject land along with carrying out additional drainage and cosmetic enhancements.

RECOMMENDATION

That Council:

1. Let the dwellings on the subject land for an initial period of two years at which time a further report be presented to Council to consider a further term and whether to sell the land at that time.

2. Allocate funds from its Strategic Property Reserve to undertake the necessary interior, drainage and footpath improvement works to mitigate future inundation of the subject land.

3. Having complied with sections 189 and 223 of the Local Government Act 1989: a. by giving public notice; b. by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 16 October 2017 to be heard at that meeting; and

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2/59 & 3/59 SWANSTON STREET, HEIDELBERG HEIGHTS - PROPOSED INTERIM LEASE AND SALE OF LAND cont’d

c. by recording that no submissions have been received;

approve the offering of its land known as 2/59 Swanston Street and 3/59 Swanston Street, Heidelberg Heights (subject land) for sale.

4. Directs that a valuation be obtained prior to the sale of the subject land.

5. Consider a further report in relation to setting the reserve for the sale of the subject land.

6. Authorises the signing and sealing of the documentation at the appropriate time to let the dwellings and to effect the sale and transfer of the subject land.

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”.

BACKGROUND

At its meeting on 7 August 2017, Council resolved:

That:

1. In accordance with sections 189 and 223 of the Local Government Act 1989 (Act), Council commence the statutory procedures to sell the land currently known as Unit 2 and Unit 3 at 59 Swanston Street, Heidelberg Heights, by giving public notice and inviting written submissions on the proposal in the “Heidelberg Leader” on 22 August 2017.

2. Council receive written submissions and hear submissions on the proposal, from persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act at its Ordinary Meeting of Council on 16 October 2017 beginning at 7.00pm to be held in the Council Chambers, 275 Upper Heidelberg Road, Ivanhoe.

3. If no submissions are received, Council may, at its Ordinary Meeting on 16 October 2017, decide whether or not to sell the subject land.

LEGAL CONSIDERATION

The proposal to sell land triggers the need to give public notice under section 189 of the Local Government Act 1989 (Act). For the purposes of giving public notice for this proposal it is noted that the “Heidelberg Leader” was the newspaper generally circulating within that part of the municipality, where the subject land is located.

The giving of public notice of Council’s intention to sell land does not compel Council to do so. Council is merely complying with its statutory obligations under the Act.

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2/59 & 3/59 SWANSTON STREET, HEIDELBERG HEIGHTS - PROPOSED INTERIM LEASE AND SALE OF LAND cont’d

In addition to giving public notice, these obligations include considering any written submissions received and hearing persons who have requested to be heard on such a proposal.

No submissions in respect of this proposal to sell the subject land have been received by Council.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

Locality Plan

CURRENT SITUATION

Both dwellings on the subject land have been previously subject to stormwater inundation and in response to this, Council has commissioned drainage infrastructure improvements within the road reserve on Swanston Street, Heidelberg Heights.

The infrastructure improvements have addressed the inundation issues, however further upgrades to the pipe network on the subject land and within neighbouring properties along with footpath alterations are proposed. Furthermore, incidental cosmetic improvements are proposed within the dwellings.

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2/59 & 3/59 SWANSTON STREET, HEIDELBERG HEIGHTS - PROPOSED INTERIM LEASE AND SALE OF LAND cont’d

Constructed in 2007, both dwellings on the subject land are constructed of brick veneer. Each dwelling features two bedrooms, one bathroom and a single car garage.

The dwellings on the subject land have been unoccupied since late 2016 and are deemed surplus to Council’s requirements. Council should now determine if it seeks to:

1. Conduct the necessary infrastructure improvements to mitigate any future inundation; 2. On an interim basis let both dwellings; and 3. Sell the subject land (and dwellings) at the appropriate time.

TECHNICAL CONSIDERATION

Whilst Council may resolve to sell the subject land as described in this report, it is not compelled to market and sell the property within a specified timeframe. Council can continue to retain ownership of the property and establish the most financially appropriate time at which to implement its decision to sell the property along with fulfilling its obligation to obtain a valuation of the property and through a separate decision of Council, establish the reserve value.

FUNDING IMPLICATIONS

Additional drainage works

Further drainage improvement works within the subject land and leading out and across to Wordsworth Avenue through adjacent private property have been costed at $61,587. These works involve preparatory works including fencing removal, tree removal and ancillary repatriation works.

Additional flood mitigation works which involve elevating the footpath in front of 59 Swanston Street including demolition of existing pavement, fill to new subgrade levels, concrete works (footpath and two cross overs), traffic and pedestrian management and ancillary repatriation works have been costed at $32,145.

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2/59 & 3/59 SWANSTON STREET, HEIDELBERG HEIGHTS - PROPOSED INTERIM LEASE AND SALE OF LAND cont’d

Figure 1: Proposed additional drainage works through to Wordsworth Avenue.

Interim letting

In readiness for any potential interim letting of both dwellings, incidental and cosmetic enhancements to both dwellings are estimated at $17,000. Such funds should be allocated from Council Strategic Property Reserve to facilitate the required works.

Any revenue generated from an interim letting of the subject land will be directed toward Council’s consolidated revenue.

State Revenue Costs

Following recent legislative changes, the Victorian Government has announced that a new vacant residential property tax will apply from 1 January 2018. This means that the new tax will apply to dwellings that are vacant for more than 6 months in a calendar year. The new tax will apply annually at a rate of 1 per cent of the properties capital improvement value. The estimated annual cost, in the event the dwellings remain vacant, will be $8,140. This new tax is in addition to Land Tax obligations.

Selling

Proceeds from the proposed sale of the subject land will be directed toward Council’s Strategic Property Reserve.

POLICY IMPLICATIONS

GUIDELINES FOR THE SALE AND EXCHANGE OF COUNCIL LAND

The Guidelines for the Sale and Exchange of Council Land, adopted by Council in April 2009, provide that the sale of Council-owned land should be conducted through a public process, unless circumstances justify an alternative method of sale.

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2/59 & 3/59 SWANSTON STREET, HEIDELBERG HEIGHTS - PROPOSED INTERIM LEASE AND SALE OF LAND cont’d

The Guidelines acknowledge that in some circumstances it may be more advantageous for the sale of the property to be negotiated with one party. The Act does restrict Council from selling or exchanging Council-owned land by private treaty. Generally it will be:

• the nature of the Council-owned land that is proposed to be sold or exchanged; and or • how the proposed sale of exchange of land is initiated, e.g. often it is an external person who has initiated discussions with Council with regard to the sale or exchange of the Council-owned land; • when the price offered is substantially more than the valuation; or • evident that there is likely to be only one purchaser for the Council-owned land; that will determine whether the sale or exchange of Council-owned land by private treaty is appropriate.

Nevertheless, any sale of Council-owned land should be in the best interest of the community and provide the best result, both financial and non-financial for Council and the community.

Local Government Act 1989

Section 190 of the Act defines Council’s restrictions on its power to lease land. This legislation specifies:

(1) A Council's power to lease any land to any person is limited to leases for a term of 50 years or less. (2) Subject to any other Act, if a Council leases any land to any person subject to any exceptions, reservations, covenants and conditions, it must comply with this section. (3) If the lease is to be— (a) for 1 year or more and— (i) rent for any period of the lease is $50 000 or more a year; or (ii) current market rental value of the land is $50 000 or more a year; or (b) for 10 years or more; or (c) a building or improving lease— the Council must at least 4 weeks before the lease is made publish a public notice of the proposed lease. (4) A person has a right to make a submission under section 223 on the proposed lease.

In this instance, should Council resolve to let the subject land, owing to the scale of the value of any proposed interim lease/s, public notice is not required however the details pertaining to the Lease will be incorporated into Council Leasing Register which can be accessed by any member of the public.

CONSULTATION

The consultation period associated with the consideration of Council’s proposal to sell the subject land (and improvements) occurred between 22 August 2017 and 20 September 2017. No submissions to the proposal were received.

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2/59 & 3/59 SWANSTON STREET, HEIDELBERG HEIGHTS - PROPOSED INTERIM LEASE AND SALE OF LAND cont’d

TIMELINES

Letting

Appropriate marketing and advertising will be required to secure tenants for the properties. It is estimated that this process could commence during November 2017.

Drainage improvement works

A call for tenders to complete the works described in this report can be initiated late 2017 and conclude early 2018. It should be noted that the delivery of these works need not delay any letting of the subject land.

Selling of the land

Should Council determine to proceed with selling the subject land, it will be required to consider a separate report discussing the setting of the reserve, the sales method and any other technical considerations including, if appropriate, structural enhancements to the dwellings, consolidation of Title, possible demolition of any structures or any other alteration to yield the maximum financial return to the community. It is appropriate to confirm whether to proceed with the sale following an initial period of two years in which the property is let unless circumstances change and a report is brought back to Council earlier.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

In readiness to sell the subject land at the appropriate point in time and based on the successful completion of drainage works within the road reserve in Swanston Street, Heidelberg Heights, there should be no impediment to Council forming the view that the subject land is surplus to its needs. However, as a means of recovering some of its investment in improvements, Council should give consideration to temporarily leasing the dwellings on the subject land along with completing further improvements in due course to enhance the saleability and therefore financial return to Council.

ATTACHMENTS Nil

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7.2 21-31 KNIGHT STREET, WATSONIA - SURPLUS LAND AND ROAD DISCONTINUANCE

Author: James Stirton - Manager Major Properties, City Development Ward: Grimshaw

Previous Items Council on 7 August 2017 (Item 7.1 - 21-31 Knight Street, Watsonia - Surplus Land)

EXECUTIVE SUMMARY

An opportunity exists for Council to repurpose surplus land and facilitate a high quality residential development outcome for 21-31 Knight Street, Watsonia. An appropriate development in this location would provide for a diversity in local medium density residential accommodation and will generate an additional revenue stream for Council which can be reinvested into upgrading local community infrastructure.

Knight Street (east of Meagher Street), Watsonia has historically been problematic for Council in being a preferred location for illegal rubbish dumping and anti-social activity. With continued maintenance costs and ongoing rubbish removal, this land has been identified as being surplus to Council’s operational needs.

On 7 August 2017 Council resolved to commence a statutory consultation process to discontinue this problematic section of Knight Street. This consultation process was conducted in accordance with Schedule 10 and Section 223 of the Local Government Act (1989). During this process Council received no submissions from the community wishing to speak to this proposed road discontinuance.

Also on 7 August 2017, Council resolved to reserve the right to make a decision to proceed with the necessary statutory procedures to formally discontinue the road, including the required publication of Council’s decision in the Victoria Government Gazette, in the event that no community submissions were received.

With no community submissions received, it is proposed to now formally discontinue the section of Knight Street (east of Meagher Street) and to consolidate this discontinued section of road reserve with the Council-owned residential land parcels of 21-31 Knight Street, Watsonia.

21-31 Knight Street, Watsonia has always been zoned for residential purposes and it is recommended that Council now pursue a high quality, medium density townhouse development. A development at this location will aid in ceasing problematic and illegal activity.

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21-31 KNIGHT STREET, WATSONIA - SURPLUS LAND AND ROAD DISCONTINUANCE cont’d

RECOMMENDATION

That:

1. As per its resolution on 7 August 2017, and in accordance with the Local Government Act (1989), Council formally resolves to discontinue the section of Knight Street (east of Meagher Street), Watsonia.

2. Council agrees to consolidate the discontinued road reserve of Knight Street (east of Meagher Street), Watsonia with the Council-owned residential land parcels 21, 23, 25, 27, 29 and 31 Knight Street, Watsonia for the purposes of a high quality, medium density residential development.

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “plan and manage the systems and assets that support Council’s service delivery”.

BACKGROUND

Knight Street (east of Meagher Street), Watsonia is presently a no-through road terminating in a cul-de-sac arrangement. This portion of Knight Street is bordered by Watsonia Primary School to the south, A.K. Lines Reserve to the north, Greensborough Bypass immediately to the east and as such does not presently service any existing properties.

During 2013 and 2014 the potential of locating a new community hub within the land parcel 21-31 Knight Street was investigated. After undertaking community consultation, concept design work, feasibility studies and quantity surveys, the scope and breadth of the project was not deemed a priority capital project at that time.

The eastern end of Knight Street (by the Greensborough Bypass) has been the source of much illegal rubbish-dumping activity in recent years which Council has been unable to curtail. There has similarly been reports of anti-social activity that occurs in this area due to a lack of passive surveillance. The remaining function of this portion of Knight Street provides occasional informal parking to Watsonia Primary School.

In light of these present issues, the eastern section of Knight Street has become problematic for Council and when combined with ongoing maintenance costs and illegal rubbish removal expenses, is considered surplus land to Council’s operational requirements.

At its meeting on 7 August 2017, Council resolved to:

1. Design Guidelines, plans and associated supporting documentation is prepared and a planning application lodged for a medium density residential development at 21-31 Knight Street, Watsonia with a view to selling the property.

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21-31 KNIGHT STREET, WATSONIA - SURPLUS LAND AND ROAD DISCONTINUANCE cont’d

2. Council commence a community consultation process which includes the statutory process of closing Knight Street (east of Meagher Street) which will form part of the proposed development envelope.

3. In accordance with Schedule 10 and Section 223 of the Local Government Act 1989 (Act), Council authorise the commencement of the statutory procedures to give public notice of Council’s intention to discontinue part of Knight Street Watsonia and invite written submissions from the public on the proposal in the “Diamond Valley Leader” on 16 August 2017.

4. Council receive written submissions on the proposal in relation to the road discontinuance, and hear from persons who have made a written request to be heard in person or by a party representing them as specified in their submission and in accordance with the Act, at its ordinary meeting of Council on 16 October 2017 beginning at 7.30 pm to be held in the Council Chambers, 275 Upper Heidelberg Road Ivanhoe.

5. In the event of no submissions being received in respect to the proposed road discontinuance, Council make a decision to proceed with the necessary statutory procedures to discontinue the road including the required publication of Council’s decision in the Victoria Government Gazette.

The statutory advertising period was formally undertaken for a period of 30 days (Wednesday 16 August 2017 – Friday 15 September 2017). An advertisement regarding the proposed road discontinuance appeared in the Public Notices section of the Diamond Valley Leader for two consecutive weeks (Wednesday 16 August 2017 and Wednesday 23 August 2017) and the Watsonia Primary School were informed. During the statutory advertising period, Council received no written submissions from the community regarding the proposal.

As no submissions have been received in respect to the proposed road closure, it is now recommended that Council commence the necessary statutory procedures to formally discontinue Knight Street (east of Meagher Street), Watsonia.

Once Knight Street (east of Meagher Street), Watsonia has been formally discontinued, it is proposed that Council consolidate this discontinued road reserve with the Council-owned residential properties 21-31 Knight Street, Watsonia. A larger land parcel at this location presents an opportunity for Council to package this land together with plans and permits and offer the site for sale to the development market.

A development at this site would alleviate the illegal and anti-social activity presently occurring, would offer a housing product in short supply within Watsonia and in turn contribute to a more diverse accommodation offering for the local community.

Furthermore, revenue generated by this development will provide significant funds for Council which can enable reinvestment into new and upgraded local community infrastructure.

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21-31 KNIGHT STREET, WATSONIA - SURPLUS LAND AND ROAD DISCONTINUANCE cont’d

LEGAL CONSIDERATION

Section 206 and Clause 3 of Schedule 10 of the Local Government Act 1989 gives Council the power to discontinue or remove ‘road’ status from roads no longer reasonably required for public use. Sections 207A (a) and 223 of that Act provides that Council must give public notice and invite submissions from the public before exercising such power.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

Locality Plan

Figure 1 Proposed road discontinuance; Knight Street (east of Meagher Street), Watsonia

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21-31 KNIGHT STREET, WATSONIA - SURPLUS LAND AND ROAD DISCONTINUANCE cont’d

Figure 2 21-31 Knight Street, Watsonia (proposed Knight Street road discontinuance shown dashed)

CONSULTATION

Road discontinuance

The consultation process regarding the proposed road discontinuance of Knight Street (east of Meagher Street) was conducted in line with statutory regulations.

The advertisement period was conducted for 30 days (28 days required) and was advertised in the Public Notices section of the Diamond Valley Leader for two consecutive weeks on Wednesday 16 August 2017 and Wednesday 23 August 2017.

The statutory road discontinuance advertising period calls for written submissions from the community to speak to the road closure proposal. During the statutory advertising period, Council received no written submissions from the community regarding the proposal.

One community member contacted Council regarding the advertised road discontinuance but was seeking clarification only and did not wish to make a formal submission.

Residential development

A separate consultation program surrounding a proposed residential development for 21-31 Knight Street, Watsonia has also been conducted. This community consultation period formally ran for two weeks from Monday 18 September 2017 to Monday 2 October 2017. A notification letter informing of the consultation period (including an invitation to the community information sessions, a Frequently Asked Questions document, link to Shaping Banyule and information regarding the road discontinuance process) was sent to all residents and landowners of the project catchment area on 8 September 2017 (refer Figure 3).

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21-31 KNIGHT STREET, WATSONIA - SURPLUS LAND AND ROAD DISCONTINUANCE cont’d

Figure 3: Mail out boundary of community consultation catchment

The first community information session was held on Wednesday 20 September, from 6.30pm – 8pm at the Watsonia Scout Hall. Five community members provided feedback regarding the proposed project at this session.

The second community information session was held on Saturday 23 September, from 10.30am – 12pm at the Watsonia Scout Hall. Again, five community members left feedback regarding the proposed project at this session.

Three clear issues arose from the community information sessions for the Knight Street development:

1. local traffic and parking 2. mature tree protection 3. the mix and typology of the residential dwellings Shaping Banyule Council’s online consultation portal Shaping Banyule was also utilised for this project. The Shaping Banyule website contained:

• Background information of the project

• What the project proposed

• Information regarding the proposed road closure

• A Frequently Asked Questions page

• Project timelines

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21-31 KNIGHT STREET, WATSONIA - SURPLUS LAND AND ROAD DISCONTINUANCE cont’d

• Feedback and contact details for further information A key component of the Shaping Banyule consultation platform was an interactive map whereby interested community members could place areas of concern upon an aerial photograph highlighting particular issues that the project needed to consider.

The Shaping Banyule consultation portal went live on Monday 11 September 2017 through to Friday 6 October. One person left feedback via Shaping Banyule.

Individual stakeholders

The Watsonia Primary School, Concord Development School, Watsonia Sporting Club, Plenty Valley Cricket Club and Watsonia Scout Group were all contacted directly and invited to request an individual meeting with Council officers.

Community members also had the opportunity to meet individually with Council officers outside of the community information sessions. No community members requested a meeting.

Implementation

With regards to the three key issues highlighted above, the following information can be provided.

1. Local traffic and parking An independent traffic report and assessment will accompany the final design proposal and will assess the impacts (if any) that the additional traffic generated by the new development may have upon the flow, volumes and parking numbers within the local neighbourhood.

2. Mature tree protection The design proposal will focus upon protecting mature indigenous trees of high retention value. Where tree removal occurs of less significant trees, further indigenous tree planting will occur in the immediate environment to offset any vegetation loss. It is noted that no significant trees listed on the Banyule Tree Register are situated within this site.

3. Mix and typology of the residential dwellings The design brief for the Knight Street project is to implement a high quality medium density development that can help alleviate a shortfall of this housing product within Watsonia.

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21-31 KNIGHT STREET, WATSONIA - SURPLUS LAND AND ROAD DISCONTINUANCE cont’d

TIMELINES

It is proposed to immediately commence the statutory processes necessary to formally discontinue Knight Street (east of Meagher Street), Watsonia. Once gazetted, it is recommended to consolidate this discontinued road reserve with the Council-owned residential lots, 21-31 Knight Street, Watsonia.

Architects will finalise suitable plans for a high quality, medium density residential development for this area. It is proposed to produce these architectural plans, consult with the community and lodge a planning permit application by December 2017.

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

21-31 Knight Street, Watsonia has been identified as surplus to Council’s operational needs. It also proves problematic for Council and the community due to lack of passive surveillance, anti-social behaviour and illegal rubbish dumping.

Through a statutory road closure process, Council has not received a written submission from the community against the road closure proposal. It is therefore recommended to formally proceed in discontinuing Knight Street (east of Meagher Street), Watsonia.

Council has an opportunity to facilitate a high quality residential development that will deliver a high quality, medium density housing product that is in short supply within Watsonia. It is proposed to consolidate the discontinued road reserve of Knight Street (east of Meagher Street), Watsonia into the Council-owned residential lots, 21-31 Knight Street, Watsonia. Consolidating these residential lots and the discontinued road reserve will alleviate the problematic and illegal issues being experienced in Knight Street.

ATTACHMENTS Nil

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7.3 ANNUAL REPORT 2016/17

Author: Stephen Coulthard - Financial Accounting Co-ordinator, Corporate Services

Previous Items Council on 18 September 2017 (Item 7.8 - Certification of the Financial Statements and Performance Statement for the Year Ended 30 June 2017)

EXECUTIVE SUMMARY

The Annual Report is an important part of Council’s ongoing reporting to its Community. The Report is in line with the fourth year of Banyule’s City Plan 2013- 2017 (Council Plan).

The Annual Report 2016/17 was submitted to the Minister by Friday 30 September 2017 as required by Section 133 of the Local Government Act 1989 (the Act)

In accordance with Section 134 of the Act, Council is required to consider the Annual Report 2016/17 at a meeting of the Council.

The Annual Report contains:

• A Report of Council’s Operations; • Audited Performance Statement of Council for the financial year ended 30 June 2017; • Audited Financial Statements of Council for the financial year ended 30 June 2017.

The Annual Report 2016/17 has been available for public inspection for the required 14 day period via Council’s Service Centres, website and local libraries.

RECOMMENDATION

That Council:

1. Receives and notes the Annual Report 2016/17 incorporating the Report of Operations, Performance Statement and Financial Statements.

2. Make available the Annual Report on Council’s website and at Council’s three Service Counters (Ivanhoe, Greensborough and Rosanna Library), and at other local libraries.

COUNCIL PLAN

This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk” and “provide responsible financial management and business planning processes”.

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ANNUAL REPORT 2016/17 cont’d

BACKGROUND

The Annual Report is an important part of Banyule’s ongoing reporting to its Community. The Report is in line with the fourth year of Council’s City Plan 2013- 2017 (Council Plan) and Budget 2016/17.

The City Plan 2013-2017 objectives are:

People - Community strengthening and support Planet - Environmental sustainability Place - Sustainable amenity and built environment Participation - Community involvement in community life Performance - Use our resources wisely.

Council’s Annual Report 2016/17 is aligned with the relevant Local Government Better Practice Guides 2016-17 (Department of Environment, Land, Water and Planning, Local Government Victoria) in meeting the requirements of the Local Government Act 1989. The Report includes the following key sections:

Part One - Report of Operations for the year ended 30 June 2017:

• Introduction, including City Plan context • The Year in Review, including Financial summary • Our Council, including City Profile • Our People, including Organisational structure • Our Best Value Performance, including activities and services, a summary of our best value performance and Banyule’s strategic indicators • Governance, management and other information.

Part Two - Performance Statement for the year ended 30 June 2017:

• Description of municipality • Sustainable Capacity Indicators • Service Performance Indicators • Financial Performance Indicators • Other Information • Certification of Performance Statement • Victorian Auditor General Independent Audit Report.

Part Three - Financial Report for the year ended 30 June 2017 Financial Statements comprising:

• Comprehensive Income Statement • Balance Sheet • Statement of Changes in Equity • Statement of Cash Flows • Statement of Capital Works • Notes to the Financial Statements, including a budget comparison for Income and Expenditure and for Capital Works • Certification of the Financial Statements • Victorian Auditor General Independent Audit Report.

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ANNUAL REPORT 2016/17 cont’d

Prior to consideration at this Council meeting, and in accordance with Section 132 of the Act, the Annual Report has been:

• Subject to audit of the annual Performance Statement and Financial Statements by an agent of the Victorian Auditor-General and reviewed by the Audit Committee during August-September 2017; • Presented to the 18 September 2017 Council meeting at which Council accepted the Audit Committee’s recommendation to approve ‘in principle’ the Performance Statement and Financial Statements for the year ended 30 June 2017; • Lodged with the Victorian Auditor-General for final audit and the formal Independent Audit Report received.

The Annual Report 2016/17 was submitted to the Minister for Local Government on 26 September 2017, as required by Section 133 of the Act.

A Public Notice was placed on Council’s website on 27 September 2017 and in ‘The Age’ newspaper on 27 September 2017 to give the required fourteen (14) days’ notice, in accordance with Section 134(2) of the Act. The document was available during this period for inspection via Council’s Service Centres, website and local libraries.

LEGAL CONSIDERATION

Statutory Requirements

At the end of each financial year Council prepares an Annual Report in accordance with Section 131 and 132 of the Local Government Act 1989 (the Act) and the Local Government (Planning and Reporting) Regulations 2014 (the regulations). This report is a key part of Council’s ongoing reporting to its Community.

The following requirements apply to Council under the Act (Section 134) and the Regulations (R22 - Time for holding of meeting to consider Annual Report):

• A Council must hold a meeting to consider the Annual Report within one month after submitting the Annual Report to the Minister.

HUMAN RIGHTS CHARTER

In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Victorian Charter of Human Rights and Responsibilities.

It is considered that the subject matter does not raise any human rights issues.

The annual report affirms Banyule’s commitment to the Charter of Human Rights and Responsibilities. The document chronicles actions and progress that highlight Council’s affirmation of the Human Rights of the community. The annual report documents Banyule’s actions in the past year in an open and honest attempt to better inform the community of where action and effort has been centred.

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ANNUAL REPORT 2016/17 cont’d

OFFICER DECLARATION OF CONFLICT OF INTEREST

Council officers involved in the preparation of this report have no conflict of interest in this matter.

CONCLUSION

Council has complied with the legislative requirements for the Annual Report 2016/17 in accordance with sections 131,132 and 133 of the Local Government Act 1989.

Consideration of Council’s Annual Report 2016/17 is a requirement of Section 134 of the Act. It is recommended that the Annual Report, incorporating the Report of Operations, Performance Statement and Financial Statements (Financial Report), be received.

ATTACHMENTS No. Title Page 1 Annual Report 2016-2017 - Part One - Report of Operations 2 Annual Report 2016-2017 - Part Two - Performance Statement 3 Annual Report 2016-2017 - Part Three - Financial Report

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7.4 COMMITTEES REPORT

Author: Michael Uniacke - Community & Social Planner, Community Programs

EXECUTIVE SUMMARY

Executive Summary

Advisory Committees are made up of Councillors and community members. They have terms of references and meet to discuss issues and advise Council. Advisory committees provide important linkages between Council, Community and State agencies and interest groups. Following an Advisory Committee meeting, a report will be submitted to Council to note the minutes. Recommendations to Council from Advisory committees will generally be made to the next Council meeting.

RECOMMENDATION

That Council note the following minutes/reports:

a) Disability and Inclusion Advisory Committee Meeting on 16 August 2017; b) LGBTI Advisory Committee Meeting on 24 August 2017; c) Multicultural Advisory Committee Meeting on 28 August 2017; d) Age Friendly City Advisory Committee Meeting on 28 August 2017; e) Banyule Environmental Advisory Committee (BEAC) 14 September 2017.

1. Report/Committee Name: Disability and Inclusion Advisory Committee Officer: Michael Uniacke Brief explanation: Banyule Disability and Inclusion Advisory Committee held its fourth meeting on Wednesday 16 August 2017 in the Greensborough Council offices. The minutes from the meeting are in Attachment 1.

The aim of the Disability and Inclusion Advisory Committee is to provide Council with advice and information on issues facing people with disabilities and on the development and implementation of Council’s Disability Action Plan.

Councillor Langdon chaired the meeting, standing in for Cr Melican. Seven committee members attended the meeting.

The meeting considered online training in disability for Council leisure services staff; an update on progress with the disability action plan; progress on a funding applications for Changing Places facilities in the municipality; and an invitation to join the disability advisory committees of neighbouring Councils in north-east Melbourne to organise a forum on the NDIS.

There were no recommendations from this meeting.

2. Report/Committee Name: LGBTI Advisory Committee

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COMMITTEES REPORT cont’d

Officer: Brief explanation: The LGBTI Advisory Committee met on 24th August 2017 in Council Chambers. The minutes from the meeting are in Attachment 2.

The aim of the LGBTI Advisory Committee is to provide Council with advice and information on issues facing the LGBTI community and on the development and implementation of Council’s LGBTI Plan.

Councillor Langdon chaired the meeting, which was also attended by Councillor Castaldo. Eight committee members attended the meeting.

A special meeting was scheduled for September after the result was known regarding the High Court Challenge to the postal vote.

There were no recommendations from this meeting.

3. Report/Committee Name: Multicultural Advisory Committee Meeting Officer: Brief explanation: The new Multicultural Advisory Committee held its meeting on 28 August 2017 in the Nellie Ibbott room. The minutes from the meeting are in Attachment 3.

The aim of the Multicultural Advisory Committee is to provide Council with advice and information on issues facing the Multicultural community and on the development and implementation of Council’s Multicultural Plan.

Councillor Di Pasquale chaired the meeting and Councillors Langdon, Councillor Tom Melican and Councillor Castaldo also attended the meeting. Seven committee members attended the meeting.

There were no recommendations from this meeting.

4. Report/Committee Name: Age Friendly City Advisory Committee Officer: Catherine Simcox Brief explanation: The Age-friendly Advisory Committee met on 28 August 2017 at Council Chambers. The minutes from the meeting are in Attachment 4.

The aim of the Age-friendly City Advisory Committee is to provide Council with advice on older adult issues and ageing well in Banyule. The Committee will oversee Council’s involvement in the World Health Organisations Global Network of Age-friendly Cities.

Councillor Zandegu chaired the meeting with Cr Langdon and Cr Melican in attendance. Thirteen committee members attended the meeting.

The key items to note from the meeting: • Older Adults Strategic Plan 2017 – 2021 draft: Community feedback on the draft Strategic Plan will be sought until the 22 September. • Commonwealth Aged Care Program: The demand from older residents needing assistance is much higher than the Commonwealth services

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COMMITTEES REPORT cont’d

expectations. The impacts of this issue were explored by the Committee. • Seniors Festival: Over 85 events will take place during October to celebrate and encourage older residents to be connected with their community. Once again, the premier event will be the morning tea in Great Hall on 4th and 5th October with cover bands Beach Boys and Frankie Valli. • Age-friendly Champions are involved in the following up-coming activities: o Electronic directory of activities for older adults o Conducting survey on Banyule’s outdoor fitness equipment in parklands o Think Tank on End of Life o Evergreen project o Age in Focus Newsletter o Reporter during Seniors Month There were no recommendations from this meeting.

5. Report/Committee Name: Banyule Environment Advisory Committee (BEAC) Officer: John Milkins Brief explanation: The Banyule Environment Advisory Committee (BEAC) met on Wednesday 14 September at Council’s Greensborough offices.

Hosein Gharavi chaired the meeting.

The following topics were discussed, with the one formal recommendation provided.

• Cities Power Partnership • State of the Environment Report (2015 – 17) • Environmental Sustainability Grants – Guidelines o Recommendation: That the following condition is added to the Guidelines: evidence is provided by applicants applying on behalf of organisations that they have been endorsed by the particular organisation. • Waste Information Sessions

ATTACHMENTS No. Title Page 1 Disability Advisory Group Minutes August 2017 2 LGBTI Advisory Committee - Minutes - 28 August 2017 3 Multicultural Advisory Committee - Minutes - 28 August 2017 4 Age friendly City Advisory Committee - 2017 - August - Minutes 5 Banyule Environment Advisory Committee (BEAC) - September Meeting Notes

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7.5 ANNUAL BUDGET 2018/19 AND COUNCIL PLAN 2017-2021 (YEAR 2) TIMETABLE

Author: Michael Fan - Senior Accountant, Corporate Services

EXECUTIVE SUMMARY

The detailed process of preparing the Annual Budget for 2018/19, and undertaking the review of Year 2 priorities for the Council Plan 2017-2021, commences shortly. To enable the community to be aware of Council’s process and timelines, including key consultation periods and statutory deadlines, the proposed timetable for the next Budget and Council Plan review are detailed in this report.

RECOMMENDATION

That Council note the proposed timetable for the Annual Budget 2018/19 and Council Plan 2017-2021 (Year 2).

COUNCIL PLAN

This report is in line with Council’s Council Plan key direction to “provide responsible financial management and business planning processes”.

REPORT

The proposed timetable provides an overarching representation of how the 2018/19 Budget and Council Plan 2017-2021 (Year 2) documents are to be successfully delivered to Council for adoption in June 2018.

Under the Local Government Act 1989, Council is required to prepare and adopt an annual budget for each financial year. By having a budget timetable, Council is able to outline the key dates and major steps for officers to manage the 2018/19 budget process effectively, and to inform its community as to when the important decisions are being made on the community’s behalf and what outcomes are expected to be achieved.

The 2018/19 budget timetable is prepared each year to ensure adequate preparation, consultation and delivery of the Budget document. In order to achieve these aims the core budget activities will be undertaken by Council officers between September 2017 and December 2017.

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ANNUAL BUDGET 2018/19 AND COUNCIL PLAN 2017-2021 (YEAR 2) TIMETABLE cont’d

The key activities in late 2017 are to review and update Council’s:

• Council Plan 2017-2021 (Year 2) – consultation • Financial Sustainability - Strategic direction o Long Term Financial Plan (LTFP, 10 years) o Strategic Resource Plan (SRP, 4 years) • Capital Works & Initiatives program (4 years) • Fees and charges (1 year) • Rating strategy (1 year)

During the quarter (October 2017 to December 2017) Councillors will be provided the opportunity to discuss the Council Plan and Budget core activity requirements, outcomes and financial scenarios and consider other related issues during scheduled Councillor Briefings.

The development of the draft 2018/19 Budget document will need to commence from mid-Feb to mid-Mar 2018. This document includes information about the rates and charges to be levied, the proposed capital works program, services to be delivered, and all financial information to support actions.

Community consultation and adoption of the Budget and Council Plan are planned from March 2018 to June 2018.

Details of the key reporting dates to Councillors are outlined below:

2017 Dates

Meeting Dates Details

1. Council Meeting 16 Oct 2017 Note the 2018/19 budget timetable

2. Councillor Briefing: 23 Oct 2017 Discussions: • Council Plan • 10 year strategic direction • Capital Works & Initiatives • Rating strategy

3. Councillor Briefing: 13 Nov 2017 • Rating Strategy - inc. waste charges • Council Plan 4. Councillor Briefing: 4 Dec 2017 • Long Term Financial Plan and Strategic Resources Plan • Operating Budget • Capital Works & Initiatives • Rating strategy

5. Council Meeting: 11 Dec 2017 • Adoption of Rating Strategy 2018/19

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ANNUAL BUDGET 2018/19 AND COUNCIL PLAN 2017-2021 (YEAR 2) TIMETABLE cont’d

2018 Dates

6. Councillor Briefing: 22 Jan 2018 • Council Plan and Budget update

7. Councillor Briefings: 29 Jan - 5 Feb • Proposed 4 year capital works and 2018 initiatives plan.

8. Councillor Briefing: 12 Feb 2018 • Budget inputs identified to date based on strategic intent and feedback on capital works & initiatives, fees & charges and other factors. • Council Plan Progress update.

9. Councillor Briefing: 26 March 2018 • Overview of the draft budget outputs and timelines, key financial ratios, fees & charges, capital works & initiatives.

10. Council Meeting: 9 April 2018 • Notice of Preparation of the Council Plan 2017-2021 (Year 2) and Budget 2018/2019.

11. Councillor Briefing: 14 May 2018 • Submissions received will be presented for discussion with Councillors.

12. Council Meeting: 21 May 2018 • Council Plan and Budget Submissions: Council to hear and consider all submissions received to date.

13. Councillor Briefing: 28 May 2018 • Assess if any changes need to be made to the proposed Council Plan or Budget based on submissions received and heard at the Council Meeting on 21 May 2018.

14. Council Meeting: 25 June 2018 • Council to consider adoption of the Council Plan 2017-2021 (Year 2) and Budget 2018/2019.

CONCLUSION

The table above outlines the key timelines for consideration and adoption of the 2018/19 Council Plan and Budget. Preparation for these key documents commences from mid October 2017 and concludes in June 2018 with the adoption of the Council Plan and Budget.

Key inputs to the Budget and Council Plan include:

• 4 year Strategic Resource Plan; • Capital works and initiatives; • Fees and charges schedule; • Rating Strategy; and • Public consultation and submissions.

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ANNUAL BUDGET 2018/19 AND COUNCIL PLAN 2017-2021 (YEAR 2) TIMETABLE cont’d

The Council Plan 2017-2021 (Year 2) will also be drafted and go out to the community for further feedback via public forums and Shaping Banyule during March 2018.

The 2018/19 budget document with the Council Plan (incorporating community feedback) will be submitted to Council on 9 April 2018 for ‘In principle’ approval. Council is then required to give ‘Public notice’ that it intends to ‘Adopt’ the budget and Council Plan. Council must give 28 days’ notice of its intention to adopt the budget and Council Plan. The draft documents are to be made available for inspection at Council offices and on Council’s website.

During the public notice period a person has a right to make a submission on any proposal contained in the 2018/19 Budget and Council Plan 2017-2021 (Year 2).

At the Council meeting on 25 June 2018, Council, after assessing all the submissions, will then consider adoption of the Council Plan 2017-2021 (Year 2) and 2018/19 Budget, along with any amendments.

ATTACHMENTS Nil

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7.6 ASSEMBLY OF COUNCILLORS

Author: Ellen Kavanagh - Governance Officer, Corporate Services

EXECUTIVE SUMMARY

Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council.

RECORD OF ASSEMBLIES

1 Date of Assembly: 7 August 2017 Type of Meeting: Councillor Briefing Matters Considered: Shared Trail Information Update

Councillors Present: Alison Zandegu Tom Melican Peter Castaldo Staff Present: Geoff Glynn – Director Assets & City Services Peter Benazic – Manager Parks & Gardens Krishen Soobrayen – Capital Works Coordinator Others Present: Nil Conflict of Interest: Nil

2 Date of Assembly: 11 September 2017 Type of Meeting: Councillor Briefing Matters Considered: • 2016 Census data • Domestic Animal Management Plan Review • North East Link Update and Level Crossing Removal Update • Aged Care Reforms • BPI Business Plan • Annual Financial Report • Proposed Valuation of Land Changes Councillors Present: Alison Zandegu

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ASSEMBLY OF COUNCILLORS cont’d

Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Peter Castaldo Staff Present: Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Vivien Ferlaino – Governance Coordinator Theonie Tacticos – Community and Social Planning Coordinator Hariklia Kessaris – Data Support & Analysis officer Tania O’Reilly – Manager Finance & Procurement Jenny Cotterell – Senior Animal Management Officer David Bailey – Transport Advocacy Manager Joel Elbourne – Manager Urban Planning & Building Danny Hick – Municipal Building Surveyor Joseph Tabacco – Manager Property & Economic Development Leanne Horvath – Aged & Disability Service Planning, Assessment & Community Support Daniel Kolmorgen – Manager Transport, Sustainability & Municipal Laws Corrienne Nichols – Aged & Disability Home Support Services Coordinator Others Present: Nil Conflict of Interest: Nil

3 Date of Assembly: 18 September 2017 Type of Meeting: Councillor Briefing Matters Considered: Items on the Council Agenda for the Ordinary Meeting of 18 September 2017 (excluding confidential items) as listed below: 3.1 The Boulevard Christmas Lights Risk Management 3.2 Support for the Alliance for Gambling Reform 3.3 Consideration of Event in the North - Montmorency Traders Midsumma Street Party 3.4 Draft Recreation Plan 2017-2021 and Draft Arts & Culture Strategic Plan 2017-2021 3.5 Shop 48 - The Harmony Centre - Progress Update 3.6 2018 - 2019 Community Sport Infrastructure Fund from the Victorian Government

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ASSEMBLY OF COUNCILLORS cont’d

4.1 54 Plenty Lane, Greensborough - Planning Permit Application for Vegetation Removal (P754/2017) 4.2 2017 Environmental Sustainability Grant Allocations - BEAC Recommendations 5.1 Turnham Avenue, Rosanna Streetscape Concept Design - Community Consultation 5.2 Concord School, Bundoora - Parking and Pedestrian Access Investigation 5.3 Postcode 3081 Urban Design Framework 5.4 Draft Public Toilet Plan for Public Consultation 5.5 Strategic Planning Unit Four Year Work Program 5.6 72 Mayona Road Montmorency - Notice of intention to lease - Proposed telecommunications facility 5.7 253 Greensborough Road, Macleod - Notice of intention to lease - Proposed telecommunications facility 7.1 294 Bell Street, Heidelberg West - Proposed Discontinuance of a Section of Road and Sale/Exchange of Land 7.2 Contract No 0917-2017 - Panel of Property, Planning and Development Consultants 7.3 Contract No 0920-2017 - Provision of Internal Audit Services 7.4 Award of Contract 0921-2017 Contractors for Minor Civil Works Panel 7.5 Award of Contract 0927-2018 - Upgrade of Air Conditioning Services for The Centre Ivanhoe - Stage 2 Only 7.6 Chief Executive Officer Employment Matters Advisory Committee - Terms of Reference Review 7.7 Delegations Review 2017 7.8 Certification of the Financial Statements and Performance Statement for the Year Ended 30 June 2017 7.9 Cultural and Recreational Lands Charge - Review of Methodology 7.10 Procurement Policy 2017/2018 7.11 Assembly of Councillors Urgent Business Item – Olympic village Primary School Stadium Councillors Present: Alison Zandegu Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Peter Castaldo Wayne Phillips

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ASSEMBLY OF COUNCILLORS cont’d

Staff Present: Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Gina Burden – Acting Director Corporate Services Emily Outlaw –Governance Team Leader Tania O’Reilly – Manager Finance & Procurement Alison Fowler – Senior Strategic Planner Lisa Raywood – Acting Director Community Programs Fiona Athersmith – Media & Marketing Communications Officer Joseph Tabacco – Manager Property & Economic Development Amanda Allen – Property Coordinator Joel Elbourne – Manager Urban Planning & Building Ana Caicedo – Engineering Services Coordinator Others Present: Nil Conflict of Interest: Cr Garotti – Declared an indirect interest in item 7.3 being, he was a member of the Tender Evaluation Panel for the appointment of the internal audit provider. Cr Garotti was not at the meeting when item 7.3 was discussed. Cr Garotti arrived later.

4 Date of Assembly: 25 September 2017 Type of Meeting: Councillor Briefing Matters Considered: 1. Sherbourne Primary Funding Discussion 2. Safer Banyule Plan 3. BANSIC Proposal 4. One Flintoff & Watermarc Café Update 5. Olympic village Primary Stadium 6. North East Link Update 7. Transport Update 8. Advocacy Discussion Councillors Present: Alison Zandegu Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Peter Castaldo Wayne Phillips Staff Present: Simon McMillan – Chief Executive Officer Lisa Raywood – Acting Director Community Programs Gina Burden – Acting Director Corporate Services Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Vivien Ferlaino – Governance Coordinator Giovanna Savini – Manager Youth & Family Services

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ASSEMBLY OF COUNCILLORS cont’d

Sarah Mulholland – Community Safety Officer Rozlyn Williams – Community Safety Officer Roberta Colosimo – Youth & Community Partnership Coordinator Tom Zappulla – Leisure Recreation & Cultural Services David Bailey – Transport Advocacy Manager Others Present: Nil Conflict of Interest: Nil

5 Date of Assembly: 25 September 2017 Type of Meeting: Property Developments Matters Considered: Confidential Matters - Property Matters Councillors Present: Alison Zandegu Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Peter Castaldo Wayne Phillips Staff Present: Simon McMillan – Chief Executive Officer Lisa Raywood – Acting Director Community Programs Gina Burden – Acting Director Corporate Services Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Vivien Ferlaino – Governance Coordinator James Stirton – Manager Major Properties Others Present: Nil Conflict of Interest: Nil

RECOMMENDATION

That the Assembly of Councillors report be received.

ATTACHMENTS Nil

Ordinary Meeting of Council - 16 October 2017 Page 115

Sealing of Documents

8.1 SEALING OF DOCUMENTS

Author: Nicola Rooks - Property Officer, City Development Ward: Olympia and Bakewell

RECOMMENDATION

That the Common Seal of the Banyule City Council be affixed to the following documents:

1. Lease and Service Level Agreement between Banyule City Council and Heidelberg Occasional Child Care Inc. in respect of the Council-owned land and improvements at 26 Leicester Street, Heidelberg Heights, for the two year period expiring on 30 June 2019.

2. Lease and Service Level Agreement between Banyule City Council and Watsonia Occasional Child Care Inc. in respect of the Council-owned land and improvements at 56 Gabonia Avenue, Watsonia, for the two year period expiring on 30 June 2019.

The following documents require the affixing of the Common Seal of Council:

1 PARTY\PARTIES: Banyule City Council and Heidelberg Occasional Child Care Inc. OFFICER: Nicola Rooks FILE NUMBER: F2013/1007 DOCUMENT: Lease and Service Level Agreement ADDRESS: 26 Leicester Street, Heidelberg Heights WARD: Olympia BRIEF EXPLANATION: Council is the owner of the land and improvements at 26 Leicester Street, Heidelberg Heights, currently occupied by Heidelberg Occasional Child Care Inc. (HOC). A two (2) year Lease and Service Level Agreement has been negotiated with HOC commencing 1 July 2017 and expiring 30 June 2019. In recognition of the community service provided by HOC, the potential commercial rental income, valued at $33,500 per annum, should be waived and a nominal rent of $454.00 plus GST for the two (2) year term applied. The proposal should be supported by Council formally ratifying the Lease and Service Level Agreement by resolving to affix its Common Seal.

2 PARTY\PARTIES: Banyule City Council and Watsonia Occasional Child Care Inc. OFFICER: Nicola Rooks FILE NUMBER: F2013/1259 DOCUMENT: Lease and Service Level Agreement ADDRESS: 56 Gabonia Avenue, Watsonia WARD: Bakewell

Ordinary Meeting of Council - 16 October 2017 Page 117 Sealing of Documents

SEALING OF DOCUMENTS cont’d

BRIEF EXPLANATION: Council is the owner of the land and improvements at 56 Gabonia Avenue, Watsonia, currently occupied by Watsonia Occasional Child Care Inc (WOC). A two (2) year Lease and Service Level Agreement has been negotiated with WOC commencing 1 July 2017 and expiring 30 June 2019. In recognition of the community service provided by WOC, the potential commercial rental income, valued at $33,500 per annum, should be waived and a nominal rent of $454.00 plus GST for the two (2) year term be applied. The proposal should be supported by Council formally ratifying the Lease and Service Level Agreement by resolving to affix its Common Seal.

ATTACHMENTS Nil

Ordinary Meeting of Council - 16 October 2017 Page 118