Third Report to the Thirteenth Session of the General Assembly

UNITED

COpy

ADVISORY COMMITTEE ON ADMINISTRATIVE AND BUDGETARY QUESTIONS ·THIRD REPORT TO THE THIRTEENTH SESSION OF THE GENERAL ASSEMBLY

GENERAL ASSEMBLY OFFICIAL RECORDS : THIRTEPNfH· SESSION i SUPPLEMENT No. f {A/ 3860) \ / -,------~/

NEW YORK, 1958

.I , (49 p.) UNITED NATIONS

ADVISORY COMMITTEE ON ADMINISTRATIVE AND BUDGETARY QUESTIONS

THffiD REPORT TO THE THIRTEENTH SESSION OF THE GENERAL ASSEMBLY

GENERAL ASS'EMBLY OFFICIAL RECORDS : THIRTEENTH SESSION SUPPLEMENT No. 7 (Aj3860)

Ner..o York, 1958 NOr.fE

Symbols of United Nations documents are composed of capital letters combined with figures. Mention of such a symbol indicates a reference to a United Nations document. TABLE OF CONTENTS

Page FOREWORD . v

REPORT TO THE GENERAL ASSEMBLY ON THE BUDGET ESTIMATES FOR 1959

Chapter Paragraphs Page 1. ApPRAISAL OF THE BUDGET ESTIMATES FOR 1959 OF PERSONNEL Estimates for 1959 . 1-7 1 Comparison with 1958 appropriations . 8-10 2 Major items of increase in the 1959 initial estimates . 11-14 3 Assessments for 1958 and 1959 . 15-17 3 Form of presentation of the 1959 estimates . 18-28 4 Procedures for the Advisory Committee's budget examination . 29-32 5 Conferences and meetings . 33-40 6 Work and organization of the Secretariat . 41-45 7 Economic Commission for Africa . 46 7 Established posts...... 47-52 7 General expenses . 53-54 9 Public information expenses . 55 9 Administrative costs of technical assistance . 56-63 9 Appropriation resolution . 64-66 10 Working Capital Fund . 67-68 10 Comparative table of appropriations as proposed by the Secretary- General and recommended by the Advisory Committee . 11 Appendix I. Draft appropriation resolution for the financial year 1959 12 Appendix II. Draft resolution relating to unforeseen and extraordinary expenses . . 14 n. DETAILED RECOMMENDATIONS ON THE BUDGET ESTIMATES Part I. Sessions of the General Assembly, the Councils, Commis sions and Committees; Special meetings and conferences: sections 1 to 3...... 69-91 15 Part II. Special missions and related activities: sections 4 and 5 92-104· 17 Part Ill. The Secretariat: sections 6 to 9a...... 105-159 19 Part IV. Special offices: section 10...... 160-168 24 Part V. Common services and equipment: sections 11 to 13 . 169-202 25 Part VI. Technical programmes: sections 14to 17 . 203-207 29 Part VII. Special expenses: section 18 . 208-210 30 Part VIII. The International Court of Justice: section 19 . 211-215 30 Estimates of income . 216-223 30 Revenue-producing activities . 22~252 31 Chapter Paragraphs Page Ill. SPECIAL STUDY OF THE OFFICES OF THE CoNTROLLER AND OF PERSONNEL

Introduction . 253-255 34 " ,~ Over-all direction of administrative and financial services . 256-258 34 ~ :~ Office of the Controller...... 259-277 34 Office of Personnel, ...... 278--294 37 ~t Conclusion . 295 38 Appendix A. Structure and staffing of the Office of the Controller . 39 Appendix B. Structure and staffing of the Office of Personnel. . 40 Appe1ldix C. Established posts: Offices of the Controller and of Personnel . 41

INDEX , . 43 graphs Page

1-255 34 >-258 34 FOREWORD ~-277 34 ~294 37 The functions of the Advisory Committee on Administrative and Budgetary Questions are defined by the General Assembly in resolution 14 A (I) of 13 95 38 February 1946. 39 The members of the Committee are: 40 Mr. Thanassis Aghnides (Chairman); Mr. Carlos Blanco ; 41 Mr. Eduardo Carrizosa; Mr. John E. Fobes; 43 Mr. Andre Ganem; Mr. A H. M. Hillis; Mr. Kadhim Khalaf; Mr. T. J. Natarajan; Mr. Alexei F. Sokirkin. The Committee decided in December 1957 that its spring and summer sessions should this year be combined. In consequence, at the time of writing, the Committee has held only one session, from 4 June to 25 July 1958, at which the following were among the items considered: (a) Allocation of the administrative and operational services costs of tech nical assistance between regular and Expanded Programme budgets; (b) Administrative and budgetary co-ordination between the United Nations and the International Civil Aviation Organization, with particular reference to the working of the Expanded Programme of Technical Assistance; (c) The budget estimates of the United Nations for 1959; (d) The organization, functions and staffing of the Offices of the Controller and of Personnel in the United Nations; (e) The budget estimates of the United Nations Emergency Force for 1953. The observations of the Advisory Committee on item (a) were submitted in a separate report (A/3832) which was made available in time for consideration by the Technical Assistance Committee at its 1958 summer session. Item (b) was the subject of a special study which the Committee undertook during the period 11 to 13 June 1958 at the headquarters of ICAO in Montreal. The Committee's report on this subject is contained in document A/3861. The present report covers items (c) and (d) while the Committee's observa tions and recommendations on item (e) have been separately submitted in document A/3839. The Committee is indebted to the Secretary-General and his associates for their willing co-operation and assistance which have greatly facilitated its task. Valuable counsel was again given during the past twelve months by the Chairman of the Board of Auditors, and the Committee now records its appreciation. Lastly, I wish to place on record the Committee's deep appreciation of the tireless efforts and invaluable services of its Secretary who, with the help of his assistant and the secretarial staff, has made it possible for the Committee to dis charge its heavy and diverse responsibilities at Montreal and Headquarters with administrative efficiency, technical competence and dispatch. As Chairman, I feel particularly indebted to these devoted servants of the Organization.

Th. AGHNIDES 24 July 1.958 Chairman

REPORT TO THE GENERAL ASSFMBLY ON THE BUDGET ESTIMATES FOR 1959

CHAPTER I

APPRAISAL OF THE BUDGET ESTIMATES FOR 1959

ESTIMATES FOR 1959 Committee, to be submitted to the General Assembly during its thirteenth session. The total of those budgets, 1. For the year 1959 the Secretary-General proposes as approved or proposed, amounts to $51,992,053, (A/3825)1 a budget of $59,006,170 on a gross basis," making, with the figure submitted by the Secretary Income other than staff assessment is estimated at General of the United Nations, an aggregate of $110, $5,267,880; in addition, an estimated amount of 998,223 which States members of the nine organizations $6,086,000, representing income derived from the staff will be asked to appropriate in respect of 1959. Require assessment plan, would be available for credit to Mem ments, as estimated for that year, are compared in the ber States through the Tax Equalization Fund.f following table with the 1958 appropriations and the 2. The 1959 budgets of eight specialized agencies' actual expenses for each of the years 1954 to 1957: will be the subject of a separate report of the Advisory

1 Official Records of the General Assembly, Thirteenth. Ses 4 The International Labour Organisation, the Food and Agri sion, Supplement No. 5. culture Organization of the United Nations, the United Nations 2 Throughout the present report, unless otherwise specified, Educational, '3cientific and Cultural Organization, the Interna figures are shown on a gross basis. tional Civil Aviation Organization, the Universal Postal Union, 3 For details of the Tax Equalization Fund, see General the Worrd Health Organization, the International Telecom Assembly resolution 973 (X) of 15 December 1955. munication Union and the World Meteorological Organization.

1959 Percental1e increasg or incretJSc or 1954 1955 1956 1957 V59 decrease by decrease by Actual Actual Actual Actual 1958 Appropriations comparisoft comparisoft espenses e:cpe1lses e:cpe1lses e:cpenses Appropriations or estimates with 1958 with 1958 $ $ $ $ $ $

United Nations 48,510,009 50,089,808 50,508,095 53,172.964 55,062,850n 59,006,170b 3.943,320 7.16 International Labour Or- ganisation 6.754,878c 7,041,474c 7,290,575 7,904,725d 8,073,901 8,639,857 565,956 7.01 Food and Agriculture Organization 5,500,268 5,974,193 6,3S7,562 7,006,150 8,295,33Qe 8,704,670e 409,340 4.93 United Nations Educa- tional, Scientific and Cultural Organization 9,019,408 9,150,533 11,437,197 10,612,728 12,317,9Q4t 12,197,341g (-120,563) (-0.98) International Civil Avia- tion Organization .•.. 3,086,747 3,255,335 3,348,596 3,889,130 4,001,400 4,406,604 405,2

GRAND TOTAL 83,092,740 86,901,508 91,462,225 97,088,615 104,597,581 110,998,223 6,400,642 6.12

The following rates of exchange have been used in the above d Including $198,736 incurred against supplementary credits table: Canadian dollar at par; Swiss francs at Sw. fr. 4.28 = of $357,243 voted by the Governing Body. SUS 1.00. e Figures indicate estimated annual breakdown of biennial a Excluding possible supplementary appropriations (see para. appropriation. 9). The 1958 figure adjusted for comparability with the form of the 1959 estimates would be $56,842,640. t Spending budget comprising revised appropriation of $11,537,423, donations in the amount of :;;i26,023 and carry-over b 'Estimate only; excluding possible revisions before adoption of the budget (see para. 9) and supplementary estimates during from 1957 of $654,458. Total excludes undistributed reserve of 1959. $587,186. e Including $250,000 each year for the reorganized Working g Estimate only: excluding undistributed reserve of $630,755. Capital Fund; credits from the original Fund totaling $245,717 h Excluding undistributed reserves-1957: $1,057,660; 1958: for each year have not been taken into account. $1,203,030; 1959: $1,212,470. 1 £ ,

.._._. ...__~ ...- ...... "'L~•.•• -~.H..V'"."'~>i~~ ,. :t'~~'i~S\fi~~.ti.~rii.:~i;~':'.:''''~!~~1";'~'~~~+l.q~..h!';~",'''~~~~:!t~j..(;.-x..~y~~l:l:i4~'. ~~? ",-.=o-~ Appraisal of the budget estimates for 1959 2------1 3 3. It will be seen from the above table that there and the United Nations Relief and Works Agency for 9. The figures in the tal has been a continuing ':~"::rease in the total expenditures Palestine Refugees in the Near East. Contributions paid above are necessarily based covered by the regular budgets of the United Nations or pledged by Governments in respect of these pro- mitted by the Secretary-Get and the eight specialized agencies. In so far as this grammes totalled approximately $95.7million for 1957;11 supplementary provision as increase reflects an expansicn in the programmes and similar pledges so far announced in respect of 1958 of 1958 and 1959. In para activities of the organizations, it could be welcomed as amount to a total of about $70.9 million. word to the 1959 estimate an indication of vigour; much of the remainder might 6. Assuming the same level of contributions to these indicated the nature and be regarded as the inevitable consequence of rising programmes in 1959 as in 1957, the total of the regular mentary requirements to t trends in salaries and wages, and in prices of supplies budgets of the United Nations, the specialized agencies foreseen at this time. For and services. The Advisory Committee feels bound, and the IAEA, and the voluntary contributions to the tentatively estimated at son however, to draw attention to the continued upward four extra-budgetary programmes would be of the order costs related to the United trend in expenditure and to the increasing financial of $200 million in 1959. in the Lebanon (UNOGI burden thereby placed on Member States, and to em- 7. Obligations, including allocations to reserves," in 1959 estimates include: ( phasize the importance of making every effort to ensure connexion with the United Nations Emergency Force arising out of proposals ap that rising costs are offset as far as possible by amounted to $30 million for the first financial period by the Economic and Social economies and improvements in administration. ending 31 December 1957, and are estimated at $25 (b) a tentative estimate 4. In addition to the United Nations and the eight million for the period 1 January to 31 December 1958. possible revision of the pos specialized agencies, the International Atomic Energy Assessments totalling $40,028,988 have already been New York and to proposal Agency (IAEA) will undertake in respect of 1959 ex- made to Member States in respect of UNEF. the pensionable remunerati penditures currently estimated at some $5,225,000 under $600;000 in respect of items an administrative budget, apart from an operational 0 In the case of UNRWA, the period covers the eighteen major maintenance and ea programme to be financed by voluntary contributions months from 1 July 1956 to 31 December 1957. While this quarters, should the Gene in a target amount of $1,500,000. There is also the partly explains the lower total fur 1958, another factor is that three-year programme esti further possibility of appropriations of funds, relatively not all 1958 pledges, especially for UNRWA, have yet been than $1,500,000. announced. small in amount, by or on behalf of two new specialized 6 These reserves have been created to cover possible claims 10. If provision had to agencies that may come into being in 1958-1959: from Governments, in accordance with General Assembly reso- possibilities, the 1959 initi the Inter-Governmental Maritime Consultative Organi- lution U51 (XII) of 22 November 1957, relating to cornpensa- creased to some $60,600, [ zation (IMCO) and the International Trade Organiza- tion for contingent-owned equipment which may be worn out about $58,600,000, in both tion (ITO). or destroyed. For details see A/3839, para. 19.. relating to UNOGIL. 5. As in other years, Member States will be in COMPARISON WITH 1958 APPROPRIATIONS vited to make voluntary contributions to various extra MAJOR ITEMS OF INCR !I budgetary programmes, including the Expanded Pro 8. The initial estimates submitted by the Secretary E3n gramme of Technical Assistance, the United Nations General for 1959 compare, by parts of the budget, with Children's Fund, the United Nations Refugee Fund the 1958 appropriations as follows: 11. The single largest parison with 1958, in the COMPARATIVE TABLE OF 1959 ESTIMATES AND 1958 APPROPRIATIONS estimatesfor 1959 occurs in and includes $500,0008 for 1959 nomic Commission for Af increase or in respect of salaries, wag decrease b» comparison This latter increase, whic 1959 19584 with 1958 chapter II of this report Budget parts ;~ $ $ related, in the main, to incr paid to staff in the General I. Travel of representatives, members of commrssions and categories, to revisions in t b c committees; special conferences . 2,328,2oo 2,968,070 (-639,870) cations, in particular, of San II Special missions and related activities . 3,159,400 2,976,500 182,900 salary increments which c, Ill. The Secretariat . 38,976,420 36,780,545 2,195,875 the proposed addition of IV. Office of the High Commissioner for Refugees . 1,408,000 1,311,925 96,075 establishment. V. Common services and equipment . 8,047,450 7,746,700 300,750 VI. Technical programmes . 1,760,000 1,759,400 600 7 Includes $250,000 for an inte (E/312l). VII. Special expenses . 2,649,500 2,649,500 8 When distributed among b VIII. The International Court of Justice . 677,200 650,000 27,200 amount will fall under sections i 59,006,17Qd 56,842,64Qe 2,163,530 Less: Income other than staff assessment ...... 5,267,880 5,029,790 238,090 53,738,290 51,812,850 1,925,440 Income from staff assessment for credit to Member States through the Tax Equalization Fund ;. 6,086,000. 5,370,000 716,000

a The 1958'figures are adjusted for comparability to the re (1958) and $250,000 for the United Nations Conference on the vised form of the 1959 budget (see para. 27). Law of the Sea (1958). d The 1959 total may be increased by revisions in the esti b Includes $1,500,000 for the Second United Nations Inter national Conference on the Peaceful Uses of Atomic Energy mates, tentatively estimated at $1,600,000, and eventually by (1958) and $43,500'for the Conference on the Elimination or supplementary estimates during 1959. . Reduction of Statelessness :(1959). e The 1958 total will be increased by the amount of the 1958 supplementary estimates, tentatively estimated' at $1.800,000, c Includes $2,000,000 for the Second United Nations Inter excluding costs relating to the United Nations Observation national Conference on the Peaceful Uses of Atomic Energy Group in Lebanon. 3 Appraisal of the budget estimates for 1959 9. The figures in the table appended to paragraph 8 12. Other increases in the estimates totalling some above are necessarily based on the initial estimates sub $610,000 are offset by a decrease of some $640,000, mitted by the Secretary-General and are subject to such which occurs in part I due largely to the lower :pro supplementary provision as may be required in respect vision in 1959 in respect of the Second United NatlOns of 1958 and 1959. In paragraphs 12 to 25 of his fore International Conference on the Peaceful Uses of word to the 1959 estimates, the Secretary-General has Atomic Energy. indicated the nature and amount of possible supple 13. In drawing any comparison between the two mentary requirements to the extent that they can be years 1958 and 1959 in respect of the anticipated bud foreseen at this time. For 1958, additional needs are getary situation, the significant fact that emerges is tentatively estimated at some $1,800,000 excluding the that the largest increases are related to cost factors costs related to the United Nations Observation Group such as the level of salaries and wages and the rates in the Lebanon (UNOGIL). Possible additions to the for various contractual services, rather than to any 1959 estimates include: (a) an estimated $440,0007 major changes in the nature and extent of the pro arising out of proposals approved or to be considered grammes to be undertaken, apart from the establishment by the Economic and Social Council at its 1958 sessions; of a new regional economic commission for Africa. It (b) a tentative estimate of $575,000 in regard to a must be recognized that the increases in the cost factors possible revision of the post-adjustment classification of mentioned above are only to a limited degree subject to New York and to proposals concerning adjustments in the control of the Organization. While, therefore, every the pensionable remuneration of staff; and (c) some effort should be made to strengthen administrative con $600,000 in respect of items relating to a programme of trols wherever possible, it is at least of equal importance major maintenance and capital improvement at Head for the General Assembly aud all other organs to keep quarters, should the General Assembly approve this a continuing review of programmes with a view to dis three-year programme estimated to cost a total of more continuing projects which are no longer of the utmost than $1,500,000. importance and necessity. The five~year appraisal of 10. If provision had to be made in full for all these programmes, which is currently being undertaken by the possibilities, the 1959 initial estimates would be in Economic and Social Council, should contribute con creased to some $60,600,000 and the 1958 budget to siderably to a rational and orderly development of the about $58,600,000, in both cases exclusive of the costs programmes of the United Nations and the specialized relating to UNOGIL. agencies in the economic, social and human rights fields. The success of these efforts can be assured, however, only with the fullest co-operation of the several sub MAJOR ITEMS OF INCREASE IN THE 1959 INITIAL sidiary organs of the Council. It would perhaps be useful ESTIMATES also for the General Assembly itself to consider whether any of its older decisions and directives, which might 11. The single largest item of increase, by com have outlived their immediate purpose, should be parison with 1958, in the Secretary-General's initial reviewed. estimates for 1959 occurs in part In-The Secretariat and includes $500,0008 for the newly established Eco 14. The Advisory Committee desires in this regard nomic Commission for Africa and some $1,700,000 to commend the efforts of the Secretary-General over in respect of salaries, wages and common staff costs. the past few years in bringing to the attention of the This latter increase, which is discussed in detail in Economic and Social Council and its commissions and chapter n of this report under sections 6 and 7, is committees ways and means of streamlining the work related, in the main, to increases in the rates of salaries of the Organization in their areas of interest. The Com paid to staff in the General Service and Manual Worker mittee hopes that the Secretary-General will continue categories, to revisions in the post-adjustment classifi and intensify these efforts, and that any proposals cations, in particular, of Santiago, to that part of normal which he may make in this regard will continue to be salary increments which cannot be absorbed and to given the most serious and constructive consideration. the proposed addition of twenty-nine posts to the establishment. ASSESSMENTS FOR 1958 AND 1959 15. The following table shows the tentative basis of assessments of Members: (a) for the year 1959, in the 7 Includes $250,000 for an international administrative service (E/3121). light of the Secretary-General's initial budget presenta 8 When distributed among budget sections, some of this tion; and (b) for the year 1958, as approved by the amount will fall under sections in parts I and V of the budget. General Assembly: • Appraisal of the budget estimates for 1959

COMPARATIVE TABLE OF ASSESSMENTS 20. As the Secrel graph 3 of his forew 1959 1958 in one important res $ $ estimates. The Advis dation that, in accor EXPENDITURE the Fifth Committee 1959 Budget estimates, as submitted by the Secretary-General . 59,006,170 shown in 1958, for 1958 Approved budget ,'...... 55,062,850 istration, the Joint Se 1957 Supplementary appropriations . 2,359,000 Opium Board and t 1959 Revised estimates-increase '" . a the Secretariat of th 1958 Supplementary estimates . a the United Nations S consolidated in the 1 TOTAL 59,006,170 57,421,850 for the Secretariat estimates, by organi CREDITS retained only in res Miscellaneous income (1959), as estimated by the Secretary-General 5,267,880 Nations High Cornmi Other credits (1959) 551,170b 5,819,050 the United Nations revenue-producing ac Miscellaneous income (1958) . 3,250,000 tional Court of Justic Other credits (1958) . 1,554,54ZC 4,804,542 21. The main rea has advanced in favo NET AMOUNT ASSESSABLE 53,187,120 52,617,308 and the revenue-prod dated treatment of e a Tentative forecasts of these items are explained in para. 9. c Includes $747,964 available as of 31 December 1956 and pared with the Secret additional credits arising in 1957 to an amount of $806,578 (see differences either in b See para. 16 for an explanation of this figure. table and footnotes in para. 16). responsabilities for a recruited to fill these 16. The composition of the figures in respect of "Other credits" shown in the table above is as follows: in their present form section and manningt Correspondino in the main might figw'es CH! 1958 between the various 1959 assessments 22. The Advisory $ $ mates in respect of t Savings in 1957 in liquidating prior years' obligations which, besides being ($293,264 less $181,578 applied against 1958 con- Nations, has a special tributions) . 111,686 75,083c continue to be covere Excess of miscellaneous income credited for 1957 over 23. Also, in vIew 0 the approved estimate ($1,062,748 less $625,000 producing activities applied against 1958 contributions) . 437,748 497,626c that have been develo Savings on 1957 appropriations . 1,736 175,255c budgetary presentatio treating them separa TOTAL 551,170& 747,964 budget, so that the reI as far as possible, dir Estimated savings in 1957 in liquidating prior years' obligations . b 181,578 24. As to the Fiel making appointments Excess of revised estimate of miscellaneous income in b different from those j 1957over original estimate . 625,000 Secretariat, and the fa ences in conditions of 1,554,542 ticular difficulty in tl in section 6. The Adv a Credits available as of 31 December 1957. nizes the reasons who b Similar credits, estimated to arise in 1958, will also be applied against 1959 contributions. a separate treatment 0 cThese figures represent amounts arising in 1956 against items similar to those indicated reasons might be re-e in the stub. 25. Where the 0 concerned, the Advis 17. While the assessable amount for 1959 will be FORM OF PRESENTATION OF THE 1959 ESTIMATES the terms of General determined on the lines of the tabulation under para 18. The 1959 estimates, as the 1958 budget, have 3 December 1949, the graph 15, an estimated amount of about $6,086,000 been submitted in the form which the General Assembly by the High Commi will be available for credit to Members through the approved in February 1957, on the unanimous recom- Assembly on the nomi Tax Equalization Fund according to the procedure laid mendation of the Fifth Committee, for an experimental 26. Although the e down in General Assembly resolution 973 A (X) of period of two years. This form of budgeting, which will the offices and activi 15 December 1955. The proportionate amount credited govern also the 1960 estimates, will be the subject of above, a consolidated to each Member will be set off against its contribution review at the fourteenth (1959) session of the General that section for purpo after deduction of the sum, if any, required by way of Assembly, in the light of the experience gained. numbers and salary cos double-taxation relief in respect of national income taxes 19. The Secretary-General has in his foreword to the from the budget. levied on staff members (on their United Nations budget estimates focused attention on some of the more 27. A further imp emoluments) by the Member concerned. salient aspects of the budget submission, .1 estimates, is the inc1u 5 Appraisal of the budget estimates for 1959 20. As the Secretary-General points out in para of all the administrative expenses of the Technical graph 3 of his foreword, the 1959 presentation differs Assistance Administration and the Office of the High in one important respect from that used for the 1958 Commissioner for Refugees, with appropriate income estimates. The Advisory Committee notes with appre credits under Part C of the estimates representing the ciation that, in accordance with the views expressed in portions of the total costs which would be financed the Fifth Committee in 1957, the estimates, separately from the extra-budgetary funds concerned. In previous shown in 1958, for the Technical Assistance Admin- years, the regular appropriation budget covered only ) istration, the Joint Secretariat of the Permanent Central that part of the total expenditure which was met out ) Opium Board and the Drug Supervisory Body, and of the budget, although in the case of the Technical the Secretariat of the Joint Staff Pension Board and Assistance Administration information was included in the United Nations Staff Pension Committee have been the budget document in respect of total costs. consolidated in the 1959 estimates with the estimates 28. A major consideration which weighed in favour for the Secretariat generally. Accordingly, separate of the adoption of the revised form of the budget related estimates, by organizational segment or activity, are to the possibilities for improvement which this form retained only in respect of the Office of the United offered with respect to application of priorities, flexible Nations High Commissioner for Refugees (section 10), utilization of staff resources and better procedures for the United Nations Field Service (section 5), the administrative management and control (A/3624, paras. revenue-producing activities (part D) and the Interna 18 to 21).9 While these possibilities are reflected to a tional Court of Justice (section 19). limited degree in the 1959 estimates, further efforts 21. The main reason, which the Secretary-General are needed to realize fully the advantages that were has advanced in favour of excluding these three offices rightly foreseen in the new budget form. The Advisory and the revenue-producing activities from the consoli Committee later in this report, in the section on estab dated treatment of established posts, is that, as com lished posts in chapter I and under section 6 in chapter pared with the Secretariat generally, there are currently II, comments further on this point. differences either in conditions of service or in the responsabilities for appointment of the staff members PROCEDURES FOR THE ADVISORY COMMITTEE'S recruited to fill these posts. In other words, the estimates 3UDGET EXAMINATION in their present form are intended to provide a single 29. The Advisory Committee's approach to budget section and manningtable control for those posts which examination is based generally on the belief that a in the main might be regarded as interchangeable review of the budget is meaningful only when it is between the various departments and offices. related to an understanding and appraisal of the pro 22. The Advisory Committee agrees that the esti grammes of which the budget is an expression in finan mates in respect of the International Court of Justice cial terms. While, therefore, the Committee's recom which, besides being a principal organ of the United mendations in the present report are given, as indeed Nations, has a special status under the Charter, should they must be, under individual budget sections, the continue to be covered in a separate Part of the budget. Committee has devoted attention, in its consultations 23. Also, in VIew of the special nature of the revenue with representatives of the Secretary-General, to the producing activities and of the particular procedures programme content of the estimates, especially where that have been developed during recent years for their new projects are involved budgetary presentation, there may be advantage in 30. It is in this same spirit that the Committee en treating them separately from the main part of the visaged (A/3372, para. 20)10 that it might in future budget, so that the related expenditures may be charged, decide to undertake each year a more intensive study as far as possible, directly to the income derived. of one or more areas of activity and expenditure. Such 24. As to the Field Service, the responsibilities for a procedure would also facilitate a rational budget making appointments to that Service are in no way review inasmuch as a line-by-line examination of budget different from those in respect of other posts in the items is not only of limited usefulness in terms of an Secretariat, and the fact that there are currently differ appraisal of the budget but is also becoming imprac ences in conditions of service need not pose any par ticable, given the increasing complexity of the Organiza ticular difficulty in the way of including these posts tion's activities. The Committee accordingly undertook, in section 6. The Advisory Committee of course recog in connexion with its review of the 1959 estimates, a nizes the reasons which in the early years prompted special study of the Offices of the Controller and of a separate treatment of the Field Service; perhaps these Personnel which constitute the two principal units for reasons might be re-examined with advantage. central administrative planning, control and servicing of the Secretariat. While these Offices do not deal sub 25. Where the Office of the High Commissioner is stantively with programmes of work, they are central concerned, the Advisory Committee notes that under to any analysis of the effective organization of the the terms of General Assembly resolution 319 (IV) of Secretariat or of the sound management of its resources, 3 December 1949, the staff of that Office are appointed even where programme responsibilities are involved. by the High Commissioner, who is elected -by the In other words, the basic techniques that are adopted Assembly on the nomination of the Secretary-General. in respect of programming and budgeting will deter 26. Although the estimates under section 6 exclude mine, in large measure, the relationship between the the offices and activities mentioned in paragraph 20 formulation and execution of programmes, on the one above, a consolidated table (table 6-2) is given under hand, and the utilization of budgetary resources, on that section for purposes of information, showing the the other. numbers and salary costs of all established posts financed from the budget. 9 Official Records of the General Assembly, Twelfth Session, SupPlement No. 7. 27. A further improvement, reflected; the 1959 10 Official Records of the General Assembly, Eleventh Ses I estimates, is the inclusion, for appropriation purposes, sion, Annexes, agenda item 43. · ( -:

------"""'\;.~~~.~~',..,$ ·~~I .-..------..---...... ;:...... ,.__...... "...... ""._"'....'*...... _"...nl'...T ....MPNC... •••·-·1- Appraisal of the budget estimates for 1959 6 7 31. The Advisory Committee has included, in for the participants in the meeting, regardless of whether Assembly chapter III of the present report, its comments and these costs are met by the Organization or by the Gov of conferei observations on the special study of the Offices of the ernment concerned, but also the costs (salary, travel, respect of Controller and of Personnel. subsistence, etc.) in respect of staff to service the include eo meeting and expenditures on conference arrangements 32. If the budget is a financial expression of pro in general. It can therefore be seen that, in addition to 39. Th grammes, it constitutes also the basic instrument for the frequency and length of sessions, the standards of curred in I the administration and control of expenditures. Fur servicing a conference also constitute an important cost modity eo thermore, at the present time, variations in cost factors factor. Over the years, well-established practices have The Corn account for substantial increases in expenditure not only been developed in this regard in the United Nations. General th from year to year but sometimes continuously within a to take pl For instance, the somewhat expensive privilege of ,7' given year. For both these reasons, the Advisory Com verbatim transcript services is traditionally made avail ; General mittee undertook, prior to its examination of the 1959 able only in a limited number of cases. The plenary t in the 195 estimates, a review of the budgetary situation in the sessions of the General Assembly and meetings of the \ ,. 40. Ref current year, in the light of actual obligations and ex Security Council and of organs established by it are ing efforts penditures at 31 May 1958. This mid-year review gave covered by verbatim records which, in fact, constitute ~. time the the Committee an opportunity, on the one hand, to assess the official records of these meetings. Two of the Main t ences. W the trend in expenditures and, on the other hand, to Committees of the Assembly, which, along with other Advisory discuss with representatives of the Secretary-General committees, have official summary records, also have of the mac the circumstances which are likelv to lead to additional the privilege of verbatim transcript services, although might be . expenditures in 1958. The Committee trusts that the such verbatim records are not the official records of Secretary-General will keep the situation under con the meetings and are consequently not normally available ,",VORK tinuous review and take all possible steps to keep as low for distribution other than to the participants. A similar as possible the supplementary requirements for 1958, privilege has also been extended to the Trusteeship 41. Th especially those relating to purposes not connected with Council, especially in respect of its meetings at which necessity the maintenance of peace and security. petitions are heard.P of the bud interest, f CONFERENCES AND MEETINGS 37. The Advisory Committee recommends that, in administra principle, there should at the present time be no wider quality the 33. If special expenses relating to amortization of use of verbatim transcript services than has been estab largely de loans and appropriations in respect of technical pro lished during recent years, and that subsidiary organs Secretariat grammes are excluded, the entire budget may be divided should be encouraged wherever possible to dispense of the Org into three broad areas: expenditure on conferences and with summary records in favour of concise but self 42. Th meetings; Secretariat costs and, in particular, staff explanatory reports.P On a broader issue, the Com General's, costs; and general expenses on supplies and services, mittee believes that consideration should be given to printing and equipment. that it is including within the terms of reference assigned to a self-exami 34. As regards conferences and meetings, consid given ad hoc or special body or committee an indication continuous erable progress has been made over the years in de of the scope of its meetings in terms both of duration and of venue. ensure tha veloping a rational pattern of conferences designed to circumstan achieve the most effective utilization of the conference 38. Another area relating to meetings which needs properly r and staff facilities available to the Organization. Follow further study and clarification concerns the convening there shou ing the expiry of the pattern of conferences adopted in of commodity conferences. The Advisory Committee acter in th 1953, the General Assembly, by resolution 1202 (XII) has previously (A/3624, para. 41 ;13 A/3160, paras. what is int of 13 December 1957, approved a five-year pattern of 27-3()l4) called attention to this point and, in particular, the Secret, conferences beginning in 1958, and laid down the prin to the question of the frequency and venue of these con and shifts ciples which would govern the time and place of meet ferences. It is the understanding of the Committee that, of the reso ings. The Assembly also invited "all organs of the at the present time, commodity conferences are con r portance fr United Nations as well as the specialized agencies to vened by the Secretary-General, often at short notice, 43. The review their working methods and the frequency and on the recommendation of or in consultation with the graphs 256 length of sessions in the light of the present resolution Interim Co-ordinating Committee for International been raised and of the growing volume of meetings, the resulting Commodity Arrangements (Economic and Social Coun r ability of h strain on available resources, and the difficulty of cil resolution 557 F (XVIII) of 5 August 1954). While of the sta effective participation of members". there have been occasions in the past when funds nec financial se 35. The Advisory Committee, in paragraph 70 essary for an anticipated comodity conference have been 44. Whi below, underlines the need for further action by all provided in the initial budget appropriations for the .. terest the, subsidiary organs along the lines indicated by the year in question, it has more often than not been the Secretary Assembly, if the facilities available to the Organization practice to deal with the necessary costs as unforeseen the Secret and to Member States are to be effectively concentrated expenditure within the scope of the annual resolution it notes th on the most important and fruitful meetings. The Com on unforeseen and extraordinary expenses. General changes wl mittee would also stress in this regard that the economic for early . 11 The Secretariat has only one team of verbatim reporters management of expenditures in respect of a meeting explained i1 depends also on the preparatory work performed by so that in the event of two or more of the meetings cited above taking place simultaneously, the additional meetings are serviced, (a) The the Secretariat and on the initiative which the Secre for verbatim transcript purposes, by means of mechanical tariat takes to organize the work of the meeting in the processes. Assembly r most expeditious manner. This is a matter in which 12 Since 1954 the Advisory Committee has not used either success can only be achieved through the closest co summary records or any special staff for the preparation of 15 United operation between the Governments and the Secretariat. records. meeting on I 13 OfficialRecords of the General Assembly, Twelfth Session, International 36. The costs involved in organizing a conference Supplement No. 7. or meeting cover not only transportation and subsistence 14 Ibid., Eleventh Session, Supplement No. 7. 6 7 Appraisal of the budget estimates ior 1959 ther Assembly resolution 1202 (XII) relating to the pattern of the secretariat of the Military Staff Committee with iov- ! of conferences also provides for a similar procedure in the United Nations Secretariat; rvel, respect of urgent ad hoc meetings, which presumably (b) The transfer, for organizational and administra the include commodity conferences. tive purposes, of the Internal Audit Service to the ents ~ 39. The Advisory Committee has during 1958 con Office of the Controller (see also chapter III of the n to , curred in proposed expenditures in respect of four com present report) ; s of t t modity conferences or meetings'" to be held in 1958. (c) The re-designation of the Department of Public cost The Committee has recommended to the Secretary iave Information and the Department of Conference Ser General that as regards a further conference, anticipated vices as the Office of Public Information and the Office ons. j to take place early in 1959, he should submit to the of Conference Services, so that the title of "Department" : of .." I General Assembly detailed estimates, to be included would be reserved for the three units of the Secretariat rail- . in the 1959 appropriations. which have the specific task of servicing the Security iary Council, the Trusteeship Council and the Economic and the 40. Reference is made in paragraph 76 to the increas \ ,. Social Council; are ing efforts that are being made to foresee in sufficient (d) The re-designation of the Under-Secretaries tute ~ ", time the possible need for holding commodity confer fain t ences. While these efforts are to be commended, the without Department as Under-Secretaries in charge of ther Advisory Committee believes that the whole question Special Political Affairs and the re-assignment of their iave of the machinery for the convening of these conferences functions; ugh might be studied with advantage. (e) The creation of an External Relations Division , of in the Office of Public Information encompassing de able 'YORK AND ORGANIZATION OF THE SECRETARIAT partmental activities in that field; iilar 41. The attention of the Advisory Committee is of (f) The establishment of a Commercial Management ship Service in the Office of General Services for supervision hich necessity directed largely to the monetary provisions of the budget. But the Committee naturally has an equal a.nd control of certain of the revenue-producing activi interest, from the standpoint of sound and rational ties ; and , in administration, in the work of the Secretariat, on whose (g) The transfer of the responsibility for administra ider quality the effectiveness of the Organization's activities tive supervision of the Joint Medical Service at Geneva tab- largely depends. The Committee is glad to note that the fr0!l1 the United Nations to the World Health Organi :ans Secretariat continues to respond to the changing needs zation. mse of the Organization in an efficient manner. 45~ The Advisory Committee reserves its comments ielf- 42. The Advisory Committee shares the Secretary on the question of the future relationships between the )m- I I General's view, stated in paragraph 26 of his foreword, Technical Assistance Administration and the Depart to , that it is essential that the regular process of critical me~1t of Economic and Social Affairs until the proposals o a !~ self-examination of the Secretariat should be carried on which tge Secretary-Genera) has indicated in paragraph tion continuously both in the interests of economy and to 27 of hIS foreword are available, In the meantime the tion ensure that decisions of the General Assembly, changing Cor!uuittee offers, in paragraphs 56 to 63, certain obser , circumstances, and newly-developed approaches are vatlOfols rega:ding the administrative expenses of the eds ~. properly reflected. This, of course, does not mean that technical assistance programmes of the Organization. ring -\.. there should be frequent changes of a significant char ttee ~ acter in the organizational structure of the Secretariat; ECONOMIC COMMISSION FOR AFRICA ras. I what is intended appears to the Committee to be to keep 1ar, the Secretariat readily responsive to changes in needs 46. A global sum of $500,000 is included in the 1959 :on- and shifts in emphases and to facilitate a flexible use budget estimates, in respect of the 1959 expenses of the Economic Commission for Africa. In rezard to bat, of the resources on tasks which assume immediate im u~der on- portance from time to time. 1958, the Advisory Committee has concurred, the terms of paragraph 1 of General Assembly resolution ice, r 43. The Advisory Committee comments in para the 1231 (XII) of 14 December 1957 relating to unforeseen graphs 256 to 258 on a question which has previously expenses for 1958, in a request by the Secretary-General mal been raised (A/3160, para. 24) concerning the desir for proposed expenses of the Commission not exceed un- ability of having a single top-ranking official in charge bile r ing $185,000, including the anticipated'costs of the of the staff units making up the administrative and first session of the Commission, to be held for about iec- financial services of the Organization. een te!l days beginning 29 December 1958. The Committee 44. While the Advisory Committee awaits with in wII.! have an opportunity to comment on the detailed the .. terest the statement, mentioned in paragraph 28 of the estImates. for the Commi~sion in respect of 1959, when the ~ Secretary-General's foreword, on the organization of these estimates are submitted by the Secretary-General een the Secretariat, as contemplated for 1 January 1959, later in the year. Meanwhile, the Committee recom ion it notes that the 1959 budget estimates reflect a few t~e iral mends inclusion of an amount of $500,000 for this changes which have either occurred or are proposed purpose 111 the 1959 appropriations. for early implementation. These changes, which are ters explained in section 6 of the estimates, include: ESTABLISHED POSTS iove ~ ced, (a) The integration, in conformity with General 47. The following table shows, by category, sepa ical T Assembly resolution 1235 (XII) of 14 December 1957, rately for the Headquarters and the overseas offices, :her ... the total number of established posts in the Secretariat of 15 United Nations Sugar Conference; a meeting on copper; a meeting on lead and zinc; and a preliminary conference on the authorized for each of the years 1954 to 1958, and proposed by the Secretary-General for 1959: ion, International Wheat Agreement. J1 >

~ 'I o '. :r' t " ~ ;, ~ ~ ! i Q t g ~ " v ~

i I I I

...... --

. !!3. e- III a. r [ ... S· ! ~ {Il

__ i ,.., ~ i '" ,

.,.

481

[

Other

Associa

Visitors'

,:,.'..A':' g.

Circulation

the

1959 4,022

includes 26 posts

~ American

1,205 1,497 839

.:.t

total

Headquarters

Section and

472

Other

~::S

Circulation

3,993

1958

...

S-

;.".

.11 1956 figure includes 26 posts for Sales and

Secretary-General. ...

2,703 1,290 2,702 1,320

_:~;:

Service.

Headquarters

Service was conducted by the

The

D of the estimates. The 1954

1955 total includes 26 posts for Sales and

Visitors' Other

1,257

15t!!'7 0 H-1o

Service.

Part Visitors'

"~: The

e:. .

the

=n g.,

3,940

1957

for

8" M-

PIC'TU

Visitors'

p.> ~

Nations.

1,199 457 1,206 1,484 800 1,497 818

2,683

r-t- OF 8"

H eadquarters

1957 on, posts for the Sales and e-t- S.

Circulation;

United

and 31 posts

o n

From

All figures exclude the post of the

Commissioner for Refugees, the Field Service and special missions.

Other

p'paW!'W$

1,100

the table)

(d)

(e)

1954-1959

-'0 o-t High

Service have been included in

for Sales and

Circulation tion for the and 35 posts for the

3,769

1956

Ul ~

~ IU

1lifIIJ9"*

POSTS:

1,196 402

jollo'Wing

2,669

S-

Headquarters

;;.

per-

O"~(J)Ul

...

394

Q'<

Other

D of the

------

rJ"C 8

(see below).

ESTABLISHED

assistance

See also notes

Part

3,915

1955

e..~

-. 0 0 IU

1,558 703 1,473 698

(Il g;

1957 in

H eadquarters .9:

comparability

::l"'1U ~

-..,.....,i

covered by section 6 of the

from

as to

~ IU

Other

-- -- offices

(Il g;

assistance in the previous years shown.

carried

and '"

4,029

1954

variations

1,357 360 1,260 1,644 668

3,001 1,028 2,818 1,097

,.... 8

temporary

9 n

readj ustments especially in respect of some of the

Headquarters

.... ~ in some

departments

... ~

o-t

Administration,

o-t.g S'

result

to the

FOR YEAR

en g

Postal

IU i=!

organizational

en g'

relate

1958 and 1959 figures include 28 posts for technical ~ Cl. the International Court of Justice, the Office of the United Nations

activities

TOTAL

Nations

and higher categories

s:- (Il

figures 1957,

figures for 1954 to 1956 inclusive include 15, 21 and 24 posts, respectively,

estimates;

United The The

The

(e%cluding

...

budget

NOTES:

(a) (b) (c)

....

III

O"'t:l (I)

Professional General Service category '" ,

1959 revenue-producing for the sonnel and finance purposes provided as

estimates.

_'·t~IlIl*lfiaj~tlh+ijld.lh.ili311'eWMe~~iW~.,);;"'i,~"""''''''(;.W,~'''''''''~,,!l~>i'~

r- 8 9 Appraisal of the budget estimates for 1959 48. The Secretary-General, in paragraph 31 of his by appropriate economies in the work at Headquarters. budget foreword, has given an interesting comparison While the Committee recognizes that some economies of the level of the establishment proposed (under sec truly indicative of this shift in emphasis have been tion 6) for 1959 with that authorized by the General achieved at Headquarters, it believes that the com Assembly for similar purposes for the year 1954. The parison in paragraph 31 of the budget foreword attaches comparison shows that while five years ago the As undue significance to the extent of such economies. sembly approved a total of 1,718 Professional posts 52. The new form of the budget, in which a con and 2312 General Service posts for the activities of solidated manning-table provides for the total needs of departments and offices covered by section 6, the corre almost all the departments and offices of the Secretariat, sponding proposals in the 1959 budget include a request has virtually eliminated the need for requesti~g c~anges " for 1,687 Professional posts and 2,336 General Service in the manning-table to accommodate reclassification of posts. The Advisory Committee desires to record its individual posts. appreciation of the efforts made by the Secretary General during the last five years in order to achieve GENERAL EXPENSES stability-and indeed some reduction-in the number of total staff in the departments and offices covered by 53. In its approach to the estimates under sections section 6. 11, 12 and 13 covering the general expenses of the 49. The Advisory Committee has, however, some Organization, the Advisory Committee has taken ac count of the rising trend in the costs of supplies and difficulty in accepting without reservation the conclu sion drawn by the Secretary-General in paragraph 31 services. Apart from the specific recommendations made of his foreword that "to meet the developing and ex under those sections later in the present report, the Committee would suggest generally that continuous panding requirements of the programmes of overseas offices the principle of a more balanced distribution of efforts should be made to explore the possibilities of total staff resources between the Headquarters offices reducing that part of the expenditure relating to these and other offices, without a corresponding increase in services which is subject to a fair measure of administra total staff, has been adhered to, in accordance with the tive control. oft repeated views of the Advisory Committee on Ad 54. The Advisory Committee has given preliminary ministrative and Budgetary Questions and of the Fifth consideration to a report (AjC.5j738) in which the Committee". Secretary-General, without making formal proposals, deals with certain matters relating to a programme of SO. It is true, of course, that, taking merely the major maintenance and capital improvement. The C;om numbers of staff authorized for -1954 and those proposed rnittee will, in the light of the over-all budgetary SItua for 1959, the statement quoted above is correct. At the tion, offer comments and observations on this subject same time, it was a generally accepted fact that in 1954 in a separate report, to be submitted to the General and prior years the Secretariat was somewhat over Assembly later in the year. staffed in relation to its essential needs. Indeed, the Secretary-General gave long and serious attention to this matter which was the subject of study and report PUBLIC INFORMATION EXPENSES -r by the Survey Group appointed by him for this pur SS. Pending the report of the Expert Committee on pose. The recommendations of the Survey Group, as United Nations Public Information, which was ap concurred in by the Secretary-General and subsequently pointed under the terms of General Assembly resolution approved by the General Assembly, were fully reflected 1177 (XII) of 26 November 1957, the Secretary only in the 1956 budget. In other words, the numbers General has presented the 1959 estimates for those of staff authorized for 1956 did in fact represent the activities, with some exceptions, at the approved 1958 essential needs of the Organization in 1954, with some level. The Advisory Committee generally concurs in this adjustments for any increase in workload that might approach and the Committee's recommendations under r have occurred between 1954 and 1956. the several sections which include items in respect of 51. On this basis, it would seem that there has been public information work are accordingly provisional in an increase between 1954 and 1959, as represented by character. essential needs and in real terms, of some 25316 posts. A major proportion of this increase no doubt occurred ADMINISTRATIVE COSTS OF TECHNICAL ASSISTANCE in respect of the offices away from Headquarters, and particularly in the secretariats of the Economic Com 56. By resolution 594 (VI) of 4 February 1952, mission for Asia and the Far East and the Economic the General Assembly decided "that the administrative Commission for Latin America, during the years 1955, part of the technical assistance programme financed by 1957 and 1958. The Advisory Committee, in its budget voluntary contributions and executed by the United reports relating to those years, supported the request Nations shall be subject to the same scrutiny on the for additional posts at these overseas offices, as repre part of the Advisory Committee on Administrative and senting the increasing attention which the Economic Budgetary Questions as that applied to expenses pro and Social Council and the regional economic commis posed under the regular budget". Hitherto, the admin sions-and indeed the General Assembly itself-have istrative part of the technical assistance programme of devoted to problems connected with the economic devel the Organization was provided for in a separate section opment of the countries in the regions in question. At of the budget so that the Advisory Committee's review the same time the Committee stressed that any ex of that budget section constituted also its scrutiny of pansion of activities in the regions must be accompanied the administrative expenses in terms of resolution 594 (VI).

16 If non-comparable elements (see notes to the table under 57. Beginning with the 1959 budget estimates, the para. 47) are excluded from the comparison, the increase would administrative requirements of the technical assistance be some 306 posts. programme are, in accordance generally with recom- _ ...... _--_..- ....._ ...... _--_...... _------. '$ Appraisal of the budget estimates for 1959 10 mendations made by the Advisory Committee (A/3624, ments between Headquarters and the field in order to para. 199) and approved by the Fifth Committee (AI simplify administrative procedures and to avoid delays 3800, para. 12),17 incorporated in the relevant budget in execution of programmes. The Committee recom sections in the same manner as the expenses of other mends that immediate attention should be given to this departments and offices of the Secretariat. This pro matter so that administrative simplicity and economy cedure is intended to emphasize the unity of the Secre might be achieved, with the useful elements in the tariat and to promote the most rational and economic arrangement being retained. The Committee recom use of its total resources. mends further that a complete report on this subject 58. Despite the change in the form of presentation should be submitted by the Secretary-General to the for appropriation purposes, the 1959 estimates in respect General Assembly at its fourteenth session, in the light of the Technical Assistance Administration, covering of the more than three years' experience with these experimental arrangements. the administrative and operational services costs of the ".. programme, are given in "project" form in annex H 63. Another point to which the Advisory Committee to the 1959 budget estimates. The Advisory Committee, has given special attention relates to the arrangements in pursuance of General Assembly resolution 59-1- (VI) in the Organization for the difficult task of recruitment and in accordance with the most recent recommenda and servicing of experts. Inasmuch as this function tions which the Committee has made on this subject forms part of the responsibilities of the Office of Per (A/3832), has scrutinized these estimates and generally sonnel, the Committee's observations in this regard are considered various administrative questions relating to included in chapter IH of the present report, which the execution of the programme. deals with a special study of the Offices of the Con 59. Administrative and operational services costs for troller and of Personnel. 1959, based on the assumption that the 1959 level of the total technical assistance programme of the Organi APPROPRIATIOl'f RESOLUTION zation would be the same as that in 1958 (slightly 64. The text of the appropriation resolution sub above $8.5 million), are estimated at $1,671,500, which mitted by the Advisory Committee, and incorporating is $19,365 below the approved estimate for 1958. The the budget amounts recommended in the paragraphs net amount for 1959, after deduction of income from that follow, is attached as appendix I to the present staff assessment, is estimated at $1,426,500, against chapter. As will be seen from the comparative table which it is assumed that there would be a credit under preceding the draft appropriation resolution, the Com income of $1,100,000 from the Special Account of the mittee's recommendation for a total appropriation of Expanded Programme. Any reimbursement of national $58,484,500 represents a reduction of $521,670 in the income taxes in respect of staff in the Technical As estimates presented by the Secretary-General. sistance Administration will, as in the case of other staff, be debited to the account, in the Tax Equalization 65. Income other than staff assessment has been Fund, of the Member State concerned. included, in paragraph 2 of the draft appropriation resolution, at $5,267,880, the figure submitted by the 60. No change is proposed in the administrative Secretary-General. Income from staff assessment, to be organization of TAA or the experimental outposting credited to Member States through the Tax Equalization to Latin America from early 1956 of certain programme Fund, has been included at an estimated figure of officers. The Advisory Committee reported in 1957 $6,056,000, or $30,000 less than the Secretary-General's (A/3624, para. 201) that the Secretary-General had estimate, the decrease being explained in paragraph indicated his intention of undertaking a further review 223 below. of the arrangements for outposting. While there has so far been no formal review and report on the subject as 66. F?r the reasons explained by the Secretary a whale, the Committee understands that various related General 111 paragraphs 7 and 8 of his budget foreword, matters have been under continuous study. the Advisory Committee has included the text proposed by the Secretary-General for paragraphs 3 (a) and 4 61. When the proposals in regard to the outposting of the appropriation resolution, which are intended to of programme officers to the various regions were ini identify the total estimated expenditures relating respec tially made, the Advisory Committee had, among other tively to the Permanent Central Opium Board and the reservations, "misgivings lest the arrangements lead Drug Supervisory Body, and the Joint Staff Pension to delays in the formulation and approval of requests Board and the United Nations Staff Pension Committee. and in the recruitment and servicing of experts, and especially if, as is to be expected, recipient Govern WORKING CAPITAL FUND ments often prefer to deal directly at the highest level with TAA at Headquarters" (A/3050, para. 18).18 The 67. Contrary to past practice, the budget document Committee has subsequently also expressed (A/3624, for 1959 does not contain a draft resolution relating to para. 201) doubt as to whether demonstrable and sig the Working Capital Fund. The Secretary-General has nificant advantages have accrued from the outposting, explained, in paragraph 52 of his budget foreword, that the cost of which has proved relatively high without an increase in the level of the Fund may be required compensatory savings at Headquarters. and that he would consult with the Advisory Committee 62. The Advisory Committee is now informed that before making firm proposals in this regard. The Ad while some useful results have been achieved from the visory Committee's recommendations on this question will be submitted in the light of the proposals to be made experimental outposting, especially in regard to pro by the Secretary-General. gramme planning, there is need for further readjust- 68. The draft resolution which the Advisory Com 17 Official Records of the General Assembly, Twelfth Session, mittee recommends for 1959 in respect of unforeseen Annexes, agenda item 41. and extraordinary expenses (appendix H) is identical 18 Ibid., Tenth Session, Annexes, agenda items 47 and 38. with that proposed by the Secretary-General.

, . -_.__ .,-~ - -- -_.._..__ ..,- ~ .-. _._-"-- 1 - 10 11 Appraisal of the budget estimates for 1959 the field in order to and to avoid delays COMPARATIVE TABLE OF APPROPRIATIONS AS PROPOSED BY THE SECRETARy-GENERAL Committee recom AND RECOMMENDED BY THE ADVISORY COMMITTEE iuld be given to this I )1icity and economy Secretary Advisory 1, General's Committee's lul elements in the budget esti recommen Committee recom mates for 1959 dations Decrease iort on this subject $ $ $ tary-General to the session, in the light A. UNITED NATIONS perience with these ,., PART I. Sessions of the General Assembly, the Councils, Commissions Advisory Committee and Committees: :0 the arrangements Special meetings and conferences task of recruitment Section eh as this function 1. Travel of representatives, members of Commissions and Com- f the Office of Per mittees . 733,700 731,700 2,000 .s in this regard are 2. Special meetings and conferences . 1,543,500 1,543,500 esent report, which Offices of the Con- 3. Board of Auditors . 51,000 51,000

PART H. Special missions and related activities UTION Section. ion resolution sub 4. Special missions and related activities . 2,062,600 2,062,600 , and incorporating 5. United Nations Field Service . 1,096,800 1,096,800 in the paragraphs x I to the present ~ comparative table PART IH. The Secretariat esolution, the Com Section al appropriation of of $521,670 in the 6. Salaries and wages . 30,561,000 30,3i1,OOO 250,000 z-General, 7. Common staff costs . 6,306,000 6,271,000 35,000 sessment has been 8. Travel of staff and members of administrative bodies . 1,514,420 1,475,000 39,420 draft appropriation 9. Hospitality . 25,000 25,000 ~ submitted by the 9a. Payments under annex I, paragraphs 2 and 3, of the Staff Regula- ff assessment, to be tions . 70,000 70,000 le Tax Equalization Economic Commission for Africa" ...... 500,000 500,000 stimated figure of Secretary-General's ined in paragraph PART IV. Special Offices Section by the Secretary 10. Office of the United Nations High Commissioner for Refugees ... 1,408,000 1,350,000 58,000 is budget foreword, cl the text proposed .aphs 3 (a) and 4 PART V. Common services and equipment .ch are intended to Section [res relating respec tum Board and the 11. General expenses ...... 5,352,800 5,325,000 27,800 oint Staff Pension 12. Printing, stationery and library supplies . 2,165,200 2,125,200 40,000 PensionCommittee. 13. Permanent equipment . 529,450 465,000 64,450

UND PART VI. Technical programmes ~ budget document Section solution relating to 14. Economic development . :retary-General has 480,000 480,000 iget foreword, that 15. Social activities '" 925,000 925,000 cl may be required 16. Human rights activities . 55,000 55,000 dvisory Committee 17. Public administration . 300,000 300,000 s regard. The Ad s on this question 'oposals to be made PART VH. Special expenses Section le Advisory Com 18. Special expenses . 2,649,500 2,649,500 pect of unforeseen lix II) is identical a Detailed estimates will be submitted to the General Assembly for the Economic Commission for Africa. :ieneral. (Continued on ne~e page) 1 Appraisal of the budget estimates for 1959 12

COMPARATIVE TABLE OF APPROPRIATIONS AS PROPOSED BY THE SECRETAHy-GENERAL AND RECOMMENDED BY THE ADVISORY COMMITTEE (continued)

SeCl'etary Advisol'Y Genel'al's Committee's budget esti I'ecommen mates fol' 1959 datiolls Decl'ease $ $ $

B. THE INTERNATIONAL COURT 010' JUSTICE

PART VIII. The International Court of Justice

Sec/joll 19. The International Court of Jl1stice 677,200 672,200 5,000

Recapitulation: Secretary-Gencral's estimates , .. , . $59,006,170 Advisory Committee's recommendations .. , . $58,484,500 Total reduction recommended by the Advisory Committee $521,670

ApPENDIX I

Draft appropriation resolution for the financial year 1959 (submitted hy the Advisory Committee)

The General Assembly Resolves that for the financial year 1959: 1. Appropriations totalling $US 58,484,500 are hereby voted for the following purposes:

A. UNITED NATIONS

PART 1. Sessions of the General Assembly, the Councils, Commissions and Committees: Special meetings and conferences Seciioll Amount in US dol/aI's 1. Travel of representatives, members of Commissions and Committees . 731,700 2. Special meetings and conferences .. , . 1,543,500 3. Board of Auditors ...... 51,000

TOTAL, PART I 2,326,200 P.ART n. Special missions and related actiznties SectiOJ. 4. Special missions and related activities . 2,062,600 5. United Nations Field Service ...... , ' .. 1,096,800

TOTAL, PART II 3,159,400

PART III. The Secretariat Section 6. Salaries and wages "....". '" . 30,311,000 7. C0111111011 staff costs . 6,271,000 8. Travel of staff and members of administrative bodies . 1,475,000 9. Hospitality . 25,000 9a. Payments under annex I, paras. 2 and 3, of the Staff l\.egulations . 70,000 Economic Commission for African . 500,000

TOTAL, PART IH 38,652,000 Carried fonvard 44,137,600 "Detailed estimates to be suLmiltec1 by the Sccretary-Gener,,! to the tllirteenth session of the Genera! Assembly.

(Continued on nexl Page) ·"';~;""~'"'·"""""""·_''''·';·''~'';;;''-;;;;~••IiU;1¥flil-"o1lii'f~~t;;i:>f$~.~~:(;~:ri-~$.~1i.0.0~•.,;,..,:.y.X"'"':'~"'~i~.,,}kf";iZ~.aQ-~~*:;"'~"i~:'lIIlii'i~§ii~f"RIi;iI"iiillillW~Jtillittf!!)!iIiI~iilli"0iI1716i1ii1iilli'·.i\lI\ililIlilll;1liiiii!IIl1lllU__1lIIIlIlIl • • ~ • ______1_2 . 13 Appraisal of the budget estimates for 1959

ARy-GENERAL UNITED NATIONS (continued) ~d) A. Amount in US dollars Advisory Commiitee's Brought forward 44,137,600 recommen- 9 dations Decrease $ $ PART IV. Special Offices Section 10. Office of the United Nations High Commissioner for Refugees 1,350,000

TOTAL, PART IV 1,350,000

672,200 5,000 PART V. Common services and equipment Section $59,006,170 11. General expenses . 5,325,000 $58,484,500 12. Printing, stationery and library supplies . 2,125,200 'I Committee $521,670 13. Permanent equipment . 465,000 TOTAL, PART V 7,915,200

PART VI. Technical programmes le Advisory Committee) Section 14. Economic development . 480,000 15. Social activities . 925,000 16. Human rights activities ;. 55,000 urposes: 17. Public administration . 300,000

TOTAL, PART VI 1,760,000

PART VII. Special expenses Section 18. Special expenses 2,649,500 Am01mtin US dollars H,700 TOTAL, PART VII 2,649,500 ~3,500 ;1,000 B. THE INTERNATIONAL COURT OF JUSTICE

2,326,200 PART VIII. The International Court of Justice Section 19. The International Court of Justice . 672,200 i2,600 16,800 TOTAL, PART VIII 672,200 GRAND TOTAL 58,484,500 3,159,400

2. The appropriations voted by paragraph 1 shall be 4. The appropriations under sections 1, 6, 7 and 8 financed by contributions from Members after adjust in a total amount of $155,200 relating to the United .1,000 ment in accordance with financial regulation 5.2. For Nations Joint Staff Pension Board and the United '1,000 this purpose, income for the financial year 1959 other Nations Staff Pension Committee shall be administered '5,000 than staff assessment is estimated at $5,267,880 and in accordance with article XXVII of the Regulations ~5,OOO income from staff assessment at $6,056,000. of the United Nations Joint Staff Pension Fund. 'O,()(X) 3. The Secretary-General is authorized: 5. In addition to the appropriations voted by para K>,OOO graph 1 above, an amount of $15,000 is hereby appro (a) To administer as a unit the provisions under priated from the income of the Library Endowment sections 1, 6 and 8 in a total amount of $99,800 relating Fund for the purchase of books, periodicals, maps and 38,652,000 to the Permanent Central Opium Board and the Drug library equipment and for such other expenses as are Supervisory Body; 44,137,600 in accordance with the objects and provisions of the (b) With the prior concurrence of the Advisory endowment. eneral Assembly. Committee on Administrative and Budgetary Questions, 6. The Secretary-General is authorized, in accord (CoII#lJlled on fle~t /Jage) , to transfer credits between sections of the budget. ance with the Financial Regulations, to charge against L Appraisal of the budget estimates for 1959 the income derived from the United Nations Postal direct expenses of those activities; income in excess of Administration. the Visitors' Service (Headquarters), those expenses shall be treated as miscellaneous income the sale of publications, the catering services, souvenir under the terms of financial regulation 7, and of para and gift sales, and the Visitors' Service (Geneva), the graph 2 above.

ApPENDIX II DE Draft resolution relating to unforeseen and extraordinary expenses PART I. SESSIONS OF (submitted by the Advisory Committee) COUNCILS, COMMIS SPECIAL MEETI The General Assembly (ii) The appointment of assessors (Statute, Article Resolves that, for the financial year 1959 ~ 30), or the calling of witnesses and the appoint SECTION 1. TRAVEL OF ment of experts (Statute, Article 50), not ex COMMISSION 1. The Secretary-General, with the prior concurrence ceeding a total of $25,000; of the Advisorv Committee on Administrative and (Hi) The holding of sessions of the Court away from Budgetary Questions and subject to the Financial The Hague (Statute, Article 22), not exceeding Estimate submitted by t Regulations of the United Nations, is authorized to a total of $75,000. Estimate recommended enter into commitments to meet unforeseen and extraor (c) Such commitments not exceeding a total of mittee . dinary expenses, provided that the concurrence ef the $25,000 as may be authorized by the Secretary-General 1957 (actual expense) . Advisory Committee shall not be necessary for: in accordance with paragraph 4 of General Assembly 1958 (appropriation) .. (a) Such commitments, not exceeding a total of $US resolution 1202 (XII) of 13 December 1957 relating to 2 million, as the Secretary-General certifies relate to the the pattern of conferences. 69. The increase of s maintenance of peace and security or to urgent economic 2. The Secretary-General shall report to the Ad the 1958 appropriation, i rehabilitation; visory Committee on Administrative and Budgetary Secretary-General for 19 Questions, and to the General Assembly at its fourteenth requirements of $36,330 (b) Such commitments as the President of the Inter session, all commitments made under the provisions of chapter I-The Genera national Court of Justice certifies relate to expenses Committees, and chapter occasioned by: the present resolution, together with the circumstances relating thereto, and shall submit supplementary esti Council, Commissions a (i) The designation of ad hoc judges (Statute, mates to the General Assembly in respect of such com 70. The estimates un Article 31), not exceeding a total of $36,000; mitments. gramme of meetings fo accordance with the patt the General Assembly i December 1957. The A that the Secretary-Gene to the attention of the organs of the United N visions of resolution 120 last paragraph of that re invited all organs to revi the frequency and lengt resolution of the Assem meetings for the next fi several organs along the bIy will contribute to a limited conference and s sources, available to the 71. In its report 0 (A/3624, para. 60), the to a proposal, which was Social Council, for a cha of the Commissions on H of Women from an annu the Council's referral of missions, they have bot' sessions should continu Advisory Committee not retary-General reaffirme of last year that "as a pattern should be ad (E/3134, para. 10). Th doubt wish to consider session. 72. Among the other nomic and Social Counci vention of Discriminatio De wit the the wo CHAPTER II 7 cha DETAILED RECOMMENDATIONS ON THE BUDGET ESTIMATES in be PART 1. SESSIONS OF THE GENERAL ASSEMBLY, THE which meets annually for a period of three weeks, will the COUNCILS, COMMISSIONS AND COMMITTEES; entail an expenditure of $22,00> in 1959 on trav.el and tice SPECIAL MEETINGS AND CONFERENCES subsistence of members, including travel and subsistence the of two special rapporteurs. The Advisory Committee ex SECTION 1. TRAVEL OF REPRESENTATIVES, MEMBERS OF trusts that the frequency of the sessions of the Sub am COMMISSIONS AND COMMITTEES Commission will be reviewed as part of the general not $ review of all the functional commissions of the Council. ing Ge Estimate submitted by the Secretary-General 733,700 73. The 1959 estimate of $375,000 under chapter I, item (i), for the travel of representativ~s to the ~~neral adv Estimate recommended by the Advisory Com- Assembly compares with a corresp?ndmg prOVISIon ?f of mittee 731,700 $303,700 in 1958 and act~1al expendItur~ of $4~4,457. m yea 1957 (actual expense) 771,754 1957. The higher expenditure m 1957 IS due 111 major 7 1958 (appropriation) 665,070 part to the fact that many claims frot;1 the eleventh ,.,- Ad session of the Assembly, which extended 111tO 1957, were sec 69. The increase of some $68,700, as compared with submitted and settled only during that year. The Sec red the 1958 appropriation, in the estimate submitted by the retary-General has informed the Advisory Committee ! Sec mainl~ I Secretary-General for 1959 comprises additional that the 1958 provision o~ $303?00 will prove .inade I.' requirements of $36,330 and $28,800 respectively under Alla Com~issions a~d quate for meeting 1958 claims, which are now estimated I. Cha chapter I-The General Assembly" at $375,000, the amount proposed also in respect of 1959. Committees, and chapter III-The Economic and SOCIal I' Council, Commissions and Committees. 74. The proposed provision in respect of the Admin I; s 70 The estimates under review are based on a pro istrative Tribunal includes an amount of $2,000 for ') gra~me of meetings for 1959, 'which is generally in payment of an honorarium of $500 to the President and I:, $250 each to the other members of the Tribunal. The It accordance with the pattern of conferences approved by Est Advisorv Committee recognizes that a similar proposal Est the General Assembly in resolution 1202 (XII) of 13 was made to the General Assembly at its ninth session December 1957. The Advisory Committee understands but was not approved at that time. The Committee notes 195 that the Secretary-General ?as brought, or will ?r!ng, that this matter was not placed before the Assembly at r . to the attention of the vanous organs and subsidiary its twelfth session when, as a result of a comprehensive 195 organs of the United Nations, as the~ meet,. the pro review of the system of honoraria, it took certain deci I a visions of resolution 1202 (XII) and, 111 particular, the wh~ch e~ect const~tute~ on t wh~ch sions (A/3766) 111 in a codifica I' last paragraph of that re.solutiot; by the Assembly tion of existing practices. WIthout prejudging the sub bJ invited all organs to review their working methods and I; on t the frequency and length of their sessions. While the stance of the issue, the Committee suggests that the Con inclusion of monetary provision in the budget prior to I resolution of the Assembly has established a pattern of I 7- meetings for the next five years, further action by the a decision in principle is not an orderly method of ~ dealing with this question. The matter might be brought !! - the several organs along the lines indi~ated ~:f ~e Assem fro e~e.c?ve to the Assembly in due course as a modification of the bly will contribute to a more utilization .of the provisions which were approved in December 1957. The if sect limited conference and staff facilities, and financial re an sources, available to the Organization. Committee accordingly recommends the deletion of the ~ proposed provision of $2,000. •. ten 71. In its report on the 1958 budget estimates 75. As regards the estimate of $12,700 for two ses con (A/3624, para. 60), the Advisory Committee referred sions in 1959 of the Advisory Committee on the Peace tion to a proposal, which was then before the Economic .and ful Uses of Atomic Energy, it is not entirely clear at Social Council, for a change in frequency of the sessions whether the General Assembly, in part I of resolution Na of the Commissions on Human Rights and on the Status 912 (X) of 3 December 1955, intende~ to continue the of of Women from an annual to a biennial basis. Following Committee beyond the Second International Conference cost the Council's referral of this question to the two Com on the Peaceful Uses of Atomic Energy which is to be aris missions, they have both now recommended that their held in September 1958. The Advisory Committee (on pur sessions should continue to be held annually. The Administrative and Budgetary Questions) understands 1. Advisory Committee notes in this regard that the Sec that the Secretary-General attaches the greatest impor retary-General reaffirmed to the Council his proposal tance to the continuation of the Advisory Committee on of last year that "as a general principle, the b!enni~~ Atomic Energy, especially in connexion with United 7 pattern should be adopted wherever practicable Nations responsibilities in the field of the peaceful uses of (E/3l34, para. 10). The ~eneral Asse:nbly would .no of atomic energy, including the Organization's relations cem doubt wish to consider this matter at Its forthcoming fere session. 111 Official Records of the General Assembly, Twelfth Session, stat 72. Among the other subsidiary organs of the Eco Annexes, agenda. item 41. The recommen?ations contained in tion this document which was a report of the FIfth Committee were nomic and Social Council, the Sub-Commission on Pre approved by the General Assembly at its 727th plenary meeting nes vention of Discrimination and Protection of Minorities, on 13 December 1957. tra qua 15 twe Detailed recommendations on the budget estimates with the International Atomic Energy Agency. Should clerks and typists, and $6,000 for printing the conven higher, since certain the General Assembly desire to continue the Committee, tion in the three working languages of the Conference. the number of pape the inclusion of budgetary provision at $12,700 for 1959 80. Although in resolution 896 (IX) the General servicing the Confer would be in order. Assembly expressed its desire that the conference be earlier estimates an 76. In addition to the meetings scheduled under convened as soor: as at least twenty States have com 86. While an at chapter III of section 1, there is the possibility that, as municated to the Secretary-General their willingness to the balance of the in other years. one or more commodity conferences will cooperate in such a conference, the Assembly might after allowing for t be convened in 1959. Because of the ad hoc character of wish, having regard to the heavy and extraordinary budget--has been i these conferences. they are covered, under present prac expenditures falling in 1958 and 1959, to consider the Advisory Committe tice, by the authorization to the Secretary-General, in possibility of deferring the conference to a later date. time of submission c the annual resolution on unforeseen and extraordinary The Advisory Committee's concern in this regard is the Secretary-Genei expenses, to incur obligations not exceeding a given solely the need for a reassessment of priorities in the the total costs betwe amount for ad hoc meetings. The Advisory Committee light of new and urgent expenditures which have con make appropriate p notes with interest that despite the uncertainties attend siderably added to the financial burden of Member On the same basis, t ing the scheduling of these conferences, the Secretary States. of the 1959 budget General is making efforts to foresee and plan them in 81. Should the General Assembly agree that the con income from the sa advance, thereby promoting the methodical development ference should be convened in 1959, the Advisory Com ceedings of the Con of a complete conference programme for the ensuing mittee has no objection to the proposed provision of 87. The Advisor year. $43,500. 191 on the expansi 77. In the light of the foregoing comments, the internal reproductioi Advisory Committee recommends an appropriation for II. International Conference on the Peaceful Uses and Geneva, throug section 1 in the amount of $731.700, representing a of Atomic Energy ence budget, of adc reduction of $2,000 in the estimate submitted by the 82. In his initial budget estimates for 1958 will keep this matte! Secretary-General. (A/3600),20 the Secretary-General had estimated the the savings that are normal publishing p I; . AlIa1ysis of reductions recommended $ total costs of the Second United Nations International Conference on the Peaceful Uses of Atomic Energy, to 88. In the light ( Chapter I (ii). Administrative Tribunal 2,000 i' be convened at Geneva in September 1958 pursuant to Committee concurs i General Assembly resolution 912 (X) of 3 December 000 in respect of the SECTION 2. SPECIAL MEETINGS AND CONFERENCES If 1955, at $2 million. During the twelfth session of the 89. For section 2 $ Assembly, the Secretary-General revised this estimate tions in the precedii f: (A/C.5/733)21 to approximately $4 million. in the light paragraph 81, the A I Estimate submitted by the Secretary-General 1,543,500 of the considerable increase in the number of technical appropriation of $1, Estimate recommended by the Advisory papers which were to be submitted to the Conference Committee . 1,543,500 and which, under the relevant rules of procedure, would SECTION 1957 (actual expense) . 33,842a fall to be published in the four languages of the Confer 1958 (appropriation) . 2,250,OOOb ence. The Secretary-General at the same indicated the Estimate submitted possibility, with the progress of the arrangements for a Preparatory costs of the 1958 United Nations Conference Estimate recommenc on the Law of the Sea. the Conference, of further revisions in the estimates. mittee . b Includes $2,000,000 for the Second International Conference 83. The Advisory Committee, in commenting on the 1957 (actual expens I on the Peaceful Uses of Atomic Energy and $250,000 for the revised estimate, recommended (A/3777)22 that efforts 1958 (appropriation I Conference on the Law of the Sea. should be made to achieve substantial economies, prin I 7S. In order to isolate from the regular sections of cipally through a restriction of the volume of documenta t the budget expenditure items which are not comparable tion to be printed and published and a more extensive from year to year, estimates are submitted under this use of internal processes in regard to pre-conference Chapter section, on a project basis, in respect of conferences of reproduction of papers and abstracts. In view of the tentative character of the estimate, the General Assem an extraordinary character. The 1959 provision is in I. Advisory Cc tended to cover expenditures in respect of two such bly de~ided, 0t; the recomm~n.dation of the Advisory conferences: a Conference on the Elimination or Reduc Committee, to include a provision of $2,000,000 in the n. Military Ob tion of Statelessness which is to be convened in 1959 1958 budget to meet 1958 costs, subject to review at the Ill. Representati at an estimated cost of $43,500; and the Second United thirteenth session. IV. Conciliation Nations International Conference on the Peaceful Uses 84. In accordance with the arrangements envisaged of Atomic Energy which will be held in 1958 at a total during the twelfth session of the General Assembly V. Truce Super cost of $3,500,000, of which some $1,500,000 would (A/3777, para. 13), the Secretary-General submitted VI. Repatriation arise in 1959. $2.000,000 having been provided for the to the Advisory Committee, at its first session in 1958 purpose in the 1958 budget. revised estimates in respect of the Conference. Thes~ VII. Memorial C rev~sed estimates, which total $3,500,000, are also the VIII. Commission 1. United Nations Conference on the Elimination or baSIS on which the 1959 estimates under section 2 Reduction of Statelessness chapter H, have been presented. ' 79. The Secretary-General proposes, in pursuance 85. The Advisory Committee notes with apprecia of General Assembly resolution 896 (IX) of 4 De !ion that it has proved possible, largely through a change Other missions in 1 cember 1954, to convene during 1959 a four-week con 111 the rules of procedure relating to the publication of ference of plenipotentiaries at Geneva for the purpose the proceedings of the Conference, to effect a reduction stated in that resolution, namely, to conclude a conven in the estimates in the amount of nearly half a million tion for the reduction or elimination of future stateless dollars. The real reduction on this account is in fact a Includes $157,400 fc ness. The estimate of $43,500 includes $4,500 for the supervise elections in T travel and subsistence of five staff members from Head 20 Official Records of the General Assembly, Twelfth Session, $15,000 for the Good 0 SuPPlement No. S. The latter provision hs quarters, $33,000 for the temporary employment of 21 Ibid., Annexes, agenda item 41. the prior concurrence 0 expenses in connexion , twenty-one language staff and a number of secretaries, 22 Ibid. I .. 90. The Advisory Committee recommends an ap propriation of $51,000, the estimate submitted by the Secretary-General, to ~rovide for the expenses of the Board of Auditors. 91. The Committee took the occasion of the 1959 budget review to inquire into the practical arrangements for external audit currently in force. The audit at Head quarters, which for several years was performed by the Auditor-General of Canada and his staff, has been the responsibility of the Netherlands member of the Board of Auditors since 1956, when the Canadian Auditor General ceased to be a member of the Board. The Ad visory Committee understands that consequential re adjustments in the practical arrangements for the audit have been satisfactory.

PART n. SPECIAL MISSIONS AND RELATED ACTIVITIES 92. As in the case of the 1958 estimates, the Secre tary-General has included in his initial budget docu ment detailed estimates for 1959 in respect of all exist ing missions and related activities. These estimates are, however, provisional in the sense that they are con tingent on a prospective decision of principle regarding continuance of the several missions and, further, are subject to revision in the light of developments.

SECTION 4. SPECIAL MISSIONS AND RELATED ACTIVITIES $ Estimate provisionally submitted by the Sec- retary-General 2,062,600 Estimate provisionally recommended by the SECTION 3. BOARD OF AUDITORS Advisory Committee 2,062,600 $ 1957( actual expense) 2,047,082 Estimate submitted by the Secretary-General 51,000 1958 (appropriation) 2,082,900 Estimate recommended by the Advisory Com- mittee . 51,000 93. The following is a summary of the 1959 esti 1957 (actual expense) . 48,135 mates submitted under section 4, with corresponding 1958 (appropriation) . 53,000 figures for 1958 and 1957:

1959 1958 1957 estimate appropriation expense Chapter Mission or activity $ $ $

I. Advisory Council for Somaliland ...... 142,000 147,000 149,595 H. Military Observer Group in India and Pakistan ...... 431,300 448,800 430,850 IH. Representative for India and Pakistan ...... 32,200 28,500 28,474 IV. Conciliation Commission for Palestine ...... 68,400 55,500 76,923 V. Truce Supervision Organization in Palestine ...... 1,201,000 1,070,000 1,177,221 VI. Repatriation of Greek children ...... 5,000 560 ~i VII. Memorial Cemetery in Korea ...... 30,000 30,000 VIII. Commission for the Unification and Rehabilitation of Korea 157,700 125,700 139,065

TOTAL: chapters I to VIII 2,062,600 1,910,500 2,002,688 Other missions in 1957-1958 which are not provided for in 1959 172,400a 44,394b

GRAND TOTAL 2,062,600 2,082,900 2,047,082

a Includes $157,400 for the United Natioi.; Commissioner to Representative to India and Pakistan (Security Council resolu supervise elections in Togoland under French administration and tion S/3922 of 2 December 1957) are estimated at $15,500. I $15,000 for the Good Offices Committee on South West Africa. The latter provision has since been increased to $26,000 with b Includes $36,547 for the mission to Togoland under French I the prior concurrence of the Advisory Committee. In addition, administration and $7,847 for the mission of the President of expenses in connexion with the mission of the United Nations the Security Council to India and Pakistan. . _"''''''''''·''r,'I\t_''',''',,,.'''',,·',;·,,c.''',.,·,,....''''''.,,<'''''''''""''''''''''-'.'''''''''''''''''''''''''~'/i.:~'~",T>1';\'''''''''' Detailed recommendations on the budget estimates 18 .' 19

94. The total 1959 estimate of $2,062,600 under 95. The Advisory Committee is gratified to learn category, whi chapters I to VIII is $152,100 above the corresponding that, in accordance with its previous recommendations mentary estim provision of $1,910,500 for 1958, after taking account (A/3624, para. 83), two senior officials from Head 103. The of a decrease of $56,000 in respect of mission allowances quarters visited early in 1958 all the missions except Service perso in 1959 resulting from adjustments, effective 1 Septem the Truce Supervision Organization in Palestine which posesto autho ber 1958, in the emoluments paid to Field Service staff. had to be excluded because of the circumstances obtain 6, of the Sta Increases of $143,900 in respect of the two Palestine ing in the area. The Committee understands that the .~ 1959, in an i missions, of $32.000 in the Korean Commission and of 19 estimates under section 4 reflect the findings of (salaries, wag $3,700 for the Representative for India and Pakistan this inspection team which sought, during its visits, a taneous decre are partially offset, to the extent of $27,500, by reduc tightening of the administrative management of the ances) and a tions in other chapters. The Advisory Committee under several missions. It is noted in particular that, in the assessment. stands, however, that, in terms of the situation prevail case of certain of the missions, it has proved possible, ing at mid-year, expenditures in 1958 are estimated to as suggested by the Advisory Committee in 1957 104. Havi exceed the appropriation for chapters I to VIII by (A/3624, para. 86), to place increased reliance on these estimate some $105,000, mostly because of increased require locally-recruited staff and to effect a consequential re a provisional ments for the Truce Supervision Organization in Pal duction in the number of detailed and internationally as proposed bj estine and the Korean Commission. In terms of the recruited staff. probable 1958 figures, the provision requested for 1959 96. The staffing position proposed for 1959 in the P represents an increase of about $47,000. various missions is shown in the following table: SEC

Specifically recruited Estimate sub Detailed from for mission service regular Total eral ..... establishment Inter- staff Estimate rec (including nationally Locally in Mission or activity Field Service) recruited recruited mission Committee 1957 (actual I. Advisory Council for Somaliland . 9 3 18 30 1958 (approp II. Military Observer Group in India and Pakistan . 33 2 33 68 I 105. Provi ! Ill. Representative for India and Pakistan . 2 2 lished posts, t IV. Conciliation Commission for Palestine . 12 2 14 time of all de V. Truce Supervision Organization in Palestine . 146 3 38 187 exception of VI. Repatriation of Greek children . Office of the VII. Memorial Cemetery in Korea . Service and t visory Commi VIII. Commission for the Unification and Rehabilitation of 25 on the rea Korea . 5 1 29 35 for the exclus a of these four TOTALS 193 23 120 336 ever, that this wages of the a Includes 164 Field Service personnel. tion 16 of the Permanent C 97. Salary costs of staff specifically recruited for SECTION 5. UNITED NATIONS FIELD SERVICE visory Body mission service are provided for in section 4, while $ secretariat of t salaries of staff detailed from the regular establishment Estimate provisionally submitted by the Sec- Nations Staff are covered under section 6 and those of Field Service retary-General 1,096,800 1958 budget), personnel under section 5. There is also provision under 1958 budget. section 6, chapter Ill, for the costs of temporary re Estimate provisionally recommended by the placements, at the established offices, of detailed staff. Advisory Committee 1,096,800 106. Refere The Advisory Committee suggests later in the present 1957 (actual expense) 775,402 the organizatic report (para. 134) that the full costs of operating the 1958 (appropriation) 893,600 proposed to be Committee un missions should be shown under section 4 by the inclu- 101. The increase of $203,200 as compared with the ,.sion in that section, rather than in section 6, of any material finan 1958 appropriation consists of additional expenditure are directed to costs of replacing staff assigned to the missions from on salaries and wages and common staff costs as a con the regular establishment. staff resource sequence of (a) a net increase of nine posts over the estimates unde 98. In paragraph 23 of his budget foreword, the 1958 establishment, and (b) certain proposed adjust tant of the 0 Secretary-General indicates that substantial additional ments, effective 1 September 1958, in the emoluments lishment of t costs are estimated in 1958 in connexion with the opera payable to Field Service personnel. Budgetary pro tions of the United Nations Observation Group in made, as a t Lebanon. 102. The increase in the number of Field Service posts is attributed to developments which necessitated porated in oth 99. Under the terms of General Assembly resolu the establishment of outposts on the Syrian-Israeli border, 107. The a tions 289 A (IV) of 21 November 1949 and 442 (V) requiring twenty-three additional staff. However, the General under of 2 December 1950, it is expected that the present func net addition to the Field Service has been kept down to represents an tions of the Advisory Council for Somaliland will cease nine through the greater use of radio telephony at the provision. Th in 1960 and that no budgetary provision will need to be Truce Supervision Organization in Palestine and the formed the A made beyond that year for this mission. Military Observer Group in India and Pakistan. In this 1958 requirem 100. The Advisory Committee recommends a pro regard, the Advisory Committee understands that the some $36 milli visional appropriation for section 4 of $2,062,600, or the establishment of an Observation Group in Lebanon has increase in the figure proposed by the Secretary-General. led to substantial staff increases in the Field Service $560,000. The :1_., '''''''''':''~~~''t>,,,),,,,,w..l;11'~i''''''M'i''''''''~[=''''''',,\''''''_''jj~''''i<~*i~~»i:liI'IIIIli)i'9W,liIiiIi'!e;;'J[..~.·,~

18 . 19 Detailed recommendations on the budget estimates learn category, which will be reflected in the 1958 supple penditures in 1959, not reflected in the initial estimates ations mentary estimates. under section 6, including those in respect of the Eco iead 103. The adjustments in the emoluments of Field nomic Commission for Africa and possible revisions xcept Service personnel, which the Secretary-General pro arising from other decisions of the Economic and Social which posesto authorize in accordance with annex I, paragraph Council. In addition, the Secretary-General has indi btain 6, of the Staff Regulations, would result, in respect of cated, in paragraph 20 of his foreword, preliminary rt the 1959, in an increase of some $156,000 under section 5 forecasts of possible additional costs of $400,000 under 19S of (salaries, wages and common staff costs) with a simul section 6 in respect of a contingent revision of the post rits, a taneous decrease of $56,000 in section 4 (mission allow adjustment classification of New York and $175,000 ,f the ances) and an increase of $26,000 in income from staff under section 7 for proposals relating to pensionable n the assessment. remuneration of staff. ssible, 104. Having regard to the tentative character of 108. In its approach to the estimates under section 1957 these estimates, the Advisory Committee recommends 6, the Advisory Committee has also taken account of the :e on a provisional appropriation for section 5 of $1,096,800, greater possibilities, opened by the new form of the al re as proposed by the Secretary-General. budget, of applying priorities in programming, increas nally- ing flexibility in the use of staff resources and improv ing administrative management procedures. These pos PART Ill. THE SECRETARIAT n the sibilities were discussed in some detail in the Committee's SECTION 6. SALARIES AND WAGES report on the 1958 budget estimates (A/3624, paras. 18-21, 92) where the Committee also indicated that $ with a continuous scrutiny of staffing requirements it I Estimate submitted by the Secretary-Gen- j should be possible to reduce the numerical strength of 1 Total eral 30,561,000 some segments of the Organization. The Committee staff Estimate recommended by the Advisory I] in recognizes that the 1959 estimates under section 6 reflect iissiow Committee 30,311,000 to some extent the facility offered by the new form of 1957 (actual expense) 29,044,745 the budget for an increasingly flexible use of staff re jj 30 1958 (appropriation) 29,200,875 sources by adjusting their deployment as need arises, 1 so as to concentrate them on areas of immediate impor 11 68 105. Provision is made under section 6 for the estab 2 tance and necessity. Nevertheless, there should be a con I1 lished posts, temporary assistance, consultants and over tinuing effort in this direction and it would be difficult 14 time of all departments, offices and activities, with the to maintain that the advantages of a consolidated man 187 exception of the International Court of Justice, the ning table have been fully realized in the 1959 estimates Office of the High Commissioner for Refugees, the Field I as submitted by the Secretary-General. l i Service and the revenue-producing activities. The Ad ;~' visory Committee has commented in paragraphs 21 to 109. The comments below reflect this approach, and 25 on the reasons suggested by the Secretary-General are offered separately for each chapter of this section, 35 for the exclusion from this section of the salary costs although the Committee's final recommendations (see of these four offices and activities. To the extent, how para. 136) relate to the section as a whole because of 336 ever, that this section now covers also the salaries and the closely related character of the several elements in wages of the Technical Assistance Administration (sec the section. tion 16 of the 1958 budget), the Joint Secretariat of the Chapter I. Established posts Permanent Central Opium Board and Drug Super & visory Body (section 11 of the 1958 budget) and the $ $ secretariat of the Joint Staff Pension Board and United Estimate submitted by the Secretary-Gen- Nations Staff Pension Committee (section 12 of the eral 29,083,000 ~,800 1958 budget), it is wider in scope than section 6 of the Estimate recommended by the Advisory 1958 budget. Committee...... a 16,800 106. Reference has been made in paragraph 44 to BltIiget amounts (total for '5,402 the organizational changes that have taken place or are chapter) 13,600 proposed to be effected in the Secretariat. The Advisory $ Committee understands that these changes will have no 27,094,410 1957 Posts authorized ...... 3,941 th the material financial impact in themselves, although they (actual expense) diture are directed to a better and more effective utilization of 27,784,645 1958 Posts authorized ...... 3,994- t con staff resources. It must be noted, however,.that the 29,083,000 1959 Posts requested ...... 4,023 sr the estimates under section 6 do not reflect the most impor a 1959 Posts recommended by the djust tant of the organizational changes, namely the estab Advisory Committee .,. 3,994 ments lishment of the Economic Commission for Africa. Budgetary provision for this Commission is separately a See paras. 109 and 136. ervice made, as a temporary procedure, and will be incor 110. For the departments and offices covered by this itated porated in other sections of the budget in due course. section, the Secretary-General has requested a total of order, 107. The appropriation proposed by the Secretary 4,023 established posts, comprising 1,687 in the Profes r, the General under section 6 amounts to $30,561,000 and sional category and 2,336 in the General Service cate wn to represents an increase of $1,360,000 over the 1958 gory. As compared :with the authorized 1958 establish it the provision. The Secretary-General has,' however, i~ ment, this represents a net addition of twenty-nine posts, d the formed the Advisory Committee that he now foresees eight in the Professional category and twenty-one in the n this 1958 requirements for items covered by this section at General Service category. A tentative distribution of the it the some $36 million; so that in relation to this figure the total staff among the various organizational units, as In has increase. in the 1959 initial estimate is limited to some envisaged by' the Secretary-General, is indicated in ervice I ., $560,000. There are, of course, other anticipated ex- annex I to the budget estimates. Detailed recommendations on the budget estimates 111. The money provision under chapter I covers, earlier in the year, in accordance with a suggestion made 118. in addition to the cost of the established posts proposed by the Committee in 1955 (A/2921, para. 125) ,25 Genera by the Secretary-General, an amount of $1,154,000 in although in this instance prior notification was not con in the respect of approximately 250 "artisans, technicians and sidered possible. and th manual workers".23 114. The Advisory Committee took the occasion of two ec 112. The increase of some $1,298,000 under estab its budget review to discuss with representatives of the tarial/ lished posts may be broken down into the following Secretary-General the details of the procedures em Commi components: ployed in the determination of the best-prevailing rates the G $ in New York, Geneva and other locations and in the Centre (a) Salary increases, not reflected in the 1958 appro establishment and periodic revision of local salary scales Joint priations, for General Service staff and manual at these locations. The Committee also noted the differ sional workers . 550,000 ing grants of authority in this regard in the various Pensio (b) Post adjustments not reflected in the 1958 appro- ment priations ' . 117,000 specialized agencies. 115. As to item (b), the increased requirements for of a p (c) Increase in size of the establishment-new posts 161,000 Cornm (d) Additional provision for manual workers (other post-adjustment payments, apart from some $6,000 re than salary increases) . 40,000 lated to the new posts (see item (c)), are based on esti necess (a) Provision for salary increments . 159,000 mated entitlements of existing staff in the light of 119. (f) Other items (residual figure) . 271,000 presently available information. repres justific 1,298,000 116. Items (c) and (d) clearly represent new ex penditures. The Secretary-General has proposed the net in so 113. Item (a) and, to a lesser extent, item (b) addition of twenty-nine posts, eight in the Professional relativ above might be recognized as unavoidable to a great category and twenty-one in the General Service cate not wi extent, inasmuch as they reflect administrative measures gory, almost all at overseas offices. The Advisory nevert which the Secretary-General is empowered to adopt Committee has, in paragraphs 47 to 51, considered in ECA under the Staff Regulations or other relevant directives some detail the question of the size of the Organization's first y of the General Assembly. Thus, in accordance with staff needs over the past five years. Comm annex I, paragraph 7, of the Staff Regulations and on expen 117. To facilitate the reconciliation of the numbers this pr the basis of the application of the principle of best of established posts covered by section 6 of the 1958 j prevailing rates for comparable employment, the Secre sider budget and section 6 of the 1959 estimates, there is given the fie tary-General has authorized, effective 1 January 1958,24 below a table showing the necessary adjustments as well salary increases of the order of 5 to 7 per cent to staff servic as comparative figures for 1958 and 1959 of all posts to me I in the General Service and manual worker categories at paid out of the regular budget of the Organization. Headquarters and Geneva. This authorization, which and any u h results in additional annual costs for salaries of some 24 The necessary additional funds for 1958 ($550,000) will $550,000, was reported to the Advisory Committee be taken into account by the $ecretary-General in his supple seas mentary estimates for that year. resour 23 These include such personnel as carpenters, electricians, 25 0 fficial Records of the General Assembly, Tentk Session, 120. plumbers and maintenance men. Supplement No. 7. mends 6 sho ESTABLISHED POSTS: 1958 AND 1959 1,679 in the 1958 1959 121 cernin' Section 6 of 1959 budget estimates . 4,023 effort 8 Section 6 of approved 1958 budget...... 3,811 numb Section 11 of approved 1958 budget (Secretariat of the Permanent Central Opium Board and Drug Supervisory 122 Body) 9 are lis Section 12 of approved 1958 budget to the (Secretariat of the Joint Staff Pension Board and United Nations Staff establi Pension Committee) 10 of $1 Section 16 of approved 1958 budget to be (Technical Assistance Administration) 164 putati Posts for departments and offices covered by section 6 of the 1959 budget of sta estimates . 3,994 4,023 have United Nations Field Service (section 5) . 167 176 includ Revenue-producing activities (Part D) . 85 89 tempo Office of the United Nations High Commissioner for Refugees (section 10) 213 246 123 International Court of Justice (section 21 in 1958; section 19 in 1959) . 30 30 1958 atten TOTAL 4,489b 4,564b the i is tw a This figure is arrived at from the figure of 3,814 shown in (c) Deducting eight posts as a result of the transfer of the for a the report of the Fifth Committee on the 1958 budget estimates Joint Medical Service at Geneva from the United Nations to temp (A/3800, para. 53) by: the World Health Organization. ment (a) Adding the three posts approved separately for a man b These totals are the same as the figures shown in table 6-2 been agement staff (A/38oo, para. 53, footnote 1); of the 1959 budget estimates (A/3825); they exclude the staff devel (b) Adding two posts in the Office of the Controller, financed specifica1lyrecruited for mission service and carried under sugge from the United Nations Refugee Fund, to cope with audit section 4 of the 1958 and 1959 budgets, This latter group for 102, work relating to that Fund; and 1959 comprises twenty-three international and 120 local staff. I. ~;~'..,"''''....''''''''''~~ -----20------=------21 Detailed recommendations on the budget estimates ~gestion made 118. The additional posts requested by the Secretary temporary assistance expenditures and the institution para. 125),25 General comprise two editorial staff and five secretaries of new procedures for the central administration and was not con- in the secretariat of the Economic Commission for Asia control of established posts and temporary assistance. and the Far East; three editorial and language staff, Under these new arrangements, the key principle is that e occasion of two economists, one financial assistant and five secre established posts would be utilized solely for staff mem tatives of the tarial/clerical staff in the secretariat of the Economic bers performing duties which constitute part of the icedures em Commission for Latin America; five secretarial posts in regular and continuing tasks of the Secretariat; con evailing rates the Geneva Office and five others in the Information versely, staff engaged for special peak-load projects or lS and in the Centres; and one clerical staff in the secretariat of the other special short-term purposes would be considered , salary scales Joint Staff Pension Board. A second post, in the Profes temporary assistance, and established posts would not ed the differ sional category, requested for the secretariat of the be utilized for such purposes. This principle would be l the various Pension Board will be found from the existing comple applied, regardless of the term of contract of the in ment of staff. It is also understood that the assignment dividual staff member, the basic criterion being the uirements for of a post to provide for the Secretary of the Scientific particular functions for which the staff member was ne $6,000 re Committee on Atomic Radiation will no longer be engaged and is retained. Experience with the new based on esti necessary. arrangements should greatly facilitate the proper divi the light of 119. The Advisory Committee has discussed with sion of costs between established posts, representing representatives of the Secretary-General the need and the normal continuing needs of the Organization, and temporary assistance, which covers ad hoc and short sent new ex justification for each of the additional posts, and while in some cases a measure of justification exists, it is term requirements even if some of these may be of a posed the net recurring or periodical nature. Professional relatively weaker in others. While the Committee does Service cate not wish to refer to these posts individually, it would 124. The second aspect of the problem concerns the he Advisory nevertheless suggest that the additional requirements for computation of the cost of maintaining through the year considered in ECAFE and ECLA could be deferred until after the an establishment at an approved level, subject to the lrganization's first year of the new sister commission, the Economic normal incidence of vacancies, promotions and turnover Commission for Africa, in respect of which substantial of staff. The method used in respect of the 1959 esti expenditures will need to be initiated in 1959. Should mates reflects progress in this direction also, along the the numbers this prove impossible, the Secretary-General might con lines indicated by the Advisory Committee. Thus, the of the 1958 sider a re-assessment of the needs of Headquarters in estimates for established posts have been calculated on there is given the fields of economic and social affairs and of language the basis of actual rates paid at the time of the prepara rnents as well services and attempt to make appropriate arrangements tion of the estimates, the total estimate being computed > of all posts to meet any essential and immediate needs at ECAFE by a combination of two factors: (a) the average cost mization, and ECLA. The Committee would also suggest that of a post at each level at each main office location, and (b) the number of posts proposed for that office at ($550,000) will any urgent clerical and secretarial needs for the over in his supple- seas offices could be met from within total available each level. resources. 125. To the cost thus determined has been added an Tmth Session, 120. The Advisory Committee accordingly recom amount of $159,000, representing about 1 per cent of the mends that the total number of staff covered by section cost of posts in the Professional category, to allow for 6 should be maintained at their 1958 levels, namely, salary increments to staff in that category. It is stated 1,679 in the Professional and higher categories and 2,315 in the budget text that this incremental factor is based in the General Service category. on analyses of expenditures for various periods and that 1959 121. As regards item (d) in paragraph 112 con no such special allowance needs to be made in respect cerning additional provision for manual workers, every of the salary increments of General Service staff. 4,023 effort should be made to hold down the increase in the 126. Finally, a reduction of $1 million, representing number of manual workers, artisans and technicians. approximately 3.5 per cent of the estimated cost, ha~ 122. The last two components of the increase, which been applied to the estimates as an adjustment for turn are listed in paragraph 112, are linked for the most part over of staff. This compares with a deduction of some to the question of the methods used for the costing of $1,097,500, or 3.9 per cent, in the 1958 budget for items established posts. Thus, item (e) provides an amount covered by the expanded section 6. of $159,000 for salary increments and item (f) seems 127. The Advisory Committee believes that the to be related mainly to such factors as the basis of com method of computation adopted in respect of the 1959 putation of salary costs and the allowance for turnover estimates is a definite and logical improvement over the of staff. There are, in addition, other factors, which also formulae that have been applied in previous years. 4,023 have a bearing on the estimates for established posts, With continuous study and analysis, the basic elements 176 including the definition and control of expenditure on entering the computation would become increasingly 89 temporary assistance. accurate and refined, and, in turn, would lead to more 246 123. The Advisory Committee, in its report on the reliable estimates of costs. 30 1958 estimates (A/3624, paras. 102, 110-113), drew 128. It seems to the Advisory Committee that, apart attention to these factors and to the difficulty of assessing from one or two identifiable elements which are men 4,564b the impact of anyone of them in isolation. The problem tioned in the budget text under section 6, the major is twofold. In the first place, there is an obvious need portion of the last component of increase cited in para transfer of the for a better definition and control of expenditure on graph 112 above ($271,000) may be attributable to the ted Nations to temporary assistance, as well as for a consistent treat combined effect of the slightly lower turnover deduction ment in the accounting of such expenditure. There has applied to the 1959 estimates and the departure in the wn in table 6-2 been some marked improvement in this regard with the method of computing them. In view of the fact that the :c1ude the staff development in the Secretariat, along the lines generally estimates are based on necessarily limited experience carried under itter group for suggested by the Advisory Committee (A/3624, ~aras. and analysis, the Committee is inclined to regard the 120 local staff. 102, 110-113), of appropriate criteria for identifying figures in question with reservation. I. Chapter II. Overtime and night differential the 1958 figure ($202,300) for the Geneva Office in $ cludes some $20,000 in respect of the Visitors' Service at that Office, an activity Estimate submitted by the Secretary-General" 375,000 which for 1959 is covered under part D-Revenue-producing activities. Estimate recommended by the Advisory Com- 133. The Secretary-General states in the budget text mittee """""""".,'.,.""....,. a that, apart from the General Assembly, "meetings 1957 (actual expense) """""""'",., 467,651 at Headquarters which form part of the normal programme 1958 (appropriation) ", .. " .. "." .. ,." 294,000 would be serviced in the main without the need for a See paras. 109 and 136. temporary help other than perhaps the occasional re quirement for specific services-e.g. verbatim report 129. The estimate under chapter II for overtime and ing". The Advisory Committee has commented in para night differential amounts to $375,000 as against graphs 36 and 37 above on the question of providing $294,000 provided in 1958 and $467,651 spent in 1957. verbatim reporting facilities in the Organization. The relatively high figure for actual 1957 expenses is 134. As regards the amount attributable of $96,000 included in to the extension of the eleventh session of the estimates for replacement of staff assigned to field the General Assembly into that year. Inasmuch as the missions, while the need for a provision of this kind revised estimate foreseen by the Secretary-General for cannot be questioned, the possibility should be studied 1958 in the light of expenditures to 31 May 1958 of budgeting for this purpose under amounts section 4---Special only to $349,000, the Advisory Committee missions and related activities, in order believes that to indicate in there is some scope for savings in the that section the full extra costs of operating the missions. 1959 estimates under this chapter. Even apart from the 1958 comparison, the Committee would emphasize the 135. The Advisory Committee understands that 1959 is expected to be the last year for which provision need for adequate control, by the officials concerned at will be made for a Headquarters all levels, of overtime requirements. While certain of unit in the Technical these requirements may be unavoidable, every effort Assistance Administration, charged to temporary as should be made to ensure sistance funds, in respect of the Antibiotics Industrial maximum utilization of Production normal periods of work by proper Programme. It is anticipated that the advance planning. projects which are being serviced by this unit will be completed before 1960, after which any request for Chapter III. Temporary assistance expert assistance in this field will be dealt with under $ the technical assistance programme as a specific project. Estimate submitted by the Secretary-General 1,103,000 136. On the basis of the considerations set forth in Estimate recommended by the Advisory the preceding paragraphs and, in particular, in para Committee graphs 108, 120, 121, 128, 129 and 130, the Advisory a Committee recommends an 1957 (actual expense) 1,482,684 appropriation under section 1958 (appropriation) 6 of $30,311,000, representing a reduction of $250,000 1,122,230 in the estimate SUbmitted by the Secretary-General. a See paras. 109 and 136. Analysis of reductions recommended 130. As indicated in paragraph 123, new procedures Section 6. Salaries and wages...... $250,000 have recently been introduced at Headquarters in re i' spect of the administration and control of expenditures SECTION 7. COMMON STAFF COSTS on temporary assistance. These procedures, which when fully implemented should $ promote a tighter and more Estimate rational use of funds, are reflected to some degree in submitted by the Secretary-General 6,306,000 Estimate the 1959 estimates under this chapter. Some recommended by the Advisory further Committee improvement is likely in the light of the continuing 6,271,000 study (see budget text under this chapter) of the most 1957 (actual expanse) 6,097,376 effective manner in which the Advisory Committee's 1958 (appropriation) 5,940,150 earlier recommendations (A/3624, paras. 110-113) might be put into effect in their totality. 137. The estimates under this section cover the staff allowances, social security payments, 131. As in the case of overtime, the higher expendi recruitment, trans fer and separation costs, and other common staff costs ture on temporary assistance in 1957 may be attributed of all units of the in major part to the extension of the eleventh session Secretariat covered by section 6, of the internationally-recruited mission staff of the General Assembly into that year. In under section comparing 4 and of staff included under part D (Revenue the 1958 and 1959 estimates, the Secretary-General has producing ,. drawn attention activities from which an income credit is to two factors: (a) the absence in the received). The section accordingly excludes common 1959 estimates of any provision for scientific experts staff costs of the appointed under General Assembly resolution 913 International Court of Justice (sec (X), tion 19), of the Office of the High in respect of whom an amount of $50,000 was included Commissioner for Refugees (section 10) and of the Field Service (sec in the 1958 estimates; and (b) the increase, not reflected tion in the 1958 estimates, in the level of salaries paid to 5). General Service staff. 138. The proposed provision of $6,306,000 repre sents an increase of $365,850 over the 1958 appropria 132. To these factors the Advisory Committee tion; however, the 1958 figure is likely to prove insuffi would add two others, of a less important character. cient to the In the first place, the new extent of some $300,000, according to the procedures for strengthening forecasts which the Secretary-General the central control of temporary assistance could not has provided to the -Advisory Committee on the basis of expenditures be taken into account in the 1958 estimates. Secondly, to SI May 1958. "~""~l-".i~ ~i.1'iA~,lI:i:i~~!"''"a~4~,<::;~~,'';';',i:''~,f.,~'!tr

Detailed recommendations on the budget t",slimalea 28 .': :2_9_------these expectations are fully realized in the 1960 esti tion to house the secretariat of ECAFE. The Advisory generally justifies the mates. The Committee also believes that with some Committee has, under the terms of paragraph 1 of Gen the system. The Ad. readjustments in the organization and staffing of the eral Assembly resolution 1231 (XII) of 14 December matter will be kept t internal reproduction unit. it should be possible in time 1957 relatinr to unforeseen and extraordinary expenses steps will !J~ t~ken ir to reproduce internally all the Official Records in all in 1958, concurred in the Secretary-General's proposal, possible utilization of languages. which is estimated to cost some $19,000. been acquired. 192. As regards 1959, the estimates under section 12, 197. The replacement of air conditioning regulators 200. The Advisor) chapter I, include a provision of some $100,000 for con and the improvement of lighting in the Palais des the outcome of the re tractual printing of records in Russian. If these records Nations, the latter to be achieved over several years, United Nations Publ were to be reproduced internally, the net saving, after are matters which can be related to the programme of chapter n, ite~1 (iv) allowing for additional costs of staff and supplies, is modernization which is currently under way. Conse public information eqt I' estimated at about $40,000. The Advisory Committee quently, the Advisory Committee believes that these the total provision fo i ~, accordingly recommends that a reduction of that order matters should be considered in conjunction with the at the 1958 level. The should be made under section 12 and that the Secretary progress of the modernization plan, rather than be ever that there shoul General should be authorized to proceed with these dealt with in isolation. Subject, therefore, to review in tion~l public informa arrangements and to meet the necessary costs from the the light of a progress report which the Secretary mendations of the E appropriation to be voted under this section. General has undertaken to submit to the Committee at It is accordingly reco 193. On the basis of the observations in the preced its autumn session on the modernization plan, the provision of $27,220 The Committee accep ing paragraph, the Advisory Committee recommends Committee recommends the deletion for the present of public information eq an appropriation under section 12 of $2,125,200, repre the provision of $17,000 requested under chapter I, senting a reduction of $40,000 in the Secretary-General's item (c). estimate. 198. With respect to the provision for the replace AlIalysis of reductions recommended ment of dictating equipment at Headquarters, the Com mittee recalls that in 1957 the possibility was raised Chapter 1. Contractual printing: Official Records .. $40,000 (A/3624, para. 187) of introducing an improved sys tem whereby a central recording pool would be sub ,sECTION 13. PERMANENT EQUIPMENT stituted for the individual recording machines now used $ by the translators. Subject to the successful outcome of the experimental measures taken in this regard, the Estimate submitted by the Secretary-General 529,450 Advisory Committee recommended that the 1958 pro Estimate recommended by the Advisory Com- vision for replacement of dictating equipment should be mittee , 465,000 applied against the total cost of acquiring the equipment 1957 (actual expense) ". 495,3% needed for the new system, the balance to be found from Estimate submitted b 1958 (appropriation) ., ,...... 511,000 savings on other items in the section as a whole. The Estimate recommend Committee has now been informed that a study of the 1957 (actual expense 194. Provision is made in this section for the acqui proposed new system, in conjunction with the manufac sition of, or major improvements to, premises and fixed turers of the equipment which would be required, re 1958 (appropriation) installations and for the acquisition and replacement of vealed that the change would be feasible from a technical furniture and equipment. In accordance with a previous standpoint but would not yield any appreciable savings. 203. The appropr suggestion of the Advisory Committee (A/3624, para. Furthermore, certain operating difficulties could be under sections 14 to 191), all equipment is listed by category and the cost expected to arise, entailing the re-training of transla estimates are presented in two separate cost columns for be taken by the Gene tors, as well as the risk of disruption of essential services of these programmes each category, entitled "acquisition" and "replacement" if the system should break down. The scheme has there respectively. r.ical assistance-s-in t fore been abandoned and the Secretary-General is pro siderations. Therefor 195. The anticipated requirements under this section ceeding with the replacement of such of the existing has taken note of th represent a net increase of $18,450 as compared with machines as have become worn out. tually set at their 1 the 1958 appropriation. This increase arises in the pro 199. In its report on the 1958 estimates (A/3624, appropriation resolu vision for premises and fixed installations under chap para. 188) the Advisory Committee recommended that, mittee constitutes n ter I where, in addition to the payment of the third of in view of the fact that more frequent transfers were action. ten equal instalments of $121,000 to cover the cost of now being made between Headquarters and overseas the modernization of the Palais des Nations at Geneva, 204. The Secreta offices, the Secretary-General should study the feasibility graph 15 of his fore estimates have been included (c) for the reconditioning of introducing dictating equipment for the translators at of a conference room at ECAFE at an anticipated cost should the Economic the Geneva Office, where work had hitherto been done twenty-sixth session, of $19,000, and (b) for the replaceme.nt of automatic for the most part by means of dictation to stenographers, air conditioning regulators and the Improvement of the establishment 0 presumably at a higher cast. The Committee is now service, there would lighting in the Palais des Nations at an anticipated cost informed that as a result of tests of various makes of in 1959 of $17,000. under section 17 of t dictating equipment, and as a first experimental step, Advisory Committee 1%. Under the Secretary-General's proposal, which twenty-five recorders and twenty-five transcribers were ment on this propos was submitted to the Advisory Committee in June 1958, acquired at the end of 1957 at a total cost of $10,500 the year with the fin for the reconditioning of the conference room at for use in the English and French translation sections. sions of the Council. ECAFE, the work would be undertaken in 1958 and The Committee understands that experience to date financed initially by the Government of Thailand, sub suggests that the dictating machines may prove a useful 28 Part VI of the 1 ject to later reimbursement by the United Nations. The adjunct in connexion with the translation of such non programmes, included, i by part VI of the 1959 work b. question involves the installation of simulta urgent documents as are free from highly technical nical Assistance Admini neous interpretation facilities and certain improvements terms or too complicated a lay-out of tables, etc. There operational services cost to the flooring and seating arrangements in the con appear!', however, to be a need for a further trial period For 1959, these costs h ference room, located in the building which the Thai before it can be determined (a) whether a fuller use of of the rest of the Secret Government has placed at the disposal of the Organiza- the system is desirable and ( b) whether the output _I priation sections. See at ••?_itO:l't;ii;:t'i>~';:~t;~~A;\~""'S."1"~:''.i:''-'<':'''':~~;.,;,,;:;,;,,;~ ~-{.';;.:"' :,~'.~ "~ ! ;'M~> : _.'~;;j,., i.:.:~·.~ ; ;;;; {;· >~}''':~::..;:~.~1~·;\'::~;;5i:·2j~W~~~;~\?;:~'~;''1:;l:.~.z;~;;:,:a'';;ti:''''~·(gI!

,- ..... =------29 Detailed recommendations on the budget estimates 201. The total estimate for furniture and equipment " generally justifies the capital and maintenance costs of the system. The Advisory Committee trusts that the ment under chapter II comprises $144,940 for the matter will be kept under continuous study and that acquisition of new items and $227,510 for replace steps will ~~ t~ken in any eve,nt to e~lsure the fullest ments. While it is difficult to pass judgment on the possible utilization of the machines which have already need for the individual items covered by the provision been acquired. for new acquisitions, the Committee considers that, in view of the high level of the over-all budget, a somewhat 200. The Advisory Committee notes that, pending the outcome of the review of the Expert Committee on slower pace should be adopted in this regard. Accord ingly, the Committee recommends that the total pro United Nations Public Information, the provision in vision under chapter II should be limited to $325,000, chapter II, item (iv), for the acquisition of additional taking into account the reduction of $27,220 mentioned public information equipment is held to $27,220, so that the total provision for this type of equipment remains in paragraph 200. at the 1958 level. The Committee would suggest, how 202. In the light of the considerations set forth above, ever, that there should be no further purchase of addi the Advisory Committee recommends an appropriation tional public information equipment until the recom of $465,000 under section 13, or a reduction of $64,450 mendations of the Expert Committee become known. in the provision proposed by the Secretary-General. It is accordingly recommended that for the present the Analysis of reductions recommended provision of $27,220 under this item should be deleted. $ The Committee accepts the provision for replacement of Chapter 1. Premises and fixed installations 17,000 public information equipment. Chapter n. Furniture and equipment ...•.....•..•.. 47,450

PART VI. TECHNICAL PROGRAMMES28

SECTION 14. ECONOMIC DEVELOPMENT

SECTION SOCIAL ACTIVITIES 15. / SECTION 16. HUMAN RIGHTS ACTIVITIES

SECTION 17. PUBLIC ADMINISTRATION

Section 14 Section 15 Section 16 Section 17 $ $ $ $ Estimate submitted by the Secretary-General . 480,000 925,000 55,000 300,000 Estimate recommended by the Advisory Committee . 480,000 925,000 55,000 300,000 1957 (actual expense) . 479,400 925,000 32,329 300,000 1958 (appropriation) . 479,400 925,000 55,000 300,000

203. The appropriation of the amounts proposed 205. Under existing arrangements for the utilization under sections 14 to 17 involves a decision of policy to of the funds voted under sections 14 to 17, requests for be taken by the General Assembly concerning the level assistance are made by recipient countries at the same of these programmes-which are in the nature of tech time as they submit their "country programmes" to be r.ical assistance-s-in the light of over-all budgetary con financed from the Expanded Programme of Technical siderations. Therefore, while the Advisory Committee Assistance. The requests relating to the regular budget has taken note of the fact that these amounts are vir are forwarded directly to the United Nations Secretariat tually set at their 1958 levels, their inclusion in the for review and approval while the "country pro appropriation resolution recommended by the Com grammes" are submitted to the Technical Assistance mittee constitutes no more than a formal budgetary Board, for review and approval, in the first instance a action. by the Board and finally by the Technical Assistance 204. The Secretary-General has indicated, in para Committee-an inter-governmental subsidiary organ of f 1 graph 15 of his foreword to the budget estimates, that the Economic and Social Council. 1 should the Economic and Social Council, at its current prev~uL_:)j 206. The Advisory Committee has under tr ,~.'.'.' 1 twenty-sixth session, act favourably on the proposal for lined (A/3624, para. 208) the need for some arrange o;•.'.•.'.'.'..• the establishment of an international administrative ments for advance approval, at an inti"t-g.:Y':'i;}(;'),·'1L;l ;,: service, there would be need for an additional provision level, of the specific projects to be fj!)Cu-\"':,rl from t\1'~ under section 17 of the 1959 estimates, of $250,000. The appropriations under sections 14 to 'j 7 :l~ tile reguur iis b Advisory Committee will have an opportunity to com budget. The Committee's main interest has 1~::,."", thai. 76., ment on this proposed provision when it deals later in there should be a greater public discussion ~,.,-' a·,!~re 1 the year with the financial implications of the 1958 deci ness of the specific content of these programn- <, apart sions of the Council. from such general discussions as may take place in the P Economic and Social Council and its functional commis 28 Part VI of the 1958 budget, which related to technical programmes, included, in addition to the four sections covered sions. As a practical first step, the Committee would S by part VI of the 1959 estimates, a fifth section for the Tech suggest that the Secretary-General should, at the end nical Assistance Administration, covering the administrative and of the preceding year or at the beginning of the year operational services costs of the technical assistance programme. of operation, publish, as a document of the Assembly, E For 1959, these costs have been consolidated with similar costs of the rest of the Secretariat and included in the relevant appro a list of the projects that he intends to authorize during E • priation sections. See also paras. 56 to 63. the year from these appropriations. Detailed recommendations on the budget estimates 30 31 207. Subject to these observations and with the res Budqet amounts ervation stated in paragraph 203, the (total for section) [neon: Advisory Com $ mittee recommends the following appropriations under sections 14 to 17: 642,948 1957 Posts authorized ...... • 30 (actual expense) Estimate su $ Estimate 650,000 1958 re Section 14. Economic development . 480,000 Posts authorized 30 Committee 677,200 1959 Section 15. Social activities . 925,000 Posts requested 30 1957 (actual 672,200 1959 Section 16. Human rights activities ....•...... , . 55,000 Posts recommended by the 1958 (appro Section 17. Public administration Advisory Committee ..... 30 . 300,000 217. As r 211. By comparison with the 1958 appropriation of ment, there $650,000, the 1959 PART VII. SPECIAL EXPENSES estimate shows an increase of $27, compared wi 200, which arises mainly under chapter I-Salaries and include a ne expenses SECTION 18. SPECIAL EXPENSES of Members of the Court, and chapter II extra-budget Salaries, wages and expenses of the Registry. It treatment in Chapter I. Transfer is of the assets of the League of understood in this regard that the programme of work ministration Nations to the United Nations of the Court and the Registry for 1959 will be a par for Refugees. $ ticularly heavy one, as most of the cases pending before included in t the Court Estimate submitted by the Secretary-General 649,50ll will then become ready for hearing. This will under the es necessitate an increase Estimate recommended by the Advisory Com- in the number of temporary staff of these cost mittee engaged, including interpreters, translators and stenog budgetary fu 649,500 raphers. 1957 (actual expense) 649,466 218. The ;1 1958 (appropriation) 649,500 212. The provision in chapter I, item (ii), for pen (a) $1,70 sions to be paid to former Members of the Court, tary account Chapter Il. Amortization in is, however, of the Headquarters terms of General Assembly resolution 86 (I) of 11 construction estimated I loan December 1946, is estimated at $41,200 for 1959 as at $ compared with an approved estimate of $29,560 for 1958 tribution wa Estimate submitted by the Secretary-General 2,000,000 and an actual expenditure of $29,427 in 1957. The (b) Othe Advisory Committee Estimate recommended by the understands that, as from the cur compared w Advisory rent year, a 1958 and Committee total of seven former judges will receive an 2,000,000 pensions, in addition to 1957 (actual expense) which one widow's pension will 219. The 2,000,000 be payable. estimates of 1958 (appropriation) 2,000,000 be credited 213. The estimates under 208. The Advisory chapter In, items (i) and regulation 5. Committee recommends an ap (iii), relating to the agreement propriation for section 18 of $2,649,500, or the figure between the United 880, the figu Nations and the Carnegie Foundation 'I proposed by the Secretary-General. for the utilization of the Peace Palace at The Hague are subject to a prob 209. The following amounts will remain outstanding able upward revision as a result of a proposed change for payment at the end of 1959: in the agreement. This is a matter on which the Sec Estimate $ retary-General will submit a separate report to the su Chapter I General Assembly. , Estimate r 3,896,796 '. Committe [To be liquidated in six equal annual instalments of 214. The Advisory Committee notes that the present l 1957 (actual approximately $649,500 over the years 1960 to 1965.J section includes no adjustment for turnover of staff 1958 (appro similar to that applied in $ sections 6 and 10. It is true 220. All that only a minimum of turnover Chapter II can be expected in an Plan, , 50,000,000 establishment of thirty posts. and n The Committee neverthe tion of the ( [To less suggests that, as in the be liquidated according to the following scale of past, some modest allow Tax Equali annual instalments: ance for possible savings in this respect might be made. Assembly as In this regard, it is worthy of note that the Court I. Year Anmwl has ? tion 973 A payment been able in the past, with a prudent control $ over 221. expenditure, to keep well within initial appropriations, The 1960 to 1975 2,500,000 for 1958. additional requirements being normally limited to un T 1976 to 1981 1,500,000 estimates foreseen expenses relating to ad hoc judges. in 1982 ...... 1,000,000J , expenses of 215. The Advisory Committee I _ and the Offi 210. It will be noted that for sixteen years beginning accordingly recom mends an appropriation for which were with 1960 the annual instalment under chapter section 19 of $672,200, or a II will reduction of $5,000 in the extra-budget be $2,500,000, or $500,000 more than in 1959. estimates proposed by the There Secretary-General. 222. By r will thus be an automatic increase of $500,000 in the 1960 budget estimates. and 981 (X Analysis of reductions recommended bly decided Section 19. The International Court of Justice $5,000 Fund from PART VIII. THE INTERNATIONAL COURT OF JUSTICE $1.5 million Fund and SECTION 19. THE ESTIMATES OF INCOME m INTERNATIONAL COURT OF JUSTICE through the $ 216. The estimates of income in 1959 are presented ments for th under two Estimate submitted by the Secretary-General 677,200 headings: Committee h tion of this Estimate recommended by the Advisory Com- (a) Income other than from staff assessment; and mittee credit of M 672,200 (b) Income from staff assessment. 1959 will be -~jW"Wt••_.FIIF_rrliil~~'-"'''.,,: """"~;':;"""""~;;~~~""'-$;\.,l:$~,,~'J.;l[~~'\ii;!ji'i.ii~'~'aBiI1IlM...... f .-..•.., 30 31 Detailed recommendations on the budget estimates , Income other than from staff assessment tax reimbursements in that year. The Committee under $ ~ $ stands that this matter is being studied at the present ,! 30 Estimate submitted by the Secretary-General 5,267,880 time and will be the subject of a report which the i Estimate recommended by the Advisory Secretary-General intends to submit to the General 30 Committee " 5,267,880 Assembly at its thirteenth session. 30 1957 (actual revenue) _ 4,886,214 223. The Advisory Committee's recommendation in 1958 (approved estimate) 4,872,625 paragraph 120 that no additions should be made to the 30 I total number d established posts in 1959 would result :1 217. As regards income other than from staff assess in a consequential reduction of some $30,000 in the of ment there is a new feature in the 1959 estimates as estimated income from staff assessment. The Committee 27, compared with 1958. The estimates under this heading accordingly recommends an estimate of $6,056,000 as md include a new category, namely, funds provided from the sum to be credited to the Tax Equalization Fund. [- extra-budgetary accounts. This reflects the revised treatment in respect of the Technical Assistance Ad is REVENUE-PRODUCING ACTIVITIES rrk ministration and the Office of the High Commissioner ar- for Refugees, whereby the total costs of these offices are 224. Part D of the budget deals with the following ore included in the regular budget with compensating entries revenue-producing activities of the Organization: vill under the estimates of income in respect to the portions (a) United Nations Postal Administration; of these costs which are to be financed from the extra aff (b) Visitors Service; Jg- .. budgetary funds concerned. (c) Sale of publications; 218. The estimates accordingly comprise: (d) Catering services, souvenir and gift sales; en- (a) $1,701,580 in funds provided from extra-budge tary accounts; the corresponding amount in 1958, whi~h (e) Visitors' Service, Geneva. in is, however, not accounted for through the budget, IS 11 225. The estimates for 1959 are presented in the estimated at $1,736,095, while the actual 1957 con same form as for 1957 and 1958. The basic features of as tribution was $1,395,259; and 158 " this method of presentation are outlined in the introduc 'he (b) Other income in the amount of $3,566,300, as tion to the 1958 estimates (Aj3600). Compared with 11'- compared with an approved estimate of $3,136,530 in the 1958 estimates, however, the following new features ve 1958 and an actual income of $3,490,955 in 1957. have been introduced: rill 219. The Advisory Committee recommends that the ( a) The estimates for the catering and related ser estimates of income other than from staff assessment, to vices and the Gift Centre have been combined to reflect be credited to Members in accordance with financial the fact that in 1959 the operation of the Gift Centre nd ~!. regulation 5.2, should be approved at a total of $5,267, will be placed under the same management contract as ed 880, the figure submitted by the Secretary-General. the catering and related services; In (b) The Visitors' Service in Geneva is presented for ,b- Income from staff assessment the first time as a revenue-producing activity. ge $ 226. The draft appropriation resolution for 1959 :c- Estimate submitted by the Secretary-General 6,086,000 he (see appendix I to chapter I of the present report) r Estimate recommended by the Advisory includes, in paragraph 6, an authorization to the Sec '- Committee ...... 6,056,000 retary-General to charge against the income derived 1957 (actual revenue) 5,464,853 nt •.~r, from each of the above-mentioned activities the related cft 1958 (approved estimate) _ 5,370,000 direct expenses. le 220. All revenue derived from the Staff Assessment 227. The Advisory Committee has examined the m "- Plan, and not otherwise disposed of by specific resolu estimates of income and expenditure submitted by the e- r,,· tion of the General Assembly, is to be credited to the Secretary-General in respect of each of these activities. v- Tax Equalization Fund established by the General In the case of those activities which are under direct e. I. Assembly as from 1 January 1956, in terms of resolu United Nations management, the Committee has re is ? tion 973 A (X) of 15 December 1955. viewed the number and level of the established posts ~r 221. The 1959 estimate is $716,000 higher than that proposed for 1959 in each instance. s, 4 • for 1958. This increase is due in part to the increased 228. In reviewing the estimates for 1959, the Ad 1- J estimates in the regular budget for assessable staff visory Committee notes that the anticipated net revenue expenses of the Technical Assistance Administration from the Postal Administration and sale of publications l- and the Office of the High Commissioner for Refugees shows an increase above the approved 1958 level. In a which were previously charged, on a net basis, to the respect to the Visitors' Service at Headquarters and the " :~ le extra-budgetary accounts concerned. catering services, however, the trend is towards a steady 222. By resolutions 973 A (X) of 15 December 1955 decline in net revenue. The Committee believes that, f and 981 (X) of 16 December 1955, the General Assem apart from the Postal Administration and the Gift I ."' bly decided to reduce the level of the Working Capital Centre, the revenue-producing activities of the United 0 Fund from $21.5 million to $20 million, the surplus of Nations are intended to provide essential services at a $1.5 million to be transferred to the Tax Equalization reasonable cost rather than to yield ,( ~)rofit, subject, of Fund and made available for credit to Member States, course, to the condition that they L"vuld pay their own through the operation of the Fund, in three equal instal way. Self-sufficiency should be sought at an economical cl ments for the years 1956, 1957 and 1958. The Advisory level of expenditure so that the cost of these services to Committee has inquired as to whether, with the exhaus their users is kept as low ;..5 possible. It would also be tion of this extra source of credit, the amounts to the better to try to meet the increasing trend in nrices of credit of Members in the Tax Equalization Fund in supplies and services by more efficientmanagement and 1959 will be sufficient to meet payments in respect of control rather than by increases in the cost to the users Detailed recommendations on the hudget estimates 32 33 $ $ of the services provided by these activities. In this re 242. Gross sales . 630,000 gard, the Committee suggests that attention might be the Ad given to the possibility of a greater degree of central Direct expenses chargeable to revenue... 451,600 the esti direction of the administration of those activities which Additional expenses provided under the are subject to internal United Nations management, regular budget 176,lOQa with a view to achieving maximum economy. Since the Visitors' Service and the sale of publications at present 627,700b 243. form "3rt of the activities of the Office of Public service Information, any recommendations made by the Expert Net income from the activity 2,300 present Committee on United Nations Public Information will a For credit to miscellaneous income under heading "Services that th no doubt be useful in this regard. rendered to revenue-producing activities". manag b For credit to miscellaneous income under heading "Visitors' 229. Inasmuch as the estimates for revenue-produc Service". ing activities, without constituting a formal budget, are Cateril~g intended to provide a general guide for the operation of 236. The Visitors' Service is intended primarily to Gross the activities, the Advisory Committee has inquired into promote understanding about the Organization and to Direct the actual experience during 1957. The Committee has provide services to its visitors. The only item of revenue received confirmation that the actual expenditures in is that derived from the guided tours. United 1957 for each activity were substantially the same as 237. Net revenue in 1959 is estimated at $2,300 com Gross those envisaged for that activity in the 1957 estimates. pared with an approved estimate of $11,870 in 1958 and actual revenue of $12,791 in 1957. The lower Direct United Nations Postal Administration estimate for 1959 reflects increases in the salaries and 230. The income and expenditure for this activity in wages of guides and other personnel, and an upward 1959 are estimated as follows: trend in the cost of utilities and maintenance, including $ $ elevator operation. In this regard, the Advisory Com Combin Gross sales and other income . 1,860,000 mittee notes that the number and level of established Direct expenses chargeable to revenue 524,680 posts for supervisory and ancillary staff, as well as the number of full- and part-time guides employed by the Combin Additional expenses provided under the under regular budget .•...... 42,25Qa Service, have been maintained in 1959 at their 1958 levels. The Committee would recall in this regard that N 566,930 in considering the 1958 estimates it recommended that the staffing of the Service should be reviewed. The a For Net income from the activity 1,293,070b Committee realizes that the discontinuance of the special rendere interne programme which assisted in giving guided bFor a For credit to miscellaneous income under heading "Services tours at peak periods is a factor which needs to be taken Service rendered to revenue-producing activities". b For credit to miscellaneous income under heading "United into account as far as the number of guides employed is Nations Postal Administration". concerned. The Committee is aware also that, apart from duties connected with the guided tours, the other estab 231. Total gross sales of stamps in 1959 are esti lished posts are utilized at present for the maintenance mated at $1,850,000 comprising $1,735,000 at Head of a correspondence unit, a briefing unit and a speakers quarters, $72,000 at Geneva, $32,000 at the London unit. It continues to believe, however, that the position Information Centre and $11,000 from orders through in regard to the twenty-eight supervisory and ancillary other Information Centres. This compares with an ap 245. staff should be kept under continuous review. Centre proved estimate for gross sales in 1958 of $1,650,000. ageme The estimate for 1959 takes account of increased revenue 238. Subject to the observations made in paragraph which is anticipated as the result of increases in United 228, the Advisory Committee concurs in the estimates should ject of States postal rates as from August 1958. submitted by the Secretary-General. essenti 232. The Advisory Committee understands that, in Sale of publications to a c the light of experience to date and taking account of an The G increase in the payments to the United States Post 229. The following is a summary of the estimated in "';' major Office for mail carrying and cancellation charges based come and expenditure for this activity in 1959: to me on experience in 1958, a reduction in net income of $ $ 246. $130,000 from the approved estimate of $1,190,940, is Gross revenue . 370,000 anticipated in 1958. Estimated payments to the United arately Direct expenses chargeable to revenue . 164,600 vices, States Post Office in 1959 amount to $175,000 com Additional expenses provided under the pared with $120,000 initially estimated for 1958. dining regular budget < ••••••••••••• 158,2QOa 322,800 coffee 233. The estimated net income for 1958 of $1,293, b visory 070 represents an increase of some $232,130 above the Net income from the activity 47,200 might revised estimate for 1958. This is based on an expecta a For credit to miscellaneous income under heading "Services cafeter tion that the present trend of sales of United Nations rendered to revenue-producing activities". profits stamps will be maintained. b For credit to miscellaneous income under heading "Sale of 234. The Advisory Committee recommends that Publications" . gross sales should be assumed at $1,860,000 and that 240. The net revenue in 1959 is estimated at $47,200 direct and other expenses should be maintained at the as compared with an approved estimate of $37,970 in level of $566,930 now estimated. 1958 and actual revenue in the amount of $34,839 in 1957. Visitors' Service 241. As in the case of the Visitors' Service, the sale 235. The estimates of income and expenditure for of publications is operated as a service to the public this activity in 1959 are summarized below: rather than as a profit-making activity. ._,,,,,,:,,,,-,,,,"":,,,,,,,:,;,,,,,~

___3_2 33 Detailed recommendations on the budget estimates $ =------=----- 242. Subject to the observations in paragraph 228, 247. In earlier years, the provision for maintenance 630,000 the Advisory Committee recommends the approval of and replacement of equipment included substantial the estimates proposed for this activity in 1959. amounts for reimbursement to the Working Capital Fund of advances in respect of purchases of equipment Cat~ing Services) souuenir and gift sales and furnishings of high unit cost; the 1959 estimate, on 627,700b the other hand, provides only for normal replacements 243. The estimates for the catering and related and maintenance of equipment. services and for the United Nations Gift Centre are 2,300 presented together for the first time, reflecting the fact 248. Subject to the observations in the preceding paragraphs and, in particular, in paragraph 228, the ling "Services that these two activities will be placed under the same management contract early in 1959. Advisory Committee concurs in the combined estimates of income and expenditure as submitted for these two ling "Visitors' $ $ Catering ond related services activities. primarily to Gross sales and other income 1,698,000 Visitors) Service) Geneva ition and to Direct expenses chargeable to revenue 1,695,700 n of revenue 249. For the first time, estimates are presented for 2,300 this Service as a revenue-producing activity. Until 1947 $2,300 com United N aiions Gift Centre the Service was operated on a seven-day week basis dur :70 in 1958 Gross sales and other income . 781,500 ing a period of from five to ten months each year and The lower Direct expenses chargeable to revenue 559,300 the necessary personnel were employed on temporary assistance. As from 1 January 1958, the Service has salaries and 222,200 an upward been organized on an uninterrupted year-round basis. :e, including In view of the increasing number of visitors to the Total for the two activities 224,500 Palais, it is proposed, furthermore, to depart from the risory Corn Combined expenses chargeable to revenue 38,800 established present basis of staffing the Service by temporary help, resulting as it does in a shortage of trained personnel well as the 185,700 oyed by the Combined additional expenses provided and absence of adequate supervision. their 1958 under regular budget . 51,000a 250. The estimates of income and expenditure on the regard that revised basis may be summarized as follows: b nended that Net income from the two activities 134,700 $ $ iewed. The Gross revenue . 32,000 a For credit to miscellaneous income under heading "Services f the special rendered to revenue-producing activities". Direct expenses chargeable to revenue . 25,000 'ing guided b For credit to miscellaneous income under heading "Catering Additional expenses provided under reg- to be taken Services, souvenir and gift sales". ular budget . 3,50oa employed is 28,500 , apart from 244. The Advisory Committee has taken note of the other estab fact that, in accordance with its suggestion in paragraph Net income from the activity 3,SOOb naintenance 237 of its report on the 1958 estimates (A/3624), the management arrangement in respect of the United Na a For credit to miscellaneous income under heading "Services l a speakers rendered to revenue-producing activities." the position tions Gift Centre has been reviewed. b For credit to miscellaneous income under heading "Visitors' ad ancillary 245. Although the Catering Services and the Gift Service, Geneva". v, Centre will in the future be combined under one man 251. The proposed basic establishment includes pro L paragraph agement, the Committee believes that the two activities vision for four General Service posts, comprising one Le estimates should retain their separate identities. The primary ob head of service, two guides and one cashier, with a pro ject of the catering and related services is to provide vision of $8,000 for additional temporary staff required essential facilities to delegations, to the Secretariat and, during busy periods and at week-ends. The combined to a certain extent, to members of the visiting public. estimate of $19,900 for established posts and for tem The Gift Centre, on the other hand, is operated as a porary assistance compares with an approved estimate major income-earning activity and is directed mainly of $20,000 for temporary assistance in 1958 and an to members of the visiting public. expenditure figure of $15,600 for this purpose in 1957. 246. While it is difficult to present estimates sep The Advisory Committee has taken note also of other arately for the component parts of the Catering Ser related expenditures to be taken into account in arriving vices, such as the cafeteria and coffee counters, the at the net income for this activity in the future. The dining room, beverage, tobacco and candy sales and the Committee reserves its observations on this reorganized coffee shop in the General Assembly building, the Ad activity until the new arrangements have been in effect visory Committee understands that any deficits which for at least a full year. might be incurred in respect of such activities as the 252. Subject to the above observation, the Committee cafeteria and dining room are normally covered by recommends that the estimates of income and expendi profits made on the proceeds of the bars. ture for 1959 be adopted as presented. CHAPTER In

SPECIAL STUDY OF THE OFFICES OF THE CONTROLLER AND OF PERSONNEL

INTRODUCTION 257. Subsequently, in 1956, after about two :fears of experience under the new arrangements'.,the A?VIs?ry 253. In commenting on proposals submitted by.the Committee suggested (A/3160, para. 24)3- that In VIew Secretary-General for changes in the f~rm o~ th~ Umt~d of the increase in the burdens of his office that had Nations budget, the Advisory Committee indicated In occurred in the interval, the Secretary-General might 1956 (A/3372, para. 20)29 that, having regard t? !he wish to consider whether there was not a case for his new and simplified presentation of the appropnation being assisted by.a sir:gle official of t?e high~st rank i.n budget, the Committee might, in examining future b1!d charge of administrative and financial affairs, In hIS get estimates, undertake each year a comprehensive introduction to the annual report on the work of the study of one or two specific organi~ational segll?-ents Organization during 1955-1956 (A/3137/ Add.1) 33 the or areas of expenditure. The- Comm;ttee also .decld~d, Secretary-General stated that he :lid not consider that at its autumn session in 1957, that, 111 connexion with the responsibilities of the Secretary-General had been the 1959 estimates, the special review would cover the such as to overburden him personally or to restrict his two basic 1. nits in the central administrative services of possibilities of fulfill~ng his variou~ function.s, and that the Secretariat, namely, the Office of the Controller and experience so far did not lead him to believe that a the Office of Personnel. reversal of the present arrangement would be to the 254. The Committee was guided in this decision pri advantage of the Administration. marily by the consideration that the organization and 258. The Advisory Committee's study of the Offices staffing of these two Offices, and the techniques and of the Controller and of Personnel, and of the co procedures that they develop, determine in large me::s ordination and direction of those Offices, has not pro ure the manner in which the administrative and financial duced evidence that the Committee's initial misgivings policies laid down by the General Assembly are im were without basis. Indeed the heavy additional respon plemented. Indeed, these tw:o C?ffices are central t? any sibilities that have devolved on the Secretary-General study of the effective organization of the Secretanat or during the last two years would seem to sustain these of the sound management of its resources. misgivings. 255. While the Advisory Committe considered, in consultation with the Controller and the Acting Director OFFICE OF THE CONTROLLER of Personnel and on the basis of extensive background information, a variety of matters pertaining to the 259. The present organization and establishment of Offices, the present report is limit~d t~ highlighting.son;e the Office of the Controller bear close resemblance to of the more important points which, In the Committee s those recommended by the Survey Group of 1954 in view, merit the attention of the General Assembly. spite of several developments that have brought some new responsibilities. The structure and staffing pattern ~~e OVER-ALL DIRECTION OF ADMINISTRATIVE AND of the Office, as of May 1958, is shown in chart in appendix A to the present chapter. In addition, ap FINANCIAL SERVICES pendix C contains a tabulation showing a comparison 256. Under the plan of organization of the Secr~ of the number of posts at various levels proposed for tariat which was approved by the General Assembly I? the Office in 1959 with the corresponding numbers resolution 784 (VIII) of 9 December 1953, responsi recommended by the Survey Group in 1954 and the bility for administration and, in p~rticula~, for the co numbers actually assigned in May 1958. ordination of the duties of the various units that make 260. In regard to the over-all organization of the up the administrative part of the Secretariat was re Office of the Controller, the Secretary-General has, in tained personally by the Secretary-General. In coment his budget submission for 1959, proposed one important i~ (A!255~, ~a:a. ing on his proposals this regard 16),30 change, namely, the transfer to that Office, for organi the Advisory Committee expressed ItS n;l~glVlt:gs that zational and administrative purposes, of the Internal the abolition of the Department of Administrative and Audit Service, which at the present time is directly Financial Services and the conversion of the (then) responsible to the Secretary-General through his Execu Bureaux of Finance and of Personnel into offices under tive Office. The Secretary-General states that such a the immediate direction of the Secretary-General mig~t, transfer, without impairing the essentially independent in addition to being open to the risk that the authority role which the Service must exercise in its scrutiny of of the functions concerned might be reduced, prove too accounting and related transactions, "would lead to a heavy and time-consuming a burden on the Secretary more efficient concentration of effc. . and resources, General (A/2606, para. 9).31 would permit some savings to be effected in staff costs, and would enable more effective attention to be given 29 Official Records of the General Assembly, Eleventh Ses to the scrutiny of administrative manaz-ment methods sion Annexes, agenda item 43. 30' Official Records of the General Assembly, Eighth Session, Annexes, agenda item 48. 32 Ibid., Eleventh Session, Supplement No. 7. 31 Ibid. 33 tue; Supplement No. is. 34 35 Special study of the Offices of the Controller and of Personnel and procedures, a function of the .controller which is Cc) The Secretary of the Advisory S:;ommitte a~d receiving heavier emphasis" (Aj3825, section 6). such other staff as are needed to provide secretanat 261. Internal audit comprises essentially two func- services for that Committee are attached to the Coa- tions: the pre-audit and the post-audit. The pre-audit troIler. At the present time, one Professional officer, involves the examination and certification of payment of assisted by a General Service staff member, serves as obligations before the completion of a financial transac- Secretary, and additional assistance is provided as tion, and is basically an accounting function. The post- required from the Budget Division. audit consists of the periodic examination and review 265. The Budget Division shows little staffing change, of all actions involving expenditure, with a view to as compared with the l)attern recommended by the determining whether there has been conformity with StJrvey Group, but there have been significant changes established rules and regulations in regard to the obliga- in functioning. The traditional responsibilities have not tioll and expenditure of funds. It follows that the post- altered very much, but emphasis and procedures have audit l11ust be independent of any influence from obligat- responded to new conditions and a certain amount of ing and spending authorities. additional work has been absorbed with only minor 262. If the Secretary-General is satisfied that this staffing changes. independence of the post-audit will continue to be fully 266. While the Division is not organized on a rigid assured, and having regard to the guarantees inherent basis into sections or units, there are four main cate- in the present arrangements for external audit, the Ad- gories of functions, not necessarily mutually exclusive, visory Committee has no objection to the proposed each of which is dealt with by a team of officials. Fore- transfer of the Internal Audit Service to the Office of most of these is naturally the preparation, review and the Controller under the Controller's direct responsi- administration of the United Nations budget, to which bility. The Committee would point out, however, that seven officers are assigned. Three others deal with estab- the establishment of a unified office for administration, lishment control, manpovver utilization and related ques- covering finance and personnel, could provide for the tions, while another group of three is concerned with internal audit once again to be responsible directly to matters concerning salaries, allowances and the applica- the head of that office, rather than to the official in tion of staff rules. The fourth category of functions immediate or direct charge of financial transactions. comprises administrative management and organization 263. The Office comprises, in addition to a small and methods. number of officials attached directly to the Controller, 267. The new form of the budget has encouraged a a Budget Division, an Accounts Division and a Treas- revised pattern of assignment of work in the Budget ury, with a total of eighty-six established posts among Division, different from previous procedures under them, financed from the regular budget. Supporting which an assignment covered the budget and expendi- stl-ength in the form of nineteen posts, financed from tures of a department or office corresponding to a special sources, is also provided to bolster the regular budget section. The revised pattern is designed to pro- establishment in areas where extra loads resulting from mote the effective operation of the division as a whole special responsibilities must be carried. These special in order to ensure that, to the fullest possible extent, responsibilities include, in the main, matters relating to programme needs and budgetary resources are effec- the Expanded Programme of Technical Assistance, the tively co-ordinated. Under this pattern, fewer budget United Nations Emergency Force, and the sale of pub- officers are engaged in the traditional administration of lications, which is one of the revenue-producing allotments under budget sections so that more staff time activities of the Organization. is directed to over-all control o-f broad areas of expendi- 264. The central staff attached directly to the Con- ture such as established posts, temporary assistance, troller is purposely limited in size, maximum use being conference costs and general expenses. Allotment pro- made of resources available in the functional divisions. cedures are expected to be further simplified in the The general allocation of duties amongst this small staff light of experience with the new form of the budget. is as follows: 268. The Advisory Committee believes that these Ca) The Controller devotes the principal portion of re-arrangements will prove useful not only for a better his time to the development of policy, particularly on control of expenditures but also in regard to the de- the budgetary side, to the settlement of broader prob- velopment of better budget estimates for whole areas lems with financial implications, and to dealing with of expenditure as well as to more effective co-ordination delegations and specialized and other agencies on im- between the budget and the accounting function. The portant matters at meetings of United Nations organs Committee would suggest that continued efforts should and inter-agency bodies. be made to keep to a minimum routine work connected (b) The Deputy Controller relieves the Controller ~it.h. ~he issuance of allotments and to increase the pos- of the routine supervision of the Office, and gives par- slblltbes of a more real ~~a.1ysis and control of expendi- ticular attention to the Accounts Division, the Treasury tures. Officers of the DIVISIOn should also be associated and that part of the Budget Division concerned with the ~110re and more closely wit~ substantive departments, questions of Staff Regulations and Rules. He exercises ~11 terms of bu.dgetary planmng and management, both general control over the internal administration of the 111 the formula~lOn and development of initial programme Office, and for this purpose he supervises the work of proposals and 111 the subsequent stages of implementation the administrative assistant responsible for the general and adjustments of programmes. "housekeeping" functions. In addition to acting for the 269, The increased emphasis in the Office of the Controller in his absence, he assumes major respon- Contt:oller on ~dl11inistrative management functions and sibilities for meeting critical financial problems arising questlOns relatmg to organization and methods has re- from emergency programmes. Thus, during the past sulted ~arge!y f~om the Advisory Committee's recom- two years he has devoted a substantial amount of time mendatlOns m thIs regard in ~957 (A/3624, para. 45) .84 to matters connected with the United Nations Emer- , 840fficial Records of the Ge'lIeral Assembfy. Twelfth Session gency Force and the Suez Canal Clearance Operation. ,')uppJeme»t No. 7. ' Special 8tudy of the Offices of the Controller and of Per80nnel 36 On that occasion, the Committee stressed the importance Technical Assistance Administration; (c) the Sales of entrusting this work, which had not received sufficient and Circulation Section of the Office of Public Infor attention for several years, to capable hands inasmuch mation, in integrating the accounting functions in re as the quality of the individuals to be assigned to this spect to the sale of publications with th.e ~'egul~r account task would determine the eHectiveness of the processes ing programme; and (d) the admnllstratlOn of the of review and inspection. A beginning has been made accounts of the United Nations Emergency Force. in this direction, although it appears to the Committee 273. While the work of the Division falls into that it will be some time before this work is effectively certain distinct segments, which are described below, organized in such a manner as to have any significant there is continuous need to shift personnel to meet impact or to assist the Controller in his over-all manage changing requirements. Hence, as in the case of the ment responsibilities on behalf of the Secretary-General. Budget Division, rigid compartmentalization w?ul~ ap The Committee notes with interest, however, that all pear to have been avoided, and formal orgal1lzah~nal officers of the Budget Division will be used to the fullest hierarchies are not established. The Division prOVIdes advantage in making reviews within their designated a wide variety of services in line with its responsibilities areas of responsibility. Projects whkh are receiving for maintaining all accounting recorcls other than the or will soon receive attention include improvement of investment records of the Treasury; for certifying obli inspection visits to field offices; revisions of administra gations as to availability of funds; for computing and tive manuals; studies of translation, revision, internal approving for payment salaries, claims and invoices; reprodution and proof-reading facilities; and review of for approving remittances to offices abroad; and for commercial contracts for buildings and related services charging individuals, organIzations and Governments at Headquarters. for services, supplies and equipment furnislled. These 270. The work relating to salaries, allowances and functions are performed for the United Nations and the application of Staff Hules involves the contimling its trust funds such as the Working Capital Fund, the collection and review of statistical data, consultations Library Endowment Fund, the Tax Equalizatioll Fund with specialized agencies, and assistance in determining and the Special Fund for the Modernization of the rates in connexion with such matters as post classifica Palais des Nations; for the United Nations Joint Staff tions, subsistence allowances for staff and technical Pension Fund; for the .special Account for the Ex assistance experts, stipend rates for fellowships, local panded Programme of Technical Assistance; for the salary scales and mission allowances. Staff rules and Technical Assistance Board secretariat; and for the regulations are kept under continuous review by this Special Account of UNEF. staff which also deals with proposed changes and with 274. The core of the general accounting work, policy interpretations, in dose consultation with the revolving around the maintenance and Calltrol of gen Office of Personnel. It also functions as a central service eral and subsidiary ledgers and the production of regu on these matters for the United Nations family of lar financial statements and reports, is performed by organizations, including TAB and UNICEF, and there four Professional and seven clerical staff members. is a constant effort to achieve uniformity in policies The function of processing payments to vendors, cover and in their application. ing purchases and services for which payments are made 271. The Advisory Committee has particularly in by Headquarters, is performed by a regular staff of quired into this last function and into the respective one Professional and three accounting clerks. As against responsibilities of the Offices of the Controller and of this, the Advisory Committee has been struck by the Personnel in regard to the review, interpretation and fact that the efforts of as many as four Professional application of staff regulations and rules. The Com and seven clerical staff members are devoted to the mittee tmderstands that the group in the Office of the somewhat more limited functions of examining, ap Controller deals largely with aspects of the staff rules proving, and arranging payment of claims for travel and which involve financial elements, while other parts of subsistence of members of delegations and committees, these rules are normally the responsibility of the Rules of staff members, and of technical assistance experts, and Procedmes Section of the Office of Personnel. scholars and fellows. It appears to the Committee that Although efforts are made, within this organizational this work involves such a considerable amount of staff arrangement, to achieve co-ordination and co-operation time probably because of the elaborate procedures which between the two Offices in this regard, it seems to the are in effect at the present time in regard to travel and Advisory Committee that, ideally, there should be one subsistence claims. At any rate there would be ad group of officials in charge of these matters under an vantage in a review of the present arrangements in this official responsible for both the Offices of the Controller regard with a view to developing simpler procedures and of Personnel. In the absence of such a joint ad v-:ithout any impairment of financial control. ministrative service, there should be a conscious and 275. Other assignments in the Accounts Division special effort to ensure the most effective co-ordination, include one Professional and two clerical staff memhers although the Committee would not recommend, under for supervising the budget accounts of appropriations. the present arrangements, the unification of the two allotments, obligations, expenditures ancl unencumbered groups of staff in one Office or the other. balances; two Professional ancl eight clerical staIT mem 272. The Accounts Divisioll has a current strength bers for. the calculation and arrangement for payment of thirty-eight established pusts (fifteen professional and of salanes, wages and allowances (other than those relating to travel) ; and eight staff members incluclinu twenty-three clerical), compared to forty foreseen at maehin~ the time of the 1954 reorganization. In addition, the seven accounting machine operators for the normal establishment is bolstered by the addition of processing of various kinds uf data for accurate record one professional and sixteen clerical posts financed out ing and reporting purposes. side the budget to meet extra loads imposed by: (a) 276. The Treasul'jl is headed by the Treasurer as the central fund of the Expanded Programme of Tech sisted by fom Professional officers and six clerical ~taff nical Assistance; (b) the project expenditures of the on established posts. In "ddition, the Technical As- ',- 37 Special study of the Offices of the Controller and of Personnel :; sistance Administration and the Technical Assistance mental supervisors. The Administrative Officer per ,Fi~t h Board each provide one clerical post in partial aid of forms the routine functions involved in the internal contributions, investment, and cashier work performed administration of the Office, besides serving as the on their behalf. Secretary of the Joint Appeals Board and of the Joint 277. The standard treasury functions of collecting, Disciplinary Committee. safeguarding and disbursing funds are performed, but 282. The Rules and Procedttres Section functions [~~!: the complicated fund structure of the Organization, the as a staff arm of the Director of Personnel for devel 'r~ world-wide coverage, the contributions system, and the oping personnel policies and procedures and for ad large number of currencies handled combine to require vising on, and adjudicating, the application of approved a unique organization. Broadly speaking, the regular policies. Two officers are regularly assigned to this work breaks into four components: (a) assessment and Section, supplemented by the part-time assistance of the collection of contributions and advances from Members Adminiiltrative Officer of the Office. and, as appropriate, from non-member States; (b) re- 283. The Advisory Committee has drawn attention, ceipt, custody and disbursement of funds; (c) operation in paragraph 271, to the present division of responsi of bank accounts; and (d) investment of funds. In bilities Jh regard to the application of staff rules and addition, secretariat services are provided for the Com rela~ed matters between the Offices of the Controller mittee on Contributions, the Negotiating Committee for and of Personnel, and to the day-to-day co-operation Extra-Budgetary Funds and the United Nations In between the staff units in question. vestments Committee. 284. Placement Services represent the focal point for OFFICE OF PERSONNEL the efforts of the Office of Personnel to assure broad co-ordination of all operations relating to the filling of 278. The basic structure of the Office of Personnel, vacant posts and the movements of staff, including as arrived at after the 1954 reorganization studies, has recruitment, training, inter-departmental transfers, pro remained unchanged, although there have been minor motions and field assignments. In this work, they en increases in staffing to cope with such of the additional deavour to seek maximum utilization of staff in all workload in recent years as could not be met with offices of the Secretariat and to ensure full attention existing resources. The structure and staffing pattern 6~: to the principle of geographical distribution. Six Profes :_ of the Office, as of May 1958, is shown in the chart in sional and fourteen General Service staff members are appendix B to the present chapter. In addition, ap assigned at the present time to this Division. d :::: pendix C contains a tabulation showing a comparison of the number of posts at various levels proposed for 285. The general control of appointments and pro ~F the Office in 1959 with the corresponding numbers motions is a major preoccupation of Placement Services, c:: recommended by the Survey Group in 1954 and the and they are responsible for providing secretariat serv ices to the Appointment and Promotion Board and the !; '!:ot "'. numbers actually assigned in May 1958. related Appointment and Promotion Committee. This 279. The Office comprises, in addition to a small work requires the attention of a professional officer Humber of officials attached directly to the Director, for about thirty-two hours weekly, the current loads the Rules and Procedures Section, the Placement Serv of the Board and Committee having been increased by ices, the Department and Staff Services, and the Tech new procedures instituted in 1957. Four meetings per nical Assistance Recruitment Services, with a total of week are now held, on the average. This is in addition sixty-five posts provided from the regular budget and to the work of all personnel officers with regard to nineteen posts financed from technical assistance funds. preparation of individual cases for Board and Com 280. Since early 1958, the post of Director of Per mittee review. In brief, the new approach provides sonnel has been vacant and the Deputy Director has for a thorough periodic review of all staff, level by been acting as Director. Following certain movements level, in order to construct rosters of personnel eligible of senior officials of the Office, there has been for some for promotion as vacancies arise throughout the time too high a proportion of vacancies at the top Secretariat. direction of the Office, and the Committee has no doubt 286. The Advisory Committee understands that it that the Secretary-General will take early steps to is still too early to determine whether the new pro restore the strength of the Office at the senior levels. cedures will be as satisfactory as anticipated, but that 281. The Office of the Director includes the Dire~t?r, considerable progress has been made in constructing the Deputy Director, the Staff 'Counsellor, the AdmIllls tentative rosters. In view of the limited number of k~ :~. trative Officer and supporting staff: vacancies that are normally available for promotion n~-;: ::' (a) The Director of Personnel has over-all respon and of further possible restrictions arising fr01l1 the ':"j";i·;'~ sibility for planning, co-ordin~t.ing and dir~cti?g all character of a post, the work involved in an annual activities of the Office, superVISIng the applicatIOn of central review of all staff at all levels may be dispropor personnel policies both as to general polic;: and in .diffi tionate to the purposes in view. cult individual cases, in all offices of the Umted NatlOns. 287. Forming a part of Placement Services is an ;-'~'r r~,j:~ , (b) The Deputy Director furnishes continuous op Examinations and Training Section, with one Profes 't. ':k ~ ~.-~-: ~.~ erating leadership to the various segment~ of the Of!ice, sional officer and four General Service staff. Its func overseas its internal management, co-ordmates relation tion is to organize and administer aU examinations r ~;;:;,::~ ships with overseas ofTIce.<; and external ag~n~ies? ~eals forming part of the recruitment programme and to !-~_,~~~ r with claims for exceptions to the staff rules In md:V1dual oversee the language training courses for personnel ; .. '~ -' .. : cases and, in general, attempts to free the DIrector associated with the United Nations. This section also for c~ncentration on policy direction and control. assists in or administers other training programmes (c) The Staff Counsel!or performs ~asks, ~hich ~re from tim.e to time in such fields as office practices, draft of a confidential and delicate nature, 111 dealm&, With ing in worki1ig languages, and training for necessary personal and human problems in the Secretanat, in language staff in such fields as translation, interpreta ~Ti"Clj ~: close consultation with the Health Service and depart- tion, etc. tni('i .~ Special study of the Offices of the Controller and of Personnel 38 288. The organization and maintenance of statistical and there is an office in Europe (Paris) with a staff and other records pertinent to the responsibilities of of seven for European recruitment. Nineteen of these the Office of Personnel are the responsibility of Place posts are financed from Technical Assistance Admin ment Services operating through a Reports and Reco!ds istration funds, the remainder being charged to the Section with one Professional officer and four clencal Office of Personnel. staff. This Section, with assistance from the Machine 293. The Services operate under broad delegations Room of the Accounts Division, Office of the Con~ of authority from the Director of Personnel and the troIler, furnishes regular and special-purpose reports, Technical Assistance Administration designed to en both for internal use and for inclusion in formal reports sure that all personnel questions affecting experts are to organs. speedily and effectively handled. Different procedures 289. Departmental and Staff Services include the and techniques are required in recruiting, clearing, and eight Personnel Officers who act as outposts of the dealing with experts as compared with regular Sec~e Office of Personnel for daily contact with the various tariat staff. Relationships are complex because of var~ed departments and individual staff members on all phases conditions in the field and the necessity of conductmg of personnel work. Eac~ such officer is assigned a s1?e most negotiations by correspondence. Fe",,: experts. are cific area of the Secretanat, and for that area he carrIes familiar with United Nations administratIve practIces, responsibility for day-to-day personnel actions with re and their remote locations contribute to the develop spect to all categories of staff, including the processing ment of many perplexing personnel questions. of actions resulting from recruitment, inter-departmental 294. The completion of a recruitment action in re transfers, promotions, separations, and field assign spect of an expert is often a very long process inasm1!ch ments. These officers service and anticipate the needs as it involves locating an expert to fit a given Job of the various operational units, advise them on all description, the availability of the expert, the agreement personnel matters, deal with all kinds of problems raised of the recipient Government to the particular candidate by the members of the staff and interpret the rules and the determination, in accordance with established and regulations and define cases in which exceptions rules, of salary rates which the expert is prepared to can be considered. They also inform and advise Place accept. In the light of its consideration of the detailed ment Services, and other sections of the Office, con procedures involved, the Advisory Committee believes cerning all personnel matters and provide advance that, while an \ncreasing measure of attention and con information on all proposals and situations which re trol is being given by the senior staff of the Office of quire central action or approval. The necessarily close Personnel to this work, staff in the Technical Assistance and continuing collaboration with departments and Recruitment Services have a greater concentration of offices in order to achieve proper planning for personnel responsibility than personnel officers dealing with regu management requires the investment of considerable lar Secretariat staff. time and effort. 290. One of the major proposals emanating from CONCLUSION the 1954 reorganization studies is reflected in the as 295. The Advisory Committee has, in paragraphs signments of these officers. In order to give more effec 256 to 258, commented on the over-all direction of the i tive service, to integrate central personnel functions more administrative and financial services of the Organization, ' closely with departmental activities, and to bring person and invited attention to the desirability of having a nel officers into more ready contact with staff members, single top-level official in charge of the Offices of the it was decided to locate a number of these officers directly Controller and of Personnel. On the basis of its study, in the departmenta.l areas which they serve. the Committee also doubts that full use has been made 291. The Advisory Committee understands that the of the potential which these two staff units offer for outposting of personnel officers has had beneficial effects management of the Secretariat, or that it has been pos in that administrative staffs in departmental areas have sible at all times to focus their energies on major issues. been reduced, more effective personnel services are The Committee desires further to record three general provided, and staff utilization generally has improved. impressions. First, there appears to be need for strength While the Committee does not question the outpost ening co-ordination between the two Offices in a variety ing of personnel officers, it has obtained the impression, of matters of common interest and, in particular, with from its inquiry into this matter, that there may be a regard to manpower utilization and the administration risk of duplication in the responsibilities undertaken by of staff rules and regulations. In the second place, the Placement Services and by departmental personnel strain on these two Offices has been considerable in officers-and, perhaps, even by departmental executive recent years, partly because of certain unusual demands officers. It is true that, given the present arrangements, placed on them, but partly a.lso from the complex growth efforts are made for the co-ordination of the functions of procedures. This emphasizes the importance of the of these several officials and for a proper distribution work in regard to management studies and organi of duties in practice. However, if positive advantages zation and methods, and of a continuous review and are seen in a decentralized organization of personnel self-appraisal, with a view to simplifying procedures and services, care should be taken not to jeopardize these avoiding duplication of effort. Some attention might advantages through an increasing accumulation of func also be given to the more effective utilization of the tions in a central staff. staff resources available in the two Offices. Thirdly, 292. Technical Assistance Recruitment Services are there seems to be a disproportionate amount of paper charged, working in close co-operation with the Tech work involved in administration, especially on the per nical Assistance Administration, with the recruitment sonnel side. While there is a tendency in all secretariats and appointment of technical assistance experts in the towards excessive paper-work, the Advisory Committee fields of economic, industrial, and social development is glad to learn that the Controller and the Acting and public administration, and with dealing with per Director of Personnel' ate giving serious attention to sonnel questions which' arise once they have been ap finding, ways and, means of' reducing the' 'volume of pointed. A staff of nineteen is stationed in New York, paper-work ih the administnitiori of the Organization.' • ·rF9Pr~~~if'~~~\i:,~:;lA~-~,;{~~:~~~~1<';'el:4i"C,~~~~~~~~~~1."t.";;~:;;~~~~-"':"""~~_Il'JIQI " " __•

APPENDIX Aa

Structure and staffing of the Office of the Controller (as of May 1958)

Office of the Controller

Controller (U-S)

Deputy Controller (D-2)

Secretariat of the IP Advisory Committee 2G IP IG

Secretarial Pool

I Budget Division Accounts Division Treasury I

[1 1 n-i 1 n-i 5P 17 P 15 p'l?J 8 G

a The following abbreviations are used to indicate categories of posts: U-S: Under-Secretary; D-2: Director; D-l: Prin cipal Officer; P: Professional category; G: General Service category. b One of these is a TAB post. cThese include two TAB posts, four Sale of Publicationspo:;ts, six TAA posts and four UNEF posts "(sixteen extra cip budgetary posts in all). d These include one TAB post and one TAA post. tee -

";~:.,,."'."~"V ,,,.~.:il!"~.!.<,.·v,-. _"""".""",,,,,,,,,,,,,,,,,,,;,.,,,,,,,,,,,,,,,,.•,""·"'.,.k,""'" " "3" " "" ".'.'," ·";;"'"' '''''.;<·,;''-:.c." ", .;"·••"",,·,.;\;.":."'...."""'.,<""".... c,, ••

APPENDIX Ba E Structure and staffing of the Office of Personnel (as of May 1958)

Ofjic 19 S1l1 reeon datl Office of the Director u-s . D-2 .. · •· .. ··•·• Director of Personnel (U-S) D-l . P-5 . Deputy Director (D-2) P-4 . 2P P-3 . ~~n .. 4G -

Rules and Procedures G-S ...•..•..•...... G- ...... L - 2P L IG 1I

a "Other" posts are pos b Including three post Placement Services Department and Staff Services Headquarters; fifteen ot charged to Special Accor 1 Do-1 1 D-1 5P 10 14 G Depa....tmental Staff Services Activities

I ! .11 P 2P 8G 4G 11 I Technical Assistance Recruitment ServicesQ! 1 D-1 IG Head quarters Paris Office 7P 4P 10 G 3G

a The following abbreviations are used to indicate categories of posts: D-S: Under-Secretary; D-2: Director; D-l: Prin cipal Officer; P: Professional category; G: General Service cac~gory. b Of the posts in these Services, one D-l post, six Professional posts and twelve General Service posts are financed from technical assistance funds. - - -

APPENDIX C Established posts: Office of the Controller and Office of Personnel

Offici' of tile Controller Office of Personnel 1954 1959 1954 1959 Sllrvey May 1958 actlcal proposed Sllrvey May 1958 actllal proposed recommen· regular recommen· regular dations Reg.tlar Other» and other dations Regular Otller a and otller D-S ...... 1 1 1 U-S ...... 1 1 1 D-2 ...... 1 1 1 D-2 ...... 1 1 1 D-1 ...... 2 2 2 D-1 ...... 2 2 1 3 r.s ...... 5 4 6 P-5 ...... 2 2 2 4 P-4 ...... 9 13 13 P-4 ...... 11 12 1 13 P-3 ...... 10 9 1 9 P-3 ...... 6 6 2 8 P-2} ...... 14 12 12 P-2} ...... 4 7 1 7 P-1 P-1 42 42 1 44 27 31 7 37 '------v-----' '----y----' 43 38

G-5 ...... 1 7 2 7 G-5 ...... 3 2 1 3 G- ...... 41 37 16 47 G- ...... 30 32 11 41

42 44 18 54 33 34 12 44 84 86 19 98 60b 65c 19 81 '------v-----' '----v---- 105 84c

a "Other" posts are posts financed outside the regular budget. e Excluding induction pool for stenographers end typists b Including three posts for Technical Assistance Unit at (maximum quota: six) and two General Service posts made Headquarters; fifteen other posts in TA unit were to be charged to Special Account funds. available from other departments and offices.

• •

INDEX (Except where otherwise indicated, references are to paragraph numbers)

A G

Administrative and financial services, Over-all General Assembly, Councils, Commissions and direction 0 f 256-258 Committees: Administrative costs 0 f technical assistance .... 56-63 Travel of representatives and members (section 1) .•...... •...... •....•...... •. 69-77 Advisory Committee on Administrative and Bud getary Questions: General expenses: Composition and functions . Foreword Observations ...... •...... 53-54 Africa, Economic Commission for . 46 Recommendations for 1959 (section 11) . 169-180

Appropriation resolution for 1959: H Draft resolution submitted by the Advisory Committee . Appendix 1 Headquarters construction loan, amortization of (section 18) •...... •...... 208-210 Observations . 64-66 High Commissioner for Refugees, Office of Assessments, comparative table of . 15 , (section 10) . 160-168 _.~ Atomic Energy, United Nations International Conference on the Peaceful Uses of. . 82-88 I

B Income, Estimates of...... •...... 216-223 International Conference on the Peaceful Uses Board of Auditors (section 3) .. 90-91 of Atomic Energy . 82-88 Budget estimates for 1959: International Court of Justice (section 19) . 211-215 Appraisal . 1-7 Comparison with 1958 appropriations , 8-10 L Form of presentation . 18-28 Le-v-ue of Nations, transfer of assets to United Major items of increase .. 11-14 Nations (section 18) . 208-210 Procedures for the Advisory Committee's ex- M amination . 29-32 Reductions recommended by the Advisory Com- Major maintenance and capital improvement pro- mittee . 64 gramme . 54 c o Catering services, souvenir and gift sales . 243-248 Overtime and night differential . 129 Common services and equipment (part V) . 169-202 p Common staff costs (section 7) . 137-145 Conferences and meetings . 33-40 Pension Fund, contributions to . 141 Controller, Office of the: Pensionable remuneration ...... •...... 142 Established posts . Appendix C Permanent equipment (section 13) . 194-202 Special study . 259-277 Personnel, Office of: Structure and staffing .. Apnendix A Established p osts ...... •.. Appendix C Special study ...••...... •...•...•.•..... 2i8-294 E Structure and staffing . Appendix B Established posts: Postal Administration, United Nations . 230-234 Observations . 47-52 Printing, stationery and library supplies (section 12) ...... •...... •....•...... •. 181-193 Recommendations for 1959 . 110-128 Public information expenses...... •...... 55 Estimates for 1959 . 1-7 Publications, sale of . 239-242

F R Field Service, United Nations (section 5) . 101-104 Refugees, Office of the United Nations High Form of presentation of estimates . 18-28 Commissioner for (section 10) ...•..•...•.... 160-168 •

Representation and hospitality expenses: T Hospitality (section 9) . 154-156 Tax Equalization Fund . 220-223 Special payments to Under-Secretaries and Technical assistance, administrative costs . 56-63 Directors (section 9a) . 157-159 Technical programmes (sections 14-17) . 203-207 Revenue-producing activities . 224-252 Travel of representatives . 69-77 s Travel of staff and of members of administrative bodies (section 8) . 146-153 Salaries and wages (section 6) . 105-136 Secretariat of the United Nations: u Budget estimates for 1959 . 105-109 Unforeseen and extraordinary expenses: Work and organization of . 41-45 Draft resolution submitted by the Advisory Special meetings and conferences (section 2) . 78-79 Committee . Appendix II Special missions and related activities (section 4) 93-100 Observations . 68 Specialized agencies, budgets of . 2-3 Staff assessment, income from . 220-223 w Statelessness, United Nations Conference on Working Capital Fund: Elimination or Reduction of. . 79--81 Observations . 67