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Ropley Neighbourhood Plan Consultation Statement

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Ropley Neighbourhood Plan Consultation Statement Ropley Neighbourhood Plan Consultation Statement November 2018 CONSULTATION STATEMENT • Who we consulted about our plan for the future • The ways in which we consulted with them • What they told us …. • ….. and how it is reflected in our plan CONTENTS 1. The purpose of this document 2. Background to the intention to create a Neighbourhood Plan 3. Our overall approach to consultation 4. The Neighbourhood Plan process 5. How we communicated Neighbourhood Plan progress 6. Strategic Environmental Assessment and how we consulted on this 7. Preparation for the Regulation 14 Public Consultation 8. Comments on our pre-submission plan and how these have been taken into account 9. Appendices 1. THE PURPOSE OF THIS DOCUMENT The Neighbourhood Planning (General) Regulations 2012 set out a legal requirement at Regulation 15 that a Parish council submitting a neighbourhood plan proposal to the local planning authority must include certain documents, amongst which is a “consultation statement” In this regulation, “consultation statement “means a document which: a) contains details of the persons and bodies who were consulted about the proposed neighbourhood development plan b) explains how they were consulted c) summarises the main issues and concerns raised by the persons consulted; and d) describes how these issues and concerns have been considered and, where relevant, addressed in the proposed neighbourhood development plan This document is intended to fulfil the above legal requirement 2. BACKGROUND TO THE INTENTION TO CREATE A NEIGHBOURHOOD PLAN Ropley Parish Council decided at their meeting held on 3rd February 2015 to make a formal application to East Hampshire District Council (the local planning authority for the Parish), under regulation 5 of the Neighbourhood Planning Regulations 2012, for the designation of a neighbourhood area. The application was for a neighbourhood plan to cover the Parish of Ropley (excluding three small areas marked on the Designation Order map) and is included within the evidence base document. For ease of referencing, a list of all evidence Base documents can be found in Appendix A - Schedule of Evidence in the main Ropley Neighbourhood Plan submission document and also on the website www.MyRopley.org.uk East Hampshire District Council (EHDC) publicised the application in accordance with the requirements of regulation 7 of the 2012 Regulations. The application was published on the EHDC web site and invited representations from interested parties. EHDC also had a copy of the application available for public inspection at their offices at Penns Place, Petersfield. Notice of the application was also publicised locally in the Parish. EHDC approved the designation on the 26th March 2015. A copy of the approval letter is included in the evidence base document, in the section – Designation order. 3. OUR OVERALL APPROACH TO CONSULTATION Throughout the preparation of the Ropley Neighbourhood Plan, we have tried to promote the widest possible engagement of the local community in planning for the future development of the Parish. Our guiding principles have been: 3.1To commence community engagement as early as possible to seek a clear understanding of those issues and concerns which are of most importance to the local community, prior to commencement of plan formulation. 3.2 To offer further opportunities for comment as draft objectives and planning policies were worked up and a draft plan prepared. 3.3 To offer a range of different ways for people to engage as preparation of the plan has progressed. 3.4 To tap into the knowledge and experience available in the local community wherever possible. 3.5 Through all the above actions, to meet the statutory requirements for public engagement set out in in the Neighbourhood Plan Regulations. 4. THE NEIGHBOURHOOD PLAN PROCESS 4.1 The Parish Council set up a sub-committee Steering Group to oversee the preparation of the Neighbourhood Plan. The group comprised of a Parish councillor, who was elected chairman, and a number of local residents with interest in the community and in helping to deliver this project. This group met weekly from February 2015 to February 2018. A list of names of all the Steering Group members, including joining and/or leaving dates, can be found in the evidence base document within the Neighbourhood Planning Process area. 4.2 Members of the Steering Group sub-divided into a number of topic specific working groups, utilising their specific skills and knowledge of the Parish. The following is the list of the working groups: Landscape Character Assessment sub group Historic Character Assessment sub group Site Assessment Team sub group Policy Wording Summary sub group Settlement Policy Boundary sub group Ropley Local Green Spaces sub group 4.3 The Steering Group established links with planning officers at EHDC and took advantage of the various neighbourhood planning events arranged by the Authority and others for Parish councils in the District. 4.4 The Steering Group appointed an external Planning Consultant, John Slater (of John Slater Planning Ltd., Company No.10365719 Registered Office: The Oaks, Buckerell, Honiton, Devon, EX14 3ER) to provide advice and guidance throughout the process. 4.5 The Steering Group has worked throughout the process to gather together an evidence base to support the Neighbourhood Plan. This includes both published and online sources, such as the Census, local authority and EHDC documents, and information gathered through surveys and other local sources. 4.6 In March 2015 the Steering Group, with the support of local residents, established six neighbourhood zone groups. The neighbourhood leads for these zones were then able to support and facilitate local communications and data gathering for the plan. The rationale for splitting the Parish into zones is that settlement patterns that have developed within Ropley over the years mean that residents often identify more with their local area / settlement than with the Parish of Ropley as a whole. The six Neighbourhood Zones identified are shown below: ◦ Neighbourhood Zone 1 – The Village Centre ◦ Neighbourhood Zone 2 – Gascoigne Lane ◦ Neighbourhood Zone 3 – Ropley Dene ◦ Neighbourhood Zone 4 – Monkwood, Charlwood and Lyeway ◦ Neighbourhood Zone 5 – Stapley Lane and Parkstone Road ◦ Neighbourhood Zone 6 – Lower Petersfield Road 4.7 In summer 2015 The Steering Group, with input from the Neighbourhood Zone groups, developed a Neighbourhood Plan Questionnaire to obtain the views of all Parish residents, in order to inform the preparation of the Neighbourhood Plan. The results from the questionnaire have guided the content of the proposed Neighbourhood Plan throughout its development. 5. HOW WE COMMUNICATED NEIGHBOURHOOD PLAN PROGRESS Throughout the plan we communicated through various channels to make sure that people remained informed and were able to contribute to the draft plan. This was achieved through: 5.1 Open (Public) Steering Group Meetings Open Steering Group meetings were advertised through the Parish magazine (see 5.2) and village website (see 5.3) and were held in public every 2 weeks between 13th April 2015 and September 2016. Thereafter, open Steering Group meetings were held on the second Monday of each month prior to the start of Regulation 14 Public Consultation. 5.2 Parish Magazine, BisMonRopTis Throughout the plan development process, we published a bi-monthly update on plan development progress using the BisMonRopTis village magazine. This is distributed free-of-charge to every dwelling in the Parishes of Bishops Sutton, Monkwood, Ropley and West Tisted, and is also available for sale in the Ropley Courtyard village shop. 5.3 Web Page A Neighbourhood Planning web page was established on the village-wide MyRopley.org.uk website. This website is widely used within the Parish and carries pages for many of the clubs and societies in the Parish as well as a Parish calendar of events. The Neighbourhood Planning web page was used during the plan development process to give regular progress updates, to give access to the latest approved versions of the draft objectives and policies as they were being developed and to provide links to various useful Neighbourhood Planning resources. 5.4 Parish Council Meetings At every monthly Parish Council meeting an update was provided to the Parish Council and any attending members of the public. Within this forum, draft policies were presented to the Parish Council for approval. The minutes of each meeting are available through the Parish website. 5.5 Public Meetings Formal public meetings were held in the Parish hall throughout the plan development to inform and update Parishioners and gather feedback. The first of these took place on 25th March 2015, where the Parish Council presented the need for a Neighbourhood Plan for Ropley and called for volunteers to fill Steering Group and Neighbourhood Lead posts. A second public meeting was held on the 21st March 2016. The aim was to discuss and gain feedback on the proposed vision, objectives and policy areas of the Ropley Neighbourhood Plan. A third meeting was held on the 21st September 2016. The aim was to share the confirmed vision, policies and objectives; publicise the call for sites; and seek feedback on policies that had been developed to date and signed off by the Ropley Parish Council. 5.6 Neighbourhood Plan Mailing List During the initial public meeting on the 25th March 2015, email addresses were collected from the attendees, with their consent, and these were used to form the basis of the Neighbourhood Plan mailing list. This was supplemented with additional email addresses from attendees at the 2016 public meetings and the February 2018 consultation launch meeting. Following this last meeting the mailing list had 303 contacts. The mailing list was used regularly during the plan development process to provide progress updates and to publicise forthcoming meetings. It was also used as required to solicit volunteers for the various working groups that were established during the plan development process.
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