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July 7, 2021 1:00 Pm AGENDA Board July 7, 2021 1:00 p.m. AGENDA Board Administration and Operations Committee Meeting Please join the meeting from your computer, tablet or smartphone. https://us02web.zoom.us/j/83897203887?pwd=NVZxNExDaTNqRWkxSXJoaFVzK09Edz09 Meeting ID: 83897203887; Passcode: 825470 You can also dial in using your phone: +1 (669) 900-6833 Meeting ID: 83897203887; Passcode: 825470 SPECIAL NOTICE REGARDING COVID-19 On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. Public gatherings are to be limited. On March 18, 2020, Governor Newsom temporarily suspended the Brown Act requirements pertaining to telephonic conferencing of local government meetings and the requirement to have at least one physical location available to the public for purposes of attending the meeting. Further, on June 11, 2021, Governor Newsom extended the temporary suspension of the Brown Act requirements through September 30, 2021. As such, RTA has opted to conduct the July 7, 2021 committee meeting via teleconference. Participants can participate via teleconference in each participant’s own office / home area which will not be made physically accessible to the public. Members of the public wishing to participate via teleconference can do so by joining the meeting from your computer, tablet or smart phone at 1:00 p.m. on July 7, 2021: https://us02web.zoom.us/j/83897203887?pwd=NVZxNExDaTNqRWkxSXJoaFVzK09Edz09; Meeting ID 83897203887; Passcode 825470; or you may dial in using your phone to (669) 900-6833; Meeting ID 83897203887; Passcode: 825470. ADMINISTRATION AND OPERATIONS COMMITTEE PAGE 2 JULY 7, 2021 Those that do not wish to speak can view the meeting at www.youtube.com/RiversideTransit. Those wishing to speak during the meeting must submit comments and/or questions in writing for Board consideration by completing the online Speaker Request Form which can be accessed through our website at RiversideTransit.com or by clicking HERE. Please submit your written comments by Tuesday, July 6, 2021, at 5:00 p.m. Once you dial in, you must ensure that you are in a quiet environment with no background noise (traffic, children, pets, etc.) You must mute your phone until called upon by the Chair or the Clerk to speak. Once called upon, please unmute your device and speak. You will be warned prior to your allotted time being over. Any person with a disability who requires a modification or accommodation in order to participate in this meeting, or any person with limited English proficiency (LEP) who requires language assistance to communicate with the Riverside Transit Agency Board of Directors during the meeting, should contact the Riverside Transit Agency Clerk of the Board, telephone number (951) 565-5066, no fewer than two business days prior to this meeting to enable the Riverside Transit Agency to make reasonable arrangements to assure accessibility or language assistance for this meeting. Agenda item descriptions are intended to provide members of the public a general summary of business to be conducted or discussed. Posting of any recommended action on an agenda item does not indicate what action will be taken. The Board of Directors may take any action it believes is appropriate on the agenda item and is not limited in any way by the notice of any recommendation. All documents related to any agenda item are available for public inspection at www.riversidetransit.com or through the Clerk of the Board’s office at the Riverside Transit Agency, 1825 Third Street, Riverside, CA 92507. ITEM RECOMMENDATION 1. CALL TO ORDER 2. SELF-INTRODUCTIONS 3. PUBLIC COMMENTS – NON-AGENDA ITEMS RECEIVE COMMENTS Members of the public may address the Board regarding any item within the subject matter jurisdiction of the Board; however, no action may be taken on off-agenda items unless authorized by law. Comments shall be limited to matters not listed on the agenda. Members of the public may comment on any matter listed on the agenda at the time that the Board considers that matter. Each person's presentation is limited to a maximum of three (3) minutes. ADMINISTRATION AND OPERATIONS COMMITTEE PAGE 3 JULY 7, 2021 ITEM RECOMMENDATION 4. APPROVAL OF MINUTES – JUNE 2, 2021 COMMITTEE MEETING (P.4) APPROVE 5. CONSENT CALENDAR All items on the Consent Calendar will be approved by one motion and there will be no discussion on individual items unless a board member or member of the public requests a specific item to be pulled from the calendar for separate discussion. A. PERSONNEL REPORT – MAY 2021 (P.7) RECEIVE AND FILE B. TRANSPORTATION CENTER MONTHLY REPORT – MAY 2021 (P.14) RECEIVE AND FILE REGULAR CALENDAR 6. AUTHORIZATION TO RENEW AGREEMENT NO. 21-017 WITH THE CITY OF TEMECULA FOR REIMBURSEMENT OF FARE REVENUE FOR ROUTE 55 (P.18) APPROVE 7. FISCAL YEAR (FY) 2020 LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FREE FARES FOR YOUTH AND COLLEGE STUDENTS PROGRAM – QUARTERLY UPDATE (P.20) RECEIVE AND FILE 8. BOARD MEMBER COMMENTS 9. ANNOUNCEMENTS 10. NEXT MEETING Wednesday, September 1, 2021 1:00 p.m. Riverside Transit Agency 1825 Third Street Riverside, CA 92507 11. MEETING ADJOURNMENT RTA BOARD ADMINISTRATION AND OPERATIONS COMMITTEE MEETING Minutes June 2, 2021 1. CALL TO ORDER Committee Chair Alonso Ledezma called the Board Administration and Operations Committee meeting to order at 1:00 p.m., on June 2, 2021 via teleconference. 2. SELF-INTRODUCTIONS In lieu of self-introductions, a roll call was taken. Committee Members Attending 1. Alonso Ledezma, City of San Jacinto 2. Jim Steiner, City of Corona 3. Brian Berkson, City of Jurupa Valley 4. David Marquez, City of Moreno Valley 5. 1Jonathan Ingram, City of Murrieta 6. Andy Melendrez, City of Riverside 7. Zak Schwank, City of Temecula 8. 2Jerry Sincich, County of Riverside, District I 9. Karen Spiegel, County of Riverside, District II RTA Staff 1. Larry Rubio, Chief Executive Officer 2. Joan Hepworth, Clerk of the Board 3. Tom Franklin, Chief Operating Officer 4. Charlie Ramirez, Chief Financial Officer 5. Laura Camacho, Chief Administrative Services Officer 6. Natalie Zaragoza, Chief Procurement and Logistics Officer 7. Rick Kaczerowski, Chief Technology Officer 8. Jim Kneepkens, Chief Marketing Officer 9. Kristin Warsinski, Director of Planning 10. Robert Fernandez, Director of Maintenance 11. Rick Majors, Director of Risk Management 12. Melissa Blankenship, Director of Contracts 13. Stephanie Sirls, Director of Operations 14. Mark Palmer, Operations Manager 15. Albert Jimenez, Risk Manager 16. Mark Palmer, Operations Manager 17. Audrey Gill, Contract Operations Manager 18. Yesenia Felix, Administrative Assistant 1Alternate for Scott Vinton, City of Murrieta 2Alternate for Kevin Jeffries, County of Riverside, District I Item 4 4 Other Attendees 1. Eric Lewis, Moreno Valley Resident 2. Keith White, Eastvale Resident Director Karen Spiegel joined the meeting at 1:04 p.m. 3. PUBLIC COMMENTS – NON-AGENDA ITEMS A public comment was made by Keith White, Eastvale resident. 4. APPROVAL OF MINUTES – MAY 5, 2021 COMMITTEE MEETING M/S/C (STEINER/SINCICH) approving the minutes of the May 5, 2021 Committee meeting. The motion carried with 8 affirmative and 1 abstention (SPIEGEL). 5. CONSENT CALENDAR No committee members or members of the public had comments or requested an item from the consent calendar to be pulled for discussion. Item 5A – Personnel Report – April 2021; and Item 5B – Transportation Center Monthly Report – April 2021 were both received and filed. 6. AUTHORIZATION TO RENEW REVENUE AGREEMENT NO. 21-018 WITH THE UNIVERSITY OF CALIFORNIA, RIVERSIDE FOR THE OPERATION OF ROUTE 51 (CREST CRUISER) M/S/C (LEDEZMA/INGRAM) approving and recommending this item to the full Board of Directors for their consideration as follows: • Authorize staff to renew Revenue Agreement No. 21-018 with UCR for reimbursement of operating expenses of $187,925.43 for Route 51 (Crest Cruiser) from July 1, 2021 through June 30, 2022. The motion carried unanimously. 7. APPROVE AND ADOPT THE AGENCY’S UPDATED PUBLIC TRANSPORTATION AGENCY SAFETY PLAN (PTASP) M/S/C (MARQUEZ/INGRAM) approving and recommending this item to the full Board of Directors for their consideration as follows: • Approve and adopt the Agency’s updated Public Transportation Agency Safety Plan (PTASP) to be effective June 24, 2021. The motion carried unanimously. Item 4 5 8. BOARD MEMBER COMMENTS A Board member comment was made by Director David Marquez. 9. ANNOUNCEMENTS Larry Rubio made announcements. 10. NEXT MEETING Wednesday, July 7, 2021, 1:00 p.m. 11. MEETING ADJOURNMENT The meeting was adjourned at 1:28 p.m. Item 4 6 RIVERSIDE TRANSIT AGENCY 1825 Third Street Riverside, CA 92507 July 7, 2021 TO: BOARD ADMINISTRATION AND OPERATIONS COMMITTEE THRU: Larry Rubio, Chief Executive Officer FROM: Laura Camacho, Chief Administrative Services Officer SUBJECT: Personnel Report for May Summary: As a recipient of federal funding, the Agency is required to maintain and has in place an Equal Employment Opportunity (EEO) Program. In support of this program the Agency monitors EEO data monthly. This data is compiled and depicted within the monthly Personnel Report and is used to identify areas of underutilization. The data helps drive the Agency’s efforts to attract applicants who may be underrepresented by sex and ethnicity, within the Agency, compared to their availability within our service area. Data is also monitored and evaluated to ensure consistency in all employment practices and actions. The attached report summarizes personnel activity that occurred in May 2021. The following information is outlined in the report: . Personnel Activity: Number of budgeted versus filled positions by department and position. Workforce Data: Percentage of employees by sex, ethnicity and position classification. Applications: Percentage of applicants by sex, ethnicity and position title. Also, percentage of applicants who are disabled and are veterans. Discipline: Number of disciplinary actions by sex and ethnicity.
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