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Central Mine Planning & Design Institute Limited Annual Report

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Central Mine Planning & Design Institute Limited Annual Report Central Mine Planning & Design Institute Limited CENTRAL MINE PLANNING & DESIGN INSTITUTE LIMITED (A Subsidiary of Coal India Limited) A Mini Ratna Company (Cat-I) CENTRAL MINE PLANNING & DESIGN INSTITUTE LIMITED (A Subsidiary of Coal India Limited) A Mini Ratna Company (Cat-I) AN ISO 9001:2015 Certified Gondwana Place, Kanke Road, Ranchi - 834 031 www.cmpdi.co.in Annual Report & Accounts 2019 -20 Annual CENTRAL MINE PLANNING & DESIGN INSTITUTE LIMITED Annual Report & Accounts 2019-20 CENTRAL MINE PLANNING & DESIGN INSTITUTE LIMITED (A SUBSIDIARY OF COAL INDIA LIMITED) A Mini Ratna Company (Cat-I) AN ISO 9001:2015 CERTIFIED GONDWANA PLACE, KANKE ROAD RANCHI - 834 031 CIN: U14292 JH1975 GOI 001223 Website: www.cmpdi.co.in 59 Vision To be the global market leader in an expanding Earth resource sector and allied professional activities. Mission To provide total consultancy in coal and mineral exploration, mining, engineering and allied fields as the premier consultant in India and also in the international arena. Management Policy of CMPDIL With a mission of exploration of coal and other mineral resources and providing consultancy in mine planning, design, associated engineering and management systems, CMPDIL, as a premier consultant, strives to be the market leader in the expanding earth resource sector and other professional activities. We are committed to: 1. Continually improve the quality of our consultancy and other support services with due consideration of the environment, information security and energy performance; 2. Protect the environment by minimizing the adverse impact of our activities on it by consistently reducing, reusing and recycling a part of the waste generated; 3. Provide the resources for achieving the objectives and targets of the quality, environment, energy and information security management systems; 4. Protect our information assets from threats and interruptions to maintain business continuity and continually improve information security performance; 5. Comply with the legal and all other applicable requirements. GENERAL NOTE FOR SHAREHOLDERS OF COAL INDIA LIMITED The Annual Accounts of CMPDIL would be kept for inspection and also would be available at the Headquarter for providing information to any Shareholder of Coal India Limited on demand. CONTENTS Sl. Subjects Page No. 1. Management during 2019-2020 01 2. Members of the Board as on 27-07-2020 02 3. Corporate Information 03 4. Notice for 45th Annual General Meeting 04 5. Chairman’s Statement 07 6. Performance at a Glance 17 7. Financial Overview 18 8. Directors' Report 20 9. Annexure to Directors’ Report 114 10. CEO & CFO Certificate 120 11. Corporate Governance Compliance Certificate 121 12. Statutory Auditors' Report and replies of Management & 130 Secretarial Auditors Report 13. Comments of the Comptroller & Auditor General of India under 152 section 143(6) (b) and replies of Management 14. Annual Report on Corporate Social Responsibility (CSR) 154 15. Audited Statements of Accounts 172 16. Notes to Accounts along with Cash Flow Statement 177 17. Significant Accounting Policies and Notes on Accounts with Segment wise statement 212 BOARD OF DIRECTORS AS ON 31.03.2020 EXECUTIVE DIRECTORS Shri Shekhar Saran FUNCTIONAL DIRECTORS Shri K.K. Mishra Shri R.N. Jha Shri A.K. Rana Shri S.K. Gomasta OFFICIAL PART-TIME DIRECTORS Shri Binay Dayal Dr. Anindya Sinha INDEPENDENT Directors Dr. K.C. Pandey Smt. Alka Panda Shri Pramod Singh Chouhan PERMANENT INVITEE Shri Ajitesh Kumar CompanY secretarY Shri Abhishek Mundhra MANAGEMENT DURING 2019-2020 Functional Directors Shri Shekhar Saran : Chairman-cum-Managing Director (From 01.01.2016) Shri Kaushlendra Kumar Mishra : Director (Technical) (From 11.10.2018) Shri Rabindra Nath Jha : Director (Technical) (From 30.01.2019) Shri Anil Kumar Rana : Director (Technical) (From 01.08.2019) Shri Satendra Kumar Gomasta : Director (Technical) (From 25.02.2020) Shri Bhola Nath Shukla : Director (Technical) (From 17.08.2017 to 14.06.2019) Shri Ashim Kumar Chakraborty : Director (Technical) (From 03.08.2016 to 31.07.2019) Part – Time Official Director Shri Binay Dayal : Director (Technical), Coal India Ltd (From 09.11.2017) Dr. Anindya Sinha : Project Adviser, Ministry of Coal, (From 05.02.2018 to 01.05.2020) Independent Directors / Part -Time Non-Official Director Dr. Krishna Chandra Pandey : Independent Director (From 10.07.2019) Smt. Alka Panda : Independent Director (From 10.07.2019) Shri Pramod Singh Chauhan : Independent Director (From 16.10.2019) Dr. Debasish Gupta : Independent Director (From 17.11.2015 to 16.11.2019) Shri Rajender Parshad : Independent Director (From 17.11.2015 to 16.11.2019) Permanent Invitee Shri Ajitesh Kumar : Deputy Secretary, Ministry of Coal, New Delhi (From 13.01.2020) Shri Peeyush Kumar : Director (Technical), Ministry of Coal, New Delhi (From 06.05.2016 to 12.01.2020) Company Secretary Shri Abhishek Mundhra : Manager (F)/Company Secretary (From 18.02.2016) 1 MEMBERS OF THE BOARD AS ON 27.07.2020 Functional Directors Shri Shekhar Saran : Chairman-cum-Managing Director Shri Kaushlendra Kumar Mishra : Director (Technical) Shri Rabindra Nath Jha : Director (Technical) Shri Anil Kumar Rana : Director (Technical) Shri Satendra Kumar Gomasta : Director (Technical) Official Part-Time Directors Shri Binay Dayal : Director (Technical), Coal India Ltd., Kolkata Shri Mukesh Choudhary : Director, Ministry of Coal, (From 26.05.2020) Non Official Part-Time Directors Dr. Krishna Chandra Pandey : Independent Director Smt. Alka Panda : Independent Director Shri Pramod Singh Chauhan : Independent Director Permanent Invitee Shri Ajitesh Kumar : Deputy Secretary, Ministry of Coal, New Delhi Company Secretary Shri Abhishek Mundhra : Manager (Finance) / Company Secretary 2 CORPORATE INFORMATION Registered Office Central Mine Planning & Design Institute Limited, Gondwana Place, Kanke Road, Ranchi - 834 031 (Jharkhand), India CIN : U14292 JH1975 GOI 001223 Website : www.cmpdi.co.in Bankers State Bank of India, Canara Bank Union Bank of India, IDBI Bank Axis Bank Limited HDFC Bank Auditors STATUTORY AUDITOR M/s LODHA PATEL, WADHWA & Co., Ranchi SECRETARIAL AUDITOR M/s Satish Kumar & Associates, Ranchi TAX AUDITOR M/s LODHA PATEL, WADHWA & Co., Ranchi DEPOSITORY M/s. National Security Depository Limited REGISTAR & SHARE TRANSFER AGENT M/s. NSDL Database Management Limited ISIN INE 05HV01019 3 ANNUAL REPORT 2019-20 NOTICE FOR THE 45TH ANNUAL GENERAL MEETING Notice is hereby given to all the share holders of Central Mine Planning & Design Institute Limited that the 45th Annual General Meeting of the Company will be held on Monday, 27th July, 2020 at 10.30 A.M. at Registered Office, Ranchi through Video Conference/OAVM to transact the following business: - A. ORDINARY BUSINESS: 1. To consider and adopt the Audited Balance Sheet as on 31st March 2020, Profit & Loss Account for the Financial year ended on that date together with the Reports of Statutory Auditor & Comptroller & Auditor General of India and Directors’ Report. 2. To confirm payment of Interim Dividend of Rs. 27.11 Crores i.e Rs.712.00 per share (Dividend per Share) paid on 3,80,800 equity shares of the Company in February 2020 and approve payment of Final Dividend proposed of Rs.30.91 Crores i.e.Rs. 811.72 per Share (Dividend per Share) in July 2020 on 3,80,800 equity shares thus totaling to Rs.58.02 Crores as dividend for the Financial Year 2019-20. 3. To appoint a Director in place of Shri Shekhar Saran (DIN: 06607551), Whole-time Director who retires by rotation in terms of Section 152(6) of the Companies Act, 2013 and being eligible, offers himself for reappointment. 4. To appoint a Director in place of Shri Binay Dayal (DIN:07367625), Official Part-time Director who retires by rotation in terms of Section 152(6) of the Companies Act, 2013 and being eligible, offers himself for reappointment.. B. SPECIAL BUSINESS: 1. Ratification of Remuneration of Cost Auditors for the Financial Year 2019-20 fixed by the Board of Directors. To consider and if thought fit, to pass with or without modification(s), the following resolution as an Ordinary Resolution: “Resolved that the remuneration approved by the Board in its 227th Board meeting, held on 18.09.2019 to the Cost Auditors, M/s DGM & Associates, Kolkata for the financial year 2019- 20 at Rs. 1,47,650/- per annum plus applicable taxes for audit and out of pocket expenses limited to 50% of the cost audit fee be and is hereby ratified.” The Explanatory Statement pursuant to Section 102(1) of the Companies Act, 2013 in respect of the special business set out above is annexed hereto. N.B 1. In view of the current extraordinary circumstances due to the pandemic caused by Covid 19 prevailing in the Country, in accordance of the provisions of section 108 of the Companies Act, 2013 read with rule 18 of the Companies (Management and Administration) Rules, 2014 and with General Circular No. 14/2020, dated 8th April, 2020 General Circular No. 17/2020 dated 13th April, 2020 and General Circular No. 17/2020 dated 5th May’2020 4 CENTRAL MINE PLANNING & DESIGN INSTITUTE LIMITED respectively issued by Ministry of Corporate Affairs, Govt. of India (including any statutory modification or re-enactment thereof for the time being in force) and other applicable laws and regulations,Shareholders, Directors and Auditors including Secretarial Auditor of Central Mine Planning and Design Institute Limited (CMPDIL) are entitled to attend and/or vote at the meeting may also attend and /or vote at the meeting through video conferencing (VC) or other audio visual means (OAVM) to convey their assent or dissent only at such stage on items considered in the meeting by sending e-mails to [email protected]. The facility of appointment of proxies by members will not be available. However, in pursuance of sections 112 and 113 of the Companies Act, 2013 representatives of the members may be appointed for participation and voting through VC or OAVM.
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