Notice of City Council Meeting a G E N

“Cedar Rapids is a vibrant urban hometown – a beacon for people and businesses invested in building a greater community now and for the next generation.”

NOTICE OF CITY COUNCIL MEETING

The Cedar Rapids City Council will meet in Regular Session on Tuesday, June 25, 2019 at 4:00 PM in the Council Chambers, 3rd Floor, City Hall, 101 First Street SE, Cedar Rapids, Iowa, to discuss and possibly act upon the matters as set forth below in this tentative agenda. (Please silence mobile devices.)

A G E N D A

 Invocation

 Pledge of Allegiance

 Proclamations/Presentations

 Proclamation – Asian Fest (Emma Nemecek)

 Presentation – Czech Village NewBo Main Street (Jasmine Almoayyed, Monica Vernon and Abigail Huff)

 Presentation – Cedar Rapids Business Survey 2019 (David Connolly)

 Presentation – Cedar Rapids Metro Economic Alliance (Doug Neumann)

PUBLIC HEARINGS

1. A public hearing will be held to consider a change of zone for property located at 1100 C Street SW from T-R1, Traditional Residential Single Unit District, to T-MC, Traditional Mixed- Use Center District, as requested by the City and Omer S. Ali (Dave Houg). CIP/DID #RZNE- 028905-2019

a. First Reading: Ordinance granting a change of zone for property located at 1100 C Street SW from T-R1, Traditional Residential Single Unit District, to T-MC, Traditional Mixed-Use Center District, as requested by the City and Omer S. Ali.

2. A public hearing will be held to consider the vacation of a 1,655-square-foot access easement and disposition of a 0.12-acre parcel of City-owned land located at 136 38th Street Drive SE as requested by Seafood Property No. 8, LLC (Rita Rasmussen). CIP/DID #PRD-028357- 2019

3. A public hearing will be held to consider a 2,030-square-foot Easement for Storm Sewer and a 0.42-acre Detention Basin Easement from City-owned property at 900 76th Avenue Drive SW as requested by Kirkwood Community College (Rita Rasmussen). CIP/DID #ESCY-028232- 2019

a. Resolution authorizing execution of a 2,030-square-foot Easement for Storm Sewer and a 0.42-acre Detention Basin Easement from City-owned property at 900 76th Avenue Drive SW as requested by Kirkwood Community College.

4. A public hearing will be held to consider the proposed plans, specifications, form of contract and estimated cost for the 3rd Avenue Bridge Plantings (estimated cost is $170,000) (Doug Wilson). CIP/DID #321613-01

a. Resolution adopting plans, specifications, form of contract and estimated cost for the 3rd Avenue Bridge Plantings project.

5. A public hearing will be held to consider the proposed plans, specifications, form of contract and estimated cost for the Adirondack Drive NE from Wasatch Court to south of McKinsie Court Pavement Replacement project (estimated cost is $180,000) (Doug Wilson). (Paving for Progress) CIP/DID #3012288-01

a. Resolution adopting plans, specifications, form of contract and estimated cost for the Adirondack Drive NE from Wasatch Court to south of McKinsie Court Pavement Replacement project.

6. A public hearing will be held to consider the proposed plans, specifications, form of contract and estimated cost for the Jones Park – Main Park Drive Asphalt Overlay project (estimated cost is $200,000) (Steve Krug). CIP/DID #PUR0519-254

a. Resolution adopting plans, specifications, form of contract and estimated cost for the Jones Park – Main Park Drive Asphalt Overlay project.

PUBLIC COMMENT

This is an opportunity for the public to address the City Council on any subject pertaining to Council action scheduled for today. If you wish to speak, place your name on the sign-up sheet on the table outside the Council Chambers and approach the microphone when called upon.

MOTION TO APPROVE AGENDA

CONSENT AGENDA

These are routine items, some of which are old business and some of which are new business. They will be approved by one motion without individual discussion unless Council requests that an item be removed for separate consideration.

7. Motion to approve the minutes.

8. Resolution establishing right-of-way on City-owned property at 2000 Mount Vernon Road SE in connection with the Mount Vernon Road SE from 14th Street to Memorial Drive SE Rehabilitation project. (Paving for Progress) CIP/DID #3012149-00

9. Resolution adopting the Civil Rights Commission FY20 Work Plan. CIP/DID #CVR-2019-06

10. Resolution granting an ambulance service license to Area Ambulance Service at 2730 12th Street SW. CIP/DID #AMBU004339-05-2019

11. Resolution setting a public hearing on July 23, 2019 and consultation with affected taxing entities on the proposed Amendment No. 9 to the Amended and Restated Urban Renewal Plan for the Consolidated Central Urban Renewal Area. CIP/DID #OB283396

12. Resolution setting a public hearing for July 23, 2019 to consider the Resolution of Necessity (Proposed) for the construction of the 2020 Sanitary Sewer Service Replacement project. CIP/DID #6550057-00

13. Resolution setting a public hearing for July 23, 2019 to consider the Resolution of Necessity (Proposed) for the construction of the Center Point Road NE from 29th Street to J Avenue Intersection Reconstruction and One-Way to Two-Way Conversion project. (Paving for Progress) CIP/DID #3012094-00

14. Resolution setting a public hearing for July 23, 2019 to consider the Resolution of Necessity (Proposed) for the construction of the Old Marion Road NE from South of Regent Street to C Avenue Pavement Rehabilitation project. (Paving for Progress) CIP/DID #3012148-00

15. Motions setting public hearing dates and directing publication thereof, filing plans and/or specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results for: a. July 9, 2019 – Bever Park Lift Station and Sanitary Sewer Improvements project (estimated cost is $200,000). CIP/DID #PUR0519-253 b. July 9, 2019 – Repair of Water Service Lines FY20 project (estimated cost is $600,000). CIP/DID #521108-20 c. July 9, 2019 – Edgewood Road NE North of Cedar River Embankment Stabilization project (estimated cost is $600,000). CIP/DID #655259-02

16. Motion assessing a civil penalty for violation of State Code regarding the sale of alcohol to minors against: a. Uptown Live, 1323 1st Avenue SE (first offense – $500). CIP/DID #LIQR003909-06- 2018

17. Motion approving the beer/liquor/wine applications of: CIP/DID #OB1145716 a. Cedar Rapids BPO Elks Lodge 251, 801 33rd Avenue SW. b. Cedar Rapids Ice Arena, 1100 Rockford Road SW. c. Cedar Ridge, 2121 Arthur Collins Parkway SW. d. Checkers Tavern & Eatery, 3120 6th Street SW. e. Chipotle Mexican Grill #2275, 4444 1st Avenue NE, Suite 538. f. Hawkeye Convenience Store, 250 16th Avenue SW. g. Hawkeye Convenience Store, 1581 1st Avenue SE. h. Hawkeye Convenience Store, 4830 Johnson Avenue NW. i. Hawkeye Convenience Store, 1120 Old Marion Road NE. j. Hawkeye Convenience Store, 2330 Wiley Boulevard SW. k. Homewood Suites Cedar Rapids – North, 1140 Park Place NE. l. Market Express, 5340 16th Avenue SW. m. Marriott, 1200 Collins Road NE. n. McGrath Amphitheatre Cedar Rapids, 475 1st Street SW (5-day license for an event). o. McGrath Amphitheatre Cedar Rapids, 475 1st Street SW (5-day license for an event). p. McGrath Amphitheatre Cedar Rapids, 475 1st Street SW (5-day license for an event). q. Mel’s Homeport Bar & Grill, 624 Center Point Road NE (new – formerly Tom’s Homeport). r. Mod’s Market, 200 1st Avenue NE. s. Nick’s Bar & Grill, 4958 Johnson Avenue NW. t. The Sag Wagon, 827 Shaver Road NE. u. Smokin’ Joe’s Tobacco & Liquor Outlet #14, 225 Edgewood Road NW. v. St. Pius X Parish, 4949 Council Street NE (5-day license for an event).

18. Resolutions approving: a. Payment of bills. CIP/DID #FIN2019-01 b. Payroll. CIP/DID #FIN2019-02 c. Transfer of funds. CIP/DID #FIN2019-03

19. Resolution appointing the following individual: a. Appointing Abigail Huff (effective through June 30, 2022) to the Cedar Rapids Historic Preservation Commission. CIP/DID #OB691376

20. Resolutions approving the special event applications for: a. Freedom Festival Balloon Glow (includes road closures) on June 25, 2019. CIP/DID #SPEC-011359-2019 b. Freedom Festival Parade (includes road closures) on June 29, 2019. CIP/DID #SPEC- 006835-2018 c. Cedar Boat Club Annual July 3rd Fireworks (includes road closures) on July 3, 2019. CIP/DID #SPEC-012639-2019 d. Fifth Seasons Races featuring the Health Solutions 8K (includes road closures) on July 4, 2019. CIP/DID #SPEC-012670-2019 e. Cedar Rapids Freedom Festival – 4th of July Celebration (includes road closures) on July 4, 2019. CIP/DID #SPEC-011446-2019

f. Iowa Grocery Industry Association Convention Fireworks (includes road closures) on July 10, 2019. CIP/DID #SPEC-013557-2019 g. Czech Village Blues (includes road closures) on August 10, 2019. CIP/DID #SPEC- 014331-2019

21. Resolutions approving assessment actions: a. Intent to assess – Solid Waste & Recycling – cleanup costs – 10 properties. CIP/DID #SWM-007-19 b. Levy assessment – Solid Waste & Recycling – cleanup costs – one property. CIP/DID #SWM-005-19 c. Intent to assess – Water Division – delinquent municipal utility bills – 30 properties. CIP/DID #WTR062519-01 d. Levy assessment – Water Division – delinquent municipal utility bills – 17 properties. CIP/DID #WTR#051419-01

22. Resolutions accepting subdivision improvements and approving Maintenance Bonds: a. Sanitary sewer in Tech Place 6th Addition and 2-year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $18,959.70. CIP/DID #FLPT-026842-2018 b. Storm sewer in Tech Place 6th Addition and 2-year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $60,407.80. CIP/DID #FLPT-026842-2018

23. Resolutions accepting projects, approving Performance Bonds and/or authorizing final payments: a. Cottage Grove Parkway SE West of 34th Street Storm Sewer Intake Replacement project and 4-year Performance Bond submitted by Pirc-Tobin Construction, Inc. (original contract amount was $15,275; final contract amount is $15,105). CIP/DID #304996-05 b. Boyson Road NE East of Creekside Drive Sanitary Sewer Extension project, final payment in the amount of $4,412.33 and 4-year Performance Bond submitted by Rathje Construction Company (original contract amount was $83,900; final contract amount is $88,246.53). CIP/DID #6550068-01 c. FY 2019 Tree and Vegetation Removal project, final payment in the amount of $3,090 and 4-year Performance Bond submitted by Rathje Construction Company (original contract amount was $63,800; final contract amount is $61,800). CIP/DID #301990-17

24. Resolutions approving final plats: a. River Ridge Square Second Addition for land located south of Highway 100 and west of Edgewood Road NE. CIP/DID #FLPT-028941-2019 b. Wexford Heights Fourth Addition for land located north of Blairs Ferry Road and west of Milburn Road. CIP/DID #FLPT-027351-2018

25. Resolutions approving actions regarding purchases, contracts and agreements: a. Amendment No. 5 to renew contract with Janda Motor Services for Motor Repair Services for various City departments for an annual amount not to exceed $100,000 (original contract amount was $100,000; renewal contract amount is $100,000). CIP/DID #0414-175 b. Amendment No. 8 to renew contract with Foth Infrastructure & Environment, LLC for on-call land surveying services for the Engineering Division for an annual amount not to exceed $150,000 (original contract amount was $70,000; renewal contract amount is $150,000). CIP/DID #1214-127

c. Amendment No. 2 to the contract with Iowa Title Company for title report services for the Engineering Division to reflect the additional cost of services for the Flood Control System East Side for an amount not to exceed $45,000 (original contract amount was $50,000; total contract amount with this amendment is $95,000). CIP/DID #PUR0516- 193 d. Amendment No. 7 to the contract with ProSource Technologies, LLC for right of way acquisition support services for the Engineering Division to reflect the additional cost of services for the City's Flood Control System project for an amount not to exceed $100,000 (original contract amount was $300,000; total contract amount with this amendment is $700,000). CIP/DID #PUR0515-222 e. Amendment No. 5 to renew the contract with Reliant Fire Apparatus, Inc. for parts and training for the Fire Department for an annual amount not to exceed $50,000 (original contract amount was $50,000; renewal contract amount is $50,000). CIP/DID #PUR0515-231 f. Amendment No. 8 to renew the contract with KELTEK, Inc. for police pursuit vehicle upfit services for the Fleet Services Division for an annual amount not to exceed $80,000 (original contract amount was $49,000; renewal contract amount is $80,000). CIP/DID #PUR0415-206 g. Fleet Services Division purchase of two tandem-axle and one single-axle cab and chassis from Thompson Truck and Trailer in the amount of $259,648. CIP/DID #PUR0519-246 h. Purchase of wholesale beer and related products for Golf and Recreation FY20 concession sales from 7G Distributing LLC and Iowa Beverage for a total amount of $106,000. CIP/DID #GLF020-19 i. Golf Division purchase of merchandise for resale at Ellis, Gardner, Jones, and Twin Pines golf course clubhouses from Acushnet in an amount not to exceed $50,000. CIP/DID #GLF019-19 j. Golf Division purchase of merchandise for resale at Ellis, Gardner, Jones, and Twin Pines golf course clubhouses from Ping in an amount not to exceed $40,000. CIP/DID #GLF021-19 k. License agreement with Environmental Systems Research Institute, Inc., in the amount of $334,500 for GIS software maintenance, upgrades and support from July 1, 2019 through June 30, 2022. CIP/DID #109300-11 l. License agreement with ZOHO Corporation in the amount of $63,225 for ServiceDesk software maintenance, upgrades and support from July 1, 2019 through June 30, 2021. CIP/DID #109210-13 m. Agreement with Intergraph Corp. in the amount of $123,395.43 for maintenance of the Joint Communications Agency's computer-aided dispatch system from July 1, 2019 through June 30, 2020. CIP/DID #OB669723 n. Amending Resolution No. 0519-05-19, which authorized a contract with BG Brecke Mechanical Contractors for Emergency Water Main Replacement on E Avenue NW for the Water Division, to correct the amount of the contract to $92,815.75. CIP/DID #PUR0419-227 o. Amendment No. 4 to renew contract with Ferguson Waterworks for as-needed purchases of commercial water meters for the Water Division for an annual amount not to exceed $470,000 (original amount was $435,000; renewal contract amount is $470,000). CIP/DID #PUR0516-196 p. Agreement with Heartland Strategies, LLC for an amount not to exceed $85,000 for state legislative services from July 1, 2019 to June 30, 2020. CIP/DID #OB259069

q. Professional Services Agreement with Snyder & Associates, Inc. for an amount not to exceed $325,950 for design services in connection with the Ellis Boulevard and 6th Street NW Connector project. (Paving for Progress) CIP/DID #301963-02 r. Amendment No. 5 to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $50,300 for the modified scope of work for the J Avenue Water Treatment Plant Laboratory Improvements project (original contract amount was $55,640; total contract amount with this amendment is $161,630). CIP/DID #6250060- 01 s. Professional Services Agreement with Anderson-Bogert Engineers & Surveyors, Inc. for an amount not to exceed $296,800 for design services in connection with the MedQuarter Parkway Improvements: Priority 2 through Priority 5 projects. CIP/DID #321554-01 t. Amendment No. 1 to the Professional Services Agreement with Veenstra & Kimm, Inc. specifying an increased amount not to exceed $29,850 for engineering and planning services in connection with the South Hoosier Creek Sanitary Sewer Lift Station Evaluation project (original contract amount was $30,421; total contract amount with this amendment is $60,271). CIP/DID #6550080-01 u. Amendment No. 3 to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $79,500 for the modified scope of work for the WPCF Laboratory Improvements project (original contract amount was $71,430; total contract amount with this amendment is $210,610). CIP/DID #6150024-01 v. Change Order No. 10 in the amount of $17,108.69, plus seven working days, with Dave Schmitt Construction Company, Inc. for the PCC Sidewalk, PCC Pavement, and Traffic Signals Phase 4A project on 1st Avenue E. from 325’ S. of 34th Street – 40th Street; on 40th Street Drive S.E. from 1st Avenue E. to 350’ E. of 1st Avenue E.; on 38th Street from 150’ W. of 1st Avenue E. to 300’ E of 1st Avenue E project (original contract amount was $2,014,159.41; total contract amount with this amendment is $2,085,206.67). CIP/DID #301240-10 w. Change Order No. 4 in the amount of $5,220.90 with Hawkeye Paving Corp. for the 3rd Avenue from 1st Street SW to West of 1st Street SE Pavement Rehabilitation project (original contract amount was $1,412,559.80; total contract amount with this amendment is $1,921,683.70). (Paving for Progress) CIP/DID #3012155-03 x. Change Order No. 2 in the amount of $35,892.75 with Ti-Zack Concrete, Inc. for the 2019 Curb Ramp Repair: Bid Package #1 project (original contract amount was $557,866; total contract amount with this amendment is $624,781.75). CIP/DID #3016016-17 y. Change Order No. 6 in the amount of $52,979.49 with Rathje Construction Company for the Center Point Road NE from 29th Street to 32nd Street Pavement Rehabilitation and Oakland Road NE from H Avenue to 32nd Street One-Way to Two-Way Conversion project (original contract amount was $3,080,065.93; total contract amount with this amendment is $3,396,699.32). (Paving for Progress) CIP/DID #3012148-06 z. Change Order No. 3 in the amount of $65,639.27 with Miron Construction Co., Inc. for the Downtown Walkway from the Convention Center Ramp to U.S. Bank project (original contract amount was $1,598,937.75; total contract amount with this amendment is $2,146,781.09). CIP/DID #635129-02 aa. Change Order No. 6 in the amount of $4,656.15 with Rathje Construction Company for the E Avenue NW from Iowa Highway 100 to Stoney Point Road project (original contract amount was $4,748,175.30; total contract amount with this amendment is $4,789,413.71). (Paving for Progress) CIP/DID #3012181-02

ab. Change Order No. 3 in the amount of $38,585.97, plus two calendar days, with Pirc- Tobin Construction, Inc. for the Ellis Boulevard NW from I Avenue to O Avenue Pavement Rehabilitation project (original contract amount was $651,322.45; total contract amount with this amendment is $770,317.17). CIP/DID #3012088-02 ac. Change Order No. 13 in the amount of $10,078.25 with Pirc-Tobin Construction, Inc. for the IA 100: East of Northland Avenue NE to East of Twixt Town Road NE and Lindale Drive to approximately 800 feet North PCC Pavement Widening, Miscellaneous project (original contract amount was $7,444,280.31; total contract amount with this amendment is $7,831,878.71). CIP/DID #301446-06 ad. Change Order No. 1 in the amount of $157,232.87 with Tricon General Construction, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project (original contract amount was $455,000; total contract amount with this amendment is $612,232.87). CIP/DID #6250060-02 ae. Change Order No. 8 in the amount of $20,850.15 with Boomerang Corp. for the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project (original contract amount was $5,276,786.90; total contract amount with this amendment is $5,637,833.23). (Paving for Progress) CIP/DID #3012043-02 af. Change Order No. 9 in the amount of $36,563.03 with Dave Schmitt Construction Co., Inc. for the Memorial Drive SE from McCarthy Road to Mount Vernon Road SE Roadway and Utility Improvements project (original contract amount was $1,384,435.15; total contract amount with this amendment is $1,867,394.17). (Paving for Progress) CIP/DID #3012153-02 ag. Change Order No. 16 in the amount of $49,964.12 with Rathje Construction Company for the Memorial Drive SE from Mount Vernon Road to Bever Avenue Roadway and Utility Improvements project (original contract amount was $2,961,441.41; total contract amount with this amendment is 3,304,071.54). (Paving for Progress) CIP/DID #301379-02 ah. Change Order No. 4 in the amount of $129,109 with Rathje Construction Company for the Midway Drive NW from West Post Road NW to Wiley Boulevard NW Rehabilitation project (original contract amount was $1,214,899.97; total contract amount with this amendment is $1,765,522.01). (Paving for Progress) CIP/DID #3012120-06 ai. Change Order No. 9 in the amount of $52,052 with Boomerang Corp. for the O Avenue NW Roadway Improvements Phase 1 project (original contract amount was $3,303,191; total contract amount with this amendment is $3,665,966.26). (Paving for Progress) CIP/DID #3012121-02 aj. Change Order No. 7 in the amount of $2,436 with WRH, Inc. for the Quaker Oats Flood Control System project (original contract amount was $14,450,000; total contract amount with this amendment is $14,876,390.14). CIP/DID #3314520-30 ak. Change Order No. 1 in the amount of $175,000 with B.G. Brecke, Inc. for the Repair of Water Service Lines FY19 project (original contract amount was $425,000; total contract amount with this amendment is $600,000). CIP/DID #521108-19 al. Change Order No. 1 in the amount of $18,746 with Kleiman Construction, Inc. for the Satellite Kitchen Addition at Ice Arena project (original contract amount was $255,095; total contract amount with this amendment is $273,841). CIP/DID #PUR0119-161 am. Change Order No. 1 for an amount not to exceed $43,914.94 with Tricon General Construction, Inc. for the Water Administration Building ADA Compliance project for the Facilities Maintenance Division (original contract amount was $307,020; total contract amount with this amendment is $350,934.94). CIP/DID #PUR1118-105 an. 28E Agreement with Kirkwood Community College extending the College Resource Officer program through June 30, 2022, and terminating the existing 28E Agreement for the program. CIP/DID #PD0012

ao. Amended Memorandum of Agreement with the Downtown Cedar Rapids Self Supported Municipal Improvement District Commission. CIP/DID #CM001-18 ap. Contractor Agreement in the amount of $59,134 with Foundation 2 for a Police Department mental health liaison from July 1, 2019 to June 30, 2020. CIP/DID #PD0024 aq. Contract with Horizons in the amount of $408,000 for FY20 after-hours transit service when regularly scheduled fixed-route bus service is not in operation. CIP/DID #TRN006-16 ar. Contract with Linn County LIFTS in the amount of $861,240 for FY20 ADA complementary paratransit service to eligible persons with disabilities who cannot use the fixed-route bus system in Cedar Rapids, Marion and Hiawatha. CIP/DID #TRN005- 16 as. Payments to various special events held in Cedar Rapids from the Special Event Public Safety Fund for FY19. CIP/DID #OB568164 at. Letter of support for a grant application to the Made to Move program through Blue Zones, LLC and Degree Deodorant. CIP/DID #CD-0057-2019 au. Purchase Agreement in the amount of $2,315 and accepting a Permanent Easement for Retaining Wall and a Temporary Grading Easement for Construction from Paul and Tina Anderson from land located at 1600 20th Street NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project. (Paving for Progress) CIP/DID #3012121-00 av. Purchase and Sale Agreement in the amount of $1 and accepting a Warranty Deed from Interstate Power and Light Company for property commonly known as Cedar Lake, located at the Cedar Lake Loop Trail Park, 855 Shaver Road NE, in connection with Connect CR and the Cedar River Flood Risk Management project. (Flood) CIP/DID #3314200-00 aw. Purchase Agreement in the amount of $2,300 and accepting a Warranty Deed for right- of-way and a Temporary Grading Easement for Construction from Stacy and Robert Davis from land located at 1841 O Avenue NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project. (Paving for Progress) CIP/DID #3012121-00 ax. Purchase Agreement in the amount of $2,040 and accepting a Warranty Deed for right- of-way and a Temporary Grading Easement for Construction from Jaime Fossum from land located at 1825 O Avenue NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project. (Paving for Progress) CIP/DID #3012121-00 ay. Purchase Agreement in the amount of $5,980 and accepting a Warranty Deed for right- of-way and a Temporary Grading Easement for Construction from John Gray from land located at 2210 O Avenue NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project. (Paving for Progress) CIP/DID #3012121-00 az. Purchase Agreement in the amount of $4,602 and accepting a Warranty Deed for right- of-way and a Temporary Grading Easement for Construction from Adam Kloos from land located at 2001 O Avenue NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project. (Paving for Progress) CIP/DID #3012121-00

ba. Development Agreement and Quit Claim Deed and accepting an Easement for Utilities, Easement for Sanitary Sewer, Easement for Public Utilities, Easement for Water Main, Sanitary Sewer and Storm Sewer, Easement for Public Utilities and Easement for Water Main and Storm Sewer with the Czech Village Association for the disposition of City-owned parking property and right-of-way located in Czech Village near the intersection of 16th Avenue and C Street SW and between 15th Avenue and 17th Avenue SW. CIP/DID #DISP-0007-2016

REGULAR AGENDA

26. Report on bids for the WPCF Effluent Return Pipeline Replacement project (estimated cost is $300,000) (Steve Hershner). CIP/DID #6150019-02

27. Report on bids for the Replacement of Fire Hydrants, Valves, and Blow Off Completes FY20 project (estimated cost is $104,010) (Steve Hershner). CIP/DID #2020037-01

a. Resolution awarding and approving contract in the amount of $88,049.00, bond and insurance of B.G. Brecke, Inc. for the Replacement of Fire Hydrants, Valves, and Blow Off Completes FY20 project.

28. Report on bids for the Water Distribution Building Roof Replacement project (estimated cost is $490,000) (Steve Hershner). CIP/DID #6250063-02

a. Resolution awarding and approving contract in the amount of $422,090, bond and insurance of T&K Roofing Company for the Water Distribution Building Roof Replacement project.

29. Presentation and Resolution of support authorizing City participation for a warehouse and distribution project at 650 Capital Drive SW, proposed by Wright Capital Investment, LLC, under the City’s High Quality Jobs – Economic Development Program (Caleb Mason). CIP/DID #TIF-0034-2019

ORDINANCES

Second and possible Third Readings

30. Ordinance amending Chapter 18 of the Municipal Code, Historic Preservation, to designate the Witwer Grocery Company Building at 905 3rd Street SE as a local historic landmark under Subsection 18.04.B. CIP/DID #HPC-0003-2019

31. Ordinance amending Chapter 31 of the Municipal Code, Subdivisions, to clarify and update requirements relating to costs for the observation of construction, costs for materials testing, maintenance surety requirements, and minor procedural items related to the Development Services Division. CIP/DID #49-19-010

32. Ordinance vacating public ways and grounds in and to the property described as a 707- square-foot parcel of excess City-owned right-of-way located at 130 Collins Road NE as requested by Chipokas Army Building, LLC. CIP/DID #ROWV-027573-2018

a. Resolution authorizing execution of a Quit Claim Deed and accepting an Easement for Utilities and authorizing the disposition of a 707-square-foot parcel of excess City- owned right-of-way located at 130 Collins Road NE as requested by Chipokas Army Building, LLC.

33. Ordinance establishing the Iowa Fluid Power Urban Revitalization Area designation at 1610 Blairs Ferry Road NE and adjacent vacant land. CIP/DID #URTE-0030-2019

PUBLIC INPUT

This is an opportunity for the public to address the City Council on any subject pertaining to Council business. If you wish to speak, place your name on the sign-up sheet on the table outside the Council Chambers and approach the microphone when called upon.

CITY MANAGER COMMUNICATIONS AND DISCUSSIONS

COUNCIL COMMUNICATIONS AND DISCUSSION

During this portion of the meeting, Council members may bring forward communications, concerns and reports on various matters.

Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in a City Council public meeting or event should contact the City Clerk’s Office at 319-286-5060 or [email protected] as soon as possible but no later than 48 hours before the event.

Agendas and minutes for Cedar Rapids City Council meetings can be viewed at www.cedar-rapids.org.

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Council Agenda Item Cover Sheet

Submitting Department: Development Services

Presenter at Meeting: David Houg

Contact Person: Sandi Fowler Cell Phone Number: 319-538-1062 E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGS Public hearing to consider a change of zone from T-R1, Traditional Residential Single Unit District to T-MC, Traditional Mixed-Use Center Zone District for property located at 1100 “C” Street SW as requested by the City of Cedar Rapids and Omer S. Ali.

CIP/DID #RZNE-028905-2019

EnvisionCR Element/Goal: GrowCR Goal 1: Encourage mixed-use and infill development.

Background: This request for rezoning was reviewed by the City Planning Commission on June 6, 2019. The Commission recommended unanimously to approve the rezoning request.

This is a request to rezone a parcel from T-R1, Traditional Residential Single Unit Zone District to T-MC, Traditional Mixed-Use Center Zone District on the currently adopted zoning map. The City adopted a new Zoning Ordinance and Zoning Map on January 1, 2019. Prior to adoption of the new map the subject property was zoned O-S, Office/Service Zone District. The property was inadvertently assigned a residential zoning designation as a result of a mapping error. The property owner has requested the property be restored to a commercial designation. The property is identified as “Urban Medium Intensity” on the City’s Future Land Use Map in EnvisionCR, the City’s Comprehensive Plan. The proposed rezoning will be consistent with the goals and objective of this Land Use Typology Area designation.

A Public Hearing to allow for public input and the First Reading of the Ordinance will be held on June 25, 2019. Two additional readings of the Ordinance by City Council are required by State law before approval of the rezoning is final.

Action/Recommendation: City staff recommends holding the public hearing and voting on the first reading of the ordinance.

Alternative Recommendation: City Council may table and request further information.

Time Sensitivity: NA

Resolution Date: NA

Budget Information: NA Local Preference Policy: (Click here to select) Explanation: NA

Recommended by Council Committee: (Click here to select) Explanation: NA

Location Map DSD WTR BSD ENG STR FIR TED CLK PKS RCR RZNE-028905-2019

ORDINANCE NO. LEG_NUM_TAG

AN ORDINANCE PASSED IN ACCORDANCE WITH CHAPTER 32, AS AMENDED, OF THE MUNICIPAL CODE OF CEDAR RAPIDS, IOWA, BEING THE ZONING ORDINANCE, CHANGING THE ZONING DISTRICT AS SHOWN ON THE "DISTRICT MAP" FOR THE PROPERTY MORE PARTICULARLY DESCRIBED IN SECTION 1 OF THIS ORDINANCE

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

Section 1. That in accordance with Chapter 32, as amended, of the Municipal Code of Cedar Rapids, Iowa, being the Zoning Ordinance, that the property described as follows;

A.P. #38 STR/LB 1 and located at 1100 C Street SW, now zoned T-R1, Traditional Residential Single Unit District, and as shown on the "District Map," be rezoned and changed to T-MC, Traditional Mixed-Use Center District, and that the property be used for such purposes as outlined in the T-MC, Traditional Mixed-Use Center District, as defined in Chapter 32 of the Municipal Code of Cedar Rapids, Iowa.

Section 2. That this Ordinance shall be in full force and effect from and after its passage and publication as provided by law. Introduced this 25th day of June, 2019.

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Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGS A public hearing will be held to consider the vacation of a 1,655 square foot access easement and disposition of a 0.12 acre-parcel of City-owned land, both located at 136 38th Street Drive SE, as requested by Seafood Property No. 8, LLC.

Envisions Element/Goal: Routine business - EnvisionCR does not apply

Background: As part of the 1st Avenue East Phase 4A project, the City acquired by condemnation an easement and right-of-way from a portion of the property located at 3801 1st Avenue E (former Long John Silver’s) owned by Seafood Property No. 8, LLC. As part of that right-of-way acquisition, it was necessary in February 2018 to establish a 1,655 square feet access easement across an adjacent 0.12 acre triangle shaped parcel of City-owned land located at 136 38th Street Drive SE, in order to provide alternate access to the remainder of the property located at 3801 1st Avenue E for Seafood Property No. 8, LLC.

Litigation with Seafood Property No. 8, LLC, subsequently arose out of the easement and right- of-way acquisition and the City Attorney’s Office has negotiated a settlement of that litigation, which was approved by the Council at its June 11 meeting. As a part of the settlement, the small triangle of land located at 136 38th Street Drive SE is to be transferred to Seafood Property No. 8, LLC, and the access easement contained within that triangle of land is to be vacated. Per the settlement agreement, the City-owned triangle parcel shall be transferred to Seafood Property No. 8, LLC for $500, plus the $1,000 fee already paid for its application for the transfer.

Seafood Property No. 8, LLC, shall be required to submit a combined tax statement to the City Assessor’s Office, since the square footage of the triangle parcel does not constitute a buildable lot area in and of itself.

Action/Recommendation: NA

Alternative Recommendation: NA

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: NA Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA 136 PROPERTY 38th St DISPOSITION Dr SE 1ST AVENUE E

ACCESS EASEMENT VACATION

38TH ST NE

38TH STREET DR SE

N ACCESS EASEMENT VACATION AND 0 FEET 50 CEDAR RAPIDS PROPERTY DISPOSITION City of Five Seasons Cadd File Name: Cadd File Name: Council Map.dwg Dr SE Seafood Triangle\PRD-028357-2019 136 38th St Dispositions\PRD-028357-2019 W:\PROJECTS\Non-CIP\2019\5219 PRD-028357-2019 333

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGS A Public Hearing will be held to consider granting an Easement for Storm Sewer containing 2,030 square feet and a 0.42 acre Detention Basin Easement over City-owned property located at 900 76th Avenue Drive SW as requested by Kirkwood Community College f/k/a Area Ten Community College.

Resolution authorizing execution of an Easement for Storm Sewer containing 2,030 square feet and a 0.42 acre Detention Basin Easement over City-owned property located at 900 76th Avenue Drive SW as requested by Kirkwood Community College f/k/a Area Ten Community College. CIP/DID #ESCY-028232-2019

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The City of Cedar Rapids has received a request from Kirkwood Community College f/k/a Area Ten Community College for an Easement for Storm Sewer and Detention Basin Easement to accommodate the expansion of their facility. The existing City detention basin will be expanded by the easement to accommodate Kirkwood’s new development. Kirkwood agrees to maintain the basin.

Kirkwood Community College has paid a $250 application fee and $29,395 for the easements.

In order for the City to proceed with the granting of easements on City-owned land, in accordance with Iowa Code, City Council must hold a public hearing, providing the opportunity for public input on the questions to grant easements on City-owned land. Subsequently, City Council shall vote on a resolution authorizing the granting of easements, or vote to not encumber the City-owned land with the easements.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of the Easement for Storm Sewer and Detention Basin Easement and granting said easements to Kirkwood Community College f/k/a Area Ten Community College.

Alternative Recommendation: Deny Kirkwood Community College f/k/a Area Ten Community College’s request.

Time Sensitivity: Normal Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: NA

Explanation: This does not fit the criteria outlined in the policy and, therefore, does not apply.

Recommended by Council Committee: NA Explanation: NA ENG FIN RCR AUD FILE ESCY-028232-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Kirkwood Community College f/k/a Area Ten Community College is requesting an Easement for Storm Sewer and a Detention Basin Easement from City-owned land to accommodate expansion of existing facilities, and

WHEREAS, the City of Cedar Rapids, an Iowa municipal corporation, 101 First Street SE, OWNER of the real property located at 900 76th Avenue Drive SW, and legally described as:

Attached Storm Sewer Easement (Exhibit ‘A’) and Attached Easement Exhibit (Exhibit ‘B’) has agreed to grant to Kirkwood Community College f/k/a Area Ten Community College the necessary easements on City-owned land at this location for the consideration of $29,395 plus publication and recording costs, and

WHEREAS, the City of Cedar Rapids held a Public Hearing on June 25, 2019, in which no objections were presented or heard,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the associated Easement for Storm Sewer and Detention Basin Easement be conveyed and that the City Manager and City Clerk are hereby authorized to execute said easements, and

BE IT FURTHER RESOLVED, that the Easement for Storm Sewer and Detention Basin Easement be recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director. PASSED_DAY_TAG

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STORM SEWER EASEMENT

DETENTION BASIN EASEMENT

76TH AVE DR SW

N 0 FEET 100 DETENTION BASIN AND STORM SEWER EASEMENTS CEDAR RAPIDS City of Five Seasons Cadd File Name: Cadd File Name: Council Map.dwg Kirkwood\ESCY-028232-2019 900 76th Ave Dr SW ENERGOV\ESCY-028232-2019 General\000 W:\PROJECTS\Non-CIP\2019\4919 ESCY-028232-2019 444

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Douglas F. Wilson, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGS A public hearing will be held to consider the proposed plans, specifications, form of contract and estimated cost for the 3rd Avenue Bridge Plantings (estimated cost is $170,000).

Resolution adopting plans, specifications, form of contract and estimated cost for the 3rd Avenue Bridge Plantings project. CIP/DID #321613-01

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: This project provides trees and perennials for planters on the 3rd Avenue Bridge. This is part of a larger project to make the bridge a more pedestrian and bicycle friendly space. Installation is planned for fall 2019 and spring 2020, following the completion of pavement and structural improvements to the bridge, currently underway.

Action/Recommendation: The Public Works Department recommends approval of the resolution to adopt plans, specifications, form of contract and estimated cost for the project.

Alternative Recommendation: Council may direct Public Works to defer, abandon, or repackage the work into multiple phases.

Time Sensitivity: Must be acted upon by June 25, 2019 to maintain the project schedule, and which must occur ahead of the project’s June 26, 2019 bid opening.

Resolution Date: June 25, 2019

Budget Information: 321/321000/321613 NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN 321613-01

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, on June 11, 2019 there was filed in the Office of the City Clerk proposed plans, specifications, form of contract and estimated cost for the 3rd Avenue Bridge Plantings project (Contract No. 321613-01 NA) for the City of Cedar Rapids, Iowa, and

WHEREAS, a public hearing was held, and

WHEREAS, no comments or objections to the plans, specifications, form of contract and estimated cost have been heard, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the plans, specifications, form of contract and estimated cost for said improvement be and the same are hereby adopted.

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MayorSignature

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ClerkSignature PROJECT AREA

3RD AVENUE BRIDGE PLANTINGS

PROJECT #321613-01 555

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Douglas F. Wilson, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGS A public hearing will be held to consider the proposed plans, specifications, form of contract and estimated cost for the Adirondack Drive NE from Wasatch Court to south of McKinsie Court Pavement Replacement project (estimated cost is $180,000) (Paving for Progress).

Resolution adopting plans, specifications, form of contract and estimated cost for the Adirondack Drive NE from Wasatch Court to south of McKinsie Court Pavement Replacement project. CIP/DID #3012288-01

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: This project will include pavement improvements. Repairs are needed to reconstruct portions of roadway that have failed, and other portions with potential to fail, due to undermining. Construction will begin in the summer of 2019.

Action/Recommendation: The Public Works Department recommends approval of the resolution to adopt plans, specifications, form of contract and estimated cost for the project.

Alternative Recommendation: The alternative to this project is to defer construction of the project until a later season and risk further pavement failure, direct staff to repackage the project into multiple smaller projects, or abandon the project.

Time Sensitivity: Must be acted upon June 25, 2019 to maintain the project schedule, and which must occur ahead of the project’s June 26, 2019 bid opening

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012288-01 SLOST

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN 3012288-01 7970

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, on June 11, 2019 there was filed in the Office of the City Clerk proposed plans, specifications, form of contract and estimated cost for the Adirondack Drive NE from Wasatch Court to south of McKinsie Court Pavement Replacement project (Contract No. 3012288-01) for the City of Cedar Rapids, Iowa, and

WHEREAS, a public hearing was held, and

WHEREAS, no comments or objections to the plans, specifications, form of contract and estimated cost have been heard, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the plans, specifications, form of contract and estimated cost for said improvement be and the same are hereby adopted.

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ClerkSignature PROJECT AREA

ADIRONDACK DRIVE NE FROM WASATCH COURT TO SOUTH OF MCKINSIE COURT PAVEMENT REPLACEMENT

PROJECT # 3012288-01 66

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Steve Krug

Contact Person: Scott Hock Cell Phone Number: 319-538-8256 E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGS A public hearing will be held to consider the proposed plans, specifications, form of contract and estimated cost for the Jones Park-Main Park Drive Asphalt Overlay project (estimated cost is $200,000). (Steve Krug)

a. Resolution adopting plans, specifications, form of contract and estimated cost for the Jones Park-Main Park Drive Asphalt Overlay project. CIP/DID #PUR0519-254; 307069

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: This project is for asphalt overlay on the main park drive in Jones Park, Southwest Cedar Rapids, Iowa.

Action/Recommendation: Public Hearing

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019

Budget Information: 307069

Local Preference Policy: No Explanation: Public Improvement Project

Recommended by Council Committee: No Explanation: NA PUR PKS PUR0519-254 307069

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, on June 11, 2019 there was filed in the Office of the City Clerk proposed plans, specifications, form of contract and estimated cost for the Jones Park-Main Park Drive Asphalt Overlay project for the Parks & Recreation Department, and

WHEREAS, a public hearing was held, and

WHEREAS, no comments or objections to the specifications, form of contract and estimated cost have been heard.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the specifications, form of contract and estimated cost for said improvement be and the same are hereby adopted.

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Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution establishing right-of-way on City-owned property located at 2000 Mount Vernon Road SE in connection with the Mount Vernon Road SE from 14th Street to Memorial Drive SE Rehabilitation project. CIP/DID #3012149-00 SLOST

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: The City Council has approved funding towards the Mount Vernon Road SE from 14th Street to Memorial Drive SE Rehabilitation project. Establishing right-of-way on a City-owned parcel will support future utility, traffic and roadway needs.

Action/Recommendation: The Public Works Department recommends designating a portion of City-owned property as right-of-way to support the rehabilitation project.

Alternative Recommendation: Not proceed with designating right-of-way from City-owned property and direct City staff to redesign right-of-way needs.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301200/3012149 SLOST

Local Preference Policy: NA Explanation: Local Preference Policy does not apply to designating right-of-way.

Recommended by Council Committee: NA Explanation: NA ENG CD IT RCR AUD FILE 3012149-00 7970

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Public Works Director has determined a need for right-of-way in consideration with the Mount Vernon Road SE from 14th Street to Memorial Drive SE Rehabilitation project, and

WHEREAS, the City of Cedar Rapids is the OWNER of the real property located at 2000 Mount Vernon Road SE described as:

See attached Right-of-Way Acquisition Plat

WHEREAS, the Public Works Director recommends the City designate a portion of the City-owned property as right of way as required by the Mount Vernon Road SE from 14th Street to Memorial Drive SE Rehabilitation project,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the right-of-way hereby be established and the attached Acquisition Plat be recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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PROJECT LOCATION

N 0 FEET

City of Five Seasons Cadd File Name: Cadd File Name: Map.dwg to 10th\3012149 Council Vernon Rd fr Memorial - Mt (LOST)\PROJECTS\3012149 W:\PAVING FOR PROGRESS 3012149 99

Council Agenda Item Cover Sheet

Submitting Department: Civil Rights

Presenter at Meeting: Janet Abejo-Parker

Contact Person: Janet Abejo-Parker Cell Phone Number: N/A E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution adopting the Civil Rights Commission FY20 Work Plan CIP/DID #CVR-2019-06

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The Cedar Rapids Civil Rights Commission (CRCRC) is the Local Administrative Law Agency created to promote and protect equity under the law and to promote inclusion efforts based on protected class statuses.

The Commission is comprised of five staff members who perform the day-to-day operations. The Commission also has seven volunteer members, who serve as a policy-making body, which directs the Commission staff.

Scope of Services: 1. Enforce the City’s Civil Rights Law, Cedar Rapids Municipal Code 69, through investigations, mediations, conciliations and resolutions of discrimination complaints in a timely and efficient manner.

2. Educate the community and increase public awareness of the local civil rights laws.

FY20 Work Plan Overview: Each year, the Commission develops a plan of action for prioritizing areas of focus for the upcoming fiscal year. The work plan allows the CRCRC to establish and address priorities, and measure accomplishments at the end of the fiscal year.

The CRCRC adopted its work plan at its June 19, 2019 Commission meeting. Below are the goals adopted by the CRCRC, and the full work plan is included as an exhibit to the resolution.

CRCRC FY20 Goals:  Enforcement: Improve departmental infrastructure and address current community needs  Outreach: Improve visibility and increase community partnerships  Commissioner and Staff Development: Continue education and engagement of Commission members and staff Action/Recommendation: Resolution adopting the Civil Rights Commission FY20 Work Plan

Alternative Recommendation: Provide recommendations to CRCRC for inclusion in the Work Plan

Time Sensitivity: Immediate

Resolution Date: June 25, 2019

Budget Information: N/A

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: No Explanation: NA CVR CVR-2019-06

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Cedar Rapids Civil Rights Commission (CRCRC) is an administrative law agency created to promote and protect equity under the law, and

WHEREAS, the mission of the Commission is to promote inclusion efforts based on protected class statuses, and

WHEREAS, the scope of responsibilities include processing discrimination complaints and facilitating public outreach activities, and

WHEREAS, each year, the Commission develops a plan of action for prioritizing areas of focus for the upcoming fiscal year, and

WHEREAS, the work plan allows the CRCRC to establish and address priorities, and measure the accomplishments at the end of the fiscal year, and

WHEREAS, the CRCRC adopted its work plan at its June 19, 2019 Commission meeting. The full work plan is included as an exhibit.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the attached Civil Rights Commission FY20 Work Plan is hereby adopted.

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MayorSignature

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ClerkSignature Civil Rights Commission FY20 Work Plan

GENERAL INFORMATION

DECLARATION OF PURPOSE The City of Cedar Rapids Civil Rights Commission is a seven member Commission appointed by the Mayor and approved by the City Council. The Commission was established on October 27, 1963 and is governed by Chapter 69 of the Municipal Code established by Ordinance No. 104-69, passed October 1969.

MISSION The mission of the Cedar Rapids Civil Rights Commission is “To secure for all individuals within the City of Cedar Rapids freedom from discrimination because of age, color, creed, disability, familial status, gender identity, marital status, national origin, race, religion, sex, or sexual orientation.”

VISION The vision of the Cedar Rapids Civil Rights Commission is “A Cedar Rapids Community that is welcoming, inclusive and preserves the personal dignity of all people regardless of their age, color, creed, disability, familial status, gender identity, marital status, national origin, race, religion, sex, or sexual orientation so that we all may fulfill our productive capacities.”

MEETINGS Scheduled meetings are held on the third Wednesday of every month unless otherwise published, beginning at 5:30 pm in the Veteran’s Memorial Council Chambers.

COMMISSIONERS Anthony Arrington, Vice Chair Term thru 2022 Leland Freie, Chair Term thru 2020 Salma Igram Term thru 2020 Keith Rippy Term thru 2021 Linda Topinka Term thru 2021 Easie Toingar Term thru 2022 Ruth White Term thru 2020

STAFF LIAISIONS Janet Abejo-Parker (319) 286-5632 [email protected]

Alicia Abernathey (319) 286-5864 [email protected] Civil Rights Commission FY20 Work Plan

Enforcement: Improve departmental infrastructure and address current community needs Task Lead Timeline  Infrastructure development Staff, Q1-Q2 o Update Rules of Practice Commissioners (July-Dec) o Update Chapter 69 o Rejoin League of Iowa Human and Civil Rights Agencies and/or International Association of Human Rights Agencies o Improve knowledge management system  Addressing gaps in received cases Staff Q1-Q3 o Partner with other organizations with a focus on the (July-Mar) area of credit o Continue to collaborate with other City departments

Outreach: Improve visibility and increase community partnerships Task Lead Timeline  Develop and improve communications strategy Staff Q1-Q2 o Social media strategy (July-Dec) o Crisis communications  Ongoing activities Staff, Ongoing o Continue and improve Legacies Speaker Series Commissioners o Strategic customization of promotional materials o See Attachment A for continuing community events o See Attachment B for continuing participation of staff on community boards/committees o See Attachment C for continuing commitments of trainings conducted by staff  Update and revise trainings offered by Commission Staff FY20 (July-June)  New initiatives Staff Q1-Q3 o Partner with local schools to promote civil rights (July- o Partner with local neighborhood associations to March) promote civil rights o Partner with local organizations on community initiatives Civil Rights Commission FY20 Work Plan

Commissioner and Staff Development: Continue education and engagement of Commission members and staff Task Lead Timeline  Commissioner training Staff, Ongoing o Conference and workshop opportunities Commissioners o Policy and process review o Guest Speakers at Commission meetings  Commissioner participation in one outreach event per Commissioners FY20 year (July-June)  Committee charter updates Commissioners Q1-Q2 (July-Dec)  Staff developmental training Staff Ongoing  Staff participation in one cultural competency training per Staff FY20 year (July-June) Civil Rights Commission FY20 Work Plan

Attachment A

Date Outreach Events July 1, 2019 LGBTQ Forum July 6, 2019 CR PrideFest  Commission will provide a “Cedar Rapids Pride Day” proclamation July 20, 2019 AsianFest July 27, 2019 ADA Celebration August 2019 Wake Up For Your Rights Intercultural Festival  Commission will provide an “Intercultural Day” proclamation September 6, 2019 Veterans Stand Down September 7, 2019 Cedar Rapids NAACP Freedom Fund Banquet September 15, Festival Latino 2019 September – Civil Rights Commission banner display downtown November 2019 October 2019 “National Disability Employment Awareness Month” proclamation October 3, 2019 African American Museum of Iowa History Maker’s Gala December 2019 “Human Rights Month” proclamation December 2019 – Fair Housing Poster Contest April 2020 January 2020 Martin Luther King Jr. Celebrations:  Movie night  Public sector job fair  St. Paul’s United Methodist Church event  “Dr. Martin Luther King Jr. Day” proclamation February 2020 Black History Month Celebrations (As requested) March 7, 2020 Community Cultural Celebration and Expo March 2020 ARC March March 2020 Corridor Autism Resource Expo (CARE) April 2020 Fair Housing Month Celebrations:  Bus advertisements  Public Service Announcement  Awards for Fair Housing Poster Contest  “Fair Housing Month” proclamation June 2020 Farmer’s Market: Citizen Appreciation Day June 2020 Juneteenth Civil Rights Commission FY20 Work Plan

Attachment B

Community Boards/Committees Linn County Continuum of Care Planning & Policy Council ADA Advisory Committee American Civil Liberties Union Linn County League of Women Voters Immigrant Concerns Police Chief Advisory Committee YMCA NAACP

Attachment C

Training Partnerships SAFE-CR City of Cedar Rapids New Hire Orientation Cedar Rapids Police Department Police Academy Landlords of Linn County 1010

Council Agenda Item Cover Sheet

Submitting Department: City Clerk

Presenter at Meeting: Chief Smith

Contact Person: Chief Smith Cell Phone Number: 319-538-2593 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution granting an ambulance service license to Area Ambulance Service at 2730 12th Street SW. CIP/DID #AMBU004339-05-2019

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: Area Ambulance Service’s application was approved by Asst. Chief Hopper from the Cedar Rapids Fire Department. An inspection report was submitted for each ambulance Area Ambulance Service will use to provide service. All of the proper information for licensing has been received and approved.

Action/Recommendation: Adopt resolution to complete the licensing process.

Alternative Recommendation:

Time Sensitivity: None

Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CLK PD FIR ATT AMBU004339-05-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Doug Wullweber, authorized representative of Area Ambulance Authority dba Area Ambulance Service, located at 2730 12th Street S.W., has applied for an Ambulance Service License, and

WHEREAS, said application has been approved by the Cedar Rapids Fire Department and inspection of vehicles submitted,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Clerk is hereby authorized and directed to issue an Ambulance Service License expiring June 30, 2020, to the above applicant.

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ClerkSignature 1111

Council Agenda Item Cover Sheet

Submitting Department: Community Development

Presenter at Meeting: Caleb Mason

Alternate Contact Person: Jennifer Pratt Phone Number/Ext.: 319 286-5047 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution setting a public hearing on July 23, 2019 and consultation with affected taxing entities on the proposed Amendment No. 9 to the Amended and Restated Urban Renewal Plan for the Consolidated Central Urban Renewal Area. CIP/DID #OB283396

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: The action initiates the process to amend the Consolidated Central Urban Renewal Plan. The Plan is being amended accordance with Chapter 403 of the Iowa Code – the Urban Renewal Law – to incorporate projects and activities anticipated to be undertaken in accordance within the Urban Renewal being. As part of the process, the City must consult with taxing agencies on the activities and associated tax increments that may be used in conjunction with the projects.

Amendment No. 9 to the Plan incorporates several projects, which have received initial approval by the City Council. The inclusion in the Plan is necessary in order to enter into a Development Agreement, which is the final step of approval for the projects.

The following is the timeline and steps for the Plan Amendment:

June 25 Resolution setting a public hearing date and consultation with affected taxing agencies

July 8 Consultation with affected taxing agencies

July 23 Public Hearing & Resolution approving Plan amendment

Action/Recommendation: City staff recommends approval of the resolution. Alternative Recommendation: City Council may table and request additional information Time Sensitivity: NA Resolution Date: June 25, 2019 Budget Information: NA Local Preference Policy: NA Recommended by Council Committee: NA CD CLK OB283396

RESOLUTION NO. LEG_NUM_TAG

RESOLUTION SETTING DATES OF A PUBLIC HEARING AND CONSULTATION WITH AFFECTED TAXING ENTITIES ON THE PROPOSED AMENDMENT NO. 9 TO THE AMENDED AND RESTATED URBAN RENEWAL PLAN FOR THE CONSOLIDATED CENTRAL URBAN RENEWAL AREA

WHEREAS, the City Council of the City of Cedar Rapids, Iowa adopted Resolution No. 2254-11-00 on November 1, 2000 approving the Amended and Restated Urban Renewal Plan (the “Original Plan”, and as so amended shall be referred to herein as the “Urban Renewal Plan”) for the Consolidated Central Urban Renewal Area (the “Urban Renewal Area”) which is more particularly described therein; and

WHEREAS, the City Council has made the following amendments to the Original Plan:

Amendment Resolution # Date Amendment #1 1059-05-01 May 16, 2001 Amendment #2 0107-02-11 February 8, 2011 Amendment #3 0514-04-13 April 9, 2013 Amendment #4 0968-06-13 June 25, 2013 Amendment #5 1839-12-13 December 3, 2013 Amendment #6 0456-04-15 April 14, 2015 Amendment #7 0946-07-17 July 25, 2017 Amendment #8 1188-09-17 September 12, 2017

WHEREAS, the City Council has now determined that it is appropriate and necessary to further amend the Urban Renewal Plan in accordance with Chapter 403 of the Iowa Code (the “Urban Renewal Law”) to incorporate projects to be undertaken in accordance with the Urban Renewal Plan; and

WHEREAS, City staff has caused there to be prepared a form of Amendment No. 9 to the Plan ("Amendment No. 9" or "Amendment"), a copy of which is attached hereto as Exhibit 1 and has been placed on file for public inspection in the office of the City Clerk and which is incorporated herein by reference, the purpose of which is to update the list of eligible projects to be undertaken within the Area; and

WHEREAS, it is desirable that the area be redeveloped as part of the overall redevelopment covered by the Plan, as amended; and

WHEREAS, this proposed Amendment No. 9 adds no new land; and

WHEREAS, the Iowa statutes require the City Council to notify all affected taxing entities of the consideration being given to the proposed Amendment No. 9 and to hold a consultation with such taxing entities with respect thereto, and further provides that the designated representative of each affected taxing entity may attend the consultation and make written recommendations for modifications to the proposed division of revenue included as a part thereof, to which the City shall submit written responses as provided in Section 403.5, as amended; and

WHEREAS, the Iowa statutes further require the City Council to hold a public hearing on the proposed Amendment No. 9 subsequent to notice thereof by publication in a newspaper having general circulation within the City, which notice shall describe the time, date, place and purpose of the hearing, shall generally identify the urban renewal area covered by the Amendment and shall outline the general scope of the urban renewal project under consideration, with a copy of the notice also being mailed to each affected taxing entity.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

1. That the consultation on the proposed Amendment No. 9 required by Section 403.5(2) of the Code of Iowa, as amended, shall be held on Monday, July 8, 2019, in the Kranse Conference Room, 2nd Floor City Hall, 101 First Street SE, Cedar Rapids, Iowa, at 10:30 A.M., and the Economic Development Analyst, or his delegate, is hereby appointed to serve as the designated representative of the City for purposes of conducting the consultation, receiving any recommendations that may be made with respect thereto and responding to the same in accordance with Section 403.5(2).

2. That the City Clerk is authorized and directed to cause a notice of such consultation to be sent by regular mail to all affected taxing entities, as defined in Section 403.17(1), along with a copy of this Resolution and the proposed Amendment No. 9, the form of consultation notice is attached hereto as Exhibit 2.

3. That a public hearing shall be held on the proposed Amendment No. 9 before the City Council at its meeting which commences at 4:00 P.M. on Tuesday, July 23, 2019 in the Council Chambers, City Hall, 101 First Street SE, Cedar Rapids, Iowa.

4. That the City Clerk is authorized and directed to publish notice of this public hearing in the Cedar Rapids Gazette, once on a date not less than four (4) nor more than twenty (20) days before the date of the public hearing, and to mail a copy of the notice by ordinary mail to each affected taxing entity, the form of notice is attached hereto as Exhibit 3.

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MayorSignature

Attest:

ClerkSignature AMENDMENT NO. 9 TO THE AMENDED AND RESTATED URBAN RENEWAL PLAN

CONSOLIDATED CENTRAL URBAN RENEWAL AREA

Approved by City Council Resolution No. ______

Community Development Department City Hall 101 First Street SE Cedar Rapids, IA 52401

1 Exhibit 1

TABLE OF CONTENTS

1.0 INTRODUCTION

1.1 Purpose and Background 1.2 Consolidated Central Urban Renewal Plan Amendments

2.0 PROPOSED URBAN RENEWAL PROJECT ACTIVITIES

3.0 EFFECTIVE DATE

4.0 CITY INDEBTEDNESS

5.0 REPEALER

6.0 SEVERABILITY

2 1.0 INTRODUCTION

1.1 Purpose and Background

The Amended and Restated Urban Renewal Plan (the “Original Plan”, and as so amended shall be referred to herein as the “Urban Renewal Plan”) for the Consolidated Central Urban Renewal Area (the “Urban Renewal Area”) was adopted by the City Council on November 1, 2000 by Resolution No. 2254-11-00. The Urban Renewal Plan is being amended by this Amendment No. 9 (“Amendment”) to update the list of eligible projects. This Amendment adds no new land to the Area. Except as modified by this Amendment, the provisions of the original Urban Renewal Plan, as amended, are hereby ratified, confirmed, and approved and shall remain in full force and effect as provided herein. In case of any conflict or uncertainty, the terms of this Amendment shall control. Any subsections in the Original Plan not mentioned in this Amendment shall continue to apply to the Plan.

1.2 Consolidated Central Urban Renewal Plan Amendments

Section 11.0 of the Urban Renewal Plan provides that the Urban Renewal Plan may be amended from time to time to include changes in the Urban Renewal Area, to add or change land use controls and regulations, to modify goals or types of renewal activities, or to amend property acquisition and disposition guidelines. The City Council may amend the Urban Renewal Plan by resolution after holding a public hearing on the proposed change in accordance with applicable Iowa law.

Amendment No. 9 to the Amended and Restated Urban Renewal Plan for the Consolidated Central Urban Renewal Area is consistent with this provision.

2.0 PROPOSED URBAN RENEWAL PROJECT ACTIVITIES

In accordance with recent amendments to Chapter 403 of the Code of Iowa, the Urban Renewal Plan for the Urban Renewal Area is amended to add the following project activities which are expected to be undertaken:

Development Agreements The following are private redevelopment projects which are expected to be undertaken: Project Description & Rationale Tax Increments City to enter in to a development agreement which provides a reimbursement of 100% of Construction of an approximately $32.3 the increased (increment) taxes generated by million mixed-use facility on property Banjo Apartments, LLC the project and collected by the City for a bounded by 4th & 5th Avenues SE and 5th & period of no more than 20-years. The 6th Streets SE. estimated total reimbursement of tax increments is expected to be $12,000,000 City to enter in to a development agreement which provides a reimbursement of 100% of Construction of an 8-unit multi-residential the increased (increment) taxes generated by LTRI LLC facility to serve low-income persons with the project and collected by the City for 10- physical and developmental disabilities. years. The estimated total reimbursement of tax increments over the term is expected to be $350,000.

3 AHNI is undertaking the Total Child Initiative which provides a holistic approach to serve children’s needs by addressing key risk and protective factors: childhood City to provide three (3) annual payments of Affordable Housing basic needs, education & work, family, and $75,000 to AHNI from tax increments, or a Network community. Part of the project includes total of $225,000. physical improvement through the acquisition and rehabilitation of structures in the Wellington Heights neighborhood, located in the URA.

The NDC is a non-profit community focuses organization which undertakes Neighborhood redevelopment projects in distressed The City to provide three (3) annual payments Development neighborhoods, exclusively, including the of $50,000 beginning in FY20 for a total of Corporation URA. The NDC has undertaken mixed-use $150,000. and multi-family redevelopment projects, including families at or below 80% AMI.

City to enter in to a development agreement Construction of an approximately $30 which provides a reimbursement of 100% of million mixed-use facility on property the increased (increment) taxes generated by bounded by 3rd & 4th Streets SE and 9th & the project and collected by the City for a Newbo Partners, LLC 10th Avenues SE. The project includes period of no more than 15-years. The covered parking, first floor commercial, and estimated total reimbursement of tax approximately 146 residential apartments. increments is not expected to exceed $8,000,000.

Public Improvements Use of tax increments within the Project Area for improvements to streets, highways, avenues, public ways, and public grounds; installation of street lighting fixtures, connections and facilities; installation and repair of traffic signals and control devices; construction, reconstruction, and repair of sidewalks and pedestrian underpasses and overpasses; improvement and repair of bridges, culverts, retaining walls, viaducts, underpasses, grade crossing separations, and approaches; construction, reconstruction, repair, and relocation of sanitary sewer, storm sewer, water, and fiber optic infrastructure, including but not limited to:

Project Description & Rationale Tax Increment Construction of a pocket park amenity in right-of-way adjacent to a parking lot. The City will utilized an estimated $50,000 in tax 2nd St SE Pocket Park Project includes public art, and increments to fund the project. stormwater improvements.

Property Acquisition The following is a list of properties anticipated to be acquired by the City to further the objectives of the Plan and in accordance with the Urban Renewal Law:

4 Administration Use of tax increments legal, consulting, recording, publication, administration and oversight of eligible projects, housing market analysis, project financial gap analysis reports, real estate appraisals, and other miscellaneous fees associated with projects occurring within the Project Area.

3.0 EFFECTIVE DATE

This Amendment No. 9 to the Amended and Restated Urban Renewal Plan for the Consolidated Central Urban Renewal Area shall be deemed to be effective upon the adoption of a City Council Resolution approving the said amended Urban Renewal Plan. The Urban Renewal Plan, as so amended, shall remain in full force until amended or rescinded by the City Council.

4.0 CITY INDEBTEDNESS The specific amount of debt to be incurred by the updated urban renewal projects identified in this Amendment are outlined in Section 2 of this Amendment. The estimated project costs in this Amendment are estimates only and will be incurred and spent over a number of years. In no event will the City's constitutional debt limit be exceeded. The City Council will consider each project proposal on a case-by-case basis to determine if it is in the City’s best interest to participate before approving an urban renewal project or expense. It is further expected that such indebtedness, including interest on the same, may be financed in whole or in part with tax increment revenues from the Urban Renewal Area, as amended. Subject to the foregoing, the anticipated use of aggregate tax increment for the proposed urban renewal projects identified in this Amendment is estimated at $20,775,000. Currently, the City of Cedar Rapids’ outstanding general obligation indebtedness is $271,585,000 (as of July 1, 2018). The Constitution of the State of Iowa limits the amount of City debt outstanding at any time to no more than five (5) percent of the value (as shown by the last certified state and county tax list) of all taxable property within the City. The City’s constitutional debt limit is $557,695,117 as of July 1, 2018.

5.0 REPEALER Any parts of the previous Plan, as previously amended, in conflict with this Amendment are hereby repealed.

6.0 SEVERABILITY If any part of the Amendment is determined to be invalid or unconstitutional, such invalidity or unconstitutionality shall not affect the validity of the previously adopted Plan as a whole, or any part of the Plan or this Amendment not determined to be invalid or unconstitutional.

5 Exhibit 2 NOTICE OF A CONSULTATION TO BE HELD BETWEEN THE CITY OF CEDAR RAPIDS, STATE OF IOWA AND ALL AFFECTED TAXING ENTITIES CONCERNING THE PROPOSED AMENDMENT NO. 9 TO THE AMENDED AND RESTATED URBAN RENEWAL PLAN FOR THE CONSOLIDATED CENTRAL URBAN RENEWAL AREA IN THE CITY OF CEDAR RAPIDS, STATE OF IOWA

The City of Cedar Rapids, State of Iowa will hold a consultation with all affected taxing entities, as defined in Section 403.17(1) of the Code of Iowa, as amended, commencing at 10:30 a.m. on Monday, July 9, 2019, in the Kranse Conference Room, 2nd Floor City Hall, 101 First Street SE, Cedar Rapids, Iowa concerning a proposed Amendment No. 9 to the Amended and Restated Urban Renewal Plan (“Amendment No. 9”) for the Consolidated Central Urban Renewal Area, a copy of which is attached hereto.

Each affected taxing entity may appoint a representative to attend the consultation. The consultation may include a discussion of the estimated growth in valuation of taxable property included in the Urban Renewal Area, the fiscal impact of the division of revenue on the affected taxing entities, the estimated impact on the provision of services by each of the affected taxing entities in the Urban Renewal Area, and the duration of any bond issuance included in the Amendment.

The designated representative of any affected taxing entity may make written recommendations for modifications to the proposed division of revenue no later than seven days following the date of the consultation. The Economic Development Analyst, or his delegate, as the designated representative of the City of Cedar Rapids, State of Iowa, shall submit a written response to the affected taxing entity, no later than seven days prior to the public hearing on the proposed Amendment No. 9, addressing any recommendations made by that entity for modification to the proposed division of revenue.

This notice is given by order of the City Council of the City of Cedar Rapids, State of Iowa, as provided by Section 403.5 of the Code of Iowa, as amended.

Dated this _____ day of ______, 2019.

City Clerk, City of Cedar Rapids, State of Iowa

(End of Notice) EXHIBIT 3 NOTICE OF PUBLIC HEARING TO CONSIDER APPROVAL OF A PROPOSED AMENDMENT NO. 9 TO THE AMENDED AND RESTATED URBAN RENEWAL PLAN FOR THE CONSOLIDATED CENTRAL URBAN RENEWAL AREA IN THE CITY OF CEDAR RAPIDS, STATE OF IOWA

The City Council of the City of Cedar Rapids, State of Iowa, will hold a public hearing before itself at its meeting which commences at 4:00 P.M. on Tuesday, July 23, 2019 in the Council Chambers, City Hall, 101 First Street SE, Cedar Rapids, Iowa, to consider adoption of a proposed Amendment No. 9 to the Amended and Restated Urban Renewal Plan (the "Amendment") concerning the Consolidated Central Urban Renewal Area in the City of Cedar Rapids, State of Iowa, legally described in the Plan. A copy of the Amendment is on file for public inspection in the office of the City Clerk, City Hall, City of Cedar Rapids, Iowa. The City of Cedar Rapids, State of Iowa is the local public agency which, if such Amendment is approved, shall undertake the urban renewal activities described in such Amendment. The general scope of the urban renewal activities under consideration in the Amendment is to promote the growth and retention of qualified industries and businesses in the Urban Renewal Area through various public purpose and special financing activities outlined in the Amendment. To accomplish the objectives of the Amendment, and to encourage the further economic development of the Urban Renewal Area, the Amendment provides that such special financing activities may include, but not be limited to, the making of loans or grants of public funds to private entities under Chapter 15A of the Code of Iowa. The City also may reimburse or directly undertake the installation, construction and reconstruction of substantial public improvements, including, but not limited to, street, water, sanitary sewer, storm sewer or other public improvements. The Amendment provides that the City may issue bonds or use available funds for purposes allowed by the Plan, as amended, and that tax increment reimbursement of the costs of urban renewal projects may be sought if and to the extent incurred by the City. The Amendment initially proposes specific public infrastructure or site improvements to be undertaken by the City, and provides that the Amendment may be amended from time to time. The proposed Amendment No. 9 would update the list of eligible projects to be undertaken within the Area. The proposed Amendment adds no new land. Other provisions of the Plan not affected by the Amendment would remain in full force and effect. Any person or organization desiring to be heard shall be afforded an opportunity to be heard at such hearing. This notice is given by order of the City Council of the City of Cedar Rapids, State of Iowa, as provided by Section 403.5 of the Code of Iowa. Dated this _____ day of ______, 2019.

City Clerk, City of Cedar Rapids, State of Iowa 121212

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Douglas F. Wilson, P.E.

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 538-1076 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution setting a public hearing for July 23, 2019 to consider the Resolution of Necessity (Proposed) for the construction of the 2020 Sanitary Sewer Service Replacement project. CIP/DID #6550057-00

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: In preparation for Paving for Progress road projects, the condition of sanitary sewer services located beneath proposed pavement improvements are televised to inspect their condition. In cases where bituminous fiber (Orangeburg) or damaged sanitary sewer services are found, they are removed and replaced within the public right-of-way to protect the public’s investment in the new road surface. This project will replace Orangeburg/broken sanitary sewer services in advance of road projects on J Avenue NE, 19th Street NE, Jacolyn Drive NW, and 40th Street SE.

When infrastructure construction by the City has benefited adjacent land, it has been the City’s practice to assess for benefit they receive via special assessment. If not assessed, the City is essentially financing development construction and increasing property value at the cost of taxpayers.

Refer to the attached flow chart of the Special Assessment process. The proposed Resolution of Necessity before City Council is the fourth resolution in a series of resolutions which will lead to an assessment public hearing (Step 5A on the flow chart). This resolution is in accordance with Iowa Code Section 384 for special assessments.

A public hearing is proposed for July 23, 2019 to receive public comments. Property owners in the assessment district will receive written notices of the project, proposed preliminary assessment amounts, and public hearing date. Following the public hearing, council will consider one of the following options: 1. Adopt the Resolution of Necessity as proposed and proceed with the project and special assessment. 2. Amend the preliminary assessments, then adopt the Resolution of Necessity and proceed with the project. 3. Defer action until a specified later date 4. Abandon the special assessment Action/Recommendation: The Public Works Department recommends adoption of the proposed Resolution of Necessity and setting of a public hearing on July 23, 2019 to receive public comments.

Alternative Recommendation: If resolution is not adopted, the assessment will not proceed. The project will then require alternative funding, or the project must be abandoned.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 655/655000/6550057 NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA

ENG CLK TRS 6550057-00

RESOLUTION NO. LEG_NUM_TAG

RESOLUTION SETTING A PUBLIC HEARING DATE FOR JULY 23, 2019 TO CONSIDER THE RESOLUTION OF NECESSITY (PROPOSED)

WHEREAS, preliminary plans and specifications and plat and schedule and estimate of cost are now on file in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, showing the boundaries of the District, containing the properties and lots to be assessed, locations of the improvements, each lot proposed to be assessed, together with a valuation of each lot as fixed by the Council, an estimate of the cost of the entire proposed improvements, stating the cost of each type of construction and kind of materials to be used, and an estimate of the amount proposed to be assessed against each lot, for the construction of the 2020 Sanitary Sewer Service Replacement project as hereinafter described, in Cedar Rapids, Iowa:

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA:

That it is deemed desirable, advisable and necessary to construct as a single improvement the 2020 Sanitary Sewer Service Replacement project in Cedar Rapids, Iowa.

Said District containing the properties to be assessed is set out and described in the “Notice to Property Owners”, set out by this Resolution.

Said improvements within said District are located and described in the “Notice to Property Owners”, set out by this Resolution.

The method of construction shall be by contract.

Costs of said improvements will be assessed to the properties within the boundaries of the District. No property shall be assessed more than it is benefited by the improvement nor more than 25% of its value on the date of its assessment. Said assessment may include a ten percent Default and Deficiency Fund, as authorized by Section 384.44, State Code of Iowa.

A plat and schedule and estimate of costs are now on file in the Office of the Clerk as required by law.

Any difference between the amount which is derived from cash payments made by property owners during the thirty day collection period and the sale of Improvement Bonds issued against assessments on benefited properties and the total cost of the improvements, shall be paid for from the proceeds derived from the issuance and sale of bonds as authorized by Section 384.25, State Code of Iowa, and/or from such other funds of said Municipality as may be legally used for such purpose.

BE IT FURTHER RESOLVED, that the Cedar Rapids City Council meet at 4:00 p.m., on the 23rd day of July, 2019 at Council Chambers, City Hall, 3rd Floor, 101 First Street SE, in the City of Cedar Rapids, Iowa, for the purpose of hearing property owners subject to assessment and interested parties for or against the improvement, its cost, the assessment, or the boundaries of the district. Unless a property owner files objections with the Clerk at the time of the hearing on this Resolution, the property owner shall be deemed to have waived all objections pertaining to the regularity of the proceedings and the legality of using special assessment procedure, and BE IT FURTHER RESOLVED, that the Clerk is hereby instructed to cause notice to be published and mailed as required by law of the pendency of this Resolution and of the time and place of hearing objections thereto, and to the said preliminary plans and specifications, estimate of costs and to the making of said improvements.

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MayorSignature

Attest:

ClerkSignature Published on 7/6/19 and 7/13/19 in The Cedar Rapids Gazette

NOTICE TO PROPERTY OWNERS

Notice is hereby given that there is now on file for public inspection in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, a proposed Resolution of Necessity, an estimate of costs and plat and schedule showing the amounts proposed to be assessed against each lot and the valuation thereof within District as approved by the Council of Cedar Rapids, Iowa, for an improvement, designated as the 2020 Sanitary Sewer Service Replacement project of the types and in the location as follows:

GPN & Legal Description:

GPN Legal Description TURNER'S 1ST (LESS E 7.5') LOT 2 & E 7.5' S 100' 14161-76019-00000 STR/LB 3 14161-76020-00000 TURNER'S 1ST (LESS E 7.5') LOT 1 & E 7.5' STR/LB 2 14154-56004-00000 GREENE & COLLEGE NE 60' NW 131' STR/LB 7 FR21 14154-51014-00000 GREENE'S NW'LY 147.5' EACH LOTS 1 & STR/LB 2 25 13261-01015-00000 CEDAR HILLS UNIT 8 STR/LB 792 13261-02024-00000 CEDAR HILLS UNIT 8 STR/LB 768 14243-77011-00000 ZOBAC'S 5TH STR/LB 59 14243-76038-00000 SCHULTE'S DALE 1ST STR/LB 7 14243-77012-00000 ZOBAC'S 5TH STR/LB 58 14243-76037-00000 SCHULTE'S DALE 1ST STR/LB 6 14243-78009-00000 ZOBAC'S 4TH STR/LB 49

That the proposed District to be benefited and subject to assessment for the cost of such improvements is described as follows:

Removal and replacement of existing damaged or bituminous fiber (Orangeburg) sanitary sewer services within the boundaries of the public right of way.

The Cedar Rapids City Council will meet at 4:00 p.m., on the 23rd day of July, 2019 at the Cedar Rapids Council Chambers, 3rd floor of City Hall, 101 1st Street SE, Cedar Rapids, Iowa, at which time the owners of property subject to assessment for the proposed improvements, or any other person having an interest in the matter may appear and be heard for or against the making of the improvement, the boundaries of the District, the cost, the assessment against any lot, tract, or parcel of land, or the final adoption of a Resolution of Necessity. A property owner will be deemed to have waived all objections unless at the time of Hearing he has filed objections with the Clerk.

The Notice is given by authority of the Council of the City of Cedar Rapids, Iowa.

Amy Stevenson City Clerk, Cedar Rapids, Iowa

(END OF NOTICE) J AVENUE NE, OAKLAND TO MAPLEWOOD 19TH STREET NE, 1ST AVENUE TO C AVENUE

JACOLYN DRIVE NW, MIDWAY TO E 40TH STREET SE, MT VERNON TO SOUTTER

2020 SANITARY SEWER SERVICE REPLACEMENT PROJECT

PROJECT #6550057 131313

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Douglas F. Wilson, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 538-1076 E-mail Address: [email protected]

Description of Agenda Item: PUBLIC HEARINGS Resolution setting a public hearing for July 23, 2019 to consider the Resolution of Necessity (Proposed) for the construction of the Center Point Road NE from 29th Street to J Avenue Intersection Reconstruction and One-Way to Two-Way Conversion project (Paving for Progress). CIP/DID #3012094-00

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: This project includes pavement reconstruction at the intersection of 29th Street NE and Center Point Road, drainage improvements, sanitary sewer, water main, traffic signals and one-way to two-way traffic conversion between J Avenue and 29th Street. The assessments will cover the cost of removing and replacing bituminous fiber sanitary sewer services (Orangeburg) from the city right-of-way to protect the investment in the street. This is the second major project in a sequence of construction contracts to improve Center Point Road between Coe Road and 32nd Street. Construction for this section is planned for 2020.

Alternative Recommendation: If resolution is not adopted, the assessment will not proceed. The project will then require alternative funding, or this portion of the project must be abandoned.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012094 SLOST; 625/625000/6250051-2017023-01 NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA

ENG CLK TRS 3012094-00 6250051-2017023-01 7970

RESOLUTION NO. LEG_NUM_TAG

RESOLUTION SETTING A PUBLIC HEARING DATE FOR JULY 23, 2019 TO CONSIDER THE RESOLUTION OF NECESSITY (PROPOSED)

WHEREAS, preliminary plans and specifications and plat and schedule and estimate of cost are now on file in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, showing the boundaries of the District, containing the properties and lots to be assessed, locations of the improvements, each lot proposed to be assessed, together with a valuation of each lot as fixed by the Council, an estimate of the cost of the entire proposed improvements, stating the cost of each type of construction and kind of materials to be used, and an estimate of the amount proposed to be assessed against each lot, for the construction of the Center Point Road NE from 29th Street to J Avenue Intersection Reconstruction and One-Way to Two-Way Conversion project as hereinafter described, in Cedar Rapids, Iowa:

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA:

That it is deemed desirable, advisable and necessary to construct as a single improvement the Center Point Road NE from 29th Street to J Avenue Intersection Reconstruction and One- Way to Two-Way Conversion project in Cedar Rapids, Iowa.

Said District containing the properties to be assessed is set out and described in the “Notice to Property Owners”, set out by this Resolution.

Said improvements within said District are located and described in the “Notice to Property Owners”, set out by this Resolution.

The method of construction shall be by contract.

A plat and schedule and estimate of costs are now on file in the Office of the Clerk as required by law.

BE IT FURTHER RESOLVED, that the Clerk is hereby instructed to cause notice to be published and mailed as required by law of the pendency of this Resolution and of the time and place of hearing objections thereto, and to the said preliminary plans and specifications, estimate of costs and to the making of said improvements.

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MayorSignature

Attest:

ClerkSignature Published on 7/6/19 and 7/13/19 in The Cedar Rapids Gazette

NOTICE TO PROPERTY OWNERS

Notice is hereby given that there is now on file for public inspection in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, a proposed Resolution of Necessity, an estimate of costs and plat and schedule showing the amounts proposed to be assessed against each lot and the valuation thereof within District as approved by the Council of Cedar Rapids, Iowa, for an improvement, designated as the Center Point Road NE from 29th Street to J Avenue Intersection Reconstruction and One-Way to Two-Way Conversion project of the types and in the location as follows:

GPN & Legal Description:

GPN Legal Description COLLEGE PARK 2ND (LESS ST) S 50' E 14161-26019-00000 140' OUT LOT STR/LB 16 IRR SUR SE 9-83-7 (LESS ST) W 50' E 14094-78027-00000 200' STR/LB 15 IRR SUR SE 9-83-7 W 60' E 260' LOT 15 14094-78026-00000 EX RD

That the proposed District to be benefited and subject to assessment for the cost of such improvements is described as follows:

Removal and replacement of existing bituminous fiber (Orangeburg) sanitary sewer services, located beneath 29th Street NE and Center Point Road NE, within the boundaries of the public right of way.

The Notice is given by authority of the Council of the City of Cedar Rapids, Iowa.

Amy Stevenson City Clerk, Cedar Rapids, Iowa

(END OF NOTICE) RECONSTRUCTION AREA

TWO-WAY TRAFFIC CONVERSION

CENTER POINT ROAD NE FROM 29TH STREET TO J AVENUE INTERSECTION RECONSTRUCTION AND ONE-WAY TO TWO- WAY CONVERSION PROJECT #3012094 141414

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Douglas F. Wilson, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 538-1076 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution setting a public hearing for July 23, 2019 to consider the Resolution of Necessity (Proposed) for the construction of the Old Marion Road NE from South of Regent Street to C Avenue Pavement Rehabilitation project (Paving for Progress). CIP/DID #3012148-00

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: This project includes asphalt pavement resurfacing, water main, and ADA sidewalk ramp improvements. The assessments will pay for removing and replacing bituminous fiber sanitary sewer services (Orangeburg) from the city right-of-way to protect the investment in the street. This project is a continuation of a series of contracts to improve Oakland and Old Marion Road from H Avenue to C Avenue. Construction for this project is scheduled for 2020.

Alternative Recommendation: If resolution is not adopted, the assessment will not proceed. The project will then require alternative funding, or this portion of the project must be abandoned.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012148 SLOST; 625/625000/6250051-2016066 NA; 306/306000/306277 NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA

ENG CLK TRS 3012148-00 6250051-2016066 7970

RESOLUTION NO. LEG_NUM_TAG

RESOLUTION SETTING A PUBLIC HEARING DATE FOR JULY 23, 2019 TO CONSIDER THE RESOLUTION OF NECESSITY (PROPOSED)

WHEREAS, preliminary plans and specifications and plat and schedule and estimate of cost are now on file in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, showing the boundaries of the District, containing the properties and lots to be assessed, locations of the improvements, each lot proposed to be assessed, together with a valuation of each lot as fixed by the Council, an estimate of the cost of the entire proposed improvements, stating the cost of each type of construction and kind of materials to be used, and an estimate of the amount proposed to be assessed against each lot, for the construction of the Old Marion Road NE from South of Regent Street to C Avenue Pavement Rehabilitation project as hereinafter described, in Cedar Rapids, Iowa:

NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA:

That it is deemed desirable, advisable and necessary to construct as a single improvement the Old Marion Road NE from South of Regent Street to C Avenue Pavement Rehabilitation project in Cedar Rapids, Iowa.

Said District containing the properties to be assessed is set out and described in the “Notice to Property Owners”, set out by this Resolution.

Said improvements within said District are located and described in the “Notice to Property Owners”, set out by this Resolution.

The method of construction shall be by contract.

A plat and schedule and estimate of costs are now on file in the Office of the Clerk as required by law.

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MayorSignature

Attest:

ClerkSignature Published on 7/6/19 and 7/13/19 in The Cedar Rapids Gazette

NOTICE TO PROPERTY OWNERS

Notice is hereby given that there is now on file for public inspection in the Office of the City Clerk, located at 101 First Street SE, Cedar Rapids, Iowa, a proposed Resolution of Necessity, an estimate of costs and plat and schedule showing the amounts proposed to be assessed against each lot and the valuation thereof within District as approved by the Council of Cedar Rapids, Iowa, for an improvement, designated as the Old Marion Road NE from South of Regent Street to C Avenue Pavement Rehabilitation project of the types and in the location as follows:

GPN & Legal Description:

GPN Legal Description IRR SUR W1/2 SE 3-83-7 (LESS ST) A TRI IN NE COR BNG 215.05'ON E LN & 14034-56005-00000 123.66' ON NW LN & 175.68' ON SW LN STR/LB 9 IRR SUR W1/2 SE 3-83-7 (LESS ST) & 14034-55005-00000 (LESS S 150') & (LESS EDLEMAN) W 140' STR/LB 1 LANDS A TR OF LAND IN W 1/2 SE W OF LOT 3 AP 186 MEAS 60.50' ON OLD MARION RD 80.72' ON N LN & (LESS 14034-51001-00000 RD) 300' ON E LN & 285' ON W LN PLUS A TRI 74' X31.25' IN SW COR W 1/2 SE STR/LB 3 83 7 14034-30014-00000 A.P. #186 STR/LB 3 A P 186 (LESS NE 60'IN REAR BNG 0' ON FRT LN) & (LESS HAINES) LOT 2 & 14034-30016-00000 TUREK'S 1ST W 3' BNG 0' IN REAR LOT 1 STR/LB 14034-04006-00000 PARCREST STR/LB 1 1

That the proposed District to be benefited and subject to assessment for the cost of such improvements is described as follows:

Removal and replacement of existing bituminous fiber (Orangeburg) sanitary sewer services, located beneath Old Marion Road NE, within the boundaries of the public right of way.

The Notice is given by authority of the Council of the City of Cedar Rapids, Iowa.

Amy Stevenson City Clerk, Cedar Rapids, Iowa

(END OF NOTICE) PROJECT AREA

OLD MARION ROAD NE FROM SOUTH OF REGENT STREET TO C AVENUE PAVEMENT REHABILITATION

PROJECT #3012148 15a

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Steve Krug

Contact Person: Scott Hock Cell Phone Number: (319) 538-8256 E-mail Address: [email protected]

Description of Agenda Item: Motions filing plans and specifications July 9, 2019 – Bever Park Lift Station and Sanitary Sewer Improvements (estimated cost is $200,000). CIP/DID #PUR0519-253; 307237

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: This project is for Bever Park Lift Station and Sanitary Sewer Improvements. Bid opening is scheduled for Wednesday, July 10, 2019 at 11:00 a.m. CDT.

Action/Recommendation: Set the public hearing. 15b

Council Agenda Item Cover Sheet

Submitting Department: Water

Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: (319) 538-1059 E-mail Address: [email protected]

Description of Agenda Item: Motions filing plans and specifications Motions setting public hearing dates and directing publication thereof, filing plans and/or specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results for: a. July 9, 2019 – Repair of Water Service Lines FY20 project (estimated cost is $600,000). CIP/DID #521108-20

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The work generally consists of providing ‘On-Call’ services for repairing service lines, corporation stops, and resetting or relocating curb boxes within the public right-of-way from the City main to and including the first shut-off valve located within the public right-of-way. Each year, Water Division staff estimates the amount of service work that will be needed for the coming year. The estimates are based on a review and analysis of recent years’ activity and costs. Due to the nature of this type of work, it is difficult to anticipate the work that will be needed. Each work request is in response to unanticipated failures in equipment or materials, e.g., leaking service lines or broken stop boxes. For FY20 the estimated cost for the repairs is $600,000

Bids will be opened and publicly announced on July 17, 2019.

Action/Recommendation: The Utilities Department – Water Division staff recommends that the plans and specifications be filed with the City Clerk’s Office on June 25, 2019 and a Notice of Public Hearing be published on June 29, 2019. A Public Hearing is scheduled for July 9, 2019 and bids will be opened on July 17, 2019.

Alternative Recommendation: None

Time Sensitivity: 6-25-19

Motion Date: 6-25-19 1. Budget Information: Included in Current Budget Year: This item is budgeted under the FY20 Utilities Department, Water Division, Meter Shop operations and maintenance budget and coded to: 521108-621-621005 2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: The FY20 Water Operations budget includes $600,000 for the repair of Water Service Lines. 3. Purchasing Department used or Purchasing Guidelines followed: Yes, this project is being bid as a Capital Improvement Project using Purchasing Department standards.

Local Preference Policy: NA Explanation: Capital Improvement Projects are exempt from Local Preference Policy.

Recommended by Council Committee: NA Explanation: NA 15c15c

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Dave Wallace, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Motions filing plans and specifications Motion setting public hearing date for July 9, 2019 and directing publication thereof, filing plans and/or specifications, form of contract and estimated cost, advertising for bids by posting notice to bidders as required by law, and authorizing City officials or designees to receive and open bids and publicly announce the results on July 17, 2019 for the Edgewood Road NE North of Cedar River Embankment Stabilization project (estimated cost is $600,000). CIP/DID #655259-02

EnvisionCR Element/Goal: ProtectCR Goal 1: Protect Cedar Rapids from flooding and other hazards.

Background: This project will include erosion control and slope stabilization of an area east of Edgewood Road NE, north of the Iowa Northern Railway tracks, along the north bank of the Cedar River. This area has experienced erosion problems and embankment stability issues over the last three years. The City has sanitary sewer and storm sewer infrastructure directly downslope of the project area that would be negatively impacted if no action is taken.

The project will include embankment stabilization, storm sewer modifications, curb and gutter improvements and establishment of vegetation. Completion of this project will allow for construction of the future Edgewood Road Trail connection to the Cedar River bridge.

Action/Recommendation: The Public Works Department recommends approval of the Motion filing plans, specifications, form of contract, estimated costs, setting a public hearing date for July 9, 2019 and advertising for bids by posting notice to bidders for the project.

Alternative Recommendation: Defer project to the future

Time Sensitivity: Normal Resolution Date: July 9, 2019 Budget Information: 655, 655000, 655259 NA Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA EDGEWOOD RD NE RD EDGEWOOD

42ND ST NE 42ND ST NE

GLASS RD NE

PROJECT LOCATION

CEDAR RIVER

EDGEWOOD RD

ELLIS RD NW

N EDGEWOOD ROAD NE NORTH OF CEDAR RIVER 0 FEET 1000 CEDAR RAPIDS EMBANKMENT STABILIZATION City of Five Seasons Cadd File Name: W:\PROJECTS\CIP\611 (655)\655259 Edgewood Rd North of Cedar River\655259-01 HRGreen\COUNCIL AGENDA\council map.dwg Cadd File Name: CIP No. 655259 16a

Council Agenda Item Cover Sheet

Submitting Department: City Clerk

Presenter at Meeting: Chief Jerman

Contact Person: Chief Jerman Cell Phone Number: 319-640-5518 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Motion assessing civil penalties for violation of State Code regarding the sale of alcohol to minors against: a. Uptown Live, 1323 1st Avenue SE, (first offense - $500). CIP/DID #LIQR003909-06-2018

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: Civil penalties are statutory and cannot be waived by the local authority. If the local authority does not pursue the civil penalty then the state will do so and retain the money.

On February 26, 2019, Sheila Kay Shadlow pled guilty to selling alcohol to persons under 21 years old in the Sixth Judicial District Court, Docket No. 13508081902090039054-201902088, violation of Iowa Code Section 123.49(2)(h). (sale of alcohol to a person under the legal age) The said offense occurred on or about February 9, 2019 on the licensed premises at 1323 1st Avenue SE, Cedar Rapids Iowa.

At the time of the above violation, Sheila Kay Shadlow was an employee of a liquor control licensee and/or beer permit holder. Since this violation occurred after January 1, 1998 and this would be the first violation of Iowa Code section 123.49(2)(h) section within a period of two (2) years, Iowa Code sections 123.39 and 123.50(3)(a) provide that the licensee shall be assessed a civil penalty in the amount of $500.00.

Iowa Code section 123.39, as amended, provides among other things that a criminal conviction is not a prerequisite to the imposition of a civil penalty. This section also provides that local authorities shall retain such civil penalties if the proceeding to impose the penalty is conducted by the local authority.

The City of Cedar Rapids, pursuant to the authority of the above cited sections, intends to impose a civil penalty in the amount of $500.00 to the above listed location.

Action/Recommendation: Assess civil penalty (The licensee has already submitted payment of the civil penalty.) Alternative Recommendation: Civil penaltlies are statutory and cannot be waived by the local authority. If the local authority does not pursue the civil penalty then the state will do so and retain the money.

Time Sensitivity: The hearing was waived and the licensee has consented to the assessment of the civil penalty for the violation of State Code regarding the sale of alcohol to minors. Payment of this civil penalty has been received.

Resolution Date: N/A

Budget Information:

Local Preference Policy: (Click here to select) Explanation: NA

Recommended by Council Committee: (Click here to select) Explanation: NA 17a

Council Agenda Item Cover Sheet

Submitting Department: City Clerk

Presenter at Meeting: Deputy Chief Jonker

Contact Person: Chief Jerman Cell Phone Number: 319-640-5518 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA a. Cedar Rapids BPO Elks Lodge 251, 801 33rd Avenue SW. b. Cedar Rapids Ice Arena, 1100 Rockford Road SW. c. Cedar Ridge, 2121 Arthur Collins Parkway SW. d. Checkers Tavern & Eatery, 3120 6th Street SW. e. Chipotle Mexican Grill #2275, 4444 1st Avenue NE, Suite 538. f. Hawkeye Convenience Store - 16th Avenue, 250 16th Avenue SW. g. Hawkeye Convenience Store - 1st Avenue, 1581 1st Avenue SE. h. Hawkeye Convenience Store - Johnson Avenue, 4830 Johnson Avenue NW. i. Hawkeye Convenience Store - Old Marion Road, 1120 Old Marion Road NE. j. Hawkeye Convenience Store - Wiley Boulevard, 2330 Wiley Boulevard SW. k. Homewood Suites Cedar Rapids - North, 1140 Park Place NE. l. Market Express, 5340 16th Avenue SW. m. Marriott, 1200 Collins Road NE. n. McGrath Amphitheatre Cedar Rapids, 475 1st Street SW (5-day license for an event). o. McGrath Amphitheatre Cedar Rapids, 475 1st Street SW (5-day license for an event). p. McGrath Amphitheatre Cedar Rapids, 475 1st Street SW (5-day license for an event). q. Mel’s Homeport Bar & Grill, 624 Center Point Road NE (new - formerly Tom’s Homeport). r. Mod’s Market, 200 1st Avenue NE. s. Nick’s Bar & Grill, 4958 Johnson Avenue NW. t. The Sag Wagon, 827 Shaver Road NE. u. Smokin’ Joe’s Tobacco & Liquor Outlet #14, 225 Edgewood Road NW. v. St. Pius X Parish, 4949 Council Street NE (5-day license for an event).

CIP/DID #OB1145716

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community. Background: Per State Code, the local authority must provide approval prior to the State issuing the alcohol licenses to the applicants. Action/Recommendation: Approve applications as submitted. Alternative Recommendation: Time Sensitivity: Resolution Date: Budget Information: Local Preference Policy: (Click here to select) Explanation: NA

Recommended by Council Committee: (Click here to select) Explanation: NA Cedar Rapids Police Department Memorandum

To: Chief Jerman From: Lt. Fields Subject: Beer/Liquor License Applications Calls for Service Summary Date: 06/19/2019 Business Name/Address Total Public Intox Disturbances Calls Intox Driver

Cedar Rapids BPO Elks Lodge 251 6 0 0 0 801 33RD AVE SW Cedar Rapids Ice Arena 88 0 0 6 1100 ROCKFORD RD SW Cedar Ridge 0 0 0 0 2121 ARTHUR COLLINS PKWY SW Checkers Tavern & Eatery 14 0 0 1 3120 6TH ST SW Chipotle Mexican Grill #2275 0 0 0 0 4444 1ST AVE NE Hawkeye Convenience Store - 16th Avenue 41 0 0 4 250 16TH AVE SW Hawkeye Convenience Store - 1st Avenue 31 0 1 8 1581 1ST AVE SE Hawkeye Convenience Store - Johnson Ave 7 0 0 1 4830 JOHNSON AVE NW Hawkeye Convenience Store - Old Marion Road 22 1 0 5 1120 OLD MARION RD NE Hawkeye Convenience Store - Wiley Blvd 14 0 0 3 2330 WILEY BLVD SW Homewood Suites Cedar Rapids - North 12 0 0 2 1140 PARK PL NE Market Express 30 0 0 7 5340 16TH AVE SW Marriott 53 0 1 0 1200 COLLINS RD NE

McGrath Amphitheatre Cedar Rapids 33 0 0 1 475 1st ST SW McGrath Amphitheatre Cedar Rapids 33 0 0 1 475 1st ST SW McGrath Amphitheatre Cedar Rapids 33 0 0 1 475 1st ST SW Mel's Homeport Bar & Grill 624 CENTER POINT RD NE Mod's Market 0 0 0 0 200 1ST AVE NE Nick's Bar & Grill 4958 JOHNSON AVE NW Sag Wagon 36 1 0 2 827 SHAVER RD NE Smokin' Joe's Tobacco & Liquor Outlet #14 12 0 0 1 225 EDGEWOOD RD NW St. Pius X Parish 4949 Council ST NE 18a18a

Council Agenda Item Cover Sheet

Submitting Department: Finance

Presenter at Meeting: Casey Drew

Contact Person: Casey Drew Phone Number/Ext.: 5097 E-mail Address: [email protected]

Description of Agenda Item: Bills, payroll and funds Resolutions approving: a. Payment of bills. CIP/DID #FIN2019-01 b. Payroll. CIP/DID #FIN2019-02 c. Transfer of funds. CIP/DID #FIN2019-03

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: The bi-weekly listings of bills, payrolls and fund transfers have been examined and approved by the proper departments.

Action/Recommendation: Authorize the Finance Department to issue payments and payroll checks and transfer funds as per the resolution listings.

Alternative Recommendation: NA

Time Sensitivity: Normal

Resolution Date: 6-25-2019

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA 18b FIN TRS FIN2019-02

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the following payrolls have been examined and approved by the proper departments, therefore,

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Finance Director be and is hereby authorized and directed to issue checks in favor of the holders thereof and for various amounts and that the money necessary for payment of the same is hereby appropriated from the different funds.

Department Total Department Total Animal Control $ 25,869.08 Human Resources $ 18,308.43 Aquatics Operation $ 79,724.93 Information Technology $ 85,453.70 Attorney $ 23,589.79 Joint Communications $ 61,343.74 Building Services Division $ 73,696.01 Parks Operations $ 125,603.91 CD – Federal Programs $ 29,359.81 Police $ 726,760.46 CR Public Library $ 130,848.30 Public Works $ 10,292.41 City Manager $ 53,322.33 PW – Engineering $ 160,027.17 Civil Rights $ 10,189.39 Purchasing Services $ 11,646.41 Clerk $ 12,934.55 Recreation $ 52,446.26 Comm Develop – DOD $ 37,285.08 Sewer Operations $ 82,010.85 Council $ 8,609.95 Street Operations $ 186,512.34 Development Services $ 41,531.10 Traffic Engineering $ 55,717.28 Facilities Maint Service $ 55,445.05 Transit $ 124,231.84 Finance $ 26,420.66 Treasury Operations $ 14,580.00 Finance – Analysts $ 15,408.72 Utilities $ 14,046.21 Financial Operations $ 47,643.51 Utilities – Solid Waste $ 106,358.28 Fire $ 447,002.20 Veterans Memorial $ 19,770.61 Five Seasons Parking $ 5,583.20 Water Operations $ 301,785.17 Fleet Maintenance $ 83,110.92 Water Pollution Control $ 205,307.86 Golf Operations $ 49,203.67 Grand Total $ 3,618,981.18

PASSED_DAY_TAG

LEG_PASSED_FAILED_TAG

MayorSignature

Attest: ClerkSignature 18c FIN CLK VET WTR WPC STR REC TED FIR PD TRS EIA FIN2019-03

RESOLUTION NO. LEG_NUM_TAG

TRANSFER OF FUNDS

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that and the City of Cedar Rapids Finance Director is hereby authorized and directed to transfer funds as per the attached listing.

PASSED_DAY_TAG

LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature

19a19a

Council Agenda Item Cover Sheet

Submitting Department: City Clerk

Presenter at Meeting: Amy Stevenson

Contact Person: Amy Stevenson Phone Number: 319-286-5061 E-mail Address: [email protected]

Description of Agenda Item: Boards and commissions Resolution appointing the following individual: a. Appointing Abigail Huff (effective through June 30, 2022) to the Cedar Rapids Historic Preservation Commission. CIP/DID #OB691376

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: Many board and commission terms expire on June 30, 2019. This agenda includes an appointment for a vacancy on the Cedar Rapids Historic Preservation Commission.

Action/Recommendation: Approve the resolution as presented.

Alternative Recommendation:

Time Sensitivity: None

Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CLK CD OB691376

A P P O I N T M E N T

I, Bradley G. Hart, Mayor of the City of Cedar Rapids, in accordance with Section 2.06 of the Home Rule Charter, and subject to the advice and consent of the Cedar Rapids City Council hereby appoint the following individual to serve on the Cedar Rapids Historic Preservation Commission for the term as indicated or until a successor is appointed and qualified:

Commissioner Term Beginning Term Expiration

Abigail Huff 07/01/2019 06/30/2022

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the advice and consent of the City Council to the Mayor’s appointment of Abigail Huff to the Cedar Rapids Historic Preservation Commission for the term indicated above is hereby given.

PASSED_DAY_TAG

LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature 20a20a

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Angie Charipar

Contact Person: Angie Charipar Cell Phone Number: 319-286-5090 E-mail Address: [email protected]

Description of Agenda Item: Special events Balloon Glow (includes road closures) on June 25, 2019. CIP/DID #SPEC-011359-2019

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Background: Referencing the Special Event application received for the above special event which is requesting permission to hold activities with a street closure, approval is recommended subject to the conditions stated on the attached resolution.

Action/Recommendation: Approve resolution for the event.

Alternative Recommendation:

Time Sensitivity:

Resolution Date: 6/25/19

Budget Information:

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CM SPEC-011359-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Carissa Johnson, on behalf of Cedar Rapids Freedom Festival, has requested approval to conduct the Balloon Glow on Tuesday, June 25, 2019 from 6:00pm to 10:00pm (not including set-up and tear down), and

WHEREAS, the applicant request approval to close the following streets:

~2nd Street SE from 16th Avenue SE (not inclusive) easterly to the end of the of cul-de-sac

~ 16th Avenue SE from 2nd Street SE (not inclusive) to 3rd Street SE (not inclusive)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, approval of this event is recommended subject to the following conditions:

1. The City reserves the right to revoke or alter approval for any event date and/or route based upon a continuing evaluation of items including but not limited to safety, parking, traffic concerns, noise levels, etc., related to the event site and operation; or flood issues, conflicting street construction or other elements deemed hazardous to event attendees.

2. If applicant alters the above location or intends to use a different location, a separate event application approval may be required with the new location detailed.

3. In case of an emergency construction project or utility project, location may need to be revised, Traffic Engineering will work with the applicant.

4. Applicant agrees that any signage required for this event will be done with prior approval of the City Building Services Division and any required permits will be obtained.

5. For traffic and pedestrian safety purposes, the City Traffic Engineering Division will approve temporary “No Parking” signs, meeting City specifications, to be placed along the following streets for this event:

~2nd Street SE from 16th Avenue SE (not inclusive) easterly to the end of the of cul de sac

~ 16th Avenue SE from 2nd Street SE (not inclusive) to 3rd Street SE (not inclusive)

a. The appropriate signs, as specified by the Traffic Engineering Division, will be installed, maintained and removed by an insured traffic control contractor that will be hired and paid by Applicant. Signs shall be stake mounted and a minimum size of 24” X 18”, spaced at a maximum distance of 75’ apart on all listed streets.

b. The temporary “No Parking” signs shall be installed by the traffic control contractor no earlier than Monday, June 24, 2019, and removed no later than Wednesday, June 26, 2019.

c. The Applicant shall provide advance written notification to adjacent property owners on the above named streets of the event dates and times and the temporary “No Parking” posting. A copy of the notice shall be provided to the Traffic Engineering Division prior to the event.

6. Applicant shall provide adequate adult volunteers at all intersections and other locations to assist with walk event instructions, event monitoring, and event participant safety. Volunteers are NOT authorized to direct vehicular traffic at any time. 7. Applicant agrees that any pavement markings or signage required for this event will be done with prior approval of the City Traffic Engineering Division, and no permanent markings of any type will be permitted. Any signage and/or markings used must be removed immediately following the event.

a. Sidewalk chalk is acceptable for chalk art on public sidewalks OTHER THAN sidewalks in and adjacent to City parks.

b. Chalk paint shall not be applied to any city street or sidewalk.

8. The Public Works Department will provide barricades for the Police Department’s placement, and any other traffic control deemed necessary by the City to maintain the flow and safety of vehicular and pedestrian traffic.

9. For questions related to road closure or temporary no parking after hours and on weekends, contact number is 319 360 1144.

10. Applicant shall provide written notification, a minimum of 48 hours before the event, to all affected property owners adjoining the barricaded street closures and/or temporary no parking, (to help minimize traffic conflicts between motorists and participants). Written notification shall include information on the event including event route, event date, start and finish times, and the name and telephone number of the Applicant’s contact person. A copy of this written notification shall be provided to the City Manager's Office.

11. Fencing or staking requests for large tents that penetrate the soil must be approved and coordinated with Parks staff at least one week prior to the event through an on site meeting. Please call the Parks office to schedule at 319 286 5760.

12. Event is responsible for requesting underground utility locates from Iowa One Call in advance of placing fencing and/or staking.

13. Vehicles on park grass are strictly prohibited without prior permission by the Parks Superintendent or designee. Applicant shall not obstruct the public sidewalk or impede normal pedestrian traffic. A minimum sidewalk clearance width of five (5) feet shall be maintained on all public sidewalks adjacent to the event site. Vehicles within the park are strictly prohibited. Vending on turf is restricted to 2 wheeled cart types, no vehicles or heavy equipment is allowed on turf, all products including grease and gray water must be disposed of offsite by the Vendor.

14. Please note that all events are responsible to provide additionally desired park tables and receptacles beyond what is standardly available and in place within City Parks. Additional tables, trash cans, trash bags, servicing of trash cans and removal of event related trash, event fencing, hoses, etc. must be provided by the event applicant. Events are also not allowed to move park furniture and receptacles in order to fulfill additional needs by the event.

15. Upon completion of event, all areas associated with the event will be cleaned up. All permanent Park trash receptacles must have trash removed by the event and bags replaced the day of the event. All park grounds that see event crowds must be inspected by the event for any trash, litter, temporary event signs, etc., which must be removed the day of the event before park closing hours. Needed additional trash or debris cleanup by Parks staff will be billed to the event for reimbursement.

16. Applicant will supply trash bags and receptacles and is responsible for removing all associated trash from city property. Any cost associated with clean up done by the City will be billed to the applicant. 17. Applicant shall contact the Cedar Rapids Police Department at least 30 days prior to the event to hire off duty police officers, as required by the Police Department to attend barricades at street closures, to assist with traffic control at designated intersections, and for event security. Contact Sgt. Dale Moyle (286 5329) to arrange officers. The Police Department will provide the off duty officer contact name and cell number to applicant prior to the event. Below is an estimate number of off duty officers required to staff the event along with associated costs.

Position # of Officers Hrs per Officer Rate per hr Total

Commander 1 5.5 $69.00 $379.00 Officer 7 5.5 $49.00 $1,886.50

Grand Total $2,265.50

18. Applicant shall make themselves aware of the state and city codes pertaining to disorderly conduct and disturbing the peace. The Police Department will reserve the right to terminate the event if complaints are received.

19. Applicant is aware of the existence and requirements of the Municipal Noise Ordinance (Chapter 56 of the Cedar Rapids City Code) as relates to the intent to provide amplified music at the event.

20. Food vendors must contact Linn County Public Health at 319-892 6000 in advance of the event for required permits and guidelines (permits available at www.linncounty.org/health). The event organizer shall obtain copies of submitted temporary food service applications from food vendors prior to the event.

21. If food is served and/or sold at the event, the applicant (or vendors) shall meet all applicable requirements of the Linn County Health Department and the City Code.

22. Applicant shall provide adequate restroom facilities including ADA accessible restrooms (5% or no less than 1).

23. Applicant agrees to defend, indemnify, and save the City of Cedar Rapids harmless from all liability and place on file with the City Manager’s Office, a certificate of liability insurance with policy limits satisfactory to the City Council naming the City of Cedar Rapids, Iowa, and its employees as additional insured, insuring against any liability that may arise in connection with the activities held.

24. Applicant shall provide for adequate crowd control and security in order to provide a safe and secure environment.

25. Applicant is required to comply with all applicable City, State and Federal Americans with Disabilities Act (ADA) Requirements. The event must provide reasonable accommodations to the programs, services and activities of the event to ensure accessibility to all individuals with disabilities. This shall include, but not limited to, parking, restrooms, routes, transportation, vendors and booths.

26. Applicant shall provide an emergency contingency plan in case the event needs to be canceled, postponed, or relocated due adverse weather conditions. PASSED_DAY_TAG

LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature 20b20b

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Angie Charipar

Contact Person: Angie Charipar Cell Phone Number: 319-286-5090 E-mail Address: [email protected]

Description of Agenda Item: Special events Freedom Festival Parade (includes road closures) on June 29, 2019. CIP/DID #SPEC-006835- 2018

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Action/Recommendation: Approve resolution for the event.

Alternative Recommendation:

Time Sensitivity:

Resolution Date: 6/25/19

Budget Information:

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CM SPEC-006835-2018

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Carissa Johnson on behalf of Cedar Rapids Freedom Festival, has requested approval to conduct the Freedom Festival Parade from 10:00AM to 12:00PM on June 29, 2019, at NewBo/Czech Village Area (not including set up and tear down time), and

WHEREAS, the applicant request approval to close the following streets:

~3rd Street SE from 9th Avenue SE to 16th Avenue SE

~16th Avenue SE/SW from 3rd Street SE to C Street SW

~9th Avenue SE from 3rd Street SE to 6th Street SE (not inclusive)

~10th Avenue SE from 3rd Street SE to 6th Street SE (not inclusive)

~11th Avenue SE from 3rd Street SE to 6th Street SE (not inclusive)

~5th Street SE from 8th Avenue SE (not inclusive) to 11th Avenue SE

~11th Avenue SE from 3rd Street east to the alley on the east side of the NewBo Market

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, approval of this event is recommended subject to the following conditions:

1. Parade Staging area:

~9th Avenue SE from 3rd Street SE to 6th Street SE (not to include 6th Street SE)

~10th Avenue SE from 3rd Street SE to 6th Street SE (not to include 6th Street SE)

~11th Avenue SE from 5th Street SE to 6th Street SE (not to include 6th Street SE)

~5th Street SE from 8th Avenue SE (not to include 8th Avenue SE) to 11th Avenue SE

2. Parade Route:

Begin at 3rd Street SE and 10th Avenue SE, proceed southeast on 3rd Street SE to 16th Avenue SE, proceed southwest on 16th Avenue SE and crossing the 16th Avenue Bridge (Bridge of Lions) to 16th Avenue SW, proceed on 16th Avenue SW to C Street SW to disburse.

3. Applicant shall limit the number of parade entries to no more than 100 entries.

4. The City reserves the right to revoke or alter approval for any event date and/or route based upon a continuing evaluation of items including but not limited to safety, parking, traffic concerns, noise levels, etc., related to the event site and operation; or flood issues, conflicting street construction or other elements deemed hazardous to event attendees.

5. If applicant alters the above route or intends to use a different route, a separate event application approval may be required with the new route detailed.

6. In case of an emergency construction project or utility project, route may need to be revised, Traffic Engineering will work with the applicant. 7. No trails or sidewalks are closed for the event

8. Applicant and participants shall not impede normal vehicular or pedestrian movement through the event areas.

10. Applicant agrees that any signage required for this event will be done with prior approval of the City Building Services Division and any required permits will be obtained.

11. For traffic and pedestrian safety purposes, the City Traffic Engineering Division will approve temporary “No Parking” signs, meeting City specifications, to be placed along the following streets for this event:

~3rd Street SE from 9th Avenue SE to 16th Avenue SE

~16th Avenue SE/SW from 3rd Street SE to C Street SW

~9th Avenue SE from 3rd Street SE to 6th Street SE (not inclusive)

~10th Avenue SE from 3rd Street SE to 6th Street SE (not inclusive)

~11th Avenue SE from 3rd Street SE to 6th Street SE (not inclusive)

~5th Street SE from 8th Avenue SE (not inclusive) to 11th Avenue SE

~11th Avenue SE from 3rd Street east to the alley on the east side of the NewBo Market

b. The temporary “No Parking” signs shall be installed by the traffic control contractor no earlier than Friday, June 28, 2019, and removed no later than Sunday, June 30, 2019.

12. Applicant’s insured traffic control contractor shall provide all barricades/traffic controls required by the City for the temporary street closure. All barricades/traffic controls must conform to the requirements of the Manual on Uniform Traffic Control Devices. Applicant shall provide the name and phone number of the company providing the barricades/traffic controls to the Police Department and Traffic Engineering a minimum of one week prior to the event.

13. Applicant agrees that any pavement markings or signage required for this event will be done with prior approval of the City Traffic Engineering Division, and no permanent markings of any type will be permitted. Any signage and/or markings used must be removed immediately following the event. a. Sidewalk chalk is acceptable for chalk art on public sidewalks OTHER THAN sidewalks in and adjacent to City parks.

b. Chalk paint shall not be applied to any city street or sidewalk.

14. Applicant will be responsible for contacting both the Union Pacific Railroad and the Cedar Rapids & Iowa City Railway to assure no conflicts will occur during the event at any railroad grade crossings that intersect with the race routes.

15. Applicant shall provide written notification, a minimum of 48 hours before the event, to all affected property owners adjoining the barricaded street closures and/or temporary no parking, (to help minimize traffic conflicts between motorists and race participants). Written notification shall include information on the event including event route, event date, start and finish times, and the name and telephone number of the Applicant’s contact person. A copy of this written notification shall be provided to the City Manager's Office.

16. For questions related to road closure or temporary no parking after hours and on weekends, contact number is 319-360-1144.

17. Applicant agrees there will be no throwing of candy or other items from the parade units, any items intended to be distributed to parade attendees must be handed out.

18. Please note that all events are responsible to provide additionally desired park tables and receptacles beyond what is standardly available and in place within City Parks. Additional tables, trash cans, trash bags, servicing of trash cans and removal of event related trash, event fencing, hoses, etc. must be provided by the event applicant. Events are also not allowed to move park furniture and receptacles in order to fulfill additional needs by the event.

19. Upon completion of event, all areas associated with the event will be cleaned up. All permanent Park trash receptacles must have trash removed by the event and bags replaced the day of the event. All park grounds that see event crowds must be inspected by the event for any trash, litter, temporary event signs, etc., which must be removed the day of the event before park closing hours. Needed additional trash or debris cleanup by Parks staff will be billed to the event for reimbursement.

20. Applicant will supply trash bags and receptacles and is responsible for removing all associated trash from city property. Any cost associated with clean up done by the City will be billed to the applicant.

21. Applicant shall contact the Cedar Rapids Police Department at least 30 days prior to the event to hire off-duty police officers, as required by the Police Department to attend barricades at street closures, to assist with traffic control at designated intersections, and for event security. Contact Sgt. Dale Moyle (286-5329) to arrange officers. The Police Department will provide the off-duty officer contact name and cell number to applicant prior to the event. Below is an estimate of the number of off duty officers required to staff the event along with associated costs.

Position #of Officers #hours per officer Rate Total

Commander 1 3 $65.00 $195.00 Officer 10 3 $45.00 $1350.00

Grand Total $1545.00

22. Applicant shall obtain an Animal Display permit from the Animal Control Division for animal displays and horse drawn wagon rides. 23. Applicant shall provide adequate restroom facilities including ADA accessible restrooms (5% or no less than 1).

24. Applicant agrees to defend, indemnify, and save the City of Cedar Rapids harmless from all liability and place on file with the City Manager’s Office, a certificate of liability insurance with policy limits satisfactory to the City Council naming the City of Cedar Rapids, Iowa, and its employees as additional insured, insuring against any liability that may arise in connection with the activities held.

25. Applicant shall provide for adequate crowd control and security in order to provide a safe and secure environment.

26. Applicant is required to comply with all applicable City, State and Federal Americans with Disabilities Act (ADA) Requirements. The event must provide reasonable accommodations to the programs, services and activities of the event to ensure accessibility to all individuals with disabilities. This shall include, but not limited to, parking, restrooms, routes, transportation, vendors and booths.

27. Applicant shall provide an emergency contingency plan in case the event needs to be canceled, postponed, or relocated due adverse weather conditions.

PASSED_DAY_TAG

LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature 20c20c

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Angie Charipar

Contact Person: Angie Charipar Cell Phone Number: 319-286-5090 E-mail Address: [email protected]

Description of Agenda Item: Special events Cedar Boat Club Annual July 3rd Fireworks (includes road closures) on July 3, 2019. CIP/DID #SPEC-012639-2019

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Action/Recommendation: Approve resolution for the event.

Alternative Recommendation:

Time Sensitivity:

Resolution Date: 6/25/19

Budget Information:

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CM SPEC-012639-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Jeff McLaud on behalf of the of Cedar Boat Club, has requested approval to conduct the Cedar Boat Club Annual July 3rd Fireworks display over the Cedar River adjacent to Ellis Park with the actual fireworks discharge site on the east side of the Cedar River on Tuesday, July 03, 2018 from Dusk to 1 Hour after dusk on, (not including set up and tear down time), and

WHEREAS, the applicant request approval to close the following streets:

~Ellis Boulevard NW will be closed to traffic from Ellis Lane to 16th Street NW beginning at 6:30 PM, including access to Ellis Park from Zika Avenue at 16th Street. The remainder of Ellis Boulevard from 16th Street to Edgewood Road, and the area of 20th Street NW from Zika Avenue to Hidden Hollow Lane, will be closed at a time to be determined by the Police Department.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, approval of this event is recommended subject to the following conditions:

2. The Public Works Department will provide barricades for the Police Department’s placement, and any other traffic control deemed necessary by the City to maintain the flow and safety of vehicular and pedestrian traffic.

3. For vehicular and pedestrian traffic safety purposes, the City shall establish temporary “NO PARKING – TOW AWAY ZONE” on both sides of Ellis Boulevard NW in the Ellis Park area as determined to be needed. The Public Works Department will install the temporary “NO PARKING” signs on Type II barricades to be placed on the road shoulders as needed; and the Cedar Boat Club will string caution tape between the barricades to highlight and better define the NP zone.

4. For questions related to road closure or temporary no parking after hours and on weekends, contact number is 319-360-1144.

5. Applicant shall provide adequate adult volunteers at all intersections and other locations to assist with walk event instructions, event monitoring, and event participant safety. Volunteers are NOT authorized to direct vehicular traffic at any time.

6. Applicant shall provide written notification, a minimum of 48 hours before the event, to all affected property owners adjoining the barricaded street closures and/or temporary no parking, (to help minimize traffic conflicts between motorists and race participants). Written notification shall include information on the event including event route, event date, start and finish times, and the name and telephone number of the Applicant’s contact person. A copy of this written notification shall be provided to the City Manager's Office.

7. If pyrotechnics are going to be used, a pyrotechnics permit is required from the Cedar Rapids Fire Department. 8. Applicant agrees to allow Utilities Department (Water Division) employees to observe setup and storage of fireworks prior to the show to confirm adequate safeguards are in place.

9. If any level of perchlorate contamination is detected in the vicinity of current display site -- all future displays will take place at another location agreed to between the City and Cedar Boat Club.

10. Applicant agrees that 100% of personnel are educated specifically on the importance of non-contamination and that tarps and protective materials are used to protect the soil from contaminants, provide trailer or container to secure dunnage and waste material.

11. Applicant agrees that the number of soil and water sampling tests will be agreed to between both parties in advance of the fireworks shoot event. The costs incurred for the testing/analysis will be shared equally. Contact Tariq Baloch (319) 286-5283 to schedule a time to discuss.

12. Applicant agrees that clean up of the shoot site will be completed within 24 hours after the event. Debris and other materials will be disposed of properly.

13. Please note that all events are responsible to provide additionally desired park tables and receptacles beyond what is standardly available and in place within City Parks. Additional tables, trash cans, trash bags, servicing of trash cans and removal of event related trash, event fencing, hoses, etc. must be provided by the event applicant. Events are also not allowed to move park furniture and receptacles in order to fulfill additional needs by the event.

14. Upon completion of event, all areas associated with the event will be cleaned up. All permanent Park trash receptacles must have trash removed by the event and bags replaced the day of the event. All park grounds that see event crowds must be inspected by the event for any trash, litter, temporary event signs, etc., which must be removed the day of the event before park closing hours. Needed additional trash or debris cleanup by Parks staff will be billed to the event for reimbursement.

15. Applicant will supply trash bags and receptacles and is responsible for removing all associated trash from city property. Any cost associated with clean up done by the City will be billed to the applicant.

16. Applicant shall provide adequate restroom facilities including ADA accessible restrooms (5% or no less than 1).

17. Applicant shall contact the Cedar Rapids Police Department at least 15 to 30 days prior to the event to hire off-duty police officers, as required by the Police Department to attend barricades at street closures, to assist with traffic control at designated intersections, and for event security. Contact Sgt. Dale Mole (319-286-5329) to arrange officers. The Police Department will provide the off-duty officer contact name and cell number to applicant prior to the event. Below is an estimate of the approximate number of off duty officers required to staff the event along with associated costs.

Position #of Officers #of Hrs Rate per/hr Total Incident Commander 1 7 $65.00 $455.00 Field Commander 2 7 $65.00 $910.00 Officer 2 7 $45.00 $630.00 Officer 21 5.5 $45.00 $5197.50 Grand Total $7192.50 18. Applicant shall make themselves aware of the state and city codes pertaining to disorderly conduct and disturbing the peace. The Police Department will reserve the right to terminate the event if complaints are received.

19. Applicant is aware of the existence and requirements of the Municipal Noise Ordinance (Chapter 56 of the Cedar Rapids City Code) as relates to the intent to provide amplified music at the event.

20. If food is served and/or sold at the event, the applicant (or vendors) shall meet all applicable requirements of the Linn County Health Department and the City Code.

21. Food vendors must contact Linn County Public Health at 319-892-6000 in advance of the event for required permits and guidelines (permits available at www.linncounty.org/health). The event organizer shall obtain copies of submitted temporary food service applications from food vendors prior to the event.

22. Applicant agrees to defend, indemnify, and save the City of Cedar Rapids harmless from all liability and place on file with the City Manager’s Office, a certificate of liability insurance with policy limits satisfactory to the City Council naming the City of Cedar Rapids, Iowa, and its employees as additional insured, insuring against any liability that may arise in connection with the activities held.

23. Applicant shall provide for adequate crowd control and security in order to provide a safe and secure environment.

24. Applicant is required to comply with all applicable City, State and Federal Americans with Disabilities Act (ADA) Requirements. The event must provide reasonable accommodations to the programs, services and activities of the event to ensure accessibility to all individuals with disabilities. This shall include, but not limited to, parking, restrooms, routes, transportation, vendors and booths.

25. Applicant shall provide an emergency contingency plan in case the event needs to be canceled, postponed, or relocated due adverse weather conditions.

PASSED_DAY_TAG

LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature 20d20d

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Angie Charipar

Contact Person: Angie Charipar Cell Phone Number: 319-286-5090 E-mail Address: [email protected]

Description of Agenda Item: Special events Fifth Seasons Races featuring the Health Solutions 8K (includes road closures) on July 4, 2019. CIP/DID #SPEC-012670-2019

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Action/Recommendation: Approve resolution for the event.

Alternative Recommendation:

Time Sensitivity:

Resolution Date: 6/25/19

Budget Information:

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CM SPEC-012670-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Jim Dwyer, on behalf of Health Solutions and Corridor Running, has requested approval to conduct the Fifth Seasons Races featuring the Health Solutions 8K from 8:00 AM to 11:00 AM on Thursday, July 4, 2019 (not including set-up and tear down), and

WHEREAS, the applicant request approval to close the following streets:

~ 4th Avenue SE from the Railroad Tracks to 19th Street SE

~ 19th Street SE from 4th Avenue SE to Grande Avenue SE

~ Grande Avenue SE from 19th Street SE to Bever Park

~ 5th Street SE from 3rd Avenue SE to 4th Avenue SE

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, approval of this event is recommended subject to the following conditions:

1. staging for all races will be 0n 4th Avenue SE from the Railroad tracks to 5th Street SE

2. Routes are as follows:

Kids Fun Runs: on 4th Avenue SE

Little Kid Fun Run (5 & Under) – about 400 yards

Big Kid Fun Run (6-10) – about 600 yards

Youth Mile Race (12 and under)

5k: Begin on 4th Avenue SE at 5th Street SE and continue at 4th Avenue SE to 19th Street SE, turn north on 19th Street SE to Grande Avenue SE, turn east on Grande Avenue SE to 21st Street SE/Crescent Street SE where runners will turnaround and continue back on Grande Avenue SE to 19th Street SE, turn south on 19th Street SE to 4th Avenue SE, turn west on 4th Avenue SE to 5th Street SE and the end/terminus.

8k: Begin on 4th Avenue SE at 5th Street SE and continue at 4th Avenue SE to 19th Street SE, turn north on 19th Street SE to Grande Avenue SE, turn east on Grande Avenue SE to Bever Park where runners will enter Bever Park and continue on route to the turn around point just past Old McDonalds Farm and continue back to Grande Avenue SE, continue on Grande Avenue SE to 19th Street SE, turn south on 19th Street SE to 4th Avenue SE, turn west on 4th Avenue SE to 5th Street SE and the end/terminus.

3. The following construction projects may be in progress adjacent to the event route:

~Park Avenue SE from 19th Street SE to 20th Street SE

~Washington Avenue SE from 19th Street SE to 20th Street SE

5. If applicant alters the above route or intends to use a different route, a separate event application approval may be required with the new route detailed.

6. In case of an emergency construction project or utility project, route may need to be revised, Traffic Engineering will work with the applicant.

7. Applicant’s insured traffic control contractor shall provide all barricades/traffic controls required by the City for the temporary street closure. All barricades/traffic controls must conform to the requirements of the Manual on Uniform Traffic Control Devices. Applicant shall provide the name and phone number of the company providing the barricades/traffic controls to the Police Department and Traffic Engineering a minimum of one week prior to the event.

8. No trails or sidewalks are closed for the event

9. For traffic and pedestrian safety purposes, the City Traffic Engineering Division will approve temporary “No Parking” signs, meeting City specifications, to be placed along the following streets for this event:

~ 4th Avenue SE from the Railroad Tracks to 19th Street SE

~ 19th Street SE from 4th Avenue SE to Grande Avenue SE

~ Grande Avenue SE from 19th Street SE to Bever Park

~ 5th Street SE from 3rd Avenue SE to 4th Avenue SE

b. The temporary “No Parking” signs shall be installed by the traffic control contractor no earlier than Wednesday, July 3, 2019, and removed no later than Friday, July 5, 2019.

10. Applicant agrees that any pavement markings or signage required for this event will be done with prior approval of the City Traffic Engineering Division, and no permanent markings of any type will be permitted. Any signage and/or markings used must be removed immediately following the event.

a. Sidewalk chalk is acceptable for chalk art on public sidewalks OTHER THAN sidewalks in and adjacent to City parks.

b. Chalk paint shall not be applied to any city street or sidewalk. 12. Applicant will be responsible for contacting both the Union Pacific Railroad and the Cedar Rapids & Iowa City Railway to assure no conflicts will occur during the event at any railroad grade crossings that intersect with the race routes.

13. Applicant shall provide adequate adult volunteers at all intersections and other locations to assist with walk event instructions, event monitoring, and event participant safety. Volunteers are NOT authorized to direct vehicular traffic at any time.

14. Applicant shall arrange all necessary parking meter hooding and event loading zone operations per requirements of Republic Parking/Park CR (319-365-7275) 1 week in advance of event.

15. For questions related to road closure or temporary no parking after hours and on weekends, contact number is 319-360-1144.

16. Applicant shall provide written notification, a minimum of 48 hours before the event, to all affected property owners adjoining the barricaded street closures and/or temporary no parking, (to help minimize traffic conflicts between motorists and race participants). Written notification shall include information on the event including event route, event date, start and finish times, and the name and telephone number of the Applicant’s contact person. A copy of this written notification shall be provided to the City Manager's Office.

17. Applicant shall contact the Cedar Rapids Police Department at least 15 to 30 days prior to the event to hire off-duty police officers, as required by the Police Department to attend barricades at street closures, to assist with traffic control at designated intersections, and for event security. Contact Sgt. Dale Moyle (286-5329) to arrange officers. The Police Department will provide the off-duty officer contact name and cell number to applicant prior to the event. Below is the estimated number of off duty officers required to staff the event along with associated costs.

POSITION #of Officers #hrs per Officer Rate per Hr Total

I/C 1 3 $89.00 $267.00 F/C 1 3 $89.00 $267.00 OFFICER 27 3 $69.00 $5,589.00

Grand Total $6,123.00

18. Applicant shall provide a command post, near the event start/finish, for officers and event staff.

19. The Bever Park Grandview & Oak Pavilions and Greene Square park must be reserved for the 9:00am-2:00pm time slots. Invoice #1955462 is due 6/1/19.

Rental of Oak Pavilion was waived for 2019. This pavilion was already reserved prior to event application. Reserver has been notified of the race and parking restrictions.

20. Applicant shall not obstruct the public sidewalk or impede normal pedestrian traffic. A minimum sidewalk clearance width of five (5) feet shall be maintained on all public sidewalks adjacent to the event site. Vehicles within the park are strictly prohibited. Vending on turf is restricted to 2 wheeled cart types, no vehicles or heavy equipment is allowed on turf, all products including grease and gray water must be disposed of off-site by the Vendor.

Staking for tents/staging or other structures is prohibited at Greene Square. Tents or canopies must be stabilized by weighted means such as sandbags. Fencing or staking requests for large tents that penetrate the soil must be approved and coordinated with Chad Peterson at 319-286-5735 or [email protected] at least one week prior to the event through an on-site meeting.

Daily Park Fee of $426.00 per event.

21. Vehicles on park grass are strictly prohibited without prior permission by the Parks Superintendent or designee. Applicant shall not obstruct the public sidewalk or impede normal pedestrian traffic. A minimum sidewalk clearance width of five (5) feet shall be maintained on all public sidewalks adjacent to the event site. Vehicles within the park are strictly prohibited. Vending on turf is restricted to 2 wheeled cart types, no vehicles or heavy equipment is allowed on turf, all products including grease and gray water must be disposed of offsite by the Vendor.

22. Please note that all events are responsible to provide additionally desired park tables and receptacles beyond what is standardly available and in place within City Parks. Additional tables, trash cans, trash bags, servicing of trash cans and removal of event related trash, event fencing, hoses, etc. must be provided by the event applicant. Events are also not allowed to move park furniture and receptacles in order to fulfill additional needs by the event.

23. Upon completion of event, all areas associated with the event will be cleaned up. All permanent Park trash receptacles must have trash removed by the event and bags replaced the day of the event. All park grounds that see event crowds must be inspected by the event for any trash, litter, temporary event signs, etc., which must be removed the day of the event before park closing hours. Needed additional trash or debris cleanup by Parks staff will be billed to the event for reimbursement.

24. Applicant will supply trash bags and receptacles and is responsible for removing all associated trash from city property. Any cost associated with clean up done by the City will be billed to the applicant.

25. Applicant shall provide adequate restroom facilities including ADA accessible restrooms (5% or no less than 1).

26. Applicant agrees to defend, indemnify, and save the City of Cedar Rapids harmless from all liability and place on file with the City Manager’s Office, a certificate of liability insurance with policy limits satisfactory to the City Council naming the City of Cedar Rapids, Iowa, and its employees as additional insured, insuring against any liability that may arise in connection with the activities held.

27. Applicant shall provide for adequate crowd control and security in order to provide a safe and secure environment.

28. Applicant is required to comply with all applicable City, State and Federal Americans with Disabilities Act (ADA) Requirements. The event must provide reasonable accommodations to the programs, services and activities of the event to ensure accessibility to all individuals with disabilities. This shall include, but not limited to, parking, restrooms, routes, transportation, vendors and booths.

29. Applicant shall provide an emergency contingency plan in case the event needs to be canceled, postponed, or relocated due adverse weather conditions. PASSED_DAY_TAG

LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature 20e20e

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Angie Charipar

Contact Person: Angie Charipar Cell Phone Number: 319-286-5090 E-mail Address: [email protected]

Description of Agenda Item: Special events Cedar Rapids Freedom Festival- 4th of July Celebration (includes road closures) on July 4, 2019. CIP/DID #SPEC-011446-2019

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Action/Recommendation: Approve resolution for the event.

Alternative Recommendation:

Time Sensitivity:

Resolution Date: 6/25/19

Budget Information:

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CM SPEC-011446-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Carissa Johnson, on behalf of Cedar Rapids Freedom Festival, has requested approval to conduct the Cedar Rapids Freedom Festival- 4th of July Celebration on Thursday, July 4, 2019 from 4:00pm to 10:30pm (not including set-up and tear down), and

WHEREAS, the applicant request approval to close the following streets:

Applicant requests the following streets be closed for the event:

1st Avenue (between 1st Street SW and 1st Street SE (not inclusive)) from 6:00 PM on Wednesday, July 3, 2019 until 2:00 AM on Friday, July 5, 2019 (times include setup, tear down and cleanup).

1st Street (between A Avenue NW and 2nd Avenue SW) from 6:00 PM on Wednesday, July 3, 2019 until 2:00 AM on Friday, July 5, 2019 (times include setup, tear down and cleanup).

2nd Avenue bridge will be closed to traffic between 1st Street SE and 1st Street SW from 6:00 PM on Wednesday, July 3, 2019 until 2:00 AM on Friday, July 5, 2019 (times include setup, tear down and cleanup).

8th Avenue (Between 1st Street SW and 2nd Street SE) from before the fireworks display (time of closure depends on crowd present) at the Police Department or Sheriff's Department discretion, on Thursday, July 4, 2019 until approximately 30 minutes after the fireworks display on Thursday, July 4, 2019.

a. The Public Works Department will provide barricades as needed to supplement those provided by the Applicant’s insured traffic control contractor to establish a perimeter closure of the entire fireworks event area.

b. Applicant shall provide off-duty police officers at barricade and other locations as determined by the Cedar Rapids Police Department.

c. Applicant shall provide adequate monitoring and control personnel at various locations as may be specified by the City.

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, approval of this event is recommended subject to the following conditions:

The City reserves the right to revoke or alter approval for any event date and/or route based upon a continuing evaluation of items including but not limited to safety, parking, traffic concerns, noise levels, etc., related to the event site and operation; or flood issues, conflicting street construction or other elements deemed hazardous to event attendees.

1. If applicant alters the above route or intends to use a different route, a separate event application approval may be required with the new route detailed.

2. In case of an emergency construction project or utility project, route may need to be revised, Traffic Engineering will work with the applicant.

A current Construction Project along 3rd Avenue SE from 1st Street SW to 1st Street SE exists and shall not be disturbed during the event. 3. Applicant agrees that any signage required for this event will be done with prior approval of the City Building Services Division and any required permits will be obtained.

4. Applicant agrees that any pavement markings or signage required for this event will be done with prior approval of the City Traffic Engineering Division, and no permanent markings of any type will be permitted. Any signage and/or markings used must be removed immediately following the event.

a. Sidewalk chalk is acceptable for chalk art on public sidewalks OTHER THAN sidewalks in and adjacent to City parks.

b. Chalk paint shall not be applied to any city street or sidewalk.

5. Applicant’s insured traffic control contractor shall provide all barricades/traffic controls required by the City for the temporary street closure. All barricades/traffic controls must conform to the requirements of the Manual on Uniform Traffic Control Devices. Applicant shall provide the name and phone number of the company providing the barricades/traffic controls to the Police Department and Traffic Engineering a minimum of one week prior to the event.

6. For questions related to road closure or temporary no parking after hours and on weekends, contact number is 319-360-1144.

7. Applicant and participants shall not impede normal vehicular or pedestrian movement through the event areas.

8. Applicant shall provide adequate adult volunteers at all intersections and other locations to assist with walk event instructions, event monitoring, and event participant safety. Volunteers are NOT authorized to direct vehicular traffic at any time.

9. Applicant shall provide written notification, a minimum of 48 hours before the event, to all affected property owners adjoining the barricaded street closures and/or temporary no parking, (to help minimize traffic conflicts between motorists and race participants). Written notification shall include information on the event including event route, event date, start and finish times, and the name and telephone number of the Applicant’s contact person. A copy of this written notification shall be provided to the City Manager's Office.

10. Carnival rides may not be placed on the bridge.

11. Applicant shall contact the City Public Works Department to provide advance notice regarding any crane or other heavy equipment usage to determine bridge and road load restrictions and related traffic control.

12. Applicant shall arrange all necessary parking meter hooding and event loading zone operations per requirements of Republic Parking/Park CR (319-365-7275) 1 week in advance of event.

13. The outermost event fencing shall be no closer than two (2) feet from all public sidewalks to avoid obstructing a public sidewalk or impeding pedestrian traffic.

14. Vehicles on park grass are strictly prohibited without prior permission by the Parks Superintendent or designee. Applicant shall not obstruct the public sidewalk or impede normal pedestrian traffic. A minimum sidewalk clearance width of five (5) feet shall be maintained on all public sidewalks adjacent to the event site. Vehicles within the park are strictly prohibited. Vending on turf is restricted to 2 wheeled cart types, no vehicles or heavy equipment is allowed on turf, all products including grease and gray water must be disposed of offsite by the Vendor. 15. Please note that all events are responsible to provide additionally desired park tables and receptacles beyond what is standardly available and in place within City Parks. Additional tables, trash cans, trash bags, servicing of trash cans and removal of event related trash, event fencing, hoses, etc. must be provided by the event applicant. Events are also not allowed to move park furniture and receptacles in order to fulfill additional needs by the event.

16. Upon completion of event, all areas associated with the event will be cleaned up. All permanent Park trash receptacles must have trash removed by the event and bags replaced the day of the event. All park grounds that see event crowds must be inspected by the event for any trash, litter, temporary event signs, etc., which must be removed the day of the event before park closing hours. Needed additional trash or debris cleanup by Parks staff will be billed to the event for reimbursement.

17. Applicant will supply trash bags and receptacles and is responsible for removing all associated trash from city property. Any cost associated with clean up done by the City will be billed to the applicant.

18. If food is served and/or sold at the event, the applicant (or vendors) shall meet all applicable requirements of the Linn County Health Department and the City Code.

19. Food vendors must contact Linn County Public Health at 319-892-6000 in advance of the event for required permits and guidelines (permits available at www.linncounty.org/health). The event organizer shall obtain copies of submitted temporary food service applications from food vendors prior to the event.

20. If cooking using LP, an LP permit is required.

21. If pyrotechnics are going to be used, a pyrotechnics permit is required from the Cedar Rapids Fire Department.

22. Applicant shall contact the Cedar Rapids Police Department at least 30 days prior to the event to hire off-duty police officers, as required by the Police Department to attend barricades at street closures, to assist with traffic control at designated intersections, and for event security. Contact Sgt. Dale Moyle (286-5329) to arrange officers. The Police Department will provide the off-duty officer contact name and cell number to applicant prior to the event. Below is an estimate of the number of off duty officers required to staff the event along with associated costs.

Position #of Officers # of hrs rate per hr Total

Incident Commander 1 6.5 $89.00 $578.50 Field Commander 2 6.5 $89.00 $1157.00 Money escort 2 6.5 $69.00 $897.00 Special Ops 5 6.5 $69.00 $2,242.50 Event Patrols/TCP's 17 6.5 $69.00 $7,624.50 Pre-event Patrols 2 4 $69.00 $522.00 Pre-event Patrols 2 5 $69.00 $690.00 Pre-event Patrol 1 6 $69.00 $414.00 Pre-event Patrol 1 8 $69.00 $552.00 Concert Venue 2 6.5 $69.00 $897.00

Grand Total $15,574.50

23. Applicant shall make themselves aware of the state and city codes pertaining to disorderly conduct and disturbing the peace. The Police Department will reserve the right to terminate the event if complaints are received. 24. Applicant is aware of the existence and requirements of the Municipal Noise Ordinance (Chapter 56 of the Cedar Rapids City Code) as relates to the intent to provide amplified music at the event.

25. Applicant shall provide adequate restroom facilities including ADA accessible restrooms (5% or no less than 1).

27. Applicant shall provide for adequate crowd control and security in order to provide a safe and secure environment.

29. Applicant shall provide an emergency contingency plan in case the event needs to be canceled, postponed, or relocated due adverse weather conditions.

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MayorSignature

Attest:

ClerkSignature 20f20f

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Angie Charipar

Contact Person: Angie Charipar Cell Phone Number: 319-286-5090 E-mail Address: [email protected]

Description of Agenda Item: Special events Iowa Grocery Industry Association Convention (includes road closures) on July 10, 2019. CIP/DID #SPEC-013557-2019

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Action/Recommendation: Approve resolution for the event.

Alternative Recommendation:

Time Sensitivity:

Resolution Date: 6/25/19

Budget Information:

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CM SPEC-013557-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Annie Schlink on behalf of the Iowa Grocery Industry Association, has requested approval to conduct the Iowa Grocery Industry Association Convention Fireworks display over the Large grassy area by river front (G Ave NW & I Ave NW) with the actual fireworks discharge site on the property Monday, July 10, 2019 from Dusk to 30 minutes after dusk (not including set up and tear down time), and

WHEREAS, the applicant request approval to close the following streets:

~1st Street NW from F Avenue NW (not inclusive) to the Railroad racks

~3rd Street NW from F Avenue NW (not inclusive) to I Avenue NW

~alley between F Avenue NW and G Avenue NW from 3rd Street NW to 4th Street NW (Not inclusive

~G Avenue NW from 3rd Street NW to 4th Street NW (not inclusive)

~H Avenue NW from 3rd Street NW to 4th Street NW (not inclusive)

~I Avenue NW from 3rd Street NW to 4th Street NW (not inclusive)

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, approval of this event is recommended subject to the following conditions:

2. If applicant alters the above location or intends to use a different location, a separate event application approval may be required with the new location detailed.

3. In case of an emergency construction project or utility project, route may need to be revised, Traffic Engineering will work with the applicant.

4. Applicant’s insured traffic control contractor shall provide all barricades/traffic controls required by the City for the temporary street closure. All barricades/traffic controls must conform to the requirements of the Manual on Uniform Traffic Control Devices. Applicant shall provide the name and phone number of the company providing the barricades/traffic controls to the Police Department and Traffic Engineering a minimum of one week prior to the event.

5. The right-of-way division has approved the use of the site for the fireworks.

~The staging area for the materials being used on the Quaker Oats Floodwall are being stored at 90 F Ave NW, please use caution near this area.

6. Applicant agrees that any signage required for this event will be done with prior approval of the City Building Services Division and any required permits will be obtained. 7. Applicant shall obtain approval from the DNR and shall abide by all DNR rules and requirements.

10. For questions related to road closure or temporary no parking after hours and on weekends, contact number is 319-360-1144.

11. If pyrotechnics are going to be used, a pyrotechnics permit is required from the Cedar Rapids Fire Department.

12. Applicant shall contact the Cedar Rapids Police Department at least 30 days prior to the event to hire off-duty police officers, as required by the Police Department to attend barricades at street closures, to assist with traffic control at designated intersections, and for event security. Contact Sgt. Dale Moyle (286-5329) to arrange officers. The Police Department will provide the off-duty officer contact name and cell number to applicant prior to the event.

13. Upon completion of event, all areas associated with the event will be cleaned up, this includes the entire 500' parameter of the shoot site. All permanent Park trash receptacles must have trash removed by the event and bags replaced the day of the event. All park grounds that see event crowds must be inspected by the event for any trash, litter, temporary event signs, etc., which must be removed the day of the event before park closing hours. Needed additional trash or debris cleanup by Parks staff will be billed to the event for reimbursement.

Parks Department will be reimbursed any damages or repair needs to the land.

14. Applicant will supply trash bags and receptacles and is responsible for removing all associated trash from city property. Any cost associated with clean up done by the City will be billed to the applicant.

15. Applicant agrees to defend, indemnify, and save the City of Cedar Rapids harmless from all liability and place on file with the City Manager’s Office, a certificate of liability insurance with policy limits satisfactory to the City Council naming the City of Cedar Rapids, Iowa, and its employees as additional insured, insuring against any liability that may arise in connection with the activities held. PASSED_DAY_TAG

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MayorSignature

Attest:

ClerkSignature 20g20g

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Angie Charipar

Contact Person: Angie Charipar Cell Phone Number: 319-286-5090 E-mail Address: [email protected]

Description of Agenda Item: Special events Czech Village Blues (includes road closures) on August 10, 2019. CIP/DID #SPEC-014331-2019

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Action/Recommendation: Approve resolution for the event.

Alternative Recommendation:

Time Sensitivity:

Resolution Date: 6/25/19

Budget Information:

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CM SPEC-014331-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Michelle Bell on behalf of the Friends of Czech Village, has requested approval to conduct the Czech Village Blues on Saturday, August 1, 2019 from 4pm to 10pm, (not including set up and tear down time), and

WHEREAS, the applicant request approval to close the following streets:

~16th Avenue SW/SE from C Street SW (not inclusive) to 2nd Street SE (not inclusive)

~A Street SW/Inspritaion Place SW from the roundabout/15th Street SW (not inclusive) to 17th Street SW

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, approval of this event is recommended subject to the following conditions:

2. In case of an emergency construction project or utility project, route may need to be revised, Traffic Engineering will work with the applicant.

3. A current City Construction Project for flood protection, southerly of this venue exists and shall not be disturbed during the event.

4. If applicant alters the above location or intends to use a different location, a separate event application approval may be required with the new location detailed.

5. Applicant shall not use any equipment that penetrates or damages the City street or sidewalk surface. All tents, stages, and other structures shall be water barrel or sand weight supported.

6. No trails or sidewalks are closed for the event, a clear path for bicyclists using the Cedar Valley Nature Trail shall be unobstructed along the 16th Avenue bridge.

8. The outermost event fencing shall be no closer than two (2) feet from all public sidewalks to avoid obstructing a public sidewalk or impeding pedestrian traffic.

9. Applicant shall provide adequate adult volunteers at all intersections and other locations to assist with walk event instructions, event monitoring, and event participant safety. Volunteers are NOT authorized to direct vehicular traffic at any time. 10. Applicant agrees that any signage required for this event will be done with prior approval of the City Building Services Division and any required permits will be obtained.

11. Applicant agrees that any pavement markings or signage required for this event will be done with prior approval of the City Traffic Engineering Division, and no permanent markings of any type will be permitted. Any signage and/or markings used must be removed immediately following the event.

a. Sidewalk chalk is acceptable for chalk art on public sidewalks OTHER THAN sidewalks in and adjacent to City parks.

b. Chalk paint shall not be applied to any city street or sidewalk.

12. For questions related to road closure or temporary no parking after hours and on weekends, contact number is 319-360-1144.

13. Fencing or staking requests for large tents that penetrate the soil must be approved and coordinated with Parks staff at least one week prior to the event through an on-site meeting. Please call the Parks office to schedule at 319-286-5760.

Event is responsible for requesting underground utility locates from Iowa One Call in advance of placing fencing and/or staking.

15. Applicant, vendors and participants shall not block or restrict access to the Cedar River Trail which is routed on the sidewalk across the 16th Avenue Bridge and through Sokol Park.

18. Applicant shall contact the Cedar Rapids Police Department at least 30 days prior to the event to hire off-duty police officers, as required by the Police Department to attend barricades at street closures, to assist with traffic control at designated intersections, and for event security. Contact Sgt. Dale Moyle (319-286-5329) to arrange officers. The Police Department will provide the off-duty officer contact name and cell number to applicant prior to the event. Below is an estimate of the number of off duty officers required to staff the even along with associated costs. Position #of officers # of hrs rate per/hr Total

TBD

19. Applicant is aware of the existence and requirements of the Municipal Noise Ordinance (Chapter 56 of the Cedar Rapids City Code) as relates to the intent to provide amplified music at the event.

20. Applicant shall make themselves aware of the state and city codes pertaining to disorderly conduct and disturbing the peace. The Police Department will reserve the right to terminate the event if complaints are received.

21. If food is served and/or sold at the event, the applicant (or vendors) shall meet all applicable requirements of the Linn County Health Department and the City Code.

22. Food vendors must contact Linn County Public Health @ 892-6000 in advance of the event for required permits and guidelines (permits available at www.linncounty.org/health). The event organizer shall obtain copies of submitted temporary food service applications from food vendors prior to the event.

23. Applicant shall provide adequate restroom facilities including ADA accessible restrooms (5% or no less than 1).

25. Applicant shall provide for adequate crowd control and security in order to provide a safe and secure environment.

27. Applicant shall provide an emergency contingency plan in case the event needs to be canceled, postponed, or relocated due adverse weather conditions. PASSED_DAY_TAG

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MayorSignature

Attest:

ClerkSignature 21a21a

Council Agenda Item Cover Sheet

Submitting Department: Solid Waste and Recycling

Presenter at Meeting: Mark Jones

Contact Person: Steve Hershner Cell Phone Number: 319-538-1059 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA 1. Resolutions approving assessment actions: Intent to assess – Solid Waste & Recycling – clean-up costs – ten properties.

CIP/DID #SWM-007-19

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The Solid Waste and Recycling Division is responsible for abating garbage nuisances on public and private property. Under normal circumstances property owners receive a "Notice of Abatement" letter which allows them seven (7) days to correct the problem identified in the letter and its attachments. If a property owner fails to abate the nuisance, the Solid Waste and Recycling Division abates the nuisance and issues an invoices for services rendered.

Property owners have 30 days to pay their invoice. Failure to pay the invoice results in a "Intent to Assess" action against the property being prepared by the Solid Waste and Recycling Division and presented to City Council in the form of a Resolution.

Following the approval of the Intent to Assess Resolution, the property owner receives another mailing, which includes all the original documentation and a copy of the Intent to Assess Resolution. The property owner then has an additional 30 day period to pay their invoice. Failure to pay the outstanding invoice following the second 30 day period results in a "Levy Assessment" action against the property being prepared by the Solid Waste and Recycling Division and presented to City Council in the form of a Resolution.

Following approval of the "Special Assessment" Resolution, the nuisance abatement information is turned over to the Linn County Treasurer and the outstanding payment is levied against the property owner’s taxes for collection.

Action/Recommendation: The Solid Waste and Recycling Division recommends that the Resolution for the Intent to Assess be approved.

Alternative Recommendation: The City Council could decide not to assess.

Time Sensitivity: Resolution Date: 6/25/2019

Budget Information:

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: No Explanation: NA SWM TRS SWM-007-19

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City Council of the City of Cedar Rapids, Iowa, has heretofore passed a Resolution to assess property for the following:

NUISANCE ABATEMENTS

WHEREAS, the property owner has failed to pay the required invoice(s) sent out for costs associated with the nuisance abatement within the prescribed time period noted on the City invoice, and

WHEREAS, the City of Cedar Rapids may assess the cost of nuisance abatements against the property for failure to pay invoices, and,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the intent to assess against the property and for the amounts shown on the attached listing, will be made by the City Council after 30 days of the date passed, and notice was given by mailing to the owners of the described and enumerated tracts, a notice of this proposed assessment, stating the amount of the assessment and the description of the property, and on what account, and that objections to said proposed assessment may be filed prior to 3:30 pm, July 24, 2019.

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MayorSignature

Attest:

ClerkSignature INTENT TO ASSESS 6/25/2019

INTENT TO ASSESS 6/25/2019 # Balance Due District # Premise Address 1 360.00 5 1020 10th St SW 2 826.87 3 403 6th St SW 3 363.50 5 1316 1st Ave NW 4 917.75 3 811 18th St SE 5 322.00 1 2107 Blairs Ferry Rd NE 6 264.00 1 945 Daniels St NE 7 272.00 3 1518 7th Ave SE 8 290.00 3 350 17th St SE 9 272.00 1 1613 B Ave NE 10 272.00 1 1609 J Ave NE

$4,160.12 Grand Total 10 Number of Properties 21b21b

Council Agenda Item Cover Sheet

Submitting Department: Solid Waste and Recycling

Presenter at Meeting: Mark Jones

Contact Person: Steve Hershner Cell Phone Number: 319-538-1059 E-mail Address: [email protected]

Description of Agenda Item: Intent and levy assessments Resolutions approving assessment actions: a. Levy Assessment – Solid Waste & Recycling – clean-up costs – four properties.

Authorize the Solid Waste & Recycling Division to Levy Assessments (to lien various properties for delinquent nuisance abatements). (Note: The Intent to Assess Resolution was approved at the Council Meeting on May 14, 2019).

CIP/DID #SWM-005-19

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The Solid Waste and Recycling Division is responsible for abating garbage nuisances on public and private property. The Solid Waste and Recycling Division also initiates the Special Assessment process whenever delinquent nuisance abatements are unpaid and after a Notice of Intent to Assess were mailed at least 30 days prior to this Special Assessment. Below are the steps taken for typical abatements:

 Initial inspection and photos taken  Abatement letter and photos mailed out (property owner has 7 days to abate nuisance)  Clean-up is performed by Department, if nuisance is not cleaned up after 7 days  Invoice mailed out  Notice of Intent to Assess (authorized by the City Council) is mailed  Special Assessment is approved by the City Council at least thirty days after the Intent to Assess is mailed

The Notice of Intent to Assess these properties were approved by Resolution No. 0503-05-19 passed on May 14, 2019.

Following approval of the "Levy Assessment" Resolution, the nuisance abatement information will be certified with the Linn County Treasurer. This becomes a “Special Assessment” against the properties and has equal precedence to property taxes. Action/Recommendation: The Solid Waste and Recycling Division recommends that the Resolution to Levy Assessments be approved.

Alternative Recommendation: The City Council could decide not to assess.

Time Sensitivity:

Resolution Date: 6/25/19

Budget Information:

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: No Explanation: NA SWM TRS CLK LC TRS SWM-005-19

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City Council of the City of Cedar Rapids, Iowa, has heretofore passed a Resolution to assess property for the following:

NUISANCE ABATEMENTS

WHEREAS, a report of the cost of said abatements has been filed with the City Clerk and notice of assessment has been given to the property owners, now therefore

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that there be and is hereby levied an assessment against the lots, parts of lots and parcels of ground for the amounts shown in said assessments, which invoiced listing attached is made a part of this resolution, and the names of the owners are shown thereon so far as practicable, and

BE IT FURTHER RESOLVED, that a copy of this resolution be certified to the County Treasurer in order that the said assessments may be collected in the same manner as property taxes.

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MayorSignature

Attest:

ClerkSignature LEVY ASSESSMENT (TO BE LIENED) 6/25/2019

LEVY ASSESSMENT 6/25/2019 District # Balance Due # Premise Address 1 653.50 5 511 9th St NW

$653.50 Grand Total 1 Number of Properties 21c21c

Council Agenda Item Cover Sheet

Submitting Department: Water Presenter at Meeting: Steve Hershner Contact Person: Steve Hershner Cell Phone Number: 538-1059 E-mail Address: SteveHe@cedar-rapids-org

Description of Agenda Item: Intent and levy assessments Intent to Assess – Utilities-Water Division – delinquent municipal utility bills – 30 properties. CIP/DID #WTR062519-01

Routine business - EnvisionCR Does not apply

Background: The Utilities Department – Water Division is responsible for the billing and collection of municipal utility bills for water, sewer, storm sewer, solid waste and recycling services provided to our customers. The Water Division initiates the Notice of Intent to Assess process whenever delinquent utility balances are unpaid; collection efforts have been ignored; and active services have been terminated. Below are the steps taken in typical situations:  Friendly Reminder is mailed  Final Notice is mailed  Door Tag is placed at premise  Services are terminated A Notice of Intent to Assess letter is mailed (after Council approves the Resolution of Intent to Assess) to the customer and property owner giving them 30 days to pay their delinquent municipal utility bill before the resolution for special assessment is approved by City Council to lien properties. Action / Recommendation: The Utilities Department – Water Division recommends that the Resolution for Intent to Assess various properties for deliquent municipal utility bills be hereby approved. Alternative Recommendation (if applicable): The City Council could decide not to lien delinquent municipal utility bills by council resolution and collect the delinquent municipal bills by another process or system. Time Sensitivity: Normal Resolution Date: 6/25/19 Budget Information: N/A Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA WTR FIN TRS WTR062519-01

RESOLUTION NO. LEG_NUM_TAG

INTENT TO ASSESS

WHEREAS, utility service charges (water, sewer, storm sewer, solid waste and recycling), penalties and Iowa sales tax have been provided to various properties in the City of Cedar Rapids, Iowa, and

WHEREAS, the occupants of the properties have failed to pay the municipal utility billings mailed for the utility service charges, and

WHEREAS, the utility service charges are now delinquent at these properties.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that special assessments be made against the properties and for the amounts shown on the attached listing, will be made by the City Council on the 13th day of August 2019. Notice was given by mailing to the owners of the properties, a notice of this proposed assessment, stating the amount of the assessment and the description of the property, and on what account, and that objections to said proposed assessment may be filed prior to 11:00 a.m., August 13, 2019.

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MayorSignature

Attest:

ClerkSignature LIEN INTENTS (SPECIAL ASSESSMENTS) 6/25/2019

LIEN INTENTS 6/25/19 # Balance Due Premise Address District # 1 $ 334.40 61 OKLAHOMA AVE SW CR5 2 $ 107.00 124 BOWLING ST SW CR3 3 $ 239.05 192 19TH AVE SW CR3 4 $ 511.47 256 11TH ST NW CR5 5 $ 67.66 401 74TH ST NE CR2 6 $ 384.68 407 7TH AVE SW CR3 7 $ 177.49 415 1ST ST SE CR3 8 $ 190.14 620 18TH AVE SW CR5 9 $ 120.92 640 21ST AVE SW CR5 10 $ 163.85 1006 17TH ST NE CR1 11 $ 264.80 1013 12TH ST NE CR1 12 $ 762.97 1020 10TH ST SW CR5 13 $ 240.90 1131 20TH AVE SW CR5 14 $ 237.48 1158 BROWN AVE NE CR1 15 $ 199.28 1354 H AVE NE CR1 16 $ 101.13 1516 RICHMOND RD NE CR1 17 $ 305.54 1535 2ND AVE SE CR3 18 $ 98.29 1609 ARIZONA AVE NE CR1 19 $ 250.39 1715 AMERICUS DR SE CR1 20 $ 201.33 3210 CARRIAGE DR SW CR5 21 $ 266.14 3241 BLAIRS FERRY RD NE COUNTY 22 $ 75.49 3409 SEMINOLE VALLEY RD NE CR1 23 $ 95.85 3900 GEORGIA AVE NE COUNTY 24 $ 63.08 4170 BLAIRS FERRY RD NE CR1 25 $ 63.08 4291 BLAIRS FERRY RD NE CR1 26 $ 123.65 4441 42ND ST NE CR1 27 $ 168.96 5217 DOSTAL DR SW CR5 28 $ 74.34 5300 MICHAEL DR NE CR1 29 $ 352.37 5507 KLINGER ST SW CR5 30 $ 63.08 5769 SANDEN RD NE CR1

$ 6,304.81 Grand Total 30 Number of Properties $ 63.08 Balance Due - Low $ 762.97 Balance Due - High 21d21d

Council Agenda Item Cover Sheet

Submitting Department: Water Presenter at Meeting: Steve Hershner Contact Person: Steve Hershner Cell Phone Number: 538-1059 E-mail Address: [email protected] Description of Agenda Item: Intent and levy assessments Levy assessment – Utilities – Water Division – delinquent municipal utility bills – 17 properties. CIP/DID #WTR051419-01

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: The Utilities Department – Water Division is responsible for the billing and collection of municipal utility bills for water, sewer, storm sewer, solid waste and recycling services provided to our customers. The Utilities Department – Water Division initiates the Special Assessment process whenever delinquent utility balances are unpaid; collection efforts have been ignored; and active services have been terminated. After Council approves the Intent to Assess resolution, a Notice of Intent to Assess letter is mailed to the customer at least 30 days prior to this Special Assessment. Below are the steps taken in typical situations:  Friendly Reminder is mailed  Final Notice is mailed  Door Tag is placed at premise  Services are terminated  Notice of Intent to Assess Resolution is approved by the City Council and a letter is mailed to the customer and property owner  Special Assessment Resolution is approved by the City Council at least thirty days after the Intent to Assess letter is mailed The Notice of Intent to Assess the properties was approved by City Council Resolution No. 0504-05-19 on May 14, 2019. Following approval of the "Special Assessment" Resolution, the delinquent municipal utility information will be certified with the Linn County Treasurer. This becomes a “Special Assessment” against the properties and has equal precedence to property taxes. Action / Recommendation: The Utilities Department – Water Division recommends that the Resolution to levy Special Assessments be hereby approved. Alternative Recommendation (if applicable): The City Council could decide not to lien delinquent municipal utility bills by council resolution and collect the delinquent municipal bills by another process or system. Time Sensitivity: Normal Resolution Date: 6/25/19 Budget Information: N/A Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA WTR LC TRS CLK FIN TRS WTR051419-01

RESOLUTION NO. LEG_NUM_TAG

SPECIAL ASSESSMENTS

WHEREAS, the City Council of the City of Cedar Rapids, Iowa has heretofore passed a Resolution of Intent to Assess various properties in the City of Cedar Rapids, Iowa for delinquent municipal utility service charges (water, sewer and storm sewer), penalties and Iowa sales tax, and

WHEREAS, a listing of the various properties for said delinquent utility service charges has been filed with the City Clerk and notice of assessment has been given to the property owners.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that there be and is hereby levied an assessment against various properties for the amounts shown on the attached listing and made a part of this resolution, and

BE IT FURTHER RESOLVED, that a copy of this resolution be certified to the County Treasurer in order that the said assessments may be collected in the same manner as property taxes.

PASSED_DAY_TAG

LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature SPECIAL ASSESSMENTS (TO BE LIENED) 6/25/2019

SPECIAL ASSESSMENTS 6/25/19 LIEN INTENTS 5/14/19 # Balance Due Premise Address District # 1 $ 556.09 134 25TH STREET DR SE CR2 2 $ 330.60 155 EDGEWOOD RD NW CR4 3 $ 250.60 161 CRESTRIDGE DR NW CR4 4 $ 72.34 211 EAST POST RD SE COUNTY 5 $ 293.76 215 23RD ST NW CR4 6 $ 203.11 308 FOREST DR SE CR2 7 $ 270.25 1427 B AVE NE CR1 8 $ 133.16 1503 4TH AVE SE CR3 9 $ 221.63 1549 8TH AVE SE CR3 10 $ 181.03 1821 WILSON AVE SW CR5 11 $ 222.43 2103 BEVER AVE SE CR3 12 $ 275.19 2500 1ST AVE NE CR2 13 $ 150.50 2600 KENWAY BLVD SW CR5 14 $ 270.76 2920 NEEDLES RD SE CR2 15 $ 309.00 3220 BRAMBLE RD SW CR5 16 $ 203.62 4121 BLUE JAY DR NE #C CR1 17 $ 472.06 6617 KIOWA TRACE NE CR1

$ 4,416.13 Grand Total 17 Number of Properties $ 72.34 Balance Due - Low $ 556.09 Balance Due - High 22a22a

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at Meeting: Justin Holland

Director: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Maintenance bonds Resolution accepting sanitary sewer in Tech Place 6th Addition and approving 2-year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $18,959.70. CIP/DID #FLPT-026842-2018

EnvisionCR Element/Goal: ConnectCR Goal 2: Build a complete network of connected streets.

Background: This item is for acceptance of a maintenance bond from Connolly Construction, Inc. for sanitary sewer improvements. The construction has been substantially completed in accordance with the approved plans and City standards, has been inspected by the Public Works Department, and is recommended for acceptance. The value of the bond provided represents the construction value of the infrastructure improvements based on the developer’s contract price for the infrastructure improvements.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the maintenance bond as submitted from Connolly Construction, Inc.

Alternative Recommendation: If Council chooses not to accept the maintenance bond, the Developer will encounter difficulty obtaining building permits and certification of occupancy for this development.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: Private

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE FLPT-026842-2018

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Connolly Construction, Inc. has constructed sanitary sewer in Tech Place Sixth Addition, and

WHEREAS, said work has now been completed, and Connolly Construction, Inc. has filed a 2-year Maintenance Bond, executed by Merchants Bonding Company (Mutual) in the sum of $18,959.70 covering said work, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the sanitary sewer constructed be and the same is hereby accepted, and

BE IT FURTHER RESOLVED that the 2-year Maintenance Bond filed by Connolly Construction, Inc. be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director.

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LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature 22b22b

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at Meeting: Justin Holland

Director: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Maintenance bonds Resolution accepting storm sewer in Tech Place 6th Addition and approving 2-year Maintenance Bond submitted by Connolly Construction, Inc. in the amount of $60,407.80. CIP/DID #FLPT-026842-2018

EnvisionCR Element/Goal: ConnectCR Goal 2: Build a complete network of connected streets.

Background: This item is for acceptance of a maintenance bond from Connolly Construction, Inc. for storm sewer improvements. The construction has been substantially completed in accordance with the approved plans and City standards, has been inspected by the Public Works Department, and is recommended for acceptance. The value of the bond provided represents the construction value of the infrastructure improvements based on the developer’s contract price for the infrastructure improvements.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the maintenance bond as submitted from Connolly Construction, Inc.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: Private

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE FLPT-026842-2018

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Connolly Construction, Inc. has constructed storm sewer in Tech Place Sixth Addition, and

WHEREAS, said work has now been completed, and Connolly Construction, Inc. has filed a 2-year Maintenance Bond, executed by Merchants Bonding Company (Mutual) in the sum of $60,407.80 covering said work, now therefore

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the storm sewer constructed be and the same is hereby accepted, and

BE IT FURTHER RESOLVED that the 2-year Maintenance Bond filed by Connolly Construction, Inc. be and the same is hereby approved and filed with the City of Cedar Rapids Finance Director.

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MayorSignature

Attest:

ClerkSignature 23a23a

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Accept projects Resolution accepting project and approving the 4-year Performance Bond submitted by Pirc- Tobin Construction, Inc. for the Cottage Grove Parkway SE West of 34th Street Storm Sewer Intake Replacement project (original contract amount was $15,275; final contract amount is $15,105). CIP/DID #304996-05

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: Construction has been substantially completed by Pirc-Tobin Construction, Inc. for the Cottage Grove Parkway SE West of 34th Street Storm Sewer Intake Replacement project. This is an approved Capital Improvements Project (CIP No. 304996-05) with a final construction contract amount of $15,105. Funding resources for this project were approved in FY 19 and prior years and the project is completed within the approved budget.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the project and performance bond submitted by Pirc-Tobin Construction, Inc.

Alternative Recommendation: There is no alternative recommendation but an alternative action is to not accept the project. If the project is not accepted, the project cannot be closed out (four- year maintenance bond period cannot begin) and City could be subject to claims since Contractor has fulfilled the terms of the construction contract.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information (if applicable): 304996

Local Preference Policy: Applies Exempt Explanation:

Recommended by Council Committee: Yes N/A Explanation (if necessary): ENG FIN TRS 304996-05

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City Engineer certifies construction contract work on the Cottage Grove Parkway SE West of 34th Street Storm Sewer Intake Replacement project (Contract No. 304996- 05), has been substantially completed in accordance with the approved plans and specifications, and

WHEREAS, a Performance Bond dated March 21, 2019 in the amount of $14,275 covering said work filed by Pirc-Tobin Construction, Inc. and executed by United Fire & Casualty Company provides a 4-year correction period for defects in materials and workmanship, and

WHEREAS, the final cost summary for this project is as follows:

Original Contract Amount $14,275 Original Incentive Value 1,000 Change Order No. 1 (170)

Amended Contract Amount $15,105

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that based on the City Engineer’s recommendation, the Cottage Grove Parkway SE West of 34th Street Storm Sewer Intake Replacement project (Contract No. 304996- 05) be and the same is hereby accepted as being substantially completed.

The final contract price is $15,105 distributed as follows: $15,105 304-304000-30485- 304996

BE IT FURTHER RESOLVED, that sales tax was not paid on the above project and therefore there is no refund to be submitted to the State of Iowa.

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MayorSignature

Attest:

ClerkSignature 23b23b23b

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Accept projects Resolution accepting project, authorizing final payment in the amount of $4,412.33 and approving the 4-year Performance Bond submitted by Rathje Construction Company for the Boyson Road NE East of Creekside Drive Sanitary Sewer Extension project (original contract amount was $83,900; final contract amount is $88,246.53). CIP/DID #6550068-01

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: Construction has been substantially completed by Rathje Construction Company for the Boyson Road NE East of Creekside Drive Sanitary Sewer Extension project. This is an approved Capital Improvements Project (CIP No. 6550068-01) with a final construction contract amount of $88,246.53. Funding resources for this project were approved in FY19 and prior years and the project is completed within the approved budget.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the project and performance bond and issue final payment to the contractor in the amount of $4,412.33.

Alternative Recommendation: There is no alternative recommendation but an alternative action is to not accept the project. If the project is not accepted, the project cannot be closed out (retainage cannot be released to Contractor, four-year maintenance bond period cannot begin) and City could be subject to claims since Contractor has fulfilled the terms of the construction contract.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 655/655000/6550068, NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN TRS 6550068-01

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City Engineer certifies construction contract work on the Boyson Road NE East of Creekside Drive Sanitary Sewer Extension (Contract No. 6550068-01), has been substantially completed in accordance with the approved plans and specifications, and

WHEREAS, a Performance Bond dated November 27, 2018 in the amount of $83,900 covering said work filed by Rathje Construction Company and executed by United Fire & Casualty Company provides a 4-year correction period for defects in materials and workmanship, and

WHEREAS, the final cost summary for this project is as follows:

Original Contract Amount $83,900.00 Change Order No. 1 192.00 Change Order No. 2 4,184.00 Change Order No. 3 Final (29.47) Amended Contract Amount $88,246.53

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that based on the City Engineer’s recommendation, the Boyson Road NE East of Creekside Drive Sanitary Sewer Extension (Contract No. 6550068) be and the same is hereby accepted as being substantially completed, and the City of Cedar Rapids Finance Director is authorized and directed to issue a warrant in the sum of $4,412.33 to Rathje Construction Company as final payment.

The final contract price is $88,246.53 distributed as follows: $88,246.53 655-655000- 65585-6550068

BE IT FURTHER RESOLVED, that sales tax was not paid on the above project and therefore there is no refund to be submitted to the State of Iowa.

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MayorSignature

Attest:

ClerkSignature

PRAIRIEVIEW DR NE WEST PARK RD NE RD PARK WEST

WALDENWOOD LN NE DOUBLETREE CT NE

DOUBLETREE RD NE RD DOUBLETREE WALDEN RD NE RD WALDEN

BOYSON RD NE COUNCIL ST NE ST COUNCIL PROJECT LOCATION TOWER LN NE

ENGLISH LN NE CREEKSIDE DR NE DR CREEKSIDE

N BOYSON ROAD NE EAST OF CREEKSIDE DRIVE 0 FEET 300 CEDAR RAPIDS SANITARY SEWER EXTENSION City of Five Seasons Cadd File Name: W:\PROJECTS\CIP\611 (655)\6550068 - Boyson Rd Extension\6550068 Council Map.dwg 6550068 23c23c23c

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Accept projects Resolution accepting project, authorizing final payment in the amount of $3,090 and approving the 4-year Performance Bond submitted by Rathje Construction Company for the FY 2019 Tree and Vegetation Removal project (original contract amount was $63,800; final contract amount is $61,800). CIP/DID #301990-17

EnvisionCR Element/Goal: GreenCR Goal 1: Be stewards for the environment, promoting economic and social growth while restoring the relationship between the city and the natural environment.

Background: Construction has been substantially completed by Rathje Construction Company for the FY 2019 Tree and Vegetation Removal project. This is an approved Capital Improvements Project (CIP No. 301990-17) with a final construction contract amount of $61,800. Funding resources for this project were approved in FY 19 and prior years and the project is completed within the approved budget.

Action/Recommendation: The Public Works Department recommends adoption of the Resolution to accept the project and performance bond and issue final payment to the contractor in the amount of $3,090.

Alternative Recommendation: There is no alternative recommendation but an alternative action is to not accept the project. If the project is not accepted, the project cannot be closed out (retainage cannot be released to Contractor, four-year maintenance bond period cannot begin) and City could be subject to claims since Contractor has fulfilled the terms of the construction contract.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information (if applicable):

Local Preference Policy: Applies Exempt Explanation:

Recommended by Council Committee: Yes No N/A Explanation (if necessary): Budget Information: 301/301990/301990-17 NA; 301/301000/3012236 SLOST; 301/301000/3012131 SLOST; 325/325000/325069 NA; 325/325000/325036 NA; 655/655000/6550066 NA Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA ENG FIN TRS 301990-17 3012236-02 3012131-04 325069-02 6550066-02 325036-00 7970

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City Engineer certifies construction contract work on the FY 2019 Tree and Vegetation Removal project (Contract No. 301990-17), has been substantially completed in accordance with the approved plans and specifications, and

WHEREAS, a Performance Bond dated October 23, 2018 in the amount of $63,800 covering said work filed by Rathje Construction Company and executed by United Fire & Casualty Company provides a 4-year correction period for defects in materials and workmanship, and

WHEREAS, the final cost summary for this project is as follows:

Original Contract Amount $63,800.00 Change Order No. 1 (2,000.00)

Amended Contract Amount $61,800.00

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that based on the City Engineer’s recommendation, the FY 2019 Tree and Vegetation Removal project (Contract No. 301990-17) be and the same is hereby accepted as being substantially completed, and the City of Cedar Rapids Finance Director is authorized and directed to issue a warrant in the sum of $3,090 to Rathje Construction Company as final payment.

The final contract price is $61,800 distributed as follows: $409.50 625-625000-6250051- 6252018055, $25,331 325-325000-32585-325036, $2,777 301-301000-7970-3012236, $955.50 301-301000-7970-3012237, $17,165.50 301-301000-7970-3012131, $5,296.50 325-325000-32585-325069, $9,865 301-301000-7970-3012199

BE IT FURTHER RESOLVED, that sales tax was not paid on the above project and therefore there is no refund to be submitted to the State of Iowa. PASSED_DAY_TAG

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MayorSignature

Attest:

ClerkSignature EDGEWOOD RD TRAIL, ELLIS TO CEDAR RIVER

COUNCIL ST NE, COLLINS TO S/O 46TH

23RD ST DR SE CHEROKEE TRAIL PHASE 1 12TH AVE SE, 17TH TO McCARTHY

FY 2019 TREE AND VEGETATION REMOVAL PROJECT 301990-17 24a24a

Council Agenda Item Cover Sheet

Submitting Department: Development Services

Presenter at Meeting: Tyrell Gingerich

Contact Person: Sandi Fowler Cell Phone Number: (319) 538-1062 E-mail Address: [email protected]

Description of Agenda Item: Final plats Resolution approving the Final Plat of River Ridge Square Second Addition in the City of Cedar Rapids, Linn County, Iowa, for land located south of Highway 100 and west of Edgewood Road NE.

CIP/DID #FLPT-028941-2019

EnvisionCR Element/Goal: GrowCR Goal 2: Manage Growth.

Background: The property owner submitted the Final Plat of River Ridge Square Second Addition in conformance with the standards established by the City. Development Services Department staff reviewed the submittal and determined it complies with applicable final plat conditions and applicable requirements for final plats. The final plat contains two (2) numbered lots, Lot 1 and Lot 2, and a total plat area of 7.80 acres.

Action/Recommendation: City Development Services Department staff recommends approval of the resolution.

Alternative Recommendation: City Council may table this item and request further information.

Time Sensitivity: NA

Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA Location map DSD ASR IT PD FIR WTR SWM STR BSD FLPT-028941-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, A PLAT OF RIVER RIDGE SQUARE SECOND ADDITION TO THE CITY OF CEDAR RAPIDS, LINN COUNTY, IOWA containing two (2) lots, numbered Lot 1 and Lot 2, both inclusive, has been filed with the City Clerk and after consideration of the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa, and the ordinances of the City of Cedar Rapids, in relation to Plats and Addition to Cities, and

WHEREAS, the property owner(s) has submitted the following executed agreement(s), and are included as part of the final plat documents:

1. Final Plat Development Agreement

, and

WHEREAS, the agreement(s) as submitted are recommended for approval by the Development Services Department, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

1. The City Council concurs with the recommendation of the Development Services Department, and specifically finds that the proposed plat is in accordance with the provisions of the laws of the State of Iowa, and the ordinances of the City of Cedar Rapids, in relation to Plats and Addition to Cities, and also specifically Cedar Rapids Municipal Code Chapter 31, the Subdivision Ordinance.

2. The Mayor and City Council hereby accept the executed agreement(s), as noted above.

3. Said plat and dedication of said River Ridge Square Second Addition to the City of Cedar Rapids, Linn County, Iowa, be and the same is hereby acknowledged and approved on the part of the City of Cedar Rapids, Iowa, and the dedication of the public easements for the purposes shown on the final plat is hereby approved and accepted, and the City Clerk is hereby directed to certify this resolution of approval and affix the same to said plat as by law provided. PASSED_DAY_TAG

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MayorSignature

Attest:

ClerkSignature

STATE OF IOWA ) ) ss. COUNTY OF LINN )

I, Amy Stevenson, City Clerk of the City of Cedar Rapids, Iowa, do hereby certify that the above and foregoing Resolution is a true and correct copy of the Resolution as passed by the City Council of the City of Cedar Rapids, Iowa, on this 25th day of June, 2019.

ClerkSignature 24b24b

Council Agenda Item Cover Sheet

Submitting Department: Development Services

Presenter at Meeting: Tyrell Gingerich

Contact Person: Sandi Fowler Cell Phone Number: (319) 538-1062 E-mail Address: [email protected]

Description of Agenda Item: Final plats Resolution approving the Final Plat of Wexford Heights Fourth Addition in the City of Cedar Rapids, Linn County, Iowa, for land located north of Blairs Ferry Road and west of Milburn Road.

CIP/DID #FLPT-027351-2018

EnvisionCR Element/Goal: GrowCR Goal 2: Manage Growth.

Background: The property owner submitted the Final Plat of Wexford Heights Fourth Addition in conformance with the standards established by the City. Development Services Department staff reviewed the submittal and determined it complies with applicable final plat conditions and applicable requirements for final plats. The final plat contains thirteen (13) numbered lots, Lot 1 through Lot 13 and One (1) lettered lot, Lot A (Rapids Ridge Road NE), and a total plat area of 8.01 acres.

Action/Recommendation: City Development Services Department staff recommends approval of the resolution.

Alternative Recommendation: City Council may table this item and request further information.

Time Sensitivity: NA

Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA Location map DSD ASR IT PD FIR WTR SWM STR BSD FLPT-027351-2018

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, A PLAT OF WEXFORD HEIGHTS FOURTH ADDITION TO THE CITY OF CEDAR RAPIDS, LINN COUNTY, IOWA containing thirteen (13) numbered lots, Lot 1 through Lot 13, and one (1) lettered lot, Lot A, all inclusive, has been filed with the City Clerk and after consideration of the same is found to be correct and in accordance with the provisions of the laws of the State of Iowa, and the ordinances of the City of Cedar Rapids, in relation to Plats and Addition to Cities, and

WHEREAS, the property owner(s) has submitted the following executed agreement(s), and are included as part of the final plat documents:

1. Final Plat Development Agreement

2. Agreement to Construct Temporary Cul-De-Sac

3. Temporary Cul-De-Sac Easement Agreement (Off-Site)

, and

WHEREAS, the agreement(s) as submitted are recommended for approval by the Development Services Department, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

2. The Mayor and City Council hereby accept the executed agreement(s), as noted above.

3. Said plat and dedication of said Wexford Heights Fourth Addition to the City of Cedar Rapids, Linn County, Iowa, be and the same is hereby acknowledged and approved on the part of the City of Cedar Rapids, Iowa, and the dedication to the public of all lands within the plat that are designated for streets, more specifically Lot A (Rapids Ridge Road NE) is hereby approved and accepted, and the dedication of the public easements for the purposes shown on the final plat is hereby approved and accepted, and the City Clerk is hereby directed to certify this resolution of approval and affix the same to said plat as by law provided. PASSED_DAY_TAG

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MayorSignature

Attest:

ClerkSignature

STATE OF IOWA ) ) ss. COUNTY OF LINN )

ClerkSignature 25a25a

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Heather Mell

Contact Person: Casey Drew Cell Phone Number: 319-538-1064 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amendment No. 5 to renew contract with Janda Motor Services for Motor Repair Services for various City departments for an annual amount not to exceed $100,000 (original contract amount was $100,000; renewal contract amount is $100,000). CIP/DID #0414-175

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: Bids were solicited in 2014 for citywide motor repair services on an as-needed basis with three (3) bids submitted. Award was made to Janda Motor Services as the lowest bidder for an initial contract period of July 1, 2014 through June 30, 2015.

Amendment No. 5 renews the contract for the period of July 1, 2019 through June 30, 2020 with no renewal options remaining. The contract will be re-bid in 2020. The total annual amount will not exceed $100,000, funded by individual department budgets.

History of Contract to Date: Description Authorization Dates Initial Term of Contract Resolution No. 0761-06-14 07/01/2014 – 06/30/2015 Amendment No. 1 to renew contract Resolution No. 0922-06-15 07/01/2015 – 06/30/2016 Amendment No. 2 to renew contract Resolution No. 0870-06-16 07/01/2016 – 06/30/2017 Amendment No. 3 to renew contract Resolution No. 0761-06-17 07/01/2017 – 06/30/2018 Amendment No. 4 to renew contract Resolution No. 0807-06-18 07/01/2018 – 06/30/2019 Amendment No. 5 to renew contract Pending 07/01/2019 – 06/30/2020

Action/Recommendation: Authorize the City Manager and the City Clerk to execute the Amendment No. 5 as described herein.

Alternative Recommendation:

Time Sensitivity: low

Resolution Date: June 25, 2019

Budget Information: Various department operating budgets Local Preference Policy: Yes Explanation: Janda Motor Services is a certified local vendor

Recommended by Council Committee: NA Explanation: NA PUR FIN AUD FILE 0414-175

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and Janda Motor Services are parties to a contract for the annual as-needed purchase of motor repair services for various City departments; and

WHEREAS, both parties have agreed to renew the contract for an additional one-year period for an annual amount not to exceed $100,000; and

WHEREAS, a summary of the contract is as follows:

Description Authorization Dates Initial Term of Contract Resolution No. 0761-06-14 07/01/2014 – 06/30/2015 Amendment No. 1 to renew contract Resolution No. 0922-06-15 07/01/2015 – 06/30/2016 Amendment No. 2 to renew contract Resolution No. 0870-06-16 07/01/2016 – 06/30/2017 Amendment No. 3 to renew contract Resolution No. 0761-06-17 07/01/2017 – 06/30/2018 Amendment No. 4 to renew contract Resolution No. 0807-06-18 07/01/2018 – 06/30/2019 Amendment No. 5 to renew contract Pending 07/01/2019 – 06/30/2020

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Amendment No. 5 to renew the contract as described herein.

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MayorSignature

Attest:

ClerkSignature 25b25b

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Terry Tiedemann

Contact Person: Jen Winter Cell Phone Number: (319) 538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amendment No. 8 to renew contract with Foth Infrastructure & Environment, LLC for On-Call Land Surveying Services for the Public Works Engineering Division for an annual amount not to exceed $150,000 (original contract amount was $70,000; renewal contract amount is $150,000). CIP/DID #1214-127

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: Foth Infrastructure & Environment, LLC provides as-needed on-call land surveying services for the Engineering Division. They have agreed to renew the contract for the period of July 1, 2019 through June 30, 2020 with no increase in price. There are no renewal options remaining.

Foth will invoice the City for actual hours of Services provided: Description Firm-Fixed Hourly Rate Professional land surveyor $123 Survey coordinator $114 Survey crew - 1 person (boundary/topo, construction or right of way) $100 Survey crew - 2 person (boundary/topo, construction or right of way) $183 Survey tech $100

History of Contract to Date: Description Authorization Dates Initial Term of Contract Resolution No. 0240-02-15 02/10/2015 – 06/30/2016 Amendment No. 1 to change invoice form Signed by City 06/29/2015 Effective 02/10/2015 Amendment No. 2 for additional Services Resolution No. 1434-10-15 Effective 08/01/2015 Amendment No. 3 for additional Services Resolution No. 0783-06-16 Effective 06/01/2016 Amendment No. 4 to renew Contract Resolution No. 0784-06-16 07/01/2016 – 06/30/2017 Amendment No. 5 to renew Contract Resolution No. 0997-07-17 07/01/2017 – 06/30/2018 Amendment No. 6 for additional Services Resolution No. 0460-04-18 Effective 04/10/2018 Amendment No. 7 to renew Contract Resolution No. 0883-07-18 07/01/2018 – 06/30/2019 Amendment No. 8 to renew Contract Pending 07/01/2019 – 06/30/2020

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 8 as described herein. Alternative Recommendation:

Time Sensitivity: Low

Resolution Date: June 25, 2019

Budget Information: 553000-301-301000-30185

Local Preference Policy: Yes Explanation: Foth is a certified local business.

Recommended by Council Committee: NA Explanation: NA PUR FIN ENG AUD FILE 1214-127

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and Foth Infrastructure & Environment, LLC are parties to a contract for On-Call Land Surveying Services for the Public Works Engineering Division; and

WHEREAS, both parties have agreed to renew the contract for an additional one-year period for an annual amount not to exceed $150,000; and

WHEREAS, a summary of the contract is as follows:

Description Authorization Dates Initial Term of Contract Resolution No. 0240-02-15 02/10/2015 – 06/30/2016 Amendment No. 1 to change invoice form Signed by City 06/29/2015 Effective 02/10/2015 Amendment No. 2 for additional Services Resolution No. 1434-10-15 Effective 08/01/2015 Amendment No. 3 for additional Services Resolution No. 0783-06-16 Effective 06/01/2016 Amendment No. 4 to renew Contract Resolution No. 0784-06-16 07/01/2016 – 06/30/2017 Amendment No. 5 to renew Contract Resolution No. 0997-07-17 07/01/2017 – 06/30/2018 Amendment No. 6 for additional Services Resolution No. 0460-04-18 Effective 04/10/2018 Amendment No. 7 to renew Contract Resolution No. 0883-07-18 07/01/2018 – 06/30/2019 Amendment No. 8 to renew Contract Pending 07/01/2019 – 06/30/2020

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Amendment No. 8 to renew the contract as described herein.

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MayorSignature

Attest:

ClerkSignature 25c25c

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Rita Rasmussen

Contact Person: Jen Winter Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amendment No. 2 to the contract with Iowa Title Company for Title Report Services for the Engineering Division to reflect the additional cost of services for the Flood Control System East side for an amount not to exceed $45,000 (original contract amount was $50,000; total contract amount with this amendment is $95,000). CIP/DID #PUR0516-193

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: Iowa Title Company provides title report services for the Engineering Division. Due to additional work for the Flood Control System East side project, $45,000 is being added to the contract.

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 3 as described herein.

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019

Budget Information: Budgeted in various CIP accounts

Local Preference Policy: Yes Explanation: NA

Recommended by Council Committee: NA Explanation: NA PUR FIN ENG AUD FILE PUR0516-193

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and Iowa Title Company are parties to a contract for Title Report Services for the Engineering Division; and

WHEREAS, both parties have agreed to amend the contract to reflect an increase in volume of services due to the Flood Control System East side project in the amount of $45,000; and

WHEREAS, the annual not to exceed amount for this contract renewal period (07/01/2018 - 06/30/2020) shall increase from $50,000 to $95,000; and

WHEREAS, the history of the contract to date is as follows:

Description Authorization Dates Initial Term of Contract Resolution No. 0923-07-16 07/01/2016 – 06/30/2018 Amendment No. 1 to renew Contract Resolution No. 0719-06-18 07/01/2018 – 06/30/2020 Amendment No. 2 for additional services Pending Effective 06/01/2019

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Amendment No. 2 to amend the contract as described herein.

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MayorSignature

Attest:

ClerkSignature 25d25d

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Rita Rasmussen

Contact Person: Jen Winter Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amendment No. 7 to the contract with ProSource Technologies, LLC for Right of Way Acquisition Support Services for the Engineering Division to reflect the additional cost of services for the City’s Flood Control System project for an amount not to exceed $100,000 (original contract amount was $300,000; total contract amount with this amendment is $700,000). CIP/DID #PUR0515-222

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: ProSource Technologies, LLC provides right of way acquisition support services to the Engineering Division. Due to additional work for the City’s Flood Control System project, this resolution is adding $100,000 to the contract.

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 7 as described herein.

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019

Budget Information: 301, 331 and 655 - charged to various CIP projects

Local Preference Policy: Yes Explanation: NA

Recommended by Council Committee: NA Explanation: NA PUR FIN ENG AUD FILE PUR0515-222

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and ProSource Technologies, LLC are parties to a contract for as-needed right of way acquisition support services for the Engineering Division; and

WHEREAS, both parties have agreed to amend the contract to reflect an increase in the services in the amount of $100,000; and

WHEREAS, the increase in services is due to the City’s Flood Control System project; and

WHEREAS, the expenditure for the two year contract period is $300,000 and with Amendment No. 7 has increased to $700,000 for the contract period April 1, 2018 - March 31, 2020; and

WHEREAS, the history of the contract to date is as follows:

Description Authorization Dates Initial Term of Contract Resolution No. 0925-06-15 06/23/15 - 03/31/16 Amendment No. 1 to add job classification Signed 10/08/2015 Effective 08/10/15 Amendment No. 2 to add invoice options Signed 10/08/2015 Effective 09/01/15 Amendment No. 3 to renew Contract Resolution No. 0365-03-16 04/01/16 - 03/31/18 Amendment No. 4 to add rate Signed 01/05/2018 Effective 12/01/17 Amendment No. 5 to renew Contract Resolution No. 0412-03-18 04/01/18 - 03/31/20 Amendment No. 6 for increase in work Resolution No. 0339-03-19 Effective 03/26/19 Amendment No. 7 for additional work Pending Effective 06/25/2019

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Amendment No. 7 to amend the contract as described herein.

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ClerkSignature 25e25e

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Battalion Chief Brian Gibson

Contact Person: Chief Greg Smith Cell Phone Number: 319-431-3807 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amendment No. 5 to renew the contract with Reliant Fire Apparatus, Inc. for Fire Apparatus Parts and Training for the Fire Department for an annual amount not to exceed $50,000 (original contract amount was $50,000; renewal contract amount is $50,000). CIP/DID #PUR0515-231

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: Reliant Fire Apparatus, Inc. provides a discount off list price for Pierce and other manufacturers parts. Also, Reliant provides tuition for two (2) Pierce provided service training classes per year.

This contract renewal is for August 1, 2019 through July 31, 2020. This is the fifth year of the contract; no renewal options remain.

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 5 as described herein.

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019

Budget Information: 071-071100-533102

Local Preference Policy: Yes Explanation: NA

Recommended by Council Committee: NA Explanation: NA PUR FIN FIR AUD FILE PUR0515-231

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and Reliant Fire Apparatus, Inc. are parties to a contract for the annual as-needed purchase of fire apparatus parts and training for the Fire Department; and

WHEREAS, both parties have agreed to renew the contract for an additional one-year period (August 1, 2019 - July 31, 2020) for an annual amount not to exceed $50,000; and

WHEREAS, a summary of the contract is as follows:

Description Authorization Dates Initial Term of Contract Resolution No. 1091-07-15 08/01/2015 - 07/31/2016 Amendment No. 1 to renew Contract Resolution No. 0924-07-16 08/01/2016 - 07/31/2017 Amendment No. 2 to renew Contract Resolution No. 0918-07-17 08/01/2017 - 07/31/2018 Amendment No. 3 to renew Contract Resolution No. 1026-08-18 08/01/2018 - 07/31/2019 Amendment No. 4 for increase costs Resolution No. 0397-04-19 Effective 04/09/2019 Amendment No. 5 to renew Contract Pending 08/01/2019 - 07/31/2020

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MayorSignature

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ClerkSignature 25f25f

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Joy Huber

Contact Person: Casey Drew Cell Phone Number: 319-538-1064 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amendment No. 8 to renew the contract with KELTEK, Incorporated for Police Pursuit Vehicle Upfit Services for the Fleet Services Division for an annual amount not to exceed $80,000 (original contract amount was $49,000; renewal contract amount is $80,000). CIP/DID #PUR0415-206

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: KELTEK, Incorporated provides upfit services for police pursuit vehicles. This work involves installation of various items in a police vehicle, including sirens, light bars, computers, printers, etc. This resolution is to renew the contract for the period July 1, 2019 - June 30, 2020. This is the final year of the contract; no renewal options remain.

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 8 as described herein.

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019

Budget Information: 073-073000-073001

Local Preference Policy: Yes Explanation: KELTEK is not a certified local vendor

Recommended by Council Committee: NA Explanation: NA PUR FIN FLT AUD FILE PUR0415-206

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and KELTEK, Incorporated are parties to a contract for Police Pursuit Vehicle Upfit Services for the Fleet Services Division; and

WHEREAS, both parties have agreed to renew the contract for an additional one-year period (07/01/19 - 06/30/20) for an annual amount not to exceed $80,000; and

WHEREAS, a summary of the contract is as follows:

Description Authorization Dates Initial Term of Contract Resolution No. 0602-04-15 07/01/2015 - 06/30/2016 Amendment No. 1 to renew Contract Signed by the CITY 07/01/16 07/01/2016 - 06/30/2017 Amendment No. 2 to add money Resolution No. 0098-01-17 Effective 01/01/2017 Amendment No. 3 to add Services Resolution No. 0532-04-17 Effective 04/17/2017 Amendment No. 4 to add Services Resolution No. 0655-05-17 Effective 05/15/2017 Amendment No. 5 to renew Contract Resolution No. 0757-06-17 07/01/2017- 06/30/2018 Amendment No. 6 to add Services Signed by the CITY 09/13/17 Effective 09/01/2017 Amendment No. 7 to renew Contract Resolution No. 0724-06-18 07/01/2018 - 06/30/2019 Amendment No. 8 to renew Contract Pending 07/01/2019 - 06/30/2020

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MayorSignature

Attest:

ClerkSignature 25g25g

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Joy Huber

Contact Person: Casey Drew Cell Phone Number: 319-538-1064 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Fleet Services Division purchase of two (2) Tandem Axle and one (1) Single Axle Cab and Chassis from Thompson Truck and Trailer in the amount of $259,648. CIP/DID #PUR0519-246

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: Purchasing Services solicited bids on behalf of Fleet for the purchase and delivery of two (2) tandem axle and one (1) single axle cab and chassis with 3 vendors responding. The lowest bid was Thompson Truck and Trailer with their total bid of $259,648.

Thompson Truck and Trailer Tandem Axle Unit Price $89,885 Tandem Axle Extended Price Cedar Rapids, IA $179,770 Single Axle Unit Price $79,878 Total $259,648 Truck Country Tandem Axle Unit Price $97,442 Tandem Axle Extended Price Cedar Rapids, IA $194,884 Single Axle Unit Price $85,222 Total $280,106 Twin Bridges Truck City Tandem Axle Unit Price $105,980 Tandem Axle Extended Price Davenport, IA $211,960 Single Axle Unit Price $96,500 Total $308,460

Action/Recommendation: Authorize the Fleet Services Division to purchase the two tandem axle and one single axle cab and chassis as described herein.

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019 Budget Information: 073-073000-554000-073001

Local Preference Policy: Yes Explanation: Local preference did not have an effect on award.

Recommended by Council Committee: NA Explanation: NA PUR FIN FLT PUR0519-246

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids Purchasing Services Division issued a Request for Bid for the purchase of Tandem and Single Axle Cab and Chassis on behalf of the Fleet Services Division; and

WHEREAS, bids were received from three (3) Vendors; and

WHEREAS, the Fleet Services Division recommends that this bid be awarded to Thompson Truck and Trailer as the overall lowest responsive and responsible bidder, in the amount of $259,648.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Fleet Division is authorized to purchase the tandem and single axle cab and chassis as described herein.

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MayorSignature

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ClerkSignature 25h25h

Council Agenda Item Cover Sheet

Submitting Department: Golf

Presenter at Meeting: Dave Roe

Contact Person: Scott Hock Cell Phone Number: 319-538-8256 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing the Parks & Recreation Department Golf & Recreation Operations to purchase wholesale beer and related products from Iowa Beverage and 7G Distributing LLC for a total amount of $106,000 for FY20 concession sales. CIP/DID #GLF020-19

EnvisionCR Element/Goal: GreenCR Goal 2: Have the best parks, recreation and trails system in the region.

Background: The Parks & Recreation Department Golf & Recreation Operations purchase wholesale beer and related products for their clubhouses and softball concession facilities. Iowa Beverage and 7G Distributing LLC are the local wholesale vendors of the major brands preferred by the patrons. Draft beer as well as 12 and 16 oz. cans are sold.

Action/Recommendation: The Parks & Recreation Department recommends approval of resolution.

Alternative Recommendation: If resolution is not approved, beer sales will be discontinued at each facility and these facilities will lose a major contribution product to the profitability of their concession operations and not meet FY20 budget projections

Time Sensitivity: A July payment is requested in order to maintain inventory for operations.

Resolution Date: June 25, 2019

Budget Information: 531107-691-691015,35,45,60 and 531107-101-164048

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA GLF REC FIN GLF020-19

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids Parks and Recreation Department Golf and Recreation Operations request to purchase the following items:

WHOLESALE BEER AND RELATED PRODUCTS

WHEREAS, the Cedar Rapids Parks and Recreation Department Golf and Recreation Operations request permission to purchase aforementioned items from the following vendors in the stated annual amounts for FY20:

7G Distributing LLC $55,000 Iowa Beverage $51,000

WHEREAS, Golf and Recreation Operations recognized these vendors as preferred sources for these products to meet the demands of patrons at the golf courses and softball complexes,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Parks and Recreation Department Golf and Recreation Operations are authorized to purchase the wholesale beer and related products from:

Vendor: Vendor: 7G Distributing LLC Iowa Beverage 9925 Sixth St. SW 11125 High Life Ct. Cedar Rapids, IA 52404 Cedar Rapids, IA 52404

Funding: 531107-691-691015, 691035, 691045, 691060 531107-101-164047, 164048

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MayorSignature

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ClerkSignature 25i25i

Council Agenda Item Cover Sheet

Submitting Department: Golf

Presenter at Meeting: Dave Roe

Contact Person: Scott Hock Cell Phone Number: 319-538-8256 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing the purchase of golf merchandise from Acushnet, for resale at Ellis, Gardner, Jones, and Twin Pines golf course clubhouses in an amount not to exceed $50,000. CIP/DID #GLF019-19

EnvisionCR Element/Goal: GreenCR Goal 2: Have the best parks, recreation and trails system in the region.

Background: An essential service of the PGA Golf Professionals is instruction in the game and their ability to provide custom fit golf clubs to golfers. While scaling back considerably and currently selling off the existing merchandise inventory at the golf courses, this purchase from Acushnet (Titleist & Footjoy) is for special club and custom orders resulting from club fitting services by the Pros. This sole source vendor, Acushnet, also offers basic golf commodities (balls, gloves) sold at the City golf courses. Acushnet offers incentive terms/pricing for orders paid for within term dates.

Action/Recommendation: Authorize approval of resolution for the purchase of Acushnet merchandise for resale for the FY20 golf season.

Alternative Recommendation: Do not approve. Customers will be unable to take advantage of the specialized service by the Golf Professionals trained with Acushnet products and customers would not be purchasing needed golf supplies, and the City would not benefit from the derivative revenues their instruction with Acushnet clubs provide.

Time Sensitivity: High – Delay could prevent timely deliveries and payment options of Acushnet (Titleist & Footjoy) invoices.

Resolution Date: June 25, 2019

Budget Information: Merchandise will be coded to appropriate cost center under 531113-691-

Local Preference Policy: No Explanation: This is a sole source vendor.

Recommended by Council Committee: NA Explanation: NA GLF FIN GLF019-19

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids Parks & Recreation Department – Golf Operations orders merchandise for retail at the city operated golf clubhouses. Merchandise includes balls, golf clubs, drivers, putters, bags, caps, gloves, shoes, clothing apparel, and accessories, from a quality sole source merchandise vendor, and

WHEREAS, The City of Cedar Rapids Parks & Recreation Department – Golf Operations estimates a total merchandise order in an amount not to exceed $50,000 for purchases made July 2019 through June 2020. Purchase is to be made from Acushnet (Titleist & Footjoy), a sole source golf merchandise company for the FY20 golf season.

WHEREAS, Acushnet has completed all required forms and is an approved vendor,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, the Cedar Rapids Parks & Recreation Department – Golf Operations is hereby authorized to purchase the requested merchandise for resale at the city operated clubhouses in an estimated amount of not to exceed $50,000 from Acushnet golf merchandise supplier.

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MayorSignature

Attest:

ClerkSignature 25j25j

Council Agenda Item Cover Sheet

Submitting Department: Golf

Presenter at Meeting: Dave Roe

Contact Person: Scott Hock Cell Phone Number: 319-538-8256 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing the purchase of golf merchandise from Ping, for resale at Ellis, Gardner, Jones, and Twin Pines golf course clubhouses in an amount not to exceed $40,000.

CIP/DID #GLF021-19

EnvisionCR Element/Goal: GreenCR Goal 2: Have the best parks, recreation and trails system in the region.

Background: An essential service of the PGA Golf Professionals is instruction in the game and their ability to provide custom fit golf clubs to golfers. While scaling back considerably and currently selling off the existing merchandise inventory at the golf courses, this purchase from Ping is for special club and custom orders resulting from club fitting services by the Pros. This sole source vendor, Ping, offers incentive term/pricing for orders paid for within term dates.

Action/Recommendation: Authorize approval of resolution for the purchase of Ping merchandise for resale for the FY20 golf season.

Alternative Recommendation: Do not approve. Customers will be unable to take advantage of the specialized service by the Golf Professionals trained with Ping products, and the City would not benefit from the derivative revenues their instruction with Ping clubs provide.

Time Sensitivity: High – Delay could prevent timely deliveries and payment options of Ping invoices.

Resolution Date: June 25, 2019

Budget Information: Merchandise will be coded to appropriate cost center under 531113-691-

Local Preference Policy: No Explanation: This is a sole source vendor.

Recommended by Council Committee: No Explanation: NA GLF FIN GLF021-19

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids Parks & Recreation Department – Golf Operations orders merchandise for retail at the city operated golf clubhouses. Merchandise includes golf clubs, drivers, putters, bags, caps, accessories, and clothing apparel from a quality sole source merchandise vendor, and

WHEREAS, The City of Cedar Rapids Parks & Recreation Department – Golf Operations estimates a total merchandise order in an amount not to exceed $40,000 for purchases made July 2019 through June 2020. Purchase is to be made from Ping, a sole source golf merchandise company for the FY20 golf season.

WHEREAS, Ping has completed all required forms and is an approved vendor,

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ClerkSignature 25k25k

Council Agenda Item Cover Sheet

Submitting Department: Information Technology

Presenter at Meeting: Russ Camp Phone Number/Ext.: N/A E-mail Address: N/A

Alternate Contact Person: Julie Macauley Phone Number/Ext.: 319-929-0594 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Execution of an Enterprise License Agreement (ELA) with Environmental Systems Research Institute (ESRI) for a three-year time period of July 1, 2019 through June 30, 2022 in the amount of $334,500.00. CID/DID #109300-11

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: As part of the GIS infrastructure in the City of Cedar Rapids all departments use ESRI GIS Software. This software allows users to enter, maintain, view and analyze GIS information.

An ELA gives the City of Cedar Rapids ready and uncapped access to ArcGIS software along with timely and expert assistance from ESRI allowing the City to expand our GIS capabilities while maximizing the value allowing the City to provide mapping and GIS services where and when it is needed.

The ELA allows the Information Technology Department to have in place a dedicated GIS Server Cluster to expand support of EnerGov Land and Asset Management.

This agreement would be for a three-year time period beginning July 1, 2019 through June 30, 2022.

Action/Recommendation: To approve execution of renewal Enterprise License Agreement.

Alternative Recommendation: N/A

Time Sensitivity:

Resolution Date: June 25, 2019

Budget Information: 522101-101-109300 Local Preference Policy: (Click here to select) Explanation: NA

Recommended by Council Committee: (Click here to select) Explanation: NA IT FIN AUD FILE 109300-11

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Information Technology Department has identified the need to have an Enterprise License Agreement for ESRI Suite of Software Applications, and

WHEREAS, the Enterprise License Agreement will provide ready and uncapped access to ArcGIS software, enable access to increase GIS resources, and includes software maintenance, upgrades and support, and

WHEREAS, funds are available to provide for this purchase will come from Information Technology Department’s Operating Budget 522101-101-109300 and will be allocated to departments per use, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager be authorized to execute a three-year agreement with Environmental Systems Research Institute, Inc., 380 New York Street, Redlands, CA, 92373 in the amount of $334,500.

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MayorSignature

Attest:

ClerkSignature 25l25l

Council Agenda Item Cover Sheet

Submitting Department: Information Technology

Presenter at Meeting: Kelly Cousins

Contact Person: Julie Macauley Cell Phone Number: 319-929-0594 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Execution of an agreement with ZOHO Corporation for software licenses for a two-year time period of July 1, 2019 through June 30, 2021 in the amount of $63,225.00 CIP/DID #109210-13

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The IT Department uses an open source application called ServiceDesk, including ADAudit, ADManager and ADSelfService Password, for a ticket work order system. IT has used this application since 2010.

Action/Recommendation: To approve execution of software renewal

Alternative Recommendation:

Time Sensitivity:

Resolution Date: June 25, 2019

Budget Information: 522101-101-109210

Local Preference Policy: (Click here to select) Explanation: NA

Recommended by Council Committee: (Click here to select) Explanation: NA IT FIN AUD FILE 109210-13

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Information Technology Department has identified the need to have a Software License Agreement for ZOHO Corporation of ManageEngine Software Applications, and

WHEREAS, the Software License Agreement will provide access to ServiceDesk software, including ADAudit, ADManager and ADSelfService Password, and includes software maintenance, upgrades and support, and

WHEREAS, funds are available to provide for this purchase will come from Information Technology Department’s Operating Budget 522101-101-109210, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager be authorized to execute a two-year agreement with ZOHO Corporation, 4141 Hacienda Drive, Pleasanton, CA, 94588 in the amount of $63,225.00.

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MayorSignature

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ClerkSignature 25m25m

Council Agenda Item Cover Sheet

Submitting Department: Joint Communications

Presenter at Meeting: Charlie McClintock

Contact Person: Chief Jerman Cell Phone Number: 319-640-5518 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution authorizing the City Manager and City Clerk to execute an annual maintenance agreement with Intergraph Corporation, Security, Government & Infrastructure (SG&I) Division for the Computer Aided Dispatch (CAD) system in the amount of $123,395.43. CIP/DID #OB669723

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The Joint Communications Agency requests approval for an annual maintenance agreement of the Computer Aided Dispatch (CAD) system for the Fiscal Year 2020, effective July 1, 2019 through June 30, 2020. Joint Communications has reviewed the maintenance agreement with Intergraph Corporation, Security, Government & Infrastructure (SG&I) Division and has determined this is the most cost effective solution for the City of Cedar Rapids. Cost of the agreement for the time period stated above is $123,395.43.

Action/Recommendation: The Joint Communications Agency and the Police Department recommend the City Council approve the resolution.

Alternative Recommendation: Without approval of the resolution, the annual maintenance agreement with Intergraph Corporation, Security, Government & Infrastructure (SG&I) Division would not be paid, and the Joint Communications Agency would not be able to receive crucial updates to the software.

Time Sensitivity: Maintenance will be performed upon execution of the agreement.

Resolution Date: June 25, 2019

Budget Information: JCA Fiscal Year 2020 Budget

Local Preference Policy: (Click here to select) Explanation: NA

Recommended by Council Committee: (Click here to select) Explanation: NA JC PD FIN AUD FILE OB669723

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids owns public safety computer aided dispatch and police and fire records management systems purchased from the Intergraph Corporation, Security, Government & Infrastructure (SG&I) Division, 170 Graphics Drive, Madison, Alabama 35758, who is also the sole provider for software maintenance, and

WHEREAS, the City of Cedar Rapids Joint Communications Agency staff has completed an annual evaluation and review of maintenance terms and conditions; and has determined the most cost effective solution, and

WHEREAS, funds for this maintenance agreement in the amount of $123,395.43 for the period of July 1, 2019 through June 30, 2020, have been budgeted in the Joint Communications Agency’s Fiscal Year 2020 budget under account number 522101-061-061000,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the Joint Communications Agency be authorized to renew the City of Cedar Rapids service agreement with Intergraph Corporation, Security, Government & Infrastructure (SG&I) Division, and

BE IT FURTHER RESOLVED, that the City Manager and the City Clerk are hereby authorized to execute the agreement for the services herein.

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MayorSignature

Attest:

ClerkSignature 25n25n

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Ken Russell

Contact Person: Steve Hershner Cell Phone Number: (319) 538-1059 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amending Resolution No. 0519-05-19 with BG Brecke Mechanical Contractors for Emergency Water Main Replacement on E Avenue NW for the Water Division to correct the dollar amount (original amount was $72,386.50; corrected amount is $92,815.75). CIP/DID # PUR0419-227, 625884-2019067

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: Pricing was obtained by the Water Division from BG Brecke Mechanical Contractors for emergency water main replacement on E Avenue NW and a contract to be prepared by Purchasing Services was authorized by Resolution No. 5019-05-19 in the amount of $72,386.50. The contract has been prepared for the actual cost of the work not to exceed $92,815.75.

The contract period is from April 29, 2019 through June 30, 2019 for an amount not to exceed $92,815.75. The contract may be extended if needed upon mutual agreement of both parties. The original Resolution No. 5019-05-19 that authorized the contract to be executed is now being amended to reflect the actual contract amount.

Unit pricing for the work is listed below:

Unit of Est Firm Fixed Extended Description Measure Qty Unit Price Price 8” CL-52 DIP w/ Nitrile, Poly, Tracer & Fittings LF 565 $77.55 $43,815.75 Long Service: 1 inch, Type K w/ Curb Stop & Box EA 6 $3,500.00 $21,000.00 Short Service: 1 inch, Type K w/ Curb Stop & Box EA 5 $1,200.00 $6,000.00 Traffic Control LS 1 $400.00 $400.00 Asphalt replacement, 4-inch thick SY 40 $40.00 $1,600.00 Sawcut, per foot LF 200 $3.00 $600.00 Rock backfill TON 200 $15.00 $3,000.00 Concrete: 5-inch thick driveway SY 40 $185.00 $7,400.00 Trucking (export/import) TRIP 40 $80.00 $3,200.00 Testing – Fill, Flush, Bac-T & Hydrostatic LS 1 $2,500.00 $2,500.00 Lawn Seeding – cost + 10% LS 1 $3,300.00 $3,300.00 Total amount not to exceed: $92,815.75 Action/Recommendation: Amend Resolution No. 0519-05-19 as described herein.

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019

Budget Information: 625884-2019067

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA PUR WTR FIN AUD FILE PUR0419-227 625884-2019067

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and BG Brecke Mechanical Contractors are parties to a contract for Emergency Water Main Replacement on E Avenue NW for the Water Division; and

WHEREAS, Resolution No. 0519-05-19 authorized the Contract to be executed in the amount of $72,386.50; and

WHEREAS, Resolution No. 0519-05-19 shall be amended to reflect the actual contract amount of $92,815.75; and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Resolution No. 0519-05-19 shall be amended as described herein.

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MayorSignature

Attest:

ClerkSignature 25o25o

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Darrell Cannon

Contact Person: Steve Hershner Cell Phone Number: (319) 538-1059 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amendment No. 4 to renew contract with Ferguson Waterworks for as-needed purchases of Commercial Water Meters for the Water Division for an annual amount not to exceed $470,000 (original amount was $435,000; renewal contract amount is $470,000). CIP/DID #PUR0516-196

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: Bids were solicited by Purchasing Services in 2016 on behalf of the Water Division for as-needed purchases of Commercial Water Meters & Accessories with two (2) vendors responding. Award was made to Ferguson Waterworks as the only responsive bidder for an initial contract period of July 1, 2016 through June 30, 2017.

Amendment No. 4 renews the contract for the period of July 1, 2019 through June 30, 2020 with one (1) one-year renewal option remaining. Annual expenditure will not exceed $470,000.

Summary of contract to date: Description Authorization Dates Initial Term of Contract Resolution No. 0881-06-16 07/01/2016 – 06/30/2017 Amendment No. 1 to renew contract Resolution No. 0859-06-17 07/01/2017 – 06/30/2018 Amendment No. 2 to add items Signed by City 02/16/2018 Effective 02/01/2018 Amendment No. 3 to renew contract Signed by City 06/28/2018 07/01/2018 – 06/30/2019 Amendment No. 4 to renew contract Pending 07/01/2019 – 06/30/2020

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Amendment No. 4 as described herein.

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019

Budget Information: 621-621005-531122 Local Preference Policy: Yes Explanation: Local preference applied at time bids were evaluated but did not impact the outcome because there were no local bidders.

Recommended by Council Committee: NA Explanation: NA PUR FIN WTR AUD FILE PUR0516-196

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and Ferguson Waterworks are parties to a contract for the annual as-needed purchase of Commercial Water Meters & Accessories for Water Division; and

WHEREAS, both parties have agreed to renew the contract for an additional one-year period for an annual amount not to exceed $470,000; and

WHEREAS, a summary of the contract is as follows:

Description Authorization Dates Initial Term of Contract Resolution No. 0881-06-16 07/01/2016 – 06/30/2017 Amendment No. 1 to renew contract Resolution No. 0859-06-17 07/01/2017 – 06/30/2018 Amendment No. 2 to add items Signed by City 02/16/2018 Effective 02/01/2018 Amendment No. 3 to renew contract Signed by City 06/28/2018 07/01/2018 – 06/30/2019 Amendment No. 4 to renew contract Pending 07/01/2019 – 06/30/2020

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Amendment No. 4 to renew the contract as described herein.

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MayorSignature

Attest:

ClerkSignature 25p25p

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Angie Charipar

Contact Person: Angie Charipar Cell Phone Number: 319-538-2316 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution authorizing the City Manager to execute an agreement between the City of Cedar Rapids and Heartland Strategies, LLC for the one-year period of July 1, 2019 - June 30, 2020 for a not to exceed amount of $85,000. CIP/DID#OB259069

EnvisionCR Element/Goal: InvestCR Goal 1: Expand economic development efforts to support business and workforce growth, market Cedar Rapids, and engage regional partners.

Background: In 2009, the City directly solicited proposals from sixteen (16) firms to provide state legislative services, and also posted the opportunity on the city’s web site. The City received three (3) responses. All three firms interviewed with the full Council. The state legislative services provider assists the city in developing its state legislative strategy, lobby for initiatives identified by the city; communicate with state elected officials and state agencies, and provide other legislative services as requested by the City. The parties agree to a one-year agreement for the one-year period of July 1, 2019 through June 30, 2020 for a not to exceed amount of $85,000. Heartland Strategies has been under contract with the City since 2009 to provide critical lobbying services in order to effectively represent Cedar Rapids’ interests in legislative matters. Since that time, they have been an invaluable asset and partner, representing our City’s interest on a daily basis in Des Moines. Over the years, their work has resulted in a large amount of critical funding, passed legislation, and protected/retained policy including:

2009-2010  $12 million Community Disaster grants  Extended repayment of disaster bonding  State Housing Tax Credit and Historical Tax Credit to accelerate recovery  Expedited eminent domain for disaster areas to acquire abandoned flood property 2011-2012  Growth Reinvestment Initiative (GRI) provided $265 million for flood protection  Lead effort to minimize the impact on local governments ability to utilize TIF 2013-2014  Flood Mitigation Board established and funded  Stopped ATE bans/regulatory laws  Watershed Management Funding for upstream agreements  Worked to pass Gas Tax for road funding 2015-2016  Stopped ATE bans/regulatory laws  Property tax backfill retained  Protected SafeCR program  Lead effort to minimize the impact on local governments ability to utilize TIF 2017-2018  Again, stopped ATE bans/regulatory laws  Property tax backfill retained 2019-2020  HF 741: 30 year bonding for flood mitigation passed  Property tax limitation reduced to transparency meetings. Eliminated levy limit and protected professional contracts issued by cities  Reduced non-conforming us bill to only impacting mobile home parks.

The previous contract amount of $60,000 annually has remained the same for the last 10 years. The new contract amount represents a 3.5% increase annually over 10 years.

Action/Recommendation: Staff recommends approval of the resolution.

Alternative Recommendation: Council may table and request additional information.

Time Sensitivity: Contract expires 6/30/2020

Resolution Date: June 25, 2019

Budget Information: 112000

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CM TRS PUR FIN AUD FILE OB259069

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, on July 1st, 2009, the City of Cedar Rapids entered into an agreement with Heartland Strategies, LLC, to provide legislative services and to represent the City of Cedar Rapids in Des Moines, IA for the purpose of securing funding and maintaining communications with elected officials regarding regulatory issues; and

WHEREAS, the City and Heartland Strategies, LLC have been working together since 2009 where Heartland Strategies was known as “Grant Consulting LLC/L&L Murphy Consulting Associates” and later changed their name to Heartland Strategies, LLC, and

WHEREAS, the City and Heartland Strategies, LLC entered into a Proposal Agreement (0509-314) in 2009 that lasted for six (6) years and whose term expired in June of 2016; and

WHEREAS, the City and Heartland Strategies, LLC entered into a new State Lobbyist Services Agreement (101000-08) in July of 2016 that lasted for one (1) year, with subsequent renewals, whose term will expire on June 30, 2019; and

WHEREAS, the amount of the previous agreements has not increased from $60,000 since 2009; and

WHEREAS, the City and Heartland Strategies desire to enter into a new State Lobbyist Services Agreement for the purposes of providing State Lobbying Services to the City.

NOW THEREFORE, in consideration of the promise and mutual covenants herein contained, the parties hereto do agree to the language in the new State Lobbying Services Agreement:

1. This Agreement is effective on the date signed by the City Manager.

2. This Agreement authorizes the City Manager to execute an agreement between the City of Cedar Rapids and Heartland Strategies, LLC for the one-year period of July 1, 2019 through June 30, 2020 for a not to exceed amount of $85,000 to assist the City in developing a clear, achievable legislative strategy, list of needs and a message that will make the City’s initiatives to the Iowa State Legislature effective.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA that the City Manager is authorized to execute the State Lobbying Services Agreement for State Legislative Services. PASSED_DAY_TAG

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Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Doug Wilson, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of a Professional Services Agreement with Snyder & Associates, Inc. for an amount not to exceed $325,950 for design services in connection with the Ellis Boulevard and 6th Street NW Connector project (Paving for Progress). CIP/DID #301963-02

EnvisionCR Element/Goal: ConnectCR Goal 3: Establish a network of complete streets.

Background: This project will extend 6th Street NW from its terminal point north of B Avenue and connect it with the intersection of Ellis Boulevard and E Avenue. The work involves new pavement construction where road does not currently exist. We will renovate existing 6th Street NW from B Avenue to 1st Avenue. The project will also include water main extension, sidewalk, railroad crossing additions and removals, on-street bicycle facilities, and re-evaluations of the intersections of Ellis with E Avenue and F Avenue. We will evaluate traffic control options at the intersection of 1st Avenue with 5th Street NW.

This project makes 6th Street NW the main north/south arterial for Time Check neighborhood. Funding using $1.8 million in federal aid has been requested through the corridor MPO. Construction of the road project is tentatively scheduled for 2021.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a professional services agreement with Snyder & Associates, Inc.

Alternative Recommendation: The City of Cedar Rapids does not currently have the staff resources to design this project internally. The alternatives are to delay a project City staff is currently designing or delay the project until City Staff has the resources available to proceed with design.

Time Sensitivity: Normal Resolution Date: June 25, 2019 Budget Information: 301/301000/301963 SLOST; 625/625000/625884-2018059 NA Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 301963-02 625884-2018059 7970

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City Engineer has determined it is in the best interest of the City to outsource some professional services relating to the project(s) below, and

WHEREAS, the City Engineer has determined Snyder & Associates, Inc. is qualified to provide those services and they are able to perform those services in a timely manner for an amount not to exceed $325,950 and

WHEREAS, the City Engineer recommends the City enter into Contract No. 301963-02 with the firm noted herein, and

WHEREAS, the City Council has allocated funds for Ellis Boulevard and 6th Street NW Connector project,

General Ledger Coding for this Agreement to be as follows:

Fund 301, Dept ID 301000, Project 301963 SLOST $318,350.00 Fund 625, Dept ID 625000, Project 625884-2018059 NA $7,600.00

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and City Clerk are hereby authorized to execute the contract for the services noted herein.

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MayorSignature

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ClerkSignature PROJECT AREAS

ELLIS BOULEVARD AND 6TH STREET NW CONNECTOR PROJECT

PROJECT #301963-02 25r25r

Council Agenda Item Cover Sheet

Submitting Department: Water

Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: 538-1059 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amendment No. 5 to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $50,300 for the modified scope of work for the J Avenue Water Treatment Plant Laboratory Improvements project (original contract amount was $55,640; total contract amount with this amendment is $161,630). CIP/DID #6250060-01

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The laboratory facilities at the J Avenue Water Treatment Plant are used to monitor the operating performance of the various process systems at the plant and to ensure compliance with regulatory requirements. Improvements to the existing laboratory facilities are required at the treatment plant, and on April 11, 2017, the City Council approved a professional services agreement with HDR Engineering, Inc. to provide design and construction administration services for the J Avenue Water Treatment Plant Laboratory Improvements. Since entering the design phase of the project, it was determined that modifications to the original scope of engineering services will be required to address additional needs at the plant that arose as a result of the originally planned project. The modifications to the previously amended scope of services will accommodate the following:  Increase level of support for the construction phase of the project.  Increase the number of RFI’s addressed from 10 to 40.  Increase the number of construction changes (RFQ, COR, FO) developed & supported from 2 to 23.  Increase the number of site visits & progress meetings from 12 to 21.  Increase level of support associated with changed field conditions encountered (lead containing paint).  Increased construction phase duration.

Action/Recommendation: The Utilities Department – Water Division staff recommends approval of Amendment No. 5 with HDR Engineering, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project and that the City Manager and City Clerk be authorized to execute said Agreement.

Alternative Recommendation: None

Time Sensitivity: Action needed 6/25/19 Resolution Date: 6/25/19

Budget Information:

1. Included in Current Budget Year? Yes. The project will be funded from the FY 2019 and 2020 Water Division Capital Improvement Projects budgets. 2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: There is currently $125,000 in the adjusted FY2019 and $377,000 in the FY2020 Capital Improvement Projects budget for the Water Division for the J Avenue Water Treatment Plant Laboratory Improvements Project. If needed, additional funds are available by adjusting other items in the CIP budget. The project will be coded to the following CIP fund: 553000-625-625000-x-x-6250060. 3. Purchasing Department used or Purchasing Guidelines followed: Yes. Engineer was previously selected for this work based on their qualifications.

Local Preference Policy: Yes Explanation: Consultant selection process gives preference to local firms.

Recommended by Council Committee: NA Explanation: NA WTR FIN AUD FILE 6250060-01

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids Utilities Department – Water Division executed a Professional Services Agreement with HDR Engineering, Inc. on April 11, 2017 for the J Avenue Water Treatment Plant Laboratory Improvements project (Contract No. 6250060-01), and

WHEREAS, since entering the design phase of the project, it was determined that modifications to the original scope of engineering services are desired to address additional needs at the plant that arose as a result of the originally planned project, and

WHEREAS, HDR Engineering, Inc. has proposed to provide the additional services for an amount not to exceed $50,300 and

WHEREAS, the Utilities Department – Water Division staff have determined that the proposed cost is fair and reasonable for the proposed scope of work and recommends approval of Amendment No. 5 with HDR Engineering, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Amendment No. 5, to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $50,300 for the J Avenue Water Treatment Plant Laboratory Improvements project be hereby approved and that the City Manager and City Clerk be authorized to execute said Amendment.

A cost summary of the contract changes for this project is as follows:

Original Contract Amount $ 55,640 Amendment No. 1 + 50,990 Amendment No. 2 (No Cost – Extend Contract Term) 0 Amendment No. 3 + 4,700 Amendment No. 4 (No Cost – Adjust Billing Periods) 0 Amendment No. 5 + 50,300 Amended Contract Amount $161,630

To be funded from Fiscal Years 2019 and 2020 Water Division CIP budget and coded to 553000- 625-625000-x-x-6250060. PASSED_DAY_TAG

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Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Brenna Fall, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of a Professional Services Agreement with Anderson-Bogert Engineers & Surveyors, Inc. for an amount not to exceed $296,800 for design services in connection with the MedQuarter Parkway Improvements: Priority 2 through Priority 5 projects. CIP/DID #321554-01

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: The Cedar Rapids Medical District Commission (MedQuarter) and the City have an approved Memorandum of Understanding (MOU) providing for shared responsibilities for the design, bidding, and construction expenses for the Streetscape Priority 1 through Priority 5 projects, as contained in the MedQuarter Master Parkway Improvements Plan. The MOU requires the MedQuarter to reimburse the City for the portion of the design, bidding, construction, and administration & construction expenses for the back-of-curb to property line costs incurred by the City. The Priority 1 project is 10th Street SE from 5th Avenue to 8th Avenue and is currently under construction.

The MedQuarter and the City intend to provide design services to implement priority action #2, #3, #4, and #5 projects as contained in the MedQuarter Master Parkway Improvement Plan. Bidding for projects may combine priority action projects to allow efficiencies in construction costs. The Cedar Rapids Medical District Commission will review and approve the combining of projects for bidding. The design services are for the following projects:

Priority #2: 1st Avenue E – 8th to 10th Street. Professional Services for design, bidding and construction.

Priority #3: 8th Avenue SE – 7th to 10th Street. Professional services for design, bidding and construction.

Priority #4: 1st Avenue E – 6th to 8th Street. Professional Services for design, bidding, and construction. This priority area includes reconstruction of the existing traffic signals at 1st Avenue E at 7th Street & 8th Street.

Priority #5: 1st Avenue E – 10th to 12th Street. Professional Services will be deferred until MedQuarter SSMID funding is clearly available to proceed with this project. Method for implementing Professional Services will be determined when funding is available. Action/Recommendation: The Public Works Department and the MedQuarter recommends adopting the resolution authorizing execution of a professional services agreement with Anderson-Bogert Engineers & Surveyors, Inc.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 321/321000/321554 $216,300; 301/301000/301973 $38,500; 306/306000/306283 $42,000

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA

321554-01/AGENDA/COVER SHEET AGR PROF SERV ENG FIN AUD FILE 321554-01 301973-00 306283-00

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City Engineer has determined it is in the best interest of the City to outsource some professional services relating to the project below, and

WHEREAS, the City Engineer and MedQuarter Executive Director have determined Anderson-Bogert is qualified to provide those services and they are able to perform those services in a timely manner for an amount not to exceed $296,800, and

WHEREAS, the City Engineer recommends the City enter into Contract No. 321554-01 for the MedQuarter Parkway Improvements: Priority 2 through Priority 5 projects with the firm noted herein, and

WHEREAS, the City Council has allocated funds for the MedQuarter Parkway Improvements

Fund 321, Dept ID 321000, Project 321554, $216,300 NA Fund 301, Dept ID 301000, Project 301973, $38,500 NA Fund 306, Dept ID 306000, Project 306283, $42,000 NA

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and City Clerk are hereby authorized to execute the contract for the services noted herein.

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MayorSignature

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ClerkSignature PRIORITY No. 5

12TH ST SE PRIORITY No. 2

PRIORITY 1ST AVE E 10TH ST SE No. 4

2ND AVE SE

8TH ST SE

3RD AVE SE

7TH ST SE

6TH ST SE 4TH AVE SE

5TH AVE SE 10TH ST SE

8TH ST SE

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PRIORITY No. 3

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N MEDQUARTER PARKWAY IMPROVEMENTS 0 FEET 400 CEDAR RAPIDS PRIORITY No. 2 THRU PRIORITY No. 5 City of Five Seasons Cadd File Name: W:\PROJECTS\CIP\321\321554\321554 Council Map.dwg 321554-01 25t25t25t

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Dave Wallace, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of Amendment No. 1 to the Professional Services Agreement with Veenstra & Kimm, Inc. specifying an increased amount not to exceed $29,850 for engineering and planning services in connection with the South Hoosier Creek Sanitary Sewer Lift Station Evaluation project (original contract amount was $30,421; total contract amount with this amendment is $60,271). CIP/DID #6550080-01

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: This amendment will allow Veenstra & Kimm, Inc. to evaluate the Hoosier Creek Lift Station which is directly downstream of the South Hoosier Creek Lift Station. Due to their proximity, both lift stations will be evaluated together in order to accurately determine necessary upgrades, timing and costs. This effort will also evaluate the replacement of the Hoosier Creek and South Hoosier Creek Lift Stations with a single lift station.

Action/Recommendation: The Public Works Department recommends adoption of the resolution authorizing execution of Amendment No. 1 of the Professional Services Agreement with Veenstra & Kimm, Inc. specifying an increased amount not to exceed $29,850.

Time Sensitivity: Normal Resolution Date: June 25, 2019

Budget Information: 655/655000/6550080, NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA TEMPLATES/ENG/AGENDA COVER SHEETS/COVER SHEET AGR PROF SERV AMENDMENT ENG FIN TRS AUD FILE 6550080-01

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids (hereinafter referred to as City) authorized execution of the Professional Services Agreement with Veenstra & Kimm, Inc. (hereinafter referred to as Consultant) in connection with the South Hoosier Creek Sanitary Sewer Lift Station Evaluation on January 31, 2019, and

WHEREAS, the City and Consultant desire to amend the Scope of Services as indicated in the original Agreement and City approved amendments,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and City Clerk are authorized to sign Amendment No. 1 to the engineering consultant agreement with Veenstra & Kimm, Inc. in the amount of $29,850 for the South Hoosier Creek Sanitary Sewer Lift Station (6550080-01). A summary of the contract amendments for this contract is as follows:

Original Contract Amount: $30,421 Amendment No. 1 $29,850

Amended Contract Amount $60,271

General ledger coding for this amendment to be as follows:

Fund 655, Dept ID 6550080, Project 6550080, NA $29,850

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MayorSignature

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ClerkSignature KIRKWOOD BLVD SW BLVD KIRKWOOD

WRIGHT BROTHERS BLVD SW

EARHART LN SW LN EARHART I-380

PROJECT LOCATION

WALFORD ROAD

N South Hoosier Creek Sanitary Sewer 0 FEET 1000 CEDAR RAPIDS Lift Station Evaluation City of Five Seasons Cadd File Name: W:\PROJECTS\CIP\611 (655)\6550080 Hoosier Creek East of Earhart Ln SE\6550080-01 V&K\COUNCIL\Council MAP.dwg CIP No. 6550080 25u25u

Council Agenda Item Cover Sheet

Submitting Department: Water Pollution Control

Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: 538-1059/270-5219 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Amendment No. 3 to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $79,500 for the modified scope of work for the WPCF Laboratory Improvements project (original contract amount was $71,430; total contract amount with this amendment is $210,610).

CIP/DID #6150024-01

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: On April 11, 2017, the Cedar Rapids City Council approved a Professional Services Agreement with HDR Engineering, Inc. for engineering services to assist in development of the WPCF Laboratory Improvements Project. The laboratory facilities at the Water Pollution Control Facility are used to monitor the operating performance of the various process systems at the plant and to ensure compliance with regulatory requirements. The improvements are intended to replace laboratory equipment that has reached the end of its useful life.

Since entering the design phase of the project, it was determined that modifications to the original scope of engineering services will be required to address additional needs at the plant that arose as a result of the originally planned project. The modifications to the previously amended scope of services will accommodate the following:

 Increase level of support for bid evaluations and assessment.  Increase level of support for the construction phase of the project.  Add the detail development for the renovation of four bathrooms.  Add the detail development for an additional door in lab III.  Add Submittal Exchange Services  Increase the number of RFI’s addressed from 15 to 30.  Increase the number of construction changes (RFQ, COR, FO) developed & supported from 3 to 10.  Increase the number of site visits & progress meetings from 12 to 18.  Increase the number of punch list visits from 1 to 4.

Action/Recommendation: The Utilities Department – WPC division recommends approval of Amendment No. 3 to the Professional Services Agreement with HDR Engineering, Inc. for the WPCF Laboratory Improvements project and that the City Manager and City Clerk be authorized to execute said Agreement.

Alternative Recommendation: None

Time Sensitivity: 6-25-19

Resolution Date: 6-25-19

Budget Information:

1. Included in Current Budget Year? Yes. The project will be funded from the FY2019 and FY2020 Water Pollution Control Division Capital Improvement Projects budgets. 2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: There is currently $50,000 in the FY2019 and $500,000 in the FY2020 Capital Improvement Projects budget for the Water Pollution Control Division for the WPCF Laboratory Improvements Project. If needed, additional funds are available by adjusting other items in the CIP budget or from reserves. The project will be coded to the following CIP fund: 553000-615-615000-x-x-6150024. 3. Purchasing Department used or Purchasing Guidelines followed: Yes. Engineer was previously selected for this work based on their qualifications.

Local Preference Policy: Yes Explanation: Consultant selection process gives preference to local firms.

Recommended by Council Committee: NA Explanation: NA WPC FIN AUD FILE 6150024-01

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids Utilities Department – Water Pollution Control Division executed a Professional Services Agreement with HDR Engineering, Inc. for the WPCF Laboratory Improvements project (Contract No. 6150024-01) for an amount not to exceed $71,430 by Resolution No. 0461-04-17 on April 11, 2017, and

WHEREAS, since entering the design phase of the project, it was determined that modifications to the original scope of engineering services will be required to address additional needs at the plant that arose as a result of the originally planned project, and

WHEREAS, the Water Pollution Control Staff recommends approval of Amendment No. 3, to the Professional Services Agreement with HDR Engineering, Inc. for an amount not to exceed $79,500 for the WPCF Laboratory Improvements project, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Amendment No. 3 to the Professional Services Agreement with HDR Engineering, Inc., for an amount not to exceed $79,500 for the WPCF Laboratory Improvements project (Contract No. 6150024-01) be hereby approved and the City Manager and City Clerk be authorized to execute said amendment. The original contract amount was $71,430; total contract amount with this amendment is $210,610. To be funded from the FY2019 and FY2020 Water Pollution Control CIP budget and coded to 553000-615-615000-x-x-6150024.

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MayorSignature

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ClerkSignature 25v25v25v

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 10 in the amount of $17,108.69, plus seven working days, with Dave Schmitt Construction Company, Inc. for the PCC Sidewalk, PCC Pavement, and Traffic Signals Phase 4A project on 1st Avenue E. from 325’ S. of 34th Street – 40th Street; on 40th Street Drive S.E. from 1st Avenue E. to 350’ E. of 1st Avenue E.; on 38th Street from 150’ W. of 1st Avenue E. to 300’ E of 1st Avenue E project (original contract amount was $2,014,159.41; total contract amount with this amendment is $2,085,206.67). CIP/DID #301240-10

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 10 submitted by Dave Schmitt Construction Co., Inc. Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: CIP No. 301240, NA...... $1,557,078 CIP No. 306022, NA...... $467,105 Construction Estimate ...... $2,024,183 Construction Contingency ...... $299,880 Construction Budget (Rounded) ...... $2,324,000

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 301240-10

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 10 in the amount of $17,108.69, plus seven Working Days, with Dave Schmitt Construction Company, Inc. for the PCC Sidewalk, PCC Pavement, and Traffic Signals Phase 4A project on 1st Avenue E. from 325’ S. of 34th Street – 40th Street; on 40th Street Drive S.E. from 1st Avenue E. to 350’ E. of 1st Avenue E.; on 38th Street from 150’ W. of 1st Avenue E. to 300’ E of 1st Avenue E, Contract No. 301240-10. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $2,014,159.41 Change Order No. 1 1,481.00 Change Order No. 2 5,477.77 Change Order No. 3 1,977.75 Change Order No. 4 2,940.26 Change Order No. 5 24,413.44 Change Order No. 6 16.00 Change Order No. 7 651.70 Change Order No. 8 2,258.19 Change Order No. 9 14,722.46 Change Order No. 10 17,108.69

Amended Contract Amount $2,085,206.67

General ledger coding for this Change Order to be as follows: $14,586.69 301-301000-30186- 301240, $2,522 301-301000-30185-301240

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ClerkSignature

LEGEND

PROJECT LIMITS PHASE 4A PROJECT 40TH ST NE

PROJECT LIMITS PHASE 4B PROJECT

38TH ST NE

37TH ST NE PROJECT LIMITS PHASE 4A PROJECT

36TH ST NE

ELM AVE SE AVE 35TH ST NE 35TH ST DR SE

34TH ST NE

33RD ST NE

32ND ST NE 32ND ST DR SE 1ST AVENUE E AVENUE 1ST

31ST ST NE PROJECT LIMITS PHASE 4B PROJECT

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27TH ST NE 27TH ST DR SE

N 1ST AVENUE E FROM 34TH STREET TO 40TH STREET 0 FEET 800 CEDAR RAPIDS PHASE 4A City of Five Seasons Cadd File Name: W:\PROJECTS\CIP\301\301240 - 1st Ave E from 27th St to 40th St\301240 Council Map.dwg 301240-10 25w25w25w

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing Change Order No. 4 in the amount of $5,220.90 with Hawkeye Paving Corp. for the 3rd Avenue from 1st Street SW to West of 1st Street SE Pavement Rehabilitation project (original contract amount was $1,412,559.80; total contract amount with this amendment is $1,921,683.70) (Paving for Progress). CIP/DID #3012155-03

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 4 submitted by Hawkeye Paving Corp.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012155 SLOST 625/6250000/6250051-2016041 NA Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 3012155-03 7970

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 4 in the amount of $5,220.90 with Hawkeye Paving Corp. for the 3rd Avenue from 1st Street SW to West of 1st Street SE Pavement Rehabilitation project, Contract No. 3012155-03. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $1,392,559.80 Original Incentive Value 20,000.00 Change Order No. 1 1,203.00 Change Order No. 2 3,500.00 Change Order No. 3 499,200.00 Change Order No. 4 5,220.90 Amended Contract Amount $1,921,683.70

General ledger coding for this Change Order to be as follows: $825.60 305-305000-30585- 305139, $4,395.30 301-301000-770-3012155

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MayorSignature

Attest:

ClerkSignature PROJECT AREA

3RD AVENUE SW FROM 1ST STREET SW TO WEST OF 1ST STREET SE PAVEMENT REHABILITATION 3012155-02 25x25x

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing Change Order No. 2 in the amount of $35,892.75 with Ti-Zack Concrete, Inc. for the 2019 Curb Ramp Repair: Bid Package #1 project (original contract amount was $557,866; total contract amount with this amendment is $624,781.75). CIP/DID #3016016-17

EnvisionCR Element/Goal: StrengthenCR Goal 2: Improve the quality and identity of neighborhoods and key corridors.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 2 submitted by Ti-Zack Concrete, Inc.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301000/3016016 18401 ADA* *A portion of the project requires $615,000 of FY20 ADA G.O. Bond funding. FY20 budget adoption scheduled for March 2019.

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 3016016-17

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 2 in the amount of $35,892.75 with Ti-Zack Concrete, Inc. for the 2019 Curb Ramp Repair: Bid Package No. 1, Contract No. 3016016- 17. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $547,866.00 Original Incentive Value 10,000.00 Change Order No. 1 31,023.00 Change Order No. 2 35,892.75

Amended Contract Amount $624,781.75

General ledger coding for this Change Order to be as follows: $35,892.75 301-301000-18401- 3016016

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MayorSignature

Attest:

ClerkSignature 25y25y25y

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 6 Rev in the amount of $52,979.49 with Rathje Construction Company for the Center Point Road NE from 29th Street to 32nd Street Pavement Rehabilitation and Oakland Road NE from H Avenue to 32nd Street One-Way to Two-Way Conversion project (original contract amount was $3,080,065.93; total contract amount with this amendment is $3,396,699.32) (Paving for Progress). CIP/DID #3012148-06

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted based on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.

During the sanitary sewer main pre-lining inspection, additional services were discovered that required lining to address groundwater leakage issues. After milling of existing pavement was completed, additional areas of failed pavement were discovered that required repair before the new asphalt surface could be placed. Areas north of the Center Point Rd and 32nd St intersection will be placed as PCC, not HMA, so the excess HMA will not be used. Additional HMA was required to increase the cross slope of Center Point Rd to adequately shed stormwater to the gutters. Additional sidewalk was added along the west side of Oakland Rd between 29th St and 32nd St since this was the only area without sidewalk connecting the north/south pedestrian walkway. Pedestrians were using this area and walking in the street, creating a safety hazard. Additional sidewalk replacement along Center Point Rd was also necessary due to the additional sanitary sewer replacements.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 6 submitted by Rathje Construction Company.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal Resolution Date: June 25, 2019

Budget Information: 301/301000/3012148 SLOST 625/6250000/6250051-2017021 NA 625/6250000/6250051-2018058 NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 3012148-06 7970

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 6 Rev in the amount of $52,979.49 with Rathje Construction Company for the Center Point Road NE from 29th Street to 32nd Street Pavement Rehabilitation and Oakland Road NE from H Avenue to 32nd Street One-Way to Two- Way Conversion project, Contract No. 3012148-06. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $2,990,065.93 Original Incentive Value 90,000.00 Change Order No. 1 90,327.20 Change Order No. 2 108,995.00 Change Order No. 3 4,684.95 Change Order No. 4 15,424.20 Change Order No. 5 44,222.55 Change Order No. 6 Rev. 52,979.49 Amended Contract Amount $3,396,699.32

General ledger coding for this Change Order to be as follows: $14,966.35 655-655000-65585- 6550043, $530.45 655-655000-65585-6550044; $32,286.77 301-301000-7970-3012148; $5,195.92 625-625000-6250051-6252018058

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MayorSignature

Attest:

ClerkSignature PROJECT AREAS

CENTER POINT ROAD NE FROM 29TH STREET TO 32ND STREET PAVEMENT REHABILITATION AND OAKLAND ROAD NE FROM H AVENUE TO 32ND STREET ONE-WAY TO TWO-WAY CONVERSION 25z25z25z

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 3 in the amount of $65,639.27 with Miron Construction Co., Inc. for the Downtown Walkway from the Convention Center Ramp to U.S. Bank project (original contract amount was $1,598,937.75; total contract amount with this amendment is $2,146,781.09). CIP/DID #635129-02

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: This is a contract change order to adjust the contract price based on the actual quantities of completed work and additional work based on contractor quotes reviewed and accepted base on the scope of work. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.  Construction Survey increased is due to the control point at the SW corner of the Theater CR building did not match the project documents which resulted in a 6” elevation discrepancy at skywalk B and the need to set new control and survey.  An existing footing that was protruding into the alley from the Theater CR building at grid- line E8 required a small change to the column dimensions which resulted in a 1 CY increase.  An existing roof access to the old skywalk located on the 5th floor of the US Bank building was removed and replaced with infill CMU.  An ASM-400X expansion joint replaced the original specified joint. The replacement will eliminate the potential for damage due to the expected expansion or contraction.  The fees are associated with the hydrovac activities as part of the micropile installation.  The gate was added to the chain link fence on the 5th floor of the parking ramp. The safety fence is required to eliminate the ability for the general public to access to the skywalk roof. The added gate will give the owner access for future maintenance.  The change from ridged insulation to closed cell foam will eliminate the potential for condensation during the winter months which over time will cause damage to the interior finish. The closed cell foam will also act as the vapor barrier.  The mechanical louver sizes were revised post id to increase performance and mitigate high operating temperatures within the mechanical rooms.  The significant delays that occurred earlier in the project due to the micropile redesigns pushed the schedule into the winter months which slowed the production rate of installing the IMP panels.  The two roof drains were moved inside the skywalk next to the vertical beams. There was insufficient space to place them on the outside between the skywalk and the US Bank building.  The addition of the Gypcrete and foam insulation as part of the skywalk B floor act as a vapor barrier, insulator ad subfloor leveling tool in preparation for the final floor covering. Adding the two products will increase the durability of the subfloor.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 1 submitted by Miron Construction.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 635/635000/635129 STP Federal-Aid Grant (STP-U-1187(781)-79-57)

Local Preference Policy: NA Explanation: Project funding is through the federal-aid Surface Transportation Program (STP) and local preference is not allowed.

Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 635129-02

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 3 in the amount of $65,639.27, with Miron Construction for the Downtown Walkway from the Convention Center Ramp to U.S. Bank, Contract No. 635129-02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $1,598,937.75 Change Order No. 1 312,054.61 Change Order No. 2 170,149.46 Change Order No. 3 65,639.27

Amended Contract Amount $2,146,781.09

General ledger coding for this Change Order to be as follows: $65,639.27 635-635000-63585- 635129

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MayorSignature

Attest:

ClerkSignature US Cellular Center

4TH ST SE

1ST AVE E

Convention Center Ramp

3RD ST SE

PROJECT LOCATION

2ND AVE SE

N 0 FEET

City of Five Seasons Cadd File Name: X:\CIP\635\635129\635129-02\COUNCIL AGENDA\635125 Council Map 7.23.dwg 635129 25aa25aa25aa

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 6 Rev in the amount of $4,656.15 with Rathje Construction Company for the E Avenue NW from Iowa Highway 100 to Stoney Point Road project (original contract amount was $4,748,175.30; total contract amount with this amendment is $4,789,413.71) (Paving for Progress). CIP/DID #3012181-02

EnvisionCR Element/Goal: ConnectCR Goal 3: Establish a network of complete streets.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 6 Rev submitted by Rathje Construction Company.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012181 SLOST; 625/625000/6250051 NA; 304/304000/304480 NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 3012181-02 7970

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 6 Rev in the amount of $4,656.15 with Rathje Construction Company for the E Avenue NW from Iowa Highway 100 to Stoney Point Road project, Contract No. 3012181-02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $4,498,175.30 Original Incentive Value 250,000.00 Change Order No. 1 (44,099.00) Change Order No. 2 3,606.90 Change Order No. 3 81,606.45 Change Order No. 4 8,546.15 Change Order No. 5 Rev (13,078.24) Change Order No. 6 Rev 4,656.15 Amended Contract Amount $4,789,413.71

General ledger coding for this Change Order to be as follows: $4,656.15 301-301000-30185- 3012181

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MayorSignature

Attest:

ClerkSignature E AVENUE NW FROM HIGHWAY 100 TO STONEY POINT ROAD NW ROAD IMPROVEMENT PROJECT 25ab25ab25ab

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing Change Order No. 3 Revised in the amount of $38,585.97, plus two calendar days, with Pirc-Tobin Construction, Inc. for the Ellis Boulevard NW from I Avenue to O Avenue Pavement Rehabilitation project (original contract amount was $651,322.45; total contract amount with this amendment is $770,317.17) (Paving for Progress). CIP/DID #3012088-02

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 3 Revised submitted by Pirc-Tobin Construction, Inc.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019 Budget Information: 301/301000/3012088 SLOST 625/6250000/6250051-2016092 NA Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 3012088-02 7970

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 3 Revised in the amount of $38,585.97, plus two calendar days, with Pirc-Tobin Construction, Inc. for the Ellis Boulevard NW from I Avenue to O Avenue Pavement Rehabilitation project, Contract No. 3012088-02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $651,322.45 Change Order No. 1 540.00 Change Order No. 2 79,868.75 Change Order No. 3 Revised 38,585.97 Amended Contract Amount $770,317.17

General ledger coding for this Change Order to be as follows: $38,585.97 301-301000-7970- 3012088

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MayorSignature

Attest:

ClerkSignature O AVENUE NW

CEDAR RIVER

N AVENUE NW 1ST ST NW

PROJECT LOCATION

M AVENUE NW

3RD ST NW ST 3RD

4TH ST NW ST 4TH

5TH ST NW ST 5TH

6TH ST NW ST 6TH 8TH ST NW ST 8TH

ELLIS BLVD NW BLVD ELLIS L AVENUE NW

K AVENUE NW

J AVE NW

I AVE NW

N ELLIS BOULEVARD NW FROM I AVENUE TO O AVENUE NW 0 FEET 400 CEDAR RAPIDS IMPROVEMENTS PROJECT City of Five Seasons Cadd File Name: Y:\PAVING FOR PROGRESS (LOST)\PROJECTS\3012088 - Ellis Blvd fr I to O Ave NW\3012088 Council Map.dwg 3012088 25ac25ac25ac

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 13 in the amount of $10,078.25 with Pirc-Tobin Construction, Inc. for the IA 100: East of Northland Avenue NE to East of Twixt Town Road NE and Lindale Drive to approximately 800 feet North PCC Pavement Widening, Miscellaneous project (original contract amount was $7,444,280.31; total contract amount with this amendment is $7,831,878.71). CIP/DID #301446-06

EnvisionCR Element/Goal: ConnectCR Goal 2: Build a complete network of connected streets.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 13 submitted by Pirc-Tobin Construction, Inc. Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: CIP No. 301240 (Streets*)………………………………$ 6,568,000 CIP No. 304478 (Storm Sewer)………………………… 1,617,000 CIP No. 306185 (Traffic Signals)………………………. 334,000 CIP No. 625884-2013001 (Water)……………………... 533,000 Construction Estimate……………………………………$ 9,283,000 Incentive plus Construction Contingency………………. 1,040,000 Construction Budget (Rounded)………………………..$10,323,000

*301240 portion of the project requires $600,000 of FY19 G.O. Bond funding. FY19 budget adoption scheduled for March 2018.

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 301446-06

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 13 in the amount of $10,078.25 with Pirc-Tobin Construction, Inc. for the IA 100: East of Northland Avenue NE to East of Twixt Town Road NE and Lindale Drive to approximately 800 feet North PCC Pavement Widening Miscellaneous, Contract No. 301446-06. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $7,398,280.31 Original Incentive Value 46,000.00 Change Order No. 1 .00 Change Order No. 2 (496.00) Change Order No. 3 137,206.86 Change Order No. 4 51,204.83 Change Order No. 5 23,136.76 Change Order No. 6 10,292.55 Change Order No. 7 20,767.37 Change Order No. 8 74,776.73 Change Order No. 9 9,232.68 Change Order No. 10 31,180.75 Change Order No. 11 5,419.10 Change Order No. 12 14,798.51 Change Order No. 13 10,078.25 Amended Contract Amount $7,831,878.71

General ledger coding for this Change Order to be as follows: $6,399.78 301-301000-30186- 301446, $3,678.47 301-301000-30185-301446

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MayorSignature

Attest:

ClerkSignature Collins Crossing Collins

Square C AVE NE AVE C

LINDALE DR

N PARK PL NE PL PARK N NORTHLAND AVE NE AVE NORTHLAND COLLINS RD NE (HWY 100) TWIXT TOWN RD NE

PROJECT LOCATION Northland Square

Lindale Mall

Hy-Vee

1ST AVENUE E C AVE NE AVE C

Cedar Memorial Cemetery

IA 100: EAST OF NORTHLAND AVENUE NE TO EAST OF N 0 FEET 600 TWIXT TOWN ROAD NE AND LINDALE DRIVE TO CEDAR RAPIDS City of Five Seasons APPROXIMATELY 800 FEET NORTH Cadd File Name: Cadd File Name: Council Map.dwg W:\PROJECTS\CIP\301\301446\301446 301446 25ad25ad

Council Agenda Item Cover Sheet

Submitting Department: Water

Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: 319-538-1059 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Change Order No. 1 in the amount of $157,232.87 with Tricon General Construction, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project (original contract amount was $455,000; total contract amount with this amendment is $612,232.87). CIP/DID #62500060-02

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

The J Avenue Water Treatment Plant Laboratory Improvements project consists of replacement of existing residential grade casework, countertops, and lab sinks and fixtures with new laboratory grade units; new laboratory grade tile flooring; repair of corroded support beams under laboratory; and upgrades to comply with Americans with Disability Act requirements.

This is a contract change order to adjust the contract price based on additional work needed for the project. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions.

Action / Recommendation: The Utilities Department – Water Division staff recommends approval of Change Order No. 1 in the amount of $157,232.87 with Tricon General Construction, Inc. for the J Avenue Water Treatment Plant Laboratory Improvements project and that the City Manager and City Clerk be authorized to execute said Change Order. Alternative Recommendation: None Time Sensitivity: Resolution Date: June 25, 2019 Budget Information: This CIP project is coded to 553000-625-625000-x-x-6250060. Local Preference Policy: No Explanation: Capital Improvement Projects are not subject to local preference policy. Recommended by Council Committee: NA Explanation: NA WTR FIN AUD FILE 6250060-02

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Tricon General Construction, Inc. was awarded the J Avenue Water Treatment Plant Laboratory Improvements project (Contract No. 6250060-02) by Resolution No. 1493-11-18 on November 27, 2018, and

WHEREAS, the Utilities Department – Water Division requested changes to the contract plans and specifications for the J Avenue Water Treatment Plant Laboratory Improvements project, and

WHEREAS, Change Order No. 1 specifies a net increase in the amount of $157,232.87 for the additional work requested. The items are for changes to the scope of work that were not included in the Contract Documents.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Change Order No. 1 in the amount of $157,232.87 for the J Avenue Water Treatment Plant Laboratory Improvements project (Contract No. 6250060-02) be hereby approved and that the City Manager and City Clerk be authorized to execute said Change Order.

A cost summary of the contract changes for this project is as follows:

Original Contract Amount $455,000.00 Change Order No. 1 + 157,232.87 Amended Contract Amount $612,232.87

To be funded from the Utilities Department – Water Division Capital Improvement budget and coded to 553000-625-625000-x-x-6250060-N/A.

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MayorSignature

Attest:

ClerkSignature 25ae25ae25ae

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 8 in the amount of $20,850.15 with Boomerang Corp. for the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW project (original contract amount was $5,276,786.90; total contract amount with this amendment is $5,637,833.23) (Paving For Progress). CIP/DID #3012043-02

EnvisionCR Element/Goal: ConnectCR Goal 2: Build a complete network of connected streets.

Video inspection of existing sanitary sewers determined that lining of the existing cracked sanitary sewer was necessary to maintain the structural integrity of the roadway subgrade. Additional driveway was necessary to replace an existing driveway to meet slope specifications, and additional driveway replacement was necessary at another location to replace severely degraded driveway that the planned replacement would be tied into.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 8 submitted by Boomerang Corp.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal Resolution Date: June 25, 2019 Budget Information: 301/301000/3012043 SLOST*; 625/625000/6250051-2016017 NA; 655/655000/6550063 NA *Includes TSIP grant Local Preference Policy: NA Explanation: Code of Iowa applies for bidding publicly funded capital projects. Recommended by Council Committee: Yes Explanation: Project previously approved by Infrastructure Committee as a Paving for Progress project. ENG FIN AUD FILE 3012043-02 7970

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 8 in the amount of $20,850.15 with Boomerang Corp. for the Johnson Avenue NW Improvements from 1st Avenue SW to Midway Drive NW, Contract No. 3012043-02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $5,053,786.90 Original Incentive Value 223,000.00 Change Order No. 1 3,740.00 Change Order No. 2 81,200.00 Change Order No. 3 13,001.94 Change Order No. 4 15,928.22 Change Order No. 5 134,410.00 Change Order No. 6 16,760.00 Change Order No. 7 75,156.02 Change Order No. 8 20,850.15 Amended Contract Amount $5,637,833.23

General ledger coding for this Change Order to be as follows: $10,875.15 301-301000-7970- 3012043, $2,300 625-625000-6250051-6252016017, $7,675 655-65500-65585-6550063

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MayorSignature

Attest:

ClerkSignature

MIDWAY DR NW

LN NW LN SHELLEY

COX AVE NW

WILEY BLVD NW BLVD WILEY

ST NW ST HARNETT

ROLLING- NW DR WESLEY WOOD

DR NW

CT NW CT

JANICE DR NW DR JANICE

JOSEPHINE LN NW LN JOSEPHINE

WELLESLEY

EDGEWOOD RD NW RD EDGEWOOD JACOLYN DR NW DR JACOLYN

SHORT ST NW JOHNSON AVE NW

AUTUMN WOODS

DR NW WILEY BLVD NW BLVD WILEY

1ST AVE W

N JOHNSON AVENUE NW IMPROVEMENTS FROM 0 FEET 600 CEDAR RAPIDS 1ST AVENUE SW TO MIDWAY DRIVE NW PROJECT City of Five Seasons Cadd File Name: Cadd File Name: Council Map.dwg AVE TO MIDWAY DR\3012043 AVE NW FROM 1ST - JOHNSON (LOST)\PROJECTS\3012043 FOR PROGRESS W:\PAVING 3012043 25af25af25af

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 9 in the amount of $36,563.03 with Dave Schmitt Construction Co., Inc. for the Memorial Drive SE from McCarthy Road to Mount Vernon Road SE Roadway and Utility Improvements project (original contract amount was $1,384,435.15; total contract amount with this amendment is $1,867,394.17) (Paving for Progress). CIP/DID #3012153-02

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 9 submitted by Dave Schmitt Construction Co., Inc.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012153 SLOST; 625/625000/6250051-2016038 NA

Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 3012153-02 7970

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 9 in the amount of $36,563.03 with Dave Schmitt Construction Co., Inc. for the Memorial Drive SE from McCarthy Road to Mount Vernon Road SE Roadway and Utility Improvements, Contract No. 3012153-02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $1,319,435.15 Original Incentive Value 65,000.00 Change Order No. 1 24,152.53 Change Order No. 2 12,231.31 Change Order No. 3 39,458.94 Change Order No. 4 55,490.52 Change Order No. 5 10,911.62 Change Order No. 6 57,301.57 Change Order No. 7 13,986.61 Change Order No. 8 232,862.89 Change Order No. 9 36,563.03 Amended Contract Amount $1,867,394.17

General ledger coding for this Change Order to be as follows: $36,306.23 301-301000-7970- 3012153, $256.80 625-625000-6250051-6252016038

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MayorSignature

Attest:

ClerkSignature MT VERNON RD SE

PROJECT LOCATION

26TH ST SE ST 26TH

NORWOOD DR SE DR NORWOOD

30TH ST SE ST 30TH

28TH ST SE ST 28TH MEMORIAL DR SE DR MEMORIAL

NORWOOD 14TH AVE SE DR SE HERTZ DR SE

SEELY AVE SE

PARKWOOD DR SE

25TH ST SE

26TH ST SE McCARTHY RD SE

MEMORIAL DRIVE SE FROM N 0 FEET 400 McCARTHY ROAD TO MOUNT VERNON ROAD CEDAR RAPIDS City of Five Seasons ROADWAY AND UTILITY IMPROVEMENTS PROJECT Cadd File Name: W:\PAVING FOR PROGRESS (LOST)\PROJECTS\3012153 - Memorial Dr fr Mt Vernon to McCarthy Rd\3012153 Council Map.dwg 3012153 25ag25ag25ag

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 16 in the amount of $49,964.12 with Rathje Construction Company for the Memorial Drive SE from Mount Vernon Road to Bever Avenue Roadway and Utility Improvements project (original contract amount was $2,961,441.41; total contract amount with this amendment is 3,304,071.54) (Paving for Progress). CIP/DID #301379-02

EnvisionCR Element/Goal: ConnectCR Goal 3: Establish a network of complete streets.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 16 submitted by Rathje Construction Company.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301000/301379 SLOST 625/625000/625884-2015026 NA 655/655000/6550043 NA Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 301379-02 7970

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 16 in the amount of $49,964.12 with Rathje Construction Company for the Memorial Drive SE from Mount Vernon Road to Bever Avenue Roadway and Utility Improvements, Contract No. 301379-02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $2,952,941.41 Original Incentive Value 8,500.00 Change Order No. 1 625.00 Change Order No. 2 42,410.95 Change Order No. 3 1,875.00 Change Order No. 4 1,928.50 Change Order No. 5 12,570.80 Change Order No. 6 4,617.90 Change Order No. 7 18,779.75 Change Order No. 8 19,645.02 Change Order No. 9 64,296.48 Change Order No. 10 8,701.62 Change Order No. 11 3,324.30 Change Order No. 12 905.90 Change Order No. 13 10,665.59 Change Order No. 14 78,961.11 Change Order No. 15 23,358.09 Change Order No. 16 49,964.12 Amended Contract Amount $3,304,071.54

General ledger coding for this Change Order to be as follows: $12,797.07 301-301000-7970- 301379, $5,167.05 625-625000-6252015018-6250051; $32,000 655-655000-65585-6550043

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MayorSignature

Attest:

ClerkSignature BEVER AVE SE

IOWA AVE SE

5TH AVE SE

VIRGINIA DR SE

MEADOWBROOK DR SE MEMORIAL DR SE DR MEMORIAL MEADOWBROOK DR SE

PROJECT LOCATION

BUCHANAN DR SE

DALEWOOD AVE SE

MT VERNON RD SE

N 0 FEET

City of Five Seasons Cadd File Name: W:\PAVING FOR PROGRESS (LOST)\PROJECTS\301379 - Memorial Dr SE fr Mt Vernon to Bever\301379 Council Map.dwg 301379 25ah25ah25ah

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing Change Order No. 4 in the amount of $129,109 with Rathje Construction Company for the Midway Drive NW from West Post Road NW to Wiley Boulevard NW Rehabilitation project (original contract amount was $1,214,899.97; total contract amount with this amendment is $1,765,522.01) (Paving For Progress). CIP/DID #3012120-06

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Existing storm sewer that is to remain in place is too shallow and not strong enough to support the paver riding on top of it. The replacement of this storm sewer is required due to this. All work to be done between Alma Dr NW to Wiley Blvd NW to be completed by 11/1/19. All work between West Post Rd and Peace Ave, except sod, pavement markings, signage, plantings and associated work, to be done by 11/15/19. All other work to be completed by 5/1/20. Due to a change from rehabilitation to reconstruction, the water main is being replaced along the entire section. Prices are higher than comparable items in comparable projects due to the increased amount of utilities the Contractor must work around.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 4 submitted by Rathje Construction Co.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019 Budget Information: 301/301000/3012120 SLOST 625/6250000/6250051-2016083 NA

Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 3012120-06 7970

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 4 in the amount of $129,109 with Rathje Construction Company for the Midway Drive NW from West Post Road NW to Wiley Boulevard NW Rehabilitation project, Contract No. 3012120-06. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $1,164,899.97 Original Incentive Value 50,000.00 Change Order No. 1 2,541.00 Change Order No. 2 5,493.67 Change Order No. 3 413,478.37 Change Order No. 4 129,109.00 Amended Contract Amount $1,765,522.01

General ledger coding for this Change Order to be as follows: $59,971 301-301000-7970- 3012120, $69,138 625-625000-6250051-6252016083

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MayorSignature

Attest:

ClerkSignature 2016 CONSTRUCTION

2015 CONSTRUCTION

PROJECT AREA PROJECT AREA

2017 CONSTRUCTION

MIDWAY DRIVE NW FROM WEST POST ROAD NW TO WILEY BOULEVARD NW REHABILITATION

PROJECT # 3012120-06 25ai25ai25ai

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 9 in the amount of $52,052 with Boomerang Corp. for the O Avenue NW Roadway Improvements Phase 1 project (original contract amount was $3,303,191; total contract amount with this amendment is $3,665,966.26) (Paving for Progress). CIP/DID #3012121-02

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 9 submitted by Boomerang Corp.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019 Budget Information: 301/301000/3012121 SLOST 625/625000/6250051-2015017 NA 655/655000/6550064 NA Local Preference Policy: NA Explanation: NA Recommended by Council Committee: NA Explanation: NA ENG FIN AUD FILE 3012121-02 7970

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 9 in the amount of $52,052 with Boomerang Corp. for the O Avenue NW Roadway Improvements Phase 1, Contract No. 3012121- 02. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $3,191,191.00 Original Incentive Value 112,000.00 Change Order No. 1 14,192.19 Change Order No. 2 700.00 Change Order No. 3 883.09 Change Order No. 4 22,461.50 Change Order No. 5 25,254.26 Change Order No. 6 21,332.20 Change Order No. 7 8,129.00 Change Order No. 8 217,771.02 Change Order No. 9 52,052.00 Amended Contract Amount $3,665,966.26

General ledger coding for this Change Order to be as follows: $52,052 301-301000-7970- 3012121

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MayorSignature

Attest:

ClerkSignature PROJECT AREA

O AVENUE NW IMPROVEMENTS PHASE I FROM 16TH STREET NW TO ELLIS BOULEVARD NW 25aj25aj25aj

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Justin Holland

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Authorizing execution of Change Order No. 7 in the amount of $2,436 with WRH, Inc. for the Quaker Oats Flood Control System project (original contract amount was $14,450,000; total contract amount with this amendment is $14,876,390.14). CIP/DID #3314520-30

EnvisionCR Element/Goal: ProtectCR Goal 1: Protect Cedar Rapids from flooding and other hazards.

Action/Recommendation: The Public Works Department recommends approval of Change Order No. 7 submitted by WRH, Inc.

Alternative Recommendation: If Council does not approve the change order, payments due to the Contractor will accrue interest until approval of the Change Order occurs and payment is made.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: $1.73 million Federal EDA funds with the balance being GRI.

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: Yes Explanation: Flood Control Committee ENG FIN AUD FILE 3314520-30 7972

RESOLUTION NO. LEG_NUM_TAG

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager is authorized to sign Change Order No. 7 in the amount of $2,436 with WRH, Inc. for the Quaker Oats Flood Control System project, Contract No. 3314520-30. A cost summary of the contract changes for this project is as follows:

Original Contract Amount $14,200,000.00 Original Incentive Value 250,000.00 Change Order No. 1 341,057.09 Change Order No. 2 59,687.19 Change Order No. 3 13,461.30 Change Order No. 4 2,749.20 Change Order No. 5 112.40 Change Order No. 6 6,886.96 Change Order No. 7 2,436.00 Amended Contract Amount $14,876,390.14

General ledger coding for this Change Order to be as follows: $2,436 331-331100-7972-3314520

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MayorSignature

Attest:

ClerkSignature C AVE NE FLOOD WALL

4TH ST NE

CEDAR RIVER

B AVE NE

INTERSTATE 380

1ST AVE E

N Quaker Oats Flood Control System 0 FEET Contract No: 3314520-30 City of Five Seasons Cadd File Name: W:\PROJECTS\CIP\330\330260\330260 Council Map.dwg 330260 25ak25ak

Council Agenda Item Cover Sheet

Submitting Department: Water

Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: 538-1059 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Change Order No. 1 in the amount of $175,000 to the contract with B.G. Brecke, Inc. for the Repair of Water Service Lines FY19 project and extend the current contract until July 31, 2019 (original contract amount was $425,000; total contract amount with this amendment is $600,000). CIP/DID #521108-19

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: This is a contract change order to adjust the contract price based on an updated forecast of expected work (the current contract has averaged $44,600 per month for the first ten (10) months) and to extend the contract until July 31, 2019 to give Engineering staff time to prepare a new contract. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions of the contract.

Note: The Water Division’s decision to replace lead water services whenever they are encountered during excavation has increased the number of services that have been replaced rather than be repaired. The practice of replacing lead service lines when encountered was motivated by the national interest in eliminating lead in drinking water.

Action/Recommendation: The Water Division recommends approval of Change Order No. 1 in the amount of $175,000 with B.G. Brecke, Inc. for the Repair of Water Service Lines FY19 project and that the City Manager and City Clerk be authorized to execute said Change Order.

Alternative Recommendation: If Council does not approve the Change Order, the Water Division will be subject to delays to obtain pricing for every project that requires a water service line replacement.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 1. Included in Current Budget Year: This item is budgeted under the FY19 Meter Shop Operations and Maintenance budget and coded to 521108-621-621005. 2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: The FY19 budget includes $425,000 for the Repair of Service Line Contract. Expenditures in excess of the budget for service line repairs will be covered by actual revenues that exceed the FY19 budget or from reserves.

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA WTR FIN AUD FILE 521108-19

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Letter of Agreement Renewal to extend the Repair of Water Service Lines Contract with B. G. Brecke, Inc. for fiscal year 2019 was adopted by Resolution No. 0631-05-18 on May 22, 2018 and

WHEREAS, the Contract was estimated at a cost of $425,000 calculated on the basis of anticipated unit quantities and the unit prices as stipulated in the Contract Agreement, and

WHEREAS, Change Order No. 1 in the amount of $175,000 is to adjust the contract price based on an updated forecast of expected work and to extend the contract an additional month to give Engineering staff time to prepare a new contract. The unit prices remain the same as originally bid and the contract price is adjusted in accordance with the provisions specified in the terms and conditions, and

WHEREAS, a cost summary of the Contract changes for this project is as follows:

Original Contract Amount $ 425,000 Change Order No. 1 + 175,000 Amended Contract Amount $ 600,000

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that Change Order No. 1, to the Contract for the Repair of Water Service Lines FY19, in the amount of $175,000 submitted by B. G. Brecke, Inc. be hereby approved and that the City Manager and City Clerk be authorized to execute said Change Order. To be funded from the Utilities Department – Water Operation Fiscal Year 2019 Meter Shop operations and maintenance budget and coded to 521108-621-621005.

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MayorSignature

Attest:

ClerkSignature 25al25al

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Mike Silva

Contact Person: Casey Drew Cell Phone Number: (319) 538-1064 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Change Order No. 1 to Contract with Kleiman Construction, Inc. for the Satellite Kitchen Addition at Ice Arena project in the amount of $18,746 (original contract amount was $255,095; total contract amount with this change order is $273,841). CIP/DID #PUR0119-161; 555077

EnvisionCR Element/Goal: Routine business - EnvisionCR does not apply

Background: The City of Cedar Rapids entered into a contract with Kleiman Construction for the Satellite Kitchen Addition at Ice Arena project in the amount of $255,095. Change Order No. 1 includes the addition of an exhaust hood with wall panels, ANSUL system, exhaust fan and fabrication of stainless steel shroud to enclose area above hood in the amount of $18,746.

Summary of Contract to Date:

Price Description Original Contract $255,095 Resolution No. 0372-03-19 Amendment No. 1 $18,746 Add exhaust hood Total $273,841 Not to exceed, except by written amendment

Action/Recommendation: Authorize the City Manager and the City Clerk to execute Change Order No. 1 as described herein.

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019

Budget Information: 555077

Local Preference Policy: No Explanation: Public Improvement Project Recommended by Council Committee: No Explanation: NA PUR FIN AUD FILE PUR0119-161 555077

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and Kleiman Construction, Inc. are parties to a contract for the Satellite Kitchen Addition at Ice Arena project; and

WHEREAS, both parties have agreed to amend the contract to reflect additional items added to the contract in the amount of $18,746; and

WHEREAS a summary of the Contract is as follows:

Price Description Original Contract $255,095 Resolution No. 0372-03-19 Amendment No. 1 $18,746 Add exhaust hood Total $273,841 Not to exceed, except by written amendment

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are authorized to execute Change Order No. 1 to amend the contract as described herein.

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MayorSignature

Attest:

ClerkSignature 25am25am

Council Agenda Item Cover Sheet

Submitting Department: Purchasing

Presenter at Meeting: Jeff Koffron

Contact Person: Casey Drew Cell Phone Number: (319) 538-1064 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Change Order No. 1 to Contract with Tricon General Construction, Inc. for the Water Administration Building ADA Compliance project for the Facilities Maintenance Division for an amount not to exceed $43,914.94 (original contract amount was $307,020; total contract amount with this change order is $350,934.94) CIP/DID #PUR1118-105; 360108

EnvisionCR Element/Goal: StrengthenCR Goal 4: Create a city that is affordable and accessible to all members of the community.

Background: The City of Cedar Rapids entered into a contract with Tricon General Construction for the Water Administration Building ADA Compliance project in the amount of $307,020. Change Order No. 1 includes the following additional items to be added to the contract for an amount not to exceed $43,914.94.

No. Description Price COR #1 Install additional drinking fountain in upper level $4,658.42 COR #2 Create new women’s locker room alcove $5,950.00 COR #3 Relocate and recertify fire alarms in men’s restroom $1,093.70 COR #4 Replace existing transaction windows $2,721.28 COR #5 Additional work on front entry of building $15,595.52 COR #6 Upgrade to cove backsplash $1,490.00 COR #7 Disassembling, painting, and reinstallation of bathroom partitions, NTE $8,423.25 COR #8 Crack repair, seal coating, and restriping of parking area $2,869.67 COR #9 Installation of power for new stove exhaust hood and relocation of controls $634.72 COR #10 Fix two broken conduits in front entrance stoop for flood lights and sconces $478.38 Total amount for this Change Order No. 1 not to exceed: $43,914.94

Summary of Contract to Date:

Price Description Original Contract $307,020.00 Resolution No. 0054-01-19 Change Order No. 1 $43,914.94 Add labor and materials for COR #1 - #10 Total $350,934.94 Not to exceed, except by written authorization Action/Recommendation: Authorize the City Manager and the City Clerk to execute Change Order No. 1 as described herein.

Alternative Recommendation:

Time Sensitivity: Medium

Resolution Date: June 25, 2019

Budget Information: 360108

Local Preference Policy: No Explanation: Public Improvement Project

Recommended by Council Committee: No Explanation: NA PUR FIN FMS AUD FILE PUR1118-105 360108

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and Tricon General Construction, Inc. are parties to a contract for the Water Administration Building ADA Compliance project for the Facilities Maintenance Division; and

WHEREAS, both parties have agreed to amend the contract to reflect additional items added to the contract in the amount of $43,914.94; and

WHEREAS a summary of the Contract is as follows:

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MayorSignature

Attest:

ClerkSignature 25an25an

Council Agenda Item Cover Sheet

Submitting Department: Police

Presenter at Meeting: Sgt. Jeremy Paulsen

Contact Person: Chief Jerman Cell Phone Number: 640-5518 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution terminating the existing 28E Agreement with Kirkwood Community College, and authorizing the City Manager and City Clerk to execute a new 28E Agreement with Kirkwood Community College for the term of July 1, 2019 through June 30, 2022. The term of the current 28E Agreement is October 1, 2016 through September 30, 2019. CIP/DID #PD0012

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: In October of 2016, Kirkwood and the City entered into a 28E Agreement to provide law enforcement and related services at Kirkwood Community College through a College Resource Officer program. Kirkwood and the City wish to continue the program with a new 28E Agreement.

Action/Recommendation: The Police Department recommends the City Council terminate the existing 28E Agreement and authorize the City Manager and City Clerk to execute a new 28E agreement.

Alternative Recommendation: NA

Time Sensitivity: Immediate action is recommended.

Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: (Click here to select) Explanation: NA

Recommended by Council Committee: (Click here to select) Explanation: NA PD FIN AUD FILE PD0012

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids and Kirkwood Community College (hereinafter referred to as “Kirkwood”) share a mutual desire to provide law enforcement and related services to Kirkwood Community College to help maintain a healthy and safe environment which will promote public health, safety and welfare; and

WHEREAS, Kirkwood and the City of Cedar Rapids wish to extend the current College Resource Officer program by terminating, effective June 30, 2019, the existing 28E agreement, which was authorized by Resolution No. 0120-01-17, and whose term was October 1, 2016 through September 30, 2019, with a new 28E Agreement for a College Resource Officer to provide law enforcement and related services to Kirkwood for the term of July 1, 2019 through June 30, 2022; in order to maintain a cooperative approach toward addressing the desires of both parties; as hereinafter described, and

WHEREAS, Kirkwood and the City of Cedar Rapids have recognized the benefits of the College Resource Officer program to the citizens of Cedar Rapids, Iowa and particularly to the students and staff of Kirkwood; and

WHEREAS, it is understood that this Agreement is between two public agencies and is entered pursuant to the provisions of Iowa Code Chapter 28E, and shall be electronically filed with the Iowa Secretary of State’s Office upon execution as required by law;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the existing 28E Agreement be terminated, and the City Manager and City Clerk are hereby authorized to execute a new 28E Agreement with Kirkwood Community College.

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MayorSignature

Attest:

ClerkSignature 25ao25ao25ao25ao

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Sandi Fowler

Contact Person: Sandi Fowler Cell Phone Number: 538-1062 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution to authorize the City Manager to execute the amended memorandum of agreement between the City of Cedar Rapids and the Self Supported Municipal Improvement District Commission. CIP/DID #CM001-18

EnvisionCR Element/Goal: StrengthenCR Goal 2: Improve the quality and identity of neighborhoods and key corridors.

Background: On March 14, 2017 the Cedar Rapids City Council approved a 10-year SSMID expiring June 30, 2027. The City and the SSMID Commission entered into an updated memorandum of agreement on February 13, 2018.

The City and the SSMID Commission have worked together to amend the memorandum of agreement to reflect updates to services and maintenance responsibilities. The revisions made to the amended memorandum of agreement include:

 The City has entered into a downtown lighting agreement with Alliant Energy. Alliant is in the process of installing downtown lighting that is owned by Alliant Energy. Alliant Energy will be responsible for maintaining and servicing Alliant Energy owned downtown lighting, and also includes banner hanging or installation of other accessories to street lights, installation, repair or maintenance services to decorative light poles. The City will continue to provide downtown lighting services and maintenance to all city-owned lighting until the project is completed. The City will maintain responsibility for lighting along the riverwalk until the flood control system is installed.  The City has transferred ownership of parklets to the Downtown District. The District is responsible for managing all aspects of parklets.  Snow removal requirements were added to ensure snow is removed within 48 hours after the snow has fallen in accordance to the Municipal City Code and ensuring snow is not pushed into the street and parking spaces. An updated Downtown Snow Storage map has been submitted to the SSMID.  Maintenance responsibilities have been added for Third Street regarding the funding and maintenance of the art projector and LED light canopy. The SSMID shall be responsible for all repairs, replacement or removal of the project, lights, poles, or any other features associated with the project.  Services and maintenance responsibilities for the Third Avenue Bridge have been added and are incorporated in the downtown sidewalk amenity category within the agreement. All requests for maintenance, repair and replacement of decorative lighting on the bridge shall be submitted to Alliant Energy.  The City will provide an annual tree grate inventory each year by April 1 and the SSMID shall maintain and repair tree grates per City’s inventory each year by September 1.  Services and maintenance responsibilities have been added for the United Fire Group Parking Lot enhanced landscaping. The City shall maintain the enhanced streetscape features within the project area and the SSMID shall maintain the public space within the project area consistent with the Downtown sidewalk amenity standards with the agreement.  Responsibilities have been added regarding Visual Art Commission review, feedback and recommendations for new visual public art on both public and private property.

Action/Recommendation: Staff recommends approval of the resolution.

Alternative Recommendation: City Council may table the item and request additional information.

Time Sensitivity: NA

Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CM CD FIN AUD FILE CM001-18 OB572853

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Downtown Cedar Rapids Self Supported Municipal Improvement District (SSMID) was formed in 1986 by a petition initiated by downtown property owners; and

WHEREAS, the SSMID is a self-imposed and self-governed property assessment that contributes to downtown improvements; and

WHEREAS, the long-term objectives for the SSMID are:

 Create an environment that attracts and supports new investment;

 Welcome the pedestrian and make the street level experience stimulating;

 Encourage new residential development in downtown;

 Ensure that downtown remains safe and clean;

 Attract new small businesses, restaurants and entertainment concepts,

 Stabilize and increase occupancies in downtown buildings, including office, retail, entertainment, residential and other uses; and

WHEREAS, the City and the SSMID Commission are committed to working together to ensure a vibrant downtown; and

WHEREAS, on March 14, 2017 the Cedar Rapids City Council approved a 10-year SSMID expiring June 30, 2027; and

WHERAS, the City and the SSMID Commission entered into an updated memorandum of agreement authorized by Resolution No. 0214-02-18 on February 13, 2018 and expires on June 30, 2027;

WHEREAS, the City and the SSMID Commission have worked together to amend the memorandum of agreement to reflect updates to services and maintenance responsibilities (Attachment A – Amendment No. 1); and

WHEREAS, the revisions made to the amended memorandum of agreement include:

 Snow removal requirements were added to ensure snow is removed within 48 hours after the snow has fallen in accordance to the Municipal City Code and ensuring snow is not pushed into the street and parking spaces. An updated Downtown Snow Storage map has been submitted to the SSMID.

 Maintenance responsibilities have been added for Third Street regarding the funding and maintenance of the art projector and LED light canopy. The SSMID shall be responsible for all repairs, replacement or removal of the project, lights, poles, or any other features associated with the project.

 Services and maintenance responsibilities for the Third Avenue Bridge have been added and are incorporated in the downtown sidewalk amenity category within the agreement. All requests for maintenance, repair and replacement of decorative lighting on the bridge shall be submitted to Alliant Energy.

 The City will provide an annual tree grate inventory each year by April 1 and the SSMID shall maintain and repair tree grates per City’s inventory each year by September 1.

 Services and maintenance responsibilities have been added for the United Fire Group Parking Lot enhanced landscaping. The City shall maintain the enhanced streetscape features within the project area and the SSMID shall maintain the public space within the project area consistent with the Downtown sidewalk amenity standards with the agreement.

 Responsibilities have been added regarding Visual Art Commission review, feedback and recommendations for new visual public art on both public and private property.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, authorizes the City Manager to execute the amended memorandum of agreement between the City of Cedar Rapids and the Self Supported Municipal Improvement District Commission.

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MayorSignature

Attest:

ClerkSignature AMENDMENT NO. 1 MEMORANDUM OF AGREEMENT between THE CITY OF CEDAR RAPIDS and THE DOWNTOWN CEDAR RAPDS SELF-SUPPORTED MUNICIPAL IMPROVEMENT DISTRICT COMMISSION

I. PURPOSE AND OBJECTIVES

A. This Memorandum of Agreement ("MOA") between the City of Cedar Rapids ("City'') and the Downtown Cedar Rapids Self-Supported Municipal Improvement District ("SSMID") Commission ("Commission") is entered into in order to define the relationship and responsibilities of both parties in connection with the growth, maintenance and improvement of the SSMID District ("District") and enhancement of the downtown Cedar Rapids neighborhood.

B. Both parties will strive to meet the following objectives (the "Joint Objectives"): 1. Create an environment that attracts and supports new investment; 2. Welcome the pedestrian and make the street level experience stimulating; 3. Encourage new residential development in downtown; 4. Ensure that downtown remains safe and clean; 5. Attract new small businesses, restaurants and entertainment concepts; and, 6. Stabilize and increase occupancies in downtown buildings, including office, retail, entertainment, residential and other uses.

II. BACKGROUND and CURRENT STATUS

The District is a self-supported municipal improvement district created pursuant to Chapter 386 of the Iowa Code to benefit and provide revenue for a variety of community development, streetscape and beautification improvements that enhance and supplement, not replace, existing municipal services. Originally formed in 1986, the District originally encompassed 32 city-blocks of the downtown Cedar Rapids business district and invested more than $7 million in private property owner assessments to improve the District's infrastructure through streetscape enhancements and maintenance, and to assist in the marketing and development of downtown Cedar Rapids. The District is established by the Cedar Rapids City Council upon the petition by private sector businesses and property owners and self-governed Commission of representatives of land owners in the district appointed by the Mayor. As the original20-year District expired in June 2007, it was replaced by a 10-year District that will expire in June 2017. District boundary changes in 2007 and 2012 expanded the District to encompass 72 city-blocks, including property on the west side of the Cedar River. On March 14, 2017 the Cedar Rapids City Council unanimously approved a new 10-year SSMID effective July 1, 2017 that will expire June 30, 2027. The rate of assessment is to be set annually by the District, subject to a maximum of $2.75 per thousand dollars of taxable valuation, during the lifetime of the District. Funds from the SSMID Tax are intended to be used for one or more of the following general purposes: economic development, communications & advocacy, capital improvements, enhanced maintenance and parking management.

III. RESPONSIBILITIES OF THE PARTIES

A. The Commission shall:

1. Act as the voice representing the interests of District property owners;

2. Coordinate with the City to (a) promote continued revitalization, enhancement and growth of District, and (b) pursue the Joint Objectives.

3. Strive to meet the following long-term objectives: a. Development and implementation of programs to assist in meeting Joint Objectives; b. Assist in efforts to make parking plentiful, easier to access and less costly; c. Establish and nurture working partnerships with the City, Economic Alliance and other agencies to leverage SSMID funds and keep downtown a top civic priority; d. Manage programs that add value for and are accountable to ratepayers throughout the District; e. Support events and programming that create life in downtown; f. Cultivate and promote a distinct identity for downtown; and, g. Enhance downtown's sense of place through strategic investment.

4. Assume the responsibility for enhanced service and maintenance programs for the District as described in the column labeled "Downtown SSMID Services" on Attachment A - Amendment No. 1.

5. Submit a proposed annual budget of expenditures on various programs and administration on or before December 1 for of each fiscal year beginning on July 1 of the next year ("City Fiscal Year") to the City Finance Director for approval by the City Council to outline use of SSMIC Tax proceeds, use the SSMID Tax proceeds as outlined in the budget approved by the City Council, approve expenditures and use SSMID Tax proceeds only as allowed by applicable law and not make expenditures or binding commitments in excess of the total approved budgeted amount. District may submit a budget amendment request by April! for any such fiscal year, as long as there are funds reserves available for consideration by the City Council during its May budget amendment process.

6. Only use and expend the SSMID Tax proceeds in accordance with the following requirements: a. As allowed by the public purpose test and with approval that meets the Iowa Open Meeting Law, Chapter 21 Code of Iowa; b. Maintain copies of expense invoices and cancelled checks for seven years and provide the City upon reasonable request with information for publication of expenses paid as required by law; c. SSMID Tax proceeds will not be used for alcohol, bereavement, holiday parties or other unauthorized purchases; and, d. Incorporate, as appropriate, the terms and conditions of this MOA into any agreement with any service provider or other vendor with whom it may contract with for the performance of any activity to be paid for with SSMID Tax proceeds. 7. Invest SSMID Tax proceeds received by District in accordance with Iowa law and the following:

a. SSMID Tax proceeds may be invested or held in the following: i. Interest bearing savings accounts, interest bearing money market accounts, and interest bearing checking accounts at any bank, savings and loan association or credit union in the State of lowa; provided that deposits in any one financial institution shall not exceed the maximum amounts approved by resolution of the City Council.

b. SSMID Tax proceeds shall not be invested or held in the following: i. Reverse repurchase agreements. ii. Futures and options contracts.

c. SSMID Tax proceeds shall not be invested pursuant to the following investment practices: i. Trading of securities for speculation or the realization of short-term trading gains. ii. Pursuant to a contract providing for the compensation of an agent or fiduciary based upon the performance of the invested assets. iii. If a fiduciary or other third party with custody of public investment transaction records of the City fails to produce requested records within a reasonable time, the SSMID shall not renew maturing investments with or through the fiduciary or third party.

8. District shall provide and maintain fiduciary bonds in place for individuals with access to SSMID Tax proceeds at a level sufficient to cover cash transferred to the District.

9. District will notify the City in writing as soon as reasonably possible if it believes SSMID Tax proceeds have been spent in a manner not in compliance with the terms of this Agreement or have been otherwise lost, misappropriated or embezzled.

10. District will maintain all financial records by fiscal year and available for review and audit by either City staff or City independent auditors.

B. The City shall:

1. Strive to meet, and support and assist Commission and District in its efforts to meet, the Joint Objectives described in this MOA.

2. Assume the responsibility for delivery of a base level of service and maintenance in the District as described in the column labeled "City of Cedar Rapids Services" on Attachment A – Amendment No. 1.

3. Participate, through appropriate departments, such as Public Works and Development, in regularly scheduled meetings with the Commission and its representatives designed to focus on the Joint Objectives and implementation of this MOA.

4. Consider recommendations from District regarding expenditures for the Downtown TIF; however the City Council has final authority on TIF expenditures.

5. In addition to the SSMID Tax proceeds, the City of Cedar Rapids will pay District a fee (the "Services Fee") for the District to perform, from July 1 of each year through June 30 of the following year, enhanced service and maintenance programs set out in Attachments A as described above. The amount of the Services Fee for the first City Fiscal Year under this MOA will be $118,000.00, with monthly payments beginning July 1, 2017. The amount of the Services Fee for the second City Fiscal Year under this MOA will be $135,000.00, with monthly payments beginning July 1, 2018. For each subsequent City Fiscal Year, beginning July 1, 2019, the Services Fee will be paid monthly and will increase annually by any amount not to exceed the lower of (a) the Consumer Price Index for All Urban Consumers (CPI-U) published by the U.S. Bureau of Labor Statistics, or (b) three percent (3%). Funding allocations for subsequent years will be determined by the City Council during the annual budget process in response to the budget submitted by the District.

6. The District Commission has requested that funds from District tax levy be transferred to the District Commission to oversee the administration and allocation of those funds. The City of Cedar Rapids is committed to review best practices of District's in the State oflowa to define best practices for the transferring of funds to the District for routine administration and allocation to the extent allowed by law and to improve administrative efficiencies, subject to the requirements of this MOA.

IV. COVENANTS OF THE PARTIES

A. District shall have the authority to enter into agreements with third-parties to provide advice, assistance and services that the District Commission determines to be reasonable or necessary and an appropriate use of SSMID Tax proceeds, including, without limitation, agreements for services which include the assignment of the responsibilities described in clause ill. A. above. For clarity, the Commission, which is formed entirely of volunteers, may fulfill the responsibilities described in clause ill. A. above by contracting with, and causing, third-parties, such as the Cedar Rapids Metro Economic Alliance and its staff, to perform the responsibilities.

B. That each year when District submits their annual budget to the City Finance Director, at the City's direction, the District will also submit to the City Council a detailed accounting of accomplishments for the previous year, detailing the progress made towards improving and supported by measurable criteria of achieving the long-term objectives of the District. The SSMID will be required to provide an annual presentation of accomplishments of the Downtown SSMID to the City Council.

C. District will provide such information within its possession or control as is deemed reasonably necessary by the City for its audit and finance operations.

D. City will defend, indemnify and hold volunteers serving on the District Commission harmless from claims based solely on their service on the District Commission

V. NOTICES

Any notice by either party to the other shall be in writing and shall be hand-delivered or mailed by registered or certified mail in a postage prepaid envelope addressed:

If to City: With copy to:

Casey Drew James Flitz Finance Director City Attorney 101 First Street SE 101 First Street SE Cedar Rapids, IA 52401 Cedar Rapids, IA 52401 [email protected] [email protected]

If to District: With copy to:

Jesse Thoeming Linda Mattes Executive Director Vice President, Customer Operations 501 First Street SE 200 1st Street SE Cedar Rapids, IA 52401 Cedar Rapids, IA 52401 [email protected] [email protected]

VI. TERM

This agreement is effective through the ten-year life of the District, which expires on June 30, 2027, unless the District is terminated sooner by consent of the District Commission and the City of Cedar Rapids.

VII. MODIFICATIONS

Amendments or renewals may be proposed at any time during the Period of this agreement by either party and shall become effective upon signing by both parties. No change to this agreement shall be binding unless and until put in writing and signed by duly authorized officials of both parties.

BY SIGNING THIS DOCUMENT each party has caused this Agreement to be executed by an authorized official on the date set forth below.

City of Cedar Rapids, Iowa

By: ______City Manager

ATTEST:

By: ______City Clerk

Signed: ______, 2019

Downtown Cedar Rapids Self-Supported Municipal Improvement District

Digitally signed by Wendi Cigrand DN: cn=Wendi Cigrand, o=Sr Manager, Customer Operations, ou=Alliant Energy, email=wendicigrand@alliantenerg y.com, c=US By: ______Date: 2019.06.19 14:12:59 -05'00' Chair

Signed: ______,June 19, 2019 Memorandum of Agreement between the City of Cedar Rapids and the Downtown Cedar Rapids Self-Supported Municipal Improvement District Commission ATTACHMENT A - AMENDMENT NO. 1

Category City of Cedar Rapids Services Downtown SSMID Services Alleys Aide in waste removal strategies, where applicable Develop waste removal strategies with downtown business owners Street sweep twice per year Street sweep and power wash alleys on consistent schedule Coordinate with City on a long-term strategy to maintain alleys and improve infrastructure

Banner Hanging Provide the following for no more than 12 banner rotations annually:* -City bucket truck for banner hanging at no charge Provide City at least 48 hours notice prior to the date the bucket truck and Traffic Signal Technician -Traffic Signal Technician for operating the lift truck at current billable rate are needed Responsible for paying for the Traffic Signal Technical at the current billable rate Monthly banner hanging, banner program maintenance and scheduling, and shall provide an employee to hang the banners Bridges Ensure fishing recreationalists regularly have permits checked and are reminded of Address complaints related to trash and debris on bridges, sidewalks, and approaches within 1 their responsibilities when fishing from the bridges including but not limited to business day of complaint cleaning up after themselves and allowing room for pedestrians Decorative Light Poles Electricity expenses for all street lighting and electric outlets located on streetscape light poles Contact Alliant for new Alliant-owned decorative light pole issues including maintenance and replacement of poles and lights. ** Alliant: 1-800-ALLIANT or Operate and maintain existing city owned light poles** https://www.alliantenergy.com/CustomerService/AlliantEnergyService/OutageCenter/RequestaStre etlightRepair Downtown Sidewalk Amenity Inventory, including 3rd Avenue Bridge (current examples include Benches, Bike Racks, Cigarette Posts, Flower Pots/Planters, & Trash Cans) Maintain trash cans, benches, and other inventory (current examples include power wash, sand, stain/paint, empty, refill, reline, etc.) Clear snow off and around trash cans, benches, and other inventory, does not include the 3rd Avenue Bridge Repair and replace trash cans, benches, and other inventory on a case by case basis Anchor benches and other inventory, when applicable Establish preventative maintenance schedule for trash cans, benches, and other inventory Work with SSMID to explore options for trash receptacles (and possibly recycling). Explore options for trash receptacles and recycling and inform City of preference City to budget $20,000 annually over a 5-year period Coordinate with the City on a strategy to streamline the encroachment permitting process for streetscape amenities Empty cigarette posts once per week Flower Bowls/Planters Provide average of 6,000 flowers annually for planting in the bowls and flowerbeds Plant and maintain flowers in all planters and bowls (with the exception of Greene Square) and at no charge. (Includes all areas of the Downtown SSMID with the exception of including 3rd Avenue Bridge. Greene Square) Move flower bowls, as needed Place flower order with Department of Parks & Recreation per their timeline Fertilize plantings Water 2-3 times per week Weed, pinch back as needed throughout season Remove flowers at the end of the season Fourth Street Tracks from A Avenue to 5th Avenue Provide annual flowers for beds (inclusive of the 6,000 flowers) Contact Alliant for all new Alliant-owned decorative light pole issues including maintenance and replacement of poles and lights. ** Alliant: 1-800-ALLIANT or Maintain existing city-owned decorative lighting** https://www.alliantenergy.com/CustomerService/AlliantEnergyService/OutageCenter/RequestaStre etlightRepair

Fertilize planting areas around tracks Manage and repair irrigation Trim low tree limbs; current City standard and arboricultural specifications (ANSI A300 part 1) are to be followed

Clean up tracks Mow and trim grass around tracks Weed control Weed perennial and annual landscape beds Annually edge beds and re-mulch Plant and maintain annual flower beds along the tracks Snow removal along the walkway Responsible for minor and major repairs associated with walkways General Respond to complaints and problems reported Regular monitoring and cleaning of the downtown, including debris, gum, cigarette litter, etc. Staff liaison to attend SSMID Commissioners meeting, as needed SSMID Commissioners to meet quarterly Budget $5,000 annually for the SSMID's fleet / equipment Properly maintain fleet / equipment partially funded by City

Maintenance of property and equipment Regularly communicate completion of work requests Regularly communicate completion of work requests Greene Square Monitor and repair irrigation system Mow and trim grass weekly Blow and trim walkways around park Trim shrubs General cleaning/upkeep/maintenance Clean pockets around planters Weed planters and flower beds Rake leaves throughout Fall Fertilize park Re-seed grass in spring Trim low tree limbs Pick up broken limbs and twigs Wash crow droppings off walkways/park benches Maintain park benches Put up and take down crow bird control boards annually Maintain festival lighting Empty trash receptacles inside the park Snow removal around the perimeter of Greene Square, on central walkway, and away from parking meters. Snow blade is allowed around the perimeter of Greene Square. Shovel or power broom must be used on the central walkway and around parking meters to protect pavers. Ensure snow is not pushed into the street or parking spaces. Snow removal must take place within 48 hours after the snow has fallen or ice has formed, in accordance to the Municipal City Code 9.11-Clearing Snow from Sidewalks

Spread sand for traction, as needed. Sand only to protect pavers. Holiday Decorations Provide and install holiday lights and decorations Parklets Champion the parklet program and encourage businesses to host parklets each year. SSMID will identify locations for formerly City-owned parklets and work with businesses for privately owned parklets in the future.

Assist interested businesses in submitting application materials by March 1 of each year to the City Review applications annually for new or renewed parklet applications. for parklet installation. Work with the SSMID and businesses to evaluate and provide technical assistance Work with businesses to ensure installation and removal of approved parklets each year within on new parklet proposals. dates specified by the City's Administrative Guide for Sidewalk Cafes. Plaza 425

Water flowers and plantings Policing Patrol of downtown area for traffic issues, crime detection, enforcement and deterrence - uniformed officers in marked squad cars, uniformed officers on bicycle and foot (seasonally), plain clothes officers in various assignments Crime Prevention: Community policing - trained officers and crime prevention officers available to respond to questions and other district-related problems Public Art Coordinate the installation and placement of art on public property (e.g. right-of-way, skywalks) with Own permanent (but not temporary) public art unless negotiated otherwise the Cedar Rapids Visual Arts Commission Riverwalk North of Cedar River Trail (includes Great America Plaza and the river walk north of the plaza) Seasonal maintenance, as required, such as weeding, raking, and trimming of the shrubs Snow removal on plaza and riverwalk Replace burned out light bulbs *** Monitor bulbs and report burned out light bulbs to the City, as needed Responsible for minor and major repairs associated with the plaza and walkway Pay for and hang holiday lights and décor Solid Waste Pick-up Empty on-street trash receptacles once per week Alert Solid Waste on trash cans missed during routine emptying SSMID staff will empty overflowing trash cans as necessary between routine weekly Solid Waste collections Streetscape Fund and repair minor damage, as determined by the City, to sidewalks and brickwork Annual development and management of major sidewalk and brickwork repair projects Match SSMID funds up to $50,000 annually to fund major sidewalk and brickwork Identify funds to put toward major sidewalk and brickwork repairs, and represent property owners repairs with no assessments to property owners. In addition, complete work on projects identified and budgeted in the City's annual Capital Improvement Program Provide list of priority sidewalk and brickwork repairs to the City Work and assist contractors on streetscape projects Street Sweeping & Snow Removal

Coordinate sidewalk snow removal and communicate with business/property owners on the current protocoll of not pushing snow into the street and/or parking spaces. Coordinate storage for pick-up Snow plowing and removal with business owners. Snow removal must take place within 48 hours after the snow has fallen or ice has formed, in accordance to the Municipal City Code 9.11-Clearing Snow from Sidewalks

Remove snow to designated locations, per map provided by the City, from around parking meters, Designate locations for snow removal, provide SSMID a map of snow removal locations. streetscapes, and crosswalks. Ensure snow is not pushed into street and parking spaces. Clear snow from storm intakes Coordinate process and materials used for snow removal with the City. Additional street sweeping, as needed Third Street Fund and maintain art projector and LED light canopy on Third Street. The project scope includes all design and construction services for implementation. SSMID is responsible for all repairs, replacement or removal of the projector, lights, poles or any other features associated with this project. Coordinate with City staff to obtain proper permits, ensure project requirements are within code and allows response by emergency services. Traffic Engineering Repaint pavement markings (center lines, lane lines, stop lines, legends, and parking lines) once per year Install flags for selected holidays Tree of Five Seasons Plaza Responsible for all upkeep and maintenance of plaza, including landscape turf, landscape beds, riverbank, and prairie, as well as the irrigation system Trees/Tree Pits Prune trees along streets, pedestrian trails, and parks For the SSMID's canopy improvement project, purchase and plant new trees. Removals and new For the SSMID's canopy improvement project, remove trees, remove stumps, and planting sites are to be forwarded to the City arborist for evaluation and approval. Approved street prepare the area for planting. tree species shall be selected from the City tree list and planted according to the City tree planting detail. Provide the City at least 1 months notice for tree removal, stump removal, and planting preparations associated with the SSMID's canopy improvement project. By September 1 of each year, maintain and repair tree grates per City's inventory. Actions included, By April 1 of each year, provide annual tree grate inventory. but not limited to, removal of broken tree grates and proactively removing grates to prevent the trees from growing into them. Upon request, remove dead trees and plant new trees. Limited elevated inspection of trees using a boom, upon request Responsible for the application of mulch and providing a dump location for 10-20 yards of chips at a Supply chipper mulch for shrub beds, as needed time. Trim suckers out of trees; current City standard and arboricultural specifications (ANSI A300 part 1) are to be followed Blow leaves and trash out of tree pits Coordinate on a maintenance strategy for tree beds that ensures ongoing tree health Annual review and maintenance of tree grates. Remove broken tree grates and proactively cut out grates to prevent the trees from growing into them Level mulch under tree grates eliminating trip points Work with City Forestry on overall trimming

Fertilize and water, as needed, in spring and fall UFG Parking Lot Enhanced Landscaping (2nd St. SE between 2nd Ave SE and 3rd Ave SE)

Maintain the public space within the project area consistent with the downtown sidewalk amenity Maintain the enhanced streetscape features within the project area standards within this agreement. Visual Arts Provide Visual Arts Commission review and recommendation for approval by City Provide information and presentation to the Visual Arts Commission, and City Council when Council for new visual art proposed by the Downtown District located on public necessary, on new visual art on public property in the Downtown District, if SSMID is involved. property in the Downtown District (i.e. parking ramps, pulicly owned property).

Provide Visual Arts Commission review and feedback on new visual public art on Provide information and presentation to the Visual Arts Commission on proposed new public visual Visual Arts private property proposed by the Downtown District wihtin the Downtown District. art on private property in the Downtown District, if the Downtown SSMID is involved.

* At the completion of all phases of the new downtown street lighting project, banner hanging shall become the responsibility of the SSMID and Alliant Energy and this agreemend shall be amended to reflect this change. The project is expected to be completed in the Spring of 2021.

** At the completion of the downtown street lighting project, all street lighting shall become the responsibility of Alliant Energy and this agreement shall be amended to refelct this change. ***The City will maintain responsibility for lighting along riverwalk until the flood control system is installed. Once complete, new pedestrian lighting will be installed and this agreement will be amended to reflect responsibilities for new lighting. 25ap25ap

Council Agenda Item Cover Sheet

Submitting Department: Police

Presenter at Meeting: Sgt. Jeremy Paulsen

Contact Person: Chief Jerman Cell Phone Number: 640-5518 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution authorizing the City Manager and City Clerk to execute a Contractor Agreement in the amount of $59,134 with Foundation 2, to assist the Police Department with providing a higher level of service to those citizens who may be suffering from mental illness or co-occurring disorders, by maintaining a Police Mental Health Liaison at the Police Department., CIP/DID #PD0024

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The City established a relationship with Foundation 2 in the fall of 2017 when it was awarded the FY17 Justice and Mental Health Collaboration program grant. The Police Department has a desire to continue to provide the higher level of service to those citizens who are suffering from mental illness or co-occurring disorders by continuing the program.

Action/Recommendation: The Police Department recommends the City Council authorize the City Manager and City Clerk to execute the agreement.

Alternative Recommendation: NA

Time Sensitivity: Immediate action is recommended to prevent a lapse in the program.

Resolution Date: June 25, 2019

Budget Information: 521108-101-132101

Local Preference Policy: (Click here to select) Explanation: NA

Recommended by Council Committee: (Click here to select) Explanation: NA PD FIN AUD FILE PD0024

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids established a partnership with Foundation 2 when awarded the FY17 Justice and Mental Health program grant, and

WHEREAS, the City of Cedar Rapids wishes to continue to engage Foundation 2 to assist the Police Department with providing a higher level of service to those citizens who may be suffering from mental illness or co-occurring disorders, and

WHEREAS, Foundation 2 will maintain a Police Mental Health Liaison who works out of the Police Department, and

WHEREAS, the cost to the City of Cedar Rapids for this service during the one-year term (July 1, 2019 – June 30, 2020) of this agreement is $59,134, and the expenses will be funded by 521108-101-132101,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and City Clerk are hereby authorized to execute a Contractor Agreement with Foundation 2.

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MayorSignature

Attest:

ClerkSignature 25aq25aq

Council Agenda Item Cover Sheet

Submitting Department: Transit

Presenter at Meeting: Brad DeBrower

Contact Person: Sandi Fowler Cell Phone Number: 538-1062 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution authorizing FY20 contract with Horizons in the amount of $408,000 for Horizons to provide after-hours demand-response transit service when regularly scheduled fixed-route bus service is not in operation. CIP/DID# TRN006-16

EnvisionCR Element/Goal: ConnectCR Goal 1: Provide choices for all transportation users: inter- and intra-city.

Background: This is a contract with Horizons for Horizons to provide after-hours demand- response transit service in Cedar Rapids, Hiawatha, and Marion when regularly scheduled fixed-route bus service is not in operation.

Action/Recommendation: City staff recommends approval of the resolution.

Alternative Recommendation: NA

Time Sensitivity: The contract goes into effect on July 1, 2019.

Resolution Date: June 25, 2019

Budget Information: The contract amount is included in the Transit Division’s FY20 budget under contribution-other agency (661-541106).

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA TRN FIN AUD FILE TRN006-16

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Cedar Rapids Transit Division has an interest in the provision of after- hours, demand-response transit service when the fixed-route bus service is not in operation, and

WHEREAS, Horizons – A Family Service Alliance has vehicles and employees available to provide this service,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA that the City Manager be authorized to sign the FY20 Contract for Transportation Services with Horizons – A Family Service Alliance in the amount of $408,000.

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MayorSignature

Attest:

ClerkSignature 25ar25ar

Council Agenda Item Cover Sheet

Submitting Department: Transit

Presenter at Meeting: Brad DeBrower

Contact Person: Sandi Fowler Cell Phone Number: 538-1062 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution authorizing FY20 contract with Linn County in the amount of $861,240 for Linn County LIFTS to provide ADA complementary paratransit service (door-to-door, wheelchair accessible, demand response) to eligible persons with disabilities who cannot use the fixed route bus system in Cedar Rapids, Hiawatha, and Marion. CIP/DID# TRN005-16

EnvisionCR Element/Goal: ConnectCR Goal 1: Provide choices for all transportation users: inter- and intra-city.

Background: This is our annual contract with Linn County LIFTS to provide ADA complementary paratransit service as required by the Americans with Disabilities Act (ADA) for any public entity operating a fixed route bus system. The service must have comparable service days, hours and area as the fixed route system, comparable fares and response times, and cannot restrict trip purposes or limit service availability because of capacity constraints. The contract amount is a $160,056 increase from the previous contract for LIFTS to hire additional drivers to address capacity constraints.

Action/Recommendation: City staff recommends approval of the resolution.

Alternative Recommendation: NA

Time Sensitivity: The contract goes into effect on July 1, 2019.

Resolution Date: June 25, 2019

Budget Information: The contract amount is included in the Transit Division’s FY20 budget under contribution-other agency (661-541106).

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA TRN FIN AUD FILE TRN005-16

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Cedar Rapids Transit Division has an interest in the provision of paratransit services to persons with disabilities that meet the ADA’s complementary paratransit service requirements, and

WHEREAS, complementary paratransit service is required by the Americans with Disabilities ACT (ADA) for any public entity operating a fixed route bus system, and

WHEREAS, Linn County LIFTS has provided this service in the past and has vehicles and employees available to meet the paratransit service need,

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA that the City Manager be authorized to sign the FY20 Contract for Transportation Services with Linn County in the amount of $861,240.

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MayorSignature

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ClerkSignature 25as25as

Council Agenda Item Cover Sheet

Submitting Department: City Manager

Presenter at Meeting: Angie Charipar

Contact Person: Angie Charipar Cell Phone Number: 319-538-2316 E-mail Address: [email protected]

Description of Agenda Item: Special events Resolution authorizing payments to various special events held in Cedar Rapids from the Special Event Public Safety Fund for FY18 & FY19. CIP/DID #OB568164

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Background: Beginning in fiscal year 2011, the Cedar Rapids City Council put in place public safety funding to provide financial support to special events utilizing the services of the Cedar Rapids Special Duty Police program. Approximately 30-40 events per year hire special duty police to provide public safety, traffic control, and crowd management services at special events in Cedar Rapids.

On January 8, 2013, the Council approved Resolution No. 0024-01-13 authorizing the City Manager to implement the Special Event Public Safety Fund Policy to provide support for community special events as defined in the policy.

The criteria for special event applicants to receive Public Safety Funds includes:  Events are provided funding for the amount invoiced from the Cedar Rapids Special Duty Police program, or $1,000 per event, whichever is less.  Organizations may receive a maximum of $5,000 per fiscal year. Funding will be distributed twice annually.  Organizations and/or special events to which the City contributes Hotel/Motel funding are not eligible.

This resolution is authorizing payment to ten different special event applicants for a total of $20,846.12.

Action/Recommendation: Staff recommends approval of the resolution.

Alternative Recommendation: Council may table this item and request additional information.

Time Sensitivity: N/A Resolution Date: 6/25/19

Budget Information: 101-181000-13218

Local Preference Policy: (Click here to select) Explanation: NA

Recommended by Council Committee: (Click here to select) Explanation: NA CM FIN OB568164

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids City Council approved Resolution No. 0024-01-13 which established the Special Events Public Safety Fund Policy to provide financial support for community special events and,

WHEREAS, ten individual non-profit organizations have applied for reimbursement for the Special Duty Police officers utilized to provide public safety, traffic control and/or crowd management services at special events in Cedar Rapids for FY19.

Non-Profit Organization Event Name Event Dates Amount

Coe College Baseball Security 4/23/19, 4/28/19 $539.00 CR Porchfest Block CR Porchfest 9/29/18 $314.58 Party Czech Heritage Foundation Houby Days Parade 5/18/19 $1,000.00

Trashmore 5k- Dash Epilepsy Foundation Iowa 11/8/18 $441.00 to Bash Epilepsy

Friends of Czech Village Corp. Czech Village Blues 8/11/18 $629.16

McKinley Middle School Vocal Holiday Concert 12/11/18 $147.00

McKinley Basketball 1/9/19, 1/18/19, McKinley Middle School $588.00 Games 1/22/19, 1/23/19

8th Grade McKinley Middle School 6/6/19 $416.50 Recognition Assembly

McKinley Middle School Variety Show 3/14/19 $171.50

McKinley Middle School Girls Basketball Game 2/4/19 $147.00

1/7/19, 1/8/19, McKinley Middle School Basketball Games $588.00 1/10/19, 1/17/19

St. Ludmila Kolach 6/7/19, 6/8/19, St. Ludmila Catholic Church $1,000.00 Festival 6/9/19

Double header Washington High School Student basketball Kennedy 12/14/18 $1,000.00 Government @ Wash.

GRAND TOTAL $6,981.74 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA that the Finance Department is hereby authorized to issue payments to the above non-profit organizations for the amounts listed above from the public safety FY19 Fund [Fund 101, Dept ID 181000, Class 13218].

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MayorSignature

Attest:

ClerkSignature 25at25at

Council Agenda Item Cover Sheet

Submitting Department: Community Development

Presenter at Meeting: Bill Micheel

Contact Person: Jennifer Pratt Phone Number/Ext.: 319-286-5047 E-mail Address: [email protected]

Description of Agenda Item: CONSENT AGENDA Resolution authorizing support for a grant application for the Made to Move Grant Program through Blue Zones, LLC and Degree® Deodorant. CIP/DID#CD-0057-2019

EnvisionCR Element/Goal: ConnectCR Goal 5: Support the development of an effective, regional, multimodal transportation system.

Background: The Made to Move grant is a competitive funding opportunity created to assist communities in advancing active transportation through local project development, implementation and supporting policies. With the ultimate goal of promoting more walkable, bikeable, transit-friendly environments for all ages, incomes and abilities, this funding opportunity will be awarded to five mid-sized communities in the United States. Each community will receive $100,000 plus technical assistance from the Blue Zones, LLC. There is no match requirement, and the grant program requires a letter of support from a local government entity.

Action/Recommendation: City Staff recommends approval of the resolution.

Alternative Recommendation: City Council may table the resolution and request additional information.

Time Sensitivity: The grant application must be submitted by June 14, 2019.

Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: NA

Recommended by Council Committee: NA CD FIN AUD FILE CD-0057-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, Community Development will apply for the Blue Zones, LLC and Degree Deodorant active transportation grant program, Made to Move, and;

WHEREAS, this grant will fund an active transportation project, which is an essential way to help all citizens live fuller, healthier, longer lives, and;

WHEREAS, the goal of the Made to Move grant program is to promote more walkable, bikeable, transit-friendly environments for all ages, incomes and abilities, and;

WHEREAS, each community will receive $100,000 plus technical assistance from the Blue Zones, LLC, built environment team, community obligations include in-kind support of time from community residents and City staff, and;

WHEREAS, the applicant is required to submit a letter of support from a local government entity, and;

WHEREAS, the application must be submitted by June 14, 2019, and;

WHEREAS, a stated goal in the City of Cedar Rapids comprehensive plan, Envision CR, is to support the development of an effective, regional, multimodal transportation system, and;

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager or designee is authorized to sign and submit a letter of support for the Blue Zones, LLC and Degree Deodorant grants program.

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MayorSignature

Attest:

ClerkSignature 25au25au25au

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of a Purchase Agreement in the amount of $2,315 and accepting a Permanent Easement for Retaining Wall, and a Temporary Grading Easement for Construction from Paul and Tina L. Anderson from land located at 1600 20th Street NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project (Paving for Progress). CIP/DID #3012121-00

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: City Council previously approved funding towards the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project.

The permanent easement for retaining wall, and temporary grading easement for construction are required to accommodate proposed roadway improvements, which utilize the Complete Streets Policy to develop a multimodal corridor. The project is funded by the Local Option Sales Tax (SLOST) approved for maintenace, repair, and reconstruction of City streets. Compensation amounts proposed are based on comparable land sales provided by a qualified appraiser.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $2,315 and accepting a Permanent Easement for Retaining Wall, and a Temporary Grading Easement for Construction from Paul and Tina L. Anderson.

Alternative Recommendation: Do not proceed with acquiring the proposed easements and direct City staff to abandon or redesign the proposed O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW road improvements. Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012121 SLOST

Local Preference Policy: NA Explanation: Local Preference Policy does not apply to the acquistion of right-of-way.

Recommended by Council Committee: NA Explanation: NA ENG FIN TRS RCR IT CD ASR AUD FILE 3012121-00 7970

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Public Works Director has determined the need exists for a permanent easement for retaining wall and a temporary grading easement for construction to accommodate the proposed facilities, and

WHEREAS, Paul Anderson and Tina L. Anderson of 1600 20th Street NW, Cedar Rapids, Iowa, 52405, OWNERS of the real property known and described as:

See Attached Permanent Easement Exhibit have agreed to convey the necessary permanent easement for retaining wall and temporary grading easement for construction from land located at 1600 20th Street NW, to the City of Cedar Rapids for consideration as follows:

Permanent Easement $1,765 Temporary Easement $550 ______TOTAL $2,315

, and

WHEREAS, the Public Works Director recommends the City enter into an agreement to purchase the permanent easement for retaining wall and temporary grading easement for construction in accordance with the terms set forth in the Purchase Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project (Fund 301, Dept ID 301000, Project 3012121 SLOST),

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are hereby authorized to execute the Purchase Agreement as described herein, and

BE IT FURTHER RESOLVED that the Purchase Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the City of Cedar Rapids Finance Director be authorized to issue payment per the Allocation of Proceeds, and BE IT FURTHER RESOLVED that the Permanent Easement for Retaining Wall from Paul Anderson and Tina L. Anderson be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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MayorSignature

Attest:

ClerkSignature

PROJECT AREA

O AVENUE NW PHASE II & III FROM 16TH STREET NW TO EDGEWOOD ROAD NW 25av25av25av

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of a Real Estate Purchase and Sale Agreement in the amount of $1 and accepting a Warranty Deed from Interstate Power and Light Company, formerly known as Iowa Electric Light and Power Company for real property commonly known as Cedar Lake located at the Cedar Lake Loop Trail Park at 855 Shaver Road NE in connection with the Cedar Lake Improvements Project and the Cedar River, Cedar Rapids, Iowa, Flood Risk Management project. CIP/DID #3314200-00, 3315200-00, 3316200-00, 3317200-00

EnvisionCR Element/Goal: ProtectCR Goal 1: Protect Cedar Rapids from flooding and other hazards.

Background: On November 27, 2018, the City of Cedar Rapids, Iowa (City) and Department of the Army – United States Army Corps of Engineers (USACE) executed the Project Partnership Agreement to develop and proceed with the project.

The project consists of multiple USACE construction contracts, which require the necessary right- of-way, permanent easements and temporary construction easements be acquired prior to construction of a levee or wall. This property is being acquired not only to accommodate the future flood control system project, but also for the Cedar Lake improvement project.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Real Estate Purchase and Sale Agreement in the amount of $1 and accepting a Warranty Deed from Interstate Power and Light Company, formerly known as Iowa Electric Light and Power Company.

Alternative Recommendation: None. This is in accordance with the City’s adopted Cedar River Flood Control System Master Plan.

Time Sensitivity: Normal Resolution Date: June 25, 2019

Budget Information: 301/3010000/3014200-00 FCS

Local Preference Policy: NA Explanation: Local Preference Policy does not apply to the acquistion of property. Recommended by Council Committee: NA Explanation: NA ENG FIN RCR IT CD ASR ATT AUD FILE 3014200-00

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Public Works Director has determined the need to acquire the real property commonly known as Cedar Lake located at the Cedar Lake Loop Trail Park at 855 Shaver Road NE for the Cedar Lake Improvement project and the Cedar River, Cedar Rapids, Iowa, Flood Risk Management project, and

WHEREAS, Interstate Power and Light Company, formerly known as Iowa Electric Light and Power Company, 200 First Street SE, Cedar Rapids, Iowa 52406, OWNER of the real property known and described as:

PARCEL B, PLAT OF SURVEY NO. 2216 AS RECORDED IN BOOK 10289 PAGE 465 OF THE RECORDS OF THE LINN COUNTY, IOWA RECORDED ON FEBRUARY 6, 2019, BEING PART OF THE SOUTH ½ OF SECTION 16 AND PART OF THE NORTH ½ OF SECTION 21, ALL IN TOWNSHIP 83 NORTH, RANGE 7 WEST OF THE 5TH P.M. AND PART OF PART OF AUDITOR’S PLATS #48 & #49 AND PARCEL ‘B’ REVISED PLAT OF SURVEY NO. 1204, ALL IN CEDAR RAPIDS, LINN COUNTY, IOWA has agreed to convey said property by Warranty Deed to the City of Cedar Rapids for the total consideration of $1, and

WHEREAS, the Public Works Department recommends the City enter into an agreement to purchase the property in accordance with the terms set forth in the Real Estate Purchase and Sale Agreement, and

WHEREAS, the City Council has allocated Capital Improvement funds for Connect CR and the Cedar River, Cedar Rapids, Iowa, Flood Risk Management project (Fund 301, Dept ID 3010000, Project 3014200-00 GRI),

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, that the City Manager and the City Clerk are hereby authorized to execute the Real Estate Purchase and Sale Agreement as described herein, and

BE IT FURTHER RESOLVED that the Real Estate Purchase and Sale Agreement is hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the City Attorney is authorized to review the abstract of title and upon approval by the City Attorney, the City Attorney or designee (the Real Estate Services Manager) shall finalize the transaction and authorize the City of Cedar Rapids Finance Director to issue payment(s) necessary in the amount of $1 to Interstate Power and Light Company, formerly known as Iowa Electric Light and Power Company, Linn County Treasurer and lien holders, if applicable, per the Allocation of Proceeds, and

BE IT FURTHER RESOLVED that upon receipt, the Warranty Deed, Groundwater Hazard Statement and all other documents from Interstate Power and Light Company, formerly known as Iowa Electric Light and Power Company be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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MayorSignature

Attest:

ClerkSignature I AVE NE

SHAVER ROAD NE

H AVE NE

DANIELS ST NE ST DANIELS

OAKLAND RD NE RD OAKLAND

CENTER POINT RD NE RD POINT CENTER 12TH ST NE ST 12TH

INTERSTATE 380 G AVE NE

Cedar Lake

PLAT OF SURVEY F AVE NE No. 2216 PARCEL B

CEDAR RIVER

N PLAT OF SURVEY No. 2216 0 FEET 600 CEDAR RAPIDS PARCEL B City of Five Seasons Cadd File Name: Cadd File Name: Council Map.dwg Easements\3314200 Property Acquisition and Lake\3314200 - 1 - Quaker Oats.Cedar W:\PROJECTS\CIP\331\SUB-PROJECTS\East\Reach 3314200 25aw25aw25aw

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of a Purchase Agreement in the amount of $2,300 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Stacy S. Davis FKA Stacy S. Hrabak and Robert G. Davis from land located at 1841 O Avenue NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project (Paving for Progress). CIP/DID #3012121-00

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: City Council previously approved funding towards the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project.

The right-of-way and temporary grading easement for construction are required to accommodate proposed roadway improvements, which utilize the Complete Streets Policy to develop a multimodal corridor. The project is funded by the Local Option Sales Tax (SLOST) approved for maintenace, repair, and reconstruction of City streets. Compensation amounts proposed are based on comparable land sales provided by a qualified appraiser.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $2,300 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Stacy S. Davis FKA Stacy S. Hrabak and Robert G. Davis.

Alternative Recommendation: Do not proceed with acquiring the proposed right-of-way and easement and direct City staff to abandon or redesign the proposed O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW road improvements. Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012121 SLOST

Local Preference Policy: NA Explanation: Local Preference Policy does not apply to the acquistion of right-of-way.

Recommended by Council Committee: NA Explanation: NA ENG FIN TRS RCR IT CD ASR AUD FILE 3012121-00 7970

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Public Works Director has determined the need exists for right-of-way and a temporary grading easement for construction to accommodate the proposed facilities, and

WHEREAS, Stacy S. Davis FKA Stacy S. Hrabak and Robert G. Davis of 1841 O Avenue NW, Cedar Rapids, Iowa, 52405, OWNERS of the real property known and described as:

See Attached Acquisition Plat have agreed to convey the necessary right-of-way and temporary grading easement for construction from land located at 1841 O Avenue NW, to the City of Cedar Rapids for consideration as follows:

Right-of-Way $1,150 Temporary Easement $1,150 ______TOTAL $2,300

, and

WHEREAS, the Public Works Director recommends the City enter into an agreement to purchase the right-of-way and temporary grading easement for construction in accordance with the terms set forth in the Purchase Agreement, and

BE IT FURTHER RESOLVED that the Purchase Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the City of Cedar Rapids Finance Director be authorized to issue payment per the Allocation of Proceeds, and BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from Stacy S. Davis FKA Stacy S. Hrabak and Robert G. Davis be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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MayorSignature

Attest:

ClerkSignature

PROJECT AREA

O AVENUE NW PHASE II & III FROM 16TH STREET NW TO EDGEWOOD ROAD NW 25ax25ax25ax

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of a Purchase Agreement in the amount of $2,040 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Jaime L. Fossum from land located at 1825 O Avenue NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project (Paving for Progress). CIP/DID #3012121-00

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: City Council previously approved funding towards the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $2,040 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Jaime L. Fossum.

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012121 SLOST

Local Preference Policy: NA Explanation: Local Preference Policy does not apply to the acquistion of right-of-way.

Recommended by Council Committee: NA Explanation: NA ENG FIN TRS RCR IT CD ASR AUD FILE 3012121-00 7970

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Public Works Director has determined the need exists for right-of-way and a temporary grading easement for construction to accommodate the proposed facilities, and

WHEREAS, Jaime L. Fossum of 1825 O Avenue NW, Cedar Rapids, Iowa, 52405, OWNER of the real property known and described as:

See Attached Acquisition Plat has agreed to convey the necessary right-of-way and temporary grading easement for construction from land located at 1825 O Avenue NW, to the City of Cedar Rapids for consideration as follows:

Right-of-Way $1,150 Temporary Easement $690 Loss of Landscaping $200 ______TOTAL $2,040

, and

BE IT FURTHER RESOLVED that the Purchase Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the City of Cedar Rapids Finance Director be authorized to issue payment per the Allocation of Proceeds, and BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from Jaime L. Fossum be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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MayorSignature

Attest:

ClerkSignature

PROJECT AREA

O AVENUE NW PHASE II & III FROM 16TH STREET NW TO EDGEWOOD ROAD NW 25ay25ay25ay

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of a Purchase Agreement in the amount of $5,980 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from John R. Gray from land located at 2210 O Avenue NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project (Paving for Progress). CIP/DID #3012121-00

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: City Council previously approved funding towards the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $5,980 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from John R. Gray.

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012121 SLOST

Local Preference Policy: NA Explanation: Local Preference Policy does not apply to the acquistion of right-of-way.

Recommended by Council Committee: NA Explanation: NA ENG FIN TRS RCR IT CD ASR AUD FILE 3012121-00 7970

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Public Works Director has determined the need exists for right-of-way and a temporary grading easement for construction to accommodate the proposed facilities, and

WHEREAS, John R. Gray of 2210 O Avenue NW, Cedar Rapids, Iowa, 52405, OWNER of the real property known and described as:

See Attached Acquisition Plat has agreed to convey the necessary right-of-way and temporary grading easement for construction from land located at 2210 O Avenue NW, to the City of Cedar Rapids for consideration as follows:

Right-of-Way $3,600 Temporary Easement $2,380 ______TOTAL $5,980

, and

BE IT FURTHER RESOLVED that the Purchase Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the City of Cedar Rapids Finance Director be authorized to issue payment per the Allocation of Proceeds, and BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from John R. Gray and the Partial Release of Real Estate Mortgage from Idaho Housing and Finance Association be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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MayorSignature

Attest:

ClerkSignature

PROJECT AREA

O AVENUE NW PHASE II & III FROM 16TH STREET NW TO EDGEWOOD ROAD NW 25az25az25az

Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of a Purchase Agreement in the amount of $4,602 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Adam M. Kloos from land located at 2001 O Avenue NW in connection with the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project (Paving for Progress). CIP/DID #3012121-00

EnvisionCR Element/Goal: ConnectCR Goal 4: Improve the function and appearance of our key corridors.

Background: City Council previously approved funding towards the O Avenue NW Improvements Phase II & III from 16th Street NW to Edgewood Road NW project.

Action/Recommendation: The Public Works Department recommends adopting the resolution authorizing execution of a Purchase Agreement in the amount of $4,602 and accepting a Warranty Deed for right-of-way and a Temporary Grading Easement for Construction from Adam M. Kloos.

Resolution Date: June 25, 2019

Budget Information: 301/301000/3012121 SLOST

Local Preference Policy: NA Explanation: Local Preference Policy does not apply to the acquistion of right-of-way.

Recommended by Council Committee: NA Explanation: NA ENG FIN TRS RCR IT CD ASR AUD FILE 3012121-00 7970

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the Public Works Director has determined the need exists for right-of-way and a temporary grading easement for construction to accommodate the proposed facilities, and

WHEREAS, Adam M. Kloos of 2001 O Avenue NW, Cedar Rapids, Iowa, 52405, OWNER of the real property known and described as:

See Attached Acquisition Plat has agreed to convey the necessary right-of-way and temporary grading easement for construction from land located at 2001 O Avenue NW, to the City of Cedar Rapids for consideration as follows:

Right-of-Way $2,300 Temporary Easement $1,660 Loss of Landscaping $642 ______TOTAL $4,602

, and

BE IT FURTHER RESOLVED that the Purchase Agreement and the Temporary Grading Easement for Construction are hereby accepted and thereafter filed with the City of Cedar Rapids Finance Director, and

BE IT FURTHER RESOLVED that the City of Cedar Rapids Finance Director be authorized to issue payment per the Allocation of Proceeds, and BE IT FURTHER RESOLVED that the Warranty Deed and Groundwater Hazard Statement from Adam M. Kloos be accepted and recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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LEG_PASSED_FAILED_TAG

MayorSignature

Attest:

ClerkSignature

PROJECT AREA

O AVENUE NW PHASE II & III FROM 16TH STREET NW TO EDGEWOOD ROAD NW 25ba25ba

Council Agenda Item Cover Sheet

Submitting Department: Community Development

Presenter at Meeting: Adam Lindenlaub

Contact Person: Jennifer Pratt Cell Phone Number: 538-2552 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Resolution authorizing execution of a Development Agreement and Quit Claim Deed and accepting an Easement for Utilities, Easement for Sanitary Sewer, Easement for Public Utilities, Easement for Water Main, Sanitary Sewer and Storm Sewer, Easement for Public Utilities and Easement for Water Main and Storm Sewer with the Czech Village Association for the disposition of City-owned Parking Property and Right-of-Way located in the Czech Village near the intersection of 16th Avenue and C Street SW and between 15th Avenue and 17th Avenue SW. CIP/DID #DISP-0007-2016

EnvisionCR Element/Goal: InvestCR Goal 3: Reinvest in the city's business corridors and districts.

Background: On September 13, 2016, the City Council approved a resolution accepting a proposal by the Czech Village Association for the purchase of the City-owned Parking Property described as City Parking Lot 8 adjacent to 1612 C Street SW, City Parking Lot 30 adjacent to 73 – 87 16th Avenue SW, City Parking Lot 31 adjacent to 62-72 16th Avenue SW, City Parking Lot 32 adjacent to 86 – 92 16th Avenue SW. The resolution directed staff to negotiate a Development Agreement for the sale of the property.

A Development Agreement is now ready for execution on behalf of the City. The following are key terms of the Development Agreement for the Parking Property and City Right-of-Way.  Shall be conveyed to the Association for one dollar ($1.00).  Remain a public use parking area to serve patrons and businesses of the Czech Village area. The Association may charge for a limited number of parking spots for employees of area businesses.  The Association shall be responsible for the maintenance of the Parking Property, which includes: o Regular maintenance expenses, such as snow removal, lawn maintenance, holding liability insurance, electricity expenses, and restriping o Major maintenance projects, such as filling potholes, crack-sealing, fixing cracked curbs, installing or replacing signage, resurfacing, and repairing and/or replacing lighting fixtures. o Maintain a pedestrian thoroughfare between 73 and 69 16th Avenue SW. Action/Recommendation: City staff recommends approval of the Development Agreement and disposal of the parcels and Right-of-Way to Czech Village Association.

Alternative Recommendation: City Council may table the item and request additional information.

Time Sensitivity: NA

Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CD CLK CM ENG DSD RCR AUD FILE DISP-0007-2016

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City of Cedar Rapids owns properties described as City Parking Lot 8 adjacent to 1612 C Street SW, City Parking Lot 30 adjacent to 73 – 87 16th Avenue SW, City Parking Lot 31 adjacent to 62-72 16th Avenue SW, City Parking Lot 32 adjacent to 86 – 92 16th Avenue SW; and

WHEREAS, on July 16, 2016, a public notice was published in the Cedar Rapids Gazette; and

WHEREAS, on July 26, 2016, a public hearing was held on the disposition of the Parking Property and invitation for proposals, all in accordance with applicable law; and

WHEREAS, the City received one (1) proposal to purchase the Parking Property from the Czech Village Association (the “Association”); and

WHEREAS, on September 13, 2016, the City Council adopted Resolution No. 1253-09- 16, which directed staff to negotiate a Development Agreement with the Association for the sale of the Parking Property; and

WHEREAS, a Development Agreement is now ready for execution on behalf of the City. The following are key terms of the Development Agreement for the Parking Property:

 Shall be conveyed to the Association for one dollar ($1.00).

 Remain a public use parking area to serve patrons and businesses of the Czech Village area. The Association may charge for a limited number of parking spots for employees of area businesses.

 The Association shall be responsible for the maintenance of the Parking Property, which includes:

o Regular maintenance expenses such as snow removal, lawn maintenance, holding liability insurance, electricity expenses, and restriping, and

o Major maintenance projects such as filling potholes, crack sealing, fixing cracked curbs, installing or replacing signage, resurfacing, and repairing and/or replacing lighting fixtures.

o Maintain a pedestrian thoroughfare between 73 and 69 16th Avenue SW. WHEREAS, on September 11, 2018, public hearings and 1st reading of the ordinances were held on the vacation of public ways and grounds in and to the properties described as 40- foot wide City-owned right-of-way northeasterly of and adjacent to Lot 8, Block 2, Anthony, Menary and Fairs Sub-division of Block Fourteen (14) of L.S. May’s Addition to West Cedar Rapids, Linn County, Iowa, a 50-foot wide street right-of-way located northeasterly of and adjacent to Lots 8 and 9, Block 23, Hulls Resurvey of Blocks 15 and 16 of L.S. May’s Addition to West Cedar Rapids, Linn County, Iowa and 3,500 square feet parcel of excess City-owned right- of-way located adjacent to 1702 C Street SW, and

WHEREAS, on September 25, 2018, the 2nd and 3rd readings of the ordinances were held, all in accordance with applicable law, and the City Council adopted Ordinance No. 045-18, Ordinance No. 046-18 and Ordinance No. 047-18, vacating the public ways and grounds in and to the property, and

WHEREAS, the Development Agreement and Quit Claim Deed have been prepared and are now ready for execution on behalf of the City.

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

The Development Agreement (“Agreement”) with the Czech Village Association is approved, and the City Manager and City Clerk, or their designees, are authorized to execute the Development Agreement and Memorandum of Development Agreement (“Memorandum”), and the Memorandum be recorded in the office of the Linn County, Iowa recorder and filed with the City of Cedar Rapids Finance Director.

The City Manager and City Clerk, or their designees, are authorized to execute a Quit Claim Deed with the Czech Village Association effectuating the conveyance and accept the Easement for Utilities, Easement for Sanitary Sewer, Easement for Public Utilities, Easement for Water Main, Sanitary Sewer and Storm Sewer, Easement for Public Utilities and Easement for Water Main and Storm Sewer that the same is hereby approved and accepted, and that they should be recorded in the office of the Linn County, Iowa Recorder upon Closing as identified in the Agreement and filed with the City of Cedar Rapids Finance Director.

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ClerkSignature 26

Council Agenda Item Cover Sheet

Submitting Department: Water Pollution Control

Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: 538-1059/270-5219 E-mail Address: [email protected]

Description of Agenda Item: REGULAR AGENDA Report on bids for the WPCF Effluent Return Pipeline Replacement project (estimated cost was $300,000) (Steve Hershner).

CIP/DID #6150019-02

EnvisionCR Element/Goal: GreenCR Goal 3: Lead in energy conservation and innovation.

Background: The Effluent Return Pipeline at the Water Pollution Control Facility (WPCF) was originally constructed in 1980. The pipeline serves to return treated water that has passed through the plant to be reused in processing solids generated at the facility. Reuse of the effluent water reduces the consumption of potable water at the WPCF. Several sections of the pipeline are in poor condition. These sections are located in an inaccessible location, 13 ft. above the floor of an underground tunnel and behind other in use process piping and electrical conduit. The location of the line makes repair of the existing pipeline impractical. The pipeline is critical to the solids handling process at the WPCF.

The objective of the project is to replace the section of the Effluent Return Pipeline that is in poor condition before any major failure occurs. The project will include the installation of approximately 500 ft. of 14 inch pipe, valves, appurtenances, a new flow meter, and connections.

Three bids were received on June 12, 2019 for the WPCF Effluent Return Pipeline Replacement project.

Bidders Office Location Lump Sum Bid Tricon General Construction, Inc. Cedar Rapids, IA $548,000.00 B.G. Brecke, Inc. Cedar Rapids, IA $564,762.79 Modern Piping, Inc. Cedar Rapids, IA $573,400.00

The Engineer’s opinion of probable cost for the construction of this project was $300,000.

A Notice to Bidders was posted as required by law and a Notice of Public Hearing was published on May 18, 2019. The public hearing was held May 28, 2019.

Action/Recommendation: The Utilities Department – WPC Division staff is evaluating the received bids and will provide a recommendation to the council at a future date. Alternative Recommendation: None

Time Sensitivity: 6-25-19

Resolution Date: 6-25-19

Budget Information: 1. Included in Current Budget Year. Yes, funding for the WPCF Effluent Return Pipeline Replacement project is included in the FY19 WPC CIP budgets. Project costs will be coded to 553000-615-615000-6150019. 2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: There is currently $125,000 budgeted in the adjusted FY19 CIP budget for the construction of the WPCF Effluent Return Pipeline Replacement project, with adjustment of the FY20 CIP budget anticipated. If needed, additional funds are available by adjusting items in the CIP budget or from reserves. 3. Purchasing Department used or Purchasing Guidelines followed: Yes, the project is being publicly bid as a Capital Improvement Project.

Local Preference Policy: No Explanation: Capital Improvement Projects are not subject to local preference policy.

Recommended by Council Committee: NA Explanation: NA 2727

Council Agenda Item Cover Sheet

Submitting Department: Water

Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: 319-538-1059 E-mail Address: [email protected]

Description of Agenda Item: REGULAR AGENDA Report on bids for the Replacement of Fire Hydrants, Valves, and Blow Off Completes FY20 project (estimated cost is $104,010) (Steve Hershner).

a. Resolution awarding and approving contract in the amount of $88,049.00, bond and insurance of B.G. Brecke, Inc. for the Replacement of Fire Hydrants, Valves, and Blow Off Completes FY20 project.

CIP/DID #2020037-01

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The work will consist of removing and/or replacing blow off completes, replacing existing fire hydrants, valves, and tees, and replacing blow off completes with fire hydrants located within the public right-of-way. The Contractor shall also perform the appurtenant work necessary to make a complete job, consisting of: pavement removal; excavation; sheet, brace, and support the adjoining ground or structures where necessary; handle all drainage or ground water; provide barricades, guards, and warning lights; flush and test the replacement; repair sewer and drain lines disturbed by the replacement; backfill and compact the excavation; restore the surface; remove and dispose of surplus excavated material; and perform final clean-up of the work site.

Two (2) bids were received on June 19, 2019 for the Replacement of Fire Hydrants, Valves, and Blow Off Completes FY20 project.

Bidder Office Location Total Bid 4140 F Ave NW B.G. Brecke, Inc. $88,049.00 Cedar Rapids, IA 52405 12536 Buffalo Rd Boomerang Corp. $162,420.00 Anamosa, IA 52205

The engineer’s probable cost for the construction of this project was $104,010. A motion to post a Notice to Bidders as required by law and to publish a Notice of Public Hearing was approved by the City Council on May 28, 2019. The Notice to Bidders was posted on the May 29, 2019. The Notice of Public Hearing was published on June 1, 2019. The Public Hearing was held June 11, 2019.

Action/Recommendation: The Utilities Department – Water Division staff recommends awarding the contract to B.G. Brecke, Inc. in the amount of $88,049.00

Alternative Recommendation: None

Time Sensitivity: 6-25-19

Resolution Date: 6-25-19

Budget Information: 1. Included in Current Budget Year: This item is budgeted under the FY20 Utilities Department-Water Division CIP Budget and coded to 625-625000-625884-6252020037-01. 2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: The FY20 Water CIP budget includes $1,500,000 for engineering and construction of water main replacement projects under CIP number 625884. The budget for construction will be established pursuant to the completion of the initial evaluation by the Engineer. 3. Purchasing Department used or Purchasing Guidelines followed: Yes, the project is being bid as a Capital Improvement Project using Purchasing Department standards.

Local Preference Policy: NA Explanation: Capital Improvement Projects are exempt from Local Preference Policy.

Recommended by Council Committee: NA Explanation: NA WTR FIN AUD FILE 2020037-01

RESOLUTION NO. LEG_NUM_TAG

ACCEPTING PROPOSAL, AWARDING CONTRACT, APPROVING CONTRACT

WHEREAS, on May 28, 2019 the City Council adopted a motion that directed the City Clerk to give notice to bidders and publish notice of a public hearing on the plans, specifications, form of contract and cost estimate for the Replacement of Fire Hydrants, Valves, and Blow Off Completes FY20 project (Contract No. 2020037-01) for the City of Cedar Rapids, Iowa, and

WHEREAS, said notice was published in the Cedar Rapids Gazette on June 1, 2019 pursuant to which a public hearing was held on June 11, 2019, and

WHEREAS, the following bids were received, opened and announced on June 19, 2019 by the Utilities Director, or designee, and said officer has now reported the results of the bidding and made recommendations thereon to the City Council at its next meeting on June 25, 2019:

Bidder Office Location Total Bid B.G. Brecke, Inc. 4140 F Ave NW, Cedar Rapids, IA 52405 $88,049.00 Boomerang Corp. 12536 Buffalo Rd, Anamosa, IA 52205 $162,420.00

AND WHEREAS, general ledger coding for this public improvement shall be as follows: $88,049.00 – 625-625000-625884-6252020037-01.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

1. The previous delegation to the Utilities Director, or his designee, to receive, open and publicly announce the bids, and report the results thereof to the City Council at its next meeting is hereby ratified and approved;

2. B.G. Brecke, Inc. is the lowest responsive, responsible bidder on said work and the Utilities Director, or his designee, has recommended that the City accept its Base Bid and award the contract to it;

3. Subject to registration with the Department of Labor, the Bid of B.G. Brecke, Inc. is hereby accepted, and the contract for this public improvement is hereby awarded to B.G. Brecke, Inc.

4. The City Manager and City Clerk are hereby directed to sign and execute a contract with said contractor for the construction of the above-described public improvements;

BE IT FURTHER RESOLVED that the bid securities of the unsuccessful bidders be returned to them by the City Clerk, and

BE IT FURTHER RESOLVED that upon execution by the City Manager and City Clerk, said contract is approved, subject to approval of the bond and insurance by the City of Cedar Rapids Risk Manager and filing of the same with the City of Cedar Rapids Finance Director. PASSED_DAY_TAG

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MayorSignature

Attest:

ClerkSignature 2828

Council Agenda Item Cover Sheet

Submitting Department: Water

Presenter at Meeting: Steve Hershner

Contact Person: Steve Hershner Cell Phone Number: 538-1059/270-5219 E-mail Address: [email protected]

Description of Agenda Item: Purchases, contracts and agreements Report on bids for the Water Distribution Building Roof Replacement project (estimated cost was $490,000) (Steve Hershner).

a. Resolution awarding and approving contract in the amount of $422,090, bond and insurance to T&K Roofing Company for the Water Distribution Building Roof Replacement project.

CIP/DID #6250063-02

EnvisionCR Element/Goal: ProtectCR Goal 3: Maintain and provide quality services to the community.

Background: The flat roofing system on the Water Distribution Maintenance Building has failed and is in need of replacement. A small section of the roof is still in serviceable condition, but in need of maintenance to extend its service life. The roofing system was installed in 2000.

The flat roofing system on the J Avenue Water Treatment Filter Building roof is also in need of maintenance to extend its service life. The roofing system was installed in 2001.

The objective of the project is to replace the failed roofing system on the Water Distribution Building, and make repairs to the roofing systems on the J Avenue Water Treatment Filter Building.

Six bids were received on June 12, 2019 for the Water Distribution Building Roof Replacement project.

Bidders Office Location Total Bid Price T&K Roofing Company Ely, IA $422,090 Cedar Services Company Cedar Rapids, IA $430,369 Advanced Builders Corporation Cedar Rapids, IA $440,000 Academy Roofing, Inc. Des Moines, IA $505,000 Jim Giese Commercial Roofing, Inc. Dubuque, IA $518,475 Dryspace, Inc. Cedar Rapids, IA $526,496

The Engineer’s opinion of probable cost for the construction of this project was $490,000. A Notice to Bidders was posted as required by law and a Notice of Public Hearing was published on May 18, 2019. The public hearing was held May 28, 2019.

Action/Recommendation: The Utilities Department – Water Division staff recommends awarding the contract to T&K Roofing Company in the amount of $422,090.

Alternative Recommendation: None

Time Sensitivity: 6-25-19

Resolution Date: 6-25-19

Budget Information: 1. Included in Current Budget Year. Yes, funding for the Water Distribution Building Roof Replacement project is included in the FY19, and FY20 Water CIP budgets. Project costs will be coded to 553000-625-625000-6250063. 2. Analysis if the expenditure is within budgeted expectations, i.e. some type of budget to actual comparison: There is currently $30,000 budgeted in the FY19 CIP budget and $330,000 in the FY20 CIP budget for the construction of the Water Distribution Building Roof Replacement project. Additional funds are available by adjusting other items in the CIP budget. 3. Purchasing Department used or Purchasing Guidelines followed: Yes, the project is being publicly bid as a Capital Improvement Project.

Local Preference Policy: No Explanation: Capital Improvement Projects are not subject to local preference policy.

Recommended by Council Committee: NA Explanation: NA WTR FIN AUD FILE 6250063-02

RESOLUTION NO. LEG_NUM_TAG

ACCEPTING PROPOSAL, AWARDING CONTRACT, APPROVING CONTRACT

WHEREAS, on May 14, 2019 the City Council adopted a motion that directed the City Clerk to give notice to bidders and publish notice of a public hearing on the plans, specifications, form of contract and cost estimate for the Water Distribution Building Roof Replacement project (Contract No. 6150063-02) for the City of Cedar Rapids, Iowa, and

WHEREAS, said notice was published in the Cedar Rapids Gazette on May 18, 2019 pursuant to which a public hearing was held on May 28, 2019, and

WHEREAS, the following bids were received, opened and announced on June 12, 2019 by the Utilities Director, or designee, and said officer has now reported the results of the bidding and made recommendations thereon to the City Council at its next meeting on June 25, 2019:

Bidder Office Location Total Bid T&K Roofing Company Ely, IA $422,090 Cedar Services Company Cedar Rapids, IA $430,369 Advanced Builders Corporation Cedar Rapids, IA $440,000 Academy Roofing, Inc. Des Moines, IA $505,000 Jim Giese Commercial Roofing, Inc. Dubuque, IA $518,475 Dryspace, Inc. Cedar Rapids, IA $526,496

AND WHEREAS, general ledger coding for this public improvement shall be as follows: $422,090 – 553000-625-625000-6250063.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

2. T&K Roofing Company is the lowest responsive, responsible bidder on said work and the Utilities Director, or his designee, has recommended that the City accept its Base Bid and award the contract to it;

3. Subject to registration with the Department of Labor, the Bid of T&K Roofing Company is hereby accepted, and the contract for this public improvement is hereby awarded to T&K Roofing Company.

4. The City Manager and City Clerk are hereby directed to sign and execute a contract with said contractor for the construction of the above-described public improvements;

BE IT FURTHER RESOLVED that the bid securities of the unsuccessful bidders be returned to them by the City Clerk, and BE IT FURTHER RESOLVED that upon execution by the City Manager and City Clerk, said contract is approved, subject to approval of the bond and insurance by the City of Cedar Rapids Risk Manager and filing of the same with the City of Cedar Rapids Finance Director.

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ClerkSignature 2929

Council Agenda Item Cover Sheet

Submitting Department: Community Development

Presenter at Meeting: Jennifer Pratt

Contact Person: Jennifer Pratt Cell Phone Number: 538-2552 E-mail Address: [email protected]

Description of Agenda Item: REGULAR AGENDA Discussion and Resolution of support authorizing City participation for a warehouse and distribution project at 650 Capital Drive SW, proposed by Wright Capital Investment, LLC, under the City’s High Quality Jobs – Economic Development Program (Caleb Mason). CIP/DID #TIF- 0034-2019

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Background: The Resolution authorizes City participation in a proposed flex warehouse/distribution facility at 650 Capital Drive SW, as proposed by Wright Capital Investment, LLC, an entity represented by Tiffany Earl Williams. The Developer is working with tenant, which will create 10 or more jobs at or above the High Quality Jobs wage threshold, which is currently $20.67 per hour base salary. The following is a highlight of the proposed project:  $3.25 million capital investment  50,000 sq. ft. flex distribution/warehouse building  Retention of 10 jobs, creation of 10+ jobs at or above the HQJ wage threshold The High Quality Job – Economic Development Program provides a reimbursement of 50% of the increased taxes generated by the project for a period of 10-years, contingent on the creation and retention of the new jobs. Based on an estimated post-development value of $2.65 million the following is an estimate of the total taxes and reimbursement:  $1,010,000 in total taxes generated over a 10-year period o $404,600 reimbursed to the Developer o $605,400 net taxes paid The next steps is to update the Urban Renewal Plan to include the project as an activity, and to memorialize a Development Agreement which will be brought back to City Council for consideration. Action/Recommendation: City staff recommends approving the Resolution Alternative Recommendation: City Council may table and request further information. Time Sensitivity: NA Resolution Date: June 28, 2019 Budget Information: NA Local Preference Policy: NA Recommended by Council Committee: NA CD CM TIF-0034-2019

RESOLUTION NO. LEG_NUM_TAG

WHEREAS, the City has received a request from Wright Capital Investment, LLC (the “Developer”), an entity represented by Tiffany Earl Williams, for City participation under the City’s High Quality Jobs – Economic Development Program (the “City Program”) for the construction of a new flex warehouse/distribution facility at 650 Capital Drive SW which includes the creation of new jobs in accordance with the City Program; and

WHEREAS, the following is a highlight of the proposed project:

 $3.25 million total capital investment

 Construction a new 50,000 sq. ft. flex warehouse/distribution facility

 Retention of 10 jobs, and creation of 10 new jobs

 The 10 new jobs are at or above the High Quality Wage threshold of $20.67/hr

(the “Project”)

WHEREAS, the City Council has adopted the Economic Development Programs to support such activities, which promote and facilitate economic development objectives of the City, including the expansion of the City’s tax base and the creation of new high-quality jobs; and

WHEREAS, the City Program was established as part of the City’s Economic Development Programs to provide financial assistance for projects which create 10 or more new jobs at or above the State of Iowa High Quality Wage threshold, which jobs are retained during the time which the City reimburses increased taxes; and

WHEREAS, the City Program provides a reimbursement of 50% of the tax increments generated and collected by the City for a period of 10-years; and

WHEREAS, the City Council has determined that the Project qualifies for the City Program desires to express its support and authorize City financial participation in the Project by way of a 10-year, 100% reimbursement of the increased taxes which are generated by the Project (the “City Participation”).

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows: 1. The City Participation, as identified herein, is hereby approved subject to (i) amending the Urban Renewal Plan (“Plan”) for the Commerce Park Urban Renewal Area (“URA”) to include the project as urban renewal activity and undertaking as part of the Plan, (ii) the approval of a Development Agreement memorializing, among other things, the commitment of the City and Developer concerning the Project and the City Participation. 2. The City Manager, or designee, is authorized and directed to do all those things necessary to initiate an amendment to the URA Plan and to negotiate a Development Agreement with the Developer. PASSED_DAY_TAG

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ClerkSignature 3030

Council Agenda Item Cover Sheet

Submitting Department: Community Development

Presenter at Meeting: Lauren Freeman

Contact Person: Jennifer Pratt Cell Phone Number: 538-2552 E-mail Address: [email protected]

Description of Agenda Item: ORDINANCES – Second and possible Third Readings Ordinance amending Chapter 18 of the Municipal Code, Historic Preservation, to designate the Witwer Grocery Company Building at 905 3rd Street SE, as a local historic landmark under Subsection 18.04.B. CIP/DID #HPC-0003-2019

EnvisionCR Element/Goal: StrengthenCR Goal 2: Improve the quality and identity of neighborhoods and key corridors.

Background: On June 25, 2019, the second and possible third readings will be held to consider an ordinance amending Chapter 18 of the City Code, Historic Preservation, to designate the Witwer Grocery Company Building as a local historic landmark.

The Witwer Grocery Company Building, known more recently as the Bottleworks Loft Condominiums, has been requested for local historic landmark designation by the condominium board in a joint application with a Historic Preservation Commissioner. The application was reviewed by the Historic Preservation Commission at its meeting on February 14, 2019, and unanimously recommended for approval as a local historic landmark. The HPC discussion focused on the following points:

 The Witwer building was built in 1946 and listed on the National Register of Historic Places under Criteria A in 1998, which notes its historic connection to industrial corridor development in Cedar Rapids, such as: o Last multi-story factory/warehouse built along any of the Cedar Rapids’ railroad industrial corridors. o Built at the end of World War II and became an important, locally-owned grocery wholesaler in Cedar Rapids o Housed many different modern food processing operations, as well as packaging facilities, cold storage areas, a bottling works, and general warehousing space.  In 2008, the Witwer building was adapted into what is now known as Bottleworks Loft Condominiums. The developers involved with the project remained consistent with the National Register guidelines to retain the building’s historic integrity. The building remains on the Register.

The local landmark nomination was advanced to the State Historic Preservation Office (SHPO) for comment. SHPO’s comments were received on April 24, 2019, which recommended proceeding in the local landmark designation process for the Witwer building. On May 16, 2019, the City Planning Commission unanimously recommended approval of the local historic landmark status for this property.

If the Witwer Grocery Company Building is granted local historic landmark status, the Historic Preservation Commission will review proposals for modification to the exterior of the structure through the Certificate of Appropriateness (COA) process. This is the same process used in local historic districts.

The following is the local landmark designation timeline for the Witwer building:

February 14, 2019 HPC recommendation April 24, 2019 SHPO comments received May 16, 2019 CPC recommendation June 11, 2019 City Council Public Hearing and possible first reading of Ordinance June 25, 2019 Possible second and third reading of Ordinance

Action/Recommendation: City staff recommends approval.

Alternative Recommendation: City Council may table and request additional information.

Time Sensitivity: NA

Resolution Date: NA

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA CD DSD BSD ASR CLK HPC-0003-2019

ORDINANCE NO. LEG_NUM_TAG

AN ORDINANCE AMENDING CHAPTER 18 OF THE MUNICIPAL CODE, HISTORIC PRESERVATION, TO DESIGNATE THE WITWER GROCERY COMPANY BUILDING AT 905 3RD STREET SE AS A LOCAL HISTORIC LANDMARK UNDER SUBSECTION 18.04.B.

WHEREAS, the condominium board who legally acts as the owner of the building has requested this designation to protect and preserve the property for future generations to view and enjoy; and

WHEREAS, on February 14, 2019, the Cedar Rapids Historic Preservation Commission reviewed and recommended approval of the property located at 905 3rd Street SE as a local historic landmark, due to its listing on the National Register of Historic Places and its significance in this community; and

WHEREAS, the State Historic Preservation Office provided comment on the Local Historic Landmark designation for this property in a letter to the City dated April 24, 2019; and

WHEREAS, on May 16, 2019, the City Planning Commission reviewed and recommended approval of this application, in accordance with the requirements of Chapter 18, Section 18.05 of the Municipal Code of Cedar Rapids, Iowa.

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

Section 1. The Cedar Rapids Municipal Code is hereby amended by deleting Subsection 18.04.B and enacting in its place, a new Subsection 18.04.B as follows:

“B. The following properties are designated as local historic landmarks: 1. 845 1st Avenue SE – The Ausadie Building (Ord. No. 007-15) 2. 42 7th Avenue SW – Iowa Wind Mill and Pump Company Office and Warehouse (Ord. No. 062-17) 3. 525 Valor Way SW – Cedar Rapids Milk Condensing Company (Ord. No. 063- 17) 4. 525 A Avenue NE – Grace Episcopal Church (Ord. No. 006-18) 5. 1228 3rd Avenue SE – The Perkins House (Ord. No. 001-19) 6. 905 3rd Street SE – Witwer Grocery Company Building (Ord. No. ___-19)

Section 2. Each section, paragraph, sentence, clause, and provision of this Ordinance is separable, and if any provision is held unconstitutional or invalid for any reason, such decision shall not affect the remainder of this Ordinance nor any part thereof other than that affected by such a decision.

Section 3. This Ordinance shall be in full force and effect from and after its passage and publication as provided by law.

Section 4. The changes as provided in this Ordinance shall be made a part of the replacement pages of the Municipal Code, City of Cedar Rapids, Iowa, and made a part of said Code as provided by law. Section 5. All ordinances or part of ordinances in conflict herewith are repealed.

Introduced this 11th day of June, 2019.

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2 3131

Council Agenda Item Cover Sheet

Submitting Department: Public Works

Presenter at meeting: Nathan Kampman, PE

Contact Person: Jennifer L. Winter, PE Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: ORDINANCES – Second and possible Third Readings Ordinance amending Chapter 31 of the Municipal Code (Subdivisions) to clarify and update requirements relating to costs for the observation of construction, costs for materials testing, maintenance surety requirements, and minor procedural items related to the Development Services Division. CIP/DID #49-19-010

EnvisionCR Element/Goal: ConnectCR Goal 5: Support the development of an effective, regional, multimodal transportation system.

Background: Public Works staff has recently researched the performance of public infrastructure constructed as part of private development projects. The research has shown a high rate of premature pavement failures within the first few years on development-related public improvements.

City staff is recommending updates to the Subdivision Ordinance to help provide consistent construction observation, documentation and materials testing for development related public improvements. The proposed ordinance changes would help to fund dedicated staff members responsible for quality control testing and onsite construction observation. The changes are summarized as follows:  The developer will be required to pay for the cost of construction observation and material testing associated with the public infrastructure being built with a project. This cost will be invoiced to the developer monthly on a time and material basis. The cost will be capped at a maximum of 5% of the total construction cost of the project. All invoiced inspection and testing costs must be paid prior to City Council acceptance of the project.  The maintenance bond period for utilities (storm sewer, sanitary sewer, water distribution) will be changed from two (2) years to four (4) years to match the maintenance bond period for the street surface improvements.  Enforcement of the above updates to the Subdivision Ordinance would begin on January 1, 2020 The Development Services Department is also recommending minor changes to the Subdivision Ordinance to reflect how subdivision plat and plan review responsibilities have moved from other departments to Development Services since its inception in 2012. Several ordinance enforcement provisions are also being recommended to more closely align with the City’s Zoning Ordinance. The minor changes in this paragraph would begin to be enforced immediately after City Council approval. Action/Recommendation: The Public Works Department recommends adopting the Ordinance.

Alternative Recommendation: If the Ordinance is not adopted, Chapter 31 of the Municipal Code (Subdivisions) would remain outdated and dedicated staff for construction observation of public infrastructure constructed in conjunction with private development projects would not be added. In addition, the maintenance surety period would not be updated to 4-years for storm sewer, sanitary sewer, and water main.

Time Sensitivity: Minimal

Resolution Date: n/a

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: Yes Explanation: The City Council Infrastructure Committee heard a presentation on the proposed updates to Chapter 31 of the Municipal Code (Subdivisions) on April 16, 2019 and recommended the proposals move forward to City Council. ENG DSD CLK 49-19-010

ORDINANCE NO. LEG_NUM_TAG

AN ORDINANCE AMENDING CHAPTER 31 (SUBDIVISIONS) OF THE MUNICIPAL CODE OF THE CITY OF CEDAR RAPIDS, IOWA, BY REPEALING CERTAIN LANGUAGE THEREFROM AND ENACTING NEW LANGUAGE IN LIEU THEREOF.

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

Section 1. That Chapter 31 of the Cedar Rapids Municipal Code, be and the same is hereby repealed, and the following new chapter enacted as a substitute.

CHAPTER 31 - SUBDIVISIONS

31.01 - GENERAL PROVISIONS.

(a) Short Title. This Ordinance shall be known as the "Subdivision Ordinance" of the City of Cedar Rapids, Iowa. (b) Purpose. The purpose of this Ordinance is to provide minimum standards for the design, development, and improvement of all Subdivisions so existing land uses will be considered, so adequate provisions are made for public facilities and services, and so growth occurs in an orderly manner consistent with the Comprehensive Plan and City Design Standards; and to promote the public health, safety and general welfare of the citizens of the City. Pursuant to the authority of Chapter 354 of the State Code (current edition) and applicable 28E Agreements with other jurisdictions, the City shall review Subdivisions outside its corporate limits. (c) Application. 1. The owner of land desiring to subdivide into two (2) or more parts for the purpose of conveying property within the area the City has review authority, shall cause plats of such area to be made in the form and containing the information as set forth herein before placing the plat on record or conveying any Lots. 2. Plats shall be prepared according to Iowa Code Chapter 355, Standards for Land Surveying 3. The creation of Parcels of land for the purpose of conveying to owners of adjoining land(s) shall not be subject to the requirements of this Ordinance provided the following requirements are met: A. The Parcel remaining that is not being conveyed to the adjoining land owner(s) still meets the requirements of the Zoning Ordinance or any other applicable code or regulation. B. The Parcel being conveyed shall be combined with the existing adjoining Parcel onto one deed. (d) Classification of Subdivision. Before any land is subdivided, the Applicant shall apply for, and secure approval of, the proposed action in accordance with the State Code and the following: 1. Minor Subdivision — A Minor Subdivision is applicable in the case of the subdivision of land into four or fewer Lot(s) designated by number and any number of Lot(s) designated by letter. A. Preliminary Plat – A preliminary plat is not required for a Minor Subdivision B. Final Plat - The Final Plat shall be submitted to the Development Services Division and processed as provided for in Section 31.05 of this Ordinance. 2. Major Subdivision — A Major Subdivision is applicable when more than four Lots designated by number are created. A. Application and Preliminary Plat - The Preliminary Plat and application form shall be submitted to the Development Services Division for review by City staff and the City Planning Commission. The Development Services Division will forward a report with recommendations, comments and revisions identified by City Staff to the Applicant. Upon submittal of an Acceptance of Conditions Form and all other required documents the Preliminary Plat is then officially approved, conditionally approved, or disapproved by City Planning Commission resolution as provided for in Section 31.04 of this Ordinance. B. Final Plat - The Final Plat shall be submitted to the Development Services Division as provided for in Section 31.05 of this Ordinance. 3. Plat of Survey — A Plat of Survey may be used for the subdivision of land for one of the following purposes: A. Convey property ownership prior to future Development. B. Vacate public right-of-way. C. Allow for property line adjustments. D. For a single division of land where no public improvements or dedication of right-of-way is required. If right-of-way dedication is required the dedication shall be completed by acquisition plat prior to City approval of the Plat of Survey. E. If a Final Plat is required by Linn County then a Final Plat will be required without approval of a Preliminary Plat. F. As required by the Linn County Auditor to address the ownership of land. In this case, the Linn County Auditor shall provide written notice of the requirement for a Plat of Survey to the City Clerk. G. Other situations as determined appropriate by the Development Services Division. Except as provided for in 31.01(e) and 31.06(g) development or division of lots created by using a Plat of Survey shall not be allowed until a Final Plat for the property has been recorded in the Office of the Linn County Recorder.

(e) Exemptions. The City shall be exempt from the procedural requirements of this Ordinance. (f) Fees Established. The City Council may establish fees by resolution for the review and processing of documents necessitated by this Ordinance. If and when such fees are

2 established a submittal shall not be considered unless the appropriate fee has been submitted to the City. (g) Building Permits. At the recommendation of the Development Services Division, a Building Permit(s) may be issued for a tract or parcel of land after approval of a Preliminary Plat. The proposed Lot(s) for which a Building Permit(s) has(have) been issued shall be included in the first Final Plat recorded subsequent to the issuance of the Building Permit(s). The ownership of the proposed Lot(s) shall not be transferred prior to recording a Final Plat including the proposed Lot(s). The Applicant may be required to provide additional information regarding the proposed building(s) and Improvements; and construction staking may be required to locate the proposed building(s).

(h) Variances. Where, in the case of a proposed Subdivision, it can be shown strict compliance with the requirements of this Ordinance will result in hardship to the Applicant, the City Council may vary, modify, or waive the requirements so substantial justice may be done and the public interest secured. Provided, however, such variance, modification or waiver will not have the effect of nullifying the intent and purpose of this Ordinance. In no case shall any variance or modification be more than minimum easing of the requirements as necessary to eliminate the hardship. In so granting a variance, the City Council may impose such additional conditions as are necessary to substantially secure the objectives of the requirements so varied, modified, or waived. The Applicant shall provide adequate written justification for a variance. Variances shall not adversely affect public health, safety or welfare, or City operations and maintenance of public infrastructure. (i) Progress. Missing or incomplete submittal materials at any point in the subdivision processes may, at the discretion of City Staff, halt progress toward completion of the process. (j) Enforcement, violations and penalties. 1. It shall be the duty of the Development Services Division to enforce this chapter and to bring to the attention of the City Attorney any violations or lack of compliance herewith. 2. Appropriate actions and proceedings may be taken by law or in equity to prevent any violation of this chapter; to prevent unlawful construction; to recover damages; to restrain, correct, or abate a violation; and to prevent illegal occupancy of a building, structure or premises, and these remedies shall be in addition to the penalties described in Chapter 1 of this Code. 3. Any person who fails to perform an act required by this chapter or who commits an act prohibited by this chapter shall be guilty of a municipal infraction punishable by a civil penalty as provided by Chapter 1 of this Code. 4. No building permits or certificates of occupancy shall be issued for any plat prepared, parcel or plat of land divided, or improvements constructed contrary to the provisions of this chapter. 5. No owner or agent of an owner of land shall transfer or sell any lot or parcel divided from a larger parcel except where in compliance with this chapter. 6. Nothing contained herein shall in any way limit the City’s right to any other remedies available to the City for the enforcement of this chapter. 7. Subdivision plats and plans of improvements may be rejected for processing under this chapter when the applicant has another subdivision in process and with respect thereto is failing or refusing to meet the requirements of this chapter. 8. Approval of a subdivision plan or plat may be revoked if following approval, is found to not comply with this chapter.

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31.02 - SUBDIVISION ORDINANCE DEFINITIONS.

(a) Wherever used in this Ordinance and printed with an initial capital letter, the terms listed below will have the meanings indicated. Words using the present tense shall include the future; the singular shall include the plural; the plural shall include the singular; the masculine gender shall include the feminine; the term "shall" is always mandatory, and the term "may" is permissive. 1. Acceptance of Conditions Form: A submittal by the deed holder of the property of a standard City form that states that the deed holder agrees to the City’s recommended conditions of approval. 2. Applicant: A proprietor or subdivider of land proposed to be subdivided, or their authorized representative. 3. Approval Submittal: A submittal, made as set forth in this Ordinance and the Design Standards Manual, of documents to be reviewed and approved by the City. 4. Building Official: That position as established by Section 33.04 of the Cedar Rapids Municipal Code. 5. Check Submittal: A submittal, made as set forth in this Ordinance and the Design Standards Manual, of documents to be reviewed by City Staff. 6. City: The City of Cedar Rapids, Iowa. 7. City Council: The City Council of the City of Cedar Rapids, Iowa. 8. City Engineer: That position as established by Section 5.09 of the Cedar Rapids Municipal Code. 9. City Planning Commission: That body as established by Section 6.03 of the Cedar Rapids Municipal Code and the State Code. 10. City Staff: An employee or a group of employees of the City of Cedar Rapids, Iowa. 11. City Traffic Engineering Manager: That position, as established by Section 5.14 of the Cedar Rapids Municipal Code. 12. City Zoning Ordinance: Chapter 32 of the Cedar Rapids Municipal Code. 13. Civil Engineer: A professional engineer licensed in the State of Iowa to practice civil engineering. 14. Comprehensive Plan: The plan or series of plans prepared by the City or by the Corridor Metropolitan Planning Organization to guide the Development and redevelopment of the City and the surrounding area. It may include a Major Street Plan, Land Use Policy Plan, Open Space Plan, and other applicable plans available through the Department of Community Development. 15. Corridor Metropolitan Planning Organization: The organization formerly known as the Linn County Regional Planning Commission. 16. Design Standards: The current engineering design standards and sidewalk policy as approved by the City Council. 17. Development: The improvement of land from its existing state.

4 18. Development Review Schedule: The schedule of submittal deadlines and meeting dates for review of proposed subdivisions and other development proposals. 19. Development Services Division: The City of Cedar Rapids division designated to enforce the Subdivision Ordinance. 20. Easement: The right to use land for a specific purpose granted by the owner to another party. 21. Final Plat: The graphical representation of the subdivision of land, prepared by a Land Surveyor, having a number or letter designation for each lot within the plat and a succinct name or title that is unique for Linn County. 22. Improvements: Changes to land, including public and private facilities and infrastructure, necessary to comply with the requirements of this Ordinance. 23. Land Surveyor: A professional land surveyor licensed in the State of Iowa to practice land surveying. 24. Landscape Architect: A professional Landscape Architect registered in the State of Iowa to practice Landscape architecture. 25. Lot: A tract or parcel of land represented and identified by number or letter designation on an official plat. 26. Major Street Plan: The Corridor Metropolitan Planning Organization Major Street Plan and Cedar Rapids Major Street Rights-of-Way Resolution, which establishes locations and widths of major streets within the boundaries of the Cedar Rapids and the Metropolitan Area. 27. Major Subdivision: A Subdivision creating more than four (4) lots designated by number. 28. Minor Subdivision: A Subdivision creating four (4) or fewer lots designated by number and any number of lots designated by letter. 29. Official Copy: A copy of a document certified by a Land Surveyor and/or Civil Engineer submitted as part of Check Submittal or Approved Submittal for a Final Plat or Improvement plans. 30. Ordinance: That portion of the Cedar Rapids Municipal Code set forth as Chapter 31. 31. Parcel: A part of a tract of land. 32. Plat of Survey: The graphical representation of a survey of one or more Parcels of land required as a result of the division of land, including a complete and accurate description of each Parcel within the plat, prepared by a Land Surveyor. 33. Preliminary Plat: A schematic plan for the Subdivision of land, prepared by a Civil Engineer, Land Surveyor, or Landscape Architect, representing a proposed Minor Subdivision or Major Subdivision. 34. Right-of-Way: A tract or parcel of land within which streets, sidewalks, utilities, drainageways, or other special uses are located or intended to be located. 35. Special Flood Hazard Area: Land identified by the United States Federal Emergency Management Agency as having a special flood or mudflow, and/or flood related erosion hazard, as shown on a flood hazard boundary map or flood insurance rate map 36. State Code: The current Iowa State Code, Code Supplement, and session laws of the State of Iowa.

5 37. Subdivision: Land divided into two or more parcels or lots. 38. Tract: An aliquot part of a section, a lot within an official plat, or a government lot. 39. Unimproved Street: A street which does not meet current Design Standards for the roadway classification.

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31.03 - MINIMUM STANDARDS FOR THE DESIGN OF SUBDIVISIONS.

(a) Standards Prescribed. The standards set forth in this Ordinance shall be considered the minimum standards necessary to protect the public health, safety, and general welfare and provide for orderly Development. (b) Plat to Conform to Comprehensive Plan. The arrangement, character, extent, width, and location of all streets and the general nature and extent of the lots proposed shall conform to, and not interfere with, carrying out all elements of the Comprehensive Plan. (c) Improvements to Meet City Standards. Public Improvements designed and constructed in, association with a Final Plat shall meet the requirements set forth in this Ordinance, the Design Standards, and the construction documents approved by the Development Services Division. (d) Street Standards. Streets shall be established in conformance with the requirements of the Design Standards and shall provide for orderly development and appropriate traffic conditions for all users. 1. Major Streets - Where a Final Plat encompasses or adjoins the location of a major street, the plat shall provide for such major street. Major streets right-of- way widths shall not be less than as specified in the Major Street Plan and under current City major street rights-of-way resolution. 2. Private Streets - Some streets may be owned and maintained privately if approved by the City Council. The private street Improvements shall be designed in accordance with the requirements set forth in the Design Standards. 3. The Final Plat shall include provisions setting forth requirements, in a form acceptable to the Development Services Division, for the responsibilities for ownership and maintenance of the private street Improvements. (e) Lot Standards. Lots in Subdivisions shall be designed in accordance with the requirements of City Zoning Ordinance for the zoning district in which the lot is located and the Design Standards.

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31.04 - PROCEDURES AND SUBMITTAL REQUIREMENTS FOR PRELIMINARY PLATS.

(a) Discussion of Requirements. Before preparing a Preliminary Plat, the Applicant may schedule an appointment and meet with Development Services Division to discuss the review and approval of a Preliminary Plat and any applicable site specific issues or concerns. (b) Requirements of the Preliminary Plat. Prior to subdividing land, the Applicant shall submit to Development Services Division, the required materials as specified in the Preliminary Plat Submittal Checklist for a Major Subdivision. A preliminary plat is not required for a Minor Subdivision.

6 (c) Review and Approval Procedure. 1. Upon receipt of a complete application for a Preliminary Plat, the Development Services Division shall review the proposal in accordance with the Development Review Schedule. The scope of the review will include compliance with applicable City codes, and the Comprehensive Plan. 2. In the case of a Major Subdivision, a signed Acceptance of Conditions Form, Preliminary Plat and staff report with recommended conditions shall be forwarded to the City Planning Commission. The City Planning Commission shall consider the Preliminary Plat, staff reports, and public input and shall approve, conditionally approve, or disapprove the Preliminary Plat. In case of disapproval, the City Planning Commission shall give the justification for their decision. The Acceptance of Conditions may be revised with additional conditions by the City Planning Commission. 3. Prior to consideration of a Preliminary Plat, the following items shall be submitted to the Development Services Division: A. A signed Acceptance of Conditions Form. B. If the Preliminary Plat is modified by the City Planning Commission, the modification(s) shall be made to the Preliminary Plat prior to approval. 4. The Development Services Division shall affix an electronic stamp and signature to the approved Preliminary Plat and furnish copies to the Applicant and applicable City Departments. (d) Appeal to City Council. The applicant or any interested person may appeal, in writing, setting forth the reasons for such appeal to the City Council. Such appeal shall be filed with the City Clerk within ten (10) days after action by the City Planning Commission or the Development Services Division as provided under Subsection (c), above. The appeal shall be placed on the next available regular City Council meeting after the appeal is filed. The City Council shall review the Preliminary Plat, the City Planning Commission or the Development Services Division action(s), and the basis of appeal. After consideration, the City Council may, by Resolution, approve, approve with revisions, or disapprove said appeal. For Preliminary Plats where the City Planning Commission recommends conditions of approval or revisions to the preliminary plat contrary to recommended conditions, City policy or City Standards, the Preliminary Plat shall automatically be placed on the next available City Council agenda for consideration. After consideration, the City Council may, by Resolution, approve, approve with revisions, or disapprove said appeal.

(e) Dedication of Temporary Easements Prior to Final Platting. After approval of a Preliminary Plat by City Council, the Applicant may be required to dedicate temporary easements over portions of the Preliminary Platted area. When public Improvements are or will be constructed within 300 feet of the boundary of an approved Preliminary Plat, (when measured perpendicular to the boundary line of the Preliminary Plat), the Development Services Division will determine the need for temporary easements, for the purpose of extending public Improvements to adjacent lands. The easements will be temporary and shall be vacated upon completion of the improvements for the area affected. Preparation of the temporary easement agreement, construction documents, and the construction costs shall be the responsibility of the adjacent landowner requesting City improvements. The design of the proposed facilities shall provide for the proposed development of the approved Preliminary Plat for the area through which the facilities are being constructed. The Applicant shall be responsible for an appropriate connection fees in effect at the time of connections to the public facilities.

7 (f) Duration of Approved Preliminary Plat. An approved Preliminary Plat shall be valid for two years after the date of City Council, City Planning Commission, or Development Services Division approval. If no final plats have been recorded at the Linn County Recorder's Office prior to expiration of the two-year approval period, the Applicant may request a one year extension of the approval period, unless otherwise approved by the City. The approval of the Preliminary Plat shall be extended for a period of five years from the recordation date of the most recent consecutive Final Plat from within the approved Preliminary Plat.

Prior to the expiration of an approved Preliminary Plat, the Applicant may make application to the City Planning Commission for additional extensions. The number of extensions requested is not limited by the Ordinance. The application shall be reviewed by the Development Services Division. A recommendation shall be made to City Planning Commission recommending approval, conditional approval or, disapproval of the requested extension.

If the Preliminary Plat expires prior to City Planning Commission action on the requested extension the following shall apply:

1. No Final Plat shall be considered until City Planning Commission acts on the requested extension, and 2. The Applicant shall be required to submit a new Preliminary Plat for review and approval, subject to the requirements in effect at the time of submittal.

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31.05 - PROCEDURES AND SUBMITTAL REQUIREMENTS FOR FINAL PLATS.

(a) Requirements of the Final Plat. If the Applicant desires to proceed with the division of land, for a Minor or Major Subdivision, the Applicant shall submit a Final Plat to the Development Services Division as follows: 1. The Final Plat shall be in substantial conformance with the Preliminary Plat as approved by the City Council, City Planning Commission, or Development Services Division. 2. The Final Plat shall be in conformance with the requirements as set forth in the State Code, the Zoning Ordinance, and the Design Standards. 3. The Final Plat shall be submitted in accordance with the requirements of the Development Review Schedule. (b) Review and Approval Procedure. 1. The Applicant shall submit a Check Submittal to the Development Services Division. 2. The Development Services Division shall review the submittal for compliance with the requirements of a Final Plat. Following the review, comments shall be returned to the Applicant's representative. 3. Following comments from the Development Services Division, the Applicant shall make revisions and submit an Approval Submittal. 4. Following receipt of an Approval Submittal, Development Services Division shall place the Final Plat on the City Council agenda for consideration.

8 (c) Procedures for Recordation of Final Plats. The following procedure shall be followed in order to record a Final Plat: 1. Following notification of City Council approval, the Applicant shall complete the steps necessary for submittal of the Final Plat documents to the Office of the Linn County Recorder for recordation purposes within one year of the City Council approval or the Final Plat approval shall be considered revoked. Prior to expiration of the one-year limit, the Applicant may make application to the City Council for a one-year extension. The number of extensions requested is not limited by this Ordinance. The application shall be reviewed by Development Services Division. A recommendation shall be made to City Council to approve, conditionally approve, or disapprove the request. If the Final Plat expires prior to recordation, the Final Plat shall not be recorded until City Council acts on an extension requested in accordance with this Ordinance.

2. Following recordation of the Final Plat documents, the Applicant shall transmit copies of the recorded Final Plat drawing to the City Assessor, City Building Official, City Clerk, City Engineer, and Development Services Division. If copies of the recorded Final Plat drawing are not received by the City departments as noted, within 14 days of recordation, the Building Official may withhold building permits or certificates of occupancy until receipt of copies of the documents as required. (d) General Requirements of the Land to be Final Platted. All land platted as part of a Final Plat considered by the City Council shall conform to the following: 1. If the land being platted is not within or contiguous to the City, the property owner shall submit an application for voluntary annexation and an agreement to annex to the City. 2. If the land being platted is within 300 feet of, or within a distance which is halfway to the next City street from, an Unimproved Street or a street currently identified for Improvements in the City Capital Improvements Program, the property owner shall submit a petition and assessment agreement for street paving Improvements. 3. The property owner shall construct sanitary sewer and provide a connection for each lot in accordance with City standard specifications. The sanitary sewer lines shall be extended through the development where necessary so as to provide for continuous future development. If existing and adequate sanitary sewer are not reasonably accessible as determined by the Development Services Division, the following shall apply, unless otherwise provided for in the approved Preliminary Plat: A. The property owner shall receive written approval for private waste disposal systems for the Lot(s) of the Subdivision from the Linn County Health Department and the Building Official, prior to City Council approval of a Final Plat. If the approvals, as noted, cannot be obtained, those portions of an approved Preliminary Plat which cannot be served by City sanitary sewer collection facilities shall not be Final Platted.

B. Prior to approval of a Final Plat by City Council, the property owner shall submit an agreement requiring the property owners of the Lot(s) of the Subdivision to connect to City sanitary sewer facilities within three years after it is made available to the Lot(s).

9 C. Prior to approval of a Final Plat by City Council, the owner shall submit a petition and assessment agreement for sanitary sewer collection facilities. 4. If required and prior to final plat approval by City Council, the property owner shall submit a petition and assessment agreement for traffic signals set forth by the City Traffic Engineering Manager and in accordance with the City's assessment policy in effect at the time of final platting. 5. The property owner shall be responsible to construct and maintain a temporary turnaround at the end of public streets constructed as part of a final plat. The facility shall be designed in accordance with the Design Standards and constructed per the approved drawings and specifications. If permanent paving is not extended through the temporary turnaround within one year, the property owner will be responsible for the construction of a dust free surface on the turnaround. A temporary turnaround easement will be provided by the property owner. All agreements as required in items 1-4 above shall be included in the Final Plat bound documents prior to City Council consideration and shall be recorded with any approved Final Plat.

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Editor's note— For purposes of classification, the provisions within subsections 31.05(b) and (c) have been renumbered. As per ordinance, the content within these subsections remains unchanged. 31.06 - IMPROVEMENTS.

(a) Improvements Required. 1. The Applicant shall, at their expense, construct the improvements required by this Ordinance. The required Improvements shall be designed in accordance with the requirements set forth in the Design Standards. Plans and specifications shall be approved by the Development Services Division prior to commencing construction of the proposed Improvements. The proposed Improvements shall be constructed in accordance with the approved plans and specifications. 2. Easements shall be provided for public utilities and overland drainage.

(b) Review and Approval Procedure. 1. The Applicant shall submit improvement plans to the Development Services Division in accordance with the requirements set forth in the Design Standards. 2. The Development Services Division shall review the submittal for compliance with the Design Standards. Following the review, comments shall be returned to the Applicant's representative. 3. Following notification from the Development Services Division, the Applicant shall provide an Approval Submittal. 4. Following receipt of an Approval Submittal, the Development Services Division shall approve the documents.

(c) Mandatory Pre-Construction Meeting. 1. Prior to starting any construction activities on projects which contain public improvements that require acceptance by the City Council, the Applicant shall

10 attend a Pre-Construction meeting scheduled through the Public Works Department. The agenda for the Pre-Construction meeting shall at a minimum cover the following topics: A. Identify the General Contractor and any Sub-contractors working on public improvements associated with the Development; B. Verify that the Applicant has provided the Contractor with City approved construction documents for the Development; C. Verify which improvements are to be accepted as Public Improvements and what inspections will be needed and provide copies of pertinent inspection checklists; and D. Verify all necessary permits have been issued for the Development. (d) Observation of Construction. The construction of improvements may be observed by City Staff to verify compliance with the approved plans, technical specifications and details. In addition, materials testing may be performed by the City. The cost of such observation and testing shall be the responsibility of the Applicant. The cost shall be the actual cost of the observation and testing to the City up to a maximum of 5% of the construction costs of the improvements. The Applicant shall be invoiced for these costs monthly on a time and materials basis. All invoiced observation and material testing costs shall be due to the City prior to approval of the improvements by the City Council. If construction occurs prior to the Development Services Division approval of the construction documents, the Applicant shall be responsible for those costs to review the construction which has occurred, and correct any items which do not comply with the approved construction documents. (e) Completion of Improvements. Prior to City Council consideration of the Final Plat, all improvements shall be constructed by the Applicant and approved by the Public Works Department, or a suitable surety shall be provided by the Applicant in accordance with Section 31.06(f). (f) Performance Surety Permitted. In lieu of the requirement the improvements be completed prior to the approval of the Final Plat, the Applicant may enter into an agreement to complete the Improvements intended to be publically owned and maintained. The elements of the agreement shall include the following: 1. The Improvements shall be constructed in accordance with the approved construction documents. 2. The improvements shall be completed within two (2) years of the date of City Council approval of the agreement. 3. The number of building permits and certificates of occupancy to be issued prior to the completion of the improvements shall be specified in the agreement. 4. One or more of the following financial instruments shall be provide in a form acceptable to the City Council. The amount of the Surety shall be one-hundred and twenty percent (120%) of the opinion of probable construction cost as approved by the Development Services Division in the form of: A. Irrevocable letter of credit. B. Surety bond. C. Escrow account. D. Assessment agreement. The assessment agreement shall be applicable to provide for the construction of Improvements that lie within or provide service to the area included in the Final Plat, or Improvements that would

11 normally be assessed to the property included in the Final Plat pursuant to the assessment policies of the City. (g) Maintenance Surety Required. Prior to receiving Final Plat approval, the contractor responsible for installing the publicly owned and maintained improvements shall provide a maintenance bond to the City in the amount of one-hundred percent (100%) of the contract for the publicly owned and maintained improvements. A bond for street surface improvements shall be for a period of four (4) years. Bonds for improvements related to sanitary sewer, storm sewer, or water distribution facilities shall be for a period of four (4) years. City Council approval of maintenance bonds shall occur concurrently when all publicly owned and maintained improvements are constructed and approved by the Public Works Department. (h) Sidewalks Associated with the Final Platted Area. Sidewalks shall be constructed along the public street frontage of a Lot prior to final certificate of occupancy issuance for a structure on the lot. The sidewalks shall be designed in accordance with the Design Standards and constructed in accordance with the construction documents approved by the Development Services Division. The cost of the construction shall be the responsibility of the property owner(s). Sidewalk construction may be deferred per the current Sidewalk Installation Policy. In the case of a deferral, the Applicant shall include a completed Assessment Agreement, in a form acceptable to the City Engineer, in the Final Plat bound documents. If the sidewalks within the area final platted are not constructed within five years of the Final Plat recordation, the City Engineer may include the construction of the remaining sidewalks in a public contract, prior to construction of a structure(s) on the platted lot(s). The cost of the construction shall be assessed to the adjoining property owner(s). The Applicant may request a deferral of the construction of the sidewalks per the current Sidewalk Installation Policy. (i) Street Signage Associated with the Final Platted Area. The Applicant shall be responsible for the preparation of a street signage plan. The street signage plan shall be reviewed and approved by the City Traffic Engineering Division as a part of the final plat review process. The costs associated with the preparation of the plan and the design, fabrication and installation of the signage shall be the responsibility of the Applicant. All street signage shall be designed per current Design Standards and the Manual on Uniform Traffic Control Devices. For signs to be installed on public property, full payment shall be provided to the City by the Applicant prior to Final Plat approval, or an appropriate Performance Surety as set forth in Section 31.06(e) shall be provided. For signs to be installed on private property, verification by the City of acceptable sign installation shall occur prior to issuance of any Final Certificate of Occupancy for the site. (j) Street Lighting Associated with the Final Platted Area. The Applicant shall be responsible for the preparation of a street lighting plan. The costs associated with the preparation of the plan and the design, fabrication and installation of the street lights shall be the responsibility of the Applicant. All street lights shall be designed per current Design Standards. The street lighting plan shall be reviewed and approved by the utility company servicing the facilities and the City Traffic Engineering Division. Proof of payment of the costs associated with the construction of the street lighting facilities and appurtenances shall be provided prior to Final Plat approval, or an appropriate Performance Surety, as set forth in Section 31.06(e), shall be provided. (k) Storm Water Management Fee. A Storm Water Management Fee shall be paid to the City by the Applicant. The area for the basis of payment shall be the area included within the Final Plat, to the nearest hundredth of an acre. The fee shall be established by City Council and shall be due prior to Final Plat approval. The fee may be waived for the area(s) within a Final Plat meeting at least one of the following criteria:

12 1. Lots with existing non-accessory building structures compatible with the proposed land use. 2. Area within the floodway. 3. Lots which are designated by letter and proposed for future Development. 4. Areas of existing street right-of-way or roadway easement areas. The City Engineer shall determine the applicability of the waiver.

(l) City Participation in Storm Sewer Facilities. The City shall reimburse to the Applicant a portion of the cost of the storm sewer pipe, as set forth in the Design Standards Manual. (m) City Participation in Public Improvements. The City may require the design and construction of public Improvements with the ability to service lands other than the immediately adjoining land. In this case, the City may pay the incremental difference above and beyond those requirements for Improvements to provide service to the Subdivision as determined appropriate by the Development Services Division.

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31.07 - PROCEDURES AND SUBMITTAL REQUIREMENTS FOR PLATS OF SURVEY (a) Requirements of the Plat of Survey. The Applicant shall submit the Plat of Survey to the Development Services Division: 1. The Plat of Survey shall be in conformance with the requirements as set forth in the State Code and the City Zoning Ordinance. 2. The Plat of Survey shall not be filed for record with the Linn County Recorder until such plat has been reviewed and approved pursuant to this chapter.

(b) Review and Approval Procedure. 1. The Applicant shall submit the proposed Plat of Survey to the Development Services Division. 2. The Development Services Division shall review the submittal for compliance with the requirements of a Plat of Survey and if necessary return comments to the Applicant. 3. Following the above notification, the Applicant shall submit a revised Plat of Survey for approval. 4. Following approval by the Development Services Division, the Applicant may proceed with recordation of the Plat of Survey. 5. Following receipt of required revisions or disapproval from the Development Services Division, the Applicant shall not proceed with the division of the land included in the Plat of Survey, unless the requirements of this Ordinance are met.

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Section 2. Each section, paragraph, sentence, clause and provision of this Ordinance is separable, and if any provision is held unconstitutional or invalid for any reason, such decision shall not affect the remainder of this Ordinance nor any part thereof other than that affected by such a decision.

13 Section 3. This Ordinance shall be in full force and effect from and after its passage and publication as provided by law.

Section 4. The changes as provided in this Ordinance shall be made a part of the replacement pages of the Municipal Code, City of Cedar Rapids, Iowa, and made a part of said Code as provided by law.

Section 5. All ordinance or part of ordinances in conflict herewith are repealed.

Introduced this 11th day of June, 2019.

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Council Agenda Item Cover Sheet

Submitting Department: Public Works Department

Presenter at meeting: Rita Rasmussen

Alternate Contact Person: Jennifer L. Winter Cell Phone Number: 319-538-1076 E-mail Address: [email protected]

Description of Agenda Item: ORDINANCES – Second and possible Third Readings Second and possible third reading of an Ordinance vacating public ways and grounds in and to the property described as one 707 square-foot parcel of excess City-owned right-of-way located at 130 Collins Road NE as requested by Chipokas Army Building, LLC.

Resolution authorizing execution of a Quit Claim Deed and accepting the Easement for Utilities and authorizing the disposition of one 707 square-foot parcel of excess City-owned right-of-way located at 130 Collins Road NE as requested by Chipokas Army Building, LLC. CIP/DID #ROWV-027573-2018

EnvisionCR Element/Goal: GrowCR Goal 1: Encourage mixed-use and infill development.

Background: A Public Hearing was held on May 28, 2019 in which no objections were heard.

May 28, 2019 - 1st reading of the Ordinance was held and passed.

Action/Recommendation: The Public Works Department recommends vacating and disposing of this parcel to Chipokas Army Building, LLC.

Alternative Recommendation: None. The vacation was as a result of the Linn County Compensation Commission award.

Time Sensitivity: Normal

Resolution Date: June 25, 2019

Budget Information: NA

Local Preference Policy: NA Explanation: NA

Recommended by Council Committee: NA Explanation: NA ENG FIN CD ASR TRS RCR IT TED BSD STR CLK AUD FILE ROWV-027573-2018

ORDINANCE NO. LEG_NUM_TAG

AN ORDINANCE VACATING PUBLIC WAYS AND GROUNDS REGARDING PROPERTY MORE PARTICULARLY DESCRIBED IN SECTION 1 HEREOF.

BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

Section 1. That the public ways and grounds in and to the property hereafter described is permanently vacated:

One 707 square-foot parcel of excess City-owned right-of-way located at 130 Collins Road NE (also known as Plat of Survey No. 2292 Parcel A as shown in Book 10242, Page 205 and recorded on November 16, 2018 at the Office of the Linn County Recorder).

Section 2. That this Ordinance shall be in full force and effect from and after its passage and publication as provided by law.

Introduced this 28th day of May, 2019.

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RESOLUTION NO. LEG_NUM_TAG

WHEREAS, a notice has been given and a public hearing held as required by law, and

WHEREAS, the public use has been vacated by ordinance for the following described City property:

A 707 square-foot parcel of excess City-owned right-of-way located at 130 Collins Road NE (also known as Plat of Survey No. 2292 as shown in Book 10242, Page 205 and recorded on November 16, 2018 at the Office of the Linn County Recorder).

, and

NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA, as follows:

1. The City Manager and City Clerk shall execute a Quit Claim Deed conveying the property hereafter described to Chipokas Army Building, LLC, 3412 Kegler Court SE, Cedar Rapids, Iowa 52403.

Plat of Survey No. 2292 as shown in Book 10242, Page 205 and recorded on November 16, 2018 at the Office of the Linn County Recorder.

2. The Council determines the fair consideration required for the aforedescribed conveyance to be a $1,000 application fee plus standard $100 City Clerk fee.

3. This conveyance is subject to the following conditions which shall be agreed to and accepted in writing by the grantee and be binding upon the grantee, successors, and assigns as follows:

a. Grantee shall save the City of Cedar Rapids harmless from damage or injury or loss of access or diminishing of the value of improved property, under Section 364.15 of the Iowa Code as the result of the vacation and the disposition of said property hereinbefore described to said grantee.

4. The City shall accept an Easement for Utilities over the vacated right-of-way.

5. The grantee, Chipokas Army Building, LLC, shall pay the City all publication and recording fees connected with this matter. BE IT FURTHER RESOLVED, that on behalf of the City of Cedar Rapids, the City Manager and City Clerk are hereby authorized to execute a Quit Claim Deed effectuating this conveyance and accept the Easement for Utilities that the same is hereby approved and accepted, and that they shall be recorded in the Office of the Linn County Recorder and thereafter filed with the City of Cedar Rapids Finance Director.

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Council Agenda Item Cover Sheet

Submitting Department: Community Development

Presenter at Meeting: Caleb Mason

Contact Person: Jennifer Pratt Cell Phone Number: 538-2552 E-mail Address: [email protected]

Description of Agenda Item: ORDINANCES – Second and possible Third Readings Ordinance establishing the Iowa Fluid Power Urban Revitalization Area designation at 1610 Blairs Ferry Road NE and adjacent vacant land. CIP/DID #URTE-0030-2019 a. Resolution approving the Iowa Fluid Power Urban Revitalization Area Plan. CIP/DID #URTE-0030-2019

EnvisionCR Element/Goal: InvestCR Goal 4: Grow a sustainable, diverse economy by supporting businesses, fostering entrepreneurism, and targeting industry-specific growth.

Background: The action establishes an Urban Revitalization Area designation. On March 26, 2019, the City Council authorized incentives for the Iowa Fluid Power expansion project under the City’s Local Match – Economic Development Program. IFP was approved for State funding through the High Quality Jobs Program, which requires local match. The following is a summary of the project:  $5.75 million capital investment o $1.75 million construction o $1.1 million machinery & equipment o $2.9 million research & development  Construction of a 45,000 sq. ft. building addition and conversion of 10,000 sq. ft. of warehouse space to office space  Creation of 12 new jobs (8 qualify under HQJ Wage threshold)

The standard incentive under the Local Match program provides a declining scale exemption of the increase (new) in value resulting from the investment. The average annual exemption is 44% on the increased value.

Action/Recommendation: City staff recommends adopting the Resolution. Alternative Recommendation: City Council may table and request additional information. Time Sensitivity: NA Resolution Date: June 11, 2019 Budget Information: NA Local Preference Policy: NA Recommended by Council Committee: NA CD DSD CLK ASR RCR LC TRS LC AUD URTE-0030-2019

ORDINANCE NO. LEG_NUM_TAG

ORDINANCE ESTABLISHING THE IOWA FLUID POWER URBAN REVITALIZATION AREA

WHEREAS, Chapter 404 of the Code of Iowa allows the Cedar Rapids City Council to enact ordinances designating areas of Cedar Rapids as urban revitalization areas; and

WHEREAS, such urban revitalization areas, once designated, allow for qualified real estate located within such areas to be eligible for exemption from taxation based on the actual value added by improvements thereto; and

WHEREAS, Chapter 17A of the Cedar Rapids Municipal Code establishes the procedures to be followed in the designation of urban revitalization areas in Cedar Rapids in accordance with Chapter 404 of the Code of Iowa; and

WHEREAS, in accordance with both Chapter 404 of the Code of Iowa and Chapter 17A of the Cedar Rapids Municipal Code, and following public hearing and notice as required by applicable law, the Cedar Rapids City Council has adopted a Resolution No. 0617-06-19 establishing the Iowa Fluid Power Urban Revitalization Area (“Iowa Fluid Power Revitalization Area”) for the property legally described herein below; and

WHEREAS, the terms and conditions of Resolution No. 0617-06-19 are by this reference incorporated herein as if set out in full.

NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF CEDAR RAPIDS, IOWA as follows:

Section 1. The Recitals contained herein above are hereby adopted by this reference and incorporated herein.

Section 2. The Iowa Fluid Power Revitalization Area for the property with local property address of Iowa Fluid Power and legally described as:

Lot 12, excepting therefrom the West 20 feet and the S-ly 10 feet of Lot 12, and all of Lot 13, except the S-ly 10 feet of Lot 13, Cook’s Industrial Addition to Cedar Rapids, Iowa; and

West 20 feet of Lot 12, except the L-ly 10 feet of said Lot, and all of Lots 10 and 11, Cook’s Industrial Addition to Cedar Rapids, Iowa, excepting from Lot 10 and West 98 feet and Parcel A, Plat of Survey No. 743 recorded on February 1, 2000, in Book 4042, Page 420 of the records of the Linn County, Iowa Recorder; and

Parcel B, Plat of Survey No. 742 as recorded in Book 4042, at Page 421 of the records of the Linn County, Iowa Recorder on February 1, 2000 being part of Lot A, Cook’s Industrial Addition to Cedar Rapids, Linn County, Iowa; and

Parcel A, Plat of Survey No. 2139 as recorded in Book 9835 Page 573 of the records of the Linn County, Iowa Recorder on May 19, 2017, being part of Lot A of Cook’s Industrial Addition to Cedar Rapids, Iowa.

(“Revitalization Area”) is established as a revitalization area pursuant to Iowa Code § 404.1(4) and § 404.1(5) (2019), as well as a new revitalization area as contemplated by Cedar Rapids Municipal Code Section 17A.06, though it will not be added as a new division to the existing listing of previously established areas contained within said section.

Section 3. All qualified real estate within the Iowa Fluid Power Revitalization Area shall be eligible to receive an exemption from taxation as provided for in Iowa Code Section 404.3 (2019).

Section 4. It is the intention of the Council that each section, paragraph, sentence, clause, and provision of the Ordinance is separable, and, if any provision is held unconstitutional or invalid for any reason, such decision shall not affect the remainder of this Ordinance nor any part thereof than that affected by such decision.

Section 5. All ordinances or parts of ordinances in conflict herewith are repealed.

Section 6. This Ordinance shall be in full force and effect from and after its passage and publication as provided by law.

Introduced this 11th day of June, 2019.

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