Agenda County Council - Regular
Meeting 9:30 AM - Wednesday, August 5, 2020 The Council Chambers will be closed due to COVID-19 precautionary measures.
The meeting is being held electronically and will be streamed live on the County of Peterborough's YouTube channel.
For further information contact the Clerk at [email protected] Page
1. Call To Order
2. Land Acknowledgement
3. Moment of Silent Reflection/Silence
4. Adoption of Agenda Be it resolved that County Council adopt the agenda as circulated.
5. Disclosure of Interest
6. Adoption of Minutes
13 - 30 Be it resolved that County Council adopts the minutes of the Regular County Council meeting of June 24, 2020 and the Special County Council Meeting of July 8, 2020 as circulated. Minutes - June 24, 2020 Minutes - July 8, 2020
7. Delegations and Presentations a. 9:35 a.m. Warden J. Murray Jones Re: Ontario Municipal Management Institute Letter congratulating Mary Spence, Director of Human Resources on achieving the Certified Municipal Manager III Human Resources Professional designation
Page 1 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
Page Be it resolved that County Council receives the presentation from Warden J. Murray Jones regarding the Ontario Municipal Management Institute letter congratulating Mary Spence, Director of Human Resources, on achieving the Certified Municipal Manager III Human Resources Professional designation.
31 - 44 b. 9:40 a.m. Rebecca Morgan Quin, Manager of Housing Services, Social Services Division, City of Peterborough Re: 10 Year Housing and Homelessness Plan Review (Link to City of Peterborough) Be it resolved that County Council receives the delegation from Rebecca Morgan Quin, Manager of Housing Services, Social Services Division, City of Peterborough, regarding the 10 Year Housing and Homelessness Plan Review. Presentation
8. Business Arising from a Previous Meeting
9. Staff Reports
45 - 72 a. Peterborough & the Kawarthas Economic Development Report prepared by: Sandra Dueck, Board Chair and Rhonda Keenan, President & CEO, Peterborough & the Kawarthas Economic Development Re: Update to City and County Council from the Mayor and Warden’s Joint Task Force for Economic Recovery Be it resolved that County Council: 1. Receives the Peterborough & the Kawarthas report regarding the Update to City and County Council from the Mayor and Warden's Joint Task Force for Economic Recovery. 2. Refers this matter to Leadership Team for a report back to Council. Report Attachment No. 1 - Task Force List of Participants Attachment No. 2 - June Report Card Attachment No. 3 - Summary of Task Force Report Card Recommendations
73 - 77 b. Infrastructure Services - Engineering and Design Report prepared by: Doug Saccoccia, Assistant Manager, Engineering and Design Re: INF 2020-011 County Road 20 Interim Plan
Page 2 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
Page Whereas on February 5th, 2020, County Council approved an interim and ultimate plan as the preferred alternative for the County Road 20 Municipal Class Environmental Assessment, directing County staff to issue the Notice of Completion and file the Environmental Study Report on the public record for the minimum 30 day statutory review period; and
Whereas no Part II Order requests were received during the statutory review period, County staff proceeded to detail design of the interim plan for County Road 20; be it resolved
That the report of the Assistant Manager, Engineering & Design entitled “INF 2020-011” County Road 20 Interim Plan” be received, and further; That a “No Truck” route be implemented for County Road 20, from County Road 18 north easterly to County Road 23, and further;
That Council designate County Road 20, from County Road 18 north easterly to the County Road 23 as a “Special Character” roadway in accordance with the Transportation Master Plan in consideration of the special characteristics of this roadway; and further;
That a speed limit reduction be implemented on County Road 20, from County Road 18 north easterly to County Road 23, in accordance with the detailed design drawings, whereby the speed limit would be reduced from 80 km/hr to 50 km/hr, 60 km/hr and 70 km/hr respectively, and further;
That the Clerk be directed to prepare a By-Law to that effect, and further;
That the Clerk be directed to notify the Ontario Provincial Police and the Smith-Ennismore Police Service Board. Report
79 - 93 c. Infrastructure Services - Engineering & Design Report prepared by: Peter Nielsen, Manager, Engineering & Design Re: INF 2020 013 – Transfer of Lands along County Road 37 from the Stockdale Family to the County of Peterborough
Page 3 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
Page Whereas it has been determined that the ownership of certain parts of County Road 37, from Shaws Road to Buckhorn Narrows Road, are currently in the name of Alice Lorene Stockdale, and;
Whereas the County of Peterborough (County) desires to establish clear title of the road allowance of County Road 37 for the purpose of operating and maintaining the road as a public highway, be it resolved;
That County Council directs the Clerk to prepare a By-law to authorize the transfer of ownership of identified land parcels, from Alice Lorene Stockdale to the Corporation of the County of Peterborough, for the purpose of establishing clear title of the road allowance of County Road 37, and further;
That County Council authorizes the Warden and Clerk to execute the Encroachment Agreement between Alice Lorene Stockdale and the County of Peterborough to permit the occupancy of portions of the County Road 37 road allowance with livestock and a farm fence. Report
95 - 97 d. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020-32 Pre-Budget Authorization for Development Charge By-Law Update in 2021 Be it resolved that Council provide 2021 pre-budget authorization for staff to award the Development Charge By-Law Update, to begin in 2021. Report
99 - 104 e. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020-31 2017 & 2018 Utilization of Development Charge Revenue Be it resolved that Council directs staff to allocate the maximum Development Charge Revenue permitted, per the Development Charge By-Law, to address Infrastructure Services Projects in 2017 & 2018. Report
105 - 107 f. Finance
Page 4 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
Page Report prepared by: Chris Allen, Purchasing Supervisor Re: FIN 2020 034 - SS-08-2020 Sole Source Acquisition of one (1) New Highway Speed Wheeled Excavator Be it resolved that Report FIN 2020-034 "SS-08-2020 Sole Source Acquisition of one (1) New Highway Speed Wheeled Excavator” by the Purchasing Supervisor be received; and further
That the sole source acquisition SS-08-2020 for one (1) 2019 Gradall XL4100V 6x4 Hydraulic highway speed wheeled excavator be awarded to Amaco Construction Equipment Inc. in the amount of $612,160.55 including HST; and further
That a by-law be passed to authorize the County of Peterborough to enter into an agreement with Amaco Construction Equipment Inc. for the Sole Source acquisition of Gradall equipment. Report
109 - 111 g. Finance Report prepared by: Chris Allen, Purchasing Supervisor and Kari Stevenson, Deputy Clerk Re: FIN 2020 035 P-02-2020 Integrity Commissioner Services Be it resolved that the report for Integrity Commissioner Services be received; and further
That Proposal No. P-02-2020 for an Integrity Commissioner be awarded to Cunningham, Swan, Carty, Little and Bonham LLP effective August 5, 2020; and further
That a by-law be passed to appoint Cunningham, Swan, Carty, Little and Bonham LLP as the Integrity Commissioner for the County of Peterborough and to authorize the County to enter into an agreement with Cunningham, Swan, Carty, Little and Bonham LLP for Proposal No. P-02-2020 Integrity Commissioner Services. Report
113 - 115 h. Finance Report prepared by: Chris Allen, Purchasing Supervisor Re: FIN 2020 036 T-06-2020 Delivery of Sodium Chloride Be it resolved that the report for the Delivery of Sodium Chloride be received; and further
Page 5 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
Page That Tender No.T-06-2020 for the delivery of Sodium Chloride be awarded to Kawartha Capital Construction in the amount of $182,821.12 including HST; and further
That a by-law be passed to authorize the County of Peterborough to enter into a three year agreement with Kawartha Capital Construction for Tender No.T-06-2020 Delivery of Sodium Chloride. Report
117 - 119 i. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020-038 - 2021 Borrowing By-law Be it resolved that Council enact a by-law to allow a borrowing limit of up to $10,000,000 in 2021 at the discretion of the Warden and County Treasurer for the purposes of short-term cash flow management, if required. Report
10. Staff Reports - Information Only 121 - 122 a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer and Chris Allen, Purchasing Coordinator Re: FIN 2020 033 Purchasing Awards – June 2020 Report
123 - 126 b. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020-037 - Community Care Peterborough - Caremobile Program for 2nd Quarter 2020 Report
127 - 129 c. Administration - Corporate Projects & Services Report prepared by: Karen Jopling, Manager, Corporate Projects & Services and Laurie Siblock, Museum Manager, Lang Pioneer Village Museum Re: CPS 2020 23 Anonymous Donor Investment in Lang Pioneer Village Museum Report
131 - 169 d. Administration - Clerk's Division
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Page Report prepared by: Elizabeth Hope Administrative Services Assistant Re: CPS 2020-030 Correspondence Report Report AMO Watchfile dated June 18, 2020 AMO Watchfile dated June 25, 2020 AMO Watchfile dated July 2, 2020 AMO Watchfile dated July 9, 2020 AMO Watchfile dated July 16, 2020 AMO Watchfile dated July 23, 2020 Municipal Resolutions Summary - Preferred Date of Transition for Blue Box Program Township of Cavan Monaghan letter regarding Proposed Growth Plan Amendments Transportation Master Plan Update Off Road Vehicles on County Roads
171 - 173 e. Administration Report prepared by: Warden J. Murray Jones Re: CAO 2020 23 Meetings attended during June 2020 Report
175 - 177 f. Administration Report prepared by: Deputy Warden Andy Mitchell Re: CAO 2020 24 Meetings attended during June 2020 Be it resolved that County Council receives the Staff Reports - Information Only items 10.a. through f. Report
11. Action Correspondence 179 a. Township of Selwyn resolution dated June 9, 2020 Re: County Sign By-law Review Be it resolved that County Council: 1. Receives the Township of Selwyn's resolution dated June 9, 2020 regarding the County Sign By-law Review. 2. Refers this matter to the Director, Infrastructure Services for consideration when drafting the new Sign By-law. Resolution
181 - 185 b. Township of Douro-Dummer resolution dated June 16, 2020 Re: Amendments to County Sign By-law - Comments Be it resolved County Council:
Page 7 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
Page 1. Receives the Township of Douro-Dummer's resolution dated June 16, 2020 regarding the Amendments to the County Sign- By-law - Comments. 2. Refers this matter to the Director, Infrastructure Services for consideration when drafting the new Sign By-law. Resolution Township of Douro-Dummer Comments on County Sign By-law
187 - 188 c. Township of North Kawartha resolution dated June 2, 2020 Re: County Sign By-law Be it resolved County Council: 1. Receives the Township of North Kawartha's resolution dated June 2, 2020 regarding the County Sign-By-law. 2. Refers this matter to the Director, Infrastructure Services for consideration when drafting the new Sign By-law. Resolution
189 - 193 d. Cassels Brock and Blackwell, LLP letter dated June 18, 2020 addressed to the Township of Cavan Monaghan and the County of Peterborough Re: Township of Cavan Monaghan Growth Management Strategy 2020 and County of Peterborough Official Plan Review Be it resolved that County Council: 1. Receives the Cassels Brock and Blackwell, LLP's letter addressed to the Township of Cavan Monaghan and the County of Peterborough dated June 18, 2020 regarding the Township of Cavan Monaghan Growth Management Strategy 2020 and County of Peterborough Official Plan Review. 2. Refers this matter to the Director of Planning for a report back to Council. Letter Schedule A
195 - 196 e. Township of Cavan Monaghan resolution dated June 15, 2020 Re: Tree Preservation Be it resolved that County Council: 1. Receives the Township of Cavan Monaghan's resolution dated June 15, 2020 regarding Tree Preservation. 2. Refers this matter to the Director of Planning for a report back to Council. Resolution
197 - 198 f. City of Sarnia resolution dated June 22, 2020
Page 8 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
Page Re: Long Term Care Home Improvements Be it resolved that County Council receives/supports the City of Sarnia's resolution dated June 22, 2020 regarding Long Term Care Home Improvements. Resolution
199 - 201 g. Town of Kirkland Lake resolution dated June 16, 2020 Re: National Action Plan on Missing & Murdered Indigenous Women Be it resolved that County Council receives/supports the Town of Kirkland Lake's resolution dated June 16, 2020 regarding the National Action Plan on Missing & Murdered Indigenous Women. Resolution
203 - 206 h. Township of Perth South letter dated July 9, 2020 Re: Farm Property Class Tax Rate Program Be it resolved that County Council receives/supports the Township of Perth South's letter dated July 9, 2020 regarding the Farm Property Class Tax Rate Program. Letter
207 - 212 i. Peterborough Future of Food and Farming Working Group letter dated June 25, 2020 Re: Meeting Request with Warden Be it resolved that County Council receives/supports the Peterborough Future of Food and Farming Working Group's letter dated June 25, 2020 requesting a meeting with the Warden. Letter
213 - 216 j. Town of Gore Bay resolution dated July 13, 2020 supporting the Municipality of McDougall's resolution dated June 3, 2020 Re: Support of the Federation of Northern Ontario Municipalities (FONOM) - OPP Detachment Boards Be it resolved that County Council receives/supports the Town of Gore Bay's resolution dated June 13, 2020 supporting the Municipality of McDougall's resolution dated June 3, 2020 regarding Support of the Federation of Northern Ontario Municipalities (FONOM) - OPP Detachment Boards. Town of Gore Bay Resolution Municipality of McDougall Resolution
12. Committee Minutes 217 - 220 a. Councillor McFadden
Page 9 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
Page Peterborough Regional Liaison Committee Re: Minutes of June 11, 2020 Be it resolved that County Council receives and adopts the Joint Services Steering Committee meeting minutes of June 11, 2020. Minutes
221 - 222 b. Councillor Windover Lang Pioneer Village Museum Advisory Committee Re: Minutes of June 23, 2020 Be it resolved that County Council receives and adopts the Lang Pioneer Village Museum Advisory Committee meeting minutes of June 23, 2020. Minutes
223 - 224 c. Deputy Warden Andy Mitchell Transportation Master Plan Steering Committee Re: Minutes of June 29, 2020 Be it resolved that County Council receives and adopts the Transportation Master Plan Steering Committee meeting minutes of June 29, 2020. Minutes
225 - 227 d. Warden J. Murray Jones Wardens' Advisory Committee Re: Minutes of July 27, 2020 Be it resolved that County Council receives and adopts the Wardens' Advisory Committee meeting minutes of July 27, 2020. Minutes
13. Liaison Reports from External Committees, Boards and Agencies 229 - 233 a. Peterborough & the Kawarthas Economic Development (PKED) - Troy Speck, CAO and PKED Board Member June President's Report to the Board of Directors
235 - 238 b. Age-Friendly Peterborough Advisory Committee - Councillor Moher Report
c. Warden and Mayor Economic Recovery Task Force - Deputy Warden Mitchell Be it resolved that the Liaison Representative Reports and supporting documentation be received for information.
Page 10 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
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14. Notices of Motion a. Recycling Moved by: Deputy Warden Mitchell Seconded by: Councillor McFadden Whereas members of County Council receive numerous concerns expressed by ratepayers about the curbside collection of recycled materials; and
Whereas the Province has indicated that it will be transforming the “blue box program” to full producer responsibility; and
Whereas Provincial changes will ultimately require changes in the manner in which Peterborough County will handle its recycling program;
Therefore be it resolved that: 1. Staff prepares and distributes to Council a clear protocol on how complaints are to be reported and responded to. The protocol should identify a representative of the Contractor that a Councillor can contact when a significant interruption of service has occurred in their Township; 2. Staff prepares a quarterly report to Council on how many homes weekly were not serviced in each township (i.e. weather, construction, etc.) or were refused service (i.e. improperly sorted by homeowner, box not accessible, etc.); 3. Staff invites representatives of the contractor to make a presentation to Council outlining their progress in overcoming challenges experienced in assuming the new contract; and 4. Staff prepares a follow-up to the report presented to County Council on June 24, 2020 that includes a financial analysis and impact of the transition to full producer responsibility.
15. Announcements
16. Closed Session
Under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, S. 239(2) to consider: (b) Personal matters about an identifiable individual, including municipal or local board employees. (Municipal Employees)
Page 11 of 238 County of Peterborough County Council - Regular Meeting Agenda Wednesday, August 5, 2020
Page (c) A proposed or pending acquisition or disposition of land by the municipality or local board (County Property)
17. Rise from Closed Session
18. Matters Arising from Closed Session
19. By-laws a. (Subject to Council Approval) A By-law to authorize the County of Peterborough to enter into an Encroachment Agreement with Alice Lorene Stockdale concerning property located on County Road 37, from Shaw’s Road to Buckhorn Narrows Road, Municipality of Trent Lakes (Refer to Staff Report Item 9.c.) (By-law No. 2020-48)
b. (Subject to Council Approval) A By-law to appoint Cunningham Swan Carty Little & Bonham LLP as the Integrity Commissioner for the Corporation of the County of Peterborough and to repeal By-law No. 2020-09 (Refer to Staff Report Item 9.g.) (By-law No. 2019-49)
c. (Subject to Council Approval) A By-law to authorize the borrowing of $10,000,000.00 for the year of 2021 (Refer to Staff Report Item 9.i.) (By-law No. 2020-50)
d. (Subject to Council Approval) A By-law to reduce the existing speed limit on County Road 20 (Selwyn Road) located in the Township of Selwyn (Refer to Staff Report Item 9.b.) (By-law No. 2020-51)
20. Confirming By-law
21. Adjournment
Page 12 of 238 Minutes County Council - Regular
Meeting 9:30 AM - Wednesday, June 24, 2020 Council Chambers The Council Chambers were closed due to COVID-19 precautionary measures.
The meeting was held electronically and was streamed live on the County of Peterborough's YouTube channel.
Present: Warden J. Murray Jones, Deputy Warden Andy Mitchell, Councillors Carolyn Amyotte, Rodger Bonneau, Lori Burtt, Bonnie Clark, Janet Clarkson, David Gerow, Matthew Graham, Jim Martin, Scott McFadden, Karl Moher, Sherry Senis, Joe Taylor, Jim Whelan, and Ron Windover Regrets: Staff Present: Trena DeBruijn, Director of Finance/Treasurer; Lynn Fawn, Manager, Legislative Services/Clerk; Kasper Franciszkiewicz, Manager, Waste Management; Sheridan Graham, Director, Corporate Projects & Services; Karen Jopling, Manager, Corporate Projects & Services; Randy Mellow, Chief of Paramedics; Grant Murphy, Director, Infrastructure Services; Troy Speck, Chief Administrative Officer; Mary Spence, Director of Human Resources; Kari Stevenson, Deputy Clerk; and Bryan Weir, Director of Planning
1. Call To Order A quorum of Council being present, Warden Jones called the meeting to order at 9:32 a.m.
2. Land Acknowledgement The Warden recited the Land Acknowledgement.
3. Moment of Silent Reflection/Silence Council observed a moment of silence to reflect on the duties and responsibilities required as Peterborough County Councillors.
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4. Adoption of Agenda 189-2020
Moved by Councillor Windover Seconded by Councillor Martin
Be it resolved that County Council adopt the agenda as amended to add the following Item 19.h.
(Subject to Council Approval) A By-law to amend By-law No. 2020-20 being a by-law to establish the tax rate for the County of Peterborough for the Year 2020. Carried
5. Disclosure of Interest There were no disclosures of interest.
6. Adoption of Minutes 190-2020
Moved by Councillor Bonneau Seconded by Councillor Graham
Be it resolved that County Council adopts the minutes of the Regular County Council meeting of June 3, 2020 as circulated. Carried
7. Delegations and Presentations a. Kate Grierson, Executive Member and Guy Hanchet, Chair, For Our Grandchildren and Malaika Collette, Peterborough Youth Empowerment Re: Emergency Climate Crisis Declaration
191-2020
Moved by Councillor Whelan Seconded by Councillor Taylor
Be it resolved that County Council receives the presentation from Kate Grierson, Executive Member and Guy Hanchet, Chair, For Our Grandchildren and Malaika Collette, Peterborough Youth Empowerment regarding the Emergency Climate Crisis Declaration and refers this matter to the Director, Corporate Projects & Services for a report back to Council. Carried
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b. David Fell, CEO and Lisa Severson, Communications Director, Eastern Ontario Regional Network (EORN) Re: Update on Cell Gap Project and 50:10/GiG Analysis
192-2020
Moved by Councillor Graham Seconded by Councillor Amyotte
Be it resolved that County Council receives the delegation from David Fell, CEO and Lisa Severson, Communications Director, Eastern Ontario Regional Network (EORN) with an update on the Cell Gap Project and their analysis of the proposed 50/10 Mbps and 1 Gig to 90% of residents. Carried
Council recessed from 11:12 a.m. to 11:22 a.m.
c. Richard Steiginga, Partner, Baker Tilly KDN LLP and Veronica Mason, Manager, Baker Tilly KDN LLP Re: 2019 Audited Financial Statements
193-2020
Moved by Councillor McFadden Seconded by Councillor Clark
Be it resolved that County Council receives the delegation from Richard Steiginga, Partner and Veronica Mason, Audit Manager, Baker Tilly KDN LLP regarding the 2019 Draft Consolidated Financial Statements dated June 16, 2020; and further
That Council approves the 2019 Draft Consolidated Financial Statements dated June 16, 2020 and directs the Warden and Director of Finance/Treasurer to sign the Management Report for the Year Ended December 31, 2019; and further
That Council directs the Warden and Immediate Past Warden to sign the Acknowledgement contained in the June 24, 2020 audit reporting letter from the auditor. Carried
8. Business Arising from a Previous Meeting a. Andy Mitchell, Board Chair, Peterborough Public Health Re: Position Paper on the Modernization of Public Health
194-2020
Moved by Councillor Taylor Seconded by Councillor Amyotte
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Page 15 of 238 Be it resolved that County Council 1. Receives the position paper from Peterborough Public Health; 2. Accepts there will be changes made to the delivery of Public Health in the Province of Ontario; 3. Supports the recommendation of the Board that a “made in Peterborough” approach makes the most sense for this region; 4. Opposes any changes to the funding formula which will put further financial pressure on municipalities and property taxes; 5. Requests the Board keep Council advised of any decisions made regarding the delivery of Public Health in the City and County of Peterborough. Carried
9. Staff Reports a. Planning Report prepared by: Iain Mudd, Manager of Planning Re: PLG 2020 10 County File No. 15OP-19006 being OPA No. 57 for the County of Peterborough Official Plan
195-2020
Moved by Councillor Moher Seconded by Councillor Bonneau
Be it resolved that Amendment No. 57 to the County of Peterborough Official Plan (OPA No. 57) be approved, and the required notice of decision be circulated in accordance with the provisions of The Planning Act; and,
Further, that the Planning Director be authorized to sign the approval certificate if no appeals are received at the conclusion of the appeal period. Carried
Council recessed from 12:37 to 12:57 p.m. Councillor Windover did not return.
b. Infrastructure Services - Engineering & Design Report prepared by: Grant Murphy, Director, Infrastructure Services Re: INF 2020 010 ICIP Infrastructure Funding Agreement for the James A. Gifford Causeway Improvement Plan
196-2020
Moved by Councillor Senis Seconded by Councillor Bonneau
Whereas, on April 17, 2019 Council directed staff to submit a joint funding application with the Township of Selwyn to the Investing in Canada Infrastructure Program (ICIP) - Rural and Northern Stream (2019) for the James A. Gifford Causeway Improvement Plan and County Road 14 (Yankee Line); and
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Page 16 of 238 Be it resolved that the report of the Director, Infrastructure Services entitled “ICIP Infrastructure Funding Agreement for the James A. Gifford Causeway Improvement Plan” be received for information; and further
That a By-law be passed to authorize the Warden and Clerk to execute the agreement for the ICIP - Rural and Northern Stream Funding Agreement for the James A. Gifford Causeway Improvement Plan, and further
That the County and the Township of Selwyn enter into a partnership agreement for the sharing of project costs as outlined in the ICIP - Rural and Northern Stream Funding Agreement for the James A. Gifford Causeway Improvement Plan, and further
That staff be directed to submit the ICIP - Rural and Northern Stream Funding Agreement for the James A. Gifford Causeway Improvement Plan prior to June 30 2020 deadline. Carried
Councillor Taylor left the meeting at 1:26 p.m. c. Infrastructure Services - Waste Management Report prepared by: Kasper Franciszkiewicz, Manager, Waste Management Re: INF 2020 009 Blue Box Transition Update – Resolution Regarding Preferred Transition Date
197-2020
Moved by Councillor Whelan Seconded by Councillor Moher
Whereas the move to a circular economy is a global movement, and that the transition of Blue Box programs would go a long way toward this outcome;
Whereas the County of Peterborough is supportive of a timely, seamless and successful transition of Blue Box programs to full financial and operational responsibility by producers of packaging, paper and paper products;
Whereas the County of Peterborough is concerned about a recent proposal by the Ministry of Environment, Conservation and Parks that could jeopardize over 135 small rural, remote, and Northern community Blue Box programs across the Province as well as servicing to schools and public spaces;
And Whereas the Association of Municipalities of Ontario has requested municipal governments with Blue Box programs to provide an indication of the best date to transition our Blue Box program to full producer responsibility;
Be it resolved that the report of the Manager, Waste Management entitled “INF 2020 009 Blue Box Transition Update – Resolution Regarding Preferred Transition Date” be received, and further Page 5
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That the County of Peterborough would like to transition their Blue Box program to full producer responsibility November 1, 2023, and further
That this decision is based on the following rationale:
1. Greater cost savings to the County of Peterborough; 2. Best timing for transition due to complexities and challenges associated with seasonal residents and collection volumes; 3. Agreed upon date with the City of Peterborough, and further
That the County of Peterborough would be interested in providing collection services to Producers should we be able to arrive at mutually agreeable commercial terms, and further
That the County of Peterborough strongly advocates for language to be included in the regulation that ensures municipalities under 5,000 continue to receive Blue Box servicing as was agreed as part of the Provincial government’s Blue Box mediation as well as schools and public spaces.
That any questions regarding this resolution can be directed to Kasper Franciszkiewicz, Manager, Waste Management at 705-775-2737 ext. 3300 or [email protected] , and further
That the resolution be forwarded by the Clerk’s Department to the Association of Municipalities of Ontario and the Ontario Ministry of the Environment, Conservation and Parks prior to June 30, 2020.
Councillor McFadden requested a recorded vote.
Ayes: Jones, Mitchell, Amyotte, Burtt, Clark, Clarkson, Gerow, Graham, Martin, Moher, Senis, and Whelan Nays: Bonneau and McFadden Carried 16-2 on a recorded vote
Councillor Amyotte left the meeting at 1:36 p.m. d. Administration - Corporate Projects & Services Report prepared by: Karen Jopling, Manager, Corporate Projects & Services Re: CPS 2020 14 Subject: Sponsorship Report
198-2020
Moved by Councillor Moher Seconded by Councillor Bonneau
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Page 18 of 238 Be it resolved that County Council approve the Peterborough County Sponsorship Policy attached as Appendix A. Carried e. Administration - Clerk's Division Report prepared by: Lynn Fawn, Manager, Legislative Services/Clerk Re: CPS 2020-29 Revision to Policy CO-06 County Recognition Awards
199-2020
Moved by Councillor Whelan Seconded by Councillor Clarkson
Be it resolved that County Council receives Report CPS 2020-29 from the Manager, Legislative Services/Clerk; and further
That Council approves the revision to Policy CO-06 (County Recognition Awards) to modify the Host Community section to push the dates of all host municipalities behind one year with the Township of Cavan Monaghan being the host in 2021. Carried f. Finance Report prepared by: Councillor Matthew Graham and Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020-028 – Budget Process Redesign Committee Recommendations
200-2020
Moved by Councillor Clarkson Seconded by Councillor Whelan
Be it resolved that that Council receive the Budget Process Redesign Committee Recommendations Report. Carried g. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020 026 – Peterborough Musicfest Request
201-2020
Moved by Councillor Bonneau Seconded by Councillor Moher
Be it resolved that Council approves use of the funds to support the operating costs of Peterborough Musicfest and the initiatives identified in their letter dated June 1, 2020 Carried
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Page 19 of 238 h. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020-030 – Amended Tax Collection By-Law for 2020
202-2020
Moved by Councillor Graham Seconded by Councillor Clarkson
Be it resolved that County Council adopt amending by-law 2020-39, to implement property tax relief measures due to the impacts of COVID-19 for the 2020 taxation year. Carried
10. Staff Reports - Information Only a. Finance Report prepared by: Trena DeBruijn, Director of Finance/Treasurer Re: FIN 2020-027 - Investment Report – May 2020
b. Finance Report prepared by: Chris Allen, Purchasing Coordinator Re: FIN 2020 029 Purchasing Awards - May 2020
c. Administration - Clerk's Division Report prepared by: Elizabeth Hope, Administrative Services Assistant Re: CPS 2020-28 Correspondence Report
d. Administration Report prepared by: Warden J. Murray Jones Re: CAO 2020 021 Meetings Attended during May, 2020
e. Administration Report prepared by: Deputy Warden Andy Mitchell Re: CAO 2020 022 Meetings Attended during May, 2020
203-2020
Moved by Councillor Senis Seconded by Councillor Gerow
Be it resolved that County Council receives the Staff Reports - Information Only items 10.a. through e. Carried
11. Action Correspondence a. Town of Fort Erie resolution dated June 9, 2020 supporting the City of Brantford's resolution dated May 26, 2020 declaring March 17 as Essential Workers Day Re: Request Proclamation of March 17 as Essential Workers Day
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Moved by Councillor Moher Seconded by Councillor Graham
Be it resolved that County Council receives the Town of Fort Erie's resolution supporting the City of Brantford's resolution dated May 26, 2020 regarding declaring March 17 as Essential Workers Day. Carried b. Town of Orangeville resolution dated June 8, 2020 Re: Diversity Training Program
205-2020
Moved by Councillor Gerow Seconded by Councillor Whelan
Be it resolved that County Council receives the Town of Orangeville's resolution dated June 8, 2020 regarding Diversity Training Program. Carried c. Association of Municipalities of Ontario (AMO) Re: Delegation Requests (Deadline to submit requests is June 30, 2020)
206-2020
Moved by Councillor Bonneau Seconded by Councillor Burtt
Be it resolved that County Council provides staff with a list of topics/issues to be brought forward for consideration in providing possible delegations to the affected Ministries; and
Further that Council authorizes staff to proceed with making the following delegation requests during the AMO Conference being held virtually from August 17 – 19, 2020.
Ministry Topic/Issue 1. Continued Funding for Community Ministry of Health Paramedics Ministry of Health 2. Funding stabilization of Health Units Ministry of Environment, 3. Blue Box transition for small and rural Conservations and Parks municipalities and the effects to agriculture Carried
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207-2020
Moved by Councillor Clarkson Seconded by Deputy Warden Mitchell
Be it resolved that County Council authorize staff to proceed with making a request for a delegation to the Ministry of Long Term Care regarding Long-term Care. Defeated
12. Committee Minutes a. Councillor Graham Budget Process Redesign Committee Re: Minutes of April 15, 2020, May 13, 2020 and June 2, 2020
208-2020
Moved by Councillor Whelan Seconded by Councillor Clark
Be it resolved that County Council receives and adopts the Budget Process Redesign Committee meeting minutes of April 15, 2020, May 13, 2020 and June 2, 2020; and
That County Council adopts the Terms of Reference for the Budget Process Redesign Committee from the April 15, 2020 minutes. Carried
b. Councillor Windover Lang Pioneer Village Museum Advisory Committee Re: Minutes of May 26, 2020
209-2020
Moved by Councillor Burtt Seconded by Councillor Graham
Be it resolved that County Council receives and adopts the Lang Pioneer Village Museum Advisory Committee meeting minutes of May 26, 2020. Carried
13. Liaison Reports from External Committees, Boards and Agencies The following reports from the external Committees and Boards are included in the Agenda Package.
a. Fairhaven Committee of Management - Councillor Moher
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Page 22 of 238 210-2020
Moved by Councillor Clarkson Seconded by Councillor Moher
Be it resolved that a letter be sent to the Executive Director of Fairhaven, Lionel Towns thanking him for his exceptional leadership during the COVID-19 pandemic. Carried
b. Warden and Mayor Economic Recovery Task Force - Deputy Warden Mitchell reported that all the recommendations from the Warden and Mayor Economic Recovery Task Force will be brought forward to Council.
c. Peterborough Public Health - Deputy Warden Mitchell
211-2020
Moved by Councillor Gerow Seconded by Councillor Martin
Be it resolved that the Liaison Representative Reports and supporting documentation be received for information. Carried
d. Referrals to Peterborough Regional Liaison Committee
At the PRLC meeting held on June 11th, 2020, the following matters were referred to City staff for a report back to the Committee.
1. Talk about what can and should be done about the current methane gas collection at the Bensfort landfill. 2. Discuss the possibility of a cost sharing of Bensfort Road (CR #39).
14. Notices of Motion There were no Notices of Motions.
15. Announcements a. Councillor Graham advised that the first meeting of the Housing and Homelessness Task Force will take place on June 25th, 2020 and he is looking forward to reporting back to Council on the meeting.
16. Closed Session 212-2020
Moved by Councillor Graham Seconded by Councillor Clark
Page 11
Page 23 of 238 Be it resolved that under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2) County Council move into closed session at 2:28 p.m. to consider:
(e) litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (status of ongoing infrastructure rehabilitation project(s)). Carried
17. Rise from Closed Session Councillors Clarkson, Graham and Moher left the meeting at 3:32 p.m.
213-2020
Moved by Deputy Warden Mitchell Seconded by Councillor Whelan
Be it resolved that County Council rise from closed session at 3:34 p.m. Carried
18. Matters Arising from Closed Session 214-2020
Moved by Councillor Clark Seconded by Councillor Senis
Be it resolved that County Council adopts the Closed Session minutes dated June 3, 2020. Carried
19. By-laws a. A By-law to authorize the Corporation of the County of Peterborough to enter into a Goods Supply Agreement with K+S Windsor Limited (Tender T-05-2020 Supply of Sodium Chloride). (Refer to Staff Report Item 9.d. from the May 20, 2020 Council Meeting) (By-law No. 2020-38)
b. A By-law to amend By-law No. 18-2003 being a by-law to establish the installment schedule for the collection of the upper-tier levy and establish the rate of interest to be borne by a lower-tier municipality for property tax levy payments made in default. (Refer to Staff Report Item 9.h.) (By-law No. 2020- 39)
c. A By-law to authorize the Corporation of the County of Peterborough to enter into a Winter Control Services Agreement with the Corporation of the City of Peterborough. (Refer to Staff Report Item 10.d. from the January 15, 2020 Council meeting) (By-law No. 2020-40)
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Page 24 of 238 d. A By-law to authorize the Corporation of the County of Peterborough to enter into a Services Agreement with Paradigm Transportation Solutions Limited for a Transportation Master Plan Update (Proposal P-04-2020). (Refer to Staff Report Item 9.c. from the May 20, 2020 Council Meeting) (By-law No. 2020-41) e. A By-law to authorize the Corporation of the County of Peterborough to enter into an Ontario Transfer Payment Agreement for the Investing in Canada Infrastructure Program (ICIP) Rural and Northern Stream with Her Majesty the Queen in right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs for the James A. Gifford Causeway Improvement Plan Project. (Refer to Staff Report Item 9.b.) (By-law No. 2020-42) f. A By-law to adopt County of Peterborough Official Plan Amendment No. 57 – File No. 15OP-19006, Part of Lot 3, Concession 8, Burleigh Ward, in the Township of North Kawartha (municipally known as 65 Route #20). (Refer to Staff Report Item 9.a.) (By-law No. 2020-43) h. A By-law to amend By-law No. 2020-20 being a By-law to establish the tax rates for the County of Peterborough for the Year 2020. (Refer to Staff Report Item 5.e. from the March 23, 2020 Council Meeting) (By-law 2020-45)
215-2020
Moved by Councillor Martin Seconded by Councillor Burtt
Be it resolved that County Council passes By-laws a. through f. and h. and that these by-laws shall be signed by the Warden and the Clerk and sealed with the Seal of the Corporation. Carried g. A By-law to authorize the Corporation of the County of Peterborough to enter into a Partnership Agreement with the Corporation of the Township of Selwyn for the James A. Gifford Causeway Improvement Plan Project. (Refer to Staff Report Item 9.b.) (By-law No. 2020-44)
216-2020
Moved by Councillor Gerow Seconded by Deputy Warden Mitchell
Be it resolved that County Council passes By-law g. and that this by-law shall be signed by the Warden and the Clerk and sealed with the Seal of the Corporation. Carried
Page 13
Page 25 of 238 20. Confirming By-law 217-2020
Moved by Councillor Senis Seconded by Councillor Clark
Be it resolved that County Council passes the confirming by-law to adopt, ratify and confirm the actions of Council at today’s meeting in respect to each report, motion, resolution or other action passed and taken by Council and that this confirming by-law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. Carried
21. Adjournment 218-2020
Moved by Councillor Bonneau Seconded by Councillor McFadden
Be it resolved that the County Council meeting adjourn at 3:39 p.m. Carried
J. Murray Jones, Warden
Lynn Fawn, Clerk
Page 14
Page 26 of 238 Minutes County Council - Special Meeting - Organizational and Service Delivery Review and the IT/GIS Master Plans 9:30 AM - Wednesday, July 8, 2020 The Council Chambers were closed due to COVID-19 precautionary measures
The Meeting was held electronically and was streamed live on the County of Peterborough's YouTube channel.
Present: Warden J. Murray Jones, Deputy Warden Andy Mitchell, Councillors Carolyn Amyotte, Rodger Bonneau, Lori Burtt, Bonnie Clark, Janet Clarkson, David Gerow, Matthew Graham, Jim Martin, Scott McFadden, Karl Moher, Sherry Senis, Joe Taylor, Jim Whelan, and Ron Windover Regrets: Staff Present: Trena DeBruijn, Director of Finance/Treasurer; Sheridan Graham, Director, Corporate Projects & Services; Randy Mellow, Chief of Paramedics; Grant Murphy, Director, Infrastructure Services; Troy Speck, Chief Administrative Officer; Mary Spence, Director of Human Resources; Kari Stevenson, Deputy Clerk; Bryan Weir, Director of Planning
1. Call To Order A quorum of Council being present, Warden Jones called the meeting to order at 9:32 a.m.
2. Land Acknowledgement The Warden recited the Land Acknowledgement.
3. Moment of Silent Reflection/Silence Council observed a moment of silence to reflect on the duties and responsibilities required as Peterborough County Councillors.
Page 1
Page 27 of 238
4. Adoption of Agenda 219-2020
Moved by Councillor McFadden Seconded by Councillor Amyotte
Be it resolved that County Council adopts the agenda as amended to add the following reasons for Closed Session:
(b) personal matters about an identifiable individual, including municipal or local board employees;
(d) labour relations or employee negotiations; and
(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Carried
Councillor Clark joined the meeting at 9:35 a.m.
5. Disclosure of Interest There were no disclosures of interest.
6. Delegations and Presentations a. Jason Ducharme, Partner, Consulting, and Graeme Wedge, Senior Manager, MNP, LLP Re: Peterborough County Organizational & Service Delivery Review and IT/GIS Master Plans
Councillor Taylor left the meeting at 10:37 a.m. and returned at 11:03 a.m.
Council recessed from 11:27 a.m. to 11:40 a.m.
7. Closed Session
220-2020
Moved by Councillor Clarkson Seconded by Councillor Windover
Be it resolved that under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, s. 239(2) County Council move into closed session at 11:40 a.m. to consider:
(b) personal matters about an identifiable individual, including municipal or local board employees;
Page 28 of 238 (d) labour relations or employee negotiations; and
(f) advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Carried
8. Rise from Closed Session 221-2020
Moved by Councillor McFadden Seconded by Councillor Bonneau
Be it resolved that County Council rise from closed session at 12:44 p.m. Carried
9. Matters Arising from Closed Session 222-2020
Moved by Councillor McFadden Seconded by Deputy Warden Mitchell
Be it resolved that the report entitled, “Organizational and Service Delivery Review and the IT/GIS Master Plans” be received for information;
And furthermore that staff work with the Consultant if available to coordinate the full consultation with citizens of Peterborough County, First Nations, and the lower tier municipalities as outlined in the Project Scope of Work;
And furthermore that a Technical Advisory Working Group be established to work with the Consultant if available to finalize the Service Delivery / Organizational Review, IT/GIS Review and Capital Project Delivery Review to be brought back to County Council;
And furthermore that the Working Group be composed of the County Leadership Team, the Warden, the Deputy Warden and a select number of County Councillors. Carried
10. Confirming By-law 223-2020
Moved by Councillor Senis Seconded by Councillor Clark
Be it resolved that County Council passes the confirming by-law to adopt, ratify, and confirm the actions of Council at today's meeting in respect to each report, motion, resolution or other action passed and taken by Council and that this confirming by-law shall be signed by the Warden and the Clerk, sealed with the Seal of the Corporation and Numbered. Carried
Page 29 of 238 11. Adjournment 224-2020
Moved by Councillor Martin Seconded by Councillor Amyotte
Be it resolved that the County Council meeting adjourn at 12:47 p.m. Carried
J. Murray Jones, Warden
Kari Stevenson, Deputy Clerk
Page 30 of 238 Review of the 10-year Housing and Homelessness Plan for the City and County of Peterborough Page 31 of 238 Peterborough County Council Wednesday August 5, 2020 • As Service Manager for Social Services in the City and County of Peterborough, the City is required to review and update our Housing and New Targets Homelessness Plan and Priority New Targets and 2 Priority Areas: Areas • Ending Homelessness and Staying Housed • Building Housing Page 32 of 238 Ending Homelessness and Staying Housed Page 33 of 238 Target: End chronic homelessness in the City and County of Ending Peterborough by the end of 2025. Homelessness Functional Zero is achieved when: and Staying • 3 or fewer people are experiencing Housed chronic homelessness, • sustained for three consecutive months. Page 34 of 238 Getting to Zero: Ending • Built For Zero Peterborough Homelessness • Coordinated Access System and Staying Housed • By-Name Priority List for housing • Housing First approach Page 35 of 238 Ending Homelessness and Staying Housed Page 36 of 238 Bright Spots: • 193 households matched with housing Recent (between January and March 2020) Progress • 12 additional individuals identified for move-in through Rapid Rehousing • Continue to house directly from shelter Page 37 of 238 Building Housing Page 38 of 238 Target: Building affordable housing in the City and County of Peterborough to Meet All Housing Needs by the end of 2029. Building Housing • 2,680 new affordable rental units • 580 new Rent-Geared-to-Income (RGI) supportive housing units • 796 new affordable homeownership units Page 39 of 238 Building Housing Page 40 of 238 • Recommendations for update to the Affordable Housing Community Improvement Plan program area Recent • Supporting developer applications for Federal affordable housing project funding/financing, Progress partnering to create affordable rental units, adapting to new provincial legislation • Ensuring the stability of existing community housing stock. Page 41 of 238 Housing and Homelessness Plan for the City and County of Peterborough Page 42 of 238 The Plan combines significant data and community input to guide Housing and the City, County and community in Homelessness its housing and homelessness Plan for the City needs: and County of • To end chronic homelessness Peterborough by the end of 2025 • To create 3,260 units of affordable and permanent Page 43 of 238 supportive housing by 2029 Questions?
Contact Information: Rebecca Morgan Quin, Manager of Housing Services Phone: 705-742-7777 extension 1501 Email: [email protected]
Dorothy Olver, Homelessness Services Program Manager Page 44 of 238 Phone: 705-748-8830 extension 3635 Email: [email protected]
To: City Council and County Council
From: Sandra Dueck, Board Chair Rhonda Keenan, President & CEO
Peterborough & the Kawarthas Economic Development
Date : Report Prepared on July 7, 2020
Subject: Update to City and County Council from the Mayor and Warden’s
Joint Task Force for Economic Recovery
Purpose
A report from the Mayor and Warden’s COVID-19 Economic Recovery Task Force. This report is intended to provide an overview of the activities undertaken, as well as to submit recommendations from the business community to City and County Council for consideration.
Recommendation
That the recommendations from the Mayor and Warden’s COVID-19 Economic Recovery Task Force be received. And further, that staff review the recommendations and report back to Council on municipal implications of the various recommendations.
Budget and Financial Implications
The economic uncertainty surrounding the COVID-19 global pandemic will have immediate as well as long-term financial impacts to businesses in this region.
Page 45 of 238
Update from the Mayor and Warden’s COVID-19 Task Force for Economic Recovery Page 2
Background
COVID-19 is one of the biggest challenges disrupting the local and global economy.
In April 2020, both City Council and County Council approved an Economic Recovery Plan for the Peterborough & the Kawarthas Region. The full plan and the progress of plan’s activities can be found on the PKED Economic Recovery Portal. https://peterboroughed.ca/recovery-plan/
The Plan called for the creation of a Mayor and Warden’s Economic Recovery Task Force to be comprised of a diverse range of businesses from across the region, as well as economic development and business support agencies. The Task Force also has representation from City Council, County Council, MPP Smith’s Office and MP Monsef’s office and a staff person from the Ministry Municipal Affairs and Housing. Attachment No. 1 is a list of active members of the Task Force.
The Task Force met every week for the month of May and every other week for the month of June, for a total of 6 meetings at the end of Q2.
The purpose of the Task Force was to: o Gain first-hand knowledge and input directly from the business community; o Identify immediate activities that need to be undertaken to help local business to respond and recover from the impacts of COVID-19; and o To identify activities and supports needed to adapt and rebuild the Peterborough & the Kawarthas regional economy, in response to this global pandemic.
One of the key action items of the recovery plan was to report challenges and opportunities impacting businesses to all levels of government and key industry associations. To date, the Task Force has identified over 40 issues and barrier and compiled them in a Report Card.
Many of those initial issues and challenges have been resolved as Peterborough Public Health, provincial, federal and municipal governments have responded to these ongoing challenges. The COVID-19 pandemic, however, is a fluid situation and while some issues that were identified early in the pandemic have been resolved, new issues continue to be identified as the economy gradually re-opens.
The Task Force recognized the need for flexibility as well as the need to monitor ongoing progress and created a monthly Report Card for tracking the status on each of the identified barriers and issues, as well as tracking any actions taken to address each of the issues.
The Task Force has embedded recommendations throughout the Report Card to help address these outstanding issues and barriers. The status and recommendations are found in Attachment No. 2 June 2020 Report Card.
Page 46 of 238
Update from the Mayor and Warden’s COVID-19 Task Force for Economic Recovery Page 3
The Report Card is a large document and includes significant details and status updates on the work being undertaken to address each issue raised. A summary of recommendations found within the report card has been created for ease and can be found in Attachment No. 3 of this report.
Analysis
Business operations are impacted by municipal, regional, provincial and federal levels. The COVID-19 pandemic has shown how complex business systems can be as businesses look to re-open in accordance with the appropriate health regulations. Peterborough Public Health, in addition to the province of Ontario, have been very helpful in providing industry sectors with protocols and guidelines to re-open safely. Ensuring that both employees and customers are able to interact and operate safely has been a priority for Peterborough & the Kawarthas-based businesses. Businesses are working closely with industry associations and public health to ensure that they are operating in a safe manner and following appropriate protocols. Despite the gradual re-opening of the economy, many businesses continue to struggle to remain viable with ongoing health and safety restrictions in place. Businesses are often operating with a minimal staff and only performing a fraction of the sales and volume they are accustomed to, even if they are deemed to be “open”. Additional cleaning costs and Personal Protective Equipment (PPE) expenses, while necessary, are new and significant expenses to bear with smaller revenue anticipated. The long- term impacts to the regional economy are yet to be fully known. The input from the business community has been invaluable in highlighting their initial and ongoing challenges. Each sector has raised unique challenges associated with their industry and each week new challenges are identified. It is important to note that all levels of government are working hard to assist the business community as they re- open. Many of the issues identified are complex and are more difficult to resolve quickly. Some recommendations consist of creating smaller working groups to tackle specific industry problems, such as finding new uses for large venue spaces and engaging post secondary students as examples. These smaller working groups will meet independently outside of the Task Force meetings but will provide ongoing updates and recommendations as they develop. The issues raised in Peterborough & the Kawarthas are consistent with other communities across the province: access to PPE, developing protocols, childcare, financial burdens, training staff, physical distancing, managing demand with limited supplies, to name only a few. Peterborough & the Kawarthas was one of the first communities to respond and create an active recovery plan and bring business together to provide input towards recovery.
Page 47 of 238
Update from the Mayor and Warden’s COVID-19 Task Force for Economic Recovery Page 4
The recommendations are not limited to the City and County. In fact, the recommendations are collaborative and identify a number of agencies, partners and various levels of government working together. In some circumstances, the Chambers of Commerce are elevating the concerns to the Ontario Chamber and Canadian Chambers of Commerce for a larger voice at the provincial and national level. In other circumstances the issues are more localized and are requesting support from staff and Councils. Issues identified are also raised regularly with MP Monsef and MPP Smith.
Summary
The Mayor and Warden’s COVID-19 Economic Recovery Task Force has helped to identify several barriers and challenges facing business. Each issue is being tracked and will continue to be reported on as per the Economic Recovery Plan. A number of recommendations do call for work to be completed at the local level. The list of recommendations is included in summary, as well as a more detailed Report Card. It is recommended that County and City staff review the list of recommendations and report back to Councils on the Task Force recommendations.
Sandra Dueck Rhonda Keenan Board Chair President & CEO Peterborough & the Kawarthas Peterborough & the Kawarthas Economic Development Economic Development
Attachment No. 1 List of Task Force Members
Attachment No. 2 Task Force June Report Card
Attachment No. 3 Summary of Task Force Report Card Recommendations
Page 48 of 238 Mayor & Warden's Economic Recovery Task Force
PARTICIPANTS LIST: Sector Representative Co-Chair Mayor Therrien Co-Chair Warden Jones City of Peterborough Sandra Clancy County of Peterborough Troy Speck Economic Development Rhonda Keenan Government of Ontario MPP David Smith City Councillor Don Vasiliadis County Councillor Andy Mitchell Ontario - Ministry of Municipal Affairs Eric Thibaudeau Manufacturing Sector Terry McCullough Manufacturing Sector Tony Ambler Aerospace Sector Kate Ahrens Tourism Sector Dana Empey Retail (non-downtown) Sam McKnight - McKnight's Retail County Susan Mattucci - Lockside Trading Co. Small Business Lori Neill Cleantechnology John Gillis Agriculture Erin McLean Agriculture Tim Klompmaker Innovation Cluster John Desbiens Culinary/Restaurant Brad and Kate Watt - Publican House Professional Services Bob Gauvreau Arts and Culture Sector Emily Martin - Showplace Main Street (County) Deanna Bell-Hall - Pastry Peddler Main Street (City) Anna Eidt - Watson & Lou Real Estate Development (Commerical) Paul Bennett Real Estate Development (Residential) Paul Dietrich Jennifer Goheen - Havelock Jamboree Events Tracey Randall - Ptbo Musicfest Marina Jessica Ambler - McCrackens Landing Resort Jennifer Craig - Burleigh Falls Inn Associations/Institutions Representative Greater Peterborough Chamber of Commerce Stu Harrison Greater Peterborough Chamber of Commerce Sandra Dueck Kawartha Chamber of Commerce and Tourism Sherry Boyce Found DBIA Terry Guiel County BIA Christine McCullough ( Millbrook BIA) Innovation Cluster Mike Skinner Community Futures Gail Moorhouse Fleming College Tom Phillips Trent University Asaf Zohar PKED Business Development Suzanne McCrimmon
Page 49 of 238 PKED Tourism Tracie Bertrand PKED Marketing/Communications Kelly Jessup Workforce Development Board Jennifer Lamantia BDC Dawn Hennessey Community Foundation of Greater Peterborough Jennifer Debues Support Team Representative PKED Aleks de Oliveira City of Peterborough Ashley Webster County of Peterborough Karla Sampson City of Peterborough Brendan Wedley County of Peterborough Sheridan Graham
Page 50 of 238
Attachment No. 2
The task force is tracking issues and challenges identified by the business community and reporting regularly on these issues. This Report Card will be updated regularly following meetings of the Mayor and Warden’s Economic Task Force, will be posted online at www.peterboroughed.ca/recovery-plan and will capture information in three main ways: 1) Issues 2) Actions 3) Outcomes
This report card will also serve as a regular update to the public at large including City, County and Township Councils and key municipal staff as well as members of the business community, including those on the task force and those organizations that work with and/or support local businesses and industries. The report will be updated on a monthly basis with a running list of concerns found in a detailed chart, and the top concerns of local businesses being communicated through an updated executive summary. This report card will serve as the primary communication tool to capture actions 5 & 6 in the COVID-19 Economic Recovery Plan which include proactive outreach to local businesses across all sectors to identify challenges and opportunities and reporting those challenges and opportunities to all levels of government and key industry associations.
In April, both City and County Council unanimously approved a COVID-19 Economic Recovery Plan for Peterborough & the Kawarthas, which was developed by Peterborough & the Kawarthas Economic Development (PKED) as the lead regional economic development agency for the City and County, in consultation with other local business organizations and the local business community. It includes a series of immediate, mid-term and long-term actions to support regional economic recovery. Page 51 of 238
As of June, 2020 the Economic Recovery Task Force being led by the Mayor and Warden includes 43 business leaders in the community representing the City and County of Peterborough covering virtually all sectors of the economy. The status of these actions can be viewed at any time by visiting www.peterboroughed.ca/recovery-plan. The purpose of the task force is to: • Gain first-hand knowledge and input directly from the business community; • Identify immediate activities that need to be undertaken to help local business to respond and recover from the impacts of COVID-19 and; • To identify activities and supports needed to adapt and rebuild the Peterborough & the Kawarthas regional economy, in reponse to this global pandemic. Throughout the month of June, the task force has been meeting virtually to discuss issues and challenges that are being experienced by local businesses in an effort to identify possible solutions and positive outcomes to transition towards economic recovery. Over the past 6 meetings, 40 issues impacting local business as a result of COVID-19 have been identified. Many of the initial issues and challenges have been resolved as Peterborough Public Health, provincial, federal and municipal governments have responded to these ongoing challenges. It is important to note that a number of issues were also pre-existing challenges that have been exacerbated or made more complicated as a result of COVID-19 and are expected to require action over a longer period of time. A detailed overview of these issues, related actions and outcomes can be found in the report card chart following this executive summary. A number of recommendations have been received by members of the task force. Many of the recommendations extend beyond the scope of PKED as an organization and call for a variety of organizations, leaders and municipal staff across the regon to work together to advance. A summarization of the top concerns is captured below, and the current status and accompanying recommendations from members of the task force where applicable are captured in the report card chart below:
Top Local Business Concerns In Peterborough & the Kawarthas, the top local business concerns remain similar to previous months since the pandemic started, however, there has been a shift towards businesses seeking more recovery support vs. relief measures, save and except the continued call for rent relief for commercial tenants. As businesses begin to reopen in phase 2, the need for access to funds and support measures to open safely are a top priority.
Childcare continues to be an issue to return to the workplace, and businesses are still struggling to recall workers who are on the CERB program, which has recently been extended. There are also concerns regarding the economic viability of running daycares and day camps due to strict health guidelines which are calling for lower ratios of children to childcare workers and increased costs due to the need for additional staff, PPE and frequent sanitization measures.
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As more businesses are able to gradually reopen, there are still significant concerns related to uncertainty. Businesses are challenged by the lack of notice being given to prepare for re-opening, finding clear and easy to understand information on health and safety guidelines, specifically with respect to the differences between Federal, Provincial and Municipals regulations (for example, allowing patios to open, but having to navigate municipal by-laws, permits and accompanying requirements) and lack of clarity around travel restrictions (border crossing, promotion of non-essential travel etc.).
COVID-19 Task Force Issue Tracking Status Key Item in discussion/investigation phase ⚫ Progressing well, no barriers to provide outcomes or solutions ⚫ Progressing with some minor challenges or barriers impeding a positive outcome or solution ⚫ Stalled, unable to find outcome or solution to the issue or challenge, not resolved ✓ Resolved
Issues identified by Task Force Details, Updates & Recommendations Outcome Vendors at Farmers’ Markets are not able to sell their products as they 1. Space at Farmers’ Markets – need additional space for physical distancing. Need assistance from need access to municipal ⚫ municipalities to allow for use of streets, roadways, road closures to roadways to spread out and allow for distancing. provide proper physical distancing Task Force Recommendation: Municipalities work with Farmers’ procedures. Farmers’ Markets Markets to establish additional space for physical distancing. are struggling with restrictions around access to space, public Status Update: land etc. to effectively sell. For many small farms, markets are the Many local markets have begun to open up throughout the region. primary method to sell to Some municipalities are starting to open public spaces with guidelines. consumers – hampering only Selwyn Economic Recovery Plan has funding for farmers markets.
Page 53 of 238 sales season.4-6-week period City of Peterborough continues to work with markets to provide space coming up will be a huge problem
Status Update: 2. Relief for Resort operators – Tourism operators encouraged to consider CEBA with its new rules and cashflow - hydro, insurance, ⚫ CEWS programs. commercial waterfront property Regional Relief and Recovery Fund – Community Futures (CF) taxes – no relief on those items. Many small businesses in tourism have already applied for and received
$40,000 through financial institutions, while there are still a number of Relief for Small business and businesses indicating that they don’t want to take on more debt with farms are feeling an immense cashflow being a serious concern. amount of stress/pressure due to
increased paperwork and Some businesses are advising that they do not have the financial administration (and cost to hire statements and requirements for the CF Regional Relief and Recovery help if time is not available) Fund (RRRF) Grants: Small Business Relief Fund through Canadian Chamber – Applications open June 1st https://bit.ly/BizReliefFund TIAO survey 5.0 asked this question “is current Covid-19 gov’t aid sufficient to ensure that your tourism operation will remain viable and ready to open when restrictions are lifted?” – in RTO8 region 55% said no - the survey results are provided to Provincial and Federal Gov’ts (note: 33% of respondents of TIAO surveys are accommodations) 3. Recalling workers with children Childcare is a major challenge. Premier Ford has said that opening is difficult with schools closed childcare centres will be part of Stage 2. ⚫ down - childcare options are Local childcare providers are looking at lower ratios, more staff on site, needed. Calling back employees two-person provider for in-home, strict disinfecting protocols on CERB is a challenge – comfortable with $2000 payment, Manitoba offering $3000 grants to Early Childhood Educators (ECE’s) to likely to hang on due to childcare start their own home day offering – must be certified. and health concerns. Consider redeploying ECE’s from school boards to childcare.
CERB program and Wage New Brunswick helping childcare centres with extra cleaning costs and Subsidy program at odds with require centres to have a COVID operating plan each other – employers wanting to Challenges: returning to normal clientele; currently families being served take advantage of wage subsidy under the emergency order may not have been connected with the Page 54 of 238 having a hard time recalling centre pre-COVID
workers on CERB
Clarification needed re: “unable to Task Force Recommendation: That the City of Peterborough and work due to COVID-19” County Municipalities as well as area providers such as YMCA to reconsider cancellation of summer camps and provide childcare options for returning workers. Status Update: Discussions underway to identify potential ideas/solutions. The City of Peterborough is leading conversations about childcare for this region and working with local childcare providers.
4. Strict health guidance Status Update: The City’s Children’s Services has a working committee restrictions on childcare that is working with childcare and day care operators to work through ⚫ /daycare and summer camp these identified challenges. providers requiring significant
health measures, additional staff is will increase expenses and lower Task Force Recommendation: That the province consider ratios/smaller numbers of additional funding measures to support childcare centres and registrations makes safe operation summer camps to operate under these significant health measures a significant concern. to assist employees to return to work.
5. Restaurants/Patios – space, The City and DBIA surveyed the downtown restaurants for feedback and permitting to do so, road have submitted a draft plan to respond to restaurant concerns for space ⚫ closure challenges due to lack allocation. The plan is still being vetted and must take into account – of access to retail/storefronts. emergency services access, encroachment and use of lands, insurance costs, PPE. Additional costs associated
with operating a patio with less revenue potential. Task Force Recommendation: That the City prepare a patio plan in consultation with the DBIA and restaurant operators that will safely Surrounding Townships may allow the patios to open but that are mindful of the additional costs benefit from lessons learned associated with operating a patio/restaurant under these significant from City of Ptbo experience health measures. And further, that the City of Peterborough share best practices with Economic Development Officers in the Townships at their bi-weekly Page 55 of 238 meetings through PKED.
Status Update: Plans are in place for Downtown Peterborough and the City continues to work with emergency services, PPH and the DBIA on this. As guidelines are developed and solidified, the City will share best practices with the County. 6. Concerns over disparity Call for Health & Safety Audits/Certification like restaurants. Currently between businesses who are and police services are responding to complaints about non-compliance. ⚫ following the rules vs. those Many accommodations voicing concern over lack of compliance for Air who are not. BnB properties and vacation rentals by owner (VRBO, also known as private cottage rentals) who are direct competitors, but not governed in the same ways that hotels, resort etc are. These concerns were pre- existing prior to COVID-19 and will continue – longer term action will be required, and significant discussions are taking place at all levels of government.
Task Force Recommendation: That the Province consider province- wide rules and regulations for Short-Term Rental accommodations such as Air BnB and VRBO style businesses. That the City of Peterborough, County of Peterborough, Greater Peterborough Chamber of Commerce, Kawartha Chamber of Commerce and Tourism write letters of support to encourage the province to provide provincial wide standards to address AirBnB style accommodations, to ensure that are operating fairly with licenced accommodations such as inns, motels, hotels and resorts.
Status Update: Cleaning guidelines have been released by Air BnB (June 16) This has been elevated to MPP, TIAO, Ministry of Tourism, Culture and Sport (not a local issue)
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7. Commercial Rent subsidy need Suggestions include allowing loosening requirements to make it easier to focus on tenants as well. for landlords to apply, Tenants/Subtenants to apply directly, adding a ⚫ Commercial rent is often the rent abatement program for small business. largest fixed cost that most Status Update: Changes made so no commercial evictions can take businesses have for businesses place until end of August in an effort to encourage landlords to take with physical spaces. advantage of Canada’s Emergency Commercial Rent Assistance
program. CFIB notes that only small number of members who are landlords are willing to participate – eligibility guidelines far too restrictive, accessibility to process is difficult Task Force Recommendation: That this concern be elevated to MP making less incentive to apply and MPP as well as to Ontario Chamber of Commerce requesting that this program be amended and assist Tenants and Landlords. Landlords also highly leveraged, Status Update: Concerns elevated to MP and MPP as well as Ontario so rent abatement/relief a Chamber of Commerce. The current program was extended for an challenge on both ends. additional month.
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8. Development/ Construction The Peterborough and the Kawarthas Home Builders’ Association industry support measures (PKHBA) has noted the significant impact of residential construction ⚫ industry as one of the largest employers in the region and has proposed a series of recommendations for consideration of the City of Peterborough, County of Peterborough and Mayor and Warden’s Economic Recovery Task Force under the rationale of enabling the City and County to provide the industry with tools to promote/invest/bootstrap the local economy which include: 1. Waive all building permit fees and planning application fees for new construction/demolition/renovation(s) for PKHBA members who enter into 3rd party contracts within Peterborough. 2. Temporarily increase the Schedule “J” boundary as per the City of Peterborough Official Plan and all associated benefits to include the built-up boundary to encourage new development and residential growth. 3. Defer Area Specific Development Charges payment(s) until such time Building Permit(s) are issued. 4. Mobilize senior staff immediately to proceed with virtual public meetings as required under the Planning Act. 5. Planning and Building Departments be working at all levels to receive and approve expeditiously. a) Official Plan/Re-zoning/Planning applications/Demolition/Building permit applications; b) Residential Subdivision Developments, Site Plan Agreements, Letter of Credit Reductions; c) To enable the local industry to be in a position of: i) “permit ready” ii) “shovel ready” iii) “workers ready” iv) “Building the Road to Recovery”
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Task Force Recommendation: That the City and County municipalities adopt these recommendations from PKHBA. And further, that a working group be established consisting of City/County Planning staff, elected officials, Development Industry (residential and commercial) and economic development staff to be mandated to find ways to create shovel-ready sites and streamline the development approvals process. 9. Restaurants – access to Clearer guidelines needed to inform what materials and measures are plexiglass and other protective required to safely distance tables inside restaurants if/when opportunity ⚫ barriers to separate tables inside to open up indoor spaces takes place. restaurants. Concerns over local supply to accommodate all ACTION: PKED to reach out to Kawartha Manufacturer’s restaurants Association to determine supply challenges/opportunities as well as to PPH to create a webinar that will assist restaurants to prepare. 10. Concerns over safety as a result Consumer confidence is a local challenge with the influx of cottagers, of inbound visitors visitors and students from larger centres and international destinations ⚫ and the potential to cause spikes in COVID-19 cases. Continued public education for locals and visiting consumers will continue to be an important part of communications. Status Update: This topic will be addressed as part of PKED’s recovery marketing and communications efforts 11. Testing turnaround times to Status Update: assist businesses with quickly ⚫ This issue has been elevated to MP, MPP identifying positive cases. Gov’t having difficulty getting the testing Government of Ontario is working on mobile units going out to large swabs in mass quantities employers such as manufacturers to do bulk testing. Mobile testing has been completed. PPH continues to seek funding to continue mobile testing but this project has been deemed successful for the region.
Page 59 of 238 12. Access to PPE – how to pay for it Downtown kits - unavailable outside of Downtown in bulk https://downtownptbo.ca/news-item/covid-19-retail-kits/ ⚫
Selwyn Township Economic Recovery Plan – partnering with CFPeterborough to provide subsidy for costs to businesses
13. Operational cost increases – Asking Provincial and Federal government for grants and or tax credits costs of PPE, costs for to address this. ⚫ infrastructure improvements (i.e. However, there are also gov’t loan programs that can be accessed for HVAC systems) increased these items such as Canada Emergency Business Account (CEBA) and cleaning costs, few spaces to Community Futures loans. generate revenue: restaurants - fewer spaces Understand that debt is a concern, so we will continue to encourage different methods of achieving help
Programs currently available: CEBA Link: https://ceba-cuec.ca/
Community Futures Link: https://communityfuturespeterborough.ca/
Business Credit Availability Program (BCAP): https://www.edc.ca/en/covid-19-business-resources.html
Grants: Small Business Relief Fund through Canadian Chamber – Applications open June 1st https://bit.ly/BizReliefFund City of Peterborough Council will be reviewing tax relief measures in June 14. Potential loss of students if This will have an impact on the economy. Discussions underway to there is no return to identify ways to engage with students in an effort to keep them ⚫ College/University in the fall – connected to businesses through e-commerce and online impact on local businesses Fleming College has created a Chief Recovery Officer position and plan Economic Recovery Taskforce received presentations from Trent University and Fleming College on challenges/opportunities related to
Page 60 of 238 expected low enrollment in the fall.
Opportunity to connect this work with PKED’s investment attraction, recruitment and relocation work planned for 2020-2021
Task Force Recommendation: That a working group of the Task Force be created to explore opportunities to engage students, find work placements and create a community wide effort to retain and attract students and keep talent in the area. Status Update: Working group is being formed and initial meetings have taken place to determine scope. 15. Inability to do large group and This issue is dependent on the status of the emergency orders and can mass gatherings prohibiting only be adjusted when the government deems it acceptable to do so. ⚫ performance venues, events, Discussions are underway to identify possible solutions for alternative museums, attractions etc. from uses of unused venues. occurring – unable to do so with It was reported to the task force that the latest industry stats are social distancing in place. forecasting that up to 93% of venues could be out of business if not
allowed to open. Access to funds to offset costs with no revenue, as well
as costs for PPE, Staff etc. a concern.
Director of Tourism is meeting regularly with Ontario Museum Association’s (OMA) local Ptbo/CKL/Northumberland Chapter. Resources are updated in the Resources for Tourism Businesses page: https://peterboroughed.ca/tourism-industry-resources/ Ontario Museum Association working on reopening guidelines and museums are able to open as part of Phase 2. Many are determining if it makes fiscal sense to open with capacity restrictions and increased costs. New research from Ontario Museum Association noting that cultural activities will likely come back approx. 5 months post stage 3. Need to consider further CERB extensions for these kinds of industries that are still not able to open, or that might not have opportunities to earn revenue right away due to consumer confidence issues. Page 61 of 238
Task Force Recommendation: That a working group be created to strategize and find ways to support large venue spaces during COVID-19 closures.
16. Potential downturn in Identified as a possible concern, also identified in the opportunities commercial real estate as section below. PKED records land and property availability. Any new ⚫ companies move to remote work commercial real estate properties should be shared with PKED to assist environments. Opportunities for with filling vacancies or navigating rezoning/reuse options. repurposing traditional spaces, The 2020 Business Count Survey will help to identify vacancies and increased need for warehousing, opportunities. Interim updates will be provided as they become available e-commerce fulfillment etc. by PKED. 17. Traffic concerns regarding Many businesses still offer curbside pickup. However, there is the curbside pickup – on street potential for this to slow down as the economy picks up. Could ⚫ parking, backlog of cars in parking potentially advocate for curbside spots or allowances for delivery spaces lots, additional stress on as marked on street. businesses managing complaints
Task Force Recommendation: That this item be referred to the appropriate City working group and request that business be able to provide input into City plans for managing this backlog. Status Update: This issue has been elevated by businesses and DBIA and City is making appropriate changes to road closures to address these concerns. 18. Recruiting workers is a This is an issue that existed pre-pandemic, however access to CERB is challenge (especially in the $16-18 causing additional pressure. Targeted recruitment efforts will be ⚫ / hour range) resumed later this year regarding challenges for vacant engineering jobs. 19. Need advance notice to prepare Good example of this was golf courses and marinas. They were told to when each sector is given the start preparing to open and then about a week and half later given the go ⚫ option to open. Need additional ahead. Retail didn’t have that same leeway; the two-week time frame is ramp up time for staff, acceptable. procurement During the MPP Round Table discussions this was highlighted by many Page 62 of 238 seasonal tourism operators
TIAO survey 5.0 asked this question “what other forms of aid/resources do you require? - in RTO8 region 63% of respondents said they need information on when and how they will be able to open their business – the survey results are provided to Provincial and Federal Gov’ts Status Update: The need for advanced notice has been elevated to MP, MPP and municipal staff. 20. Development community needs Discussions underway at City, County, Townships to alleviate pressure – help to push developments Expected June/July. ⚫ through and get started to Development approvals are necessary and need to be processed. increase housing supply. Need Public meetings can occur virtually. Need to figure out a new way to help from the municipality to get complete these approvals safely shovel ready projects ready to go as soon as possible. Status Update: The Task Force Received recommendations from CHBA/OHBA/BILD and PKHBA at its meeting of June 11 and while some of the issues have been resolved such as virtual meetings, some remain outstanding. See Item 8
21. Preparedness for potential A variety of pandemic planning resources are available at resurgence of cases in the fall – https://peterboroughed.ca/pandemic-preparedness-resources/ ⚫ are we prepared if measured are re-introduced? City of Peterborough’s current report on the impact of COVID 19: 22. Municipalities trying to manage https://www.peterboroughchamber.ca/uploads/4/2/5/0/42505955/clsfs20- with increased costs and ⚫ 026_covid-19_response_and_financial_impact_update__1_.pdf decreased revenues. Many orgs that rely on municipal funds. Finance Committee will be meeting in early June to talk about the Municipalities cannot run a deficit budget. 23. Employers need more PKED staff have reached out to major manufacturers and have brought information and support on what in the provincial Ontario East representative to assist ⚫ to do next and what is coming next The end of the line for new government programs might be nearing. with regards to government Recent expansions of CEWS and CEBA eligibility. programs and announcements. With regard to reopening Ontario there have been three stages
Page 63 of 238 Employers still need more presented with approximately 2-4 weeks between stages. Ontario Framework: https://www.ontario.ca/page/reopening-ontario-after-
information on how to re-open. 8% covid-19 prepared, 40% nearly prepared, 48% somewhat prepared It’s going to take a lot of time and investment on each employer to Conference Board of Canada) decide what’s right for their businesses. PKED has resources for recovery here at www.peterboroughed.ca/recovery Business still reporting that
Government programs are complicated and small businesses Task Force Recommendation: PKED to continue to support local are having a hard time business needs in the City and County through programming and navigating/understanding them. partnerships with professional services
Mental Health Resources: https://www.peterboroughchamber.ca/being- 24. Mental Health Concerns, healthy.html General resources. especially in non-profits and ⚫ creative industries – flagged as an PKT/Resorts Ontario/Campgrounds of Ontario/TIAO have heard from issue that need to be managed tourism operators (accommodations, trailer parks, campgrounds) that they may play a role. This was also suggested at the MPP Round Table discussions as a possible solution as operators with access to nature and space may provide an “escape” a “mental health break”. Operators feel they can put proper protocols in place to protect guests. 25. Better information required for Canada Summer Jobs program information still coming out. Some employers regarding student businesses have heard on original applications and not updated ⚫ employment programs and applications from the COVID period. support. Issue has been elevated to Minister Monsef’s office
Canada Summer Jobs approvals have been received, however recalling Resort operators rely heavily on students has been a challenge. Many students are declining the offer to student workforce and are now work. competing with federal funding for students in labour pool 26. Issues of racism regarding Issue also a challenge pre-pandemic, has been elevated due to COVID- migrant workers is happening 19. Premier Ford and Prime Minister addressed this in their recent ⚫ across Ontario in the agriculture remarks. Strictly not tolerated. Please be kind and notify authorities. industry The New Canadians Centre created “Welcome packages” that have Page 64 of 238 been made available for Foreign Workers that are working in the agriculture sector. PKED communicated this to local farmers the first
packages (15) have been delivered to a local farm.
27. Seasonal businesses in general On many calls, including Minister Joly, Canadian Chamber of Commerce (construction) have a limited and Ontario Chamber of Commerce, and others who recognize the ⚫ time frame to generate revenue. challenges of the short season. On a call with Minister Joly on May 25, 2020 she also referenced that CEWS and programs like CEBA are options for seasonal businesses. Gradual lifting of measures to allow more essential businesses is beginning to alleviate some of this pressure. TIAO and the Tourism Industry Association of Canada (TIAC) are also heavily advocating Provincial and Federal Governments #TourismWeek TIAC has been heavily been communicating this via a shared communications plan Director of Tourism prepared a letter to businesses and a video to elevate the message during #TourismWeek Continued concerns from seasonal operations about the impact of loss of short summer season = loss of nearly an entire year of revenue – different consideration is needed for these businesses. With Canadian/US border closure being extended to July 21st, those seasonal accommodations who were postponing dates for visitors from the US and moving them into July dates, will now have to either cancel and return deposits or hope to postpone the travel into August. They were hoping that July would see the US visitors able to visit and will now need to pivot and find ways to market to the domestic market at additional cost.
28. HST Relief Measures were Task Force Recommendation: That HST relief measures be helpful but need to be extended extended past the current end date of June 30. ⚫ beyond June 30
Action Taken: The Mayor and Warden as well as Chambers of
Page 65 of 238 Commerce have elevated this comment to MP Monsef and members of MP Monsef Team were present for the discussion at the Task Force.
29. Restaurants/Patios – challenges Outreach to MPP Smith and AGCO. A number of temporary supports with licensing and measures have been put in place, such as pausing increases to ⚫ beer and wine taxes, allowing restaurants to create additional outdoor patio space.
30. Seasonal accommodations are Concerns have been elevated to MPP Smith unclear what is permitted ⚫ Concerns have been elevated to Tourism staff for the Ministry of Tourism, Culture and Sport Concerns have been elevated to the Tourism Industry Association of Ontario (TIAO) Allowance for reopening has removed this as an issue. Peterborough Public Health (PPH) has been running webinars for accommodation businesses to help with this. 31. Challenges navigating all of the PKED staff have reached out to major manufacturers and have brought programs - need a local advisor in the provincial Ontario East representative to assist ⚫ to help access provincial and federal programs. Programs are confusing and difficult to manage. Significant wait times for service through hotlines 32. Consumer & employee Protocols have been developed at the province to help each industry confidence: Challenge to instill segment. https://www.ontario.ca/page/resources-prevent-covid-19- ⚫ confidence in workers that the workplace work environment is safe and Education will be built into recovery marketing plan for region maintaining operations while 6ft apart, challenge to instill confidence in consumers that businesses are safe places to visit Page 66 of 238
33. Training for businesses who are Digital Main Street programs are available throughout the region. not set up with e-commerce – Community Futures Peterborough in collaboration with Innovation ⚫ many small businesses not Cluster: Bring Your Business Online Funding Program currently using e-commerce PKED is collecting all wide selection of resources for employers
regarding health & safety training related to COVID-19 found here: New training requirements for staff https://peterboroughed.ca/health-resources/ is a challenge – it is taking long, and new training is required for Recent announcements through Digital Mainstreet Program to support e- staff that are already on board commerce/digitization.https://digitalmainstreet.ca/shophere/
Task Force Recommendation: For PKED to apply for and launch the Digital Mainstreet /ShopHERE program on behalf of the region in cooperation with local partners. Status Update: PKED successfully applied for the program and it is now available for businesses in the City and County of Peterborough.
34. Need for hyper local promotion Several support local campaigns are underway: DBIA Gift cards, – buy local, support local. Loss of Chamber gift card program. Planning underway for regional recovery ⚫ revenues will mean lack of marketing plan via PKED. available marketing dollars a PKT updated Tourism Website to encourage local residents to buy local: concern. https://thekawarthas.ca/ PKT has applied for the RRRF DMO specific funding to assist with marketing efforts and is planning a phased approach in line with Destination Canada’s recommendations. Status Update: PKT was successful and is in the process of completing a comprehensive marketing and communications plan 35. Need for information, but no one is Status Update: a communication framework to share information to consuming information from one broader business community has been completed ⚫ place - difficult to keep everyone informed. Need centralized information. Page 67 of 238
36. Access to funding - many are not Status Update: Community Futures and FedDev have launched qualifying for programs through programs to support small business financing May 14, 2020 ⚫ Business Development Bank of Canada (BDC)and Financial Institutions 37. Access to PPE – where to find it Information collected and stored on https://peterboroughed.ca/local-ppe- (including signage, printables, suppliers ⚫ etc.) https://www.peterboroughchamber.ca/business-resources-for- recovery.html https://downtownptbo.ca/news-item/covid-19-retail-kits/ Peterborough Paramedics/Innovation Cluster/Trent University decontamination project A number of local companies are creating kits for businesses 38. Agriculture - has very short Status Update: PYO is now permitted growing season - opportunity for ✓ physical distancing but Pick Your Own (PYO) is required for some producers. Unique challenges for these businesses, huge demand on certain supply chains 39. Access to reliable and https://peterboroughed.ca/how-can-we-help/covid-19-information/ consistent information on ✓ https://www.ontario.ca/page/resources-prevent-covid-19-workplace business reopening protocols and procedures and resources to open safely https://www.ontario.ca/page/resources-prevent-covid-19-workplace
Standardized protocols - different https://www.tiaontario.ca/cpages/covid19 sectors have different needs and https://www.canadianbusinessresiliencenetwork.ca/resources/toolkits/toolkit- different concerns for-reopening-canadas-economy/
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COVID-19 Opportunities
• Start-ups, Angel Investors and innovation-based businesses ready and able to help with challenges • Likelihood that people will consider leaving larger centres, people and companies likely to be more open to remote working – may be opportunity to improve workforce, draw residents etc. • Opportunities for partnerships to form in the arts community – the economic impact on retail, restaurant, accommodation positive – public art installations outdoors, outdoor performances (drive in) etc. Creative ideas surfacing. • Potential re-use of performance venues for temporary PPE distribution centres, student virtual learning centres (quiet spaces), additional spaces for childcare • Positive news from MP Monsef’s office – concerns of taskforce being taken directly to Prime Minister’s office, concerns from Peterborough-Kawartha riding being heard and helping to inform discussions • Opportunities for landlords to repurpose spaces into virtual learning environments for students that will need socially distanced, quiet and connected spaces to work • Opportunities to attract Remote Workers to live in this region via virtual connections.
Additional Business Community Engagement – Business Survey Data (March-April)
Prior to the commencement of the economic recovery taskforce, two local business surveys were conducted in March and April through the collective efforts of #TeamPtbo. Those surveys revealed the top concerns of local businesses included: Survey #1: Business Impact Survey March 16th – 22nd (335 Responses) • Financial continuity and financial support • Customer declines • Workforce related issues Survey #2: Business Adaptation & Continuity Survey March 26th – April 7th (227 Responses) As a follow up to the first survey, a second survey was released to better understand what financial resources would be required to support local business. The survey revealed that top concerns of local businesses included:
Page 69 of 238 • Loan servicing
• Rental payments
Many of the issues that were identified in the early weeks of this pandemic have been addressed through government programs and local initiatives. The Economic Task Force will continue to monitor and address business concerns as they develop throughout this pandemic. Page 70 of 238
Attachment No. 3
MAYOR AND WARDEN’S COVID-19 ECONOMIC RECOVERY TASKFORCE
Summary of Task Force Report Card Recommendations
These recommendations are embedded throughout the Mayor and Warden’s COVID-19 Economic Recovery Report Card. The Report Card was created to track and respond to issues that businesses are facing as they look to re-open and kick-start the re-opening of the local economy. The Mayor and Warden are looking to the Task Force to create a list of recommendations so that they may consider and respond to each of these challenges.
At the June 25 Task Force meeting, the Task Force committee members confirmed these recommendations.
The summary of recommendations received as of June 25, 2020:
1. That municipalities work with Farmer’s Markets to establish additional space for physical distancing.
2. That the City of Peterborough and County municipalities as well as area providers such as YMCA to reconsider cancellation of summer camps and provide childcare options for returning workers.
3. That the City prepare a patio plan in consultation with the DBIA and restaurant operators that will safely allow the patios to open but that are mindful of the additional costs associated with operating a patio/restaurant under these significant health measures.
4. And further, that the City of Peterborough share best practices for patios and restaurants with EDOs in the Townships at their bi-weekly meetings through PKED.
5. That the Province consider province-wide rules and regulations for Short-Term Rental accommodations such as AirBnB and VRBO style businesses. That the City of Peterborough, County of Peterborough, Greater Peterborough Chamber of Commerce, Kawartha Chamber of Commerce and Tourism write letters of support to encourage the province to provide provincial wide standards to address AirBnB style accommodations, to ensure that are operating fairly with licenced accommodations such as inns, motels, hotels and resorts.
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6. That Commercial Rent Relief challenges be elevated to MP and MPP as well as to Ontario Chamber of Commerce requesting that this program be amended to assist both Tenants and Landlords. Note: The current program was extended for an additional month but still does not address the main challenges experienced by commercial tenants.
7. That the City and County municipalities adopt the recommendations submitted by PKHBA for financial relief.
8. And further, that a working group be established consisting of City and County Planning staff, elected officials, Development Industry (residential and commercial) and economic development staff to be mandated to create shovel- ready sites and streamline the development approvals process.
9. That a working group of the Taskforce be created to explore opportunities to engage students, find work placements and create a community wide effort to retain and attract students and keep talent in the area.
10. That a working group of the Taskforce be created to strategize and find ways to support large venue spaces during COVID-19 closures.
11. That traffic concerns regarding curbside pick up be referred to the appropriate City working group and request that business be able to provide input into City plans for managing this backlog.
12. That PKED apply for and launch the Digital Mainstreet /ShopHERE program on behalf of the region in cooperation with local partners.
13. That PKED continue to support local business needs in the City and County through programming and partnerships and bring necessary professional services to aid business as required.
14. That HST relief measures be extended past the current end date of June 30th.
For more details and actions that have been undertaken to date for all items identified, please refer to the Mayor and Warden’s COVID-19 Economic Recovery Taskforce Report Card.
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The County of Peterborough
County Council
To: Warden and Members of Council From: Doug Saccoccia, Asst. Manager, Engineering and Design
Date: August 5, 2020
Subject: INF 2020-011 County Road 20 Interim Plan
Recommendation: Whereas on February 5th, 2020, County Council approved an interim and ultimate plan as the preferred alternative for the County Road 20 Municipal Class Environmental Assessment, directing County staff to issue the Notice of Completion and file the Environmental Study Report on the public record for the minimum 30 day statutory review period; and Whereas no Part II Order requests were received during the statutory review period, County staff proceeded to detail design of the interim plan for County Road 20; be it resolved That the report of the Assistant Manager, Engineering & Design entitled “INF 2020-011” County Road 20 Interim Plan” be received, and further; That a “No Truck” route be implemented for County Road 20, from County Road 18 north easterly to County Road 23, and further; That Council designate County Road 20, from County Road 18 north easterly to the County Road 23 as a “Special Character” roadway in accordance with the Transportation Master Plan in consideration of the special characteristics of this roadway; and further; That a speed limit reduction be implemented on County Road 20, from County Road 18 north easterly to County Road 23, in accordance with the detailed design drawings, whereby the speed limit would be reduced from 80 km/hr to 50 km/hr, 60 km/hr and 70 km/hr respectively, and further; That the Clerk be directed to prepare a By-Law to that effect, and further;
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That the Clerk be directed to notify the Ontario Provincial Police and the Smith-Ennismore Police Service Board.
Background In 2018 the County retained BT Engineering Inc. for the County Road (CR) 20 (Selwyn Road) Reconstruction project following the Municipal Class Environmental Assessment (MCEA). The project limits are from the intersection of County Road (CR) 18 / CR 20 north easterly to the intersection of CR 20 / CR 23 (approximately 9.5km).
On February 5th, 2020, County Council approved an interim and ultimate plan as the preferred alternative and directed staff to post the Environmental Study Report (ESR) on the Environmental Registry. The Environmental Study Report was filed on the Environmental Bill of Rights and placed on public record for the minimum 30 day review period. No Part II Order requests were submitted to the Ministry of Environment, Conservation and Parks during the statutory review and comment period, which ended on April 15, 2020. County staff has proceeded to the detailed design phase of the interim plan as approved by Council, as part of the 2020 Capital Budget, and the interim plan includes the following elements:
“No Truck” route signage on CR 20 Designate County Road 20 as a “Special Character” roadway Rehabilitation of existing roadway including hard-topped shoulders New centreline and edge line pavement markings Lower posted speed limit Drainage works (e.g. ditch cleanout, necessary culvert replacements, etc.) Roadway illumination at the intersection of CR 18 / CR 20 A virtual Public Information Centre (PIC #3) was held from June 1st, 2020 to June 15th, 2020. This was an opportunity for public consultation in relation to detailed design for the interim phase. Based on comments received through public consultation, BT Engineering finalized the detailed design for the interim plan. The detailed design drawings are posted on the County’s website: https://www.ptbocounty.ca/en/living/resources/Documents/Construction- Notices/CR20-Reconstruction-Class-EA--Detail-Design/CR-20-Final-Detail-Design- Drawings-Part-1-of-4.pdf https://www.ptbocounty.ca/en/living/resources/Documents/Construction- Notices/CR20-Reconstruction-Class-EA--Detail-Design/CR-20-Final-Detail-Design- Drawings-Part-2-of-4.pdf
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https://www.ptbocounty.ca/en/living/resources/Documents/Construction- Notices/CR20-Reconstruction-Class-EA--Detail-Design/CR-20-Final-Detail-Design- Drawings-Part-3-of-4.pdf https://www.ptbocounty.ca/en/living/resources/Documents/Construction- Notices/CR20-Reconstruction-Class-EA--Detail-Design/CR-20-Final-Detail-Design- Drawings-Part-4-of-4.pdf It should be noted, as per the Council resolution on February 5th, the median bulb-outs and Multi-use path (MUP) will not be constructed in 2020 as part of the interim plan implementation. Analysis As part of the detailed design for the interim plan, the following three (3) items require a By-Law to be implemented: Designating CR 20 as a “No Truck” route Designating CR 20 as a “Special Character” roadway Lowering the posted speed limit in accordance with the detailed design drawings Designation as a “No Truck” route In accordance with the detailed design drawings, the roadway will be designated as a “No Truck” route from the intersection of CR 18 / CR 20 north-easterly to the intersection of CR 20 / CR 23. Ontario Traffic Manual (OTM) Book 5 for Regulatory signage recommends the following signage for prohibiting heavy trucks from using certain roadways.
Local heavy truck traffic will be permitted to make local deliveries; however, through heavy truck traffic will be prohibited from traveling on the County Road 20 corridor. A By-Law with a specific schedule outlining which County Roads are prohibited is required to be enforceable. The “No Truck” route signage in Regulation 615 of the Ontario Highway Traffic Act. Designation as a “Special Character” Roadway The County’s Transportation Master Plan (TMP) identified the following road classification system: Class A (Major), Class B (Minor), Class C (Collector) and Special Character
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County Roads. Special Character Roadway classification is reserved for roads that have unique geometry and can operate as tourist or scenic routes, where upgrading them to match modern design standards would significantly alter the character of the roadway.
CR 20, from CR 18 to CR 23, currently has several substandard horizontal and vertical curves, substandard shoulder width, variable road allowance width, and clearzone hazards (e.g. trees, hydro poles, etc.) throughout this section of roadway. With a designation as a Special Character Roadway, the road would be exempt from the Transportation Association of Canada (TAC) Geometric Design Guide for Canadian Roads and the clearzone protection requirements.
Lowering the Posted Speed Limit In accordance with the detailed design drawings, the following table provides the proposed posted speed limit for CR 20:
Proposed Posted Speed Limit Posted Speed From To 100m north-east of Long Point 50 km/hr Intersection at County Road 18 Road 100m north-east of Long Point 370m south-west of Birch Island 60 km/hr Road Road 370m south-west of Birch 420mm south-west of 12th Line 70 km/hr Island Road of Smith 420mm south-west of 12th 50 km/hr Line of Smith Intersection at County Road 23
The proposed speed limit is based upon the following factors: TAC Geometric Design Guide for Canadian Roads and Canadian Guidelines for Establishing Posted Speed Limits Accident History/Trends Surrounding Land Use The Ontario Provincial Police (OPP) would be responsible for enforcement as identified in the Ontario Highway Traffic Act. Financial Impact No financial impact in excess of 2020 budget Anticipated Impacts on Local and/or First Nations Communities Consultation was conducted with the local community and First Nation in accordance with the Municipal Class Environmental Assessment process for this project.
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Infrastructure Asset Management Impact Council received and approved the 2019 Asset Management Policy and Plan on February 20, 2019, which identified significant challenges to sustaining its aging infrastructure assets. Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☐ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☒ Infrastructure ☐ Organizational Development
In consultation with: 1. CAO Troy Speck 2. Director, Infrastructure Services Grant Murphy 3. Manager of Engineering & Design Peter Nielsen Communication Completed/required: Upon endorsement of this report by County Council, the OPP and Selwyn Township be notified of amendments to the By-laws.
Respectfully Submitted,
Original Signed by: Doug Saccoccia, P.Eng. Assistant Manager, Engineering & Design
For more information, please contact Doug Saccoccia, P.Eng. Assistant Manager, Engineering & Design [email protected] 705-775-2737 ext. 3201
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The County of Peterborough
County Council
To: Warden and Members of Council From: Peter Nielsen, Manager, Engineering and Design Date: August 5, 2020
Subject: INF 2020 013 – Transfer of Lands along County Road 37 from the Stockdale Family to the County of Peterborough Recommendation: Whereas it has been determined that the ownership of certain parts of County Road 37, from Shaws Road to Buckhorn Narrows Road, are currently in the name of Alice Lorene Stockdale, and; Whereas the County of Peterborough (County) desires to establish clear title of the road allowance of County Road 37 for the purpose of operating and maintaining the road as a public highway, be it resolved; That County Council directs the Clerk to prepare a By-law to authorize the transfer of ownership of identified land parcels , from Alice Lorene Stockdale to the Corporation of the County of Peterborough, for the purpose of establishing clear title of the road allowance of County Road 37, and further; That County Council authorizes the Warden and Clerk to execute the Encroachment Agreement between Alice Lorene Stockdale and the County of Peterborough to permit the occupancy of portions of the County Road 37 road allowance with livestock and a farm fence.
Overview The purpose of this report is for County Council to direct the Clerk to prepare a By-law that will support the transfer of title of the identified section of County Road 37 from the Stockdale family to the County of Peterborough.
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Background In 2000, under the authority of By-law No. 20-2000, the County of Peterborough assumed ownership of Lakehurst Road, from Gannon’s Narrows to Buckhorn, from the former Township of Harvey for the purpose of establishing County (CR) Road 37. In September of 2018, staff were contacted by Mrs. Susan Bryce (Mrs. Bryce) on behalf of her mother, Mrs. Alice Lorene Stockdale (Mrs. Stockdale), who advised that title for ownership of certain portions of the road allowance along CR 37 (between Shaws Road and Buckhorn Narrows Road) remained in the name of the Stockdale family and further advised that they were interested in transferring ownership of the road allowance as a generous donation of the land to the County. Key Plan
County staff conducted a preliminary search of the title of the road allowance and were able to confirm the County is not listed on the title of the road allowance and that title remained with Mrs. Stockdale (Attachment 1). On this basis, Mr. Jim Baird, Partner, LLF Lawyers LLP was engaged to prepare a detailed search of the property title through the Land Registry Office (LRO) and to provide advice to County staff through a process that would permit the transfer of title of the road allowance to the County. The Stockdale lands are mostly all of Lots 8 and 9, Concession 11, in the former Township of Harvey (Attachment 2). CR 37 is a forced road that meanders through and bisects the Stockdale property into two parcels.
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In the early 2000’s, the Land Registry Office (LRO) system was converted from Registry to Land Titles using 40 years of historical documents maintained by the LRO. No title document for CR 37 was found within the 40-year search period to indicate that title to the road allowance belonged to the County and, therefore, the Stockdale property was assigned a single Property Information Number (PIN) by the LRO for the entire Stockdale property including the road allowance. In searching the historical records behind the PIN, LLF was successful in obtaining records confirming that the westerly portion of the former Lakehurst Road within the limits of Lot 8, Concession 11 was conveyed as part of a ‘land swap’ in 1940 under By-law No. 539 to the Township of Harvey by the Stockdale’s (Attachment 3). However, the title of easterly portion of CR 37 remains in the Stockdale name to this day. LLF advised that, in order to obtain clear title to the remaining portion of CR 37 within Lot 9, a reference plan of survey (R-plan) would need to be prepared and deposited with the LRO and that a conveyance of title from Mrs. Stockdale to the County be completed. Township of Harvey By-law No. 1978-39 was also discovered during the search of title that authorized the execution of an agreement between the Township of Harvey and Mr. Eldon Stockdale. Under this agreement, the easterly section of Lakehurst Road was to be conveyed to the Township of Harvey in consideration for realigning and reconstructing a portion of Lakehurst Road, payment of $900.00 for the land and construction of a fence. However, this agreement was not acted upon by the Township, the road was never reconstructed and the land remains in the Stockdale name. As such, that agreement is void and the County has no interest at this time in realigning the roadway as depicted in the sketch included with By-law No. 1978-39 (Attachment 4). With respect to the continued operation of CR 37, Mr. Baird provided his opinion that the County would be considered the owner of the road at law as the common law requirements of implied dedication by the property and implied assumption by the Municipality (maintenance etc.) are satisfied. Notwithstanding this fact, Mr. Baird believes the County and the Stockdale’s would benefit in having this matter corrected, not only from a liability perspective, but also in achieving the natural severance of the Stockdale property into two conveyable parcels and by establishing clear title of the road allowance. With the Stockdale name remaining on title, there is the potential for exposure to liability associated with having ownership of the public road. In support of this land transfer, County staff issued a request for quotation to Ontario land Surveyors for the preparation of an R-plan (Attachment 5) that has been registered with the LRO. An Encroachment Agreement between the County and Alice Lorene Stockdale will allow continued access to the existing farm fence for the purpose of repairs, maintenance, relocation or replacement by the Stockdale family or their representatives. The existing
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farm fence is to remain in place along the north side within the limits of the road allowance as the County has no interest with livestock fencing along County roadways On this basis, County staff and Mrs. Bryce have agreed to the following steps in order to permit the transfer of title of the road allowance: - the Stockdale family are in agreement to transferring to the County all of the land that makes up the road allowance of CR 37 as a generous donation of land at no purchase cost to the County; - width of the road allowance to be transferred shall be generally 20 metres (66 feet) as depicted on the reference plan; - County to cover cost to prepare an R-plan and legal costs associated with this transfer including the Stockdale’s legal costs; - County to provide a receipt for tax purposes to the Stockdale family for the value of the land to be transferred; - LLF has confirmed that the R-plan is sufficient for the County’s purposes to legally describe the land to be transferred by the Stockdale’s to the County for the CR 37 road allowance; - Preparation of the Encroachment Agreement. - Legal representative for the Stockdale family has confirmed that the R-plan is sufficient for their purposes to permit the transfer of the land to the County; Next steps: - LLF to draft a deed/transfer of title documents for review by the Stockdale’s legal representative; - Upon confirmation by the Stockdale’s that the deed/transfer of title documents are to their satisfaction, LLF to prepare the final deed/transfer of title documents for execution by all parties; - County Clerk to prepare the necessary By-law for reading by Council to permit the execution of transfer of title documents and the execution of Encroachment, Agreement at the earliest available public meeting; - County to issue a receipt to Alice Lorene Stockdale for the value of the land to be transferred for road allowance purposes (value to be determined). Financial Impact Expense incurred in the amount of $9,150.00 plus HST for the preparation of an R-plan (Attachment 5) plus legal expenses allocated to ISD administration accounts. Anticipated Impacts on Local and/or First Nations Communities No impacts anticipated.
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Link to County of Peterborough Strategic Plan Priorities
☐ Communications ☐ Financial Responsibility ☐ Housing ☐ Industry & Business ☒ Infrastructure ☐ Organizational Development
In consultation with: 1. CAO Troy Speck 2. Grant Murphy, Director, Infrastructure Services Department 3. Bryan Weir, Director, Planning Department 4. Jim Baird, Partner LLF Lawyers LLP Communication Completed/required: Upon endorsement of the recommendation contained in this report to Council, communication will continue with the Stockdale family to permit the execution of the transfer of ownership of the road allowance of Lakehurst Road to the County. Attachments 1. LRO PIN report 2. Map of Stockdale lands 3. Excerpt from By-law 539 dated 1940 for the transfer of westerly section of Lakehurst Road 4. Excerpt from By-law 1978-39 depicting road to be realigned/reconstructed at the easterly section of Lakehurst Road 5. Registered plan No. 45R-16983 of proposed road allowance 6. Attachment 6 – Encroachment Agreement For more information, please contact:
Peter Nielsen, C.E.T., Manager of Engineering and Design [email protected] 705-775-2737 ext. 3200
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Attachment 1 – LRO PIN report
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Attachment 2 – Map of Stockdale lands
Limit of Stockdale lands Page 85 of 238
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Attachment 3 – Excerpt from By-law 539 dated 1940 to transfer westerly section of CR 37 Page 86 of 238
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Attachment 4 - Excerpt from By-law 1978-39 depicting road to be realigned/reconstructed at the easterly section of CR 37 Page 87 of 238
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Attachment 5 – R-plan of required road allowance
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Attachment 6 – Encroachment Agreement
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Staff Report
County Council
To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: August 5, 2020
Subject: FIN 2020-32 Pre-Budget Authorization for Development Charge By-Law Update in 2021 Recommendation: That Council provide 2021 pre-budget authorization for staff to award the Development Charge By-Law Update, to begin in 2021.
Overview The purpose of this report is to request Council authorization for staff to prepare and issue a Request for Proposal (‘RFP”) to have the Development Charge By-Law updated in 2021. Background The County Development Charge By-Law (“DC By-Law”) was last completed in 2016 and approved by Council in early 2017. The DC By-Law is to be updated at least every 5 years in order to identify areas for improvement and to assist the County in capital planning, prioritization and preparation for future population and transportation growth. Development Charge By-Law While the County DC By-Law does not expire until 2022, staff would like Council authorization to begin the process of releasing and awarding an RFP in 2020, so that work could begin on this project in early 2021. In May 2020, Council awarded the Transportation Master Plan Update to Paradigm Transportation Solutions Limited. In discussions with Paradigm, it has been suggested that it would be beneficial to have the DC By-Law work initiated earlier, so that synergies could be obtained during the drafting of the Transportation Master Plan. This may also align with growth projections that could be used for the County Official Plan. This request for pre-budget approval is supported by a Notice of Motion and subsequent endorsement by Council dated April 22, 2020 that states:
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Staff Report
“Whereas the Province is in the process of developing regulations to implement legislative changes to development charges;
And whereas the County of Peterborough is in the process of updating its master transportation plan;
And whereas the County of Peterborough is experiencing significant residential growth and is expected to do so going forward;
Therefore be it resolved that once the Province has finalized development and community charge regulations, that the County of Peterborough engage a consultant to complete a new development charge background study and a community benefit charge study.” Staff are proposing that the RFP for the DC By-Law be released in 2020 and that the work begin in 2021. While the cost of the DC By-Law update can be included in the 2021 budget, staff require Council authorization to proceed with the RFP and award the project in advance of the 2021 budget. Financial Impact: It is anticipated that the cost of the DC By-Law Update will be between $35,000 to $45,000 and that the entire cost is eligible to be funded from Development Charges, provided that sufficient development charges are available at year-end 2020. At year-end 2019, the balance in the administrative component of development charges was $54,205. The 2020 budget did estimate usage of approximately $49,000 ($34,000 on Service Delivery Review and $15,000 on Official Plan). The funding source for the DC By-Law update will be determined closer to year-end 2020, as the balance of the Development Charges are known.
Anticipated Impacts on Local and/or First Nations Communities N/A Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development
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Staff Report
In consultation with: 1. CAO Troy Speck 2. Director of Infrastructure Services, Grant Murphy 3. Director of Planning, Bryan Weir Communication Completed/required: None Attachments None Respectfully submitted, Original signed by
Trena DeBruijn Director of Finance/Treasurer
For more information, please contact: Trena DeBruijn, Director of Finance/Treasurer 705-743-0380 #2200, [email protected]
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Staff Report
County Council
To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: August 5, 2020
Subject: FIN 2020-31 2017 & 2018 Utilization of Development Charge Revenue Recommendation: That Council directs staff to allocate the maximum Development Charge Revenue permitted, per the Development Charge By-Law, to address Infrastructure Services Projects in 2017 & 2018.
Overview The purpose of this report is to allocate additional Development Charge (“DC”) Revenue of $596,110 and $687,897, respectively, for 2017 and 2018 Transportation projects as identified in the current DC by-law, over and above what was approved in both the 2017 and 2018 County budgets. Background Following a review of the DC’s collected in recent years, it has become evident that the County of Peterborough has experienced higher then anticipated development growth and as such generated more DC revenue than expected. The Planning Department has identified that this is as a result of a small number of large developments and further that steady development activity is expected to continue over the next 4 years.
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Staff Report
The following is a summary of the development charge revenue collected, used and available development charge revenue for potential utilization: 2017 2018
$ $
Development Charges Collected In Year 2,180,103 2,976,164
Development Charges Used In Year -958,406 -417,900
Available Development Charge Revenue 1,221,697 2,558,264
Additional Development Charges That Could Be Utilized -596,110 -687,897
The additional development charges revenue that could be utilized was calculated by reviewing the capital spending in each year, on projects that are eligible for development charge usage, as follows:
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Staff Report
The DC usage for 2017, will be as follows:
2017 DC Eligible Other In DC Project Budget 2017 Actual Funding Funding Study Road Micro Surfacing Cnty Road 2 $ 88,000 $ 151,270 $ 22,691 $ 128,580 yes Cnty Road 18 $ - $ 631 $ 95 $ 536 yes Cnty Road 23 $ 220,000 $ 182,063 $ 27,309 $ 154,754 yes Cnty Road 28 $ 298,500 $ 384,963 $ 57,744 $ 327,219 yes Cnty Road 29 $ 25,000 $ 34,515 $ 5,177 $ 29,338 yes Cnty Road 32 $ 280,000 $ 105,861 $ 15,879 $ 89,982 yes Cnty Road 34 $ 103,000 $ 85,320 $ 12,798 $ 72,522 yes Cnty Road 38 $ 166,500 $ 211,746 $ 31,762 $ 179,984 no Roads Micro Surfacing $1,181,000 $1,156,369 $ 173,455 $ 982,914
TCA Transportation Plan Projects CR 20 Upgrade - CR18 To Selwyn $ 100,000 $ 475 $ 475 $ - yes Active Transportation Master Plan $ 20,000 $ 28,410 $ 4,262 $ 24,149 yes Steel Beam/Cable Guiderail $ 250,000 $ 224,343 $ 33,651 $ 190,692 yes Bridgenorth By-Pass - Sch C. $ 75,000 $ 57,189 $ 57,189 $ - no CR 24 at Woodland - O/H Flashing Beacon $ 40,000 $ 18,920 $ 18,920 $ - no CR4 - CR4 at CR41 - Design Lt. Turn Lane $ 80,000 $ 1,129 $ 1,129 $ - no CR18 Gore St. to Champlain $ 150,000 $ 65,803 $ 65,803 $ - yes CR14 Causeway - Widening $1,195,000 $ 57,384 $ 57,384 $ - yes TCA Transportation Plan Projects $1,910,000 $ 453,653 $ 238,813 $ 214,840
TCA Engineering Structure Projects Davidson Bridge $ 60,000 $ 8,006 $ 1,201 $ 6,805 yes Cavan Bridge $ 100,000 $ 30,179 $ 4,527 $ 25,652 yes Lower Buckhorn Bridge $ 838,000 $ 1,066,724 $ 160,009 $ 906,715 yes Trent Canal Bridge $ 158,750 $ 70,948 $ 10,642 $ 60,306 yes Deer Bay Creek $ 50,000 $ 13,599 $ 2,040 $ 11,559 yes Tully's Bridge $ 150,000 $ 106,102 $ 15,915 $ 90,187 yes Douglas Bridge $ 75,000 $ 14,616 $ 2,192 $ 12,424 yes Crowe Bridge $ 25,000 $ 174 $ 26 $ 148 yes Reed Bridge $ 20,000 $ 25,445 $ 3,817 $ 21,628 no Booths Bridge $ 25,000 $ 404 $ 61 $ 343 yes Dutch Line Bridge $ - $ 4,983 $ 747 $ 4,236 no Old Norwood $ 75,000 $ 57,560 $ 8,634 $ 48,926 yes Rotary Trail $ 100,000 $ 35,592 $ 5,339 $ 30,253 no Crowe River Bridge - CR504 $ 100,000 $ 68,601 $ 10,290 $ 58,311 yes Cordova Culvert Cnty Rd 48 $ 400,000 $ 340,029 $ 51,004 $ 289,025 yes TCA Engineering Structure Projects $ 2,186,750 $ 1,842,962 $ 276,444 $ 1,566,518
TCA Roads Construction Projects Cnty Rd 3 $ 40,000 $ 36,127 $ 5,419 $ 30,708 yes Cnty Rd 4 $ 10,000 $ 5,761 $ 864 $ 4,897 no Cnty Rd 4 $ 520,000 $ 637,032 $ 95,555 $ 541,477 yes Cnty Rd 10 Morton Line $ 455,000 $ 662,444 $ 99,367 $ 563,077 yes Cnty Rd 12 $ 125,890 $ 1,425 $ 214 $ 1,211 yes Cnty Rd 19 $ 1,100,000 $ 1,139,345 $ 170,902 $ 968,443 yes Cnty Road 21-Millbrook W. At Queen St To 200 Ft W Of Anne$ 1,200,000 $ 901,403 $ 135,210 $ 766,193 yes Cnty Rd 38 - Railway Crossing $ 140,000 $ 199,636 $ 29,945 $ 169,691 yes Cnty Rd 38 - Village of Warsaw $ 50,000 $ 4,154 $ 623 $ 3,531 yes Cnty Rd. 44 $ 253,750 $ 289,385 $ 43,408 $ 245,977 yes Cnty Rd 45- Hasting east 1.30 km $ 10,000 $ 4,858 $ 729 $ 4,129 yes Cnty Rd 48 $ 90,000 $ 89,600 $ 13,440 $ 76,160 yes Cnty 507 - Miss. Dam. Rd to Beaver Lake $ 1,582,500 $ 1,567,517 $ 235,128 $ 1,332,389 yes TCA Roads Construction Projects $ 5,587,140 $ 5,538,687 $ 830,803 $ 4,707,884
DC Eligiblle Funding $ 1,519,516 DC Revenue Recognized -$ 923,406
Additional DC Funding Available $ 596,110
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Staff Report
The DC usage for 2018, will be as follows
2018 DC Eligible Other In DC Project Budget 2018 Actual Funding Funding Study? County Road 2 $714,500 $685,760 $102,864 $582,896 yes County Road 6 $424,000 $336,974 $50,546 $286,428 yes County Road 12 $145,000 $132,136 $19,820 $112,316 yes County Road 16 $205,000 $211,332 $31,700 $179,632 no County Road 20 $288,500 $305,186 $45,778 $259,408 yes County Road 21 $195,000 $165,697 $24,855 $140,843 yes County Road 28 $225,500 $290,475 $43,571 $246,904 yes County Road 32 $200,000 $178,541 $26,781 $151,760 yes County Road 35 $266,500 $166,007 $24,901 $141,106 yes Roads Micro Surfacing $2,664,000 $2,472,108 $ 370,816 $2,101,292
CR 20 Upgrade - CR18 To Selwyn $99,000 $54,413 $21,765 $32,648 yes Steel Beam/Cable Guiderail $250,000 $211,698 $31,755 $179,943 yes CR4 - CR4 at CR41 - Design Lt. Turn Lane $78,000 $556 $222 $334 no CR18 Gore St. to Champlain $84,000 $68,215 $27,286 $40,929 yes CR14 Causeway - Widening $100,000 $182,404 $36,481 $145,923 yes Davidson Bridge $81,900 $191,346 $28,702 $162,644 yes Baxter Creek $50,000 $617 $93 $525 yes Deer Bay Creek $750,000 $4,884 $733 $4,151 yes Keene Station Bridge $50,000 $22,356 $3,353 $19,002 yes Westwood Bridge $50,000 $2,840 $426 $2,414 yes Girven Bridge $50,000 $0 $0 $0 yes Douglas Bridge $550,000 $569,495 $85,424 $484,071 yes Burnt Dam Bridge $25,000 $0 $0 $0 no Union Creek $50,000 $1,734 $260 $1,474 no Crowe Bridge $24,800 $319 $48 $271 yes Old Norwood $800,000 $542,837 $81,426 $461,412 yes Crowe River Bridge - CR504 $630,000 $22,112 $3,317 $18,795 yes Cnty Rd 11 $75,000 $78,646 $11,797 $66,849 yes Cnty Rd 12 $839,890 $957,450 $143,618 $813,833 yes Cnty Road 21-Millbrook W. At Queen St $310,070 $437,582 $65,637 $371,945 yes Cnty Rd 38 - Village of Warsaw $45,000 $39,583 $5,937 $33,646 yes Cnty Rd. 44 $200,000 $181,216 $27,182 $154,034 yes Cnty Rd 45- Hasting east 1.30 km $485,000 $38,824 $5,824 $33,001 yes Cnty Rd 48 $50,000 $16,889 $2,533 $14,355 yes Cnty Rd 54 $365,500 $425,870 $63,880 $361,989 yes Cnty Rd 504 - Jack lake east .8 km $455,000 $223,799 $33,570 $190,229 yes Cnty Rd 620A $435,000 $358,079 $53,712 $304,367 yes TCA $6,983,160 $4,633,764 $ 734,981 $3,898,783
DC Eligible Funding $1,105,797 DC Revenue Budgetted -$417,900
Additional DC Funding Available $687,897
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Staff Report
Combined, the County under utilized Development Charge Revenue, on eligible capital works, of approximately $1,284,007 over the years 2017 & 2018. This work was funded by other revenues, such as levy or gas tax. The County collects DC’s and is obligated to spend the DC’s on projects identified in the DC By-law. It is recommended that DC’s funds are allocated to the fullest possible extent and as is permitted the DC By-law. In discussions with our DC consultant, staff understand that a project which is not listed in the DC study can still proceed using DC funds, provided the principles from the DC By- Law are adhered to (i.e. 15% for road/bridge projects and 100% for all Transportation Master Plan projects). Our consultant has recommended that if we proceed with a project that is not included in our DC study, it is best practice to notify Council of this change. Allocating these additional DC’s will free up tax levy which can be transferred to the Infrastructure Services Long Term Planning Reserve to be used to assist with future projects. Financial Impact: The allocation of additional DC funds, over and above what was budgeted for 2017 & 2018 will free up tax levy to be transferred to the Infrastructure Services Long Term Planning Reserve. At year-end 2019, the Transportation DC reserve balance, adjusted for revised 2017 & 2018 DC usage (i.e. additional $1,284,007 of DC’s to be used) approximates $3,670,678.59. The 2020 budget estimated usage of DC’s of approximately $3,667,000, before consideration of any DC’s to be collected throughout the year. Anticipated Impacts on Local and/or First Nations Communities N/A Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development
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Staff Report
In consultation with: 1. CAO Troy Speck 2. Director of Infrastructure Services, Grant Murphy 3. Director of Planning, Bryan Weir Communication Completed/required: None Attachments None Respectfully submitted, Original signed by
Trena DeBruijn Director of Finance/Treasurer
For more information, please contact: Trena DeBruijn, Director of Finance/Treasurer 705-743-0380 #2200, [email protected]
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Staff Report
County Council
To: Warden and Members of Council From: Chris Allen, Purchasing Supervisor Date: August 5, 2020
Subject: FIN 2020 034 - SS-08-2020 Sole Source Acquisition of one (1) New Highway Speed Wheeled Excavator Recommendation: That Report FIN 2020-034 "SS-08-2020 Sole Source Acquisition of one (1) New Highway Speed Wheeled Excavator” by the Purchasing Supervisor be received; and further That the sole source acquisition SS-08-2020 for one (1) 2019 Gradall XL4100V 6x4 Hydraulic highway speed wheeled excavator be awarded to Amaco Construction Equipment Inc. in the amount of $612,160.55 including HST; and further That a by-law be passed to authorize the County of Peterborough to enter into an agreement with Amaco Construction Equipment Inc. for the Sole Source acquisition of Gradall equipment.
Overview In 2020, County Council approved the replacement of an existing highway speed wheeled excavator, originally purchased in 2008. It is now at the end of its useful lifespan. After conducting a Request for Information, staff have confirmed Amaco Construction Equipment Inc. is the sole provider of the required highway speed wheeled excavator.
Background In 2008, the County’s Operations Division purchased a highway speed wheeled excavator from Gradall Industries Incorporated and this unit is now at the end of its useful lifespan. The highway speed wheeled excavator is the only “type” of equipment in the market place that is capable of reaching highway speeds and also has the ability to provide a variety of excavating duties including height restrictive worksites such as under bridges, and under power lines. Further advantages of this type of excavator includes the fact that it does not require “floating” to jobsites, which reduces the use and expense of additional equipment (e.g. equipment float trailer, tandem truck, and additional labour). Given the large geographical
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Staff Report area of the County, the highway speed wheeled excavator additionally reduces response times to arrive at emergency event or repair. County staff researched the market place and various municipalities to determine the best method to replace the unit in question. It was determined that Gradall Industries Incorporated holds several U.S patents on the design and technology built into the highway wheeled excavator. Several municipalities have reverted to different models of excavators sold by other manufacturers, but in most cases this is limited to more urban municipalities that encompass less rural roads.
Analysis After completion of the analysis related to the replacement of the above mentioned equipment, it became apparent that alternative excavator designs are not an option for the County as additional equipment costs and/or repetitive rental cost would outweigh any benefits of an alternative machine.
The Sole Source section of the County’s Purchasing Policy (FI-30) states;
15.1 Allowable Exceptions: Limited Tendering Notwithstanding any requirement in this Policy to conduct a Competitive Process, non- competitive Procurements Processes for Goods and Services are allowed in the following circumstances, subject to appropriate approvals if: f. or if the Goods or Services can be supplied only by a particular Vendor and no reasonable alternative or substitute Goods or Services exist for any of the following reasons: iii. due to an absence of competition; and further;
15.2 Non-Competitive Procurement Approval The Department Head requesting a non-competitive Procurement Process for Goods or Services with a value of $200,000 or more must submit a cost-effective or beneficial justification report to Council for approval.
Gradall Industries Incorporated has provided a pricing offer through Amaco Construction Equipment Inc. (Mississauga, Ontario) for the following product:
New 2019 Gradall XL4100V 6x4 highway speed wheeled excavator with options and full warranty $541,735 before HST ($551,269.54 with non-refundable HST). This unit is in stock in Mississauga, Ontario and is able to deliver within two weeks of an Order.
A comparable 2020 model has been quoted at an additional $59,000 (before HST), and carries a twelve (12) week lead time from the receipt of an Order.
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Staff Report
Financial Impact Budgetary allocations for the replacement of the existing highway speed wheeled excavator have been included in the 2020 Equipment Capital Reserve Forecast and have been previously approved by Council.
Anticipated Impacts on Local and/or First Nations Communities Not applicable.
Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☐ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☒ Infrastructure ☐ Organizational Development
In consultation with: 1. Grant Murphy, Acting CAO 2. Trena DeBruijn, Director of Finance/Treasurer 3. Rod Marshall, Operations Supervisor, Fleet
Communication Completed/required: Upon Council’s approval, communicate the award with Amaco Construction Equipment Inc.
Attachments None.
Respectfully Submitted, Original Signed by:
Chris Allen Purchasing Supervisor
For more information, please contact Rod Marshall, Operations Supervisor - Fleet [email protected] 705-742-4862 ext. 6105
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Staff Report
County Council
To: Warden and Members of Council From: Chris Allen, Purchasing Supervisor Kari Stevenson, Deputy Clerk Date: August 5, 2020
Subject: FIN 2020 035 P-02-2020 Integrity Commissioner Services Recommendation: That the report for Integrity Commissioner Services be received; and further That Proposal No. P-02-2020 for an Integrity Commissioner be awarded to Cunningham, Swan, Carty, Little and Bonham LLP effective August 5, 2020; and further That a by-law be passed to appoint Cunningham, Swan, Carty, Little and Bonham LLP as the Integrity Commissioner for the County of Peterborough and to authorize the County to enter into an agreement with Cunningham, Swan, Carty, Little and Bonham LLP for Proposal No. P-02-2020 Integrity Commissioner Services.
Overview After the passing of Bill 68, which required all municipalities to adopt a Council Code of Conduct and appoint an Integrity Commissioner, the County retained the services of Robert Swayze which agreement ended in March of 2020. Since March, Aird & Berlis LLP have been the interim appointed Integrity Commissioner while the County and four of the local municipalities went through the Request for Proposal (“RFP”) process searching for a new Integrity Commissioner.
Background The County of Peterborough, Township of Asphodel-Norwood, Township of Cavan Monaghan, Township of Douro-Dummer, and the Township of North Kawartha invited proposals from qualified consultants to act as the Integrity Commissioner who would be responsible for administering Council’s Code of Conduct and investigating in an independent and neutral manner any alleged breaches. In addition to being appointed to the role of Integrity Commissioner and conducting investigations stemming from formal complaints, the proponents were to provide pricing in
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Staff Report their RFP documentation on reviewing and improving the current Council Code of Conduct and for providing training to members of Council, local boards and relevant staff on legislation, protocols, and office procedures emphasizing the importance of compliance with the Code of Conduct. The successful proponent will be entering into separate agreements for the Integrity Commissioner Services with each of the participating municipalities. The initial term would be from August 5, 2020 to the end of the fall 2022 term of council with the option to extend for one (1) additional four (4) year term if mutually agreement upon. Analysis Of three (3) document takers only two (2) bids were received. County staff met with municipal staff from the four local townships to review their scoring on the two proposals submitted. The scoring was as follows: Contractor Total Score /100 Ranking ADR Chambers Inc. 59.17 2 Cunningham, Swan, Carty, Little and 73.67 1 Bonham LLP
Staff are recommending that Council appoint Cunningham, Swan, Carty, Little and Bonham LLP as its Interim Integrity Commissioner and direct staff to notify Aird & Berlis of this appointment.
Financial Impact No annual retainer is required from Cunningham, Swan, Carty, Little and Bonham LLP and they will only charge for services rendered. Anticipated Impacts on Local and/or First Nations Communities Not applicable. Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☒ Organizational Development
In consultation with: 1. CAO, Troy Speck 2. Sheridan Graham, Director, Corporate Projects & Services
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Staff Report
Communication Completed/required: Upon Council’s approval, staff will communicate the award with all bidders. Notice of this appointment will also be forwarded to Aird & Berlis LLP who will no longer act as the County’s Interim Integrity Commissioner. Attachments None. Respectfully Submitted by:
Chris Allen, Purchasing Coordinator Kari Stevenson, Deputy Clerk
For more information please contact:
Kari Stevenson, Deputy Clerk [email protected] or 705-931-1867 or
Sheridan Graham, Director, Corporate Projects and Services [email protected] or 705-931-0652
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Staff Report
County Council
To: Warden and Members of Council From: Chris Allen, Purchasing Supervisor Date: August 5, 2020
Subject: FIN 2020 036 T-06-2020 Delivery of Sodium Chloride Recommendation: That the report for the Delivery of Sodium Chloride be received; and further That Tender No. T-06-2020 for the delivery of Sodium Chloride be awarded to Kawartha Capital Construction in the amount of $182,821.12 including HST; and further That a by-law be passed to authorize the County of Peterborough to enter into a three year agreement with Kawartha Capital Construction for Tender No. T-06-2020 Delivery of Sodium Chloride.
Overview To prepare for the winter season, the County of Peterborough requires the Supply & Delivery of Sodium Chloride for winter maintenance on County roads, and the previous contracts ended in March 2020. In March, the County was the lead agency in a joint tender for the Supply of Sodium Chloride (T-05-2020). On May 20th, Council provided approval for the County to enter into an agreement with K+S Windsor Salt Ltd. for the Supply of Sodium Chloride out of Bowmanville, Ontario over a three year term. To have the Sodium Chloride delivered, on July 14 the County closed the joint Tender No. T-06- 2020 for the Delivery of Sodium Chloride.
Background The County of Peterborough, Township of Asphodel-Norwood, Township of Douro- Dummer, Township of Havelock-Belmont-Methuen, Township of Otonabee-South Monaghan, Township of Selwyn, and the Township of Trent Lakes, City of Peterborough, Sir Sandford Fleming College, Trent University, County of Haliburton, County of Northumberland, City of Kawartha Lakes, Marmora and Lake, and Cramahe Township (the participating agencies) invited bid submissions from qualified Contractors for the Delivery of Sodium Chloride from Bowmanville, Ontario to the various locations throughout each participating agency. The Contract for the Delivery of Sodium Chloride
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shall be in effect for three years, with the option to extend for two additional one-year periods to match the contract for the Supply of Sodium Chloride.
The County has forwarded the Tender results to each participating agency to allow for individual awards to be made.
Analysis Of four (4) document takers, three (3) bids were received as follows: Estimated total annual quantities Total Tendered amount Bidder (Tonnes) of Sodium Chloride (including HST) 1035477 Ontario Limited- 67,890 $758,056.78 Glenn Windrem Trucking
Laidlaw Carriers Bulk LP 67,890 $892,431.24
Kawartha Capital 67,890 $675,374.16 Construction
Kawartha Capital Construction submitted the lowest complaint bid. The following summary outlines Peterborough County’s portion: 1035477 Ontario Laidlaw Carriers Kawartha Capital Location Limited- Glenn Bulk LP Construction Windrem Trucking Buckhorn Dome 2292 $40,273.20 $43,608.96 $36,612.00 County Rd. #36 Millbrook Depot 1111 $12,780.00 $14,594.76 $12,524.40 County Rd. #10 Selwyn (Centerline) Depot $19,072.00 $21,932.80 $19,787.20 1275 County Rd. #24 Douro Depot 713 County $29,000.00 $42,880.00 $32,000.00 Road 4 Apsley Dome 10230 Hwy # $30,520.00 $29,321.00 $21,800.00 28 Havelock Depot 649 $34,600.50 $40,367.25 $31,455.00 County Rd. #46 Nephton Depot 2111 $9,082.00 $9,462.00 $7,600.00 County Rd. #6 Subtotal (excluding HST) $175,327.70 $202,166.77 $161,788.60
Staff have worked with Kawartha Capital Construction on the most recent contract for the Delivery of Sodium Chloride and are satisfied with this award.
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Financial Impact
No impact in excess of Budget. Anticipated Impacts on Local and/or First Nations Communities Not applicable. Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☐ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☒ Infrastructure ☐ Organizational Development
In consultation with: 1. Troy Speck, CAO 2. Trena DeBruijn, Director of Finance/Treasurer 3. Grant Murphy, Director of Infrastructure Services Communication Completed/required: Upon Council’s approval, communicate the award with all bidders and execute agreement with Kawartha Capital Construction. Attachments None.
Respectfully Submitted, Original Signed by:
Chris Allen Purchasing Supervisor
For more information, please contact Chris Allen, Purchasing Supervisor [email protected] 705-743-0380 ext. 2206
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The County of Peterborough
County Council
To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: August 5, 2020
Subject: FIN 2020-038 - 2021 Borrowing By-law Recommendation: That Council enact a by-law to allow a borrowing limit of up to $10,000,000 in 2021 at the discretion of the Warden and County Treasurer for the purposes of short-term cash flow management, if required.
Overview The proposed by-law authorizes borrowings directed toward the management of short term cash flow issues that may arise due to the timing of budget approval and subsequent tax rate enactment within a given taxation year as well as unforeseen requirements. The sum to be borrowed is not to exceed $10,000,000 in total. Background The Municipal Act, 2001, S.O. 2001, c. 25 (the Act), Part XIII, Section 407 (1) allows a municipality to establish a by-law to permit temporary borrowings. The proposed by-law authorizes the Warden and Treasurer to act on behalf of the County to borrow from time to time by way of Promissory Note from The Royal Bank of Canada, a sum or sums not exceeding the current expenditures of the County for the year beginning January 1, 2020, including the amounts required for the purposes mentioned in Subsection (1) of Section 407 of the Act, and to give on behalf of the County to the Bank, a Promissory Note or Notes sealed with the Corporate Seal and signed by the Warden and Treasurer, for monies borrowed with interest, which may be paid in advance or otherwise at such rates of interest as may be agreed upon from time to time with the bank. Establishing this by-law has been an annual practice at the County strictly as a precautionary measure and has not been called upon in the last 15 years, if ever. While this provision has seldom if ever been drawn upon, it is still offered as a reasonable
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provision to be put in place in lieu of unforeseen circumstances that may develop in advance of the year’s taxation dollars being received. Historically, the borrowing limit has been set annually at a maximum of $2,000,000 per year, however, this limit was increased to $10,000,000 by Council on May 6, 2020, to assist with any cash flow issues which may arise due to COVID-19. Analysis From January 1st to September 30th, the maximum amount that may be borrowed at any one time, for the purpose of meeting current expenditures, shall not exceed 50 per cent of the total annual estimated revenue as set forth in the budget adopted for the year. Until the budget is adopted in a year, the limits upon borrowing shall be calculated using the estimated revenues of the municipality, as set out in the budget adopted for the previous year. From October 1st to December 31st, 25 per cent of the total estimated revenues is the maximum that may be borrowed. In calculating estimated revenues, the Act states that the borrowing limit calculation should not include revenues from arrears of taxes, fees or charges, or a payment from reserve funds of the municipality. Municipal Act Calculation for Maximum Borrowing Limit for 2021 Based upon the 2019 budget, the total estimated revenue for calculating the maximum limit for temporary borrowing purposes in 2020 is calculated as follows:
Revenue Source 2020 Budget Property Taxation (Operating) $ 37,430,708 Provincial & Federal Governments $ 10,153,090 Other Municipalities $ 5,543,712 Investment Income $ 347,000 PIL & Supplemental $ 446,560 Provincial Gas Tax $ 45,161 $ 53,966,231
Maximum Borrowing Limits for 2021 January to September (50%) $26,983,115 October to December (25%) $13,491,557 As the future related to COVID-19 is still unknown, staff recommend keeping the maximum borrowing limit at $10,000,000 for 2021. Borrowing will only occur if required and the maximum borrowing can be reduced at any time, should it be determined that $10,000,000 is no longer required.
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Financial Impact No impact unless, or until, the temporary borrowings are required. Anticipated Impacts on Local and/or First Nations Communities None. Link to County of Peterborough Strategic Plan Priorities Financial Sustainability and Fiscal Responsibility In Consultation With 1. Acting CAO, Grant Murphy Communication Completed/Required: None. Attachments None.
Respectfully Submitted,
Original Signed by Trena DeBruijn Director of Finance/Treasurer
For more information, please contact Trena DeBruijn, Director of Finance/Treasurer [email protected] 705-743-0380, Ext. 2200
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Staff Report
County Council
To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Chris Allen, Purchasing Coordinator Date: August 5, 2020
Subject: FIN 2020 033 Purchasing Awards – June 2020 Recommendation: That the Purchasing Awards Report for June 2020 be received.
Overview For Council’s information, this report includes Staff approved purchasing awards for the month of June 2020. Background In accordance with the Purchasing Policy FI-30: Purchasing will provide a report to Council outlining all awards that fall within Staff Authorized Awards in excess of $30,000. This report shall be for information purposes only. Analysis Staff approved the following award in accordance with the Purchasing Policy FI-30 for the month of June 2020.
1) T-11-2020 – Two-Ton Trailer Mounted Asphalt Hotbox- approved by the Director Infrastructure Services. The County of Peterborough requested Bid submissions for a Two-Ton Trailer Mounted Asphalt Hotbox on Tender No. T-11-2020. Of six (6) document takers, four (4) bids for were received. The award was issued to Cubex Ltd. In the total amount of $54,006.99 including HST and optional items, which fell within the budgeted amount of $60,000.
Forthcoming Bid opportunities: T-XX-2020 – One Highway Speed Mobile Excavator July 2020 T-06-2020 – Delivery of Sodium Chloride July 2020
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Financial Impact As outlined above. Anticipated Impacts on Local and/or First Nations Communities Not applicable. Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☐ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☒ Infrastructure ☐ Organizational Development
In consultation with: 1. CAO, Troy Speck 2. Director of Finance/Treasurer, Trena DeBruijn Communication Completed/required: None. Attachments None.
Respectfully Submitted, Respectfully Submitted, Original Signed by: Original Signed by:
Trena DeBruijn, Chris Allen, Director of Finance/Treasurer Purchasing Coordinator
For more information, please contact Chris Allen, Purchasing Supervisor [email protected] 705-743-0380 #2206
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Staff Report
County Council
To: Warden and Members of Council From: Trena DeBruijn, Director of Finance/Treasurer Date: August 5, 2020
Subject: FIN 2020-037 - Community Care Peterborough - Caremobile Program for 2nd Quarter 2020 Recommendation: That this Community Care ridership report be received for information purposes.
Overview For Council’s information, this report includes information on the operation of the Caremobile over the period from April 1, 2020 to June 30, 2020, with comparison information for the same period in the prior year(s). Background The County of Peterborough (“County”) and Community Care Peterborough (“Community Care”) have been jointly providing specialized transportation services through the operation of the Caremobile for over 21 years. The Caremobile provides services to individuals with disabilities who live and reside within the County of Peterborough. At the Council meeting on August 1, 2018, Council had requested a quarterly report providing ridership details of the Caremobile Program. This report provides ridership information and covers the periods from January 1, 2018 to March 31, 2020.
Analysis Number of Drives Provided by Caremobile: 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter 2018 2019 2020 2018 2019 2020 2018 2019 2018 2019
Bus # 1 - Trips Provided 3,610 6,544 2604 513 598 258 2,473 1,345 5,321 2,082 Bus # 2 - Trips Provided 2,329 1,207 2828 332 567 16 668 1,438 1,056 2,157 Based on the above, the number of trips provided by both buses have decreased in second quarter 2020, compared with the same period in 2019.
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There were total of 903 drives cancelled in the 2nd quarter 2020 due to COVI-19 related issues. As a result, the number of drives, clients serviced and total fees collected are significantly decreased.
Number of Clients Serviced: 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter 2018 2019 2020 2018 2019 2020 2018 2019 2018 2019
Bus #1 - Clients 150 188 173 52 60 57 98 118 152 146 Bus #2 - Clients 94 44 115 35 40 20 55 79 45 98
Based on the above, it appears that the number of clients serviced by both buses has decreased in the second quarter 2020, compared with the same period in 2019.
Total Fees Collected: ` 1st 2nd 3rd 4th Quarter Quarter Quarter Quarter 2018 2019 2020 2018 2019 2020 2018 2019 2018 2019 Bus #1 - Fees $ 1,896 $ 3,292 $ 1,838 $ 3,050 $ 3,581 $ 2,240 $ 3,621 $ 3,018 $ 3,078 $ 3,164 Bus #2 - Fees $ 2,549 $ 1,616 $ 1,793 $ 2,194 $ 3,374 $ 277 $ 2,473 $ 1,612 $ 2,274 $ 2,312
Based on the above, it appears that the revenue for both buses has decreased in the second quarter 2020, compared with the same period in 2019.
The fee revenue collected is not a direct correlation with the number of trips provided as staff understand that there are different rates being charged, depending upon pickup and delivery locations within the County. The fees charged for travelling to areas such as Apsley and Havelock are greater than the fees charged for travel to areas such as Selwyn or Cavan Monaghan.
Due to COVID-19, Community Care was having difficulty continuing to operate its Meals on Wheels and Community Care mobiles, due to a lack of volunteer drivers. The County was approached by Community Care in March 2020 and asked to lend one of our Caremobile vehicles to Community Care for use in providing services to City and County residents. The County agreed to this arrangement, provided that all associated costs were to be absorbed by Community Care (with the exception of insurance) AND that our accessible service to County residents was to take priority. Further, staff understand that there have been many cancellations for service, due to COVID 19, therefore, there has been a decrease in all metrics being measured and compared.
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In the period from April to June 2020, Caremobile provided service to clients in the following Townships: Township Clients Served North Kawartha 5 Trent Lakes 14 Selwyn 108 Asphodel-Norwood 26 Cavan Monaghan 37 Havelock-Belmont-Methuen 4
There were an 33 additional residents in the City of Peterborough who receive meals on wheels deliveries that were serviced by the Caremobile vehicle that was lent to Community Care during the COVID-19 pandemic. Financial Impact There is no financial impact as a result of this report. The total budget for the Caremobile in 2020 is $147,274 funded as follows: Tax levy of $55,853 Gas Tax of $45,161 Ministry of Health & Long Term Care of $21,060 Donations of $100 Caremobile Client Fees of $23,500 Third Party Fees of $1,600 At the present time, it is unknown if there will be any financial impact to Caremobile as a result of the pandemic, however, the Province has provided additional funding to assist with increased cleaning and vehicle retro-fits required to continue providing service to our residents.
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Anticipated Impacts on Local and/or First Nations Communities N/A Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☒ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development
In consultation with: 1. Acting CAO, Grant Murphy 2. Executive Director of Community Care Peterborough, Danielle Belair Communication Completed/required: None Attachments None Respectfully submitted, Original signed by
Trena DeBruijn Director of Finance/Treasurer
For more information, please contact: Trena DeBruijn, Director of Finance/Treasurer 705-743-0380 #2200, [email protected]
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The County of Peterborough
County Council
To: Warden and Members of Council From: Karen Jopling, Manager, Corporate Projects & Services Laurie Siblock, Manager, Lang Pioneer Village Museum Date: August 5, 2020
Subject: CPS 2020 23 Subject: Anonymous Donor Investment in Lang Pioneer Village Museum Recommendation: That the Anonymous Investment to Lang Pioneer Village Museum Report be received for information and celebration.
Background/Overview Earlier this year, we received an inquiry from an anonymous donor about the possibility of investing in Lang Pioneer Village Museum. They asked us to put together a proposal and send to them for consideration. We immediately did some research on their foundation and reviewed what and how much they have invested in the past. We met with our team and identified four (4) priorities and attached a value to them. Then we needed to create the proposal. We knew it needed to capture the full essence of all that Lang is. From the look of the village to the sites and the sounds so we used a fairly unique medium, esri. Using the Story map application, we were able to tell our “story” in a very visual way that still provided all the detail and financial information they needed to make their decision. They loved our web based presentation and wanted to come and visit. Then, COVID hit. We kept in touch and as soon as Museum’s were able to open with small group tours, The donors were the first on the list and toured on Tuesday, July 7, 2020. They spent 4 hours with us, had a tour of the village with a costumed interpreter who told our unique story of the village and each building, met our First Nation colleagues who interpreted the Aabnaabin camp, the grandchildren participated in a scavenger hunt, while the donors toured and learned of our priorities. On Tuesday, July 15th they reached out and shared how impressed they were with the Village, our proposal and they expressed their passion for living history and the importance it plays in today’s world.
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They are investing in;
Mitchell Building Reno –Costume Cabin and Team Lounge - $150,000
Tractor with Multi attachments - up to $50,000 in matched funding They will provide up to $50, 000 in matched funding for the tractor and we will have until September 1, 2021 to secure the matched funding. Aabnaabin Camp - The grandchildren also invested an additional $1,000 that will go to much needed upgrades.
Financial Impact Investment to Lang Pioneer Village Museum up to $251,000 (includes matched funding for tractor)
Anticipated Impacts on Local and/or First Nations Communities Our First Nation colleagues were on site the day of the tour and interpreted the Aabnaabin camp for the family. Link to County of Peterborough Strategic Plan Priorities Community Values and Cultural Identity Financial Sustainability and Fiscal Responsibility Improved Essential Infrastructure In consultation with: 1. Laurie Siblock 2. Elizabeth King 3. Sheridan Graham, Director of CPS 4. CAO Troy Speck
Communication Completed/required: N/A
Attachments N/A
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Respectfully Submitted, Original Signed by Karen Jopling Manager, CPS
Laurie Siblock, Museum Manager
For more information, please contact;
Karen Jopling, Manager CPS [email protected] 705.743.0380 ext 2502
Or Laurie Siblock, Museum Manager [email protected] 705.743.0380 ext. 5100
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Staff Report
To: County Council
From: Elizabeth Hope, Administrative Services Assistant
Date: Wednesday, August 5, 2020
Subject: CPS 2020 30 Correspondence Report Recommendation: Receive for Information
Overview
The purpose of this report is to provide Council with a list of correspondence matters received since the last County Council meeting.
Background
All matters contained within this report are considered to be routine and housekeeping in nature and to facilitate Council’s consideration can be approved with one motion. Copies of each item listed are available upon request from the Clerk’s office. Copies being provided are indicated by an asterisk (*). General Correspondence
1. Association of Municipalities of Ontario (AMO) 1. AMO Communication dated June 17, 2020 regarding “Ministers’ Forum at the AMO 2020 Conference.” 2. AMO Communication dated June 19, 2020 regarding “AMO Board Update: COVID-19, Three Months and Counting.” 3. AMO Communication dated June 24, 2020 regarding “AMO Policy Update – Provincial Emergency Extended and Tribunals Ontario.” 4. AMO Communication dated June 26, 2020 regarding “Report of the Secretary Treasurer on Nominations to the 2020 – 2022 AMO Board of Directors.” 5. AMO Policy Update dated June 29, 2020 regarding “Emergency Orders Extension and Towing Industry Oversight.”
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6. AMO Policy Update dated July 2, 2020 regarding “Appeal for immediate financial assistance, Social Services Relief Funding, Standing Committee to consider municipal COVID-19 impacts and Connecting Links.”
7. AMO Communication dated July 3, 2020 regarding “AMO COVID-19 Update Ontario Announces Faster Approvals for Restaurant and Bar Patio Expansions.” 8. AMO Policy Update dated July 6, 2020 regarding “United Call for Emergency Municipal Financial Relief and New provincial growth, renewal and economic recovery plan.” 9. AMO Conference Update dated July 7, 2020 regarding “Sneak Peek at Keynote Speaker Lital Moram.” 10. AMO Policy Update dated July 7, 2020 regarding “Provincial Legislation re: Emergency Orders.” 11. AMO Policy Update dated July 8, 2020 regarding “Federal Economic Statement and Initial Analysis of Ontario Omnibus COVID-19 Recovery Legislation 12. AMO Policy Update dated July 9, 2020 regarding “Emergency Orders Extended, ICON Program, and Mandatory Mask Bylaws.” 13. AMO Conference Update dated July 11, 2020 regarding “Keynote speaker added: Change Agent Jamil Jivani.” 14. AMO Policy Update dated July 13, 2020 regarding “Stage 3 Coming, Child Care Space Increases, and Standing Committee on COVID-19 Municipal Impacts Hearings.” 15. AMO Events dated July 14, 2020 regarding “Give Me 10 Good Reasons Why I Should Attend the 2020 AMO Conference.” 16. AMO Policy Update dated July 15, 2020 regarding “AMO Submission to Standing Committee, New Long-Term Care Bed Funding Approach, and Stage 3 Orders.” 17. AMO Policy Update dated July 16, 2020 regarding “Federal-Provincial Funding Agreement reached, Extension of Emergency Orders, Proposed Marriage Licence extension and Docked Licensed Boats.” 18. AMO Correspondence dated July 17, 2020 regarding “Preferred timing for transition of your Blue Box program.” * Page 2
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19. AMO Conference Update dated July 18, 2020 regarding “14 Workshops That You Don’t Have to Choose From.” 20. AMO Policy Update dated July 20, 2020 regarding “Stage 3 Re-Openings.” 21. AMO Conference Update dated July 22, 2020 regarding “Three Ministers’ Forums are Better Than One.” 22. AMO Policy Update dated July 23, 2020 regarding “Ontario Legislature Recessed, Standing Committee Now Looking at Infrastructure, Stage 3 Openings Information.” 23. AMO Conference Update dated July 24, 2020 regarding “Hydro One Delegates Meeting.” 24. AMO Conference Update dated July 25, 2020 regarding “TVO partners with AMO for 2020 AMO Conference.” 25. AMO Policy Update dated July 27, 2020 regarding “$4B Municipal Announcement, Provincial Emergency Ended, Provincial Orders, and Rural Economic Development.” 26. AMO Policy Update dated July 29, 2020 regarding “Stage 3 Reopenings and the Long-Term Care Commission Launch.”
27. AMO WatchFile dated June 18, 2020.* 28. AMO WatchFile dated June 25, 2020.* 29. AMO WatchFile dated July 2, 2020.* 30. AMO WatchFile dated July 9, 2020. * 31. AMO WatchFile dated July 16, 2020. * 32. AMO WatchFile dated July 23, 2020. * 2. Eastern Ontario Wardens’ Caucus (EOWC): Email dated July 8, 2020 regarding “Spring/Summer 2020 Communications Newsletter.” 3. Ontario East Municipal Conference: Email dated July 22, 2020 regarding “OEMC 2020 Goes Virtual! Register Today - Rates Beginning at $125.00!.” 4. Ministry of Agriculture, Food and Rural Affairs: Letter dated June 23, 2020 regarding “Bill 156-Security from Trespass and Protecting Food Safety Act, 2020.”
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5. Ministry of Municipal Affairs and Housing: 1. Letter dated July 8, 2020 regarding “COVID-19 Economic Recovery Act, 2020.” 6. Minister of the Environment, Conservation and Parks: Email dated July 8, 2020 regarding “Environmental Assessment Modernization.” 7. County of Peterborough: 1. Notice of Study Commencement and Public Comment Invited – Transportation Master Plan Update. * 2. Pubic Comment Invited – Off Road Vehicles on County Roads. * 8. Peterborough Public Health: Email dated July 20, 2020 regarding “Instruction from the Medical Officer of Health regarding mandatory face coverings in indoor public settings.” 9. Township of Cavan Monaghan: Letter dated July 23, 2020 regarding “Proposed Growth Plan Amendments.” * 10. Township of South Glengarry: Resolution dated July 20, 2020 regarding “Long Term Care Homes.” (County Council will consider a similar resolution at the August 5, 2020 Council meeting) 11. Resolutions Supporting High Speed Internet Connectivity in Rural Ontario: 1. Township of Lake of Bays 2. Township of Mississippi Mills (County Council supported a similar resolution at the May 20, 2020 Council Meeting.) 12. Town of Gore Bay: 1. Resolution dated July 21, 2020 regarding “OPP Diversity Training.” (County Council received a similar resolution from the Town of Orangeville at the June 24, 2020 Council Meeting.) 2. Resolution dated July 21, 2020 regarding “Universal Basic Income.: (County Council received a similar resolution from the City of Kitchener at the June 3, 2020 Council Meeting.) 13. Ombudsman Ontario: Email dated June 30, 2020 regarding “Message from Ontario Ombudsman Paul Dubé - Annual Report, covering the 2019-2020 fiscal year.” 14. Cleantech Commons: Email dated June 17, 2020 regarding “Midweek Memo 17 June 2020.”
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15. Trent University: Email dated July 27, 2020 regarding “Trent Breakthroughs: The COVID-19 Edition.” 16. Fleming College: Email dated July 16, 2020 regarding “New Muskoka-Kawarthas Service System Manager launches website.” 17. Watson & Associates Economists: Email dated July 3, 2020 regarding “Watson's White Paper re Proposed Amendment 1 to A Place to Grow.” 18. New Canadians Centre: Email dated June 20, 2020 regarding “July 2020 Newsletter.”
County-funded Projects
N/A Information Only Correspondence
N/A
Respectfully Submitted, Original Signed by Elizabeth Hope Administrative Services Assistant
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Page 135 of 238 Page 136 of 238 AMO WatchFile not displaying correctly? View the online version Add [email protected] to your safe list
June 18, 2020 In This Issue - COVID-19 resources. - 2020-2022 AMO Board of Directors - Call for Nominations. - Resolutions on Blue Box Transition due by June 30. - Temporary delay to Phase 1 - Excess Soil Regulation. - New implementation date for Phase 2 of Rowan’s Law. - Funding available to improve accessibility. - New interim Codes of Practice under Fisheries Act. - Deadline to book delegations at AMO Conference is June 30, 2020. - AMO’s first ever Women’s Leadership Forum at AMO 2020 Conference. - AMO launches Virtual 2020 Exhibit Hall! - Energy reporting deadline extended due to COVID-19. - FCM funding available for LAS Road & Sidewalk Assessment. - Webinar library for Municipal Group Buying Program. - Webinar: Cramahe Township on achieving efficiencies using eSCRIBE Lite. - City of Peterborough resolution concerning Conservation Authorities. - Career with York Region.
COVID-19 Resources AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
AMO Matters Please be advised that in accordance with AMO’s governing by-law, the Secretary- Treasurer is requesting nominations to the 2020 - 2022 AMO Board of Directors. A completed nomination form and supporting material must be received no later than 12:00 noon, Monday, June 22, 2020.
Municipal Councils that operate Blue Box programs have until June 30, 2020 to pass a resolution on transition. For more information contact Dave Gordon, or check our website.
Provincial Matters MECP is temporarily delaying the implementation of the 1st phase of requirements under the new Excess Soil Regulation by six months, from July 1, 2020 to January 1, 2021 in recognition of municipal focus on COVID-19 response. O. Reg. 153/04 is amended to exempt temporary health or residential facilities, from needing a Record
Page 137 of 238 of Site Condition before being established in response to an emergency.
Phase 2 of Rowan’s Law will now take effect January 1, 2021. The requirements related to the protocols in legislation/regulation remain the same. We understand that the Province will engage further with stakeholders in the near future.
Federal Matters Projects that improve the accessibility of persons with disabilities in facilities where they work are a priority for the Enabling Accessibility Fund - with a grant of up to $100,000. To receive funding, your organization must be a: not-for-profit organization; business; small municipality; Indigenous organization (including band councils, tribal councils and self-government entities); territorial government. Applications accepted until July 13, 2020.
DFO released two interim Codes of Practice – end-of-pipe fish screens and routine maintenance dredging. Three more codes will be released by mid-July. Municipalities with questions navigating the Act should contact DFO.
Eye on Events Delegation meetings remain a key feature of the AMO conference. The deadline to request delegation meetings at the AMO AGM and Annual Conference is June 30. Submit your requests using the online form in English or French.
AMO is headlining a Women’s Leadership Panel. Featuring notable public policy and political leadership and hosted by CBC’s Nora Young, this is an opportunity not to miss. New program and conference information is now available. Register here.
AMO’s 2020 Conference virtual exhibit hall offers an unparalleled opportunity for you to showcase your products and connect with municipal leaders and decision makers. Providing greater flexibility, extended trade show hours and multiple points of interaction and ways to highlight your products, AMO’s conference is the place to network and connect. Space is still available. Book now!
LAS The Ministry of Energy has extended the 507/18 energy reporting deadline to October 1, 2020 due to COVID. They will run webinars on the reporting on June 30; July 14, 28; September 8 or 22. Check out the Ministry’s reporting portal for more information. Email [email protected] if you have questions.
The LAS Road & Sidewalk Assessment gives you the tools to save money while improving your surface assets, with FCM MAMP funding now available to cover 80- 90% of project cost up to $50,000. Contact us to learn more.
LAS recently hosted a series of eleven in-depth webinars on our new Municipal Group Buying Program. Recordings of these webinars are available on our website for viewing at your convenience.
Municipal Wire* Since modernizing its meeting management process, Cramahe Township has
Page 138 of 238 unlocked cost savings using eSCRIBE Lite. Join Joanne Hyde, Township Clerk, and eSCRIBE, AMO’s digital meeting management partner, as they discuss how smaller municipalities can achieve efficiencies even during a pandemic. Sign up for the June 24 webinar.
Whereas the Province of Ontario is currently reviewing the mandate and operations of conservation authorities, the City of Peterborough resolution recognizes the need for stable funding for all conservation authorities to continue to provide critical services during these times of financial uncertainty.
Careers Program Manager, Social Policy #25257 - York Region. Department: Community and Health Services, Strategies and Partnerships Branch. Location: Newmarket. Status: Temporary Full-Time, Approximately 12 months. Reports to: Manager, Social Policy and Accessibility. Please apply online at York Region Job Opportunities by June 24, 2020 at 4:30 p.m.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario ONE Investment Media Inquiries Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
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June 25, 2020 In This Issue - COVID-19 resources. - Resolutions on Blue Box Transition due by June 30. - Coyote and wildlife information. - New interim Codes of Practice under Fisheries Act. - Deadline to book delegations at AMO Conference is June 30, 2020. - Ministers’ Forum at the AMO 2020 Conference. - AMO leads the way: Virtual 2020 Exhibit Hall! - Anytime is a good time to review your Employee Group Benefits Plan. - LAS Blog: How to stay connected to LAS. - Energy reporting deadline extended due to COVID-19. - Resolution concerning missing & murdered Indigenous women. - Careers with Cochrane DSSAB and Town of Tillsonburg.
COVID-19 Resources AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
AMO Matters Municipal Councils that operate Blue Box programs have until June 30, 2020 to pass a resolution on transition. For more information contact Dave Gordon, or check our website.
Provincial Matters The Ministry of Natural Resources and Forestry (MNRF) has released a series of information sheets on managing coyotes, wolves and wildlife. Of particular interest is the sheet for municipal governments.
Federal Matters DFO released two new interim Codes of Practice - culvert maintenance and temporary stream crossings. The Fish Habitat Protection Program will begin public engagement activities in the fall of 2020. Municipalities with questions navigating the Act should contact DFO.
Eye on Events Delegation meetings remain a key feature of the AMO conference. The deadline to request delegation meetings at the AMO AGM and Annual Conference is June
Page 141 of 238 30. Submit your requests using the online form in English or French.
The Ministers’ Forum is a highlight for many delegates at the AMO Conference. This year, there will be three smaller Ministers’ Forums presented live, one on each of the three days of the Conference. The smaller format will allow more time with Ministers and more questions from you. New program and conference information is now available. Register here.
AMO’s 2020 Conference virtual exhibit hall offers an unparalleled opportunity for you to showcase your products and connect with municipal leaders and decision makers. Providing greater flexibility, extended trade show hours, multiple points of interaction, and ways to highlight your products, AMO’s conference is the place to network and connect. Space is still available. Book now!
LAS When is the best time to review your employee group benefits? Our April blog will explain that group benefits can be reviewed at anytime of the year.
LAS is online! Check out the LAS blog to find out how to connect with us on LinkedIn, YouTube, and Twitter.
The Ministry of Energy has extended the 507/18 energy reporting deadline to October 1, 2020 due to COVID. They will run webinars on the reporting on June 30; July 14, 28; September 8 or 22. Check out the Ministry’s reporting portal for more information. Email [email protected] if you have questions.
Municipal Wire* The Town of Kirkland Lake resolution resolves to send a request to Crown-Indigenous Relations Minister, Carolyn Bennett, to release the steps her office is taking to ensure the National Action Plan on Missing & Murdered Indigenous Women will be completed in a timely fashion.
Careers Director of Finance, Timmins - Cochrane District Social Services Administration Board. Reports to the Chief Administrative Officer. Applications will be received in confidence by, Sue Chenier 500 Algonquin Blvd. E., Timmins, Ontario, P4N 1B7, telephone 705.266.1201, via fax 705.268.8290, or via e-mail [email protected] no later than July 10, 2020.
Director of Operations - Town of Tillsonburg. Reports to: Chief Administrative Officer. The Operations Services department is comprised of Engineering, Public Works, and Water/Wastewater. Interested candidates are invited to submit their application in confidence online by visiting Tillsonburg Job Opportunities. Application deadline is July 14, 2020.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario
Page 142 of 238 and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario ONE Investment Media Inquiries Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
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July 2, 2020 In This Issue - COVID-19 resources. - AMO Nominations Report (Correction). - Submission on Bill 184, Protecting Tenants & Strengthening Community Housing. - Revised deadlines for Next Gen 9-1-1 due to COVID-19. - Ministers’ Forum at the AMO 2020 Conference. - AMO leads the way: Virtual 2020 Exhibit Hall! - Careers with Scugog and YMCA of Simcoe/Muskoka.
COVID-19 Resources AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
AMO Matters Nominations for the election of the AMO Board of Directors for the term 2020-2022 closed June 22. The Nominations Report is now posted with a correction to information about the election in the Northern Caucus.
AMO made a submission on Bill 184 to the Standing Committee on Social Policy and MMAH, which recently passed Second Reading. Areas of municipal interest include community housing, an administrative authority, and residential landlord and tenants relations, among others.
Federal Matters The CRTC issued Telecom Regulatory Policy 2017-182 directing telecommunications service providers to make the necessary changes to support a transition to the new NG 9-1-1 system. The deadlines have been revised due to COVID-19.
Eye on Events The Ministers’ Forum is a highlight for many delegates at the AMO Conference. This year, there will be three smaller Ministers’ Forums presented live, one on each of the three days of the Conference. The smaller format will allow more time with Ministers and more questions from you. New program and conference information is now available. Register here.
AMO’s 2020 Conference virtual exhibit hall offers an unparalleled opportunity for you to showcase your products and connect with municipal leaders and decision makers.
Page 145 of 238 Providing greater flexibility, extended trade show hours, multiple points of interaction, and ways to highlight your products, AMO’s conference is the place to network and connect. Space is still available. Book now!
Careers Chief Administrative Officer - Township of Scugog. Located within the Regional Municipality of Durham, just an hour northeast from Toronto, you will find the enchanting Township of Scugog. To explore this opportunity further, please submit your resume and related information online to Kartik Kumar, Legacy Executive Search Partners at [email protected] by Friday, July 31st, 2020.
Chief Executive Officer - YMCA of Simcoe/Muskoka. The closing date for receipt of applications is July 31, 2020. To obtain more information or to express your interest in this leadership opportunity please call Tony Woolgar at 416.902.2974 or forward your resume, in complete confidence to [email protected]. To learn more about YMCA of Simcoe/Muskoka please visit their web site.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario ONE Investment Media Inquiries Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
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July 9, 2020 In This Issue - COVID-19 resources. - Consultation open on elevator safety and availability initiatives. - AMO’s Virtual Conference: a Canadian first! - AMO leads the way: Virtual 2020 Exhibit Hall! - Save the date for Land Use Planning: Beyond the Basics Training. - LAS Blog: You are invited to AMO’s Virtual 2020 Conference. - Visit the LAS Booth at the AMO Virtual Conference. - ONE Investment - Municipalities go global with Investments. - Careers with Kingsville and Seguin.
COVID-19 Resources AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
Provincial Matters The Ministry of Government and Consumer Services is consulting on proposed changes to enhance elevator safety and availability in Ontario under the Technical Standards and Safety Act. The deadline for comments is August 4, 2020.
Eye on Events AMO 2020 is Canada’s first virtual municipal conference. As always, AMO’s annual conference provides up-to-date information, insights from government leaders, lessons learned and the way ahead from COVID-19 and much, much more. Register today!
AMO’s virtual exhibit hall provides you the opportunity you have been looking for to connect with municipal leaders and showcase your products. This year’s virtual event is providing greater flexibility, extended trade show hours and multiple points of interaction with delegates and ways to highlight your products. Book now!
Back by popular demand, Land Use Planning: Beyond the Basics is coming to you virtually. This training will provide you with insight and tools to your central role in implementing and managing the land use policy framework. Registration details to follow shortly.
LAS
Page 147 of 238 The AMO Conference is only a few short weeks away! Check out the LAS Blog to see what AMO’s policy team has planned for our first ever virtual conference.
Are you interested in learning about LAS programs and services? Visit our booth at the AMO Virtual Conference and speak with a representative. For more information on conference exhibit hall hours, please visit the exhibitor information page.
ONE Investment BNN Bloomberg speaks to Geri James, vice chair of the ONE Joint Investment Board, on how municipalities need to be innovative with long term financial planning in delivering the most value to their taxpayers.
Careers Chief Administrative Officer - Town of Kingsville. Kingsville is the most southern town in Canada and enjoys the warmest climate of any city in Ontario. To explore this opportunity please apply via email by July 24, 2020 to [email protected] quoting project KV-CAO. Should you wish to speak to our Executive Recruiter or to receive a detailed position description please contact Jon Stungevicius at 416.214.9299 x1, [email protected] or Amy Oliveira at 416.214.9299 x4, [email protected].
Chief Administrative Officer - Township of Seguin. Seguin is a vibrant and growing community located in the picturesque District of Parry Sound. To explore this opportunity please apply via email by July 31, 2020 or sooner to [email protected] quoting project ST-CAO. Should you wish to speak to our Executive Recruiter or to receive a detailed position description please contact Jon Stungevicius at 416.214.9299 x1, [email protected] or Amy Oliveira at 416.214.9299 x4, [email protected].
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario ONE Investment Media Inquiries Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Page 148 of 238 Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
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July 16, 2020 In This Issue - COVID-19 resources. - Supporting Ontario’s Safe Employers Program now open. - AMO’s Virtual Conference: a Canadian first! - AMO leads the way: Virtual 2020 Exhibit Hall! - Save the date for Land Use Planning: Beyond the Basics Training. - Virtual Energy Training - Make social distancing work for you! - Improved lighting cuts costs and saves energy. - Municipalities head to Bay Street with new powers. - ONE’s Main Street to Bay Street podcast. - Career with Norfolk County.
COVID-19 Resources AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. Please send any of your municipally related pandemic questions to [email protected].
Provincial Matters The Ministry of Labour, Training and Skills Development has opened applications for the Supporting Ontario’s Safe Employers (SOSE) program. For questions about the program, contact the Prevention Office at [email protected].
Eye on Events AMO 2020 is Canada’s first virtual municipal conference. As always, AMO’s annual conference provides up-to-date information, insights from government leaders, lessons learned and the way ahead from COVID-19 and much, much more. Register today!
AMO’s virtual exhibit hall provides you the opportunity you have been looking for to connect with municipal leaders and showcase your products. This year’s virtual event is providing greater flexibility, extended trade show hours and multiple points of interaction with delegates and ways to highlight your products. Book now!
Back by popular demand, Land Use Planning: Beyond the Basics is coming to you virtually. This training will provide you with insight and tools to your central role in implementing and managing the land use policy framework. Registration details can be found here.
Page 151 of 238 LAS LAS and Stephen Dixon (TdS Dixon) are now offering virtual Energy Training sessions including virtual energy hunts. It sounds complicated but it works great! Login from anywhere (including from home) and attend an exciting and informative energy workshop! Incentives are also available from IESO. Contact Christian Tham for details.
Looking for ways to reduce costs while at the same time improving the ambiance in your municipal facilities? LAS and Conrad Lighting Solutions can assist with lighting design when you participate in the turn-key LAS Facility Lighting Service. Contact Christian Tham for a free, no-obligation quote.
ONE Investment Six Ontario municipalities have come together to invest jointly under the Prudent Investor Standard with ONE Investment. By-laws approving the new standard are in effect, helping municipalities improve investment returns.
ONE Investment’s Main Street to Bay Street podcast profiles Bracebridge’s journey to investing more broadly to create more revenue that will better fund asset management plans.
Careers Director, Strategic Innovation and Economic Development - Norfolk County. Job Posting # NU 12.20. Status: Permanent Full Time. Reports To: General Manager, Planning and Development. Location: Simcoe, ON. Posting Period: July 13, 2020 – August 4, 2020. To apply for this position, please click here.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario ONE Investment Media Inquiries Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Page 152 of 238 Please consider the environment Association of Municipalities of Ontario before printing this. 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 To unsubscribe, please click here
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July 23, 2020 In This Issue - COVID-19 resources. - Contact tracing to safely resume municipal operations. - The Enabling Accessibility Fund - Youth Innovation Component. - 10 Good Reasons to Attend the 2020 AMO Conference! - AMO’s 2020 Exhibit Hall. - Save the date for Land Use Planning: Beyond the Basics Training. - Simplify appointment scheduling for in-person services. - Career with Simcoe County.
COVID-19 Resources AMO’s COVID-19 Resources page is being updated continually so you can find critical information in one place. It now has a section on on mandatory face masks bylaws/directives for information to municipal governments considering similar bylaws. Please send any of your municipally related pandemic questions to [email protected].
Keep staff, visitors and facilities safe as you reopen with SimpleTrack; a secure contact tracing platform from eSolutionsGroup to screen, track and report COVID-19 in the workplace.
Federal Matters The Enabling Accessibility Fund Youth Innovation Component provides an opportunity for youth to have a direct impact in the lives of persons with disabilities. They do this by addressing accessibility barriers in public spaces or workplaces within their community. Organizations eligible for the funding include: Not-for-profit organizations; businesses; Indigenous organizations; municipal and territorial governments. Deadline to apply: October 30, 2020. Email EAF for more information
Eye on Events Why should you attend the AMO 2020 Conference? Here are only 10 of the reasons. Register today!
This year, AMO’s exhibit hall has gone virtual. Enjoy important networking opportunities, greater flexibility, extended trade show hours and multiple points of interaction. It makes sense to take advantage of this important opportunity and book your spot now. Just a few spaces left. Book now!
Page 155 of 238 Back by popular demand, Land Use Planning: Beyond the Basics is coming to you virtually. This training provides insight and tools to support your central role in implementing and managing the land use policy framework. Registration details can be found here.
Municipal Wire* Appointio is an easy-to-setup online booking platform from eSolutionsGroup that lets the public book appointments for in-person services to help you manage physical distancing and return to work restrictions.
Careers Manager, Scheduling Services - County of Simcoe. Employment Status: Permanent Full-Time. Reference Code: 841. Closing Date: July 31, 2020. Location: Midhurst, Ontario. Reports to the Director, Performance Quality & Development. To view the job description and submit your application online, please see County of Simcoe Career Opportunities.
About AMO AMO is a non-profit organization representing almost all of Ontario's 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario's and Canada's political system. Follow @AMOPolicy on Twitter!
AMO Contacts AMO Watch File Tel: 416.971.9856 Conferences/Events Policy and Funding Programs LAS Local Authority Services MEPCO Municipal Employer Pension Centre of Ontario ONE Investment Media Inquiries Tel: 416.729.5425 Municipal Wire, Career/Employment and Council Resolution Distributions
*Disclaimer: The Association of Municipalities of Ontario (AMO) is unable to provide any warranty regarding the accuracy or completeness of third-party submissions. Distribution of these items does not imply an endorsement of the views, information or services mentioned.
Association of Municipalities of Ontario Please consider the environment 200 University Ave. Suite 801,Toronto ON Canada M5H 3C6 before printing this. To unsubscribe, please click here
Page 156 of 238 Green, Katie
From: Green, Katie Sent: Friday, July 24, 2020 7:10 AM To: Green, Katie Subject: FW: Thank you for your resolutions with preferred timing for transition of your Blue Box program Attachments: Appendix A - Municipal Resolutions Summary 2020-07-16.pdf
From: AMO President [mailto:[email protected]] Sent: Friday, July 17, 2020 4:01 PM Subject: Thank you for your resolutions with preferred timing for transition of your Blue Box program
Dear Mayor/Head of Council:
RE: Thank you for your resolutions with preferred timing for transition of your Blue Box program
In December 2019 I wrote to you requesting that your Council pass a resolution outlining the preferred date to transition your municipal Blue Box program to full producer responsibility if provided the opportunity to self-determine (between January 1, 2023 and December 31, 2025). I asked that resolutions be provided by June 30, 2020. Despite the challenges all of our communities have faced with the COVID-19 emergency, we have received over 160 resolutions which represents over 95% of the Province’s Blue Box program.
I want to thank each of you for providing this information to the Minister of the Environment, Conservation and Parks and AMO.
We have attached a summary of the information we have received from each of you and I would ask that you review it and let us know by August 15, 2020 if there are any revisions or corrections required.
Please note: the attachment lists municipal programs as they report into the datacall. For some programs, this is completed as a group of municipalities under an Association (i.e. Bluewater Recycling, Essex-Windsor Solid Waste Authority etc.) or as an upper tier municipality where services are provided by both levels of government (i.e. Oxford County, York Region etc.). We have presented the date based on what the majority of members selected. However, in some cases there are discrepancies in the dates chosen by members within these groups. If your municipality finds itself in this situation, please take a look and discuss this with your peers in the Association or in your Region or County. Also note that all resolutions have been provided to Ministry as they were received.
The Ministry of the Environment Conservation and Parks has already received this information and will be using it to inform their recommendations on the transition schedule in their draft Regulation which is expected by the end of the summer.
As you know, the transitions of the Blue Box programs to full producer responsibility are expected to occur with approximately one third of the program transitioning in each of 2023, 2024 and 2025. Based on the responses received, we have used the transition date you have proposed and allocated your program’s transition over a 12 month period. For example, a municipality that indicated a transition date of July 1, 2023 would have half of the program allocated to 2023 and the other half allocated to 2024. Based on this, the preferred timing indicated through Council resolutions provides for a measured transition over the three years, as shown in the Table below using a number of different criteria:
Gross Waste Households Population Collected Marketed Net Cost Cost Generated 2023 39.98% 37.62% 37.82% 37.32% 38.68% 37.56% 38.91% *Represents 96 programs 2024 28.56% 29.02% 28.36% 27.61% 27.56% 27.17% 28.66%
1 Page 157 of 238 *Represents 20 programs 2025 24.24% 27.57% 28.82% 28.39% 25.48% 26.01% 28.85% * Represents 15 programs
PLEASE NOTE that the Ministry of the Environment, Conservation and Parks will be making the final determination on the transition schedule.
Thank you again for your hard work to submit your resolutions by June 30th despite all of the challenges we have faced over the last several months.
If you have any questions or require further information, please contact Dave Gordon, Senior Advisor, at 416 389 4160 or [email protected] or Amber Crawford, Policy Advisor, at 416 971 9856 extension 353 or [email protected].
Sincerely,
Jamie McGarvey AMO President Mayor of Parry Sound
Attachment: Municipal Resolutions Summary
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APPENDIX A – MUNICPAL RESOLUTIONS & INTENTIONS (complete to July 16, 2020)
The call for resolutions made it clear that the transition date preferred by Councils are not binding, and there was no guarantee that the process would be accepted by the Province.
Note that most resolutions were passed at Council, with two exceptions where staff had delegated authority to make that decision (City of Toronto and City of Ottawa). Most resolutions include provisions that indicate a desire to be transitioned earlier if possible.
Municipalities Seeking to Transition 2023
Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 1. Town of Aylmer (5) 2023 (no date specified) 2. City of Kawartha Lakes (4) 2023 (no date specified) 3. City of Sarnia (3) 2023 (no date specified) 4. City of Toronto (1) 2023 (no date specified) 5. Town of Greater Napanee (7) January 2023 (no date specified) 6. Township of Addington Highlands (9) January 1, 2023 7. Township of Algonquin Highlands (6) January 1, 2023 8. Township of Armour (8) January 1, 2023 9. Municipality of Bayham (7) January 1, 2023 10. Township of Beckwith (7) January 1, 2023 11. Township of Billings (8) January 1, 2023 12. Township of Bonnechere Valley (9) January 1, 2023 13. City of Brockville (5) January 1, 2023 14. Municipality of Callander (6) January 1, 2023 15. Town of Carleton Place (5) January 1, 2023 16. Township of Carlow Mayo (9) January 1, 2023 17. Township of Central Frontenac (9) January 1, 2023 18. Municipality of Central Elgin January 1, 2023 19. Municipality of Chatham-Kent (4) January 1, 2023 20. Town of Cochrane (6) January 1, 2023 21. Town of Deseronto (5) January 1, 2023 22. Township of Drummond North Elmsley (7) January 1, 2023 23. City of Dryden (6) January 1, 2023 24. Municipality of Dutton Dunwich (7) January 1, 2023 25. Municipality of Dysart et al (9) January 1, 2023 26. Township of Edwardsburgh Cardinal (7) January 1, 2023 27. Township of Front of Yonge (9) January 1, 2023
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Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 28. Town of Gananoque (5) January 1, 2023 29. City of Guelph (3) January 1, 2023 30. Municipality of Hastings Highlands (7) January 1, 2023 31. Hawkesbury Joint Recycling (7) January 1, 2023 32. Townships of Head, Clara & Maria (6) January 1, 2023 33. Municipality of Highlands East (8) January 1, 2023 34. Town of Hearst (8) January 1, 2023 35. Township of Horton (7) January 1, 2023 36. Municipality of Huron Shores (8) January 1, 2023 37. City of Kenora (6) January 1, 2023 38. City of London (1) January 1, 2023 39. Township of Malahide (7) January 1, 2023 40. Municipality of Mattice-Val Côté (8) January 1, 2023 41. Township of Montague (7) January 1, 2023 42. District of Muskoka (4) January 1, 2023 43. Municipality of Neebing (7) January 1, 2023 44. Township of Nairn and Hyman (6) January 1, 2023 45. Region of Niagara (2) January 1, 2023 46. City of North Bay (4) January 1, 2023 47. County of Northumberland (4) January 1, 2023 48. Township of O’Connor (8) January 1, 2023 49. Town of Parry Sound (5) January 1, 2023 50. Town of Prescott (5) January 1, 2023 51. Township of Prince (6) January 1, 2023 52. Township of Russell (7) January 1, 2023 53. Municipality of Red Lake (8) January 1, 2023 54. County of Simcoe (2) January 1, 2023 55. Township of Sioux Narrows-Nestor Falls (8) January 1, 2023 56. Town of Smiths Falls (5) January 1, 2023 57. Township of Southwold (7) January 1, 2023 58. Town of Spanish (6) January 1, 2023 59. Village of Sundridge (5) January 1, 2023 60. City of Timmins (6) January 1, 2023 61. Municipality of West Elgin (7) January 1, 2023 62. Municipal of West Grey (7) January 1, 2023 63. Township of Southgate (7) Between January 1, 2023 and June 30, 2023 64. City of St. Thomas (5) March 1, 2023
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Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 65. Township of Perry (7) March 2, 2023 66. City of Clarence-Rockland (7) March 13, 2023 67. City of Hamilton (1) April 1, 2023 68. Municipality of the Nation (7) April 1, 2023 69. City of Stratford (5) May 2023 (no date specified) 70. City of Owen Sound (5) May 31, 2023 71. Dufferin County (4) June 1, 2023 72. City of Ottawa (2) June 1, 2023 73. Township of Sables-Spanish (6) June 1, 2023 74. Township of Tarbutt (8) June 1, 2023 75. Township of Howick (7) June 30, 2023 76. Town of Plympton-Wyoming (7) June 30, 2023 77. Regional Municipality of Durham (2) July 1, 2023 78. Loyalist Township (7) July 1, 2023 79. St. Clair Township (7) July 1, 2023 80. City of Thunder Bay (3) July 1, 2023 81. County of Wellington (4) July 1, 2023 82. Town of Arnprior (5) July 29, 2023 83. Township of McNab/Braeside (7) July 29, 2023 84. Town of Renfrew (5) July 29, 2023 85. Township of Enniskillen (9) September 1, 2023 86. Town of Kirkland Lake (6) September 30, 2023 87. Municipality of Meaford (7) September 30, 2023 88. City of Sault Ste. Marie (3) September 30, 2023 89. Town of Deep River (7) October 1, 2023 90. County of Haldimand (7) October 16, 2023 91. City of Peterborough (3) *passed General November 1, 2023 Committee but waiting for Council approval* 92. County of Peterborough (4) November 1, 2023 93. Township of Carling (8) (by) December 31, 2023 94. Village of Burk’s Falls (9) December 31, 2023 95. Municipality of Casselman (5) December 31, 2023 96. Municipality of Magnetawan (8) December 31, 2023
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Municipalities Seeking to Transition in 2024
Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 1. Municipality of South Dundas (7) 2024 (no date specified) 2. Township of South Stormont (7) 2024 (no date specified) 3. Township of Faraday (9) January 1, 2024 4. Town of Hanover (5) January 1, 2024 5. Township of North Dundas (7) January 1, 2024 6. City of Orillia (5) January 1, 2024 7. Tay Valley Township (9) January 1, 2024 8. Township of Tudor and Cashel (9) January 1, 2024 9. Region of Waterloo (2) March 2, 2024 10. Bluewater Recycling Association (4) April 1, 2024 11. City of Barrie (3) May 1, 2024 12. Township of Augusta (9) June 1, 2024 13. Essex-Windsor Solid Waste Authority (2) August 28, 2024 14. Municipality of Powassan (6) September 16, 2024 15. County of Norfolk (4) September 28, 2024 16. Region of Peel (1) October 1, 2024 17. Town of Fort Frances (6) October 31, 2024 18. County of Brant (7) November 1, 2024 19. Town of Blind River (6) November 20, 2024 20. Township of Evanturel (6) December 31, 2024
Municipalities Seeking to Transition in 2025
Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 1. County of Oxford (4) 2025 (no date specified) 2. Town of Central Manitoulin (6) January 1, 2025 3. City of Temiskaming Shores (6) January 1, 2025 4. Ottawa Valley Waste Recovery Centre (6) March 28, 2025 5. Region of Halton (1) April 1, 2025 6. Town of Perth (5) June 1, 2025 7. Quinte Waste Solutions (4) August 1, 2025 8. Municipality of Killarney (8) (by) October 31, 2025 9. Bruce Area Solid Waste Recycling) (4) December 31, 2025 10. Township of Brudenell, Lyndoch & Raglan (9) December 31, 2025
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Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 11. Township of Hilliard (8) December 31, 2025 12. Municipality of North Stormont (7) December 31, 2025 13. Municipality of Northern Bruce Peninsula (9) December 31, 2025 14. Tri-Neighbours Board of Management (6) December 31, 2025 15. Region of York (1) December 31, 2025 16. Township of Johnson December 31, 2025
5
Page 163 of 238 Page 164 of 238
July 23, 2020
Warden Jones and Council County of Peterborough 470 Water Street Peterborough, Ontario K9H 3M3
Re: Proposed Growth Plan Amendments
Dear Warden Jones and Council,
At the Special Council meeting of the Township of Cavan Monaghan held on July 20, 2020, the following resolution was adopted;
That the Township of Cavan Monaghan provide comment to the Environmental Registry to: i. Support the provision of different growth scenarios for population and employment; ii. Support the proposed change to the updated Growth Forecasts and change to the Horizon Year; iii. Support the recognition and need to ensure the availability of the significant aggregate resources and the long-term viability of the mineral aggregate industry; iv. Support re-iterating Cavan Monaghan Council’s previously stated request (as contained in its February 19, 2020 Planning Report) that: “the Province consider designating the airport lands [as identified below] as a Provincially Significant Employment Zone and that policies be added to permit the addition of Provincially Significant Employment Zones at a later date”; v. Support amendments and changes across the provincial planning system to ensure consistency of definitions and interpretation;
Page 165 of 238
vi. Support engaging Indigenous communities on planning matters; vii. Support the use of July 1, 2022 as the date for bringing official plans into conformity with the Growth Plan; and viii. Support the proposed methodology as well as the use of alternate assumptions about population and employment growth. ix. That this resolution be forwarded to the County of Peterborough Council for information.
Sincerely,
Elana Arthurs Clerk
988 County Rd 10 Millbrook, Ontario L0A 1G0
www.cavanmonaghan.net
Phone: 705-932-2929 Fax: 705-932-3458
Page 166 of 238 Notice of Study Commencement and Public Comment Invited Transportation Master Plan Update The Study The County of Peterborough (County) is initiating an update to its Transportation Master Plan (TMP) to guide the County in decision making related to infrastructure improvements and safety enhancements for the next 20 years (2020-2040). As part of the TMP Update, the short- and long- term transportation infrastructure needs and deficiencies will be identified to help confirm the improvements to the transportation network required to efficiently address existing and future travel demands. The TMP Update will include the preparation of policies and standards that support and enhance the maintenance and expansion of the transportation network, and will be an important resource for the County as it continues to adapt to changing needs, emerging issues and new opportunities. The TMP Update will be developed in consideration of applicable legislation and regulations, and the transportation plans of its lower tier municipalities, adjacent communities, the Ontario Ministry of Transportation and First Nations. An implementation plan will be developed and documented within a TMP Update report to outline a framework for transportation improvement priorities and funding strategies. The Process This study is being undertaken in accordance with Approach #1 of the Master Planning Process, as outlined in Appendix 4 of the Municipal Class Environmental Assessment (MCEA) document (October 2000, as amended in 2007, 2011 and 2015). As such, the TMP Update will generally address Phases 1 and 2 of the MCEA process, and will form the basis for the recommended Schedule B and C transportation infrastructure projects identified within the TMP Update report. The study is anticipated to be completed within 14 months. Consultation The County is initiating a comprehensive consultation process and your participation is encouraged to provide input to project planning by identifying potential transportation infrastructure needs and opportunities. All interested parties are invited to visit the study website (www.ptbocounty.ca/TMP) to subscribe to receive notifications of updates related to this important study. An online map and survey are currently available on the study website for you to identify and comment on specific areas within the County’s transportation network. The online map and survey are available for your input until Friday, September 11, 2020. Additional opportunities to review TMP Update information and to provide your feedback will be offered as this study progresses. Considering the COVID-19 pandemic and physical distancing requirements, the format of these future public consultation events is not confirmed at this time. For information on the study process please email the study team ([email protected]) or contact: Peter Nielsen, C.E.T. Gene Chartier, M.A.Sc., P.Eng., FITE Manager, Engineering & Design Vice President and Chief Development Officer County of Peterborough Paradigm Transportation Solutions Limited Tel: (705) 775-2737 ext. 3200 Tel: 416.479.9684 ext. 501 Email: [email protected] Email: [email protected] All information will be collected in accordance with the Freedom of Information and Protection of Privacy Act (2009). Except for personal information, all comments will become part of the public record. This notice was issued July 31, 2020.
Page 167 of 238 Page 168 of 238 Off-Road Vehicles on County Roads Public Comment Invited
The County of Peterborough (County) is initiating a review of Off-Road Vehicle (ORV) use on County roads. Being completed in parallel with an update to the County’s Transportation Master Plan (TMP), the review will help identify opportunities to support safe ORV use.
The County is inviting feedback on potential concerns, needs, and opportunities related to the use of ORVs on County roads. Please visit the project website (www.ptbocounty.ca/ORV) to subscribe to receive updates on the study. We also welcome your input through our online map and comment form, which are collecting comments on specific issues and locations about ORV use on County roads. The online map and comment form are available for your input until Friday, September 11, 2020.
The County will provide further opportunities for input and feedback as the study progresses. The format and dates of these future engagement events are not confirmed at this time due to the COVID- 19 pandemic.
Questions? Please email the study team ([email protected]) or contact:
Peter Nielsen, C.E.T. Gene Chartier, M.A.Sc., P.Eng., FITE Manager, Engineering & Design Vice President and Chief Development Officer County of Peterborough Paradigm Transportation Solutions Limited Tel: (705) 775-2737 ext. 3200 Tel: (416) 479.9684 ext. 501 Email: [email protected] Email: [email protected]
All information will be collected in accordance with the Freedom of Information and Protection of Privacy Act (2009). Except for personal information, all comments will become part of the public record.
This notice was issued July 31, 2020.
Page 169 of 238 Page 170 of 238
Staff Report
County Council
To: Warden and Members of Council From: J. Murray Jones, Warden Date: August 5, 2020
Subject: CAO 2020 23 Meetings attended during June 2020 Recommendation: Receive for Information
Overview Warden Activity Report for June 2020 Background Reoccurring Report Analysis The following is a list of meetings and functions I attended as Warden of Peterborough County during the month of June. These meetings were all attended virtually (via video or phone conference), with the exception of June 19, and June 22. The time spent preparing for the follow-up of these meetings and the time spent on behalf of the Township of Douro-Dummer is not documented.
June 1 Test 'Teams' platform with City Staff June 2 Task Force Discussion with Tom Phillips June 2 County Control Group Meeting June 2 Met with MPP's re: EORN Broadband June 3 County Council Pre Meeting June 3 County Council Meeting June 3 PPH Media Briefing and County Update June 4 EORN BOD Meeting June 9 County Control Group Meeting June 11 Mayor and Warden’s Economic Recovery Task Force Meeting June 11 PRLC Meeting June 12 EOWC Met with MP's re: Broadband June 16 Council Agenda Review Meeting
Page 171 of 238
Staff Report
June 16 County Control Group Meeting June 17 Met County Staff re: Drainage Issue June 18 Mayor and Warden’s Economic Recovery Task Force – Discussion June 18 Community Care Grandparent of the Year June 18 Multicultural Day Greeting June 19 Bridgenorth Video Preparation June 22 Global Interview re: Causeway June 23 County Control Group Meeting June 24 County Council Pre Meeting June 24 County Council Meeting June 25 Mayor and Warden’s Economic Recovery Task Force Meeting June 29 Transportation Master Plan Steering Committee Meeting
Financial Impact Not Applicable Anticipated Impacts on Local and/or First Nations Communities Not Applicable Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☐ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development
In consultation with: 1. Acting CAO Grant Murphy Communication Completed/required: None Attachments: None
Respectfully Submitted, Original Signed by: J. Murray Jones Warden
Page 2
Page 172 of 238
Staff Report
For more information, please contact: Karla Sampson, Executive Assistant to the CAO and Warden [email protected] 705-743-0380 Ext. 2103
Page 3
Page 173 of 238 Page 174 of 238
Staff Report
County Council
To: Warden and Members of Council From: Andy Mitchell, Deputy Warden Date: August 5, 2020
Subject: CAO 2020 24 Meetings attended during June 2020 Recommendation: Receive for Information
Overview Deputy Warden Activity Report for June 2020 Background Reoccurring Report Analysis The following is a list of meetings and functions I attended as Deputy Warden of Peterborough County during the month of June. These meetings were all attended virtually (via video or phone conference).The time spent preparing for the follow-up of these meetings and the time spent on behalf of the Township of Selwyn is not documented.
June 2 County Control Group Meeting June 2 County Budget Committee Meeting June 2 Met with the Ministry of Health June 3 County Council Meeting June 3 Board of Health Committee Meeting June 4 Teleconference with the OPP June 5 Met with the Ministry of Health June 9 County Control Group Meeting June 10 PPH Media Briefing June 10 Met with MPP Dave Smith June 10 Board of Health Board Meeting June 11 Mayor and Warden’s Economic Recovery Task Force Meeting June 11 PRLC Meeting
Page 175 of 238
Staff Report
June 12 Met with the Ministry of Health June 16 Council Agenda Review Committee June 16 Attended Announcement made by MP Maryam Monsef June 16 County Control Group Meeting June 17 Met with PED re: Agriculture Hub June 19 Met with Ontario Medical Officer of Health June 19 Met with the Ministry of Health June 23 Public Health Committee Meeting June 23 County Control Group Meeting June 24 County Council Meeting June 24 PPH Media Briefing June 25 Mayor and Warden’s Economic Recovery Task Force Meeting June 26 Met with the Ministry of Health June 29 Transportation Master Plan Steering Committee Meeting June 30 PPH Media Briefing
Financial Impact Not Applicable Anticipated Impacts on Local and/or First Nations Communities Not Applicable Link to County of Peterborough Strategic Plan Priorities To provide high quality services to residents, businesses and Townships. ☒ Communications ☐ Financial Responsibility ☐ Housing ☐ Industry & Business ☐ Infrastructure ☐ Organizational Development
In consultation with: 1. Acting CAO Grant Murphy Communication Completed/required: None Attachments: None
Respectfully Submitted, Original Signed by:
Page 2
Page 176 of 238
Staff Report
Andy Mitchell Deputy Warden
For more information, please contact: Karla Sampson, Executive Assistant to the CAO and Warden [email protected] 705-743-0380 Ext. 2103
Page 3
Page 177 of 238 Page 178 of 238
June 15, 2020 via email: [email protected]
Lynn Fawn, Clerk County of Peterborough 470 Water Street Peterborough, Ontario K9H 3M3
Dear Ms. Fawn,
Re: County Sign By-law Review
Please be advised that at its meeting held the 9th day of June, 2020 the Council of the Township of Selwyn passed the following resolution:
Resolution No. 2020 – 082 – County Sign By-law Review Councillor Anita Locke – Deputy Mayor Sherry Senis – That the report of the Manager of Building and Planning regarding the County Sign By-law Review be received for information; and
That the County of Peterborough be advised that consideration should be given to include the following language in the draft By-law:
That, where a building permit was required to permit the erection of the sign, Section 3.5 (Inspection) of the By-law include a regulation that requires the sign permit holder to provide a copy of the Final Building Inspection report to the County to be considered as part of the final inspection requirements; and further that the County of Peterborough be responsible for the costs associated with the enforcement of the County Sign By-law. Carried.
Please do not hesitate to contact me if you have any questions.
Regards,
Tania Goncalves
Tania Goncalves Deputy Clerk cc- Robert Lamarre, Manager of Building and Planning
Page 179 of 238 Page 180 of 238 Township of Douro-Dummer Clerk’s Department 894 South Street
PO Box 92 Crystal McMillan, CMO
Warsaw ON K0L 3A0 Clerk
Ph 705-652-8392 Ext. 205
www.dourodummer.on.ca F 705-652-5044 [email protected]
June 23, 2020
County of Peterborough Attn: Lynn Fawn, Manager, Legislative Services/Clerk 470 Water Street Peterborough ON K9H 3M3
Dear Ms. Fawn:
Re: Amendments to County Sign By-law - Comments
At the regular meeting of the Council of the Township of Douro-Dummer, held on June
16, 2020, Council reviewed a report prepared by the Township’s Chief Building Official regarding the proposed amendments to the County’s Sign By-law and passed the following Resolution:
Resolution Number 231-2020
Moved by: Councillor Watt Seconded by: Councillor Landsmann That the Building Department-2020-06 Report, dated June 10, 2020, regarding
County Sign By-law Comments be received and that staff be authorized to forward the comments contained in the Report to the County. Carried
Attached please find a copy of the Building Department-2020-06 Report, dated June 10, 2020, containing the Township’s comments on the proposed amendments to the County
Sign By-law.
If you require additional information regarding the Township’s comments, please contact Brian Fawcett, CBO, at [email protected] or 705-652-8392, ext. 208.
Sincerely,
Crystal McMillan
Crystal McMillan, CMO
Clerk
Encl.
Page 181 of 238 Page 182 of 238 Report to Council Re: Building Department-2020-06 From: Brian Fawcett
Date: June 10, 2020 Re: County Sign By-law Comments
Overview: The County has developed amendments to their sign By-law, which will have some impacts on the municipality. Comments are being solicited and are due by June 20th, 2020. On May 7th, Martina Chait-Hartwig and myself had a phone conference call with relevant County Staff to discuss some of the comments mentioned hereafter.
Staff comments from the Building Department would be related to the OBC requirements for signs, as well as the delegation of authority (relating to the OBC), the area responsible for the municipality, and lastly the order of process for sign permits.
In the proposed Sign By-law, 3.4.2. outlines some of the sign permit requirements, but (e)(f) speak to the heights, which seem to be arbitrarily determined. Contrary to 3.4.2.(f), all signs would require approval by the lower tier. Signs over 7.5m in height would require general review by a professional engineer or architect, but signs below that would need to be designed by a Building Designer (engineer, architect, or BCIN holder).
Also, the inspection of these signs will need to be inspected by a Building Official, not be someone designated by the Director, as stated in 3.5.1. of the by-law.
I believe the order of process should be that they receive approval of the sign permit subject to the building permit approval process, so that we aren’t processing (and charging) for permit applications for signs that do not comply with the sign by-law.
With respect to the areas in which the lower tier municipality would be responsible, my comment would be that the recommendation that the lower tier be responsible for the settlement areas as designated under the County Official Plan is appropriate, as outlined in Section 6.1 (i).
At the County Staff request, comments should also be garnered regarding the placement of election signs on County Roads, as outlined in Schedule “C”. Staff have no comments regarding this section.
Conclusion: That the County is proposing amendments to their Sign By-law and Staff/Council have been requested to make comments regarding the proposed By-law.
Recommendation: That the Building Department-2020-06 report, dated June 10, 2020, regarding County Sign By-law Comments be received and that staff be authorized to forward these comments to the County.
Financial Impact: None.
Page 183 of 238 Building Department-2020-06 Page 2 of 3
Strategic Plan Applicability: None.
Sustainability Plan Applicability: None.
Page 184 of 238 Building Department-2020-06 Page 3 of 3
Report Approval Details
Document Title: County Sign By-law.docx
Attachments: - Draft County Sign By-law.pdf
Final Approval Date: Jun 11, 2020
This report and all of its attachments were approved and signed as outlined below:
Crystal McMillan
Martina Chait-Hartwig
Page 185 of 238 Page 186 of 238 P.O. Box 550, 280 Burleigh Street Apsley, Ontario KOLlAO (705) 656-4445 or 1-800-755-6931 II I[ IO\VNSI Ill’ UI The Corporation of the Township of (ext 234) Fax: (705) 656-4446 ( NC)14111K.\W.\ Hill A [email protected] NORTH KAWARTHA www.northkawartha. ca www.tacebook.com/kawartha
July 24, 2020
Lynn Fawn Manager, Legislative Services/Clerk County of Peterborough 470 Water Street Peterborough, Ontario K9H 3M3
Sent Via Email to: [email protected]
Dear Ms. Fawn,
Re: County Sign By-Law
Please be advised that the Council of the Township of North Kawartha at the regular meeting of Council held on June 2, 2020 discussed the proposed County Sign By-Law and passed the following motion:
20- 192 Moved by - Councillor O’Shea Seconded by - Councillor McLellan
That the verbal County Report from Mayor Amyotte and Deputy Mayor Whelan be received along with the discussion regarding the proposed County Sign By-law- Carried.
Please inform County Council that there was consensus of North Kawartha Council to request that County Council consider amending Schedule C of the proposed Sign By-law from the outright prohibition of Election Signs to deferring/delegating Election Sign rules, regulations and enforcement to the lower tier municipalities. This would eliminate confusion over multiple rules, create consistency in each township based on their own election sign regulations, and not create a disadvantage for some municipal candidates when it comes to their ability to communicate effectively and appropriately with the voters in their communities.
For North Kawartha this would mean regulation of election signage by the Municipality’s rules around timing, size, and design criteria no matter where signs are erected in the Municipality. It would also help limitthe total signs overall. For example: North Kawartha is dominated by County Roads, especially in Chandos Ward. Being able to strategically place a few signs along 504 and 620 would reduce the need to place elections signs along every township/cottage road that connects to these county roads.
Page 1 of 2 Page 187 of 238 Allowing each township to control election signage during the limited time they are allowed every four (4) years is easy, simple and fair. Each municipality can choose what makes the most sense for them.
Sincerely,
Connie Parent, DipI. M.M., CMO Clerk
Copy to: Alana Solman, CAO, Mayor Carolyn Amyotte Deputy Mayor Jim Whelan
Page 2 of 2 Page 188 of 238
June 18, 2020 [email protected] Via E-Mail Tel: +1 416 869 5411 Fax: +1 416 640 3218
Mayor and Members of Council File: 35977-19 Township of Cavan Monaghan 988 County Rd 10 Millbrook, ON L0A 1G0 Attention: Township Clerk
Mayor and Members of Council County of Peterborough 470 Water Street Peterborough, ON, K9H 3M3 Attention: County Clerk
Dear Sirs/Mesdames,
Re: Township of Cavan Monaghan Growth Management Strategy 2020 County of Peterborough Official Plan Review
We are the lawyers for Brookfield Residential Properties Inc. and BPH Development Ltd. (“Brookfield”), the owner of extensive lands in the Township of Cavan Monaghan (the “Township”), which are subject to an application for an amendment to the County of Peterborough (the “County”) Official Plan, among other applications, and existing appeals before the Local Planning Appeal Tribunal to which both the Township and the County are a party. We are writing to note our clients’ objection to the Growth Management Strategy 2020, dated May 13, 2020 and prepared by Watson & Associates Economists Ltd. (the “GMS”), which has been endorsed by the Township and forwarded to the County in support of a Municipal Comprehensive Review (“MCR”) being undertaken by the County.
By way of background, the Township endorsed a new Official Plan in 2012 (the “2012 OP”), which was approved by the County with modifications, and appealed by Brookfield to the Ontario Municipal Board, as it then was (the “OMB”) (PL130788) (the “Appeal”). Central to the Appeal was the re-establishment of Special Study Area No. 1 (“SSA-1”), as shown on the attached Schedule A of the Township’s OP, which, subject to a number of studies, is to be considered the location for future growth in the Township. In partial resolution of the Appeal, Brookfield, the Township, the County, and the City of Peterborough entered into binding Minutes of Settlement which were admitted into evidence at a settlement hearing of the Appeal (the “Joint Minutes of Settlement”).
Page 189 of 238
June 18, 2020 Page 2
The Joint Minutes of Settlement, adopted by the OMB, as well as separate minutes of settlement entered into with the Township (the “Township Minutes of Settlement”), set out modifications to the 2012 OP which require prioritization of SSA-1 in any municipal boundary expansion to the Township, including:
• Section 1.2.2, which provides that SSA-1 incorporates lands to be studied to determine the extent of land required to respond appropriately to future growth opportunities;
• Section 2.6, which provides that SSA-1 is where future growth in the Township is anticipated to occur if and to the extent demonstrated by an MCR; and
• Section 8.3, which provides that further expansions of settlement areas in the Township will not be considered unless and until appropriate studies have been completed, including a consideration of settlement expansion in the SSA-1.
The Township Minutes of Settlement identified further principles to which the Township agreed to adhere, including that the modified 2012 OP will:
• “Make clear that SSA-1 is identified as a future growth area… and is where future settlement area expansion is anticipated.”
• Restrict “further expansions of existing Settlement Areas within the Township unless and until appropriate studies have been completed including a consideration of settlement expansion in the SSA-1.”
• Require that “when the MCR is undertaken… the Township [shall] review and consider boundary expansions of existing settlement areas within SSA-1.”
The Township Minutes of Settlement, Joint Minutes of Settlement, and OMB-approved 2012 OP modifications make clear that SSA-1 is to be prioritized in any future expansion and expansion of the Township’s settlement areas shall not be considered until expansion in the SSA-1 has been considered. However, contrary to the binding settlement agreements and the Township Official Plan, the Township did not undertake any analysis of SSA-1 and the GMS makes no reference whatsoever to SSA-1.
Moreover, while the GMS indicates that some stakeholder consultation occurred, at no time was Brookfield given the opportunity to participate, or even contacted by anyone at the Township or its consultants, despite Brookfield’s significant land holdings and interest in the GMS.
Endorsement of the GMS by the Township and reliance upon it by the County in the preparation of its MCR constitutes a complete disregard of the Joint Minutes of Settlement, the Township Minutes of Settlement, the OMB settlement approval, and relevant Official Plan policy. The MCR must not proceed on this basis.
We also take this opportunity to remind the County that in June 2015, Brookfield filed an Official Plan Amendment application for lands adjacent to SSA-1 known as Crestwood, with the purpose of identifying the existing Crestwood settlement area in Official Plan mapping (the
Page 190 of 238
June 18, 2020 Page 3
“OPA Application”), in accordance with the Township Minutes of Settlement. Pursuant to County Council resolution dated December 2, 2015, Brookfield and the County agreed that the County would defer consideration of the OPA Application “pending the outcome of the Growth Management Study”, to be undertaken in furtherance of its MCR.
We hereby request that the GMS be reconsidered by the Township, and rejected by the County, until it appropriately considers SSA-1 in conformity with the policies of the 2012 OP approved by the OMB, the Joint Minutes of Settlement and the Township Minutes of Settlement. Should the GMS not be appropriately reconsidered, Brookfield is prepared to seek all recourses available to it at law.
Brookfield would be pleased to meet with the Township and County to discuss these matters further. Please provide notice to the undersigned of all municipal decisions by either the Township or the County with respect to this matter.
Yours truly,
Cassels Brock & Blackwell LLP
Signe Leisk Partner
SL/CG Enclosure cc: Yvette Hurley, Chief Administrative Officer, Township of Cavan Monaghan Troy Speck, Chief Administrative Officer, County of Peterborough Tom Halinski, Aird & Berlis LLP, External Counsel, Township of Cavan Monaghan John Ewart, Ewart O’Dwyer, External Counsel, County of Peterborough
Page 191 of 238 Page 192 of 238 LOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 17 LOT 18 LOT 20 LOT 21 LOT 22 LOT 23 LOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7 LOT 8 LOT 9 LOT 10 LOT 11 LOT 12 LOT 13 LOT 14 LOT 15 LOT 16 LOT 19
SKI HILL RD PARKHILL RD W
HAYES LINE Township of Cavan Monaghan BEST RD BEST
CON XIV CON JONES ¼ LINE ¼ JONES
CON XIV CON Official Plan - Schedule 'A' MOUNT PLEASANT RD XIII CON SHERBROOKE ST W BLAND LINE Land Use
MOUNT PLEASANT XIII CON CON XII CON Lands Under Appeal
CON XIII CON PRESTON RD PRESTON HOOTON DR SHIELD'S DR SHIELD'S WILSON LINE LANSDOWNE ST W Legend
See Section 5.3.4 b) Settlement Area DAVIS RD DAVIS
CON XI CON See Section 5.1.6 a) XII CON
CON XII CON See Section 5.3.4 HIGHWAY 7 DOBBIN RD
See Section 5.4.4 Hamlet HOWDEN ¼ LINE¼ HOWDEN STEWART LINE FIVE MILE TURN NORTH MONAGHAN PARKWAY WHITTINGTON DR Millbrook Urban Settlement Area LOT 7 LOT 8 LOT 9 LOT 10 LOT 11
Countryside Areas CON X CON
CON XI CON XI CON ELMDALE RD ELMDALE
COUNTY ROAD 10 ROAD COUNTY SPRINGVILLE JOHNSTON DR WINSLOW ¼ LINE ¼ WINSLOW SHARPE LINE IDA BROWN LINE Agricultural
ORM - Prime Agricultural
CON X CON CON IX CON BEARDSMORE RD
CON X CON Rural
MORTON LINE CLIFFORD LINE HIGHWAY 115
DRANOEL RD MERVIN LINE ORM - Rural
AIRPORT RDAIRPORT Mineral Aggregate Extractive CAVAN See Section 5.4.7
CON IX CON
CON VIII CON CON IX CON ORM - Extractive MOORE DR HIGHWAY 7A MONCRIEF LINE Rural Employment
CON VIII CON
CON VII CON
CON VIII CON Commercial Entertainment
LOT 6 See Section 6.3.4 BARTLETT RD BARTLETT SYER LINE SYER LINE WHITFIELD RD Airport Employment FRASERVILLE LOT 1 LOT 2 LOT 3 LOT 4 LOT 5 Recreational
CON VII CON CON VII CON Natural Heritage System TAPLEY ¼ LINE TAPLEY LARMER LINE Natural Core Area
CON VI CON ORM - Natural Core Area
CON VI CON
CEDAR VALLEY RD FALLIS LINE FALLIS LINE Natural Linkage Area
HUTCHISON DR ORM - Natural Linkage Area
CON V CON
CON V CON HIGHWAY 115 MILLBROOK Oak Ridges Moraine Boundary COUNTY ROAD 21 COUNTY ROAD 21 See Schedule A-1
Urban Rural Fringe COUNTY ROAD 28 COUNTY
CARVETH DR Special Study Area No. 1 (See Section 2.6)
CON IV CON
CON IV CON
ZION LINE ZION LINE Peterborough Airport
GLAMORGAN RD SOUTH MONAGHAN Transportation
CON III CON ELGAR DR
CON III CON
THORNEDR Freeway COUNTY ROAD 10 DEYELL LINE King's Highway
CON II CON
CON II CON County Road BAILIEBORO CARMEL LINE DR BRACKENRIDGE Proposed Arterial Road
Township Road Consolidated January 3, 2018 CON I CON 0 1 2 3 4 5
CON I CON Page 193 of 238 Private Road
MCCAMUS ¼ LINE ¼ MCCAMUS ¬ EAGLESON LINE CHALLICE LINE Kilometres LOT 18 LOT 19 LOT 20 LOT 21 LOT 22 LOT 23 LOT 1 LOT 2 LOT 3 LOT 4 LOT 5 LOT 6 LOT 7 LOT 8 LOT 9 LOT 10 LOT 11 LOT 12 LOT 13 LOT 14 LOT 15 LOT 16 LOT 17 Railway Page 194 of 238 TOWNSHIP OF CAVANMONAGHAN 4% Have it all. Righthere.
June 22, 2020
Warden Jones and Council County of Peterborough 470 Water Street Peterborough, Ontario K9H 3M3
Re: Tree Preservation
Dear Warden Jones and Council,
Further to the Regular Council meeting held on June 15, 2020 the Council of the Township of Cavan Monaghan directed staff to request that the Council of the County of Peterborough enact a by-law to address the destruction or injuring of trees in woodlands.
Section 135(1) of the Municipal Act enables a local municipality to prohibit or regulate the destruction or injuring of trees in woodlands designated in a by-law. While the lower tier municipality has the ability to regulate trees on parcels of land less than one (1) hectare in size, the responsibility of parcels one (1) hectare or more, falls to the upper tier government.
The Council of the Township of Cavan Monaghan is requesting that the Council of the County of Peterborough enact such a by-law by December 31, 2020.
Alternatively, Section 135(8) states an upper-tier municipality may delegate all or part of its power to pass a by-law respecting the destruction or injuring of tress in woodlands to one or more of its lower-tier municipalities with the agreement of the lower-tier municipality or municipalities, as the case may be.
Page 195 of 238 Ifthe Council of the County of Pelerborough is unwilling to enact the necessary by-law to regulate tree preservation in the Township of Cavan Monaghan, please consider delegating the authority to the Township to do so.
Thank you and we look forward to receiving your response on this matter. Sincerely,
L/ ‘ »/ Elana Arlhurs Clerk
988 County Rd 10 Millbrook, Ontario LOA1G0
www.:avanmanaghan.ne(
Phone: 705-932-2929 Fax- 705-9323458
Page 196 of 238 THE CORPORATION OF THE CITY OF SARNIA City Clerk’s Office 255 Christina Street N. PO Box 3018 Sarnia ON Canada N7T 7N2 519 332-0330 519 332-3995 (fax) 519 332-2664 (TTY) www.sarnia.ca [email protected]
June 24, 2020
To: All Ontario Municipalities
Re: Long Term Care Home Improvements
At its meeting held on June 22, 2020, Sarnia City Council adopted the following resolution submitted by Councillor Margaret Bird with respect to the conditions in Long Term Care homes exposed by the pandemic:
That due to the deplorable conditions exposed by the pandemic in LTC homes in the province, and because this is a time for action, not just continuous streams of investigations, commissions and committees, and because the problems have been clearly identified, that Sarnia City Council direct staff to send this motion to the 444 Ontario Municipalities, asking them to urge Premier Ford to start implementing the required resolutions immediately, as follows:
1. increasing hours for all part-time and casual labour
2. since the government provides funding for privately- operated homes, they have an obligation to inspect these homes and see that they are being properly run, and that funds are being used for the benefit of the residents and not the huge profitability of the operators, and
3. to end the neglect and unacceptable conditions being experienced, each day, by our vulnerable seniors.
Sarnia City Council respectfully seeks your endorsement of this resolution. If your municipal council endorses this resolution, we would request that a copy of the resolution be forwarded to the following:
Page 197 of 238 Doug Ford, Premier of Ontario; and
City of Sarnia, City Clerk’s Office [email protected]
Sincerely,
Dianne Gould-Brown City Clerk cc: AMO
Page 198 of 238 At the Regular Meeting of Council held on June 16, 2020 the attached memo was presented with the following resolution passed:
Moved by: Stacy Wight Seconded by: Rick Owen
BE IT RESOLVED THAT Memorandum Number 2020-CNL-002 entitled “Resolution: National Action Plan on Missing & Murdered Indigenous Women” be received,
THAT, a resolution be passed to send a request to Crown-Indigenous Relations Minister, Carolyn Bennett, to release the steps her office is taking to ensure this Action Plan will be completed in a timely fashion; recognizing the Government received the recommendations from the Inquiry a year ago, and the country deserves a cohesive National Action Plan to deal with the issue of Missing and Murdered Indigenous Women across the Country, and
THAT, this resolution be shared with our Federal MP, Provincial MPP and all 443 other municipalities within Ontario through AMO so they may also add their municipalities in support of this request.
DISCLAIMER: This material is provided under contract as a paid service by the originating organization and does not necessarily reflect the view or positions of the Association of Municipalities of Ontario (AMO), its subsidiary companies, officers, directors or agents.
The Corporation of the Town of Kirkland Lake Postal Box1757, 3 Kirkland Street, Kirkland Lake, Ontario, Canada P2N 3P4 T (705) 567-9361 F (705) 567-3535 E [email protected] www.kirklandlake.ca
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M EMORANDUM TO C OUNCIL
Meeting Date: 16 June 2020 Memo Number: 2020-CNL-002 Presented by: Stacy Wight Department: Council
M E M O T ITLE
Resolution: National Action Plan on Missing & Murdered Indigenous Women
R ECOMMENDATION ( S )
BE IT RESOLVED THAT Memorandum Number 2020-CNL-002 entitled “Resolution: National Action Plan on Missing & Murdered Indigenous Women”, be received, and
THAT, a resolution be passed to send a request to Crown-Indigenous Relations Minister, Carolyn Bennett, to release the steps her office is taking to ensure this Action Plan will be completed in a timely fashion; recognizing the Government received the recommendations from the Inquiry a year ago, and the country deserves a cohesive National Action Plan to deal with the issue of Missing and Murdered Indigenous Women across the Country.
AND THAT, this resolution be shared with all 443 other municipalities within Ontario so they may also add their municipalities in support of this request.
B ACKGROUND
On August 3, 2016, the Government of Canada announced the Terms of Reference and appointed Commissioners to begin the Inquiry on Missing and Murdered Indigenous Women. Three years later, on June 3, 2019 the final report was published, including 231 recommendations within 2 Volumes of text. The Government of Canada, specifically Carolyn Bennett and her office, had 8 months between that date and the end of February 2020 to create a National Action Plan. On May 26 of this year it was announced the release of this plan would be delayed due to COVID.
Page 200 of 238 R ATIONALE
In December of 2019, Carolyn Bennett stated there would be a outline & document by the June 3 2020 Anniversary, but stated in late May 2020 “that more work & consultation” needs to be done with Indigenous Partners. In Ontario there are 444 Municipalities, and 205 Reserves, 9 First Nation Settlements made up of peoples from 126 different First Nations. The people of Ontario, as well as community members across Canada deserve a conclusive deadline as to when they can expect this National Action Plan to be released. Using the current pandemic is no excuse; all levels of Government were expected to fulfil their duties as leaders and we are looking for Carolyn Bennett and the entire Ministry of Crown-Indigenous Affairs to do the same.
A TTACHMENTS
Attachment 1 – https://www.mmiwg-ffada.ca/wp- content/uploads/2019/06/Final_Report_Vol_1a-1.pdf
Attachment 2 - https://www.mmiwg-ffada.ca/wp- content/uploads/2019/06/Final_Report_Vol_1b.pdf
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Corporation of the Township of Perth South 3191 Road 122 St. Pauls, ON N0K 1V0 Telephone 519-271-0619 Fax 519-271-0647
July 9, 2020
Agricorp Attn: Board of Directors 1 Stone Road West Box 360 Stn Central Guelph, ON N1H 8M4
Re: Farm Property Class Tax Rate Program
Dear Board of Directors
The Farm Property Class Tax Rate program was developed by the province to support agriculture in Ontario. Through this program, farmland owners receive a reduced property tax rate. Eligible farmland is taxed at no more than 25% of the municipal residential tax rate. This program is administered by Agricorp, the Municipal Property Assessment Corporation (MPAC), and municipalities with farmland assessment within their municipality.
The Assessment Roll is returned by MPAC in December of each year for the following year. It is important that the assessment roll values on the returned roll received from MPAC are accurate as these values are used as the basis for the calculation and distribution of taxes. However, we have found that the 2020 Assessment Roll as returned
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by MPAC requires many adjustments in the form of Tax Incentive Adjustments (TIA) for the Farm Property Class Tax Rate Program, each of which result in taxation write-offs for the Township.
The TIAs are required to transfer properties which have become eligible for the Farm Property Class Tax Rate Program from the Residential Class back to the Farmland Class. It is our understanding that the large number of TIAs that are processed by MPAC are necessary due to the number of farm properties that have sold their property, made a change to the ownership of the property, or failed to submit paperwork to Agricorp by the required deadline.
The result is that the Assessment Roll is returned with an overstated Residential Class assessment and an understated Farmland Class assessment and when used in the determination of the Residential Tax Rate at budget time results in a rate that is less than it would otherwise be. In addition, taxation write-offs of 75% of the residential amount must be refunded. These refunds are required for the current year, and in some instances, in the prior year as well, placing a financial burden on municipalities.
While these adjustments are not new, they certainly seem to be increasing in volume in more recent years and we anticipate that they will continue to increase as baby-boomer farmers continue to retire and sell their farmland.
In 2020 Perth South had $34,606,000 of Farmland Class assessment transferred to Residential Class assessment. As a result of this transfer the total write-off is $213,550.86 of which $107,041.20 is Perth South’s portion, $66,799.27 is Perth County’s portion and $39,710.39 is the School Board’s portion. While a tax write-off of $107,041 may not seem like a large amount for many municipalities, in Perth South is it significant and would require a 3% levy increase to offset this amount.
Perth South is also concerned with the impact that these “misclassified” properties may be having on information used by other provincial departments. For example, the classification of Farmland assessment as Residential assessment negatively impacts the
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Ontario Municipal Partnership Fund (OMPF) calculation, specifically the Farm Area Measure, which could result in a financial loss in the form of reduced grant funding for the year. Despite the fact that there has been no development on farmland, Perth South’s Farm Area Measure decreased from 91.7% to 90.8% in 2020, a decrease attributed to the transferring of property from the Farmland Class to the Residential Class. If the Farm Area Measure were to fall below 90% Perth South would incur a loss in grant funding, a loss we simply cannot afford. And should such a loss occur there does not appear to be a mechanism to allow for the correction of the OMPF allocation following the transfer of assessment back from Residential Class to Farmland Class.
It should also be recognized that the levy costs imposed on municipalities for maintenance and administration costs of conservation authorities is also impacted by this transfer of land from the Farmland Class to the Residential Class. The apportionment of costs is determined by multiplying Current Value Assessment (CVA) in the Residential Property Class by a Factor of 1 and multiplying the CVA in the Farmlands Property Class by a factor of .25. The inclusion of assessment from the Farmland Property Class in the Residential Property Class artificially increases our proportionate share of maintenance and administrative costs and represents another unreconcilable calculation for which we are financially penalized.
The current process places an administrative burden on municipalities and diverts staff time from other administrative work that we simply do not have to spare. In recent years the provincial government has been working with municipalities and other partners to improve service delivery and efficiencies. As part of their review, Managing Transformations: A Modernization Action Plan, there was a focus on strong leadership by the government to work with ministries and various partners to strengthen horizontal coordination and establish a renewed focus on improving the efficiency, productivity and outcomes of the Broader Public Sector, while at the same time delivering the most efficient Ontario Public Services possible. A similar review of the delivery of this program may be very beneficial.
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Perth South understands that the province and MPAC need to ensure that each farm operation meets the requirements of the Farm Property Class Tax Rate Program, but we feel that there must be a more efficient and effective way for this to be achieved. Perth South would like to be part of the solution and suggests that all stakeholders to the Farm Property Class Tax Rate Program review the current program in an effort to find efficiencies and ultimately, a less disruptive classification process.
Yours Truly,
Mayor Robert Wilhelm Township of Perth South
Cc: Hon. Vic Fedeli, Minister of Finance Hon. Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs Randy Pettapiece, MPP Perth Wellington Board of Directors, Municipal Property Assessment Corporation (MPAC) Board of Directors, Rural Ontario Municipalities Association (ROMA) County of Perth Ontario Municipalities
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Page 206 of 238 June 25, 2020
To: Warden Jones and Members of Council of the County of Peterborough
For local food system advocates, crisis is constant - from unacceptable rates of food insecurity and diet- related health epidemics, to farmland loss and the increasing cost-price squeeze that is eradicating farm businesses at an unprecedented rate. COVID-19 is exacerbating these existing crises while exposing the fault lines of our current food system. Our communities are facing overwhelming uncertainty and we are responding with an urgent call to action to meet the immediate-term crises, while strategizing to forge a more resilient food future beyond the disruption of the current pandemic.
For the last eight years, the Future of Food & Farming Working Group (FFFWG) has worked towards the goal of feeding ourselves sustainably with local, healthy foods, as outlined in the Agriculture and Local Food section of Sustainable Peterborough’s Community Plan of 2012. The three strategies identified in the plan were: protecting adequate farmland; encouraging environmental stewardship and facilitating the production, storage, processing, distribution; and marketing of local, healthy food. More recently, the 2017 Climate Change Action Plan also referenced the need to strengthen the local food system (see Appendix A). The FFFWG is now entering a new phase, independent of Sustainable Peterborough, and its members are continuing their work as it becomes more urgent in the face of climate change, food security concerns, and the current pandemic.
In the last several weeks, COVID-19 has made clear how essential a resilient and coordinated local food system is at all times, but particularly in times of crisis. We have seen marked increases in the need for emergency food, demand for food from local producers, and interest in home and community food gardening (please refer to recent media provided in Appendix B). This emergency has elevated the importance of local work that has been underway for decades, developing and promoting a sustainable food system in the Peterborough region. An impressive mobilization effort has taken place over the last few weeks and we feel it is important to acknowledge and garner support for these activities, as much of this work is taking place on a volunteer basis with little to no financial resources.
The following is a summary of some of the work that FFFWG members have undertaken in response to the pandemic:
Nourish has worked with Sustain Ontario and the Ontario Community Garden Network to successfully advocate for community gardens to be deemed an essential service. The Peterborough region has the highest per capita number of community gardens in the country, and they provide a significant amount of food. Peterborough Public Health has developed protocols to allow community gardens to operate safely. Demand for vegetable seeds has spiked in recent weeks, indicating that home and community gardening is going to be of particular importance this year, both as a food source, and a promoter of mental health. Furthermore, through bi-weekly Emergency Just Food Boxes and other initiatives, Nourish has been continuing to address food insecurity in Peterborough.
The Peterborough Food Action Network (PFAN) is hosting regular community conversations on food and vulnerable populations during COVID-19. These conversations help support and connect groups working on or interested in food access for vulnerable populations during the pandemic. The following three sub-groups have been formed to address specific issues: 1. Securing food for people in need who are isolated 2. Securing prepared food for people who are precariously housed 3. Advocacy to address the roots of food insecurity and poverty (during and beyond COVID-19)
Farms at Work has been reaching out directly to the farm community and local farmers’ markets to promote innovative ways of direct marketing to consumers, given the new realities around social distancing and farmers’ markets. They have been keeping farms up to date on new financial and business supports as they are announced. A new local website has been launched to help keep farmers connected to each other. Farms at Work also surveyed farms this spring and determined there is a need for a public online
Page 207 of 238 directory of local farms who are directly marketing to Peterborough. This website is now funded and under development, connected to the Local Food Peterborough initiative.
In response to the pandemic, Peterborough Child and Family Centres, the lead agency for Student Nutrition Ontario Central East, have pivoted funds from procurement of food for school programs to providing more financial and food support to local food banks and school families in need. There has also been more emphasis on local procurement in the face of the crisis, and an exploration of how to create stronger relationships with local growers.
Trent University has granted permission for students to continue growing food at the campus farm and garden in order to contribute to community food initiatives and to ensure that its Seasoned Spoon café will have enough produce to continue operating in the fall. The University is also exploring research opportunities to answer COVID-19 related questions with respect to emergency food provision. This research could help us understand how much food production is required to feed our community in times of crisis.
The FFFWG, led by Farms at Work, launched the new Local Food Peterborough website (www.localfoodptbo.ca) providing consumers with a gateway to information on finding food, growing food, and all of the work of the FFFWG members throughout the community. Local Food Peterborough social media (@localfoodptbo) has been used to post real-time information about the availability of food from farms, stores, and restaurants, as these businesses struggle to respond to the recent restrictions.
We are pleased to note that Peterborough and the Kawarthas Economic Development has included in the recently-approved COVID-19 Economic Recovery Plan, a commitment to support Buy Local campaigns across the region.
With this letter, we hope to secure your committed support for the work being done and a more central role for local food in your mandates, budgets, and policy conversations. Our Working Group represents a large network of community groups and individuals with the experience, expertise, and innovative problem-solving capacity that are essential to weathering exactly the kind of storm we are living through today. Further, over the past eight years, our Working Group has completed extensive research and consultation documenting the important role that food and agriculture play in a strong and vibrant economy. On March 2nd we held our fifth Food and Farm Summit where we heard community members’ needs and ideas around food and farming, and documented the need to promote and protect a strong and resilient food system.
As we transition into a post-COVID reality, we ask: • How can we ensure that local food system goals and strategies laid out in existing Community Plans are consistently recognized in local policy and regulatory decision-making, as well as budget development? • How can local governments play a more participatory role in local food work?
As a first step, we request a meeting with the Mayor and Warden to explore the above questions. We are committed to working with you and look forward to hearing from you as to how we can move forward together.
Sincerely,
Dawn Berry Merriam and Pat Learmonth, Co-Chairs, Peterborough Future of Food and Farming Working Group
Page 208 of 238 Appendix A: Excerpts from Sustainable Peterborough Climate Change Action Plan, 2017
Excerpts from Sustainable Peterborough Climate Change Action Plan, 2017 Relating to Food and Agriculture
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Page 211 of 238 Appendix B: Media Articles Highlighting the Importance of Local Food and Farming during COVID-19
The Peterborough Examiner: Farms at Work directs shoppers to local food in Peterborough County
The Peterborough Examiner: Farms at Work launches local food portal
Electric City Magazine: ‘Grow Food Peterborough’ to serve as new hub for local food
The National Observer: Farmers enjoy new popularity as COVID-19 leads to fears about food instability
CBC News: Seed sellers see business bloom as pandemic pushes demand
The National Observer: Small farms tackle COVID-19 and Canada’s food system
CBC News: Local farmers seeing boom in business as pandemic drives up demand
Global News: Canada’s meat-and-potato problem: Coronavirus pandemic hits the food supply chain
Toronto Life Magazine: “Now more than ever, we are seeing people engage with local food”: How Ontario farmers are faring during the pandemic
Page 212 of 238 _<_m
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Emoan§nE.3E..: Page 214 of 238 RESOLUTIONNO. : 2020- (^ TfwMunKipaKtu CARRIED: 7 DEFEATED: MOVED BY: DIVISIONLIST FOR AGAINST Councillor Constable Councillor Ryman Councillor Gregory SECONDED BY: Councillor Malott Councillor Ryman Councillor Constable Mayor Robinson WHEREAS Council for the Corporation of the Municipality of McDougall received correspondence dated May 14, 2020 from The Federation of Northern Ontario Municipalities (FONOM) regarding issues discussed at their May 13th, 2020 virtual meeting; AND WHEREAS the correspondence brought attention to AMO's Discussion Paper "New Ontario Provincial Police Detachment Boards: Building a Framework for Better Policing Governance"; AND WHEREAS AMO's discussion paper proposes that Northern Ontario District Social Services Administration Boards (DSSAB) replace the current OPP Detachment Boards; AND WHEREASthe FONOM Board has identified several issues with DSSAB Boards replacing the current Detachment Boards, and recognizes that Community Policing is distinctive to each Municipality; THEREFORE BE IT RESOLVED THAT the Council for the Corporation of the Municipality of McDougall is in agreement with the opinion of FONOM, that the current DSSAB's would not be the best solution for overseeing the Northern OPP Detachments; BE IT FURTHER RESOLVED THAT a copy of this resolution be sent to FONOM and its member municipalities, AMO, the Honourable Sylvia Jones, Solicitor General, and Norm Miller, MPP for Parry Sound-Muskoka. Page 215 of 238 Executive Director’s Summary on AMO Policing Governance Policy May 3, 2020 Presently in northeastern Ontario, there are four types of Policing that our members receive. Some Cities have their own force, and one City does offer Community Policing to a neighbouring community. The balance of municipalities has the choice to enter a Police Contract with the OPP (Section 10) and is a part of a Police Services Board. The Board works to establish objectives and priorities of Community Policing. They may also choose to operate without an OPP contract (Section 5.1), and a Community Policing Advisory Committee could then be created to represent the community or area. Only the Police Services Boards my play a role in evaluating or hiring of the Detachment Commander. The Ministry of the Attorney General has held several sessions and discussions on a new Governance model for OPP Police, under Community Safety and Policing Act, 2019. Also, every five years, the OPP tends to do an efficiency matrix, and sometimes they realign detachment boundaries based on call volume, staffing, etc.. When the legislation is passed, all Municipalities will lose the option to move forward with or without the Contract. The AMO policy team has been working on the OPP Governance and the release of a Discussion Paper on May 1st. The strongest point that I think AMO makes is the requirement for the Province to fund the training aspect for Board members. One of the impacts of the legislation is that each detachment will have only one Police Board. The Policy does not have an answer for a few impacts that the FONOM Board may want to consider; None of the boundaries of the detachments and DSSABs are the same. There are currently 11 OPP detachments in the Northeast but only 8 DSSAB (two of which are Greater Sudbury and Sault Ste Marie, which have their own DSSAB and Police Force). Would 5 DSSAB Boards have the responsibility to oversee two detachments? Some DSSABs have representatives from communities that have their own Municipal policing. These members would be making decisions on OPP policing in the district, that don’t impact their community or more importantly local roads fund OPP Policing The DSSAB Boards have one or more members that are from the Unorganized Communities, who don’t fund OPP policing For many years FONOM has encouraged Municipalities, Agencies, Boards, and Commissions within a Region to investigate Shared Services. But FONOM has objected to the creation of Regional Governments in Northeastern Ontario. While Amalgamating the OPP Detachment Boards and the DSSAB’s maybe the first Step to Regional Governments. Page 216 of 238 Peterborough Regional Liaison Committee Minutes (Electronic Participation) June 11, 2020 Present Councillor Clarke, City of Peterborough Councillor McFadden, County of Peterborough Warden Jones, County of Peterborough Councillor Martin, County of Peterborough Councillor Mitchell, County of Peterborough Councillor Pappas, City of Peterborough Councillor Riel, City of Peterborough Mayor Therrien, City of Peterborough Staff Ellen Armstrong, Manager of Social Services, City of Peterborough Sandra Clancy, Chief Administrative Officer, City of Peterborough Trena DeBruijn, Treasurer, County of Peterborough Cynthia Fletcher, Commissioner of Infrastructure, City of Peterborough Natalie Garnett, Deputy City Clerk, City of Peterborough John Kennedy, City Clerk, City of Peterborough Sheldon Laidman, Commissioner of Community Services, City of Peterborough Randy Mellow, Chief, Peterborough County/City Paramedics, County of Peterborough Rebecca Morgan Quin, Manager of Housing, City of Peterborough Kendra Sedgwick, Committee Coordinator, City of Peterborough Troy Speck, Chief Administrative Office, County of Peterborough Roll Call The meeting was called to order at 4:52 p.m. by Mayor Therrien, Chair. The City Clerk conducted the roll call. Confirmation of Minutes Moved by Councillor Mitchell Seconded by Councillor McFadden That the Peterborough Regional Liaison Committee minutes of February 13, 2020 be approved. The Clerk conducted the vote. 1 Page 217 of 238 In support of motion: Councillor Mitchell, Councillor McFadden, Councillor Martin, Warden Jones, Councillor Riel, Councillor Pappas, Councillor Clarke, Mayor Therrien The motion carried. Disclosure of Interest There were no disclosures of Pecuniary Interest. Reports PCCP 2019 Year End Performance Report PAR-2020-004 Moved by Councillor Martin Seconded by Warden Jones That the Peterborough City/County Paramedics 2019 Year End Performance Report be received for information. The Clerk conducted the vote. In support of motion: Councillor Clarke, Councillor Pappas, Councillor Riel, Warden Jones, Councillor Martin, Councillor McFadden, Councillor Mitchell, Mayor Therrien The motion carried. Paramedic Service Operational Key Performance Indicators PAR-2020-005 Moved by Warden Jones Seconded by Councillor Riel That the Peterborough Regional Liaison Committee: a) Receive Report PAR-2020-005, Paramedic Service Operational Key Performance Indicators for information, and b) That a joint County/City letter of support be sent to the Paramedics. The Clerk conducted the vote. In support of motion: Councillor Mitchell, Councillor McFadden, Councillor Martin, Warden Jones, Councillor Riel, Councillor Pappas, Councillor Clarke, Mayor Therrien The motion carried. 2 Page 218 of 238 Review of the 10-year Housing and Homelessness Plan for the City and County of Peterborough Report CSSSPRLC20-002 Moved by Councillor Clarke Seconded by Councillor Pappas That the Peterborough Regional Liaison Committee endorse the recommendation outlined in Report CSSSPRLC20-002, dated June 11, 2020, of the Commissioner of Community Services, as follows: That the reviewed and updated 10-year Housing and Homelessness Plan (the Plan), attached as Appendix A, and staff presentation be received for information. The Clerk conducted the vote. In support of motion: Councillor Clarke, Councillor Pappas, Councillor Riel, Warden Jones, Councillor Martin, Councillor McFadden, Councillor Mitchell, Mayor Therrien The motion carried. Social Services COVID-19 Update Report CSSSPRLC20-003 Councillor Mitchell left the meeting at 6:05 p.m. due to another commitment. Moved by Councillor McFadden Seconded by Councillor Martin That the Peterborough Regional Liaison Committee endorse the recommendation outlined in Report CSSSPRLC20-003, dated June 11, 2020, of the Commissioner of Community Services, as follows: That Report CSSSPRLC20-003 regarding the update on Social Services activities during the COVID-19 pandemic be received for information. The Clerk conducted the vote. In support of motion: Councillor McFadden, Councillor Martin, Warden Jones, Councillor Riel, Councillor Pappas, Councillor Clarke, Mayor Therrien The motion carried. 3 Page 219 of 238 Other Business Referrals from County Council Moved by Councillor Riel Seconded by Councillor Clarke That items of Other Business (Items 5.a, 5.b and 5.c) be referred to City staff with a report back to Committee in September. The Clerk conducted the vote. In support of motion: Councillor Clarke, Councillor Pappas, Councillor Riel, Warden Jones, Councillor Martin, Councillor McFadden, Mayor Therrien The motion carried. Next Meeting - September 10, 2020 Adjournment Moved by Councillor McFadden Seconded by Councillor Martin That this meeting adjourn at 6:13 p.m. The Clerk conducted the vote. In support of motion: Councillor McFadden, Councillor Martin, Warden Jones, Councillor Riel, Councillor Pappas, Councillor Clarke, Mayor Therrien The motion carried. ______John Kennedy City Clerk ______Mayor Therrien Chair 4 Page 220 of 238 Lang Pioneer Village Museum Advisory Committee Minutes 9:30 AM - Tuesday, June 23, 2020 Electronic Meeting Present: Chair, Carol Warner Vice Chair, John Jennings Joe Crowley James Glenn Absent: Janice Rose Councillor Amyotte Councillor Windover Staff Present: Museum Manager, Laurie Siblock Director, Corporate Projects & Services, Sheridan Graham Secretary, Kari Stevenson and Katie Green 1. Call To Order The chair called the meeting to order at 9:31 a.m. 2. Disclosure of Interest There were no disclosures of interest. 3. Adoption of Minutes Minutes of May 26, 2020 Moved by: Joe Crowley Seconded by: John Jennings That the Lang Pioneer Village Museum Advisory Committee adopt the minutes of its meeting held May 26, 2020, as circulated. Carried 4. Business Arising Out of Previous Minutes 5. Delegations and Presentations Page 221 of 238 6. Staff Reports a. Laurie Siblock, Museum Manager Re: Museum Manager’s Report for June, 2020, Covid-19 Lang Pioneer Village Museum Re-Opening Plan The Museum Manager discussed the plans for the re-opening of the Village contained in her report. Upon re-opening, tours will be pre-booked and paid for online. Ms. Siblock highlighted the many health and safety precautionary measures and new processes in place to protect both visitors and staff. Moved by Jennings Seconded by Crowley That the Lang Pioneer Village Museum Advisory Committee receives the Museum Manager’s Report for June 2020 and Covid-19 Lang Pioneer Village Museum Re-Opening Plan for information. Carried 7. Correspondence 8. Accounts 9. New Business a. Joe Crowley thanked staff for all of their efforts in preparing for the re-opening of the museum. b. The Museum Manager advised that the Anonymous Foundation was pleased with staff’s funding application that was submitted and that members from the th foundation will be coming for a tour of the museum on Tuesday, July 7 , 2020. 10. Closed Session 11. Rise from Closed Session 12. Adjournment The next meeting will be held on Tuesday, September 29, 2020 commencing at 9:30 a.m. and will be held electronically. The meeting adjourned at 10:26 a.m. Page 222 of 238 Minutes Transportation Master Plan Steering Committee 9:00 AM - Monday, June 29, 2020 Present: Warden J. Murray Jones, Deputy Warden Andy Mitchell, Councillor-at-large Scott McFadden, Councillor-at-large Jim Martin, Councillor-at-large Kemi Akapo, Director Capital Infrastructure, Shawn Williams (Curve Lake First Nation) Regrets: Clem Carr, Hiawatha First Nation Staff Kevin Jones, Manager of Transportation City of Peterborough, Grant Murphy, Present: Director, Infrastructure Services, Peter Nielsen, Manager, Engineering & Design, Doug Saccoccia, Assistant Manager, Engineering & Design, Iain Mudd, Manager of Planning and Kari Stevenson, Committee Secretary Paradigm Transportation Solutions Limited Staff: Gene Chartier, Vice President, Heather Hector, Transportation Consultant, Jill Juhlke, Senior Project Manager Stantec Inc. Staff: Diana Addley, Senior Environmental Planner, Brandon Orr, Transportation Project Manager 1. Call To Order The Warden called the meeting to order at 9:00 a.m. 2. Land Acknowledgement The Warden read a territorial land acknowledgment. 3. Disclosure of Interest 4. Previous Minutes There were no changes to the previous minutes. 5. Business Arising from Previous Minutes 6. Items for Discussion Introduction of Steering Committee Members Grant Murphy led the group in a round of introductions of the members of the Committee which included members of County and City Council, Paradigm Transportation Solutions Limited staff, Stantec Inc. staff and members of staff from the County and City of Peterborough. Review of Steering Committee Terms of Reference Page 223 of 238 No changes were suggested to the Terms of Reference or mandate of the committee. Overview of Transportation Master Plan Study Process Gene Chartier, Vice President of Paradigm Transportation Solutions Limited ("Paradigm") reviewed the presentation which included a study overview, scope of work, project approach, schedule, engagement strategy, activities and next steps. Mr. Chartier advised the committee that the Transportation Master Plan ("TMP") is a strategic planning document and to create the document properly, they will need to review the County's policies, infrastructure, the Official Plan update, collaborate with the City of Peterborough and its relevant plans and comply with the Municipal Class Environmental Assessment. He stated that the TMP will take approximately 14 months to complete and will be forward-looking to 2040. The scope of work will include a transportation network analysis, fiscal analysis, policy analysis, specific intersection review and emerging issues. A separate scope of work will take place at the same time which is a review of off-road vehicles that Stantec will be assisting with. The key to a successful plan is engagement which Paradigm suggests three rounds of public consultation, ongoing online engagement using the County's website and social media, stakeholder outreach and meetings with Williams Treaties First Nations. After receiving questions from members of the Committee, Paradigm clarified that the work on the off-road vehicle aspect of the TMP is being done separately but concurrently. They also clarified that all information used for the TMP will be reviewed with the Development Charges Background study that is anticipated to start in the spring of 2021. The Official Plan update and changes to lands needs analysis and growth allocation will also be reviewed for the TMP. One question from a member was in regard to Paradigm being the consultant for the County of Peterborough TMP Update and the City of Peterborough East Side Transportation Study. Paradigm confirmed that all recommendations made by them will be for the benefit of the County and the City respectively and they will provide the best professional advice to both Councils. 7. New Business Next Meeting and Adjournment 8. A date for the next meeting has not yet been set by the consultants but will likely be held in the Fall of 2020. The meeting adjourned at 10:10 a.m. Page 224 of 238 Minutes Wardens' Advisory Committee 9:30 AM - Monday, July 27, 2020 Committee Room Present: Warden J. Murray Jones, Deputy Warden Andy Mitchell, Councillors Rodger Bonneau, Joe Taylor and Jim Whelan Absent: Staff Present: Kari Stevenson, Deputy Clerk 1. Call to Order and Attendance The Warden called the meeting to order at 9:07 a.m. 2. Adoption of Agenda 1-2020 Moved by Deputy Warden Mitchell Seconded by Councillor Taylor Be it resolved that the Warden's Advisory Committee amends the start time of the meeting to 9:07 a.m. and adopts the agenda dated July 27, 2020 as amended. Carried 3. Disclosure of Interest No disclosures of interest were made. 4. Adoption of Minutes 2-2020 Moved by Councillor Whelan Seconded by Deputy Warden Mitchell Be it resolved that the September 23, 2019 Minutes of the Warden's Advisory Committee be adopted as circulated. Carried 5. Discussion Items a. Overview and Mandate of the Warden's Advisory Committee The Warden reviewed the mandate of the Warden’s Advisory Committee. Page 225 of 238 b. Request for more detailed information in staff reports relating to budget items The Warden reminded the committee members that some members of Council had previously asked for more technical detail in staff reports particularly at budget time, being the reason for this matter to be on this agenda. However, Council has since created a Budget Process Redesign Committee and Council is waiting for a final report from that Committee. The committee members agreed that staff reports should contain clear and concise recommendations from staff to Council for their consideration. c. MNP's Final Report - Ideas on moving forward The committee would suggest that prior to determining next steps, the consultant, MNP LLP, should be directed to fulfil the Terms of Reference by completing their consultation with the public, First Nations, and the CAOs and Treasurers of the local townships. d. Potential for re-establishing In Person Council Meetings The Warden advised the committee members that the survey results were split approximately 50/50. The committee suggests that Council Meetings remain status quo and should be re-evaluated in September. e. Recycling Contract The Committee agreed that Council should wait to see what changes will be made to recycling in the next eighteen months with the implementation of the producer responsibility model. However, Council should be able to question the poor service from the contractor. The committee suggested that staff sit down with the contractor to provide a clear list of parameters for complaints received including whom the complaint goes to and what happens if it is not resolved. 6. Closed Session 3-2020 Moved by Councillor Bonneau Seconded by Councillor Whelan Be it resolved that under the authority of the Municipal Act 2001, S.O. 2001, c. 25, s. 239 (2) (b) the Warden's Advisory Committee move into closed session at 9:48 a.m. to consider personal matters about an identifiable individual, including municipal or local board employees. Page 226 of 238 7. Rise from Closed Session 4-2020 Moved by Councillor Bonneau Seconded by Councillor Taylor Be it resolved that the Warden's Advisory Committee rise from Closed Session at 10:59 a.m. Carried 8. Matters Arising from Closed Session 5-2020 Moved by Councillor Taylor Seconded by Deputy Warden Mitchell Be it resolved that the Warden's Advisory Committee adopts the Closed Session Minutes dated September 23, 2019. Carried 9. Adjournment 6-2020 Moved by Councillor Bonneau Seconded by Councillor Taylor Be it resolved that the Warden's Advisory Committee meeting adjourn at 10:59 a.m. Carried Warden J. Murray Jones Deputy Clerk Kari Stevenson Page 227 of 238 Page 228 of 238 June 2020 Economic Development Matters Report to the PKED Board of Directors To: PKED Board of Directors From: Rhonda Keenan, President & CEO Date of Report: June 19, 2020 Date of Meeting: June 25, 2020 Subject: June 2020 Economic Development Matters Report to the Board 1.0 Recommendation It is recommended that the June 2020 President’s Report be received by the Board of Directors for information. 2.0 Analysis 2.1 COVID-19 Impacts COVID-19 Impacts as an organization: Staff continue to work from home Participate in virtual meetings through the use of Zoom and Microsoft Teams. Loss of revenue from the Municipal Accommodation Tax, but potential for some recovery funds through Regional Relief and Recovery Fund (RRRF) for Destination Marketing Organizations. Launched Business Count survey – virtually Client interactions have increased as a result of Zoom Challenges with DMO work and mixed messages. Direction Needed: While there is a non-essential travel ban – should we be promoting the destination? Resorts are open but a travel ban is in place. Mayor and Warden Taskforce – Continue to advance and respond to recommendations received through the Mayor and Warden’s Economic Recovery Task Force. Making adjustments to the Tourism Destination Development Plan to account for COVID-19 impacts COVID-19 Economic Development Impacts to the Region: Loss of tournaments in 2021– Ball Hockey, Pickleball, Ontario 55+ Summer Games Companies are struggling with returning workers due to lack of childcare, CERB has been extended a further 8 weeks – this will exacerbate a company’s ability to get workers to return – especially salaries that are minimum wage. Page 229 of 238 June 2020 President’s Report to the Board of Directors Page 2 Lack of Childcare is limiting companies’ ability to recall workers – while childcare centres and camps are advising that they cannot afford to operate centres with the restrictive health measures needed. The Development Community is struggling with the development approvals process and lack of shovel-ready sites Businesses are struggling to keep up with lack of clarity in re-opening procedures and changes Many of the actions identified in the outstanding recovery plans fall outside of Economic Development control. They are municipal issues as well as provincial and federal. Working groups are requested but PKED can’t force participation. Funding Challenges. Although programmes exist through lending institutions and Community Futures and FedDev, they are loan based and focus on relief measures. Businesses are reluctant to take on more debt, especially in the tourism sector. The Agriculture sector faced a worker shortage but also have experienced more intense racism with their migrant workers. The New Canadian Centre has created a new package for temporary foreign workers and have prepared packages for local farms to share with their workers. Travel restrictions are impacting visitation levels. There is inconsistent messaging, there is a ban for all non-essential travel, but resorts are opening with Ptbo Public Health Guidelines in place – lack of clarity is confusing for visitors. 2.2 Financial Update Variance Report through Audit and Finance is included in the Audit and Finance Report and in Board package. We have applied for Regional Relief and Recovery Fund (RRRF) to replace lost Municipal Accommodation Tax Revenue to support Tourism marketing efforts. 2.3 Budget 2021 Submission The Audit and Finance Committee has met and discussed preliminary 2021 Budget preparations. It will be difficult Budget year for both the City and the County. Now more than ever, economic development is needed to support our local businesses and the impacts left by COVID-19. PKED will prepare a modest, yet responsible budget to meet guidelines set out by City and County Councils. A meeting in early August will be called to review the Draft budget to be submitted. 2.4 Operations Update 3 Summer Students have been on-boarded to commence the Business Count Survey work. Operations Team is looking at the additional costs to open the offices and supply PPE to serve visitors and clients. Work is underway to transition the team to SAP for financials tracking. We are working with the City teams and training is underway for all staff to learn the new systems over the next few weeks. Page 230 of 238 June 2020 President’s Report to the Board of Directors Page 3 2.5 Tourism Update Applied for RRRF and were successful in receiving relief funds to help market the destination to replace lost Municipal Accommodations Tax funding in 2020. Continuing to make modifications to the Destination Development Plan for tourism. Needs to be amended for recovery. The Tourism Recovery Plan updates are shown as Attachment No.1 Peterborough Public Health has developed some great webinars that have been helpful for tourism operators to open their doors and have the opportunity to learn and ask questions. Tourism team is working closely with PPH to add additional webinars as required. Completed culinary and retail profile updates completed – accommodations are next Look Book /travel guide being delivered next week Operators are not participating in RRRF loan program through Community Futures– do not wish to take on any more debt, have already received funds through the Financial Institution or have been declined. 2.6 Business Development Update The Business Development Team is preparing for the 2020 Business Count project. This project was intended to be a face to face visit with each business throughout the region, however virtual meetings will need to be incorporated into the Business Count project. An accompanying communication plan has been created and will be supporting the project. The Business Count schedule: June 15 – June 19 North Kawartha June 22 – June 26 Trent Lakes June 29 – July 10 Havelock-Belmont-Metheun July 13 – July 17 Douro-Dummer July 20 – July 24 Asphodel Norwood July 27 – July 31 Otonabee South Monaghan Aug 3 – Aug 7 Cavan Monaghan Aug 10 – Aug 14 Selwyn Aug 17 – Sept 4 City of Peterborough The Agriculture sector: - The Feasibility Study for an Aggregation and Distribution – Food Hub has been completed. Staff met with the three former Ag Ministers to discuss the study and gain insight on best ways to proceed and implement the recommendations. Staff have also met with City of Kawartha Lakes teams to look at the Kawartha Choice refresh. Cleantech Sector: PKED sponsored the Canadian Water Summit Awards and submitted three nominations and had 3 finalists at the Awards. Two were winners: John Gillis as Business Leader and Aclarus for Projects and Technology for Water Resources. This is a national conference and we were able to use our sponsorship to provide an opportunity to highlight Page 231 of 238 June 2020 President’s Report to the Board of Directors Page 4 Cleantech Commons at Trent University as well as highlight our amazing companies and leaders. Manufacturing Sector: The KMA is looking to host a virtual Tri-Association meeting this year and will focus on how companies were able to pivot and adjust to COVID-19 impacts. In addition, PKED and the Ptbo Workforce Development Board are collaborating with Quinte Economic Development, Quinte Workforce Development and Ontario East to apply for Edge factor to help with workforce development training programs for fields in Mfg, Construction and Health Care 2.7 Business Advisory Centre Update Summer Company is moving ahead for 5 student entrepreneurs. Virtual Meetings with clients still ongoing. Growth Wheel – received all presentations from Growth Wheel package that will get rolled out to clients. PPT for group settings (virtually) Currently working to bring in Digital MainStreet/ShopHERE programs to support local businesses 2.8 Marketing and Communications Continuing to work on Economic Recovery Task Force Report cards Completed the Look Book / Travel Guide Ongoing website updates – communications to business community – connected to Social Active outreach to local media to share success stories and business concerns. Launched small business newsletter to complement Tourism newsletter Working on a comprehensive POST Covid-19 marketing plan. (Waiting for RRRF) 3.0 Input from Other Sources Director of Operations Director of Business Development Director Tourism Director Marketing and Communications 4.0 Relationship to the Five-Year Strategic Plan – Future Ready Page 232 of 238 June 2020 President’s Report to the Board of Directors Page 5 Although this report is focused on the impacts of COVID-19 and the Economic Recovery Plan, the actions and recommendations are consistent and support the Future Ready Plan VISION – To be the most sustainable and innovative community and economy in Ontario. Objective 1: Promote Peterborough & the Kawarthas as a Destination of choice for visitors, business, entrepreneurs, investors and students. Objective 2: Leverage the Region’s mix of rural and urban assets and business. Objective 3: Build a Job-Ready, highly skilled and innovative workforce of the future. Objective 4: Support all phases of entrepreneurship, while also supporting existing business. Rhonda Keenan, Ec.D., CEcD. President & CEO Signature Page 233 of 238 Page 234 of 238 Age-Friendly Peterborough Monthly Report – June 2020 Funding Opportunities/Updates New Horizons Organizations that applied for New Horizons funding were asked to resubmit update their application to rework their project to help seniors through COVID-19. Seniors Community The Ontario government is providing up to $4 million for the Seniors Grant Program Community Grant Program, a significant increase over last year. This closes on August 7, funding will help non-profit organizations, local services boards, and 2020 Indigenous groups develop programs for seniors that focus on combatting social isolation, promoting seniors' safety and well-being, improving financial security and making communities age-friendly. A recent press release provides more information. Here are grant details, guidelines and some grant writing tips. Submit applications to www.Ontario.ca/GetFunding AFP will provide a letter of support to any organization in the greater Peterborough area who is applying for funding. Staffing/Network Update AFP office The Social Services Division has recently restructured and as a result the relocation Community Development Program Manager (Chris) and the Age-friendly Coordinator (Jayne) will be relocating to Community Services, 210 Wolfe Street. This move will happen sometime in 2020. The Housing Division has merged with the Social Services Division. The six Housing staff will be moving to the Social Services office. They are now managing affordable housing options, for details: https://www.peterborough.ca/en/city-services/housing-access- peterborough.aspx Meetings will Working Group meetings scheduled during July and August will resume resume using using Teams (similar to Zoom.) AFP has purchased audio and video Teams conferencing capabilities. Watch for an email to your Working Group that will provide additional information and access. Working Group meetings scheduled in the fall may be face-to-face or virtual, contingent on PH recommendations at the time. Partner/Community Relationships Parkinson Society Parkinson Society Peterborough Branch expressed interest in being involved in AFP and have invited us to their fall event Activity Haven AFP is working with Activity Haven to pilot Senior Centres Without Walls. This is also a collaboration with Older Adult Centres Association Ontario (OACAO) A Friendly Voice A Friendly Voice is a telephone friendly visiting line for seniors; someone they can call just to chat. It is a service for Ontario seniors by Rural Ottawa South Support Services (ROSSS) through Ontario Trillium Foundation funding. AFP will provide a letter of support to continue funding and will promote this initiative. Ontario Age-friendly Ontario Age-friendly Communities is conducting research on how Communities communities in Canada are mitigating social isolation among seniors. We have partnered with them to share research and data. Page 1 of 4 Page 235 of 238 AFPAC /Working Group Updates AFPAC Next scheduled meeting is October 7 The AFP Report Card design is completed now content is being populated Basic Needs Next meeting is August 20 through Teams Health & Housing The Isolation Task Force will be utilizing the Health and Housing Navigation Study Navigation study data to identify gaps and provide recommendations to decrease seniors’ social isolation. We will also be reviewing the demographic profile information to project current, short-term (5-year) and long-term (10-year) needs. Ontario Health Team On hold Staying Mobile Next meeting is September 14 Community On hold Transportation Project Walkability On hold Assessment Program Transit Education On hold Strategy Relationships Next meeting is September 24 Age-friendly On hold Business Program Social Isolation The Social Isolation Task Force is meeting through Zoom weekly. Project The Task Force now includes four additional students; funded by Trent. We have developed a work plan that outlines the whole project and each student has prepared their individual action plan. The draft work plan is attached. The project is broken into four areas; Research, Health and Housing Navigation Study, Communication/Education and Awareness (Virtual Service Directory, Virtual Workshops, Senior Centre Without Walls) and Knowledge Exchange. The Basic Needs Working Group will be engaged in the House and Housing Navigation Study component. The Learning and Contributing Working Group will be involved in the Communication actions. The draft final report that includes findings and recommendations will be presented at Working Together on December 3. Learning & Contributing Next meeting is July 27 through Teams Recreation, Leisure & On hold Facility Study AFP Report On hold Page 2 of 4 Page 236 of 238 Communication The 2,500 print copies of the AFP newsletter – COVID-19 edition Strategy has been distributed through service provider partners who do home visits and through rural community hubs. Jayne continues to send weekly emails to the AFP network and to the larger distribution list as required. Jayne continues to co-chair the bi-weekly Senior Organizations Community of Practice with Peterborough Public Health Educational Events Although the Summit 2020 has been cancelled, we are considering holding a Zoom presentation on that day. (Not calling it Summit) The Chamber is thinking of a different event targeting seniors to replace the Seniors Showcase this year. As an alternative to the Tradeshow at the Wellness Centre, AFP is developing a Virtual Service Directory. The 5-minute interviews will be posted on our web page. As an alternative to the Showcase and Living and Aging Well workshops, we will be developing virtual workshops using technology like Teams, Zoom, Senior Centres without Walls (phone), YouTube. AFP Shared/Highlighted Jayne was interviewed by the Peterborough Chamber of Commerce and provided suggestions to businesses that are reopening to review their procedures with an age-friendly lens. The interview is posted on the Chamber LinkedIn page. Jayne presented information on the difference and similarities of a Council on Aging and Age-friendly Network at the Ontario Council on Aging AGM Jayne was interviewed by the Community Training and Development Centre to provide input on trends in the senior community. Members of the Social Isolation Task Force shared our project objectives with Ottawa Council on Aging and Ontario Age-friendly Communities. Challenges/Issues/Concerns We are almost 4 months into our change in life/work style due to COVID-19. This has caused us to constantly adjust to new procedures and protocols. Here are some ways we have overcome our challenges: o By limiting face-to-face contact, we have resorted to technology to meet and therefore we have increased our access. By now offering a virtual option, those who can’t leave their home can still participate. This will continue post-COVID. o We have produced a guide of services available during COVID and have posted it on our web page and distributed in-print copies to rural and urban seniors. Now that we have the template, the information can be easily updated. o The Neighbour for Neighbour concept has been promoted and will continue post-COVID so communities can participate in helping seniors. o Practicing physical distancing by working from home has improved efficiencies such as decreased distractions and travel time to meetings. o Additional agencies are offering virtual activities. o We have established stronger partnerships with agencies like Public Health and Activity Haven. o AFP has increased our exposure as a connector and knowledge broker in senior sector community. Page 3 of 4 Page 237 of 238 Priorities for Next Month Continue to support the senior service sector and senior community by connecting them to up-to- date information and resources Develop content for the AFP Report Card Social Isolation Task Force o Research - Interview seniors and caregivers about their experience of isolation during COVID o Health and Housing Navigation Study – demographic profiling and gap analysis, best practices for mitigating social isolation o Communication – develop Senior Centre Without Walls, record service provider interviews, update AFP web page Upcoming Events August 11-13 – CANCELLED 2020 Ontario 55+ Summer Games October 29 – CANCELLED Seniors Summit at Fleming College December 3 – Working Together NIA Conference in Toronto October 1, 2020 IFA Conference in Niagara Falls March 3-5, 2021 Page 4 of 4 Page 238 of 238