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Washington Dc National Capital Region Emergency Alert System (Eas) Plan

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Washington Dc National Capital Region Emergency Alert System (Eas) Plan WASHINGTON DC NATIONAL CAPITAL REGION EMERGENCY ALERT SYSTEM (EAS) PLAN Revised August, 2003 Updated December, 2008 P B: THE WASHINGTON DC NATIONAL CAPITAL REGION EMERGENCY COMMUNICATIONS COMMITTEE I C W: T M W C G I. Intent and Purpose of this Plan II. The National, State and Local EAS: Participation and Priorities A. National EAS Participation B. State / Local Participation C. Conditions of EAS Participation D. EAS Priorities III. The Washington DC National Capital Region Emergency Communications Committee (WDCNCR ECC) IV. Organization and Concepts of the WDCNCR EAS A. Broadcast and Cable EAS Designations B. Other Definitions C. Primary and Secondary Delivery Plan D. Your Part in Completing the System V. EAS Header Code Information A. EAS Header Code Analysis B. WDCNCR Originator Codes C. WDCNCR Event Codes D. WDCNCR Jurisdiction-Location Codes E. WDCNCR �L-Code� Formats VI. EAS Tests A. Required Weekly Test (RWT) 1. Transmission 2. Reception B. Required Monthly Test (RMT) 1. Transmission 2. Scheduling of RMT�s: Week and Time of Day 3. Scheduling of RMT�s: Recommended Time Constraints 4. Reception / Re-transmission C. Time-Duration and Jurisdiction-Location Codes to be Used VII. WDCNCR EAS Scripts and Formats A. Test Scripts and Formats B. Real Alert Activation Scripts and Formats VIII. Guidance for Originators of EAS Alerts A. Guidance for National Weather Service Personnel B. Guidance for Emergency Services Personnel C. Guidance for Regional Emergency Messages IX. Guidance for All Users in Programming their EAS Decoders A. Modes of Operation B. Jurisdiction-Location Codes to Use C. Event Codes You MUST Program into your EAS Decoder D. Suggested Programming Sequence for Setting Up your EAS Decoder A. Appendix A: Monitoring Assignments B. Appendix B: Local Operating Procedures C. Appendix C: Authorized Sources for Activating the WDCNCR EAS D. Appendix D: Signatures of Officials E. Appendix E: Example Message � AMBER Alert F. Appendix F: March 7, 2003, Memorandum of Understanding between DCEMA, MEMA and VDEM IMPORTANT NOTE: In 2002, the FCC updated the EAS regulations to permit an upgrade of EAS equipment. The upgrade is optional. Those broadcasters and cable operators who install the upgrade will have additional capabilities with respect to their EAS equipment. Example, upgraded EAS equipment will allow for 60 minutes of time before a broadcaster or cable operator must re-broadcast the Required Monthly Test (RMT). Equipment not upgraded will be limited to 15 minutes. The upgrade also allows for the use many new Event Codes such as CAE for AMBER alerts. Equipment not upgraded will probably receive CAE messages as un-recognized messages rather than as Child Abduction Emergency (AMBER) messages. I. Intent and Purpose of this Plan This plan is the FCC-Mandated document outlining the organization and implementation of the Washington DC National Capital Region (WDCNCR) Emergency Alert System (EAS). It is the guideline for broadcasters and cable operators to determine: (1) their mandated and optional monitoring assignments, (2) codes to be used in the EAS Header sequence, (3) schedule of Required Monthly Tests which must be relayed by all broadcasters and cable operators within 15/60* minutes of reception, and (4) any other elements of the EAS which are unique to this metropolitan area. This plan is an adjunct to the FCC EAS Rules, and is not meant to be a summary, in whole or in part, of those rules. Consult FCC Rules Part 11 for general rules regarding the Emergency Alert System. *Upgraded EAS equipment only. (Return to Top) II. The National, State, and Local EAS: Participation and Priorities A. National EAS Participation All broadcasters and cable operators are required to take certain actions when the National level EAS is activated. "PN" (Participating National) broadcast stations and all cable operators would carry the Presidential message. "NN" (Non-Participating National) broadcast stations would make an announcement and sign off. In addition, all broadcasters and cable operators must transmit a Required Weekly Test (RWT), and once a month, must re-transmit the Required Monthly Test (RMT) within 15/60* minutes of receiving it on their EAS Decoder. These actions are required of all broadcasters and cable operators, regardless to their "PN" or "NN" EAS status. *Upgraded EAS equipment only. B. State / Local EAS Participation Participation in the State and/or Local Area EAS is voluntary for all broadcasters and cable operators. However, any broadcasters / cable operators electing to participate in the State and /or Local Area EAS must then follow the procedures found in this Plan. Note: Even though they elect not to carry National EAS Alerts, stations designated "NN" (Non-Participating National) may participate in the State and/or Local Area EAS without any prior FCC approval. C. Conditions of EAS Participation Acceptance of/or participation in this Plan shall not be deemed as a relinquishment of program control, and shall not be deemed to prohibit a broadcast licensee from exercising his independent discretion and responsibility in any given situation. Broadcast stations and cable systems originating EAS emergency communications shall be deemed to have conferred rebroadcast authority. The concept of management of each broadcast station and cable system to exercise discretion regarding the broadcast of emergency information and instructions to the general public is provided by the FCC Rules and Regulations. D. EAS Priorities Broadcasters and cable operators are reminded that the EAS Priorities as set forth in the FCC Rules are as follows: 1. National EAS Messages 2. Local Area EAS Messages 3. State EAS Messages Messages from the National Information Center (NIC) [These are follow-up messages after a National EAS Activation.] (Return to Top) III. The Washington DC National Capital Region Emergency Communications Committee (WDCNCR ECC) The WDCNCR ECC is the planning group that developed this plan. The plan is the guideline for broadcasters and cable operators to determine: (1) their mandated and optional monitoring assignments, (2) codes to be used in the EAS Header sequence, (3) schedule of Required Monthly Tests which must be relayed by all broadcasters and cable operators, (4) guidance for message originators, etc. ECC members include the Chair, Vice-Chair, the representatives of the National Weather Service and the jurisdictions covered by the plan, and Metropolitan Washington Council Of Governments (COG) as a facilitating member. Chair WDCNCR ECC Vice Chair WDCNCR ECC National Weather Service Warning Coordination Meteorologist 44087 Weather Service Rd. Sterling, VA 20166 (703) 260-0107 x223 Cable Television To Be Determined Government District of Columbia EMA Communications Officer Washington, DC 20002 (202) 673-7353 Government Maryland SECC State of Maryland EMA Chair Communications Officer Reisterstown, MD (410) 517-3637 Government Virginia SECC State of Virginia DEM Chair Operations Officer Richmond, VA (804) 674-2407 Government METRO WASHINGTON COG Public Safety Program Manager 777 North Capitol Street, NE Suite 300 Washington, DC 20002 (202) 962-3369 (Return to Top) IV. Organization and Concepts of the WDCNCR EAS A. Broadcast and Cable EAS Designations These are the FCC's EAS Station Designations, reflecting the EAS status of every broadcaster and cable operator. Consult Appendix A of this plan to determine your EAS Designation. NP (National Primary) Sole source of all National EAS Alerts. These stations will be monitored by Washington DC National Capital Region Local Primary (LP) stations. SR (State Relay) Stations that relay the State Emergency Network to the PN and NN stations. LP-1 (Local Primary) The local EAS LP-1 source (usually a broadcast station in your area) which was previously the EBS CPCS-1 station. In some large areas where the LP-1 does not have complete coverage, an LP-2 station has been designated to cover the far reaches of the area. Information in this plan relating to LP-1's also applies to LP-2's in those areas. LP-1 and LP-2 stations are primarily sources of Local Area Emergency EAS Messages. They will also be relaying National, State, and Weather Alerts. PN (Participating National) Almost all broadcasters and cable operators are designated as "PN". These sources are for delivering all levels of EAS to the general public. NN (Non-Participating National) These are broadcasters who hold an "NN Authorization" from the FCC to sign off the air during a National level EAS activation. B. Other Definitions The following are other terms used in the organization of the Washington DC National Capital Region Plan. NOAA WEATHER RADIO - Under EAS, NOAA Weather Radio (NWR) stations are encoding all of their warnings using the same coding as is used for EAS Alerts. Broadcasters and cable operators can feed their EAS Decoders with the audio from any normal NOAA Weather Radio receiver, and their EAS Decoder will react just as it does with broadcaster and cable operator EAS codes. NUCLEAR PLANT / INDUSTRIAL PLANT - As part of the EAS, nuclear plants, and industrial plants with a potential for dangerous conditions, will most likely have their own EAS Encoder broadcasting on a two-way radio channel. In this way they can warn area emergency managers directly of any potentially hazardous conditions. Emergency Services agencies which monitor this channel with an EAS Decoder can be warned immediately and relay the message to every area broadcaster and cable operator. Further, if the Emergency Services EAS Decoder monitors area broadcasters and cable operators, it will confirm when those sources pass on the emergency message. C. Primary and Secondary Delivery Plan The task of this Plan was to determine a primary and secondary delivery method for each level of EAS alert. For broadcasters and cable operators electing to monitor only the two assigned sources, two paths for each alert are provided. Broadcasters and cable operators adding the four optional sources will have three paths on some alerts. Using the Designations and Definitions just outlined, the redundancy of the WDCNCR EAS Plan is diagrammed on the following pages.
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