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If You Have Any Special Requirements in Order to Attend This Meeting, Please Let Us Know in Advance If You Would Like Any Docume Please Contact: Emma Denny Please email: [email protected] Please Direct Dial on: 01263 516010 27th January 2017 A meeting of the Cabinet of North Norfolk District Council will be held in the Council Chamber at the Council Offices, Holt Road, Cromer on Monday 06 February 2017 at 10.00am At the discretion of the Chairman, a short break will be taken after the meeting has been running for approximately one and a half hours Members of the public who wish to ask a question or speak on an agenda item are requested to arrive at least 15 minutes before the start of the meeting. It will not always be possible to accommodate requests after that time. This is to allow time for the Committee Chair to rearrange the order of items on the agenda for the convenience of members of the public. Further information on the procedure for public speaking can be obtained from Democratic Services, Tel: 01263 516010, Email: [email protected] Anyone attending this meeting may take photographs, film or audio-record the proceedings and report on the meeting. Anyone wishing to do so should inform the Chairman. If you are a member of the public and you wish to speak on an item on the agenda, please be aware that you may be filmed or photographed. Emma Denny Democratic Services Manager To: Mrs S Arnold, Mr N Dixon, Mr T FitzPatrick, Mrs A Fitch-Tillett, Mrs J Oliver, Mr W Northam, Miss B Palmer, Mr R Price, Ms M Prior All other Members of the Council for information. Members of the Management Team, appropriate Officers, Press and Public. If you have any special requirements in order to attend this meeting, please let us know in advance If you would like any document in large print, audio, Braille, alternative format or in a different language please contact us Heads of Paid Service: Nick Baker & Steve Blatch Tel 01263 513811 Fax 01263 515042 Minicom 01263 516005 Email [email protected] Web site northnorfolk.gov.uk A G E N D A 1. TO RECEIVE APOLOGIES FOR ABSENCE 2. MINUTES (page 14) To approve, as a correct record, the minutes of the meeting of the Cabinet held on 05 December 2016. 3. PUBLIC QUESTIONS To receive questions from the public, if any. 4. ITEMS OF URGENT BUSINESS To determine any other items of business which the Chairman decides should be considered as a matter of urgency pursuant to Section 100B(4)(b) of the Local Government Act 1972. 5. DECLARATIONS OF INTEREST Members are asked at this stage to declare any interests that they may have in any of the following items on the agenda. The Code of Conduct for Members requires that declarations include the nature of the interest and whether it is a disclosable pecuniary interest. 6. MEMBERS QUESTIONS To receive oral questions from Members, if any. 7. CONSIDERATION OF ANY MATTER REFERRED TO THE CABINET BY THE OVERVIEW AND SCRUTINY COMMITTEE OR COUNCIL FOR RECONSIDERATION To consider matters referred to the Cabinet (whether by the Overview and Scrutiny Committee or by the Council) for reconsideration by the Cabinet in accordance with the provisions within the Overview and Scrutiny Procedure Rules or the Budget and Policy Framework Procedure Rules. 8. CONSIDERATION OF REPORTS FROM THE OVERVIEW AND SCRUTINY COMMITTEE To consider any reports from the Overview and Scrutiny Committee, which may be presented by the Chairman of the Overview and Scrutiny Committee, and determination of any appropriate course of action on the issues so raised for report back to that committee 9. PLANNING POLICY & BUILT HERITAGE WORKING PARTY (Minutes attached – p.20) At the meeting of the Planning Policy & Built Heritage Working Party held on 12 December 2016 the following recommendations were made: RECOMMENDED to Cabinet That the amendments to the scheme of delegation for Local Listing to allow Officers to add individual buildings to the list as and when necessary, having first sought the prior agreement of the Local Member(s) and Planning Portfolio Holder, be approved. RECOMMENDED to Cabinet That the Maltings Hotel, Weybourne be added to the Local List. 10. STORM SURGE UPDATE (page 24) Summary: This report has been compiled to highlight the response of the Council, its staff and other agencies, to the recent storm surge. Options considered: No options to consider. Conclusions: In general terms, this event was managed extremely well by the Council working in partnership with volunteers and emergency services and other agencies. A de-brief process is ongoing so that any lessons to be learnt can be captured and if necessary, the Council’s Policies and Procedures will be reviewed and updated as a result. Recommendations: That Cabinet notes the report and the progress made in response to the event and the recovery action taken thereafter. Reasons for Recommendations: To ensure that Members are appraised of the Council’s response to the recent storm surge so that appropriate governance can be maintained around the Council’s Civil Contingencies planning arrangements. Cabinet member(s): Cllr T FitzPatrick Ward member(s) All Contact Officer Nick Baker telephone 01263 516221 and e-mail: [email protected] 11. 2017/18 BUDGET REPORT (page 31) (Appendix A – p.61) (Appendix B – p.63) (Appendix C – p.87) (Appendix D – p.88) (Appendix E – p.90) (Appendix F – p.95) (Appendix G – p.97) Summary: This report presents for approval the 2017/18 budget along with the latest financial projections for the following three years to 2020/21. Options considered: The budget for the forthcoming financial year must be set annually. Whilst there are options around the individual budgets presented for approval i.e. what is included in the budget for 2017/18, the overall position now presented for approval is the culmination of work carried out by officers and Cabinet over a number of months, details of this work is provided within the report. Conclusions: The Council’s budget is set for approval each year; it is presented to Cabinet and then considered by Overview and Scrutiny Committee before recommendations are made to Full Council. This report now presents a balanced budget for 2017/18 and also presents the latest financial projections for the following three financial years, 2018/19 to 2020/21. The budget has been produced based on a number of assumptions as detailed within the main body of the report and also reflects the provisional finance settlement announced on 15 December 2016. The report recommends that the surplus for the year is allocated between the Asset Management reserve to support the council’s asset commercialisation agenda and the Enforcement Works reserve. The report also outlines the risks facing the Council in setting the budget and forecasting future spending plans and resources. Recommendations: It is recommended that Cabinet agree and where necessary recommend to Full Council: 1) The 2017/18 revenue budget as outlined at Appendix A; 2) The surplus of £1,045,911 is allocated between the Council Asset Management reserve (£904,974) and the Decision Enforcement Works reserve (£140,937) as outlined in the report; 3) The demand on the Collection Fund for 2017/18, subject to any amendments as a result of final precepts still to be received be: a. £5,520,427 for District purposes b. £2,015,978 (subject to confirmation of the final precepts) for Parish/Town Precepts; 4) The statement of and movement on the reserves as detailed at Appendix D; 5) To approve a new car park enforcement Service Level Agreement (SLA) with Kings Lynn and West Norfolk Borough Council for an initial period of five years with the potential for a further 2 year extension; 6) The updated Capital Programme and financing for 2016/17 to 2018/19 as detailed at Appendix E; 7) The new capital bids as detailed at Appendix F; 8) The prudential indicators as included at Appendix G; 9) To agree the minor adjustment to the fees for annual chalet licences in Sheringham 10) That members note the current financial projections for the period 2018/19 to 2020/21; Reasons for To recommend a balanced budget for 2017/18 for approval by Recommendations: Full Council on 22 February 2016. LIST OF BACKGROUND PAPERS AS REQUIRED BY LAW (Papers relied on to write the report and which do not contain exempt information) Local Government Finance Settlement 2017/18, 2016/17 budget monitoring reports. Cabinet member(s): Cllr W Northam Ward member(s) All Contact Officer Duncan Ellis telephone 01263 516330 and e-mail: [email protected] 12. TREASURY MANAGEMENT STRATEGY STATEMENT 2017/18 (page 102) Summary: This report sets out details of the Council’s treasury management activities and presents a strategy for the prudent investment of the Council’s surplus funds. Options Considered: Alternative investment options are continuously appraised by the Council’s treasury advisors, Arlingclose and all appropriate options are included within this Strategy. Conclusions: The preparation of this Strategy Statement is necessary to comply with the Chartered Institute of Public Finance and Accountancy’s Code of Practice for Treasury Management in Public Services. Council Decision Recommendations: That the Council be asked to RESOLVE that The Treasury Management Strategy Statement is approved. Reasons for The Strategy provides the Council with a flexible treasury Recommendation: strategy enabling it to respond to changing market conditions and ensure the security of its funds. Cabinet member(s): Cllr W Northam Ward member(s) All Contact Officer Tony Brown telephone 01263 516126 and e-mail: [email protected] 13. COMMUNITY HOUSING FUND (page 114) (Appendix H – p.122) (Appendix I – p.123) Summary: This report provides information on the funding awarded to North Norfolk District Council in 2016/17 through the Community Housing Fund.
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