MINUTES

MINUTES OF A MEETING OF THE CITY COUNCIL HELD AT 9.30AM ON WEDNESDAY 24 APRIL 2013

PRESENT: The Mayor, (Chairperson). Councillors Peter Beck, Helen Broughton, Sally Buck, Ngaire Button, Tim Carter, Jimmy Chen, Barry Corbett, Jamie Gough, Aaron Keown, Glenn Livingstone, Yani Johanson, Claudia Reid and Sue Wells.

1. APOLOGIES

Nil.

2. DEPUTATIONS BY APPOINTMENT

The following people and groups made deputations to the Council on the following reports:

 Marcus Brandick on behalf of the Parklands, Tumara Park and Waitikiri Residents’ Associations regarding item 5.1 Parklands/Bottle Lake Plantation – Fletchers Temporary Yard site in the report from the Chairperson of the Burwood/Pegasus Community Board.

 Linda Stewart, Chairperson of the Burwood/Pegasus Community Board regarding item 5.1 Parklands/Bottle Lake Plantation – Fletchers Temporary Yard site.

 Hospitality Canterbury Branch – Peter Morrison regarding item 8.1 Planning Committee Report to Council - Local Alcohol Policy – Formative Policy.

 District Commander Superintendent Gary Knowles regarding item 8.1 Planning Committee Report to Council - Local Alcohol Policy – Formative Policy.

 Dr Alistair Humphrey, Medical Officer of Health for Canterbury regarding item 8.1 Planning Committee Report to Council - Local Alcohol Policy – Formative Policy.

 Marjorie Manthei and Dave Kelly from Victoria Neighbourhood Association regarding item 8.1 Planning Committee Report to Council - Local Alcohol Policy – Formative Policy.

 Brett Giddens regarding item 8.1 Planning Committee Report to Council - Local Alcohol Policy – Formative Policy.

 Doug Hobbs and Gary Howse regarding item 9.2, Infrastructure Rebuild Monthly Report in the Environment and Infrastructure Report re Project 10976 NE13 Beach road and Bower Avenue.

 Ian Fox, Chairperson, Christchurch West Melton Water Management Zone Committee regarding the Zone Implementation Programme item 11.

 Richard Simpson, Chairperson, Community Representative from the Banks Peninsula Water Management Zone Committee regarding Zone Implementation Programmes item 11.

 Neil Roberts, Chairman Bruce Robertson Anne Dingwall and Christchurch Civic Trust and Martin Meehan regarding item 13 Hagley Oval Stage 1 Funding.

 Ali Jones and Mike Coleman regarding item 16 Insurance Advocacy Service.

3. CONFIRMATION OF MINUTES - COUNCIL MEETINGS OF 28 MARCH 2013 AND 11 APRIL 2013

It was resolved on the motion of Councillor Buck, seconded by Councillor Keown, that the open minutes of the Council meetings held on 28 March 2013 and 11 April 2013, be confirmed.

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The Council dealt with the agenda in the following order:

5. REPORT BY THE CHAIRPERSON OF THE BURWOOD/PEGASUS COMMUNITY BOARD 15 APRIL 2013

(1.) PARKLANDS/BOTTLE LAKE PLANTATION - FLETCHER’S TEMPORARY YARD SITE

It was resolved unanimously on the motion of Councillor Keown, seconded by Councillor Beck, that pursuant to clause 5(b)(i) of the Canterbury Earthquake (Reserves Legislation) Order 2011, that the Council:

(a) Authorise the siting of a temporary yard and the installation of security fencing within QEII (Pt LOT 1 DP 10381) for use by SCIRT through its delivery teams, an area of approximately 8300 m2 as is approximately depicted on the SCIRT plan attached (refer Attachment 1).

(b) Agree that the period for which the authority referred to in paragraph (a) of this recommendation shall apply is that period commencing on the date of this authority until the expiry of the Order in Council on 18 April 2016 or until a date the Council shall determine the hub is no longer required, whichever is the sooner, as set out in the current warrant.

(c) Approve for the non-charging of a rental to SCIRT for their occupation of the park land on which their temporary buildings and yard will be placed, because this is a SCIRT project being undertaken to repair the city’s infrastructure.

(d) The warrant be prepared to reflect the portable building and security fencing being placed upon the site, and the plan of the site on which is shown the position of the site be appended to the warrant.

(e) Before any work commences on the site, the applicants will be required to: i. Meet the Operations & Events Leader to sign a temporary access agreement and pay a bond (which is refundable less any costs incurred be the Council). ii. Ensure all contractors working on the site have a minimum of $2,000,000 public liability insurance. iii. Ensure all services to the proposed site are laid underground.

6. REPORT BY THE CHAIRPERSON OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD 19 APRIL 2013

(1.) STRICKLAND STREET/ANTIGUA STREET AND BROUGHAM STREET PROPOSED INTERSECTION CHANGES

It was resolved on the motion of Councillor Corbett, seconded by Councillor Wells, that the Council approve the lane changes shown on the attached plan (Plan TP 325601) in the agenda be approved.

Councillor Keown abstained from voting on this item.

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7. COMMUNITY, RECREATION AND CULTURE COMMITTEE 2 APRIL 2013

(1.) FACILITIES REBUILD PLAN MONTHLY STATUS UPDATE

It was resolved on the motion of Councillor Johanson, seconded by Councillor Gough, that the Council receive this report and;

(a) Note that the Committee request staff to bring an urgent report to the Council in regard to options for the Scarborough Jetboat Building, which is an emergency services building.

(b) Note that the Committee request staff to:

 Consider reopening the foyer and the boardroom of 1968 addition of the Riccarton Community Centre for public use as soon as possible.

 Respond to the Central Riccarton Residents’ Association deputation and report back to the next Community, Recreation and Culture Committee meeting on action to be taken.

(c) Agree in principle that the Redcliffs Public Library be re-established on the 91 Main Road, Redcliffs site and that the insurance proceeds are ring-fenced for this purpose.

(d) Ask Council staff to work with the Redcliffs Public Library Inc. committee on the options for the rebuild.

(2.) PROPOSED DEMOLITION OF AN IMPLEMENT SHED LOCATED IN SOUTH HAGLEY PARK

It was resolved on the motion of Councillor Johanson, seconded by Councillor Corbett, that the Council agree to the demolition of the implement shed located in South Hagley Park.

(3.) INTERNATIONAL RELATIONS POLICY REVIEW

Councillor Johanson moved, seconded by Councillor Chen, that the Council:

(a) Approve the proposed process for the review of the International Relations Policy.

(b) Approve the proposed terms of reference for a working party of the Committee to oversee the review with the following amendments:  Nominate Councillors Johanson, Button and Beck to serve on the working party.  Amend terms of reference on membership to include a Ministry of Foreign Affairs and Trade representative.

The motion was put to the meeting on a clause by clause basis.

Clause (a) was declared carried on electronic vote No. 1 by 10 votes to 4, the voting being as follows:

For (10): Councillors Beck, Button, Carter, Chen, Corbett, Gough, Johanson, Keown, Livingstone and Wells.

Against (4): The Mayor and Councillors Broughton, Buck and Reid.

Clause (b) was declared carried. COUNCIL 30. 5. 2013 CHRISTCHURCH CITY COUNCIL 24. 4. 2013 - 4 -

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It was resolved on the motion of Councillor Johanson, seconded by Councillor Livingstone, that the report as a whole be adopted.

The Council adjourned at 12.45 pm and resumed at 1.30 pm.

8. REPORT OF THE PLANNING COMMITTEE OF 3 APRIL 2013

(1.) LOCAL ALCOHOL POLICY – FORMATIVE POLICY

It was resolved on the motion of Councillor Wells, seconded by Councillor Reid, that Council receive the report and refer it to the Planning Committee for staff and stakeholder discussion.

23. PROPOSED TIMEFRAME FOR DISTRICT PLAN REVIEW

It was resolved unanimously on the motion of Councillor Wells, seconded by Councillor Reid, that the Council:

(a) Approve the proposed timeframe for the review programme as per attachments 1 and 2, with the first year primarily focussed on the “recovery” components to be pursued under the Canterbury Earthquake Recovery Act 2011 (Land Use Recovery Plan) and the remaining District Plan components (i.e. “non-recovery”) to be pursued under an expedited Resource Management Act process.

(b) Ensure that any direction preserves sufficient scope for the Council and the Minister for Canterbury Earthquake Recovery to review and amend the existing programme.

(c) Authorise the General Manager Strategy and Planning and the Chair of the Planning Committee to engage in discussions with government officials over an expedited Resource Management process for those components of the District Plan Review which are not primarily recovery related.

(d) Authorise the General Manager Strategy and Planning and the Chair of the Planning Committee to discuss appropriate provisions for the Land Use Recovery Programme document to allow the Minister for Canterbury Earthquake Recovery to consider a statutory direction to the prioritised review of the District Plan, as per the attached programme. Also to discuss provisions to confirm the processes:  to agree the scope of recovery parts of the Plan;  for consultation;  for hearings and recommendations  to give effect to each section/chapter of the Plan in a timely and efficient manner.

(e) Ensure there is a clear process of dialogue in circumstances where the Minister for Canterbury Earthquake Recovery intends or wishes to vary significantly from any recommendations made to him.

(f) Establish protocols for how the “recovery” and remaining parts of the review will be conducted in particular, liaison between the Council and other key stakeholders where appropriate, including Environment Canterbury, Ngai Tahu, the Ministry for the Environment, and the Canterbury Earthquake Recovery Authority. COUNCIL 30. 5. 2013 CHRISTCHURCH CITY COUNCIL 24. 4. 2013 - 5 -

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(g) Determine a process for how “recovery” focussed and other remaining elements of the Plan may be progressed to ensure the District Plan is efficiently and effectively reviewed, while ensuring that all parts of the review are carried out in a legally robust and effective manner.

(h) That it be noted that a recommendation as to how the proposed District Plan Review will be funded will be included in the Chief Executive Officer’s submission to the Three Year Plan. The recommendation from the Chief Executive Officer will be based on the principles of no rating impact in 2013/14 and the District Plan Review being debt funded and repaid over a 10 or more year time frame.

4. PRESENTATION OF PETITIONS

Councillor Reid tabled a petition from Kris Herbert and others requesting “We, the undersigned, demand that the Council fast-track the Lyttelton town centre recovery by immediately initiating a review of the Lyttelton Town Centre Plan, which is outdated.”

It was resolved on the motion of Councillor Reid, seconded by Councillor Wells, that the petition be referred to the Planning Committee.

8. (CONTINUED) REPORT OF THE PLANNING COMMITTEE OF 3 APRIL 2013

(2.) GREENFIELDS RESIDENTIAL LAND AVAILABILITY UPDATE

It was resolved on the motion of Councillor Wells, seconded by Councillor Keown, that the Council receive the report.

(3.) PROPOSED PLAN CHANGE 56 – BUSINESS 1, 2, AND 2P ZONES – URBAN DESIGN AND AMENITY IN SUBURBAN CENTRES

Councillor Carter took no part in this item.

It was resolved on the motion of Councillor Wells, seconded by Councillor Button, that the Council:

(a) Adopt the proposed Plan Change 56 and assessment under Section 32 of the Resource Management Act; and

(b) Proceed to publicly notify proposed Plan Change 56 to the City Plan pursuant to the provisions of the First Schedule of the Resource Management Act.

(4.) PROCESS FOR PREPARING OUTLINE DEVELOPMENT PLANS FOR SOUTH WEST HALSWELL

Councillor Carter took no part in this item.

It was resolved on the motion of Councillor Wells, seconded by Councillor Keown, that the Council:

(a) Take a proactive role in planning the development and sequencing of the remaining CSW4 greenfields area, South West Halswell, by leading the preparation of the Outline Development Plan in collaboration with landowners and their representatives.

(b) Notify the ODP and private plan changes introducing the Living G rules package as separate plan changes.

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It was resolved on the motion of Councillor Wells, seconded by Councillor Keown, that the report as a whole be adopted.

14. HEATHCOTE VOLUNTARY LIBRARY COST ESTIMATES

It was resolved on the motion of Councillor Johanson, seconded by Councillor Carter, that the Council:

(a) Support in principle the repair/replacement of the Heathcote Volunteer Library as part of the staff investigation into the viability of a joint use facility.

(b) Support this process as a priority through the facilities rebuild programme with appropriate engagement with the Heathcote Volunteer Library Committee, the Heathcote Valley Community Association and other local stakeholders.

The Council adjourned at 2.45 pm and resumed at 3.00 pm.

16. INSURANCE ADVOCACY SERVICE – REPORT TO COUNCIL

It was resolved unanimously on the motion of the Mayor, seconded by Councillor Corbett:

(a) That the Council support the formation of a Trust to provide Insurance Advocacy Services as proposed by Ms Jones and Mr Coleman at today’s meeting.

(b) That following discussions with Ms Jones and Mr Coleman (and others they may wish to involve) concerning the establishment and terms of the proposed Trust and the Trust meeting Council expectations, the Council allocate the $200,000 funding set aside in March 2013 for Insurance Advocacy from the Mayor’s Earthquake Fund to the Trust.

(c) That the Mayor, Deputy Mayor and Councillor Johanson be delegated the authority to approve payment of the $200,000 outlined in resolution (2).

9. REPORT OF A MEETING OF THE ENVIRONMENT AND INFRASTRUCTURE COMMITTEE OF 4 APRIL 2013

(1.) COMMITTEE REPORT ON CYCLE DESIGN GUIDELINES

It was resolved unanimously on the motion of Councillor Reid, seconded by Councillor Buck, that the Council approve the Cycle Design Guidelines as in Attachment 1 to this report with suggested amendments.

(2.) INFRASTRUCTURE REBUILD MONTHLY REPORT

It was resolved on the motion of Councillor Reid, seconded by Councillor Keown:

(a) That the Council receive the Infrastructure Rebuild Monthly Report for March 2013.

(b) Council staff are requested to come back to the 9 May 2013 Environment and Infrastructure Committee meeting with a report on a process to identify opportunities for Council investment complementary to the Stronger Christchurch Infrastructure Rebuild Team (SCIRT) rebuild programme.

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(3.) UNIVERSITY OF CANTERBURY - QUAKE CENTRE

It was resolved on the motion of Councillor Reid, seconded by Councillor Corbett, that the Council:

(a) Become an industry partner of the University of Canterbury’s Quake Centre.

(b) That the University of Canterbury Quake Centre is funded from the Christchurch Earthquake Mayoral Relief Fund for $25000 per annum from 2012/13 to 2017/2018.

(4.) REPAIR AND REPLACEMENT OF COUNCIL-OWNED RETAINING WALLS

It was resolved on the motion of Councillor Reid, seconded by Councillor Keown:

That the Council delegate to:

(a) The Transport and Greenspace Manager, the authority to commence the Schedule 12 process by:

(i) depositing for public inspection descriptions of the proposed works to be completed for the support and stability of public land or public infrastructure by means of retaining walls and plans showing how they would affect any land or buildings;

(ii) taking the appropriate steps to effect the service of notices in writing of Council’s intention to construct the proposed works;

(b) The Council Hearings Panel the power to hear and determine objections in respect of retaining walls made under, Schedule 12 of the Local Government Act 2002; and

(c) The Transport and Greenspace Manager the authority to make decisions on the Council’s behalf in respect of any appeals to the District Court.

11. CANTERBURY WATER MANAGEMENT STRATEGY: BANKS PENINSULA ZONE COMMITTEE AND CHRISTCHURCH - WEST MELTON ZONE IMPLEMENTATION PROGRAMMES

It was resolved unanimously on the motion of Councillor Buck, seconded by Councillor Reid, that the Council endorse:

(a) The Banks Peninsula/Te Pataka o Rakaihautu Zone Implementation Programme.

(b) The Christchurch - West Melton Zone Implementation Programme.

(c) Any future funding associated with the implementation of the recommendations in the zips will need to be considered in the long term plan.

(d) The Christchurch/West Melton Zone Committee should work with the adjacent zone committees where cross boundary issues occur.

Note:

(1) The Christchurch/West Melton Zone Committee acknowledge that the timeframes in the Christchurch/West Melton Zone Implementation Plan are aspirational and are an indication of the relative priorities. COUNCIL 30. 5. 2013 CHRISTCHURCH CITY COUNCIL 24. 4. 2013 - 8 -

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(2) The Committee will work with the Selwyn Catchment Committee to understand better where our Zone receives water from, or transfers water to other zones in the light of land use above the aquifers.

(3) The Council will comply with their consents held with Environment Canterbury.

13. HAGLEY OVAL STAGE 1 FUNDING

Councillor Corbett moved, seconded by Councillor Button, that the Council:

(a) Approve the release of $565,000 from the Hagley Oval development funds set aside in the Council's 2012/2013 Annual Plan for the completion of the existing project to upgrade the wicket, the outfield and the construction of a practice wicket to provide a first class cricket venue for Christchurch.

(b) Note that the work will enable Hagley Oval to meet the pitch standards required for first-class cricket. It is separate to the issue of whether or not the Council approves the scope of other works to be carried out at Hagley Oval such as the proposed pavilion, embankments and lights.

(c) Note that the balance of the funds remains unspent until such time as the Council approves the scope of works (if any) to be carried out at Hagley Oval or elsewhere.

Councillor Broughton moved by way of amendment:

That the decision to release $565,000 be deferred until the decision of the Environment Court is released and the Council has the opportunity to consider the full scope of works as consented.

Councillors Beck and Keown left the meeting at 4.30pm.

The amendment was seconded by Councillor Johanson and when put to the meeting was declared lost on electronic vote No. 2 by 3 votes to 9, the voting being as follows:

For (3): Councillors Broughton, Johanson and Livingstone

Against (9): The Mayor and Councillors Buck, Button, Carter, Chen, Corbett, Gough, Reid and Wells

The original motion was then put to the meeting and was declared carried on electronic vote No. 3 by 9 votes to 3, the voting being as follows:

For (9): The Mayor and Councillors Buck, Button, Carter, Chen, Corbett, Gough, Reid and Wells

Against (3): Councillors Broughton, Johanson and Livingstone

10. REPORT OF A MEETING OF THE CORPORATE AND FINANCIAL COMMITTEE OF 5 APRIL 2013

(2.) DRAFT STATEMENTS OF INTENT FOR CHRISTCHURCH CITY HOLDINGS LIMITED, LIMITED, CHRISTCHURCH INTERNATIONAL AIRPORT LIMITED, LYTTELTON PORT COMPANY LIMITED, ENABLE SERVICES LIMITED, CITY CARE LIMITED, LIMITED, ECOCENTRAL LIMITED AND CANTERBURY DEVELOPMENT CORPORATION HOLDINGS LIMITED COUNCIL 30. 5. 2013 CHRISTCHURCH CITY COUNCIL 24. 4. 2013 - 9 -

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It was resolved on the motion of Councillor Broughton, seconded by Councillor Carter, that the

That the Council:

(a) Receive the draft Statements of Intent for the following organisations:

(i) Christchurch City Holdings Limited (ii) Orion New Zealand Limited (iii) Christchurch International Airport Limited (iv) Lyttelton Port Company Limited (v) Enable Services Limited (vi) City Care Limited (vii) Red Bus Limited (viii) EcoCentral Limited (ix) Canterbury Development Corporation Holdings Limited.

(b) Forward the following comments for Christchurch City Holdings Limited to consider and refer to the subsidiary companies:

(i) Seek reference to the Hutton review of fair pay in the public sector in Christchurch City Holdings Limited Statement of Intent (ii) Note that where possible, the synergy between the Stronger Christchurch Infrastructure Rebuild Team (SCIRT) and Enable are a priority (iii) Request that the Canterbury Development Corporation be asked to expand the section on its ‘Nature and Scope of Activities’ to include reference to its role in relation to the Council. (iv) That Christchurch City Holdings Limited add to its Statement of Intent under Role Of Board of Directors- 'In turn Christchurch City Holdings Limited is accountable to its shareholder the Christchurch City Council" (v) Request that Lyttelton Port Company be asked to expand the Earthquake Recovery section, and add “Including identification of timelines, options or barriers to reinstating cruise ship visits, and addressing the long-standing port access roading issues at Lyttelton.

(c) Formally thank Christchurch City Holdings Limited for its role in the oversight of the companies during this difficult period.

(3.) DRAFT STATEMENTS OF INTENT FOR CIVIC BUILDING LIMITED, TUAM LIMITED, WORLD BUSKERS’ FESTIVAL TRUST, ROD DONALD BANKS PENINSULA TRUST AND RICCARTON BUSH TRUST

It was resolved on the motion of Councillor Broughton, seconded by Councillor Carter, that the Council:

(a) Receive the draft Statements of Intent for the following organisations:

(i) Civic Building Limited (ii) Tuam Limited (iii) World Buskers Festival Trust (iv) Rod Donald Banks Peninsula Trust (v) Riccarton Bush Trust.

(b) That Council request the Rod Donald Banks Peninsula Trust to include in its Statement of Intent the development of closer relationships with the Lyttleton//Mt Herbert and Akaroa/Wairewa Community Boards.

Councillor Keown returned to the meeting at 5.22 pm.

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(4.) DRAFT STATEMENTS OF INTENT FOR CHRISTCHURCH AGENCY FOR ENERGY TRUST BOARD, VBASE LIMITED AND NEW ZEALAND LOCAL GOVERNMENT FUNDING AGENCY LIMITED

It was resolved on the motion of Councillor Broughton, seconded by Councillor Carter, that the Council receive the Statements of Intent for the following Council Controlled Organisations:

(i) Christchurch Agency for Energy Trust Board

(ii) Vbase Limited

(iii) New Zealand Local Government Funding Agency Limited.

9. (CONTINUED) REPORT OF A MEETING OF THE ENVIRONMENT AND INFRASTRUCTURE COMMITTEE OF 4 APRIL 2013

(5.) DELEGATED AUTHORITY TO GENERAL MANAGER CITY ENVIRONMENT GROUP AND GENERAL MANAGER STRATEGY AND PLANNING TO LODGE A NOTICE OF REQUIREMENT PURSUANT TO SECTION 168A OF THE RESOURCE MANAGEMENT ACT FOR THE WIGRAM – MAGDALA ROAD LINK

It was resolved on the motion of Councillor Reid, seconded by Councillor Keown, that the Council delegate to the General Manager City Environment Group and General Manager Strategy and Planning the authority to prepare a notice of requirement and resource consent applications for the Wigram – Magdala Link designation and lodge that notice and resource consents with the Resource Consents and Building Policy Unit of Council, and where appropriate Environment Canterbury, to be processed under the provisions of Part 6 and Part 8 of the Resource Management Act 1991.

(6.) LEASE FOR SPIRE SCULPTURE IN LATIMER SQUARE

It was resolved on the motion of the Mayor, seconded by Councillor Reid, that the Council approve a temporary Licence to Lewis Bradford Consulting Engineers to install and maintain a ‘spire’ sculpture, subject to the applicant obtaining Building and Resource Consents, insurances and providing funding for the installation and maintenance of the sculpture for the licensed period. The licence is for a period of three years from installation and for a total area of 144 square metres situated at the eastern side, of the central west to east footpath through Latimer Square.

It was resolved on the motion of Councillor Reid, seconded by Councillor Keown, that the report from the Environment and Infrastructure as a whole be adopted.

Note the remaining agenda items 10, (1) and (5); 12, 15 and 22 will be considered at the meeting of 16 May 2013.

18. RESOLUTION TO EXCLUDE THE PUBLIC

At 5.25 pm it was resolved on the motion of the Mayor, seconded by Councillor Wells, that the resolution to exclude the public as set out on pages 533 - 535 of the agenda be adopted.

It was resolved on the motion of the Mayor, seconded by Councillor Wells, that the public be readmitted at 5.46 pm, at which point the meeting concluded.

CONFIRMED THIS 30TH DAY OF MAY 2013

MAYOR