LDP-KPD-CR1 Consultation Report Oct 2020
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LDP-KPD-CR1 Flintshire Deposit Local Development Plan 2015 - 2030 Consultation Report October 2020 1 Contents Page 1. Introduction 4 2. Key Plan Stages and Engagement Process 4 3. Community Involvement Scheme (CIS) 6 4. Delivery Agreement 9 5. Call for Candidate Sites 9 6. Further Call for Candidate sites Minerals and Gypsy Traveller 12 7. LDP Key Stakeholder Forum 12 8. Settlement Audit and Settlement Hierarchy 13 9. Key Message Document 13 10. Strategic Options 14 11. Town and Community Council Meetings 16 12. Equalities Impact Assessment (EIA) Quality Assurance Group 19 Meetings 13. Preferred Strategy 19 14. Alternative Sites 21 15. Deposit Stage Engagement, Consultation and Participation 21 Deposit Public Consultation - Regulations 17-19 16. Deposit Public Consultation 27 17. Sustainability Appraisal / Strategic Environmental Assessment 29 (Integrated Impact Assessment) and Habitats Regulations Assessment (HRA) 18. Summary of Main Issues Raised in Representations 29 19. New and Resubmitted Sites 31 20. Main Issues Schedules 31 Appendix 1 Membership of the Planning Strategy Group 34 Appendix 2 Membership of the Key Stakeholder Forum 35 Appendix 3 List of Consultees 37 Appendix 4 Delivery Agreement Consultation Letter 47 Appendix 5 Key Comments on Draft Delivery Agreement 49 Appendix 6 Delivery Agreement Approval / Call for Sites Consultation 76 Publications Appendix 7 Candidate Site Assessment Methodology Background Paper 78 Summary of Representations & Responses Appendix 8 Candidate Sites Consultation Letter to Internal Departments 100 Appendix 9 Topic Papers Summary of Representations and Responses 101 Appendix 10 Further Call for Sites Consultation Letter 145 Appendix 11 Key Messages Consultation Letter 147 Appendix 12 Strategic Options Consultation Letter 148 Appendix 13 Equality Impact Assessment Quality Assurance Group 150 Minutes Appendix 14 Key Stakeholder Forum Minutes 154 Appendix 15 50+ Action Group Meeting Notes 164 Appendix 16 Planning Aid Wales Workshop Notes 166 2 Appendix 17 Strategic Growth Options Summary of Representations 171 and Responses Appendix 18 Preferred Strategy Public Notice 224 Appendix 19 Preferred Strategy Consultation Letter 226 Appendix 20 Preferred Strategy Consultation Representations and 228 Responses Appendices 21a to 33 are in separate documents called: FLDP Consultation Report Appendices 21a to 24 Redacted Version FLDP Consultation Report Appendices 25a to 29d FLDP Consultation Report Appendices 30 to 33 Appendix 21a Main Issues Schedule Foreword / Introduction 355 Appendix 21b Main Issues Schedule Strategic Polices 364 Appendix 21c Main Issues Schedule Dev Man Policies – Creating Sustainable Places 432 Appendix 21d Main Issues Schedule Dev Man Policies – Supporting a Prosperous 442 Economy Appendix 21e Main Issues Dev Man Policies – Meeting Housing Needs 452 Appendix 21f Main Issues Dev Man Policies - Valuing the Environment Deposit 483 Appendix 22 Deposit LDP – Notice of Deposit 502 Appendix 23 Deposit LDP – Consultation Letter/Email 507 Appendix 24 Strategic Sites and allocated sites - Site Notices 509 Appendix 25a Exhibition Posters 548 Appendix 25b Exhibition leaflets 551 Appendix 25c Guide How to register on the portal 553 Appendix 25d Guide How to comment 556 Appendix 25e Guide to using objective 560 Appendix 25f Site maps for exhibitions 565 Appendix 26 LDP Newsletter 587 Appendix 27 Deposit LDP Standard Representation Form 590 Appendix 28a Local Member Pre Consultation Meeting Letter 598 Appendix 28b Flintshire Deposit LDP Members Briefing 04.07.19 600 Appendix 28c Flintshire Deposit LDP members Briefing 10.07.19 635 Appendix 28d Notes members Briefing 04.07.19 670 Appendix 29a LDP TCC Briefing 11.09.19 and 12.09.19 676 Appendix 29b TCC Attendee List Wednesday 11.09.19 696 Appendix 29c TCC Attendee List Thursday 12.09.19 697 Appendix 29d TCC Meeting Notes 11.09.19 699 Appendix 30 Youth Forum Meeting Notes 701 Appendix 31 FCC HIA Final Version 703 Appendix 32 LDP-KPD-RR1 Deposit Reps and Responses 736 Appendix 33 Press Release FCC Website 2753 3 1. Introduction 1.1. This Consultation report had been prepared in accordance with the requirements of Regulation 16A of the Town and Country planning (Local Development Plan) (Wales) (Amendment) Regulations 2015, and advice contained within the draft Local Development Plan (LDP) Manual 2019, and identifies: The steps taken to publicise and engage throughout the LDP preparation process and how this complies with the Community Involvement Scheme (CIS) contained in the Delivery Agreement (DA), including any deviation from it. The bodies engaged, notified and consulted at pre-deposit participation (Regulation 14) and pre-deposit consultation (Regulation 15). A summary of the main issues raised at the pre-deposit stages, including the total number of representations received and how these have influenced the preparation of the Deposit LDP. Summary of the comments received on the Candidate and Alternative Sites. 1.2. This report will be updated following completion of the Deposit LDP stage and form the Consultation Report which will be submitted in accordance with Regulation 22 (2) (c) of the Town and Country Planning (Local Development Plan) (Wales) Regulations 2005. 2. Key Plan Stages and Engagement Process 2.1. The Delivery Agreement (DA) commits the Council to producing the Local Development Plan according to the timescales identified within it. It also sets out who, how and when the Council will consult on Plan preparation in accordance with the Community Involvement scheme (CIS) which forms part of the DA. Table 1 sets out the key plan stages to date along with the periods of consultation. Key Plan Stage Period of Consultation Delivery Agreement (Including 5th August to 30th September 2013 Community Involvement Scheme) Agreed by Welsh Government on 12th February 2014. Revised 2016, 2017 and 2018 Agreed By Welsh Government on 3rd November 2016, 8th November 2017, 9th May 2019 Call for Candidate Sites Timetable for submission of sites 28th February 2014 to 3rd May 2014 Candidate Sites register Register available for Inspection from February 2015 Candidate Sites Assessment 9th March to 20th April 2015 Methodology and Topic Papers Further Call for Candidate Sites, Minerals and Waste, Gypsy and Traveller Accommodation 30th June to 11th August 2017 4 Key Messages Document including the 18th March to 29th April 2016 settlement Audit Reports Strategic Options 28th October to 9th December 2016 Alternative Sites 9th November to 21st December 2017 Preferred Strategy 9th November to 21st December 2017 2.2. The DA was revised in 2016 due to the slippage mainly as a result the following:- The initial timetable which sought to secure deposit consultation ahead of local elections in May 2017 was overly ambitious and unrealistic; the initial timetable for adopting the Plan was 4 years and 2 which was overly ambitious compared to the time actually taken by most local planning authority’s in reaching adoption; the assertion by Welsh Government that the Council can learn from best practice and from Welsh Government in a ‘hand holding’ capacity, whereas in reality good practice is not readily signposted and the assistance from Welsh Government has not materialised; the scale and complexity of the evidence gathering stage, had been underestimated; the number of Candidate Site submissions has significantly exceeded that envisaged; the need to take a more measured, step by step approach to preparing the Preferred Strategy in terms of engagement and consultation; the resource implications of speculative enquiries / applications on the back of a lack of 5 year housing land supply; changes to the LDP Regulations part way through the timetable. 2.3. The DA was revised in 2017 due to :- The effect of the Local Elections in May 2017 which delayed the approval of the Preferred Strategy by Cabinet The desire to hold Member and Town and Community Council briefing sessions ahead of the Preferred Strategy being agreed by Cabinet The delay incurred in translating key documents due to resource and capacity problems The need to ensure policy improvements as a result of the findings of the draft IIA (Sustainability Appraisal, Strategic Environmental Assessment and Habitats Regulations Authority) The delay in implementing an document publishing / on-line consultation software system Capacity issues within the Policy Section 2.4. The DA was revised in 2018 due to:- The need for a compliance check of the draft written statement against PPW10 Procurement difficulties in progressing a number of background studies and 5 securing translation capacity Continuing pressure from speculative housing development despite the dis-application of para 6.2 of TAN1 Delays associated with establishing key development parameters on the Warren Hall strategic site, arising from changing external constraints Staffing and resourcing pressures including the loss of one Planner and 2 Senior Planners. A recent office move 2.5. The timetable contained in the DA has been met in respect of the requirements of Regulation 14, Pre-Deposit Consultation participation (Key Messages Document and Strategic Options) and Regulation 15, Pre- Deposit Consultation (Preferred Strategy). 3. Community Involvement Scheme (CIS) 3.1. The Community Involvement Scheme (CIS) sets out the Council’s principles, strategy and process for engaging with stakeholders and the community throughout the LDP process. The CIS is contained within the Delivery Agreement and can be viewed within the third Revised